Agenda of Ordinary Council Meeting - Tuesday, 25 August 2026

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Gundagai
ON Tuesday, 28 July 2026 AT 6:00PM

PRESENT: Cr Rosalind Wight (Deputy Mayor and Chairperson), Cr Logan Collins, Cr Les Cooper, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Ethan Ryan (online), Cr Danyal Syed

IN ATTENDANCE: Roger Bailey (Interim General Manager), Trevor Dando (Acting Deputy General Manager - Operations), Damian Smith (Acting Manager Finance), Linda Wiles (Manager Business), Teresa Breslin (Executive Assistant)

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2 Apologies, Leave of Absence, and AUDIO-VISUAL attendance requests

2.1 Apologies

Resolution 159/2026

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

Apologies from Cr Abb McAlister be received and leave of absence granted.

Carried

2.2 Leave of Absence

Nil

2.3 Audio-visual attendance requests

Nil

3 Disclosures of Interest

Nil

4 Confirmation of Minutes

4.1 Minutes of the Ordinary Meeting of Council held on Tuesday 23 June 2026

Resolution 160/2026

Moved: Cr Gil Kelly

Seconded: Cr David Graham

That the Minutes of the Ordinary Meeting of Council held on Tuesday 23 June 2026 be confirmed as a true and correct record of the meeting.

Carried

5 Mayoral Minutes

5.1 Mayoral Minute - Support for Campaign to Increase Federal Assistance Grants to Local Government

Resolution 161/2026

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

That Council:

1. Notes the Country Mayors Association of NSW "Invest in Us" campaign advocating for increased Commonwealth Financial Assistance Grants to Local Governments. The campaign seeks to restore at least 1% of total Commonwealth taxation revenue for local Councils across Australia.

2. Recognises the critical role Local Government plays in delivering essential services and infrastructure that underpin community wellbeing, economic vitality, and national resilience.

3. Supports the campaign's core message: 'Invest in us so we can invest in them.'

4. Commits to participating in the campaign by:

a) Sharing campaign materials through Council communication channels.

b) Engaging with local media and community stakeholders to raise awareness.

c) Lobbying Federal representatives to support the funding increase.

5. Requests the Mayor to write to the relevant Prime Minister, Treasurer, Federal Minister for Local Government, the Shadow Minister for Local Government, our local Member of Parliament and Senator expressing Council's support for the campaign and urging their commitment to the proposed funding increase.

Carried

5.2 Mayoral Minute - Councillor Engagements - 13 June 2026 - 17 July 2026

Resolution 162/2026

Moved: Cr Les Cooper

Seconded: Cr Penny Nicholson

The information in the Councillor Engagements Mayoral Minute be received and noted.

Carried

6 Reports from Committees

6.1 Minutes of the Demerger Transition Committee Meeting held on Tuesday 16 June 2026

Resolution 163/2026

Moved: Cr Danyal Syed

Seconded: Cr Gil Kelly

1. That the Minutes of the Demerger Transition Committee Meeting held on Tuesday 16 June 2026, attached to the report, be received and noted.

2. In consideration of the Demerger Transition Committee recommendations detailed in the minutes, Council endorse the following:

That Council:

2.1. Request that the Proclamation:

2.1.1. Rename Cootamundra-Gundagai Regional Council as Cootamundra Shire Council and adjust the boundary to match the boundary of the former Cootamundra Shire Council.

2.1.2. Create Gundagai Shire Council using the boundary of the former Gundagai Shire Council.

2.1.3. Include wording to require Cootamundra Shire Council to assign to Gundagai Shire Council, and Gundagai Shire Council to accept, all contracts and agreements entered into by Cootamundra-Gundagai Regional Council that were deemed necessary for the successful operation of Gundagai Shire Council.

2.2. Note the letter from the Office of Local Government dated 25 May 2026 (attached).

2.3. Note the appointment of Always Thinking Advisory as the contractor to complete the work described in Contract 2026/10, Financial Sustainability Plan and Associated Work.

2.4. Note that the Financial Sustainability Plan work will need to take precedence over much of Council’s day-to-day work to ensure that it’s completed to schedule to enable Council to meet the Office of Local Government requirements.

Carried

6.2 Minutes of the Demerger Transition Committee Meeting held on Tuesday 14 July 2026

Resolution 164/2026

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

1. That the Minutes of the Demerger Transition Committee Meeting held on Tuesday 14 July 2026, attached to the report, be received and noted.

2. In consideration of the Demerger Transition Committee recommendations detailed in the minutes, Council endorse the following:

That:

2.1. For the purposes of the Financial Sustainability Plan currently being reviewed, the draft organisational structures for the two successor Councils not include any shared services.

2.2. Council notes the process and expenditure for the development of a draft Community Strategic Plan for each of the successor Councils (attached).

2.3. Council notes the report in relation to the Demerger Transition Update – LGNSW Planning Meeting (attached).

2.4. Council notes the report in relation to the Financial Sustainability Plan Schedule (attached).

Carried

7 General Manager’s Report

7.1 General Manager Office

7.1.1 Local Government NSW Annual Conference 2026

Resolution 165/2026

Moved: Cr Gil Kelly

Seconded: Cr David Graham

That Council:

1. Endorse the attendance of the Mayor, a councillor and Interim General Manager at the 2026 LGNSW Conference.

2. Authorise the Mayor to appoint a councillor to attend the 2026 LGNSW Annual Conference.

3. Nominate the Mayor and a councillor appointed under 2. above as Council's voting delegates for the 2026 Conference and advise LGNSW of the appointed delegates by 5.00pm on 30 October 2026.

4. Consider any proposed motions for the 2026 LGNSW Conference at the September 2026 Council meeting, with draft motions to be submitted to the Interim General Manager by midday on Monday, 14 September 2026, and any endorsed motions submitted to LGNSW by 30 September 2026.

5. Reschedule the November 2026 Ordinary Council Meeting to Thursday, 26 November 2026, for the reasons outlined in this report.

Carried

7.1.2 Innovation in Energy, Waste and the Circular Economy (IEWCE) Conference 9th & 10th September 2026

Resolution 166/2026

Moved: Cr Penny Nicholson

Seconded: Cr Les Cooper

That Council:

1. Note the report in relation to the Innovation in Energy, Waste and the Circular Economy (IEWCE) Conference; and

2. Be provided with a report by the attending Council staff in relation to the Conference.

Carried

7.2 Business

7.2.1 Section 355 Committee Meeting Minutes

Resolution 167/2026

Moved: Cr David Graham

Seconded: Cr Gil Kelly

That the following s.355 Committee Meeting minutes, attached to the report, be received and noted:

1. The Minutes of the Stockinbingal Ellwood’s Hall s.355 committee meeting dated, 22 June 2026.

2. The Minutes of the Muttama Hall Management s.355 committee meeting dated, 31 May 2026.

3. The Minutes of the Cootamundra Heritage Centre s.355 Management committee meeting dated, 1 June 2026 and 6 July 2026.

Carried

7.2.2 Eastern Riverina Arts (ERA) Membership Renewal

Resolution 168/2026

Moved: Cr David Graham

Seconded: Cr Gil Kelly

That Council continue its membership with Eastern Riverina Arts for the 2026/2027 financial year.

Carried

7.2.3 CGRC Community Newsletter

Resolution 169/2026

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

That Council:

1. Discontinue production and distribution of the monthly Community Newsletter.

2. Adopt a Digital Communications Model as Council's primary method of community communication, including communicating through Council's existing digital and statutory communication channels, e.g. promoting subscription to Council's email communications list.

3. Make printed copies of key media releases, community notices and other important information available at Council Administration Offices, Libraries, the Visitor Information Centre and other suitable Council facilities.

4. Monitor community feedback in relation to Council communication.

Carried

7.3 Finance

7.3.1 Finance Update - June 2026

Resolution 170/2026

Moved: Cr Logan Collins

Seconded: Cr David Graham

That the Finance Update report for the month of June 2026, be noted.

Carried

7.3.2 Restricted Cash Reconciliation - June 2026

Resolution 171/2026

Moved: Cr Danyal Syed

Seconded: Cr Logan Collins

The Restricted Cash Reconciliation report for the period ending 30 June 2026, be received and noted.

Carried

7.3.3 Revaluation of Property, Buildings and Other Structures

Resolution 172/2026

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

That the report on the 2026 Revaluation of Property, Buildings and Other Structures be noted.

Carried

7.3.4 Investment Report - June 2026

Resolution 173/2026

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The report detailing Council Cash and Investments as at 30^th June 2026, be noted.

Carried

7.4 Sustainable Development

Nil

7.5 Engineering Cootamundra

7.5.1 Cootamundra Engineering Report - June 2026

Resolution 174/2026

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

That the Cootamundra Engineering Report for the month of June 2026 be noted.

Carried

7.5.2 Cootamundra Aerodrome Events

Resolution 175/2026

Moved: Cr Les Cooper

Seconded: Cr David Graham

That Council:

1. Endorses the continued use of Cootamundra aerodrome for non-aviation events.

2. Gives in principle support to the temporary closure of the Cootamundra aerodrome during non-aviation events.

3. Undertakes consultation with the existing Cootamundra aerodrome occupants / businesses / users in relation to the planned changes.

4. Receives a further report following completion of this consultation process.

Carried

7.6 Engineering Gundagai

7.6.1 Gundagai Engineering Report - June 2026

Resolution 176/2026

Moved: Cr Les Cooper

Seconded: Cr Penny Nicholson

That the Gundagai Engineering Report for the month of June 2026 be noted.

Carried

7.7 Regional Services Gundagai

7.7.1 Gundagai Regional Services Report - June 2026

Resolution 177/2026

Moved: Cr Gil Kelly

Seconded: Cr Logan Collins

That the Gundagai Regional Services report for the month of June 2026 be noted.

Carried

7.7.2 Gundagai Cemetery Land Purchase from Uniting Church

Resolution 178/2026

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

That Council:

1. Accepts in principle the offer from the Uniting Church to transfer:

o Part North Gundagai Cemetery – Lot 2 DP 1041398; and

o Part South Gundagai Cemetery – Lot 1 DP 668531; to Cootamundra-Gundagai Regional Council for a peppercorn fee of $1 per property.

2. Authorises the Interim General Manager to arrange the necessary investigations and due diligence associated with the proposed acquisitions.

3. Authorises the Interim General Manager to execute all documentation necessary to complete the transfers, subject to satisfactory due diligence outcomes.

Carried

7.7.3 Owners Consent Request for the creation and registering of Easement for Electrical upgrade on Gundagai Swimming Pool Land

Resolution 179/2026

Moved: Cr Gil Kelly

Seconded: Cr Danyal Syed

That Council:

1. Approve the granting of owner's consent for the creation and registration of an easement for underground electricity infrastructure over Lot 11 DP 1128590, being Council-owned land adjacent to Sheridan Lane and the Gundagai Swimming Pool frontage, for the benefit of Lot 1012 DP 1327211 (Gundagai Tourist Park).

2. Requires the applicant to provide a final survey plan and easement alignment satisfactory to Council, confirming the location and extent of the proposed easement and associated infrastructure prior to the execution of any easement documentation.

3. Authorises the General Manager to negotiate and execute all necessary legal documents associated with the creation and registration of the easement, subject to Council's satisfaction with the final easement location and terms.

4. Requires all costs associated with the creation, survey, legal documentation, registration, construction, reinstatement, and any statutory approvals associated with the easement to be borne entirely by the applicant.

5. Requires all disturbed Council land, infrastructure and public assets to be restored to Council's satisfaction at the applicant's expense.

Carried

7.8 Regional Services Cootamundra

7.8.1 Cootamundra Regional Services Report - June 2026

Resolution 180/2026

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The Cootamundra Regional Services Report for the month of June 2026 be noted.

Carried

8 Motion of which Notice has been Given

8.1 Notice of Motion - Gundagai Pre-School Redevelopment Project Progress Report

Resolution 181/2026

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

That:

1. The Gundagai Preschool Redevelopment Progress Report July 2026, attached to the report, be received and noted.

2. Future progress updates be provided to Council periodically until the project has been completed.

Carried

8.2 Notice of Motion - Service Standards for Fire Hydrant Maintenance

Resolution 182/2026

Moved: Cr Gil Kelly

Seconded: Cr Logan Collins

That Council:

1. Receive a report outlining Council’s current practices for inspecting, maintaining and repairing fire hydrants across the local government area.

2. Develop and present to Council a proposed service standard, including Key Performance Indicators (KPIs), for the repair of defective fire hydrants, having regard to Council’s obligations under the Water Management (Water Supply Authorities) Regulation 2025, which requires fire hydrants to be maintained in effective working order at all times.

3. Include within the report:

a. the current process for reporting defective hydrants;

b. target response and repair timeframes based on the severity of the defect;

c. how defects are prioritised;

d. how compliance with the proposed service standards will be monitored and reported; and

e. any budgetary or resource implications associated with implementing the proposed standards.

4. Provide six-monthly reporting to Council on the number of reported hydrant defects, repair timeframes, and outstanding defects.

5. Following completion of the network-wide hydrant inspection program, Council receive a report outlining:

a. the total number of hydrants inspected;

b. the number found to require repair or replacement;

c. the estimated cost of rectification;

d. a prioritised program for completing the required works; and

e. any additional funding required to achieve compliance with Council’s obligations under the Water Management (Water Supply Authorities) Regulation 2025.

Carried

9 Questions with Notice

9.1 Question with Notice - Cr Nicholson - Bats in trees on Morleys Creek

Resolution 183/2026

Moved: Cr Penny Nicholson

Seconded: Cr Logan Collins

That the responses to the Question with Notice on Bats in Trees on Morley’s Creek, be noted.

Carried

9.2 Question with Notice - Cr Wight - The Cootamundra Saleyards

Resolution 184/2026

Moved: Cr Rosalind Wight

Seconded: Cr Les Cooper

The response to the Question with Notice regarding the Cootamundra Saleyards, be noted.

Carried

9.3 Question with Notice - Cr Wight - Health Regulations pertaining to Charitable Barbeques

Resolution 185/2026

Moved: Cr Rosalind Wight

Seconded: Cr Logan Collins

The response to the Question with Notice regarding the Health Regulations pertaining to Charitable Barbeques, be noted.

Carried

9.4 Question with Notice - Cr Wight - AMG Co-Contribution

Resolution 186/2026

Moved: Cr Rosalind Wight

Seconded: Cr Gil Kelly

That:

1. The response to the Question with Notice regarding the AMG Co-Contribution, be noted.

2. Due to the provisions of 10A(2)(g) of the NSW Local Government Act, advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege, the issue in relation to the dongas be considered in Closed Council.

Carried

9.5 Question with Notice - Cr Wight - Sunmania Solar Farm

Resolution 187/2026

Moved: Cr Rosalind Wight

Seconded: Cr Danyal Syed

The response to the Question with Notice regarding the Sunmania Solar Farm, be noted.

Carried

9.6 Question with Notice - Cr Wight - Cat Management Regulations

Resolution 188/2026

Moved: Cr Rosalind Wight

Seconded: Cr Ethan Ryan

The response to the Question with Notice regarding the Cat Management Regulations, be noted.

Carried

At 8:26 pm, Cr Gil Kelly left the meeting.

At 8:27 pm, Cr Gil Kelly returned to the meeting.

10 Confidential Items

10.1 Closed Council Report

Resolution 189/2026

Moved: Cr Gil Kelly

Seconded: Cr David Graham

1. Items 10.2, 10.3 and 10.4 (Australian Meat Group (AMG) dongas at the Cootamundra Abattoir) be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 10.2, 10.3 and 10.4 be withheld from the press and public.

Council entered Closed Council at 8:28pm.

Carried

10.2 Human Resources Report

Resolution 190/2026

Moved: Cr Les Cooper

Seconded: Cr Penny Nicholson

That the confidential information in the Human Resources report be noted.

Carried

At 8:39 pm, Cr David Graham left the meeting.

At 8:39 pm, Cr David Graham returned to the meeting.

10.3 Hardship Application - Assessment 10016475

Resolution 191/2026

Moved: Cr Les Cooper

Seconded: Cr David Graham

That Council:

1. Approve hardship assistance for the owner of the property identified as assessment number 10016475, subject to the ratepayer entering and maintaining a payment arrangement approved by the Interim General Manager.

2. Authorises the Interim General Manager to:

a) determine and enter into the payment arrangement with the ratepayer; and

b) write off any interest accrued for the period 1 August 2026 to 31 January 2027, provided the ratepayer complies with that payment arrangement for the duration of that period.

Carried

At 8:47 pm, Cr Logan Collins left the meeting due to significant Non-Pecuniary Interest.

10.4 Australian meat group (amg) Cootamundra abattoir, DONGAS

Resolution 192/2026

Moved: Cr Penny Nicholson

Seconded: Cr Les Cooper

That Council note the advice on the AMG, Cootamundra Abattoir, dongas.

Carried

At 8:55pm, Cr Logan Collins returned to the meeting.

Resumption of Open Council Meeting

Resolution 193/2026

Moved: Cr Gil Kelly

Seconded: Cr Danyal Syed

That the Open Council meeting resume at 8:55pm.

Carried

Announcement of Closed Council Resolutions

Note: The Interim General Manager announced the resolutions made in Closed Council.

The Meeting closed at 8:56pm.


CHAIRPERSON	INTERIM GENERAL MANAGER

MINUTES OF Cootamundra-Gundagai Regional Council
Cootamundra-Gundagai Local Transport Forum
HELD AT THE Gundagai council chambers, gundagai
ON Thursday, 13 August 2026 AT 10:00am

PRESENT: Greg Minehan (Integration Advisor – Riverina Murray), Ben Smith (Sergeant Riverina Highway Patrol), Dennis Palmer (Local Electorate Representative), Justin Knewstub (Sergeant Crime Coordinator Riverina Police),

IN ATTENDANCE: David Brodie (Interim Manager Engineering Cootamundra), Kylie Grybaitis (Road Safety Officer),

1 Acknowledgement of Country

2 Apologies and Leave of Absenc

2.1 Apologies

Maxine Imrie (Bus Service Operators Representative)

Thomas Hogg (Acting Manager Engineering Gundagai)

Cr Logan Collins (CGRC Councillor)

Cr Les Cooper (CGRC Councillor)

2.2 Leave of Absence

Nil

3 Disclosures of Interest

Nil

4 Confirmation of Minutes

4.1 Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 21 May 2026

Recommendation

That the Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 21 May 2026 be confirmed as a true and correct record of the meeting.

Moved: Greg Mineham Seconded: Ben Smith

5 Reports

5.1 Accessible Parking Request, Parker Street

Recommendation

That Council does not provide an accessible parking space on the eastern side of Parker Street, between Bourke Street and Wallendoon Street, Cootamundra, at the northern end of the block, as the existing accessible parking provisions in the vicinity are considered adequate to meet current demand and accessibility requirements.

Discussion

Forum members noted that Council currently meets legislative requirements for accessible parking provision. While recognising the importance of accessible parking, members expressed concern that additional spaces may further reduce parking availability in the Cootamundra CBD, where demand is already high. Members also recommended that any accessible parking spaces be subject to appropriate time restrictions to ensure turnover and ongoing availability.

5.2 15 T Load Limit on Hoskins Street, Stockinbingal

Recommendation

That Council does not relocate the 15-tonne load limit signage on Hoskins Street to the northern side of the Ellwood Street intersection to avoid unnecessary restrictions on local traffic movements while continuing to protect the causeway from heavy vehicle impacts.

Discussion

Forum members were informed of Road Rule 104, which permits drivers with a legitimate destination beyond a mass limit sign to proceed past the sign. As this provision already accommodates access to destinations within the restricted area, there is no requirement to relocate the sign.

104 No trucks signs

(1) A driver (except the driver of a bus) must not drive past a no trucks sign that has information on or with it indicating a mass if the GVM of the driver’s vehicle (or, if the driver is driving a combination, any vehicle in the combination) is more than that mass, unless the driver is permitted to drive the vehicle on a route passing the sign under another law of this jurisdiction.

Maximum penalty—20 penalty units.

Note.

Bus, combination, driver’s vehicle and with are defined in the Dictionary, and GVM is defined in the Act.

(2) A driver (except the driver of a bus) must not drive past a no trucks sign that has information on or with it indicating a length if the length of the driver’s vehicle (or, if the driver is driving a combination, the length of the combination) is longer than that length, unless the driver is permitted to drive the vehicle on a route passing the sign under another law of this jurisdiction.

Maximum penalty—

(a) for an offence in relation to the length of road between Galston and Hornsby Heights that crosses Galston Gorge—50 penalty units, or

(b) otherwise—34 penalty units.

(3) The driver of a truck must not drive past a no trucks sign that has no information on or with it indicating a mass or length, unless the driver is permitted to drive the truck on a route passing the sign under another law of this jurisdiction.

Maximum penalty—20 penalty units.

Note.

Truck is defined in the Dictionary.

(4) This rule does not apply to a driver if the destination of the driver lies beyond a no trucks sign and—

(a) there is no other route by which the driver’s vehicle could reach that destination, or

(b) any other route by which the driver’s vehicle could reach that destination would require the vehicle to pass another no trucks sign.

5.3 Upcoming Events

Recommendation

That the list of upcoming events be noted by the Forum.

Discussion

NSW Police advised that, due to limited resources and issues occurring at past aerodrome events, future events may require organisers to engage NSW Police services on a user-pays basis. It was agreed that upcoming events would be monitored to determine whether these issues persist and if additional enforcement is required before any decision is made regarding the implementation of user-funded police services.

Council will provide Event Management Plans, current Certificates of Currency (insurance), and Traffic Guidance Schemes to NSW Police and Transport for NSW for review prior to upcoming events. This will ensure the relevant authorities have the opportunity to assess the proposed arrangements and identify any concerns or objections in advance, supporting effective planning and safe event delivery.

5.4 General Business

1. Modifications to prescribed traffic control devices for Adams x Crown Streets, Cootamundra.

NSW Police confirmed their support for the proposed modifications to the prescribed traffic devices at the Adams Street/Crown Street intersection, noting that it is one of the highest crash-risk locations in Cootamundra. Visibility at the intersection was also discussed, with Council requested to consider tree maintenance to improve sight distances for motorists. TfNSW advised that Council has delegated authority to make decisions regarding local traffic management matters and is responsible for the outcomes of those decisions.

2. Modifications to prescribed traffic control devices for Thompson x Hurley Streets, Cootamundra.

NSW Police confirmed their support for the current traffic arrangements at the Thompson Street/Hurley Street intersection, noting that recent line marking and sign renewal works have already been completed to improve road user awareness and safety at the location. The effectiveness of these treatments will continue to be monitored, and any further concerns identified through operational observations or community feedback will be considered as part of future traffic management reviews.

3. Temora Street x Boundary Road Acceleration and Deceleration Analysis, Cootamundra.

Forum members discussed concerns regarding the safety of the Thompson Street/Hurley Street intersection at length, particularly in the context of increasing population growth and expanding commercial activity in the area. Both interim and long-term upgrade options were considered, with members acknowledging the need to improve safety while planning for future traffic demand. Council advised that it will investigate whether the Development Contributions Funds may be available to support intersection improvements as a project that facilitates community growth and development. In the short term, appropriate line marking treatments were identified as a potential measure to reduce unsafe manoeuvres and improve road user safety pending consideration of a more permanent solution.

Late items

4. ARTC Olympic Highway Level Crossing Upgrade – Stakeholder Information

Information was provided to Forum members regarding an upcoming detour that has been communicated to local bus service operators. The detour arrangements were outlined to ensure members were aware of the potential impacts on bus services and local traffic movements during the affected period.

5. Request for a Speed Review at Anzac Oval, Gundagai.

Council received a request from a community member seeking the introduction of a Shared Zone or a 10 km/h speed limit in the vicinity of Anzac Oval, Gundagai, due to its popularity as a sporting and recreational precinct. The request has been referred to TfNSW for investigation.

6. New Requirements for Roadwork Speed Limits as of 1 July 2026

Forum members discussed the new Traffic Control at Work Sites (TCAWS) Standard, which requires temporary roadwork speed restrictions to be removed outside construction hours where it is safe to do so. Specific locations of concern were discussed, and members were reminded that reduced speed limits may remain in place where altered road conditions or other safety risks continue to exist. Any concerns regarding specific locations can be escalated through the Steph Cooke representative for further investigation.

7. Consideration of a Date Change for the November Forum

RECOMMENDATION

That the Local Transport Forum scheduled for 12 November 2026 be rescheduled to 19 November 2026.

Discussion

A Forum member requested that the November meeting be rescheduled to avoid a conflict with other commitments. Alternative dates of 5 November 2026 and 19 November 2026 were considered by the Forum, and based on members' availability, 19 November 2026 was identified as the preferred date.

The Forum closed at 11:35 am.

................................................... …………………………………………………

CHAIRPERSON GENERAL MANAGER

7.3.2 Finance Update - July 2026

DOCUMENT NUMBER

479472

REPORTING OFFICER

Damian Smith, Acting Manager Finance

AUTHORISING OFFICER

Trevor Dando, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the Finance Update report for the month of July 2026, be noted.

Report

The July Finance Update has been reviewed, and no issues have been detected.

Operations

Income

The operational income is at 44% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.

Department	Income Actual	Income Budget	Variance	Result	Comment
Building Department	$168,336	$481,254	35%	J
Business Department	$30,571	$279,322	11%	J
Engineering Cootamundra	$235,434	$4,517,929	5%	J
Engineering Gundagai	$73,834	$735,531	10%	J
Executive Department	$159,607	$40,000	399%	J	Includes income from Fresh Start of $145.5K - Sept 26 QBR Adj
Finance Department	$7,442	$31,500	24%	J
Grants	$6,131,198	$10,369,489	59%	J	Includes prepayment of 80% 2027 F.A.G. Entitlement
Rates Cootamundra	$7,157,939	$7,151,598	100%	J
Rates Gundagai	$4,946,810	$4,942,428	100%	J
Services Cootamundra	$2,823,019	$3,608,927	78%	J
Services Gundagai	$1,016,800	$1,956,505	52%	J
Sewer Cootamundra	$4,486	$3,888,968	0%	J	Water and Sewer Annual Charges to be levied this month
Sewer Gundagai	$149	$1,917,878	0%	J	“
Water Cootamundra	$17,094	$2,950,817	1%	J	“
Water Gundagai	$85,267	$786,154	11%	J	“
Plant Hire - Gundagai	$124,530	$1,600,000	8%	J
Plant Hire - Cootamundra	$163,551	$2,600,000	6%	J
Interest on Investments	$22,870	$1,301,320	2%	J	Includes interest accrued on outstanding rates and charges
Overheads Recovery	$18,182	$3,609,000	1%	J
Total	$23,187,119	$52,768,620	44%

Expenditure

Operational Expenditure is at 7% when comparing actual to budget.

Department	Expense Actual	Expense Budget	% Spent	Result	Comment
Building Department	$125,191	$2,055,162	6%	J
Business Department	$389,276	$3,749,569	10%	J
Engineering Cootamundra	$455,420	$7,062,908	6%	J
Engineering Gundagai	$361,246	$5,463,978	7%	J
Executive Department	$174,073	$4,931,193	4%	J
Finance Department	$357,604	$1,955,660	18%	J
Services Cootamundra	$964,962	$5,847,304	17%	J
Services Gundagai	$166,407	$3,918,919	4%	J
Sewer Cootamundra	$69,409	$1,933,696	4%	J
Sewer Gundagai	$43,138	$1,419,900	3%	J
Water Cootamundra	$226,075	$3,757,087	6%	J
Water Gundagai	$42,333	$1,510,519	3%	J
Plant Expenses - Cootamundra	$45,412	$1,508,000	3%	J
Plant Expenses - Gundagai	$78,581	$1,092,000	7%	J
Depreciation	$1,145,966	$13,751,590	8%	J
Overhead Expenses	$103,621	$3,902,707	3%	J
Total	$4,748,714	$63,860,192	7%

Capital

Income

Capital income is at 14% of budget when comparing actual to budget.

Asset Category	Total YTD.	Budget	% Rec’d	Result	Comments
Plant & Equipment - Cootamundra	$58,846	$272,000	22%	J
Plant & Equipment - Gundagai	$14,524	$272,000	5%	J
Section 7.12 Developer Contributions	$25,805	$160,000	16%	J
TOTAL	$99,175	$704,000	14%

Expenditure

Capital expenditure is at 34% of budget when comparing actual to budget.

Asset Category	Total	Budget	% Spent	Result	Comments
Cootamundra Land	$0	$0	0%	J	Aerodrome Land development on hold due to demerger and planned cost saving opportunities.
Cootamundra Plant	$20,018	$1,000,000	2%	J
Cootamundra Roads	$153,955	$2,115,614	7%	J
Cootamundra Building	$5,566	$65,000	9%	J
Cootamundra Recreation	$46	$0	0%	J
Cootamundra Waste	$0	$25,000	0%	J
Cootamundra Bridges	$0	$300,000	0%	J
Cootamundra Water	$549,854	$520,000	106%	J	Carry forward of unspent 2026 Budget to be reported at September QBR
Cootamundra Sewer	$728,817	$1,110,000	66%	J	Carry forward of unspent 2026 Budget to be reported at September QBR
Cootamundra Demerger	$30,914	$1,250,000	2%	J
Cootamundra Property	$0	$0	0%	J
Gundagai Bridges	$273	$20,000	2%	J
Gundagai Building	$39,534	$195,000	20%	J
Gundagai Demerger	$30,914	$1,250,000	2%	J
Gundagai Plant	$89,401	$1,000,000	9%	J
Gundagai Property	$0	$0	0%	J
Gundagai Recreation	$0	$0	0%	J
Gundagai Roads	$19,371	$2,165,490	1%	J
Gundagai Sewer	$584,651	$645,000	91%	J	Carry forward of unspent 2026 Budget to be reported at September QBR
Gundagai Waste	$0	$0	0%	J	Council Resolution 147/2026 to proceed and complete works, Procurement processes commenced. Carry forward of unspent 2026 Budget TBC
Gundagai Water	$2,993,018	$3,503,500	85%	J	Carry forward of unspent 2026 Budget to be reported at September QBR
IT	$0	$50,000	0%	J
Total	$5,246,331	$15,214,604	34%

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Demerger Costs Update

7.5 Engineering Cootamundra

7.5.1 Cootamundra Engineering Report - July 2026

DOCUMENT NUMBER

478940

REPORTING OFFICER

David Brodie, Acting Manager Engineering Cootamundra

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the Cootamundra Engineering Report for the month of July 2026 be noted.

Introduction

The Cootamundra Engineering Report for the month of July 2026 is submitted for the information of Council and the community.

Discussion

State Roads

Routine Services are continuing on Olympic Highway and Burley Griffin Way.

Major segment rehabilitation works are being planned on Olympic Highway north of Cootamundra which will involve pavement improvement, culvert replacement and vegetation management.

The review for 2026-27 Heavy Patching Program has been submitted along with preliminary costings to allow TfNSW to confirm available budget. Work is expected to commence mid-September and run for approximately five weeks.

2026-27 Reseal Program has been completed and confirmed by Transport for NSW (TfNSW). The successful contractor has been notified and advised of scope with works to be undertaken from mid-September to early December to allow line marking prior to Christmas.

Local Roads

Crews have been working on drain clearing and removal of fallen timer during wet weather periods throughout July.

Grading crews have been moving through the Wallendbeen and Stockinbingal areas completing gravel patching and maintenance grading. Works have been focused on Fontenoy Lane, Cliffords Lane and Whites Lane during periods of suitable weather.

The concreting team, in conjunction with earthmoving operators, has been installing pipework for the Olney Street drainage project. This work has been hampered by wet weather and service constraints, however, works remain within timeframes and budget outlined in project programming.

The mini excavator crew has been working with the RMCC team removing fallen trees from the table drains following a storm in June.

Pothole patching is continuing throughout town streets and rural roads due to deterioration from recent rain. Works will continue across the Council area to prevent further potential damage caused by wet weather.

Street sweepers continue to keep the town streets and footpaths cleaned and bins empty around the CBD. Spoil and material from stockpile sites continue to be maintained, in addition to transporting material and placing gravel in school bus zones.

Airport slashing was undertaken in preparation for the recent car event held on the airstrip. Mowing has also been carried out around the town, town street potholes filled and signs repaired and replaced where required.

Civil Projects

Line marking has been completed for heavy patching and reseals during July. A total of 13 intersections within Cootamundra also underwent refreshing of line markings.

Council’s heavy patching and reseal programs and associated budgets are in progress. Locations and quantities are being confirmed for programs to be finalised.

All pipework has been laid for the Olney Street storm water pipe installation. Hydrovac excavation was carried out around critical services. The water main was located and removed in sections interfering with drainage. The concrete crew has completed backfill and is preparing the trench for kerb placement. A contractor is scheduled to return to site and finish remaining pits and install new kerb.

The Geotech report for the Adams Street culvert replacement is due to be received by mid-August. A concept design for Adams Street culvert replacement is being prepared keeping the project on track to be completed within schedule.

Road Safety

Traffic Counters: Traffic counters on state roads are used to collect vehicle volume data required for future works. Traffic counters were removed from State Highways pending the procurement of Metrocount installation equipment to ensure accurate data collection. Weekly inspections of the traffic counters have been undertaken to ensure they are operating correctly and collecting accurate and reliable traffic data.

Historical Metrocount reports dating back to 2018 are being successfully converted from standardised Word reports to excel data format to improve accessibility and facilitate their application within Council’s GIS mapping and Asset Management systems.

Cycleways Survey: The cycleway survey closed on 30 June, with Council receiving 54 completed responses, including 17 respondents expressing interest in participating in a workshop. Responses received have been analysed following the closure of the consultation period. Open-ended responses were reviewed and compared with previous survey results to identify trends and key themes. Community members who expressed interest in participating in future workshops will be contacted to arrange meeting opportunities.

VMS Boards: In response to a recent speeding complaint, VMS boards have been deployed at both ends of Northcott Avenue, which is currently serving as the detour route while works are undertaken on Adams Street. Speed data collected for the area has also been provided to local Police to support targeted enforcement activities and encourage driver compliance with posted speed limits. Posted speed limit is 50km, average speed was reported as 32km, with 0.3% readings > 55km and 0.1% readings > 60km.

TfNSW Projects: TfNSW has approved the 2026–27 Road Safety Program projects, enabling the delivery of targeted road safety initiatives across the local government area.

Grant Funding: The application for Round 5 of the Regional Airport Program has been submitted. If successful, this funding will be used for essential maintenance works at the Cootamundra Aerodrome.

Event Management Procedure: The Draft Event Management Procedure is complete and has been distributed to relevant staff for feedback prior to presented to the WHS Committee for consideration.

Event Management: Council has received a request for a Letter of No Objection from the Kidney Kar Rally, which is expected to travel through Adjungbilly, with additional information requested to assist in the assessment of the application.

Traffic Guidance Schemes for the Wattle Time Festival and Cootamundra Christmas Party have been completed and will be submitted to Council's insurer with the relevant Event Management Plans for approval.

Payment has been received from Pro Street Challenge, and the community, aerodrome users, and the Regulatory Team have been notified in preparation for the event on 1–2 August. Council has also received an Event Management Plan (EMP) for the Coota Show and Shine, scheduled to be held at Fisher Park on 5 September. In addition, the EMP, Certificate of Currency (COC), and Traffic Guidance Scheme (TGS) for the Book Week Parade scheduled for August have been provided to TfNSW and NSW Police for their information.

Local Transport Forum: A request has been circulated to Local Transport Forum members seeking any additional agenda items or matters for consideration, while the Forum reports are currently undergoing the authorisation process in preparation for distribution.

Inland Rails: Attendance at the Inland Rail Traffic Management Risk Assessment Workshop focused on Burley Griffin Way – main Alignment and Construction Access Gates.

Access and Inclusion Committee: The Committee met during July, where ongoing matters were discussed and a request for accessible parking in Parker Street was raised. A report has been prepared for consideration by the Local Transport Forum.

Water & Sewer

Work is continuing on investigation and design works for relining of town sewers located in Cutler Ave. Complaints of sewer chokes continue to be received with many determined to be caused by tree roots damaging sewer mains. Leaking and burst services are being repaired as required.

Cootamundra Standpipe Income – July 2026

2026/2027		No. of Transactions	Income	KL
2026	July	30	$378.75	63.146
2026	August	-	-	-
2026	September	-	-	-
2026	October	-	-	-
2026	November	-	-	-
2026	December	-	-	-
2027	January	-	-	-
2027	February	-	-	-
2027	March	-	-	-
2027	April	-	-	-
2027	May	-	-	-
2027	June	-	-	-
2026/2027	Totals	30	$378.75	63.146

Workshop

Workshop staff have continued to carry out general servicing and repairs during July. Electrical faults identified during servicing have been repaired. Mower decks have also been rebuilt, replacing bearings and pulleys and general welding repairs where required. The front end and steering ram have been rebuilt, hydraulic hoses replaced and electrical repairs have been completed on the tractor based at the Cootamundra showground.

Road safety inspections have been completed in preparation for fleet registration renewals. All heavy fleet have been booked in for HVIS, these inspections will be finalised by the end of August for renewals to be complete in line with Council’s common expiry date in early October.

Request for Quote documents are being prepared for review prior to being advertised for two light trucks scheduled for renewal under Council’s adopted plant replacement program.

Financial

Projects funded from various funding sources as noted above.

Maintenance works funded from General Fund and align with the 2026/2027 budget.

OLG 23a Guideline consideration

The work outlined in this report does not conflict with the guidelines.

Gravel patching has been undertaken on:-

- Crowes Road

- Cooininee Road

- Deltroit Road

Council staff have met with HumeLink project managers to discuss the project, including raising concerns about deterioration of road conditions as a result of the project and agreed to meet to determine a plan of action. Council has been advised that most towers have been erected and they are currently undertaking line stringing across the project. Council staff have been undertaking road maintenance under a private works agreement within the roads impacted by the project. The wet weather has caused an accelerated deterioration in road quality which we closely monitoring as much of the deterioration now occurring is beyond simple fixes of pothole patching.

Integrated Mapping Platform

Council has released a mapping platform, POZI, on the CGRC website which will enable the community better access to Council information. This map can be viewed by going to www.cgrc.nsw.gov.au/pozi-mapping/. Currently water, sewer, roads and stormwater asset data is available as well as some environmental mapping and maps relating to planning and flooding. Future stages will see the introduction of additional information, such as cemetery data.

Water and Sewer

Council has awarded a contract to inspect and repair all water hydrants across Cootamundra and Gundagai with works commencing at the end of July. The contractor undertaking the works brings significant network experience as they have previously assisted Council with modelling, project management and technical advice for water and sewer infrastructure in Cootamundra and Gundagai. Council has notified the public of these works advising when inspections will be completed on each section of the network. As works on each stage is completed, it is likely that some customers may receive some dirty water as each hydrant is flushed and tested which stirs up sediment.

Council has only received one enquiry regarding the inspections with additional information provided on how residents’ water quality will be monitored following completion of the hydrant inspections.

Data captured during the hydrant inspections includes:

- Asset’s GIS number (if already in Council’s GIS system)

- Location data (street name and coordinates)

- Whether the hydrant seal is functional

- Pressure and flow test data

- Hydrant depth

- Whether raised pavement marker is present (blue cat’s eyes)

- Whether signage is in place and appropriately marked

- Whether hydrant is appropriately painted

- Any other defects identified

Basic repairs will be carried out during hydrant inspections. If hydrants require cleaning or painting this will occur during inspection time. If more substantial works are required, this will be scheduled for all defective hydrants to be repaired during a single watermain shutdown to maximise efficiency and reduce inconvenience to public.

Works are progressing well on the Integrated Water Cycle Management (IWCM) Strategy, with the Issues Paper now finalised. A presentation was made to Councillors at a workshop on Tuesday, 11 August. In addition, a stakeholder workshop was held on Wednesday, 12 August, with NSW Health and EPA involved. The IWCM project is scheduled to be completed in December 2026. This project assists Council to implement a best-practice framework that coordinates the planning of drinking water, wastewater and stormwater both in the short term as well as the long term.

National Heavy Vehicle Register

Heavy vehicle applications continue to be received for vehicle movements related to major projects currently underway throughout the LGA. Council staff are assessing these in accordance with the approved Vehicle Movement Plans in addition to Council’s direction from the report to Council in October.

Council has received 63 applications and reviewed a total of 65 Access Permit Applications for the LGA during July 2026.

Applications Received	Approved with Conditions	Refusals
63	63	2

Following Council’s ordinary meeting in October 2025, Council submitted mapping to NHVR requesting that their mapping be amended to align with the maps within the Council resolution. Council has reached out several times to NHVR to request a status update. On each occasion, Council has received a promise that it would be done in the next few months, however, no action was taken. Council escalated the matter to Transport for NSW for their assistance to resolve the mapping issue. Council have also undertaken the first step on behalf of NHVR, importing the maps into the NHVR portal for their approval which should assist in expediting the process.

Currently the average time where an application is with Council for assessment is 1.95 days.

Financial

Projects funded from various funding sources as noted above and align with the adopted 2026/2027 budget.

OLG 23a Guideline consideration

OLG 23a Guidelines have been reviewed and the work outlined in this report does not conflict with the guidelines.

Ordinary Council Meeting Agenda

25 August 2026

7.7 Regional Services Gundagai

7.7.1 Gundagai Regional Services Report - July 2026

DOCUMENT NUMBER

479587

REPORTING OFFICER

Greg Ewings, Acting Manager Regional Services Gundagai

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant, safe, and inclusive community

1.2 A welcoming community that cares for and looks after each other

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the Gundagai Regional Services report for the month of July 2026 be noted.

Overview

This report highlights the significant achievements, project progression, operational initiatives and service delivery outcomes undertaken by the Gundagai Regional Services Division during July 2026.

Throughout the month, Council continued to focus on maintaining and improving public infrastructure, recreational facilities, community assets, cemetery services, biosecurity outcomes and regulatory compliance activities. A number of projects initiated in previous months progressed to further stages of completion, while routine operational programs continued to deliver positive outcomes for residents, businesses and visitors.

Council staff maintained a strong commitment to service excellence through proactive asset management, collaborative project delivery and responsive customer service. July also saw continued advancement of several strategic initiatives designed to improve operational efficiency, enhance public safety and support long-term community wellbeing.

The following report outlines key activities, achievements and service outcomes delivered during July 2026.

Regional Services – Parks, Reserves, Sporting Fields, Playgrounds and Projects

Key Achievements for the Month:

Council staff continued to deliver maintenance, and enhancement works across parks, reserves and recreational facilities, resulting in improved community amenity, safety and asset conditions.

Key achievements during the reporting period included:

· Ongoing cleaning and maintenance programs along the Morley's Creek walking tracks and pathway network continued in response to the presence of the flying-fox colony. Regular inspections, pressure cleaning and debris removal were undertaken to maintain public accessibility, amenity and safety.

· Winter turf management programs were undertaken across sporting fields, including fertilising, turf health assessments, irrigation system inspections and seasonal maintenance activities to preserve playing surface quality.

· Playground inspection and maintenance schedules progressed throughout the month, with minor repairs completed and safety audits undertaken to ensure compliance with relevant standards.

· General maintenance of parks, reserves and public open spaces continued, including mowing, pruning, rubbish removal, weed management and asset inspections, resulting in well-presented recreational environments across the region.

Council Facilities

Following completion of the Emergency Operations Centre (EOC) upgrade in June, the facility became fully operational during July.

Key outcomes achieved include:

· Commissioning and testing of all newly installed equipment and systems.

· Integration of upgraded communications infrastructure into Council's emergency management procedures.

· Staff familiarisation and operational readiness exercises undertaken to ensure effective utilisation of the upgraded facility.

· Successful implementation of business continuity arrangements supported by the new 22kW backup generator.

The improvements have significantly enhanced Council's emergency preparedness capability and operational resilience.

Gundagai Memorial Swimming Pool

· Concourse upgrade works continued to progress throughout July, with contractors advancing key construction activities in accordance with the project program. Works completed during the reporting period have further developed the site and moved the project closer to completion, with Council continuing to monitor progress to ensure quality outcomes are achieved for the community.

· A response letter with Council resolution 179/2026 has been provided to the applicant Green Bean Carbon for the creation of the proposed easement for electrical services to the Northwest portion of the Gundagai Swimming Pool Lot 11 DP 1128590. It is expected that the applicant and its contractors will provide the updated easement and planning details for review, approval and owners consent as per Councils requirements in the resolution.

Cemeteries

Council continued to actively manage and maintain cemetery facilities throughout the Gundagai region, with a focus on infrastructure improvements, customer service and respectful maintenance practices.

Activities undertaken during July included:

· Completion of Annual Reporting for all cemeteries has been completed and submitted to Cemeteries & Crematoria NSW

· Ongoing maintenance works were carried out across cemetery locations, including pathway repairs, infrastructure inspections and asset condition assessments.

· Seven interments were coordinated and conducted in accordance with legislative requirements and established operational procedures.

· Continued administration of cemetery records, monument applications, burial enquiries and Pre-Need Burial Agreements to support future planning and customer service delivery.

· Mowing, weed control and seasonal grounds maintenance programs were undertaken across all cemetery sites, maintaining a high standard of presentation.

· Asset management planning continued to identify future infrastructure renewal priorities and support the long-term sustainability of cemetery operations.

· Irrigation in the North Gundagai Lawn cemetery has been completed with the arrival of the new toilet block imminently.

· A response letter was prepared and emailed to Property Services, Uniting Church Australia, advising of council resolution 178/2026, allowing for the purchase of the Lot 2 DP 1041398 Part North Gundagai Cemetery and Lot 1 DP 668531 Part South Gundagai Cemetery under the conditions of the resolution to proceed.

Biosecurity

Biosecurity activities remained focused on compliance, education and risk reduction throughout July.

Key achievements included:

· Completed funding application final report for the 2025/26 Weed Action Program (WAP) has been submitted.

· Continuation of targeted inspections and monitoring activities within identified priority risk areas.

· Staff have attended training to ensure high standards for Biosecurity requirements are continuing to be achieved.

· Further engagement with rural landholders regarding weed management responsibilities and best-practice treatment programs.

· Assessment and monitoring of emerging weed incursions and potential pest issues, allowing for early intervention where required.

· Participation in regional discussions and information sharing with partner agencies to strengthen coordinated biosecurity outcomes.

Council remains committed to protecting agricultural productivity, environmental values and community assets through proactive biosecurity management.

Gundagai Public & Council Facilities income

Gundagai RV Park Income July 2026

· 01/07/26 – 31/07/26 - Total Income $259.70

Gundagai Landfill Income July 2026

· 01/07/26 – 31/07/26 - General Income $4151.78

Gundagai Standpipe Income July 2026

2026/2027		Income GST Incl.	Number of Transactions	Previous Year Income
2026	July	$7204.41	15	$3,013.61
2026	August	$		$1,202.81
2026	September	$		$2,543.68
2026	October	$		$1,827.94
2026	November	$		$5,232.65
2026	December	$		$6,384.75
2027	January	$		$11,743.19
2027	February	$		$26,650.59
2027	March	$		$25,746.73
2027	April	$		$17,136.31
2027	May	$		$21,059.48
2027	June	$		$12,538.85
26/27	Totals	$7204.41	15	$135,080.59

Gundagai Saleyards Truck Wash July 2026

2026/2027		Income GST Incl.	Number of Transactions	Previous Year Income
2026	July	$4164.37	30	$3,518.05
2026	August	$		$3,254.40
2026	September	$		$4,022.16
2026	October	$		$5,094.67
2026	November	$		$3,976.71
2026	December	$		$3,170.29
2027	January	$		$3,908.68
2027	February	$		$2,455.41
2027	March	$		$3,442.91
2027	April	$		$3,641.40
2027	May	$		$3,179.79
2027	June	$		$5,562.64
26/27	Totals	$4164.37	30	$45,227.11

Compliance

Council continues to ensure compliance with the Companion Animals Act 1998 and the Local Government (General) Regulation 2021 (Regulation 217(1)(f)) through ongoing monitoring, enforcement, and community education initiatives.

Community Education and Responsible Pet Ownership

As part of Local Government Week, Council hosted a free companion animal microchipping day for the community, aimed at increasing pet registration compliance and improving the likelihood of lost animals being reunited with their owners. The event also provided an opportunity for residents to meet animals currently seeking new homes through Council's rehoming program. As a direct result of the initiative, two cats were successfully rehomed, delivering positive animal welfare outcomes and reducing pressure on impoundment resources.

Financial

There are no further financial implications as all work has been carried out as per the approved 25/26 budget allocations.

OLG 23a Guideline consideration

There are no implications for the guidelines.

7.8 Regional Services Cootamundra

7.8.1 Cootamundra Regional Services Report - July 2026

DOCUMENT NUMBER

478935

REPORTING OFFICER

Steven Lowe, Acting Manager Regional Services Cootamundra

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Cootamundra Regional Services Report for the month of July 2026 be noted.

Introduction

This report has been prepared to inform Council of the activities undertaken by the Regional Services – Cootamundra department of the month of July 2026.

Discussion

Parks & Gardens

The wet weather has allowed staff to continue focusing on customer tree requests throughout July. Staff are working through the list, prioritising dangerous trees before general maintenance pruning.

The tree planting program is underway with staff planting 38 trees in Cootamundra and Wallendbeen as part of our 2026 tree replacement program. The trees have been planted where old trees have died or been removed and replaced with more suitable varieties. These include Crepe Myrtles, Ornamental Pear varieties, London Plane, Celtis and Chinese Pistachio.

Staff have undertaken maintenance on public toilets to keep them at a standard that will prolong these buildings. Replacement of needle boxes and other rusted out fixtures has been completed by our Parks & Gardens staff.

A seat donated by the Legacy group has been installed at Wallendbeen cenotaph in July. Council staff prepared the area, poured the slab and installed the chair before backfilling and seeding the surrounding area.

Staff are continuing to perform weekly playground inspections and repair any defects as they are identified. Staff have turned the water off to the water play element at Livvi’s park to allow the timber to dry out which then staff have sanded, repaired and oiled. Additional coats of sealant will be applied to restore the timber components that have weathered over time.

Line mark and maintenance of sports surfaces for winter sports is continuing, along with general turf care and infrastructure maintenance.

Truck Wash

The truck wash recorded 124 transactions for the month, generating a total of $11,252.53 in invoicing.

Investigations are underway on options to connect a secondary tank to ensure water is available during high usage periods at the facility.

Cemeteries

There were five funerals at Cootamundra during July.

Council has transitioned the Cootamundra and Gundagai Cemetery Registers from Excel spreadsheets to a dedicated register within the financial system. This provides a centralised and more secure record management system, improves data accuracy, enhances search functionality, and reduces the risk of manual errors, resulting in more efficient administration of cemetery records.

Regulatory Services

There were eight animal registrations in July totalling $339.00.

Eight dogs were received into the Animal Care Facility. Of these animals, one was returned home, one adopted and five went to rescue. Four cats were received; three were adopted and one was euthanised as it was unsuitable for rehoming.

The Animal Care Facility gratefully received donations coordinated through the Australian Institute of Local Government Rangers (AILGR) Annual Conference, in partnership with Warm Paws – Supply Donations for Rural Pounds NSW and Animal Rescue Cooperative (ARC). Donations were delivered to the conference and distributed among 15 rural councils, with the Animal Care Facility receiving dog and cat food, treats, shampoo, and other essential animal care supplies.

These generous contributions provided valuable support to the ongoing care and welfare of animals in Council’s care. Council acknowledges and appreciates the continued support of organisations such as Warm Paws and ARC, whose generosity assists rural animal care facilities across New South Wales.

Council staff attended the Australian Institute of Local Government Rangers (AILGR) Annual Conference, providing a valuable opportunity for professional development, knowledge sharing, and networking with other local government professionals. The conference provided updates on legislative changes, industry practices, and emerging issues, assisting Council staff to remain informed and ensure regulatory and companion animal services continue to be delivered in line with current requirements and best practice.

A review of Council's animal impounding system identified several limitations that affected its functionality and efficiency. Following an assessment of available alternatives, Council transitioned to ‘ShelterManager’, a purpose-built animal management system. The previous SharePoint-based system relied on the original creator to make changes or correct data entry issues, limiting Council’s ability to manage the system internally. ‘ShelterManager’ provides greater flexibility, improved record management, and enhanced reporting capabilities that align with Office of Local Government reporting requirements, supporting more efficient administration and improved data accuracy.

Biosecurity

Another busy month for our Biosecurity officer, with the Regional Inspection Program - Inspection of High-Risk Pathways, Roads, Waterways, Railways, Council managed and owned lands, state and managed owned lands. 40 sites were inspected, including Wallendbeen & Stockinbingal Recreation Ground, Muttama Creek and multiple parks throughout Cootamundra.

Nine sites were sprayed for priority weeds including Stockinbingal Recreation Ground & Cootamundry Creek.

General Overview:

- Continued focus for priority weed spraying and mechanical removal at Stockinbingal, it contains many African Boxthorn and Bridal Creeper incursions.

- Continued spraying and mechanical removal at Cootamundry Creek/Railway underpass near Pioneer Park. Bridal Creeper, African Boxthorn, Blackberry, Bamboo, Johnson Grass have been found here.

- WAP targets have been set for the new financial year, started on targets: 1.1.3(b) – Road inspections, 1.1.3(a) – Waterway inspections, 1.1.3(h) – Council owned/managed assets.

Planned:

- Priority Weed spraying of Bridal Creeper at Cootamundra and Stockinbingal

- Priority Weed spraying/control of a variety of Priority Weeds in Cootamundry Creek and Bland Creek.

- Potential Rabbit baiting on Council managed/owned assets pending risk assessment by Local Land Services.

- Continued WAP funding targets

Waste Services

The secondhand tip shop processed 62 transactions for January with a total of $423.53 in income. During this time staff have diverted 750kg of waste from the landfill into the shop to be repurposed.

A total of 1,680 tonnes of recycled crushed concrete was sold this month and a total of 803 tonnes of compost soil. We are currently selling large volumes of both compost and crushed concrete with regular outgoing loads scheduled over the coming weeks.

Facilities

The flooring at the entrance to the town hall foyer has been repaired.

The front entrance doors at the Cootamundra Library were experiencing issues with sticking open. Council staff, in conjunction with a contractor, have rectified the problem, and the doors are now operating as intended.

Council staff completed repairs and replaced deteriorated timbers on the Memorabilia Cottage at Bradman’s Birthplace. External painting of the building has also been completed, with several minor repairs and timber replacements still to be undertaken by a contractor. The main Bradman Cottage building requires more extensive external works, including the replacement of deteriorated timbers and associated fixings. A contractor has been engaged to undertake a comprehensive condition assessment and provide a detailed report outlining identified defects, recommended priorities, and estimated repair costs.

A glass window at the Cootamundra Airport terminal was damaged after being struck by a bird. The window was replaced promptly to ensure the terminal was fully operational for the recent car event held at the facility.

The balance tank at the Cootamundra Outdoor Pool has been inspected following concerns regarding water loss. Initial investigations have confirmed a loss of water, and further testing is being undertaken to determine whether the source of the leak is the balance tank itself or the associated return pipework.

The Cootamundra EV charging stations’ data for July is shown below:-

Capital Works Projects

The designated flood evacuation center at the Cootamundra showground luncheon pavilion renovation project is nearing completion. As part of the NSW severe weather and flood funding projects, the upgrade includes new flooring, lighting, a storage room, new benches and cabinetry, heating and cooling, refurbished amenities, new seating, roofing and external lighting.

The Fisher Park changerooms project is in the final weeks for completion. The rangehood and grease trap are being installed along with final fit outs which will see the project completed. It is anticipated to hold an official opening after the football season.

Financial

All areas of expenditure relating to the operation within the Regional Services – Cootamundra department are within budget allocation.

OLG 23a Guideline consideration

No impacts associated with this report.

8 Motion of which Notice has been Given

8.1 Notice of Motion - Cr Ryan - Bradman Museum Precinct - Asset Condition Assessment, Maintenance and Lifecycle Renewal Plan

DOCUMENT NUMBER	478030
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager
ATTACHMENTS	1. Photographs ⇩

The following Notice of Motion signed by Councillor Cr Ethan Ryan was submitted on 22 July, 2026.

I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 25 August, 2026:

Motion

That Council:

1. Acknowledges the cultural, historical, tourism and community significance of the Bradman Museum precinct, including its importance to Cootamundra’s identity and association with Sir Donald Bradman, and recognises the contribution of the volunteers who operate the museum through its Section 355 Committee.

2. Arranges an immediate inspection of the precinct to identify any urgent Work Health and Safety, public safety or asset-failure risks, and undertakes any necessary interim make-safe works.

3. Undertakes a comprehensive condition assessment of all Council-owned buildings, services and associated infrastructure within the precinct, in consultation with the Section 355 Committee and, where required, appropriately qualified building, structural, heritage or other technical specialists. The assessment is to include the condition of buildings and structural elements, roofs and drainage, external timberwork and weatherproofing, accessways and grounds, building services, accessibility, fire and emergency arrangements, and any risks arising from moisture, pests, deterioration or ground conditions.

(a) Receives a report within three months, or as soon as practicable thereafter (by agreement with Councillors), that: identifies all defects, outstanding maintenance matters, safety risks and compliance issues, including previously reported concerns where records are available;

(b) provides condition and risk ratings for significant asset components and identifies the underlying causes of deterioration;

(c) identifies any risks to volunteers, visitors, museum operations, heritage fabric, artefacts, exhibits and records;

(d) recommends required maintenance, repair, renewal, replacement and improvement works;

(e) prioritises works as immediate, short, medium and longer-term actions, having regard to safety, asset condition, operational impact, heritage significance and the consequences of deferral;

(f) provides indicative delivery timeframes, dependencies and high-level cost estimates, including appropriate contingencies; and

(g) identifies potential funding sources through existing budgets, future Integrated Planning and Reporting processes, asset renewal allocations and relevant external grant programs.

4. Includes within the report a planned asset-management approach for the precinct, including:

(a) review and updating of Council’s asset register, including condition, criticality, remaining useful life, replacement value and maintenance history for significant components;

(b) a planned preventative maintenance and inspection program, including appropriate inspection frequencies, intervention triggers, assigned responsibilities and record-keeping requirements;

(c) lifecycle renewal planning over a minimum ten-year period; and

(d) consideration of an appropriate annual maintenance allocation.

5. Reviews the process for reporting and managing maintenance and safety concerns raised by the Section 355 Committee, with recommendations for acknowledgement, risk assessment, response timeframes, escalation, progress updates and confirmation of completed works.

6. Ensures the Section 355 Committee is consulted throughout the assessment and planning process, is provided with the final report and adopted implementation program, and receives appropriate updates on progress.

7. Receives quarterly progress reports on the delivery of all critical and high-priority actions until those works are completed, with ongoing maintenance and renewal requirements thereafter reported through Council’s asset-management and Integrated Planning and Reporting processes.

Note from Councillor

The Bradman Museum is an important Council-owned community and tourism asset that celebrates Cootamundra’s internationally recognised association with Sir Donald Bradman. Cricket, and particularly Cootamundra’s connection with Sir Donald Bradman, forms an important part of the town’s identity and is a significant attraction for visitors to the region.

The museum is operated by dedicated community volunteers through a Section 355 Committee. On 22 July 2026, the Committee Chair, Mr Eric Thorburn, invited me to inspect a number of maintenance concerns at the precinct. The inspection identified extensive deterioration across several parts of the facility, including rotted external timber, damaged verandah components, deteriorated window frames and sills, failed protective paint coatings, possible water-ingress pathways, damaged thresholds and other areas requiring further professional investigation.

Of particular concern is that Committee representatives have advised that some of these matters have previously been reported to Council on multiple occasions but remain unresolved. Volunteers who give their time to operate and promote a Council-owned facility should have confidence that reported maintenance and safety concerns will be acknowledged, assessed and appropriately acted upon.

The visible deterioration indicates that the precinct requires more than isolated reactive repairs. A comprehensive assessment is needed to establish the full extent of the defects, identify their underlying causes and determine whether concealed structural or building components have also been affected. Simply repairing visible damage without addressing drainage, moisture entry, failed coatings or other causes risks recurrence and further unnecessary expense.

There is also a Work Health and Safety and public-safety dimension. The museum is accessed by volunteers, residents and visitors, and deteriorating timber, balustrades, verandah components, paths, thresholds or structural elements may increasingly present risks if not identified and addressed. Interim make-safe measures should therefore be undertaken wherever immediate hazards are found.

This motion seeks to move the Bradman Museum away from a reactive maintenance model and establish a proper lifecycle asset-management approach. That approach should include an accurate asset register, consistent condition assessments, risk-based prioritisation, preventative-maintenance schedules, defined responsibilities, long-term renewal planning and alignment with Council’s financial planning processes.

The purpose of the motion is not to commit Council immediately to an undefined expenditure. It is to provide Council with the information, priorities, cost estimates and implementation pathway necessary to make responsible decisions about the protection and continued operation of this significant community asset.

The Bradman Museum should be safe, presentable, weatherproof and appropriately maintained so that it remains available to the community and visitors for many years to come. Properly planning and undertaking the necessary maintenance now will help preserve the facility, support its volunteers, protect its collections and reduce the likelihood of substantially greater renewal costs in the future.

Note from Interim General Manager

Council has been actively addressing maintenance issues at the Bradman Birthplace over recent years and has undertaken a range of completed and ongoing works in consultation with the Section 355 Committee. Completed works include replacement of the heritage picket fence, carpet replacement, drainage improvements and associated repairs to the Memorabilia Cottage, removal of a dead tree, and implementation of mowing and gardening arrangements. Additional projects, including exterior painting and tree planting, are currently in progress.

Following a recent site inspection undertaken by Council staff and a builder, several structural and maintenance issues were identified that are beyond the scope of routine repairs. As a result, planned painting works have been deferred until the necessary building repairs can be completed. Council has also committed to rectifying any immediate Work Health and Safety concerns identified during the inspection process.

While concerns have been raised regarding previously reported matters, Council officers advise that the specific issues identified in the Notice of Motion, including the failed toilet door hinge, loose threshold tiles and exposed electrical conduit, had not previously been reported to Council. Council acknowledges the need for improved asset inspection and maintenance processes and notes that resource limitations have reduced the capacity to undertake regular condition inspections across the building portfolio. Council will continue to work with the Section 355 Committee to address identified defects and develop a planned approach to future maintenance and renewal of this important community asset.

Cash at Bank on 31 July 2026	34,219,167.56
Less:
Externally Restricted Reserves	(22,493,043)
Add:
Grant Debtors and Contract Asset Outstanding	874,167
Unrestricted Cash	12,600,291

Less:
Internally Restricted Allocations	(8,183,896)
Net Balance	4,416,395

REPORTING OFFICER	Teresa Breslin, Executive Assistant to Mayor and General Manager
AUTHORISING OFFICER	Trevor Dando, Acting General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Ordinary Meeting of Council held on Tuesday 28 July 2026

REPORTING OFFICER	Peter Bascomb, Demerger Transition Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager
FINANCIAL IMPLICATIONS	There are no financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Demerger Transition Committee Meeting held on Tuesday 11 August 2026

REPORTING OFFICER	Kylie Grybaitis, Road Safety Officer
AUTHORISING OFFICER	Trevor Dando, Acting Deputy General Manager Operations
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 13 August 2026

DOCUMENT NUMBER	479765
REPORTING OFFICER	Trevor Dando, Acting General Manager
AUTHORISING OFFICER	Trevor Dando, Acting General Manager
ATTACHMENTS	Nil

DOCUMENT NUMBER	479788
REPORTING OFFICER	Trevor Dando, Acting General Manager
AUTHORISING OFFICER	Trevor Dando, Acting General Manager
ATTACHMENTS	Nil

DOCUMENT NUMBER	479790
REPORTING OFFICER	Trevor Dando, Acting General Manager
AUTHORISING OFFICER	Trevor Dando, Acting General Manager
ATTACHMENTS	Nil

DOCUMENT NUMBER	479770
REPORTING OFFICER	Trevor Dando, Acting General Manager
AUTHORISING OFFICER	Trevor Dando, Acting General Manager
Attachments	Nil

DOCUMENT NUMBER	479782
REPORTING OFFICER	Trevor Dando, Acting General Manager
AUTHORISING OFFICER	Trevor Dando, Acting General Manager
Attachments	Nil

DOCUMENT NUMBER	479792
REPORTING OFFICER	Trevor Dando, Acting General Manager
AUTHORISING OFFICER	Trevor Dando, Acting General Manager
Attachments	Nil