Agenda of Ordinary Council Meeting - Tuesday, 24 March 2026

Ordinary Council Meeting Minutes

24 February 2026

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Alby Schultz meeting Centre, Cootamundra
ON Tuesday, 24 February 2026 AT 6:19PM

PRESENT: Cr Abb McAlister (Mayor), Cr Rosalind Wight (Deputy Mayor), Cr Logan Collins, Cr Les Cooper, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Ethan Ryan, Cr Danyal Syed

IN ATTENDANCE: Roger Bailey (Interim General Manager), Trevor Dando (Acting Deputy General Manager - Operations), Damian Smith (Acting Manager Finance), Linda Wiles (Manager Business), Lauren Dawes (Acting Manager Sustainable Development) Teresa Breslin (Executive Assistant)

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2 Apologies, Leave of Absence, and AUDIO-VISUAL attendance requests

2.1 Apologies

Nil

2.2 Leave of Absence

Nil

2.3 Audio-visual attendance requests

Nil

3 Disclosures of Interest

Nil

4 Confirmation of Minutes

4.1 Minutes of the Ordinary Meeting of Council held on Tuesday 27 January 2026

Resolution 036/2026

Moved: Cr Les Cooper

Seconded: Cr Penny Nicholson

That the Minutes of the Ordinary Meeting of Council held on Tuesday 27 January 2026 be confirmed as a true and correct record of the meeting.

Carried

5 Mayoral Minutes

5.1 Mayoral Minute - Councillor Engagements - 17 January 2026 - 13 February 2026

Resolution 037/2026

Moved: Cr David Graham

Seconded: Cr Ethan Ryan

The information in the Councillor Engagements Mayoral Minute be received and noted.

Carried

5.2 MAYORAL MINUTE - GUNDAGAI RICHARD NORDEN MEMORIAL PROJECT

Resolution 038/2026

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

That Council consider late item 5.2 Mayoral Minute Gundagai Richard Norden Memorial Project.

Carried

Resolution 039/2026

Moved: Cr David Graham

Seconded: Cr Les Cooper

That Council approve the provision of $32,500 in financial assistance to the Gundagai RSL for the Richard Norden Memorial Project, with funding to be drawn from the restricted Gundagai DoTT Reserve.

Carried

PROCEDURAL Motion

Moved: Cr Gil Kelly

Seconded: Cr Ethan Ryan

That Council bring forward item 7.4.1 on the agenda for consideration.

Carried

7.4.1 DA 2025/119 - 18 BOURKE STREET, COOTAMUNDRA - PROPOSED DEMOLITION OF EXISTING DWELLING AND ERECTION OF A NEW DWELLING

Suspension of Standing Orders

Moved: Cr Logan Collins

Seconded: Cr Les Cooper

That Council suspend standing orders to allow open discussion in relation to 7.4.1 DA2025/119 – 18 Bourke Street, Cootamundra.

Carried

Standing orders were suspended at 6:43pm.

Resumption of Standing Orders

Moved: Cr David Graham

Seconded: Cr Les Cooper

That Council resume standing orders.

Carried

Standing orders were resumed at 7:04pm.

Motion

Moved: Cr Logan Collins

Seconded: Cr Ethan Ryan

That Council refuse the following development application, for reasons stated:

§ Application No.: DA2025/119

§ Property: Lot C DP 382924, 18 Bourke Street COOTAMUNDRA NSW 2590

§ Development: Demolition of the existing Dwelling and construction of a new two-storey Dwelling

REASONS FOR REFUSAL

1. Pursuant to Section 4.15(1)(a)(i) of the Environmental Planning and Assessment Act 1979, the application does not demonstrate how the proposed development supports the Aims of the Plan under Section 1.2 (2)(f) of the Cootamundra Local Environmental Plan 2013 by satisfactorily managing the heritage resources of Cootamundra.

2. Pursuant to Section 4.15(1)(a)(i) of the Environmental Planning and Assessment Act 1979, the proposed development does satisfy the requirements in relation to heritage conservation of the Cootamundra Heritage Conservation Area of Clause 5.10 of the Cootamundra Local Environmental Plan 2013.

3. Pursuant to Section 4.15(1)(a)(iii) of the Environmental Planning and Assessment Act 1979, the proposed development does satisfy the requirements in relation to Chapter 2 – Residential Development and Chapter 7 – Heritage requirements of Cootamundra Development Control Plan 2013.

4. Pursuant to Section 4.15(1)(b) of the Environmental Planning and Assessment Act 1979, the likely impacts of the proposed development are unacceptable, as the development would result in adverse heritage impacts, visual impacts and amenity impacts for the neighbouring properties.

5. Pursuant to Section 4.15(1)(c) of the Environmental Planning and Assessment Act 1979, the site is not considered suitable for the proposed development, as it would impact the public domain in a negative way in terms of the impact on the heritage conservation area, visual impacts and amenity impacts for the neighbouring properties.

6. Pursuant to Section 4.15(1)(d) and (e) of the Environmental Planning and Assessment Act 1979, the development is not in the public interest given the inconsistency of the overall size, bulk and scale of the proposed development with the aims of the LEP, heritage provisions and controls relating to residential development and sufficient justification for contravening the requirement has not been demonstrated.

ON BEING PUT THE MOTION WAS LOST

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Logan Collins Cr Ethan Ryan	Cr Abb McAlister (Mayor) Cr Rosalind Wight Cr Les Cooper Cr David Graham Cr Gil Kelly Cr Penny Nicholson Cr Danyal Syed
ABSENT	DECLARED INTEREST
Nil	Nil

RESOLUTION 040/2026

Moved: Cr Gil Kelly

Seconded: Cr Penny Nicholson

That Council approve the application in accordance with the reasons outlined below and authorise the Interim General Manager to determine consent conditions sympathetic with that approval.

§ Application No.: DA2025/119

§ Property: Lot C DP 382924, 18 Bourke Street COOTAMUNDRA NSW 2590

§ Development: Demolition of the existing Dwelling and construction of a new two-storey Dwelling

REASONS FOR APPROAL

The proposed development is consistent with the aims of the Cootamundra Local Environment plan 2013 including section 1.2 (2) (f), which seeks to converse and manage heritage resources.

The development does not remove, obscure or diminish any identified heritage item.

The design has been prepared to be sympathetic in design, form and materials, ensuring compatibility and colour subtlety with the established street scapes.

Heritage conservation does not require replication of historic forms rather it requires design that respects significance while allowing contemporary evolution.

The proposal enhances the sites contribution to the conservation area by replacing or augmenting existing development with a well-designed high-quality structure.

The intent of the LEP is to manage and conserve heritage, not to freeze development. The proposal achieves an appropriate balance between conservation and orderly development.

Clause 5.10 requires consideration of the heritage significant significance setting bulk scale and visual impact.

The proposal retains the character of the conservation area.

Building height and setbacks are consistent with surrounding development.

Materials and finishes are complementary rather than contrasting in the disruptive way.

The development maintains key view lines and does not dominate adjoining heritage fabric. It is a seamless addition to the existing streetscape.

Importantly, the clause requires that Council consider impact not prohibit development. There is no demonstratable evidence that the proposal would result in a loss of heritage significance, impacts would be minor and acceptable.

Development control plans or DCPs provide guidance not mandatory standards unless specifically referenced in the LEP.

The proposal complies with the objectives relating to residential amenity, street scape, character and heritage.

Any minor variations for example setbacks, articulation, site coverage are offset by strong compliance with performance-based objectives.

The design includes changes in wall alignments and considered landscaping. With the second story setback and not obtrusively evident, also combining the positioning of the established tree on the nature strip, the development fits appropriately within the neighbourhood.

DCP controls must be applied flexibly in accordance with merit-based assessment principles.

NSW planning law establishes that DCP’s are not statutory constraints or limitations but performance frameworks. The proposal still satisfies the underlaying planning objectives.

Heritage Impacts:

The design respects the heritage fabric of the surrounding precinct.

The development improves the visual presentation of the stie and the neighbourhood as a whole.

Visual Impacts:

The proposal is aesthetically cohesive and enhances the streetscape.

Landscaping will further enhance the visual streetscape.

Amenity impacts:

Overshadowing complies with solar access principles.

Privacy impacts are mitigated via window placement and screening.

Noise and traffic impacts are negligible for residential development.

The assessment does not demonstrate measurable adverse impacts; rather, concerns appear very subjective.

The site is:

Zoned appropriately for the proposed use.

Serviced by existing infrastructure.

Located within an established residential area.

Capable of accommodating the development without environmental constraint.

A site cannot be deemed unsuitable merely because it is within a heritage conserve action area. Heritage areas anticipate ongoing adaptive and compatible development.

There are no physical, environmental, or servicing constraints preventing appropriate development of the land.

The proposal is in the public interest because it:

Provides high-quality architectural design.

Contributes positively to housing supply.

Enhances the streetscape presentation.

Demonstrates orderly and economic use of serviced land.

Aligns with the objectives of the Environmental Planning and Assessment Act 1979, which promotes proper management and sustainable development of land.

Bulk and scale must be assessed in context:

The development is proportionate to the site area.

The design respects and exceeds existing neighbouring development patterns.

The public interest test requires balancing conservation with growth. A well-designed contemporary building that respects heritage is consistent with modern planning principles.

It is important to reiterate that the intent of the Cootamundra Local Environmental Plan 2013 is to manage and conserve heritage – not to freeze development in time. Heritage conservation areas are living environments that must be allowed to evolve in a respectful and considered manner. The proposal before Council does exactly that. It does not diminish heritage significance; rather, it demonstrates how contemporary development can coexist harmoniously within an established character setting.

With regard to the concerns in the submissions received:

That the scale is oversized for the area:

Council policy is no more than 60% footprint for this size band of allotments maximum footprint set at 420m2 for this allotment, 58% in this case is under so its compliant and the current dwelling design has a wall footprint of 354 square metres which is also compliant.

Heritage impact:

No evidence of why this development is not a good fit into the conservation area. The development is sympathetic and respectful approaches and emulates the decorative style used in the Californian Bungalow style.

Building too modern:

The submitted drawings clearly illustrate the replication to similar buildings surrounding the relevant area number.

Loss of privacy and overshadowing:

The rear building on the top floor is a bedroom with highlight windows which are extremely small and very elevated, it is a bedroom only.

Negative visual impact:

Standing in front of the house or from a far the very large tree directly in front of the house prevents a clear and direct view of the house you cannot see the rear building from the street.

Impact on property values:

The street will be greatly enhanced by this very attractive and respectful building much more so than the current building that is there.

Potential commercial use:

The building is not for separate occupation.

Parking issues if all bedrooms are in use:

That is what the street is for.

Garages should be set back:

In regard to the laneway being considered as a secondary road, lanes are not being considered as a secondary road to be consistent with existing development.

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Abb McAlister (Mayor) Cr Rosalind Wight Cr Logan Collins Cr Les Cooper Cr David Graham Cr Gil Kelly Cr Penny Nicholson Cr Ethan Ryan Cr Danyal Syed	Nil
ABSENT	DECLARED INTEREST
Nil	Nil

Carried

6 Reports from Committees

6.1 Minutes of the Demerger Transition Committee Meeting held on Tuesday 27 January 2026

Resolution 041/2026

Moved: Cr Gil Kelly

Seconded: Cr David Graham

1. That the Minutes of the Demerger Transition Committee Meeting held on Tuesday 27 January 2026, attached to the report, be received and noted.

2. In consideration of the Demerger Transition Committee recommendations detailed in the minutes, Council endorses the following:

2.1. Pertaining to Item 4.1.1 Consolidating Expectations for the Demerger Transition, Council:

2.1.1. Confirms 1 July 2027 as the target date for the commencement of the two successor councils.

2.1.2. Confirms that the primary objectives of the Demerger Transition Project are:

(a) By 31 December 2026, 6-months ahead of the commencement date for the new Councils, the project must have prepared documentation sufficient for the OLG to prepare the required Proclamation

(b) To enable the two successor councils to effectively commence operations the project must develop two separate suites of IP&R documents and other governance arrangements, including policies and organisational structure, that clearly demonstrate that the two councils will be operationally and financially sustainable in the long term.

2.2. Pertaining to Item 4.1.2 Demerger Dispute Resolution Process, Council:

2.2.1. Adopts the dispute resolution process as outlined in the report.

2.2.2. Updates the Terms of Reference for the Demerger Transition Committee to include the dispute resolution process.

2.2.3. Confirms that decisions of the Demerger Transition Dispute Resolution Panel (DTDRP) will be accepted and implemented by Council.

2.2.4. Undertakes an expression of interest (EoI) process to recruit suitable nominees for the proposed Demerger Transition Dispute Resolution Panel (DTDRP).

2.2.5. Confirm any costs associated with the DTDRP be met from Council’s previously budgeted demerger funding.

2.3. Pertaining to Item 4.1.3 Confirmation of Previous Commitments from Council Submissions, Council:

2.3.1. Recommits to the Objectives and Interventions used in the preparation of the Draft Demerger Transition Plan and Financial Sustainability Plan.

2.3.2. Acknowledges that adherence to the Objectives and Interventions may impact the development of CGRC’s FY27 Operational Plan.

Carried

6.2 Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 12 February 2026

Resolution 042/2026

Moved: Cr Logan Collins

Seconded: Cr Ethan Ryan

1. That the Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 12 February 2026, attached to the report, be received and noted.

2. In consideration of the Cootamundra-Gundagai Local Transport Forum recommendations detailed in the minutes, Council endorse the following:

2.1 That Council install 40 km/h speed pavement decals at the entry point of the Sheridan Street High Pedestrian Activity Area when exiting the Hume Highway.

2.2 That Transport for NSW (TfNSW) undertake further investigations into the feasibility and appropriateness of appointing a crossing guard at the existing Gundagai Public School pedestrian crossing on West Street.

2.3 That Council does not endorse the construction of two raised pedestrian crossings on Sheridan Street to replace the previously removed pedestrian crossings associated with the beautification and rejuvenation project of main street.

2.4 That Council pursue external funding to upgrade the narrow Reef Creek Bridge and to construct a dedicated bus bay at the existing bus stop on Muttama Road, in order to enhance road‑user safety within the Muttama township.

2.5 That Council seek funding to upgrade the Temora Street, Boundary Road and Berthong Road intersection in Cootamundra to improve compliance and road user safety.

2.6 That Council extend the existing Police Cars Only restricted‑parking signage further north along Cooper Street, toward the next driveway exit, to improve visibility and ensure unobstructed access for Police vehicles.

2.7 That Council install a single accessible car park, incorporating a shared zone, directly in front of the disability-friendly public toilets located on Wallendoon Street.

2.8 That Council install a single accessible parking space, including an adjacent shared zone, to enhance access for patrons of the Bush Chemist on Parker Street, Cootamundra.

2.9 That the list of upcoming events be noted.

Carried

7 General Manager’s Report

7.1 General Manager Office

7.1.1 Australian Local Government Assoication (ALGA) National General Assemly (NGA) 2026 - Registration

Resolution 043/2026

Moved: Cr Danyal Syed

Seconded: Cr David Graham

That Council delegates authority to the Mayor to determine Council’s representation at the Australian Local Government Association National General Assembly to be held 23–25 June 2026.

Carried

7.1.2 Australian Local Government Women’s Association (ALGWA) Membership 26/27

Resolution 044/2026

Moved: Cr David Graham

Seconded: Cr Gil Kelly

That Council apply for membership of the Australian Local Government Women’s Association (ALGWA) for the 2026/27 financial year.

Carried

7.2 Business

7.2.1 Relocation of the Cootamundra Visitor Information Centre

Resolution 045/2026

Moved: Cr Les Cooper

Seconded: Cr Rosalind Wight

That Council approves the relocation of the Cootamundra Visitors Information Centre from its current location to the Cootamundra Arts Centre, as detailed in the business case attached to the report.

Carried

7.2.2 Commissioning of a Bronze Statue Honouring Bob Holder

Resolution 046/2026

Moved: Cr David Graham

Seconded: Cr Danyal Syed

1. Receive and note the outcomes of the Bob Holder Statue Community Feedback Survey.

2. Defer the project pending identification of external funding or inclusion in a future Delivery Program and Operational Plan; and

3. Invite the Cootamundra Rodeo Committee to consider leading the project independently, with Council officers to provide in-kind or administrative assistance where appropriate and subject to available resources.

Carried

7.2.3 Draft Public Interest Disclosure (Internal Reporting) Policy

Resolution 047/2026

Moved: Cr Gil Kelly

Seconded: Cr Rosalind Wight

The updated Public Interest Disclosure (Internal Reporting) Policy, attached to the report, be adopted.

Carried

7.2.4 Delivery Program - Operational Plan Quarterly Progress Report

Resolution 048/2026

Moved: Cr Danyal Syed

Seconded: Cr Les Cooper

The Delivery Program incorporating the Operational Plan 2025/2026, quarterly progress report, (2nd Quarter October to December), attached to the report, be received and noted.

Carried

7.2.5 Section 355 Committee Meeting Minutes

Resolution 049/2026

Moved: Cr Gil Kelly

Seconded: Cr Penny Nicholson

The Minutes of the s.355 Committee Meetings, attached to the report, be received and noted.

Carried

7.3 Finance

7.3.1 Finance Update - January 2026

Resolution 050/2026

Moved: Cr Les Cooper

Seconded: Cr Danyal Syed

That the Finance Update report for the month of January 2026, be noted.

Carried

7.3.2 Restricted Cash Reconciliation - January 2026

Resolution 051/2026

Moved: Cr David Graham

Seconded: Cr Ethan Ryan

The Restricted Cash Reconciliation report for the period ending 31 January 2026, be received and noted.

Carried

7.3.3 Quarterly Budget Review Statement - December 2025

Resolution 052/2026

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

That Council:

1. Note the completion of the December 2025 Quarterly Budget Review.

2. Adopt operating budget variations as outlined in the attachment totalling a net $251,009.

3. Adopt capital budget variations as outlined in the attachment totalling a net $724,010.

Carried

7.3.4 Stronger Communities Fund (SCF1) - Update

Resolution 053/2026

Moved: Cr Penny Nicholson

Seconded: Cr Les Cooper

The Stronger Communities Fund (SCF1) update report, be noted.

Carried

7.3.5 Investment Report - January 2026

Resolution 054/2026

Moved: Cr Danyal Syed

Seconded: Cr Rosalind Wight

The report detailing Council Cash and Investments as at 31^st January 2026, be noted.

Carried

7.4 Sustainable Development

Item 7.4.1 considered earlier in the meeting.

7.5 Engineering Cootamundra

7.5.1 Draft Road Safety Action Plan 2026-2030

Resolution 055/2026

Moved: Cr Les Cooper

Seconded: Cr Ethan Ryan

1. That the Draft Cootamundra‑Gundagai Regional Council Road Safety Action Plan 2026–2030, as attached to the report, be placed on public exhibition for a period of twenty‑eight (28) days.

2. That a further report be presented to the Ordinary Meeting of Council scheduled for a future ordinary meeting, outlining any submissions received during the public exhibition period and seeking formal endorsement of the Cootamundra‑Gundagai Regional Council Road Safety Action Plan 2026–2030.

Carried

7.5.2 Cootamundra Engineering Report - January 2026

Resolution 056/2026

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

That the Cootamundra Engineering Report for the month of January 2026 be noted.

Carried

7.6 Engineering Gundagai

7.6.1 Gundagai Engineering Report - January 2026

Resolution 057/2026

Moved: Cr Les Cooper

Seconded: Cr Penny Nicholson

That the Gundagai Engineering Report for the month of January 2026 be noted.

Carried

At 7:52 pm, Cr Penny Nicholson left the meeting.

7.7 Regional Services Gundagai

7.7.1 Gundagai Regional Services Report - January 2026

Resolution 058/2026

Moved: Cr Les Cooper

Seconded: Cr David Graham

That the Gundagai Regional Services report for the month of January 2026 be noted.

Carried

7.8 Regional Services Cootamundra

7.8.1 Cootamundra Regional Services Report - January 2026

Resolution 059/2026

Moved: Cr David Graham

Seconded: Cr Gil Kelly

That the Cootamundra Regional Services report for the month of January be noted.

Carried

At 7:53 pm, Cr Penny Nicholson returned to the meeting.

8 Motion of which Notice has been Given

Nil

9 Questions with Notice

Nil

10 Confidential Items

10.1 Closed Council Report

Resolution 060/2026

Moved: Cr Penny Nicholson

Seconded: Cr Rosalind Wight

1. Council entered Closed Council at 7:56pm.

2. Items 10.2, 10.3, 10.4 and 10.5 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

3. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 10.2, 10.3, 10.4 and 10.5 be withheld from the press and public.

Carried

10.2 Human Resources Report

Resolution 061/2026

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

That the confidential information in the Human Resources report be noted.

Carried

10.3 Tender - Cootamundra Water and Sewer Replacement RFT2026/6

Resolution 062/2026

Moved: Cr Rosalind Wight

Seconded: Cr Logan Collins

That Council accepts the tender from Benex Group Pty Ltd for the contract price of $1,108,872.30 Inc GST.

Carried

10.4 Tender - Water and Sewer Mains Replacement in Gundagai RFT2026/7

Resolution 063/2026

Moved: Cr Ethan Ryan

Seconded: Cr Penny Nicholson

That Council accepts the tender from Benex Group Pty Ltd for the contract price of $1,013,022.25 Incl GST.

Carried

10.5 Contaiminated Soil Recycling Facility - Cootamundra

Resolution 064/2026

Moved: Cr Ethan Ryan

Seconded: Cr Logan Collins

That Council note:

1. The current leasing arrangements for Lot 562 & Part Lot 563 DP 881310, Treatment Works Lane, Cootamundra.

2. The updated information surrounding lease provisions and current outstanding matters relating to the Contaminated Soil Recycling Facility.

Carried

RESUMPTION OF OPEN COUNCIL MEETING

Resolution 065/2026

Moved: Cr Danyal Syed

Seconded: Cr Les Cooper

That the Open Council meeting resume at 8:03pm.

Carried

ANNOUNCEMENT OF CLOSED COUNCIL RESOLUTIONS

Note: The Interim General Manager announced the resolutions made in Closed Council.

The Meeting closed at 8:05pm


CHAIRPERSON	GENERAL MANAGER

Ordinary Council Meeting Agenda

24 March 2026

7.1.3 OLG review of Joint Organisation (JO) framework

DOCUMENT NUMBER

463205

REPORTING OFFICER

Roger Bailey, Interim General Manager

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Letter from Minister for Local Government /OLG ⇩

2. Letter from Wagga Wagga City Council Mayor ⇩

Recommendation

That Council:

1. Request the NSW Minister for Local Government to formally dissolve the Riverina Joint Organisation.

2. Re-affirm its commitment to continuing with the Riverina Eastern Regional Organisation of Councils Inc. (REROC).

3. Thank Wagga Wagga City Council for its offer to continue the Riverina Joint Organisation but decline this request.

Introduction

The NSW Government, through the Office of Local Government, is currently reviewing the Joint Organisation (JO) framework to ensure that it continues to deliver value to councils and regional communities. The review is intended to provide greater flexibility in how councils collaborate at a regional level and to allow councils to consider whether existing JO arrangements remain appropriate.

As part of this process, councils have been invited to consider their future participation in Joint Organisations and to provide feedback on preferred arrangements for regional collaboration. This review presents an opportunity for councils within the Riverina to consider the future of the Riverina Joint Organisation and whether it continues to provide value to member councils.

Given the longstanding role of the Riverina Eastern Regional Organisation of Councils Inc. (REROC) as the primary vehicle for regional collaboration across the eastern Riverina, the review also provides an opportunity to consider whether the continued existence of the Riverina JO is necessary or whether regional collaboration is better supported through the existing REROC structure.

Discussion

Joint Organisations were established under the Local Government Act to strengthen collaboration between regional councils and to improve engagement between local government and the NSW Government. The intention of the model was to provide a formal structure through which councils could identify regional strategic priorities, coordinate advocacy and work collaboratively with State agencies on matters affecting their communities.

The Riverina Joint Organisation was established as part of this framework and included a number of councils from the eastern Riverina region. The JO was intended to provide a forum for regional strategic planning, advocacy and coordination between councils and State Government agencies.

Over time, however, the role and activity of the Riverina JO has diminished. Much of the regional collaboration and advocacy work has continued to be undertaken through the Riverina Eastern Regional Organisation of Councils Inc. (REROC), which has a long history of effective regional cooperation among councils in the eastern Riverina.

REROC has traditionally provided a practical and flexible platform for councils to work together on regional initiatives, advocacy, economic development, infrastructure planning and engagement with other levels of government. As a voluntary organisation, REROC has been able to operate efficiently and respond to regional priorities without the additional governance and administrative requirements associated with the statutory JO structure.

In recent years the Riverina JO has been largely inactive, with limited operational activity occurring. This has resulted in a situation where the statutory JO framework effectively duplicates the role already being undertaken by REROC, without delivering additional strategic or operational value.

REROC has met and considered the request by the Minister and determined to:

1. Request NSW Minister for Local Government to formally dissolve the Riverina Joint Organisation

2. Re-affirm strong commitment to continuing with the Riverina Eastern Regional Organisation of Councils Inc. (REROC)

3. That we seek a commitment that ROCs/Alliances and other non-JO regional entities are of equal significance and in terms of grant funding arrangements, And further;

4. Seek the endorsement of REROC Member Councils

Council has also recently been approached by Wagga Wagga City Council regarding the potential continuation of the Riverina Joint Organisation. Wagga Wagga City Council indicated a willingness to support the ongoing operation and resourcing of the JO and continue regional collaboration through that structure.

Following discussions amongst councillors of Cootamundra-Gundagai Regional Council, it was considered that remaining within the established REROC framework was the preferred option. Councillors recognised the long history and effectiveness of REROC as the primary platform for regional cooperation and advocacy across the eastern Riverina.

The Annual Fees paid to REROC include:

Year Annual Fee

2025 $45,254.00

2024 $43,681.00

2023 $41,800.00

Conclusion

The NSW Government’s review of the Joint Organisation framework provides an appropriate opportunity to reconsider the future of the Riverina Joint Organisation. While the JO model was intended to strengthen regional collaboration, the experience within the eastern Riverina has been that the functions envisaged for the JO have largely been delivered through the existing REROC structure.

REROC has a long and successful history of facilitating collaboration between councils, advocating for regional priorities and engaging with government and other stakeholders. Continuing to utilise REROC as the primary vehicle for regional collaboration is considered to be the most practical and effective approach for councils in the region.

In this context, it is recommended that Council request the NSW Minister for Local Government to formally dissolve the Riverina Joint Organisation and reaffirm its commitment to continuing regional collaboration through the Riverina Eastern Regional Organisation of Councils Inc. This approach will streamline regional governance arrangements while ensuring that strong regional collaboration continues.

It is also appropriate to acknowledge and thank Wagga Wagga City Council for its willingness to support the continuation of the Riverina Joint Organisation and for its ongoing commitment to regional cooperation.

Expressions of Interest are to be provided to the OLG by 31 March 2026.

Financial

No financial implications.

OLG 23a Guideline consideration

Does not conflict with guidelines.

Ordinary Council Meeting Agenda

24 March 2026

7.3 Finance

7.3.1 Finance Update - February 2026

DOCUMENT NUMBER

462860

REPORTING OFFICER

Damian Smith, Acting Manager Finance

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the Finance Update report for the month of February 2026, be noted.

Report

The January Finance Update has been reviewed, and no issues have been detected.

Operations

Income

The operational income is at 76% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.

Department	Income Actual	Income Budget	Variance	Result	Comment
Building Department	$391,016	$445,000	88%	J
Business Department	$96,670	$240,000	40%	K	Budget includes Library Grants, VIC and other Community Services Grants to be received.
Engineering Cootamundra	$2,310,064	$3,114,989	74%	J	Estimated $1.4m expected from State Roads in coming weeks.
Engineering Gundagai	$421,835	$829,988	51%	K
Executive Department	$146,856	$40,000	367%	J	High due to Workers Comp Insurance bonus received.
Finance Department	$4,401,834	$9,390,295	47%	J
Rates Cootamundra	$6,930,098	$7,287,312	95%	J	This includes budget for Pension Rebate Subsidy for 2026. To be corrected in Dec 25 QBR.
Rates Gundagai	$4,789,534	$4,799,875	100%	J	This includes budget for Pension Rebate Subsidy for 2026. To be corrected in Dec 25 QBR
Services Cootamundra	$3,220,569	$3,733,588	86%	J	Includes Waste Charges Received
Services Gundagai	$1,375,406	$1,741,700	79%	J	Includes Waste Charges Received
Sewer Cootamundra	$2,272,635	$3,204,437	71%	J
Sewer Gundagai	$603,909	$895,677	67%	J
Water Cootamundra	$3,380,829	$3,777,200	90%	J
Water Gundagai	$1,699,436	$1,913,587	89%	J
Plant Hire - Gundagai	$865,772	$1,596,000	54%	J
Plant Hire - Cootamundra	$1,311,738	$2,204,000	60%	J
Total	$34,218,200	$45,213,647	76%

Expenditure

Operational Expenditure is at 59% when comparing actual to budget.

Department	Expense Actual	Expense Budget	% Spent	Result	Comment
Building Department	$953,750	$1,886,675	51%	J
Business Department	$2,353,622	$4,577,884	51%	J
Engineering Cootamundra	$5,507,818	$10,764,708	51%	J
Engineering Gundagai	$2,788,299	$4,454,380	63%	J
Executive Department	$1,252,085	$2,600,713	48%	J
Finance Department	$9,967,919	$11,033,752	90%	J
Services Cootamundra	$2,997,108	$6,232,936	48%	J
Services Gundagai	$1,712,120	$2,926,363	59%	J
Sewer Cootamundra	$566,435	$2,237,237	25%	K	Capital projects prioritised over water & sewer for first half of 2026FY.
Sewer Gundagai	$604,024	$1,528,624	40%	K	Capital projects prioritised over water & sewer for first half of 2026FY.
Water Cootamundra	$2,114,337	$3,431,089	62%	J
Water Gundagai	$478,927	$1,713,593	28%	K	Grant Funded Capital projects prioritised over water & sewer for first half of 2026FY.
Total	$31,296,445	$53,387,954	59%

Capital

Income

Capital income is at 68% of budget when comparing actual to budget.

Asset Category	Total YTD.	Budget	% Received	Result	Comments
Plant & Equipment - Cootamundra	$203,563.10	$325,000	63%	J
Plant & Equipment - Gundagai	$146,245.90	$325,000	45%	J
Property Disposal – Cootamundra	$0		0%	J
Property Disposal – Gundagai	$0	$0	0%	J
Dog on the Tuckerbox larger parcel of land	$400,000	$457,500	0%	J	Annie Pyers Drive still being subdivided.
TOTAL	$749,809	$1,107,500	68%

Expenditure

Capital expenditure is at 37% of budget when comparing actual to budget.

	Total	Budget	% Spent		Comments
Cootamundra Land	$7,537	$245,000	3%	K	Aerodrome Project Planning
Cootamundra Plant	$1,179,492	$1,490,000	79%	J
Cootamundra Roads	$970,536	$2,727,554	36%	K	Capital Works program started November 2025 expected completion April 26. Program on schedule.
Cootamundra Building	$50,552	$819,757	6%	K	Fisher Park Amenities and Showground Evac Centre Commencing. Mitchell Park Canteen has received quotes.
Cootamundra Recreation	$51,252	$95,165	54%	J
Cootamundra Waste	$0	$0	0%	J	Nil Budget
Cootamundra Bridges	$0	$20,000	0%	K	Bridge investigation TBC
Cootamundra Water	$177,028	$932,427	19%	J
Cootamundra Sewer	$2,053,760	$3,403,000	60%	J
Cootamundra Demerger	$120,564	$1,500,000	8%	K	Actual shows current year exp
Cootamundra PROPERTY	$1,500	$50,000	0%	K	Cemetery Masterplan TBC
Gundagai Bridges	$55,942	$203,433	27%	J
Gundagai Building	$156,301	$570,637	27%	J
Gundagai Demerger	$120,564	$1,500,000	8%	K	Actual shows current year exp
Gundagai Plant	$859,422	$1,300,000	66%	J
Gundagai PROPERTY	$16,600	$120,994	0%	K	Exp on Cemetery Toilet Block
Gundagai Recreation	$81,166	$738,000	11%	K	Gundagai Pool –checking operating expenditure for capital.
Gundagai Roads	$1,617,241	$2,573,196	63%	J
Gundagai Sewer	$254,497	$1,330,000	19%	K	Sewer Main Rehab, Caravan Park Pump, William St Pump S
Gundagai Waste	$0	$720,000	0%	K	Gundagai waste exp on hold until report completed (Cr Res)
Gundagai Water	$1,775,876	$5,703,959	31%	J
IT	$0	$50,000	0%	K	No IT purchases to date
Total	$9,549,831	$26,093,122	37%

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Demerger Costs Update

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Ordinary Council Meeting Agenda

24 March 2026

7.4 Sustainable Development

7.4.1 Opportunity to opt into Part 13 Accommodation for relevant construction workers of State Environmental Planning Policy (Housing) 2021

DOCUMENT NUMBER

459334

REPORTING OFFICER

Lauren Dawes, Acting Manager Sustainable Development

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.3 A region that can accommodate and support strategic growth

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That Council resolve to opt into Part 13 Accommodation for relevant construction workers of the State Environmental Planning Policy (Housing) 2021.

Introduction

The existing provisions of Part 13 Accommodation for Relevant Construction Workers under the State Environmental Planning Policy (Housing) 2021 (the SEPP) enables councils to grant development consent for the installation of accommodation for construction workers associated with specific large-scale construction projects in certain local government areas. These provisions aim to reduce pressure on existing housing supply in regional areas during major construction projects though the provision of temporary housing.

Cootamundra-Gundagai Regional Council (CGRC) is not currently included as a local government area where these provisions apply under the SEPP.

Councils that are not presently listed in the SEPP have been invited to opt in to these provisions before 5:00 pm on 31 March 2026. The purpose of this report is to determine whether CGRC wishes to opt-in.

It is important to note that nothing in the SEPP prevents the NSW Department of Planning, Housing and Infrastructure (DPHI) from granting approval for construction worker camps that are ancillary to large-scale developments, as has occurred with projects such as Inland Rail and HumeLink.

However, opting into the SEPP would allow council to receive and determine development applications for separate construction worker accommodation developments. This would enable consideration of smaller-scale proposals that may be put forward by private developers providing the accommodation is directly associated with a specific construction project.

Discussion

What is construction workers accommodation?

Construction workers accommodation is defined by the SEPP as:

construction workers accommodation means a place that is—

(a) used to provide at least 5 dwellings for relevant construction workers in moveable dwellings, other than campervans, caravans or tents, and

(b) related to the construction of 1 or more of the following—

(i) relevant electricity infrastructure development,

(ii) State significant development specified in State Environmental Planning Policy (Planning Systems) 2021, Schedule 1, sections 5, 7, 17, 18 or 19 for which a development application has been made,

(iii) State significant infrastructure specified in State Environmental Planning Policy (Planning Systems) 2021, Schedule 3, sections 1, 2, 3, 4 or 5 for which an application for the Minister’s approval has been made.

Noting the above, any such construction workers accommodation must include not less than 5 dwellings. Such dwellings must be in the form of a manufactured home or other structure as permitted under the Local Government (Manufactured Home Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2021.

moveable dwelling means—

(a) any tent, or any caravan or other van or other portable device (whether on wheels or not), used for human habitation, or (not permitted as construction worker accommodation noting definition above)

(c) a manufactured home, or

(d) any conveyance, structure or thing of a class or description prescribed by the regulations for the purposes of this definition.

Projects that construction workers accommodation can be approved for

The SEPP provides for development consent to be sought for construction workers accommodation directly associated with the following types of construction projects where approval for the project has already been granted:-

· Certain electricity transmission or distribution networks,

· Certain electricity generating works,

· Developments carried out by public authorities,

· State Significant Infrastructure Projects for:

o General public authority activities

o Port and wharf facilities

o Rail infrastructure

o Water storage or treatment facilities

o Pipelines

· State Significant Developments for:-

o Mining

o Extractive industries

o Air transport facilities

o Port and wharf facilities

o Rail facilities

At this time, nothing in the SEPP provides for construction workers accommodation to be sought in relation to state significant developments relating to agricultural produce industry developments such as the proposed expansion of AMG.

Where can construction workers accommodation currently be located

The SEPP requires that such accommodation be within a residential zone.

Approval may be granted for construction worker accommodation in other zones such as rural or business zones only in certain circumstances and must give consideration to the Guidelines for Construction Workers Accommodation published by DPHI.

Construction worker housing is prohibited within the following zones:

· Zone RU3 Forestry,

· A recreation zone (RE1 or RE2),

· A conservation zone,

· A waterway zone

How long can construction worker housing remain on-site

All moveable dwellings and ancillary buildings installed or erected as part of a construction workers housing development will be removed from the land as soon as practicable after 2 years of being installed.

Approval can be granted for a period of more than 2 years where construction of the development will exceed 2 years.

Requirements for construction worker housing proposals

Any application must demonstrate compliance with the SEPP and the Guidelines for Construction Workers Accommodation. Requirements include, but are not limited to, preparation of a plan of management, provision of essential services including appropriate parking, assessment of traffic impacts, preparation of a decommissioning plan, consideration of social and amenity impacts on the area.

Conclusion

It is recommended that Council resolve to opt into Part 13 of the SEPP. While it is unlikely that Council would receive a significant number of applications at this stage, given the limited project types such accommodation must be directly associated with, opting in would nonetheless provide an additional pathway for construction worker housing delivery. In the context of current housing shortages and the increasing strain these projects can place on local housing supply, opting in would offer greater flexibility to support the provision of accommodation where appropriate.

While there is no current proposal for the type of construction projects such accommodation can be permitted in association with to be expanded, there is potential for changes to the SEPP in the future.

Financial

Nil

OLG 23a Guideline consideration

Nil

Ordinary Council Meeting Agenda

24 March 2026

7.5 Engineering Cootamundra

7.5.1 Pedestrian Access and Mobility Plans Update

DOCUMENT NUMBER

461140

REPORTING OFFICER

Kylie Grybaitis, Road Safety Officer

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant, safe, and inclusive community

1.1 Our health and wellbeing needs are met

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Draft Cootamundra and Villages PAMP Update 2025 ⇩

2. Draft Gundagai and Villages PAMP Update 2025 ⇩

Recommendation

That Council:

1. Note that the updated township and villages Pedestrian and Mobility Plans (PAMP’s) for both the Cootamundra and Gundagai areas were placed on exhibition for 28 days;

2. Note that Council received 23 submissions during the community consultation period and that these submissions have been considered, investigated and added where appropriate to the Updated 2023 – 2033 PAMP documents; and

3. Endorse the revised Cootamundra & Villages Pedestrian Access and Mobility Plan 2023 –2033 and the Gundagai & Villages Pedestrian Access and Mobility Plan 2023 – 2033, as attached to the report.

Introduction

The updated Cootamundra & Villages and Draft Gundagai & Villages Pedestrian Access and Mobility Plans (PAMPs) 2023 – 2033 have been developed to strategically guide investment in safe, accessible, and integrated pedestrian infrastructure across the townships and villages of both regions. These plans aim to optimise future funding opportunities by prioritising initiatives identified through comprehensive community engagement and detailed network safety audits. An annual review of these documents will ensure priorities remain current and responsive to evolving community needs and infrastructure conditions.

Discussion

Council received twenty-three (23) submissions from local residents with regard to locations requesting repairs, replacements or new infrastructure over the past year. These submissions have been considered, investigated and added to the PAMP documents where appropriate. All correspondents have received notification and an explanation of the outcome of their submission.

Notable updates include:

Cootamundra & Villages

1. Bourke Street from the existing path to the corner of Murray Street - 4 additional requests -already noted as a high priority in new infrastructure (CN5)

2. Cootamundra Hospital link to Adina Care - 3 new requests - included in the PAMP as a high priority in new infrastructure (CN33)

3. TACC entrance on Wallendoon Street - 3 additional requests – already noted as a high priority in the PAMP (CR37). A work schedule for this location has commenced.

4. Slippery pavers in Parker Street CBD - already noted as a high priority in in the PAMP (CR12)

5. Widen paths on Hurley Street - already noted in the PAMP as a low priority for replacement (CR25 & CR26)

6. Crown Street from Temora Street to Adam Street - already noted in the PAMP as a high priority (CN13).

7. Hovell Street from Bourke Street to Wallendoon Street (western side) – included in the PAMP as low priority as existing shared path exists on the opposite side of the road (CN35)

8. Wallendoon Street gutters between Cooper Lane and Cooper Street – already noted in PAMP as a medium priority (CR36)

9. Murray Street from Adam Street to Bourke Street providing a link around Fisher Park – already noted in PAMP as a high priority (CN8)

10. Centenary Avenue from Cowcumbla to Hurley Street – included in the PAMP as a low priority in new infrastructure (CN35)

11. Boundary Road from Sheahan Street to Warralong Road – already noted in the PAMP as a medium priority (CR30)

12. King Street, Wallendbeen to include a new disability friendly ramp and guttering – already a high priority in new infrastructure (WN1)

13. Mackay Street from the footbridge to Poole Street – included as a high priority in repairs and replacements (CR33)

14. Murray Street from Adam Street to Bourke Street – priority updated from medium to high in 2025 update (CR19)

15. Hovell Street from the Gundagai Road level crossing to the railway station – included as a high priority in new infrastructure (CN33)

Gundagai & Villages

1. Hanley Street from West Street to Gundagai Highschool is already noted as a high priority in new infrastructure (GN6)

2. West Street Primary School pedestrian crossing upgrade has been included as a high priority in existing footpaths, ramps and crossings (GR39)

During the public exhibition period, Councillors identified additional priority pedestrian links for inclusion in the updated Plans.

Cootamundra & Villages

Temora Street — A proposed connection linking the existing footpath network on Temora Street to the Australian Meat Group facility. This link would provide a safe and accessible pedestrian route for a significant number of vulnerable road users travelling to and from the workplace (CN36)

Gundagai & Villages

Cross Street, Eagle Street and Gocup Road — A proposed pedestrian link extending from the existing footpath infrastructure on Mount Street to the Gundagai Meat Processors facility on Gocup Road. This connection would similarly enhance safety and accessibility for vulnerable road users accessing the site (GN20)

In addition, three new accessible parking spaces have been included in the Cootamundra & Villages PAMP update, reflecting Council’s commitment to improving equitable access across key community destinations.

The updated Cootamundra & Villages Pedestrian Access and Mobility Plan (PAMP) 2023 – 2033 and the Gundagai & Villages PAMP 2023 - 2033 are attached for Council’s consideration.

Financial

Financial implications associated with this report will vary according to successful grant funding and prioritising works from council capital works budgets.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

24 March 2026

7.5.2 Cootamundra Engineering Report - February 2026

DOCUMENT NUMBER

461488

REPORTING OFFICER

David Brodie, Acting Manager Engineering Cootamundra

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the Cootamundra Engineering Report for the month of February 2026 be noted.

Introduction

The Cootamundra Engineering Report for the month of February 2026 is submitted for the information of Council and the community.

Discussion

State Roads

Burley Griffin Way & Olympic Highway

Resealing of Burle Griffin Way, Segment 84030 (roundabout heading east to Harden) was completed in mid-February. Stage 2 Heavy patching due to be completed in March.

Culvert replacement works on the Olympic Highway commenced on 23 February near the intersection of Dirnaseer Road. These works are scheduled to finish by Friday, 6 March.

Culvert replacement works in Olympic Highway Segments 78100-110 are also scheduled to be completed by Friday, 6 March.

Local Roads

Patching Works

Crews are back into our heavy patching program starting on Muttama Road with drain works being completed in conjunction.

General Maintenance

Crews are continuing the footpath replacement on Yass Road as well as fixing driveway and kerb jobs. Roadside slashing continues to be undertaken. Road signage has been repairs or replaced as required throughout Cootamundra and surrounding villages.

The Civil Works team were heavily involved in the Coota Beach Volleyball event held during February.

Road Safety

Road Safety Projects

Five Transport for NSW (TfNSW) projects are scheduled for submission following the successful endorsement of the updated Road Safety Action Plan at the February Council meeting. These projects represent key priorities identified through the revised plan and aim to address critical safety concerns across the region. Once endorsed, the proposals will be formally lodged with TfNSW for consideration and potential funding.

The Draft Road Safety Action Plan 2026–2030 has been submitted to Council and Transport for NSW for review and feedback. Preparation for the 2026–2027 funded project submissions is currently underway.

Traffic Counters

- 3 x located in Adjungbilly to monitor vehicle class and speed data associated with increased traffic volumes,

- 1 x installed on the Hume Highway off‑ramp onto West Street, Gundagai to collect speed data for vehicles entering the school zone,

- 2 x operating alongside the VMS boards on Temora Street and Gundagai Road, Cootamundra to support behavioural data collection,

- 1 x placed on Rinkin Street, Cootamundra in response to a resident complaint regarding excessive speeding,

- 2 x supporting Variable Message Sign (VMS) board messaging, two are positioned on either side of the Cullinga Creek causeway to collect data that will inform future bridge design.

Event Management

Event Management Plans (EMP) and Certificates of Currency (COC) and associated documentation has been received and submitted to TfNSW and NSW Police for road closure approval for both the Anzac Day Parade and the Richard Norden Memorial Opening.

Council has also received EMPs for the Wallendbeen Anzac Day Parade event and the Pro Street Challenge at the Aerodrome.

COCs have been requested for the Wallendbeen and Cootamundra Anzac Day Parades, prior to seeking approvals for road closures from TfNSW and NSW Police.

Final approval by Council & NSW Police for the Coota Beach Volleyball event was issued in February.

Community Awareness

Bus Safety Week events were held in Cootamundra on Wednesday, 18 February, and in Gundagai on Thursday, 19 February. The events featured a bus blind-spot display, a free sausage sizzle, a bus safety colouring-in competition, and a range of free information resources. These activities coincided with Story Time sessions at the libraries, with invitations extended to local schools.

Variable Message Signs (VMS) on Temora Street and Gundagai Road were installed to advise motorists of the Murray Street closure between Bourke Street and Wallendoon Street for the annual Coota Beach Volleyball event.

Grant Funding

Safer Cities: Her Way 2 application is currently in progress and will include two PAMP priorities if successful: a shared path link along Bourke Street connecting the toilet facilities and existing infrastructure and a shared path bordering Albert Park connecting the park with the CBD and train station. The funding proposal will also include lighting and CCTV cameras.

Water & Sewer

General maintenance is being carried out with replacement reflectors installed on roads to indicate stop valve and hydrant locations.

The new sewer rising main installation is now operational. Daily flow tests are being conducted to monitor rates.

Cootamundra Standpipe Income – February 2026

2025/2026		Income	Number of Transactions
2025	August	$1,066.02	62
2025	September	$1,538.89	102
2025	October	$3,733.97	154
2025	November	$2,945.37	93
2025	December	$3,257.99	120
2026	January	$1,457.59	77
2026	February	$0.00	0
2025/2026	Totals	$13,999.83	608

The Cootamundra Standpipe is currently out of order following mechanical and electrical circuit board failures due to the age of the infrastructure. The facility will be unavailable for use until the end of February and most of March 2026. Council staff have sourced quotes from relevant suppliers for a system replacement, and an order has been made. It is expected that the replacement works will be completed by the end of March.

Alternate water sources are located at Gundagai, Stockinbingal and Harden and have been communicated to relevant stakeholders.

Workshop

Workshop staff have been extremely busy fitting out new vehicles and trucks this week and doing inductions on the new plant.

As well as general services and general repairs.

Financial

Projects funded from various funding sources, as noted above.

Maintenance works funded from the General Fund and aligns with the adopted 2025/2026 budget.

OLG 23a Guideline consideration

The work outlined in this report does not conflict with the guidelines.

Ordinary Council Meeting Agenda

24 March 2026

7.5.3 Cootamundra Floodplain Management Program

DOCUMENT NUMBER

463331

REPORTING OFFICER

David Brodie, Acting Manager Engineering Cootamundra

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Protected and enhanced environment

3.1 A natural environment is valued and protected

FINANCIAL IMPLICATIONS

Acceptance of the grant offer to prepare a flood study for Wallendbeen and Muttama requires an allocation of 20% Council funding of $39,600 from the 26/27 Capital Expenditure General Funds.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Cootamundra Flood Warning System Review ⇩

Recommendation

1. Council adopt the “Cootamundra Flood Warning System Review” report.

2. Council accept the 2025-26 grant offer to prepare a flood study for Wallendbeen and Muttama and allocate 20% Council funding of $39,600, from the 26/27 capital expenditure budget.

3. Council approve the lodgement of grant applications under the 2026-27 NSW Floodplain Management Program for Implementation of recommendations from the Cootamundra Flood Warning System Review report and preparation of a flood study for Stockinbingal.

Introduction

The status of Floodplain Management Program actions for Cootamundra are as follows:

· The Cootamundra Flood Study was adopted by Council on 27 January 2021.

· The Cootamundra Floodplain Risk Management Study and Plan (FRMS&P) was adopted by Council on 27 June 2023.

· Council was successful in obtaining a grant in 2025 to implement the following actions from the FRMS&P:

o Review of Cootamundra's Flood Warning System. The Review is complete, and the adoption of the report in Attachment 1 is recommended.

o Feasibility Study for Detention Basin and Levees. The Feasibility Study is 50% complete and will be the subject of a later report to Council.

· Council was advised in October 2024 that it has access to the NSW funding pool for voluntary purchase of eligible properties identified in the “Cootamundra Voluntary Purchase Feasibility Assessment” report dated April 2024. Council has not yet proceeded with this aspect of the Floodplain Management Program.

Additionally, Council has been successful in a grant offer to prepare a flood study for Wallendbeen and Muttama, and this report recommends acceptance of the grant offer and allocate 20% ($39,600) of general funds in the 2027 FY CAPEX budget as Council’s contribution to the flood study.

This report also discusses the priorities for lodgement of a grant application under the 2026-27 NSW Floodplain Management Program.

Discussion

1. Cootamundra Flood Warning System Review Report

Attachment 1 is the Cootamundra Flood Warning System Review. The report is targeted at identifying actions which can lead to improved flood warning arrangements for Cootamundra. Several gaps were assessed in the existing flood warning system and options for improvement/expansion are identified. The report notes the distress and trauma suffered by residents impacted by the 2022 and 2023 flood events, and the short warning time available.

The main recommended improvement is the development and installation of a flash flood alerting system. An alerting system will integrate real‑time and historical weather, hydrological, and flood data through a customised dashboard, advanced data management tools, and modelling platforms capable of forecasting flows and inundation. It will generate and distribute timely flood warnings—using colour‑coded risk alerts, multiple communication channels, and interactive visual dashboards—to support informed decision‑making and public safety.

It is recommended that Council apply for funding under the 2026-27 NSW Floodplain Management Program for the following high priority actions:

· Design and install a flash flood alerting system for Cootamundra. Cost approx. $200,000

· Install 3 visual reference gauges at flood hotspot locations in Cootamundra. Cost approx. $30,000

· Construct a historical flood marker in a suitable location to educate residents and visitors about flood risks and possible levels related to local landmarks. Cost approx. $50,000

· Design and install an extra telemetered stream gauge on Muttama Creek. Cost approx. $50,000

2. Acceptance of 2025-26 grant offer

Council has successfully obtained a grant offer to prepare a flood study for Wallendbeen and Muttama. Once complete, this will expand the information on flood risks across Council’s villages. The grant offer is for $158,400, which is 80% of the estimated project cost.

To accept this offer, Council is required to sign and return the Funding Agreement by 24 April 2026. Council will also need to allocate the remaining 20% funding, being $39,600.

3. Applications for 2026-27 grant funding

Applications for funding under the 2026-27 Floodplain Management Program close on 15 April 2026. It is recommended that Council lodge 2 applications:

· Implementation of high priority actions the Cootamundra Flood Warning System Review report discussed under point 1

· Preparation of a flood study for Stockinbingal. This flood study will be timely given the possible changes to flow paths associated with the construction of the inland rail.

If the grant applications are successful, a further report will be submitted to Council to accept the grant and to allocate 20% funding towards the projects.

Financial

Acceptance of the grant offer to prepare a flood study for Wallendbeen and Muttama requires an allocation of 20% Council funding of $39,600 from general funds in the 2027 FY CAPEX budget.

OLG 23a Guideline consideration

Does not conflict with guidelines.

Ordinary Council Meeting Agenda

24 March 2026

7.7 Regional Services Gundagai

7.7.1 Gundagai Regional Services Report - February 2026

DOCUMENT NUMBER

463202

REPORTING OFFICER

Greg Ewings, Acting Manager Regional Services Gundagai

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant, safe, and inclusive community

1.2 A welcoming community that cares for and looks after each other

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the Gundagai Regional Services report for the month of February 2026 be noted.

Introduction

This report provides a summary of the projects, works, and operational activities undertaken by the Regional Services Division during the February reporting period. It outlines completed works, progress on current and ongoing projects, and highlights routine maintenance and service delivery undertaken across the Gundagai region. The report is intended to inform Council of operational outcomes and the continued delivery of infrastructure, public amenities, and essential community services.

1. Regional Services – Parks, Reserves, Sporting Fields, Playgrounds and Projects

Key Achievements for the Month

The following works and activities were undertaken during the reporting period:

· General maintenance of parks, reserves, sporting fields, and playgrounds.

· Watering and routine maintenance of sporting fields.

· Fire mitigation works are undertaken in designated areas.

· Cleaning and maintenance of transfer stations.

· Maintenance works completed at the Saleyards.

· Weeding and replanting within landscaped areas.

· Irrigation maintenance and repairs.

· Line marking of park areas for local markets.

· Replacement of stolen fittings at public toilet facilities.

· During heavy winds on Wednesday 11/3/26 a large limb that had been identified as an issue requiring removal has come down causing damage to a building at Anzac Park. This area had previously been cordoned off with an exclusion zone around the tree whilst measures were taken to undertake the work required.

2. Gundagai Memorial Swimming Pool

· The 2025–2026 swimming season at the Gundagai Memorial Swimming Pool has concluded, marking a successful season with strong community engagement and no major operational issues. Routine maintenance and operational activities were undertaken throughout the season to ensure the facility remained safe, accessible, and well-presented for patrons.

· Replacement shade sails, damaged during a recent storm, have not yet been reinstalled due to delays with the appointed contractor. Council staff continue to liaise with the contractor, and installation will proceed once materials are available and scheduling confirmed.

· Council staff facilitated a tender meeting on 26 February with prospective applicants for the operation and maintenance of the pool for the coming three years. The tender closes on 5 March and a report will be prepared for the March Ordinary meeting.

3. Cemeteries

Cemetery activities during the reporting period included routine maintenance, operational duties, and community engagement:

· General cemetery maintenance was conducted to ensure grounds remain safe, accessible, and well-presented. This included pathways, infrastructure inspections, and site monitoring.

· Two interments were conducted across Gundagai cemeteries during the period, in accordance with Council operational procedures.

· Two Pre-Need contracts were accepted, reflecting ongoing community engagement and planning for future burial arrangements.

· Routine lawn care, weeding, and general grounds maintenance were carried out across all cemetery sites to maintain standards and ensure respectful upkeep.

4. Biosecurity

Biosecurity activities during the reporting period focused on compliance monitoring, stakeholder engagement, and community education regarding weed management:

· Post-inspection reports were prepared and disseminated to landholders, providing information on identified weed species, recommended control measures, and required follow-up actions.

· Council met with a member of the Forestry Corporation weed control team regarding Black Andrew Road, Adjungbilly, to discuss coordinated weed management across adjoining land tenures.

· A media release was issued concerning Prairie Ground Cherry, aiming to raise community awareness, encourage early reporting, and provide guidance on appropriate control measures.

Inspection Type	Completed	Target	Status
Private Property Inspections	66	60	Exceeded
Travelling Stock Route Inspections	12	10	Exceeded
High-Risk Site Inspections	7	16	In Progress
Roadside Inspections	541.40 km	825 km	In Progress
Council-Managed Land Inspections	28	33	In Progress
Public/State Land Inspections	9	7	Exceeded
Named Standing Water Body Inspections	1	2	In Progress

5. Gundagai Public & Council Facilities income

Gundagai RV Park Income February 2026

· 01/02/26 – 28/02/26 - Total Income $483.50

Gundagai Landfill Income February 2026

· 01/02/26 – 28/02/26 - General Income $3365.73

Gundagai Standpipe Income February 2026

2025/2026		Income GST Incl.	Number of Transactions	Previous Year Income
2025	July	$3,013.61	13	$2,454.08
2025	August	$1,202.81	11	$1,424.58
2025	September	$2,543.68	12	$2,245.89
2025	October	$1,827.94	11	$3,235.13
2025	November	$5,232.65	16	$2,352.76
2025	December	$6,384.75	17	$3,083.95
2026	January	$11,743.19	17	$1,914.33
2026	February	$26,650.59	17	$2794.07
25/26	Totals	$58,599.22	114

Gundagai Saleyards Truck Wash January 2026

2025/2026		Income GST Incl.	Number of Transactions	Previous Year Income
2025	July	$3,518.05	34	$3,945.32
2025	August	$3,254.40	32	$2,968.02
2025	September	$4,022.16	24	$2,943.21
2025	October	$5,094.67	32	$2,731.61
2025	November	$3,976.71	32	$3,710.83
2025	December	$3,170.29	26	$3,645.21
2026	January	$3,908.68	28	$3,260.07
2026	February	$2,455.41	28	$3486.04
25/26	Totals	$29,400.37	236

6. Compliance

Council continues to ensure compliance with the Companion Animals Act 1998 and the Local Government (General) Regulation 2021 – Reg 217(1)(f). Activities focus on monitoring, enforcement, and community education to promote responsible pet ownership and public safety.

Companion Animals – Key Activities

· Council responded to a reported dog attack on a South Gundagai property, where multiple stock animals were injured. Officers conducted a thorough investigation and provided follow-up advice and risk mitigation measures to the property owner in line with legislative requirements.

· The cat trapping program in the Francis Avenue area continues as part of Council’s feral animal management strategy. Resident education remains a priority, with information provided on responsible cat ownership, reporting procedures, and strategies to reduce the impact of feral cats on local wildlife.

This report demonstrates the breadth of Regional Services activities undertaken in February 2026, highlighting Council’s ongoing commitment to public amenity, safety, and community service delivery.

Financial

There are no further financial implications as all work has been carried out as per the approved 25/26 budget allocations.

OLG 23a Guideline consideration

There are no implications to the guidelines.

Ordinary Council Meeting Agenda

24 March 2026

7.8 Regional Services Cootamundra

7.8.1 Cootamundra Regional Services Report - February 2026

DOCUMENT NUMBER

461227

REPORTING OFFICER

Steven Lowe, Acting Manager Regional Services Cootamundra

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Cootamundra Regional Services February Report be noted.

Introduction

This report has been prepared to inform Council of the activities undertaken by the Regional Services – Cootamundra department over the month of February 2026.

Discussion

Parks & Gardens

Parks and Gardens staff have been undertaking general seasonal duties to start autumn with plenty of mowing, whipper snipping/edging, spraying and pruning of all parks and gardens areas plus keeping plants and turf in good condition through irrigation. Rain has helped out our parks and gardens throughout late February, although storms led to additional tasks such as clearing fallen limbs and general washouts of assets.

General customer requests have been attended to amongst the large workload of the parks staff. Minor tree requests, line of sight pruning, and complaints are being completed as work flow allows.

Cootamundra held the annual Beach Volleyball Carnival on from 13-15 February. The parks and gardens team supplied 35 large event bins, pruned trees to allow access for grandstand seating and heavy plant to work in the area.

Parks staff are continuing to line mark and maintain sporting surfaces for summer sports that coming to a close along with general turf care, troubleshooting and fixing irrigation as required.

Work has commenced to extend the paved footpath to join into the layback at the Rotary Peace Pavilion within Albert park. This work is being undertaken by a local contractor and will be completed once the pavers have arrived.

Saleyards / Truck Wash

The truck wash recorded 139 transactions for the month, generating a total of $9,570.55 in income.

Cemeteries

There were four burials at the Cootamundra Lawn Cemetery in February. One plaque was removed for refurbishment.

Regulatory Services

Total Companion Animal registration fees collected for February was $972.

Eight animals were impounded for the month; four cats and four dogs. One dog was released to its owner and two cats were euthanised. The three remaining dogs are available for adoption, and the two cats are still within their holding period.

One vehicle was impounded under the Public Spaces (Unattended Property) Act during February.

Biosecurity

Biosecurity activity carried out under the Weeds Action Plan (WAP) schedule are as follows:-

Activity	Location	Qty
Regional Inspection Program - Inspection of High-Risk Pathways (roadsides)	Old Gundagai Rd	2 inspections
	Ryans Lane	1 inspection
	Berthong Rd	2 inspection
	Burley Griffin Way	2 inspection
	North Jindalee Rd	1 inspection
	West Jindalee Rd	1 inspection
	Jugiong Rd	2 inspection
	Old Cootamundra Rd	1 inspection
	Dudauman Rd	1 inspection
	Back Brawlin Rd	1 inspection
	Kilrush Rd	1 inspection
	Brawlin Rd	1 inspection
Travelling Stock Reserves	Cowcumbla Tank Reserve	1 inspection
Inspect Council owned and Managed Lands	Cootamundra Aerodrome	1 inspection
	Cootamundra Showground	1 inspection
	Caravan Park	1 inspection
	Jubilee Park	1 inspection
	Clarke Oval	1 inspection
	Fisher Park	1 inspection
	Nicholson Park	1 inspection
	Bradman Oval	1 inspection
	Harold Conkey Park	1 inspection
	Mitchell Park	1 inspection
	Bassingthwaite Park	1 inspection
	Stockinbingal Railway Park Inspection	1 inspection
Waterways Inspections	Muttama Creek	3 Inspections
Waterways Inspections	Cootamundry Creek	1 Inspection
Activity	Location	Weed
Side spray local roads	Berthong Rd	Fleabane
Spraying	Cootamundra Tip	African Boxthorn
	Bradman St Depot	Fleabane, multiple grasses and Morning Glory
	Sewer Treatment Plant	Fleabane predominantly (treatment plant operator completed)
	Cootamundra laneways	Fleabane, catheads, general grasses (assistance from Parks)

Roadside spraying along Stockinbingal Road, Muttama Road, Jugiong Road and Old Gundagai Road is planned throughout March. Cootamundra Cemetery, Cootamundra Showground and Stockinbingal Railway Park will also be sprayed as part of the WAP schedule.

Waste Services

The secondhand tip shop processed 80 transactions for February with a total of $664.21 in income. During this time staff have diverted 700kg of waste from the landfill into the shop to be repurposed.

A total of 2.5 tonnes of recycled crushed concrete was sold this month and a total of 55 tonnes of compost soil. The crushed concrete pile has now been depleted. A contractor has been engaged to undertake the crushing process for the current 6,460 tonnes of stockpiled concrete, bricks and pavers starting in mid-March.

The scrap metal collections have been completed.

Facilities

Council staff have lifted the pavers that run along the Bradman Cottage memorabilia building and have installed a barrier to stop water and sand from sitting hard up against the building which was causing the weatherboards to rot. The ground was levelled off and the pavers have been reset. Staff are working on moving the antique scales from against the building so they can complete the job. The painter has indicated he will carry out painting of the external building in Autumn.

Repairs were made to the men’s bathroom at Cootamundra Caravan Park. Several wall tiles had to be replaced to make the area safe and functional.

Staff have carried out maintenance on Bradman Cottage and Coota West Railway Station in order to preserve these heritage buildings.

The library toilet door had to be repaired after the door was not closing and locking correctly.

The Cootamundra EV charging station’s data for February is shown below:-

A screenshot of a computer

AI-generated content may be incorrect.

Capital Works Projects

The designated flood evacuation centre at the Cootamundra Showground luncheon pavilion is being renovated as part of the NSW Severe Weather and Flood Funding projects. The work being undertaken will involve new flooring, kitchen benches and cabinetry, heating and cooling, upgraded toilets, new seating and additional lighting.

Cootamundra has been identified as an EV charging blackspot and marked as an eligible zone under the Round 4 EV Fast Charging grant program. Cootamundra-Gundagai Regional Council, in conjunction with the Cootamundra Ex-Servicemen's and Citizen's Memorial Club, have completed an EOI for the Round 4 EV Fast Charging Grant to be a protentional location to host charge point operators (CPO) to install three fast charging stations. The proposed location is within the existing RSL car park. This area is well lit at night and is close to cafes, restaurants, public amenities, playgrounds.

CPO’s can now make contact with Council and the Ex-Services Club to determine whether they wish to proceed with installation of fast charging infrastructure. If successful, the charging business will receive co-funding to install, own and operate the infrastructure. The site host will receive revenue in the form of a lease fee for use of the parking bays, as well as the intangible benefits of attracting visitors to the town. The grant is for DC fast charging (150kW+) in a minimum of three parking bays at each site. Visitors will typically be charging for around 15-60 minutes. Any power upgrade costs to the site would be covered by the CPO.

Financial

All areas of expenditure relating to operations within the Regional Services – Cootamundra department are within budget allocations.

OLG 23a Guideline consideration

No impacts associated with this report.

Cash at Bank - 28 February 2026	27,726,262
Less:
Externally Restricted Reserves	(21,149,347)
Add:
Grant Debtors and Contract Asset Outstanding	440,612
Unrestricted Cash	7,017,527

Less:
Internally Restricted Allocations	(7,801,666)
Net Balance	(784,138)

Applications Received	Pre-Approvals	Approved with Conditions	Refusals	Closed
60	0	57	2	4

REPORTING OFFICER	Teresa Breslin, Executive Assistant to Mayor and General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Ordinary Meeting of Council held on Tuesday 24 February 2026

DOCUMENT NUMBER	462711
AUTHORISING OFFICER	Abb McAlister, Mayor
REPORTING OFFICER	Abb McAlister, Mayor
ATTACHMENTS	Nil

REPORTING OFFICER	Peter Bascomb, Demerger Transition Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Demerger Transition Committee Meeting held on Tuesday 24 February 2026

DOCUMENT NUMBER	463386
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager

DOCUMENT NUMBER	463391
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager

DOCUMENT NUMBER	463515
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager
Attachments	Nil

DOCUMENT NUMBER	463524
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager
Attachments	1. Cootamundra Sewer Treatment Plant (STP) Process ⇩