Agenda of Ordinary Council Meeting - Tuesday, 27 January 2026

Ordinary Council Meeting Minutes

9 December 2025

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Alby Schultz meeting Centre, Cootamundra
ON Tuesday, 9 December 2025 AT 6:00PM

PRESENT: Cr Abb McAlister (Mayor), Cr Rosalind Wight (Deputy Mayor), Cr Logan Collins, Cr Les Cooper, Cr David Graham, Cr Gil Kelly and Cr Penny Nicholson

IN ATTENDANCE: Roger Bailey (Interim General Manager), Trevor Dando (Acting Deputy General Manager - Operations), Linda Wiles (Manager Business) (online), Lauren Dawes (Acting Manager Sustainable Development), Damian Smith (Acting Manager Finance) (online), Thomas Hogg (Acting Manager Engineering Gundagai), Teresa Breslin (Executive Assistant)

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

Adjourn Meeting For Open Forum

Resolution 243/2025

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

That Council adjourn for Open Forum at 6:01pm.

Carried

2 Open Forum

List of Speakers

1. Paul Graham – Road signage Adjungbilly area.

Resume Open Meeting

Resolution 244/2025

Moved: Cr Les Cooper

Seconded: Cr Logan Collins

That Council resume the Open Meeting at 6.11pm.

Carried

3 Apologies and Leave of Absence

3.1 Apologies

Apology

Resolution 245/2025

Moved: Cr Gil Kelly

Seconded: Cr Les Cooper

That:

1. The apology received from Cr Ryan be accepted and leave of absence granted.

2. Council notes that Cr Syed was absent from the Council Meeting.

Carried

4 Disclosures of Interest

Nil

5 Confirmation of Minutes

5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 18 November 2025

Resolution 246/2025

Moved: Cr Rosalind Wight

Seconded: Cr Gil Kelly

That the Minutes of the Ordinary Meeting of Council held on Tuesday 18 November 2025 be confirmed as a true and correct record of the meeting.

Carried

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagements

Resolution 247/2025

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

The information in the Councillor Engagements Mayoral Minute be received and noted.

Carried

Procedural Motion - Bring Forward Item/s

Resolution 248/2025

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

That Council bring forward items 8.4.1, 8.4.2, 8.4.3, 8.4.4, 10.1, 10.2 and 10.3 on the agenda for consideration at this point in the Agenda.

Carried

8.4.1 Section 7.12 Developer Contribution's Plan Update

Resolution 249/2025

Moved: Cr Les Cooper

Seconded: Cr Rosalind Wight

That Council prepare an updated Section 7.12 Developer Contributions Plan prepared by an external consultant with a view to have the costs associated with the preparation of the updated plan recovered through Section 7.12 developer contribution funds collected.

Carried

8.4.2 Gundagai Housing & Employment Lands Strategy

Resolution 250/2025

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

1. That Council publicly exhibit The Gundagai Housing and Employment Strategy for a minimum of 28 days.

2. If no substantive submissions are received during the exhibition period, the strategy be adopted.

3. In the event that minor errors or amendments are identified, staff are authorised to make necessary alterations, provided that the core content and recommendations of the strategy remain unchanged, allowing for its adoption.

4. In the event that substantive submissions are received, those submissions will be reviewed, and a further report presented to Council for further consideration.

Carried

8.4.3 Cootamundra Housing & Employment Lands Strategy

Resolution 251/2025

Moved: Cr Gil Kelly

Seconded: Cr Rosalind Wight

That Council notes the report and resolves to support the preparation of a Cootamundra Housing & Employment Lands Strategy.

Carried

8.4.4 DA2025/122 - Proposed Residential Dwelling House with attached ancillary garage - 6 Gilmore Place, Gundagai

Resolution 252/2025

Moved: Cr Penny Nicholson

Seconded: Cr Les Cooper

That Council approves DA2025/122 subject to conditions of consent as outlined in the accompanying Draft Notice of Determination and authorise minor amendments to correct any errors as required prior to issuing the final determination.

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Abb McAlister (Mayor) Cr Rosalind Wight Cr Logan Collins Cr Les Cooper Cr David Graham Cr Gil Kelly Cr Penny Nicholson	Nil
ABSENT	DECLARED INTEREST
Cr Ethan Ryan Cr Danyal Syed	Nil

Carried

10.1 Questions with Notice - Cr Wight - Donga Structures, Berthong Road and Stockinbingal Road

Resolution 253/2025

Moved: Cr Gil Kelly

Seconded: Cr Rosalind Wight

That:

1. The response to the Question with Notice on Donga Structures on Berthong Road and Stockinbingal Road be noted.

2. Council Staff prepare a media strategy to highlight and advertise the fact of the decision we are taking and the reasoning behind the decision.

Carried

10.2 Questions with Notice - Cr Wight - Feedlot, Jugiong Road

Resolution 254/2025

Moved: Cr Rosalind Wight

Seconded: Cr Penny Nicholson

That the response to the Question with Notice on Feedlot on Jugiong Road, be noted.

Carried

10.3 Questions with Notice - Cr Wight - Housing Concerns

Resolution 255/2025

Moved: Cr Les Cooper

Seconded: Cr Penny Nicholson

That the response to the Question with Notice on housing concerns be noted.

Carried

7 Reports from Committees

7.1 Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 13 November 2025

Resolution 256/2025

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

1. That the Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 13 November 2025, attached to the report, be received and noted.

2. In consideration of the Cootamundra-Gundagai Local Transport Forum recommendations detailed in the minutes, Council endorse the following:

2.1. That the Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 14 August 2025 be confirmed as a true and correct record of the meeting.

2.2. That Council install compliant NSW signage preventing vehicles from over 6m in length from in front of the Gundagai Museum to encourage larger vehicles to park at a nearby RV friendly location.

2.3. That Council not install time restricted parking in front of popular CBD locations in both Cootamundra and Gundagai.

2.4. That Council undertake data collection and analysis to assess parking congestion and community demand related to the proposed installation of accessible parking in front of the disability-friendly public toilets on Wallendoon Street, and report back to the Local Transport Forum.

2.5. That Council not install 'No Parking' signage extending 30 metres on either side of the business driveway at 154–156 Cowcumbla Street.

2.6. That Council install ‘No Parking’ signs 10 metres either side of the Parker Lane exit onto Wallendoon Street to prevent parked vehicles from obstructing visibility and to improve safety for motorists and pedestrians at this intersection.

2.7. That Council seeks approval from TfNSW to replace the two existing GIVE WAY signs on Old Gundagai Road at the intersection on Olympic Highway with ‘C’ size STOP signs.

2.8. That Council:

1. Implements a 15-tonne GVM restriction on Hoskins Street, Stockinbingal.

2. Installs appropriate regulatory signage at entry points to the street.

3. Notifies Transport for NSW, local freight operators, and emergency services.

4. Monitors compliance and reviews the impact after 12 months.

2.9 That Council undertakes the following safety precautions to improve road safety in Adjungbilly in response to increased heavy vehicle traffic associated with the TransGrid project:

a) Install advanced T intersection warning signs on Threeways Road intersecting with Nanangroe Road

b) Install advanced T intersection warning signs on Fern Hill Road intersecting with Gobarralong Road.

c) Apply transverse audio tactile line marking on the approaches to both intersections to alert drivers through vibration and sound.

d) Install ‘Narrow Bridge’ warning signage to alert drivers of the narrow bridge in Adjungbilly Village.

e) Install five ‘School Bus Ahead’ advisory signs at specific locations as requested by a local school bus operator to improve safety on Parson’s Creek Road, Gobarralong Road and Fern Hill Road.

2.10 That the dates for the Local Transport Forum meetings be scheduled.

2.11 That the list of upcoming events within the report be noted by the Committee.

3. That Council consider a report at the upcoming Extraordinary Council Meeting in relation to Traffic Matters – Humelink Project.

Carried

8 General Manager’s Report

8.1 General Manager Office

8.1.1 Draft Code of Meeting Practice 2025

Resolution 257/2025

Moved: Cr Les Cooper

Seconded: Cr Rosalind Wight

That the draft Code of Meeting Practice attached to the report be adopted, with minor corrections and formatting updates to be applied. The New Code is to come into effect on 1 January 2026.

Carried

At 6:48 pm, Cr Gil Kelly left the meeting.

8.1.2 Meeting Dates 2026

Resolution 258/2025

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

That:

1. The Ordinary Council Meetings take place at 6:00pm on the fourth Tuesday of the Month from January to November 2026.

2. The December 2026 Ordinary Council Meeting and Workshop take place on the second Tuesday of the Month.

3. A Council Workshop take place at 4:00pm on the second and fourth Tuesday of the Month from February to November 2026, as required.

4. The January 2026 Council Workshop take place at 4pm on the fourth Tuesday of the Month.

5. The current arrangement of alternating meetings between Cootamundra and Gundagai remain in place for CGRC.

6. Alternatives to the current meeting arrangements be considered if requested.

Carried

At 6:50 pm, Cr Gil Kelly returned to the meeting.

8.1.3 2025 National Local Roads, Transport and Infrastructure Congress Summary

Resolution 259/2025

Moved: Cr Les Cooper

Seconded: Cr Penny Nicholson

The 2025 National Local Roads, Transport and Infrastructure Congress Summary Report, be received and noted.

Carried

8.2 Business

8.2.1 Australia Day 2026

Resolution 260/2025

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

1. Information on Australia Day Awards 2026 be received and noted.

2. Council acknowledges the overview of the Australia Day Award nominations presented to its 18 November 2025 workshop and recognises the nominated award recipients for the 2026 Australia Day Ceremonies.

3. The submission of the Australia Day 2026 Community Grant be noted.

4. Awards be presented in three categories being Citizen of the Year, Young Citizen of the Year, Sportsperson / Sports Achievement.

5. Certificates of nomination be presented to all nominees.

Carried

8.2.2 Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

Resolution 261/2025

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

That:

1. The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meeting held 3 November 2025, attached to the report, be received and noted.

2. Council investigates the potential for the removal of items at the old Cootamundra Hospital owned by Summit Employment and Training.

Carried

At 6:52 pm, Cr Penny Nicholson left the meeting.

At 6:54 pm, Cr Penny Nicholson returned to the meeting.

8.2.3 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

Resolution 262/2025

Moved: Cr Logan Collins

Seconded: Cr Les Cooper

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Meetings held, 13 November 2025 attached to the report, be received and noted.

Carried

8.3 Finance

8.3.1 Presentation of Audited Financial Statements at ECM on 16 December 2025

Resolution 263/2025

Moved: Cr David Graham

Seconded: Cr Les Cooper

That Council:

1. Holds an extraordinary Council Meeting on Tuesday 16 December for presentation of the audited Financial Statements.

2. Receive the Quarterly Budget Review for Quarter 1 for the 2025-2026 Operation Plan at the extraordinary Council Meeting.

Carried

8.3.2 Finance Update - November 2025

Resolution 264/2025

Moved: Cr Logan Collins

Seconded: Cr Rosalind Wight

That the Finance Update report for the month of November 2025, be noted.

Carried

8.3.3 Restricted Cash Reconciliation - November 2025

Resolution 265/2025

Moved: Cr David Graham

Seconded: Cr Les Cooper

That:

1. The Restricted Cash Reconciliation report for the period ending 26 November 2025, be received and noted.

2. Council permanently remove the Internal restriction for the Bangus Landfill.

Carried

8.3.4 Investment Report - November 2025

Resolution 266/2025

Moved: Cr Rosalind Wight

Seconded: Cr Logan Collins

The report detailing Council Cash and Investments as at 26^th November 2025, be noted.

Carried

8.4 Sustainable Development

Items considered earlier in the meeting.

8.5 Engineering Cootamundra

8.5.1 Cootamundra Engineering Report - November 2025

Resolution 267/2025

Moved: Cr Gil Kelly

Seconded: Cr Logan Collins

That the Cootamundra Engineering Report for the month of November 2025 be noted.

Carried

8.6 Engineering Gundagai

8.6.1 Gundagai Engineering Report - November 2025

Resolution 268/2025

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The Gundagai Engineering Report for the month of November 2025 be noted.

Carried

8.7 Regional Services Gundagai

8.7.1 Gundagai Regional Services Report - November 2025

Resolution 269/2025

Moved: Cr Rosalind Wight

Seconded: Cr Les Cooper

The Gundagai Regional Services report for November 2025 be noted.

Carried

8.8 Regional Services Cootamundra

8.8.1 Cootamundra Regional Services Report - November 2025

Resolution 270/2025

Moved: Cr Rosalind Wight

Seconded: Cr Les Cooper

The Cootamundra Regional Services November report be noted.

Carried

9 Motion of which Notice has been Given

Motion

Resolution 271/2025

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

That Council consider urgent late Notice of Motion item Intersection Treatment for West and Sheridan Streets, Gundagai.

Carried

The Mayor deeming this item to be of great urgency.

9.1 Notice of Motion - Interesection Treatment for West and Sheridan Streets, Gundagai

Resolution 272/2025

Moved: Cr Les Cooper

Seconded: Cr Gil Kelly

That Council:

1. Replace the current two GIVE WAY signs with C‑size STOP signs and change the line marking accordingly at the intersection of West Street and Sheridan Street, Gundagai.

2. Liaise with Transport for NSW and request approval for a “40” pavement markings to be placed on Sheridan Street eastbound at the change of speed location and upgrade the 40 signage to “C” size signs.

Carried

10 Questions with Notice

Items considered earlier in the meeting.

11 Confidential Items

11.1 Closed Council Report

Resolution 273/2025

Moved: Cr Penny Nicholson

Seconded: Cr Logan Collins

1. Council entered Closed Council at 7:08pm.

2. Items 11.2, 11.3 and 11.4 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

3. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2, 11.3 and 11.4 be withheld from the press and public.

Carried

11.2 Human Resources Report

Resolution 274/2025

Moved: Cr Les Cooper

Seconded: Cr Rosalind Wight

That the confidential information in the Human Resources report be noted.

Carried

11.3 Hardship Application - Assessment 11012226

Resolution 275/2025

Moved: Cr Penny Nicholson

Seconded: Cr Les Cooper

That Council not approve hardship assistance for the owner of the property identified as assessment number 11012226.

Carried

Motion

Resolution 276/2025

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

That Council exclude staff, except for the Interim General Manager, from the Council Meeting 7.10pm.

Carried

Motion

Resolution 277/2025

Moved: Cr Gil Kelly

Seconded: Cr Logan Collins

That Council exclude the Interim General Manager from the Council Meeting at 7.35pm.

Carried

At 7:58 pm, The Interim General Manager returned to the meeting.

11.4 Mayoral Minute - Interim General Manager Role

Resolution 278/2025

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

1. The conclusion of Roger William Bailey’s twelve-month contract of employment from 9 December 2024 to 8 December 2025 is acknowledged.

2. Mr Roger William Bailey be offered the position of Interim General Manager with a contract of employment for up to a twelve-month period commencing on 9 December 2025.

3. The contract of employment mentioned in 2. above is to be offered on the terms and conditions as they exist under the current contract of employment.

Carried

Resumption of Open Council Meeting

Resolution 279/2025

Moved: Cr Les Cooper

Seconded: Cr Penny Nicholson

That the Open Council meeting resume at 7:59pm.

Carried

Announcement of Closed Council Resolutions

Note: The Interim General Manager announced the resolutions made in Closed Council.

The Meeting closed at 8:03pm.


CHAIRPERSON	GENERAL MANAGER

Ordinary Council Meeting Agenda

27 January 2026

8.3 Finance

8.3.1 Finance Update - December 2025

DOCUMENT NUMBER

454452

REPORTING OFFICER

Damian Smith, Acting Manager Finance

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the Finance Update report for the month of December 2025, be noted.

Report

The December Finance Update has been reviewed, and no issues have been detected.

Operations

Income

The operational income is at 63% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.

Department	Income Actual	Income Budget	Variance	Result	Comment
Building Department	$293,540	$445,000	66%	J
Business Department	$58,596	$240,000	24%	K	Budget includes Library Grants, VIC and other Community Services Grants to be received.
Engineering Cootamundra	$1,667,531	$3,114,989	54%	J
Engineering Gundagai	$63,827	$829,988	8%	K	Still to receive majority of Regional Roads Grants Budgeted for the year.
Executive Department	$115,464	$40,000	289%	J	High due to Workers Comp Insurance bonus received.
Finance Department	$3,476,741	$9,390,295	37%	J
Rates Cootamundra	$6,930,098	$7,287,312	95%	J	Shortfall relates to pensioner rebate.
Rates Gundagai	$4,789,534	$4,799,875	100%	J
Services Cootamundra	$3,046,856	$3,733,588	82%	J	Includes Waste Charges Received
Services Gundagai	$1,227,148	$1,741,700	70%	J	Includes Waste Charges Received
Sewer Cootamundra	$1,507,515	$3,204,437	47%	J
Sewer Gundagai	$402,142	$895,677	45%	J
Water Cootamundra	$1,992,078	$3,777,200	53%	J
Water Gundagai	$1,005,699	$1,913,587	53%	J
Plant Hire - Gundagai	$664,090	$1,596,000	22%	J
Plant Hire - Cootamundra	$1,119,553	$2,204,000	65%	J
Total	$28,360,411	$45,213,647	63%

Expenditure

Operational Expenditure is at 44% when comparing actual to budget.

Department	Expense Actual	Expense Budget	% Spent	Result	Comment
Building Department	$690,677	$1,886,675	37%	J
Business Department	$1,899,668	$4,577,884	41%	J
Engineering Cootamundra	$4,383,020	$10,764,708	41%	J
Engineering Gundagai	$2,021,701	$4,454,380	45%	J
Executive Department	$1,165,800	$2,600,713	45%	J
Finance Department	$7,243,810	$11,033,752	66%	J
Services Cootamundra	$2,373,704	$6,232,936	38%	J
Services Gundagai	$1,351,580	$2,926,363	46%	J
Sewer Cootamundra	$415,139	$2,237,237	19%	K
Sewer Gundagai	$304,788	$1,528,624	20%	K	Grant Funded Capital projects prioritised over water & sewer for first half of 2026FY.
Water Cootamundra	$1,503,891	$3,431,089	44%	J
Water Gundagai	$392,421	$1,713,593	23%	K	Grant Funded Capital projects prioritised over water & sewer for first half of 2026FY.
Total	$23,746,199	$53,387,954	44%

Capital

Income

Capital income is at 40% of budget when comparing actual to budget.

Asset Category	Total YTD.	Budget	% Received	Result	Comments
Plant & Equipment - Cootamundra	$141,222	$325,000	43%	J
Plant & Equipment - Gundagai	$117,415	$325,000	36%	J
Property Disposal – Cootamundra	$0	$0	0%	J
Property Disposal – Gundagai	$0	$0	0%	J
Dog on the Tuckerbox larger parcel of land	$0	$497,500	0%	J
TOTAL	$258,637	$1,147,500	23%

Expenditure

Capital expenditure is at 33% of budget when comparing actual to budget.

Asset Category	Total YTD	Budget	% Spent	Result	Comments
Cootamundra Land	$7,537	$245,000	3%	K	Aerodrome Project Planning
Cootamundra Plant	$1,179,989	$1,490,000	79%	J
Cootamundra Roads	$904,021	$2,592,604	35%	K	Capital Works program started November 2025 expected completion April 26. Program on schedule.
Cootamundra Building	$50,552	$791,050	6%	K
Cootamundra Recreation	$51,252	$107,000	48%	J
Cootamundra Waste	$0	$0	0%	J	Nil Budget
Cootamundra Bridges	$0	$20,000	0%	K	Bridge investigation TBC
Cootamundra Water	$170,028	$917,427	19%	J
Cootamundra Sewer	$1,945,765	$4,093,000	48%	J
Cootamundra Demerger costs	$115,357	$1,500,000	5%	K	Actual shows current year exp
Cootamundra Property	$0	$50,000	0%	K	Cemetery Masterplan TBC
Gundagai Bridges	$53,433	$196,610	27%	J
Gundagai Building	$150,308	$868,760	17%	K
Gundagai Demerger	$115,357	$1,500,000	5%	J	Actual shows current year exp
Gundagai Plant	$461,662	$975,000	47%	J
Gundagai PROPERTY	$16,600	$120,994	0%	K	Exp on Cemetery Toilet Block
Gundagai Recreation	$81,166	$836,680	10%	K	Gundagai Pool –checking operating expenditure for capital.
Gundagai Roads	$1,214,956	$2,314,859	52%	J
Gundagai Sewer	$239,832	$1,330,000	18%	K	Sewer Main Rehab, Caravan Park Pump, William St Pump S
Gundagai Waste	$0	$720,000	0%	K	Gundagai waste exp on hold until report completed (Cr Res)
Gundagai Water	$1,676,736	$5,633,959	30%	J
IT	$0	$50,000	0%	K	No IT purchases to date
Total	$8,434,552	$26,352,943	32%

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Demerger Costs Update

Ordinary Council Meeting Agenda

27 January 2026

8.3.3 Instance of Excessive Water Usuage - Assessment 11016870

DOCUMENT NUMBER

451417

REPORTING OFFICER

Damian Smith, Acting Manager Finance

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are potential financial implications dependant on council’s chosen course of action. The water consumption charges due to the abnormal reading are $74,856.12 with interest charges accrued on the account of $6,269.09.

LEGISLATIVE IMPLICATIONS

Local Government Act 1993

Local Government (General) Regulation 2021

POLICY IMPLICATIONS

Concealed Water Leak Policy

ATTACHMENTS

1. Supporting Documents ⇩ (Confidential) Under Separate Cover

2. Concealed Water Leak Policy ⇩

Recommendation

That the Property Owner identified as assessment number 11016870 be charged the property's normal quarterly average consumption for the billing period 5 November 2024 to 6 February 2025 and the balance of water charges, sewer usage charges, liquid trade waste and interest resulting from the abnormal meter reading, be written off.

Introduction

This report is to provide Council with an overview of an instance of excessive water consumption recorded by the Property Owner identified as assessment number 11016870 (the ratepayer) during the December 2024 to February 2025 billing period.

Discussion

The property recorded an unusually high consumption of 9,892Kl for the 3rd^nd quarter billing period of the 2025FY. This was significantly above the property's quarterly average use of 267Kl. As a result of the reading the quarterly water and sewer notice for the property issued 27^th February 2025 showed an amount payable of $74,881.59. Based on average previous consumption the property owner expected the notice to have an approximate amount due of $2,800 for the quarter. The consumption history for this property has been consistent for several years. Due to the magnitude of the consumption recorded and the lack of any visible cause or evidence of water loss on-site, the account was flagged for investigation.

Summary of Investigations Undertaken

The Council Water & Sewer Team:

· Inspected the site and confirmed no signs of leakage or damage.

· Found no evidence of water pooling, burst pipes, or underground failures.

· Found no issues the with meter installation or location.

Private Licensed Plumbers engaged by the owner and lessee:

· Attended the property and conducted leak detection assessments.

· Both Plumbers identified a pressure decrease suggesting a slight leak between the water meter, office and eastern block of the premises. A leaky cistern in one of the rooms was located but the water loss was identified as minimal.

· No plumbing defects or unexplained water loss were detected, and no leaks were repaired.

· The plumbers identified 9,892Kl of Water Usage recorded in a single quarter as excessively high, to the extent that if it was caused by a leak, it would be physically impossible for such an amount of water to pass through the meter in this time undetected. It was also identified as unlikely to be the result of theft or general usage.

Meter Testing

· The meter was removed and sent to Prove for independent testing.

· Test results confirmed the meter is functioning within accuracy standards, with no mechanical faults found.

· Meters are designed to slow or stop if there is a fault, meaning over-recording is unlikely.

Account & Reading Verification

· Historical water meter reads in our system prior and after the abnormal read were reviewed and analysed. Water reads prior and after show much lower consumption that appears consistent on average across previous years.

· If a misread did occur, there is no evidence to confirm when or how it occurred. Given the amount of consumption shown by the abnormal meter read, the only way a misread could have occurred here is if distant prior period had been read incorrectly and then again on many subsequent occasions.

· Photo evidence of the high reading was taken on 13 February 2025 attached.

· Previous internal report from Revenue Officer dated 22 July 2025 is included in supporting
documents.

Customer History

· The property manager has always paid accounts in full and on time.

· The owner and manager have been fully cooperative during the investigation.

· Both parties have attempted to identify any issue and have acted in good faith.

Arrears and Required Repayments

Water and Sewer Rates arrears total on account is as follows:

Description	Amount
Prior Interest Charged 21-24 January 2025	$25.47
December – February 2025 Q3 Water and Sewer Notice – 9,892Kl - Amount Due 31 March 2025 Water Consumption = $35,343.74 Sewer Usage = $26,600.17 Liquid Trade Waste = $12,912.21	$74,856.12
Interest accrued since 31 March 2025	$6,243.58
Water and Sewer Charges since 31 March 2025	$33,434.04
Payments Received since 31 March 2025	($33,441.62)
Water Charges and Interest Outstanding - 16 January 2026	$81,117.59

Note – as assessment notice is non-residential, charges for Water, Sewer Usage and Liquid Trade Waste are all based on the water usage recorded.

Legislative Considerations

Local Government (General) Regulation 2021

158 Testing of meters

(2) The council may, on its own initiative, arrange for such a water meter to be examined and tested.

(3) If, as a result of such an examination and test, a water meter is found not to correctly measure the quantity of water passing through it, the council may charge for the supply of water:

(a) on the basis of a daily consumption equal to the average daily consumption during the corresponding meter reading period of the previous year, or

(b) on such other basis as the council and the consumer may agree.

159 Prevention of waste and misuse of water

(a) The owner, occupier or manager of premises to which water is supplied by the council must—

prevent waste of water by taking prompt action to repair leaking taps, pipes or fittings located on the premises, and

(b) take any other action that is reasonable to prevent waste and misuse of water.

160 Misuse of water

(a) An occupier of premises supplied with water from the council’s water supply system must not— take any of the water away from the premises, or

(b) allow any other person to take any of the water away from the premises, or

(c) use water contrary to a council notice restricting the use of water, other than in accordance with arrangements instituted by the council.

Options

In considering their options Council may choose to:

1. Advise the ratepayer to pay the charges in full otherwise council will commence recovery action.

2. Charge the ratepayer an amount based on the average quarterly consumption of 267Kl for the period instead of that based on the abnormal reading. This would result in a write-off of $71,214.31 in charges and accrued interest of $6,243.58.

A table with numbers and a number of charge

AI-generated content may be incorrect.

3. Request that the Property Owner submit a request under Council’s Concealed Water Leak Policy, in which case Council would consider writing off 50% of the consumption costs incurred above that of the average consumption determined for the period. (see following table)

A table with numbers and a green arrow

AI-generated content may be incorrect.

4. Choose another course of action based on guidance from legislation, policy and or the facts presented.

Conclusion

Based on the investigation, supporting documentation, and historical consumption patterns, it
is recommended that the account for assessment number 11016870 be adjusted to a charge based on the property's normal quarterly average consumption of approximately 267Kl, and the balance of water charges and interest be written off.

This recommendation is based on:

· Strong customer payment history and cooperation.

· Lack of any identifiable cause for the excessive usage.

· Evidence demonstrating the usage was highly abnormal and not plausible.

Attachments

1. Confidential Supporting Documents:

a. Meter test results from Prove Standards and Engineering Pty Ltd

b. Memo from Revenue Officer 22 July 2025

c. Plumber Inspection Report from A Murray and Sons

d. Relevant emails between Rates Officer, Rate Payer and Plumbers

e. Photo evidence of meter reading 14 February 2025

f. Meter read spreadsheet

g. Officer notes and site verification from Water & Sewer team

h. Water and Sewer Assessment 31 March 2025

i. Photo of the premises

2. Concealed Water Leak Policy

Ordinary Council Meeting Agenda

27 January 2026

8.4 Sustainable Development

8.4.1 DA 2025/123 - 3 Lot Subdivision with upgraded driveway and water connections - 186 Jugiong Road, Cootamundra

DOCUMENT NUMBER

454168

REPORTING OFFICER

Craig Perrin, Town Planner

AUTHORISING OFFICER

Lauren Dawes, Acting Manager Sustainable Development

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.3 A region that can accommodate and support strategic growth

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Assessment Report - DA2025-123 ⇩

2. Draft Notice of Determination - DA2025/123 ⇩

Recommendation

That Council approves DA 2025/123 subject to conditions of consent as outlined in the accompanying Draft Notice of Determination and authorise minor amendments to correct any errors as required prior to issuing the final determination.

Introduction

Proposed development – One(1) into Three (3) Lot Subdivision of an existing property zoned RU4 – Small Lot Primary Production, located at 186 Jugiong Road, Cootamundra. Existing dwelling house and associated structures on the property are proposed to be located within Proposed Lot 3. The proposal also includes upgrade works to the existing entrance driveway and the provision of water connections to service each proposed allotment.

The site has a total land area size of 14.78 hectares (as identified on Deposited Plan 1020005) and is proposed to be subdivided into three (3) separate allotments of the following sizes, as detailed in the Statement of Environmental Effects and Proposed Plan of Subdivision:

- Proposed Lot 1 = 5.09ha;

- Proposed Lot 2 = 5.23ha;

- Proposed Lot 3 = 4.55ha.

The application seeks a variation to the minimum subdivision lot size requirements set by Clause 4.1 of the Cootamundra Local Environmental Plan (LEP) 2013 and a variation to the Cootamundra Development Control Plan (DCP) 2013. As such, the proposed development exceeds staff delegations and is referred to Council for determination. Consideration of the requested 4.6 variation is critical to the determination of this application noting Council as the consent authority must be satisfied that the application has demonstrated suitability of the proposed variation as per the requirements of clause 4.6. Assessment of the development in accordance with clause 4.6 is provided the the report discussion below. A detailed assessment of the application including broader planning and environmental considerations and requirements is provided in Attachment 1 – Assessment Report.

Discussion

Clause 4.6 Variation to Clause 4.1 Minimum Lot Size for subdivision:

The subject application seeks a variation pursuant to Clause 4.6 of the Cootamundra LEP 2013 to the minimum lot size development standard of 5 hectares applicable to the subject property (Clause 4.1 of the Cootamundra LEP 2013). The variation is required as proposed Lot 3 will have an area of 4.55 hectares, resulting in a shortfall of 0.45 hectares, approximately 9% departure from the minimum lot size requirement.

The submitted Statement of Environmental Effects details that proposed Lot 1 shall have an area of 5.09 hectares and proposed Lot 2 an area of 5.23 hectares, both of which exceed the minimum lot size requirement. Accordingly, the non-compliance is limited to a single lot and is considered minor in nature. The applicant contends that the objectives of the minimum lot size development standards are maintained, notwithstanding the reduced area of proposed Lot 3.

Proposed Lot 3 will contain an existing dwelling house and associated structures. Proposed Lots 1 and 2 will be vacant allotments created for small scale agriculture and potential future residential purposes consistent with the RU4 zoning.

Clause 4.6 of the LEP allows development consent to be granted to development that contravenes a development standard where the consent authority is satisfied that the matters in Clause 4.6(3) and (6) have been adequately addressed.

The objectives of Clause 4.6(1) are to:

· provide flexibility in applying certain development standards to particular development; and

· achieve better outcomes by allowing flexibility in appropriate circumstances.

The objectives of Clause 4.6(3) requires the consent authority to be satisfied that:

· compliance with the development standard is unreasonable or unnecessary in the circumstances, and

· there are sufficient environmental planning grounds to justify the contravention of the development standard.

Clause 4.6(6) – Additional Considerations:

Clause 4.6(6) of the LEP provides that development consent must not be granted under this clause for the subdivision of land in Zone RU4 Primary Production Small Lots if:

(a) the subdivision will result in two or more lots that are less than the minimum area specified by a development standard; or

(b) the subdivision will result in at least one lot that is less than 90% of the minimum area specified by a development standard.

In this instance:

· The proposed three-lot subdivision will result in only one lot (proposed Lot 3) being less than the minimum lot size, with proposed Lots 1 and 2 meeting or exceeding the 5-hectare minimum requirement.

· Proposed Lot 3 has an area of 4.55 hectares, representing approximately 91% of the minimum lot size.

Accordingly, the subdivision will not result in two or more undersized lots, nor will it result in any lot being less than 90% of the minimum lot size. The proposal therefore satisfies the requirements of Clause 4.6(6).

Council’s Consideration to request for 4.6 Variation:

The proposed variation relates solely to proposed Lot 3, which would have an area of 4.55 hectares, representing a minor shortfall of 0.45 hectares (approximately 9%) from the minimum lot size of 5 hectares. The remaining two lots comply with the minimum lot size requirement.

The extent of non-compliance is minor, localised and would not result in land fragmentation beyond that contemplated by the zoning and subdivision framework under the LEP. Proposed Lot 3 would remain a rural allotment capable of accommodating rural residential and small-scale primary production uses consistent with the objectives of the RU4 Primary Production Small Lots Zone.

The proposed subdivision pattern would maintain the established rural character of the locality and does not introduce additional development potential beyond that envisaged by the LEP. The proposal is also considered to provide alternative rural lifestyle housing opportunities that address economic, social, and environmental considerations without compromising the long-term agricultural capability or land-use potential of the site.

In these circumstances, strict compliance with the minimum lot size standard is considered unnecessary. The proposed variation is consistent with the objectives of Clause 4.1 and satisfies the requirements of Clause 4.6 of the LEP.

Cootamundra Development Control Plan (DCP) – Access Variation:

In addition to the LEP variation, the application seeks a variation to the Cootamundra DCP provisions relating to access. The proposal relies on an existing driveway to provide access to all three proposed lots, rather than each allotment having a separate driveway with direct frontage to a public road, as required by the DCP. The DCP also discourages the use of battle-axe lots and rights of carriageways arrangements, and the proposal does not strictly comply with the Acceptable Solutions of the DCP, as the proposal incorporates an access handle to Proposed Lot 2 and a shared driveway arrangement servicing proposed Lots 1 and 3.

Notwithstanding the above, the proposal satisfies the objectives and performance criteria of the DCP. Each proposed lot will have legal frontage to a public road and will be provided with legal and practical vehicular access. Given the limited street frontage, the provision of separate driveway crossings for each lot would be impractical and may result in inferior traffic safety and streetscape outcomes.

The proposed shared access arrangement minimises the number of access points to the public road, improves safety, and represents an orderly and efficient subdivision design. The existing access is capable of being upgraded, subject to separate approval under S138 of the Roads Act, thereby, adequately servicing the future use of each lot.

Strict compliance with the Acceptable Solutions of the DCP is considered unreasonable and unnecessary in this instance. The proposal achieves the intent of the DCP and is acceptable on merit. Accordingly, the variation is considered supportable.

Conclusion and Consideration Summary

The development application has been assessed having regard to the relevant matters for consideration under Section 4.15 of the Environmental Planning and Assessment Act 1979, the provisions of the Cootamundra Local Environmental Plan 2013, the Cootamundra Development Control Plan 2013, and all supporting documentation submitted with the application.

The proposal seeks consent for a three-lot subdivision of an existing 14.78-hectare rural allotment, including upgrades to the existing access driveway and the provision of water connections to service the resulting lots. An existing dwelling is to be retained on proposed Lot 3.

A variation to the minimum lot size development standard under Clause 4.1 of the LEP is required, as proposed Lot 3 would have an area of 4.55 hectares, representing approximately 91% of the minimum lot size requirement. The variation has been assessed in accordance with Clause 4.6 of the LEP and is considered minor, localised, and consistent with the objectives of the development standard and the RU4 Primary Production Small Lots Zone. The proposal satisfies the additional requirements of Clause 4.6(6), as only one lot is undersized and no lot is less than 90% of the minimum lot size.

A variation to the access provisions of the Cootamundra DCP 2013 is also proposed, as the subdivision relies on a shared driveway arrangement rather than individual direct access to the public road for each lot. While the proposal does not strictly comply with the DCP Acceptable Solutions, it satisfies the objectives and performance criteria by providing safe, legal, and efficient vehicular access. The shared access arrangement minimises traffic conflict points, improves safety, and represents an orderly subdivision design appropriate to the site constraints.

Biodiversity impacts have been assessed through a Biodiversity Assessment Report, which concludes that the proposal is unlikely to result in significant impacts on threatened species, populations, or ecological communities. The imposition of a Restriction as to User under Section 88E of the Conveyancing Act 1919 is recommended to ensure the long-term protection and management of retained vegetation.

Overall, the proposed subdivision is considered consistent with the applicable planning controls and strategic intent of the LEP and DCP. The variations sought are well founded, supported by sound planning principles, and will not result in adverse environmental, amenity, or land-use impacts. Subject to appropriate conditions of consent, the development is considered acceptable and suitable for approval.

Financial

Nil.

OLG 23a Guideline consideration

Does not conflict with Guidelines.

Ordinary Council Meeting Agenda

27 January 2026

8.4.2 DA 2025/130 - Proposed change of use - 22 Adams Street, Cootamundra

DOCUMENT NUMBER

454373

REPORTING OFFICER

Alex Marshall, Town Planner

AUTHORISING OFFICER

Lauren Dawes, Acting Manager Sustainable Development

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant, safe, and inclusive community

1.1 Our health and wellbeing needs are met

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Assessment Report ⇩

2. Draft Notice of Determination ⇩

Recommendation

That Council approve DA 2025/53 subject to conditions of consent as outlined in the accompanying Draft Notice of Determination and authorise minor amendments to correct any errors prior to issuing the final notice.

Introduction

The proposed development involves the change of use of the existing building at 22 Adams Street, Cootamundra. It is currently approved as an office premises and approval is being sought to change the use to a gym facility, defined as a recreational facility (indoor) in the Cootamundra Local Environmental Plan 2013.

This application was neighbour notified in accordance with the Cootamundra Gundagai Regional Council Community Participation Plan. During notification period for the proposed development a submission was received from the owner/occupier of an adjoining property, raising concerns with the proposed development. Staff delegations do not provide for determination of applications where objections have been received, the application is therefore referred to Council for determination. Consideration of the submission is detailed in the discussion below, full detailed assessment of the application is Attachment 1 – Assessment Report.

Discussion

Description of Development

22 Adams Street is located in the E2 – Commercial Centre zone. The objectives of this zone are to promote local businesses and encourage employment opportunities and economic growth. The proposed change of use will be to accommodate a gym that offers exercise classes. There are no building works proposed to the existing building as part of this application.

The business proposes to offer classes Monday through to Saturday from 05:30am – 6:00 pm and 08:00am – 12:00pm on Saturday. Classes will start at 06:00am during weekdays and 08:00am on Saturday. There will be up 12 people occupying the building at one time.

The subject site is located next to a residential premises which was approved before the zone changed to E2. Although the proposed development aligns with the zone and zone objectives, it is important to consider the potential impact to the neighbouring residential dwelling.

Assessment of Matters Raised by Submission

A submission received during the neighbour notification period raised concerns regarding potential noise impacts associated with the proposed development. The submission detailed concerns that, gyms are commonly associated with elevated noise levels due to amplified music, instructors using microphones, and general noise generated by patrons entering and exiting the premises.

In response to these concerns, additional information was supplied by the applicant, advising that the following measures would be implemented:

· Installation of thick rubber flooring throughout the premises to reduce noise associated with the dropping or movement of gym equipment.

· Programming of classes to minimise noise generated by equipment use.

· All doors will remain closed during early morning classes.

· Music volume will be kept to a minimum during the first class of the day.

· Microphones will not be used.

These measures would mitigate potential noise impacts on the adjoining residential property.

It is noted that while only 1 submission was received, noise generated by the proposed development has potential to adversely impact the amenity of other nearby existing or future businesses, and potential future development located opposite the development site on Adams Street if not appropriately managed. Accordingly, the proposed measures alone may not be sufficient to limit impacts on the area and it is recommended that conditions detailing allowable noise levels and limits and providing means of checking/verifying noise produced by the development be applied to the consent. Accordingly, proposed conditions of consent have been outlined in the Draft Notice of Determination provided in Attachment 2 to this report. The conditions are intended to manage noise and potential impacts on nearby premises while allowing the business to operate.

It is common in other local government areas for recreation facilities (indoor) to be restricted to operating only with industrial/light industrial zones by adopted Local Environmental Plans on account of noise generated, the Cootamundra Local Environmental Plan 2013 does not impose such a restriction. In this instance, given the small scale of the proposed development it is considered suitable for the development to be approved to operate subject to noise mitigation measures being implemented during operation in accordance with the draft conditions.

Financial

Nil.

OLG 23a Guideline consideration

Does not conflict with guidelines.

Ordinary Council Meeting Agenda

27 January 2026

8.5 Engineering Cootamundra

8.5.1 Cootamundra Engineering Report - December 2025

DOCUMENT NUMBER

452599

REPORTING OFFICER

David Brodie, Acting Manager Engineering Cootamundra

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the Cootamundra Engineering Report for the month of December 2025 be noted.

Introduction

The Cootamundra Engineering Report for the month of December 2025 is submitted for the information of Council and the community.

Discussion

State Roads

Burley Griffin Way & Olympic Highway

Minor patching works have been carried out on the Burley Griffin Way.

General Works

Heavy Patching Program

Heavy patching has been carried out on Rosehill Road completing approximately 21,000m2 pavement rehabilitation. Works were funded from the Regional Emergency Road Repair Fund (RERRF) and Natural Disaster 1034 Event.

Patching Works

The Jetpatcher has carried out works on West Jindalee, Old Wallendbeen and Rosehill Roads.

Maintenance Grading

Crews have undertaken grading on Rawilla Road, Sheep Station Creek Road, Fontenoy Lane and Colorado Road.

Cootamundra Standpipe Income December 2025

2025/2026		Income	Number of Transactions
2025	July	$254.19	38
2025	August	$1,066.02	62
2025	September	$1,538.89	102
2025	October	$3,733.97	154
2025	November	$2,945.37	93
2025	December	$3,257.99	120
2025/2026	Totals	$12,796.43	569

Road Safety

Transport for NSW Projects

Win a Swag draws were completed successfully on the 16 & 17 December with the assistance of NSW Police. A final Swag was drawn at the Cootamundra Christmas Party by Santa. The Casual Speeding: Every K Counts campaign continued over the Christmas period with 5 VMS boards and traffic counters strategically placed around the LGA to remind drivers to slow down.

National Heavy Vehicle Regulator

Council have received and reviewed a total of 38 Access Permit Applications during December 2025.

Approvals	Pre-Approvals	Approved with Conditions	Refusals	Awaiting Assessment
1	0	30	3	4

Refusals were issued for Access Permit Applications where vehicles were at a weight, width or length deemed unsafe for requested roads, and vehicle movements would be incompatible with existing infrastructure (bridges etc).

Financial

Projects funded from various funding sources, as noted above.

Maintenance works funded from the General Fund and aligns with the adopted 2025/2026 budget.

OLG 23a Guideline consideration

The work outlined in this report does not conflict with the guidelines.

Ordinary Council Meeting Agenda

27 January 2026

8.7 Regional Services Gundagai

8.7.1 Gundagai Regional Services Report - December 2025

DOCUMENT NUMBER

453558

REPORTING OFFICER

Greg Ewings, Acting Manager Regional Services Gundagai

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.3 Actively engaged and supportive community

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Gundagai Regional Services report for December 2025 be noted.

Introduction

This report is a record of the diverse works Gundagai Regional Services have performed over the previous month along with the status of the ongoing works being conducted.

Discussion

This report covers the Regional Services projects and works over the month, detailing the operational activities, information on the progress of projects and the routine duties of this division.

Regional Services: Parks, Reserves, Sporting Fields, Playgrounds & Projects - Achievements for the month include:

· General maintenance of all recreational areas

· Turf laid at rear of VIC.

· Fire Mitigation works

· Completed plant installation at top of Sheridan Street

· Maintenance of transfer stations

Gundagai Memorial Swimming Pool:

· Maintenance works have continued with further work to tiled areas being conducted.

· Patronage has increased with the warmer weather and all pool activities are being well supported by the community.

Cemeteries – North Gundagai Lawn & Monumental, South Gundagai, Tumblong, Coolac, Mount Adrah, Muttama, Adjungbilly, Nangus, Wagragobilly (Darbalara).

Cemetery work activities this month include:

· There have been three interments in the previous period across the Gundagai Cemeteries.

· Four monumental permits have been approved with six installations of headstones being completed.

· Maintenance across all cemeteries is routinely conducted.

Biosecurity:

· The NSW Weed Action Program 2025 – 2029 grant application has been successful with the letter of confirmation for the next four years being received and returned to DPIRD. The value of the grant is $279,124 which equates to ($69,781 per annum) across Council.

Gundagai Public & Council Facilities income:

Gundagai RV Park Income December 2025

· 01/12/25 – 31/12/25 - Total Income $294.35

Gundagai Landfill Income December 2025

· 01/12/25 – 31/12/25 - General Income $2251.81

Gundagai Standpipe Income December 2025

2025/2026		Income GST Incl.	Number of Transactions	Previous Year Income
2025	July	$3,013.61	13	$2,454.08
2025	August	$1,202.81	11	$1,424.58
2025	September	$2,543.68	12	$2,245.89
2025	October	$1,827.94	11	$3,235.13
2025	November	$5,232.65	16	$2,352.76
2025	December	$6,384.75	17	$3,083.95
25/26	Totals	$20,205.44	80

Gundagai Saleyards Truck Wash December 2025

2025/2026		Income GST Incl.	Number of Transactions	Previous Year Income
2025	July	$3,518.05	34	$3,945.32
2025	August	$3,254.40	32	$2,968.02
2025	September	$4,022.16	24	$2,943.21
2025	October	$5,094.67	32	$2,731.61
2025	November	$3,976.71	32	$3,710.83
2025	December	$3,170.29	26	$3,645.21
25/26	Totals	$23,036.28	180

Compliance:

Compliance with the Companion Animals Act 1998 and the Local Government (General) Regulation 2021 – Reg 217(1)(f)

Companion Animal:

Council had one dog surrendered in Gundagai and staff were able to rehome this animal.

During the storm on the 19^{th of} December Council staff were called out to a frightened dog that had made its way onto the Sheahan Bridge, this caused the bridge to be closed north bound by police whilst the dog was safely apprehended. The owners were located and the animal returned.

Financial

There are no further financial implications as all work has been carried out as per the approved 25/26 budget allocations.

OLG 23a Guideline consideration

There are no implications to the guidelines.

Ordinary Council Meeting Agenda

27 January 2026

8.8 Regional Services Cootamundra

8.8.1 Cootamundra Regional Services Report - December 2025

DOCUMENT NUMBER

453706

REPORTING OFFICER

Steven Lowe, Acting Manager Regional Services Cootamundra

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Cootamundra Regional Services report for December 2025 be received and noted.

Introduction

This report has been prepared to inform Council of the activities undertaken by the Regional Services – Cootamundra department over the month of December 2025.

Discussion

Parks & Gardens

Parks and Gardens staff have been undertaking general seasonal duties to start summer with a high volume of mowing, whipper snipping/edging, spraying and pruning of all parks and gardens areas, and keeping plants and turf alive through irrigation.

General customer requests continue to be attended to in addition to the huge task of keeping green spaces maintained during the busy growing season. Small tree requests are being completed as the workflow allows. Staff have also assisted other Council departments with tree requests on local roads and state highways due to the specialist nature of works required.

Parks and Gardens staff are continuing to line mark and maintain sports surfaces for the summer sport that has begun along with general turf care, troubleshooting and fixing irrigation as required.

Regulatory Services staff have assisted with various duties across the Regional Services division throughout December to assist with the set up and pack up of the Town Hall for event hire.

The community Christmas tree was erected by Regional Services staff on 1 December after decorating had been carried out by volunteers.

The truck wash has had a high usage rate resulting in more maintenance required than normal to keep up with the demand of the increasingly high usage above the expected volume the facility was originally designed for.

The CBD hosted the annual Sparkling Streets Christmas Party on 9December 2025. Parks and Gardens staff ensured the CBD was weeded, pruned, sprayed and removed weeds within the footpath pavers.

Parks and Gardens staff had the opportunity to fill in major ruts at Albert Park running track and cricket boundaries over the break prior to summer sport resuming mid to late January.

Saleyards / Truck Wash

Ongoing weed maintenance has been carried out to ensure the saleyards remain at a manageable and safe standard. Agistment for 18 cattle is continuing to assist with minimising fire hazards.

The truck wash recorded 148 transactions for the month, generating a total of $9,533.25 in income.

Cemeteries

There were three burials, and two interments of ashes conducted at the Cootamundra Lawn Cemetery during December. One burial at the Wallendbeen Cemetery. An exhumation was also performed at the Cootamundra Cemetery during December.

The headstones that were damaged by a falling tree during a storm event in Cootamundra which damaged several headstones in Lawn E have now been repaired by contractors.

A meeting was held with the Biodiversity Conservation Trust to discuss the Conservation grant applications for Stockinbingal and Wallendbeen Cemeteries that were submitted in October 2024. The grant guidelines have been changed, and new applications are to be submitted.

Regulatory Services

Total Companion Animal registration fees collected for December 2025 totalled $333.00.

Animal Statistics	Dogs	Cats
Seized	4	0
Released to Owner	0	0
Surrendered	0	0
Rehomed	2	0
Euthanised	0	0
Waiting for Impound Period	3	0
Waiting for Rehoming	0	0
Dog Incidents	0	-

One vehicle was impounded under the Public Spaces (Unattended Property) Act during December.

Waste

The secondhand tip shop processed 69 transactions for December with a total of $641.03 in income. During this time staff have diverted 700kg of waste from the landfill into the shop to be repurposed.

A total of 18 tonnes of recycled crushed concrete was sold this month and a total of 48 tonnes of compost soil.

Facilities

Plumbing repairs were carried out at the Cootamundra caravan park toilet block due to a major leak.

The Cootamundra Office, Library and depots had the routine test and tag carried out for all electrical appliances to ensure compliance.

Roofing repairs were carried out at Depot 1 after one of the clear roofing sheets had broken, leaving a large, exposed hole in the roof.

A new baby change table has been installed in the men’s bathroom at the Cootamundra pool. Council received multiple requests from the public asking for a change table specifically for fathers as they do not always have access to the family bathroom at the pool.

The Civic Hall was set up for the volunteers Christmas party and the local pacific islands church Christmas gathering. The town hall was set up for 300 students and parents for the Cootamundra Public School end of year presentation.

The Cootamundra EV charging stations’ data for December is shown below:-

Financial

All areas of expenditure relating to operations within the Regional Services – Cootamundra department are within budget allocations.

OLG 23a Guideline consideration

No impacts associated with this report.

Cash at Bank 31 December 2025	28,919,383
Less:
Externally Restricted Reserves	(22,506,451)
Add:
Grant Debtors and Contract Asset Outstanding	221,715
Unrestricted Cash Balance	6,634,647
Less:
Internally Restricted Allocations	(7,557,704)
Net Balance	(923,057)

REPORTING OFFICER	Teresa Breslin, Executive Assistant to Mayor and General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Ordinary Meeting of Council held on Tuesday 9 December 2025

DOCUMENT NUMBER	454507
AUTHORISING OFFICER	Abb McAlister, Mayor
REPORTING OFFICER	Abb McAlister, Mayor
ATTACHMENTS	Nil

DOCUMENT NUMBER	454708
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager

DOCUMENT NUMBER	454736
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager

DOCUMENT NUMBER	454716
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager

DOCUMENT NUMBER	455125
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager