|
Business Paper
Ordinary Council Meeting
Alby Schultz meeting Centre, Cootamundra
6:00PM, Tuesday 9th December, 2025
Administration Centres: 1300 459 689 |
|
Business Paper
Ordinary Council Meeting
Alby Schultz meeting Centre, Cootamundra
6:00PM, Tuesday 9th December, 2025
Administration Centres: 1300 459 689 |
|
Ordinary Council Meeting Agenda |
9 December 2025 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Alby Schultz meeting Centre, Cootamundra on:
Tuesday, 9th December, 2025 at 6:00PM
The agenda for the meeting is enclosed.
Roger Bailey
Interim General Manager
Live Streaming of Meetings Statement
This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.
By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.
Statement of Ethical Obligations
The Mayor and Councillors are bound by the Oath/Affirmation of Office made at the start of the Council term to undertake their civic duties in the best interests of the people of Cootamundra-Gundagai Regional Council and to faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act or any other Act, to the best of their skill and judgement.
It is also a requirement that the Mayor and Councillors disclose conflicts of interest in relation to items listed for consideration on the Agenda or which are considered at this meeting in accordance with Council’s Code of Conduct and Code of Meeting Practice.
|
Ordinary Council Meeting Agenda |
9 December 2025 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 18 November 2025
6.1 Mayoral Minute - Councillor Engagements
8.1.1 Draft Code of Meeting Practice 2025
8.1.3 2025 National Local Roads, Transport and Infrastructure Congress Summary
8.2.2 Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes
8.2.3 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes
8.3.1 Presentation of Audited Financial Statements at ECM on 16 December 2025
8.3.2 Finance Update - November 2025
8.3.3 Restricted Cash Reconciliation - November 2025
8.3.4 Investment Report - November 2025
8.4.1 Section 7.12 Developer Contribution's Plan Update
8.4.2 Gundagai Housing & Employment Lands Strategy
8.4.3 Cootamundra Housing & Employment Lands Strategy
8.5.1 Cootamundra Engineering Report - November 2025
8.6.1 Gundagai Engineering Report - November 2025
8.7........ Regional Services Gundagai
8.7.1 Gundagai Regional Services Report - November 2025
8.8 Regional Services Cootamundra
8.8.1 Cootamundra Regional Services Report - November 2025
9 Motion of which Notice has been Given
10.1 Questions with Notice - Cr Wight - Donga Structures, Berthong Road and Stockinbingal Road
10.2 Questions with Notice - Cr Wight - Feedlot, Jugiong Road
10.3 Questions with Notice - Cr Wight - Housing Concerns
11.3 Hardship Application - Assessment 11012226
11.4 Mayoral Minute - Interim General Manager Role.
11.5 Resumption of Open Council Meeting
11.6 Announcement of Closed Council Resolutions
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
|
9 December 2025 |
|
REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|
1. Minutes of the Ordinary Meeting of Council held on Tuesday 18 November 2025 |
|
That the Minutes of the Ordinary Meeting of Council held on Tuesday 18 November 2025 be confirmed as a true and correct record of the meeting. |
|
Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 18th November, 2025
Administration Centres: 1300 459 689 |
|
Ordinary Council Meeting Minutes |
18 November 2025 |
MINUTES
OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Gundagai
ON Tuesday, 18
November 2025 AT 6:03PM
PRESENT: Cr Abb McAlister (Mayor), Cr Rosalind Wight (Deputy Mayor), Cr Logan Collins, Cr Les Cooper, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Ethan Ryan, Cr Danyal Syed (online).
IN ATTENDANCE: Roger Bailey (Interim General Manager), Trevor Dando (Acting Deputy General Manager - Operations), Linda Wiles (Manager Business), Lauren Dawes (Manager Sustainable Development), Steven Lowe (Acting Manager Regional Services Cootamundra), Teresa Breslin (Executive Assistant)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
2 Open Forum
Nil
3 Apologies and Leave of Absence
Nil
3.2 Leave of Absence
Nil
4 Disclosures of Interest
Nil
5 Confirmation of Minutes
|
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 28 October 2025 |
|
Resolution 220/2025 Moved: Cr Gil Kelly Seconded: Cr Ethan Ryan That the Minutes of the Ordinary Meeting of Council held on Tuesday 28 October 2025 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
|
6.1 Mayoral Minute - Councillor Engagements |
|
Resolution 221/2025 Moved: Cr Penny Nicholson Seconded: Cr Les Cooper The information in the Councillor Engagements Mayoral Minute be received and noted. Carried |
7 Reports from Committees
Nil
8 General Manager’s Report
8.1 General Manager Office
Nil
8.2 Business
|
8.2.1 Amendments to Membership of Audit, Risk and Improvement Committee (ARIC) |
|
Resolution 222/2025 Moved: Cr Logan Collins Seconded: Cr Rosalind Wight That Council: 1. Notes that the chair of the Audit, Risk and Improvement Committee (ARIC) Mr Nick Tobin has advised he is ineligible to continue to chair the Committee as an employee of a NSW Council in accordance with the Local Government (General) Regulation 2021 (‘Regulation’) s 216D(k) however remains eligible to remain on the ARIC as an independent member. 2. Appoints Ms Kylie McRae as independent Chairperson and Member of the ARIC for the remainder of the current term of the ARIC, to 30 June 2028. 3. Appoints Mr Nick Tobin as an Independent Member to 30 June 2028. 4. Notes that the General Manager will coordinate with the member councils of the Audit Alliance to notify the OLG of this change in accordance with the Regulation s 216H(2). Carried |
|
8.2.2 Code of Conduct Complaint Statistics |
|
Resolution 223/2025 Moved: Cr Ethan Ryan Seconded: Cr Les Cooper The report on Code of Conduct complaint statistics for the period 1st September 2024 to 31st August 2025, be received and noted. Carried |
|
8.2.1 Annual Report 2024/2025 |
|
Resolution 224/2025 Moved: Cr David Graham Seconded: Cr Penny Nicholson 1. The Draft Annual Report, attached to the report, be endorsed. 2. A copy of the 2024/2025 Annual Report be placed on Council’s website and provided to the Minister for Local Government. 3. Note that a copy of the Financial Statements are not included in the Annual Report. Council have requested and been granted an extension for lodgement of the Financial Statement to 12 December 2025. A copy of the Financial Statements will be place on Councils website once finalised. Carried |
|
8.2.4 Delivery Program - Operational Plan Quarterly Progress Report |
|
Resolution 225/2025 Moved: Cr Rosalind Wight Seconded: Cr Logan Collins The Delivery Program incorporating the Operational Plan 2025/2026, quarterly progress report, (1st Quarter, July, August and September), attached to the report, be received and noted. Carried |
|
Procedural Motion |
|
Resolution 226/2025 Moved: Cr Logan Collins Seconded: Cr Gil Kelly That Council consider items 8.2.5, 8.2.6 and 8.2.7 together, and adopt the recommendations for those items as outlined in the business paper. Carried |
|
8.2.5 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes |
|
Resolution 228/2025 Moved: Cr Logan Collins Seconded: Cr Gil Kelly The attached Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held, 13 October 2025, attached to the report be, received and noted. Carried |
|
8.2.6 Muttama Hall Management s.355 Committee Meeting Minutes |
|
Resolution 229/2025 Moved: Cr Logan Collins Seconded: Cr Gil Kelly The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held, 15 October 2025, attached to the report, be received and noted. Carried |
|
8.2.7 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes |
|
Resolution 230/2025 Moved: Cr Logan Collins Seconded: Cr Gil Kelly The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Meetings held, 25 September 2025 and 16 October 2025 attached to the report, be received and noted. Carried |
8.3 Finance
|
8.3.1 Finance Update - October 2025 |
|
Resolution 231/2025 Moved: Cr David Graham Seconded: Cr Rosalind Wight That the Finance Update report for the month of October 2025, be received and noted. Carried |
|
8.3.2 Restricted Cash Reconciliation - October 2025 |
|
Resolution 232/2025 Moved: Cr David Graham Seconded: Cr Les Cooper The Restricted Cash Reconciliation report for the period ending 31 October 2025, be received and noted. Carried |
|
8.3.3 Investment Report - October 2025 |
|
Resolution 233/2025 Moved: Cr Les Cooper Seconded: Cr Ethan Ryan The report detailing Council Cash and Investments as at 31st October 2025, be received and noted. Carried |
8.4 Sustainable Development
|
8.4.1 DA 2025/10 - Proposed 4 lot subdivision - Cootamundra Aerodrome |
||||||||||
|
Resolution 234/2025 Moved: Cr Gil Kelly Seconded: Cr Ethan Ryan 1. That Council resolve to approve DA 2025/10 for 1 into 4 lot subdivision, subject to the conditions of consent detailed in the attached document and authorise minor amendments to correct any errors prior to issuing the final notice, including adjustment of contribution fees to reflect the current financial year fees and charges and adjustment of formatting to provide consistency with consents issued by Cootamundra-Gundagai Regional Council. 2. That Council resolve to amend the wording of proposed Condition C.20 to read as follows:- C.20 Easements shall be created over all services to the satisfaction of the relevant authority, and/or wherever Council deems necessary to allow unrestricted access to the service. Carried
|
||||||||||
|
Procedural Motion |
|
Resolution 235/2025 Moved: Cr Logan Collins Seconded: Cr Gil Kelly That Council consider items 8.5.1, 8.6.1, and 8.8.1 together, and adopt the recommendations for those items as outlined in the business paper. Carried |
8.5 Engineering Cootamundra
|
8.5.1 Cootamundra Engineering Report - October 2025 |
|
Resolution 236/2025 Moved: Cr Logan Collins Seconded: Cr Gil Kelly That the Cootamundra Engineering Report for the month of October 2025 be noted. Carried |
8.6 Engineering Gundagai
|
8.6.1 Gundagai Engineering Report - October 2025 |
|
Resolution 237/2025 Moved: Cr Logan Collins Seconded: Cr Gil Kelly The Gundagai Engineering Report for the month of October 2025 be noted. Carried |
8.7 Regional Services Cootamundra
|
8.8.1 Regional Services Cootamundra Report - October 2025 |
|
Resolution 238/2025 Moved: Cr Logan Collins Seconded: Cr Gil Kelly The Cootamundra Regional Services October report be received and noted. Carried |
8.8 Regional Services Gundagai
|
8.7.1 Gundagai Regional Services Report - October 2025 |
|
Resolution 239/2025 Moved: Cr David Graham Seconded: Cr Penny Nicholson The Gundagai Regional Services report for October be received and noted. Carried |
9 Motion of which Notice has been Given
Nil
10 Questions with Notice
Nil
11 Confidential Items
|
11.1 Closed Council Report |
|
Resolution 240/2025 Moved: Cr David Graham Seconded: Cr Ethan Ryan 1. Council entered Closed Council at 6.16pm. 2. Items 11.2 and 11.3 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 3. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2 and 11.3 be withheld from the press and public. Carried |
|
11.2 Human Resources Report |
|
Resolution 241/2025 Moved: Cr David Graham Seconded: Cr Rosalind Wight That the confidential information in the Human Resources report be noted. Carried |
|
11.3 Contaminated Soil Recycling Facility – Cootamundra |
|
Resolution 242/2025 Moved: Cr Logan Collins Seconded: Cr Ethan Ryan That Council note the current leasing arrangements for Lot 562 & Part Lot 563 DP 881310, Treatment Works Lane, Cootamundra. Carried |
Resumption of Open Council Meeting
|
Resolution 243/2025 Moved: Cr Logan Collins Seconded: Cr Gil Kelly That the Open Council meeting resume at 6.33pm. Carried |
Announcement of Closed Council Resolutions
Note: The Interim General Manager announced the resolutions made in Closed Council.
The Meeting closed at 6.34pm.
|
|
|
|
CHAIRPERSON |
GENERAL MANAGER |
|
9 December 2025 |
|
DOCUMENT NUMBER |
449505 |
|
AUTHORISING OFFICER |
Abb McAlister, Mayor |
|
REPORTING OFFICER |
Abb McAlister, Mayor |
|
Nil |
To keep the community aware of Councillor and my engagements, on behalf of Council I intend to provide regular updates through my Mayoral Minutes.
|
The information in the Councillor Engagements Mayoral Minute be received and noted. |
Cr McAlister (Mayor) attended a Remembrance Day Ceremony and luncheon in Gundagai.
Cr Nicholson attended the Remembrance Day Ceremony in Gundagai.
Cr Wight (Deputy Mayor) attended the Remembrance Day Ceremony in Cootamundra.
Crs McAlister (Mayor), Wight (Deputy Mayor), Collins, Graham, Kelly, and Nicholson attended the Councillor workshop in Gundagai. Cr Syed joined online at 4.15pm.
11-12 November 2025
Cr Cooper attended the National Local Roads, Transport and Infrastructure Congress in Ballarat with the Acting Deputy General Manager.
13 November 2025
Cr Collins attended a Local Traffic Forum meeting in Cootamundra.
Cr Cooper attended an Ellwood’s Hall s.355 Committee meeting in Stockinbingal.
17 November 2025
Cr McAlister (Mayor) attended an online Riverina Eastern Regional Organisation of Council (REROC) Board Meeting.
18 November 2025
Crs McAlister (Mayor), Wight (Deputy Mayor), Collins, Cooper, Graham, Kelly, Nicholson, Ryan, and Syed (online) attended the Councillor Workshop and Council Meeting in Gundagai.
20 November 2025
Cr Collins hosted Cootamundra Public School’s Year 5/6 students at the Council Chambers, providing a presentation on Local Government and holding a Q&A session.
23-25 November 2025
Crs McAllister (Mayor), Wight (Deputy Mayor), and the Interim General Manager attended the 2025 Local Government NSW Annual Conference, in Penrith.
27 November 2025
Cr McAlister (Mayor) attended the HumeLink Community Drop-in Session at the Bongongo Public School.
Cr Collins attended the Welcome to Cootamundra Event at the Civic Hall.
1 December 2025
Crs Wight (Deputy Mayor) and Cr Cooper attended the s.355 Committee Christmas Party in Cootamundra.
|
9 December 2025 |
7.1 Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 13 November 2025
|
REPORTING OFFICER |
Kylie Grybaitis, Road Safety Officer |
|
AUTHORISING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|
1. Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 13 November 2025 |
|
1. That the Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 13 November 2025, attached to the report, be received and noted. 2. In consideration of the Cootamundra-Gundagai Local Transport Forum recommendations detailed in the minutes, Council endorse the following: 2.1. That the Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 14 August 2025 be confirmed as a true and correct record of the meeting. 2.2. That Council install compliant NSW signage preventing vehicles from over 6m in length from in front of the Gundagai Museum to encourage larger vehicles to park at a nearby RV friendly location. 2.3. That Council not install time restricted parking in front of popular CBD locations in both Cootamundra and Gundagai. 2.4. That Council undertake data collection and analysis to assess parking congestion and community demand related to the proposed installation of accessible parking in front of the disability-friendly public toilets on Wallendoon Street, and report back to the Local Transport Forum. 2.5. That Council not install 'No Parking' signage extending 30 metres on either side of the business driveway at 154–156 Cowcumbla Street. 2.6. That Council install ‘No Parking’ signs 10 metres either side of the Parker Lane exit onto Wallendoon Street to prevent parked vehicles from obstructing visibility and to improve safety for motorists and pedestrians at this intersection. 2.7. That Council seeks approval from TfNSW to replace the two existing GIVE WAY signs on Old Gundagai Road at the intersection on Olympic Highway with ‘C’ size STOP signs. 2.8. That Council: 1. Implements a 15-tonne GVM restriction on Hoskins Street, Stockinbingal. 2. Installs appropriate regulatory signage at entry points to the street. 3. Notifies Transport for NSW, local freight operators, and emergency services. 4. Monitors compliance and reviews the impact after 12 months. 2.9 That Council undertakes the following safety precautions to improve road safety in Adjungbilly in response to increased heavy vehicle traffic associated with the TransGrid project: a) Install advanced T intersection warning signs on Threeways Road intersecting with Nanangroe Road b) Install advanced T intersection warning signs on Fern Hill Road intersecting with Gobarralong Road. c) Apply transverse audio tactile line marking on the approaches to both intersections to alert drivers through vibration and sound. d) Install ‘Narrow Bridge’ warning signage to alert drivers of the narrow bridge in Adjungbilly Village. e) Install five ‘School Bus Ahead’ advisory signs at specific locations as requested by a local school bus operator to improve safety on Parson’s Creek Road, Gobarralong Road and Fern Hill Road. 2.10 That the dates for the Local Transport Forum meetings be scheduled. 2.11 That the list of upcoming events within the report be noted by the Committee. |
Discussion
The Minutes of the Cootamundra-Gundagai Local Transport Forum held on the 13 November 2025 are submitted for the information of Council and the community.
Financial
It is the responsibility of Council to fund the procurement, installation, and maintenance of signage, as specified in the preceding recommendations.
OLG 23a Guideline consideration
The report purpose does not conflict with guidelines.
|
Minutes Cootamundra-Gundagai Local Transport Forum
Alby Schultz Meeting Centre, Cootamundra
10:00am, Thursday 13th November, 2025
Administration Centres: 1300 459 689 |
|
Cootamundra-Gundagai Local Transport Forum Minutes |
13 November 2025 |
MINUTES OF Cootamundra-Gundagai Regional Council
Cootamundra-Gundagai
Local Transport Forum
HELD AT THE Alby
Schultz Meeting Centre, Cootamundra
ON Thursday, 13
November 2025 AT 10:00am
PRESENT: Dennis Palmer (Local Electorate Representative), Greg Mineham (Lead Community & Safety Partner), Logan Collins (CGRC Councillor), Justin Knewstub (Sergeant Crime Coordinator Riverina Police), Maxine Imrie (Bus Service Operators Representative)
IN ATTENDANCE: David Brodie (Interim Manager Engineering Cootamundra), Thomas Hogg (Interim Manager Engineering Gundagai), Kylie Grybaitis (Road Safety Officer).
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
2 Apologies and Leave of Absenc
2.1 Apologies
Ben Smith (Sergeant Riverina Highway Patrol)
Les Cooper (CGRC Councillor)
2.2 Leave of Absence
Nil
3 Disclosures of Interest
Nil
4 Confirmation of Minutes
|
4.1 Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 14 August 2025 |
|
Recommendation That the Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 14 August 2025 be confirmed as a true and correct record of the meeting. Moved: Greg Mineham Seconded: Justin Knewstub |
5 Reports
|
5.1 Gundagai Museum Street Parking |
|
Recommendation That Council install compliant NSW signage preventing vehicles from over 6m in length from in front of the Gundagai Museum to encourage larger vehicles to park at a nearby RV friendly location. Discussion: TfNSW and NSW Police raised no objections. TfNSW informed the Forum that installing compliant NSW signage to prohibit parking for vehicles over six metres in length would encourage the use of designated parking areas by larger vehicles and enhance enforcement efforts. |
|
5.2 Time Restricted Parking |
|
Recommendation That Council do not install time restricted parking in front of popular CBD locations in both Cootamundra and Gundagai to ensure accessibility for all residents. Discussion: The Local Transport Forum concluded that introducing 15-minute parking spaces in the business districts of Cootamundra and Gundagai would be impractical. It was agreed that such restrictions would be difficult to enforce and would contribute to excessive signage clutter along the main streets. TfNSW suggested implementing time restrictions on accessible parking as an alternative measure. |
|
5.3 Accessible Parking Spaces in Wallendoon Street, Cootamundra |
|
Recommendation That Council undertake data collection and analysis to assess parking congestion and community demand related to the proposed installation of accessible parking in front of the disability-friendly public toilets on Wallendoon Street, and report back to the Local Transport Forum. Discussion: The recommendation to install accessible friendly parking in front of the disability friendly public toilets on Wallendoon Street was temporarily set aside pending further investigation into parking congestion, community demand, financial implications for Council, and the impact of lost parking spaces. As part of the discussion, the Forum considered implementing a single car park space with a shared zone to help minimise disruption to surrounding parking availability. |
|
5.4 Parking Restrictions on Cowcumbla Street, Cootamundra |
|
Recommendation That Council does not install 'No Parking' signage extending 30 metres on either side of the business driveway at 154–156 Cowcumbla Street to ensure clear access and improve traffic safety. Discussion: The Local Transport Forum did not support the recommendation for a 30-metre clearance on either side of the driveway, deeming it excessive and impractical within an industrial area. During the discussion, TfNSW advised the Forum of a relevant road rule that prohibits vehicles with a Gross Vehicle Mass (GVM) exceeding 4.5 tonnes or those longer than 7.5 metres from parking in a built-up area for more than one hour, unless specific exemptions apply. |
|
5.5 Parker Lane Exit Visibilty, Cootamundra |
|
Recommendation That Council install ‘No Parking’ signs 10 metres either side of the Parker Lane exit onto Wallendoon Street to prevent parked vehicles from obstructing visibility and to improve safety for motorists and pedestrians at this intersection.
Discussion: The Local Transport Forum agreed with this recommendation. In NSW, drivers must not park or stop within 10 metres of an intersection without traffic lights to maintain visibility and safety. This rule, outlined in Road Rules 2014 – Regulation 170, helps prevent collisions by ensuring clear sight lines. |
|
5.6 Old Gundagai Road Intersection Safety Upgrade |
|
Recommendation That Council seek approval from TfNSW to replace the two existing GIVE WAY signs on Old Gundagai Road at the intersection on Olympic Highway with ‘C’ size STOP signs. Discussion: Given the intersection's proximity and connection to the Olympic Highway, formal approval from TfNSW is required before any signage replacement. TfNSW will conduct further investigations and inform Council of the outcome upon completion of their assessment |
|
5.7 15T Weight Restriction on Hoskins Street, Stockinbingal |
|
Recommendation That Council: 1. Implements a 15-tonne GVM restriction on Hoskins Street, Stockinbingal. 2. Installs appropriate regulatory signage at entry points to the street. 3. Notifies Transport for NSW, local freight operators, and emergency services. 4. Monitors compliance and reviews the impact after 12 months Discussion: The Local Transport Forum agreed with this recommendation. There was no objection from TfNSW or NSW Police. |
|
5.8 Adjungbilly Village Intersection and Bridge Safety |
|
Recommendation That Council undertake the following safety precautions to improve road safety in Adjungbilly in response to increased heavy vehicle traffic associated with the TransGrid project: a) Install advanced T intersection warning signs on Threeways Road intersecting with Nanangroe Road b) Install advanced T intersection warning signs on Fern Hill Road intersecting with Gobarralong Road. c) Apply transverse audio tactile line marking on the approaches to both intersections to alert drivers through vibration and sound. d) Install ‘Narrow Bridge’ warning signage to alert drivers of the narrow bridge in Adjungbilly Village. e) Install five ‘School Bus Ahead’ advisory signs at specific locations as requested by a local school bus operator to improve safety on Parson’s Creek Road, Gobarralong Road and Fern Hill Road. Discussion: The Local Transport Forum agreed with this recommendation. There was no objection from TfNSW or NSW Police. |
|
5.9 Dates for Future Local Transport Forum Meetings |
|
Recommendation That the dates for the Local Transport Forum meetings be scheduled. Discussion: The Local Transport Forum agreed with this recommendation. There was no objection from TfNSW or NSW Police. |
|
5.10 Upcoming Events |
|
Recommendation That the list of upcoming events within the report be noted by the Committee. Discussion: It was noted that the Charity Toy Run, scheduled for 13 December 2025, has received approval to relocate from Hovell Street to Bourke Street, Cootamundra. |
|
5.11 General Business |
|
Discussion: TfNSW is undertaking a formal review.
2. Adjungbilly Village & Bongongo Primary School Speed Review TfNSW is undertaking a formal review.
3. School Bus Ahead Signs on Olympic Highway School bus signs are not endorsed by TfNSW on State Roads.
4. Wallendbeen Roundabout Illegal U-turns Transport for NSW (TfNSW) has investigated the location and met with the complainant. The assessment identified that eastbound traffic is not turning at the appropriate point to safely access the petrol station entry. To address this issue and reduce the occurrence of illegal U-turns, TfNSW has recommended the installation of advisory signage to assist drivers in navigating the roundabout more effectively.
5. Muttama Bus Stop Council is to include a report in the next Local Transport Forum agenda outlining the identified concerns regarding the bus stop in Muttama Village.
6. Gundagai Public Primary School Pedestrian Crossing Safety on West Street. The Local Transport Forum agreed to defer this item until the next meeting to allow TfNSW time to review the site and examine relevant correspondence received by Council.
7. West Street Intersection Safety A signage audit will be conducted by Council, with outcomes to be reported back to the Local Transport Forum. 8. Muttama Reef Creek Bridge Council will include a report in the next Local Transport Forum agenda outlining the identified safety concerns associated with the Muttama Reef Creek Bridge. Given the close proximity of the issues raised in General Business Item 5, this report will address all related safety concerns collectively. 9. A Notice of Motion from Logan Collins The Local Transport Forum agreed that Councillor Les Cooper may be invited to attend future Forums. TfNSW noted that, for administrative purposes, Council representation must be clearly defined and limited to a single designated forum member.
10. Temora Street x Boundary Road x Berthong Road Intersection Safety Discussion was initiated regarding safety concerns at the Temora/Berthong/Boundary Road intersection. Issues were raised about slip lane compliance and the frequency of near misses and reported crashes. NSW Police noted that this location may be one of the most hazardous intersections in Cootamundra. In response, Council is currently evaluating potential safety improvements and will investigate the compliance of existing infrastructure to inform future actions.
11. School Zone Parking Enforcement Blitz The Bus Service representative requested enhanced police presence and targeted educational enforcement activities to remind parents and carers of school zone regulations, particularly during the start and end of the school year.
|
The Meeting closed at 11:47am.
|
9 December 2025 |
|
DOCUMENT NUMBER |
450679 |
|||
|
REPORTING OFFICER |
Linda Wiles, Manager Business |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
Section 360 and 361 of the Loal Government Act 1993. |
|||
|
POLICY IMPLICATIONS |
Code of Meeting Practice to be in accordance with the Model Meeting Code prescribed by the Office of Local Government. |
|||
|
1. Draft Code of Meeting Practice 2025 ⇩ |
|
The draft Code of Meeting Practice, attached to the report, be adopted. |
Introduction
At its Ordinary Meeting on 28 October 2025, the draft Code of Meeting Practice was submitted.
Council resolved to place the draft Code of Meeting Practice on public exhibition for 28 days, allowing submissions for 42 days. It was also resolved to hold a Councillor workshop to explore the changes to the code, and that a further report be prepared and submitted to the December 2025 Council meeting, which would include details of any submissions received.
Discussion
Councils are required to adopt a code of meeting practice that incorporates the mandatory provisions of the Model Meeting Code prescribed by the Regulation. The draft Code of Meeting Practice for CGRC, placed on public exhibition, includes all of these Mandatory provisions.
The draft Code was placed on public exhibition in accordance with s.361 of the Local Government act. Submissions are invited until COB 9 December 2025. As of 2nd December, Council had received zero (0) submissions.
No changes were put forth from the councillor workshop. A ‘dot point’ numbering error was corrected. No other changes were made to the exhibited code.
Comment
Last week the NSW Legislative Council debated a motion to disallow the Local Government (General) Amendment (Model Code of Meeting Practice) Regulation 2025 (the Amendment Regulation). This is the amending regulation that prescribed the updated 2025 Model Code of Meeting Practice for Local Councils in NSW (2025 Model Meeting Code).
While the motion was debated in the Legislative Council (25 November 2025), there was not a vote on whether the regulation should be disallowed. With the adjournment of Parliament for the year, we need to wait until Parliament resumes in February 2026 to see if there will be a vote.
Because Parliament did not vote on the disallowance motion, the Amendment Regulation and the 2025 Model Meeting Code still have legal force and the new provisions will come into effect on 1 January 2026.
If the disallowance motion passes in February 2026, it will have the effect of repealing the Amendment Regulation and restoring the previous 2021 Model Meeting Code, as of the day the Amendment Regulation is disallowed.
Also, additional advice has come from the Office of Local Government in response to misunderstandings in the sector, including some raised during the debate in Parliament. With this the OLG is working through an updated FAQs on the 2025 Model Meeting Code, which will include supplementary guidance.
The OLG has further advised that councils should continue working towards the adoption of a code of meeting practice based on the current 2025 Model Meeting Code. Councils must adopt a code of meeting practice that incorporates the mandatory provisions of the 2025 Model Meeting Code no later than 31 December 2025.
Once Council has received the above clarification additional changes may be required to how it operates, e.g. the release of confidential information; and how information is disclosed from questions asked of councillors prior to a Council meeting.
Financial
No financial implications associated with this purpose of this report.
OLG 23a Guideline consideration
|
9 December 2025 |
|
DOCUMENT NUMBER |
447929 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Council Meeting 2026 Schedule ⇩ 2. Workshop 2026 Schedule ⇩ |
|
That: 1. The Ordinary Council Meetings take place at 6:00pm on the fourth Tuesday of the Month from January to November 2026. 2. The December 2026 Ordinary Council Meeting and Workshop take place on the second Tuesday of the Month. 3. A Council Workshop take place at 4:00pm on the second and fourth Tuesday of the Month from February to November 2026, as required. 4. The January 2026 Council Workshop take place at 4pm on the fourth Tuesday of the Month. 5. The current arrangement of alternating meetings between Cootamundra and Gundagai remain in place for CGRC. 6. Alternatives to the current meeting arrangements be considered if requested. |
Introduction
A report is submitted annually for Councillors to consider the dates and times of Ordinary Council Meetings and Workshops for the following year.
Discussion
The proposed 2026 Council Meeting schedule and Workshop schedule is attached for consideration.
It is timely to review and consider alternative days and times should any Councillor be of the opinion that the current format is unsustainable. General discussion by Council is encouraged to raise any concerns in relation to the day of the month and the time the ordinary meetings are held.
|
9 December 2025 |
|
DOCUMENT NUMBER |
450029 |
|||
|
REPORTING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Summary of 2025 ALGA National Roads Transport and Infrastructure Congress ⇩ |
|
The 2025 National Local Roads, Transport and Infrastructure Congress Summary Report, be received and noted. |
Introduction
The 2025 National Local Roads, Transport and Infrastructure Congress was held across 2 days from 11th – 12th December 2025 at Bendigo, Victoria. The 2025 conference had a significant focus on road safety, asset management and funding programs. Council representatives, Trevor Dando, Acting Deputy General Manager of Operations and Councillor Les Cooper were in attendance along with representatives from Councils throughout the nation.
Discussion
The Congress provides a forum for local government leaders across the country to gather and discuss important matters impacting Council Roads and Infrastructure. The 2025 Congress had a significant focus on Road Funding, Maintenance & Productivity, Road Infrastructure & Funding for Programs for Local Government, Road Safety and charting a path to Vision Zero, recognising the key role local governments play in addressing the unacceptable national road toll.
A sentiment that was consistent across those in attendance was the need for continued lobbying to achieve sustainable funding models that will enable Councils to improve the condition, safety and productivity of Australia’s road network, of which 75% is maintained by Councils.
The Hon Catherine King MP, Federal Minister for Infrastructure, Transport, Regional Development and Local Government announced that a Parliamentary Committee is going to continue the enquiry into Local Government Financial Sustainability and that Council’s can make submissions to the enquiry up until 3rd February 2026.
Cr Cooper and the DGM-O have prepared a summary, which is attached to the report.
Financial
Nil
OLG 23a Guideline consideration
Nil
|
9 December 2025 |
|
DOCUMENT NUMBER |
451466 |
|||
|
REPORTING OFFICER |
Linda Wiles, Manager Business |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
1. Information on Australia Day Awards 2026 be received and noted. 2. Council acknowledges the overview of the Australia Day Award nominations presented to its 18 November 2025 workshop and recognises the nominated award recipients for the 2026 Australia Day Ceremonies. 3. The submission of the Australia Day 2026 Community Grant be noted. 4. Awards be presented in three categories being Citizen of the Year, Young Citizen of the Year, Sportsperson / Sports Achievement. 5. Certificates of nomination be presented to all nominees. |
Introduction
Council proposes to present its annual Australia Day Awards on Monday, 26th January 2026, at two distinct ceremonies: one to be held in Gundagai and one to be held in Cootamundra.
Discussion
Advertising and promotion for Australia Day nominations has been completed for the following categories:
1. Citizen of the Year
2. Young Citizen of the Year
3. Sportsperson of the Year / Sports Achievement Award
Nominations for the above categories have been received.
Financial
Council staff have been successful in receiving $10,000 (GST exclusive), to ensure inclusive Australia Day 2026 events proceed (Base Grant). An additional $5,000 (GST exclusive) for events that include strong recognition of Aboriginal and/or Torres Strait Islander peoples (Additional Grant).
OLG 23a Guideline consideration
The objective of this report does not conflict with the Guidelines.
|
9 December 2025 |
|
DOCUMENT NUMBER |
449485 |
|||
|
REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
|||
|
AUTHORISING OFFICER |
Linda Wiles, Manager Business |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
|
1. CHCMC Minutes - 3 November 2025 ⇩ |
|
The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meeting held 3 November 2025, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 3 November 2025, are submitted for the information of Council and the community.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The report purpose does not conflict with guidelines
|
9 December 2025 |
|
DOCUMENT NUMBER |
449968 |
|||
|
REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
|||
|
AUTHORISING OFFICER |
Linda Wiles, Manager Business |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To Comply with the s.355 Committee Management Manual. |
|||
|
1. Stockinbingal Ellwoods Hall s.355 Meeting Minutes - 13 November 2025 ⇩ |
|
The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Meetings held, 13 November 2025 attached to the report, be received and noted. |
Discussion
The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Meetings held on 13 November 2025, are submitted for the information of Council and the community.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The report purpose does not conflict with guidelines
|
9 December 2025 |
|
DOCUMENT NUMBER |
451021 |
|||
|
REPORTING OFFICER |
Damian Smith, Acting Manager Finance |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Financial Statements 2025 - Will need to add copy with Auditors Report ⇩ 2. Public Notice of Presentation of Financial Statements - Summary ⇩ |
|
That Council: 1. Holds an extraordinary Council Meeting on Tuesday 16 December for presentation of the audited Financial Statements. 2. Receive the Quarterly Budget Review for Quarter 1 for the 2025-2026 Operation Plan at the extraordinary Council Meeting. |
Introduction
Council is required to table the reports on the audit of Councils Financial Statements for this year ending 30 June 2025.
Discussion
Under Section 419 of the Local Government Act 1993, Council is required to present its Audited Financial Statements, together with the Auditor’s report, at a meeting of the Council.
The meeting to present the Financial Statements to council must be set as soon as practicable after the Auditors Report is received. (Section 418(1)(a))
However, after Council receives the audited report, Public Notice is required to be given of presentation of the financial statements with them available for public exhibition for no less than 7 days prior to the meeting, but no more than 5 weeks after the auditors report is given to Council.
In accordance with Section 420 of the Local Government Act 2093 (NSW), any person may make a submission in writing to Council with respect to the Council’s Audited Financial Statements or the Auditor’s Reports.
In order to comply with the relevant legislation, it is proposed that the Financial Statements for 2025 be presented by the Auditors at an Extraordinary Council Meeting on 16th December 2025.
The NSW Audit Office has completed their audit of the 2024/25 Financial Statements. The Director, Financial Audit – Min Lee from the Audit Office of NSW attend the meeting via video link to present the Audit Report and take any questions.
Public Notice in accordance with Section 418 has been arranged from Council’s Website 4 December 2025.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Does not conflict with Guidelines.
|
9 December 2025 |
|
DOCUMENT NUMBER |
450910 |
|||
|
REPORTING OFFICER |
Damian Smith, Acting Manager Finance |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
That the Finance Update report for the month of November 2025, be noted. |
Report
The November Finance Update has been reviewed, and no issues have been detected.
Operations
Income
The operational income is at 62% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.
|
Department |
Income Actual |
Income Budget |
Variance |
Result |
Comment |
|
Building Department |
$236,260 |
$445,000 |
53% |
J |
|
|
Business Department |
$43,659 |
$240,000 |
18% |
K |
Budget includes Library Grants, VIC and other Community Services Grants to be received. |
|
Engineering Cootamundra |
$1,574,873 |
$3,143,489 |
50% |
J |
|
|
Engineering Gundagai |
$53,374 |
$858,488 |
6% |
K |
Still to receive majority of Regional Roads Grants Budgeted for the year. |
|
Executive Department |
$108,007 |
$40,000 |
270% |
J |
High due to Workers Comp Insurance bonus received. |
|
Finance Department |
$3,317,831 |
$8,286,920 |
40% |
J |
|
|
Rates Cootamundra |
$6,930,098 |
$7,287,312 |
95% |
J |
Shortfall relates to pensioner rebate still to be received. |
|
Rates Gundagai |
$4,789,534 |
$4,799,875 |
100% |
J |
|
|
Services Cootamundra |
$2,919,270 |
$3,733,588 |
78% |
J |
Includes Waste Charges Received |
|
Services Gundagai |
$1,145,817 |
$1,741,700 |
66% |
J |
Includes Waste Charges Received |
|
Sewer Cootamundra |
$1,492,514 |
$3,204,437 |
47% |
J |
|
|
Sewer Gundagai |
$397,384 |
$895,677 |
44% |
J |
|
|
Water Cootamundra |
$1,986,365 |
$3,777,200 |
53% |
J |
|
|
Water Gundagai |
$1,001,832 |
$1,913,587 |
52% |
J |
|
|
Plant Hire - Gundagai |
$474,920 |
$1,596,000 |
30% |
J |
|
|
Plant Hire - Cootamundra |
$896,110 |
$2,204,000 |
41% |
J |
|
|
Total |
$27,367,848 |
$44,167,272 |
62% |
|
Expenditure
Operational Expenditure is at 36% when comparing actual to budget.
|
Department |
Expense Actual |
Expense Budget |
% Spent |
Result |
Comment |
|
Building Department |
$572,772 |
$1,886,675 |
30% |
J |
|
|
Business Department |
$1,668,472 |
$4,201,251 |
40% |
J |
|
|
Engineering Cootamundra |
$3,352,397 |
$8,654,208 |
39% |
J |
|
|
Engineering Gundagai |
$1,604,414 |
$4,256,380 |
38% |
J |
|
|
Executive Department |
$895,648 |
$2,600,713 |
34% |
J |
|
|
Finance Department |
$5,860,469 |
$11,033,752 |
53% |
J |
|
|
Services Cootamundra |
$1,962,382 |
$6,232,936 |
31% |
J |
|
|
Services Gundagai |
$1,049,308 |
$2,926,363 |
36% |
J |
|
|
Sewer Cootamundra |
$232,205 |
$2,237,237 |
10% |
K |
|
|
Sewer Gundagai |
$162,979 |
$1,528,624 |
11% |
K |
|
|
Water Cootamundra |
$662,293 |
$3,431,089 |
19% |
K |
|
|
Water Gundagai |
$237,886 |
$1,713,593 |
14% |
K |
|
|
Total |
$18,261,226 |
$50,702,821 |
36% |
|
Capital
Income
Capital income is at 35% of budget when comparing actual to budget.
|
Asset Category |
Total YTD. |
Budget |
% Received |
Result |
Comments |
|
Plant & Equipment - Cootamundra |
$111,372 |
$325,000 |
34% |
J |
|
|
Plant & Equipment - Gundagai |
$117,415 |
$325,000 |
36% |
J |
|
|
Property Disposal – Cootamundra |
$0 |
$0 |
0% |
J |
|
|
Property Disposal – Gundagai |
$0 |
$0 |
0% |
J |
|
|
TOTAL |
$228,787 |
$650,000 |
35% |
Expenditure
Capital expenditure is at 25% of budget when comparing actual to budget.
|
Asset Category |
Total YTD |
Budget |
% Spent |
Result |
Comments |
|
Cootamundra Land |
$7,537 |
$245,000 |
3% |
K |
Aerodrome Project Planning |
|
Cootamundra Plant |
$963,158 |
$1,300,000 |
74% |
J |
|
|
Cootamundra Roads |
$157,935 |
$2,592,604 |
6% |
K |
|
|
Cootamundra Building |
$50,552 |
$791,050 |
6% |
K |
|
|
Cootamundra Recreation |
$49,899 |
$297,000 |
17% |
K |
|
|
Cootamundra Waste |
$0 |
$0 |
0% |
J |
Nil Budget |
|
Cootamundra Bridges |
$0 |
$20,000 |
0% |
K |
Bridge investigation TBC |
|
Cootamundra Water |
$162,453 |
$867,427 |
19% |
J |
|
|
Cootamundra Sewer |
$1,833,025 |
$4,093,000 |
45% |
J |
|
|
Cootamundra Demerger |
$25,519 |
$1,500,000 |
2% |
K |
Actual shows current year exp |
|
Cootamundra Property |
$0 |
$50,000 |
0% |
K |
Cemetery Masterplan TBC |
|
Gundagai Bridges |
$53,433 |
$196,610 |
27% |
J |
|
|
Gundagai Building |
$146,775 |
$868,760 |
17% |
K |
|
|
Gundagai Demerger |
$25,519 |
$1,500,000 |
2% |
J |
Actual shows current year exp |
|
Gundagai Plant |
$554,358 |
$1,300,000 |
43% |
J |
|
|
Gundagai Property |
$16,600 |
$120,994 |
0% |
K |
Exp on Cemetery Toilet Block |
|
Gundagai Recreation |
$81,160 |
$836,680 |
10% |
K |
Gundagai Pool –checking operating expenditure for capital. |
|
Gundagai Roads |
$636,631 |
$2,314,859 |
28% |
J |
|
|
Gundagai Sewer |
$68,610 |
$1,330,000 |
5% |
K |
Sewer Main Rehab, Caravan Park Pump, William St Pump S |
|
Gundagai Waste |
$0 |
$720,000 |
0% |
K |
Gundagai waste exp on hold until report completed (Cr Res) |
|
Gundagai Water |
$1,657,301 |
$5,028,959 |
33% |
J |
|
|
IT |
$0 |
$50,000 |
0% |
K |
No IT purchases to date |
|
Total |
$6,490,466 |
$26,022,943 |
25% |
|
|
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
|
9 December 2025 |
|
DOCUMENT NUMBER |
451019 |
|||
|
REPORTING OFFICER |
Damian Smith, Acting Manager Finance |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Restricted Cash Reconciliation report for the period ending 26 November 2025, be received and noted. |
Report
The restricted cash figures have been reconciled to 26 November 2025 as shown in the below table.
|
Internally Restricted Reserves |
Bal 30 Jun 2025 |
Transfers To |
Transfers From |
Bal 26 Nov25 |
|
Aerodrome Bitumen Resurfacing |
165,588 |
|
- |
165,588 |
|
Bradman's Birthplace |
76,337 |
|
- |
76,337 |
|
Cootamundra Caravan Park |
191,419 |
|
(3,674) |
187,745 |
|
Heritage Centre |
28,621 |
|
(2,739) |
25,882 |
|
Development - Land & Buildings |
1,767,204 |
|
- |
1,767,204 |
|
Employee Leave Entitlements |
1,536,363 |
|
- |
1,536,363 |
|
Quarries & Pit Restoration |
286,225 |
|
- |
286,225 |
|
Bangus Landfill |
- |
704,598 |
- |
704,598 |
|
Plant Replacement |
2,749,019 |
1,589,067 |
(1,996,201) |
2,341,884 |
|
Cemetery |
37,963 |
217,701 |
(129,581) |
126,082 |
|
Southern Phone |
540,143 |
|
- |
540,143 |
|
Waste Management |
500,000 |
|
- |
500,000 |
|
Advanced Financial Assistance Grant |
- |
|
- |
- |
|
Externally Restricted Reserves |
Bal 30 Jun 2025 |
Transfers To |
Transfers From |
Bal 26 Nov25 |
|
Domestic Waste |
1,970,948 |
1,316,160 |
(621,080) |
2,666,028 |
|
Water Supply |
7,807,419 |
1,486,201 |
(2,456,823) |
6,836,798 |
|
Sewerage Service |
5,928,360 |
939,393 |
(1,465,244) |
5,402,509 |
|
Stormwater Infrastructure Renewal |
517,986 |
64,099 |
(142,710) |
439,375 |
|
Developer Contributions - General |
1,293,961 |
55,501 |
|
1,349,462 |
|
Developer Contributions - Sewer |
403,000 |
6,092 |
|
409,092 |
|
Unspent Grants & Contributions |
1,286,229 |
42,916 |
(73,885) |
1,255,260 |
|
RERRF, SCF Rd1, OLG Flood Unspent Grants |
3,564,519 |
|
(222,359) |
3,342,161 |
|
Total External |
22,772,423 |
3,910,363 |
(4,982,102) |
21,700,684 |
|
TOTALS |
30,651,304 |
6,421,729 |
(7,114,297) |
29,958,736 |
Restricted Cash Reconciliation
|
Restricted Cash |
29,958,736 |
|
Cash at 26 November 2025 |
30,537,507 |
|
Unrestricted Balance |
578,771 |
|
Grant Debtors and Contract Asset Outstanding |
200,813 |
|
Balance |
779,584 |
Financial
There are no financial implications associated with this report.
Bangus Landfill
At its ordinary meeting of 28 October 2025, Council carried resolution 206/2025 which unrestricted Bangus Landfill Reserve at 30 June 2025 to show an unrestricted and unallocated cash balance of $511,578 in the 2025 Financial Statements. Please note if councillors wish to un-restrict this reserve permanently this would require another resolution.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
9 December 2025 |
|
DOCUMENT NUMBER |
451018 |
|||
|
REPORTING OFFICER |
Damian Smith, Accountant |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
||||
|
LEGISLATIVE IMPLICATIONS |
Council investments comply fully with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021. |
|||
|
POLICY IMPLICATIONS |
Investments comply fully with the Council’s Investment Policy. |
|||
|
Nil |
|
The report detailing Council Cash and Investments as at 26th November 2025, be noted. |
Introduction
A report on Council’s Investments is required to be presented for Council’s consideration in accordance with Clause 212 of the Local Government (General) Regulation 2021.
Council’s cash and investment portfolio decreased $611,714.12 from $31,149,221.27 as at 31st October 2025 to $30,537,507.15 as at 26th November 2025.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
Ordinary Council Meeting Agenda |
9 December 2025 |
Cootamundra-Gundagai Regional Council’s investment portfolio outperformed the relevant BBSW Index benchmark by 14.00%. The average weighted yield for November was 4.16%, over an average weighted term of 76.2 days, with a benchmark of 3.65%.
Please note that Council have tried to invest in longer term investments, but the rate is far below the required benchmark and it isn’t a financially viable alternative.
|
$30,537,507 |
Monthly Interest Received $108,772 |
Weighted Average Term 76.2 Days |
|
Total Value $30,537,507 |
Yearly Interest Received $565,219 |
Weighted Average Yield 4.16% |
Credit Quality Compliance
Council’s investment portfolio was compliant with policy in terms of S&P long term rating credit quality limits, as displayed below.
Counter Party Compliance
As at the end of September, Council was compliant with policy. It is worth noting that capacity limits are affected by changes in the on-call account balance compared to the total portfolio balance.
Term to Maturity
Council’s investment portfolio maturities shown graphically below were also compliant with policy requirements. All of the investments are short term to deal with liquidity and to be prepared for the demerger split.
Declaration
I hereby certify that investments listed in the report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy.
Damian Smith
Responsible Accounting Officer
|
9 December 2025 |
|
DOCUMENT NUMBER |
450506 |
|||
|
REPORTING OFFICER |
Lauren Dawes, Acting Manager Sustainable Development |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There is no adverse financial implication associated with this report |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
That Council prepare an updated Section 7.12 Developer Contributions Plan prepared by an external consultant with a view to have the costs associated with the preparation of the updated plan recovered through Section 7.12 developer contribution funds collected. |
Introduction
Cootamundra’ Gundagai Regional Council’s Section 7.12 Fixed Development Consent Levy Contributions Plan 2018 was adopted by Council on 22 May 2018. It has been identified that the plan requires review and amendments for the purpose of:-
· Establishing an updated works schedule that incorporates new and revised projects tailored for both the Gundagai and Cootamundra areas. This is essential for facilitating the operation of the plan for the de-amalgamated councils following the upcoming demerger.
· Reflecting current legislation, Ministerial Directions and guidance published by the Department of Planning, Housing and Infrastructure;
· Establishing clear processes and expectations around how contributions are to be calculated, timelines for payment, and permissible exclusions.
The adopted budget for 2025/26 did not allocate funds for the review and adoption of an updated Section 7.12 Developer Contributions Plan. Therefore, this report seeks Council's endorsement to initiate the proposed project and outlines a potential strategy for financing the necessary updates to the plan.
Discussion
Plan Fund Distribution
The current plan provides for the following total contribution values for the projects in the Cootamundra and Gundagai areas:
· Cootamundra: $632,000
· Gundagai: $460,000
Council determined development applications with a total value of $33,964,319.00 in the 2024/25 financial year and have so far determined applications to a total value of $7894,672.00 in the 2025/26 financial year. Development applications with a combined estimated value of a further $4 million are currently under assessment by council planning department. While developer contributions are not required to be paid under all development consents, there is potential for significant contributions to be received in coming months and years as developers look to commence their projects. As such it is important that the Contribution Plan remain up to date and outline suitable projects for the funds to be allocated too.
Some of the contributions outlined in the current adopted plan have been fully expended. Others have not been commenced, it’s appropriate that reasons behind why projects haven’t been commenced be investigated as part of the review and determine if the projects should remain in the plan.
Adoption of an updated plan provides opportunity for additional or revised capital works projects to be included in the plan and potential for savings to occur in Council’s capital works budgets through inclusion of required capital works projects within the contributions plan.
Timing
As the Cootamundra-Gundagai Regional Council moves towards demerger, it is an opportune moment to review and update the Section 7.12 Contributions Plan to ensure that each newly formed council can effectively operate under the plan after de-amalgamation.
The revised plan should incorporate mechanisms to clearly identify the specific council area from which contribution fees are generated. Additionally, it is essential to establish separate pooling and distribution of fees following the de-amalgamation. Currently, contribution fees are consolidated within a single trust account and are not differentiated by the former local government areas.
Updating the plan at this critical juncture will facilitate a seamless transition and allow each council to manage its contributions effectively, ensuring that funds are allocated appropriately to serve their respective communities.
Legislation and Housekeeping Updates
The Section 7.12 Contributions Plan was originally adopted in 2018 under the Environmental Planning and Assessment Act 1979 and the Environmental Planning and Assessment Regulation 2000. However, the regulation has since been superseded by the Environmental Planning and Assessment Regulation 2021. Updating the plan is essential not only for revising legislative references but also for incorporating relevant ministerial directions, recommendations, and guidance published by the Department of Planning, Housing and Infrastructure.
Additionally, findings from an internal audit completed in March 2025 highlighted the need for updates to the plan to enhance compliance and ensure transparency. These updates will align the plan with current legislative frameworks and best practices.
Cost
Quotes for the preparation of an updated Section 7.12 Contributions Plan have been obtained from external consultants, with estimated costs in the vicinity of $40,000. These costs are subject to specific inclusions based on the scope of the project.
It is proposed that the project and initial cost outlay be overseen by Council’s Sustainable Development Department with a view to have the administrative costs recouped through the adopted contributions plan and further allowance to be made for enduring administrative project to be included in the plan for ongoing costs associated with the review and updating of the plan. Initial investigations have not identified any issue or matter that would prevent the review of the Contribution Plan or any subsequent reviews from being funded this way.
Clarifying exclusions
Section 208 of the Environmental Planning and Assessment Regulation 2021 specifies certain costs and expenses that must be excluded when determining the cost of development for calculating the contribution fee. However, these exclusions lack accompanying definitions or guidance from the Department of Planning, Housing and Infrastructure, which poses challenges for both staff and developers in accurately determining the applicable fees.
Examples of exclusions include:
· Project management costs associated with the development
· Costs related to enabling access for individuals with disabilities
· Costs for implementing energy and water efficiency measures
· Costs associated with developments provided as affordable housing
· Costs related to the adaptive reuse of heritage items
Requests from planning staff within the Cootamundra-Gundagai Regional Council, as well as from other councils, for the Department of Planning, Housing and Infrastructure to provide definitions or guidance on these exclusions have been denied. Instead, the Department has encouraged councils to establish their own definitions.
The preparation of an updated Contributions Plan presents a valuable opportunity to define these exclusions clearly and include them in the amended plan. This will enhance clarity for developers and staff, ensuring a more consistent approach to determining contribution fees.
Financial
Proceeding with preparation of an updated Section 7.12 Contributions plan will have an initial cost outlay not presently included within the 2025/26 budget. However, provision of an updated plan provides significant opportunity to generate savings to current or future capital works budgets.
OLG 23a Guideline consideration
Nil
|
9 December 2025 |
|
DOCUMENT NUMBER |
443837 |
|||
|
REPORTING OFFICER |
Lauren Dawes, Acting Manager Sustainable Development |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Gundagai Housing and Employment Lands Strategy ⇩ |
|
1. That Council publicly exhibit The Gundagai Housing and Employment Strategy for a minimum of 28 days. 2. If no substantive submissions are received during the exhibition period, the strategy be adopted. 3. In the event that minor errors or amendments are identified, staff are authorised to make necessary alterations, provided that the core content and recommendations of the strategy remain unchanged, allowing for its adoption. 4. In the event that substantive submissions are received, those submissions will be reviewed, and a further report presented to Council for further consideration. |
Introduction
Council engaged Habitat Planning Pty Ltd to assist in the preparation of a Gundagai Housing and Employment Lands Strategy (the Strategy). The purpose of the Strategy is to guide land use planning and future amendments to the Gundagai Local Environmental Plan (LEP).
A draft version of the Strategy and a Background Report were presented to Council at a meeting on 22 April 2025. Council resolved as follows:-
Resolution 082/2025
1. Council endorse the draft Gundagai Housing and Employment Land Strategy for the purpose of public exhibition.
2. A further report be presented to Council following the conclusion of the public consultation period, detailing the outcomes of community consultation and presenting the final Gundagai Housing and Employment Land Strategy for formal adoption.
Subsequently, the draft Strategy and Background Report was publicly exhibited and community consultation undertaken. The Strategy has now been finalised and is provided for Council consideration and adoption.
While draft version of the Strategy was previously exhibited as part of community consultation and preparation of the Strategy, significant changes have been included warranting re-exhibition prior to final adoption.
Discussion
Community Consultation
Community consultation included the provision of an online survey on the council’s website, which was advertised through social media platforms. In-person community consultation sessions were held on 1 May 2025 and 20 May 2025. Additionally, targeted interviews were conducted with local employers, real estate professionals, and Council staff. Consultation with the Department of Planning, Housing and Infrastructure was also carried out.
Consultation Outcomes
A total of 63 responses were received from the online survey. The consultation outcomes, derived from the survey, submissions, and targeted interviews, highlighted the following key areas of focus:
· Need for Housing Diversity: There is a clear demand for a variety of housing types to cater to different community needs.
· Support for an Ageing Population: The necessity for housing options that accommodate the requirements of an ageing demographic was emphasized.
· Affordability and Availability of Business Premises: Concerns were raised regarding the cost and accessibility of suitable business locations.
· Challenges in Employee Retention: Difficulty in securing and retaining employees was noted, primarily due to a lack of available housing options, particularly for lone person households and workers.
Key Changes Since Previous Exhibited Version
The following key changes have been incorporated into the final Strategy following consultation undertaken:-
· Details of consultation process undertaken;
· Improved data on supply and demand trends and forecasts;
· Extra context around some of the decision making, particularly the subject site selection criteria; and
· Recommendations for worker housing.
Strategy Outcomes and Next Steps
The Strategy addresses key findings and consultation outcomes, making several recommendations for the Council's next steps in enhancing housing and employment development opportunities in Gundagai. The recommendations are prioritized according to timeframes, categorizing them into short, medium, and long-term priorities. This structured approach provides clear direction for both Council and staff as they move forward. A summary of the recommendations and their respective timeframes can be found in Part 8.1: Summary of Key Actions of the Strategy.
Adoption of this Strategy is expected to significantly enhance the Council's capacity to leverage grant opportunities that will support the execution of the recommendations such as in the development of a development of a comprehensive Development Control Plan and preparation of Planning Proposal for amendments to the current Local Environmental Plan.
Implications
The Strategy supersedes the Local Environmental Profile and Planning Strategy 2008, originally commissioned by the former Gundagai Shire Council. That earlier document informed the development of the Gundagai Local Environmental Plan (LEP) 2011, which was the first LEP for Gundagai to meet the requirements of the Standard Instrument-Principal Local Environmental Plan (2006 EPI 155a).
Financial
Funding for the Gundagai Housing and Employment Land Strategy has been sourced from funds originally allocated for projects aiming at improving Council’s LEP.
OLG 23a Guideline consideration
Does not conflict with guidelines.
|
9 December 2025 |
|
DOCUMENT NUMBER |
450528 |
|||
|
REPORTING OFFICER |
Lauren Dawes, Acting Manager Sustainable Development |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There is no adverse financial implication associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
That Council notes the report and resolves to support the preparation of a Cootamundra Housing & Employment Lands Strategy. |
Introduction
Council’s Sustainable Development Team have received approval from the Office of Local Government to proceed with a change of scope and extension of time to undertake a Cootamundra Housing & Employment Lands Strategy under NCIF 2 grant funding for a Local Environmental Plan Development Project subject to finalisation of project timeframes currently underway, acknowledging passage of time since the change in scope and proposed project timeframe was requested/supplied.
The NCIF 2 grant was awarded post-merger and included $200,000 for the preparation of a consolidated Local Environmental Plan or preliminary works/studies which would assist in the preparation of a consolidated LEP. The fund remained unspent for a significant period noting the ongoing status of the demerger and uncertainty. Recently the funding has been utilised and allocated for the purpose of:-
· Preparation of the Gundagai Housing and Land Use Strategy; and
· To supplement other funding for the Preparation of the Gundagai Villages Flood Study currently underway.
Previously uncommitted remaining NCIF 2 funds will now be allocated to the preparation of a Cootamundra Housing & Employment Lands Strategy (the Strategy). The purpose of this report is to inform Council of the project and seek support for the project to be undertaken.
Discussion
Purpose of the Strategy
The purpose of the Strategy is to guide land use planning and future amendments to the Cootamundra Local Environmental Plan (LEP). The Strategy will outline recommendation for Council's next steps in enhancing housing and employment development opportunities in Cootamundra, providing clear direction for both Council and staff as they move forward.
With Council proceeding towards demerger, allocation of the NCIF 2 funding for the preparation of a consolidated Local Environmental Plan is not appropriate, however the Strategy will provide direction and support for future amendments to the LEP consistent with the grant objectives.
Benefits of the Strategy
Completion of the Strategy is anticipated to enhance Council's capacity to leverage grant opportunities that will support the execution of the recommendations and support any subsequent Planning Proposals seeking amendment of the LEP, demonstrating a thorough and strategic plan and methodology for such proposals.
The current Cootamundra 2050 Strategy was adopted in 2019 and presently outlines recommended strategic planning direction for Cootamundra, however, the Cootamundra 2050 Strategy has a broader focus area and while setting objectives relating to encouraging housing and business development, it does not provide direction for how the LEP may be amended to facilitate these objectives. It is also recognised that the matters impacting the Cootamundra community have changed since the adoption of the Cootamundra 2050 Strategy, preparation of a Cootamundra Housing and Employment Lands Strategy will provide more focused and clear direction and take into consideration more recent changes and pressures the community is experiencing.
Timing
The Office of Local Government are seeking that all NCIF 2 funding be acquitted by the end of the financial 2025/26 financial year. Council has just completed the process of having the Gundagai Housing and Employment Land Strategy prepared, preparation of the Strategy for Cootamundra is expected to be able to be completed within this timeframe noting familiarity with the process.
Financial
NCIF 2 grant funding will cover the majority of the project cost. Additional cost of approximately $25,000.00 will be incurred by Council and covered within the Sustainable Development Department’s budget. No variation or increase to the department’s budget is required or sought to cover the remaining project cost.
OLG 23a Guideline consideration
Does not conflict with guidelines.
|
9 December 2025 |
8.4.4 DA2025/122 - Proposed Residential Dwelling House with attached ancillary garage - 6 Gilmore Place, Gundagai
|
DOCUMENT NUMBER |
450596 |
|||
|
REPORTING OFFICER |
Craig Perrin, Town Planner |
|||
|
AUTHORISING OFFICER |
Lauren Dawes, Acting Manager Sustainable Development |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Draft Notice of Determination ⇩ 2. Plans ⇩ 3. Assessment Report ⇩ |
|
That Council approves DA2025/122 subject to conditions of consent as outlined in the accompanying Draft Notice of Determination and authorise minor amendments to correct any errors as required prior to issuing the final determination. |
Introduction
The subject development application seeks consent to construct a residential dwelling house with attached ancillary garage, with associated earthworks and retaining walls, at 6 Gilmore Place, Gundagai – legally identified as Lot 505 DP1225995.
The subject property is subject to several Restrictions as to User imposed by Council as the developer at the time of subdivision. The proposed development is generally consistent with the requirements of the 88B instrument, with the exception of the front setback. The restriction requires a minimum 8.0 metre setback to the primary street frontage, whereas the proposal provides a 6.0 metre setback. The applicant seeks the setback variation due to the shape to the lot’s frontage and cross-fall of the block.
Under Clause 1.9A(2)(a) of the Gundagai Local Environmental Plan (LEP) 2011, which prevents the suspension of covenants imposed by Council, the proposal cannot be approved under delegated authority. Accordingly, the application must be referred to Council for determination.
Discussion
Summary of Departure from Instrument
The proposed development does not comply with Restriction 2(c) in Deposited Plan (DP) 1110255 (carried forward to Lots 504 & 505 DP1225995), which requires an 8.0 metre setback.
The relevant term, identified as Part 2 (Terms) – Terms of Restriction as to User Fifthly Referred to – provides:
“ (c) that no main building and any building ancillary to such main building shall be built or erected on any part of the lot a distance of 8.0 metres from the street frontage boundary of the Lot PROVIDED THAT nothing in this covenant shall preclude or prohibit the erection of such main building or ancillary building on any part of the Lot a distance of 4.0 metres from the street frontage boundary where such Lot has more than one street frontage.”
The subject lot has a single primary frontage to Gilmore Place, therefore, the 8.0 metre requirement applies.
Clause 1.9A Suspension of covenants, agreements and instruments (Standard Instrument LEP)
Clause 1.9A of the Standard Instrument LEP ordinarily enables consent authorities to set aside private covenants and similar instruments that would otherwise restrict permissible development. This allows flexibility where such covenants conflict with LEP or DCP controls.
However, subclause (2)(a) stipulates that Clause 1.9A does not apply to covenants imposed by, or required to be imposed by, Council. As the subject restriction was imposed by Council in its capacity as developer, Clause 1.9A cannot be used to suspend or set aside the covenant for this development
Legal Advice Obtained
Notwithstanding that Clause 1.9A cannot be used to suspend the covenant, legal advice previously obtained advises that while the clause does not permit the suspension or setting aside of the covenant, it also does not expressly require compliance with the instrument. Furthermore, no provisions within the Environmental Planning and Assessment Act 1979 (the Act) mandate compliance with the instrument or the Conveyancing Act 1919 as part of the development application assessment process.
Accordingly, the existence of the covenant must instead be considered under Section 4.15 Evaluation of the Act, particularly in relation to the public interest.
Consideration of Public Interest
When assessing the public interest, it is necessary to consider the appropriateness of approving a development that does not comply with a Council-imposed 88B instrument. This instrument forms part of the contract of sale documents for land within the area and is therefore available to all landowners and any mortgagee.
No written record has been found detailing the reasons for imposing these restrictions. However, it is presumed that the intent was to establish a residential area with a high standard of aesthetic appeal, thereby maintaining property values. The restriction in question seeks to apply setback requirements applying building line requirements where none otherwise apply noting that the former Gundagai Shire Council never adopted a Development Control Plan nor has Cootamundra-Gundagai Regional Council for the former Gundagai Shire Council area.
In determining whether approval of the proposed dwelling, contrary to the instrument, aligns with the public interest, it is important to consider any potential impact on the value or visual appeal of surrounding properties. In this instance, the proposed 6.0 metre setback to Gilmore Place is considered acceptable. The reduced setback provides for a more efficient building footprint and enables a rear setback of 2.69 metres, resulting in a modest increase in private open space. The variation is minor in nature and will not result in adverse impacts to the streetscape or adjoining properties. The difference is unlikely to be apparent when the development is viewed in the context of the surrounding area and is not regarded as contrary to the public interest.
In addition, the subject development was neighbour notified in accordance with the Cootamundra-Gundagai Regional Council Community Participation Plan 2019, with no submissions received.
Given these factors, the departure from the covenant is not considered contrary to the public interest.
Conclusion
As the provisions of the Environmental Planning & Assessment Act 1979 do not mandate compliance with the covenant or the Conveyancing Act 1919 as part of the development application assessment process. Based on the assessment, the proposed variation to the instrument is acceptable and does not result in adverse or conflict with the public interest.
It is therefore considered appropriate that the application be approved by council subject to conditions.
Financial
Nil
OLG 23a Guideline consideration
Does not conflict with Guidelines.
|
9 December 2025 |
|
DOCUMENT NUMBER |
450031 |
|||
|
REPORTING OFFICER |
David Brodie, Acting Manager Engineering Cootamundra |
|||
|
AUTHORISING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
That the Cootamundra Engineering Report for the month of November 2025 be noted. |
Introduction
The Cootamundra Engineering Report for the month of November 2025 is submitted for the information of Council and the community.
Discussion
State Roads
Burley Griffin Way & Olympic Highway
The resealing program on both Burley Griffin Way and the Olympic Highway commenced on 27 November and was completed on 5 December. Line marking is scheduled for the week of 15 December.
General Works
Footpath Replacement
The concrete crew have been replacing the Art Centre Footpath and constructing a new path in Mackay Street linking the Hospital with Adina Care.
Heavy Patching Program
The grading crews are working on Beggan Beggan and Rosehill Roads. This month the crews have completed 7,500 m2 on Beggan Beggan Road and are expected to complete 21,500 m2 on Rosehill Road prior to the Christmas shutdown period. Patched areas expected to be sealed on Friday 5th December.
Patching Works
Maintenance crews have been working on edges and preparing for reseals across the network.
Road Safety
National Heavy Vehicle Regulator
Council have received and reviewed a total of 46 Access Permit Applications during November 2025.
|
Approvals |
Pre-Approvals |
Approved with Conditions |
Refusals |
Awaiting Assessment |
|
2 |
1 |
34 |
5 |
4 |
Refusals were issued for Access Permit Applications where vehicles were at a weight, width or length deemed unsafe for requested roads, and vehicle movements would be incompatible with existing infrastructure (bridges etc).
The Christmas “Win a Swag” promotion has commenced with swags distributed across venues in Gundagai and Cootamundra. In addition, two extra swags will be given away at the Christmas Street Parties to encourage the community to consider safe Plan B options while celebrating the festive season.
Financial
Projects funded from various funding sources, as noted above.
Maintenance works funded from the General Fund and aligns with the adopted 2025/2026 budget.
OLG 23a Guideline consideration
The work outlined in this report does not conflict with the guidelines.
|
9 December 2025 |
|
DOCUMENT NUMBER |
450655 |
|||
|
REPORTING OFFICER |
Thomas Hogg, Acting Mangaer Engineering Gundagai |
|||
|
AUTHORISING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Gundagai Engineering Report for the month of November 2025 be noted. |
Introduction
The Gundagai Engineering Report for the month of November 2025 is submitted for the information of Council and the community.
Local Roads and Community Infrastructure Program (LRCI)
First Avenue Upgrades
Following
the completion of the water mains replacement in First Avenue, Council staff
have commenced road rehabilitation works. Pavement removal is now underway,
with pavement stabilisation to follow. Once the foundation works are complete,
the road will be sealed. These works are expected to be completed by early
December.
Maintenance Works
Shoulder widening along the Old Hume Highway has now been completed, with Council staff moving on to begin heavy patching and stabilisation works along Adelong Road before returning to the Old Hume Highway to complete heavy patching in the allocated areas.
Road repairs and patching have been completed in the Adjungbilly area in conjunction with HumeLink. Roads requiring maintenance included Gobarralong Road, Adjungbilly Road, Nanangroe Road and Threeways Road.
2025/26 Reseal Program
Reseals of the allocated roads in line with the 2025/26 reseal program are now complete. The roads completed include:
· Long Tunnel Rd
· Reno Rd
· Rileys Flat Rd
· Burra Rd
· Crowes Rd
· Darbalara Rd
· Threeways Rd
· Muttama Rd
· Nangus Rd
Culvert replacement works are now complete on Yabtree Road and the Old Hume Highway. Replacement of specific culverts is currently underway on Tarrabandra Road as part of the scheduled maintenance program.
Roadside spraying has been completed as part of fire management activities in the following areas:
Council staff have completed the quarterly water meter readings within the Gundagai town network throughout the month of November.
Reactive maintenance has been undertaken throughout the month on both the water and sewer reticulation systems. In addition, Council staff have attended to routine maintenance of both treatment plants and attended repairs and callouts when required.
Financial
Projects funded from various funding sources are as noted above and align with the adopted 2025/26 budget.
Maintenance works are funded from the General Fund and align with the adopted 2025/26 budget.
OLG 23a Guideline consideration
OLG 23a Guidelines have been reviewed and the work outlined in this report does not conflict with the guidelines.
|
9 December 2025 |
8.7 Regional Services Gundagai
|
DOCUMENT NUMBER |
450918 |
|||
|
REPORTING OFFICER |
Greg Ewings, Acting Manager Regional Services Gundagai |
|||
|
AUTHORISING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Gundagai Regional Services report for November 2025 be noted. |
Introduction
This report is a record of the diverse works Gundagai Regional Services have performed over the previous month along with the status of the ongoing works being conducted.
Discussion
This report covers the Regional Services projects and works over the month, detailing the operational activities, information on the progress of projects and the routine duties of this division.
Regional Services: Parks, Reserves, Sporting Fields, Playgrounds & Projects - Achievements for the month include:
· Removal of unsafe and dangerous trees in public areas and parks. Ongoing cleanup continues since the severe weather event on the 26th October, due to ongoing windy conditions in November, tree maintenance, cleanup and disposal works are continuing.
· Planting of trees and shrubs in Sheridan Street, Carberry Park adjoining VIC and new toilets and Gundagai pool.
· General maintenance of all sporting field, town streets, parks and facilities.
· Demolition of the decommissioned toilet block in Carberry Park.
· Fire Mitigation works have commenced
· Assistance with pool maintenance.
Carberry Park Amenities Block Lift & Change:
· The demolition of the decommissioned toilet block has been completed with the new turf to be installed shortly.
Gundagai Memorial Swimming Pool:
· The pool opened on Saturday the 15th of November to a fanfare and has had consistent attendance for general swimming, aqua classes and swim club activities.
Cemeteries – North Gundagai Lawn & Monumental, South Gundagai, Tumblong, Coolac, Mount Adrah, Muttama, Adjungbilly, Nangus, Wagragobilly (Darbalara).
Cemetery work activities this month include:
· There have been seven interments in the previous period across the Gundagai Cemeteries.
· Four monumental permits have been approved.
· Maintenance across all cemeteries is routinely conducted.
Biosecurity:
· The NSW Weed Action Program 2025 – 2029 application has been submitted to DIRD for consideration.
· Staff continue to complete HR, Private, Council owned & Managed lands, TSR and roadside inspections as per our WAP targets whilst also continuing to manager areas of concern.
· Assessment of the Red Guide Post program continues to be updated as new sites arise.
Gundagai Public & Council Facilities income:
Gundagai RV Park Income November 2025
· 01/11/25 – 27/11/25 - Total Income $442.55
Gundagai Landfill/Transfer November 2025
· 01/11/25 – 27/11/25 - General Income $4,621.16
Gundagai Standpipe Income November 2025 – Figures not yet available for November
|
2025/2026 |
Income GST Incl. |
Number of Transactions |
Previous Year Income |
|
|
2025 |
July |
$3,013.61 |
13 |
$2,454.08 |
|
2025 |
August |
$1,202.81 |
11 |
$1,424.58 |
|
2025 |
September |
$2,543.68 |
12 |
$2,245.89 |
|
2025 |
October |
$1,827.94 |
11 |
$3,235.13 |
|
2025 |
November |
To be posted in Dec report |
|
|
|
25/26 |
Totals |
$8,588.04 |
|
|
Gundagai Saleyards Truck Wash November 2025 – Figures not yet available for November
|
2025/2026 |
Income GST Incl. |
Number of Transactions |
Previous Year Income |
|
|
2025 |
July |
$3,518.05 |
34 |
$3,945.32 |
|
2025 |
August |
$3,254.40 |
32 |
$2,968.02 |
|
2025 |
September |
$4,022.16 |
24 |
$2,943.21 |
|
2025 |
October |
$5,094.67 |
32 |
$2,731.61 |
|
2025 |
November |
To be posted in Dec report |
|
|
|
25/26 |
Totals |
$15,889.28 |
|
|
Compliance:
Compliance with the Companion Animals Act 1998 and the Local Government (General) Regulation 2021 – Reg 217(1)(f)
Companion Animal:
Council staff have attended to roaming stock with cattle that had pushed through fencing onto the highway at Tumblong.
Financial
There are no further financial implications as all work has been carried out as per the approved 25/26 budget allocations.
OLG 23a Guideline consideration
There are no implications to the guidelines.
|
9 December 2025 |
8.8 Regional Services Cootamundra
|
DOCUMENT NUMBER |
450589 |
|||
|
REPORTING OFFICER |
Steven Lowe, Acting Manager Regional Services Cootamundra |
|||
|
AUTHORISING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Cootamundra Regional Services November report be noted. |
Introduction
This report has been prepared to inform Council of the activities undertaken by the Regional Services – Cootamundra department over the month of November 2025.
Discussion
Parks & Gardens
Parks and Gardens staff have been undertaking general seasonal duties throughout the spring growing season with plenty of mowing, whipper snipping/edging, spraying and pruning of all parks and gardens areas. General customer requests continue to be completed in addition to the extensive mowing schedule. Parks staff are continuing to line mark and maintain sports surfaces for the summer sport that has begun along with general turf care, troubleshooting and irrigation repairs as required.
Sacred Heart Central School held their annual touch football carnival at Nicholson and Fisher Parks on Friday 14th November. This event required parks staff mow, whipper snip, line mark eight fields, provide bins and clean amenities throughout the day. The day was a great success and the school thanked Council staff for their efforts.
Clean up of storm damage which occurred in late October has now been completed with contractors removing a large gum tree at Nicholson Park. The tree was severely damaged during the storm which caused multiple limb failures and structural issues.
Remembrance Day saw parks and gardens staff maintain areas such as Cootamundra and Stockinbingal cenotaph, rose garden and Rotary Peace Pavilion to ensure these memorial sites were presented to reflect the significance of the day.
Annuals are being maintained in the CBD and are providing some great colour. The CBD gardens were pruned and hedged prior to the Sparkling Streets Christmas Party being held on 9th December.
Fisher Park was host to this year’s Lions Club Annual Christmas Carnival held on Saturday, 29th November. Parks staff undertook additional maintenance to the grounds in preparation for the event, including providing event bins, cleaning of the Frank Smith Grandstand and amenities.
Saleyards / Truck Wash
Ongoing weed maintenance has been carried out to ensure the saleyards remain at a manageable and safe standard. Agistment of 18 cattle is continuing to assist with managing spring growth and reducing potential fire hazards within the saleyards holding paddock.
The truck wash recorded 107 transactions from 1st to 25th November, generating a total of $6,753.60 in income.
Cemeteries
There were five burials conducted at the Cootamundra Lawn Cemetery in November. Two plaques were removed for refurbishment.
Regulatory Services
Total companion Animal registration fees collected from 1st to 25th November totalled $527.00.
|
Animal Statistics |
Dogs |
Cats |
|
Seized |
0 |
0 |
|
Released to Owner |
0 |
0 |
|
Surrendered |
1 |
0 |
|
Rehomed |
0 |
0 |
|
Euthanised |
0 |
0 |
|
Waiting for Impound Period |
0 |
0 |
|
Waiting for Rehoming |
1 |
0 |
|
Dog Incidents |
0 |
- |
One vehicle was impounded under the Public Spaces (Unattended Property) Act during November.
Waste Services
The secondhand tip shop processed 83 transactions for October with a total of $723.73 in income. During this time staff have diverted 750kg of waste from the landfill into the shop to be repurposed.
A total of 69 tonnes of recycled crushed concrete was sold this month and a total of 56 tonnes of compost soil.
A water line has been installed to the green waste area to assist with wetting down the compost piles as they are turned over.
The landfill vehicle has a 400 litre water tank and pump on the back tray to assist with putting out any spot fires as the weather warms up.
A new loading ramp has been installed in the green waste area to assist with loading trucks with compost. A soil processing facility has inspected the compost product produced on site and have agreed to purchase as much product as can be supplied.
Facilities
Pest control treatment for Council buildings, depots and public toilets have been scheduled to be sprayed in January.
The TACC roof has several leaks in the last downpour of rain. A contractor has investigated the leaks and is currently preparing a quote to rectify the issues.
The Cootamundra SES automatic roller doors were inspected and found to be operating correctly.
Capital Works Projects
The Muttama Creek Masterplan is now being finalised for completion.
Financial
All areas of expenditure relating to operations within the Regional Services – Cootamundra department are within budget allocations.
OLG 23a Guideline consideration
No impacts associated with this report.
|
9 December 2025 |
|
DOCUMENT NUMBER |
451412 |
|
REPORTING OFFICER |
Roger Bailey, Interim General Manager |
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|
|
QUESTIONS WITH NOTICE
The following ‘question with notice’ from Cr Wight has been received with a response to be provided at the Council Meeting:
|
Cr Ros Wight – Earlier in the year unauthorised ‘donga’ styled structures were placed on properties along Berthong Road and Stockinbingal Road Cootamundra. Would staff please provide an update on progress with having the owners remove these from the sites. |
|
Response from Council Officer – No changes have occurred to the structures on Stockinbingal or Berthong Roads. Following issue of Notice of Intention to Issue Demolition Orders works ceased and Council did not proceed to issue demolition orders while AMG investigated options for the sites and structures. AMG are not pursuing any applications for the structures at this time. As such, Council will liaise with AMG to have them removed particularly noting the proximity of the structures to powerlines. |
|
9 December 2025 |
|
DOCUMENT NUMBER |
451214 |
|
REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|
|
QUESTIONS WITH NOTICE
The following ‘question with notice’ from Cr Wight has been received with a response to be provided at the Council Meeting:
|
Cr Ros Wight – Council previously approved the development of a feedlot on Jugiong Road, Cootamundra. Would Council staff please provide update on the compliance of that development against the conditions of consent. |
|
Response from Council Officer – Detailed review of Notice of Determination for DA 2019/149 has been undertaken. It has confirmed that a number of conditions of the consent required to be satisfied prior to operation of the development have not been complied with. Staff are liaising with the owners to have conditions complied with. Formal compliance action will be investigated as appropriate if compliance is not achieved. |
|
9 December 2025 |
|
DOCUMENT NUMBER |
451411 |
|
REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|
|
QUESTIONS WITH NOTICE
The following ‘question with notice’ from Cr Wight has been received with a response to be provided at the Council Meeting:
|
Cr Ros Wight – Housing availability has been a concern within Cootamundra for some time, with that concerns are being raised by residents that that some rental properties in Cootamundra are accommodating excessive numbers of workers in a single dwelling. What actions, if any, are available to Council to take to address potential overcrowding, ensure compliance with tenancy and zoning regulations, and maintain community amenity and safety. |
|
Response from Council Officer – Council’s Environmental Health Officer works with with real estate’s managing rental properties, property owners and occupants where complaints have been received. Council can only take action where there are amenity or environmental health issues occurring that contravene legislative controls. Measures being implemented vary depending on the issues that are being raised, they have included property managers undertaking more frequent inspections and assisting with education of occupants. |
|
9 December 2025 |
|
DOCUMENT NUMBER |
447913 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
To facilitate compliance with sections 10 and 11 of the Local Government Act 1993. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
Note
Council’s Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should be closed.
