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Business Paper
Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 18th November, 2025
Administration Centres: 1300 459 689 |
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Business Paper
Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 18th November, 2025
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Agenda |
18 November 2025 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Council Chambers, Gundagai on:
Tuesday, 18th November, 2025 at 6:00PM
The agenda for the meeting is enclosed.
Roger Bailey
Interim General Manager
Live Streaming of Meetings Statement
This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.
By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.
Statement of Ethical Obligations
The Mayor and Councillors are bound by the Oath/Affirmation of Office made at the start of the Council term to undertake their civic duties in the best interests of the people of Cootamundra-Gundagai Regional Council and to faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act or any other Act, to the best of their skill and judgement.
It is also a requirement that the Mayor and Councillors disclose conflicts of interest in relation to items listed for consideration on the Agenda or which are considered at this meeting in accordance with Council’s Code of Conduct and Code of Meeting Practice.
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Ordinary Council Meeting Agenda |
18 November 2025 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 28 October 2025
6.1 Mayoral Minute - Councillor Engagements
8.2.1 Amendments to Membership of Audit, Risk and Improvement Committee (ARIC)
8.2.2 Code of Conduct Complaint Statistics
8.2.4 Delivery Program - Operational Plan Quarterly Progress Report
8.2.5 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes
8.2.6 Muttama Hall Management s.355 Committee Meeting Minutes
8.2.7 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes
8.3.1 Finance Update - October 2025
8.3.2 Restricted Cash Reconciliation - October 2025
8.3.3 Investment Report - October 2025
8.4.1 DA 2025/10 - Proposed 4 lot subdivision - Cootamundra Aerodrome
8.5.1 Cootamundra Engineering Report - October 2025
8.6.1 Gundagai Engineering Report - October 2025
8.7 Regional Services Gundagai
8.7.1 Gundagai Regional Services Report - October 2025
8.8 Regional Services Cootamundra
8.8.1 Regional Services Cootamundra Report - October 2025
9 Motion of which Notice has been Given
11.3 Contaminated Soil Recycling Facility – Cootamundra
11.4 Resumption of Open Council Meeting
11.5 Announcement of Closed Council Resolutions
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
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18 November 2025 |
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REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
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AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Minutes of the Ordinary Meeting of Council held on Tuesday 28 October 2025 |
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That the Minutes of the Ordinary Meeting of Council held on Tuesday 28 October 2025 be confirmed as a true and correct record of the meeting. |
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Minutes Ordinary Council Meeting
Alby Schultz meeting Centre, Cootamundra
6:00PM, Tuesday 28th October, 2025
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Minutes |
28 October 2025 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Alby
Schultz meeting Centre, Cootamundra
ON Tuesday, 28 October
2025 AT 6:00PM
PRESENT: Cr Abb McAlister (Mayor), Cr Rosalind Wight (Deputy Mayor), Cr Logan Collins, Cr Les Cooper, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Ethan Ryan, Cr Danyal Syed
IN ATTENDANCE: Trevor Dando (Acting General Manager), Damian Smith (Acting Manager Finance), Linda Wiles (Manager Business), Steven Lowe (Acting Manager Regional Services Cootamundra), David Brodie (Acting Manager Engineering Cootamundra), Thomas Hogg (Acting Manager Engineering Gundagai), Teresa Breslin (Executive Assistant).
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
Adjourn Meeting For Open Forum
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Resolution 187/2025 Moved: Cr Penny Nicholson Seconded: Cr Les Cooper That Council adjourn for Open Forum at 6:05pm. Carried |
2 Open Forum
List of Speakers:
1. Russell Vincent – Mowing of lawns 44 Hibernia St Stockinbingal – Council property.
2. Tom Gosling – Item 6.2 – Wallendbeen Street Trees.
Resume Open Meeting
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Resolution 188/2025 Moved: Cr Danyal Syed Seconded: Cr Gil Kelly That Council resume the Open Meeting at 6.14pm. Carried |
3 Apologies and Leave of Absence
Nil
3.2 Leave of Absence
Nil
4 Disclosures of Interest
Nil
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6.4 MAYORAL minute – CONDOLENCE MOTION – ROD CHALMERS |
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Moved: Cr Abb McAlister 1. The Mayor passed on his deepest condolences on the passing of former Councillor Rod Chalmers. 2. That Council send letter of condolence to Mrs Lynn Chalmers. |
5 Confirmation of Minutes
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5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 23 September 2025 |
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Resolution 189/2025 Moved: Cr David Graham Seconded: Cr Rosalind Wight That the Minutes of the Ordinary Meeting of Council held on Tuesday 23 September 2025 be confirmed as a true and correct record of the meeting. Carried |
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5.2 Minutes of the Extraordinary Meeting of Council held on Tuesday 14 October 2025 |
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Resolution 190/2025 Moved: Cr Ethan Ryan Seconded: Cr Gil Kelly That the Minutes of the Extraordinary Meeting of Council held on Tuesday 14 October 2025 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
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6.1 Mayoral Minute - Support for the Rural Health Action Plan |
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Resolution 191/2025 Moved: Cr Les Cooper Seconded: Cr Penny Nicholson That Council: 1. Endorse the Rural Health Action Plan and join the ‘Better Care, Closer to Home’ Alliance led by Dr Joe McGirr MP. 2. Share information about the Rural Health Action Plan through Council’s communications channels. 3. Write to Dr Joe McGirr MP expressing Council’s support for the Rural Health Action Plan and appreciation of his advocacy for rural health services. Carried |
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6.2 Mayoral Minute - Street Tree at 2 Queen Street Wallendbeen |
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Resolution 192/2025 Moved: Cr Logan Collins Seconded: Cr David Graham That Council Officers inspect the problem tree/s at 2 Queen Street Wallendbeen and report back to Council on the issue and any works that need to be done. Carried |
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6.3 Mayoral Minute - Councillor Engagements |
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Resolution 193/2025 Moved: Cr Ethan Ryan Seconded: Cr Danyal Syed The information in the Councillor Engagements Mayoral Minute be received and noted. Carried |
7 Reports from Committees
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7.1 Minutes of the Access and Inclusion Committee Meeting held on Wednesday 10 September 2025 |
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Resolution 194/2025 Moved: Cr Rosalind Wight Seconded: Cr Gil Kelly That the Minutes of the Access and Inclusion Committee Meeting held on Wednesday 10 September 2025, attached to the report, be received and noted. Carried |
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7.2 Minutes of the Access and Inclusion Committee Meeting held on Wednesday 8 October 2025 |
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Resolution 195/2025 Moved: Cr Logan Collins Seconded: Cr Les Cooper That the Minutes of the Access and Inclusion Committee Meeting held on Wednesday 8 October 2025, attached to the report, be received and noted. Carried |
At 6:23 pm, Cr Gil Kelly left the meeting.
At 6:24 pm, Cr Gil Kelly returned to the meeting.
8 General Manager’s Report
8.1 General Manager Office
Nil
8.2 Business
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8.2.1 Draft Code of Meeting Practice 2025 |
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Resolution 196/2025 Moved: Cr Logan Collins Seconded: Cr Rosalind Wight That: 1. Council endorses, for the purpose of public exhibition, the Draft Code of Meeting Practice 2025, which included both mandatory and non-mandatory provisions, consistent with the Office of Local Government’s Model Code of Meeting Practice and ‘supplementary provisions as outlined in this report. 2. The Draft Code of Meeting Practice, attached to the report be placed on Public Exhibition for 28 days and allow a period of 42 days for submissions to be received. 3. Council hold a Councillor Workshop to explore the changes to the Code. 4. Following the public exhibition period, the Draft Code of Meeting Practice, together with a report on any submissions received and any proposed amendments, be considered at the Council meeting to be held 9 December 2025. Carried |
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8.2.2 Draft Payment of Expenses and Provision of Facilities for Mayor and Councillors Policy |
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Resolution 197/2025 Moved: Cr David Graham Seconded: Cr Danyal Syed That the draft Payment of Expenses and Provision of Facilities Policy for Mayor and Councillors, attached to the report, be adopted, noting that no submissions were received during the exhibition period. Carried |
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8.2.3 The Cootamundra Heritage Centre Managment s.355 Committee Meeting Minutes and Membership |
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Resolution 198/2025 Moved: Cr Gil Kelly Seconded: Cr Rosalind Wight 1. The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 1 September 2025, attached to the report, be received and noted. 2. The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Annual General Meeting held on 1 September 2025, attached to the report, be received and noted. 3. The office bearers of the Cootamundra Heritage Centre Management s.355 Committee as detailed in the report, be endorsed for 2025. Carried |
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8.2.4 Muttama Hall Management s.355 Committee Meeting Minutes |
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Resolution 199/2025 Moved: Cr Logan Collins Seconded: Cr Ethan Ryan The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held, 17 September 2025, attached to the report, be received and noted. Carried |
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8.2.5 The Arts Centre Cootamundra s.355 Committee Meeting Minutes |
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Resolution 200/2025 Moved: Cr Gil Kelly Seconded: Cr David Graham The Minutes of The Arts Centre Cootamundra s.355 Committee Meeting held, 18 September 2025, attached to the report, be received and noted. Carried |
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8.2.6 Tabling of Pecuniary Interest Returns |
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Resolution 201/2025 Moved: Cr Les Cooper Seconded: Cr David Graham The tabling of pecuniary interest returns from Councillors and designated persons be noted. Carried |
8.3 Finance
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8.3.1 Lodgement of Financial Statements for year ended 30 June 2025 |
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Resolution 202/2025 Moved: Cr Penny Nicholson Seconded: Cr David Graham That: 1. Council note the extension given by the Office of Local Government (OLG) for the 2024-25 Financial Statements to Friday 12 December 2025 2. The Mayor, Deputy Mayor, General Manager and Responsible Accounting Officer be delegated to sign the Statements by Council and Management for the 2025 General Purpose Financial Statements and 2025 Special Purpose Financial Statements for Cootamundra-Gundagai Regional Council. 3. The General Manager be authorised to issue the 2025 Financial Statements upon receipt of the auditor’s report, subject to there being no material changes a result of the audit. Carried |
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8.3.2 2026 Carry Forward Budget |
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Resolution 203/2025 Moved: Cr Penny Nicholson Seconded: Cr Ethan Ryan 1. The Carry Forward Budget report be received and noted. 2. The budget variations in the report totalling $8,255,495.00 be adopted. Carried |
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8.3.3 Finance Update - September 2025 |
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Resolution 204/2025 Moved: Cr David Graham Seconded: Cr Logan Collins That the Finance Update report for the month of September 2025, be received and noted. Carried |
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8.3.4 Restricted Cash Reconciliation - September 2025 |
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Resolution 205/2025 Moved: Cr Penny Nicholson Seconded: Cr Ethan Ryan The Restricted Cash Reconciliation report for the period ending 30 September 2025, be received and noted. Carried |
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8.3.5 Unrestricted and Unallocated Cash Position at 30 June 2025 |
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Motion Moved: Cr Logan Collins Seconded: Cr Gil Kelly That Council: 1. Notes the unrestricted and unallocated cash position of negative $3.8 million at 30 June 2025. 2. Approve the proposed adjustments to internal restrictions, as shown below, to achieve a positive unrestricted cash balance for 30 June 2025, resulting in an unrestricted and unallocated cash balance of $691.00 for the 2025 financial year.
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THE Amendment ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION AS CARRIED |
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Resolution 206/2025 Moved: Cr David Graham Seconded: Cr Gil Kelly That Council: 1. Notes the unrestricted and unallocated cash position of negative $3.8 million at 30 June 2025. 2. Approve the following adjustments determined by council to internal restrictions as shown below, to achieve a positive unrestricted cash balance at 30 June 2025 resulting in an unrestricted and unallocated cash balance of $511,578 for the 2025 financial year.
Carried |
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8.3.6 Investment Report - September 2025 |
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Resolution 207/2025 Moved: Cr Les Cooper Seconded: Cr Danyal Syed The report detailing Council Cash and Investments as at 30th September 2025, be received and noted. Carried |
8.4 Sustainable Development
Nil
8.5 Engineering Cootamundra
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8.5.1 Pedestrian and Mobility Access Plans Update 2025 |
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Resolution 208/2025 Moved: Cr Rosalind Wight Seconded: Cr Penny Nicholson 1. That the updated drafts of the Cootamundra & Villages Pedestrian Access and Mobility Plan 2023-2033 and the Gundagai & Villages Pedestrian Access and Mobility Plan 2022-2033, attached to the report, be placed on public exhibition for a period of twenty-eight (28) days. 2. If no substantive submissions are received during the exhibition period, the plans be adopted. 3. In the event that meaningful submissions are received, those submissions will be reviewed, a further report presented to Council for further consideration. Carried |
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8.5.2 Cootamundra Engineering Report - September 2025 |
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Resolution 209/2025 Moved: Cr Les Cooper Seconded: Cr Gil Kelly That the Cootamundra Engineering Report for the month of September 2025 be noted. Carried |
8.6 Engineering Gundagai
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8.6.1 Heavy Vehicle Access on Council Controlled Roads |
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Motion Moved: Cr Logan Collins Seconded: Cr David Graham That: 1. For PBS Vehicles: (a) That Council gazette roads highlighted in “PBS 2A Proposed Routes” of this report to permit PBS 2A Vehicles subject to conditions listed in “General Conditions” of this report. (b) That Council gazette roads highlighted in “PBS 2B Proposed Routes” of this report to permit PBS 2B Vehicles subject to conditions listed in “General Conditions” of this report. (c) That Council prohibit PBS 3A, PBS 3B, PBS 4A or PBS 4B vehicles form using Council’s road network. 2. For 25/26m B-Double vehicles: (a) That Council gazette roads highlighted in “GML & CML 25/26m B-Double Routes” of this report to permit GML & CML 25/26m B-double vehicles subject to conditions listed in “General Conditions” of this report. (b) That Council gazette roads highlighted in “HML 25/26m B-Double Routes” of this report to permit HML 25/26 B-double vehicles subject to conditions listed in “General Conditions” of this report. 3. For Type 1 A-double vehicles: (a) That Council prohibit GML, CML and HML Type 1 A-double vehicles form using Council road network with the exception of 200m of Lewins Lane, starting from Burley Griffin Way. 4. For B-triple Vehicles: (a) That Council prohibit GML, CML and HML B-Triple vehicles form using Council road network. (b) That Council enter into the Farm Gate Access Scheme for roads highlighted in “Farm Gate Access Scheme 26m B-Double Routes” of this report for 19m Semi Trailers and 26m B Double vehicles for both LLS and GHMS schemes with the following conditions: (i) That vehicles must not travel faster than 60km/h on unsealed roads. (ii) That unsealed roads are dry weather only access. (iii) That the Farm Gate Access Scheme not apply to roads which are weight limited. 5. Over Size and Over Mass (OSOM) vehicles continue to be assessed on a case-by-case basis. 6. Council continues its membership with SEWOLG and that Council requests that SEWOLG not undertake any action on Council roads until 30 days after options listed above are implemented on NHVR’s maps. 7. Council engage a suitably qualified structural bridge engineer to undertake assessments of bridges to assess structural adequacy for restricted access vehicles. 8. Council undertake an audit of weight restricted road signage to ensure appropriate and adequate signage is present. 9. Council provide feedback to letters received regarding NHVR applications within the last 3 months of the outcome of this resolution and utilise communication channels available to Council to advise of the changes made in this Council resolution. |
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THE Amendment ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION AS CARRIED |
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Resolution 210/2025 Moved: Cr Les Cooper Seconded: Cr Gil Kelly That: 1. For PBS Vehicles: (a) That Council gazette roads highlighted in “PBS 2A Proposed Routes” of this report to permit PBS 2A Vehicles subject to conditions listed in “General Conditions” of this report. (b) That Council gazette roads highlighted in “PBS 2B Proposed Routes” of this report to permit PBS 2B Vehicles subject to conditions listed in “General Conditions” of this report. (c) That Council prohibit PBS 3A, PBS 3B, PBS 4A or PBS 4B vehicles form using Council’s road network. 2. For 25/26m B-Double vehicles: (a) That Council gazette roads highlighted in “GML & CML 25/26m B-Double Routes” of this report to permit GML & CML 25/26m B-double vehicles subject to conditions listed in “General Conditions” of this report. (b) That Council gazette roads highlighted in “HML 25/26m B-Double Routes” of this report to permit HML 25/26 B-double vehicles subject to conditions listed in “General Conditions” of this report. 3. For Type 1 A-double vehicles: (a) That Council gazette roads highlighted in “PBS 2B Proposed Routes” of this report to permit GML and CML A-double vehicles subject to conditions listed in “General Conditions” of this report. (b) That Council prohibit HML Type 1 A-double vehicles form using Council road network with the exception of 200m of Lewins Lane, starting from Burley Griffin Way. 4. For B-triple Vehicles: (a) That Council prohibit GML, CML and HML B-Triple vehicles form using Council road network. 5. That Council enter into the Farm Gate Access Scheme for roads highlighted in “Farm Gate Access Scheme 26m B-Double Routes” with the amendment that vehicles be also allowed on weight limited roads, of this report for 19m Semi Trailers, 26m B Double vehicles Type 1 A-double vehicles for both LLS and GHMS schemes with the following conditions: (i) That vehicles must not travel faster than 60km/h on unsealed roads. (ii) That unsealed roads are dry weather only access. 6. Over Size and Over Mass (OSOM) vehicles continue to be assessed on a case-by-case basis. 7. Council continues its membership with SEWOLG and that Council requests that SEWOLG not undertake any action on Council roads for 18 months after options listed above are implemented on NHVR’s maps. 8. Council undertake an audit of weight restricted road signage to ensure appropriate and adequate signage is present. 9. Council provide feedback to letters received regarding NHVR applications within the last 3 months of the outcome of this resolution and utilise communication channels available to Council to advise of the changes made in this Council resolution. Carried |
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8.6.2 Asset Management Strategy and Asset Management Plans for Cootamundra-Gundagai Regional Council |
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Resolution 211/2025 Moved: Cr Logan Collins Seconded: Cr Ethan Ryan That Council adopt the following documents: a. CGRC Asset Management Strategy b. CGRC Asset Management Plan - Buildings, Parks and Waste c. CGRC Asset Management Plan - Fleet d. CGRC Asset Management Plan - Sewer e. CGRC Asset Management Plan - Stormwater f. CGRC Asset Management Plan - Transport g. CGRC Asset Management Plan - Water h. CGRC Asset Management Maturity Assessment Carried |
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8.6.3 Gundagai Engineering Report - September 2025 |
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Resolution 212/2025 Moved: Cr Penny Nicholson Seconded: Cr Gil Kelly The Gundagai Engineering Report for the month of September 2025 be noted. Carried |
8.7 Regional Services Gundagai
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8.7.1 Gundagai Regional Services Report - September 2025 |
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Resolution 213/2025 Moved: Cr Les Cooper Seconded: Cr Rosalind Wight The Gundagai Regional Services September works report be received and noted. Carried |
8.8 Regional Services Cootamundra
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8.8.1 Regional Services Cootamundra Report - September 2025 |
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Resolution 214/2025 Moved: Cr Les Cooper Seconded: Cr Logan Collins The Regional Services – Cootamundra Monthly Works Report be received and noted. Carried |
9 Motion of which Notice has been Given
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9.1 Notice of Motion - Community Aid Funding for Cootamundra Cycle Club |
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Motion Moved: Cr Les Cooper Seconded: Cr Rosalind Wight That Council make a Community Donation to Cootamundra Cycle Club to assist with the payment of their annual lease payment for Crown Land and their Council Rates on that land. |
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THE Amendment ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION AS CARRIED |
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Resolution 215/2025 Moved: Cr Gil Kelly Seconded: Cr Ethan Ryan That Council make a Community Donation to Cootamundra Cycle Club to the sum of $1,224.49 to assist with the payment of their annual lease payment for Crown Land and their Council Rates on that land. Carried |
10 Questions with Notice
Nil
11 Confidential Items
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11.1 Closed Council Report |
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Resolution 216/2025 Moved: Cr Logan Collins Seconded: Cr Gil Kelly 1. Council entered Closed Council at 7.10pm. 2. Items 11.2 and 11.3 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 3. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2 and 11.3 be withheld from the press and public. Carried |
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11.2 Human Resources Report |
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Resolution 217/2025 Moved: Cr Les Cooper Seconded: Cr David Graham That the information in the Human Resources Report be noted. Carried |
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11.3 Acquisition of Road Reserve |
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Motion Moved: Cr Logan Collins Seconded: Cr Rosalind Wight 1. Council offers the sale of approximately 8200 square metres of Road Reserve (Annie Pyers Drive) fronting the Dog on the Tuckerbox site, at a cost outlined in the financial section of the report, to the developer. 2. Council delegate the authority to the Interim General Manager to negotiate the sale of the Road Reserve. 3. Funds from the sale contribute to Council expenses incurred at the Dog on the Tuckerbox site. |
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THE Amendment ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION AS CARRIED |
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Resolution 218/2025 Moved: Cr Penny Nicholson Seconded: Cr Gil Kelly 1. Council offers the sale of approximately 6200 square metres of Road Reserve (Annie Pyers Drive) fronting the Dog on the Tuckerbox site, at the offer provided by the DoTT developers in their letter dated 15.10.25 and accepts the additional conditions stated in the letter of offer regarding surveying, legal services, positive covenant over the land to be sold and maintenance responsibilities. 2. Council delegate the authority to the Interim General Manager to negotiate the sale of the Road Reserve. 3. Funds from the sale be allocated to Dog on the Tuckerbox Internally Restricted Reserve. Carried |
Resumption of Open Council Meeting
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Resolution 219/2025 Moved: Cr Les Cooper Seconded: Cr Ethan Ryan That the Open Council meeting resume at 7:25pm. Carried |
Announcement of Closed Council Resolutions
Note: The Interim General Manager announced the resolutions made in Closed Council.
The Meeting closed at 7:27pm.
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CHAIRPERSON |
GENERAL MANAGER |
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18 November 2025 |
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DOCUMENT NUMBER |
449285 |
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AUTHORISING OFFICER |
Abb McAlister, Mayor |
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REPORTING OFFICER |
Abb McAlister, Mayor |
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Nil |
To keep the community aware of Councillor and my engagements, on behalf of Council I intend to provide regular updates through my Mayoral Minutes.
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The information in the Councillor Engagements Mayoral Minute be received and noted. |
Cr McAlister (Mayor) attended Riverina Eastern Regional Organisation of Council (REROC) board meeting with the Acting General Manager.
28 October 2025
Crs McAlister (Mayor), Wight (Deputy Mayor), Cooper and Cr Syed attended a Citizenship Ceremony in Cootamundra.
29 October 2025
Cr Wight (Deputy Mayor) visited Southern Cross Care in Cootamundra.
30 October 2025
Cr McAlister (Mayor), Cr Graham and Local Member Steph Cooke met with NSW Agricultural Minister Tara Moriarty.
31 October 2025
Crs McAlister (Mayor) attended an online interview with candidate for Demerger Transition Manager.
6 November 2025
Crs McAlister (Mayor) and Wight (Deputy Mayor) attended an online interview with candidate for Demerger Transition Manager.
10-12 November 2025
Cr Cooper attended the National Local Roads, Transport and Infrastructure Congress in Ballarat with the Acting Deputy General Manager.
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18 November 2025 |
Nil
Nil
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18 November 2025 |
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DOCUMENT NUMBER |
448591 |
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REPORTING OFFICER |
Linda Wiles, Manager Business |
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AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There is a minor increase in costs, estimated to be $1000 per year |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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That Council: 1. Notes that the chair of the Audit, Risk and Improvement Committee (ARIC) Mr Nick Tobin has advised he is ineligible to continue to chair the Committee as an employee of a NSW Council in accordance with the Local Government (General) Regulation 2021 (‘Regulation’) s 216D(k) however remains eligible to remain on the ARIC as an independent member. 2. Appoints Ms Kylie McRae as independent Chairperson and Member of the ARIC for the remainder of the current term of the ARIC, to 30 June 2028. 3. Appoints Mr Nick Tobin as an Independent Member to 30 June 2028. 4. Notes that the General Manager will coordinate with the member councils of the Audit Alliance to notify the OLG of this change in accordance with the Regulation s 216H(2). |
Introduction
Council is required to have an Audit, Risk and Improvement Committee (‘ARIC’) under the Local Government Act s 428A. The composition of the Committee is governed by strict eligibility requirements for independence of members and chairpersons in the Local Government (General) Regulation 2021 s 216D-F.
Discussion
In late 2023, the Office of Local Government (OLG) announced reform to Internal Audit Requirements for Local Councils in NSW, with s 23A Guidelines issued and changes to the legislation. In response, Council worked with the successful shared Internal Audit function to meet the new independence requirements for the ARICs. The Internal Audit Alliance Councils of Bland, Coolamon, Cootamundra-Gundagai, Junee, Lockhart and Temora (the ‘Audit Alliance’) has operated a shared Internal Audit and ARIC function for a long period of time (some records indicate this relationship being established in some form for nearly 20 years) and continues to share resources to meet these regulations in the most cost-efficient and effective manner.
In June 2024, Council endorsed the composition of the current ARIC following an EOI process. During this process, it was noted that the ARIC Independent Members had the required skillset to assume the chair role in the event of the absence of the chair for any reason. This was an important factor in establishing the committee to ensure consistency and continuity of the ARIC and this proposal was considered as an option to fill a vacancy in the chair by management and the relevant guidelines.
Resignation of Mr Tobin as Independent Chair and Appointment as Independent Member
Mr Nick Tobin was recently appointed as the General Manager of Hunters Hill Council, and as an employee of a Council, cannot remain as the Independent Chairperson of the ARIC subject to section 216D of the Regulation:
216D Eligibility for appointment as chairperson—the Act, Sch 6, cl 19B
A council must not appoint a person as the chairperson of the council’s Audit, Risk and Improvement Committee unless the council is reasonably satisfied the person—
(k) is not an employee of a council or a joint organisation.
There is no restriction on the Independent Members being employees of the Council. Mr Tobin has advised that he wishes to remain as an Independent Member of the Council and continue his work on the ARIC. The Audit Alliance General Managers have all agreed to this approach.
Appointment of Ms Kylie McRae as Independent Chairperson
Ms Kylie McRae is currently an Independent Member on 4 of the six Audit Alliance Council ARICs. Discussions with the Internal Audit Alliance has recommended that Ms McRae be appointed to the two Alliance members that she is not currently a member.
Ms McRae indicated a willingness to chair the Committees in the initial EOI and has undertaken the Acting Chair role previously across the Alliance.
Ms McRae has over 30 years’ experience providing assurance services, risk management advice and support, probity advice and assurance, fraud and corruption investigations and advice, workplace investigations, designing and implementing corporate governance structures and processes, strategic planning and analysis, compliance management and organisational performance.
Ms McRae’s passion is using effective assurance, governance, risk management and compliance to drive improved organisational performance and enhance value provided to customers, stakeholders and the community.
Consultation
General Managers of the Internal Audit Alliance have agreed with this approach and a similar report is being put to all six Councils.
Council Policy/Risk/Legislation Considerations
The current approach of the Audit Alliance allows compliance with legislative obligations at relatively low cost compared with other Councils. The proposed approach is considered the most appropriate way to ensure continuity and meet the legislative obligations relating to the role of ARIC.
Financial
There is a minor increase in costs with Ms McRae being an additional member of the Committee, estimated to be $1,000 per year. This cost is seen as minor and incurred due to the nature of the arrangement, which is operating an efficient model within the Audit Alliance. Alternative models are forecasted to be significantly more expensive without the benefits of a shared arrangement.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
18 November 2025 |
|
DOCUMENT NUMBER |
448771 |
|||
|
REPORTING OFFICER |
Linda Wiles, Manager Business |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
In accordance with the adopted procedures for the administration of the Code of Conduct. |
|||
|
Nil |
|
The report on Code of Conduct complaint statistics for the period 1st September 2024 to 31st August 2025, be received and noted. |
Introduction
In accordance with part 11.1 of Council’s adopted Procedures for the Administration of the Code of Conduct for Councillors (Reporting on Complaints Statistic) the complaints coordinator must arrange for the statistics, as outlined below to be reported to the Council within 3 months of the end of September of each year.
Council is also required to provide the Office of Local Government (OLG) with a report containing the statistics referred to below within 3 months of the end of September of each year.
Discussion
During the reporting period Council has received six (6) Code of Conduct complaint, received about Councillors or the General Manager.
All staff and Councillors are bound to comply with the Council’s Code of Conduct. All complaints are investigated and dealt with in accordance with the Code of Conduct Policy and Procedure.
In accordance with the requirements, the Office of Local Government has been advised accordingly.
The following statistics are reported about code of conduct complaints made during the period
1 September 2024 to 31 August 2025.
|
Number of Complaints |
|
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|
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|
1 |
|
|
The total number of complaints received in the reporting period about councillors and the General Manager (GM) under the code of conduct from the following sources: |
|
|
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|
|
|
|
|
|
|
|||
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|
i |
|
Community |
1 |
|
|||
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|
|
|
|
|||
|
|
ii |
|
Other Councillors |
5 |
|
|||
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|
|
|
|
|
|||
|
|
iii |
|
General Manager |
0 |
|
|||
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|
|
|
|
|
|
|||
|
|
iv |
|
Other Council Staff |
0 |
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|||
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|
|
|||
|
2 |
|
|
The total number of complaints finalised about councillors and the GM under the code of conduct in the following periods: |
|
|
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|
|
|
|
|
|
|
|||
|
|
i |
|
3 Months |
2 |
|
|||
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|
|
|
|
|
|
|||
|
|
ii |
|
6 Months |
4 |
|
|||
|
|
|
|
|
|
|
|||
|
|
iii |
|
9 Months |
0 |
|
|||
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|
|
|
|
|
|
|||
|
|
iv |
|
12 Months |
0 |
|
|||
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|
|
|
|
|
|
|||
|
|
v |
|
Over 12 months |
0 |
|
|||
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|
|
|
|
|
|
|||
|
Overview of Complaints and Cost |
|
|
|
|||||
|
|
|
|
|
|
|
|||
|
3 |
a |
|
The number of complaints finalised at the outset by alternative means by the GM or Mayor |
6 |
|
|||
|
|
|
|
|
|
|
|||
|
|
b |
|
The number of complaints referred to the Office of Local Government (OLG) under a special complaints management arrangement |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
c |
|
The number of code of conduct complaints referred to a conduct reviewer |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
d |
|
The number of code of conduct complaints finalised at preliminary assessment by conduct reviewer |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
e |
|
The number of code of conduct complaints referred back to GM or Mayor for resolution after preliminary assessment by conduct reviewer |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
f |
|
The number of finalised code of conduct complaints investigated by a conduct reviewer |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
g |
|
Cost of dealing with code of conduct complaints via preliminary assessment |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
h |
|
Progressed to full investigation by a conduct reviewer |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
i |
|
The number of finalised complaints investigated where there was found to be no breach |
6 |
|
|||
|
|
|
|
|
|
|
|||
|
|
j |
|
The number of finalised complaints investigated where there was found to be a breach |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
k |
|
The number of complaints referred by the GM or Mayor to another agency or body such as the ICAC, the NSW Ombudsman, OLG or the Police |
|
|
|||
|
|
|
|
|
|
|
|||
|
|
|
i |
ICAC |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
|
ii |
NSW Ombudsman |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
|
iii |
OLG |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
|
iv |
Police |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
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v |
Other Agency (please specify) |
0 |
|
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|
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|
|||
|
|
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|
|
|
|||
|
|
l |
|
The number of complaints being investigated that are not yet finalised |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
m |
|
The total cost of dealing with code of conduct complaints within the period made about councillors and the GM including staff costs |
$2,000 |
|
|||
|
|
|
|
|
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|
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|
Preliminary Assessment Statistics |
|
|
|
|||||
|
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|
4 |
The number of complaints determined by the conduct reviewer at the preliminary assessment stage by each of the following actions: |
|
|
|
||||
|
|
|
|
|
|
|
|||
|
|
a |
|
To take no action (clause 6.13(a) of the 2020 Procedures) |
2 |
|
|||
|
|
|
|
|
|
|
|||
|
|
b |
|
To resolve the complaint by alternative and appropriate strategies (clause 6.13(b) of the 2020 Procedures) |
4 |
|
|||
|
|
|
|
|
|
|
|||
|
|
c |
|
To refer the matter back to the GM or the Mayor, for resolution by alternative and appropriate strategies (clause 6.13(c) of the 2020 Procedures) |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
d |
|
To refer the matter to another agency or body such as the ICAC, the NSW Ombudsman, OLG or the Police (clause 6.13(d) of the 2020 Procedures) |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
e |
|
To investigate the matter (clause 6.13(e) of the 2020 Procedures) |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
f |
|
Other action (please specify) |
0 |
|
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|
Investigation Statistics |
|
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|||||
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|
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|
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|
5 |
The number of investigated complaints resulting in a determination that there was no breach, in which the following recommendations were made: |
|
|
|
||||
|
|
|
|
|
|
|
|||
|
|
a |
|
That the council revise its policies or procedures |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
b |
|
That a person or persons undertake training or other education (clause 7.40 of the 2020 Procedures) |
4 |
|
|||
|
|
|
|
|
|
|
|||
|
6 |
The number of investigated complaints resulting in a determination that there was a breach in which the following recommendations were made: |
|
|
|
||||
|
|
|
|
|
|
|
|||
|
|
a |
|
That the council revise any of its policies or procedures (clause 7.39 of the 2020 Procedures) |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
b |
|
In the case of a breach by the GM, that action be taken under the GM’s contract for the breach (clause 7.37(a) of the 2020 Procedures) |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
c |
|
In the case of a breach by a councillor, that the councillor be formally censured for the breach under section 440G of the Local Government Act 1993 (clause 7.37(b) of the 2020 Procedures) |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
d |
|
In the case of a breach by a councillor, that the councillor be formally censured for the breach under section 440G of the Local Government Act 1993 and that the matter be referred to OLG for further action (clause 7.37(c) of the 2020 Procedures) |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
7 |
|
|
Matter referred or resolved after commencement of an investigation (clause 7.20 of the 2020 Procedures) |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
Categories of misconduct |
|
|
|
|||||
|
|
|
|
|
|
|
|||
|
8 |
The number of investigated complaints resulting in a determination that there was a breach with respect to each of the following categories of conduct: |
|
|
|
||||
|
|
|
|
|
|
|
|||
|
|
a |
|
General conduct (Part 3) |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
b |
|
Non-pecuniary conflict of interest (Part 5) |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
c |
|
Personal benefit (Part 6) |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
d |
|
Relationship between council officials (Part 7) |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
e |
|
Access to information and resources (Part 8) |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
Outcome of determinations |
|
|
|
|||||
|
|
|
|
|
|
|
|||
|
9 |
The number of investigated complaints resulting in a determination that there was a breach in which the council: |
|
|
|
||||
|
|
|
|
|
|
|
|||
|
|
a |
|
Adopted the independent conduct reviewer’s recommendation |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
b |
|
Failed to adopt the independent conduct reviewer’s recommendation |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
10 |
The number of investigated complaints resulting in a determination where: |
|
|
|
||||
|
|
|
|
|
|
|
|||
|
|
a |
|
The external conduct reviewer’s decision was overturned by OLG |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
|
b |
|
Council's response to the external conduct reviewers recommendation was overturned by OLG |
0 |
|
|||
|
|
|
|
|
|
|
|||
|
11 |
|
|
Date Code of Conduct data was presented to council |
18-Nov-25 |
|
|||
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
|
DOCUMENT NUMBER |
449102 |
|||
|
REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
|||
|
AUTHORISING OFFICER |
Linda Wiles, Manager Business |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
To comply with Section 428 of the Local Government Act 1993 (the Act), and the Local Government (General) Regulation 2021. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Annual Report 2024/2025 ⇩ |
|
1. The Draft Annual Report, including a copy of the Financial Statements for the year ended 30 June 2025, attached to the report, be endorsed. 2. A copy of the 2024/2025 Annual Report be placed on Council’s website and provided to the Minister for Local Government. 3. Note that a copy of the Financial Statements are not included in the Annual Report. Council have requested and been granted an extension for lodgement of the Financial Statement to 12 December 2025. A copy of the Financial Statements will be place on Councils website once finalised. |
Introduction
Under Section 428 of the Local Government Act, 1993 (the Act), councils must prepare an annual report within five months after the end of the financial year. Council must upload a copy of the annual report, (including financial statements), to its website and provide a copy to the Minister for Local Government (the Minister) and such other persons and bodies as regulations apply and provided a copy of Council’s Disability Inclusion Action Plan provided to the Minster for Disability Services.
Note: Council has applied for and been granted an extension for lodgement of Council’s Financial Statements to 12 December 2025. A copy of the Financial Statements will be place on council’s website and forwarded to the Minister for Local Government once finalised.
The Annual Report is the key reporting document for Council to keep the community informed as to what was achieved in the financial year, in addition to reporting against a number of statutory reporting requirements.
Discussion
The submission of the Annual Report meets Council’s legislative requirements under the Local Government Act (1993) and Local Government (General) Regulation (2021).
The Annual Report includes information that is prescribed by the Regulation. These requirements have been included in the Regulation because the Government believes that it is important for community members to know about it; to help their understanding of how their council has been performing both as a service provider and a community leader.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
|
18 November 2025 |
|
DOCUMENT NUMBER |
448825 |
|||
|
REPORTING OFFICER |
Anne Chamberlain, Acting Governance Officer |
|||
|
AUTHORISING OFFICER |
Linda Wiles, Manager Business |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
In accordance with section 406 of the Local Government Act, 1993. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Operational Plan Quarterly Progress Report - Quarter 1 (July-Sept) ⇩ |
|
The Delivery Program incorporating the Operational Plan 2025/2026, quarterly progress report, (1st Quarter, July, August and September), attached to the report, be received and noted. |
Discussion
To comply with Section 406 of the Local Government Act, 1993 and in accordance with the Office of Local Government’s Integrated Planning and Reporting guidelines ‘The general manager must ensure that regular progress reports are provided to the council, reporting as to its progress with respect to the principal activities detailed in its delivery’.
Accordingly, attached to this report is the quarterly progress report outlining the extent to which performance measures and targets, set out in the Delivery Program and Operational Plan, have been achieved during the first quarter of the reporting year; that is between 1 July to 30 September 2025.
The next progress report will be presented to Council at the Ordinary Meeting of Council to be held 24 February 2026 and will consist of status updates for actions within the 25/26 Operational Plan (quarter 2 reporting period from October to December 2025).
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
|
18 November 2025 |
|
DOCUMENT NUMBER |
449194 |
|||
|
REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
|||
|
AUTHORISING OFFICER |
Linda Wiles, Manager Business |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
|
1. Muttama Creek Regeneration Group s.355 Committee meeting Minutes - 13 October 2025 ⇩ |
|
The attached Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held, 13 October 2025, attached to the report be, received and noted. |
Introduction
The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 13 October 2025, is submitted for the information of council and the community.
The Manager of Regional Services Cootamundra has made contact with the Committee and addressed the concerned out lined in the minutes.
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
|
18 November 2025 |
|
DOCUMENT NUMBER |
448900 |
|||
|
REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
|||
|
AUTHORISING OFFICER |
Linda Wiles, Manager Business |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
|
1. MHMC Minutes - 15 October 2025 ⇩ |
|
The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held, 15 October 2025, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held, 15 October 2025, attached to the report, are submitted for the information of Council and the community.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
18 November 2025 |
|
DOCUMENT NUMBER |
448037 |
|||
|
REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
|||
|
AUTHORISING OFFICER |
Linda Wiles, Manager Business |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To Comply with the s.355 Committee Management Manual. |
|||
|
1. Stockinbingal Ellwood Hall s.355 Commitee meeting Minutes - 25 September 2025 ⇩ 2. Stockinbingal Ellwood Hall S.355 Committee meeting Minutes - 16 October 2025 ⇩ |
|
The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Meetings held, 25 September 2025 and 16 October 2025 attached to the report, be received and noted. |
Discussion
The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Meetings held on 25 September 2025 and 16 October 2025, are submitted for the information of Council and the community.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The report purpose does not conflict with guidelines
|
18 November 2025 |
|
DOCUMENT NUMBER |
449405 |
|||
|
REPORTING OFFICER |
Damian Smith, Acting Manager Finance |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
That the Finance Update report for the month of October 2025, be received and noted. |
Report
The October Finance Update has been reviewed, and no issues have been detected.
Operations
Income
The operational income is at 50% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.
|
Department |
Income Actual |
Income Budget |
Variance |
Result |
Comment |
|
Building Department |
$178,935 |
$445,000 |
40% |
J |
|
|
Business Department |
$34,160 |
$240,000 |
14% |
K |
Budget includes Library Grants, VIC and other Community Services Grants to be received. |
|
Engineering Cootamundra |
$255,041 |
$3,143,489 |
8% |
K |
Still to receive majority of RMCC and Regional Roads Grants Budgeted for the year. |
|
Engineering Gundagai |
$41,840 |
$858,488 |
5% |
K |
Still to receive majority of Regional Roads Grants Budgeted for the year. |
|
Executive Department |
$99,591 |
$40,000 |
249% |
J |
Workers Comp Insurance received. |
|
Finance Department |
$2,398,625 |
$8,286,920 |
29% |
J |
|
|
Rates Cootamundra |
$6,930,098 |
$7,287,312 |
95% |
J |
Shortfall relates to pensioner rebate still to be received |
|
Rates Gundagai |
$4,789,534 |
$4,799,875 |
100% |
J |
|
|
Services Cootamundra |
$2,876,061 |
$3,733,588 |
77% |
J |
Includes Waste Charges Received |
|
Services Gundagai |
$1,116,998 |
$1,741,700 |
64% |
J |
Includes Waste Charges Received |
|
Sewer Cootamundra |
$748,928 |
$3,204,437 |
23% |
J |
|
|
Sewer Gundagai |
$199,722 |
$895,677 |
22% |
J |
|
|
Water Cootamundra |
$1,002,808 |
$3,777,200 |
27% |
J |
|
|
Water Gundagai |
$515,970 |
$1,913,587 |
27% |
J |
|
|
Plant Hire - Gundagai |
$355,190 |
$1,300,000 |
27% |
J |
|
|
Plant Hire - Cootamundra |
$687,178 |
$2,500,000 |
27% |
J |
|
|
Total |
$22,230,680 |
$44,167,272 |
50% |
|
Expenditure
Operational Expenditure is at 28% when comparing actual to budget.
|
Department |
Expense Actual |
Expense Budget |
% Spent |
Result |
Comment |
|
Building Department |
$459,194 |
$1,886,675 |
24% |
J |
|
|
Business Department |
$1,197,679 |
$4,201,251 |
29% |
J |
|
|
Engineering Cootamundra |
$2,240,032 |
$8,054,208 |
26% |
J |
|
|
Engineering Gundagai |
$997,186 |
$4,856,380 |
23% |
J |
|
|
Executive Department |
$770,845 |
$2,600,713 |
30% |
J |
|
|
Finance Department |
$4,711,539 |
$11,033,752 |
43% |
J |
|
|
Services Cootamundra |
$1,698,481 |
$6,232,936 |
27% |
J |
|
|
Services Gundagai |
$865,112 |
$2,926,363 |
30% |
J |
|
|
Sewer Cootamundra |
$232,205 |
$2,237,237 |
10% |
K |
|
|
Sewer Gundagai |
$162,979 |
$1,528,624 |
11% |
K |
|
|
Water Cootamundra |
$662,293 |
$3,431,089 |
19% |
K |
|
|
Water Gundagai |
$237,886 |
$1,713,593 |
12% |
K |
|
|
Total |
$14,235,432 |
$50,702,821 |
28% |
|
Capital
Income
Capital income is at 35% of budget when comparing actual to budget.
|
Asset Category |
Total YTD. |
Budget |
% Received |
Result |
Comments |
|
Plant & Equipment - Cootamundra |
$111,372 |
$325,000 |
34% |
J |
|
|
Plant & Equipment - Gundagai |
$117,415 |
$325,000 |
36% |
J |
|
|
Property Disposal – Cootamundra |
$0 |
$0 |
0% |
J |
|
|
Property Disposal – Gundagai |
$0 |
$0 |
0% |
J |
|
|
TOTAL |
$228,787 |
$650,000 |
35% |
Expenditure
Capital expenditure is at 22% of budget when comparing actual to budget.
|
Asset Category |
Total YTD |
Budget |
% Spent |
Result |
Comments |
|
Cootamundra Land |
$7,537 |
$245,000 |
3% |
K |
Aerodrome Project Planning |
|
Cootamundra Plant |
$751,152 |
$1,300,000 |
58% |
J |
|
|
Cootamundra Roads |
$157,252 |
$2,592,604 |
6% |
K |
|
|
Cootamundra Building |
$50,331 |
$791,050 |
6% |
K |
|
|
Cootamundra Recreation |
$143,271 |
$297,000 |
48% |
J |
|
|
Cootamundra Waste |
$0 |
$0 |
0% |
J |
Nothing Budgeted |
|
Cootamundra Bridges |
$0 |
$20,000 |
0% |
K |
Bridge investigation TBC |
|
Cootamundra Water |
$158,753 |
$867,427 |
18% |
J |
|
|
Cootamundra Sewer |
$1,809,502 |
$4,093,000 |
44% |
J |
|
|
Cootamundra Demerger |
$25,264 |
$1,500,000 |
2% |
K |
Actual shows current year exp |
|
Cootamundra Property |
$0 |
$50,000 |
0% |
K |
Cemetery Masterplan TBC |
|
Gundagai Bridges |
$53,433 |
$196,610 |
27% |
J |
|
|
Gundagai Building |
$143,949 |
$868,760 |
17% |
J |
|
|
Gundagai Demerger |
$25,264 |
$1,500,000 |
2% |
J |
Actual shows current year exp |
|
Gundagai Plant |
$549,730 |
$1,300,000 |
42% |
J |
|
|
Gundagai Property |
$16,600 |
$120,994 |
0% |
K |
Exp on Cemetery Toilet Block |
|
Gundagai Recreation |
$9 |
$836,680 |
0% |
K |
Gundagai Pool –checking operating expenditure for capital. |
|
Gundagai Roads |
$556,784 |
$2,314,859 |
24% |
J |
|
|
Gundagai Sewer |
$64,808 |
$1,330,000 |
5% |
K |
Sewer Main Rehab, Caravan Park Pump, William St Pump S |
|
Gundagai Waste |
$0 |
$720,000 |
0% |
K |
Gundagai waste exp on hold until report completed (Cr Res) |
|
Gundagai Water |
$1,219,903 |
$5,028,959 |
24% |
J |
|
|
IT |
$0 |
$50,000 |
0% |
K |
No IT purchases to date |
|
Total |
$5,733,541 |
$26,022,943 |
22% |
|
|
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
18 November 2025 |
|
DOCUMENT NUMBER |
449409 |
|||
|
REPORTING OFFICER |
Damian Smith, Acting Manager Finance |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Restricted Cash Reconciliation report for the period ending 31 October 2025, be received and noted. |
Report
The restricted cash figures have been reconciled to 31 October 2025 as shown in the below table.
|
Internally Restricted Reserves |
Bal 30 Jun 2025 |
Transfers To |
Transfers From |
Bal 31 Oct 2025 |
|
Aerodrome Bitumen Resurfacing |
165,588 |
- |
- |
165,588 |
|
Bradman's Birthplace |
76,337 |
- |
- |
76,337 |
|
Cootamundra Caravan Park |
191,419 |
- |
(3,477) |
187,942 |
|
Heritage Centre |
28,621 |
- |
(2,739) |
25,882 |
|
Development - Land & Buildings |
1,767,204 |
- |
- |
1,767,204 |
|
Employee Leave Entitlements |
1,536,363 |
- |
- |
1,536,363 |
|
Quarries & Pit Restoration |
286,225 |
- |
- |
286,225 |
|
Bangus Landfill |
- |
727,581 |
- |
727,581 |
|
Plant Replacement |
2,749,019 |
1,261,823 |
(1,683,250) |
2,327,592 |
|
Cemetery |
37,963 |
180,825 |
(100,003) |
118,784 |
|
Southern Phone |
540,143 |
- |
(12,000) |
528,143 |
|
Waste Management |
500,000 |
- |
- |
500,000 |
|
Total Internal |
7,878,881 |
2,170,230 |
(1,801,469) |
8,247,641 |
|
Externally Restricted Reserves |
Bal 30 Jun 2025 |
Transfers To |
Transfers From |
Bal 31 Oct2025 |
|
Domestic Waste |
1,970,948 |
658,080 |
(548,366) |
2,080,663 |
|
Water Supply |
7,807,419 |
1,474,732 |
(1,537,939) |
7,744,212 |
|
Sewerage Service |
5,928,360 |
942,384 |
(648,933) |
6,221,812 |
|
Stormwater Infrastructure Renewal |
517,986 |
32,050 |
(134,617) |
415,418 |
|
Developer Contributions - General |
1,293,961 |
44,831 |
- |
1,338,792 |
|
Developer Contributions - Sewer |
403,000 |
6,092 |
- |
409,092 |
|
General Fund Unspent Grants & Contributions |
1,286,229 |
33,639 |
(73,014) |
1,246,854 |
|
RERRF, SCF Rd1, OLG Flood Unspent Grants |
3,564,519 |
(151,526) |
3,412,994 |
|
|
Total External |
22,772,423 |
3,191,808 |
(3,094,394) |
22,869,837 |
|
TOTALS |
30,651,304 |
5,362,038 |
(4,895,864) |
31,117,478 |
Restricted Cash Reconciliation
|
Cash held - 31 October 2025 |
31,149,221 |
|
Less: |
|
|
Restricted Cash |
(31,117,478) |
|
Unrestricted Cash Balance |
31,743 |
|
Add: |
|
|
Grant Debtors and Contract Asset Outstanding |
249,752 |
|
Balance |
281,496 |
Financial
There are no financial implications associated with this report.
Bangus Landfill
At the previous meeting Resolution 206/2025 was carried which unrestricted Bangus Landfill Reserve at 30 June 2025 to show an unrestricted and unallocated cash balance of $511,578 in the 2025 Financial Statements. Please note if councillors wish to un-restrict this reserve permanently this would require another resolution.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
18 November 2025 |
|
DOCUMENT NUMBER |
449414 |
|||
|
REPORTING OFFICER |
Damian Smith, Accountant |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
||||
|
LEGISLATIVE IMPLICATIONS |
Council investments comply fully with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021. |
|||
|
POLICY IMPLICATIONS |
Investments comply fully with the Council’s Investment Policy. |
|||
|
Nil |
|
The report detailing Council Cash and Investments as at 31st October 2025, be received and noted. |
Introduction
A report on Council’s Investments is required to be presented for Council’s consideration in accordance with Clause 212 of the Local Government (General) Regulation 2021.
Council’s cash and investment portfolio decreased $2,270,078.47 from $33,491,299.74 as at 30th September 2025 to $31,149,221.27 as at 31st October 2025.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
Ordinary Council Meeting Agenda |
18 November 2025 |
Cootamundra-Gundagai Regional Council’s investment portfolio outperformed the relevant BBSW Index benchmark by 13.97%. The average weighted yield for October was 4.15%, over an average weighted term of 76.2 days, with a benchmark of 3.64%.
Please note that Council have tried to invest in longer term investments, but the rate is far below the required benchmark and it isn’t a financially viable alternative.
|
$31,149,221 |
Monthly Interest Received $113,046 |
Weighted Average Term 76.2 Days |
|
Total Value $31,149,221 |
Yearly Interest Received $456,447 |
Weighted Average Yield 4.15% |
Credit Quality Compliance
Council’s investment portfolio was compliant with policy in terms of S&P long term rating credit quality limits, as displayed below.
Counter Party Compliance
As at the end of September, Council was compliant with policy. It is worth noting that capacity limits are affected by changes in the on-call account balance compared to the total portfolio balance.
Term to Maturity
Council’s investment portfolio maturities shown graphically below were also compliant with policy requirements. All of the investments are short term to deal with liquidity and to be prepared for the demerger split.
Declaration
I hereby certify that investments listed in the report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy.
Damian Smith
Responsible Accounting Officer
|
18 November 2025 |
|
DOCUMENT NUMBER |
449484 |
|||
|
REPORTING OFFICER |
Lauren Dawes, Acting Manager Sustainable Development |
|||
|
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Assessment Report ⇩ 2. Draft Conditions of Consent ⇩ |
|
1. That Council resolve to approve DA 2025/10 for 1 into 4 lot subdivision, subject to the conditions of consent detailed in the attached document and authorise minor amendments to correct any errors prior to issuing the final notice, including adjustment of contribution fees to reflect the current financial year fees and charges and adjustment of formatting to provide consistency with consents issued by Cootamundra-Gundagai Regional Council. 2. That Council resolve to amend the wording of proposed Condition C.20 to read as follows:- C.20 Easements shall be created over all services to the satisfaction of the relevant authority, and/or wherever Council deems necessary to allow unrestricted access to the service. |
Introduction
The proposed development involves the proposed subdivision of Lot 3 DP 1243629, Quinlan Drive, Cootamundra for 1 into 4 lot subdivision. The proposal seeks to create 3 additional lots associated with the Cootamundra aerodrome and a residual allotment.
The development application is a Council related development application; the landowner and applicant both being Cootamundra-Gundagai Regional Council. As such and in accordance with Council’s adopted Managing Conflicts of Interest: Council Related Development Policy, council engaged the assessment services of a neighbouring council to undertake the assessment. The assessment was undertaken by Wagga Wagga City Council and is provided in Attachment 1, draft conditions of consent are provided in Attachment 2.
The policy also requires that all Council-related Development Applications are determined by the elected Council, the application is therefore referred to Council for determination.
Discussion
Assessment and outcome of Preliminary Site Investigation
Assessment report for proposed development was completed in June 2025 pending the outcome of a Preliminary Site Investigation Report to ensure compliance with the requirements of Section 4.6 Contamination and remediation to be considered in determining development application of State Environmental Planning Policy (Resilience and Hazards) 2021. The PSI Report was provided in 30 October 2025 and details that the analysis returned results below the adopted criteria for Residential A land use chemical contaminants and hazardous building materials and is suitable in it’s current state. As such, the application is presented to council for determination.
Recommended conditions of consent
It is recommended by the Acting Manager of Sustainable Development that in resolving to determine the development application the following changes be made to the draft conditions of consent as outlined in Attachment 2.
Current Condition C.20
Easements shall be created over all services to the satisfaction of the relevant authority, and/or wherever Council deems necessary to allow unrestricted access to the service, and restrictions on use of land created, under section 88B of the Conveyancing Act 1919, including, but not limited to, the following:
(a) Unless an upgrade is made to water supply, the maximum size of all buildings on a lot shall not exceed 500m2.
Recommended Change to Condition C.20
Easements shall be created over all services to the satisfaction of the relevant authority, and/or wherever Council deems necessary to allow unrestricted access to the service.
The independent assessing officer has recommended that subclause (a) be included in the condition in response to a public submission to the DA raising concerns that water pressure and flow rates may be insufficient to service required fire safety measures in a commercial building over 500m2 under the requirements of the Building Code of Australia (BCA).
Following review, it is recommended by the Acting Manager of Sustainable Development that the limitation on building size be deleted for the following reasons:-
1. There are other potential means to achieve BCA compliance for buildings over 500m² without necessitating upgrades to the mains water supply.
2. Restrictions applied under section 88B by Council cannot be set aside and are difficult to remove or amend. Proposed inclusion of the restriction may complicate future developments, particularly noting that other methods can be applied to achieve BCA compliance that may not necessitate water supply upgrades.
3. The BCA is dynamic, with evolving requirements. Requirements such as the current floor area trigger for hydrants and hose reels may change in future iterations, making the proposed restriction potentially obsolete and/or ineffective.
4. Water pressure and flow is influenced by multiple factors. Imposing a size restriction on buildings could incorrectly imply that buildings under 500m² will not encounter water pressure or flow issues. Further, tests undertaken at different times may also provide different results relating to adequacy of current mains supply.
5. Excluding the 88B restriction does not prevent Council from advising prospective land purchasers to investigate water pressure and flow sufficiency for their intended development during due diligence.
Financial
There are no financial impacts to this development.
OLG 23a Guideline consideration
There are no impacts or considerations in regard to the 23a Guidelines.
|
18 November 2025 |
|
DOCUMENT NUMBER |
449101 |
|||
|
REPORTING OFFICER |
Julie Buckley, Operations Support Officer |
|||
|
AUTHORISING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
That the Cootamundra Engineering Report for the month of October 2025 be noted. |
Introduction
The Cootamundra Engineering Report for the month of October 2025 is submitted for the information of Council and the community.
Discussion
State Roads
Burley Griffin Way
Heavy Patching works have been completed, and line marking is scheduled to be carried out on 17-19 November 2025, weather permitting.
Olympic Highway
Heavy Patching works have been completed, and line marking is scheduled to be carried out on 17-19 November, 2025, weather permitting.
The resealing program on both Burley Griffin Way and the Olympic Highway are scheduled to commence mid-November and run for approximately 5 days. Line marking is planned to be completed before Christmas.
General Works
Footpath Replacement
The concrete crew have been completing kerb and footpath maintenance around town.
Maintenance Grading
The Cootamundra maintenance grading crew are moving through the Yeo Yeo area and getting patches ready for local heavy patching.
Patching Works
Maintenance crews have been undertaking potholing and sheeting works on local roads.
Risk Management
Plant insurances were reviewed to ensure effective coverage, which involved a physical audit of all heavy and light plant.
Road Safety
Local Transport Forum
The November Local Transport Forum meeting will be held on 13 November.
National Heavy Vehicle Regulator
Council have received and reviewed a total of 81 Access Permit Applications during October 2025.
|
Approvals |
Pre-Approvals |
Approved with Conditions |
Refusals |
Awaiting Assessment |
|
69 |
10 |
67 |
12 |
0 |
Refusals were issued for Access Permit Applications where vehicles were at a weight, width or length deemed unsafe for requested roads, and vehicle movements would be incompatible with existing infrastructure (bridges etc).
Transport for NSW Projects
Preparations for the Snake Gully Cup are well underway. Promotional flyers are ready for distribution, and Plan B banners have been installed. The Christmas “Win a Swag” promotion is also in its final planning stages, with a mid-November launch on track. Swags are packed and ready for collection and distribution. Entry boxes and tickets are currently being sourced. NSW Police have kindly offered their support by assisting with the prize draw.
Water and Sewer
Betts St Rising Main – This project is underway with the overall project tracking within budget and on program with minor delays at Cowcumbla Street due to unexpected buried services. During this time works were accelerated in other areas to manage overall program. Approximately 1.2km of a total 2.4km of pipe has been installed to date with pressure testing of installed pipe completed this week.
Workshop
Workshop staff have been modifying all small mower trailers in preparation for the new mowers.
A new Excavator has arrived, with all testing completed and is now ready for operation.
Financial
Projects funded from various funding sources, as noted above.
Maintenance works funded from the General Fund and aligns with the adopted 2025/2026 budget.
OLG 23a Guideline consideration
The work outlined in this report does not conflict with the guidelines.
|
18 November 2025 |
|
DOCUMENT NUMBER |
449373 |
|||
|
REPORTING OFFICER |
Belle Mooney, Operations Support Officer |
|||
|
AUTHORISING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Gundagai Engineering Report for the month of October 2025 be noted. |
Introduction
The Gundagai Engineering Report for the month of October 2025 is submitted for the information of Council and the community.
Maintenance Works
Maintenance grading across the unsealed road network has continued, with Council staff completing works in the Muttama and Coolac areas, including Hoares Lane and Tabers Lane. Wambidgee Road is scheduled for grading next.
Shoulder widening on the Old Hume Highway has commenced. Once completed, works crews will begin stabilisation works on both the Old Hume Highway and Adelong Road in the designated areas.
General Works
Culvert replacement works are scheduled to commence in mid to late November. Identified culverts on Tarrabandra Road and Yabtree Road will undergo removal of existing structures, earthworks preparation, and replacement with new culverts.
Slashing of overgrown vegetation has begun on various roads throughout the rural network.
Reseal Program
Preparations for the 2025–2026 Reseal Program are ongoing, with shoulder reconstruction and patching being carried out on the following roads:
· Rileys Flat Road
· Darbalara Road
· Threeways Road
· Muttama Road
· Nangus Road
Once these preparation works are completed, the scheduled resealing of all listed roads will commence.
National Heavy Vehicle Regulator
Council staff have submitted requests and mapping to the National Heavy Vehicle Regulator to enact Council’s resolution from the October Council Meeting. The NHVR has not yet provided a timeframe for completing their component of the gazettal and map upload process.
Water and Sewer
In early November, the water and sewer mains upgrades in the allocated areas were completed by contractor Trazlbat. Works were undertaken in Punch Street, Otway Street, and First Avenue, with sewer main replacement completed in Eagle Street. The contractor has now commenced restoration works on road reserves in accordance with revegetation specifications outlined in the contract.
Water and sewer staff have also assisted with preparations for the opening of the Gundagai Swimming Pool by filling the pool. Additionally, they have attended to necessary repairs and maintenance at both the treatment plants and within the water and sewer reticulation systems.
Financial
Projects funded from various funding sources are as noted above and align with the adopted 2025/26 budget.
Maintenance works are funded from the General Fund and align with the adopted 2025/26 budget.
OLG 23a Guideline consideration
OLG 23a Guidelines have been reviewed and the work outlined in this report does not conflict with the guidelines.
|
18 November 2025 |
8.7 Regional Services Gundagai
|
DOCUMENT NUMBER |
449377 |
|||
|
REPORTING OFFICER |
Donna Britton, Operations Support Officer - Facilities |
|||
|
AUTHORISING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Gundagai Regional Services report for October be received and noted. |
Introduction
This report is a record of the diverse works Gundagai Regional Services have performed over the previous month along with the status of the ongoing works being conducted.
Discussion
This report covers the Regional Services projects and works over the month, detailing the operational activities, information on the progress of projects and the routine duties of this division.
Regional Services: Parks, Reserves, Sporting Fields, Playgrounds & Projects - Achievements for the month include:
· Storm damage cleanup around the township from the severe weather event on 26 October has been completed with many trees and limbs needing to be cleaned up.
· Major clean up at the pool after the storm ripped up shelters, brought down trees and caused damage.
· General maintenance of all sporting field, town streets, parks and facilities.
Carberry Park Amenities Block Lift & Change:
· The new facility has seen a high volume of use by the local community and tourists.
Gundagai Memorial Swimming Pool:
· Works continue in readiness for the start of the pool season. Additional clean up has taken place due to storm damage with shade shelters being destroyed, fallen trees and fence repairs and a brick wall propped and made safe to allow the delayed opening to occur. Insurers have been notified of a claim that will be submitted as a result of the extensive damage.
Cemeteries – North Gundagai Lawn & Monumental, South Gundagai, Tumblong, Coolac, Mount Adrah, Muttama, Adjungbilly, Nangus, Wagragobilly (Darbalara).
Cemetery work activities this month include:
· There have been six interments in the previous period across the Gundagai Cemeteries.
· 6 Monumental permits have been approved.
· Maintenance across all cemeteries is routinely conducted.
Biosecurity:
· The NSW Weed Action Program 2025 – 2029 applications opened Tuesday 21st October 2025 with submissions closing at 4pm Monday 17 November 2025.
· Staff have attended information sessions on the new formatting for the application and are working on preparing the information required for the submission.
· Staff are continuing to work towards the WAP targets that will be outlined in our WAP submission as well as continuing to complete maintenance tasks required.
Gundagai Public & Council Facilities income:
Gundagai RV Park Income October 2025
· 01/10/25 – 30/10/25 - Total Income $537.15
Gundagai Landfill/Transfer October 2025
· 01/10/25 – 30/10/25 - General Income $2356.33
Gundagai Standpipe Income October 2025
|
2025/2026 |
Income GST Incl. |
Number of Transactions |
Previous Year Income |
|
|
|
||||
|
2025 |
July |
$3,013.61 |
13 |
$2,454.08 |
|
2025 |
August |
$1,202.81 |
11 |
$1,424.58 |
|
2025 |
September |
$2,543.68 |
12 |
$2,245.89 |
|
2025 |
October |
$1,827.94 |
11 |
$3,235.13 |
|
25/26 |
Totals |
$8588.04 |
47 |
|
Gundagai Saleyards Truck Wash October 2025
|
2025/2026 |
Income GST Incl. |
Number of Transactions |
Previous Year Income |
|
|
|
||||
|
2025 |
July |
$3,518.05 |
34 |
$3,945.32 |
|
2025 |
August |
$3,254.40 |
32 |
$2,968.02 |
|
2025 |
September |
$4,022.16 |
24 |
$2,943.21 |
|
2025 |
October |
$5,094.67 |
32 |
$2,731.61 |
|
25/26 |
Totals |
$15889.28 |
122 |
|
Compliance:
Compliance with the Companion Animals Act 1998 and the Local Government (General) Regulation 2021 – Reg 217(1)(f)
Companion Animal:
Council attended a call out from the police regarding a calf on the highway, this was investigated by Council staff but there was no calf found.
Financial
There are no further financial implications as all work has been carried out as per the approved 25/26 budget allocations.
OLG 23a Guideline consideration
There are no implications to the guidelines.
|
18 November 2025 |
8.8 Regional Services Cootamundra
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DOCUMENT NUMBER |
449056 |
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|
REPORTING OFFICER |
Shelley Liehr, Operations Support Officer |
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|
AUTHORISING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
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|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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|
Nil |
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The Cootamundra Regional Services October report be received and noted. |
Introduction
This report has been prepared to inform Council of the activities undertaken by the Regional Services – Cootamundra department over the month of October 2025.
Discussion
Parks & Gardens
Parks and Gardens staff have undertaken general seasonal duties as we head into spring with plenty of mowing, whipper snipping, edging, spraying and pruning of open spaces throughout Cootamundra, Stockinbingal and Wallendbeen. Planting of annuals throughout the Cootamundra CBD has been completed and has provided some great colour. Street tree maintenance is continuing as the workflow allows throughout the spring growing season.
Parks staff are continuing to line mark and maintain sports surfaces for summer sport that has commenced, along with general turf care. Staff have been focusing on troubleshooting some irrigation system issues and undertaking repairs as required.
Storms during the last week of October caused damage to street trees across much of Cootamundra. Staff prioritised and responded to clean up requests clearing debris following the strong winds. Numerous damaged and dangerous trees had to be removed, and remaining stumps will be ground pending availability of equipment. The cleanup works were carried out over three days which has led to delays in routine maintenance progress.
A contractor has been engaged to remove a dangerous tree in Nicholson Park that was badly damaged during the storm. The tree has shed many branches over the last few years and with the addition of recent storm damage, the tree has now been deemed unsafe. An electrician has also been engaged to repair a damaged power pole that feeds Nicholson Park as a result of the storm damage.
Numerous events have been held in Cootamundra throughout October including the annual Cootamundra Show, Cootamundra Picnic Races, Muscle Car events and the Cootamundra Rodeo with the support of Parks & Gardens staff preparing facilities and providing services to cater for large crowds.
Biosecurity
Council’s Bio-security Officer and Regulatory Attendant have continued with spraying Cootamundra’s local roads, laneways and various other sites to prevent the spread of weeds and keep all areas at a tidy level heading into spring. These works will continue throughout coming season.
Saleyards / Truck Wash
Agistment of 18 cattle has been arranged for the saleyards paddock to assist with managing spring growth.
The truck wash recorded 123 transactions for the month of October, generating a total of $8,251.95 in income.
Cemeteries
There were three burials conducted at the Cootamundra Lawn Cemetery in October. Two plaques were affixed.
The high winds experienced during the storm event in Cootamundra saw a tree fall within the Cootamundra lawn cemetery. Damage is being assessed by Council staff and professional stonemason’s to determine the extent of rectification works required.
Regulatory Services
Total Companion Animal registration fees collected for October totalled $1,383.00.
|
Animal Statistics |
Dogs |
Cats |
|
Seized |
5 |
0 |
|
Released to Owner |
4 |
0 |
|
Surrendered |
1 |
0 |
|
Rehomed |
0 |
0 |
|
Euthanised |
0 |
0 |
|
Waiting for Impound Period |
0 |
0 |
|
Waiting for Rehoming |
2 |
0 |
|
Dog Incidents |
1 |
- |
One vehicle was impounded under the Public Spaces (Unattended Property) Act during October.
Waste
The secondhand tip shop processed 99 transactions for October generating a total of $782.58 in income. During this time staff have diverted 700kg of waste from the landfill into the shop to be repurposed.
A total of 64 tonnes of recycled crushed concrete was sold in October and a total of 39 tonnes of compost soil produced on site at the Cootamundra Landfill.
The waste compactor trailer hooks gave way when compaction the waste causing the trailer to pull away from the compactor and crushing the legs holding the front of the trailer upright. The trailer had to be lifted by a crane to allow a prime mover to hook the trailer up and be removed for repairs. The trailer has been replaced and modified hooks used to attach the trailer have been installed.
Facilities
The Cootamundra outdoor pool repairs have been completed, and the pool is up and running for the November 1st opening.
The roof above the Fisher Park grandstand was leaking into the building during rain events throughout October. A roofing contractor inspected the roof and found the cause of the leak, making the relevant repairs to prevent the issue reoccurring.
The Cootamundra EV charging stations’ data for October is shown below:-
Capital Works Projects
The Review of Environmental Factors draft has been completed for the Muttama Creek Master Plan. Council staff are reviewing the document and will provide feedback to the consultants before the Master Plan is finalised.
The backup generator for the dedicated flood evacuation building at Cootamundra’s Bassingthwaighte Park has been completed and commissioned.
The Cootamundra Showground emergency evacuation building has had concrete installed surround the building to provide a path to the external toilets. Staff are working with the committee to complete the rest of the upgrades including heating and cooling, kitchen items, seating and lighting.
Financial
All areas of expenditure relating to operations within the Regional Services – Cootamundra department are within budget allocations.
OLG 23a Guideline consideration
No impacts associated with this report.
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18 November 2025 |
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DOCUMENT NUMBER |
447912 |
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REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
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AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
To facilitate compliance with sections 10 and 11 of the Local Government Act 1993. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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|
Nil |
Note
Council’s Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should be closed.
