Agenda of Ordinary Council Meeting - Tuesday, 26 August 2025

Ordinary Council Meeting Minutes

22 July 2025

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Gundagai
ON Tuesday, 22 July 2025 AT 6:00PM

PRESENT: Cr Abb McAlister (Mayor), Cr Rosalind Wight (Deputy Mayor), Cr Logan Collins, Cr Les Cooper, Cr David Graham, Cr Penny Nicholson, Cr Ethan Ryan, Cr Danyal Syed (online)

IN ATTENDANCE: Roger Bailey (Interim General Manager), Trevor Dando (Acting Deputy General Manager - Operations), Damian Smith (Acting Manager Finance), Linda Wiles (Manager Business), Lauren Dawes (Acting Manager Sustainable Development), Teresa Breslin (Executive Assistant)

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2 Open Forum

Nil

3 Apologies and Leave of Absence

3.1 Apologies

Apology

Resolution 125/2025

Moved: Cr Logan Collins

Seconded: Cr Ethan Ryan

That the apology received from Cr Kelly be accepted and leave of absence granted.

Carried

3.2 Leave of Absence

Nil

4 Disclosures of Interest

Nil

5 Confirmation of Minutes

5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 24 June 2025

Resolution 126/2025

Moved: Cr Rosalind Wight

Seconded: Cr Les Cooper

That the Minutes of the Ordinary Meeting of Council held on Tuesday 24 June 2025 be confirmed as a true and correct record of the meeting.

Carried

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagement

Resolution 127/2025

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The information in the Councillor Engagements Mayoral Minute be received and noted.

Carried

6.2 Mayoral Minute - Request for Drought Natural Disaster Declaration and Urgent Relief Support

Resolution 128/2025

Moved: Cr David Graham

Seconded: Cr Rosalind Wight

That Council:

1. Advocate for the immediate declaration of drought as a natural disaster across the region, with the entire CGRC area currently classified as “drought affected” or “in drought.”

2. Write to the NSW Minister for Agriculture, the Hon. Tara Moriarty, the NSW Minister for Recovery, the Hon. Janelle Saffin, the Federal Minister for Agriculture, the Hon. Julie Collins MP, and relevant shadow portfolio holders, seeking urgent relief funding and transport subsidies for drought-affected farmers.

3. Collaborate with key peak bodies including the National Farmers Federation, NSW Farmers, the Country Women’s Association, and continue working alongside other councils in the region, including the Canberra Region Joint Organisation (CRJO), to press for a coordinated regional and national drought response.

Carried

6.3 Mayoral Minute - Funding Application - Infrastructure Support for the Dog on the Tuckerbox Heritage Park

Resolution 129/2025

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

That Council:

1. Approves the preparation and submission of a funding application under the Regional Precincts and Partnerships Program – Stream Two: Precinct Delivery, to support the provision of water, sewerage, parking, and landscaping infrastructure at the Dog on the Tuckerbox (DOTT) Heritage Park and 5 Mile Precinct.

2. Endorses the use of any current Council approved funding to provide infrastructure to the site as a possible co-contribution to the project, if eligible.

3. Endorses the use of The APP Group to facilitate the preparation of the application, on the condition that associated costs are met by DOTT Pty Ltd.

4. Authorises DOTT Pty Ltd to assist Council in identifying potential precinct partners to maximise involvement and investment in the precinct development.

Carried

7 Reports from Committees

Nil

8 General Manager’s Report

8.1 General Manager Office

8.1.1 Local Government NSW Annual Conference 2025

Resolution 130/2025

Moved: Cr Rosalind Wight

Seconded: Cr Ethan Ryan

That:

1. Council endorse the attendance of the Mayor, Deputy Mayor, and Interim General Manager at the 2025 LGNSW Conference.

2. The Mayor and Deputy Mayor be nominated as Council’s voting delegates for the 2025 Conference.

3. Council advise LGNSW of the appointed voting delegates by 5:00pm on 7 November 2025.

4. Proposed motions for submission to the 2025 Conference be discussed and considered at a Councillor Workshop and endorsed at a Council Meeting.

5. Council submit any endorsed motions arising from recommendation 4 to LGNSW by the deadline of 26 October 2025.

6. The November 2025 Council Meeting be rescheduled to 18 November 2025, one week earlier than usual, for the reasons outlined in this report.

Carried

8.1.2 Draft Payment of Expenses and Provision of Facilities for Mayor and Councillors Policy

Resolution 131/2025

Moved: Cr Ethan Ryan

Seconded: Cr Logan Collins

1. The draft Payment of Expenses and Provision of Facilities Policy for Mayor and Councillors, attached to the report, be publicly exhibited for twenty-eight (28) days.

2. Following the exhibition period, a further report be prepared and submitted to Council, with the inclusion of any submissions received for consideration.

Carried

8.2 Business

8.2.1 Code of Conduct - Review

Resolution 132/2025

Moved: Cr Les Cooper

Seconded: Cr Danyal Syed

1. That Council confirms its Code of Conduct has been reviewed in line with Section 440, Clause 7 of the Local Government Act 1993, are compliant with the Office of Local Government Model Code of Conduct and Procedures, and as such no amendments are required.

2. That Council adopts the current Code of Conduct for Council Staff, Code of Conduct for Councillors and Code of Conduct for Council Committee Members, Delegates of Council and Council Advisers, attached to the report.

Carried

8.2.2 Draft Code of Meeting Practice

Resolution 133/2025

Moved: Cr Ethan Ryan

Seconded: Cr Logan Collins

1. That the Draft Code of Meeting Practice, attached to the report be placed on Public Exhibition for 28 days and allow a period of 42 days for submissions to be received prior to adoption with changes endorsed.

2. If there are no submission received, adopt the Draft Code of Meeting Practice at the completion of the exhibition period.

Carried

8.2.3 Records Management Policy

Resolution 134/2025

Moved: Cr Rosalind Wight

Seconded: Cr David Graham

The Records Management Policy, attached to the report, be adopted.

Carried

8.2.4 Cootamundra Beach Volleyball 2025 Report

Resolution 135/2025

Moved: Cr David Graham

Seconded: Cr Ethan Ryan

1. The Coota Beach Volleyball Committee 2025 Report be received and noted.

2. Council event contribution totalling approximately $13,000 in-kind support be endorsed for the 2026 event.

Carried

8.2.5 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes

Resolution 136/2025

Moved: Cr Penny Nicholson

Seconded: Cr Les Cooper

The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held, 2 June 2025, attached to the report be, received and noted.

That council provides a response to the Muttama Creek Regeneration Group s.355 Committee in relation to the following items listed in the Minutes:

a. Exotic removal/Master Plan for Muttama Creek.

b. Attending Councillor, improving communication

c. Water Testing

Carried

8.2.6 Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

Resolution 137/2025

Moved: Cr Rosalind Wight

Seconded: Cr Ethan Ryan

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meeting held 2 June 2025 and 7 July 2025, attached to the report, be received and noted.

Carried

8.2.7 The Arts Centre Cootamundra s.355 Committee Meeting Minutes

Resolution 138/2025

Moved: Cr Danyal Syed

Seconded: Cr David Graham

The Minutes of The Arts Centre Cootamundra s.355 Committee Meeting held, 15 May 2025 and 19 June 2025, attached to the report, be received and noted.

Carried

8.2.8 Muttama Hall Management s.355 Committee Meeting Minutes

Resolution 139/2025

Moved: Cr Penny Nicholson

Seconded: Cr Les Cooper

The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held, 11 June 2025, attached to the report, be received and noted.

Carried

8.2.9 Cootamundra Showground Users s.355 Committee Meeting Minutes

Resolution 140/2025

Moved: Cr Logan Collins

Seconded: Cr Danyal Syed

The Minutes of the Cootamundra Showground User s.355 Committee Meeting held on 18 June 2025 attached to the report, be received and noted.

Carried

8.3 Finance

8.3.1 Finance Update - June 2025

Resolution 141/2025

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The Finance Update report, be received and noted.

Carried

8.3.2 Investment Report - June 2025

Resolution 142/2025

Moved: Cr David Graham

Seconded: Cr Ethan Ryan

The report detailing Council Cash and Investments as at 30^th June 2025, be received and noted.

Carried

8.4 Sustainable Development

8.4.1 DA 2025/61 - 10 Minkara Avenue Cootamundra

Resolution 143/2025

Moved: Cr Penny Nicholson

Seconded: Cr Rosalind Wight

That Council resolve to approve DA 2025/61 for the demolition of existing shed and erection of a new shed ancillary to existing dwelling, subject to the conditions of consent detailed in the accompanying Draft Notice of Determination and authorise minor amendments to correct any errors prior to issuing the final notice.

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Abb McAlister (Mayor) Cr Rosalind Wight Cr Logan Collins Cr Les Cooper Cr David Graham Cr Penny Nicholson Cr Ethan Ryan Cr Danyal Syed	Nil
ABSENT	DECLARED INTEREST
Cr Gil Kelly	Nil

Carried

8.5 Engineering Cootamundra

8.5.1 Cootamundra Engineering Report - July 2025

Resolution 144/2025

Moved: Cr Rosalind Wight

Seconded: Cr Ethan Ryan

The Cootamundra Engineering Report for the month of July 2025 be noted.

Carried

8.6 Engineering Gundagai

8.6.1 Gundagai Engineering Report - July 2025

Resolution 145/2025

Moved: Cr David Graham

Seconded: Cr Les Cooper

The Gundagai Engineering Report for the month of July 2025 be noted.

Carried

8.7 Regional Services Gundagai

8.7.1 Gundagai Regional Services Report - June 2025

Resolution 146/2025

Moved: Cr Logan Collins

Seconded: Cr Ethan Ryan

The Gundagai Regional Services Department, Monthly works report be received and noted.

Carried

8.8 Regional Services Cootamundra

8.8.1 Regional Services - Cootamundra Monthly Report to Council

Resolution 147/2025

Moved: Cr Rosalind Wight

Seconded: Cr Ethan Ryan

The Regional Services - Cootamundra Department monthly works report be received and noted.

Carried

9 Motion of which Notice has been Given

Nil

10 Questions with Notice

Nil

11 Confidential Items

11.1 Closed Council Report

Resolution 148/2025

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

1. Council entered Closed Council at 6.27pm.

2. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

3. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public.

Carried

11.2 Human Resources Report

Resolution 149/2025

Moved: Cr David Graham

Seconded: Cr Les Cooper

That the confidential information in the Human Resources report be noted.

Carried

Resumption of Open Council Meeting

Resolution 150/2025

Moved: Cr Logan Collins

Seconded: Cr Ethan Ryan

That the Open Council meeting resume at 6.29pm.

Carried

Announcement of Closed Council Resolutions

Note: The Interim General Manager announced the resolutions made in Closed Council.

The Meeting closed at 6.30pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 26 August 2025.


CHAIRPERSON	GENERAL MANAGER

Ordinary Council Meeting Agenda

26 August 2025

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagement

DOCUMENT NUMBER	443654
AUTHORISING OFFICER	Abb McAlister, Mayor
REPORTING OFFICER	Abb McAlister, Mayor
ATTACHMENTS	Nil

To keep the community aware of Councillor and my engagements, on behalf of Council I intend to provide regular updates through my Mayoral Minutes.

Recommendation

The information in the Councillor Engagements Mayoral Minute be received and noted.

16 June 2025

Cr McAlister (Mayor) attended an online Riverina Eastern Regional Organisation of Council (REROC) Executive Meeting.

20 June 2025

Cr McAlister (Mayor) and the Interim General Manager attended a Riverina Eastern Regional Organisation of Council (REROC) Board Meeting.

24 June 2025

Crs McAlister (Mayor), Wight (Deputy Mayor), Collins, Cooper, and Graham attended the AMG Workshop in Cootamundra, with Cr Syed joining later in the session.

Crs McAlister (Mayor), Wight (Deputy Mayor), Collins, Cooper, Graham, Ryan (online) and Syed attended a Council Workshop and Council Meeting in Cootamundra.

25 – 27 June 2025

Cr McAlister (Mayor) and the Interim General Manager attended the ALGA National General Assembly in Canberra.

27 June 2025

Cr Collins Chaired the Inaugural CGRC Access & Inclusion Committee meeting.

2 July 2025

Cr McAlister (Mayor) attended the Riverina Eastern Regional Organisation of Council (REROC) Board Roundtable and Lunch with Minister Hoenig.

7 July 2025

Cr McAlister (Mayor) attended the NAIDOC Week Flag Raising Ceremony in Cootamundra.

Cr McAlister (Mayor) and the Interim General Manager attended a meeting with the Cootamundra Turf Club.

8 July 2025

Crs McAlister (Mayor) and Nicholson attended the NAIDOC Week Flag Raising Ceremony in Gundagai.

Cr McAlister (Mayor) meet with Steph Cooke MP at Mundarlo Bridge.

Crs McAlister (Mayor), Cooper, Nicholson, Graham, and Syed (online) attended a Council Workshop in Gundagai.

10 July 2025

Cr McAlister (Mayor) and the Interim General Manager attended a meeting with Australian Meat Group (AMG) in Cootamundra.

8 August 2025

Cr Collins Chaired the CGRC Access & Inclusion Committee Meeting.

11 August 2025

Crs McAlister (Mayor), Collins and Nicholson attended the REROC Presentation of Protection of the Environment Legislation Amendment (FOGO Recycling) bill 2025.

13 August 2025

Cr Collins attended the Community Drop-In session for the Cootamundra Flood Warning System Review Facilitated by Water Technology.

Cr Collins attended the NSW SES Consultation for the Cootamundra Flood Warning System Review facilitated by Water Technology.

14 August 2025

Crs Collins and Cooper attended the Local Traffic Forum Meeting.

Ordinary Council Meeting Agenda

26 August 2025

8.2 Business

8.2.1 The Arts Centre Cootamundra s.355 Committee Ordinary Meeting Minutes, AGM Minutes and Membership

DOCUMENT NUMBER

443615

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Linda Wiles, Manager Business

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the s.355 Committee Management Manual.

ATTACHMENTS

1. TACC Ordinary Meeting Minutes - 17 July 2025 ⇩

2. TACC AGM Meeting Minutes - 17 July 2025 ⇩

Recommendation

1. The Minutes of the Ordinary meeting held 17 July 2025, and the Minutes of the Annual General Meeting (AGM) held 17 July 2025 of The Arts Centre Cootamundra s.355 Committee, attached to the report, be received and noted.

2. The office bearers and membership of The Arts Centre Cootamundra s.355 Committee, be endorsed.

Minutes

The attached Minutes of The Arts Centre Cootamundra s.355 Committee Ordinary Meeting held on 17 July 2025, are submitted for the information of Council and the community.

The attached Minutes, Confirmation of Committee Members for The Arts Centre Cootamundra s.355 Committee Annual General Meeting (AGM) held 17 July 2025, are submitted for the information of Council.

Membership

The Arts Centre Cootamundra s.355 Committee conducted their Annual General Meeting (AGM) on 17 July 2025. The details of office bearers and membership is provided for Council’s consideration, as follows:

Chairperson: Natalie Cowled Vice Chairperson: Julie Cowell

Treasurer: Rosie Fowler-Sullivan Secretary: Eric Steinke

Performing Arts: Mackenzie Byrd Visual Arts: Sarah Hughes

Other Members: Isabel Scott, Hannah Northey, Lyn Cameron

Council Representative: TBA

Council’s endorsement of the Committee’s elected office bearers and membership is requested.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

The report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

26 August 2025

8.2.4 Public Library Funding Strategy 2025-26

DOCUMENT NUMBER

443692

REPORTING OFFICER

Linda Wiles, Manager Business

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the report be noted.

Introduction

The State Library of NSW administers annual funding to NSW public libraries on behalf of the State Government.

NSW councils that have adopted the Library Act and provide services in accordance with the Act are eligible for this funding. Local libraries receive subsidies and grants approved by the Minister for the Arts on the recommendation of the Library Council of NSW.

Discussion

The Minister for the Arts the Hon John Graham MLC has approved the Public Library Funding Strategy for 2025-26.

The allocations were recommended to the Minister by the Library Council of NSW after consultation with the Library Council's Public Libraries Consultative Committee.

The 2025-26 allocations under the Public Library Funding Strategy are as follows:

Component		Amount
1	Subsidy - $2.85 per capita Population served 8,476,563	$24,158,205
2	Subsidy Adjustment Funding Allocations to councils in addition to the $2.85 per capita (above)	$7,700,052
1+2	Subtotal - payments to councils	$31,858,256
3	NSW.net	$2,200,000
4	Outback Letterbox Library	$200,000
5	Statewide projects	$225,000
6	State Library services to public libraries	$1,287,743
7	Public Library Infrastructure Grant program	$6,000,000
	Total Public Library Grants and Subsidies	$41,771,000

Financial

CGRC Allocation for 2025/26 remains the same as the previous year.

ABS Population 30 June 2024	2.85 Per Head	Subsidy Adjustment	Total Subsidy
11,424	$32,558.00	$64,117.00	$96,675.00

OLG 23a Guideline consideration

Does not conflict with the guidelines

Ordinary Council Meeting Agenda

26 August 2025

8.2.6 Establishment of a Demerger Transition Committee

DOCUMENT NUMBER

443993

REPORTING OFFICER

Trish O'Brien, Finance Officer

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Section 355 and Section 377(1)Local Government Act 1993 (NSW)

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That Council:

1. Endorse the establishment of a Demerger Transition Committee pursuant to Section 355(c) of the Local Government Act 1993 (NSW);

2. Approve the preparation of Terms of Reference to be presented to a future Council meeting;

3. Appoint the Mayor and councillors to the Committee;

4. Receive ongoing reports from the Committee at each Ordinary Council Meeting.

Introduction

To seek Council’s endorsement to establish a dedicated Demerger Transition Committee to oversee and guide the planning, communication, and implementation of the demerger process in line with statutory obligations and community expectations.

Background

Following recent developments regarding the proposed demerger of Cootamundra-Gundagai Regional Council (CGRC), it is necessary to establish a formal structure to ensure a coordinated and transparent approach to transition planning. The establishment of a Demerger Transition Committee will provide governance oversight, stakeholder engagement, and strategic coordination of the complex financial, administrative, infrastructure, and human resource implications involved.

Discussion

The process of demerging a local government area involves a broad range of issues, including:

· Asset and liability division

· Workforce planning

· Financial and budget separation

· Re-establishment of two independent operational and governance frameworks

· Community engagement and communication

· Alignment with NSW Government requirements and timelines

Given this complexity, it is proposed that a Demerger Transition Committee be established as a formal Advisory Committee of Council under Section 355 of the Local Government Act 1993 (NSW).

Legislative Framework

· Section 355 of the Local Government Act 1993 (NSW) allows a council to exercise its functions by:

“(c) A committee of the council”

· Section 377(1) allows the council to delegate many of its functions to a committee, with certain exceptions. Delegated powers can assist the Transition Committee to provide timely recommendations back to the elected Council.

· The Committee will operate under an adopted Terms of Reference outlining its:

o Membership structure

o Meeting frequency

o Reporting obligations

o Key responsibilities and authority

Proposed Committee Composition

It is for the Council to determine the composition of the Committee. The Committee may include:

· The Mayor (Chair)

· Some or all councillors

· The General Manager

· Council staff

· Persons from other organisations, e.g. the Office of Local Government

· Independent community representatives

Secretariat support will be provided by Council staff.

Objectives of the Committee

The Transition Committee will:

1. Provide strategic oversight of the demerger transition process

2. Facilitate clear communication between stakeholders including the community and NSW Government

3. Develop a De-merger Transition Plan and monitor progress against key milestones

4. Provide recommendations to Council on significant issues, risks, and budget implications

5. Monitor community feedback and ensure transparency of the process

Next Steps

· Develop and adopt Terms of Reference

· Call for Expressions of Interest for community members (if necessary)

· Set the first meeting date and establish a reporting schedule

· Liaise with the NSW Office of Local Government, as required

Additional Information

Following discussions with the Deputy Secretary at the NSW Office of Local Government on Friday 8 August 2025 the following items be taken into account:

· The demerger is a process for the Council to manage.

· OLG has identified 30 June as the preferred date for the demerger to be completed. To meet this deadline, Council’s work would need to be finalised by mid-December so that the Proclamation can be properly prepared.

· OLG is looking at 1 July 2027 as the likely commencement date for the two new councils. This date could be brought forward, but doing so would create accounting complexities.

· Tentative dates for the Minister’s visit to CGRC are 20–22 August 2025.

· The creation of a Transition Committee reporting to Council was suggested as the appropriate governance model.

· It is for Council to determine the Committee’s composition and delegations.

· OLG would consider creating Section 23A Guidelines after the Transition Plan is submitted, these would then assist with Council operations for the Proclamation.

· Concern was expressed about the complexity of the draft plan submitted via the Boundaries Commission. The plan to be prepared by Council needs to be simplified into a series of linked, actionable steps.

· The Boundaries Commission (BC) Report has been based on the plan presented by Council. Council must remain consistent with what has been previously presented to the BC.

· Regarding SRVs, if alternative ways of demonstrating financial sustainability are possible, the Transition Committee should present these to Council and the community. Other options (not including the SRVs) for improving the financial sustainability of the councils could include the reducing services or identifying alternative funding sources.

· An agreed philosophical decision is required on the use of shared services. The agreed approach should be included in the Transition Committee’s terms of reference.

· Council must first agree on the key principles for dispute resolution.

· OLG will not have a formal place on the Committee but may attend occasionally as an observer. Regular check-ins (e.g., quarterly) are likely, and OLG’s legal team will probably be involved.

· The Minister confirmed there will be no funding provided as part of the CGRC demerger.

Financial

No Financial implications

OLG 23a Guideline consideration

Does not conflict with guidelines

Ordinary Council Meeting Agenda

26 August 2025

8.2.7 Eastern Riverina Arts (ERA) Membership Renewal

DOCUMENT NUMBER

444095

REPORTING OFFICER

Linda Wiles, Manager Business

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

Proposed Membership Fee of $8,720.21, as budgeted, be endorsed

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. ERA 2024 Annual Report ⇩

2. ERA Schedule of Fees Discussion Paper ⇩

3. ERA 2024 Financial Statements ⇩

Recommendation

1. The proposed Membership Fee of $8,720.21, as budgeted, be endorsed.

Introduction

Eastern Riverina Arts (ERA) is a small organisation providing big opportunities to artists and creative people in our region. Eastern Riverina Arts supports creative practitioners, stimulates creative activity and enterprise, and increases participation in the arts. ERA works in collaboration with the eight Councils of Bland, Coolamon, Cootamundra-Gundagai, Lockhart, Junee, Snowy Valleys, Temora and Wagga Wagga.

Discussion

Council membership provides:

· Ongoing service provision, including advice, project support and promotion available to Council staff, cultural organisations and groups, and individual residents of the LGA area

· Partnership opportunities in Eastern Riverina Arts-led projects such as the Riverina Touring Network are available to Councils and local cultural organisations in the LGA

· A representative on ERA’s Regional Advisory Committee (2 members of RAC also sit on the ERA Board of Directors)

· Membership and voting rights in accordance with Eastern Riverina Arts’ Constitution

ERA are currently delivering a number of strategic initiatives that directly benefit our LGA, including:

Creative Industries Bootcamp – A five-day, high-impact professional development program designed for artists, creative industry professionals, community groups and cultural organisations. Sessions focus on strategic planning, project design, creative renewal, and cultural tourism. The Cultural Tourism workshop explores how artists, councils, and organisations can collaborate to create meaningful, market-ready experiences. If your Council staff are interested in attending this free workshop, we would be delighted to host them.

GLOW - A digital tour of Threshold Theatre’s latest work GLOW, a digital suite of creative and connective moments for parents and carers of new babies. Through audio and video prompts, Glow transforms the familiar home environment into a place of surprise and delight and equips parents and carers to tune into their babies, weaving connection into everyday life.

Country Arts Support Program (CASP) – Our annual grant program, opening again in December 2025, supporting artists and organisations to create and deliver local arts and culture projects.

Growing the Creative Riverina Website – An online platform providing free listings and promotion for artists and creative businesses in your LGA. With over 50 events and offerings promoted each month, this initiative supports the local economy and helps drive procurement of creative services across the region.

Financial

Membership and Fee Structure of $8,720.21, as budgeted, be endorsed.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

26 August 2025

8.3 Finance

8.3.1 Finance Update - July 2025

DOCUMENT NUMBER

443797

REPORTING OFFICER

Damian Smith, Accountant

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the Finance Update report, be received and noted.

Report

The July Finance Update has been reviewed, and no issues have been detected.

Operations

Income

The operational income is at 38% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.

Department	Income Actual	Income Budget	Variance	Result	Comment
Building Department	$127,376	$445,000	29%	J
Business Department	$7,255	$240,000	3%	J
Engineering Cootamundra	$790,512	$3,143,489	25%	J
Engineering Gundagai	$34,989	$858,488	4%	J
Executive Department	$9,579	$40,000	24%	J
Finance Department	$43,115	$8,286,920	1%	J
Rates Cootamundra	$6,930,098	$7,287,312	95%	J
Rates Gundagai	$4,789,534	$4,799,875	100%	J
Services Cootamundra	$2,611,466	$3,733,588	70%	J
Services Gundagai	$963,809	$1,741,700	55%	J
Sewer Cootamundra	$0	$3,204,437	0%	J
Sewer Gundagai	$0	$895,677	0%	J
Water Cootamundra	$4,037	$3,777,200	0%	J
Water Gundagai	$11,585	$1,913,587	1%	J
Plant Hire - Gundagai	$107,230	$1,900,000	6%	J
Plant Hire - Cootamundra	$166,061	$1,900,000	9%	J
Total	$16,596,647	$44,167,272	38%	J

Expenditure

Operational Expenditure is at 7% when comparing actual to budget.

Department	Expense Actual	Expense Budget	% Spent	Result	Comment
Building Department	$106,468	$1,886,675	6%	J
Business Department	$375,061	$4,201,251	9%	J
Engineering Cootamundra	$476,924	$8,054,208	6%	J
Engineering Gundagai	$182,745	$4,856,380	4%	J
Executive Department	$177,374	$2,600,713	7%	J
Finance Department	$1,297,718	$11,033,752	12%	J
Services Cootamundra	$444,570	$6,232,936	7%	J
Services Gundagai	$175,714	$2,926,363	6%	J
Sewer Cootamundra	$48,564	$2,237,237	2%	J
Sewer Gundagai	$43,623	$1,528,624	3%	J
Water Cootamundra	$31,109	$3,431,089	1%	J
Water Gundagai	$82,941	$1,713,593	5%	J
Total	$3,442,811	$50,702,821	7%

Capital

Income

Capital income is at 4% of budget when comparing actual to budget.

Asset Category	Total YTD.	Budget	%Received	Result	Comments
Plant & Equipment - Cootamundra	32,771.32	$473,550	7%	J
Plant & Equipment - Gundagai	46,199.09	$498,950	9%	J
Property Disposal – Cootamundra	$0	$1,000,000	0%	J
Property Disposal – Gundagai	$0	$0	0%	J
TOTAL	$78,970	$1,972,500	4%

Expenditure

Capital expenditure is at 15% of budget when comparing actual to budget.

Asset Category	Total YTD	Budget	% Spent	Result	Comments
Cootamundra Land	$2,737	$50,000	5%	J
Cootamundra Plant	$609,615	$1,300,000	47%	J
Cootamundra Roads	$346,613	$2,188,859	16%	J
Cootamundra Building	$0	$120,000	0%	J
Cootamundra Recreation	$43,815	$260,000	17%	J
Cootamundra Waste	$0	$0	0%	J
Cootamundra Bridges	$0	$20,000	0%	J
Cootamundra Water	$141,584	$520,000	27%	J
Cootamundra Sewer	$282,042	$1,895,000	15%	J
Cootamundra Demerger	$0	$1,500,000	0%	J
Gundagai Bridges	$53,433	$150,000	36%	J
Gundagai Building	$54,451	$155,000	35%	J
Gundagai Demerger	$0	$1,500,000	0%	J
Gundagai Plant	$240,634	$1,300,000	19%	J
Gundagai Recreation	$16,600	$460,000	4%	J
Gundagai Roads	$237,582	$1,958,589	12%	J
Gundagai Sewer	$5,000	$770,000	1%	J
Gundagai Waste	$0	$0	0%	J
Gundagai Water	$622,279	$3,570,000	17%	J
IT	$28,250	$50,000	57%	J
Total	$2,684,634	$17,767,448	15%

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

26 August 2025

8.3.3 Restricted Cash Reconciliation - June 2025

DOCUMENT NUMBER

444140

REPORTING OFFICER

Damian Smith, Acting Manager Finance

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

*Refer to note at Financial below.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. The Restricted Cash Reconciliation report, be received and noted.

2. That Council receive further advice on the transfer of internally restricted resources to unrestricted to compensate for the current shortfall as at 30 June 2025.

Report

The restricted cash figures have been reconciled to 30 June 2025 as shown in the below table.

Internally Restricted Reserves	Bal 30 June 2024	Transfers To	Transfers From	Bal 30 Jun 2025
Aerodrome Bitumen Resurfacing	165,588			165,588
Bradman's Birthplace	94,337		18,000	76,337
Cootamundra Caravan Park	213,037		21,618	191,419
Heritage Centre	27,490	1,215	84	28,621
Development - Land & Buildings	1,767,204			1,767,204
Employee Leave Entitlements	1,798,460		262,097	1,536,363
Quarries & Pit Restoration	476,387		190,162	286,225
Bangus Landfill	329,938	301,646		631,584
Plant Replacement	3,720,480	4,180,930	5,152,391	2,749,019
Cemetery	133,710	321,823	417,570	37,962
Southern Phone	586,464		46,321	540,143
Waste Management	500,000			500,000
Advanced Financial Assistance Grant	***	3,720,234		3,720,234
Total Internal	9,813,095	8,525,848	6,108,244	12,230,699

Externally Restricted Reserves	Bal 30 June 2024	Transfers To	Transfers From	Bal 30 Jun 2025
Domestic Waste	1,334,928	2,430,109	1,591,379	2,173,658
Water Supply	7,826,732	6,191,126	4,851,357	9,166,501
Sewerage Service	5,172,930	3,907,086	2,161,937	6,918,079
Stormwater Infrastructure Renewal	389,985	128,001		517,986
Developer Contributions	1,310,465	167,496		1,477,961
General Fund Unspent Grants & Contributions*	5,633,377	458,839	4,504,258	1,587,958
RERRF, SCF Rd1, OLG Flood Unspent Grants**		5,074,709	1,505,096	3,569,614
Total External	21,668,417	18,357,367	14,614,026	25,411,758
TOTALS	31,481,512	26,883,215	20,722,270	37,642,456
*Current financial movements are indicative and subject to adjustment pending full grant reconciliation for the financial year
**Correction of prior year errors: unspent grant funding previously excluded from restricted funds, now reclassified as restricted in FY25

*** Council policy is to recognise advance payments of Financial Assistance Grants as at 30 June as Internally Restricted asset. Once the new Financial year commences this restriction is then lifted.

Restricted Cash Reconciliation

Restricted Cash	37,642,456
Cash at 30 June 2025	31,261,576
Unrestricted Balance	-6,380,880
Grant Debtors and Contract Asset Outstanding	1,142,499
Balance	-5,238,381

Financial

There are financial implications associated with this report as a further review of General Fund Unspent Grants & Contributions is pending.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

26 August 2025

8.3.4 Restricted Cash Reconciliation - July 2025

DOCUMENT NUMBER

444217

REPORTING OFFICER

Damian Smith, Acting Manager Finance

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

*Refer to note at Financial below.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Restricted Cash Reconciliation report, be received and noted.

Report

The restricted cash figures have been reconciled to 31 July 2025 as shown in the below table.

Internally Restricted Reserves	Bal 30 Jun 2025	Transfers To	Transfers From	Bal 31 Jul 2025
Aerodrome Bitumen Resurfacing	$165,588	$0	$0	$165,588
Bradman's Birthplace	$76,337	$0		$76,337
Cootamundra Caravan Park	$191,419	$0	$0	$191,419
Heritage Centre	$28,621	$0	$2,739	$25,882
Development - Land & Buildings	$1,767,204	$0	$0	$1,767,204
Employee Leave Entitlements	$1,536,363	$0	$0	$1,536,363
Quarries & Pit Restoration	$286,225	$0	$0	$286,225
Bangus Landfill	$631,584	$0	$0	$631,584
Plant Replacement	$2,749,019	$313,067	$622,524	$2,439,562
Cemetery	$37,962	$66,964	$26,362	$78,565
Southern Phone	$540,143	$0	$0	$540,143
Waste Management	$500,000	$0	$0	$500,000
Advanced Financial Assistance Grant	$3,720,234	$0	$3,720,234	$0
Total Internal	$12,230,699	$380,031	$4,371,859	$8,238,871

Externally Restricted Reserves
Domestic Waste	$2,173,658	$658,080	$123,395	$2,708,343
Water Supply	$9,166,501	$31,336	$303,538	$8,894,300
Sewerage Service	$6,918,079	$2,302	$125,700	$6,794,681
Stormwater Infrastructure Renewal	$517,986	$32,050		$550,036
Developer Contributions	$1,477,961	$6,300		$1,484,261
General Fund Unspent Grants & Contributions*	$1,587,958		$78,734	$1,509,224
RERRF, SCF Rd1, OLG Flood Unspent Grants	$3,569,614		$38,866	$3,530,748
Total External	25,411,758	730,067	670,233	25,471,592
TOTALS	37,642,456	1,110,099	5,042,092	33,710,463
*Opening balance indicative and subject to adjustment pending full grant reconciliation for the financial year 2024/25

Restricted Cash Reconciliation

Restricted Cash	33,710,463
Cash at 30 June 2025	30,101,863
Unrestricted Balance	-3,608,601
Grant Debtors and Contract Asset Outstanding	943,235
Balance	-2,665,366

Financial

There are financial implications associated with this report as a further review of General Fund Unspent Grants & Contributions is pending.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

26 August 2025

8.4 Sustainable Development

8.4.1 Draft Planning Agreement Policy

DOCUMENT NUMBER

444096

REPORTING OFFICER

Lauren Dawes, Acting Manager Sustainable Development

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Draft Planning Agreements Policy ⇩

2. Planning Agreement Template ⇩

3. Planning Agreement Explanatory Notes Template ⇩

Recommendation

That Council:

1. Endorse and publicly exhibit the Draft Planning Agreements Policy for a period of not less than 28 days; and

2. Adopt the Policy if no substantive submissions are received during the exhibition period; and

3. If substantive submissions are received, the draft policy be reviewed and further report be presented to the Council for consideration.

Introduction

Council periodically receives requests from developers to enter into a Voluntary Planning Agreements for contributions by developers to local councils in connection with development. Such agreements may put forward a variety of proposals not limited to dedication of land to council, payment of a monetary contribution or provision of any other material benefit to be used for or applied towards a public purpose.

Voluntary Planning Agreements are typically sought in relation to development applications or planning proposals.

Presently, Council has no adopted policy which provides guidance for council or developers on the processes or procedures on the use of planning agreements. With requests for consideration of a Voluntary Planning Agreements being received by Council, it is important that such a policy be established.

Discussion

Legislative requirements surrounding Voluntary Planning Agreements are set out in Part 7, of the Environmental Planning and Assessment Act 1979 and Part 9 of the Environmental Planning and Assessment Regulations 2021. The legislation does not mandate that councils prepare policies and procedures relating to planning agreements.

However, Planning Agreements Practice Note published by the Department of Planning, Housing and Industry strongly encourage councils to prepare them to ensure planning agreements are used in certain manner and are transparent. This is important for the public interest and the integrity of the planning system and promotes efficiency in the use of planning agreements.

The Practice Note strongly encourages all councils to publish policies and procedures concerning their use of planning agreements, which:

· provide a generally applicable test for determining the acceptability of a planning agreement,

· contain specific measures to protect the public interest and prevent misuse of planning agreements,

· have published and accessible rules and procedures,

· provide for effective formalised public participation,

· extend fairness to all parties affected by a planning agreement, and

· guarantee regulatory independence of the planning authority.

The draft Planning Agreement Policy presented for council consideration has been prepared with a view to achieving the above and will be accompanied by a Template Agreement and Template Explanatory Note, which will be published on Council’s website. To ensure the templates are able to be amended to reflect any amendments in legislation or best practice advice, the templates will sit separately to Policy the but are provided in the attached documents for information and transparency.

Financial

The proposed policy has no direct financial implications.

OLG 23a Guideline consideration

The proposed policy has implications with regard to the OLG 23a Guideline.

Ordinary Council Meeting Agenda

26 August 2025

8.4.2 Negotiation of Planning Agreement - Bondo Windfarm

DOCUMENT NUMBER

444132

REPORTING OFFICER

Lauren Dawes, Acting Manager Sustainable Development

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.3 A region that can accommodate and support strategic growth

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. NEOEN Bondo Wind Farm Benefit Sharing Proposal ⇩

Recommendation

That Council resolve to:

1. Authorise the Interim General Manager and Acting Deputy General Manager of Operations to enter into negotiations with NEOEN on behalf of Cootamundra-Gundagai Regional Council for the purpose of securing Benefit Sharing Funds including a Planning Agreement in relation to the proposed Bondo Wind Farm subject of State Significant Development application (SSD-86276211); and

2. That such negotiations be undertaken in accordance with the Environmental Planning & Assessment Act 1979 and associated regulations and in consideration of Planning agreement Practice Note published by NSW Department of Planning, Housing and Industry May 2025 and Benefit-Sharing Guideline dated November 2024.

Introduction

NEOEN, developers of the proposed Bondo Wind Farm subject of State Significant Development Application SSD-86276211, have approached Council for the purpose of entering into negotiations for the purpose of Benefits Sharing Funds including establishment of Planning Agreement relating to the proposed development.

Presently, Council has no adopted policy relating to the negotiation of such agreements. As such, the purpose of this report is to seek resolution authorising the Acting Deputy General Manager of Operations to enter into negotiations with NEOEN on behalf of Cootamundra-Gundagai Regional Council.

Discussion

Benefit-sharing aims to distribute benefits generated by a project between the applicant and the community through mutually agreed opportunities such as funding or sponsoring local community initiatives, programs or projects. Such benefits are administered through various means and are often distributed directly by the developer or council. In the case of benefit sharing funds distributed by council to the community, either directly or via council managed projects it is usual that this be done through the establishment of a Planning Agreement, being a voluntary agreement between one or more planning authorities (such as a council) and an applicant/developer.

The subject development application will be determined by the Department of Planning, Housing and Industry, by entering into negotiations with NEOEN with regard to Benefit Sharing Funds and a Voluntary Planning Agreement. The entering into of negotiations to secure benefit sharing for the community including a Planning Agreement will not impact upon the assessment of the application nor does it imply Council’s support of the proposed development.

The purpose of negotiations is to seek the best outcome achievable for the Cootamundra-Gundagai Regional Council community with regard to benefit sharing opportunities and an associated Planning Agreement. Any such agreement negotiated must be presented to Council for consideration and final determination and would not come into force unless the subject development application is approved by the Department of Planning, Housing and Industry.

Noting the subject development is for the purpose of renewable energy, Benefit-Sharing Guideline dated November 2024 for guidance for large-scale renewable energy projects applies. The guideline, published by Department of Planning, Housing and Industry, outlines how benefit sharing should be incorporated into State significant development (SSD) and critical State significant infrastructure (CSSI) applications for solar, wind and battery energy storage systems.

Financial

There are no Financial implications associated with this report

OLG 23a Guideline consideration

OLG 23a Guideline has no implication on this report.

Ordinary Council Meeting Agenda

26 August 2025

8.4.3 Negotiation of Amended Planning Agreement - Eulonga Quarry

DOCUMENT NUMBER

444134

REPORTING OFFICER

Lauren Dawes, Acting Manager Sustainable Development

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.3 A region that can accommodate and support strategic growth

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Existing VPA ⇩

Recommendation

That Council resolve to:

1. Authorise the Mayor, Deputy Mayor and Interim General Manager and Acting Deputy General Manager of Operations to enter into negotiations with the Developer of the Eulonga Quarry on behalf of Cootamundra-Gundagai Regional Council for the purpose of an Amended Planning Agreement in relation to current Development Application DA 2025/32 and current approved quarry operations; and

Introduction

A Voluntary Planning Agreement (VPA) was entered into by the Developer of the Eulonga Quarry and Gundagai Shire Council in 2016. The VPA provides for the payment of contributions towards the maintenance of the Gobarralong Road based on vehicle usage by heavy haulage vehicles from the Eulonga Quarry, located at 338 Darbalara Road, Gobarralong.

The need for negotiations regarding the existing agreement has arisen on account of two factors:

1. The Developers request to amend the VPA to include operations from the current proposed Development Application DA 2025/32 in the existing agreement as an alternative to upfront payment of contributions under the Gundagai Shire Council- Development Contribution Plan-Development generating heavy vehicle usage of local roads; and

2. Council’s identification that the existing agreement no longer reflects appropriate costs given inflation and has scope to be improved.

Presently, Council has no adopted policy relating to the negotiation of such agreements. As such, the purpose of this report is to seek resolution authorising the Acting Deputy General Manager of Operations to enter into negotiations with the Developer on behalf of Cootamundra-Gundagai Regional Council for the purpose of an amended Voluntary Planning Agreement.

Discussion

The subject development application currently under assessment will be determined by the Southern Regional Planning Panel. The entering into of negotiations to regarding the amendment of the Planning Agreement will not impact upon the assessment of the application nor does it represent or any position of Council or council staff with regard to the proposed development.

The purpose of negotiations is to establish a position prior to determination of the subject DA current under assessment to allow for appropriate conditions to be applied to any consent and to obtain improved outcomes that better reflect road maintenance costs. Any such agreement negotiated must be publicly exhibited and presented to Council for consideration and final decision.

Any planning agreement entered into must also be published on the NSW planning portal and the council’s website in accordance with Section 206(2) of the Environmental Planning & Assessment Regulation 2021.

Financial

This report has no direct financial implications. However, the outcome of an amended Voluntary Planning Agreement will impact Council’s road maintenance budget.

OLG 23a Guideline consideration

No relevant considerations to the subject report.

Ordinary Council Meeting Agenda

26 August 2025

8.4.4 DA 2025/47 - Proposed Dwelling - 17 Neil McInerney Street, Gundagai

DOCUMENT NUMBER

444221

REPORTING OFFICER

Lauren Dawes, Acting Manager Sustainable Development

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

3.2 We have attractive towns and villages

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Draft Notice of Determination ⇩

2. DA Assessment Report ⇩

3. Plans ⇩

RecommendatioN

1. That Council resolve to approve DA 2025/47 subject to conditions of consent as outlined in the accompanying Draft Notice of Determination and authorise minor amendments to correct any errors prior to issuing the final notice.

Introduction

The proposed development seeks consent for the erection of a single storey dwelling with attached on the corner or Lawson Drive and Neil McInerney Street, Gundagai known as 17 Neil McInerney Street.

The proposed dwelling does not comply with Restriction on the Use of Land identified as 3(c) in the registered 88B Instrument imposed by Council at the time of subdivision. The Restrictions on the Use of Land were imposed by Council, as the owner and developer of the land at the time of subdivision. Given Council’s implementation of the Restriction the application is referred to Council for determination.

Discussion

Summary of Departure from Instrument

The proposed development does not meet the requirements of the Restriction on the Use of Land identified as 3(c), noting that the proposed setback to the primary road frontage is 6.5m rather than the required 7m.

Terms identified as (3)(d) within the 88B Instrument for Deposited Plan 1173450:

“(c) That no main building and any building ancillary to such main building shall be built or erected on any part of the Lot a distance of less than 7.0m from the street frontage boundary of the lot PROVIDED THAT nothing in this covenant shall preclude or prohibit the erection of such main building or ancillary building on any part of the lot a distance of 3.0 metres from the street frontage boundary where such lot has more than one street frontage.”

Implications of Clause 1.9A Suspension of covenants, agreements and instruments (Standard Instrument LEP)

In assessing development applications, consent authorities, are ordinarily not bound to enforce covenants and restrictions as to user applied under Section 88B of the Conveyancing Act 1919. The provisions of Clause 1.9A Suspension of covenants, agreements and instruments, contained within all standard instrument Local Environmental Plans (provided below for reference), details that such restrictions do not apply when assessing such applications, except in specific circumstances.

“1.9A Suspension of covenants, agreements and instruments (Standard Instrument LEP)

(1) For the purpose of enabling development on land in any zone to be carried out in accordance with this Plan or with a consent granted under the Act, any agreement, covenant or other similar instrument that restricts the carrying out of that development does not apply to the extent necessary to serve that purpose.

(2) This clause does not apply—

a) to a covenant imposed by the Council or that the Council requires to be imposed, or

b) to any relevant instrument within the meaning of section 13.4 of the Crown Land Management Act 2016, or

c) to any conservation agreement within the meaning of the National Parks and Wildlife Act 1974, or

d) to any Trust agreement within the meaning of the Nature Conservation Trust Act 2001, or

e) to any property vegetation plan within the meaning of the Native Vegetation Act 2003, or

f) to any biobanking agreement within the meaning of Part 7A of the Threatened Species Conservation Act 1995, or

g) to any planning agreement within the meaning of Subdivision 2 of Division 7.1 of the Act.

(3) This clause does not affect the rights or interests of any public authority under any registered instrument.

(4) Under section 3.16 of the Act, the Governor, before the making of this clause, approved of subclauses (1)–(3).”

The clause allows consent authorities to disregard covenants imposed by developers. Such covenants are typically implemented to maintain or enhance property values and the desirability of a subdivision by restricting factors such as dwelling density, building materials, and building sizes. However, these restrictions do not always align with the planning controls applicable to the land. The legislation empowers consent authorities to set aside these covenants in favor of development that complies with LEP and DCP provisions.

Noting that the subject 88B instrument was imposed by Council as the developer of the land, in accordance with subclause (2)(a), clause 1.9A does not apply to the subject development and it’s provisions cannot be used to set aside or suspend the covenant in order to facilitate development.

Legal Advice Obtained

Notwithstanding that Clause 1.9A cannot be used to suspend the covenant, legal advice previously obtained advises that while the clause does not permit the suspension or setting aside of the covenant, it also does not expressly require compliance with the instrument. Furthermore, no provisions within the Environmental Planning and Assessment Act 1979 (the Act) mandate compliance with the instrument or the Conveyancing Act 1919 as part of the development application assessment process.

However, in accordance with Section 4.15 Evaluation of the Act, consideration must still be given to whether approving a development that is inconsistent with the instrument is in the public interest.

Consideration of Public Interest

When assessing the public interest, it is necessary to consider the appropriateness of approving a development that does not comply with a Council-imposed 88B instrument. This instrument forms part of the contract of sale documents for land within the area and is therefore available to all landowners and any mortgagee.

No written record has been found detailing the reasons for imposing these restrictions. However, it is presumed that the intent was to establish a residential area with a high standard of aesthetic appeal, thereby maintaining property values. The restriction in question seeks to apply setback requirements applying building line requirements where none otherwise apply noting that the former Gundagai Shire Council never adopted a Development Control Plan nor has Cootamundra-Gundagai Regional Council for the former Gundagai Shire Council area.

In determining whether approval of the proposed dwelling, contrary to the instrument, aligns with the public interest, it is important to consider any potential impact on the value or visual appeal of surrounding properties. In this case, the proposed departure from the required setback requirement is minimal, being only a 500mm difference between the proposed 6.5m setback and required 7m setback. The difference is unlikely to be apparent when the development is viewed in the context of the surrounding area and provides improved internal design outcomes including increased private open space and improved solar access to living areas. The proposed development is unlikely to cause any significant adverse impact on the public domain and is not regarded as contrary to the public interest.

Notably, the deviation from the instrument relates solely to the front setback off Neil McInerney Street. It does not affect any easements traversing the property or the critical infrastructure contained within.

Conclusion

As the provisions of the Environmental Planning & Assessment Act 1979 do not mandate compliance with the instrument or the Conveyancing Act 1919 as part of the development application assessment process and noting assessment that approval of the development, including the departure from the 88B instrument, is not contrary to the public interest it is considered appropriate that the application be approved by council subject to conditions.

Financial

Nil

OLG 23a Guideline consideration

Does not conflict with Guidelines.

Ordinary Council Meeting Agenda

26 August 2025

8.4.6 DA 2025/73 - Proposed Carport - 5 Campbell Street, Cootamundra

DOCUMENT NUMBER

444229

REPORTING OFFICER

Lauren Dawes, Acting Manager Sustainable Development

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Protected and enhanced environment

3.2 We have attractive towns and villages

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Draft Notice of Determination ⇩

2. DA Assessment Report ⇩

3. Plans ⇩

Recommendation

That Council resolve to approve DA 2025/73 for the erection of a new carport attached to the existing dwelling, subject to the conditions of consent detailed in the accompanying Draft Notice of Determination and authorise minor amendments to correct any errors prior to issuing the final notice.

Introduction

The proposed development is seeking approval for a carport that is attached to the existing dwelling at 5 Campbell Street, Cootamundra on the corner of Campbell and Thompson Streets. The proposal seeks to vary the secondary setback requirements outlined in the Cootamundra Development Control Plan (DCP). The extent of the variation exceeds staff delegations, and the application is referred to Council for determination.

Discussion

Summary of variation

The Cootamundra Development Control Plan (DCP) stipulates a minimum setback of 1 meter for garages, sheds, and carports from both the primary and secondary frontages of a dwelling. The proposal seeks to deviate from this requirement by positioning the carport in line with the existing dwelling; which noting the angle of the dwelling on the allotment would position the carport forward of the dwelling when viewed from the Campbell Street frontage.

Summary of Staff Assessment and Recommendation

In considering the request for variation, assessing officers are satisfied that the proposed carport would not result in any significant adverse impact on the existing streetscape or surrounding area. Whilst the proposed carport would be visible from the street, it would be in keeping with the residential setting of the surrounding area and of minimal bulk and scale.

The existing dwelling is two storey when viewed from Campbell Street, containing a garage under and living and deck above. The subject carport is proposed to be erected to the side of the garage, with a low pitched roof proposed to extend out in line with the dwelling and house at approximately the same height as the existing verandah/deck floor. The near flat, low pitched roof will minimise the appearance of the proposed carport by keeping the bulk of the development minimal and reducing its visual impact when viewed from the street.

The carport is proposed to be supported by posts located on the boundary with the adjoining property at 3 Campbell Street. The posts are proposed to angle inwards to support the roof structure positioned 500mm inwards from the boundary to achieve fire separation requirements set by the BCA. The carport is proposed to be located Northwest of the neighbouring property and is anticipated to cast a small shadow on the neighbouring property. However, the impact is expected to be minimal and is unlikely to adversely impact the adjoining property.

Financial

There are no financial impacts to this development.

OLG 23a Guideline consideration

There are no impacts or considerations in regard to the 23a Guidelines

Ordinary Council Meeting Agenda

26 August 2025

8.5 Engineering Cootamundra

8.5.1 Cootamundra Engineering Report - August 2025

DOCUMENT NUMBER

442009

REPORTING OFFICER

Shelley Liehr, Operations Support Officer

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the Cootamundra Engineering Report for the month of July 2025 be noted.

Introduction

The Cootamundra Engineering Report for the month of July 2025 is submitted for the information of Council and the community.

Discussion

State Roads

Burley Griffin Way

Heavy Patching Program has been assessed by TfNSW with scope and costing completed. TfNSW is currently reviewing to determine if the available budget will accommodate the full program. Reseal program received from TfNSW with traffic counts currently being performed to allow seal designs to be confirmed. Expected delivery for Heavy Patching is September-October (3-weeks) and Reseal Program to be November-December (Boral). Resealing Program confirmed as being approximately 26,000m².

Olympic Highway

Heavy Patching Program has been assessed by TfNSW with scope and costing completed. TfNSW is currently reviewing to determine if the available budget will accommodate full program. Expected delivery for Heavy Patching is September-October (3-weeks) and Reseal Program to be November-December (Boral).

Reseal program has been received from TfNSW, with traffic counts currently being performed to allow seal designs to be confirmed. The culvert at Fred Legge Creek is being assessed for erosion damage rectification. Two culverts south of Cootamundra are being assessed for possible replacement due to age deterioration. Resealing Program confirmed as being approximately 44,000m².Minor Pavement Patching was undertaken on sections of MR78 during the first week of August.

A meeting has been set for mid-August between Council and Boral to schedule resealing program and heavy patching sealing works.

General Works

Footpath Replacement

The concreting team has completed the new footpath in Hurley Street. In addition to footpath upgrades and general concreting works throughout town streets, the concreting team has assisted with repairs undertaken during causeway works on Rawilla Road by providing small plant operators. Productivity within the concreting schedule has been impacted by recent ongoing minor wet weather events. Minor patching has been carried out throughout town streets.

Maintenance Grading

Council’s grading team have completed upgrade works on a 14km section of Brawlin Springs Road. Reconstructive works were completed using recycled road materials recovered from the Hovell Street upgrade. Shoulder works have now been completed in Rinkin Street, and continued maintenance is being undertaken throughout the Saleyards complex. Grading crews have moved on to shoulder grading on Old Cootamundra Road.

Patching Works

Minor patching works to remediate the kerb and gutter have been carried out along the gutters in Cooper Street adjacent to the Cootamundra Public School. Wet weather has caused increased potholing to road surfaces with maintenance crews patching by hand to minimise severity of damage caused by moisture undermining the road structure.

Risk Management

Quotes have been sought to reconstruct the Cootamundra Aerodrome Manual. FPV Australia have been engaged to update the manual to comply with current regulations.

Workplace safety inspections have been conducted throughout Council depots, footpaths and the Cootamundra Saleyards. Management plans are in place to rectify any defects detected during routine inspections.

Road Safety

Local Traffic Committee

Completion of six local event reports for LTC and NSW Police have been submitted for approval: Festival of Gundagai, Christmas on Sheridan, Wattle Time Festival, Sparkling Streets Christmas Party, Beach Volleyball and All Schools Beach Volleyball. Additional inspections and reports regarding local resident concerns have also been completed, including Stockinbingal Cemetery visibility concerns, Reef Creek Bridge width and Dirnaseer Road / Olympic Highway intersection safety.

A traffic safety mirror has been installed at the entrance to the Stockinbingal Cemetery to assist traffic in traversing safely onto Grogan Road.

National Heavy Vehicle Regulator

Council have received and reviewed a total of 42 Access Permit Applications during the reporting period.

Approvals	Pre-Approvals	Approved with Conditions	Refusals	Closed by NHVR
16	5	10	10	1

Refusals were issued for Access Permit Applications where granting access would pose a significant risk to public safety due to their weight and length, weight and length of vehicles being incompatible with requested roads and an oversize over mass (OSOM) vehicle that was too wide to safety navigate a minor road bridge.

Traffic Counters

Traffic counter site checks were conducted in all currently active locations to ensure correct operation and to avoid the retrieval of corrupt data.

TfNSW Project Resources and Community Awareness Campaigns

Requests to TfNSW requesting educational resources and prizes required for community engagement activities at four local events has been approved, consisting of Local Government Week in both Cootamundra and Gundagai, and Motorcycle Awareness Month Motorcycle Display days in Cootamundra and Gundagai.

2025-2026 TfNSW Projects have now been approved and are scheduled for monthly reporting. The Road Safety Officer has been sourcing quotes for banners, swags and a coffee supplier supporting the Motorcycle Awareness events in October, the Snake Gully Cup Plan B promotion in November and the Win a Swag Campaign at Christmas. These events are approved and funded by TfNSW. The TfNSW Be Bus Aware campaign has also been promoted through snippets and on social media to align with the conclusion of the school holidays.

Final project reports for 2024-2025 TfNSW have been completed, submitted and approved: Win a Swag for Christmas, Plan B Buses for the Snake Gully Cup, Don’t Trust Your Tired Self at Christmas, Every K Counts at Easter and Mobility Scooter Rules Seniors Week Expo.

Water and Sewer

Throughout the reporting period maintenance crews have undertaken multiple Council and private works projects in addition to routine and reactive maintenance works. A 100mm fire service was installed to service the Solar Farm in Cowcumbla Street, sewer pipes were inspected by camera at the Cootamundra Sports Stadium and Cowcumbla Street to investigate cause of blockages, earthworks undertaken to reinstate areas following previous burst mains and services, and excavation works carried out at the Cootamundra Sewer Treatment Plant to remove sludge to free up pumps and remove a fallen tree. The pumps were removed for investigation of pump intervals. Cleaning and maintenance works were carried out on sewer manholes and tree roots removed where identified as causing damage and blockages to sewer lines.

Leaking hydrants that were temporarily repaired have now had stoppers removed as staff work through rebuilds. Crews also assisted the Regional Services team with clearing glass beads at the Cootamundra pool, operating the vac truck to allow contractors to carry out urgent maintenance works.

During the reporting period a total of 39 sewer chokes were cleared (including two full rebuilds) and one new water connection was installed. Repairs were carried out to five burst water mains, 17 burst services, seven leaking water meters, and one report of dirty water was received which required mains flushing.

Workshop

Safety inspections of Council plant are underway in preparation for the upcoming fleet registration renewal. Routine servicing of heavy plant and fleet vehicles continues to be carried out as required.

A new Road Patching Unit was delivered in July, which will increase the efficiency of minor road repairs. The replacement unit is capable of a broader scope of functions than the previous unit allowing potholes and edge breaks to be repaired by a single operator.

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Flood Studies

Late July Council staff in conjunction with consultants had an Options Review Assessment for preliminary designs for two detention basin options located at the Cootamundra Turf Club, as well three design options for the McGowan Street Levee.

Preliminary designs indicate the Turf Club Detention Basin will be an unfeasible option, with early designs requiring approximately 2.5 - 3m high basin walls constructed either internally of the racecourse or externally property boundaries and roadways. Both options were deemed to have significant negative impacts on local facilities (racecourse) as well as being cost-prohibitive and visually intrusive negatively impacting the aesthetics of the track and surrounding residential areas.

McGowan Street Levee options were assessed as being potentially viable with further progression on design and consideration.

Inland Rail Project - Illabo to Stockinbingal

Council staff are continuing to have frequent meetings with Inland Rail and John Holland completing ongoing design and management plan reviews

Financial

Projects funded from various funding sources, as noted above.

Maintenance works funded from the General Fund and align with the adopted 2025/2026 budget.

OLG 23a Guideline consideration

The work outlined in this report does not conflict with the guidelines.

Ordinary Council Meeting Agenda

26 August 2025

8.5.2 TfNSW 2025 Authorisation-Delegation Instrument

DOCUMENT NUMBER

444033

REPORTING OFFICER

Kylie Grybaitis, Road Safety Officer

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.1 Known for our good road network

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. TfNSW 2025 Authorisation-Delegation Instrument ⇩

Recommendation

1. That Council endorses the use of the new TfNSW 2025 Authorisation-Delegation – Prescribed Traffic Control Devices and Regulation of Traffic (the Instrument).

2. That Council staff proceed with approvals as outlined in the attached documents.

3. That the Local Transport Forum be consulted where required.

Introduction

Council has received notification of the new Transport for NSW (TfNSW) Authorisation and Delegation framework, which governs the delegation of powers and responsibilities from TfNSW to local Councils. The updated framework reflects changes in legislative requirements, operational procedures, and governance standards, and is designed to enhance transparency, accountability, and efficiency in the delivery of transport-related functions at the local level. Council endorsement of the updated delegation instrument and associated procedures will ensure compliance and effective implementation.

Discussion

TfNSW periodically reviews and updates its Authorisation-Delegation instruments to ensure alignment with current statutory obligations and strategic priorities. The 2025 revision introduces refinement to existing delegations, clarifies roles and responsibilities, and incorporates new provisions to support integrated transport planning and infrastructure delivery across New South Wales.

Key Changes in the 2025 TfNSW Authorisation Delegation:

· The Local Traffic Committee will be renamed to the Local Transport Forum (LTF) to better reflect its broader transport coordination role.

· No voting or unanimity will be required in LTF discussions.

· Council retains decision-making authority over their road networks.

· TfNSW may issue a ‘Statement of Concern’ to document risks and allow up to 14 days for further discussion.

· The Regional Traffic Committee will be discontinued.

· Serious disagreements can be escalated under existing legislation.

· Councils can regulate traffic and use prescribed traffic control devices with greater autonomy.

· Sub-delegation to Council staff is now permitted, allowing operational flexibility.

· Unclassified streets can be managed by Council (e.g., events) without prior LTF review in most cases.

· Traffic Management Plans are no longer required for LTF consideration.

· Bus operator consultation is required for proposals affecting bus services.

· TfNSW and NSW Police must be notified 7 days in advance for on-road public events.

· Referral to the LTF is only mandatory when:

o Traffic regulation exceeds 6 months

o Public transport is negatively affected for more than 24 hours

The 2025 TfNSW Authorisation-Delegation represents a significant step toward empowering councils with greater flexibility and responsibility in managing local transport networks. By streamlining processes, clarifying roles, and reducing administrative burdens, the updated framework supports more responsive and efficient decision-making at a local level. Council’s endorsement and implementation of these changes will ensure continued alignment with state transport objectives while enhancing our ability to deliver safe, accessible, and well-coordinated transport solutions for the community.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

26 August 2025

8.5.3 Heavy Vehicle Travel Restriction on Local Roads

DOCUMENT NUMBER

444048

REPORTING OFFICER

Kylie Grybaitis, Road Safety Officer

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.1 Known for our good road network

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. That Council prohibit vehicles exceeding 64.5 tonnes and 26 metres from using Council controlled roads, except for the following situations, which are to be assessed on a case by case basis:

a. Indivisible Loads

b. Vehicles which have been assessed to be suitable through the development approval processes.

c. Where Council engineers have assessed infrastructure to warrant a different restriction on dimensions and/or weight of the vehicle.

2. That Council liaise with industry stakeholders to implement the restriction.

Introduction

The purpose of this report is to seek Council’s endorsement to restrict access for heavy vehicles exceeding 64.5 tonnes gross vehicle mass (GVM) and 26 metres in length from using roads which Council are responsible for in order to mitigate risks to public safety and prevent damage to local infrastructure. When many of Council’s roads were constructed, designers at the time based their designs of vehicles which were appropriate for the time. The Heavy Vehicle industry has evolved since the construction of roads and as a result Council is seeing an increase in heavy vehicle permit requests for restricted access vehicle access to our road network. Examples of frequent requests include the following vehicles:

- 26m B Doubles up to 68tonne

- 30m A Doubles up to 90.5tonne

- 36.5m B Triples up to 90.5tonne

Discussion

Heavy vehicle movements through town centres and through rural roads have raised significant concerns regarding safety, infrastructure integrity, and community amenity. Vehicles exceeding 64.5t GVM and 26m in length are not suited to the geometry and load capacity of local roads.

The heavy vehicle industry is typically moving to larger and heavier vehicles as it evolves to assist them with reducing freight costs. Any economy of scale which they can achieve is a direct benefit to their financial viability, however Council must fund the additional maintenance costs that these vehicles create without any compensation from the heavy vehicle industry. Developers of heavy vehicle generating development have an opportunity to provide funding to Council for the upgrades and maintenance of Council roads through mechanisms such as voluntary planning agreements to offset the additional maintenance costs which would otherwise be incurred by Council by allowing restricted access vehicles onto Councils roads.

Council receives a small number of applications which are for vehicles which are oversized or overmass (OSOM). These vehicles typically carry freight which cannot be divided into multiple trucks and are transported this way out of necessity rather than for financial economy. It is intended that Council staff continue to assess these permit applications on a case by case basis.

Key concerns include:

· Public Safety

o Large vehicles reduce visibility and reaction time for drivers and pedestrians.

o Turning movements often encroach onto footpaths and opposing lanes.

o Emergency response access may be compromised.

· Infrastructure Damage

o Local roads are not engineered to accommodate vehicles of this scale.

o Bridge structures and culverts face increased risk of structural fatigue.

o Repeated stress from heavy loads leads to premature degradation of pavement, kerbs, and drainage systems.

· Amenity and Liveability

o Noise, vibration and emissions from heavy vehicles affect residential and commercial areas.

o Community sentiment strongly favours limiting such traffic to designated freight corridors.

Cootamundra has maintained a blanket approval for B-double vehicles under 26 metres and 64.5 tonnes since 2010. However, increasing traffic volumes and the diversion of oversized vehicles from neighbouring councils due to similar restrictions, has prompted a review of access policies for vehicles exceeding compliant B-double limits. Gundagai does not have a blanket approval for B-doubles and staff must assess each application on a case by case basis.

To ensure consistency with regional practices and protect local infrastructure, Council needs to consider formal restrictions on vehicles above the approved thresholds, while continuing to support compliant freight movements through individual application assessment and route management.

Balancing freight access with public safety and infrastructure protection is essential. Council will continue to conduct individual, consistent assessments of all local road permit applications to ensure a flexible and responsive approach to freight movement. Each application will be reviewed on its own merits, considering the unique transport constraints often faced by Over Size Over Mass (OSOM) and indivisible loads, vehicle dimensions and weight, local infrastructure limitations, road capacity and condition, and community safety. In the event of a permit refusal, Council will propose alternative routes whenever possible.

Financial

Reduced heavy vehicle movement on local roads will translate into significant financial benefits for Council in the form of reduced maintenance costs and the increased lifespan of vital infrastructure.

OLG 23a Guideline consideration

Ordinary Council Meeting Agenda

26 August 2025

8.6 Engineering Gundagai

8.6.1 Gundagai Engineering Report - August 2025

DOCUMENT NUMBER

444028

REPORTING OFFICER

Belle Mooney, Operations Support Officer

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Gundagai Engineering Report for the month of July 2025 be noted.

Introduction

The Gundagai Engineering Report for the month of July 2025 is submitted for the information of Council and the community.

Regional Emergency Road Repair Fund (RERRF)

West Street Rehabilitation:

Council staff have now installed the traffic islands at the West and Hanley Street intersection. Signage has been reinstated on the traffic islands with only line marking left to complete the project. Line marking will be completed in the coming months when there is contractor availability to complete various locations within the Gundagai area.

Local Roads and Community Infrastructure Program (LRCI)

First Avenue Upgrades

The completion of both new kerb and gutter and footpaths on the northern side of the road between Otway Street and Byron Street is now complete. Council staff are now waiting for a Stae Survey Peg to be removed following approval before the First Avenue upgrades can continue. This will include the replacement of kerb and gutter on the bottom side, the water main replacement followed by sealing of the road.

General Works

Works have been completed on Bundarbo Road during the end of July and month of August. Council staff have completed the allocated flood damage works, table drain maintenance and the installation of a new culvert pipe. Additionally, gravel resheeting has been completed and now Council staff are completing the maintenance grading.

Maintenance grading has been completed on the following roads:

- Grahams Rd

- Wee Jasper Rd

- Nanangroe Rd

- Adjungbilly Village Rd

Staff have now commenced gravel resheeting on Hopewood Rd in line with the 25/26 budget for Gravel Resheeting.

Water and Sewer

The Filter Media Replacement Project at the Gundagai Water Treatment Plant has progressed, with the installation of new media now completed in Filter 1 along with the required testing and flushing. They have now begun installing filter No 2.

Council Water & Sewer staff have completed the water meter reads throughout the Gundagai township during early August. They are also attending to routine maintenance of the treatment plants and completing CCTV sewer main works within the town’s sewer network.

Financial

Projects funded from various funding sources are as noted above and align with the adopted 2025/26 budget.

Maintenance works are funded from the General Fund and align with the adopted 2025/26 budget.

OLG 23a Guideline consideration

OLG 23a Guidelines have been reviewed and the work outlined in this report does not conflict with the guidelines.

Ordinary Council Meeting Agenda

26 August 2025

8.7 Regional Services Gundagai

8.7.1 Gundagai Regional Services Report - June 2025

DOCUMENT NUMBER

444000

REPORTING OFFICER

Donna Britton, Operations Support Officer - Facilities

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant, safe, and inclusive community

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Gundagai Regional Services Department, Monthly works report for July be received and noted.

Introduction

This report is a snapshot of the diverse works Gundagai Regional Services performed over the previous month and intends to give an update on the ongoing works being conducted.

Discussion

This report covers the Regional Services projects and works over the month, detailing the operational activities, information on the progress of projects and the routine duties of this division.

Regional Services: Parks, Reserves, Sporting Fields, Playgrounds & Projects - Achievements for the month include:

· Tree audits and maintenance.

· Field marking.

· General maintenance of all parks, gardens, reserves, fields and playgrounds.

· 2 interpretive signs have been installed at Lindley Park.

· Garden maintenance has been completed around the Council chambers.

· Clean up around the VIC & Carberry Park amenities area. With planning and preparation for landscaping underway.

Carberry Park Amenities Block Lift & Change:

The MLAK system has now been installed in the Adult Lift & Change bathroom, ensuring controlled and secure access. Handrails are currently being fitted along the accessible ramp and pathway leading to the amenities block. External doors are in the process of being installed, with final fit-out works also underway.

Visitor Information Centre:

The final stages of construction are progressing. The front entry and concrete pathways have been completed, creating a fresh and welcoming approach to the VIC. Internal fit-out works are ongoing, with each element bringing us closer to full completion. The Marble Masterpiece casing is being given an updated look and is eagerly awaiting visitors to be able to view this treasure.

Gundagai Memorial Swimming Pool:

With the upcoming season fast approaching, preparations are underway to ensure the pool is ready to welcome visitors. Maintenance work on the pools is currently in progress and will continue over the coming months.

Cemeteries – North Gundagai Lawn & Monumental, South Gundagai, Tumblong, Coolac, Mount Adrah, Muttama, Adjungbilly, Nangus, Wagragobilly (Darbalara).

Cemetery work activities this month include:

· The annual Cemeteries and Crematoria NSW Activities Reporting has been completed and submitted.

· Five interments across the Gundagai Cemeteries have taken place.

· Our Regulatory officer has completed refresher training to ensure their knowledge of industry standards and Council obligations remains current and exceeds expectations, while continuing to provide families with the highest quality experience within the cemetery environment.

· Maintenance across all cemeteries is routinely conducted.

Biosecurity:

The Declaration of Expenditure has been completed and returned to LLS to conclude Councils obligations for the 24-25 WAP.

Our Biosecurity officer continues to work on targets and inspections that will make up part of our 25-26 WAP application once this has been released.

The Biosecurity officer attended the 2025 Weeds conference and found the information, connections and field trips invaluable to his role.

Gundagai Public & Council Facilities income:

Gundagai RV Park Income July 2025

· 01/07/25 – 31/07/25 - Total Income $240.65

Gundagai Landfill/Transfer July 2025

· 01/07/25 – 31/07/25 - General Income $2642.83

Gundagai Standpipe Income July 2025

· 01/07/25 – 31/07/25 Income from the Water Standpipe for the month of July.

Note* Figures are GST inclusive.

2025/2026		Avdata Payments /Council Income	Usage -Customers /Account Holders
		GST Incl.
2025	July	$ 8214.87	12


2025/2026	Totals	$8214.87	12

Gundagai Saleyards Truck Wash July 2025

· 01/07/25 – 31/07/25 Income from the Saleyards Truck wash for the month of July.

Note* Figures are GST inclusive.

2025/2026		Avdata Payments /Council Income	Usage -Customers /Account Holders
		GST Incl.
2025	July	$ 2788.81	15

2025/2026	Totals	$ 2788.81	15

Compliance:

Compliance with the Companion Animals Act 1998 and the Local Government (General) Regulation 2021 – Reg 217(1)(f)

Companion Animal:

There have been Six dogs that have been taken into the pound. Two dogs have been picked up by their owners after escaping from their homes. Two dogs have been rehomed with new families, with two dogs still looking to be placed with their new owners. One of the remaining dogs was found roaming and has been advertised to try and find the owner, at this stage no one has come forward to claim him. The other has been surrendered to Council by its owner.

There has been one report of roaming stock during this period and one incident of 2 beast being struck by vehicles at South Gundagai with police calling for assistance from Council. Police are continuing to investigate the stock that were involved.

Our Ranger attended the Rangers conference in Penrith and found the knowledge gained from this experience to be crucial to his role.

Financial

There are no further financial implications as all work has been carried out as per the approved 23/24 budget allocations.

OLG 23a Guideline consideration

There are no implications to the guidelines.

Ordinary Council Meeting Agenda

26 August 2025

8.8 Regional Services Cootamundra

8.8.1 Regional Services - Cootamundra Monthly Works Report

DOCUMENT NUMBER

443238

REPORTING OFFICER

Shelley Liehr, Operations Support Officer

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Regional Services – Cootamundra Monthly Works Report for the month of July 2025 be received and noted.

Introduction

This report has been prepared to inform Council of the activities undertaken by the Regional Services – Cootamundra over the month of July 2025.

Discussion

Parks & Gardens

During the month of July, Parks and Gardens staff continued to carry out general maintenance of open spaces, with a focus on street tree requests throughout Cootamundra. Tree maintenance undertaken included line of sight pruning, under pruning for accessibility of motorists and pedestrians, and tree removals. These jobs will continue before tree planting commences, which will see 40 new trees planted throughout August.

Winter sports are requiring parks staff to maintain local sports fields to a high standard, this includes line marking and mowing. The ruts created from marking out the athletics tracks on the Albert Park sports field have now been filled with soil in preparation for the summer cricket season.

Cootamundra’s CBD and gardens throughout the township have undergone general weeding and pruning and will be re-mulched and tended to before the spring growing season.

General maintenance has been carried out throughout smaller parks. King George Park at Stockinbingal has been focused on by staff with the removal of damaged timber edging that contains the soft fall area. Works have commenced to replace the edging with new material, and soft fall replenished to maintain required safety standards.

Repairs to ‘Peter Pans Fort’, that was previously damaged by a large fallen pine tree, have been completed. Reinstatement of surrounding landscaping is expected to be completed by mid-August, which included general gardening and horticultural practices, and re-design of garden beds and structures to allow for more efficient maintenance. Repairs and maintenance of park furniture (sanding and oiling timbers), and timber park equipment to ensure longevity, installation of edging around areas to contain sand and mulch has been completed. Other works which will be carried out over the next month once the park is back open will include re-mulching all garden areas and top up soft fall to all play areas.

Saleyards / Truck Wash

Ongoing weed maintenance has been carried out to ensure the saleyards remain at a manageable and safe standard.

The truck wash recorded 134 transactions for the month, generating a total of $7,842.25 of income.

Cemeteries

During July, four burials and one interment of ashes took place at the Cootamundra Lawn Cemetery. One plaque was affixed, and one removed for refurbishment.

One burial was conducted at the Wallendbeen Monumental Cemetery.

Regulatory / Compliance Services

Total Companion Animal registration fees collected for July amounted to $2,882.00.

Throughout July Council Rangers have declared one dog as menacing and issued two declarations of nuisance dogs. No penalty infringement notices were issued for July.

Following reports of stray goats received during June. The two goats are reported to be damaging a residents property and causing traffic safety concerns within residential streets and school zones. Council have engaged a specialist contractor to remove the animals.

Animal Statistics	Dogs	Cats
Seized	10	0
Released to Owner	7	0
Surrendered	1	0
Rehomed	0	0
Euthanised	0	0
Waiting for Rehoming	3	1

Three vehicles were impounded under the Public Spaces (Unattended Property) Act. Expressions of Interest are currently open for three existing vehicles that have been impounded past the legislated impound period.

Facilities

A new front door lock has been installed at Ellwood’s Hall, in an attempt to prevent unauthorised access. The hand basins in the female toilets have been recessed into the bench to achieve a more suitable height.

The automatic entry doors to the Stephen Ward Rooms in the library underwent repair due to a faulty sensor that was preventing the door from closing.

Three fire exit doors at Wallendbeen Memorial Hall were repaired to comply with fire safety regulations. An access door has been installed to provide accessibility to beneath the stage to utilised as a storage area.

Eight security cameras have been installed at the Heritage Centre to provide extra security due to safety concerns raised by the committee. This will also help to deter items “disappearing” from the display rooms.

The return gutters at the Cootamundra outdoor pool are currently being worked on, with new lining being installed. Whilst undertaking this work, contractors have identified other areas within the pool expansion joints that are leaking large volumes of water within a short period of time. Further investigations are being carried out, including repair options and cost estimates.

The Cootamundra EV charging stations’ data for July is shown below:

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Waste

The secondhand tip shop processed 64 transactions for June with a total of $590.29 in income. During this time staff have diverted 510kg of waste from landfill into the shop to be repurposed.

A total of 182 tonnes of recycled crushed concrete was sold during July, in addition to 98 tonnes of compost soil.

Capital Works Projects

The Muttama Creek Draft Masterplan report, including the draft concept civil engineering plans, has been completed. Most of the maintenance works have now been completed, with only removal of excess soil and sleepers from behind the RSL club car park, and some exotic trees near Hovell Street, to be achieved, which is expected to be undertaken when the ground dries out further.

Financial

All areas of expenditure relating to the operations of the Regional Services – Cootamundra department are within budget allocations.

OLG 23a Guideline consideration

No impacts associated with this report.

REPORTING OFFICER	Teresa Breslin, Executive Assistant to Mayor and General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Ordinary Meeting of Council held on Tuesday 22 July 2025