Business Paper
Ordinary Council Meeting
Alby Schultz meeting Centre, Cootamundra
6:00PM, Tuesday 22nd April, 2025
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Agenda |
22 April 2025 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Alby Schultz meeting Centre, Cootamundra on:
Tuesday, 22nd April, 2025 at 6:00PM
The agenda for the meeting is enclosed.
Roger Bailey
Interim General Manager
Live Streaming of Meetings Statement
This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.
By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.
Statement of Ethical Obligations
The Mayor and Councillors are bound by the Oath/Affirmation of Office made at the start of the Council term to undertake their civic duties in the best interests of the people of Cootamundra-Gundagai Regional Council and to faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act or any other Act, to the best of their skill and judgement.
It is also a requirement that the Mayor and Councillors disclose conflicts of interest in relation to items listed for consideration on the Agenda or which are considered at this meeting in accordance with Council’s Code of Conduct and Code of Meeting Practice.
Ordinary Council Meeting Agenda |
22 April 2025 |
AGENDA
5.1 Minutes of the Extraordinary Meeting of Council held on Thursday 20 March 2025
5.2 Minutes of the Ordinary Meeting of Council held on Tuesday 25 March 2025
6.1 Mayoral Minute - Councillor Engagement
6.2 Mayoral Minute - Gundagai Richard Norden Memorial Project
8.2.1 The Arts Centre Cootamundra s.355 Committee Meeting Minutes
8.2.2 Muttama Hall Management s.355 Committee Meeting Minutes
8.2.3 Wallendbeen Memorial Hall s.355 Committee Meeting Minutes, Membership and Fees
8.2.4 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes
8.2.5 Draft Public Arts Policy
8.3.1 Finance Update - March 2025
8.3.2 Restricted Cash Reconciliation - March 2025
8.3.3 Investment Report - March 2025
8.3.4 Quarterly Budget Review Statement - December 2024
8.4.1 Draft Gundagai Housing and Employment Land Strategy to go on Public Exhibition
8.5.1 Cootamundra Engineering Report - April 2025
8.6.1 Gundagai Engineering Report - April 2025
8.6.2 Crown Road Reserve Transfer to Council Road Reserve
8.7 Regional Services Gundagai
8.7.1 Prince Alfred Bridge Timbers
8.7.2 Gundagai Regional Services Works Report
8.8 Regional Services Cootamundra
8.8.1 Regional Services - Cootamundra Monthly Works Report
9 Motion of which Notice has been Given
9.1 Notice of Motion - Commissioning of a Bronze Statue Honouring Bob Holder
9.2 Notice of Motion - Community Clean-Up Day – Muttama Creek (Hovell Street to Olney Street)
11.2 Notice of Motion of Rescission - Dog on the Tuckerbox Water Supply Deed
11.3 The Hovell Street Reconstruction Project - Supply and Place Asphalt - Tender RFT2025/06
11.4 Hovell Street, Cootamundra - Pavement Rehabilitation Project - Tender
11.5 Resumption of Open Council Meeting
11.6 Announcement of Closed Council Resolutions
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
22 April 2025 |
REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Extraordinary Meeting of Council held on Thursday 20 March 2025 |
That the Minutes of the Extraordinary Meeting of Council held on Thursday 20 March 2025 be confirmed as a true and correct record of the meeting. |
Minutes Extraordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Thursday 20th March, 2025
Administration Centres: 1300 459 689 |
Extraordinary Council Meeting Minutes |
20 March 2025 |
MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council
Meeting
HELD AT THE Council
Chambers, Gundagai
ON Thursday, 20 March
2025 AT 6:00PM
PRESENT: Cr Abb McAlister (Mayor), Cr Rosalind Wight (Deputy Mayor), Cr Logan Collins, Cr Les Cooper, Cr David Graham, Cr Penny Nicholson, Cr Ethan Ryan, and Cr Danyal Syed (online).
IN ATTENDANCE: Roger Bailey (Interim General Manager), Linda Wiles (Manager Business), Trevor Dando (Acting Manager Engineering Gundagai)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
Adjourn Meeting For Open Forum
Resolution 060/2025 Moved: Cr Ethan Ryan Seconded: Cr Logan Collins That Council adjourn for Open Forum at 6.01pm. Carried |
2 Open Forum
List of Speakers
1. Brendan Price – Dog on the Tuckerbox Water Supply Deed item 5.2
Resume Open Meeting
Resolution 061/2025 Moved: Cr Les Cooper Seconded: Cr Penny Nicholson That Council resume the Open Meeting at 6.16pm. Carried |
3 Apologies and Leave of Absence
Resolution 062/2025 Moved: Cr David Graham Seconded: Cr Ethan Ryan Apologies from Cr Gil Kelly be received and leave of absence granted. Carried |
3.2 Leave of Absence
Nil
4 Disclosures of Interest
Nil
5 Confidential Items
5.1 Closed Council Report |
Resolution 063/2025 Moved: Cr Les Cooper Seconded: Cr Ethan Ryan 1. Item 5.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public. Carried Council entered closed council at 6.16pm |
Resumption of Open Council Meeting
Resolution 064/2025 Moved: Cr Rosalind Wight Seconded: Cr Les Cooper That the Open Council meeting resume at 7.30pm. Carried |
Announcement of Closed Council Resolutions
Note: The Interim General Manager announced the resolutions made in Closed Council.
5.2 Dog on the Tuckerbox Water Supply Deed |
Resolution 065/2025 Moved: Cr David Graham Seconded: Cr Ethan Ryan That Council: 1. Notes the legal advice dated 2 June 2022 in relation to the funding for a water supply to the Dog on the Tuckerbox precinct; 2. Acknowledges that any existing Water Fund cash reserves may not be able to be used to extend the water supply to the Dog on the Tuckerbox precinct, unless further action is taken in accordance with s409(5) and (7) of Local Government Act 1993 (LG Act); 3. Commits to providing reticulated potable water, at Council’s expense, to the Dog on the Tuckerbox precinct within three years of the developer completing works under DA2023/116 (demolition of existing buildings and construction of three new buildings). Such a water supply to be at a minimum rate of 0.9mgl per day; 4. Seeks approval from the NSW Office of Local Government for an extension of time to carryout the work under the Stronger Community Fund (SCF); 5. Subject to approval from the Office of Local Government, Council uses any of the unspent grant funds outlined in 4. above to carry out any planning and preparatory works to provide reticulated potable water to the Dog on the Tuckerbox precinct: 6. Funds any construction costs of the extension of reticulated potable water supply to the Dog on the Tuckerbox precinct via the use of grants, and if that is insufficient, through loan funding through the Cootamundra Gundagai Water Fund; 7. Prepares the Cootamundra Gundagai Water Fund for the provision of the payment of dividends and increases water charges accordingly; 8. Notes that a separate resolution will be required at some point in the future, in open Council, to deduct dividends; 9. Funds the repayment of any loan funds from the Cootamundra Gundagai Water Fund borrowed to provide potable water to the Dog on the Tuckerbox precinct; 10. Advises the developer that it has no plans of providing sewerage connection to the Dog on the Tuckerbox precinct and that the sewerage solutions are to be its (the developer’s) expense to meet the requirements of the development consent; 11. Confirms that it will not be extending water supply to the village of Coolac at this point in time; 12. Informs the community of the proposal to fund the water extension to the Dog on the Tuckerbox precinct; 13. Authorises the Interim General Manager to negotiate, and if necessary vary (including point 3 above), the Water Supply Deed further if required and if there any material changes consult with the Mayor and Cr Ryan. Carried |
The Meeting closed at 7:34pm.
The minutes of this meeting were confirmed at the Extraordinary Council Meeting held on 22 April 2025.
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CHAIRPERSON |
GENERAL MANAGER |
22 April 2025 |
REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Ordinary Meeting of Council held on Tuesday 25 March 2025 |
That the Minutes of the Ordinary Meeting of Council held on Tuesday 25 March 2025 be confirmed as a true and correct record of the meeting. |
Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 25th March, 2025
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Minutes |
25 March 2025 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Gundagai
ON Tuesday, 25 March
2025 AT 6:00PM
PRESENT: Cr Abb McAlister (Mayor), Cr Rosalind Wight (Deputy Mayor), Cr Logan Collins, Cr Les Cooper, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Ethan Ryan, Cr Danyal Syed
IN ATTENDANCE: Roger Bailey (Interim General Manager), Linda Wiles (Manager Business), Michael Mason (Interim Manager Sustainable Development), Greg Ewings (Acting Manager Regional Services Gundagai), Trevor Dando (Acting Manager Engineering Gundagai), Teresa Breslin (Executive Assistant)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
Adjourn Meeting For Open Forum
Resolution 066/2025 Moved: Cr Les Cooper Seconded: Cr Ethan Ryan That Council adjourn for Open Forum. Carried |
2 Open Forum
List of Speakers
1. Clinton McKenzie – Gliding Club Aerodrome Fees – NOM item 9.2
Resume Open Meeting
Resolution 067/2025 Moved: Cr Danyal Syed Seconded: Cr Gil Kelly That Council resume the Open Meeting. Carried |
3 Apologies and Leave of Absence
3.1 Apologies
Nil
3.2 Leave of Absence
Nil
4 Disclosures of Interest
Nil
5 Confirmation of Minutes
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 25 February 2025 |
Resolution 068/2025 Moved: Cr Les Cooper Seconded: Cr Logan Collins That the Minutes of the Ordinary Meeting of Council held on Tuesday 25 February 2025 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
6.1 Mayoral Minute - Councillor Engagement |
Resolution 069/2025 Moved: Cr Penny Nicholson Seconded: Cr Ethan Ryan The information in the Councillor Engagements Mayoral Minute be received and noted. Carried |
7 Reports from Committees
Nil
8 General Manager’s Report
8.1 General Manager Office
Procedural Motion |
Resolution 070/2025 Moved: Cr Ethan Ryan Seconded: Cr Gil Kelly That Council bring forward item 9.2 on the agenda for consideration. Carried |
9.2 Notice of Motion - Glider Club Use of Aerodrome |
Resolution 071/2025 Moved: Cr Ethan Ryan Seconded: Cr Gil Kelly That Council waive all Aerodrome Usage Fees for the Southern Cross Glider Club for their annual summer camp events held in Cootamundra for a period of four years, covering the financial years from October 2024 to October 2028. Carried |
8.1.1 Rural and Regional Summit 2025 |
Resolution 072/2025 Moved: Cr Danyal Syed Seconded: Cr David Graham The attendance of the Mayor and Interim General Manager at the Rural and Regional Summit in May 2025, be endorsed. Carried |
8.2 Business
8.2.1 ARIC Independent Chair and Members Fee Reduction for Extraordinary Meetings |
Resolution 073/2025 Moved: Cr Penny Nicholson Seconded: Cr Logan Collins That Council adopts a 50% reduction in the daily rate for ARIC members attending extraordinary ARIC meetings to only review financial statements where it is not possible to align meetings with other Internal Audit Alliance councils. Carried |
8.2.2 Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes |
Resolution 074/2025 Moved: Cr Gil Kelly Seconded: Cr Rosalind Wight The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meeting held 4 February 2025 and 4 March 2025, attached to the report, be received and noted. Carried |
8.3 Finance
8.3.1 Finance Update - February 2025 |
Resolution 075/2025 Moved: Cr David Graham Seconded: Cr Ethan Ryan The Finance Update report, be received and noted. Carried |
8.3.2 Restricted Cash Reconciliation - February 2025 |
Resolution 076/2025 Moved: Cr David Graham Seconded: Cr Les Cooper The Restricted Cash Reconciliation report, be received and noted. Carried |
8.3.3 Investment Report - February 2025 |
Resolution 077/2025 Moved: Cr David Graham Seconded: Cr Ethan Ryan The report detailing Council Cash and Investments as at 28th February 2025, be received and noted. Carried |
8.4 Sustainable Development
8.4.1 Adoption of Bushfire Prone Land Mapping Policy and Endorsement of Bushfire Prone Land Map |
Resolution 078/2025 Moved: Cr Rosalind Wight Seconded: Cr Penny Nicholson That council resolve to: 1. Adopt the attached Draft Bushfire Mapping Policy. 2. Endorse the attached Draft Bushfire Prone Land Map and request that the Commissioner of the NSW Rural Fire Service certify the map as the Bushfire Prone Land Map for the area of Cootamundra-Gundagai Regional Council. Carried |
8.5 Engineering Cootamundra
8.5.1 Cootamundra Engineering Report - March 2025 |
Resolution 079/2025 Moved: Cr Les Cooper Seconded: Cr Logan Collins The Cootamundra Engineering Report for the month of March 2025 be noted. Carried |
8.6 Engineering Gundagai
8.6.1 Gundagai Engineering Report - March 2025 |
Resolution 080/2025 Moved: Cr Les Cooper Seconded: Cr Danyal Syed The Gundagai Engineering Report for the month of March 2025 be noted. Carried |
8.6.2 Asset Management Policy |
Resolution 081/2025 Moved: Cr David Graham Seconded: Cr Penny Nicholson That Council resolve to adopt the Draft Asset Management Policy to meet its commitment under the Local Government Act 1993 ((NSW) Section 88 c) ii. Carried |
8.7 Regional Services Gundagai
8.7.1 Gundagai Regional Services Works Report |
Resolution 082/2025 Moved: Cr David Graham Seconded: Cr Les Cooper The Gundagai Regional Services Department, Monthly works report be received and noted. Carried |
8.8 Regional Services Cootamundra
8.8.1 Regional Services - Cootamundra Monthly Report to Council |
Resolution 083/2025 Moved: Cr Danyal Syed Seconded: Cr Les Cooper The Regional Services – Cootamundra department monthly works report be received and noted. Carried |
9 Motion of which Notice has been Given
9.1 Notice of Motion of Rescission - Review of Gundagai Waste Management Operations |
Motion Moved: Cr Penny Nicholson Seconded: Cr David Graham That the resolution carried at the Council Meeting held on 25 February 2025 in relation to Item No. 056/2025 be rescinded: RESOLUTION 056/2025 That Council: 1. Acknowledges receipt of the report on the current Waste Services Operations across the Cootamundra-Gundagai Regional Council area. 2. Defers a decision on the capital improvements until: 2.1. The Minister for Local Government makes a determination in relation to the demerger of the Cootamundra-Gundagai Regional Council. 2.2. A Business Plan, including income and expenditure, of the proposed waste facility improvements is provided. On being PUT the Motion was LOST |
10 Questions with Notice
Nil
11 Confidential Items
Nil
The Meeting closed at 7.24pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 22 April 2025.
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CHAIRPERSON |
GENERAL MANAGER |
22 April 2025 |
DOCUMENT NUMBER |
434746 |
AUTHORISING OFFICER |
Abb McAlister, Mayor |
REPORTING OFFICER |
Abb McAlister, Mayor |
Nil |
To keep the community aware of Councillor and my engagements, on behalf of Council I intend to provide regular updates through my Mayoral Minutes.
The information in the Councillor Engagements Mayoral Minute be received and noted. |
Cr McAlister (Mayor) attended a Muttama Hall s.355 Committee Meeting.
Cr Ryan attended the Wallendbeen Memorial Hall s.355 Annual General Meeting.
20 March 2025
Crs McAlister (Mayor), Wight (Deputy Mayor) and Cooper attended the Opening of the Stockinbingal Ellwood’s Hall toilet facilities.
Crs McAlister (Mayor), Wight (Deputy Mayor), Collins,
Cooper, Graham, Nicholson, Ryan and
Syed (online) attended an Extraordinary Council Meeting in Gundagai.
21 March 2025
Cr McAlister (Mayor) attended an online meeting with NSW Police Minister the Hon. Yasmin Catley MP and Deputy Police Commissioner Paul Pisanos.
Cr McAlister (Mayor) attended an online Riverina Eastern Regional Organisation of Council (REROC) Executive meeting.
25 March 2025
Crs McAlister (Mayor), Wight (Deputy Mayor), Collins, Cooper, Graham, Kelly, Nicholson, Ryan and Syed attended an Ordinary Council Meeting in Gundagai.
27 March 2025
Cr McAlister (Mayor) attended a Country Mayors Association Dinner function in Sydney with the Interim General Manager.
Cr Cooper attended an Ellwood’s Hall s.355 Committee Meeting.
28 March 2025
Cr McAlister (Mayor) attended a Country Mayors Association Meeting in Sydney with the Interim General Manager.
2 April 2025
Crs McAlister (Mayor), Wight (Deputy Mayor), Cooper, Graham, Nicholson and Ryan attended an Extraordinary Councillor Workshop in Cootamundra.
3 April 2025
Cr McAlister (Mayor) had a phone meeting with Vanessa Janissen at NSW Health Pathology.
4 April 2025
Cr McAlister (Mayor) and Local Member Steph Cooke MP met with Peter Grove of Wallendbeen Community Group re the next stage of the bridge, future of Wallendbeen School and Wallendbeen going forward.
8 April 2025
Crs McAlister (Mayor), Wight (Deputy Mayor), Cooper, Kelly (online), Nicholson, and Ryan attended a Councillor Workshop in Cootamundra.
9 April 2025
Cr McAlister (Mayor) attended a Country Regional Local Government (CRLG) online Meeting.
11 April 2025
Cr McAlister (Mayor) attended a Riverina Eastern Regional Organisation of Council (REROC) Board meeting.
22 April 2025 |
DOCUMENT NUMBER |
435767 |
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
1. Project Brief ⇩ 2. Panel Layout ⇩ 3. Memorial Site Design ⇩ |
That Council consider providing support to the Gundagai RSL for the Richard Norden Memorial project. |
Introduction
The Gundagai RSL Sub-Branch is seeking Council’s support for the development of the Richard Norden Memorial, a commemorative project of local and national significance.
Background
Earlier this year, Council resolved the following:
Resolution 007/2025
1. Council provide a letter of support for the Gundagai RSL Sub Branch regarding their grant application for the commemoration project recognising the Battle of Fire Support Base Coral and the actions of Private Richard Norden, VC, DCM.
2. Should funding be obtained, Council provide a suitable location for construction of the memorial and commit to the ongoing maintenance of the structure.
Project Overview
Since that resolution, the Gundagai RSL has been working closely with Council staff on the design and proposed construction of the memorial. The RSL intends to erect and dedicate a memorial in Gundagai commemorating both the Battle of Coral/Balmoral and the heroic actions of Private Richard Norden VC — the only Victoria Cross recipient from this engagement.
The memorial will honour one of the most significant battles fought by Australians during the Vietnam War. For 26 days in May–June 1968, approximately 3,000 Australian soldiers held their position against a larger, well-prepared enemy force. The battle resulted in the loss of 26 Australian lives, with 99 wounded.
Private Norden, born and raised in Gundagai, enlisted in the Australian Army at 18, serving from 1966 to 1969. After leaving the Army, he joined the ACT Police and tragically died in the line of duty in October 1972. Members of the Norden family still live in Gundagai and surrounding areas, and it is both fitting and meaningful that his bravery be recognised in his hometown.
Memorial Details
The memorial is proposed to be located in Council Park at the intersection of West and Sheridan Streets, Gundagai — a prominent and highly visible location. It will include:
· A bronze statue depicting Private Norden saving the life of his wounded Section Commander, Lance Corporal Daniel (Joe) Kelly, during intense combat.
· Static information plaques telling the story of the Battle of Coral/Balmoral and Norden’s actions.
· QR-coded audio/visual components allowing visitors to access expanded historical content and personal accounts.
Design work is progressing well. The RSL has received quotes from four accredited sculpting studios and expects to select a preferred supplier by June 2025. The cost of the statue, featuring two figures, is estimated at $200,000 (see attached files for concept images).
Funding and Timeline
The RSL has secured support from regional businesses and RSL Sub-Branches and is awaiting the outcome of a significant grant application to the Department of Veterans’ Affairs, expected by the end of June 2025.
If the application is unsuccessful or only partially funded, the RSL plans to seek additional support from RSL NSW, major branches, and corporate donors.
The project timeline includes an 8-month production schedule for the statue, targeting an unveiling on 14 May 2026 — the anniversary of both the Battle of Coral/Balmoral and the action for which Private Norden was awarded the Victoria Cross for Australia.
While strategies are in place to meet the funding goal, a shortfall remains, and continued fundraising will be essential in the coming months.
Request for Support
The Gundagai RSL is formally requesting that Cootamundra-Gundagai Regional Council consider a financial contribution toward this important project. Such support would not only honour the legacy of one of Gundagai’s most heroic sons but would also further enhance the town’s national profile as a place of heritage, remembrance, and community pride.
Attached is an updated progress brief and concept design for the Memorial project.
22 April 2025 |
Nil
Nil
22 April 2025 |
DOCUMENT NUMBER |
433596 |
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REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
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AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual |
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1. TACC Minutes - 15 August 2024 ⇩ 2. TACC Minutes - 19 September 2024 ⇩ 3. TACC Minutes - 17 October 2024 ⇩ 4. TACC Minutes - 21 November 2024 ⇩ |
The Minutes of The Arts Centre Cootamundra s.355 Committee Meeting held 15 August 2024, 19 September 2024, 17 October and 21 November 2024 attached to the report, be received and noted. |
Introduction
The attached Minutes of The Arts Centre Cootamundra s.355 Committee meeting held on 15 August 2024, 19 September 2024, 17 October and 21 November 2024, is submitted for the information of Council and the community.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
22 April 2025 |
DOCUMENT NUMBER |
433610 |
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REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
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AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
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1. Minutes - 19 February 2025 ⇩ 2. Minutes - 19 March 2025 ⇩ |
The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held, 19 February 2025 and 19 March 2025, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held, 19 February 2025 and 19 March 2025, attached to the report, are submitted for the information of Council and the community.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
22 April 2025 |
DOCUMENT NUMBER |
434738 |
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REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
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AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
To comply with the s.355 Committee Management Manual. |
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1. AGM Minutes - 19 March 2025 ⇩ 2. Committee Membership ⇩ 3. Treasurers Report ⇩ 4. Letter of thanks ⇩ |
1. The Minutes and supporting documentation of the Wallendbeen Memorial Hall s.355 Committee Annual General Meeting (AGM) held on 19 March 2025, attached to the report, be received and noted. 2. The office bearers and membership of the Wallendbeen Memorial Hall s.355 Committee as detailed in the report and attached AGM minutes, be endorsed. |
Minutes
The attached AGM Minutes, Treasurers Report and Confirmation of Committee Members of the Wallendbeen Memorial Hall s.355 Committee Annual General Meeting (AGM) held on 19 March 2025, are submitted for the information of Council.
The Committee wishes to express its thanks to Council for their continued support and financial assistance.
Membership
The Wallendbeen Memorial Hall s.355 Committee conducted their Annual General Meeting (AGM) on 19 March 2025. The details of office bearers and membership is provided for Council’s consideration, as follows:
President: Alex Baldry Vice President: Phillip McGeoch
Secretary/Treasurer: Marcia Thorburn
Other Members: Margaret McGeoch, Helen Worland, Toby Bassingthwaighte, Ken Thorburn, Michael Baldry, Ken Clark, Wayne Trenning, Darrell Ceeney.
Council’s endorsement of the Committee’s elected office bearers and membership is requested.
Schedule of Fees
The Committee has proposed no increase in their 2025/2026 schedule of hall hire charges for the Wallendbeen Memorial Hall. It is recommended that the Committees proposed fees be listed in Councils 2025/26 Operational Plan Fees and Charges for public consideration and subsequent adoption by Council.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
22 April 2025 |
DOCUMENT NUMBER |
435285 |
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REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
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AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
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1. MCRG Meeting Minutes - 10 February 2025 ⇩ |
The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held, 10 February 2025, attached to the report be, received and noted. |
Introduction
The attached Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 10 February 2025, is submitted for the information of council and the community.
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
22 April 2025 |
DOCUMENT NUMBER |
435473 |
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REPORTING OFFICER |
Linda Wiles, Manager Business |
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AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Drat Public Art Policy ⇩ |
That the Draft Public Art Policy, attached to the report, be adopted. |
Introduction
The purpose of this policy is to outline the principles that govern the development, acquisition, management, and disposal of public art in the Cootamundra-Gundagai Regional Council.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Does not conflict with guidelines
22 April 2025 |
DOCUMENT NUMBER |
435229 |
|||
REPORTING OFFICER |
Peter Smith, Interim Finance Manager |
|||
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Finance Update report, be received and noted. |
Report
The March Finance Update has been reviewed and no issues have been detected.
Operations
Income
The operational income is at 79% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.
Department |
Income Actual |
Income Budget |
Variance |
Result |
Comment |
Building Department |
$557,591 |
$647,616 |
86% |
J |
Fees from new development in Cootamundra received |
Business Department |
$65,025 |
$311,600 |
21% |
J |
|
Engineering Cootamundra |
$4,094,100 |
$6,642,489 |
62% |
J |
|
Engineering Gundagai |
$116,936 |
$2,654,988 |
4% |
J |
|
Executive Department |
$62,720 |
$223,600 |
28% |
J |
|
Finance Department |
$7,782,199 |
$10,517,795 |
74% |
J |
|
Rates Cootamundra |
$6,801,789 |
$7,028,139 |
97% |
J |
|
Rates Gundagai |
$4,407,916 |
$4,532,162 |
97% |
J |
|
Services Cootamundra |
$3,447,216 |
$3,633,750 |
95% |
J |
|
Services Gundagai |
$1,255,522 |
$1,610,000 |
78% |
J |
|
Sewer Cootamundra |
$2,574,551 |
$2,910,807 |
88% |
J |
|
Sewer Gundagai |
$629,601 |
$768,442 |
82% |
J |
|
Water Cootamundra |
$3,104,950 |
$3,267,356 |
95% |
J |
|
Water Gundagai |
$1,542,593 |
$1,629,444 |
95% |
J |
|
Total |
$36,442,709 |
$46,378,188 |
79% |
J |
|
Expenditure
Operational Expenditure is at 68% when comparing actual to budget.
Department |
Expense Actual |
Expense Budget |
% Spent |
Result |
Comment |
Building Department |
$1,211,301 |
$1,763,671 |
69% |
J |
|
Business Department |
$2,684,032 |
$3,499,004 |
77% |
J |
|
Engineering Cootamundra |
$8,510,972 |
$9,576,544 |
89% |
J |
|
Engineering Gundagai |
$4,681,287 |
$5,210,819 |
90% |
J |
|
Executive Department |
$1,540,690 |
$2,348,537 |
66% |
J |
|
Finance Department |
$10,833,101 |
$20,447,706 |
53% |
J |
|
Services Cootamundra |
$4,164,767 |
$5,744,946 |
72% |
J |
|
Services Gundagai |
$1,829,810 |
$2,608,305 |
70% |
J |
|
Sewer Cootamundra |
$551,941 |
$1,581,693 |
35% |
J |
|
Sewer Gundagai |
$463,086 |
$784,319 |
59% |
J |
|
Water Cootamundra |
$1,906,887 |
$2,812,625 |
68% |
J |
|
Water Gundagai |
$497,174 |
$1,210,655 |
41% |
J |
|
Total |
$38,875,049 |
$57,588,824 |
68% |
J |
|
Capital
Income
Capital income is at 20% of budget when comparing actual to budget.
Asset Category |
Total YTD. |
Budget |
%Received |
Result |
Comments |
Plant & Equipment - Cootamundra |
$222,535 |
$473,550 |
47% |
J |
|
Plant & Equipment - Gundagai |
$164,974 |
$498,950 |
33% |
J |
|
Property Disposal – Cootamundra |
$0 |
$1,000,000 |
0% |
J |
|
Property Disposal – Gundagai |
$0 |
$0 |
0% |
J |
|
TOTAL |
$387,509 |
$1,972,500 |
20% |
J |
Expenditure
Capital expenditure is at 45% of budget when comparing actual to budget.
Asset Category |
Total YTD |
Budget |
% Spent |
Result |
Comments |
Cootamundra Land |
(83,497.29) |
$301,785 |
-28% |
J |
Reimbursement received from insurance for the Oliver Selwyn purchase. Part of the original expenditure was incurred in the prior financial year. |
Cootamundra Plant |
1,916,407.01 |
$2,142,264 |
89% |
J |
|
Cootamundra Roads |
946,431.41 |
$3,697,854 |
26% |
J |
Works schedule to be completed by EOFY |
Cootamundra Building |
430,589.21 |
$1,059,556 |
41% |
J |
|
Cootamundra Recreation |
422,810.47 |
$594,117 |
71% |
J |
|
Cootamundra Waste |
196,426.58 |
$242,000 |
81% |
|
|
Cootamundra Bridges |
- |
$0 |
0% |
J |
|
Cootamundra Water |
739,355.99 |
$1,036,527 |
71% |
J |
|
Cootamundra Sewer |
699,411.08 |
$3,070,300 |
23% |
J |
|
Gundagai Building |
334,054.31 |
$931,858 |
36% |
J |
|
Gundagai Recreation |
504,032.55 |
$1,071,273 |
47% |
J |
|
Gundagai Waste |
- |
$720,000 |
0% |
J |
|
Gundagai Bridges |
1,381,599.01 |
$1,480,757 |
93% |
J |
|
Gundagai Plant |
968,689.67 |
$1,300,000 |
75% |
J |
|
Gundagai Roads |
2,091,740.03 |
$2,815,746 |
74% |
J |
|
Gundagai Water |
341,361.57 |
$3,241,336 |
11% |
J |
|
Gundagai Sewer |
174,265.77 |
$633,000 |
28% |
J |
|
IT |
- |
$50,000 |
0% |
J |
|
Total |
$11,063,677 |
$24,388,373 |
45% |
J |
|
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
22 April 2025 |
DOCUMENT NUMBER |
435277 |
|||
REPORTING OFFICER |
Peter Smith, Interim Finance Manager |
|||
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
||||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Restricted Cash Reconciliation report, be received and noted. |
Report
The restricted cash figures have been reconciled to 31 March 2025 as shown in the below table.
Internally Restricted Reserves |
Bal 30 June 2024 |
Transfers To |
Transfers From |
Bal 31 March 2025 |
Aerodrome Bitumen Resurfacing |
$165,588 |
|
|
$165,588 |
Bradman's Birthplace |
$94,337 |
|
$18,000 |
$76,337 |
Cootamundra Caravan Park |
$213,037 |
$0 |
$8,399 |
$204,638 |
Heritage Centre |
$27,490 |
$1,215 |
$84 |
$28,621 |
Development - Land & Buildings |
$1,767,204 |
|
|
$1,767,204 |
Employee Leave Entitlements |
$1,798,460 |
|
|
$1,798,460 |
Quarries & Pit Restoration |
$476,387 |
|
$157,526 |
$318,861 |
Bangus Landfill |
$329,938 |
$181,311 |
|
$511,249 |
Plant Replacement |
$3,720,480 |
$3,251,815 |
$3,924,482 |
$3,047,813 |
Cemetery |
$133,710 |
$223,983 |
$239,065 |
$118,628 |
Southern Phone |
$586,464 |
|
$29,905 |
$556,559 |
Waste Management |
$500,000 |
|
|
$500,000 |
Total Internal |
$9,813,095 |
$3,658,324 |
$4,377,461 |
$9,093,958 |
Externally Restricted Reserves |
|
|
|
|
Domestic Waste |
1,334,928 |
1,822,582 |
1,335,452 |
1,822,058 |
Water Supply |
7,826,732 |
4,603,085 |
3,505,603 |
8,924,214 |
Sewerage Service |
5,172,930 |
2,977,959 |
1,567,715 |
6,583,174 |
Stormwater Infrastructure Renewal |
389,985 |
96,001 |
|
485,986 |
Developer Contributions |
1,310,465 |
128,910 |
|
1,439,375 |
General Fund Unspent Grants & Contributions |
5,633,377 |
|
2,181,826 |
3,451,551 |
Total External |
21,668,417 |
9,628,536 |
8,590,596 |
22,706,356 |
TOTALS |
31,481,512 |
13,286,860 |
12,968,057 |
31,800,314 |
Restricted Cash Reconciliation
Restricted Cash |
31,800,314 |
Cash at 31 Mar 2025 |
31,360,874 |
Unrestricted Balance |
-439,440 |
Grant Debtors Outstanding |
258,142 |
Balance |
-181,299 |
Financial
There are financial implications associated with this report as a further review of General Fund Unspent Grants & Contributions is pending.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
22 April 2025 |
DOCUMENT NUMBER |
434819 |
|||
REPORTING OFFICER |
Peter Smith, Interim Finance Manager |
|||
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
||||
LEGISLATIVE IMPLICATIONS |
Council investments comply fully with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021. |
|||
POLICY IMPLICATIONS |
Investments comply fully with the Council’s Investment Policy. |
|||
Nil |
The report detailing Council Cash and Investments as at 31st March 2025, be received and noted. |
Introduction
A report on Council’s Investments is required to be presented for Council’s consideration in accordance with Clause 212 of the Local Government (General) Regulation 2021.
Council’s cash and investment portfolio increased $1,451,122.13 from $29,909,751.93 as at 28th February 2025 to $31,360,874.06 as at 31st March 2025.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
Ordinary Council Meeting Agenda |
22 April 2025 |
Cootamundra-Gundagai Regional Council’s investment portfolio outperformed the relevant BBSW Index benchmark by 17.83%. The average weighted yield for February was 4.85%, over an average weighted term of 90 days, with a benchmark of 4.12%.
Please note that Council have tried to invest in longer term investments, but the rate is far below the required benchmark and it isn’t a financially viable alternative.
31,360,874 |
Monthly Interest Received 118,203 |
Weighted Average Term 90 Days |
Total Value 31,360,874 |
Yearly Interest Received 1,127,574 |
Weighted Average Yield 4.85% |
Credit Quality Compliance
Council’s investment portfolio was compliant with policy in terms of S&P long term rating credit quality limits, as displayed below.
Counter Party Compliance
As at the end of February, Council was compliant with policy. It is worth noting that capacity limits are affected by changes in the on-call account balance compared to the total portfolio balance.
Term to Maturity
Council’s investment portfolio maturities shown graphically below were also compliant with policy requirements. All of the investments are short term to deal with liquidity and to be prepared for the demerger split.
Declaration
I hereby certify that investments listed in the report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy.
Signed
Peter Smith
Responsible Accounting Officer
22 April 2025 |
DOCUMENT NUMBER |
435536 |
|||
REPORTING OFFICER |
Peter Smith, Interim Finance Manager |
|||
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Increase of net operating result of $573K predicting a $11.2m deficit at 30 June 2025. Increase in Capital expenditure of $641k, sourced from grants and reserves except for $46.2k for grant jobs that require a co-contribution.. |
|||
LEGISLATIVE IMPLICATIONS |
Compliance with Clause 203(1) of the Local Government (General) Regulation, 2005 requires that, not later than 2 months after the end of each quarter, excluding the June quarter, the responsible accounting officer must submit a budget review statement to Council. The format of the review must be consistent with the minimum requirements contained in the Quarterly Budget Review Statement Guidelines provided by the Office of Local Government. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. December 2024 Quarterly Budget Review ⇩ |
1. The December 2024 Quarterly Budget Review be received and noted. 2. The budget variations listed in the report be adopted. |
Introduction
The purpose of this report is to present a summary of Council’s financial position at the end of the quarter, and to report on progress made against the original budget adopted by Council in its 2024-25 Operational Plan. A summary of operating budget variances, together with details of capital projects expenditure, are included in the December 2024 Quarterly Budget Review documents attached to the report.
Discussion
Details of the budget variations are included in the attached report below. There have been adjustments made to the capital and operational budget to accurately reflect the expected actual result at 30 June 2025. Council is projecting an operating deficit of 11.2m based on current figures due to the prepayment of the 2024 financial assistance grant of 5.5m in June 2024
Financial
Increase of net operating result of $573k predicting a $11.2m deficit at 30 June 2025. Increase in Capital expenditure of $641k, noting this the majority of this is offset by grant and reserve funding
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
22 April 2025 |
DOCUMENT NUMBER |
435488 |
|||
REPORTING OFFICER |
Craig Perrin, Town Planner |
|||
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Background Report - Gundagai Housing and Employment Strategy ⇩ 2. Draft Strategy - Gundagai Housing and employmeny Strategy ⇩ |
That: 1. Council endorse the draft Gundagai Housing and Employment Strategy for the purpose of public exhibition. 2. A further report be presented to Council following the conclusion of the public consultation period, detailing the outcomes of community consultation and presenting the final Gundagai Housing and Employment Strategy for formal adoption. |
Introduction
Council has engaged Habit Planning Pty Ltd to assist in the preparation of the Gundagai Housing and Employment Strategy - a strategic document designed to guide land use planning and future amendments to the Gundagai Local Environmental Plan (LEP). These amendments may include updates to land zonings, land use tables and minimum lot size provisions.
The draft Strategy is presented to Council prior to being placed on public exhibition. Public consultation is expected to be conducted on Thursday 1 May 2025, providing residents and stakeholders with an opportunity to review the document and offer feedback. As part of this process, the consultant will also facilitate dedicated workshops with both community members and Councillors to review and further refine the document, ensuring broad engagement before finalising the strategy for Council adoption.
Once adopted, this Strategy will supersede the Local Environmental Profile and Planning Strategy 2008, originally commissioned by the former Gundagai Shire Council. That earlier document informed the development of the Gundagai Local Environmental Plan (LEP) 2011, which was the first LEP for Gundagai to meet the requirements of the Standard Instrument-Principal Local Environmental Plan (2006 EPI 155a).
Council has already adopted the Cootamundra 2050 Strategy, and a Cootamundra Land Use Strategy will be developed following the completion of the Gundagai Strategy. The Final Gundagai Housing and Employment Strategy is anticipated to be finalised in June 2025.
Discussion
The accompanying Gundagai Housing and Employment Land Strategy Background Report provides a comprehensive analysis of the demographic, environmental, and policy context shaping land use planning in Gundagai, NSW.
Prepared for the Cootamundra-Gundagai Regional Council, the report identifies key challenges and opportunities for future development. It highlights the need for adaptive and progressive planning responses to issues such as shifting population dynamics, housing supply and diversity, and resilience to climate change.
The background report serves as the research-driven foundation for consultation with the community and government agencies. It will inform the development of the final Gundagai Housing and Employment Land Strategy, which will guide long-term land use planning in the area.
Key themes and findings from the report include:
· Demographic Shifts: Gundagai population is stable but ageing, with younger residents leaving for education and work opportunities. Current housing is dominated by detached dwellings, which do not align with the needs of smaller households, older residents, and more vulnerable community members. This mismatch points to a need for greater housing diversity.
· Affordability Pressures: Like many regional areas, Gundagai has experienced post-pandemic housing price increases, creating affordability issues for both homebuyers and renters. There is a need for more diverse and affordable housing options that can meet the changing needs of the community.
· Employment and Land Use: The report notes the importance of ensuring access to adequately serviced industrial land to support local businesses and employment opportunities. Gundagai’s location along major transport routes present strong potential for growth in freight and tourism sectors. Balancing residential and industrial land uses is essential to avoid land use conflicts and ensure opportunities for economic development.
· Environmental Constraints and climate Resilience: Key environmental challenges include flood risk from the Murrumbidgee River and Jones Creek, as well as increasing bushfire risks due to climate change. The report emphasises the need for careful planning to avoid high-risk areas to incorporate sustainable, climate-resilient design into future developments.
The Gundagai Housing and Employment Strategy document will be a critical planning tool for guiding Gundagai’s future growth. The Background Report positions Gundagai as a town in transition, requiring strategic planning to respond to demographic, economic and environmental changes. The upcoming community and stakeholder consultation will play a critical role in shaping a final strategy that reflects the needs and aspirations of Gundagai’s residents and businesses.
Land strategies for both Gundagai and Cootamundra townships are required, regardless of the outcome of the Minister’s pending demerger decision.
Financial
Funding for the Gundagai Housing and Employment Land Strategy has been sourced from unspent Council merger funds, originally allocated for projects aiming at improving Council’s LEP. A subsequent land strategy for Cootamundra will also be financed from theses remaining merger money.
OLG 23a Guideline consideration
Does not conflict with guidelines.
22 April 2025 |
DOCUMENT NUMBER |
434466 |
|||
REPORTING OFFICER |
Julie Buckley, Operations Support Officer |
|||
AUTHORISING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Cootamundra Engineering Report for the month of April 2025 be noted. |
Introduction
The Cootamundra Engineering Report for the month of April 2025 is submitted for the information of Council and the community.
Discussion
Fixing Local Roads
The Hovell Street works have been delayed by one week due to inclement weather and material supplier issues. Stage 2 is on hold pending Jemena service relocations. (Jamena were engaged to carryout the relocation of gas services over 3 months now. We cannot engage the contractor directly as Jamena engages approved contractors to work on their assets).
Current project completion is 30 June 2025. Meeting 02nd April 2025 with TfNSW to discuss the Extension of Time. TfNSW have been made aware of the delays relating to the services relocation several times.
State Roads
Shoulder widening and barrier installation south of Cootamundra at Yarrowee has been completed.
Box culvert replacement at Yarrowee will commence early-mid April.
RMCC crews have undertaken minor pavement repairs.
Tenders have been invited for the asphalt works on the Olympic Highway and Burley Griffin Way intersection at Wallendbeen closing on 16th April 2025.
Local Roads & Community Infrastructure R4 Footpaths
The concrete crew have commenced works on the spoon drain in Poole Street.
The preliminary works, design and service location for the kerb project in Ursula Street to Southee Circle are underway with works expected to commence at the end of March.
Water and Sewer
Betts Street Sewerage Pumping Station (SPS) Rising Main Replacement tender have been invited on Vendor Panel and closing on 08th May 2025.
Res 1 & 2 Chlorination works to be advertised later in the month.
General Works
Gravel patching and maintenance grading has been carried out on Turner’s Lane, Yannawah Lane, McCaffrey’s Lane, Joe’s Road and Yeo Yeo Lane.
Jet patching has been carried out at various locations throughout the shire.
Slashing has been completed on the Olympic Highway, Mabereen Lane and in the Cootamundra township.
Open drain works have been carried out on Florance Street, Betts Street, Poole Street and Parker Street.
Financial
Projects funded from various funding sources, as noted above.
Maintenance works funded from the General Fund.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
22 April 2025 |
DOCUMENT NUMBER |
434994 |
|||
REPORTING OFFICER |
Belle Mooney, Operations Support Officer |
|||
AUTHORISING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Gundagai Engineering Report for the month of April 2025 be noted. |
Introduction
The Gundagai Engineering Report for the month of April 2025 is submitted for the information of Council and the community.
Natural Disaster
The
Natural Disaster restoration works continued throughout the area with
identified damages being completed on the following roads:
- Ovid Street
- Landon Street
- Middleton Drive
- Stockdale Road
- Crowes Road
- Cooininee Road
Local Roads and Community Infrastructure Program (LRCI)
Sheridan Street Block 3 Stage 2 upgrade:
Landscaping has commenced in Sheridan Street block 3 with the raising of garden beds and backfilling with topsoil. Planting has begun and is anticipated to be completed after Easter as per the initial plans.
The new streetlight is scheduled to be installed before the end of April once arrived.
First Avenue Upgrades
Stage 1 of the First Avenue upgrade has now been completed. The footpaths have been poured and backfilling to clean up the site is complete. The second stage of the upgrade is currently in the final stages of planning. This stage will require the relocation and replacement of services including the water mains.
Fixing Country Bridges Round 2
Hillas Creek Bridge
The bridge deck has been poured and is curing. Whilst the concrete is curing the railings on the bridge have been installed (with the exception of end terminals, which will be installed at the end of the project). As soon as the concrete from the final deck pour has cured enough, Council will construct the approaches to the bridge. The project is currently progressing well. Council staff have completed the gravel pad around the pilings as well as an access track, and contractors have completed the concrete pour for fill into the piers.
General Works
Council staff have completed maintenance to Carrs Road Bridge with the removal of rock from the creek bed and maintenance of the bridge batter.
Maintenance grading has been completed in various Nangus and Mundarlo areas with Old Hume Highway being completed in early April followed by gravel resheeting and the covering of bed rocks on Deltroit Road. Flood damages have also been completed in these areas where required, including Yammatree Road.
Grading and gravel resheeting associated with flood repairs has been completed on Stockdale Road, Crowes Roads and Cooininee Road.
Heavy patching works was completed throughout April on Caulderwood Road, Crowes Road and Brungle Road in identified locations.
Water and Sewer
Water and Sewer teams are completing ongoing maintenance and operations to the treatment plants, as well as mains repairs when required.
Council staff are currently completing the stop valve and hydrant maintenance program which involves the cleaning out, painting and locating of mains for mapping upgrades.
Following initial meetings with contractors and the completion of designs the Gundagai Water Treatment Plant upgrades have commenced on 7th April. This project will see a refurbishment of the Gundagai Water Treatment Plant Filter Rehabilitation and the Media Replacement and the Gundagai Water Treatment Plant Raw Water Intake and Chemical Dosing.
Asset Management Plan
A series of six internal workshops to assist with the development of the Asset Management Plan was undertaken during March. This will provide a good basis for further development of the plans.
Financial
Projects funded from various funding sources, as noted above.
Maintenance works funded from the General Fund.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
22 April 2025 |
DOCUMENT NUMBER |
430418 |
|||
REPORTING OFFICER |
Thomas Hogg, Design Coordinator |
|||
AUTHORISING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
That Council: 1. Endorse the commencement of Crown Road Reserve Transfers to Council ownership for roads which are currently maintained by Council. 2. Delegate authority to the Interim General Manager to sign any documentation necessary to give effect to this resolution. |
Introduction
The Cootamundra-Gundagai Regional Council area has a significant number of roads which are identified as Crown Roads. Crown or ‘paper’ roads were established during the settlement of NSW and are part of the state’s public road network. Generally, Crown public roads provide access to freehold and leasehold land where little, or no subdivision has occurred since the original Crown subdivision of NSW in the early nineteenth century. It is the position of the Department of Planning and Environment – Crown Lands that they do not construct or maintain Crown roads.
The Department of Planning and Environment – Crown Lands will consider transferring road reserves to Council to administer the construction and maintenance of roads.
Transfer pursuant to Section 151 of the Roads Act 1993 legitimately places Council in a position to fulfil its obligations under the Environmental Planning & Assessment Act 1979 and the Roads Act 1993 to administer the road in the interest of local residents and public generally.
Crown road transfer to council is consistent with local government having the traditional responsibility for managing public roads for local needs. This complements Council’s role in environmental planning, road engineering and development consent.
Discussion
The Department of Planning and Environment – Crown Lands considers roads suitable for transfer if it meets one of the following criteria:
a) Council or TfNSW requests transfer of the Crown road, including for the purpose of s.44 of the Roads Act.
b) The formed Crown road provides road access to urban or rural areas or provides access within country towns, villages, local communities and public areas.
c) Road works on the Crown road are proposed by someone other than the department, and those works require development consent under the Environmental Planning & Assessment Act 1979.
d) Development consent has been granted by a council that requires use of the Crown road to service a traffic generating development.
e) The Crown road is required to be maintained to a standard specified as a condition of development consent. (Notably, if standards were not specified, transfer may still be relevant on the basis that road works were not required as the Crown road already conformed to council’s access standards to service the development.)
f) The Crown road was constructed, has or is being maintained by a council to facilitate access, as part of its local road network, which may include drainage structures such as a bridge or culverts.
g) Construction or upgrade of the Crown road is required to meet standards required by a council.
h) A council objects to the closure of the Crown road on the grounds the road is required for public access.
On preliminary investigation, the following roads have been identified to meet condition b) and f) above as they are already formed roads which Council currently maintains. This list is subject to change after further assessment by The Department of Planning and Environment – Crown Lands:
Road Name |
From (distance is approximate) |
To (distance is approximate) |
Hanley Ln |
Midblock between Virgil St & Hemans St |
Hemans St |
Hanley St |
Virgil St |
Hemans St |
Punch St |
Virgil St |
Railway Pde |
Hemans St |
Hanley St |
Railway Pde |
Sheridan St |
Sheridan Ln |
Ovid St |
Ovid St |
Sheridan St |
Punch St |
Punch St |
Ovid St |
Pope St |
Pope St |
Punch St |
Moon St |
Moon St |
Pope St |
Ovid Ln |
Ovid St |
Moon St |
Dodd St |
Pope St |
Moon St |
Dodd St |
Dodd St |
Pope St |
Crown Reserve |
Hanley St |
Bourke St |
End |
Tor St |
Hanley St |
William St |
Attwood Ave |
Tor St |
End |
Nicholls Ave |
Tor St |
End |
O'Hagan St |
Tor St |
Hume Hwy |
O'Hagan St |
Hume Hwy |
End |
William St |
Tor St |
Charlotte St |
Short St |
Ann St |
William St |
Phillip St |
Charlotte St |
O'Briens Rd |
O'Briens Rd |
Phillip St |
510m from Phillip St |
Camp St |
Phillip St |
Dodd St |
Dodd St |
Camp St |
Charlotte St |
West St |
William St |
Hanley St |
O'Hagan St |
Tor St |
West St |
Nurse Murray St |
West St |
Neil McInerney St |
Neil McInerney St* |
Nurse Murray St |
William St |
Ann St |
Neil McInerney St |
Charlotte St |
Charlotte St |
William St |
End of Road |
Judy St |
West St |
End of Road |
West St Side Rd |
Jack Moses St |
End of Road |
Jack Moses St |
Tor St |
End of Rd |
Otway St |
Hanley St |
Otway Ln |
Otway Ln |
Otway St |
Hanley St |
Punch St |
Bourke St |
Hume Highway |
Punch St |
Hume Highway |
1000m west of Hume Highway |
Mackellar St |
Punch St |
Francis Ave |
Francis Ave |
Mackellar St |
End of Rd |
Nangus Rd |
Sheridan Ln |
Hume Highway |
Nangus Rd |
Hume Highway |
Kimo Rd |
Kimo Rd |
Nangus Rd |
End |
Tumut St |
Rail Corridor |
End |
Ferry St |
Tumut St |
Middle St |
Sandhills Rd |
Brungle Rd |
End |
Luke St |
117m SW Stuckey Cl |
End near Power Substation |
Camphor Ln |
Luke St |
Tom St |
Camphor Ln |
Tom St |
End |
Readfords Rd |
Edwardstown Rd |
1450m South of Edwardstown Rd |
Kinora Ln |
Edwardstown Rd |
350m South of Edwardstown Rd |
Luandra Rd |
Adelong Rd |
End |
Benool Rd |
Bethungra Rd |
End |
Snowball Rd |
300m from End |
End |
Rosedale Rd |
2.2km from Hume Hwy |
4.3km from Hume Hwy |
Old Hume Hwy |
Deltroit Rd |
4.6km North from Deltroit Rd |
Yabtree Rd |
2.5km from Old Hume Hwy |
End |
Soldier Settlers Rd |
Nangus Rd |
Soldier Settlers Rd Ext |
Nangus Tip Rd |
Half way along Nangus Tip Rd |
Soldier Settlers Rd Ext |
Wantillo St |
Wantillo St |
Oakhills Rd |
Billabung St |
Vicinity of Nangus Public School |
Vicinity of Nangus Public School |
Hulong St |
Nangus Rd |
Tenandra St |
Tenandra St |
Bangus St |
Hulong St |
Bangus St |
Nangus Rd |
Tenandra St |
Rays Rd |
Bethungra Rd |
End |
Oura Rd |
Woodstock Rd |
450m east Woodstock Rd |
Ginendoe Rd |
Yammatree Rd |
end |
Yammatree Rd |
Junee Council Boundary |
400m East Junee Council Boundary |
Brawlin Rd |
Yammatree Rd |
Lockhart Rd |
Brawlin Rd |
Brawlin Springs Rd |
675m South West Brawlin Springs Rd |
Willis Rd |
Brawlin Springs Rd |
700m east Brawlin Springs Rd |
Willis Rd |
700m west Burra Rd |
270m north of Start of Crown Road Reserve |
Willis Rd |
2900m west Burra Rd |
4600m west Burra Rd |
Yammatree Rd |
Burra Rd |
600m west Burra Rd |
Burra Rd |
Yammatree Rd |
700m North Yammatree Rd |
Crowleys Rd |
Yammatree Rd |
700m North Yammatree Rd |
Wambidgee Rd |
Burra Rd |
1200m East Burra Rd |
Wambidgee Rd |
1700m East Burra Rd |
2960m East Burra Rd |
School Rd (Coolac) |
Coolac Rd |
End |
Isaac Street |
South St |
Gocup Rd |
Happy Valley Rd |
Near Springfield Ln |
Near Springfield Ln |
Tard Rd |
130m north Brungle Rd |
End of Road |
Coggans Rd |
Hume Highway |
1000m north of Hume Highway |
Crowes Rd |
940m North Riverview Rd |
660m South Riverview Rd |
Hopewood Rd |
Adjungbilly Rd |
680m North East Adjungbilly Rd |
Fernhill Rd |
Redhill Rd |
End |
U/N Off Kangaroo Mt Rd at Chainage 5400 |
Kangaroo Mt Rd |
End |
Kangaroo Mt Rd |
4500m South Gobarralong Rd |
U/N Off Kangaroo Mt Rd at Chainage 5400 |
Sommerset Rd |
Black Springs Creek |
600m west of Black Springs Creek |
Adjungbilly Rd |
100m east Redhill Rd |
525m west Redhill Rd |
Adjungbilly Village Rd |
1700m South of Redhill Rd |
End of Road |
Mingay Street |
Gobarralong Rd |
End |
Cooininee Rd |
5300m from Hume Highway |
6300m from Hume Highway |
Tenandra Rd |
190m from Old Hume Highway |
End |
Corkhills Rd |
Stuckeys Rd |
End |
Bannisters Ln |
1420m West Burra Rd |
1460m West Burra Rd |
Hopewood Rd |
1590m West Bundarbo Rd |
2180m West Bundarbo Rd |
Maryvale Rd |
Nanangroe Rd |
1500m North West Nanangroe Rd |
Maryvale Rd |
2500m North West Nanagroe Rd |
End |
Nanangroe Rd |
250m South Parsons Creek Rd |
975m South Maryvale Rd |
Black Andrew Rd |
Nanangroe Rd |
270m East Nanangroe Rd |
Bundarbo Rd |
7000m South East Hopewood Rd |
7050m South East Hopewood Rd |
Nanangroe Rd |
2600m East of Maryvale Rd |
3100m East of Maryvale Rd |
Brungle Rd |
1250m South East Sandy Creek Rd |
1250m South East Sandy Creek Rd |
Stuckeys Rd |
1000m South Corkhills Rd |
1100m South Corkhills Rd |
Stuckeys Rd |
80m South Brungle Rd |
100m South Brungle Rd |
Adjungbilly Rd |
2000m North Parsons Creek Rd |
1250m North Parsons Creek Rd |
Adjungbilly Rd |
950m South Parsons Creek Rd |
3500m South Parsons Creek Rd |
Parsons Creek Rd |
700m South West Stockdale Rd |
2000m South West Stockdale Rd |
Parsons Creek Rd |
1350m South East Stockdale Rd |
4350m East Stockdale Rd |
Redhill Rd |
200m North East Adjungbilly Village Rd |
400m South West Adjungbilly Village Rd |
The blue Crown Roads in the maps below are proposed to be transferred to Council as they have been identified as already being within Councils asset register and are roads which Council currently maintain.
Financial
By transferring ownership council will now have the obligation to maintain these assets and the associated costs. Given council is maintaining these assets currently, no additional negative financial impact is anticipated.
OLG 23a Guideline consideration
There are no implications to the guidelines.
22 April 2025 |
8.7 Regional Services Gundagai
DOCUMENT NUMBER |
435518 |
|||
REPORTING OFFICER |
Greg Ewings, Acting Manager Regional Services Gundagai |
|||
AUTHORISING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
That: 1. All salvaged timber from the dismantling of the historic Gundagai Prince Alfred Bridge currently being stored and quarantined at the Gundagai Landfill facility be repositioned to take up less space at the waste site and during this process be assessed and graded to establish the amount of timber retained that is good, fair and poor condition. 2. Timber assessed to be in good and fair condition be retained for suitable uses in public spaces within the Gundagai Township or for as gifts for special occasions to other LGA’s which have the Hume Highway within their Boundary with the timber gifted being stamped or engrained with text description of its use in the Prince Alfred Bridge and the bridges importance to the Hume Highway and the North South Connection for 88 years. 3. Timber assessed to be in poor condition due to contaminates, splitting, broken or rotting could be sold as is, at market rates. |
Introduction
The Prince Alfred Bridge is a significant piece of the history of Gundagai and NSW as it was the first major bridge crossing the Murrumbidgee River providing an integral transport link on the Hume Highway from 1896 to 1984, as well, giving a tourism attachment to the area.
The bridge was demolished in late 2021 due to its dilapidated condition presenting a public safety risk.
Discussion
Demolition of the structure was strongly opposed by the local community given its value though through a combination of lack of funding and available resources, demolition was the only viable alternative to protect public safety in the event of collapse.
Approximately 460 cubic metres of the bridge timber was salvaged in the demolition process and was transported and stored at the Burra Road Waste Site in Gundagai.
The issue of the future purpose and use of the timber was raised at the Council meeting held 26th April 2022 after a notice of motion resulting in the below resolution;
Resolution 156/2022
The salvaged timber from the dismantling of the historic Gundagai Prince Alfred Bridge currently quarantined at the Gundagai Landfill facility until such time that a fitting project or projects are nominated to memorialise the bridge and it is known how the precious timber will be used and how much of the timber is required.
At that time the NSW Government commissioned a heritage expert to memorialise the Prince Alfred Bridge a firm had undertaken community consultation with nearly 140 memorial ideas being received from members of the community. These submissions were to be assessed to ensure that the most appropriate tribute(s) were chosen.
Some ideas put forward through a community survey in 2022 included:
· Picnic wharf over the Murrumbidgee River, a small replica of the former bridge, pedestrian bridges in local parks or a boardwalk.
· Viewing platform over the floodplain and bridge route, or at local lookouts.
· Planting an avenue of trees and a walking track along the bridge route.
· Artistic sculpture for a tourism attraction, like the dog on the Tuckerbox.
· Street or park furniture including seats ad tables.
· Stylish industrial timber arbour leading to a memorial.
· Construction of a town Christmas tree for annual display.
It appears that the submission assessment and any recommendations from the assessment have not been received or implemented, and the timber remains stored at the Gundagai waste site siting on approximately 1220 square metres of the site. This is not ideal for the site as the timbers are taking up usable space nor for the timbers being stacked on each other from the ground up in groups has led to further deterioration.
Since the demolition, Council has and continues to receive enquiries about the timber and request for access to and or purchase of timber. Those enquiries are responded to with the details of Resolution 156/2022.
Acknowledging there has not been formal details of any potential for the use of the timbers for approved tributes or purposes, it would be good to get clarity of what the Council’s intentions for the timbers are.
It is proposed that the timbers be repositioned to take up less space at the waste site and during this process be assessed and graded to establish the amount of timber retained that is good, fair and poor condition.
Once this is established it is suggested that the timbers that are in good and fair condition (which is estimated to be around 50%) be retained for suitable uses in public spaces within the Gundagai Township (for example Timber Slab Seating for installation in the recently upgraded Sherwood Forest)
In addition, the timber in good to fair condition could potentially be utilised as a gift for special occasions to other LGA’s which have the Hume Highway within their Boundary with the timber being stamped or engrained with text description of its use in the Prince Alfred Bridge and the bridges importance to the Hume Highway and the North South Connection for 88 years.
The timber that is assessed to be in poor condition due to contaminates, splitting, broken or rotting could be sold as is at current market rates currently estimated at between $40 to $125 per lineal meter pending the length, thickness and width of the section of timber.
This course of action if implemented would free up space at the waste site, retain a considerable quantity of timber for Gundagai Project use and provide income additional income to Council in the short term.
Financial
The repositioning and assessment process would be undertaken by internal staff and would come out of existing operational budgets.
OLG 23a Guideline consideration
There are no implications to the guidelines.
22 April 2025 |
DOCUMENT NUMBER |
435315 |
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REPORTING OFFICER |
Donna Britton, Operations Support Officer - Facilities |
|||
AUTHORISING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Gundagai Regional Services Department, Monthly works report be received and noted. |
Introduction
This report is an overview of the works Gundagai Regional Services performed over the previous month and intends to give an update on the ongoing works and projects being conducted.
Discussion
This report covers the Regional Services projects and works over the month, detailing the operational activities, information on the progress of projects and the routine duties of this division.
Gundagai Parks & Gardens Section – Parks, Reserves, Sporting Fields, and Playgrounds - Achievements for the month include:
· Installed sporting equipment at fields for start of season.
· Line marking has been completed at sporting fields.
· Preparation of the new garden beds at top end of Sheridan Street.
· Town maintenance.
· Painting of toilets at Yarri Park and furniture at Carberry Park.
· Removal of tree at Anzac Grove and tidy up for Anzac Day.
· Repairing of irrigation in Sheridan Street.
· Mowing and edging of footpaths.
· Fencing installed for off season usage at the pool.
Cemeteries – North Gundagai Lawn & Monumental, South Gundagai, Tumblong, Coolac, Mount Adrah, Muttama, Adjungbilly, Nangus, Wagragobilly (Darbalara). Cemetery happenings this month include:
· There were 5 interments across the Gundagai Cemeteries.
· General maintenance and upkeep across all cemeteries.
· Preparation of beam for installation of granite desktops on new beam.
· Hedging at Nth Lawn
· Quotes have been received for the supply of new toilet blocks at Nth Gundagai Lawn and Sth Gundagai Monumental.
Biosecurity –
· CGRC have been successful in receiving their WAP funding allocation for 24/25, all documentation relating to this program submission has been submitted.
· Goal 1 - 1.1.3a & b,d,h&i. Goal 2 - 2.1.2e, Goal 3 – LCA’s 3.1.2, Goal 4 – 4.2.1, 4.2.4b, 4.2.5, LCA’s 4.3.1a, 4.3.2b of WAP targets completed. We are on track to complete all targets prior financial years end.
· Staff have completed the Biosecurity Officer Induction Course.
· Private inspections are being completed.
Spray Records for the month of March 2025
Gundagai Public & Council Facilities:
Gundagai Pool –
Gundagai Pool closed for the season on the 23/3/2025.
Gundagai RV Park Income March 2025
· 01/03/25 – 31/03/25 - Total Income $245.90
Gundagai Transfer Station Key March 2025
· 01/03/25 – 31/03/25 - General Income $120.00
Gundagai Landfill/Transfer March 2025
· 01/03/25 – 31/03/25 - General Income $3704.58
Gundagai Saleyards Truck Wash March 2025
· Income from the Saleyards Truck wash for the month of November amount yet to be received. Note* Figures are GST inclusive.
2024/2025 |
Avdata Payments /Council Income |
Usage -Customers /Account Holders |
||
GST Incl. |
||||
2024 |
July |
$ 3,157.14 |
35 |
|
2024 |
August |
$ 2,123.91 |
35 |
|
2024 |
September |
$ 3,313.23 |
30 |
|
2024 |
October |
$ 2,418.47 |
28 |
|
2024 |
November |
$ 2,277.33 |
30 |
|
2024 |
December |
$ 3,435.11 |
32 |
|
2025 |
January |
$ 3,250.47 |
33 |
|
2025 |
February |
$ 3,486.04 |
31 |
|
2025 |
March |
$ 3,245.63 |
32 |
|
2025 |
April |
|||
2025 |
May |
|||
2025 |
June |
|||
2024/2025 |
Totals |
$ 26,707.33 |
286 |
Compliance:
Compliance with the Companion Animals Act 1998
Local Government (General) Regulation 2021 – Reg 217(1)(f)
· 3 dogs impounded and released to owners.
· Roaming cattle and sheep on Hume Highway.
· Illegal dumping on the Old Hume Highway.
· Roaming sheep Sth Gundagai.
· Lost horse.
Financial
There are no further financial implications as all work has been carried out as per the approved 23/24 budget allocations.
OLG 23a Guideline consideration
There are no implications to the guidelines.
22 April 2025 |
8.8 Regional Services Cootamundra
DOCUMENT NUMBER |
434481 |
|||
REPORTING OFFICER |
Shelley Liehr, Operations Support Officer |
|||
AUTHORISING OFFICER |
Trevor Dando, Acting Deputy General Manager Operations |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Regional Services Cootamundra Department Monthly Works Report be received and noted. |
Introduction
This report has been prepared to inform Council of the activities undertaken by the Regional Services – Cootamundra Department over the month of March 2025.
Discussion
Parks & Gardens
Mowing this month remained a high priority even with lack of rainfall. Irrigation throughout most parks contributed to maintaining quality playing surfaces. The three main sporting fields held host to Senior Cricket grand finals in Cootamundra. Stockinbingal also was maintained on a fortnightly basis.
Cootamundra’s main street continues with routine maintenance in the way of hedging, fertilising and weeding, and will continue to be maintained with additional mulching, pruning and the replacement of winter annuals in the coming month.
The dangerous tree that fell in Livvi’s Place was removed by contractors with the use of heavy machinery and a crane for safety. Livvi’s Place has been re-opened and is accessible to the community, with the exception of ‘Peter Pan’s Fort, which was severely damaged by the fallen tree. The damage is scheduled to be assessed by contractors to determine the level of damage and works required to reinstate the structure. Livvi’s Place continues to be maintained and landscaped over the next few months.
The transition from summer to winter sports configuration has commenced across sporting fields in Cootamundra. The installation of new goal posts has been completed at Les Boyd Oval within Fisher Park as the old post were deemed a safety hazard. The new posts will aid in the safety of workers when erecting and dismantling during season changeovers. The installation was completed in conjunction with the Civil Works who poured concrete footings as a base for these posts. Line marking has also commenced at Fisher Park, Clarke Oval and Bassingthwaighte Park.
Street tree maintenance requests continue to be carried out in line with work schedules, and as the weather cools and the demand for mowing decreases, the focus on tree maintenance will increase.
Saleyards / Truckwash
Ongoing weed maintenance has been conducted to keep the yards at a manageable level. No sheep sales have occurred.
In March, the truck wash recorded 138 transactions, invoicing a total of $8,169.01.
Cemeteries
March has seen one burial in the Cootamundra Lawn Cemetery, and three Interments of Ashes in the Cootamundra Lawn Cemetery. Three plaques were affixed at the Cootamundra Lawn Cemetery.
Conservation grants for Stockinbingal and Wallendbeen Cemeteries were submitted in October and Council are still waiting to receive notification from the Biosecurity Conservation Trust on whether the applications were successful. If awarded, these grants will support the preservation of small areas of natural Grassy Box woodlands, two of the few remaining habitats of this kind in NSW.
Staff had a meeting with a Contractor to discuss Cootamundra Cemetery masterplan.
Regulatory Services
In February, Council Rangers 10 dogs were seized during the month. Of these, seven dogs were released to their owner, three were surrendered, three were rehomed, three were euthanised due to dog attacks and two are awaiting rehoming.
Council Rangers seized four cats. One of these was released to their owner, five were rehomed and two feral cats were euthanised.
Council’s Ranger attended multiple dog incidents during the month with two dogs being declared Nuisance dogs, and one dog being declared as Menacing, resulting in four Penalty Infringement Notices (PINs) being issued in relation to a dog attack. A further three PINs were issued in relation to failure to register companion animals. The total of all PINs issued during March amounted to $6,685.00.
Council Rangers continue to monitor and refill waste stations.
Additionally, Rangers issued warnings to owners of illegally parked vehicles. These vehicles are being monitored in line with timeframes legislated under the NSW Public Spaces Act.
In addition to routine patrols and compliance checks, Council’s Ranger has been working with local schools to promote animal awareness. Local primary students were provided with fact sheets on responsible pet ownership, animal safety and the importance of learning how to identify potential dangers when approaching animals.
Preparations are underway to commence and audit of the NSW Companion Animals Register. The audit will identify animals that have been microchipped and not yet registered, which is a requirement under the Companion Animals Act 1998. Owners of unregistered animals will be contacted and provided with information on what steps are required to register their animals to comply with the regulations.
Waste
The secondhand tip shop processed 103 transactions for March with a total of $956.33 in income. During this time staff have diverted 900kg of waste from the landfill into the shop to be repurposed. Staff are still ascertaining which products turn over quickly and what prices people are willing to pay.
A total of 188 tonnes of recycled crushed concrete was sold this month and a total of 202 tonnes of compost soil.
Facilities
The Cootamundra Caravan Park had a major gas leak repaired at the amenities building, along with some electrical fixes and repairs to the hot water system.
The Cootamundra Town Hall roof, gutters and ceiling were repaired following a water leak through the kitchen ceiling in the last storm event.
The six-monthly services and inspections for the fire safety equipment and emergency lighting was carried out for all Council owned facilities in Cootamundra.
Capital Works Projects
The opening of the new Ellwood’s Hall toilet block was held during March which was well attended. This project was funded through the Stronger Country Communities Fund (SCCF) Round 5 and is a great new asset for the community.
The Fisher Park Changerooms project that was heavily underfunded through the SCCF Round 5 was identified and sent through to Michael McCormack’s office as a project that they could potentially contribute funding to so the project could be delivered. Staff and members from the Cootamundra Rugby League Club met with Mr McCormack onsite to discuss the project in more detail. Michael McCormack’s office has pledged to provide the additional funding required if reelected in the upcoming elections.
The Fisher Park redevelopment upgrades funded through the Southern Phone reserves has continued with new goal posts, a new announcer’s box, a new PA system and painting in the changerooms.
The Muttama Creek Master Plan RFQ received nine submissions. The project has been awarded to Martens & Associates Pty Ltd. Their submission identified a Concept Flood Mitigation Scheme to improve the creek’s capability to convey flood water, using flood modelling software which will provide a robust means of assessing potential engineering solutions required to mitigate flood impacts. They identified their Ecology Assessment and REF strategies, including consultation with community and all relevant government agencies. Martens demonstrated industry experience in undertaking similar projects with the ability to incorporate flood investigations and flood risk assessments with ecologically sustainable engineering practices. The flood funded projects have since been given a 12-month extension with the date of completion now being 30th June 2026. Regardless of the extension, it is anticipated that Council will continue to aim to have the below flood projects, including the master plan, completed as early as possible: -
· Masterplan and physical works to clean either side of Council bridges and culverts: $210K (Status – about to commence)
· Nicholson Park canteen and building flood damage repairs: $50K (Status – completed)
· Clarke Oval building and fence damage repairs: $75,000 (Status – commenced and should be completed in around 4 weeks)
· Cootamundra Caravan Park fence, BBQ’s and camp kitchen repairs: $51,601.64 (Status – completed)
· Cootamundra dog park fence repairs: $10,779.00 (Status – completed)
· Cootamundra playgrounds softfall replacement: $25,000 (Status – completed)
· Cootamundra showground evacuation building improvements: $130,000 (status – commenced and should be completed by June 30th)
· Barry Grace Oval fence replacement: $120K (Status – completed)
· CGRC Waste Recovery: $40K (Status – completed)
· Evacuation centres back-up generators: $95K (status – quotes received, waiting on electrician to quote for installation to then proceed)
General and WAP Activity March 2025
Activity |
Location |
Km/Count |
Date |
Regional Inspection Program - Inspection of High Risk Pathways (roadsides) (Inspection) (Inspection) 1650km |
Burley Griffin Way |
10km |
26/3/25 |
Berthong Road |
13km |
26/3/25 |
|
Corby’s Lane |
2.4km |
24/3/25 |
|
Old Cootamundra Road |
18.6km |
20/3/25 |
|
Dudauman Road |
8.5km |
13/3/25 |
|
Grogan Road |
3.4km |
23/3/25 |
|
Olympic Highway |
15km |
20/3/25 |
|
Kilrush Road |
6km |
11/3/25 |
|
Olympic Highway
|
15km |
25/3/25 |
|
Cullinga Road |
16.3km |
12/3/25 |
|
Cullinga Mines Road |
2.8km |
12/3/25 |
|
North Jindalee Road |
8.2km |
27/3/25 |
|
|
TOTAL: 119.2km |
|
|
(HRS) Inspection of named HRS. |
Truck Wash |
1 inspection |
11/3/25 |
Inspection of HRS – Water ways and foreshore inspections. |
Muttama Creek |
4km |
14/3/25 |
Private Property Inspections. Target 120 |
349 Back Brawlin Rd |
1 Inspection |
7/3/25 |
8 Young St |
1 Inspection |
25/3/25 |
|
30 Hoskins St |
1 Inspection |
25/3/25 |
|
32 Hoskins St |
1 Inspection |
25/3/25 |
|
20 Hoskins St |
1 Inspection |
26/3/25 |
|
1 Victoria St |
1 Inspection |
26/3/25 |
|
26 Hoskins St |
1 Inspection |
26/3/25 |
|
1559 MUTTAMA ROAD MUTTAMA |
1 Inspection |
14/3/25 |
|
1557 MUTTAMA ROAD MUTTAMA |
1 Inspection |
14/3/25 |
|
1533 MUTTAMA ROAD MUTTAMA |
1 Inspection |
14/3/25 |
|
|
TOTAL: 10 Grand Total: 71/60 |
|
|
Inspect Council owned and Managed Lands |
Muttama Waste Transfer Station |
1 inspection |
14/3/25 |
Implementing & Upgrading of Red Guide Post (RGP) Initiative (Co-ordination) |
Cootamundra |
1 Program |
Updated RGP records supplied to Regional Coordinator prior to Q3 RRWC Meeting. |
LCAs to eradicate or contain incursions of state and regional priority weeds (Control). Target 40km. |
Sticky nightshade |
Control |
20/3/25 |
Coolatai grass |
Control |
20/3/25 |
|
Coolatai grass |
Control |
25/3/25 |
|
Provide landholders with education, training & technical advice & support on weed management (Extension) |
Water poppy |
4 Packages |
14/3/25 |
Cootamundra Connections Expo |
Weeds sector participation. |
26/3/25 |
|
Parthenium Weed |
15 Packages |
26/3/25 |
|
Water poppy |
15 Packages |
26/3/25 |
|
Sticky nightshade |
15 Packages |
26/3/25 |
|
Post Inspection Reports |
11 Reports |
March |
|
Water poppy Social Media Notice |
1 Package |
7/3/25 |
|
Sticky nightshade Social Media Notice |
1 Package |
20/3/25 |
|
Coordination Event |
Q3 RRWC Meeting |
Wagga Wagga |
19/3/25 |
Other |
|||
Spot Spray Local Roads – Local priority weeds |
Corby’s Lane |
African boxthorn control |
24/3/25 |
North Jindalee Road |
Blackberry control |
27/3/25 |
|
Old Cootamundra Road |
Coolatai grass control |
20/3/25 |
|
Olympic HWY |
Coolatai grass control |
25/3/25 |
General Comments:
- New incursion of Sticky Nightshade detected and treated. Single plant located 2km from Cootamundra (Olympic Highway). Reports of isolated plants in neighboring Council areas.
- Sticky Nightshade will officially be prioritised as an eradication species in the Regional Management Plan (1 July 2025). Assists future WAP applications.
- This plant has been a local priority whilst inspecting for the last 18 months in Cootamundra region (two plants found and treated to date).
- Incursion sites integrated into RGP for long term monitoring.
- Sticky Nightshade information packages submitted to website and Council social media in an effort to increase public awareness and reporting of possible sightings.
- Priority weed information packages were made available to the public at Cootamundra Connections Expo.
- Summer side spray of local roads continued.
- Dry weather conditions are limiting ability to treat as vegetation is no longer in active growth.
- Older Fleabane and Feather-Top Rhodes grass proving difficult to control roadside.
- Moderate to dense incursions of African boxthorn treated on Corby’s Lane.
- Juvenile Blackberry and partial regrowth treated North Jindalee Road.
- Red guidepost areas inspected and control of Coolatai Grass caried out where required. Incursion density significantly reduced. Majority of plants treated were juveniles that had not seeded at time of treatment.
Property Inspections:
- Additional property inspections undertaken in Cootamundra to assist Gundagai biosecurity officer reach annual targets.
- Water Poppy surveillance in Muttama village due to historical reports of species (scheduled prevention in Riverina) – nothing observed. Muttama Creek inspections were conducted where properties had access to waterways.
- No high-risk species detected on any inspected properties with majority of landholders compliant in managing localised species (Schedule 3). Post inspection reports submitted.
Riverina Weeds Committee Meeting (19/3/25):
- WAP applications reviewed by DPI 21/3/25.
- Councils to be notified of application outcomes 28/3/25.
- CGRC did not exceed its historical regional allocation.
- All council applications are likely to be audited as the regional allocation budget has been exceeded.
- Multiple councils applied for more funding than the “agreed” allocations.
- Lower priority ISP goal funding will likely be cut from applications as a result.
Financial
All areas of expenditure relating to operations within the Regional Services – Cootamundra department are in the most part within the allocated budget allocations.
OLG 23a Guideline consideration
No impacts associated with this report.
22 April 2025 |
9 Motion of which Notice has been Given
DOCUMENT NUMBER |
435286 |
REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
The following Notice of Motion signed by Councillor Crs Collins, Kelly and Ryan was submitted on 8 April, 2025.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 22 April, 2025:
1. Investigate the commissioning and installation of a life-sized bronze statue of Bob Holder, a celebrated saddle bronc rider, to be installed in the garden bed outside the Cootamundra Post Office on Wallendoon Street as per the artistic concept attached. 2. Undertake community consultation with: Mr. Bob Holder and his family; The Cootamundra Rodeo Committee; Parker and Wallendoon Street business owners. 3. Explore relevant funding avenues to support the project, including but not limited to: NSW Government funding programs, e.g. Create NSW’s Arts and Cultural Funding Program, Regional Arts NSW - Regional Arts Fund, and NSW Community Building Partnership Program; Council’s own heritage and community enhancement budgets; Community fundraising and sponsorship opportunities. 4. Receive a report outlining scope, preliminary costs, funding strategies, and community feedback for further consideration by Council. |
RATIONALE
Bob Holder, known affectionately as the “Cootamundra Cat,” is not only a local legend but also a figure of national and international acclaim. His legacy in the rodeo world spans over seventy years, during which he has competed at the highest levels, including a historic performance at Madison Square Garden in New York. As the world’s oldest active rodeo competitor, Mr. Holder embodies the spirit, resilience, and courage of rural Australia. Commissioning a statue in Mr. Holder’s honour is a unique opportunity for CGRC to pay tribute to a living legend who has represented Cootamundra with distinction. This tribute would act as a permanent recognition of his lifetime of achievement and character, cementing his legacy in the heart of the community that shaped him. It also aligns with how CGRC has recognised other icons, such as Sir Donald Bradman, highlighting the region’s proud tradition of producing world-2
class talent. From a community and economic perspective, the benefits of such a project are significant. Public artworks have been shown to drive local tourism and stimulate economic activity. By situating the statue prominently outside the Cootamundra Post Office on Wallendoon Street—an iconic and central location—the installation will become an immediate point of interest for tourists, rodeo enthusiasts, and media alike. It will draw visitors into the town centre, encouraging foot traffic and patronage to surrounding businesses in the Cootamundra CBD. Moreover, the statue will enhance the cultural fabric of the town, adding another compelling feature to local walking tours, school excursions, and community storytelling. It will serve as a source of pride for residents, a point of education for younger generations, and a powerful attraction for regional promotion and branding. Local businesses, including nearby bakeries, cafés, retail shops, and accommodation providers, stand to benefit from increased visitor numbers, particularly during rodeo season and major events. This initiative also has the potential to inspire further investment and development in the Cootamundra town centre. A well-executed public statue with appropriate landscaping and interpretive signage will signal that Council values its history, honours its people, and is willing to invest in meaningful, long-term cultural assets. In summary, this proposal represents not only an act of recognition but a strategic investment in our town’s identity, vibrancy, and economic sustainability. Honouring Bob Holder not only celebrates one man’s extraordinary achievements, but also recognises what makes Cootamundra truly special and ensures that legacy continues to inspire future generations.
Note: Preliminary consultation has been conducted with members of Mr. Holder’s family and the President of the Cootamundra Rodeo Committee, all of whom have expressed strong support for this initiative.
Attachments:
Artist’s Impression – Proposed Statue of Bob Holder in Saddle Bronc Event
22 April 2025 |
DOCUMENT NUMBER |
435686 |
REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
The following Notice of Motion signed by Councillor Cr Ryan was submitted on 14 April, 2025.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 22 April, 2025:
That Council: 1. Commit to organising a Council-led Community Clean-Up Day focused on the section of Muttama Creek between Hovell Street and Olney Street, Cootamundra, including overseeing planning, logistics, safety, and community engagement, with the goal of improving the environmental condition of the creek and fostering civic pride and participation. 2. Provide logistical and operational support to enable the event, including but not limited to: a. Rubbish collection and disposal services (e.g. provision of bins or post-event waste collection), b. Supply of basic safety materials such as gloves, bags, and high-visibility vests, c. Promotional assistance via Council’s website, social media platforms, and local media outlets. 3. Undertake a site-specific risk assessment in consultation with Council’s Risk and WHS policies and procedures to identify any hazards (e.g. erosion, water access risks) and implement appropriate safety measures, including exclusion zones where necessary. 4. Ensure that all participating volunteers are covered under Council’s public liability insurance, and that appropriate registration and safety briefing protocols are in place on the day. 5. Engage with local schools, community groups, sporting clubs, and service organisations to promote involvement and foster a broad cross-section of community participation. 6. Provide bottled water and basic refreshments for volunteers throughout the event and coordinate a community BBQ and informal gathering at the conclusion of the clean-up, featuring possible contributions such as local music or entertainment, to celebrate the collective effort and spirit of environmental stewardship. |
RATIONALE
Muttama Creek plays an important role in the identity, ecology, and public amenity of Cootamundra. However, sections of the creek have experienced increasing litter accumulation, contributing to visual pollution and potential environmental harm. This initiative seeks to respond constructively to community concerns, many of which have been raised informally on public forums and through constituent feedback.
A Council-led Community Clean-Up Day provides a structured and inclusive opportunity for residents to take positive action, create a stronger sense of ownership over public spaces, and enhance local pride. It also offers Council an opportunity to lead by example in fostering environmental responsibility and community engagement.
Events of this nature have been successfully run in other regional towns and have proven to be highly cost-effective, with benefits extending beyond environmental outcomes into community wellbeing and cohesion.
The nominated section of the creek – between Hovell Street and Olney Street – is a walkable, central stretch frequented by residents and visitors alike. This makes it an ideal pilot location for a community clean-up initiative. Should this event prove successful, future clean-up efforts could be extended to other sections of the creek or additional public spaces across the Local Government Area.
By ending the day with a shared BBQ and potentially some local entertainment, the event can serve not only as a clean-up, but as a celebration of the community coming together to care for its environment.
22 April 2025 |
DOCUMENT NUMBER |
434745 |
|||
REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
|||
AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
To facilitate compliance with sections 10 and 11 of the Local Government Act 1993. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
Note
Council’s Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should be closed.