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Business Paper
Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 25th March, 2025
Administration Centres: 1300 459 689 |
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Business Paper
Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 25th March, 2025
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Agenda |
25 March 2025 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Council Chambers, Gundagai on:
Tuesday, 25th March, 2025 at 6:00PM
The agenda for the meeting is enclosed.
Roger Bailey
Interim General Manager
Live Streaming of Meetings Statement
This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.
By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.
Statement of Ethical Obligations
The Mayor and Councillors are bound by the Oath/Affirmation of Office made at the start of the Council term to undertake their civic duties in the best interests of the people of Cootamundra-Gundagai Regional Council and to faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act or any other Act, to the best of their skill and judgement.
It is also a requirement that the Mayor and Councillors disclose conflicts of interest in relation to items listed for consideration on the Agenda or which are considered at this meeting in accordance with Council’s Code of Conduct and Code of Meeting Practice.
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Ordinary Council Meeting Agenda |
25 March 2025 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 25 February 2025
6.1 Mayoral Minute - Councillor Engagement
8.1.1 Rural and Regional Summit 2025
8.2.1 ARIC Independent Chair and Members Fee Reduction for Extraordinary Meetings
8.2.2 Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes
8.3.1 Finance Update - February 2025
8.3.2 Restricted Cash Reconciliation - February 2025
8.3.3 Investment Report - February 2025
8.4.1 Adoption of Bushfire Prone Land Mapping Policy and Endorsement of Bushfire Prone Land Map
8.5.1 Cootamundra Engineering Report - March 2025
8.6.1 Gundagai Engineering Report - March 2025
8.7 Regional Services Gundagai
8.7.1 Gundagai Regional Services Works Report
8.8 Regional Services Cootamundra
8.8.1 Regional Services - Cootamundra Monthly Report to Council
9 Motion of which Notice has been Given
9.1 Notice of Motion of Rescission - Review of Gundagai Waste Management Operations
9.2 Notice of Motion - Glider Club Use of Aerodrome
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
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25 March 2025 |
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REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
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AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Minutes of the Ordinary Meeting of Council held on Tuesday 25 February 2025 |
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That the Minutes of the Ordinary Meeting of Council held on Tuesday 25 February 2025 be confirmed as a true and correct record of the meeting. |
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Minutes Ordinary Council Meeting
Alby Schultz meeting Centre, Cootamundra
6:00PM, Tuesday 25th February, 2025
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Minutes |
25 February 2025 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Alby
Schultz meeting Centre, Cootamundra
ON Tuesday, 25
February 2025 AT 6:00PM
PRESENT: Cr Abb McAlister (Mayor), Cr Rosalind Wight (Deputy Mayor), Cr Logan Collins, Cr Les Cooper, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Ethan Ryan, Cr Danyal Syed
IN ATTENDANCE: Roger Bailey (Interim General Manager), Matt Stubbs (Deputy General Manager - Operations), Barry Paull (Interim Deputy General Manager - CCD), Linda Wiles (Manager Business), Zac Mahon (Manager Finance), Michael Mason (Interim Manager Sustainable Development), Steven Lowe (Acting Manager Regional Services Cootamundra), Greg Ewings (Acting Manager Regional Services Gundagai), Teresa Breslin (Executive Assistant)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
Adjourn Meeting For Open Forum
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Resolution 030/2025 Moved: Cr Les Cooper Seconded: Cr David Graham That Council adjourn for Open Forum. Carried |
2 Open Forum
List of Speakers
1. Brendan Price – DoTT Development Pty Ltd. Pertaining to item 8.2.3 DP/OP Quarterly Progress Report action code 2.1f (5)
Resume Open Meeting
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Resolution 031/2025 Moved: Cr Rosalind Wight Seconded: Cr Gil Kelly That Council resume the Open Meeting. Carried |
3 Apologies and Leave of Absence
Nil
3.2 Leave of Absence
Nil
4 Disclosures of Interest
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Motion |
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Resolution 032/2025 Moved: Cr Gil Kelly Seconded: Cr Ethan Ryan That Council note Cr Graham’s pecuniary interest pertaining to item 8.4.5. Cr Graham advised that he is the Chairman of the St Patricks Church Finance Committee. Carried |
5 Confirmation of Minutes
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5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 28 January 2025 |
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Resolution 033/2025 Moved: Cr David Graham Seconded: Cr Les Cooper That the Minutes of the Ordinary Meeting of Council held on Tuesday 28 January 2025 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
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6.1 Mayoral Minute - Councillor Engagement |
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Resolution 034/2025 Moved: Cr Logan Collins Seconded: Cr Danyal Syed That the information in the Councillor Engagements Mayoral Minute be received and noted. Carried |
7 Reports from Committees
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7.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 13 February 2025 |
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Resolution 035/2025 Moved: Cr Logan Collins Seconded: Cr Rosalind Wight 1. The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 13 February 2025, attached to the report, be received and noted. 2. In consideration of the Cootamundra-Gundagai Local Traffic Committee recommendations detailed in the minutes, Council endorse the following: 2.1. That Old Cootamundra Road from Sutton’s Lane to the shire’s border remain without weight restriction and continue to be excluded from the blanket B Double approval throughout Cootamundra pending further investigations. 2.2. (a) That Transport for NSW conduct a signage review along Berthong Road on the approach to the Temora Street intersection, Cootamundra, and (b) That Council write to Transport for NSW to stress the urgency of the review. 2.3. That location defining Loading Zone signage be installed in Cooper Lane, south of Wallendoon Street, to determine a designated delivery space, and that No Stopping signs be installed 10m from the kerb of Wallendoon Street intersection as per Road Rules 2014 – Reg 170. 2.4. That parking remain unrestricted between the NO STOPPING signs on the western side of Hovell Street between Temora Road and Sutton Street. 2.5. That current Reverse Angle Parking signage be replaced with Parallel Parking signage on the western side of Murray Street between Adams Street and Bourke Street to ensure safe passage for motorists at all times of the day. 2.6. That the two-hour parking restriction is NOT extended along Parker Street. 2.7. That the Traffic Committee undertake consultation in relation to the proposed two-hour parking restriction in front of the Cootamundra Council Administration Office be extended along Wallendoon Street to include the Cootamundra Library and Town Hall. 2.8. That the Traffic Committee reconsider ‘GIVE WAY’ signs at the intersection of Temora Street and Parker Street with a view to installing ‘STOP’ signs. 2.9. That approval be given for the Cootamundra Returned and Services League to hold the 2025 ANZAC Day March subject to the following conditions: (a) The event organiser complies with any conditions set by Council and the NSW Police, (b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’, (c) All Traffic Controllers must have the appropriate traffic control tickets, (d) Council will arrange for the placement and removal of all road barriers. 2.10. 2.10. That approval be given for the Gundagai Returned and Services League to hold the 2025 ANZAC Day March subject to the following conditions: (a) The event organiser complies with any conditions set by Council and the NSW Police, (b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’, (c) All Traffic Controllers must have the appropriate traffic control tickets, (d) Council will arrange for the placement and removal of all road barriers. 2.11. That approval be given to hold the Wallendbeen 2025 ANZAC Day Parade subject to the following conditions: (a) The event organiser complies with any conditions set by Council and the NSW Police (b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’ (c) All Traffic controllers must have appropriate traffic control tickets (d) Council will arrange for the placement and removal of all road barriers. Carried |
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Procedural Motion |
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Resolution 036/2025 Moved: Cr Rosalind Wight Seconded: Cr Gil Kelly That Council bring forward items 8.4.3 and 8.4.6 on the agenda for consideration. Carried |
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8.4.3 Management of Council Imposed Subdivision Covernant |
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Resolution 037/2025 Moved: Cr Penny Nicholson Seconded: Cr David Graham That Council continue to assess and determine development applications which propose the use of building materials that are contrary to the restrictive instrument (88B covenant) applicable to the land on an individual basis, giving consideration to the public interest and any relevant changes to the legislation.
Carried |
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8.4.6 DA 2024/129 - Proposed Detached Shed - 8 Banjo Patterson Place, Gundagai |
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Resolution 038/2025 Moved: Cr Ethan Ryan Seconded: Cr Rosalind Wight That Council approve DA 2024/129 subject to conditions of consent as outlined in the accompanying Draft Notice of Determination.
Carried |
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8 General Manager’s Report
8.1 General Manager Office
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8.1.1 Australian Local Government Association (ALGA) National General Assembly 2025 - Registration |
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Resolution 039/2025 Moved: Cr David Graham Seconded: Cr Les Cooper That the attendance of the Mayor and Interim General Manager at the Australian Local Government Association (ALGA) National General Assembly in June, 2025 be authorised. Carried |
8.2 Business
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8.2.1 Audit, Risk and Improvement Committee Strategic Plan and Internal Audit Charter |
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Resolution 040/2025 Moved: Cr Danyal Syed Seconded: Cr David Graham That Council adopts the amended Internal Audit Charter and ARIC Strategic Plan. Carried |
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8.2.2 Tabling of Pecuniary Interest Returns - New Designated Person |
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Resolution 041/2025 Moved: Cr David Graham Seconded: Cr Danyal Syed That the tabling of a pecuniary interest returns from a new designated person be noted. Carried |
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8.2.3 Delivery Program - Operational Plan Quarterly Progress Report |
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Resolution 042/2025 Moved: Cr Gil Kelly Seconded: Cr Ethan Ryan That the Delivery Program incorporating the Operational Plan 2024/2025, quarterly progress report, (2nd Quarter October to December), attached to the report, be received and noted. Carried |
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8.2.4 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes |
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Resolution 043/2025 Moved: Cr David Graham Seconded: Cr Les Cooper The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 9 December 2024, attached to the report be, received and noted. Carried |
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8.2.5 Muttama Hall Management s.355 Committee Meeting Minutes |
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Resolution 044/2025 Moved: Cr David Graham Seconded: Cr Danyal Syed That the Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held, 29 January 2025, attached to the report, be received and noted. Carried |
8.3 Finance
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8.3.1 Investment Report - January 2025 |
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Resolution 045/2025 Moved: Cr Logan Collins Seconded: Cr Rosalind Wight That the report detailing Council Cash and Investments as at 31st January 2025, be received and noted. Carried |
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8.3.2 Restricted Cash Reconciliation - January 2025 |
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Resolution 046/2025 Moved: Cr Ethan Ryan Seconded: Cr Les Cooper That: 1. The Restricted Cash Reconciliation report, be received and noted. 2. Council be provided with a list of items of the $1.746 million of unspent grants. Carried |
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8.3.3 Finance Update - January 2025 |
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Resolution 047/2025 Moved: Cr David Graham Seconded: Cr Les Cooper That the Finance Update report, be received and noted. Carried |
8.4 Sustainable Development
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Resolution 048/2025 Moved: Cr Gil Kelly Seconded: Cr Rosalind Wight That: 1. Council endorse the Draft Annual Fire Safety Statement Policy & Program for the purpose of public exhibition for a period of 28 days, in accordance with Council's Community Participation Plan. 2. If no material submissions are received during the exhibition period, the Draft Annual Fire Safety Statement Policy & Program be adopted without further resolution. 3. A report be provided to Council should any material submissions be received, for consideration prior to final adoption of the policy. Carried |
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8.4.2 Establishment Easement for Utilities on Council Owned Land |
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Resolution 049/2025 Moved: Cr Les Cooper Seconded: Cr Logan Collins That Council grant owners consent and for the registration of an easement for utilities over lots: · Lot 21 Sec: 37 DP: 758785 · Lot: 2 Sec: 37 DP: 758785 · Lot: 3 Sec: 37 DP: 758785; and · Lot: 1 DP: 155943 To the benefit of: · Lot: 2 DP: 506531 · Lot: 2 DP: 201705 · Lot: 3 DP: 201705 · Lot: 2 DP: 802021; and · Lot: 5 DP: 201705 Carried |
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8.4.4 DA 2024/148 - Proposed Carport at 74 Olney Street, Cootamundra |
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Resolution 050/2025 Moved: Cr David Graham Seconded: Cr Penny Nicholson That Council approve DA 2024/148 subject to conditions of consent as outlined in the accompanying Draft Notice of Determination.
Carried |
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At 7:20 pm, Cr David Graham left the meeting.
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8.4.5 DA 2024/108 - Proposed Electronic Advertising Sign - 107 Sheridan Street, Gundagai |
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Resolution 051/2025 Moved: Cr Penny Nicholson Seconded: Cr Danyal Syed That Council approve development application 2024/108 subject to conditions of consent as outlined in the accompanying Draft Notice of Determination.
Carried |
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At 7:21 pm, Cr David Graham returned to the meeting.
8.5 Engineering Cootamundra
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8.5.1 Cootamundra Engineering Report - February 2025 |
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Resolution 052/2025 Moved: Cr Logan Collins Seconded: Cr Ethan Ryan That the Cootamundra Engineering Report for the month of February 2025 be noted. Carried |
8.6 Engineering Gundagai
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8.6.1 Gundagai Engineering Report - February 2025 |
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Resolution 053/2025 Moved: Cr David Graham Seconded: Cr Les Cooper That the Gundagai Engineering Report for the month of February 2025 be noted. Carried |
8.7 Regional Services Gundagai
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8.7.1 Gundagai Regional Services Works Report |
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Resolution 054/2025 Moved: Cr Gil Kelly Seconded: Cr Rosalind Wight That the Gundagai Regional Services Department, Monthly works report be received and noted. Carried |
8.8 Regional Services Cootamundra
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8.8.1 Regional Services - Cootamundra Monthly Report to Council |
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Resolution 055/2025 Moved: Cr Rosalind Wight Seconded: Cr Ethan Ryan That the Regional Services – Cootamundra department monthly works report be received and noted. Carried |
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8.8.2 Review of Gundagai Waste Management Operations |
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Motion Moved: Cr David Graham Seconded: Cr Penny Nicholson 1. Council acknowledges receipt of the report on the current Waste Services Operations across the CGRC area. 2. That Tenders be called for the provision of the Waste collection services for Council’s Transfer Stations and the Gundagai Burra Road Waste Facility. 3. Council proceeds with the capital improvement program for the Gundagai Burra Road Waste Facility as detailed in the 2024/2025 Budget. |
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Amendment |
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An amendment was moved: Moved: Cr Ethan Ryan Seconded: Cr Gil Kelly That Council: 1. Acknowledges receipt of the report on the current Waste Services Operations across the Cootamundra Gundagai Regional Council area. 2. Defers a decision on the capital improvements until: 2.1. The Minister for Local Government makes a determination in relation to the demerger of the Cootamundra-Gundagai Regional Council. 2.2. A Business Plan, including income and expenditure, of the proposed waste facility improvements is provided. |
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On being PUT the amendment became the MOTION: Resolution 056/2025 Moved: Cr Ethan Ryan Seconded: Cr Gil Kelly That Council: 1. Acknowledges receipt of the report on the current Waste Services Operations across the Cootamundra Gundagai Regional Council area. 2. Defers a decision on the capital improvements until: 2.1. The Minister for Local Government makes a determination in relation to the demerger of the Cootamundra-Gundagai Regional Council. 2.2. A Business Plan, including income and expenditure, of the proposed waste facility improvements is provided. Carried |
9 Motion of which Notice has been Given
Nil
10 Questions with Notice
Nil
11 Confidential Items
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11.1 Closed Council Report |
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Resolution 057/2025 Moved: Cr Penny Nicholson Seconded: Cr Les Cooper 1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public. Carried |
Resumption of Open Council Meeting
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Resolution 058/2025 Moved: Cr Ethan Ryan Seconded: Cr Logan Collins The Open Council meeting resume. Carried |
Announcement of Closed Council Resolutions
Note: The Interim General Manager announced the resolutions made in Closed Council.
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11.2 RFT2024/04 Water Network Civil, Electrical and Mechanical Upgrades at Cootamundra & Gundagai |
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Resolution 059/2025 Moved: Cr Gil Kelly Seconded: Cr Ethan Ryan That Council: 1. Not accept any tenders submitted in relation to RFT2024/04. 2. Completes the project tendered for in RFT2024/04 using day labour staff. Carried |
The Meeting closed at 7.41pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 25 March 2025.
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CHAIRPERSON |
GENERAL MANAGER |
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25 March 2025 |
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DOCUMENT NUMBER |
432306 |
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AUTHORISING OFFICER |
Abb McAlister, Mayor |
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REPORTING OFFICER |
Abb McAlister, Mayor |
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Nil |
To keep the community aware of Councillor and my engagements, on behalf of Council I intend to provide regular updates through my Mayoral Minutes.
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The information in the Councillor Engagements Mayoral Minute be received and noted. |
28 January 2025
Crs Wight (Deputy Mayor), Cooper, Graham, Kelly, Ryan, Syed, and I, Cr McAlister (Mayor) attended a Councillor Workshop and Council Meeting in Gundagai.
18 February 2025
I, Cr McAlister (Mayor), attended a Bin Trim Presentation in Gundagai.
Crs Wight (Deputy Mayor), Nicholson and I, Cr McAlister (Mayor), attended a Boundaries Commission hearing in Gundagai.
19 February 2025
Crs Wight (Deputy Mayor), Graham, Kelly, Nicholson and I, Cr McAlister (Mayor), attended a Boundaries Commission hearing in Cootamundra.
I, Cr McAlister (Mayor), attended a Murrumbidgee Local Health District (MLHD) online meeting with the Interim General Manager.
20 February 2025
I, Cr McAlister (Mayor), attended an Office of Local Government (OLG) online meeting with the Interim General Manager.
I, Cr McAlister (Mayor), attended a meeting with the Cootamundra Turf Club.
21 February 2025
I, Cr McAlister (Mayor), attended an online Riverina Eastern Regional Organisation of Council (REROC) Executive meeting.
24 February 2025
Cr Wight (Deputy Mayor), the Interim General Manager and I, Cr McAlister (Mayor), attended a Community Information Session on Pathology Services in Cootamundra.
25 February 2025
I, Cr McAlister (Mayor), attended a meeting with Local Member Steph Cooke MP.
27 February 2025
I, Cr McAlister (Mayor), attended an online NBN meeting hosted by Country Mayors Association.
I, Cr McAlister (Mayor), attended the NSW SES Southwest Slopes Cluster Awards Presentation.
28 February 2025
I, Cr McAlister (Mayor), attended a Riverina Eastern Regional Organisation of Council (REROC) Board meeting.
4 March 2025
Cr Nicholson and I, Cr McAlister (Mayor) attended the Seniors Morning Tea in Gundagai.
5 March 2025
Crs Wight (Deputy Mayor), Cooper and Ryan attended the Seniors High Tea in Cootamundra.
6 March 2025
I, Cr McAlister (Mayor), attended a meeting with Micheal McCormack and Gundagai RSL Sub-Branch and Council Reps re statue for Gundagai VC Recipient Richard Norden.
11 March 2025
I, Cr McAlister (Mayor), attended a meeting with a resident and Interim General Manager regarding the Dog on the Tuckerbox wishing well.
Crs Cooper, Nicholson, and I, Cr McAlister (Mayor) attended a Councillor Workshop in Gundagai. Crs Kelly and Ryan attended the Workshop online.
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25 March 2025 |
Nil
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25 March 2025 |
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DOCUMENT NUMBER |
432295 |
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REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
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AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
Total Est cost is $3880, to be funded from applicable Executive and Councillor budgets. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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The attendance of the Mayor, Interim General Manager and two (2) Councillors at the Rural and Regional Summit in May 2025, be endorsed. |
Introduction
The LGNSW Rural and Regional Summit will be held on Thursday 8 May 2025 at the State Library of NSW.
LGNSW Rural and Regional Summit is a crucial one-day event, which serves as a focal point for deliberating on the pressing challenges facing rural and regional communities.
Topics on the 2025 summit agenda will include sessions about the NSW Government’s response to recommendations of the parliamentary inquiry into councils' ability to fund infrastructure and services, a panel discussion with State and local governments outlining success and challenges in dealing with disaster and emerging invasive species threats and the role of councils.
With mayors, councillors, council staff and NSW Government representatives attending, the summit fosters collaborative solutions aimed at bolstering the socio-economic landscape of NSW's rural and regional areas
More information is available here: https://lgnsw.org.au/Public/Rural-Regional-Summit/Rural-Regional-Summit-home.aspx
Discussion
Topics on this year’s summit agenda include a review of the financial model for local government, case studies showcasing excellence in the rural and regional local government sector, panel discussion on the vision for rural and regional NSW, and updates from the NSW Reconstruction Authority.
With mayors, councillors, council staff and NSW State Government representatives attending, the summit promises to foster collaborative solutions aimed at bolstering the socio-economic landscape of NSW's rural and regional areas.
List of speaker’s include:
· Cr Phyllis Miller OAM - President of Local Government NSW
· Brett Whitworth - Deputy Secretary, Office of Local Government
· Ron Hoenig MP - Minister for Local Government
· Cr Steve Krieg
· Mal Lanyon APM
· Wendy Tuckerman MP
Financial
Tickets - Early-bird (until 3 March) $540 each. Total for four (4) is $2160
Accommodation - Close proximity accommodation – $430 per night.
Total estimated cost for four (4) attendees is $3880. 1 night accommodation calculated.
Note: An additional night may be required for the Mayor and Interim General Manager to attend the Country Mayors meeting on the following day.
OLG 23a Guideline consideration
Does not conflict with guidelines.
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25 March 2025 |
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DOCUMENT NUMBER |
433187 |
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REPORTING OFFICER |
Linda Wiles, Manager Business |
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AUTHORISING OFFICER |
Barry Paull, Interim Deputy General Manager - CCD |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
Reduced rate for ARIC extraordinary member fees. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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That Council adopts a 50% reduction in the daily rate for ARIC members attending extraordinary ARIC meetings to only review financial statements where it is not possible to align meetings with other Internal Audit Alliance councils. |
Introduction
Cootamundra-Gundagai Regional Council has established an Audit, Risk and Improvement Committee (‘ARIC’) in accordance with the Local Government Act 1993 (‘the Act’) s 428A. The ARIC must meet standards set in the Local Government (General) Regulation 2021 (‘the Regulation’) and the Guidelines for Risk Management and Internal Audit (‘the Guidelines’) issued by the OLG under s 23A of the Act.
Cootamundra-Gundagai Regional Council is part of an ‘Internal Audit Alliance’ of Bland, Coolamon, Junee, Lockhart and Temora Councils to jointly engage Internal Audit services and achieve significant cost savings and efficiency through shared learnings across the Councils. Bland Shire hosts a role that coordinates this function. One point of cost-efficiency is that ARIC meetings are held over two days across the six councils, which spreads the cost of the shared chair and members over the alliance.
Under the new Guidelines, the ARICs meet annually to review the financial statements prior to Council meeting to endorse the financial statements to be referred to audit. When the alliance was established, the intent was to have 2-3 ARICs on each day and the chair and members are entitled to a daily rate. The justification for this requirement is that Council receives preliminary assurance about the contents of the statements and guidance on where issues may arise prior to the audit commencing to enable proactive responses from management and streamline the audit process.
Due to different timeframes for the preparation of financial statements among the Internal Audit Alliance, scheduling all meetings of ARIC to review the financial statements within two days is not feasible, and this increases the costs to the alliance.
ARIC members agreed to hold the 2024 extraordinary meeting without payment and have agreed to accept a reduced rate of 50% of the daily rate for future extraordinary meetings when held on a single day to only review the financial statements. This is agreed consistently with management across the alliance and reduces the cost of the extraordinary meeting by $1500. This amendment represents a saving for Council and is recommended for endorsement.
Summary
This report request’s Council endorsement for a reduced rate for ARIC extraordinary member fees.
Financial
This proposed approach balances the scheduling of extraordinary ARICs across the alliance if alignment with other Council ARIC extraordinary meetings cannot be found. Every effort will be made to align extraordinary meetings with other alliance Council’s to reduce costs.
It is noted that many NSW Councils have standalone ARICs and provide a budget to pay the members to meet at an extraordinary meeting for financial statements in addition to four ordinary meetings, whereas the Alliance has three ordinary meetings and then an extraordinary for financial statements. This is considered appropriate by the Internal Audit Alliance as it reduces expenditure and while the new ARIC structure is being established, allows for additional time between meetings for Council to consider the outcomes of meetings and implement Council-endorsed actions.
OLG 23a Guideline consideration
Does no conflict with Guideslines.
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25 March 2025 |
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DOCUMENT NUMBER |
431733 |
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REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
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AUTHORISING OFFICER |
Barry Paull, Interim Deputy General Manager - CCD |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
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1. CHCMC Minutes - 4 February 2025 ⇩ 2. CHCMC Minutes - 4 March 2025 ⇩ |
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The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meeting held 4 February 2025 and 4 March 2025, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 4 February 2025 and 4 March 2025, are submitted for the information of Council and the community.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
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25 March 2025 |
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DOCUMENT NUMBER |
431839 |
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REPORTING OFFICER |
Zac Mahon, Manager Finance |
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AUTHORISING OFFICER |
Barry Paull, Interim Deputy General Manager - CCD |
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|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Finance Update report, be received and noted. |
Report
The February Finance Update has been reviewed and no issues have been detected.
Operations
Income
The operational income is at 65% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.
|
Department |
Income Actual |
Income Budget |
Variance |
Result |
Comment |
|
Building Department |
$435,612 |
$647,616 |
67% |
J |
Fees from new development in Cootamundra received |
|
Business Department |
$59,171 |
$311,600 |
19% |
J |
|
|
Engineering Cootamundra |
$1,701,841 |
$6,642,489 |
26% |
J |
|
|
Engineering Gundagai |
$111,277 |
$2,654,988 |
4% |
J |
|
|
Executive Department |
$44,374 |
$223,600 |
20% |
J |
|
|
Finance Department |
$6,801,628 |
$10,517,795 |
65% |
J |
|
|
Rates Cootamundra |
$6,801,789 |
$7,028,139 |
97% |
J |
|
|
Rates Gundagai |
$4,407,916 |
$4,532,162 |
97% |
J |
|
|
Services Cootamundra |
$3,382,638 |
$3,633,750 |
93% |
J |
|
|
Services Gundagai |
$1,225,566 |
$1,610,000 |
76% |
J |
|
|
Sewer Cootamundra |
$1,819,293 |
$2,910,807 |
63% |
J |
|
|
Sewer Gundagai |
$428,836 |
$768,442 |
56% |
J |
|
|
Water Cootamundra |
$1,845,456 |
$3,267,356 |
56% |
J |
|
|
Water Gundagai |
$919,807 |
$1,629,444 |
56% |
J |
|
|
Total |
$29,985,203 |
$46,378,188 |
65% |
J |
|
Expenditure
Operational Expenditure is at 58% when comparing actual to budget.
|
Department |
Expense Actual |
Expense Budget |
% Spent |
Result |
Comment |
|
Building Department |
$1,057,574 |
$1,763,671 |
60% |
J |
|
|
Business Department |
$2,302,268 |
$3,499,004 |
66% |
J |
|
|
Engineering Cootamundra |
$7,199,583 |
$9,576,544 |
75% |
J |
|
|
Engineering Gundagai |
$4,128,685 |
$5,210,819 |
79% |
J |
|
|
Executive Department |
$1,353,080 |
$2,348,537 |
58% |
J |
|
|
Finance Department |
$9,727,668 |
$20,447,706 |
48% |
J |
|
|
Services Cootamundra |
$3,519,441 |
$5,744,946 |
61% |
J |
|
|
Services Gundagai |
$1,537,151 |
$2,608,305 |
59% |
J |
|
|
Sewer Cootamundra |
$509,550 |
$1,581,693 |
32% |
J |
|
|
Sewer Gundagai |
$411,270 |
$784,319 |
52% |
J |
|
|
Water Cootamundra |
$1,399,609 |
$2,812,625 |
50% |
J |
|
|
Water Gundagai |
$432,484 |
$1,210,655 |
36% |
J |
|
|
Total |
$33,578,363 |
$57,588,824 |
58% |
J |
|
Capital
Income
Capital income is at 20% of budget when comparing actual to budget.
|
Asset Category |
Total YTD. |
Budget |
%Received |
Result |
Comments |
|
Plant & Equipment - Cootamundra |
$222,535 |
$473,550 |
47% |
J |
|
|
Plant & Equipment - Gundagai |
$164,974 |
$498,950 |
33% |
J |
|
|
Property Disposal – Cootamundra |
$0 |
$1,000,000 |
0% |
J |
|
|
Property Disposal – Gundagai |
$0 |
$0 |
0% |
J |
|
|
TOTAL |
$387,509 |
$1,972,500 |
20% |
J |
Expenditure
Capital expenditure is at 43% of budget when comparing actual to budget.
|
Asset Category |
Total YTD |
Budget |
% Spent |
Result |
Comments |
|
Cootamundra Land |
$152,745.92 |
$301,785 |
51% |
J |
Oliver Selwyn purchase to be reimbursed by insurance |
|
Cootamundra Plant |
$1,900,207.01 |
$2,142,264 |
89% |
J |
|
|
Cootamundra Roads |
$847,662.58 |
$3,697,854 |
23% |
J |
Works schedule to be completed by EOFY |
|
Cootamundra Building |
$487,295.57 |
$1,059,556 |
46% |
J |
|
|
Cootamundra Recreation |
$417,475.48 |
$594,117 |
70% |
J |
|
|
Cootamundra Waste |
$194,790.22 |
$242,000 |
80% |
|
|
|
Cootamundra Bridges |
$0.00 |
$0 |
0% |
J |
|
|
Cootamundra Water |
$807,263.78 |
$1,036,527 |
78% |
J |
|
|
Cootamundra Sewer |
$654,613.81 |
$3,070,300 |
21% |
J |
|
|
Gundagai Building |
$249,670.69 |
$931,858 |
27% |
J |
|
|
Gundagai Recreation |
$503,108.46 |
$1,071,273 |
47% |
J |
|
|
Gundagai Waste |
$0.00 |
$720,000 |
0% |
J |
|
|
Gundagai Bridges |
$1,380,709.38 |
$1,480,757 |
93% |
J |
|
|
Gundagai Plant |
$968,689.67 |
$1,300,000 |
75% |
J |
|
|
Gundagai Roads |
$1,378,645.99 |
$2,815,746 |
49% |
J |
|
|
Gundagai Water |
$302,246.19 |
$3,241,336 |
9% |
J |
|
|
Gundagai Sewer |
$171,065.77 |
$633,000 |
27% |
J |
|
|
IT |
$0.00 |
$50,000 |
0% |
J |
|
|
Total |
$10,416,191 |
$24,388,373 |
43% |
J |
|
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
25 March 2025 |
|
DOCUMENT NUMBER |
431851 |
|||
|
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
|
AUTHORISING OFFICER |
Barry Paull, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Restricted Cash Reconciliation report, be received and noted. |
Report
The restricted cash figures have been reconciled to 28 February 2025 as shown in the below table.
|
Internally Restricted Reserves |
Bal 30 June 2024 |
Transfers To |
Transfers From |
Bal 28 Feb 2025 |
|
Aerodrome Bitumen Resurfacing |
$165,588 |
|
|
$165,588 |
|
Bradman's Birthplace |
$94,337 |
|
|
$94,337 |
|
Cootamundra Caravan Park |
$213,037 |
$0 |
$7,191 |
$205,846 |
|
Heritage Centre |
$27,490 |
$1,186 |
$0 |
$28,676 |
|
Development - Land & Buildings |
$1,767,204 |
|
|
$1,767,204 |
|
Employee Leave Entitlements |
$1,798,460 |
|
|
$1,798,460 |
|
Quarries & Pit Restoration |
$476,387 |
|
$128,706 |
$347,681 |
|
Bangus Landfill |
$329,938 |
$181,311 |
|
$511,249 |
|
Plant Replacement |
$3,720,480 |
$2,849,536 |
$3,710,198 |
$2,859,818 |
|
Cemetery |
$133,710 |
$201,509 |
$239,065 |
$96,154 |
|
Southern Phone |
$586,464 |
|
$24,570 |
$561,894 |
|
Waste Management |
$500,000 |
|
|
$500,000 |
|
Total Internal |
$9,813,095 |
$3,233,542 |
$4,109,730 |
$8,936,907 |
|
Externally Restricted Reserves |
|
|
|
|
|
Domestic Waste |
1,334,928 |
1,822,427 |
1,230,540 |
1,926,815 |
|
Water Supply |
7,826,732 |
2,726,005 |
2,823,845 |
7,728,892 |
|
Sewerage Service |
5,172,930 |
2,021,841 |
1,556,160 |
5,638,610 |
|
Stormwater Infrastructure Renewal |
389,985 |
96,001 |
|
485,986 |
|
Developer Contributions |
1,310,465 |
52,350 |
|
1,362,815 |
|
General Fund Unspent Grants & Contributions |
5,633,377 |
|
1,820,679 |
3,812,698 |
|
Total External |
21,668,417 |
6,718,623 |
7,431,225 |
20,955,815 |
|
TOTALS |
31,481,512 |
9,952,165 |
11,540,955 |
29,892,722 |
Restricted Cash Reconciliation
|
Restricted Cash |
29,892,722 |
|
Cash at 28 Feb 2025 |
29,909,751 |
|
Unrestricted Balance |
17,029 |
|
Grant Debtors Outstanding |
241,617 |
|
Balance |
258,646 |
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
25 March 2025 |
|
DOCUMENT NUMBER |
432364 |
|||
|
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
|
AUTHORISING OFFICER |
Barry Paull, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
Council’s cash and investment portfolio decreased $527,284.87 from $30,437,036.80 as at 31st January 2025 to $29,909,751.93 as at 28th February 2025. |
|||
|
LEGISLATIVE IMPLICATIONS |
Council investments comply fully with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021. |
|||
|
POLICY IMPLICATIONS |
Investments comply fully with the Council’s Investment Policy. |
|||
|
Nil |
|
The report detailing Council Cash and Investments as at 28th February 2025, be received and noted. |
Introduction
A report on Council’s Investments is required to be presented for Council’s consideration in accordance with Clause 212 of the Local Government (General) Regulation 2021.
Council’s cash and investment portfolio decreased $527,284.87 from $30,437,036.80 as at 31st January 2025 to $29,909,751.93 as at 28th February 2025.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
Ordinary Council Meeting Agenda |
25 March 2025 |
Cootamundra-Gundagai Regional Council’s investment portfolio outperformed the relevant BBSW Index benchmark by 12.02%. The average weighted yield for February was 4.88%, over an average weighted term of 90 days, with a benchmark of 4.34%.
Please note that Council have tried to invest in longer term investments but the rate is far below the required benchmark and it isn’t a financially viable alternative.
|
29,909,752 |
Monthly Interest Received 110,332 |
Weighted Average Term 90 Days |
|
Total Value 29,909,752 |
Yearly Interest Received 1,009,371 |
Weighted Average Yield 4.88% |
Credit Quality Compliance
Council’s investment portfolio was compliant with policy in terms of S&P long term rating credit quality limits, as displayed below.
Counter Party Compliance
As at the end of February, Council was compliant with policy. It is worth noting that capacity limits are affected by changes in the on-call account balance compared to the total portfolio balance.
Term to Maturity
Council’s investment portfolio maturities shown graphically below were also compliant with policy requirements. All of the investments are short term to deal with liquidity and to be prepared for the demerger split.
Declaration
I hereby certify that investments listed in the report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy.
Signed
Zac Mahon
Responsible Accounting Officer
|
25 March 2025 |
|
DOCUMENT NUMBER |
433584 |
|||
|
REPORTING OFFICER |
Lauren Dawes, Senior Building Surveyor |
|||
|
AUTHORISING OFFICER |
Barry Paull, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There is no Policy implication associated with this report. |
|||
|
1. Draft Bushfire Prone Land Mapping Policy.pdf ⇩ 2. Draft Bushfire Land Map.pdf ⇩ |
|
That council: 1. Adopt the attached Draft Bushfire Mapping Policy. 2. Endorse the attached Draft Bushfire Prone Land Map and request that the Commissioner of the NSW Rural Fire Service certify the map as the Bushfire Prone Land Map for the area of Cootamundra-Gundagai Regional Council. |
Introduction
This report is presented to Cootamundra-Gundagai Regional Council to seek:
1. Adoption of the Draft Bushfire Mapping Policy presented to Council in January 2025 and publicly exhibited from 29 January 2025 until 28 February 2025.
2. Endorse the Draft Bushfire Prone Land Map presented to Council in January 2025 and publicly exhibited from 29 January 2025 until 28 February 2025.
Discussion
On 28 January 2025 Council resolved to publicly exhibit the draft Bushfire policy and mapping. Public exhibition was undertaken in accordance with the resolution of Council. No submissions were received during the exhibition period. As such, it is recommended that the policy be adopted and mapping endorsed by Council and provided to the NSW Rural Fire Service with a request that the map be certified as the Bushfire Prone Land Map for the area of the Cootamundra-Gundagai Regional Council under the provisions of Section 10.3 Bush fire prone land of the Environmental Planning and Assessment Act 1979.
A letter from NSW RFS Southwest Slopes district office has been received endorsing the draft map for submission to the NSW RFS Commissioner. Bushfire Mapping guidelines requires endorsement from both Council and the relevant RFS district office before a request can be made to the RFS Commissioner for certification of the map.
Financial
Nil
OLG 23a Guideline consideration
Nil
|
25 March 2025 |
|
DOCUMENT NUMBER |
431587 |
|||
|
REPORTING OFFICER |
Julie Buckley, Operations Support Officer |
|||
|
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Cootamundra Engineering Report for the month of March 2025 be noted. |
Introduction
The Cootamundra Engineering Report for the month of March 2025 is submitted for the information of Council and the community.
Discussion
Fixing Local Roads
Under boring has commenced in Hovell Street and it is anticipated that the project will be completed late May 2025. The preliminary works including public notifications have been finalised.
The Hovell Street Reconstruction Project RFT was advertised through Vendorpanel and closed on 12 March.
State Roads
Council’s line marking contractor has completed the reseal segment line marking on the Olympic Highway and Burley Griffin Way.
Shoulder widening south of Cootamundra at Yarrowee commenced on 17 February, 2025 and is expected to be completed in six weeks.
RMCC crews have undertaken weed spraying and pothole repairs.
Local Roads & Community Infrastructure R4 Footpaths
Footpath replacement works on Cooper Street (Wallendoon to Mackay Streets) have been completed.
The concrete crew have commenced works on the spoon drain in Poole Street.
The preliminary works, design and service location for the kerb project in Ursula Street to Southee Circle are underway with works expected to commence at the end of March.
Natural Disaster
The Silo Road underpass at Wallendbeen, natural pavement works have commenced with drainage replacement required to prevent flooding of the underpass.
Water and Sewer
Betts Street Rising Main and Res 1 & 2 projects expected to go out to tender before the end of the month.
General Works
Gravel patching and maintenance grading has been carried out on Shaftsbury Lane, Wallendoon East Lane, Hillbank Lane, Turner’s Lane, Brawlin Springs Road, Hines Lane, Racecourse Road, Freemans Lane, Laloki Lane, Yeo Yeo Lane and West Berthong Road.
Jet patching has been carried out at various locations throughout the shire including Stockinbingal Road, Muttama Road and Cullinga Road.
Slashing has been completed at Stockinbingal and in the Cootamundra township with slashing being carried out at the Airport.
Open drain works on Old Cootamundra Road and Poole Street.
Council crews undertook the clean-up works from the Volleyball Weekend.
Financial
Projects funded from various funding sources, as noted above.
Maintenance works funded from the General Fund.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
25 March 2025 |
|
DOCUMENT NUMBER |
433262 |
|||
|
REPORTING OFFICER |
Belle Mooney, Operations Support Officer |
|||
|
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Gundagai Engineering Report for the month of March 2025 be noted. |
Introduction
The Gundagai Engineering Report for the month of March 2025 is submitted for the information of Council and the community.
Natural Disaster
The Natural Disaster restoration works continued throughout the area with identified damages being completed on the following roads
- Yammatree Road
- Coggans Road
- Crowes Road
- Armours Lane
- Adjungbilly Village Road
- Finlays Lane
Council
staff have now commenced repairs on Gundagai town streets on Ovid Street,
Landon Street and Middleton Drive.
Hillas Creek Bridge
Hillas Creek Bridge is currently progressing well. Council staff have completed the gravel pad around the pilings and an access track, and contractors have completed the concrete pour for fill into the piers. The pre cast bridge decking was delivered to site mid-March and will be craned into place in April.
Local Roads and Community Infrastructure Program (LRCI)
Sheridan Street Block 3 Stage 2 upgrade:
The final seal of the full width of Sheridan Street Block 3 occurred on 15th March. This finalised the road construction phase of the project with landscaping remaining which is scheduled to be completed by Council’s Parks and Gardens staff before Easter.
Council are awaiting the delivery of a new light pole to complete the civil works. This is expected to arrive in mid-April.
First Avenue Upgrades
First Avenue upgrades are progressing with the completion of the foundation for kerb and gutter of the bottom section completed and pouring of concrete to commence mid to late March. Council staff will finalise with backfilling and commence kerb and gutter and stormwater upgrade to the top section of First Avenue.
General Works
Reseals have now been completed on the following roads:
- Burra Road
- Coolac Road
- Happy Valley Road
- Darbalara Road
- Threeways Road
- Wee Jasper Road
- O’Briens Road
- Muttama Road
Second coat seal will be completed on the Nangus Road heavy patching mid-March followed by heavy patching locations on Brungle Road and the reseal of Tarrabandra Road.
Maintenance grading has been completed on Lockhart Road with grading teams now undertaking shoulder grading throughout the Nangus village and grading on Chandlers Road, Youngs Road and Mundarlo area by the end of March.
Gravel resheeting on Coggans Road is now completed.
Water and Sewer
Water and Sewer teams are completing ongoing maintenance and operations to the treatment plants, as well as mains repairs when required.
Council Water staff attended the initial kick-off meetings for the Gundagai Water Treatment Plant Filter Rehabilitation and the Media Replacement, and the design for the Gundagai Water Treatment Plant Raw Water Intake and Chemical Dosing. This occurred in early March and is the commencement of the first stages of the project.
Staff have also been heavily involved in the preparation of the issues paper for the Integrated Water Cycle Management plan which has required collection of data and staff input.
Asset Management Plan
Asset Management Plan is set to undergo internal consultation with staff on 17 March. This will provide a good basis for further development of the plans.
Financial
Projects funded from various funding sources, as noted above.
Maintenance works funded from the General Fund.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
25 March 2025 |
|
DOCUMENT NUMBER |
432258 |
|||
|
REPORTING OFFICER |
Thomas Hogg, Design Coordinator |
|||
|
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Draft Asset Management Policy ⇩ |
|
That Council resolve to adopt the Draft Asset Management Policy to meet its commitment under the Local Government Act 1993 (NSW) Section 88 c) ii). |
Introduction
Cootamundra-Gundagai Regional Council is currently the owner and manager of over $620 million worth of assets. These assets include, but are not limited to, buildings, recreational open spaces and associated infrastructure, operational land, drainage, roads, footpaths, kerb and gutter, bridges, sewerage and water assets. Council is responsible to ensure that assets are appropriately managed. The Draft Asset Management Policy attached to this report provides the overall guidance on how Council will manage assets under the ownership and management of Council.
Discussion
The Local Government Act 1993 (NSW) Section 8B c) ii) states that Councils should have effective financial and asset management, including sound policies and processes for asset maintenance and enhancement. One way for Cootamundra-Gundagai Regional Council to meet this obligation is to ensure that an Asset Management Policy is developed and adopted.
The Integrated Planning & Reporting Guidelines prepared by the Office of Local Government states that “Each council must prepare and adopt an Asset Management Policy, an Asset Management Strategy and Asset management Plans for each class of assets to support the Community Strategic Plan and Delivery Plan (Essential Element 3.14).”
The Asset Management Policy fits within the Resourcing Strategy of the Integrated Planning and Reporting Framework as shown in figure 1 below. The guidance which the Asset Management Policy, Strategy and Plans provides links directly into the Long-Term various other key documents such as the delivery program which details the program required to create, maintain, renew and dispose of assets.
Figure 1 – Integrated Planning and Reporting Framework.
The Asset Management Policy provides Council with a strategic approach to asset management, ensuring that Council delivers an appropriate level of service through its assets. The policy reflects strategic asset management fundamentals of value, alignment, leadership and assurance for:
· Long term financial sustainability
· Improved financial performance
· Informed asset investment decisions
· Managed risk
· Improved services and costs
· Demonstrated social responsibility
· Demonstrated compliance
· Enhanced reputation
· Improved sustainability
The Asset Management Policy is an overarching document within the Asset Management obligations of Council. This document provides high level guidance on management of assets. Underneath the policy, documents such as the Asset Management Strategy and Asset Management Plans will provide greater detail on how Council will fulfil its obligations operationally under this Policy.
Financial
The Asset Management Policy does not create direct financial implications on Council, however through effective asset management practices as guided by the policy financial decisions relating to the sourcing, construction, maintenance and disposal of assets will be made. It is intended that this policy will ensure that Councils financial investment into assets will be optimised to provide best value for money when considering long term implications relating to asset management.
OLG 23a Guideline consideration
The Asset Management Policy aligns with OLG’s 23a Guidelines by ensuring that financial decisions currently made in relation to assets minimise the ongoing backlog of asset maintenance and renewal which new Councils would become responsible for.
|
25 March 2025 |
8.7 Regional Services Gundagai
|
DOCUMENT NUMBER |
433464 |
|||
|
REPORTING OFFICER |
Donna Britton, Operations Support Officer - Facilities |
|||
|
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Gundagai Regional Services Department, Monthly works report be received and noted. |
Introduction
This report is an overview of the works Gundagai Regional Services performed over the previous month and intends to give an update on the ongoing works and projects being conducted.
Discussion
This report covers the Regional Services projects and works over the month, detailing the operational activities, information on the progress of projects and the routine duties of this division.
Gundagai Parks & Gardens Section – Parks, Reserves, Sporting Fields, and Playgrounds - Achievements for the month include:
· Council buildings and public amenities have been cleaned in readiness for pest control spraying
· Fire mitigation has been conducted at Coolac, Nangus, Muttama, Pettit.
· Spraying of town Streets.
· Town maintenance.
· Park and Playground maintenance.
· Major pruning around sump area at the Old Railways Station.
· Hedging in main street and parks.
· Mowing, edging, and watering of recreational areas.
· Investigations are under way as to why some sections of the hedges in Sheridan Street appear to be dying.
Cemeteries – North Gundagai Lawn & Monumental, South Gundagai, Tumblong, Coolac, Mount Adrah, Muttama, Adjungbilly, Nangus, Wagragobilly (Darbalara). Cemetery happenings this month include:
· New mapping has been completed to additional areas in our cemeteries.
· Irrigation repairs have been completed in the cemetery.
· Council staff have completed the CCA NSW training in relation to our Religious and cultural requirements for our cemeteries.
· Lawns and garden maintenance are conducted across all cemetery locations.
· There have been seven interments across the cemeteries.
Biosecurity - Councils Biosecurity Officer has completed his Government Investigation training as part of his position requirements.
Compliance/control inspections are being completed as below.
Spray
Records for the month of February 2025
Gundagai Public & Council Facilities:
Gundagai Pool –
Gundagai Pool continues to be well attended with swimming lessons being well utilized.
The Gundagai Swimming Pool will now be open until Sunday 23 March 2025, with a possible extension of opening date depending on weather conditions.
The pool will be closed to the general public on Friday 21 March from 6pm to host the Gundagai Swimming Club annual presentation awards.
Gundagai RV Park Income February 2025
· 01/02/25 – 28/02/25 - Total Income $163.90
Gundagai Transfer Station Key February 2025
· 01/02/25 – 28/02/25 - General Income $0.00
Gundagai Landfill/Transfer January 2025
· 01/02/25 – 28/02/25 - General Income $2845.47
Gundagai Saleyards Truck Wash February 2025
· Income from the Saleyards Truck wash for the month of November amount yet to be received. Note* Figures are GST inclusive.
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2024/2025 |
Avdata Payments /Council Income |
Usage -Customers /Account Holders |
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GST Incl. |
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2024 |
July |
$ 3,157.14 |
35 |
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2024 |
August |
$ 2,123.91 |
35 |
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2024 |
September |
$ 3,313.23 |
30 |
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2024 |
October |
$ 2,418.47 |
28 |
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2024 |
November |
$ 2,277.33 |
30 |
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2024 |
December |
$ 3,435.11 |
32 |
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2025 |
January |
$ 3,250.47 |
33 |
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2025 |
February |
$ 3,486.04 |
31 |
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2025 |
March |
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2025 |
April |
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2025 |
May |
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2025 |
June |
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2024/2025 |
Totals |
$ 23,461.70 |
254 |
Compliance:
Compliance with the Companion Animals Act 1998
Local Government (General) Regulation 2021 – Reg 217(1)(f)
· Roaming stock have been been an issue on several occassions and addressed with the stock being returned and notices given.
· Several instances of Illegal dumping have occurred with investigations ongoing.
Financial
There are no further financial implications as all work has been carried out as per the approved 23/24 budget allocations.
OLG 23a Guideline consideration
There are no implications to the guidelines.
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25 March 2025 |
8.8 Regional Services Cootamundra
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DOCUMENT NUMBER |
432998 |
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REPORTING OFFICER |
Shelley Liehr, Operations Support Officer |
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AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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The Regional Services Cootamundra department monthly works report be received and noted. |
Introduction
This report has been prepared to inform Council of the activities undertaken by the Regional Services – Cootamundra department over the month of February 2025.
Discussion
Parks and Gardens
Mowing maintenance was increased due to rain and storms early this month after a dry January. Cricket and athletics ovals were a priority to ensure quality surfaces as well as winter sports fields for the codes that have started training. Villages and other open spaces were also mowed on a weekly to fortnightly basis to provide quality spaces to use. With the recent rainfall comes garden maintenance and weed growth. Teams, when available, have improved the aesthetics of some of our towns gardens with weed removal and pruning.
Cootamundra once again held a very successful Coota Beach Volleyball event held over the weekend of 15-16 February. Council staff, including the Parks and Gardens team, contributed to the success of the event by providing mowing to all spaces in and around the tournament, event bins and cleaning of facilities around the area.
Following the Cootamundra Beach Volleyball event, Council purchased 350 tonnes of sand from The Coota Beach Volleyball Committee to enhance the drainage and playing surfaces of a few local sporting fields. These included Nicholson Park (150 tonnes), Fisher Park (100 tonnes) and Bassingthwaighte Park (100 tonnes). This is a program that would benefit multiple sporting fields if continued next year.
Tree Maintenance
Cootamundra had many damaged and dangerous trees as a result of the storm early in the month. This resulted in three trees being struck by lightning and many others severely damaged by high winds. Contractors were engaged to remove two large trees damaged by lightning strike which were deemed a priority, whilst Parks staff were able to deal with the remaining storm damaged trees in due course. In addition to undertaking this clean up, Council staff also were working through tree related customer requests.
Livvi’s Place was unfortunately damaged by a fallen limb that caused major damage to ‘Peter Pans Fort’ which occurred on the 26th of February. The park was temporarily closed to the public as staff and contractors acted quickly to make the space safe and re-open the park. Contractors used machinery to remove the large fallen branch and plan to remove the remaining sections of the tree when a crane becomes available. The area within Livvi’s Place where the play structure is damaged is fenced off with temporary fencing. The rest of the park remains open for public use.
Saleyards / Truckwash
Ongoing weed maintenance has been undertaken to keep the yards at a manageable level. No sheep sales have occurred. The Saleyard’s holding paddocks are in good condition.
The truck wash recorded 128 transactions during the month of February, invoicing a total of $7,967.16.
Cemeteries
February has had one burial in the Cootamundra Lawn and four Interments of Ashes in the Cootamundra Lawn. Two plaques ware affixed within the Cootamundra Lawn Cemetery.
Conservation grants for Stockinbingal and Wallendbeen Cemeteries were submitted in October and pending notification from the Biodiversity Conservation Trust on the success of the applications. If awarded, these grants will support the preservation of small areas of natural Grassy Box Woodlands, two of the few remaining habitats of this kind in NSW.
Cootamundra Cemetery masterplan has been discussed with planning underway.
Regulatory Services
In February, Council Rangers seized six dogs during the month. Of these, three dogs were impounded and later reclaimed. Three dogs were held for mandatory period and rehomed. Three dogs were surrendered and were released to rescue for rehoming.
Council Rangers seized eighteen cats, with none being claimed by their owners. Eight cats have been rehomed, while a further four are awaiting rehoming. Fourteen feral cats were euthanised.
Council Rangers responded to various concerns about barking dogs, straying animals, and non-compliance for both cats and dogs.
Council Rangers continue to monitor and refill waste stations.
Council Ranger attended two dog incidents. As a result of the investigations, one dog has had an intention of Menacing Dog issued and one dog has been euthanised.
Total registration fees collected for February totalled $2,168.
Additionally, Rangers issued warnings for illegal parking to owners. One vehicle was impounded for breaches under the NSW Public Spaces Act.
Biosecurity
General and WAP Activity Feb 2025
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Activity |
Location |
Km/Count |
Date |
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Regional Inspection Program - Inspection of High Risk Pathways (roadsides) (Inspection) (Inspection) 1650km |
Stockinbingal Rd |
17.2 |
21/2/25 |
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Old Gundagai Rd |
22 |
24/2/25 |
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Jugiong Rd |
1.5 |
27/2/25 |
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Rosehill Rd |
15.2 |
26/2/25 |
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Beggan Beggan Rd |
2.8 |
26/2/25 |
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Old Cootamundra Rd |
20.5 |
28/2/25 |
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TOTAL: 79.2km |
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(HRS) Inspection of named HRS. (7 Cootamundra x 2 inspections) Nursery (3) Saleyards (1) Abbatoir (1) Jugiong feedlot (1) Conqueror grain (1) |
Cootamundra Saleyard |
1 Inspection and spot spraying. |
19/2/25 |
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Inspection of High Risk Pathways- Waterways MAJOR DAMS, LAKES (Inspection) 1 Cootamundra (sewer treatment) |
Cootamundra Waste water dams |
Inspection and spot spraying |
19/2/25 |
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Private Property Inspections. Target 120
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147 Salt Clay Rd |
1 Inspection |
4/2/25 |
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139 Salt Clay Rd |
1 Inspection |
5/2/25 |
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123 Salt Clay Rd |
1 Inspection |
5/2/25 |
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116 Salt Clay Rd |
1 Inspection |
5/2/25 |
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140 Salt Clay Rd |
1 Inspection |
5/2/25 |
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143 Salt Clay Rd |
1 Inspection |
10/2/25 |
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116 Salt Clay Road |
1 inspection |
5/2/25 |
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TOTAL: 7 Grand Total: 61/60 |
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Inspect Council owned and Managed Lands (≥ 2 annual): - Works Depots (3) - Tip transfer stations (3) - Caravan Park (1) - Showground (1) - Aerodrome (1) - Cemetery (3) |
Depot 2 |
1 Inspection and spot spraying |
16/2/25 |
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Cootamundra Tip |
1 Inspection and spot spraying |
19/2/25 |
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Provide landholders with education, training & technical advice & support on weed management (Extension) |
Post inspection Reports |
7 units |
10/2/25 |
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Engage in public awareness events for new weeds incursion reporting & promote land tenure Biosecurity Act 2015 obligations (Extension). Target 1 Henty |
Sticky Nightshade package |
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24/2/25 |
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Coordination Event |
WAP Meeting |
Wagga Wagga |
6/2/25 |
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WAP Meeting |
Cootamundra |
11/2/25 |
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WAP Meeting |
Gundagai |
13/2/25 |
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WAP Submission |
Cootamundra |
18/2/25 |
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Other |
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Spot Spray Local Roads – Local priority weeds |
Stockinbingal Rd |
Side jet |
20/2/25 |
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Old Gundagai Rd |
Side jet |
24-25/2/25 |
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Old Cootamundra Rd |
Side jet |
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Rose hill Rd |
Side jet |
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Beggan Beggan Rd |
Side jet |
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Jugiong Rd |
Side jet |
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General Comments:
- Summer maintenance side spray undertaken on several local roads.
- Local road and council land spraying African lovegrass, Johnson grass, silverleaf nightshade blue heliotrope and Bathurst burr.
- Private property inspections to continue.
Waste Services
The new haulage contractors for South West Regional Waste Management Group commenced to transport the waste compactor trailers to Bald Hill. The Group is very happy with the service that is being delivered.
The processed green waste piles were screened to make a compost material for Council to use in projects and to sell back to the community. A total of 2,425m3 was screened.
A total of 657 tonnes of crushed concrete was sold, and a total of 167 tonnes of compost soil was sold during February.
Facilities
The Town Hall kitchen ceiling had to be repaired following damage caused from a storm in February. As a result, the gutters have been cleaned out and minor roofing repairs were undertaken to prevent future damage.
The evaporative coolers at the Cootamundra Sports Stadium were serviced and the filters were replaced.
The rear screen door at Bradman Birthplace was repaired so it could now be closed properly and locked.
The middle light in the hallway at the Heritage Centre has been removed in preparation for the Quad Scull boat installation. Staff are waiting on brackets so the boat can be hung on display.
Capital Works Projects
The Ellwood’s Hall toilet block project has been completed and will be officially opened on 20th March.
Nicholson Park flood damage repairs to the canteen and changerooms are well underway and should be completed by the end of March. This includes new kitchen cabinetry, flooring, partitions and other minor repairs.
Financial
All areas of expenditure relating to operations within the Regional Services – Cootamundra department are in the most part within the allocated budgets.
OLG 23a Guideline consideration
No impacts associated with this report.
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25 March 2025 |
9 Motion of which Notice has been Given
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DOCUMENT NUMBER |
433579 |
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REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
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AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
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That the resolution carried at the Council Meeting held on 25 February 2025 in relation to Item No. 056/2025 be rescinded: RESOLUTION 056/2025 That Council: 1. Acknowledges receipt of the report on the current Waste Services Operations across the Cootamundra Gundagai Regional Council area. 2. Defers a decision on the capital improvements until: 2.1. The Minister for Local Government makes a determination in relation to the demerger of the Cootamundra-Gundagai Regional Council. 2.2. A Business Plan, including income and expenditure, of the proposed waste facility improvements is provided. |
If the Rescission Motion is successful then we propose the following motion:
That Council:
1. Proceeds with the capital improvement program for the Gundagai Burra Road Waste Facility as detailed in the 2024/2025 budget and that this improvement program be conducted in stages:
Stage 1 – to include weighbridge, weighbridge office, amenities/site office and power to the site
Stage 2 – subject to remaining funding include site entrance improvement, internal roads, parking area, fencing renewal on Burra Road frontage and potential installation of waste compactor unit.
2. As part of the Cootamundra Gundagai Regional Council Waste Strategy, includes a Business Plan for the operation of the of the Gundagai Burra Road Waste Facility.
In support of this motion, we put forward the following for consideration of councillors:
• The upgrade to the Gundagai Waste Facility has been on CGRC agenda for many years, the issue is not new and previous councillors will attest to this. Former staff have attempted to get this project to the tender stage. Councillors have been provided with a Workshop presentation, allowance for questions and thorough reporting by Council staff.
• Council staff have advised that the current Waste Facility at Gundagai is a not compliant workplace. Council, like any business has an obligation to provide staff, contractors and customers with a safe place of work and safe place of business. Council has a knowledge that risk of injury or incident exists.
• Gundagai Landfill is a non-licensed landfill.
• The waste facility at Cootamundra is a credit to staff involved in its planning and inception. The weighbridge enables correct weighing of incoming/outgoing materials ensuring accurate invoicing, record keeping and data collection. The capital improvement program planned for Gundagai Waste Facility would allow both towns to have efficient and compliant facilities, improving our data collection, accuracy of information, ability to increase revenue/income and potential to reduce expenses, and ultimately working towards best practice.
• On 25/10/2024 Council staff advised councillors that Council commenced payment for the hire of the portable office/crib room caravan at the Burra Road waste site in January 2019 and the hire has continued monthly to date. Since January 2019 to date Council has paid a total of $152,608.16 via monthly payments for the hire of the unit. This is an obscene waste of ratepayers money paying ongoing rent for a temporary office when a permanent office could be erected at the Gundagai Waste Facility site as part of the capital improvement program.
• The capital improvement program for the Gundagai Waste Facility has been budgeted in the 24/25 budget. The budgeted amount will not be expended in this financial year. Identifying our services and assets that require renewal, maintenance and upgrades is the purpose of any budget.
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25 March 2025 |
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DOCUMENT NUMBER |
433501 |
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REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
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AUTHORISING OFFICER |
Roger Bailey, Interim General Manager |
The following Notice of Motion signed by Councillor Cr Ryan was submitted on 13 March, 2025.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 25 March, 2025:
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That Council waive all Aerodrome Usage Fees for the Southern Cross Glider Club for their annual summer camp events held in Cootamundra for a period of four years, covering the financial years from October 2024 to October 2028. |
Background & Justification:
- The Southern Cross Glider Club has held its annual summer camp in Cootamundra, bringing significant economic benefits to the town.
- The 2023/24 event saw 38 members staying for an average of 11 days, resulting in 262 nights booked in commercial accommodation and an estimated $100,000+ spent locally on food, accommodation, and incidentals.
- The club is the only airspace user currently charged for aerodrome usage, creating an inconsistency in council policy.
- The continuation of these charges may result in the event relocating to another town, thereby depriving Cootamundra of economic and tourism benefits.
- Waiving the fees ensures that Cootamundra remains a preferred location for the event, sustaining economic growth and tourism promotion.
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25 March 2025 |
Nil
Nil
