Agenda of Ordinary Council Meeting - Tuesday, 10 December 2024

Ordinary Council Meeting Minutes

26 November 2024

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Gundagai
ON Tuesday, 26 November 2024 AT 6:00PM

PRESENT: Cr Abb McAlister (Mayor), Cr Rosalind Wight (Deputy Mayor), Cr Logan Collins, Cr Les Cooper, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Ethan Ryan

IN ATTENDANCE: Steve McGrath (Interim General Manager), Matt Stubbs (Deputy General Manager - Operations), Barry Paull (Deputy General Manager - CCD), Linda Wiles (Manager Business), Zac Mahon (Manager Finance), Michael Mason (Interim Manager Sustainable Development), Greg Ewings (Acting Manager Regional Services Gundagai), Teresa Breslin (Executive Assistant)

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

Adjourn Meeting For Open Forum

Resolution 194/2024

Moved: Cr Les Cooper

Seconded: Cr Gil Kelly

Council adjourn for Open Forum.

Carried

2 Open Forum

List of Speakers

1. Ray Kingwill – Use of consultancy firms and implementing tree street plan for Gundagai.

Resume Open Meeting

Resolution 195/2024

Moved: Cr David Graham

Seconded: Cr Ethan Ryan

Council resume the Open Meeting.

Carried

3 Apologies and Leave of Absence

3.1 Apologies

Apology

Resolution 196/2024

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

That the apology received from Cr Danyal Syed be accepted and leave of absence granted.

Carried

3.2 Leave of Absence

Nil

4 Disclosures of Interest

Cr Graham – Item 11.3 - Pecuniary and Significate Non-Pecuniary.

5 Confirmation of Minutes

5.1 Minutes of the Extraordinary Meeting of Council held on Tuesday 15 October 2024

Resolution 197/2024

Moved: Cr Rosalind Wight

Seconded: Cr Ethan Ryan

The Minutes of the Extraordinary Meeting of Council held on Tuesday 15 October 2024 be confirmed as a true and correct record of the meeting.

Carried

5.2 Minutes of the Ordinary Meeting of Council held on Tuesday 22 October 2024

Resolution 198/2024

Moved: Cr David Graham

Seconded: Cr Les Cooper

1. The Minutes of the Ordinary Meeting of Council held on Tuesday 22 October 2024 be confirmed as a true and correct record of the meeting.

2. The Confidential Minutes of the Closed Session of Council held on Tuesday 28 May 2024 and Tuesday 22 October 2024 be confirmed as a true and correct record of the meeting.

Carried

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagement

Resolution 199/2024

Moved: Cr Rosalind Wight

Seconded: Cr David Graham

The information in the Councillor Engagements Mayoral Minute be received and noted.

Carried

7 Reports from Committees

7.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 7 November 2024

Resolution 200/2024

Moved: Cr Rosalind Wight

Seconded: Cr Logan Collins

1. The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 7 November 2024, attached to the report, be received and noted.

2. In consideration of the Cootamundra-Gundagai Local Traffic Committee recommendations detailed in the minutes, Council endorse the following:

2.1. That the No Parking sign on the verge of 22 Poole Street, Cootamundra be re-located to the southern side of the driveway to prevent driveway obstruction due to parked vehicles.

2.2. That Council appoint the Boundary Road Subdivision Bus Stop as a formal school bus stop and seek funding to upgrade the infrastructure.

2.3. That a safety audit of the proposed Old Hume Highway Bus Stop location be conducted by Council and the results reported to the LTC for consideration.

2.4. That a Stop sign be installed at the exit point of Olney Lane at the Mackay Street intersection due to pedestrian visibility concerns.

2.5. That residents on the western side of Hovell Street between Temora Road and Sutton Street, Cootamundra are consulted regarding suitable parking options in consideration of visibility concerns and current No Stopping signage.

2.6. That Heavy Vehicle and High Vehicle Route signage in Cootamundra be updated to ensure advanced warning of the low clearance bridge on Olympic Highway and improve directional clarity for high vehicles.

2.7. That Council conduct further consultation regarding the Loading Zone signage at the rear door of The Outback Bakery and laneway obstruction on Cooper Lane.

2.8. That Council seek funding to improve pedestrian and road user safety on Morris Street, Cootamundra which includes the removal of the London Plane trees.

2.9. That approval be given in principle to the Sacred Heart Central School to hold the 2025 All Schools Beach Volleyball Carnival on the 14 February 2025 subject to the following conditions:

(a) The temporary closure of Murray Street (Wallendoon Street to Bourke Street) between Tuesday 11 February and Monday 17 February inclusive (closure included in the Coota Beach Volleyball Carnival proposal).

(b) The event organiser complies with any conditions set by Council and the NSW Police.

(c) The Event Management Plan (EMP) is completed and submitted to Council (attached).

(d) A current Certificate of Currency (COC) is submitted to Council noting TfNSW, NSW Police and Cootamundra-Gundagai Regional Council as interested parties.

(e) Council provides a Traffic Guidance Scheme (TGS attached) and associated traffic control.

2.10 That the inaugural Km for Kilos Cycle Event for Foodbank NSW and ACT scheduled for 1-3 May 2025 be approved in principle subject to the following conditions:

(a) That a current Certificate of Currency noting Council, NSW Police and Transport for NSW as interested parties be submitted to Council as soon as practicable.

(b) That consent be received from associated surrounding Councils for the event to be held within their municipalities.

(c) The event organiser complies with any conditions set by Council and the NSW Police.

2.11 That Transport for NSW inspect the curved section of Reno Road, Gundagai and recommend safety improvements.

Carried

8 General Manager’s Report

8.1 General Manager Office

8.1.1 Local Government Remuneration Tribunal's Inquiry

Resolution 201/2024

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

Council note the invitation to make submission pertaining to the Local Government Remuneration Tribunal Annual Determination of fees payable to Councillors and Mayors review.

Carried

8.1.2 OLG Councillor Conduct and Meeting Practice discussion paper

Resolution 202/2024

Moved: Cr Rosalind Wight

Seconded: Cr Ethan Ryan

1. The Councillor conduct and meeting practices ‘a new framework’ discussion paper be received and noted.

2. Council adopt the draft submission in respect of the Discussion Paper mentioned in 1. above and authorise its submission to the Office of Local Government (OLG).

Carried

8.1.3 Cootamundra Gundagai Inquiry - Response

Resolution 203/2024

Moved: Cr David Graham

Seconded: Cr Ethan Ryan

1. The correspondence received from the Office of the Commissioner dated 24 October 2024 (attachment 1), be received and noted.

2. Council note the response which has been issued to the Cootamundra Gundagai Public Inquiry (attachments 2-5) in response to the 24 October 2024 correspondence from the Office of the Commissioner.

3. Council reaffirms by way of Resolution that Council is in full support of the implementation plan associated with the demerger proposal as lodged by Cootamundra-Gundagai Regional Council with the Minister for Local Government in March 2024, and subsequently referred by the Minister to the Local Government Boundaries Commission, and Public Inquiry in accordance with s438U of the Local Government Act 1993.

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Abb McAlister (Mayor) Cr Rosalind Wight Cr Logan Collins Cr Les Cooper Cr David Graham Cr Gil Kelly Cr Penny Nicholson Cr Ethan Ryan	Nil
ABSENT	DECLARED INTEREST
Cr Danyal Syed	Nil

Carried

8.1.4 Interim General Manager

Resolution 204/2024

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

1. Council note the report on the recruitment and appointment of an Interim General Manager; and

2. Council formally note that Mr. Roger Bailey is to hold the position of Interim General Manager from 16 December 2024 until such time as a permanent General Manager is appointed and commences duties with Council, or alternatively CGRC is wound up as a result of a demerger.

Carried

8.2 Business

8.2.1 Tourism Economic Development Report

Resolution 205/2024

Moved: Cr Les Cooper

Seconded: Cr Gil Kelly

The Tourism Economic Development Report be received and noted.

Carried

6.23pm

8.2.2 Cootamundra Beach Volleyball Committee 2024 Report

Resolution 206/2024

Moved: Cr Gil Kelly

Seconded: Cr Rosalind Wight

1. The Coota Beach Volleyball Committee 2024 Report be received and noted.

2. Council event contribution totalling approximately $13,000 in-kind support be endorsed for the 2025 event.

Carried

8.2.3 Youth and Inclusion Report

Resolution 207/2024

Moved: Cr Logan Collins

Seconded: Cr Les Cooper

The Youth and Inclusion Report be received and noted.

Carried

8.2.4 Communications Report

Resolution 208/2024

Moved: Cr Gil Kelly

Seconded: Cr Ethan Ryan

The Communications Report be received and noted.

Carried

8.2.5 Annual Report inclusive of the End of Term Report

Resolution 209/2024

Moved: Cr Rosalind Wight

Seconded: Cr Penny Nicholson

1. The draft 2023/2024 Annual Report, attached to the report, be endorsed.

2. Council to note that the audited Financial Statements are not available at this time and are to be submitted to Council for endorsement when the audit is complete.

3. The End of Term report, attached to the report, be received and noted.

4. A copy of the 2023/2024 Annual Report be placed on Council’s website and provided to the Minister for Local Government.

Carried

8.2.6 Delivery Program - Operational Plan Quarterly Progress Report

Resolution 210/2024

Moved: Cr Ethan Ryan

Seconded: Cr Rosalind Wight

The Delivery Program incorporating the Operational Plan 2024/2025, quarterly progress report, (1^st Quarter July to September), attached to the report, be received and noted.

Carried

8.2.7 The Cootamundra Showground Users s.355 Committee Meeting Minutes and Membership

Resolution 211/2024

Moved: Cr Gil Kelly

Seconded: Cr Ethan Ryan

1. The Minutes of the Cootamundra Showground Users s.355 Committee meetings held on 21 August 2024, attached to the report, be received and noted.

2. The Minutes of the Cootamundra Showground Users s.355 Committee Annual General Meeting held 21 August 2024, attached to the report, be received and noted.

3. The office bearers of the Cootamundra Showground Users s.355 Committee as detailed in the report, be endorsed for 2024.

Carried

8.2.8 Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

Resolution 212/2024

Moved: Cr Rosalind Wight

Seconded: Cr Les Cooper

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meeting held 14 October 2024, attached to the report, be received and noted.

Carried

8.2.9 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes

Resolution 213/2024

Moved: Cr Logan Collins

Seconded: Cr Penny Nicholson

The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 5 August 2024, attached to the report be, received and noted.

Carried

8.2.10 Muttama Hall Management s.355 Committee Meeting Minutes

Resolution 214/2024

Moved: Cr David Graham

Seconded: Cr Les Cooper

The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held, 9 October 2024, attached to the report, be received and noted.

Carried

8.3 Finance

8.3.1 Finance Update - October 2024

Resolution 215/2024

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The Finance Update report, be received and noted.

Carried

8.3.2 Restricted Cash Reconciliation - October 2024

Resolution 216/2024

Moved: Cr Rosalind Wight

Seconded: Cr David Graham

The Restricted Cash Reconciliation report, be received and noted

Carried

8.3.3 Investment Report - October 2024

Resolution 217/2024

Moved: Cr Les Cooper

Seconded: Cr David Graham

The report detailing Council Cash and Investments as at 31^st October 2024, be received and noted.

Carried

8.3.4 Quarterly Budget Review Statement - September 2024

Resolution 218/2024

Moved: Cr David Graham

Seconded: Cr Rosalind Wight

1. The September 2024 Quarterly Budget Review be received and noted.

2. The budget variations listed in the report be adopted.

Carried

8.4 Sustainable Development

8.4.1 DA2024/82 - 479 Coolac Road, Coolac (Coolac Hotel) - proposed works within Council road reserve at the intersection of Muttama Rd and Coolac Rd

Resolution 219/2024

Moved: Cr Rosalind Wight

Seconded: Cr Les Cooper

That Council approve the following development, subject to the draft consent conditions detailed in the draft Notice of Determination (Attachment 2):

· Application No: DA2024/82

· Property: Council road reserve (Muttama Rd/Coolac Rd) in association with the Coolac Hotel (Lot 21 DP1187297) – 479 Coolac Road, Coolac.

· Development: Proposed works within Council Road reserve at the intersection of Muttama Rd and Coolac Road including electric vehicle charging stations with associated EV parking bays under a roof structure with solar array and battery storage.

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Abb McAlister (Mayor) Cr Rosalind Wight Cr Logan Collins Cr Les Cooper Cr David Graham Cr Gil Kelly Cr Penny Nicholson Cr Ethan Ryan	Nil
ABSENT	DECLARED INTEREST
Cr Danyal Syed	Nil

Carried

8.4.2 DA2024/043 MOD 1 - 18 Keith Taylor Crescent, Cootamundra - Proposed Modification of Approved Subdivision and Erection of Dwellings

Resolution 220/2024

Moved: Cr Logan Collins

Seconded: Cr Rosalind Wight

That Council approve the following modification, subject to the amendments to the conditions of consent detailed in the draft Notice of Determination:

§ Application No.: DA 2024/043 MOD 1

§ Property: Lot 10 DP 1270489

18 Keith Taylor Crescent

COOTAMUNDRA NSW 2590

§ Development: Modification – To modify the staging of the approved development, in order to carry out the subdivision as Stage 1, and the erection of the dwellings as Stage 2.

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Abb McAlister (Mayor) Cr Rosalind Wight Cr Logan Collins Cr Les Cooper Cr David Graham Cr Gil Kelly Cr Penny Nicholson Cr Ethan Ryan	Nil
ABSENT	DECLARED INTEREST
Cr Danyal Syed	Nil

Carried

8.4.3 DA2024/96 1 Matilda Avenue, Proposed Carport

Resolution 221/2024

Moved: Cr Ethan Ryan

Seconded: Cr Rosalind Wight

That Council approve the following development, subject to the consent conditions 1 to 20 listed in the report:

· Application No.: DA 2024/96

· Property: Lot: 1 DP: 1074421

1 Matilda Avenue COOTAMUNDRA

· Development: Proposed freestanding carport

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Abb McAlister (Mayor) Cr Rosalind Wight Cr Logan Collins Cr Les Cooper Cr David Graham Cr Gil Kelly Cr Penny Nicholson Cr Ethan Ryan	Nil
ABSENT	DECLARED INTEREST
Cr Danyal Syed	Nil

Carried

8.5 Engineering Cootamundra

8.5.1 Hovell Street Causeway Upgrade Grant Funding

Resolution 222/2024

Moved: Cr Gil Kelly

Seconded: Cr Penny Nicholson

That Council;

1. Terminate the funding agreement with Infrastructure NSW for Project Hovell Street Causeway Upgrade.

2. Seek clarification from TfNSW regarding long term State Road network classification.

Carried

8.5.2 Cootamundra Engineering Report - November 2024

Resolution 223/2024

Moved: Cr Ethan Ryan

Seconded: Cr David Graham

The Cootamundra Engineering Report for the month of November 2024 be noted.

Carried

8.6 Engineering Gundagai

8.6.1 Gundagai Engineering Report - November 2024

Resolution 224/2024

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The Gundagai Engineering Report for the month of November 2024 be noted.

Carried

8.6.2 Floodplain Management 2024-25 Grant Funding Offer

Resolution 225/2024

Moved: Cr David Graham

Seconded: Cr Les Cooper

That Council:

1. Accept the grant of $1,080,800 from the Department of Climate Change, Energy, the Environment and Water (DCCEEW) for the following Floodplain Management projects:

(a) Cootamundra Flood Warning System Review (Total Cost of $88,000)

(b) Cootamundra Turf Club Detention Basin and McGowan Street Levee Feasibility Study (Total Cost of $143,000); and

(c) Cootamundra Voluntary Purchase Scheme Implementation (Total Cost of $1,120,000)

2. Allocates its co-contribution of $17,600 for the Cootamundra Flood Warning System Review and $28,600 for the Cootamundra Turf Club Detention Basin and McGowan Street Levee Feasibility Study in the 2025/26 Capital expenditure program.

3. Note that if an owner of the nominated flooding above floor houses in the Cootamundra Floodplain Risk Management Study (2023) expresses an interest in selling within the next three years, then Council would have access to the Voluntary Purchase Scheme up to the value of $1,120,000 which includes a Council contribution of $224,000.

Carried

8.7 Regional Services Gundagai

8.7.1 Gundagai Effluent Reuse Project Stage 1 - Tender

Resolution 226/2024

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

In accordance with Clause 178 of the Local Government (General) Regulation 2021; Council reject the Tender Submission received from Solve Civil due to the lack of tender submissions received and the value of the tender submitted being significantly more than Council’s allocated funds for Gundagai Effluent Reuse Project Stage 1, and authorise the Interim General Manager to:

1. Notify Solve Civil that it was unsuccessful with its Tender.

2. Delegate staff to enter direct negotiations with selected irrigation contractors with a view to entering into a contract for the provision of works and equipment required for the Gundagai Effluent Reuse Project Stage 1, Council’s allocated budget of $300,000.

3. The reason for entering direct negotiations rather than inviting fresh tenders is to enable the best possible chance that works can progress in a timely manner.

4. Following market response, determine and approve a contract to a maximum value of $300,000 with a suitably experienced and qualified applicant.

Carried

8.7.2 Request to relocate the Gundagai Golf Course Greenkeepers Shed

Resolution 227/2024

Moved: Cr Gil Kelly

Seconded: Cr Ethan Ryan

That Council provide the Gundagai Services Club Grants Committee and Golf Committee, in principle, permission for their plans to gain grant funding for the purpose of relocating the Gundagai Golf Course Greenkeepers Shed.

Carried

8.7.3 Gundagai to Dog on the Tuckerbox Walking Trail - Crown Land Management

Resolution 228/2024

Moved: Cr Rosalind Wight

Seconded: Cr Ethan Ryan

1. Council authorise the Interim General Manager to sign a 3 year Crown Land licence for the use of the Gundagai to the Dog on the tuckerbox Walking Trail when received.

2. That Council request formal approval for the Change of Purpose or Acquisition of the lots in the TSR which the Dog on the Tuckerbox walking trail is located from Local Land Services.

Carried

8.7.4 Gundagai Regional Services Works Report

Resolution 229/2024

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The Gundagai Regional Services Department, Monthly works report be received and noted.

Carried

8.8 Regional Services Cootamundra

8.8.1 Cootamundra Saleyards Land Acquisition Report

Resolution 230/2024

Moved: Cr Les Cooper

Seconded: Cr Ethan Ryan

Council make a request to Crown Lands for change of purpose for the land within Special Lease 71673 to General Community Use.

Carried

8.8.2 Regional Services - Cootamundra Divisional Monthly Report to Council

Resolution 231/2024

Moved: Cr Rosalind Wight

Seconded: Cr Ethan Ryan

The Regional Services Cootamundra Monthly Works Report be received and noted.

Carried

9 Motion of which Notice has been Given

Nil

10 Questions with Notice

Nil

11 Confidential Items

11.1 Closed Council Report

Resolution 232/2024

Moved: Cr Rosalind Wight

Seconded: Cr David Graham

1. Items 11.2, 11.3, 11.4 and 11.5 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2, 11.3, 11.4 and 11.5 be withheld from the press and public.

Carried

Resumption of Open Council Meeting

Resolution 233/2024

Moved: Cr Logan Collins

Seconded: Cr Les Cooper

The Open Council meeting resume.

Carried

Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

11.2 Bulk Supply and Delivery of Bitumen Emulsion

Resolution 234/2024

Moved: Cr Gil Kelly

Seconded: Cr David Graham

Council note, that:

1. The tendering process, that has been undertaken by seven Council’s under Riverina Eastern Regional Organisation of Councils (REROC) Resource Sharing Project (Request for Tender 002/2024) for the bulk supply and delivery of bitumen emulsion.

2. The Tender Evaluation Panel, of which Cootamundra-Gundagai engineering staff were part of, unanimously recommended that Boral Asphalt be awarded the tender.

3. Council have entered into a three year fixed fee schedule of rates contract, commencing on 1 October 2024, for the bulk supply and delivery of bitumen emulsion as shown in Attachment 1.

Carried

At 7:31 pm, Cr David Graham left the meeting.

11.3 SECTION 138 ROADS ACT - COSTS – HUMELINK

Resolution 235/2024

Moved: Cr Les Cooper

Seconded: Cr Gil Kelly

Council adopted the recommendation contained within the report, however, the resolution remains confidential at this time at the request of the party council is in negotiations with.

At 7:33 pm, Cr David Graham returned to the meeting.

11.4 COOTAMUNDRA AERODROME PROPOSED SUBDIVISION OF LOT 3 DP1243629

RESOLUTION 236/2024

Moved: Cr David Graham

Seconded: Cr Ethan Ryan

1. Council allocate $180k from development reserve & $31k from the stormwater infrastructure renewal reserve to progress the Cootamundra aerodrome development. Total budget of ($180k + $31k) = $211k for the subdivision development.

Second point remains confidential as it contains minimum sale price.

11.5 GUNDAGAI SWIMMING POOL 24/25 SEASON - DELAY OF OPENING

RESOLUTION 237/2024

Moved: Cr Gil Kelly

Seconded: Cr Les Cooper

Council adopted an emended recommendation, however, the resolution remains confidential until such time as council officers have finalised negotiations with the other party.

The Meeting closed at 8:13pm

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 10 December 2024.


CHAIRPERSON	GENERAL MANAGER

Ordinary Council Meeting Agenda

10 December 2024

8.2.2 Section 355 Committee Management Manual Amendment

DOCUMENT NUMBER

427209

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

The report recommends review of CGRC Section 355 Committees Management Manual

ATTACHMENTS

1. Draft Section 355 Committee Managment Manual ⇩

Recommendation

Council endorses the amended Cootamundra-Gundagai Regional Council Section 355 Committee Management Manual noting that the document will be subject to consultation with the Committees and presented for final adoption by Council should substantial adjustments be required.

Introduction

The s.355 Committee Management Manual has been updated to give clarity around the financial arrangements and expectations between the s.355 Committee’s and Council.

Discussion

The following guidelines have been added to the attached s.355 Committee Management manual:

Income

Any income generated will be deposited into a bank account controlled by the section 355 committee.

This income can only be used for the following purposes.

· To generate future income such as events, promotion or the purchases of goods for sale

· Minor repairs and maintenance

· Administration costs such as bank fees, finance charges and minor material purchases

· Capital works and major repairs and maintenance (see section “annual works schedule” below for more details)

The section 355 is responsible for the banking of income generated and managing the bank account.

Expenses

To support the committee’s council will pay for the following expenses of the section 355 committee;

· Property insurance

· Utility access charges (Water, Sewer, Electricity, Gas if applicable)

· Council Rates & Annual charges including Waste.

· Wages if applicable as at financial year 2024 (Future wages would need to be mutually agreed between council and the committee)

· Repairs & Maintenance as per the annual works schedule

The committee will pay for the following expenses of the section 355 committee.

· Utility user charges (Water, Sewer, Electricity, Gas if applicable)

· Administration costs such as bank fees, finance charges and minor material purchases

· Minor repairs & maintenance outside the scope of the works schedule

· Expenses purchased to generate future income such as events, promotion or goods for sale.

Annual Works Schedule

· Council staff will prepare an annual works schedule (that covers maintenance, repairs and maintenance and capital projects) in collaboration with the section 355 committee that will commence 1 July each year.

· The works schedule will detail the tasks and projects that have been identified and require completion in the current year and how they will be funded.

· The works schedule will be tailored to the individual requirements of each committee.

· For any capital works/projects/major maintenance/grants outside approved budget a funding source will need to be identified. approval will need to obtained from a council officer and/or the finance manager and a funding source will need to be confirmed before commencing.

Budget

Before the commencement of each financial year the section 355 committee will provide council with the following ;

· List of fees and charges for the following year

· Budget with expected income and expenditure that the committee is responsible for

· Signed annual works schedule

· Details of any current grants

This documentation will be presented and approved, rejected, or amended by Council in collaboration with the section 355 committee.

Bookkeeping & GST

From 1 July of each financial year the section 355 committee will be responsible for maintaining a ledger of transactions recording income and expenditure they are responsible for, as well as ensuring that GST is recorded accurately on these transactions. This ledger can be maintained electronically or physically, at the discretion of the section 355 committee.

Every quarter of the financial year (end dates of 30/9,31/12,31/3 and 30/6) the section 355 committee will provide council with a report that lists the total income, total expenses and net GST and include a copy of the bank statement and reconciliation. A review will be undertaken to compare actuals to budget, with a sign off completed by the finance department of council. The financial returns will be due 2 weeks after the end of each quarter and will be returned to the committee within 2 weeks of their submission.

The GST will be processed through council and if a refund is due to the section 355 this amount will be deposited to their bank account, if GST is payable, an invoice for payment will be sent to the section 355 to recoup the cost to Council.

For any capital works/projects/major maintenance/grants outside approved budget, approval will be required from an authorised council officer and/or the finance manager before commencing, ensuring procurement processes are followed.

Grants

Council is supportive of section 355 committee’s applying for a grant funding. However, before commencement of an application the committee will need to submit a request to the Councils project management committee. This committee will review the grant to confirm that it is appropriate and then endorse the 355 Committee’s application seeking grant funding.

Council support

If a section 355 committee is experiencing financial difficulty the committee will need to advise Council’s finance department as soon as possible.

An updated copy of the s.355 Committee Manual, and a covering letter providing an explanation for the amendments to the manual and seeking feedback, will be forwarded to all s.355 Committees.

Ordinary Council Meeting Agenda

10 December 2024

8.3 Finance

8.3.1 Finance Update - November 2024

DOCUMENT NUMBER

427187

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Finance Update report, be received and noted.

Report

The November Finance Update has been reviewed and no issues have been detected.

Operations

Income

The operational income is at 45% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.

Department	Income Actual	Income Budget	Variance	Result	Comment
Building Department	$357,249	$445,000	80%	J	Fees from new development in Cootamundra received
Business Department	$43,359	$240,000	18%	J
Engineering Cootamundra	$235,730	$6,570,489	4%	J
Engineering Gundagai	$61,941	$2,600,488	2%	J
Executive Department	$26,156	$216,000	12%	J
Finance Department	$1,688,271	$9,049,795	19%	J
Rates Cootamundra	$6,801,789	$7,028,139	97%	J
Rates Gundagai	$4,407,916	$4,532,162	97%	J
Services Cootamundra	$2,938,514	$3,623,750	81%	J
Services Gundagai	$1,021,944	$1,620,000	63%	J
Sewer Cootamundra	$906,508	$2,910,807	31%	J
Sewer Gundagai	$182,401	$768,442	24%	J
Water Cootamundra	$871,031	$3,267,356	27%	J
Water Gundagai	$425,821	$1,629,444	26%	J
Total	$19,968,630	$44,501,872	45%	J

Expenditure

Operational Expenditure is at 31% when comparing actual to budget.

Department	Expense Actual	Expense Budget	% Spent	Result	Comment
Building Department	$515,751	$1,763,902	29%	J
Business Department	$1,287,353	$3,499,405	37%	J
Engineering Cootamundra	$3,418,682	$9,716,544	35%	J
Engineering Gundagai	$1,502,909	$5,350,819	28%	J
Executive Department	$679,321	$2,340,938	29%	J
Finance Department	$6,221,161	$18,571,707	33%	J
Services Cootamundra	$2,044,738	$5,472,546	37%	J
Services Gundagai	$698,835	$2,608,306	27%	J
Sewer Cootamundra	$67,967	$1,581,694	4%	J
Sewer Gundagai	$208,796	$784,319	27%	J
Water Cootamundra	$652,481	$2,812,625	23%	J
Water Gundagai	$240,130	$1,210,655	20%	J
Total	$17,538,124	$55,713,460	31%	J

Capital

Income

Capital income is at 11% of budget when comparing actual to budget.

ASSET CATEGORY	TOTAL YTD	BUDGET	% RECEIVED	RESULT	COMMENTS
Plant & Equipment - Cootamundra	$169,404	$473,550	36%	J	Plant manager currently reviewing
Plant & Equipment - Gundagai	$52,705	$498,950	11%	J	Plant manager currently reviewing
Property Disposal – Cootamundra	$0	$1,000,000	0%	J
Property Disposal – Gundagai	$0	$0	0%	J
TOTAL	$222,109	$1,972,500	11%	J	Plant manager currently reviewing

Expenditure

Capital expenditure is at 28% of budget when comparing actual to budget.

Asset Category	Total YTD	Budget	% Spent	Result	Comments
Cootamundra Land	$150,840	$301,785	50%	J	Oliver Selwyn purchase to be reimbursed by insurance
Cootamundra Plant	$1,847,342	$2,142,264	86%	J
Cootamundra Roads	$93,410	$3,697,854	3%	J	Works schedule to be completed by EOFY
Cootamundra Building	$394,446	$1,059,556	37%	J
Cootamundra Recreation	$393,717	$594,117	66%	J
Cootamundra Waste	$180,349	$242,000	75%
Cootamundra Bridges	$0	$0	0%	J
Cootamundra Water	$744,659	$1,036,527	72%	J
Cootamundra Sewer	$297,994	$3,070,300	10%	J
Gundagai Building	$202,766	$931,858	22%	J
Gundagai Recreation	$141,059	$1,071,273	13%	J
Gundagai Waste	$30,825	$720,000	4%	J
Gundagai Bridges	$28,262	$1,480,757	2%	J
Gundagai Plant	$743,288	$1,300,000	57%	J
Gundagai Roads	$1,219,107	$2,815,746	43%	J
Gundagai Water	$230,337	$3,241,336	7%	J
Gundagai Sewer	$110,679	$633,000	17%	J
IT	$0	$50,000	0%	J
Total	$6,809,080	$24,388,373	28%	J

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

10 December 2024

8.3.2 Restricted Cash Reconciliation - November 2024

DOCUMENT NUMBER

427188

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Restricted Cash Reconciliation report, be received and noted.

Report

The restricted cash figures have been reconciled to 30 November 2024 as shown in the below table.

Money has been received from a customer in relation to Bangus quarry but hasn’t been allocated as the Regional Services Gundagai Department needs to investigate and ensure that the receipts are allocated to the correct location, eg reserve or another income area.

Internally Restricted Reserves	Bal 30 June 2024	Transfers To	Transfers From	Bal 30 Nov 2024
Aerodrome Bitumen Resurfacing	$165,588			$165,588
Bradman's Birthplace	$94,337			$94,337
Cootamundra Caravan Park	$213,037		$2,801	$210,236
Heritage Centre	$27,490	$756	$720	$27,526
Development - Land & Buildings	$1,767,204			$1,767,204
Employee Leave Entitlements	$1,798,460			$1,798,460
Quarries & Pit Restoration	$476,387		$36,238	$440,149
Bangus Landfill	$329,938			$329,938
Plant Replacement	$3,720,480	$1,863,033	$2,645,584	$2,937,929
Cemetery	$133,710	$156,535	$107,060	$183,185
Southern Phone	$586,464			$586,464
Waste Management	$500,000			$500,000
Total Internal	$9,813,095	$2,020,324	$2,792,403	$9,041,016

Externally Restricted Reserves
Domestic Waste	1,334,928	600,858	931,577	1,004,209
Water Supply	7,826,732	835,877	2,155,340	6,507,269
Sewerage Service	5,172,930	552,703	778,809	4,946,824
Stormwater Infrastructure Renewal	389,985	31,750		421,735
Developer Contributions	1,310,465	45,883		1,356,348
General Fund Unspent Grants & Contributions	5,633,377		444,697	5,188,680
Total External	21,668,417	2,067,071	4,310,423	19,425,065
TOTALS	31,481,512	4,087,395	7,102,826	28,466,081

Restricted Cash Reconciliation

Restricted Cash	28,466,081
Cash at 30 Nov 2024	28,531,714
Unrestricted Balance	65,633
Grant Debtors Outstanding	357,558
Balance	423,191

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

10 December 2024

8.5 Engineering Cootamundra

8.5.1 Cootamundra Engineering Report - December 2024

DOCUMENT NUMBER

426910

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Cootamundra Engineering Report for the month of December 2024 be noted.

Introduction

The Cootamundra Engineering Report for the month of December 2024 is submitted for the information of Council and the community.

Discussion

Fixing Local Roads

Pavement works on the Hovell Street rehabilitation are expected to commence late January / early February 2025 and it is anticipated that the project will be completed late May 2025.

State Roads

Council’s heavy patching program has been completed.

The resealing program will commence mid-January.

Shoulder widening south of Cootamundra is planned to commence in February 2025.

Council’s RMCC crew are currently undertaking routine maintenance works on the State Roads.

Local Roads & Community Infrastructure R4 Footpaths

The footpath replacement works on Bourke Street (Cooper to Thompson Streets) are expected to be completed by the end of November, weather permitting.

Footpath replacement works on Cooper Street (Wallendoon to Mackay Streets) are expected to commence at the end of November and be completed prior to the Christmas break, weather permitting.

Gasworks Rehabilitation (Cootamundra Depot 2)

§ CGRC Volunteer Management Plan (VMP) has concluded.

§ EPA to issue Ongoing Management Plan (OMP) – Pending.

§ Once OMP received CGRC to update Gasworks Environmental Management Plan (EMP) to include OMP requirements.

§ CGRC to rehabilitate Gasworks in accordance with developed EMP.

§ Funding for Gasworks rehabilitation to utilise Ursula Street to Southee Circle kerb, pending LRCI R4 variation approval.

Water and Sewer

- Water Main Replacement Cootamundra – completed. Final invoices pending, awaiting WAE drawings to finalise contract requirements.

- Res 1 & 2 Chlorination Upgrade - design phase underway, currently working through easement and electrical supply. Ongoing.

- SCADA/Telemetry

o Installation completed. Handover training complete 2-3/12/24.

- STP (Sewer Treatment Plant)

o Public Works and EPA meeting expected late November to progress to detailed design.

- Betts Street Rising Main

o 90% Detail Design Completed. Detailed cost estimate expected from GHD December, Tender expected to be opened December close and confirmed January 25. Ongoing.

- Vent Shaft Replacement Program

o 8 x Sewer Vent Shafts scheduled to be replaced. Materials Procured. Expected works to commence early December, completed late December.

Natural Disaster

1034 & 1057 Events:

§ Progressing through Medium and Heavy Formation Grading in conjunction with routine maintenance expected completion EoFY.

§ Natural Disaster Heavy Patching Scheduled late April / early May.

General Works

Gravel patching and maintenance grading has been carried out on Smiths Lane, Cliffords Lane, Illawong and Brawlin Springs Roads.

Jet patching has been carried out at various locations throughout the shire including Jugiong Road, Stockinbingal Road and Dudauman Road.

Roadside slashing has been completed at Stockinbingal. Slashing has also been carried out in Cootamundra along with minor patching works.

Future Works and Project Investigations

o FY24-25 Local Heavy patching Program

§ Kilrush Road, due to commence early April.

o FY24-25 Town Lane Reconstruction

§ Allowed 4 x lane segments to be reconstructed.

§ Locations to be assessed and confirmed.

o FY24-25 Kerb Projects

§ Ursula Street to Southee Circle (230m), scheduled early February. To be linked to Hovell Street Rehabilitation Kerb works. LRCI R4 variation pending approval, to move Kerb project into LRCI R4, replacing Poole Street Pedestrian access, due to 30km HPAA installation rendering Poole Street Pedestrian Island obsolete.

o Future Project Investigations

§ Morris St Footpath Upgrade/Rehabilitation (Get NSW Active Grant)

§ Florence Gardens Subdivision, drainage investigation. Potential concrete open swale drains to alleviate flooding/stagnant water ponding in vegetated open drains.

§ Mackay Street Drainage, investigate suitability to connect Mackay Street underground drainage corner of Olney/Mackay to Hurley Street via Olney Street. To alleviate flooding of MacKay Street between Olney and Poole Streets.

§ Gundagai Road / Florence Street Corner, between Berthong Street approx. 300m south to kerb limits. Investigation to include road crown crossfall / superelevation and potential to raise east side kerb to maintain one-way crossfall to west around corner. Potential need for underground drainage to mitigate surface water.

Private Works

Turners Lane has had a major upgrade with the private works expected completion date of late November.

Financial

Projects funded from various funding sources, as noted above.

Maintenance works funded from the General Fund.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

10 December 2024

8.7.2 Gundagai Regional Services Works Report

DOCUMENT NUMBER

427198

REPORTING OFFICER

Donna Britton, Operations Support Officer - Facilities

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

1.2 A welcoming community that cares for and looks after each other

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Gundagai Regional Services Department, Monthly works report be received and noted.

Introduction

The report aims to provide an overview of the varied works undertaken by the Gundagai Regional Services Team over the previous month and intends to give an update on the ongoing works and projects.

Discussion

This report covers the Regional Services projects and works over the month of November, detailing the operational activities, information on the progress of projects and the routine duties of this division.

Gundagai Parks & Gardens Section – Parks, Reserves, Sporting Fields, and Playgrounds - Achievements for the month include:

· Readying the streets for the holiday period.

· Spraying of town Streets.

· Line marking in preparation for sporting events.

· Hedging in main street and parks.

· Mowing, edging, and watering of parks and gardens.

· Filling of the swimming pool has started.

Cemeteries – North Gundagai Lawn & Monumental, South Gundagai, Tumblong, Coolac, Mount Adrah, Muttama, Adjungbilly, Nangus, Wagragobilly (Darbalara). Cemetery happenings this month include:

· Council have had two interments for the month of November so far.

· Council staff have completed the CCA NSW training this month.

· CCNSW have advised the upcoming decision on GST associated with burial rights has been delayed with final GST determination due to be released Wednesday 4^th December 2024.

Biosecurity -

· Councils Biosecurity Officer has attended a three-day Alligator Weed Surveillance Exercise in Carrathool helping to hone his skills in surveillance.

· Applications for the 24/25 WAP funding has not opened with no communication from DPI as to when this will happen.

Spray Records for the month of November 2024

Gundagai Public & Council Facilities:

Carberry Park Public Toilet block –

Accessible pathways installed.

Gundagai VIC Refurbishment –

Emergency exit lighting and smoke alarms being installed.

Sherwood Forest –

Is in the final stages with the dry river bed being completed. Top soil and plants are due to be installed in the coming week. Outdoor furniture will be installed around the precinct.

Gundagai Pool Amenities Refurbishment –

Kitchen cabinetry has been installed in the reception/kitchen area, swim club, first aid room.

Servery windows have been installed.

Bathroom windows installed.

Internal painting has started.

Fit out of bathrooms is being completed.

Gundagai RV Park Income November 2024

· 01/11/24 – 28/11/24 - Total Income $326.80

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Gundagai Transfer Station Key November 2024

· 01/11/24 – 28/11/24 - General Income $120.00

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Gundagai Landfill/Transfer November 2024

· 01/11/24 – 28/11/24 - General Income $2963.63

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Gundagai Saleyards November 2024

· Income from the Saleyards Truck wash for the month of November amount yet to be received. Note* Figures are GST inclusive.

2024/2025		Avdata Payments /Council Income	Usage -Customers /Account Holders
		GST Incl.
2024	July	$ 3,157.14	35
2024	August	$ 2,123.91	35
2024	September	$ 3,313.23	30
2024	October	$ 2,418.47	28
2024	November
2024	December
2025	January
2025	February
2025	March
2025	April
2025	May
2025	June

2024/2025	Totals	$ 11,012.75	128

Compliance:

Compliance with the Companion Animals Act 1998

Local Government (General) Regulation 2021 – Reg 217(1)(f)

· We have had a nuisance dog complaint that was dealt with, and notice issued.

· Three instances of roaming stock were reported with the stock being returned and notices given.

· Several instances of Illegal dumping have occurred with investigations ongoing.

Financial

There are no further financial implications as all work has been carried out as per the approved 23/24 budget allocations.

OLG 23a Guideline consideration

There are no implications to the guidelines.

Ordinary Council Meeting Agenda

10 December 2024

8.8 Regional Services Cootamundra

8.8.1 Regional Services - Cootamundra Divisional Monthly Report to Council

DOCUMENT NUMBER

426823

REPORTING OFFICER

Shelley Liehr, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Regional Services Cootamundra Department Monthly Works Report be received and noted.

Introduction

This report has been prepared to inform Council of the activities undertaken by the Regional Services – Cootamundra Department over the month of November 2024.

Discussion

Saleyards

Ongoing weed maintenance has been conducted to keep the yards at a manageable level. No sheep sales have occurred.

The saleyard’s holding paddocks are in good condition and holding up well, the agistment has been extended for an additional four weeks. This has been helping manage excess feed in the paddocks, reducing future fire risk and generating income.

Reinstatement of the stolen and damaged cameras is booked for December and is covered by the insurance.

Claron Estate land is on a 12-month lease contract. The fire risk has been reduced significantly with the use of sheep to graze the bulk of the fodder.

Truck Wash

As of the reporting date 25^th November, the truck wash recorded 88 transactions, invoicing a total of $4,384.65.

Truck wash area was cleaned and emptied, removing approximately 10 tonnes of manure.

Cemeteries

In November there was one interment of ashes at Cootamundra Lawn Cemetery. Additionally, five plaques at the cemetery were refurbished and reaffixed, with a further four removed and awaiting return.

Council staff met with members of the Stockinbingal Community Association to discuss the Stockinbingal Cemetery and the plans for moving forward if Council is successful in obtaining the Biodiversity Conservation Trust grant.

There has been no update on the Biodiversity Conservation Trust grant for Stockinbingal and Wallendbeen Cemeteries.

Council has received positive correspondence about the Cemetery at Cootamundra from visiting family members, thanking the team for the appearance and upkeep of the area.

Rabbit control measures were undertaken at the Stockinbingal Cemetery due to a significant increase in numbers of rabbits within the site. The rabbits have undermined several of the monumental graves which can potentially lead to a collapsed grave site.

Regulatory Services

As of the reporting date 25^th November, Council’s Ranger addressed two reports of illegal dumping; both incidents were cleaned up and reported as required. Council has noticed a reduction in illegal dumping after installation of the EPA – RID signage.

Council’s Ranger has observed an increase in abandoned shopping trolleys which has placed additional demands on their time. To address this, Council has partnered with Trolley Tracker, a service owned by the Woolworths Group. The Trolley Tracker app is free for the public to use, enabling residents to report abandoned trolleys. Once a report is submitted the app notifies the trolley owners, who are responsible for retrieving them. Council continues to remove trolleys from the Muttama Creek when observed or reported.

As of the reporting date 25^th November, 12 dogs were seized during the month. Of these, one dog, was microchipped and registered and returned directly to its owner, while two were microchipped and returned directly to the owner with notice to complete registration. Three dogs were impounded and later reclaimed by their owner after relevant fees were paid were released. Four dogs went unclaimed and waited out the legislative impound period. Additionally, one dog was surrendered for rehoming, with four dogs currently awaiting new homes. Two dogs are awaiting the legislative impound time and three transferred to rescue organisations.

An investigation was undertaken by the Council Ranger and the RSPCA to resolve a non-compliance issue. Collaborative efforts with the RSPCA assists Council in achieving compliance in difficult circumstances. There were 11 dogs involved in the incident, compliance was achieved through the collaborative effort and support from other Cootamundra Regional Services team members.

Council Rangers seized seven cats, none of which were microchipped, with only one being reclaimed by their owner. One cat was surrendered to Council. Eights cats have either been released to rescue organisations or been rehomed. One cat is still waiting to be rehomed.

Rangers also investigated three dog incidents in November. From these incidents two dogs were seized by Rangers and returned to the owners once compliance was met. Two dogs were declared menacing dogs, one was issued a warning.

Council Rangers have issued three Penalty Infringement Notices.

Total registration fees collected to the report date 25^th November amounted to $1,244.00.

Council has released a Companion Animal Survey to gather valuable insights from the community about their needs and expectations regarding companion animals and the Council rule. This survey aims to ensure public input plays a key role in shaping policies and initiatives.

The feedback collected will directly inform the development of the updated Companion Animals Management Plan, helping Council address important issues such as registration, facilities, and responsible pet ownership. Residents are encouraged to participate and have their say in creating a plan that reflects the community's priorities and supports a harmonious relationship between people and their pets.

Council’s Ranger attended and provided assistance at the scene of a stock truck rollover on Muttama Road. Comments from all involved gave praise for the efforts of the Cootamundra Ranger who remained onsite to facilitate the removal of sheep from the truck and to coordinate animal welfare.

Additionally, Council Rangers issued warnings for illegal parking to owners of illegally parked cars. Two vehicles were impounded for breaches under the NSW Public Spaces Act.

November Parks and Gardens

Mowing maintenance was a main priority for the early part of November – sports fields, surrounds, irrigated small spaces, villages of Stockinbingal and Wallendbeen and town open spaces. Favourable conditions and moisture in the profile has allowed the grass to continue to grow up to the start of November. The current dry conditions have now slowed the growth significantly and the main focus of mowing is on irrigated areas.

Bird mesh has been successfully installed on the Fisher Park Stadium with immediate results – no more pigeons roosting in the rafters and defecating on the seating below.

The Fisher Park Stadium is currently being cleaned in readiness for the Lions Christmas Carnival and Fireworks display, a popular event that attracts a large crowd. The surrounds will be maintained in readiness of the event.

A school touch football carnival was held on Bassingthwaite Oval with over 700 students in attendance. Reports from the Principal and Staff were that the grounds and facilities were in great condition added to the success of the event. Council had worked on the grounds maintenance, line marking, mowing and cleaning the facility for the event.

Nicholson Park drainage has been completed. The area will now be maintained by staff to get the turf to a playable standard for the annual Touch Football Carnival in early January.

A large tree removal at Wallendbeen Recreation Ground was undertaken to facilitate the replacement of the picket fence that was lost in the flooding of 2022. The task was carried out by a local tree surgeon.

Interviews and fulfilment of three Parks Attendant roles within the Parks and Gardens team have been completed. Internal recruitment of one of the roles has opened the opportunity for another Parks Attendant position, applications close 29^th November.

Installation of a discus safety cage at Albert Park sporting facility has begun with expected completion by Saturday 30^th November; a collaboration of a local engineering company and Council to complete the task for Cootamundra Little Athletics and Local Schools.

Muttama Creek vegetation removal was undertaken by a local business in collaboration with Council to remove the exotic trees growing in and on the edge of the Muttama Creek as part of the Muttama Creek Regeneration Group project to revegetate and care for the Muttama Creek.

Cenotaph preparation for the Remembrance Day was undertaken with several positive comments from the public of the appearance of the cenotaph area. Cootamundra’s Horticultural Apprentice undertook the task of hedging, edging and mowing the area.

Albert Park tree maintenance was undertaken on two significant Elm Trees over 100 years old and over 30 Meters tall by a contractor, bringing in a crane to undertake the work. The trees had significant deadwood in them and overarching limbs that were a danger to the users of Albert Park.

Repairs to toilet doors, pump house doors and power points due vandalism were undertaken in Jubilee Park by local contractors.

Graffiti continues to appear around the town on random sites. Investigative measures have been used along with the local Police to try and identify the offender. At this stage there has been no one apprehended. The graffiti is cleaned as soon as possible once discovered.

Parks Staff cleaned up the grounds of the old Baby Health Centre for it to be leased out, removing dead shrubs, weeds and tree pruning.

Bio Security

Council was successful in obtaining a Crown Reserves funding to control weeds on the Cowcumbla Tank Reserve. Collaborative works with other government departments is fostered in the Weeds Action Plan and supported by the Department of Primary Industries in the fight against weeds.

Activity	Location	Km/Count	Date
Regional Inspection Program - Inspection of High-Risk Pathways (roadsides) (Inspection) (Inspection) 1000km	Greens Lane	2.77km	13/11/24
	Old Wallendbeen Rd	8.35km	13/11/24
		Total: 11.12km
(HRS) Inspection of named HRS. (6 Cootamundra x 2 inspections) Nursery (3) Saleyards (1) Abattoir (1) Jugiong feedlot (1) Conqueror grain (1)
Inspection of High-Risk Sites- Travelling Stock Reserves (TSRs) (Inspection) 35 TSR CGRC ≥ 1 inspection every 3 years. Target 30	3 Mile TSR	Inspection	13/11/24
	Kingston TSR	Inspection	13/11/24
	Braggs TSR	Inspection	13/11/24
	The Boundary TSR	Inspection	13/11/24
	Pevensey TSR	Inspection	13/11/24
	Milvale TSR	Inspection	13/11/24
	Gunolibindyal TSR	Inspection	19/11/24

Inspection of HRS – Water ways and foreshore inspections. 100km annually. Muttama Ck Hilias Ck Bland Ck Cunninbgham Ck. Target 100km	Muttama Ck	0.7km	13/11/24
Inspection of High-Risk Pathways- Waterways MAJOR DAMS, LAKES (Inspection) 1 Cootamundra (sewer treatment)
Inspection of Other Publicly Managed Lands (Inspection) (≥ 1 per year) Iron Barks NP NP Berthong Rd





Private Property Inspections. Target 120	4876 Muttama Road,	Inspection	14/11/24
	798 Back Brawlin	Inspection	15/11/24
	774 Back Brawlin	Inspection	15/11/24
	0 Rathmells Lane	Inspection	18/11/24
	195 Boundary Road	Inspection	18/11/24
	47 Rathmells Lane	Inspection	18/11/24
	181 Boundary Road	Inspection	19/11/24
	179A Boundary Road	Inspection	19/11/24
	177 Boundary Road	Inspection	19/11/24
	179 Boundary Road	Inspection	19/11/24
	175 Boundary Road	Inspection	20/11/24
	73 Rathmells Lane	Inspection	20/11/24

Inspect Council owned and Managed Lands (≥ 2 annual): - Works Depots (3) - Tip transfer stations (3) - Caravan Park (1) - Showground (1) - Aerodrome (1) - Cemetery (3)	Cootamundra Cemetery	Inspection	4/11/24





Implementing & Upgrading of Red Guide Post (RGP) Initiative (Co-ordination)
Television weed awareness program including Red Guide Post program (Extension)
LCAs to eradicate or contain incursions of state and regional priority weeds (Control). Target 40km.	Muttama Rd	Coolatai control	1km
Support Officers to attend and complete relevant training. Target 4 events.
LCAs to support Biosecurity Weed Officers to attend State Weed Conference (Co-ordination)
Provide landholders with education, training & technical advice & support on weed management (Extension)	African lovegrass	1 package	14/11/24
	Weeds of the Riverina	1 booklet	14/11/24
	Coolatai grass	1 package	18/11/24
	Coolatai grass	1 package	19/11/24
	Coolatai grass	1 package	19/11/24
	Coolatai grass	1 package	19/11/24
	Coolatai grass	1 package	19/11/24
	Coolatai grass	1 package	20/11/24
	Coolatai grass	1 package	20/11/24
Engage in public awareness events for new weeds incursion reporting & promote land tenure Biosecurity Act 2015 obligations (Extension). Target 1 Henty	Chilean needle grass	Social media post	22/11/24



Coordination Event	Cowcumbala Tank Reserve	LLS and CGRC cooperation to control weeds.	26/11/24

General Activity (Non WAP): Bruce Webb/Jabe Polsen

Control local priority weeds Public roads. (3911 325)
Other
Spot Spray Local Roads – Local priority weeds
	Old Cootamundra Rd	Completed
	Suttons lane	Completed
	Stockinbingal Rd	Completed
	Muttama Rd	Completed
	Old Gundagai Rd	Completed
	Rosehill Rd	Ongoing

Other
	Cootamundra cemetery spray.	Competed
	Cootamundra town lane spraying.	Ongoing

General Comments:

- High risk site (Cootamundra abattoir) priority for upcoming land inspection.

- Focus to remain on spot-spraying of local roads for seasonal summer weeds.

- Noted that roadsides treated in the 2023 season are presenting significantly less weed incursions.

- 15/11/2024 had new Biosecurity Officer from Gundagai attend private property inspections to familiarise him with the Chartis mapping service and post inspection report process.

- Intend for this to continue once per week up until the Christmas break.

- DPI Weed Action Program applications are yet to be opened.

Facilities

General building maintenance has been undertaken as per work schedule. This has increased due to the facilities attendant role being vacant for an extended period.

The Town Hall and Civic Hall were transformed into a beautiful setting to host the debutant ball.

The large roof mounted air conditioner has been replaced at the Cootamundra Library. This will provide much needed climate control for the staff and patrons who frequent this facility.

The Cootamundra town pool buildings have been sprayed for bugs and spiders. New anchor points have been installed for the false start set up that will be utilised by the Cootamundra Swim Club.

The contractor has continued to cull pigeons in the Cootamundra CBD area and Fisher Park.

Capital Works Projects

The Ellwood’s Hall new toilet block project continues to progress. The contractors are confident the project will be completed by Christmas.

The drainage works for Nicholson Park have been completed. This grant funded project was fantastic timing with the Cootamundra Junior Rugby League Club set to host the grand final next year at Nicholson Park.

Council staff have continued with the replacement of soft fall within the flood-effected playgrounds.

The 2023-24 Country Passenger Transport Infrastructure Grants Scheme has allocated funding for installing shelters and seats for the designated bus zone areas at the Cootamundra High School, Cootamundra Public School and Creekside Kids. The council has carried out onsite meetings with representatives from each education facility to identify the most appropriate location for these items. The shelters and seats have been ordered and will be installed over the school holiday break.

Waste Services

The landfill shed for the “tip shop” has been completed and items are being collected, cleaned and placed in the shop. There is still work to be completed including fencing, signage, pedestrian footpaths and line marking before it can be open to the public. All going well the shop should open in December.

The crushed concrete product is continuing to be popular with over 1,100 tonnes being sold to date.

The Manager of the Southwest Regional Waste Management Group met with the current haulage contractor and waste staff at Cootamundra, as well as other Council landfills within the group, to discuss issues surrounding the compactor trailers and identifying areas for improvements.

Financial

All areas of expenditure relating to the operations within Regional Services – Cootamundra are in most part within the allocated budgets.

OLG 23a Guideline consideration

No impacts associated with this report.

Designated Person	Position	Return Type	Return received
Ethan Ryan	Councillor	New (a)	4 November 2024
Les Cooper	Councillor	New (a)	31 October 2024
Rosalind Wight	Councillor	New (a)	10 November 2024
Bimal Shah	Interim Manager Engineering - Cootamundra	New (a)	18 November 2024
Danyal Syed	Councillor	New (a)	29 November 2024

REPORTING OFFICER	Teresa Breslin, Executive Assistant to Mayor and General Manager
AUTHORISING OFFICER	Steve McGrath, Interim General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Ordinary Meeting of Council held on Tuesday 26 November 2024

DOCUMENT NUMBER	426798
AUTHORISING OFFICER	Abb McAlister, Councillor
REPORTING OFFICER	Abb McAlister, Councillor
ATTACHMENTS	Nil