Agenda of Ordinary Council Meeting - Tuesday, 26 November 2024

Extraordinary Council Meeting Minutes

15 October 2024

MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council Meeting
HELD AT THE Alby Schultz meeting Centre, Cootamundra
ON Tuesday, 15 October 2024 AT 6:00PM

PRESENT: Cr Logan Collins, Cr Les Cooper, Cr David Graham, Cr Gil Kelly, Cr Abb McAlister, Cr Penny Nicholson, Cr Ethan Ryan, Cr Danyal Syed and Cr Rosalind Wight

IN ATTENDANCE: Steve McGrath (Interim General Manager), Matt Stubbs (Deputy General Manager - Operations), Linda Wiles (Manager Business), Teresa Breslin (Executive Assistant)

The Interim General Manager was the acting Chairperson until the election of Mayor.

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2 Open Forum – Not applicable

3 Apologies and Leave of Absence

3.1 Apologies

Nil

3.2 Leave of Absence

Nil

4 Disclosures of Interest

Nil

5 General Manager’s Report

5.1 General Manager Office

5.1.1 Oath or Affirmation of Councillors

Resolution 194/2024

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

1. All newly elected Cootamundra-Gundagai Regional Council Councillors take Oath or make an Affirmation as per s.233A of the Local Government Act, 1993.

2. Oaths or affirmations of office was undertaken by each councillor, and is recorded in the Minutes of this Extraordinary Meeting as detailed in the list below:

First Name	Last Name	Oath or Affirmation
Logan	COLLINS	Affirmation
Les	COOPER	Oath
David	GRAHAM	Oath
Gil	KELLY	Oath
Abb	MCALISTER	Affirmation
Penny	NICHOLSON	Affirmation
Ethan	RYAN	Affirmation
Danyal	SYED	Oath
Rosalind	WIGHT	Oath

Carried

5.1.2 Election of the Mayor

Motion

Moved: Cr Gil Kelly

Seconded: Cr Ethan Ryan

1. If more than one nomination for the position of Mayor is received, Council determine the method of electing the Mayor;

2. The election of the Mayor for the period 15 October 2024 to the Ordinary Council Meeting in September 2026 proceed.

Conduct election via show of hands.

Motion lost

Resolution 195/2024

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

1. If more than one nomination for the position of Mayor is received, Council determine the method of electing the Mayor;

2. The election of the Mayor for the period 15 October 2024 to the Ordinary Council Meeting in September 2026 proceed.

Conduct election via ordinary ballot.

Carried

The Returning Officer confirmed that two nominations had been received for the position of Mayor, namely Cr Gil Kelly and Cr Abb McAlister.

The Returning Officer then conducted the election of the Mayor. Ballot papers were issued and on collection and tallying of the ballots cast, the results were:

Cr McAlister - 6 votes

Cr Kelly - 3 votes

The Returning Officer declared that Cr McAlister is elected as Mayor for the period 15 October 2024 to the Ordinary Council meeting in September 2026.

Resolution 196/2024

Moved: Cr Gil Kelly

Seconded: Cr David Graham

Council destroy the election ballot papers relating to the election of the Mayor.

Carried

Cr McAlister (Mayor) gave address to council and the community.

5.1.3 Election of the Deputy Mayor

Resolution 197/2024

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

1. Council resolve to elect a Deputy Mayor for the period 15 October 2024 to Ordinary Council Meeting in September 2026.

Carried

Resolution 198/2024

Moved: Cr Penny Nicholson

Seconded: Cr Les Cooper

2. If more than one nomination for the position of Deputy Mayor is received, Council determine the method of electing the Deputy Mayor.

Conduct election via Ordinary Ballot.

Carried

The Returning Officer confirmed that three nominations had been received for the position of Deputy Mayor, namely Cr Rosalind Wight, Cr Logan Collins and Cr Danyal Syed.

The Returning Officer then conducted the election of the Deputy Mayor. Ballot papers were issued and on collection and tallying of the ballots cast, the results were:

Cr Wight - 3 votes

Cr Collins - 3 votes

Cr Syed - 3 votes

With the votes for Deputy Mayor being tied with three candidates each receiving 3 votes, pieces of paper containing the names of the three candidates were placed in a box and one candidates name drawn. The candidate drawn from the box was Cr Collins and he was excluded from the election process.

A fresh set of ballot papers were issued containing the names of the remaining candidates, Cr Rosalind Wight and Cr Danyal Syed, and on collection and tallying of the ballots cast, the results were:

Cr Wight - 6 votes

Cr Syed - 3 votes

The Returning Officer declared that Cr Wight is elected as Deputy Mayor for the period 15 October 2024 to the Ordinary Council meeting in September 2026.

Resolution 199/2024

Moved: Cr Gil Kelly

Seconded: Cr Ethan Ryan

Council destroy the election ballot papers relating to the election of the Deputy Mayor.

Carried

5.1.4 Filling of Vacancies

Resolution 200/2024

Moved: Cr Gil Kelly

Seconded: Cr Logan Collins

Pursuant to section 291A(1)(b) of the Local Government Act 1993 (the Act) Cootamundra-Gundagai Regional Council declares that casual vacancies occurring in the office of a councillor within 18 months after the last ordinary election of councillors for the Council on 14 September 2024 are to be filled by a countback of votes cast at that election for the office in accordance with section 291A of the Act and directs the General Manager to notify NSW Electoral Commissioner of the Council’s decision within 7 days of the decision.

Carried

5.1.5 Committees requiring Council Representatives

Resolution 201/2024

Moved: Cr Ethan Ryan

Seconded: Cr Gil Kelly

Council appoints the following Councillor representatives on each of the committees detailed in the table below.

Committee Name	Delegates/ Reps
Adina Court Board	Cr Syed
Audit, Risk and Improvement Committee (ARIC)	Cr Ryan
Cootamundra Aerodrome Users Advisory Group	Cr McAlister
Local Traffic Advisory Committee	Cr Collins
Access and Inclusion Advisory Committee	Cr Collins
Cootamundra Youth Council	Cr Collins
Gundagai Youth Council	Cr Nicholson
Cootamundra Tourism Action Group Advisory Committee	Cr Syed
Gundagai Tourism Action Group Advisory Committee	Cr Nicholson
The Cootamundra Showground Users Group s.355 Committee	Cr Kelly
The Art Centre Cootamundra s.355 Committee	Cr Collins
Cootamundra Heritage Centre s.355 Committee	Cr Wight
Stockinbingal Ellwood’s Hall s.355 Committee	Cr Cooper
Wallendbeen Memorial Hall s.355 Committee	Cr Collins
Muttama Hall Management s.355 Committee	Cr McAlister
Muttama Creek Regeneration Group s.355 Committee	Cr Wight
Bradman Birthplace s.355 Committee	Cr Ryan
Goldenfields Water County Council (Information attached)	Cr Cooper
The Riverina Regional Library (RRL) (Information attached)	Cr Wight, alternate: Cr McAlister and Library Manager
Eastern Riverina Arts Advisory Committee	Cr Collins
South-West Slopes Zone Service Liaison Committee (RFS)	Cr Kelly
Softwoods Working Group	Cr Graham
General Managers Performance Review Panel	The Mayor, Deputy Mayor, Cr Syed and one (1) councillor nominated by the General Manager (TBD)
Illabo to Stockinbingal Inland Rail - Community Consultative Committee	Cr Syed, Manager Sustainable Development and Manager Engineering Cootamundra
Flood Risk Management Committee for the Gundagai Villages Flood Study (Coolac, Nangus, Tumblong & Darbalara)	Cr McAlister

Carried

5.1.6 Meeting Dates 2024-2025

Resolution 202/2024

Moved: Cr David Graham

Seconded: Cr Logan Collins

That:

1. The Ordinary Council Meetings take place at 6:00pm on the fourth Tuesday of the Month from January to November.

2. The Council Workshops take place at 4:00pm on the second and fourth Tuesday of the Month from February to November.

3. The December Ordinary Council Meeting and Workshop take place on the second Tuesday of the Month.

4. The January Council Workshop take place on the fourth Tuesday of the Month.

5. The current arrangement of alternating meetings between Cootamundra and Gundagai remain in place for CGRC.

6. Alternatives to the current meeting arrangements be considered if requested.

Carried

The Meeting closed at 6:59

The minutes of this meeting were confirmed at the Extraordinary Council Meeting held on 26 November 2024.


CHAIRPERSON	GENERAL MANAGER

Ordinary Council Meeting Minutes

22 October 2024

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Alby Schultz Meeting Centre, Cootamundra
ON Tuesday, 22 October 2024 AT 6:00PM

PRESENT: Cr Abb McAlister (Mayor), Cr Rosalind Wight (Deputy Mayor), Cr Logan Collins, Cr Les Cooper, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Ethan Ryan, Cr Danyal Syed

IN ATTENDANCE: Steve McGrath (Interim General Manager), Matt Stubbs (Deputy General Manager - Operations), Linda Wiles (Manager Business), Zac Mahon (Manager Finance), Lauren Dawes (Senior Building Surveyor), Teresa Breslin (Executive Assistant)

1 Acknowledgement of Country

Adjourn Meeting For Open Forum

Resolution 203/2024

Moved: Cr David Graham

Seconded: Cr Les Cooper

Council adjourn for Open Forum.

Carried

2 Open Forum

List of Speakers

1. Robert Abrahams – Item 8.4.1 DA2024/077 398 Back Brawlin Road Cootamundra – For

2. Trevor Glover on behalf of Larry Wing – Item 8.4.2 DA2024/88 89 Mackay Street Cootamundra – Against

3. Isabelle Scott – Item 8.4.2 DA2024/88 89 Mackay Street Cootamundra – For

Resume Open Meeting

Resolution 204/2024

Moved: Cr Gil Kelly

Seconded: Cr Logan Collins

Council resume the Open Meeting.

Carried

3 Apologies and Leave of Absence

3.1 Apologies

Nil

3.2 Leave of Absence

Nil

4 Disclosures of Interest

Nil

5 Confirmation of Minutes

5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 27 August 2024

Resolution 205/2024

Moved: Cr David Graham

Seconded: Cr Logan Collins

The Minutes of the Ordinary Meeting of Council held on Tuesday 27 August 2024 be confirmed as a true and correct record of the meeting.

Carried

Procedural Motion

Resolution 206/2024

Moved: Cr Ethan Ryan

Seconded: Cr Les Cooper

That council bring forward items 8.4.1 and 8.4.2 on the agenda for consideration.

Carried

8.4.1 DA2024/077 - 398 Back Brawlin Road, Cootamundra - Proposed Two (2) Lot Subdivision

Resolution 207/2024

Moved: Cr Ethan Ryan

Seconded: Cr Gil Kelly

That Council approve the following development, subject to the consent conditions detailed in the draft Notice of Determination (Attachment 1):

§ Application No.: DA 2024/077

§ Property: Lot 37 DP 1258489

398 Back Brawlin Road

COOTAMUNDRA NSW 2590

§ Development: Subdivision (2 lots) – to subdivide the land into two (2) lots of 5 ha 8.35 ha.

Carried

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Abb McAlister (Mayor) Cr Rosalind Wight Cr Logan Collins Cr Les Cooper Cr David Graham Cr Gil Kelly Cr Penny Nicholson Cr Ethan Ryan Cr Danyal Syed	Nil
ABSENT	DECLARED INTEREST
Nil	Nil

8.4.2 DA2024/88 - 89 Mackay Street Cootamundra

Resolution 208/2024

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

That Council defer consideration of Item 8.4.2 (DA2024/88) to the next scheduled Council meeting, pending review of the report and recommendation.

Carried

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Abb McAlister (Mayor) Cr Rosalind Wight Cr Logan Collins Cr Les Cooper Cr David Graham Cr Gil Kelly Cr Penny Nicholson Cr Ethan Ryan Cr Danyal Syed	Nil
ABSENT	DECLARED INTEREST
Nil	Nil

6 Mayoral Minutes

Nil

7 Reports from Committees

Nil

8 General Manager’s Report

8.1 General Manager Office

8.1.1 Riverina Eastern Regional Organisation of Councils (REROC) Meeting Minutes

Resolution 209/2024

Moved: Cr David Graham

Seconded: Cr Les Cooper

The Minutes of the Riverina Eastern Regional Organisation of Councils (REROC) Board Meeting held on 23 August 2024, attached to the report, be received and noted.

Carried

8.1.2 Australian Local Government Association 2024 National Local Roads and Transport Congress 3-4 December 2024

Resolution 210/2024

Moved: Cr Logan Collins

Seconded: Cr David Graham

The attendance of Councillor Collins and one (1) appropriate staff member, at the Australian Local Government Association 2024 National Local Roads and Transport Congress, be endorsed.

Carried

8.2 Business

8.2.1 Code of Conduct Complaint Statistics

Resolution 211/2024

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The report on Code of Conduct complaint statistics for the period 1^st September 2023 to 31^st August 2024, be received and noted.

Carried

8.2.2 Tabling of Pecuniary Interest Returns

Resolution 212/2024

Moved: Cr Les Cooper

Seconded: Cr Rosalind Wight

The tabling of pecuniary interest returns from Councillors and designated persons be noted.

Carried

8.2.3 Muttama Hall Management s.355 Committee Meeting Minutes

Resolution 213/2024

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held, 14 August and 11 September 2024, attached to the report, be received and noted.

Carried

8.2.4 Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

Resolution 214/2024

Moved: Cr Ethan Ryan

Seconded: Cr Rosalind Wight

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meeting held 21 September 2024, attached to the report, be received and noted.

Carried

8.2.5 Eastern Riverina Arts (ERA) Membership Renewal

Resolution 215/2024

Moved: Cr Logan Collins

Seconded: Cr Rosalind Wight

The proposed membership fee of $8,384.82 be endorsed for the 2024/25 Financial Year.

Carried

8.3 Finance

8.3.1 Finance Update - August 2024

Resolution 216/2024

Moved: Cr David Graham

Seconded: Cr Les Cooper

The Finance Update report, be received and noted.

Carried

8.3.2 Finance Update - September 2024

Resolution 217/2024

Moved: Cr David Graham

Seconded: Cr Les Cooper

The Finance Update report, be received and noted.

Carried

8.3.3 Restricted Cash Reconciliation - August 2024

Resolution 218/2024

Moved: Cr David Graham

Seconded: Cr Danyal Syed

The Restricted Cash Reconciliation report, be received and noted.

Carried

8.3.4 Restricted Cash Reconciliation - September 2024

Resolution 219/2024

Moved: Cr David Graham

Seconded: Cr Danyal Syed

The Restricted Cash Reconciliation report, be received and noted.

Carried

8.3.5 Investment Report - August 2024

Resolution 220/2024

Moved: Cr Les Cooper

Seconded: Cr Ethan Ryan

The report detailing Council Cash and Investments as at 31^st August 2024, be received and noted.

Carried

8.3.6 Investment Report - September 2024

Resolution 221/2024

Moved: Cr Les Cooper

Seconded: Cr Ethan Ryan

The report detailing Council Cash and Investments as at 30^th September 2024, be received and noted.

Carried

8.3.7 Lodgement of Financial Statements for year ended 30 June 2024

Resolution 222/2024

Moved: Cr David Graham

Seconded: Cr Ethan Ryan

1. The Mayor, Deputy Mayor, General Manager and Responsible Accounting Officer be delegated to sign the Statements by Council and Management for the 2024 General Purpose Financial Statements and 2024 Special Purpose Financial Statements for Cootamundra-Gundagai Regional Council.

2. The General Manager be authorised to issue the 2024 Financial Statements upon receipt of the auditor’s report, subject to there being no material changes a result of the audit.

Carried

8.4 Sustainable Development

Items considered at the beginning of the meeting.

8.5 Engineering Cootamundra

8.5.1 Cootamundra Engineering Report - September/October 2024

Resolution 223/2024

Moved: Cr Logan Collins

Seconded: Cr David Graham

The Cootamundra Engineering Report for the month of September/October 2024 be noted.

Carried

8.6 Engineering Gundagai

8.6.1 Gundagai Engineering Report - October 2024

Resolution 224/2024

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

The Gundagai Engineering Report for the month of October 2024 be noted.

Carried

8.6.2 Crown Land Transfers and Closures

Resolution 225/2024

Moved: Cr Penny Nicholson

Seconded: Cr Les Cooper

That Council:

1. Review the Crown Road closure proposed by Crown Lands NSW.

2. Endorse the commencement of a Crown Lands transfer to Council, for the identified portion of Neil McInerney Street, which is currently maintained by council.

3. Council delegate authority to the Interim General Manager to sign any documentation necessary to give effect to this resolution.

Carried

8.7 Regional Services Gundagai

8.7.1 Gundagai Regional Services Works Report

Resolution 226/2024

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The Gundagai Regional Services Department, Monthly works report be received and noted.

Carried

8.8 Regional Services Cootamundra

8.8.1 Cootamundra Regional Services Works Report

Resolution 227/2024

Moved: Cr Les Cooper

Seconded: Cr Logan Collins

The Regional Services Cootamundra Department Monthly Works Report be received and noted.

Carried

8.8.2 EV Charging Station Fee

Resolution 228/2024

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

Council adopt:

A fee of $0.30 per kilowatt hour for the use of the Electric Vehicle Charging Stations adjacent to the Cootamundra Library.
And a fee of $0.20 per minute for any delay in users moving their vehicle from the designated parking bay beyond 15 minutes after charging is completed.

Carried

9 Motion of which Notice has been Given

Nil

10 Questions with Notice

Nil

11 Confidential Items

11.1 Closed Council Report

Resolution 229/2024

Moved: Cr Logan Collins

Seconded: Cr Danyal Syed

1. Items 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2 be withheld from the press and public.

Carried

Resumption of Open Council Meeting

Resolution 230/2024

Moved: Cr David Graham

Seconded: Cr Les Cooper

The Open Council meeting resume.

Carried

Announcement of Closed Council Resolutions

Note: The Chairperson announced that the resolutions is to remain confidential.

The Meeting closed at 7:08pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 26 November 2024.


CHAIRPERSON	GENERAL MANAGER

Ordinary Council Meeting Agenda

26 November 2024

7 Reports from Committees

7.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 7 November 2024

REPORTING OFFICER	Kylie Grybaitis, Road Safety Officer
AUTHORISING OFFICER	Matt Stubbs, Deputy General Manager - Operations
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 7 November 2024

Recommendation

1. The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 7 November 2024, attached to the report, be received and noted.

2. In consideration of the Cootamundra-Gundagai Local Traffic Committee recommendations detailed in the minutes, Council endorse the following:

2.1. That the No Parking sign on the verge of 22 Poole Street, Cootamundra be re-located to the southern side of the driveway to prevent driveway obstruction due to parked vehicles.

2.2. That Council appoint the Boundary Road Subdivision Bus Stop as a formal school bus stop and seek funding to upgrade the infrastructure.

2.3. That a safety audit of the proposed Old Hume Highway Bus Stop location be conducted by Council and the results reported to the LTC for consideration.

2.4. That a Stop sign be installed at the exit point of Olney Lane at the Mackay Street intersection due to pedestrian visibility concerns.

2.5. That residents on the western side of Hovell Street between Temora Road and Sutton Street, Cootamundra are consulted regarding suitable parking options in consideration of visibility concerns and current No Stopping signage.

2.6. That Heavy Vehicle and High Vehicle Route signage in Cootamundra be updated to ensure advanced warning of the low clearance bridge on Olympic Highway and improve directional clarity for high vehicles.

2.7. That Council conduct further consultation regarding the Loading Zone signage at the rear door of The Outback Bakery and laneway obstruction on Cooper Lane.

2.8. That Council seek funding to improve pedestrian and road user safety on Morris Street, Cootamundra which includes the removal of the London Plane trees.

2.9. That approval be given in principle to the Sacred Heart Central School to hold the 2025 All Schools Beach Volleyball Carnival on the 14 February 2025 subject to the following conditions:

(a) The temporary closure of Murray Street (Wallendoon Street to Bourke Street) between Tuesday 11 February and Monday 17 February inclusive (closure included in the Coota Beach Volleyball Carnival proposal).

(b) The event organiser complies with any conditions set by Council and the NSW Police.

(c) The Event Management Plan (EMP) is completed and submitted to Council (attached).

(d) A current Certificate of Currency (COC) is submitted to Council noting TfNSW, NSW Police and Cootamundra-Gundagai Regional Council as interested parties.

(e) Council provides a Traffic Guidance Scheme (TGS attached) and associated traffic control.

2.10 That the inaugural Km for Kilos Cycle Event for Foodbank NSW and ACT scheduled for 1-3 May 2025 be approved in principle subject to the following conditions:

(a) That a current Certificate of Currency noting Council, NSW Police and Transport for NSW as interested parties be submitted to Council as soon as practicable.

(b) That consent be received from associated surrounding Councils for the event to be held within their municipalities.

(c) The event organiser complies with any conditions set by Council and the NSW Police.

2.11 That Transport for NSW inspect the curved section of Reno Road, Gundagai and recommend safety improvements.

Discussion

The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held 7 November 2024 are submitted for the information of Council and the community.

Cootamundra-Gundagai Local Traffic Committee Meeting Minutes

7 November 2024

MINUTES OF Cootamundra-Gundagai Regional Council
Cootamundra-Gundagai Local Traffic Committee Meeting
HELD AT THE Alby Schultz Meeting Centre, Cootamundra
ON Thursday, 7 November 2024 AT 10:00am

PRESENT: Gwen Norman(Local Electorate Representative), Greg Minehan (Lead Community & Safety Partner TfNSW)

IN ATTENDANCE: Gary Arthur (Acting Manager Engineering Cootamundra), Kylie Grybaitis (Road Safety Officer), Trevor Dando (Acting Manager Engineering Gundagai), Thomas Hogg (Design Coordinator)

1 Acknowledgement of Country

2 Apologies and Leave of ABSENCE

2.1 Apologies

Ben Smith (Sergeant Riverina Highway Patrol)

Justin Knewstub (Acting Sergent Riverina Police District)

Logan Collins (Councillor)

2.2 Leave of Absence

Nil

3 Disclosures of Interest

Nil

4 Confirmation of Minutes

2.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Wednesday 31 July 2024

Recommendation

The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Wednesday 31 July 2024 be confirmed as a true and correct record of the meeting.

Moved: Gwen Norman

5 Reports

3.1 No Parking Signage in Poole Street, Cootamundra

Recommendation

That the No Parking sign on the verge of 22 Poole Street, Cootamundra be re-located to the southern side of the driveway to prevent driveway obstruction due to parked vehicles.

Discussion:

The minimum distance required for No Stopping signs after a pedestrian crossing is 10m. The new sign location will increase the distance between the pedestrian crossing from 10m to 14.5m.

3.2 School Bus Stop Appointment

Recommendation

That Council appoint the Boundary Road Subdivision Bus Stop as a formal school bus stop and seek funding to upgrade the infrastructure.

That a safety audit of the proposed Old Hume Highway Bus Stop location be conducted by Council and the results reported to the LTC for consideration.

Discussion:

TfNSW investigated the proposed location on Boundary Road for an appointed bus stop and noted a preferred site on the departure lane from Oliver Selwyn Drive onto Boundary Road. The Committee agreed with the recommendation.

With regard to the proposed location for the Old Hume Highway Bus Stop, the LTC expressed concerns regarding sight distance to the west of the proposed site and has requested further investigations. The Road Safety Officer and Design Coordinator will conduct a safety audit, investigate options for a bus turnout and report their findings at the next LTC meeting.

3.3 Olney Lane Visibility Concerns

Recommendation

That a Stop sign be installed at the exit point of Olney Lane at the Mackay Street intersection due to pedestrian visibility concerns.

Discussion:

TfNSW confirmed that the exit point of Olney Lane onto Mackay Street meets the required warrant to install a Stop sign due to poor visibility.

3.4 Hovell Street Visibilty Concerns

Recommendation

That residents on the western side of Hovell Street between Temora Road and Sutton Street, Cootamundra are consulted regarding suitable parking options in consideration of visibility concerns and current No Stopping signage.

Discussion:

The LTC committee disagreed that parking time restrictions would assist with current visibility issues caused by vehicles parking on the western side of Hovell Street between Temora Road and Sutton Street. It was noted that this area is currently a No Stopping zone but signage is inadequate. The preferred option would be to retain the No Stopping zone with additional signage. It was recommended that the residents be consulted regarding all possible options first. Committee members also discussed applying for a concession from the Minister of Transport to serve a notice to clear the street. A report will be prepared for the next LTC meeting.

3.5 Heavy Vehicle Route Signage Review, Cootamundra

Recommendation

That Heavy Vehicle and High Vehicle Route signage in Cootamundra be updated to ensure advanced warning of the low clearance bridge on Olympic Highway and improve directional clarity for high vehicles.

Discussion:

TfNSW will investigate current signage and draft a new signage plan.

3.6 Cooper Lane Loading Zone Obstruction

Recommendation

That Council conduct further consultation regarding the Loading Zone signage at the rear door of The Outback Bakery and laneway obstruction on Cooper Lane.

Discussion:

Committee rmembers requested additional information from associated businesses regarding specific delivery times and possible loading zone time restrictions. The removal of this sign does not require LTC approval.

3.7 Morris Street Footpath Upgrade, Cootamundra

Recommendation

That Council seek funding to improve pedestrian and road user safety on Morris Street, Cootamundra which includes the removal of the London Plane trees.

Discussion:

The LTC Committee have requested an arborist report on the health of the London Plane trees, a quote for the cost of tree removal and Council consultation with Sacred Heart School. It was suggested that Council design a place suitable for the location and submit an application for the current round of Get NSW Active funding.

3.8 All Schools Beach Volleyball 2025

Recommendation

That approval be given in principle to the Sacred Heart Central School to hold the 2025 All Schools Beach Volleyball Carnival on the 14 February 2025 subject to the following conditions:

a) The temporary closure of Murray Street (Wallendoon Street to Bourke Street) between Tuesday 11 February and Monday 17 February inclusive (closure included in the Coota Beach Volleyball Carnival proposal).

b) The event organiser complies with any conditions set by Council and the NSW Police.

c) The Event Management Plan (EMP) is completed and submitted to Council (attached).

d) A current Certificate of Currency (COC) is submitted to Council noting TfNSW, NSW Police and Cootamundra-Gundagai Regional Council as interested parties.

e) Council provides a Traffic Guidance Scheme (TGS attached) and associated traffic control.

Discussion:

The Certificate of Currency must state NSW Police, TfNSW and CGRC as interested parties. Full approval will be given on submission of the updated COC.

3.9 Foodbank Cycle Event 2025

Recommendation

That the inaugural Km for Kilos Cycle Event for Foodbank NSW and ACT scheduled for 1-3 May 2025 be approved in principle subject to the following conditions:

(a) That a current Certificate of Currency noting Council, NSW Police and Transport for NSW as interested parties be submitted to Council as soon as practicable.

(b) That consent be received from associated surrounding Councils for the event to be held within their municipalities.

(c) The event organiser complies with any conditions set by Council and the NSW Police.

Discussion:

The Certificate of Currency must state NSW Police, TfNSW and CGRC as interested parties. Full approval will be given on submission of the COC.

3.10 Reno Road, Gundagai

Recommendation

That Transport for NSW inspect the curved section of Reno Road, Gundagai and recommend safety improvements.

Discussion:

TfNSW will inspect the area of concern on Reno Road and report safety treatment options to Council and the LTC for consideration.

3.11 Dates for Future Local Traffic Committee Meetings

Recommendation

That the dates for the 2025 Local Area Traffic Committee Meetings be scheduled.

Discussion:

Dates approved. All meetings to be conducted in the Alby Schultz Meeting Room in Cootamundra.

3.12 Upcoming Events

Recommendation

For the Committee’s information

3.13 General Business

Discussion

1. Disability Zone in Hurley Street, Cootamundra

Disability friendly space to remain in place at this stage due to proximity of disability housing.

2. Disabled Parking Requirements (General Business from November 2023).

CGRC is compliant with the Australian Standards.

3. Murray Street Parking, Cootamundra.

RSO to investigate signage history on Murray Street between Adams and Bourke to determine current zoning. Report to be prepared for next LTC meeting.

4. Parking Time Restrictions, Cootamundra.

RSO to continue community education.

5. Sparkling Street Christmas Party 2024, Cootamundra.

Noted

6. Christmas on Sheridan 2024, Gundagai.

Noted

7. Peace Pavilion Proposal, Albert Park.

Positive feedback received. Disabled parking must be positioned at least 10m from the intersection kerb.

8. Pedestrian Safety, Cootamundra

RSO to conduct community education regarding pedestrian, footpath and cyclist safety.

9. Proposed Cootamundra Transfer Station Signage and Traffic Control

LTC approval not required.

10. Heavy Vehicle Parking, Gundagai Road

Only enforceable if truck is parked longer than one (1) hour.

11. Heavy Vehicle Parking, Cowcumbla Road

Location does not meet warrants for restricted parking zones.

The Meeting closed at 12pm.

The minutes of this meeting were confirmed at the Cootamundra-Gundagai Ordinary Council Meeting held on 26 November 2024.

................................................... …………………………………………………

CHAIRPERSON GENERAL MANAGER

Ordinary Council Meeting Agenda

26 November 2024

8.1.3 Cootamundra Gundagai Inquiry - Response

DOCUMENT NUMBER

425438

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.4 Recognised as a premier local government Council that represents and advocates for community needs

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Letter from Commissioner to Council - requesting further information - October 2024 ⇩

2. CGRC response to Cootamundra Gundagai Public Inquiry ⇩

3. Response attachment 1 Minister for LG and OLG Update ⇩

4. Response attachment 2 Background Memo ⇩

5. Response attachment 3 Minutes 26 June 2017 item 12 ⇩

Recommendation

1. The correspondence received from the Office of the Commissioner dated 24 October 2024 (attachment 1), be received and noted.

2. Council note the response which has been issued to the Cootamundra Gundagai Public Inquiry (attachments 2-5) in response to the 24 October 2024 correspondence from the Office of the Commissioner.

3. Council reaffirms by way of Resolution that Council is in full support of the implementation plan associated with the demerger proposal as lodged by Cootamundra-Gundagai Regional Council with the Minister for Local Government in March 2024, and subsequently referred by the Minister to the Local Government Boundaries Commission, and Public Inquiry in accordance with s438U of the Local Government Act 1993.

Introduction

Following the Cootamundra Gundagai Public Inquiry conducting an initial hearing on 30 August 2024, the Office of the Commissioner corresponded with Council on 24 October 2024 (attachment 1) seeking responses to a number of matters arising from that initial hearing. A response has been prepared and issued to the Office of the Commissioner, noting that at least one matter required Council’s formal consideration and a resolution.

Discussion

Following Council’s Extraordinary Meeting on 19 March 2024, the Cootamundra-Gundagai Regional Council (CGRC) demerger proposal was formally submitted to the Minister for Local Government. Subsequently, the Minister placed the demerger proposal on public exhibition from 10 April to 10 May 2024 seeking submissions from the community. CGRC conducted a parallel media/communications plan to compliment the Minister’s public exhibition period. It has been indicated in excess of 1,100 submissions were received by the Minister’s office, noting that all but a small number were in favour of the demerger.

On 17 June 2024, the Minister for Local Government formally referred the CGRC demerger proposal to the Local Government Boundaries Commission (LGBC) for examination and report. The Minister also appointed the members of the LGBC to undertake a public inquiry under section 438U of the Act into Council in accordance with an adopted Terms of Reference.

An initial hearing of the Cootamundra Gundagai Public Inquiry was conducted on 30 August 2024, following which correspondence dated 24 October 2024 was received from the Office of the Commissioner seeking Council’s response to a number of matters, noting that Council’s response was required by 18 November 2024.

Given the time provided for the response (attachments 2-5), this was processed and returned to the Office of the Commissioner. In responding to item 1, the Office of the Commissioner was advised that the question regarding the newly elected Councils support for the implementation plan associated with the CGRC demerger proposal would be raised at the 26 November Council meeting and follow up correspondence would be provided immediately following Council’s meeting confirming Council’s resolved position, including whether the decision was unanimous.

Further to this matter, as Councillors are aware, following the declaration of the election result, the Interim General Manager raised with the newly elected Council at an informal gathering on 8 October 2024 that there would be benefit to have a briefing for the Councillors, particularly the newly elected Councillors, in regard to the principles etc. that underpinned the Demerger Transition Plan (DTP) and the Financial Sustainability Plan (FSP).

This briefing occurred on Tuesday 12 November 2024 with Peter Tegart from Always Thinking Advisory in attendance to assist in the briefing provided for Councillors. It is acknowledged that all Councillors were not in a position to attend this briefing due to other commitments however, various resources were provided at the briefing and made available for all Councillors to assist in their understanding and awareness of the DTP and FSP that form the basis of the implementation plan.

Accordingly, this report seeks a Resolution from Council indicating its support for the implementation plan associated with the CGRC demerger proposal.

Financial

There are no immediate financial implications for Council, noting that a variety of matters/projects were proposed in the demerger transition plan and are provided for in the 2025 Operational budget.

OLG 23a Guideline consideration

There are no 23A Guideline implications.

Ordinary Council Meeting Agenda

26 November 2024

8.1.4 Interim General Manager

DOCUMENT NUMBER

425737

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

Provisions have been made in the 2024/25 budget to provide for the employment costs associated with an Interim General Manager.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. Council note the report on the recruitment and appointment of an Interim General Manager; and

2. Council formally note that Mr. Roger Bailey is to hold the position of Interim General Manager from 16 December 2024 until such time as a permanent General Manager is appointed and commences duties with Council, or alternatively CGRC is wound up as a result of a demerger.

Introduction

Following notice from Council’s current Interim General Manager, Steve McGrath, of his resignation, a Mayoral Minute was considered at Council’s 22 October Ordinary Council meeting to enable progress on recruitment of a replacement Interim General Manager. Steve McGrath concludes his employment with Cootamundra-Gundagai Regional Council on Friday 13 December 2024.

This report is provided to formally inform Council of the result of the recruitment process.

Discussion

Council considered a Mayoral Minute at its 22 October ordinary meeting to adopt a process for the recruitment and appointment of a replacement Interim General Manager given the resignation of Steve McGrath. It should be noted that Council is still in a position where it cannot appoint a permanent General Manager due to the directions provided in the 23A guidelines issued to CGRC by the NSW Office of Local Government.

Council adopted Resolution 230/2024 at its October ordinary meeting as follows:

“That:

1. In accordance with sections 336 and 351 of the Local Government Act, 1993 Council appoint an Interim General Manager to commence with Council at the conclusion of the current Interim General Manager’s tenure. Further, the appointed person is to hold the position of Interim General Manager until such time as a permanent General Manager is appointed and commences duties with Council, or alternatively CGRC is wound up as a result of a demerger;

2. A recruitment panel be formed comprising the Mayor, Deputy Mayor, Cr Kelly, and Cr Graham for the purpose of recruiting an Interim General Manager;

3. Council delegate authority to the recruitment panel established in 2. above to undertake the recruitment process for the Interim General Manager, including the final selection of the preferred candidate, the offer of the role to the preferred candidate and the finalisation of the contract with the successful candidate;

4. Council note the financial considerations associated with the recruitment and appointment of an Interim General Manager”

Accordingly, the Panel interviewed candidates on the afternoon of Wednesday 30 October 2024. The Panel by consensus decided to offer the role of Interim General Manager to Mr. Roger Bailey and consistent with the delegation provided in Resolution 230/2024, the Mayor offered the role to Mr. Bailey and he has subsequently accepted the role and is expected to commence in early December 2024, thus providing for a period of handover between Mr. McGrath and Mr. Bailey.

Roger Bailey is currently the General Manager at Warrumbungle Shire Council and has been since 2018. Prior to Warrumbungle, Roger held roles as: Acting GM at Upper Macquarie County Council for 12 months; 8 years as GM at Lithgow City Council; 18 months as GM at Leeton Shire Council; 7 years as GM at Lachlan Shire Council; and nearly 10 years as Director Finance & Admin. at Bland Shire Council in the 1990’s.

The purpose of this report is to advise Council of the outcomes achieved in the recruitment of an Interim General Manager, noting the process was carried out in accordance with the delegation provided by Council at its 22 October 2024 Ordinary Meeting.

Financial

The remuneration package is approximately $335,000 which includes superannuation. A car and accommodation will also be provided.

OLG 23a Guideline consideration

Does not conflict with Guidelines.

Ordinary Council Meeting Agenda

26 November 2024

8.2 Business

8.2.1 Tourism Economic Development Report

DOCUMENT NUMBER

425075

REPORTING OFFICER

Linda Wiles, Manager Business

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Tourism Economic Development Report be received and noted.

Introduction

The Business Team Consists of Customer Service; Libraries; Visitor Information Centres; Information Technology, Records Management, Governance, Communications and Media, Tourism & Economic Development and Youth and Inclusion.

This report is an overview of the previous months of Tourism Economic Development team actions.

Discussion

Council was successful in receiving grant funding under the Open Streets Program provided by Transport for NSW for a total of $121,600 to support the inaugural Starry Nights Festival incorporating:

· Cootamundra Wattle Time Festival.

· Festival of Gundagai.

· Gundagai Christmas On Sheridan Community Christmas Party

· Cootamundra Sparkling Street Community Christmas Party

Wattle Time Festival:

The Cootamundra Wattle Time Festival, held on Saturday, 7 September 2024 was a remarkable success, attracting participants and attendees from throughout the region. The event showcased a range of activities, including the beloved Street Parade along Parker Street. The festival in Albert Park included 54 food and craft markets stalls, live music all day, dancing group displays, kids’ inflatable entertainment, face painting, henna tattoos, and kids craft station.

The festival highlighted the local community, culture, talent and the natural beauty of town. The feedback received has been overwhelmingly positive, with community members excited that the beloved event has returned to the events calendar and expressing significant enthusiasm for re-establishing the festival as an annual tradition.

Festival of Gundagai:

The Festival of Gundagai held on Friday 20^th of September 2024 was a resounding success, bringing together the community and visitors for a memorable celebration in the main street of Gundagai. The event drew an estimated 800 attendees, with a strong turnout from residents and tourists alike. The festival featured a vibrant mix of market stalls, live music, and family-friendly activities, creating a festive atmosphere that engaged people of all ages. Feedback from attendees was overwhelmingly positive, with many praising the well-organized and inclusive nature of the event.

Gundagai and Cootamundra Business Awards:

The inaugural Gundagai Business Awards held on Friday 11October 2024, and the revitalised Cootamundra Business Awards held on Friday 18 October, celebrated the achievements, contributions, and remarkable hard work, resilience and dedication of our local businesses, individuals and community organisations. Awards presented, recognised excellence in areas such as innovation, customer service, and sustainability. The events provided valuable networking opportunities for local business owners, strengthening connections within the community. Feedback from attendees was overwhelmingly positive, with many praising the professional organisation, atmosphere, and relevance of the awards in highlighting local success.

Winners in Gundagai:

Outstanding Employee (BNSW Aligned): Anthea Cooper – Riss & Co. Hair

Outstanding Young Business Leader (BNSW Aligned): Josey Potter - Morewool Shearing

Outstanding Business Leader (BNSW Aligned): Bonita Taylor - Gundagai Neighbourhood Centre

Excellence in Innovation (BNSW Aligned): Gundagai Lamb

Excellence in Sustainability (BNSW Aligned): Highfield Farm and Woodland

Outstanding Community Organisation (BNSW Aligned): CanAssist Gundagai

Outstanding New Business (BNSW Aligned): Defiance Co

Excellence in Business (BNSW Aligned): Smarts Butchery

Outstanding Tradie: Gus Pollack - Eccleston's Plumbing

Outstanding Individual Customer Service: Amy Turner - Turner Accounting & Taxation

The Super Star Customer Service Award: Wren Store & Styling

Winners in Cootamundra:

Excellence in Business - Country Med Group

Outstanding New Business - Black Cat Patisserie and Chocolate

Outstanding Young Business Leader

Highly Commended – Jason Bates - Bah Bah Food & Wine by Stockinpiggle & Stockinpiggle Farm & Pastured Pig Stud

Winner – Tegan Wineman - Riverina Music Therapy

Outstanding Business Leader - Keryn Bell Cootamundra Preschool

Outstanding Employee - Kellie Close -The Bush Chemist Cootamundra

Outstanding Tradie - Southwest Slopes Carpet Cleaning

Excellence in Innovation - The Olde General Store

Outstanding Community Organisation

Highly Commended - Country Education Foundation of Cootamundra

Winner – Riding for Disabled Cootamundra

Super Star Customer Service Award - The Bush Chemist Cootamundra

Individual Dedication to Customer Service Award Ryan Radnedge – Cootamundra Supa IGA

In order to realign the Business Awards with the Riverina Murray Business NSW Regional Awards, the Cootamundra and Gundagai business awards to be held every two years.

Agritourism – Welcome to the Farmily

The "Welcome to the Farm-ily" campaign was the final stage of the Cootamundra-Gundagai Agritourism Development Plan and is a dynamic agritourism project aimed at inviting city visitors to explore the unique offerings of the Cootamundra-Gundagai region’s agritourism providers. This campaign highlights a range of authentic rural experiences, from farm stays and tours to connecting with passionate local operators. Featured providers include Hillview Farmstay, Tarrabandra Retreat, Highfield Farm and Woodland, Stockinpiggle Free Range Pastured Pork and Pig Stud, and Wallendbeen Park Farm.

At its core, the project emphasises community and personal connections, encouraging visitors to engage with rural life through immersive storytelling and hands-on experiences. Professional photography by Matt Beaver from Wagga has beautifully captured the essence of this rural escape. In addition, a billboard promoting local agritourism was installed on the northern side of Gundagai in late October, further boosting the region’s visibility and inviting more travellers to discover the vibrant, welcoming community.

Cootamundra-Gundagai Regional Council's journey with agritourism development began back in 2018 with a Rural Land Issues Paper identifying agritourism as a growth opportunity for our region. In 2020, regional tourism development consultancy Tilma Group were contracted to develop an Agritourism Strategy for Council.

CGRC in conjunction with consultants Tilma Group were awarded the 2024 National Economic Development Award (NEDA) for Excellence – Regions under 15,000. The NEDA Award recognised CGRC’s and Tilma Group Australian First Agritourism Development Program.

Country Change

The "Country Change" campaign aims to attract new residents to Gundagai and Cootamundra by highlighting the unique benefits of rural living. October was Cootamundra-Gundagai’s feature month, with community leaders Verity Whittaker from the Sheridan Room in Gundagai and Sarah Van Dyke from The Olde General Store in Cootamundra leading the initiative. The campaign was featured on Country Change’s Facebook, Instagram, and YouTube pages, showcasing local culture, entrepreneurial spirit, and strong community ties. With affordable living and scenic surroundings, it offers a compelling alternative for those seeking a change from city life.

The goal of the campaign is to attract young families, remote workers, and entrepreneurs who can contribute to the region's economy and vibrancy, ensuring that these rural towns remain prosperous and culturally rich for years to come.

Upcoming events:

Saturday 16^th November – Gundagai Producers Markets

Friday 13^th December – Christmas on Sheridan Gundagai

Thursday 19^th December – Sparkling Streets Christmas Party Cootamundra

Community Strategic Plan.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

The objective of this report does not conflict with guidelines.

8.2.2 Cootamundra Beach Volleyball Committee 2024 Report

DOCUMENT NUMBER

425053

REPORTING OFFICER

Linda Wiles, Manager Business

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Coota Beach Volleyball Committee 2024 Report ⇩

Recommendation

1. The Coota Beach Volleyball Committee 2024 Report be received and noted.

2. Council event contribution totalling approximately $13,000 in-kind support be endorsed for the 2025 event.

Introduction

The Coota Beach Volleyball Carnival has been a major tourism event for 21 years.

The 2024 event recorded registration of 144 teams in under 4 hours with 24 teams on a waiting list. The committee made the decision to increase the carnival to accommodate 168 teams on 10 courts.

Teams travelled from Sydney, Canberra, Wagga, Albury, Young, Harden, Bathurst and more, to be a part of the popular weekend.

An estimated 3500 spectators visited the precinct.

The carnival also featured the school’s tournament on Friday for the second year

Discussion

At the November 2023 Council meeting Council resolved to award the coordination of the Coota Beach Volleyball event, via MOU, offering a 3-year agreement, with a further 3-year option, to Adina Care.

Council further resolved to transfer existing seed funding totalling $10,000 already allocated to the event to Adina Care.

Council event contribution totalling approximately $13,000 in-kind support was provided.

Financial

Council event contribution totalling approximately $13,000 in-kind support be endorsed for the 2025 event.

OLG 23a Guideline consideration

The objective of this report does not conflict with guidelines.

Ordinary Council Meeting Agenda

26 November 2024

8.2.3 Youth and Inclusion Report

DOCUMENT NUMBER

426178

REPORTING OFFICER

Linda Wiles, Manager Business

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Youth and Inclusion Report be received and noted.

Introduction

This report is an overview of the previous months of Youth and Inclusion team actions.

Discussion

2024 Youth Council Conference

Cootamundra and Gundagai Youth Council members, along with the Youth and Inclusion Officer attended the 2024 Youth Council Conference hosted in Bankstown, Sydney in October 2024. The event was a co-hosted event by Canterbury Bankstown Council, Liverpool City Council and Fairfield City Council along with their Youth Action Committee/Youth Council. This year the theme was Our Diversity Unites Us. The vent is funded by Department of Community and Justice.

Participants were inspired by several noteworthy speakers.

Keynote speaker Angelica Ojinnaka-Psillakis explained her journey to serving as the 2022 Australian Youth Representative to the United Nations. She described how important lived experience is in changing the world and how young people have a voice that deserves to be heard, and that no idea is too big or silly. Our potential to do amazing things starts with us.

MYAN NSW, a state-wide multicultural youth specialist service for youth refugees, detailed their work providing support and expertise to ensure young people from multicultural communities and refugees can build the skills, knowledge and networks they need to be active participants in Australian society and settle well into their new homes. Myan NSW work with young people as partners and support them to identify their strengths, needs and advocate for solutions.

Zoe Robinson was appointed by the Governor of NSW as Advocate for Children and Young People for a five-year term in January 2021. Excitingly, Zoë is the youngest Advocate ever appointed in Australia. Zoe raises the collective voices of children and young people to key decision makers to ensure that policy and service delivery are developed in the best interests of those she serves. She prioritises the needs of the most vulnerable young members of our communities and uses their voice to instigate positive change for all children and young people. Zoe spoke about young people’s rights and how we can be advocates and have a say in laws and matters that impact young people.

The Office for Regional Youth (ORY) within the State Government supporting initiatives which improve outcomes for regional young people. ‘Your Voice, Our Future’ consultation was an opportunity for young people aged 14 to 24 to raise their voices, knowing that decision-makers will listen. The insights gained will be shared across the whole of government and help to ensure policy and programs are developed in a way that best supports the views of young people.

The conference also included breakout workshops with Youth Action - Advocacy 101 which demonstrated rights as young people to be involved in decisions that impact them; Black Dog institute – Teens and Screens: Safer Online Experience. Outloads Arts, a multi-disciplinary youth arts organisation based in Bankstown, empowering young people to find their voice. They taught social storytelling through VISUAL ART. CuriousWorks is a community arts company based in South- West Sydney striving to empower diverse and marginalised communities through media such as film.

Feedback from one of the Youth Council attendees was received expressing the positive outcomes of the conference.

“The Youth Council Conference was a great opportunity to share ideas and perspectives on how we can better ourselves and our communities, it offered so many amazing workshops and learning experiences as well as plenty of time to meet new people and make new friends. I learnt quite a lot from the conference and am looking forward to possibly implementing it into our community, at the conference we covered various topics such as leadership, diversity, culture, what different youth support organizations are available, Laws that impact on young people, youth mental health and so many other different topics. I would strongly encourage anyone who is part of a youth group and has the opportunity to participate in a youth conference to attend because the conference is a really fun and engaging experience.”

Youth Hubs

The Youth Hubs in Cootamundra and Gundagai are now open 2 days per week, with 6-15 Youth members attending each day. Some days are themed and feature activities such as Karaoke, Mario Kart etc and other days are just chill out days.

Youth Hubs have hosted R U OK? Day events with pizza, temporary tattoos, and a presentation from Matt, Family and Adolescent Councillor from Mission Australia.

The Youth Hub in Cootamundra hosted a Halloween Disco in conjunction with the haunted hospital that was in the main area of the old hospital and free face painting. We had 260 young members of the community attend.

Events

3 October 2024 a bus of 22 young people from both Cootamundra and Gundagai visited Wagga Wagga for Laser Tag and Bowling and lunch. This was funded by School Holiday Break funding from Office of Regional Youth.

A Comedy workshop was held in Cootamundra with Comedian Anthony Lamond. Unfortunately, due to no bookings the Gundagai event has been postponed.

29 October 2024 Gundagai LHAC donated the Gundagai Youth Council a community painting. This was presented to the Youth Council prior to the opening of the new Netball Courts and Youth Hub. Steph Cooke MP was in attendance.

1 November 2024 Cootamundra Youth Council supported the Cootamundra Tennis Club for their first youth tennis tournament. 20 young people participated by playing tennis and enjoying a BBQ dinner.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

The objective of this report does not conflict with guidelines.

Ordinary Council Meeting Agenda

26 November 2024

8.2.5 Annual Report inclusive of the End of Term Report

DOCUMENT NUMBER

425146

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To comply with Section 428 of the Local Government Act 1993 (the Act), and the Local Government (General) Regulation 2021.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Draft Annual Report 2023/2024 ⇩

2. End of Term Report 2021/2024 ⇩

Recommendation

1. The draft 2023/2024 Annual Report, attached to the report, be endorsed.

2. Council to note that the audited Financial Statements are not available at this time and are to be submitted to Council for endorsement when the audit is complete.

3. The End of Term report, attached to the report, be received and noted.

4. A copy of the 2023/2024 Annual Report be placed on Council’s website and provided to the Minister for Local Government.

Introduction

Under Section 428 of the Local Government Act, 1993 (the Act), councils must prepare an annual report within five months after the end of the financial year. Council must upload a copy of the annual report, (including financial statements) to its website and provide a copy to the Minister for Local Government (the Minister) and such other persons and bodies as regulations apply.

The Annual Report is the key reporting document for Council to keep the community informed as to what was achieved in the financial year, in addition to reporting against a number of statutory reporting requirements.

*Council has requested and been granted an extension for the lodgement of the 2024 Financial Statements to 30 November 2024 by the Office of Local Government.

Discussion

The submission of the Annual Report meets Council’s legislative requirements under the Local Government Act (1993) and Local Government (General) Regulation (2021).

The Annual Report includes information that is prescribed by the Regulation. These requirements have been included in the Regulation because the Government believes that it is important for community members to know about it; to help their understanding of how their council has been performing both as a service provider and a community leader.

End Of Term Report

The annual report in the year in which an ordinary election is held, must also contain a report as to the council’s achievements in implementing the community strategic plan.

The report provides information about how effective the Community Strategic Plan has been in delivering the desired outcomes. The End of Term Report is the outgoing council’s report to its community. It is also one of three components informing the incoming council’s review of the Community Strategic Plan.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

The objective of this report does not conflict with guidelines.

Ordinary Council Meeting Agenda

26 November 2024

8.3 Finance

8.3.1 Finance Update - October 2024

DOCUMENT NUMBER

425102

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Finance Update report, be received and noted.

Report

The October Finance Update has been reviewed and no issues have been detected.

Operations

Income

The operational income is at 38% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.

Department	Income Actual	Income Budget	% Received	Result	Comment
Building Department	$286,540	$445,000	64%	J	Fees from new development in Coota received
Business Department	$21,782	$240,000	9%	J
Engineering Cootamundra	$235,730	$6,570,489	4%	J
Engineering Gundagai	$61,941	$2,600,488	2%	J
Executive Department	$26,156	$216,000	12%	J
Finance Department	$1,688,271	$16,440,195	10%	J
Rates Cootamundra	$6,801,789	$7,028,139	97%	J
Rates Gundagai	$4,407,916	$4,532,162	97%	J
Services Cootamundra	$2,938,514	$3,663,750	80%	J
Services Gundagai	$1,021,944	$1,620,000	63%	J
Sewer Cootamundra	$906,508	$2,910,807	31%	J
Sewer Gundagai	$182,401	$768,442	24%	J
Water Cootamundra	$871,031	$3,267,356	27%	J
Water Gundagai	$425,821	$1,629,444	26%	J
Total	$19,876,344	$51,932,272	38%	J

Expenditure

Operational Expenditure is at 28% when comparing actual to budget.

Department	Expense Actual	Expense Budget	% Spent	Result	Comment
Building Department	$496,740	$1,572,902	32%	J
Business Department	$1,147,348	$3,377,405	34%	J
Engineering Cootamundra	$3,248,262	$9,716,544	33%	J
Engineering Gundagai	$1,477,287	$5,350,819	28%	J
Executive Department	$704,418	$2,310,938	30%	J
Finance Department	$5,127,247	$20,447,707	25%	J
Services Cootamundra	$2,030,283	$5,744,946	35%	J
Services Gundagai	$749,743	$2,608,306	29%	J
Sewer Cootamundra	$244,085	$1,581,694	15%	J
Sewer Gundagai	$202,013	$784,319	26%	J
Water Cootamundra	$505,005	$2,812,625	18%	J
Water Gundagai	$239,500	$1,210,655	20%	J
Total	$16,171,931	$57,518,860	28%	J

Capital

Income

Capital income is at 14% of budget when comparing actual to budget.

ASSET CATEGORY	TOTAL YTD	BUDGET	% RECEIVED	RESULT	COMMENTS
Plant & Equipment - Cootamundra	$169,404	$473,550	36%	J	Plant manager currently reviewing
Plant & Equipment - Gundagai	$52,705	$498,950	11%	J	Plant manager currently reviewing
Property Disposal – Cootamundra	$0	$610,000	0%	J
Property Disposal – Gundagai	$0	$0	0%	J
TOTAL	$222,109	$1,582,500	14%	J	Plant manager currently reviewing

Expenditure

Capital expenditure is at 24% of budget when comparing actual to budget.

Asset Category	Total YTD	Budget	% Spent	Result	Comments
Cootamundra Land	$153,977	$90,785	170%	J	Oliver Selwyn purchase to be reimbursed by insurance
Cootamundra Plant	$1,917,045	$2,108,049	91%	J
Cootamundra Roads	$43,713	$3,498,354	1%	K	Works schedule to be developed
Cootamundra Building	$357,036	$920,985	39%	J
Cootamundra Recreation	$272,567	$284,500	96%	J
Cootamundra Bridges	$0	$2,411,625	0%	J
Cootamundra Water	$734,741	$1,036,527	71%	J
Cootamundra Sewer	$264,468	$4,237,025	6%	J
Gundagai Building	$199,496	$959,352	21%	J
Gundagai Recreation	$106,065	$632,515	17%	J
Gundagai Waste	$30,825	$720,000	4%	J
Gundagai Bridges	$27,499	$1,480,757	2%	J
Gundagai Plant	$596,088	$1,300,000	46%	J
Gundagai Roads	$1,214,683	$2,766,746	44%	J
Gundagai Water	$220,247	$3,241,336	7%	J
Gundagai Sewer	$99,742	$633,000	16%	J
IT	$0	$50,000	0%	J
Total	$6,238,192	$26,371,556	24%	J

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

26 November 2024

8.3.2 Restricted Cash Reconciliation - October 2024

DOCUMENT NUMBER

422006

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Restricted Cash Reconciliation report, be received and noted.

Report

The restricted cash figures have been reconciled to 31 October 2024 as shown in the below table.

Internally Restricted Reserves	Bal 30 June 2024	Transfers To	Transfers From	Bal 31 Oct 2024
Aerodrome Bitumen Resurfacing	$165,588			$165,588
Bradman's Birthplace	$94,337			$94,337
Cootamundra Caravan Park	$213,037	$38,475	$2,801	$248,711
Heritage Centre	$27,490	$691	$601	$27,580
Development - Land & Buildings	$1,767,204			$1,767,204
Employee Leave Entitlements	$1,798,460			$1,798,460
Quarries & Pit Restoration	$476,387		$36,238	$440,149
Bangus Landfill	$329,938			$329,938
Plant Replacement	$3,720,480	$849,474	$2,070,036	$2,499,918
Cemetery	$133,710	$112,712	$102,665	$143,757
Southern Phone	$586,464			$586,464
Waste Management	$500,000			$500,000
Total Internal	$9,813,095	$1,001,352	$2,212,341	$8,602,106

Externally Restricted Reserves
Domestic Waste	1,334,928	612,588	925,505	1,022,011
Water Supply	7,826,732	1,318,173	1,424,765	7,720,140
Sewerage Service	5,172,930	1,095,409	771,108	5,497,231
Stormwater Infrastructure Renewal	389,985	97,496		487,481
Developer Contributions	1,310,465	35,092		1,345,557
General Fund Unspent Grants & Contributions	5,633,377		800,158	4,833,219
Total External	21,668,417	3,158,758	3,921,536	20,905,639
TOTALS	31,481,512	4,160,110	6,133,877	29,507,745

Restricted Cash Reconciliation

Restricted Cash	29,507,745
Cash at 31 Oct 2024	29,800,541
Unrestricted Balance	292,796
Grant Debtors Outstanding	299,663
Balance	592,459

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

26 November 2024

8.4 Sustainable Development

8.4.1 DA2024/82 - 479 Coolac Road, Coolac (Coolac Hotel) - proposed works within Council road reserve at the intersection of Muttama Rd and Coolac Rd

DOCUMENT NUMBER

425319

REPORTING OFFICER

Craig Perrin, Town Planner

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.3 A region that can accommodate and support strategic growth

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Attachment 1 - Assessment Report ⇩

2. Attachment 2 - Recommended Conditions of Consent ⇩

3. Attachment 3 - Plans and Documents for approval ⇩

Recommendation

That Council approve the following development, subject to the draft consent conditions detailed in the draft Notice of Determination (Attachment 2):

· Application No: DA2024/82

· Property: Council road reserve (Muttama Rd/Coolac Rd) in association with the Coolac Hotel (Lot 21 DP1187297) – 479 Coolac Road, Coolac.

· Development: Proposed works within Council Road reserve at the intersection of Muttama Rd and Coolac Road including electric vehicle charging stations with associated EV parking bays under a roof structure with solar array and battery storage.

Introduction

Development consent is being sought for the construction of car parking facilities with associated Electric Vehicle (EV) charging infrastructure. The proposal includes the installation of EV charging stations, a battery storage system, and a solar charging array mounted on a roof structure over the EV car parking bays as shown in Figure 1 below.

The proposed works are to be within a dead-end section of the Council Road Reserve, which branches off Coolac Road near its intersection with Muttama Road. Specifically, the site is situated in the front of the Coolac Hotel (Beehive Motel) at 479 Coolac Road, Coolac. These improvements are intended to complement the future redevelopment of the Beehive Hotel/Motel site which will be the subject of a separate, forthcoming Development Application.

A map of a site

Description automatically generated with medium confidence

Figure 1 - Extent of Proposed Works

Discussion

In accordance with Council’s Conflict of Interest Policy, an independent external planning expert was engaged to assess this development application, as the proposed works will take place within the Council’s Road reserve. Given that Council could potentially benefit from a lease arrangement for the private use of the road reserve, it was essential to ensure an impartial evaluation. To facilitate this, Council reached out to Wagga Wagga City Council to conduct the independent assessment for this application (see Attachment 1 for the independent Assessment Report).

The proponent intends to carry out future redevelopment of the Hotel and Motel but are not able to lodge a development application at this stage. However, the proponent has secured grant funding to assist with providing the subject EV charging stations to the site. Due to time constraints with the grant, the proponent is seeking approval to proceed with these installations before commencing the hotel/motel redevelopment. A recommended condition of consent will require that the developer enter a lease arrangement with Council for the use of the road reserve.

The assessment of the application has considered all relevant matters under Section 4.15 of the Environmental Planning and Assessment Act 1979 (the Act). The findings of the attached DA assessment report (Attachment 1) indicate that, with the recommended conditions, the development’s impacts can be effectively managed, meeting the necessary environmental and amenity standards. Thus, the proposal is considered to align with public interest and is recommended for approval, subject to the specified draft conditions within Attachment 2.

Financial

Nil Impact.

OLG 23a Guideline consideration

Nil conflict.

Ordinary Council Meeting Agenda

26 November 2024

8.4.2 DA2024/043 MOD 1 - 18 Keith Taylor Crescent, Cootamundra - Proposed Modification of Approved Subdivision and Erection of Dwellings

DOCUMENT NUMBER

425633

REPORTING OFFICER

Laura Schweiger, Town Planner

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

2. A region for the future

2.3 A region that can accommodate and support strategic growth

3. Protected and enhanced environment

3.2 We have attractive towns and villages

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Modification assessment report ⇩

2. Draft Notice of Determination ⇩

Recommendation

That Council approve the following modification, subject to the amendments to the conditions of consent detailed in the draft Notice of Determination:

§ Application No.: DA 2024/043 MOD 1

§ Property: Lot 10 DP 1270489

18 Keith Taylor Crescent

COOTAMUNDRA NSW 2590

§ Development: Modification – To modify the staging of the approved development, in order to carry out the subdivision as Stage 1, and the erection of the dwellings as Stage 2.

Introduction

At its Ordinary Meeting held on 27^th August 2024, Council, granted consent to development application DA2024/043, for the erection of a dwelling house on Lot 10 DP 1270489, 18 Keith Taylor Crescent, Cootamundra (Stage 1), followed by the subdivision of the land into two (2) lots of 805 m² and 809 m² (Stage 2) and then the subsequent erection of another dwelling house on the newly created vacant lot (Stage 3). The application was presented to, and determined by, Full Council, as the development proposed a number of DCP building line variations and a variation to the restrictions on the use of the land, imposed by the subdivision that created the lot (see Item 8.4.3 in August 2024 Business Paper).

An application to modify the consent has been lodged with Council, which seeks to amend the staging of the development, to permit the subdivision to be carried out first (Stage 1), and then erect two (2) dwellings at the same time, each on the newly created separate lots (Stage 2). As no further variations are proposed to the DCP or to the restrictions on the land, Staff would ordinarily have been able to approve the modification under delegated authority.

However, subsequent to the original application being approved, and prior to the current modification being lodged with Council, the Applicant and Owner of the land was elected as a Councillor of Cootamundra-Gundagai Regional Council. Staff delegations specifically exclude the determination of a development application or modification application, where a Councillor is the landowner or applicant, and states that the matter must be referred to Council for determination.

Accordingly, this application is presented to Council for determination.

Discussion

The proposed modification is relatively straightforward and seeks only to change the staging of the development, in order to carry out the subdivision as Stage 1, and the erection of dwellings as Stage 2. This has been requested based on economies of scale and housing demand. No physical changes are proposed to the development but will require the modification of the conditions of consent, to reflect the changed stages of the development.

The proposed modification has been assessed as per the attached modification assessment report, and Staff have no objection to the proposed change to the staging of the development, as per the attached modified conditions of consent, in the draft Notice of Determination.

Financial

Nil impact.

OLG 23a Guideline consideration

Nil conflict.

Ordinary Council Meeting Agenda

26 November 2024

8.4.3 DA2024/96 1 Matilda Avenue, Proposed Carport

DOCUMENT NUMBER

426221

REPORTING OFFICER

Brian Tredinnick, Contract Building Surveyor

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

3. Protected and enhanced environment

3.1 A natural environment is valued and protected

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Assessment Report DA2024.96 ⇩

Recommendation

That Council approve the following development, subject to the consent conditions 1 to 20 listed in the report:

§ Application No.: DA 2024/96

§ Property: Lot: 1 DP: 1074421

1 Matilda Avenue COOTAMUNDRA

§ Development: Proposed freestanding carport

Introduction

This report assesses development application (DA 2024/96), which requests a variation to the Secondary Building Line setback requirements specified in the Cootamundra Development Control Plan (DCP) 2013. The application relates to a proposed carport that will be accessed via an existing driveway from Matilda Avenue.

The proposed carport does not conform to the Cootamundra DCP 2013 secondary setback requirement, which specifies that ancillary structures, such as garages and carports must be a minimum of 1m behind the building line of the dwelling.

The existing dwelling is positioned at an angle on the lot, with the secondary frontage setback at its closest point measuring 6.45 metres from Matilda Avenue. The attached verandah also extends into the setback area. The proposed carport is designed to align with the rear corner of the verandah along the secondary frontage, extending in front of the designated secondary building line by 1900mm on the side adjacent to the dwelling, and 3200mm adjacent to the western boundary. This makes the variation up to 4200mm in total of the DCP requirement. The site plan (see Pic 5 on page 9 of the assessment report in Attachment 1) illustrates these proposed setbacks.

Due to the extent of this requested variation, the application falls outside the assessing officer’s delegation authority and therefore is being referred to full Council for determination.

Discussion

The attached assessment report has thoroughly considered all relevant matters under Section 4.15 of the Environmental Planning and Assessment Act 1979 (the Act) and the requirements of relevant Environmental Planning Instruments and the Cootamundra DCP 2013.

Council staff have delegation to determine developments that comply with the Cootamundra LEP 2013 and DCP 2013, however, delegations do not extend to the determination of developments when a variation to the DCP 2013 is being sought. In such circumstances, delegations require the application to be referred to Council for determination.

The development assessment report concludes that the application, including proposed secondary setback variation for the carport, is appropriate in the context of the area overall.

Thereby, the proposed carport is recommended for approval subject to the recommended conditions of consent listed below.

Financial

There are no financial impacts to this development.

OLG 23a Guideline consideration

There are no impacts or considerations with regard to the 23a Guidelines.

Recommended Conditions of Consent:

· DA2024/96

· Property: Lot 1 DP107441

· Address: 1 Matilda Avenue COOTAMUNDRA

· Development: Proposed Freestanding Carport

Conditions:

General Conditions

1. Compliance Standards

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

2. Compliance with Council

The Development must be completed in accordance with plans and specifications stamped by Council, and the Statement of Environmental Effects, except where varied by conditions of this consent.

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

3. Approved plans and supporting documentation

Development must be carried out in accordance with the following approved plans and documents, except where the conditions of this consent expressly require otherwise

Approved plans
Plan number	Revision number	Plan title	Drawn by	Date of plan
W102-01	1	Location plan	Tumut Building Design	25/08/2024
W102-01	1	Elevation	Tumut Building Design	17/10/2024
W102-02	1	Site Plan	Tumut Building Design	25/08/2024

In the event of any inconsistency with the approved plans and a condition of this consent, the condition prevails

Reason: To ensure all parties are aware of the approved plans and supporting documentation that applies to the development.

4. Compliance with Legislation

Regardless of consent the applicant is still responsible for adhering to the requirements of State Legislation including (but not limited to) the Protection of Environment Operations Act and Dangerous Goods (Road and Rail Transport) Act.

Reason: This consent does not remove obligations imposed by State and Federal Legislation.

5. Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

Reason: To ensure that any public utilities are maintained and protected from damage.

6. Not certify compliance with BCA or NCC

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

Reason: This consent does not certify compliance with the BCA or NCC.

Prior to Issue of a Construction Certificate

7. Structural Engineer's Details Required.

The applicant shall submit to Council, prior to issue of a Construction Certificate, engineered structural designs for:

a. Any concrete slabs and footings

b. Any structural steel construction

c. Retaining walls

Reason: Deemed performance standard.

Prior to commencement of work

8. Prior to Building Work Commencing.

The erection of a building in accordance with the development consent must not commence until:-

1. a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

2. the person having the benefit of the development consent has:

a. appointed a principal certifying authority for the building work, and

b. notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

3. the principal certifying authority has, no later than 2 days before building works commences:

a. notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b. notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

4. the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a. appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b. notified the principal certifying authority of any such appointment, and

c. unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

9. Signage.

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -

1. Statement that unauthorised entry to the site is not permitted

2. Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3. The name, address and telephone contact of the Principal Certifying Authority for the work

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

10. Condition – Notice of Commencement.

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least 2 days prior to work commencing.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

11. Condition – Builders Toilets.

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

Reason: To ensure minimum standards of hygiene for onsite workers.

12. Condition – Residential Building Work.

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

1. In the case of work for which a principal contractor is required to be appointed:

a. In the name and licence number of the principal contractor, and

b. The name of the insurer by which the work is insured under Part 6 of that Act.

2. In the case of work to be done by an owner-builder:

a. The name of the owner-builder and,

b. If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

Reason: Statutory compliance:

13. Condition – Boundary Location.

Council requires that the new carport be set out by a registered surveyor prior to work commencing and a copy of the Survey Certificate submitted prior to the inspection of any footings or slabs.

Reason: To ensure that no encroachments occur onto neighbouring boundaries and required boundary clearance is achieved for fire safety.

During works on site:

14. Works to be undertaken in Accordance with the Approval.

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

Reason: ensure all works are carried out in accordance with the development consent.

15. Hours of Construction Site Works.

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

The applicant is responsible to instruct and control subcontractors regarding hours of work.

Reason: So that the development does not reduce the amenity of the area.

16. Footpath Storage.

Building materials not to be stored on Council footway or nature strip at any time.

Reason: To ensure an adequate level of public safety is maintained.

17. Waste Removal.

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

18. Storm Water.

Storm water is to be discharged: -

1. Clear of the building, and

2. To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter, or

3. To the existing property system

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

Prior to the issue of any Occupation Certificate

19. Occupation of Building.

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

20. Maintenance of Street Trees.

The three street trees east of the driveway in Matilda Avenue, will be maintained with an approximate 5.5m clear under storey of the canopy to ensure the maintenance of clear line of sight for approaching traffic in Matilda Avenue, or

An application for the removal of the street trees be made to Council’s Engineering Department.

Reason: To ensure traffic safety is maintained.

REASONS FOR CONDITIONS:

§ To confirm the details of the application as submitted by the applicant and as approved by Council.

§ To manage any inconsistencies between the approved plan/documents and conditions of consent.

§ To achieve the objectives of section 1.3 of the Environmental Planning and Assessment Act 1979, having regard to the relevant matters for consideration contained in section 4.15 of the Act and the Environmental Planning Instruments applying to the land.

§ To ensure necessary approvals are applied for and are in force, before the facility operates.

§ To protect the amenity of the local environment, residents and adjoining landowners.

To ensure the development complies with all relevant approvals

SCHEDULE 1, DIVISION 4, CLAUSE 20 - REASONS FOR THE DECISION:

This section of the Act requires the public notification of certain decisions, the date of the decision, the reasons for the decision and how community views were taken into account in making the decision. The reasons for the decision and how community views were taken into account, as it relates to this development application are:

§ the proposed development is not inconsistent with the objectives of the zone,

§ the proposed development is permitted in the zone,

§ the proposed development does not compromise the relevant Environmental Planning

Instruments,

§ the building is appropriately located and designed to respond to the site constraints and to minimise the impact on adjacent properties,

§ any potential concerns have been ameliorated by appropriate conditions,

§ the proposal is not inconsistent with the key planning provisions contained within the

applicable environmental planning instruments,

§ the proposal will have an acceptable environmental impact,

§ the proposal is consistent with the zone and desired future character of the area,

notification of the application in accordance with the relevant environmental planning instrument and/or policy was carried out, and no submissions were received.

Ordinary Council Meeting Agenda

26 November 2024

8.5 Engineering Cootamundra

8.5.1 Hovell Street Causeway Upgrade Grant Funding

DOCUMENT NUMBER

425571

REPORTING OFFICER

David Brodie, Operations Engineer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

3.4 Greater efficiency in the use of resources

FINANCIAL IMPLICATIONS

Council will not receive external grant funding for INSW for the Hovell Street Bridge project. Council will not create a new asset requiring ongoing maintenance and depreciation.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That Council;

1. Terminate the funding agreement with Infrastructure NSW for Project Hovell Street Causeway Upgrade.

2. Receive clarification from TfNSW regarding long term State Road network classification.

Introduction

This report has been prepared to inform Council of the project status of the Infrastructure NSW Hovell Street Causeway Upgrade project.

Discussion

In March/April 2023, advice was received from Infrastructure NSW (INSW) that Council had been successful in the Restart NSW program to undertake a “Hovell Street Causeway Upgrade” project.

In summary, the project consisted of the replacement of the Hovell Street Causeway over the Muttama Creek with a bridge span, sufficient to keep the road above any flood impacts, and associated abutment works. The estimated value of the project was $2,461,625 at the time INSW awarded the project and INSW advised that no further funding was available.

Council’s engineering staff commenced further analysis and investigation of the proposed works in the second half of 2023 and ascertained that the project works would require at least an additional $1.4m to $1.5m to enable a complete project. This was raised verbally with Councillors present at a workshop in the Alby Schultz Meeting Room early this year, noting that other funding sources were being explored and ultimately a report would need to come to Council to formalise the outcome.

In summary, the following points are relevant:

· Hovell Street Causeway Upgrade project successful with Infrastructure NSW through the Restart NSW program.

· Funding Deed for the project in sum of $2,461,625 signed approx. May 2023, with funding milestones based on works completed.

· Further analysis and preliminary design commenced revealing potential funding shortfall for the project of at least $1.4m to $1.5m (probably more).

· Preliminary design also highlighted potential flood water displacement issues due to bridge span length and abutments required, with possible impacts on surrounding properties.

· Infrastructure NSW advised that no further funding was available from the Restart NSW Program, and advised not to commence substantive works until additional funds had been secured to complete the project.

· Council officers commenced investigations to seek complementary funding sources from TfNSW and other Agencies, including the potential to reallocate existing grant funding from other projects to the Hovell Street Causeway Project. No sources were identified as available within the time constraints through these Agency enquiries.

· Former Mayor and IGM raised the matter with the Minister for Regional Transport and Roads whilst at the May 2024 Country Mayors Assoc. meeting.

· Infrastructure NSW have now advised that as the commencement milestone of 31 August has not eventuated, the funding deed cannot be fulfilled.

· Preliminary advice has been provided to Infrastructure NSW advising that no additional funding sources have been identified and Council does not hold funds sufficient to enable the project to be completed. INSW was advised that a report would be presented to Council at its October 2024 meeting seeking a formal resolution however, effectively it is understood the INSW cannot continue the funding of the project under the Funding Deed due to Timeline Criteria.

Financial

Grant funding will not be received. New Bridge asset will not be created requiring long term maintenance and depreciation.

OLG 23a Guideline consideration

No impacts associated with this report.

Ordinary Council Meeting Agenda

26 November 2024

8.5.2 Cootamundra Engineering Report - November 2024

DOCUMENT NUMBER

426089

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Cootamundra Engineering Report for the month of November 2024 be noted.

Introduction

The Cootamundra Engineering Report for the month of November 2024 is submitted for the information of Council and the community.

Discussion

Fixing Local Roads

Jemena has been engaged to undertake service relocations with the expected completion prior to December 2024.

State Roads

Shoulder widening north of Wallendbeen has been completed and sealed. Safety barriers will be installed soon.

The resealing program will commence mid-January.

Council’s RMCC crew are currently undertaking routine maintenance works on the State Roads.

Regional Emergency Road Repair Fund (RERRF) Grant

§ Rosehill Road Heavy patching, scheduled late April

§ Jugiong Road Heavy Patching, scheduled early May

Local Roads & Community Infrastructure R4 Footpaths

The footpath replacement works on Bourke Street (Cooper to Thompson Streets) are currently in progress and expected to be completed by the end of November.

Water and Sewer

Construction of the water main rehabilitation has been completed with final invoices pending.

The telemetry project installation has commenced with debugging and finalising installation underway.

The design process is continuing at the Cootamundra Sewerage Treatment Plant upgrade. STP sampling is completed. It is anticipated that a meeting will be held in the coming months post finalisation of options report for the upgrade with NSW Public Works and EPA.

The Res 1 and Res 2 Chlorination projects design phase is underway, and Council is currently working through easement and electrical supply.

The Betts Street SPS/Rising Main 90% detailed design is complete and expected to go to tender in the coming months.

Additional Seven Vent Shaft replacements have been scheduled to be replaced. Material procurement has been completed.

Natural Disaster

1034 & 1057 Events:

§ Progressing through Medium and Heavy Formation Grading in conjunction with routine maintenance expected completion EoFY.

§ Natural Disaster Heavy Patching Scheduled late April / early May

General Works

Gravel patching and maintenance grading Illawong and Millvale Roads and are now carrying out maintenance works in the Stockinbingal area.

Jet patching has been carried out at various locations throughout the shire.

There has been minor patching and shoulder rectification works carried out on Kilrush Road.

Roadside slashing has been completed at Wallendbeen and have now moved onto Stockinbingal. Slashing has also been carried out in Cootamundra along with minor patching works.

Future Works

o Hovell Street Rehabilitation

§ Jemena Engaged, service relocations. Expected completion prior December 24. Pavements to commence late Jan / Early Feb. Project completed Late April / early May

o FY24-25 Reseal Program

§ Local Roads / Town streets completed 12/11/24

o FY24-25 Local Heavy patching Program

§ Kilrush Road, due to commence early April

o FY24-25 Town Lane Reconstruction

§ Allowed 4x lane segments to be reconstructed

§ Locations to be assessed and confirmed

o FY24-25 Kerb Projects

§ Ursula Street to Southee Circle (230m), scheduled early Feb. To be linked to Hovell Street Rehabilitation Kerb works. LRCI R4 variation pending approval, to move Kerb project into LRCI R4, replacing Poole Street Pedestrian access, due to 30km HPAA installation rendering Poole Street Pedestrian Island obsolete

o LRCI R4 Footpaths (grant)

§ Self-Perform Cooper Street, expected start date 25/11/24, completion expected prior to Christmas break 2024, weather pending

o Gasworks Rehabilitation (Cootamundra Depot 2)

§ CGRC Volunteer Management Plan (VMP) has concluded

§ EPA to issue Ongoing Management Plan (OMP) – Pending

§ Once OMP received CGRC to update Gasworks Environmental Management Plan (EMP) to include OMP requirements

§ CGRC to rehabilitate Gasworks in accordance with developed EMP

§ Funding for Gasworks rehabilitation to utilize Ursula Street to Southee Circle kerb, pending LRCI R4 variation approval.

Private Works

Turners’ Lane has had a major upgrade with the private works expected completion date of late November.

Financial

Projects funded from various funding sources, as noted above.

Maintenance works funded from the General Fund.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

26 November 2024

8.6 Engineering Gundagai

8.6.1 Gundagai Engineering Report - November 2024

DOCUMENT NUMBER

426049

REPORTING OFFICER

Belle Mooney, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Gundagai Engineering Report for the month of November 2024 be noted.

Introduction

The Gundagai Engineering Report for the month of November 2024 is submitted for the information of Council and the community.

Local Roads and Community Infrastructure Program (LRCI)

Sheridan Street Block 3 Stage 2 upgrade:

Sheridan Street upgrade is continuing to progress with the retaining walls now substantially complete with capping stones currently being installed. The stormwater drainage is now complete, and the footpath pavers are now being laid following the raising of the water hydrants.

Works to follow in the coming weeks include:

- Completion of paving

- Installation of garden beds

- Sealing of roadway

- Line-marking

- Street light installation

Natural Disaster

The Bundarbo causeway replacement is well underway as part of the 1034 Event. Bypasses have been put in place by Council staff to allow access for traffic along the Bundarbo Road and initial earthworks have now been completed with the pipes being installed. Preparation and forming of the deck are currently taking place with the intention to have it poured by mid-November.

Once the deck is completed the pouring of approaches will commence followed by the forming of the existing road to the approaches. It is expected that the causeway will be completed and ready for vehicle access by the start of December.

Rural & Regional Roads

Gobarralong Road rehabilitation began during October and has now been completed with 1.7 km of the road undergoing initial preparations and lime stabilising before being refilled with new material and sealed with a two-coat seal.

Heavy Patching has begun on Nangus Road. Council staff have completed the initial preparations with lime stabilising commencing during mid-November. It is expected the road will be ready for sealing by the end of November weather permitting.

Hillas Creek Bridge

Council is currently waiting to receive fisheries permit for the Hillas Creek Bridge reconstruction. Once these are received, Council staff will commence construction on the approaches to the new bridge. This will allow the contractor to start works onsite once the approaches are formed and the area is accessible.

Water and Sewer

Telemetry upgrades are now complete at the Cootamundra sites. The contractor has now commenced at the Gundagai locations with installation of infrastructure and the programming to take place over the next month.

Council Water and Sewer staff have now completed water meter reads and are currently inspecting sewer manholes as part of ongoing maintenance and updating of the GIS. They also continue to monitor the Gundagai STP sludge dewatering which is now 5% complete and capture Gundagai’s Sewer Invert levels.

Tenders for the Gundagai WTP Filtration and the Gundagai WTP Intake are now finalised and have been released to public tender. This will form part of the upgrades required for the Gundagai Water Treatment Plant.

Following the closure of request to tender for the Gundagai Effluent Irrigation Upgrade (Stage 1), Council engineers are now commencing preliminary investigations into the detailed options that have been provided. There have been two separate options narrowed down, however further detailed investigations are required before a final decision can be made.

General Works

Maintenance grading has been completed on Nanangroe Road and various roads within the Wee Jasper area. Bundarbo Road is currently being graded and Council staff will begin forming the road at the Bundarbo Causeway when required.

Slashing and weed spraying are being completed by Council staff on various sealed roads.

Council’s tar patching team are undertaking reseal preparations within the sealed road network. This will allow for the reseal program to be completed within the scheduled timeframe of contractors.

Financial

Projects funded from various funding sources, as noted above.

Maintenance works funded from the General Fund.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

26 November 2024

8.6.2 Floodplain Management 2024-25 Grant Funding Offer

DOCUMENT NUMBER

426206

REPORTING OFFICER

Trevor Dando, Interim Manager Engineering Gundagai

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

FINANCIAL IMPLICATIONS

There are Financial implications associated with this report as detailed in the Financial Section.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Letter of Offer - Cootamundra Flood Warning System Review ⇩

2. Letter of Offer - Cootamundra Turf Club Detention Basin ⇩

3. Letter of Offer - Cootamundra Voluntary Puchase Scheme Implemenation ⇩

Recommendation

1. That Council accept the grant of $184,800 from Department of Climate Change, Energy, the Environment and Water (DCCEEW) for the following Floodplain Management projects:

(a) Cootamundra Flood Warning System Review (Total Cost of $88,000); and

(b) Cootamundra Turf Club Detention Basin and McGowan Street Levee Feasibility Study (Total Cost of $143,000).

2. That Council do not accept the grant of $896,000 from Department of Climate Change, Energy, the Environment and Water (DCCEEW) for the following Floodplain Management project:

(a) Cootamundra Voluntary Purchase Scheme Implementation (Total Cost of $1,120,000).

3. That Council allocates its co-contribution of $17,600 for the Cootamundra Flood Warning System Review and $28,600 for the Cootamundra Turf Club Detention Basin and McGowan Street Levee Feasibility Study.

Introduction

Council submitted four applications on 16 May 2024, under Round 1 of the Department of Climate Change, Energy, the Environment and Water (DCCEEW) 2024-25 Floodplain Management Program, and has been notified (Attachments 1 to 3) that the applications for the following three projects have been approved:

(a) Cootamundra Flood Warning System Review;

(b) Cootamundra Turf Club Detention Basin and McGowan Street Levee Feasibility Study; and

Council is required to provide DCCEEW with acceptance, or otherwise, of the grant offer and the signing of the Funding Agreement by 11 December 2024.

Discussion

Under Round 1 of the Department of Climate Change, Energy, the Environment and Water (DCCEEW) – Floodplain Management Program 2024-25, Council submitted four applications for funding to be allocated to further investigation and designs, and to implement actions within the Cootamundra Floodplain Risk Management Study and Plan.

The application for the Cootamundra Villages (Muttama, Stockinbingal & Wallendbeen) Flood Studies was unsuccessful.

Cootamundra Flood Warning System Review

The Cootamundra Flood Warning System Review project will allow for an improvement of the current system using the outputs from the Cootamundra Floodplain Risk Management Study and Plan.

The project will include the following components:

- Assessment of the trigger levels (rainfall and water levels) and warning time applicable using the hydrologic and hydraulic modelling that supports this study;

- Assessment of the potential benefits of installing additional rain and/or stream level gauges and identification of suitable locations;

- A review of the maintenance requirements and costs, and messaging (alerts and recipients, including identifying vulnerable occupants);

- A review of how flood warning information could be displayed and better communication to the community; and

- Recommendations for an alternative system (if any), commensurate with the tangible and intangible benefits it would offer.

By identifying improvements and implementing these where possible to the Flood Warning System for the Cootamundra area, it is intended that the effectiveness of the flood warning system will be increased and the assist with reducing the risk of life and property within the township.

The overall cost of the project has been estimated to be $88,000 and the amount requested from DCCEEW being $70,400 (80%) with Council contribution of $17,600 (20%).

Cootamundra Turf Club Detention Basin and McGowan Street Levee Feasibility Study

As part of the Cootamundra Floodplain Risk Management Study and Plan it was identified that a feasibility study was required for two flood modification measures.

Firstly, FM01- Turf Club Detention Basin in which the aim is to reduce the peak flood levels in a 1% AEP event in Cootamundra by diverting water into a retarding basin at the Cootamundra Turf Club. This option would involve construction of an inlet and 2m high embarkment around the Turf club.

Secondly, FM02a- McGowan Street Levee which was proposed to protect properties located at McGowan Street and within Cutler Avenue hotspot in a 1% AEP event. This would involve construction of a 1620m long and 0-2.5m high embarkment.

The project will involve developing concept designs and assess the feasibility for the construction of a detention basin and a levee to protect Cootamundra from Muttama Creek flooding. This will be accomplished with:

- Data collection, Review and Stakeholder Consultation;

- Development and assessment of concept designs; and

- Feasibility Assessment reporting.

The projects objectives are to reduce the impacts of existing flooding and flood liability on the community and to reduce the private and public loss as a result from flooding and to implement flood risk management plans to reduce the flood risk to both existing and future development.

The overall project cost will be $143,000 with the request amount from DCCEEW being $114,400 (80%) and a Council contribution of $28,600 (20%).

Cootamundra Voluntary Purchase Scheme Implementation

As part of the Cootamundra Voluntary Purchase Feasibility Assessment adopted by Council 23 April 2024 it was identified that no alternatives were available to completely remove significant flood risk from 12 residential properties in which to minimise the risk of life to residents and potential emergency management responders, the voluntary purchase scheme is required.

The Cootamundra Voluntary Purchase Scheme Implementation will include the purchase of two out of the 12 identified residential properties that are located in a high hazard floodway, over a 3 year period. The properties would be demolished, and the lots will be rezoned to prohibit any future residential development.

The project cost will be $1,120,000 and the requested amount from DCCEEW being $896,000 (80%) and a Council contribution of $224,000 (20%).

As the de-amalgamation process is currently playing out, it would be prudent for Council not to commit to a committed expenditure of $224,000 for the Cootamundra Voluntary Purchase Scheme Implementation at this point in time.

It is recommended that Council adopt to accept the grant funding offered from DCCEEW for two of the three Floodplain Management projects being (i) Cootamundra Flood Warning System Review (Total Cost $80,000) and (ii) Cootamundra Turf Club Detention Basin and McGowan Street Level Feasibility Study (Total Cost of $143,000) which will offer additional improvements and information in line with the adopted Cootamundra Floodplain Risk Management Study and Plan.

Capability

Council has the capacity to undertake the activities associated with these two projects. This has been demonstrated in previous and current flood related projects that have/are being completed by Council.

Financial

A Council contribution will be required as part of the funding agreement. If Council adopts the recommendation the total of $46,200 for the two projects which will need to be allocated in the 2025/26 Capital expenditure program, as shown in bold in the table below.

Grant Reference	Description	Project Cost	Grant Amount	Council Contribution
2024/FMP/0057	Cootamundra Flood Warning System Review	$88,000	$70,400	$17,600
2024/FMP/0058	Cootamundra Turf Club Detention Basin and McGowan Levee Feasibility Study	$143,000	$114,400	$28,600
2024/FMP/0059	Cootamundra Voluntary Purchase Scheme Implementation	$1,120,000	$896,000	$224,000

OLG 23a Guideline consideration

This report, if adopted by Council would commit Council to an expenditure of up to $46,200 in the 25/26 FY.

The 23a Guidelines issued by the NSW Office of Local Government, as they relate to Financial Management, state:

“Expenditure during de-amalgamation implementation period

During a de-amalgamation implementation period, the council should only expend monies in accordance with the detailed budget adopted for the purposes of implementing their Operational Plans for the relevant year.

There should be clear and compelling grounds for any expenditure outside of the council’s adopted budget. Expenditure outside of the adopted budget should be approved by the council at a meeting that is open to the public.

The council’s resolution approving the expenditure should disclose the reasons why the expenditure is required and warranted.

Should such expenditure be outside of the council’s adopted budget and be of an amount equal to or greater than $250,000 or 1% of the council’s revenue from rates in the preceding financial year (whichever is the larger), then such a variation shall be advertised, and public comments invited.

The council should not make decisions that will impose a significant and/or ongoing financial commitment on a new council, including applying for grants that will need to be delivered by the new councils.

The council should not make decisions that will be to the detriment of one or other of the new councils.”

It should be noted that the guidelines also advise what projects are exempt from the guidelines and capital expenditure on land purchases (i.e. for Voluntary Purchase of land as part of a Floodplain Voluntary Purchase Scheme) would be exempt.

Applying the 23a Guidelines to this matter would suggest that if Council adopted an alternative recommendation to accept all three grants at a cost of $270,200 and should a funding source for the three Floodplain Management grants be identified in the 25/26 FY Capital Expenditure Program, noting that the expenditure ($46,200 – excluding the contributions for land purchase) would not exceed the $250,000 threshold. As a result, Council would not be required to publicly advertised inviting comments from the public.

It is also suggested that it would be good practice to notify and seek comment from the NSW Office of Local Government if all three grants were resolved to be accepted, in order to proceed.

Ordinary Council Meeting Agenda

26 November 2024

8.7 Regional Services Gundagai

8.7.1 Gundagai Effluent Reuse Project Stage 1 - Tender

DOCUMENT NUMBER

426256

REPORTING OFFICER

Greg Ewings, Acting Manager Regional Services Gundagai

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

FINANCIAL IMPLICATIONS

Works within this report are not currently in Council’s 2024/25 budget.

LEGISLATIVE IMPLICATIONS

Section 23A Guidelines issued by the OLG under the Local Government Act 1993, and s.178(3)&(4) of the Local Government (General) Regulation 2021.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

In accordance with Clause 178 of the Local Government (General) Regulation 2021; Council reject the Tender Submission received from Solve Civil due to the lack of tender submissions received and the value of the tender submitted being significantly more than Council’s allocated funds for Gundagai Effluent Reuse Project Stage 1, and authorise the Interim General Manager to:

1. Notify Solve Civil that it was unsuccessful with its Tender.

2. Delegate staff to enter direct negotiations with selected irrigation contractors with a view to entering into a contract for the provision of works and equipment required for the Gundagai Effluent Reuse Project Stage 1, Council’s allocated budget of $300,000.

3. The reason for entering direct negotiations rather than inviting fresh tenders is to enable the best possible chance that works can progress in a timely manner.

4. Following market response, determine and approve a contract to a maximum value of $300,000 with a suitably experienced and qualified applicant.

Introduction

A report to the August 27, 2024, Council meeting that provided resolution (RES 165/2024) as below;

1. Council authorise the Interim General Manager to explore the delivery of interim arrangements to provide treated water for the golf course and sporting fields, including EPA approvals, collaboratively with the Gundagai District Services club.

2. To enable 1. above, Council allocate a budget of $25,000 to undertake interim works with fund to be sourced from the Bangus Landfill Lease Reserve funds.

3. In accordance with the 23A Guidelines issued by the NSW Office of Local Government, under which CGRC is required to operate at the present time, Council place on public exhibition the Gundagai Effluent Reuse Project Stage 1 works at a value of $300,000 seeking public comments for 21 days.

4. Subject to 3. above and if there are no public comments in the negative, Council allocate a budget of $300,000 to its 2024/25 budget for the Gundagai Effluent Reuse Project Stage 1, to be sourced from the Bangus Landfill Lease Reserve funds, thus enabling tank storage and pumping equipment to progress through the procurement phase.

5. A further report be provided to Council following discussions with the Environment Protection Authority (EPA) and representatives of the Gundagai District Services Club, such report to provide the status of the various EPA approvals and potential funding sources for Stage 2 of the Gundagai Effluent Reuse Project.

6. A further report be provided to Council regarding the potential for a policy regarding the supply of treated effluent.

Discussion

Staff have continued to carry out the works as detailed in Council’s resolutions with interim works referred to in Point 1. & 2. being organised and the budgeted $25,000 being used to secure the purchase and installation of a pump set to enable safe delivery of effluent water to the Golf Club and Council’s sporting grounds renewed irrigation system.

The public exhibition component required for the works was carried out as detailed in Point 3 and finalised on the 20^th of September with no negative comments being received. This allowed Point 4 to be undertaken and a request for tender was released to the market through vendor panel on October 1.

The request for Tender closed on the 22^nd of October for the Stage -1 works with one submission one being received from Solve Civil. The Solve Civil submission amount was for a total of $887,054.80 GST Inclusive which was considerably more than the $300,000.00 allocated.

Clause 178(3) of the Regulation gives a council six options where it either accepts none of the submitted tenders or receives no tenders, one of which is to enter into direct negotiations with any person with a view to entering into a contract in relation to the subject matter of the tender.

Taking into consideration the fact that only one tender submission was received, and that the advertising period for this Tender was short which potentially restricted some companies submitting and that the only submitted tender was well over the estimated and budgeted cost it would in this case be best to reject the submission.

Once rejected this would enable Council to go the market and negotiate with suitably experienced and qualified companies to procure the works. It is intended that if this course of action is undertaken council would work with Waterwise consulting to gain contacts with suitable companies. Waterwise were the designers and consultants used by the Gundagai Services Club for the Irrigation system installed on the Golf Course and Council Sporting Grounds in 2021.

To address Points 4. and 5. of the resolution it should be noted that initial contact has been made with EPA representatives however formal approvals have not been received and the meeting with EPA, Gundagai Services Club representatives and Council staff is yet to be arranged. Council will be notified of any update and the outcomes will form the basis of the reports that are detailed in Points 4. and 5.

Financial and OLG 23a Guideline consideration

Clause 178(3) of the Regulation gives a council six options where it either accepts none of the submitted tenders or receives no tenders.

The options are:

(a) Postpone or cancel the proposal for the contract.

(b) Invite fresh tenders, either open or selective, based on the same or different details.

(c) Invite fresh applications by public advertisement (clause 168) from persons interested in tendering for the proposed contract.

(d) Invite fresh applications from recognised contractors listed by council (clause 169) interested in tendering for contracts of the same kind as the proposed contract.

(e) Enter into direct negotiations with any person with a view to entering into a contract in relation to the subject matter of the tender.

(f) Carry out the requirements of the proposed contract itself.

Clause 178(4) prescribes that if a council resolves to enter into direct negotiations the resolution must state the council’s reason for declining to invite fresh tenders or applications and the reason for determining to enter into negotiations.

Ordinary Council Meeting Agenda

26 November 2024

8.7.3 Gundagai to Dog on the Tuckerbox Walking Trail - Crown Land Management

DOCUMENT NUMBER

426353

REPORTING OFFICER

Greg Ewings, Acting Manager Regional Services Gundagai

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.4 Recognised as a premier local government Council that represents and advocates for community needs

FINANCIAL IMPLICATIONS

Crown Lands Licence Fee of $660.00 annually for three years

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. Council authorise the Interim General Manager to sign a 3 year Crown Land licence for the use of the Gundagai to the Dog on the tuckerbox Walking Trail when received.

2. That Council request formal approval for the Change of Purpose or Acquisition of the lots in the TSR which the Dog on the Tuckerbox walking trail is located from Local Land Services.

Introduction

The Gundagai to Dog on the Tuckerbox walking trail situated on the Travelling Stock Route(TSR) beside the Hume Highway was established with an agreement between Gundagai Shire Council and the Department of Primary industries to provide a pedestrian route between North Gundagai and the Dog on the Tuckerbox.

Discussion

The Gundagai to Dog on the Tuckerbox walking trail maintenance was discussed during a meeting with Local Land Services (LLS)staff earlier this year. The Travelling Stock Reserve the walkway is situated on is now under the authority LLS who have since indicated that they would be happy to release the land from their responsibility.

Following the LLS information Crown Land were contacted to provide a new licence agreement with Council so it could continue the use of the TSR for the walkway.

Crown Lands sent Council a Licence offer in early October which set out Council have licence to use and maintain the TSR lots for the walking trail as it has done for the past ten years.

The licence was reviewed and was found to note the lot parcels involved and the walkway, however did not note the other structures eg, Gateways, fencing and property access points. The licence was returned to Crown Lands requesting structures to be listed and enquiring on the possibility of have the land acquired by council or having a change of purpose to Recreational land from the current TSR.

Crown Lands have notified Council that the licence offer is being updated to include the structures and will be returned to Council for consideration in the near future.

Crown Lands have also advised council that any application for change of purpose or acquisition of the land would require the current land manager (in this case the LLS) to approve the submission to so.

The licence offer term is for three years with a fixed licence fee of $660.00 per year.

By transferring the management by acquisition or change of purpose of the Crown Land as noted, Council would remain responsible for the maintenance of the Walking Trail which typically involves regular mowing and spraying.

Financial

Licence Fee to be paid from Regional Service Budget.

OLG 23a Guideline consideration

There are no impacts to the 23a Guidelines

Ordinary Council Meeting Agenda

26 November 2024

8.7.4 Gundagai Regional Services Works Report

DOCUMENT NUMBER

426257

REPORTING OFFICER

Donna Britton, Operations Support Officer - Facilities

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant, safe, and inclusive community

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Gundagai Regional Services Department, Monthly works report be received and noted.

Introduction

The report aims to provide an overview of the varied works undertaken by the Gundagai Regional Services Team over the previous month and intends to give an update on the ongoing works and projects.

Discussion

This report highlights the divisions projects and works over the month of October, details the operational activities, informs on the progress of projects and the routine duties of this division.

Gundagai Parks & Gardens Section – Parks, Reserves, Sporting Fields, and Playgrounds - Achievements for the month include:

· Fire Mitigation works, slashing and spraying.

· Spraying in town parks and sporting areas.

· Line marking in preparation for sporting events.

· Mowing of Parks and sporting areas.

· Limb removes on damaged trees. Cleanup of limbs from storm.

· Marking of areas for upcoming community markets

· Fencing removal for replacement Middleton Drive.

Cemeteries – North Gundagai Lawn & Monumental, South Gundagai, Tumblong, Coolac, Mount Adrah, Muttama, Adjungbilly, Nangus, Wagragobilly (Darbalara). Cemetery happenings this month include:

· There have been 2 interments within the Gundagai Cemeteries.

· Council staff have conducted maintenance and upkeep of a cemeteries.

· Spraying of all cemeteries has been completed.

· 8 applications for monument permits have been received across the cemeteries.

Biosecurity -

· Council has employed a new Biosecurity Officer for Gundagai. He is currently training and completing all requirements for the position.

· Applications for the 24/25 WAP funding has not opened with no communication from DPI as to when this will happen.

· Council staff will attend the Alligator Weeds Surveillance as part of a DPI ground crew exercise.

Spray Records for the month of October 2024

A screen shot of a computer

Description automatically generated

Gundagai Public & Council Facilities:

Carberry Park Public Toilet block –

Accessible pathways have been completed.

Lights are being fitted.

Gundagai VIC Refurbishment –

Floor coverings have been installed.

Lights are being fitted.

Gundagai Pool Amenities Refurbishment –

Epoxy Flooring is being laid.

Fittings and fixtures to be fitted.

Windows and doors are on site to be fitted.

Front awning is nearing completion.

Painting will be started shortly.

Stainless steel benches in the kitchen are to be fitted.

Roller door on the swim club extension has been installed.

New gutter and downpipes have been installed.

New meter box has been installed.

Pool edges and lane lines have been painted.

A brick building with a pool table

Description automatically generated

Gundagai Gym Complex –

The new lessee are having great success at the gym with a large number of new member sign ups, boot camps and classes.

Gundagai RV Park Income October 2024

· 01/10/24 – 31/10/24 - Total Income $642.50

Gundagai Landfill/ Transfer Station October 2024

· 01/10/24 – 31/10/24 - General Income $2712.71

Gundagai Saleyards October 2024

· Income from the Saleyards Truck wash for the month of October $1250.29

Compliance:

Compliance with the Companion Animals Act 1998

Local Government (General) Regulation 2021 – Reg 217(1)(f)

· We have had one dog held at the pound until the owner could be located.

· There have been several cases of roaming cattle, with notices give.

· Illegal dumping and abandoned cars are an increasing problem with Council working with RID officers to work on solutions to this problem.

Financial

There are no further financial implications as all work has been carried out as per the approved 23/24 budget allocations.

OLG 23a Guideline consideration

There are no implications to the guidelines.

Ordinary Council Meeting Agenda

26 November 2024

8.8 Regional Services Cootamundra

8.8.1 Cootamundra Saleyards Land Acquisition Report

DOCUMENT NUMBER

424775

REPORTING OFFICER

Steven Lowe, Acting Manager Regional Services Cootamundra

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.3 A region that can accommodate and support strategic growth

FINANCIAL IMPLICATIONS

Depending on the pathway decided by Council, the financial implications can be up to $695,000 pending an independent evaluation.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

Council make a request to Crown Lands for change of purpose for the land to General Community Use.

Introduction

Due to the closure of the Cootamundra Saleyards’, it has prompted that Council undertake a comprehensive review of the implications for the current and future management of the related site. A report went to Council in March with a recommendation that Council authorise the Mayor and Interim General Manager to engage in discussions with the Minister of NSW Crown Lands or his representatives. The intent of the discussions was to determine a pathway seeking ownership or change of use of the existing Cootamundra Saleyards land, which comprise of four allotments, all under the ownership of the Crown Lands Department, with the Cootamundra Gundagai Regional Council leasing these parcels.

Discussion

The Crown Lands Department has communicated that the current lease agreement designates the land for the operation of a commercial saleyard. Should the Council decide to discontinue the use of the related site(s) as a Saleyard, a formal application outlining the proposed new purpose or activity would be necessary. Council are currently paying $12,561.64 annually in lease fees to Crown Lands for the allotments.

The Crown Lands Department has officially designated the current land use as suitable for operating a Saleyards. Key infrastructure, including holding pens, yards, loading and unloading ramps, buildings, and a truck wash, is situated across three allotments: 481-753601 (16.978 hectares), 504-753601 (.743 hectares), and 547-43153 (3.613 hectares). Additionally, Allotment 485-753607 (15.517 hectares) serves as a space for holding and grazing paddocks.

The Crown Lands Department have indicated that there may be a number of Aboriginal Land Claims associated with the relevant allotments but will need to investigate further once a formal application is received from Council on any proposed reuse initiatives.

To chart a path forward, the Council has sought guidance from the Crown Lands Department regarding future land use possibilities and potential alternative uses for the site, including the option to gain ownership.

Council have recently received a general enquiry surrounding the possibility of entering into a commercial lease agreement for the saleyards. There is currently no formal commitment around this enquiry although this could always be explored further once the tenure is sorted. The condition of the facility and the potential costs associated with this option would need to be explored and taken into consideration if Council was to head down this avenue in the future.

Option 1

Cootamundra-Gundagai Regional Council pursue acquisition of the land.

This option is for Council to acquire the sale yard land using its powers of acquisition under the Local Government Act 1993. Council’s approach, if feasible, is to take full ownership of the related allotments. This would enable the Council to explore various alternative uses for the lands, ultimately benefiting the community.

The benefit of this option is Council takes full ownership of the related allotments and Council can determine the use the land including residential development.

The downside of this option is that Council requires the Ministers consent, it will also mean that Council as part of this action will deal with any Aboriginal Land Claims and Native title issues. This process can take far longer to finalise than option 2.

Option 2

Cootamundra-Gundagai Regional Council request a change of purpose for the land to General Community Use.

After consultation with the Crown Lands Department, it was determined that the most appropriate and broadest options for the change of use would be “General Community Use”.

As Council are already the holders of Special Lease 71673 in Perpetuity for sale yard – Council can make a request/application to the Department to add or change the purpose(s) of this tenure.

Council would be able to re-develop the site for the benefit of the local community provided any additional tenure purpose is of no greater impact than the current tenure purpose of saleyards. Native Title interests and the current Aboriginal Claims present over the site would still have to be considered.

This would mean that if the land was considered General Community Use, Council could say change the purpose to “Depot, Truck Wash, and Holding Paddocks”.

The benefit of a change of use could mean a potential decrease in rental fees, possibly saving Council money. It would mean Council do not require the funds to purchase the land and that the Department of Planning and Environment as part this action will deal with any Aboriginal Land Claims and Native Title issues. By doing this now, it will still mean Council has the option to acquire (all or part) in the future. This process is far quicker than option 1.

The downside to this option is it will mean that Council won’t be able to develop part of the area for residential development in the future and part of this application there may be additional fees charged in the assessment process.

This process can be completed online through the NSW Government Crown Lands website.

Financial

Option 1: The Valnet Property report values the land at $695,000. This means the cost will be approximately $695,000 or $17600 per ha (Dated July 2023) but the final value will need to be made by a licenced Valuer with Council paying for this valuation and any other costs involved with this action.

Option 2: There is no fee associated with this, only a formal request from Council.

OLG 23a Guideline consideration

If Council decide to purse option 1, due to the financial figures currently available there will be OLG 23a guideline considerations in line with the financial management section “Should such expenditure be outside of the council’s adopted budget and be of an amount equal to or greater than $250,000 or 1% of the council’s revenue from rates in Cootamundra Gundagai Regional Council Decision Making during its De-Amalgamation Implementation Period – September 2022 7 the preceding financial year (whichever is the larger), then such a variation shall be advertised and public comments invited.”

Ordinary Council Meeting Agenda

26 November 2024

8.8.2 Regional Services - Cootamundra Divisional Monthly Report to Council

DOCUMENT NUMBER

425343

REPORTING OFFICER

Shelley Liehr, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. L & R Group Annual Report ⇩

Recommendation

The Regional Services Cootamundra Monthly Works Report be received and noted.

Introduction

This report has been prepared to inform Council of the activities undertaken by the Regional Services – Cootamundra department over the month of November 2024.

Discussion

Parks & Gardens

Mowing maintenance was the main priority for the month of October – sports fields, surrounds, irrigated small spaces, villages of Stockinbingal and Wallendbeen and town open spaces. Favourable conditions and moisture in the soil profile has allowed the grass to continue to grow up to the end of October, the current dry conditions have now slowed the growth.

Ground preparation for the Catholic School Touch Football Carnival has begun – there will be over 700 students attending along with staff from various schools – showcasing our sporting facilities.

Two new Kubota out front mowers were put into service, one at Wallendbeen and one in the Cootamundra team.

Quotes have been reviewed for bird mesh installation at Fisher Park Stadium with the successful supplier being notified of the acceptance of their submission. Installation is planned for November.

The team removed five Woolworths trolleys from the creek and disposed of them at the transfer station.

Tree Maintenance

Two elm trees in Albert Park have been assessed for safety and remedial work has been undertaken to improve the tree structure’s integrity and overall stability. A canopy reduction and strategic pruning were undertaken by local contractors due to the size and age of the trees and the expertise required to undertake the task.

Sports Fields

Sports field preparation for the summer sports; Cricket, Touch Football and Little Athletics, has been completed.

Saleyards

Ongoing weed maintenance has been conducted to keep the yards at a manageable level. No sheep sales have occurred.

The sheep and cattle yards are being used occasionally by agents for stock transfers, particularly when accessing farms with B Double trucks proves challenging. Since the vandalism to the saleyard and truck wash security cameras it has proven to be difficult to know when the yards are being used and enforcing the fees associated with using these yards. The security cameras are currently being replaced through insurance and in the interim signs have been erected on the stock ramps requesting people who use the facility contact Council. We have also put in extra patrols around the saleyards to see if the yards are in use so staff can make contact with the users to confirm the fees are being captured correctly.

The saleyard’s holding paddocks are in good condition, and the agistment has been extended for an additional four weeks. This will help manage excess feed in the paddocks, reducing future fire risk and generating income.

In October, the truck wash recorded 130 transactions, invoicing a total of $6,001.03.

Cemeteries

In October, there were four burials and two interments of ashes at Cootamundra Lawn Cemetery. Additionally, two plaques at the cemetery were refreshed and reaffixed.

Conservation grants for Stockinbingal and Wallendbeen Cemeteries have been submitted to the Biodiversity Conservation Trust. If awarded, these grants will support the preservation of small areas of natural Grassy Box woodlands, two of the few remaining habitats of this kind in NSW.

Regulatory Services

In October, Council Rangers addressed two reports of illegal dumping; both incidents were cleaned up and reported to RID EPA (Report Illegal Dumping – Environmental Protection Authority) as required.

Six dogs were seized during the month. Of these seizures one dog, which was microchipped and registered, was returned directly to its owner without impounding, while four were impounded and later reclaimed after correct payments and registration was paid. Two dogs went unclaimed and waited out the impound period. Additionally, four dogs were surrendered for rehoming, and five dogs found new homes, with four more still awaiting adoption.

Council Rangers seized five cats, none of which were microchipped, and they were not reclaimed by their owners. One cat has been rehomed, while four are awaiting rehoming, and two are still within their impound period.

Rangers also investigated three dog incidents in October and responded to various concerns about barking dogs, straying animals, and non-compliance for both cats and dogs.

Total registration fees collected for October amounted to $1,090.

Three staff members attended a course on assessing and handling dangerous dogs.

Additionally, Rangers issued warnings for illegal parking to owners of two cars and two caravans. One vehicle was impounded for breaches under the NSW Public Spaces Act.

Facilities

The EV chargers have had 3 transactions in the 3 days of use at the end of October.

Continual maintenance has been undertaken as per work schedule.

Graffiti has begun to return from one individual, tagging multiple sites and assets around the town. Signs, bins, buildings, doors, gym equipment, BBQ’s, park benches, footpaths, playground equipment. We are liaising with the police to stop the offenders.

General building maintenance has been undertaken as per work schedule. This has increased due to the facilities attendant role being vacant.

The town hall and civic hall were transformed into a beautiful setting to host a wedding in October.

Mitchell Park Toilets continue to be targeted by arson attacks – burning the toilet rolls in situ and the toilet seats – the vandals are now emptying the Vinnies bin contents and using the items to set on fire in the toilets and to throw around the park making a mess. Council is working with Police to combat the arson and graffiti issues.

Replacement of more robust toilet roll holders installed in the most vandalized areas to combat the damage.

The Council office building, town hall and Library building have been sprayed for bugs and spiders.

The contractor engaged to cull pigeons in the Cootamundra CBD area and Fisher Park has begun. This is a 12-month program and the numbers will start to reduce throughout this period reducing the amount of cleaning in these areas.

Capital Works Projects

The Fisher Park Changerooms project remains shovel ready. We are waiting to hear back from the growing regions round 2 grant to determine if we were successful with the additional funding required to undertake the project.

The Drainage works for Nicholson Park have commenced. The main drainage lines have been installed and they are currently working on the lateral drainage lines. The ground will rest and recover from the work with specialised care to return the ground to a safe useable state.

Tim McLaren’s Quad Skull Boat: As part of Council’s resolution, work has commenced on the Tim McLaren’s Quad Skull Boat. The Cootamundra’s Men’s Shed has commenced the task of restoring the boat to represent its original condition. Council staff have been working alongside James Rowe from Lachlan Aquatic Recreation Collective to create Tim McLaren’s storybook which will be displayed with the boat. This storybook will capture Tim McLaren’s legacy, allowing visitors to connect with his story and achievements.

The concrete ramp has been installed for the fire escape doors at the Art Centre Cootamundra, allowing disabled access. The contractors will be installing the handrails and bollards over the coming weeks.

The Ellwood’s Hall new toilet block project has commenced. The contractors are progressing well with the aim to have the project completed by Christmas.

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NSW Sever Weather Flood Grants

The Cootamundra caravan park fence has been replaced, the new BBQ’s have been ordered and will be delivered and installed in early December.

Council staff have commenced the replacement of soft fall within the flood-effected playgrounds.

The new Wallendbeen cricket fence has been ordered and is scheduled to be erected in mid-January.

Waste

The two new sheds at the Waste transfer station have been completed. There are still works to be finalised involving fencing, signage, line marking and earthworks. The second-hand shop is progressing well with the shop fit out underway. Staff have been collecting salvaged treasures to go in the shop, all going well if we can accumulate enough items to fill the shed, we hope to open in December.

The Manager of the Southwest Regional Waste Management Group has started in this role and has hit the ground running. Ian Boxall has already had site visits at both Gundagai and Cootamundra waste facilities and will be a great asset to Council. He is currently working on updating the new haulage tender for the group which is scheduled to be in place by 1^st January 2025.

WAP Activity October 2024

Activity	Location	Km/Count	Date
Regional Inspection Program - Inspection of High Risk Pathways (roadsides) (Inspection) (Inspection) 1000km	Frampton Rd	6.6km	9/10/24
	Muttama Rd	15km	10/10/24
	West Berthong	4.5km	15/10/24
	McCafferey Ln	5.1km	15/10/24
	Grangers Ln	2.4km	15/10/24
	Yeo Yeo Hampstead Rd	15.1km	15/10/24
	Mabereen Ln	4.8km	15/10/24
	Nash Lane	1.4km	18/10/24
	Back Brawlin Rd	5.1km	18/10/24
		TOTAL: 60km
(HRS) Inspection of named HRS. (6 Cootamundra x 2 inspections) Nursery (3) Saleyards (1) Abattoir (1) Jugiong feedlot (1) Conqueror grain (1)	Jugiong Rd Feedlot	Inspection	28/10/24
Inspection of High Risk Pathways- Waterways MAJOR DAMS, LAKES (Inspection) 1 Cootamundra (sewer treatment)	Cootamundra Sewer treatment	1 inspection	15/10/24
Inspection of Other Publicly Managed Lands (Inspection) (≥ 1 per year) Iron Barks NP NP Berthong Rd	Jindalee National Park	1 inspection	22/10/24
	Jindalee National Park	1 inspection	28/10/24
Private Property Inspections. Target 120	1 Bradman St, Cootamundra	Inspection	23/10/24
	11 Rinkin St, Cootamundra	Inspection	23/10/24
	7A Bradman Street, Cootamundra	Inspection	24/10/24
	1 Pinkerton Rd, Cootamundra	Inspection	25/10/24
	349 Back Brawlin Rd, Cootamundra	Inspection	8/10/24
Inspect Council owned and Managed Lands (≥ 2 annual): - Works Depots (3) - Tip transfer stations (3) - Caravan Park (1) - Showground (1) - Aerodrome (1) - Cemetery (3)	Cootamundra Aerodrome	Inspection	24/10/24
Support Officers to attend and complete relevant training. Target 4 events.	Chem Cert 4 Course (Tocal – Leeton)	1 event	1-2/10/24
	Dangerous Dog Training (Yass)	1 event	17/10/24
	Cert IV Government Investigations (Forbes)	1 event	29-31/10/24
Provide landholders with education, training & technical advice & support on weed management (Extension)	Coolatai – Media release	1 package	22/10/24
	Silverleaf nightshade	1 package	23/10/24
	Silverleaf nightshade	1 package	23/10/24
	Silverleaf nightshade	1 package	24/10/24
	Silverleaf nightshade	1 package	25/10/24
	Priority Weeds of Riverina booklet	1 booklet	28/10/24
	Broad leaf privet package	1 package	25/10/24
General Activity (Non WAP):
Control local priority weeds Public roads. (3911 325)
Other
Side spray local roads	Dirnaseer Rd
	Muttama Rd
	Suttons Lane
	Berthong Rd
	North Berthong Rd
	Frampton Rd
	Duadaman Rd
	Stockinbingal Rd

Other	Broadleaf Claron Estate
	Spray dog park
	Cootamundra, Wallendbeen and Stockinbingal Transfer station firebreaks
	Wallendbeen and Stockinbingal Cemetery Old Sections

Ordinary Council Meeting Agenda

26 November 2024

11 Confidential Items

11.1 Closed Council Report

DOCUMENT NUMBER

425574

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To facilitate compliance with sections 10 and 11 of the Local Government Act 1993.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Note

Council’s Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should be closed.

RECOMMENDATION

1. Items 11.2, 11.3, 11.4 and 11.5 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2, 11.3, 11.4 and 11.5 be withheld from the press and public.

11.2 Bulk Supply and Delivery of Bitumen Emulsion

Provisions for Confidentiality

Section 10A (2) (d(i)) – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

Tendered rates are within the body of the report.

11.3 Section 138 Roads Act - Costs - Humelink

Provisions for Confidentiality

Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business;

Section 10A (2) (d(i)) – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it; and

Section 10A (2) (d(ii)) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a competitor of the council.

Public Interest

This report includes commerical in-confidence information, which has been requested by Humelink to be kept confidential. Council staff agree that it meets the requirements under relevant legislation to be kept confidential.

11.4 Cootamundra Aerodrome Proposed Subdivision of Lot 3 DP1243629

Provisions for Confidentiality

Public Interest

The second part of the recommendation includes disclosure of accepted range of offers that would prejudice the position of Council, this information is to be kept confidential.

11.5 Gundagai Swimming Pool 24/25 Season - Delay of Opening

Provisions for Confidentiality

Section 10A (2) (d(i)) – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

This report contains confidential commercial information.

DOCUMENT NUMBER	425639
AUTHORISING OFFICER	Abb McAlister, Councillor
REPORTING OFFICER	Abb McAlister, Councillor
ATTACHMENTS	Nil