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Business

Paper

 

Ordinary Council Meeting

 

Alby Schultz Meeting Centre, Cootamundra

 

6:00PM, Tuesday 22nd October, 2024

 

Administration Centres:  1300 459 689

 

 

 


Ordinary Council Meeting Agenda

22 October 2024

 

 

The Mayor & Councillors

Cootamundra-Gundagai Regional Council

PO Box 420

Cootamundra NSW 2590

NOTICE OF MEETING

An Ordinary Meeting of Council will be held in the Alby Schultz Meeting Centre, Cootamundra on:

Tuesday, 22nd October, 2024 at 6:00PM

The agenda for the meeting is enclosed.

Steve McGrath

Interim General Manager

 

Live Streaming of Meetings Statement

 

This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.

 

By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.

 

Statement of Ethical Obligations

 

The Mayor and Councillors are bound by the Oath/Affirmation of Office made at the start of the Council term to undertake their civic duties in the best interests of the people of Cootamundra-Gundagai Regional Council and to faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act or any other Act, to the best of their skill and judgement.

 

It is also a requirement that the Mayor and Councillors disclose conflicts of interest in relation to items listed for consideration on the Agenda or which are considered at this meeting in accordance with Council’s Code of Conduct and Code of Meeting Practice.

 


Ordinary Council Meeting Agenda

22 October 2024

 

AGENDA

Order Of Business

 

1       Acknowledgement of Country. 5

2       Open Forum.. 5

3       Apologies. 5

4       Disclosures of Interest 5

5       Confirmation of Minutes. 6

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 27 August 2024. 6

6       Mayoral Minutes. 32

7       Reports from Committees. 32

8       General Manager’s Report 32

8.1         General Manager Office. 33

8.1.1      Riverina Eastern Regional Organisation of Councils (REROC) Meeting Minutes. 33

8.1.2      Australian Local Government Association 2023 National Local Roads and Transport Congress 3-4 December 2024. 41

8.2         Business. 56

8.2.1      Code of Conduct Complaint Statistics. 56

8.2.2      Tabling of Pecuniary Interest Returns. 60

8.2.3      Muttama Hall Management s.355 Committee Meeting Minutes. 62

8.2.4      Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes. 72

8.2.5      Eastern Riverina Arts (ERA) Membership Renewal 75

8.3         Finance. 77

8.3.1      Finance Update - August 2024. 77

8.3.2      Finance Update - September 2024. 80

8.3.3      Restricted Cash Reconciliation - August 2024. 84

8.3.4      Restricted Cash Reconciliation - September 2024. 86

8.3.5      Investment Report - August 2024. 88

8.3.6      Investment Report - September 2024. 93

8.4         Sustainable Development 98

8.4.1      DA2024/077 - 398 Back Brawlin Road, Cootamundra - Proposed Two (2) Lot Subdivision. 98

8.4.2      DA2024/88 - 89 Mackay Street Cootamundra. 133

8.5         Engineering Cootamundra. 171

8.5.1      Cootamundra Engineering Report - September/October 2024. 171

8.6         Engineering Gundagai 174

8.6.1      Gundagai Engineering Report - October 2024. 174

8.6.2      Crown Land Transfers and Closures. 177

8.7         Regional Services Gundagai 180

8.7.1      Gundagai Regional Services Works Report 180

8.8         Regional Services Cootamundra. 185

8.8.1      Cootamundra Regional Services Works Report 185

9       Motion of which Notice has been Given. 192

10     Questions with Notice. 192

11     Confidential Items. 192

 


1            Acknowledgement of Country

Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.

ADJOURN MEETING FOR OPEN FORUM

2            Open Forum

RESUME OPEN MEETING

3            Apologies

4            Disclosures of Interest


Ordinary Council Meeting Agenda

22 October 2024

 

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 27 August 2024

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.      Minutes of the Ordinary Meeting of Council held on Tuesday 27 August 2024      

 

Recommendation

The Minutes of the Ordinary Meeting of Council held on Tuesday 27 August 2024 be confirmed as a true and correct record of the meeting.

 

 

 


 

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Minutes

Ordinary Council Meeting

 

Alby Schultz Meeting Centre, Cootamundra

 

6:00PM, Tuesday 27th August, 2024

 

Administration Centres:  1300 459 689

 

 


Ordinary Council Meeting Minutes

27 August 2024

 

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE
Alby Schultz Meeting Centre, Cootamundra
ON
Tuesday, 27 August 2024 AT 6:00PM

 

PRESENT:                 Cr Gil Kelly (Mayor), Cr Penny Nicholson (Deputy Mayor), Cr Charlie Sheahan, Cr Leigh Bowden, Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Abb McAlister

IN ATTENDANCE:     Steve McGrath (Interim General Manager), Matt Stubbs (Deputy General Manager - Operations), Paul Woods (Interim Deputy General Manager - CCD), Linda Wiles (Manager Business), Zac Mahon (Manager Finance), Steve Lowe (Acting Manager Regional Services Cootamundra), Michael Mason (Interim Manager Sustainable Development), Thomas Hogg (Acting Manager Engineering Gundagai)

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

Adjourn Meeting For Open Forum

Resolution  160/2024  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Leigh Bowden

Council adjourn for Open Forum.

Carried

2            Open Forum

List of Speakers

1.     Peter Lott – DA 2023/109 Feedlot

2.     Diana Hill – DA 2023/109 Feedlot

3.     Simon Lott – EnviroAg – DA 2023/109 Feedlot

4.     Neil Armstrong – Gundagai Golf Course and Playing Fields Irrigation / Pumps and Pond

5.     Gordon Forster – Pump for Golf Course and Ovals at Gundagai

6.     Lewis Butterworth – Gundagai Golf Course and Playing Fields Irrigation / Pumps and Pond

7.     Peter Blundell – Stormwater Coolac Service Station

8.     Rosalind Wight – The Tourist Information Centre


 

Resume Open Meeting

Resolution  161/2024  

Moved:      Cr Les Boyd

Seconded:  Cr Logan Collins

Council resume the Open Meeting.

Carried

 

procedural Motion

Resolution  162/2024  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Leigh Bowden

That council bring forward items 8.4.1 and 8.7.1 on the agenda for consideration. 

Carried

 

8.4.1      DA2023/109 - Proposed Staged 15,000 SSU Feedlot and Associated Infrastructure - 1570 Old Cootamundra Road Cootamundra

Resolution  163/2024  

Moved:      Cr Logan Collins

Seconded:  Cr David Graham

1.     Council determines DA2023/109 by way of approval subject to the Notice of Determination conditions of consent (Attachment 3 to the Report), inclusive of the following consent condition:

1.1.  That the applicant nominate an area of land for the planting of a grove of trees/vegetation, to the satisfaction of council, to minimise any adverse odour impact and to mitigate the overland flow of water to the neighbouring land use.

VOTING RECORD

FOR RESOLUTION

AGAINST RESOLUTION

Cr Gil Kelly (Mayor)

Cr Penny Nicholson

Cr Charlie Sheahan

Cr Logan Collins

Cr Trevor Glover

Cr David Graham

Cr Abb McAlister

Cr Les Boyd

Cr Leigh Bowden (Abstained)

ABSENT

DECLARED INTEREST

Nil

Nil

Carried

 

8.7.1      Gundagai Effluent Reuse

Motion  

Moved:      Cr Leigh Bowden

Seconded:  Cr Logan Collins

1.      Council authorise the Interim General Manager to explore the delivery of interim arrangements to provide treated water for the golf course and sporting fields, including EPA approvals, collaboratively with the Gundagai District Services club.

2.      To enable 1. above, Council allocate a budget of $25,000 to undertake interim works with funds to be sourced from the Bangus Landfill Lease Reserve funds.

3.      In accordance with the 23A Guidelines issued by the NSW Office of Local Government, under which CGRC is required to operate at the present time, Council place on public exhibition the Gundagai Effluent Reuse Project Stage 1 works at a value of $300,000 seeking public comments for 21 days.

4.      Subject to 3. above and if there are no public comments in the negative, Council allocate a budget of $300,000 to its 2024/25 budget for the Gundagai Effluent Reuse Project Stage 1, to be sourced from the Bangus Landfill Lease Reserve funds, thus enabling tank storage and pumping equipment to progress through the procurement phase.

5.      A further report be provided to Council following discussions with the Environment Protection Authority (EPA) and representatives of the Gundagai District Services Club, such report to provide the status of the various EPA approvals and potential funding sources for Stage 2 of the Gundagai Effluent Reuse Project.

6.      A further report be provided to Council regarding the potential for a policy regarding the supply of treated effluent.

 

 

AMENDMENT

Moved:      Cr Penny Nicholson

Seconded:  Cr Abb McAlister

That each point of item 8.7.1 be voted on separately.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED.

 


 

 

Amendment

Moved:      Cr Abb McAlister

Seconded:  Cr Penny Nicholson

That the funding required for point 2 and 4 of item 8.7.1 be sourced from the CGRC Sewer Reserve.

 

The Amendment on being put to the meeting was lost.

 

Amendment

Moved:      Cr David Graham

Seconded:  Cr Penny Nicholson

That the following points be added to item 8.7.1

1.     Council allocate $300,000 from the CGRC Sewer Reserve to complete Stage 2.

2.     In accordance with the 23A Guidelines issued by the NSW Office of Local Government, under which CGRC is required to operate at the present time, Council place on public exhibition the Gundagai Effluent Reuse Project Stage 2 works at a value of $300,000 seeking public comments for 21 days.

The AMENDMENT on being put to the meeting was lost.

 

AMENDMENT

Moved:      Cr Charlie Sheahan

Seconded:  Cr Logan Collins

That the original recommendation be put forth and voted on for item 8.7.1.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED.

AND BECAME THE MOTION AS AMENDED.

 


 

 

Motion

Resolution  165/2024  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Trevor Glover

1.      Council authorise the Interim General Manager to explore the delivery of interim arrangements to provide treated water for the golf course and sporting fields, including EPA approvals, collaboratively with the Gundagai District Services club.

2.      To enable 1. above, Council allocate a budget of $25,000 to undertake interim works with funds to be sourced from the Bangus Landfill Lease Reserve funds.

3.      In accordance with the 23A Guidelines issued by the NSW Office of Local Government, under which CGRC is required to operate at the present time, Council place on public exhibition the Gundagai Effluent Reuse Project Stage 1 works at a value of $300,000 seeking public comments for 21 days.

4.      Subject to 3. above and if there are no public comments in the negative, Council allocate a budget of $300,000 to its 2024/25 budget for the Gundagai Effluent Reuse Project Stage 1, to be sourced from the Bangus Landfill Lease Reserve funds, thus enabling tank storage and pumping equipment to progress through the procurement phase.

5.      A further report be provided to Council following discussions with the Environment Protection Authority (EPA) and representatives of the Gundagai District Services Club, such report to provide the status of the various EPA approvals and potential funding sources for Stage 2 of the Gundagai Effluent Reuse Project.

6.      A further report be provided to Council regarding the potential for a policy regarding the supply of treated effluent.

Carried

 

3            Apologies and Leave of Absenc

3.1         Apologies

Nil

3.2         Leave of Absence

Nil

4            Disclosures of Interest

Nil

 

 

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 23 July 2024

Resolution  166/2024  

Moved:      Cr Leigh Bowden

Seconded:  Cr Les Boyd

The Minutes of the Ordinary Meeting of Council held on Tuesday 23 July 2024 be confirmed as a true and correct record of the meeting.

Carried

 

6            Mayoral Minutes

6.1         Mayoral Minute - Councillor Engagement

Resolution  167/2024  

Moved:      Cr Charlie Sheahan

Seconded:  Cr David Graham

The information in the Councillor Engagements Mayoral Minute be received and noted.

Carried

Additions to note:

5 August 2024

Cr Sheahan attended the Riverina Eastern Regional Organisation of Council (REROC) Executive zoom meeting.

8 August 2024

Cr Sheahan attended the Candidate Information session in Cootamundra.

9 August 2024

Cr Sheahan attended the Riverina Eastern Regional Organisation of Council (REROC) meeting with MP Kristie McBain.

30 July 2024

Crs Kelly (Mayor), Nicholson and Sheahan attended the Local Government Week event in Cootamundra.

20 August 2024

Crs Bowden, Collins, Nicholson, and McAlister attended the “Meet the Candidates” session at the Country Club.

22 August 2024

Crs Nicholson, McAlister, and I, Cr Kelly (Mayor) attended a Citizenship Ceremony in Gundagai.

 

7            Reports from Committees

7.1         Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Wednesday 31 July 2024

Resolution  168/2024  

Moved:      Cr Logan Collins

Seconded:  Cr Leigh Bowden

1.   The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Wednesday 31 July 2024, attached to the report, be received and noted.

2.   In consideration of the Cootamundra-Gundagai Local Traffic Committee recommendations detailed in the minutes, Council endorse the following:

2.1. That Council cease further works related to the installation of a pedestrian refuge at the roundabout intersection of Parker Street and Adams Street in Cootamundra and investigate the reallocation of LRCI funds.

2.2. Approval be given to The Wallendbeen Community Association to hold the Wallendbeen Long Lunch Event on Saturday 12th October 2024 subject to the following conditions:

a)   The temporary closure of Hoskins Street and King Street between 8:00am and 6:30pm on Saturday 12 October 2024.

b)   That all businesses along the route be advised and the road closure advertised throughout the community.

c)   The event organiser complies with any conditions set by Council and the NSW Police.

d)   The Event Management Plan (EMP) is completed and submitted to Council (attached).

e)   A current Certificate of Currency (COC) is submitted to Council noting Council, TfNSW and NSW Police as interested parties (attached).

f)    Council has attached a Traffic Guidance Scheme (TGS) and will arrange placement and removal of all road barriers and signage.

2.3. That approval be given to CGRC to install a temporary speed reduction of 40km/h at the OiBell Drive intersection on Middleton Drive, Gundagai for the duration of the Snake Gully Cup Carnival scheduled for the 15 - 16 November 2024.

2.4. That approval be given for the Cootamundra Community of Schools to hold the 2024 Book Week Parade on Friday the 23 August 2024 subject to the following conditions:

a)   The temporary closure of Parker Street between Adams and McKay Street between 10:30am and 12 noon, including Bourke Street at Parker Street and the Woolworths carpark entry exit at Parker Street.

b)   That all businesses along the route be advised and road closures be advertised throughout the community.

c)   The event organiser complies with any conditions set by Council and the NSW Police.

d)   A Police escort is organised for the duration of the parade by the event organiser.

e)   The Event Risk Assessment and Hazard Summary forms associated with the Event Management Plan are completed and submitted to Council (attached).

f)    A current Certificate of Currency is submitted to Council noting Council, TfNSW and NSW Police as interested parties (attached).

g)   Council has provided a Traffic Guidance Scheme (attached).

h)   Council to arrange qualified traffic controllers and barrier placement and removal.

2.5. That the Ton Plus Two motorcycle event scheduled  for Saturday 16 November 2024 be approved in principle subject to the following conditions:

a)   An Event Management Plan (EMP) from the Cootamundra Antique Motor Club is completed and submitted to Council (attached).

b)   A current Certificate of Currency (COC) from the Antique Motor Club is provided to Council, noting CGRC, NSW Police and TfNSW as interested parties no later than twenty-one (21) days prior to the event.

c)   The event organiser complies with any conditions set by Council and the NSW Police.

2.6. That the Cootamundra Salvation Army Toy Run Event scheduled  for Saturday 14 December 2024 be approved in principle subject to the following conditions:

a)   An Event Management Plan (EMP) from the Salvation Army is completed and submitted to Council.

b)   A current Certificate of Currency (COC) from the Salvation Army and the Antique Motor Club are provided to Council, noting CGRC, NSW Police and TfNSW as interested parties.

c)   An Emergency Services Agreement is signed and submitted to Council no later than twenty-one (21) days prior to the event.

d)   The event organiser complies with any conditions set by Council and the NSW Police.

2.7. That approval be given to the Cootamundra-Gundagai Regional Council for the annual Wattle Time Parade and Fair to hold this year’s event subject to the following conditions:

a)   The closure of Murray Street between Adams and Bourke Street , Adams Street from Murray Street to Parker Street, Parker Street between Adams and Wallendoon Street, Wallendoon Street between Parker and Murray Street to hold the Street Parade between 10:15am and 11:00pm on Saturday 7 September 2024.

b)   That all businesses along the route be advised and road closure advertised throughout the community.

c)   A Police escort is organised for the duration of the parade by the event organiser.

d)   The event organiser complies with any conditions set by Council and the NSW Police.

e)   The Event Management Plan (EMP) is completed and submitted to Council (attached).

f)    A Traffic Guidance Scheme and traffic control will be provided by Riverina Traffic Control  (attached).

2.8. That approval be given to Cootamundra-Gundagai Regional Council to hold the Festival of Gundagai on Saturday 21st September 2024 subject to the following conditions:

a)   The temporary closure of Sheridan Street  from Carberry Park to Byron Street between 3:30pm and 8pm on Saturday 21 September 2024.

b)   That all businesses along the route be advised and road closure advertised throughout the community.

c)   The event organiser complies with any conditions set by Council and the NSW Police.

d)   The Event Management Plan (EMP) is completed and submitted to Council (attached).

e)   Council will provide a Traffic Guidance Scheme and arrange the placement and removal  of all road barriers.

2.9. That approval be given to Cootamundra Gundagai Regional Council to hold the 2024 Sparkling Streets Christmas Party event on Thursday 12 December 2024 in Cootamundra between 6pm and 9pm subject to the following conditions:

a)   The temporary closure of Parker Street between 5pm and 10pm on Thursday 12  December 2023 from Wallendoon Street to Adams Street.

b)   That all businesses along the route be advised and road closure advertised throughout the community.

c)   The event organiser complies with any conditions set by Council and the NSW Police.

d)   The Event Management Plan (EMP) is completed and submitted to Council (attached).

e)   Council will provide a Traffic Guidance Scheme (TGS) and associated traffic control (attached).

2.10. That approval be given to Cootamundra-Gundagai Regional Council to hold the Christmas on Sheridan event in Gundagai on Friday 6 December 2024 between 5pm and 9pm subject to the following conditions:

a)   The temporary closure of Sheridan Street between Otway Street and Homer Street from 3:30pm and 10pm on Friday 6 December 2024.

b)   That all businesses along the route be advised and road closure advertised throughout the community.

c)   The event organiser complies with any conditions set by Council and the NSW Police.

d)   The Event Management Plan (EMP) is completed and submitted to Council (attached).

e)   Council will provide a Traffic Guidance Scheme (attached) and arrange placement and removal of all road barriers.

2.11. That approval be given for the Cootamundra Rodeo Association to hold the 2024   Rodeo Parade and Festival on Friday 1 November  2024 subject to the following conditions:

a)   The temporary closure of Adams Street from the Fisher Park entry/exit point to the Parker Street roundabout then Parker Street through to and including the Wallendoon Street roundabout from 4:30pm until 5:30pm. 

b)   The temporary closure of Parker Street from 50m north of the Bourke Street intersection through to the north side of the Wallendoon Street roundabout from 4pm until 9pm.  This closure will include the Bourke Street intersection and temporary relocation of the taxi rank.

c)   That all businesses along the route be advised and road closures be advertised throughout the community.

d)   The event organiser complies with any conditions set by Council and the NSW Police.

e)   A Police escort is organised for the duration of the parade by the event organiser.

f)    The Event Management Plan is completed and submitted to Council (attached).

g)   A current Certificate of Currency is submitted to Council noting Council, TfNSW and NSW Police as interested parties.

h)   Council provides an approved Traffic Guidance Scheme, traffic control and barrier placement and removal.

2.12. That approval be given to Cootamundra Health Care Co-Operative Ltd to hold the 2025 Coota Beach Volleyball Carnival from the 14 - 16 February 2025 subject to the following conditions:

a)   The temporary closure of Murray Street (Wallendoon Street to Bourke Street) between Tuesday 11th February and Monday the 17 February inclusive.

b)   The event organiser complies with any conditions set by Council and the NSW Police.

c)   The Event Management Plan (EMP) is completed and submitted to Council (attached).

d)   A current Certificate of Currency (COC) is submitted to Council noting Council, TfNSW and NSW Police as interested parties.

e)   Council provides a Traffic Guidance Scheme and associated traffic control.

2.13. ‘No Parking – Police Excepted’ signage is no longer required at Stratton Park, Cootamundra as recommended in May 2024 Local Traffic Committee meeting.

2.14. Council removes the repeated stop line on the southern side of the Cooper Street pedestrian crossing located at the Wallendoon intersection, Cootamundra.

2.15. Council to install temporary disabled parking in the current No Parking zone at the entrance of the Civic Hall on Cooper Street, Cootamundra for the duration of the local election pre-polling period in September 2024.

Carried

 

8            General Manager’s Report

8.1         General Manager Office

8.1.1      O I Bell Drive Access

Resolution  169/2024  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Les Boyd

1.   Council note the correspondence received from Steph Cooke MP and The Hon Jenny Aitchison MP.

2.   Council issue a request to the State Government to urgently put in place actions to provide suitable access along O I Bell Drive for all vehicular traffic, including high vehicles.

3.   Council issue a request to the State Government to put in place actions to reinstate vehicle access along Tumut Street.

4.   Council issue correspondence in strong terms to the Minister for Regional Transport and Roads, Jenny Aitchison MP, indicating that this has been ongoing for way too long, and invite the Minister to a site inspection.

Carried

 

8.1.2      Motions for the LGNSW Annual Conference 2024

Resolution  170/2024  

Moved:      Cr David Graham

Seconded:  Cr Logan Collins

The motion for submission to the 2024 Local Government NSW Annual Conference, listed below, be submitted to LGNSW by Friday 18 October 2024;

1.   Improve State Rail Services

Carried

 

8.1.3      Riverina Eastern Regional Organisation of Councils (REROC) Meeting Minutes

Resolution  171/2024  

Moved:      Cr Abb McAlister

Seconded:  Cr Leigh Bowden

The Minutes of the Riverina Eastern Regional Organisation of Councils (REROC) Board Meeting held on 28 June 2024, attached to the report, be received and noted.

Carried

 

8.1.4      Country Mayors Association Meeting Minutes 9 August 2024

Resolution  172/2024  

Moved:      Cr Gil Kelly

Seconded:  Cr Penny Nicholson

The Minutes of the Country Mayors Association Meetings held on 9 August 2024, attached to the report, be received and noted.

Carried

 

8.2         Business

8.2.1      Delivery Program/ Operational Plan Quarterly Progress Report

Resolution  173/2024  

Moved:      Cr Trevor Glover

Seconded:  Cr Logan Collins

The Delivery Program incorporating the Operational Plan 2023/2024, quarterly progress report, (4th Quarter April to June), attached to the report, be received and noted.

Carried

 

8.2.2      Cootamundra Showground Users s.355 Committee Meeting Minutes

Resolution  174/2024  

Moved:      Cr Logan Collins

Seconded:  Cr Les Boyd

The Minutes of the Cootamundra Showground User s.355 Committee Meeting held on 19 June 2024 attached to the report, be received and noted.

Carried

 

8.2.3      The Cootamundra Heritage Centre Managment s.355 Committee Meeting Minutes and Membership

Resolution  175/2024  

Moved:      Cr Les Boyd

Seconded:  Cr Abb McAlister

1.    The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meetings held on 1 July 2024 and 5 August 2024, attached to the report, be received and noted.

2.    The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Annual General Meeting held on 1 July 2024, attached to the report, be received and noted.  

3.    The Annual Report from the Secretary, Betti Punnett, dated 1 July 2024 attached to the report, be received and noted.

4.    The office bearers of the Cootamundra Heritage Centre Management s.355 Committee as detailed in the report, be endorsed for 2024.

Carried

 

8.2.4      Muttama Hall Management s.355 Committee Meeting Minutes

Resolution  176/2024  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Leigh Bowden

The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meeting held, 10 July 2024, attached to the report, be received and noted.

Carried

 

8.2.5      Muttama Creek Regeneration Group s.355 Committee Meeting Minutes

Resolution  177/2024  

Moved:      Cr Penny Nicholson

Seconded:  Cr Trevor Glover

The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 3 June 2024, attached to the report be, received and noted.

Carried

 

8.2.6      Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes and Membership

Resolution  178/2024  

Moved:      Cr David Graham

Seconded:  Cr Logan Collins

1.    The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting and Annual General Meeting held on 25 July 2024 attached to the report, be received and noted.

2.    Membership of the Stockinbingal Ellwood’s Hall s.355 Committee, as detailed in the report, be endorsed.

3.    The Chairperson, Carmel Payne’s report dated 25 July 2024 attached to the report, be received and noted.

Carried

 

8.3         Finance

8.3.1      Referral of Financial Statements for Audit

Resolution  179/2024  

Moved:      Cr Trevor Glover

Seconded:  Cr Les Boyd

1.   The 2024 Financial Statements be referred for review by the ARIC Committee, with any comments to be presented to Council prior to lodgement of the Statements to the NSW Office of Local Government.

2.   The 2024 Financial Statements be referred for external audit.

Carried

 

8.3.2      Finance Update - July 2024

Resolution  180/2024  

Moved:      Cr Leigh Bowden

Seconded:  Cr Abb McAlister

The Finance Update report, be received and noted.

Carried

 

 

8.3.3      Restricted Cash Reconciliation - July 2024

Resolution  181/2024  

Moved:      Cr Logan Collins

Seconded:  Cr David Graham

The Restricted Cash Reconciliation report, be received and noted

Carried

 

8.3.4      2025 Carry Forward Budget

Resolution  182/2024  

Moved:      Cr Penny Nicholson

Seconded:  Cr Charlie Sheahan

1.   The Carry Forward Budget report be received and noted.

2.   The budget variations in the report be adopted.

Carried

 

8.3.5      Investment Report - July 2024

Resolution  183/2024  

Moved:      Cr David Graham

Seconded:  Cr Trevor Glover

The report detailing Council Cash and Investments as at 31st July 2024, be received and noted.

Carried

 

8.4         Sustainable Development

8.4.2      Primary Building Line Variation 204 Thompson Street Cootamundra

Resolution  184/2024  

Moved:      Cr Les Boyd

Seconded:  Cr Abb McAlister

That Council approve the following Development Application subject to the consent conditions 1-24 below:

§  Application No.:       DA 2024/52

§  Property:                  Lot: 12 DP: 35306

                                  204 Thompson Street

                                  COOTAMUNDRA  NSW  2590

§  Development:          Proposed Alterations and Additions to existing dwelling                    including new front and side verandah and rear bedroom                  addition with deck.

General Conditions

1

Compliance with Building Code of Australia and insurance requirements under Home Building Act 1989

1.    It is a condition of a development consent for development that involves building work that the work must be carried out in accordance with the requirements of the Building Code of Australia.

2.    It is a condition of a development consent for development that involves residential building work for which a contract of insurance is required under the Home Building Act 1989, Part 6 that a contract of insurance is in force before building work authorised to be carried out by the consent commences.

3.    It is a condition of a development consent for a temporary structure used as an entertainment venue that the temporary structure must comply with Part B1 and NSW Part H102 in Volume 1 of the Building Code of Australia.

4.    In subsection (1), a reference to the Building Code of Australia is a reference to the Building Code of Australia as in force on the day on which the application for the construction certificate was made.

5.    In subsection (3), a reference to the Building Code of Australia is a reference to the Building Code of Australia as in force on the day on which the application for development consent was made.

6.    This section does not apply—

a.    to the extent to which an exemption from a provision of the Building Code of Australia or a fire safety standard is in force under the Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021, or

b.    to the erection of a temporary building, other than a temporary structure to which subsection (3) applies.

Condition reason: Prescribed condition under section 69 of the Environmental Planning and Assessment Regulation 2021.

2

Erection of signs

1.    This section applies to a development consent for development involving building work, subdivision work or demolition work.

2.    It is a condition of the development consent that a sign must be erected in a prominent position on a site on which building work, subdivision work or demolition work is being carried out—

a.    showing the name, address and telephone number of the principal certifier for the work, and

b.    showing the name of the principal contractor, if any, for the building work and a telephone number on which the principal contractor may be contacted outside working hours, and

c.    stating that unauthorised entry to the work site is prohibited.

3.    The sign must be—

a.    maintained while the building work, subdivision work or demolition work is being carried out, and

b.    removed when the work has been completed.

4.    This section does not apply in relation to—

a.    building work, subdivision work or demolition work carried out inside an existing building, if the work does not affect the external walls of the building, or

b.    Crown building work certified to comply with the Building Code of Australia under the Act, Part 6.

Condition reason: Prescribed condition under section 70 of the Environmental Planning and Assessment Regulation 2021.

3

Fulfilment of BASIX commitments

It is a condition of a development consent for the following that each commitment listed in a relevant BASIX certificate is fulfilled —

1.    BASIX development,

2.    BASIX optional development, if the development application was accompanied by a BASIX certificate.

Condition reason: Prescribed condition under section 75 of the Environmental Planning and Assessment Regulation 2021.

4

Notification of Home Building Act 1989 requirements

1.    This section applies to a development consent for development involving residential building work if the principal certifier is not the council.

2.    It is a condition of the development consent that residential building work must not be carried out unless the principal certifier for the development to which the work relates has given the council written notice of the following—

a.    for work that requires a principal contractor to be appointed—

i.     the name and Licence number of the principal contractor, and

ii.    the name of the insurer of the work under the Home Building Act 1989, Part 6,

b.    for work to be carried out by an owner-builder—

i.     the name of the owner-builder, and

ii.    if the owner-builder is required to hold an owner-builder permit under the Home Building Act 1989—the number of the owner-builder permit.

3.    If the information notified under subsection (2) is no longer correct, it is a condition of the development consent that further work must not be carried out unless the principal certifier has given the council written notice of the updated information.

4.    This section does not apply in relation to Crown building work certified to comply with the Building Code of Australia under the Act, Part 6.

Condition reason: Prescribed condition under section 71 of the Environmental Planning and Assessment Regulation 2021.

5

Approved plans and supporting documentation

Development must be carried out in accordance with the following approved plans and documents, except where the conditions of this consent expressly require otherwise.

Approved plans

Plan number

Revision number

Plan title

Drawn by

Date of plan

A1744291

 

 BASIX certificate

PEM group 

19/04/2024 

DA01

A

Cover sheet

Morson group

23/04/2024

DA02

C

Site analysis

Morson group

23/07/2024

DA03

A

Existing & demo plan

Morson group

23/04/2024

DA04

A

Proposed plan

Morson group

23/04/2024

DA05

B

Elevations - 1

Morson group

26/06/2024

DA06

B

Elevations – 2

Morson group

26/06/2024

DA07

A

Proposed roof plan

Morson group

23/04/2024

DA09

A

Door and window schedule

Morson group

23/04/2024

DA10

A

Finish’s schedule

Morson group

23/04/2024

V2

 

Statement of environmental effects

Morson group

25/06/2024

In the event of any inconsistency with the approved plans and a condition of this consent, the condition prevails.

Condition reason: To ensure all parties are aware of the approved plans and supporting documentation that applies to the development.

6

Essential Energy Conditions

The service main on the property may be affected by the development. Therefore, a level 2 electrician is required to ascertain compliance with the NSW Service and Installation Rules and AS3000. The applicant is required to provide the results from the electrician in writing before works are to commence on the front verandah section of the development.

It is also essential that all works comply with SafeWork clearance requirements. It is the responsibility of the person/s completing the work to understand their safety responsibilities. the applicant will be required to submit a "request for safety advice" if works cannot maintain the safe working clearances set out in the Working near overhead Powerlines Code of Practice.

Essential energy also makes the following comments.

·      If the proposed development changes, there may be potential safety risks and it recommends that Essential Energy is consulted for further comment.

·      Any existing encumbrances in favor of essential energy (or its predecessors) noted on the title of the property shall be complied with.

·      Any activities in proximity to electrical infrastructure must be undertaken in accordance with the lates industry guideline currently known as ISSC 20 Guideline for the management of Activities within Electricity easements and Close to infrastructure.

·      before the carrying out of any works, a "dial before you dig" enquiry should be undertaken in accordance with the requirements of Part 5E (Protection of underground electricity power lines) of the Electricity Supplies Act 1995 (NSW), the location of overhead and underground powerlines are also shown in the Look Up and Live App www.essentialenergy.com.au/lookupandlive

Condition reason: To comply with Essential Energy requirements from CNR-70419 received on 17/6/2024

7

Asbestos removal

All removal, transport and disposal of asbestos or other contaminated waste materials shall be controlled in accordance with the Work health and Safety Act 2011, SafeWork Australia Code of Practice - How to manage and control asbestos in the workplace & Protection of The Environment Act 1997.

Work involving asbestos removal work (of an area of more than 10 square metres) or friable asbestos removal work must be undertaken by a person who carries on a business of such removal work in accordance with a Licence under clause 485 of the Work Health & Safety Regulation 2017.

Condition reason: To minimise the risk of asbestosis and to dispose of this harmful product in a safe and secure manner at an accredited disposal point.

Demolition Work

Before demolition work commences

8

Asbestos removal signage

Before demolition work commences involving the removal of asbestos, a standard commercially manufactured sign containing the words ‘DANGER: Asbestos removal in progress’ (measuring not less than 400mm x 300mm) must be erected in a prominent position at the entry point/s of the site and maintained for the entire duration of the removal of the asbestos.

Condition reason: To alert the public to any danger arising from the removal of asbestos

During demolition work

9

Handling of asbestos during demolition

While demolition work is being carried out, any work involving the removal of asbestos must comply with the following requirements:

1.    Only an asbestos removal contractor who holds the required class of Asbestos Licence issued by SafeWork NSW must carry out the removal, handling and disposal of any asbestos material.

2.    Asbestos waste in any form must be disposed of at a waste facility licensed by the NSW Environment Protection Authority to accept asbestos waste; and 

3.    Any asbestos waste load over 100kg (including asbestos contaminated soil) or 10m² or more of asbestos sheeting must be registered with the EPA on-line reporting tool WasteLocate.

Condition reason: To ensure that the removal of asbestos is undertaken safely and professionally

On completion of demolition work

No additional conditions have been applied to this stage of development.

Building Work

Before issue of a construction certificate

10

Long Service Levy

Before the issue of a Construction Certificate, the long service levy of $0, as calculated at the date of this consent, must be paid to the Long Service Corporation under the Building and Construction industry Long Service Payments Act 1986, section 34, and evidence of the payment is to be provided to the certifier or Council (where a certifier is not required).

Condition reason: To ensure the long service levy is paid.

11

Section 68 Application required

An application shall be lodged and approved by Cootamundra - Gundagai Regional Council under section 68 of the local government Act 1992 for any new water, sewer, stormwater or sewer drainage works before the issue of a Construction certificate.

All plumbing work must be undertaken by a licensed plumber or drainer. they must submit their notice of works (N.O.W) and pay for any associated inspections 48hrs before the first inspection. they also must submit a correct sewer service diagram (SSD) for all works. The certificate of compliance (C.O.C) and S.S.D must be submitted before an occupation certificate can be released by the Principal certifying Authority (P.C.A)

The proponent shall comply with all requirements tabled under any approval issued, NSW Fair Trading and the Plumbing Code of Australia. 

Condition reason: Statutory Compliance

Before building work commences

12

Erosion and sediment controls in place

Before any site work commences, the principal certifier, must be satisfied the erosion and sediment controls in the erosion and sediment control plan are in place. These controls must remain in place until any bare earth has been established in accordance with 'Managing Urban Stormwater: Soils and Construction’ prepared by Landcom (the Blue Book) (as amended from time to time).

Condition reason: To ensure sediment laden runoff and site debris do not impact local stormwater systems and waterways.

13

Tree protection measures

Before any site work commences, the principal certifier, or Council where a principal certifier is not required, must be satisfied the measures for tree protection detailed in the approved plans are in place.

The existing ornamental tree within the front yard must be protected and remain after the completion of works.

Condition reason: To protect and retain trees.

14

Site setout report

Site setout report prepared by a registered surveyor is to be supplied to the principal certifier confirming the development is located as per the development consent’s approved plans prior to the commencement of works.

Survey pegs/marks are to be protected and preserved throughout construction.

Condition reason: To ensure development is located as per the development consent

During building work

15

Hours of work

Site work must only be carried out between the following times –

For weekdays Mon-Fri from 7:30AM to 5:00PM

For Saturdays 7:30AM to 5:00PM

Sundays and public holidays no work.

Site work is not to be carried out outside of these times except where there is an emergency, or for urgent work directed by a police officer or a public authority.

Condition reason: To protect the amenity of the surrounding area.

16

Procedure for critical stage inspections

While building work is being carried out, the work must not continue after each critical stage inspection unless the principal certifier is satisfied the work may proceed in accordance with this consent and the relevant construction certificate.

Condition reason: To require approval to proceed with building work following each critical stage inspection.

17

Tree protection during work

While site work is being carried out, all required tree protection measures must be maintained in good condition in accordance with:

1.    the trees shown on the site plan approved under this consent.

This includes maintaining adequate soil grades and ensuring all machinery, builders refuse, spoil and materials remain outside tree protection zones.

Condition reason: To protect trees during the carrying out of site work.

18

Waste management

While site work is being carried out:

1.    all waste management must be undertaken in accordance with the waste management plan; and

2.    upon disposal of waste, records of the disposal must be compiled and provided to the principal certifier or Council, detailing the following:

a.    The contact details of the person(s) who removed the waste.

b.    The waste carrier vehicle registration.

c.    The date and time of waste collection.

d.    A description of the waste (type of waste and estimated quantity) and whether the waste is to be reused, recycled or go to landfill.

e.    The address of the disposal location(s) where the waste was taken;

f.     The corresponding tip docket/receipt from the site(s) to which the waste is transferred, noting date and time of delivery, description (type and quantity) of waste.

If waste has been removed from the site under an EPA Resource Recovery Order or Exemption, records in relation to that Order or Exemption must be maintained and provided to the principal certifier and Council.

Condition reason: To require records to be provided, during site work, documenting the lawful disposal of waste.

19

Termite Protection - Existing Building

The existing building shall be protected from termite attack due to the construction of the additions. Treatment is to be in accordance with Australian Standard 3660.1 shall be deemed to satisfy this requirement.

NB: If a chemical system is selected for use as a barrier against termite attack, a durable notice shall be attached to the house providing information relating to the treatment supplied and the chemical used. This notice should be affixed permanently in either the electric meter box or at the entrance to the subfloor area.

Whilst the Building Code of Australia (BCA) and AS 3660.1 prescribe measures for protection in relation to the structural elements of a building, there are many other elements which may be susceptible to termite attack. Council therefore, encourages builders and owners to take general protective measures against termite attack according to approved industry standards and practices.

No protective measure is permanent. Owners should therefore, arrange regular inspections of their building by appropriate experts.

Condition reason: To protect the building from termite attack.

20

Alterations: plumbing & drainage works

All plumbing works must be undertaken by a licenced Plumber or Drainer. They must submit their Notice of Work (N.O.W) and pay for any associated inspections 48hrs before the first inspection. They also must submit a Certificate of Compliance (C.O.C) after the work has been completed and also submit a correct Sewer Service Diagram (S.S.D.) for all works. The C.O.C and S.S.D must be submitted before an Occupation Certificate can be released by the Principal Certifying Authority (P.C.A).

Condition reason: Statutory compliance.

Before issue of an occupation certificate

21

Removal of waste upon completion

Before the issue of an Occupation Certificate:

a.    all refuse, spoil and material unsuitable for use on-site must be removed from the site and disposed of in accordance with the approved waste management plan; and

b.    written evidence of the waste removal must be provided to the satisfaction of the principal certifier or Council (where a principal certifier is not required).

Condition reason: To ensure waste material is appropriately disposed or satisfactorily stored.

22

Works-as-executed plans and any other documentary evidence

Before the issue of an Occupation Certificate, works-as-executed plans, any compliance certificates and any other evidence confirming the following completed works must be submitted to the satisfaction of the principal certifier:

a.    All stormwater drainage systems and storage systems; and

The following matters that Council requires to be documented

b.    Waste facility receipt for the Asbestos removed onsite and any associated clearance paperwork of the site.

c.    A copy of any certificates required by the PCA as directed.

Condition reason: To confirm the location of works once constructed that will become Council assets and for any clarification of works conducted by future owners.

23

occupation of building

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

Condition reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

24

BASIX requirements

The development is to be carried out in accordance with the current BASIX certificate and schedule of commitments approved in relation to this development.

Prior to an Occupation Certificate being issued, the applicant is to provide certification certificates to the PCA which specifies that all commitments listed in the BASIX Certificate have been completed.

Condition reason: To ensure the development meets State Government energy and water efficiency targets

Occupation and ongoing use

No additional conditions have been applied to this stage of development.

VOTING RECORD

FOR RESOLUTION

AGAINST RESOLUTION

Cr Gil Kelly (Mayor)

Cr Penny Nicholson

Cr Charlie Sheahan

Cr Leigh Bowden

Cr Les Boyd

Cr Logan Collins

Cr Trevor Glover

Cr David Graham

Cr Abb McAlister

Nil

ABSENT

DECLARED INTEREST

Nil

Nil

Carried

 

8.4.3      DA2024/043 - 18 Keith Taylor Crescent, Cootamundra - Proposed Restriction as to User and DCP Variations

Resolution  185/2024  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Leigh Bowden

1.   That Council approve the proposed variations as detailed in the Council report, and

2.   That Council approve the following development, subject to the consent conditions detailed in the draft Notice of Determination (Attachment 1 to the report):

§ Application No.:        DA 2024/043

§ Property:                   Lot 10 DP 1270489

     18 Keith Taylor Crescent

     COOTAMUNDRA   NSW   2590

§ Development:                      Subdivision and two (2) dwelling houses – to erect a single storey dwelling house on the existing lot, to subdivide the land into two (2) lots of approximately 805 m2 and 809 m2, and to erect another single storey dwelling house on the vacant lot, in three (3) stages.

VOTING RECORD

FOR RESOLUTION

AGAINST RESOLUTION

Cr Gil Kelly (Mayor)

Cr Penny Nicholson

Cr Charlie Sheahan

Cr Leigh Bowden

Cr Les Boyd

Cr Logan Collins

Cr Trevor Glover

Cr David Graham

Cr Abb McAlister

Nil

ABSENT

DECLARED INTEREST

Nil

Nil

 

Carried

 

8.5         Engineering Cootamundra

8.5.1      Cootamundra Engineering Report - August 2024

Resolution  186/2024  

Moved:      Cr Trevor Glover

Seconded:  Cr Les Boyd

The Cootamundra Engineering Report for the month of August 2024 be noted.

Carried

 

8.6         Engineering Gundagai

8.6.1      Gundagai Engineering Report - August 2024

Resolution  187/2024  

Moved:      Cr Logan Collins

Seconded:  Cr Penny Nicholson

The Gundagai Engineering Report for the month of August 2024 be noted.

Carried

 

8.7         Regional Services Gundagai

8.7.2      Gundagai Regional Services Works Report

Resolution  188/2024  

Moved:      Cr Abb McAlister

Seconded:  Cr Charlie Sheahan

The Gundagai Regional Services Department, Monthly works report be received and noted.

Carried

 

8.8         Regional Services Cootamundra

8.8.1      Regional Services - Cootamundra Divisional Monthly Report to Council

Resolution  189/2024  

Moved:      Cr David Graham

Seconded:  Cr Les Boyd

The Regional Services Cootamundra Department Monthly Works Report be received and noted.

Carried

 

9            Motion of which Notice has been Given

9.1         Notice of Motion - Cootamundra Men's Shed

Resolution  190/2024  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Trevor Glover

That Cootamundra-Gundagai Regional Council work with the Cootamundra Men's Shed in preparing and presenting the Tim McLaren Quad Scull as an attraction and tribute to Tim McLaren OAM.

Council to:

1.    Provide access for the necessary restoration work by the Men’s Shed at the Bradman St depot where the scull is currently stored.

2.    Provide the storey board and information around Tim McLaren, both his connection to Cootamundra and his achievements in rowing sport in Australia and internationally. 

3.    Look at displaying the Quad Scull in an appropriate way and place e.g. the foyer of the Town Hall.

4.    Provide a budget of $5000 from the Cootamundra Regional Services budget to meet points 2 and 3.

Carried

 

10          Questions with Notice

10.1       Questions with Notice

Responses noted. 

 

11          Confidential Items

11.1       Closed Council Report

Resolution  191/2024  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Trevor Glover

1.      Items 11.2 and 11.3 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.      In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2 and 11.3 be withheld from the press and public.

Carried

  

 

Resumption of Open Council Meeting

Resolution  192/2024  

Moved:      Cr Trevor Glover

Seconded:  Cr Charlie Sheahan

The Open Council meeting resume.

Carried

 

Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

 

11.2       Tenandra Road Mundarlo Bridge Replacement - Letter of Support

Resolution  193/2024  

Moved:      Cr Abb McAlister

Seconded:  Cr David Graham

Council supports the bridge replacement on Tenandra Road, over the Murrumbidgee River for environmental flow purposes.

Carried

 

11.3       Proposed Development on Council Road Reserve - Coolac Road Coolac

Resolution  194/2024  

Moved:      Cr Les Boyd

Seconded:  Cr Leigh Bowden

1.   That Council provide owners consent to the development application for a charging station and related infrastructure at the intersection of Coolac Rd and Muttama Rd Coolac.

2.   Council negotiate with the applicant for the lease of the land.

3.   Should negotiations align with this report, Council enter into a lease agreement with the applicant. The Interim General Manager is then authorised to execute all required documents to enact the lease agreement.

Carried

 

The Meeting closed at 8:25pm

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 22 October 2024.

 

 

 

CHAIRPERSON

GENERAL MANAGER

 

 


Ordinary Council Meeting Agenda

22 October 2024

 

6            Mayoral Minutes

Nil

7            Reports from Committees

Nil

8            General Manager’s Report


Ordinary Council Meeting Agenda

22 October 2024

 

8.1        General Manager Office

8.1.1      Riverina Eastern Regional Organisation of Councils (REROC) Meeting Minutes

DOCUMENT NUMBER

422598

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.      REROC Boartd Minutes 23 August 2024    

 

Recommendation

The Minutes of the Riverina Eastern Regional Organisation of Councils (REROC) Board Meeting held on 23 August 2024, attached to the report, be received and noted.

 

Introduction

The Agenda/Business Paper (including supporting documentation) and draft Minutes of the Riverina Eastern Regional Organisation of Councils (REROC) Board Meeting held 23 August 2024, are attached for the information of Council and the community.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

This report does not conflict with the guidelines.

 

 


Ordinary Council Meeting Agenda

22 October 2024

 

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Ordinary Council Meeting Agenda

22 October 2024

 

8.1.2      Australian Local Government Association 2023 National Local Roads and Transport Congress 3-4 December 2024

DOCUMENT NUMBER

419727

REPORTING OFFICER

Matt Stubbs, Deputy General Manager - Operations

AUTHORISING OFFICER

Steve McGrath, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.1 Known for our good road network

 

FINANCIAL IMPLICATIONS

Total estimated cost $6650, split between Operating Budget and Councillor Training Budget.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.      ALGA National Local and Transport Roads Congress Program 2024  

 

Recommendation

The attendance of one (1) councillor and one (1) appropriate staff member, at the Australian Local Government Association 2024 National Local Roads and Transport Congress, be endorsed.

 

Introduction

The Australian Local Government Association (ALGA) represents Local Government to advocate for funding to help build and upgrade the facilities our communities want and need. 

The ALGA National Local Roads and Transport Congress is to be held from 3-4 December 2024, in Western Australia (Margaret River WA 6285).

Discussion

As with last year’s event, this year’s Congress will not only cover roads and transport, but also include a broader focus on community infrastructure.

Across two days you will hear from government leaders, academics, peak bodies and other councils on topics including enabling infrastructure for future housing development, renewable energy deployment and integration, innovations in active transport, and transitioning to a circular economy.

Full program is attached.

Financial

Registration fees (early registration, by 1 November 2024) - $925PP

Accommodation/ Car Parking/ Meals etc. - est. $1,200PP

Return Flights – Est. $600-$1,200PP

Total estimated cost: $2,725-$3,325PP to be funded from the training allocation within the operating and Councillor budgets.

 

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Ordinary Council Meeting Agenda

22 October 2024

 

8.2        Business

8.2.1      Code of Conduct Complaint Statistics

DOCUMENT NUMBER

421934

REPORTING OFFICER

Anne Chamberlain, Acting Governance Officer

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.4 Recognised as a premier local government Council that represents and advocates for community needs

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

In accordance with the adopted procedures for the administration of the Code of Conduct.

ATTACHMENTS

Nil

 

Recommendation

The report on Code of Conduct complaint statistics for the period 1st September 2023 to 31st August 2024, be received and noted.

 

Introduction

In accordance with part 11.1 of Council’s adopted Procedures for the Administration of the Code of Conduct for Councillors (Reporting on Complaints Statistic) the complaints coordinator must arrange for the following statistics to be reported to the Council within 3 months of the end of September of each year:

(a)  the total number of code of conduct complaints made about councillors and the general manager under the code of conduct in the year to September (the reporting period);

(b) the number of code of conduct complaints referred to a conduct reviewer during the reporting period;

(c)  the number of code of conduct complaints finalised by a conduct reviewer at the preliminary assessment stage during the reporting period and the outcome of those complaints;

(d) the number of code of conduct complaints investigated by a conduct reviewer during the reporting period;

(e)  without identifying matters, the outcome of investigations completed under these procedures during the reporting period;

(f)  the number of matters reviewed by the Office of Local Government during the reporting period and, without identifying particular matters, the outcome of the reviews; and

(g)  the total cost of dealing with code of conduct complaints made about councillors and the general manager during the reporting period, including staff costs.

 

 

 Council is also required to provide the Office of Local Government (OLG) with a report containing the statistics referred to above within 3 months of the end of September of each year.

Discussion

During the reporting period Council has received zero (0) Code of Conduct complaint, received about Councillors or the General Manager.

All staff and Councillors are bound to comply with the Council’s Code of Conduct. All complaints are investigated and dealt with in accordance with the Code of Conduct Policy and Procedure.

In accordance with the requirements, the Office of Local Government has been advised accordingly.

The following statistics are reported about code of conduct complaints made during the period

1 September 2023 to 31 August 2024.

 

Number of Complaints

 

 

 

 

 

 

 

1

a

The total number of complaints received in the period about councillors and the General Manager (GM) under the code of conduct

0

 

 2

b

The total number of complaints finalised in the period about councillors and the GM under the code of conduct

0

 

 

 

 

 

 

Overview of Complaints and Cost

 

 

 

 

 

 

 

3

a

The number of complaints finalised at the outset by alternative means by the GM or Mayor

0

 

 

b

The number of complaints referred to the Office of Local Government (OLG) under a special complaints management arrangement

0

 

 

c

The number of code of conduct complaints referred to a conduct reviewer

0

 

 

d

The number of code of conduct complaints finalised at preliminary assessment by conduct reviewer

0

 

 

e

The number of code of conduct complaints referred back to GM or Mayor for resolution after preliminary assessment by conduct reviewer

0

 

 

f

The number of finalised code of conduct complaints investigated by a conduct reviewer

0

 

 

g

Cost of dealing with code of conduct complaints via preliminary assessment

0

 

 

h

Progressed to full investigation by a conduct reviewer

0

 

 

i

The number of finalised complaints investigated where there was found to be no breach

0

 

 

j

The number of finalised complaints investigated where there was found to be a breach

0

 

 

k

The number of complaints referred by the GM or Mayor to another agency or body such as the ICAC, the NSW Ombudsman, OLG or the Police

0

 

 

l

The number of complaints being investigated that are not yet finalised

0

 

 

m

The total cost of dealing with code of conduct complaints within the period made about councillors and the GM including staff costs

0

 

 

 

 

 

Preliminary Assessment Statistics

 

 

 

 

 

 

 

4

The number of complaints determined by the conduct reviewer at the preliminary assessment stage by each of the following actions:

 

 

 

a

To take no action (clause 6.13(a) of the 2018 and 2020 Procedures)

0

 

 

b

To resolve the complaint by alternative and appropriate strategies (clause 6.13(b) of the 2018 and 2020 Procedures)

0

 

 

c

To refer the matter back to the GM or the Mayor, for resolution by alternative and appropriate strategies (clause 6.13(c) of the 2018 and 2020 Procedures)

0

 

 

d

To refer the matter to another agency or body such as the ICAC, the NSW Ombudsman, OLG or the Police (clause 6.13(d) of the 2018 and 2020 Procedures)

0

 

 

e

To investigate the matter (clause 6.13(e) of the 2018 and 2020 Procedures)

0

 

 

 

 

 

 

Investigation Statistics

 

 

 

 

 

 

 

5

The number of investigated complaints resulting in a determination that there was no breach, in which the following recommendations were made:

 

 

 

a

That the council revise its policies or procedures

0

 

 

b

That a person or persons undertake training or other education (clause 7.40 of the 2020 Procedures)

0

 

 

 

 

 

 

6

The number of investigated complaints resulting in a determination that there was a breach in which the following recommendations were made:

 

 

 

a

That the council revise any of its policies or procedures (clause 7.39 of the 2020 Procedures)

0

 

 

b

In the case of a breach by the GM, that action be taken under the GM’s contract for the breach (clause 7.37(a) of the 2020 Procedures)

0

 

 

c

In the case of a breach by a councillor, that the councillor be formally censured for the breach under section 440G of the Local Government Act 1993

(clause 7.37(b) of the 2020 Procedures)

0

 

 

d

In the case of a breach by a councillor, that the councillor be formally censured for the breach under section 440G of the Local Government Act 1993 and that the matter be referred to OLG for further action (clause 7.37(c) of the 2020 Procedures)

0

 

 

 

 

 

 

7

 

Matter referred or resolved after commencement of an investigation (clause 7.20 of the 2020 Procedures)

0

 

 

 

 

 

 

Categories of misconduct

 

 

 

 

 

 

 

8

The number of investigated complaints resulting in a determination that there was a breach with respect to each of the following categories of conduct:

 

 

 

a

General conduct (Part 3)

0

 

 

b

Non-pecuniary conflict of interest (Part 5)

0

 

 

c

Personal benefit (Part 6)

0

 

 

d

Relationship between council officials (Part 7)

0

 

 

e

Access to information and resources (Part 8)

0

 

 

 

 

 

 

Outcome of determinations

 

 

 

 

 

 

 

9

The number of investigated complaints resulting in a determination that there was a breach in which the council failed to adopt the conduct reviewer’s recommendation

 

 

a

Adopted the independent conduct reviewer’s recommendation

0

 

 

b

Failed to adopt the independent conduct reviewer’s recommendation

0

 

10

The number of investigated complaints resulting in a determination that there was a breach in which the council's decision was overturned following a review by OLG

 

 

 a

The external conduct reviewers decision was overturned by OLG 

 

 

b

Council’s response to the external conduct reviewers recommendation was over turned by OLG

0

 

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

The objective of this report does not conflict with guidelines.

 

 


Ordinary Council Meeting Agenda

22 October 2024

 

8.2.2      Tabling of Pecuniary Interest Returns

DOCUMENT NUMBER

422045

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.4 Recognised as a premier local government Council that represents and advocates for community needs

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

In accordance with Section 449 Local Government Act, 1993.

POLICY IMPLICATIONS

To comply with the Code of Conduct.

ATTACHMENTS

Nil

 

Recommendation

The tabling of pecuniary interest returns from Councillors and designated persons be noted.

 

Introduction

The Code of Conduct specifies that Councillors and designated persons must make and lodge with the general manager a return, disclosing the designated person’s or Councillors interests within 3 months after:

(a) becoming a designated person or Councillor, and

(b) 30 June of each year, and

(c) the designated person or Councillor becoming aware of an interest they are required to disclose under schedule 1 that has not been previously disclosed in a return lodged under paragraphs (a) or (b).

 

Returns required to be lodged with the general manager under (a) and (b) must be tabled at the first meeting of the council after the last day the return is required to be lodged.

 

Returns required to be lodged with the general manager under clause (c) must be tabled at the next council meeting after the return is lodged.

Discussion

Annual pecuniary interest returns from Councillors and designated persons for the period 1 July 2023 to 30 June 2024 are tabled.

Pecuniary interest return from new designated staff as of 31 July 2024, is tabled.


 

Register of Annual Pecuniary Interest Returns disclosed, is tabled below:

Designated person

Position

Latest return on file

Charlie Sheahan

Mayor

Annual - 2023/2024

Gil Kelly

Deputy Mayor

Annual - 2023/2024

Trevor Glover

Councillor

Annual - 2023/2024

Abb McAlister

Councillor

Annual - 2023/2024

Logan Collins

Councillor

Annual - 2023/2024

Leigh Bowden

Councillor

Annual - 2023/2024

David Graham

Councillor

Annual - 2023/2024

Penny Nicholson

Councillor

Annual - 2023/2024

Les Boyd

Councillor

Annual - 2023/2024

Steve McGrath

Interim General Manager

Annual - 2023/2024

Paul Woods

Interim Deputy General Manager

Annual - 2023/2024

Matt Stubbs

Deputy General Manager - Operations

Annual - 2023/2024

Linda Wiles

Manager Business

Annual - 2023/2024

Thomas Hogg

Manager Engineering - Gundagai

Annual - 2023/2024

Gary Arthur

Manager Engineering - Cootamundra

Annual - 2023/2024

Wayne Bennett

Manager Regional Services - Cootamundra

Annual - 2023/2024

Greg Ewings

Manager Regional Services - Gundagai

Annual - 2023/2024

Nicole Godber

Ranger/ Regulatory Officer

Annual - 2023/2024

Nathan Campbell

Ranger/Cemetery Attendant

Annual - 2023/2024

Andrew Wiegold

Ranger

Annual - 2023/2024

Stuart Moorby

Open Space Supervisor – Ranger Duties

Annual - 2023/2024

Jacob Tiernan

Parks and Gardens Attendant – Ranger Duties

Annual - 2023/2024

Bruce Webb

Ranger/ Regulatory

Annual - 2023/2024

Luke Izzard

Environmental Health and Building Surveyor

Annual - 2023/2024

Lauren Dawes

Senior Building Surveyor

Annual - 2023/2024

Kevin Prior

Environmental Health Officer

Annual - 2023/2024

Craig Perrin

Town Planner

Annual - 2023/2024

Laura Schweiger

Town Planner (PPT)

Annual - 2023/2024

James Dawes

Trainee Building Surveyor

Annual - 2023/2024

Zac Mahon

Manager Finance

Annual - 2023/2024

Michael Mason

Interim Manager Sustainable Development

Annual - 2023/2024

Trevor Dando

Acting Manager Engineering - Gundagai

New Designated Person

Barry Paull

Interim Deputy General Manager CCD

New Designated Person

Tara Robinson

Ranger

New Designated Person

The code of conduct specifies that a person need not make and lodge a return if they made and lodged a return in the preceding 3 months, or if they have ceased to be a designated person in the preceding 3 months.

Financial

There are no financial implications associated with this report.

 OLG 23a Guideline consideration

The report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

22 October 2024

 

8.2.3      Muttama Hall Management s.355 Committee Meeting Minutes

DOCUMENT NUMBER

420939

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.3 Actively engaged and supportive community

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1.      MHMC Minutes - 14 August 2024

2.      MHMC Minutes - 11 September 2024  

 

Recommendation

The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held, 14 August and 11 September 2024, attached to the report, be received and noted.

 

Introduction

The attached Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held, 14 August 2024 and 11 September 2024, attached to the report, are submitted for the information of Council and the community.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

22 October 2024

 

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Ordinary Council Meeting Agenda

22 October 2024

 

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Ordinary Council Meeting Agenda

22 October 2024

 

8.2.4      Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

DOCUMENT NUMBER

423523

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.3 Actively engaged and supportive community

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1.      CHCMC Minutes - 21 September 2024  

 

Recommendation

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meeting held 21 September 2024, attached to the report, be received and noted.

 

Introduction

The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 21 September 2024, are submitted for the information of Council and the community.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 

 


Ordinary Council Meeting Agenda

22 October 2024

 

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Ordinary Council Meeting Agenda

22 October 2024

 

8.2.5      Eastern Riverina Arts (ERA) Membership Renewal

DOCUMENT NUMBER

423875

REPORTING OFFICER

Linda Wiles, Manager Business

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

 

FINANCIAL IMPLICATIONS

Proposed Membership Fee of $8,384.82, as budgeted, be endorsed.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The proposed membership fee of $8,384.82 be endorsed for the 2024/25 Financial Year.

 

Introduction

Eastern Riverina Arts (ERA) is a small organisation providing big opportunities to artists and creative people in our region.  Eastern Riverina Arts supports creative practitioners, stimulates creative activity and enterprise, and increases participation in the arts. ERA works in collaboration with the eight Councils of Bland, Coolamon, Cootamundra-Gundagai, Lockhart, Junee, Snowy Valleys, Temora and Wagga Wagga.

Discussion

Council membership provides:

·    Ongoing service provision, including advice, project support and promotion available to Council staff, cultural organisations and groups, and individual residents of the LGA area

·    Partnership opportunities in Eastern Riverina Arts-led projects such as the Riverina Touring Network are available to Councils and local cultural organisations in the LGA

·    A representative on ERA’s Regional Advisory Committee (2 members of RAC also sit on the ERA Board of Directors)

·    Membership and voting rights in accordance with Eastern Riverina Arts’ Constitution

ERA’s core service offering, includes significant strategic projects that directly benefit our LGA, including:

·      The Riverina Touring Network – providing affordable performing arts tours to activate halls and venues across our service region. ERA has delivered 7 tours to date in partnership with the Arts Centre Cootamundra, including on Festival of the Turtle this year, and contributed direct funding towards a consultancy to grow TACC's audiences into the future.

·      The ERA Cultural Tourism Boost - a one-off project investing in new marketing materials for museums, galleries and other cultural tourism attractions in every one of our member Council areas. This project will include filming in the CGRC LGA this Spring, being delivered in partnership with Council’s tourism and economic development staff.

·      The Country Arts Support Program - small grants supporting artists and creative organisations in our region to develop arts and culture projects

Redeveloping and growing the Creative Riverina website - providing free listings and promotion for artists and creative businesses in CGRC. With more than 50 events and offerings promoted each month, this platform makes an ongoing contribution to the local economy and increases local procurement of marketing and creative services.

Financial

Membership and Fee Structure of $8,384.82, as budgeted, be endorsed.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

22 October 2024

 

8.3        Finance

8.3.1      Finance Update - August 2024

DOCUMENT NUMBER

423368

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

 

Recommendation

The Finance Update report, be received and noted.

 

Report

The August Finance Update has been reviewed and no issues have been detected.

Operations

Income

The operational income is at 35% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.

Department

ACTUAL YTD

BUDGET

% Received

Result

Comment

Building Department

$225,892

$445,000

51%

J

Fees from new development in Coota received

Business Department

$13,715

$240,000

6%

J

 

Engineering Cootamundra

$130,014

$6,570,489

2%

J

 

Engineering Gundagai

$61,818

$2,600,488

2%

J

 

Executive Department

$14,920

$216,000

7%

J

 

Finance Department

$885,565

$16,440,195

5%

J

 

Rates Cootamundra

$6,801,789

$7,028,139

97%

J

 

Rates Gundagai

$4,407,916

$4,532,162

97%

J

 

Services Cootamundra

$2,496,603

$3,663,750

68%

J

 

Services Gundagai

$936,476

$1,620,000

58%

J

 

Sewer Cootamundra

$903,437

$2,910,807

31%

J

 

Sewer Gundagai

$182,401

$768,442

24%

J

 

Water Cootamundra

$867,317

$3,267,356

27%

J

 

Water Gundagai

$425,821

$1,629,444

26%

J

 

Total

$18,353,684

$51,932,272

35%

J

 

Expenditure

Operational Expenditure is at 14% when comparing actual to budget.

Department

TOTAL YTD

BUDGET

% Spent

Result

Comment

Building Department

$304,009

$1,572,902

19%

J

 

Business Department

$588,337

$3,377,405

17%

J

 

Engineering Cootamundra

$1,646,371

$9,716,544

17%

J

 

Engineering Gundagai

$699,190

$5,350,819

13%

J

 

Executive Department

$386,986

$2,310,938

17%

J

 

Finance Department

$2,747,400

$20,447,707

13%

J

 

Services Cootamundra

$876,884

$5,744,946

15%

J

 

Services Gundagai

$402,273

$2,608,306

15%

J

 

Sewer Cootamundra

$57,925

$1,581,694

4%

J

 

Sewer Gundagai

$106,654

$784,319

14%

J

 

Water Cootamundra

$404,071

$2,812,625

14%

J

 

Water Gundagai

$115,440

$1,210,655

10%

J

 

Total

$8,335,540

$57,518,860

14%

J

 

Capital

Income

Capital income is at 6% of budget as at 31 August 2024.

ASSET CATEGORY

TOTAL YTD

BUDGET

% RECEIVED

RESULT

COMMENTS

Plant & Equipment - Cootamundra

$94,544

$473,550

20%

J

 

Plant & Equipment - Gundagai

$0

$498,950

0%

J

 

Property Disposal – Cootamundra

$0

$610,000

0%

J

 

Property Disposal – Gundagai

$0

$0

0%

J

 

TOTAL

$94,544

$1,582,500

6%

J

 Notes on Sep Report

Expenditure

Capital expenditure is at 16% of budget as at 31 August 2024.

Asset Category

Total YTD

Budget

% Spent

Result

Comments

Cootamundra Land

$150,840

$90,785

166%

J

Oliver Selwyn purchase to be reimbursed by insurance

Cootamundra Plant

$1,206,532

$2,108,049

57%

J

 

Cootamundra Roads

$17,434

$3,498,354

0%

J

 

Cootamundra Building

$177,717

$920,985

19%

J

 

Cootamundra Recreation

$4,250

$284,500

1%

J

 

Cootamundra Bridges

 $0

$2,411,625

0%

J

 

Cootamundra Water

$721,765

$1,036,527

70%

J

 

Cootamundra Sewer

$194,818

$4,237,025

5%

J

 

Gundagai Building

$314,080

$959,352

33%

J

 

Gundagai Recreation

$26,672

$632,515

4%

J

 

Gundagai Waste

$0

$720,000

0%

J

 

Gundagai Bridges

$1,302

$1,480,757

0%

J

 

Gundagai Plant

$142,239

$1,300,000

11%

J

 

Gundagai Roads

$1,101,151

$2,766,746

40%

J

 

Gundagai Water

$134,677

$3,241,336

4%

J

 

Gundagai Sewer

$77,390

$633,000

12%

J

 

I.T

$0

$50,000

0%

J

 

Total

$4,270,867

$26,371,556

16%

J

 

 

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

22 October 2024

 

8.3.2      Finance Update - September 2024

DOCUMENT NUMBER

423369

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

 

Recommendation

The Finance Update report, be received and noted.

 

Report

The September Finance Update has been reviewed and no issues have been detected.

Operations

Income

The operational income is at 36% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.

Department

Income Actual

Income Budget

% Received

Result

Comment

Building Department

$281,959

$445,000

63%

J

Fees from new development in Coota received

Business Department

$20,533

$240,000

9%

J

 

Engineering Cootamundra

$234,242

$6,570,489

4%

J

 

Engineering Gundagai

$61,818

$2,600,488

2%

J

 

Executive Department

$24,745

$216,000

11%

J

 

Finance Department

$960,308

$16,440,195

6%

J

 

Rates Cootamundra

$6,801,789

$7,028,139

97%

J

 

Rates Gundagai

$4,407,916

$4,532,162

97%

J

 

Services Cootamundra

$2,747,365

$3,663,750

75%

J

 

Services Gundagai

$867,433

$1,620,000

54%

J

 

Sewer Cootamundra

$905,097

$2,910,807

31%

J

 

Sewer Gundagai

$182,401

$768,442

24%

J

 

Water Cootamundra

$868,265

$3,267,356

27%

J

 

Water Gundagai

$425,821

$1,629,444

26%

J

 

Total

$18,789,692

$51,932,272

36%

J

 

Expenditure

Operational Expenditure is at 21% when comparing actual to budget.

Department

Expense Actual

Expense Budget

% Spent

Result

Comment

Building Department

$423,790

$1,572,902

27%

J

 

Business Department

$877,243

$3,377,405

26%

J

 

Engineering Cootamundra

$2,353,443

$9,716,544

24%

J

 

Engineering Gundagai

$1,134,876

$5,350,819

21%

J

 

Executive Department

$588,175

$2,310,938

25%

J

 

Finance Department

$3,912,987

$20,447,707

19%

J

 

Services Cootamundra

$1,352,411

$5,744,946

24%

J

 

Services Gundagai

$596,409

$2,608,306

23%

J

 

Sewer Cootamundra

$185,627

$1,581,694

12%

J

 

Sewer Gundagai

$168,347

$784,319

21%

J

 

Water Cootamundra

$464,071

$2,812,625

16%

J

 

Water Gundagai

$181,122

$1,210,655

15%

J

 

Total

$12,238,501

$57,518,860

21%

J

 

Capital

Income

Capital income is at 9% of budget as at 30 September 2024.

ASSET CATEGORY

TOTAL YTD

BUDGET

% RECEIVED

RESULT

COMMENTS

Plant & Equipment - Cootamundra

$119,405

$473,550

25%

J

Plant manager currently reviewing

Plant & Equipment - Gundagai

$24,215

$498,950

5%

J

Plant manager currently reviewing

Property Disposal – Cootamundra

$0

$610,000

0%

J

 

Property Disposal – Gundagai

$0

$0

0%

J

 

TOTAL

$143,620

$1,582,500

9%

J

Plant manager currently reviewing

Expenditure

Capital expenditure is at 22% of budget as at 30 September 2024.

Asset Category

Total YTD

Budget

% Spent

Result

Comments

Cootamundra Land

$153,977

$90,785

170%

J

Oliver Selwyn purchase to be reimbursed by insurance

Cootamundra Plant

$1,917,045

$2,108,049

91%

J

 

Cootamundra Roads

$30,450

$3,498,354

1%

J

 

Cootamundra Building

$348,776

$920,985

38%

J

 

Cootamundra Recreation

$272,567

$284,500

96%

J

 

Cootamundra Bridges

$0

$2,411,625

0%

J

 

Cootamundra Water

$708,360

$1,036,527

68%

J

 

Cootamundra Sewer

$216,079

$4,237,025

5%

J

 

Gundagai Building

$276,405

$959,352

29%

J

 

Gundagai Recreation

$27,777

$632,515

4%

J

 

Gundagai Waste

$30,825

$720,000

4%

J

 

Gundagai Bridges

$2,441

$1,480,757

0%

J

 

Gundagai Plant

$397,258

$1,300,000

31%

J

 

Gundagai Roads

$1,114,705

$2,766,746

40%

J

 

Gundagai Water

$86,850

$3,241,336

3%

J

 

Gundagai Sewer

$110,751

$633,000

17%

J

 

IT

$0

$50,000

0%

J

 

Total

$5,694,266

$26,371,556

22%

J

 

 

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

22 October 2024

 

8.3.3      Restricted Cash Reconciliation - August 2024

DOCUMENT NUMBER

423370

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

 

Recommendation

The Restricted Cash Reconciliation report, be received and noted

 

Report

The restricted cash figures have been reconciled to 31 August 2024 as shown in the below table.

 Internally Restricted Reserves

Bal 30 June 2024

Transfers To

Transfers From

Bal 31 Aug 2024

Aerodrome Bitumen Resurfacing

$165,588

 

 

$165,588

Bradman's Birthplace

$94,337

 

 

$94,337

Cootamundra Caravan Park

$213,037

 

$1,538

$211,499

Heritage Centre

$27,490

$190

 

$27,680

Development - Land & Buildings

$1,767,204

 

$1,767,204

Employee Leave Entitlements

$1,798,460

 

 

$1,798,460

Quarries & Pit Restoration

$476,387

 

$15,037

$461,350

Bangus Landfill

$329,938

 

 

$329,938

Plant Replacement

$3,720,480

$707,148

$2,017,379

$2,410,249

Cemetery

$133,710

$50,997

$62,095

$122,612

Southern Phone

$586,464

 

 

$586,464

Waste Management

$500,000

 

 

$500,000

Total Internal

$9,813,095

$758,335

$2,096,049

$8,475,381

 


 

 

Externally Restricted Reserves

 

 

 

 

Domestic Waste

1,334,928

72,108

875,560

531,476

Water Supply

7,826,732

21,945

468,334

7,380,343

Sewerage Service

5,172,930

321,444

463,975

5,030,399

Stormwater Infrastructure Renewal

389,985

 

 

389,985

Developer Contributions

1,310,465

14,178

 

1,324,643

General Fund Unspent Grants & Contributions

5,633,377

 

324,528

5,308,849

Total External

21,668,417

429,675

2,132,397

19,965,695

TOTALS

31,481,512

1,188,010

4,228,446

28,441,076

 

Restricted Cash Reconciliation

Restricted Cash

28,441,076

Cash at 31 Aug 2024

31,460,091

Unrestricted Balance

3,019,015

Grant Debtors Outstanding

568,655

Balance

3,587,670

 

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

22 October 2024

 

8.3.4      Restricted Cash Reconciliation - September 2024

DOCUMENT NUMBER

423371

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

 

Recommendation

The Restricted Cash Reconciliation report, be received and noted

 

Report

The restricted cash figures have been reconciled to 30 September 2024 as shown in the below table.

Internally Restricted Reserves

Bal 30 June 2024

Transfers To

Transfers From

Bal 30 Sep 2024

Aerodrome Bitumen Resurfacing

$165,588

 

 

$165,588

Bradman's Birthplace

$94,337

 

 

$94,337

Cootamundra Caravan Park

$213,037

 

$2,801

$210,236

Heritage Centre

$27,490

$493

 

$27,983

Development - Land & Buildings

$1,767,204

 

 

$1,767,204

Employee Leave Entitlements

$1,798,460

 

 

$1,798,460

Quarries & Pit Restoration

$476,387

 

$36,238

$440,149

Bangus Landfill

$329,938

 

 

$329,938

Plant Replacement

$3,720,480

$849,474

$2,070,036

$2,499,918

Cemetery

$133,710

$56,880

$102,665

$87,925

Southern Phone

$586,464

 

 

$586,464

Waste Management

$500,000

 

 

$500,000

Total Internal

$9,813,095

$906,847

$2,211,740

$8,508,202

 


 

 

Externally Restricted Reserves

 

 

 

 

Domestic Waste

1,334,928

604,858

875,560

1,064,226

Water Supply

7,826,732

876,243

1,218,863

7,484,112

Sewerage Service

5,172,930

552,668

656,222

5,069,376

Stormwater Infrastructure Renewal

389,985

97,496

 

487,481

Developer Contributions

1,310,465

36,004

 

1,346,469

General Fund Unspent Grants & Contributions

5,633,377

 

518,828

5,114,549

Total External

21,668,417

2,167,269

3,269,473

20,566,213

TOTALS

31,481,512

3,074,116

5,481,213

29,074,415

 

Restricted Cash Reconciliation

Restricted Cash

29,074,415

Cash at 30 Sep 2024

31,849,971

Unrestricted Balance

2,775,556

Grant Debtors Outstanding

368,655

Balance

3,144,211

 

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

22 October 2024

 

8.3.5      Investment Report - August 2024

DOCUMENT NUMBER

421249

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

Council’s cash and investment portfolio increased $183,545.66 from $31,276,545.91 as at 31st July 2024 to $31,460,091.57 as at 31st August 2024.

LEGISLATIVE IMPLICATIONS

Council investments comply fully with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021.

POLICY IMPLICATIONS

Investments comply fully with the Council’s Investment Policy.

ATTACHMENTS

Nil

 

Recommendation

The report detailing Council Cash and Investments as at 31st August 2024, be received and noted.

 

Introduction

A report on Council’s Investments is required to be presented for Council’s consideration in accordance with Clause 212 of the Local Government (General) Regulation 2021.

Financial

Council’s cash and investment portfolio increased $183,545.66 from $31,276,545.91 as at 31st July 2024 to $31,460,091.57 as at 31st August 2024.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.


Ordinary Council Meeting Agenda

22 October 2024

 

Cash and Investment Portfolio

 


Ordinary Council Meeting Agenda

22 October 2024

 

Performance

Cootamundra-Gundagai Regional Council’s investment portfolio outperformed the relevant BBSW Index benchmark by 12.99%. The average weighted yield for August was 4.95%, over an average weighted term of 59 days, with a benchmark of 4.39%.

 

Total Cost

31,460,092

Monthly Interest Received

127,572

Weighted Average Term

59 Days

Total Value

31,460,092

Yearly Interest Received

261,429

Weighted Average Yield

4.95%

 

Credit Quality Compliance

Council’s investment portfolio was compliant with policy in terms of S&P long term rating credit quality limits, as displayed below.

 

 


 

Counter Party Compliance

As at the end of August, Council was compliant with policy. It is worth noting that capacity limits are affected by changes in the on-call account balance compared to the total portfolio balance. 

Term to Maturity

Council’s investment portfolio maturities shown graphically below were also compliant with policy requirements. All of the investments are short term to deal with liquidity and to be prepared for the demerger split.

 

Declaration

I hereby certify that investments listed in the report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy.

 

Signed

                   Text, letter

Description automatically generated

                  

Zac Mahon

Responsible Accounting Officer

 

 


Ordinary Council Meeting Agenda

22 October 2024

 

8.3.6      Investment Report - September 2024

DOCUMENT NUMBER

423448

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

Council’s cash and investment portfolio increased $389,879.73 from $31,460,091.57 as at 31st August 2024 to $31,849,971.30 as at 30th September 2024.

LEGISLATIVE IMPLICATIONS

Council investments comply fully with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021.

POLICY IMPLICATIONS

Investments comply fully with the Council’s Investment Policy.

ATTACHMENTS

Nil

 

Recommendation

The report detailing Council Cash and Investments as at 30th September 2024, be received and noted.

 

Introduction

A report on Council’s Investments is required to be presented for Council’s consideration in accordance with Clause 212 of the Local Government (General) Regulation 2021.

Financial

Council’s cash and investment portfolio increased $389,879.73 from $31,460,091.57 as at 31st August 2024 to $31,849,971.30 as at 30th September 2024.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.


Ordinary Council Meeting Agenda

22 October 2024

 

Cash and Investment Portfolio

 


Ordinary Council Meeting Agenda

22 October 2024

 

Performance

Cootamundra-Gundagai Regional Council’s investment portfolio outperformed the relevant BBSW Index benchmark by 13.05%. The average weighted yield for September was 4.93%, over an average weighted term of 89 days, with a benchmark of 4.43%.

 

Total Cost

31,849,971

Monthly Interest Received

131,613

Weighted Average Term

89 Days

Total Value

31,849,971

Yearly Interest Received

393,042

Weighted Average Yield

4.93%

 

Credit Quality Compliance

Council’s investment portfolio was compliant with policy in terms of S&P long term rating credit quality limits, as displayed below.

 

 


 

Counter Party Compliance

As at the end of September, Council was compliant with policy. It is worth noting that capacity limits are affected by changes in the on-call account balance compared to the total portfolio balance. 

Term to Maturity

Council’s investment portfolio maturities shown graphically below were also compliant with policy requirements. All of the investments are short term to deal with liquidity and to be prepared for the demerger split.

 

Declaration

I hereby certify that investments listed in the report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy.

 

Signed

                   Text, letter

Description automatically generated

                  

Zac Mahon

Responsible Accounting Officer

 

 


Ordinary Council Meeting Agenda

22 October 2024

 

8.4        Sustainable Development

8.4.1      DA2024/077 - 398 Back Brawlin Road, Cootamundra - Proposed Two (2) Lot Subdivision

DOCUMENT NUMBER

422781

REPORTING OFFICER

Laura Schweiger, Town Planner

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

 

2. A region for the future

2.3 A region that can accommodate and support strategic growth

 

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

The subject application (DA2024/077) involves a variation to the acceptable solutions in the Cootamundra Development Control Plan 2013, as described in the DA assessment report.  The variations are considered minor, and in keeping with the performance outcomes, and will not establish an undesirable precedent.

ATTACHMENTS

1.      DA2024/077 - Draft Notice of determinaton

2.      DA2024/077 - DA assessment report    

 

Recommendation

That Council approve the following development, subject to the consent conditions detailed in the draft Notice of Determination (Attachment 1):

§ Application No.:        DA 2024/077

§ Property:                   Lot 37 DP 1258489

     398 Back Brawlin Road

     COOTAMUNDRA   NSW   2590

§ Development:                     Subdivision (2 lots) – to subdivide the land into two (2) lots of 5 ha 8.35 ha.

 

Introduction

Development consent is being sought for the subdivision of Lot 37 DP 1258489, 398 Back Brawlin Road Cootamundra, into two (2) lots of 5 ha and 8.35 ha.  Specific details of the proposed development (including the subdivision plan), and the subject land (location plans and aerial imagery), are provided in the attached DA assessment report (Attachment 2)

This application was duly notified, and two (2) submissions were received, objecting to the development, based on the condition of the road, specifically the road being unsealed.  The development also proposes some policy variations to the Cootamundra Development Control Plan 2013.  On this basis, the application has been presented to Council for determination.

Discussion

The assessment of the application has considered all relevant matters under Section 4.15 of the Environmental Planning and Assessment Act 1979 (the Act), as per the attached DA assessment report (Attachment 2), which includes a discussion on the objections and the DCP variation.  The assessment concludes that the application can be approved, subject to conditions. 

With the implementation of the recommended conditions, it is considered that the impacts of the development can be appropriately managed and/or mitigated.  Consequently, it is considered that the development meets all relevant environmental and amenity criteria and that the development is in the public interest and is recommended for approval, subject to conditions.

Financial

Nil impact.

OLG 23a Guideline consideration

Nil conflict.

 


Ordinary Council Meeting Agenda

22 October 2024

 

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Ordinary Council Meeting Agenda

22 October 2024

 

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Ordinary Council Meeting Agenda

22 October 2024

 

8.4.2      DA2024/88 - 89 Mackay Street Cootamundra

DOCUMENT NUMBER

423696

REPORTING OFFICER

Brian Tredinnick, Contract Building Surveyor

AUTHORISING OFFICER

Barry Paull, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant, safe, and inclusive community

2.2 A thriving region that attracts people to live, work and visit

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.      Development Assessment Report - DA2024/88 - 89 Mackay Street Cootamundra    

 

Recommendation

That Council approve the following development, subject to the consent conditions detailed in the Development Assessment Report (attachment 1):

§ Application No.:     DA 2024/88

§ Property:              Lot: 89 DP: 1041614

  89 Mackay Street COOTAMUNDRA

§ Development:        Dwelling Alterations & Additions with a Detached Garage.

 

 

Introduction

This report assesses a development application (DA 2024/88), which seeks to vary the Secondary Building Line setback of Poole Street of the proposed detached garage.

The proposed application for alterations and additions includes a new Kitchen and living/dining rooms. There is an attached patio as well as a detached garage. The work will include landscaping that features a ramp and retaining wall.

The existing dwelling is set at 7.0 metres from the front boundary with the secondary setback of 3.6m. The proposed garage will have a setback of 3.6m to be in alignment with the dwelling.

The Cootamundra Development Control Plan requires that the garage has a setback of 1m behind the required building setback. This would then be 4m as opposed to the 3.6m requested.

The application is referred to the full Council for determination, as the application seeks a variation of minimum primary building line setback requirements for ancillary development as set out by the Cootamundra Development Control Plan (DCP) 2013 and that there were two submissions also received.

Discussion

The assessment of the application has thoroughly considered all relevant matters under Section 4.15 of the Environmental Planning and Assessment Act 1979 (the Act) and the requirements of relevant Environmental Planning Instruments and the Cootamundra DCP 2013.

Council staff have delegation to determine developments that comply with the Cootamundra LEP 2013 and DCP 2013, however, delegations do not extend to the determination of developments where a variation of the DCP 2013 is sought. In such circumstances, delegations require the application to be referred to Council for determination.

The development assessment concludes that the application, including proposed secondary setback variation for the garage, are appropriate in the context of the area overall. With the concessions made by the applicant and the use of reliable Quantitative assessment, it has been shown that the proposed development will not have any adverse effect on the neighbouring properties and uses.

The recommendation is that Council approve the following development, subject to the consent conditions below:

Financial

There are no financial impacts to this development.

OLG 23a Guideline consideration

There are no impacts or considerations in regard to the 23a Guidelines.

 


Ordinary Council Meeting Agenda

22 October 2024

 

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Ordinary Council Meeting Agenda

22 October 2024

 

8.5        Engineering Cootamundra

8.5.1      Cootamundra Engineering Report - September/October 2024

DOCUMENT NUMBER

423512

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil   

 

Recommendation

The Cootamundra Engineering Report for the month of September/October 2024 be noted.

 

Introduction

The Cootamundra Engineering Report for the month of September/October 2024 is submitted for the information of Council and the community.

Discussion

Fixing Local Roads

The design for the Hovell Street Rehabilitation from Sutton Street to Cowcumbla Street has been finalised, with a minor scope variation to avoid Telstra assets. 

Jemena has been engaged to undertake service relocations with the expected completion prior to December 2024.

State Roads

Heavy patching on the Olympic Highway is expected to be completed by the end of the week, weather permitting.

Shoulder widening north of Wallendbeen is in progress.

The resealing program is in the process of being approved and work orders issued by Transport for NSW with an anticipated start date of mid-January 2025.

Council’s RMCC crew are currently undertaking routine maintenance works on the State Roads.

Water and Sewer

The water main rehabilitation project has been completed with final invoices pending.

The telemetry project installation has commenced with debugging and finalising installation underway.

The design process is continuing at the Cootamundra Sewerage Treatment Plant upgrade along with continued sampling.  It is anticipated that a meeting will be held next month to progress the detailed design with NSW Public Works and EPA.

The Res 1 and Res 2 Chlorination projects design phase is underway, and Council is currently working through easement and electrical supply.

The Betts Street SPS/Rising Main 90% detailed design is complete and expected to go to tender in the coming months.

Eight Vent Shaft replacements have been scheduled to be replaced with completion pending material procurement.

Natural Disaster

1001 Event final claim has been completed.

1034 & 1057 Events – works have commenced on the Hoskins Street causeway.  Council will be progressing through medium and heavy formation grading over the coming months and heavy patching is scheduled for mid-next year.

General Works

Maintenance grading and jet patching has been carried out at various locations throughout the shire.

 

Open drain maintenance works have been carried on in Temora Street and Old Cootamundra Road.

 

Roadside slashing, jet patching and minor concrete works have been carried out at the Council Depot and Hoskins Street.

 

Future Works

FY24-25 Reseal Program

§ Local Roads / Town streets finalised. Expected completion Early November

FY24-25 Local Heavy patching Program

§ Kilrush Road, due to commence early April

FY24-25 Town Lane Reconstruction

§ Allowed 4x lane segments to be reconstructed

§ Locations to be assessed and confirmed

FY24-25 Kerb Projects

§ Ursula Street to Southee Circle (230m), scheduled early February. To be linked to Hovell Street Rehabilitation Kerb works

Local Roads & Community Infrastructure R4 Footpaths (Grant)

§ Self-perform Bourke Street prior to Christmas 24

§ Self-Perform Cooper Street prior to March 25

Regional Emergency Road Repair Fund (RERRF) Grant

§ Rosehill Rd Heavy patching, scheduled late April

§ Jugiong Rd Heavy Patching, scheduled early May

 

 

Private Works

Turners Lane Subdivision quoted and won. Expected completion end of October/early November.

Financial

Projects funded from various funding sources, as noted above.

Maintenance works funded from the General Fund.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

22 October 2024

 

8.6        Engineering Gundagai

8.6.1      Gundagai Engineering Report - October 2024

DOCUMENT NUMBER

423651

REPORTING OFFICER

Belle Mooney, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil  

 

Recommendation

The Gundagai Engineering Report for the month of October 2024 be noted.

 

Introduction

The Gundagai Engineering Report for the month of October 2024 is submitted for the information of Council and the community.

General Works

Council staff are currently completing general maintenance and grading on unsealed areas with one team working on Yammatree Road, Brawlin Road and Parsons Creek Road and the second team completing grading on Nanangroe Road and Bundarbo Road.

Ongoing natural disaster repairs have been completed on Bannisters Lane and washout repairs in the Bundarbo area. The Bundarbo causeway has been scheduled to commence renewal in November 2024 now that the design has been completed and the Fisheries Permit has been received.

Staff have also undertaken pothole patching as required throughout the sealed road network.

 

Local Roads and Community Infrastructure Program (LRCI)

Sheridan Street Block 3 Stage 2 upgrade:

Stormwater construction is well underway at the Sheridan Street Block 3 upgrade. Now that the project is well established and the weather has been more favourable, substantive progress has been made and the project is 65% complete.


 

Rural & Regional Roads

Hillas Creek Bridge

A bridge over a stream

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Description automatically generatedA crane on a dirt road

Description automatically generatedThe contractors have mobilised for the construction phase of Hillas Creek Bridge replacement and the crane has arrived onsite ready for commencement. Council staff have formed a pad for the crane and Council are now awaiting the approved Fisheries Permit before full construction can commence.

 

Annie Pyers Drive

A road with trees and grass

Description automatically generatedA road with grass and trees in the background

Description automatically generatedAnnie Pyers Drive reconstruction has now been completed with the milestone and project completion report being submitted to Transport for New South Wales so that Council can receive the final payment of $100,000.00 towards the project.

Water and Sewer

Telemetry upgrades are on track with 90% of the work now completed at the Cootamundra sites. Once the first stage is completed to the Cootamundra sites contractors will relocate to Gundagai and complete upgrades with an expected completion time of mid December 2024.

Council staff are busily responding to water main breaks and sewer blockages where required. They are also continuing to work through general maintenance in the Gundagai area and to the treatment plants.

A request for tender has been advertised for the Gundagai Effluent Irrigation Upgrade (Stage 1) which closes on 22 October 2024.

 

Financial

Projects funded from various funding sources, as noted above.

Maintenance works funded from the General Fund.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 

 


Ordinary Council Meeting Agenda

22 October 2024

 

8.6.2      Crown Land Transfers and Closures

DOCUMENT NUMBER

423599

REPORTING OFFICER

Trevor Dando, Interim Manager Engineering Gundagai

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.1 Known for our good road network

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

THAT COUNCIL:

1.  Review the Crown Road closure proposed by Crown Lands NSW.

2.  Endorse the commencement of a Crown Lands transfer to Council, for the identified portion of Neil McInerney Street, which is currently maintained by council.

3.  Council delegate authority to the Interim General Manager to sign any documentation necessary to give effect to this resolution.

 

Introduction

The Cootamundra-Gundagai Regional Council area has a significant number of roads, identified as Crown Roads, which Council currently maintains and even more that remain unmaintained. Council is working with Crown Lands NSW to reconcile these issues by transferring the ownership of the Crown Road to Council or sale of the Crown Road. Neil McInerney Street, North Gundagai has been proposed for transfer by Crown Lands NSW. Crown Lands are proposing to Transfer the portion of crown lands currently maintained to Council’s control, based on the access this road provides to the Bourke Estate.

Discussion

The Department of Planning and Environment – Crown Lands has identified Neil McInerney Street at North Gundagai as a Crown Road that may be suitable for transfer to Cootamundra-Gundagai Regional Council for future management.

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Crown Lands has consulted with Council as per their policy and has assessed that the Crown road meets the below criteria:

a.   The formed Crown road provides road access to urban or rural areas or provides access within country towns, villages, local communities and public areas.

b.   Road works on Crown road are proposed by someone other than the Department, and those works require development consent under the Environmental Planning & Assessment Act 1979.

c.   Development consent has been granted by a Council that requires use of the Crown road to service a traffic generating development.

d.   The Crown road is required to be maintained to a standard specified as a condition of development consent. (Notably, if standards were not specified, transfer may still be relevant on the basis that road works were not required as the Crown Road already conformed to Council’s access standards to service the development.)

e.   The Crown road was constructed or is being maintained by a council to facilitate access, as part of its local road network, which may include drainage structures such as a bridge or culverts.

f.    Construction or upgrade of the Crown road is required to meet standards required by a council.

g.   A council objects to the closure of the Crown road on the grounds the road is required for public access.

Neil McInerney Street is a formed road which provides access to Bourke Estate residents and therefore transferring it from Crown road will ensure no future access or maintenance complications.

The crown lands transfer process involves the following:

·    Demonstrating council has undertaken maintenance on the asset

·    Notifying adjoining landowners and obtaining letters of consent from each adjacent landowner.

·    Preparing and submitting transfer application.

Financial

By transferring ownership council will now have the obligation to maintain this asset and the associated costs. Given council is maintaining this asset currently, no additional negative financial impact is anticipated.

OLG 23a Guideline consideration

There are no implications to the guidelines.

 


Ordinary Council Meeting Agenda

22 October 2024

 

8.7        Regional Services Gundagai

8.7.1      Gundagai Regional Services Works Report

DOCUMENT NUMBER

423714

REPORTING OFFICER

Donna Britton, Operations Support Officer - Facilities

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

1.2 A welcoming community that cares for and looks after each other

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil  

 

Recommendation

The Gundagai Regional Services Department, Monthly works report be received and noted.

 

Introduction

The report aims to provide an overview of the varied works undertaken by the Gundagai Regional Services Team over the previous month and intends to give an update on the ongoing works and projects.

Discussion

This report focuses on the divisions projects as we progress through to completion, details our operational activities, informs, and updates the continued routine duties of this division.

 

Gundagai Parks & Gardens Section – Parks, Reserves, Sporting Fields, and Playgrounds - Achievements for the month include:

·    Repairs to the playground equipment and soft fall.

·    Broadleaf spraying in town parks and sporting areas.

·    Scrubbing of the main street.

·    Mowing of Parks and sporting areas.

 

Cemeteries – North Gundagai Lawn & Monumental, South Gundagai, Tumblong, Coolac, Mount Adrah, Muttama, Adjungbilly, Nangus, Wagragobilly (Darbalara). Cemetery happenings this month include:

·    There have been 6 interments within the Gundagai Cemeteries.

·    Council staff have completed the Cemetery Safety Course hosted by CGRC and facilitated by CCA NSW and Footprint Training.

·    Maintenance of all cemeteries continues with extensive spraying of broadleaf throughout all cemeteries.

·    Annual cemeteries and crematoria statistics have been submitted.

Biosecurity Section - News and Achievements include:

·    Council staff attended Henty Field Days contributing to the Weeds Shed engaging with the public to answering a range of weeds questions. This attendance covers one of our WAP funding components.

·    Applications for the 24/25 WAP funding have still not opened with no communication from DPI as to when this will happen.

·    New Incursion and Rapid Response Plan, Weed Inspection Program and Weed Management Plan have been updated.

Spray Records for the month of July 2024

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A building under construction with a door open

Description automatically generatedGundagai Public & Council Facilities:

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Description automatically generated with medium confidenceCarberry Park Public Toilet block –

Painting and fit out have commenced.

Fittings and fixtures are being fitted.

Wall panelling has been completed.

Lighting is being completed.

 

 

 

Gundagai VIC Refurbishment –

Painting and fit out are being completed.

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Description automatically generatedAirconditioning units have been installed.

Data storage units have been installed.

Footpaths and concreting have been completed.

Floor coverings are ready to be installed.

 

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Gundagai Pool Amenities Refurbishment -

Framing and sheeting are almost completed.

Floors have been levelled for the new flooring to be laid.

The concrete for the new accessible front access has been completed.

Plumbing and electrical have been run.

The swim club room building extension has been completed with fit out to commence.

The demolition of the unsafe old beams from the original entry has been completed with the new entry being framed up for the new windows and automatic door to be installed.

The original brass plaque that stood at the front of the swimming pool has been removed for renovation to be reinstated at the front of the pool. Also being restored to be reinstalled is the original lettering for the Gundagai Memorial Swimming Pool.

 

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Description automatically generated with medium confidenceA building with scaffolding and a ladder

Description automatically generatedThe pool has been cleaned in readiness for the upcoming season. 

 

 

 

 

 

 

 

 

 

 

 

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Gundagai RV Park Income July 2024

·    01/08/24 – 30/09/24 - Total Income $482.30

Gundagai Landfill/ Transfer Station July 2024

·    01/08/24 – 30/09/24 - General Income $7187.05

Gundagai Saleyards:

·    Income from the Saleyards Truck wash for the month of July $3880.19

Compliance:

Compliance with the Companion Animals Act 1998

Local Government (General) Regulation 2021 – Reg 217(1)(f)

·    Council have address complaints regarding roaming dogs in South Gundagai.

·    Notices have been issued for companion animals that have not been identified or registered as well as notices for roaming stock.

·    Two dogs have been taken into the pound with the owner of one being found and the other one has been rehomed.

Financial

There are no further financial implications as all work has been carried out as per the approved 23/24 budget allocations.

OLG 23a Guideline consideration

There are no implications to the guidelines.

 


Ordinary Council Meeting Agenda

22 October 2024

 

8.8        Regional Services Cootamundra

8.8.1      Cootamundra Regional Services Works Report

DOCUMENT NUMBER

423329

REPORTING OFFICER

Shelley Liehr, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The Regional Services Cootamundra Department Monthly Works Report be received and noted.

 

Introduction

This report has been prepared to inform Council of the activities undertaken by the Regional Services – Cootamundra department over the month of October 2024.

Discussion

Parks & Gardens

Maintenance at the Stockinbingal Recreation Ground included filling of the potholes, mowing and a general clean up. Preparation of the cricket surface and irrigation system audits have been completed.

Bollards installed at the Cootamundra Cenotaph had to prevent vehicles from driving on the grass area.

Muttama Creek mowing increased to weekly events.

Jubilee Park maintenance increased due to favourable growing conditions, mowing and weeding of the newly established garden beds.

 

Tree Maintenance

A significant tree in Sutton Street has been assessed and remedial work has been undertaken to improve the tree structure’s integrity and overall stability. A canopy reduction, bracing and strategic pruning were undertaken by local contractors due to the size of the tree and the expertise required to undertake the task.

Stump grinding was carried out removing a total of 66 stumps for September.

Sports Fields

Maintenance of sports fields has increased due to favorable conditions. Specialised mowing techniques have been implemented to prepare cricket ovals, with gradual height reductions to meet the desired turf length for Cricket by creating a faster surface.

Saleyards

Continual weed maintenance has been undertaken to keep the yards at a maintainable level.

There have been no Sales.

The holding yards are occasional used by Agents when transferring stock or when access to farms with B Double trucks is prohibitive.

The paddocks have been put out to agistment to combat the extra feed in the paddocks that will be a future fire risk and to gather income.

Claron Estate opposite the Saleyards has been leased for 12 Months to also combat the spring growth and generate income.

The truck wash recorded 99 transactions for September, totalling $5,310.00.

Cemeteries

During the month of September there were two burials and two ashes interments. One plaque was removed.

3 Cootamundra staff attended the Cemetery Safety Course that was held in Cootamundra.

Regulatory Services

No illegal dumping recorded since the erection of signage and regular ranger patrols of dumping hotspots.

For September a total of seventeen dogs were seized, two dog seized and returned to owner, Six dogs were impounded and released to owners, seven dogs surrendered, five dogs rehomed and three waiting rehoming. One dog was seized and impounded with no owner coming forward.

One cat was seized and impounded and is now ready to be rehomed. We have one cat and one dog on hold for the RSCPA.

There were four dog incidents recorded, three dogs euthanized, five nuisance dogs declared, and 2 PINS issued.

The total registration figures for September are $2,380.

Facilities

Continual maintenance has been undertaken as per work schedule. This has increased due to the facilities attendant being vacant.

Staff have had to remove graffiti in Livvi’s place toilet block. Mitchell Park Toilets continue to be targeted by arson attacks, burning the toilet rolls in situ and the toilet seats. Council is working with Police to combat the arson, vandalism and graffiti issues.

The public toilet blocks throughout Cootamundra, Stockinbingal and Wallendbeen have all been sprayed for bugs and spiders.

The gutters on several Council buildings were cleaned to remove the debris and vegetation that had collected.

New carpet was installed in two rooms at the Bradman Birthplace facility.

Capital Works Projects

The Ellwood’s Hall new toilet block project is about to commence at the start of October, supplying the hall with a much-needed updated bathroom facility.

The Fisher Park Changerooms tender submission have been reviewed, with a clear indication of insufficient funds available to deliver the project. Council has completed a submission for the growing regions round 2 grant to secure the additional funding required to deliver the project.

The Drainage works for Nicholson Park is about to commence. Contractors have sprayed the fields to remove the broadleaf weeds and new drainage lines will be installed in October.

Waste

4,950m3 of concrete, bricks and tiles have all been pulverised, crushed and processed into a gravel product that is now for sale to the public. The product has been tested and used as part of some waste projects within the Cootamundra landfill. We have gained a lot of interest from the public and contractors with over 215 tonnes sold in the first 2 weeks.

The Cootamundra waste facility is receiving the concrete removed from the Hume highway project.  For the month of September we have received 223 loads, bringing in 2,903.74 tonnes. It is anticipated we will be receiving more product over the coming months. Due to how clean this material is and it’s high MPA value, this product is being stored separately and will be processed with no other products to avoid any contamination ensuring this product will produce a high-quality material once processed.

The frames and roof for the 2 new sheds at the Waste transfer station went up. One shed is for parking plant underneath for protection and the other is for the sale of second-hand goods and materials. It is expected to have both sheds completed within the coming weeks.

The South West Regional Waste Management Group recently interviewed for the Managers position. It is anticipated a new Manager will be appointed and commencing in mid-October.

Biosecurity and weeds

WAP Activity September 2024

Activity

Location

Km/Count

Date

Regional Inspection Program - Inspection of High-Risk Pathways (roadsides) (Inspection) (Inspection) 1000km

Black Springs Rd

4

6/9/24

Jugiong Rd

6.5

4/9/24

Old Gundagai Rd

5

6/9/24

Old Gundagai Rd

5

9/9/24

Old Gundagai Rd

5

10/9/24

Rosehill Rd

21

12/9/24

Cullinga Rd

16

12/9/24

 

TOTAL: 62.5km

 

(HRS) Inspection of named HRS.

(6 Cootamundra x 2 inspections)

Nursery (3)

Saleyards (1)

Abattoir (1)

Jugiong feedlot (1)

Conqueror grain (1)

 

Conqueror Mill

1 inspection

12/9/24

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Inspect Council owned and Managed Lands ( 2 annual):

-     Works Depots (3)

-     Tip transfer stations (3)

-     Caravan Park (1)

-     Showground (1)

-     Aerodrome (1)

-     Cemetery (3)

Stockinbingal Cemetery

1 inspection

6/9/24

Cootamundra Tip

1 inspection

12/9/24

 

 

 

 

 

 

 

 

 

 

 

 

Support Officers to attend and complete relevant training.

Target 4 events.

 

Water weed ID Course

(Queanbeyan)

1 event

23/9/24

Opuntia ID Course

(Queanbeyan)

1 event

24/9/24

Engage in public awareness events for new weeds incursion reporting & promote land tenure Biosecurity Act 2015 obligations (Extension). Target 1 Henty

 

Henty Field Days

2 staff members

17/9/24

Henty Field Days

1 staff member

19//9/24

 

 

 

 

 

 

Coordination Event

Parthenium task force meeting (TEAMS)

1 event

4/9/24

 

RRWC Q1 Meeting

Wagga Wagga

1 event

11/9/24

General Activity (Non WAP):

 

 

 

Control local priority weeds Public roads. (3911 325)

 

 

 

Other

Cootamundra town lanes and culverts.

 

 

Side spray local roads

Kilrush Rd

 

 

 

Jugiong Rd

 

 

Rosehill Rd

Cullinga Rd

Stockinbingal Rd

Old Cootamundra Rd

 

 

Roadside Spraying

September

Date

Location

Application

Land Use

Weed

Chemical/s

Quantity

Amount of Spray Mix

9/3/2024

Kilrush Road

Side Jet

Roadside

General Knockdown

Glyphosate

10L

600L

 

 

 

 

 

Terrador 700WG

240g

 

 

 

 

 

 

CanDo

5L

 

9/4/2024

Jugiong Road

Side Jet

Roadside

General Knockdown

Glyphosate

10L

600L

 

 

 

 

 

Terrador 700WG

240g

 

 

 

 

 

 

CanDo

5L

 

9/6/2024

Jugiong Road / Old Gundagai Road

Side Jet

Roadside

General Knockdown

Glyphosate

10L

600L

 

 

 

 

 

Terrador 700WG

240g

 

 

 

 

 

 

CanDo

5L

 

9/9/2024

Old Gundagai Road

Side Jet

Roadside

General Knockdown

Glyphosate

10L

600L x 2

 

 

 

 

 

Terrador 700WG

240g

 

 

 

 

 

 

CanDo

5L

 

9/11/2024

Old Gundagai Road

Side Jet

Roadside

General Knockdown

Glyphosate

10L

600L x 2

 

 

 

 

 

Terrador 700WG

240g

 

 

 

 

 

 

CanDo

5L

 

9/13/2024

Old Gundagai Road & Cullinga Road

Side Jet

Roadside

General Knockdown

Glyphosate

10L

600L x 2

 

 

 

 

 

Terrador 700WG

240g

 

 

 

 

 

 

CanDo

5L

 

9/17/2024

Cootamundra Cemetery

Spot Spray

Agriculture

Various Weeds

Concussion & Panzol

6L

600L

 

 

 

 

 

Glyphosate

10L

 

 

 

 

 

 

Deluge (Wetter)

500ml

 

9/18/2024

Town Lanes

Spot Spray

Roadside

Various Weeds

Panzer 450

12L

1200L