Agenda of Ordinary Council Meeting - Tuesday, 27 August 2024

Ordinary Council Meeting Minutes

23 July 2024

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Gundagai
ON Tuesday, 23 July 2024 AT 6:00PM

PRESENT: Cr Gil Kelly (Mayor), Cr Penny Nicholson (Deputy Mayor), Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham and Cr Abb McAlister

IN ATTENDANCE: Steve McGrath (Interim General Manager), Matt Stubbs (Deputy General Manager - Operations), Linda Wiles (Manager Business)

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2 Open Forum

Nil

3 Apologies and Leave of Absence

3.1 Apologies

Resolution 161/2024

Moved: Cr David Graham

Seconded: Cr Abb McAlister

Apologies from Cr Charlie Sheahan and Cr Leigh Bowden be received and leave of absence granted.

Carried

3.2 Leave of Absence

Nil

4 Disclosures of Interest

Nil

5 Confirmation of Minutes

5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 25 June 2024

Resolution 162/2024

Moved: Cr David Graham

Seconded: Cr Logan Collins

The Minutes of the Ordinary Meeting of Council held on Tuesday 25 June 2024 be confirmed as a true and correct record of the meeting.

Carried

5.2 Minutes of the Extraordinary Meeting of Council held on Tuesday 16 July 2024

Resolution 163/2024

Moved: Cr Penny Nicholson

Seconded: Cr Trevor Glover

The Minutes of the Extraordinary Meeting of Council held on Tuesday 16 July 2024 be confirmed as a true and correct record of the meeting.

Carried

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagement

Resolution 164/2024

Moved: Cr Abb McAlister

Seconded: Cr Les Boyd

The information in the Councillor Engagements Mayoral Minute be received and noted.

Carried

6.2 Mayoral Minute - Thanking former Mayor Sheahan

Resolution 165/2024

Moved: Cr Gil Kelly

Seconded: Cr Trevor Glover

That Council acknowledge and thank Councillor Sheahan for his service to the CGRC community whilst serving in the position as Mayor.

Carried

7 Reports from Committees

Nil

8 General Manager’s Report

8.1 General Manager Office

8.1.1 Land Classification of Council Owned Land - Lot 50 DP 1270489

Resolution 166/2024

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

Council classify Lot 50 DP 1270489 as Operational Land.

Carried

8.1.2 Draft Equal Employment Opportunity (EEO) Policy

Resolution 167/2024

Moved: Cr Les Boyd

Seconded: Cr Abb McAlister

The Draft Equal Employment Opportunity (EEO) Policy, attached to the report, be adopted.

Carried

8.1.3 2024 National General Assembly - Building Community Trust

Resolution 168/2024

Moved: Cr Trevor Glover

Seconded: Cr Logan Collins

The 2024 National General Assembly report, and attachment, be received and noted.

Carried

8.2 Business

8.2.1 Authority to Affix the Common Seal of Council - Riverina Regional Library Deed of Agreement

Resolution 169/2024

Moved: Cr Logan Collins

Seconded: Cr Penny Nicholson

Authority be granted to the Mayor and Interim General Manager to affix the common seal of Council and sign the Riverina Regional Library (RRL) Deed of Agreement for the period 2022/2026.

Carried

8.2.2 The Arts Centre Cootamundra s.355 Committee Meeting Minutes

Resolution 170/2024

Moved: Cr Trevor Glover

Seconded: Cr Les Boyd

The Minutes of The Arts Centre Cootamundra s.355 Committee Meeting held 18 April 2024 and 20 June 2024 attached to the report, be received and noted.

Carried

8.2.3 Muttama Hall Management s.355 Committee Meeting Minutes

Resolution 171/2024

Moved: Cr David Graham

Seconded: Cr Logan Collins

The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meeting held, 12 June 2024, attached to the report, be received and noted.

Carried

8.2.4 Cootamundra Showground Users s.355 Committee Meeting Minutes

Resolution 172/2024

Moved: Cr Trevor Glover

Seconded: Cr Abb McAlister

The Minutes of the Cootamundra Showground User s.355 Committee Ordinary Meeting held on 19 June 2024 attached to the report, be received and noted.

Carried

8.3 Finance

8.3.1 Investment Report - June 2024

Resolution 173/2024

Moved: Cr Penny Nicholson

Seconded: Cr Les Boyd

The report detailing Council Cash and Investments as at 30^th June 2024, be received and noted.

Carried

8.4 Sustainable Development

8.4.1 DA MOD 2023/101.2 - 6 Pinkerton Lane, Cootamundra

Resolution 174/2024

Moved: Cr Logan Collins

Seconded: Cr David Graham

That Council issue development consent for the following development subject to the consent conditions below:

· Application No: DA MOD 2023/101.2

· Property: Lot: 1 DP: 1296902, 6 Pinkerton Lane, Cootamundra

· Erection of a new shed ancillary to existing dwelling and continued use of carport (erected without consent) ancillary to existing dwelling.

General Conditions

Compliance with Building Code of Australia and insurance requirements under Home Building Act 1989

1. It is a condition of a development consent for development that involves building work that the work must be carried out in accordance with the requirements of the Building Code of Australia.

2. It is a condition of a development consent for development that involves residential building work for which a contract of insurance is required under the Home Building Act 1989, Part 6 that a contract of insurance is in force before building work authorised to be carried out by the consent commences.

3. It is a condition of a development consent for a temporary structure used as an entertainment venue that the temporary structure must comply with Part B1 and NSW Part H102 in Volume 1 of the Building Code of Australia.

4. In subsection (1), a reference to the Building Code of Australia is a reference to the Building Code of Australia as in force on the day on which the application for the construction certificate was made.

5. In subsection (3), a reference to the Building Code of Australia is a reference to the Building Code of Australia as in force on the day on which the application for development consent was made.

6. This section does not apply—

a. to the extent to which an exemption from a provision of the Building Code of Australia or a fire safety standard is in force under the Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021, or

b. to the erection of a temporary building, other than a temporary structure to which subsection (3) applies.

Condition reason: Prescribed condition under section 69 of the Environmental Planning and Assessment Regulation 2021.

Erection of signs

1. This section applies to a development consent for development involving building work, subdivision work or demolition work.

2. It is a condition of the development consent that a sign must be erected in a prominent position on a site on which building work, subdivision work or demolition work is being carried out—

a. showing the name, address and telephone number of the principal certifier for the work, and

b. showing the name of the principal contractor, if any, for the building work and a telephone number on which the principal contractor may be contacted outside working hours, and

c. stating that unauthorised entry to the work site is prohibited.

3. The sign must be—

a. maintained while the building work, subdivision work or demolition work is being carried out, and

b. removed when the work has been completed.

4. This section does not apply in relation to—

a. building work, subdivision work or demolition work carried out inside an existing building, if the work does not affect the external walls of the building, or

b. Crown building work certified to comply with the Building Code of Australia under the Act, Part 6.

Condition reason: Prescribed condition under section 70 of the Environmental Planning and Assessment Regulation 2021.

Notification of Home Building Act 1989 requirements

1. This section applies to a development consent for development involving residential building work if the principal certifier is not the council.

2. It is a condition of the development consent that residential building work must not be carried out unless the principal certifier for the development to which the work relates has given the council written notice of the following—

a. for work that requires a principal contractor to be appointed—

i. the name and licence number of the principal contractor, and

ii. the name of the insurer of the work under the Home Building Act 1989, Part 6,

b. for work to be carried out by an owner-builder—

i. the name of the owner-builder, and

ii. if the owner-builder is required to hold an owner-builder permit under the Home Building Act 1989—the number of the owner-builder permit.

3. If the information notified under subsection (2) is no longer correct, it is a condition of the development consent that further work must not be carried out unless the principal certifier has given the council written notice of the updated information.

4. This section does not apply in relation to Crown building work certified to comply with the Building Code of Australia under the Act, Part 6.

Condition reason: Prescribed condition under section 71 of the Environmental Planning and Assessment Regulation 2021.

Approved plans and supporting documentation

Development must be carried out in accordance with the following approved plans and documents, except where the conditions of this consent expressly require otherwise.

Approved plans
Plan number	Revision number	Plan title	Drawn by	Date of plan
~~A.01~~	C	~~Site Plan~~	~~DA Busters~~	~~21/09/2023 received by council 30/11/2023~~
A.01	4	Site Plan	DA Busters	10/7/2024 showing 2.195m setback at closest point for shed
-	B	Carport Plans	DA Busters	30/11/2023
-	-	Shed Plan and Elevations	Shed Tech	24/03/2023

In the event of any inconsistency with the approved plans and a condition of this consent, the condition prevails.

Condition reason: To ensure all parties are aware of the approved plans and supporting documentation that applies to the development.

Before building work commences

5	Appointment of a Principal Certifier
	Prior to the commencement of any construction works, the person having benefit of this Development Consent must appoint a Principal Certifier.
	Condition reason: To ensure legislative requirements are met.
6	Construction Certificate
	A Construction Certificate must be submitted and approved by a nominated Certifier prior to any building works taking place on the subject site. The Construction Certificate must be lodged via the NSW Planning Portal.
	Condition reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulation 2021.
7	Erosion and sediment controls in place
	Before any site work commences, the Principal Certifier, must be satisfied that erosion and sediment controls in the erosion and sediment control plan are in place. These controls must remain in place until any bare earth has been restabilised in accordance with 'Managing Urban Stormwater: Soils and Construction’ prepared by Landcom (the Blue Book) (as amended from time to time).
	Condition reason: To ensure sediment laden runoff and site debris do not impact local stormwater systems and waterways.
8	Notice of intention to commence building work
	The proponent must give the Principal Certifier at least 2 days notice of their intention to commence building works. The notice of intention to commence building works must be lodged on the NSW Planning Portal in accordance with Section 6.6 of Environmental Planning and Assessment Act 1979 and Section 59 of Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021.
	Condition reason: To ensure legislative requirements are met
9	Underground Services
	The proponent shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.
	Condition reason: To ensure the utility services are protected and satisfactory for the proposed development.

During building work

10	Discovery of relics and Aboriginal objects
	While site work is being carried out, if a person reasonably suspects a relic or Aboriginal object is discovered: a. the work in the area of the discovery must cease immediately; b. the following must be notified i. for a relic – the Heritage Council; or ii. for an Aboriginal object – the person who is the authority for the protection of Aboriginal objects and Aboriginal places in New South Wales under the National Parks and Wildlife Act 1974, section 85. Site work may recommence at a time confirmed in writing by: a. for a relic – the Heritage Council; or b. for an Aboriginal object – the person who is the authority for the protection of Aboriginal objects and Aboriginal places in New South Wales under the National Parks and Wildlife Act 1974, section 85.
	Condition reason: To ensure the protection of objects of potential significance during works.
11	Procedure for critical stage inspections
	While building work is being carried out, the work must not continue after each critical stage inspection unless the principal certifier is satisfied the work may proceed in accordance with this consent and the relevant construction certificate.
	Condition reason: To require approval to proceed with building work following each critical stage inspection.
12	Approved Plans
	A copy of the endorsed plans, specifications, development consent, the construction certificate and any other certificates to be relied upon shall be available on site at all times during construction.
	Condition reason: To ensure compliance with relevant plans and approvals
13	Deliveries
	While site work is being carried out, deliveries of material and equipment must only be carried out between— · Mondays to Fridays - 7:00am to 6:00pm; · Saturdays - 8:00am to 1:00pm; · No work permitted on Sundays and Public Holidays.
	Condition reason: To protect the amenity of neighbouring properties.
14	Earthworks
	No earthworks are permitted to be undertaken beyond those detailed on the approved plans unless otherwise permitted by the exempt development provisions of State Environmental Planning Policy (Exempt and Complying Development Codes) 2008.
	Condition reason: To ensure that the development is consistent with the approval
15	Footpath Storage
	Building materials not to be stored on Council footway or nature strip at any time.
	Condition reason: To ensure an adequate level of public safety is maintained.
16	Hours of Work
	Site work must only be carried out between the following times – · Mondays to Fridays - 7:00am to 6:00pm; · Saturdays - 8:00am to 1:00pm; and · No work is permitted on Sundays and Public Holidays. Site work is not to be carried out outside of these times except where there is an emergency, or for urgent work directed by a police officer or a public authority.
	Condition reason: To protect the amenity of the surrounding area.
17	Restricted Public Access
	It is the responsibility of the proponent to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with SafeWork NSW Regulations.
	Condition reason: To ensure public safety is maintained.
18	Roof Water
	Roof water generated by the development must be discharged to the water table or a rainwater tank complying with exempt development provisions of State Environmental Planning Policy (Exempt and Complying Development Codes) 2008. The stormwater outlet or tank overflow outlet must discharge:- · to the water table; and · away from any buildings, structures, property boundaries and effluent disposal area; The point of discharge from the overflow must be · protected from being crushed or damaged; and · provided with scour protection to prevent erosion
	Condition reason: To ensure that roof water is disposed of without nuisance to neighbours, damage to property or the environment.
19	Works Near Electricity Infrastructure
	Given there is electricity infrastructure in the area, it is the responsibility of the person/s completing any works around powerlines to understand their safety responsibilities. SafeWork NSW (www.safework.nsw.gov.au) has publications that provide guidance when working close to electricity infrastructure. These include the Code of Practice – Work near Overhead Power Lines and Code of Practice – Work near Underground Assets.
	Condition reason: Safety of workers and building occupants.
20	Activities within Electricity Easements and Close to Infrastructure
	Essential Energy’s records indicate there is electricity infrastructure located within close proximity of the property. Any activities within this location must be undertaken in accordance with the latest industry guideline currently known as ISSC 20 Guideline for the Management of Activities within Electricity Easements and Close to Infrastructure. Approval may be required from Essential Energy should activities within the property encroach on the electricity infrastructure.
	Condition reason: Safety of workers, building occupants and protection of electricity infrastructure.

Before issue of an occupation certificate

21	Repair of infrastructure
	Before the issue of an occupation certificate any public infrastructure damaged as a result of the carrying out of work approved under this consent (including damage caused by, but not limited to, delivery vehicles, waste collection, contractors, sub-contractors, concreting vehicles) must be fully repaired to the written satisfaction of Council, and at no cost to Council.
	Condition reason: To ensure any damage to public infrastructure is rectified.
22	Occupation of building
	A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifier.
	Condition reason: To ensure the development is completed to a safe standard to allow use or occupation and to ensure compliance with the requirements of this consent.
23	Stabilisation of Earthworks
	Prior to the issue of an Occupation Certificate all earthworks must be appropriately retained or battered at a ratio no steeper than 1:3 (vertical: horizontal) and vegetated to prevent erosion. Any retaining wall constructed on-site must comply with the exempt development provisions of State Environmental Planning Policy (Exempt and Complying development Codes) 2007 or have necessary development and construction approval.
	Condition reason: To ensure earthworks are appropriately protected.

Occupation and Ongoing use

24	Use of non-habitable structures
	The shed shall not be used or adapted for any residential, commercial or industrial purpose unless prior development consent has been obtained.
	Condition reason: To ensure the structure is used in accordance with this approval.
25	Condition – Building Certificate Required.
25	As the existing carport structure was constructed without a valid Construction Certificate or Complying Development Certificate, you are required as part of this consent to obtain a Building Certificate from Council to formalize the erection of the structure in question. Reason: To formalize the structure and prevent future orders being imposed.

Carried

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Gil Kelly (Mayor) Cr Les Boyd Cr Logan Collins Cr Trevor Glover Cr David Graham Cr Abb McAlister Cr Penny Nicholson	Nil
ABSENT	DECLARED INTEREST
Cr Charlie Sheahan Cr Leigh Bowden	Nil

8.5 Engineering Cootamundra

8.5.1 Cootamundra Engineering Report - July 2024

Resolution 175/2024

Moved: Cr Les Boyd

Seconded: Cr Trevor Glover

The Cootamundra Engineering Report for the month of July 2024 be noted.

Carried

8.5.2 South East Weight of Loads Group (SEWOLG)

Resolution 176/2024

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

Council support continued membership of the South Eastern Weight Of Loads Group (SEWOLG)

Carried

8.6 Engineering Gundagai

8.6.1 Draft Motor Vehicle Leaseback Participants Policy

Resolution 177/2024

Moved: Cr Abb McAlister

Seconded: Cr Les Boyd

The draft Motor Vehicle Leaseback Participants Policy be adopted.

Carried

8.6.2 Gundagai Engineering Report - July 2024

Resolution 178/2024

Moved: Cr Trevor Glover

Seconded: Cr David Graham

The Gundagai Engineering Report for the month of July 2024 be noted.

Carried

8.7 Regional Services Gundagai

8.7.1 Review of Gundagai Waste Management and related Transfer Station Operations

Resolution 179/2024

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

1. Council acknowledges receipt of the report on the financial feasibility of transfer stations across the CGRC area.

2. Council defer further consideration of the report pending a councillor workshop to be held 13 August 2024.

Carried

8.7.2 Sportground & Public Open Space Fees & Charges 2023/2024

Resolution 180/2024

Moved: Cr Trevor Glover

Seconded: Cr Les Boyd

1. All Sports Ground and Open Space User Fees & Charges invoiced for the 2023/2024 financial year be waived.

2. Council contacts the sporting groups that have paid invoices for the 2023/2024 year advising them of the waiver and re-imburse the amount paid.

3. Council contacts the sporting groups that have not paid their invoices, or those groups which have not yet received an invoice for the 2023/2024 fees, advising them of the waiver.

4. The wavier of user fees doesn’t exclude the user groups from the responsibility of paying for the use of their related utilities e.g., water, power etc.

5. Council acknowledges that there will be a reduction in revenue received for the hire of Councils Sports Grounds, associated facilities, and Open Spaces.

6. Whilst the Fees & Charges for Users of Sports Grounds and Open Spaces remains in Council’s Fees and Charges, such Fees & Charges will not be levied on User Groups of Sports Grounds and Open Spaces until a further review/report is carried out following the determination of the Minister for Local Government regarding the demerger proposition.

Carried

8.7.3 Gundagai Regional Services Works Report

Resolution 181/2024

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

The Gundagai Regional Services Department, Monthly works report be received and noted.

Carried

8.8 Regional Services Cootamundra

8.8.1 Draft Keeping of Animals Policy

Resolution 182/2024

Moved: Cr Logan Collins

Seconded: Cr Abb McAlister

The 2024 revised edition of the Keeping of Animals Policy be received and adopted. Noting 2 issues that requiring amendment before being adopted.

Carried

8.8.2 Regional Services - Cootamundra Divisional Monthly Report to Council

Resolution 183/2024

Moved: Cr Les Boyd

Seconded: Cr Trevor Glover

The Regional Services Cootamundra Department Monthly Works Report be received and noted.

Carried

9 Motion of which Notice has been Given

Nil

10 Questions with Notice

Nil

11 Confidential Items

11.1 Closed Council Report

Resolution 184/2024

Moved: Cr David Graham

Seconded: Cr Trevor Glover

1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public.

Carried

Resumption of Open Council Meeting

Resolution 185/2024

Moved: Cr Logan Collins

Seconded: Cr David Graham

The Open Council meeting resume.

Carried

Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

11.2 Contract for Sale - Dog on the Tuckerbox - Proposed Lot in unregistered plan of subdivision of Lot 2 in DP160191 and Lot 529B in DP203601.

Resolution 186/2024

Moved: Cr Abb McAlister

Seconded: Cr Penny Nicholson

1. Council agree to an extension of time, from 12 months to 16 months, to Cl38.14 of the Contract for Sale of the proposed lot in unregistered plan of subdivision of Lot 2 in DP160191 and Lot 529B in DP203601; and

2. The amendment to Cl38.14 detailed in 1. above is to be achieved by an exchange of correspondence between the parties to the Contact for Sale indicating acceptance of the subject amendment to Cl38.14.

Carried

The Meeting closed at 6:29pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 27 August 2024.


CHAIRPERSON	GENERAL MANAGER

Ordinary Council Meeting Agenda

27 August 2024

7 Reports from Committees

7.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Wednesday 31 July 2024

REPORTING OFFICER	Kylie Grybaitis, Road Safety Officer
AUTHORISING OFFICER	Matt Stubbs, Deputy General Manager - Operations
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Wednesday 31 July 2024

Recommendation

1. The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Wednesday 31 July 2024, attached to the report, be received and noted.

2. In consideration of the Cootamundra-Gundagai Local Traffic Committee recommendations detailed in the minutes, Council endorse the following:

2.1. That Council cease further works related to the installation of a pedestrian refuge at the roundabout intersection of Parker Street and Adams Street in Cootamundra and investigate the reallocation of LRCI funds.

2.2. Approval be given to The Wallendbeen Community Association to hold the Wallendbeen Long Lunch Event on Saturday 12^th October 2024 subject to the following conditions:

a) The temporary closure of Hoskins Street and King Street between 8:00am and 6:30pm on Saturday 12 October 2024.

b) That all businesses along the route be advised and the road closure advertised throughout the community.

c) The event organiser complies with any conditions set by Council and the NSW Police.

d) The Event Management Plan (EMP) is completed and submitted to Council (attached).

e) A current Certificate of Currency (COC) is submitted to Council noting Council, TfNSW and NSW Police as interested parties (attached).

f) Council has attached a Traffic Guidance Scheme (TGS) and will arrange placement and removal of all road barriers and signage.

2.3. That approval be given to CGRC to install a temporary speed reduction of 40km/h at the OiBell Drive intersection on Middleton Drive, Gundagai for the duration of the Snake Gully Cup Carnival scheduled for the 15 - 16 November 2024.

2.4. That approval be given for the Cootamundra Community of Schools to hold the 2024 Book Week Parade on Friday the 23 August 2024 subject to the following conditions:

a) The temporary closure of Parker Street between Adams and McKay Street between 10:30am and 12 noon, including Bourke Street at Parker Street and the Woolworths carpark entry exit at Parker Street.

b) That all businesses along the route be advised and road closures be advertised throughout the community.

c) The event organiser complies with any conditions set by Council and the NSW Police.

d) A Police escort is organised for the duration of the parade by the event organiser.

e) The Event Risk Assessment and Hazard Summary forms associated with the Event Management Plan are completed and submitted to Council (attached).

f) A current Certificate of Currency is submitted to Council noting Council, TfNSW and NSW Police as interested parties (attached).

g) Council has provided a Traffic Guidance Scheme (attached).

h) Council to arrange qualified traffic controllers and barrier placement and removal.

2.5. That the Ton Plus Two motorcycle event scheduled for Saturday 16 November 2024 be approved in principle subject to the following conditions:

a) An Event Management Plan (EMP) from the Cootamundra Antique Motor Club is completed and submitted to Council (attached).

b) A current Certificate of Currency (COC) from the Antique Motor Club is provided to Council, noting CGRC, NSW Police and TfNSW as interested parties no later than twenty-one (21) days prior to the event.

c) The event organiser complies with any conditions set by Council and the NSW Police.

2.6. That the Cootamundra Salvation Army Toy Run Event scheduled for Saturday 14 December 2024 be approved in principle subject to the following conditions:

a) An Event Management Plan (EMP) from the Salvation Army is completed and submitted to Council.

b) A current Certificate of Currency (COC) from the Salvation Army and the Antique Motor Club are provided to Council, noting CGRC, NSW Police and TfNSW as interested parties.

c) An Emergency Services Agreement is signed and submitted to Council no later than twenty-one (21) days prior to the event.

d) The event organiser complies with any conditions set by Council and the NSW Police.

2.7. That approval be given to the Cootamundra-Gundagai Regional Council for the annual Wattle Time Parade and Fair to hold this year’s event subject to the following conditions:

a) The closure of Murray Street between Adams and Bourke Street , Adams Street from Murray Street to Parker Street, Parker Street between Adams and Wallendoon Street, Wallendoon Street between Parker and Murray Street to hold the Street Parade between 10:15am and 11:00pm on Saturday 7 September 2024.

b) That all businesses along the route be advised and road closure advertised throughout the community.

c) A Police escort is organised for the duration of the parade by the event organiser.

d) The event organiser complies with any conditions set by Council and the NSW Police.

e) The Event Management Plan (EMP) is completed and submitted to Council (attached).

f) A Traffic Guidance Scheme and traffic control will be provided by Riverina Traffic Control (attached).

2.8. That approval be given to Cootamundra-Gundagai Regional Council to hold the Festival of Gundagai on Saturday 21^st September 2024 subject to the following conditions:

a) The temporary closure of Sheridan Street from Carberry Park to Byron Street between 3:30pm and 8pm on Saturday 21 September 2024.

b) That all businesses along the route be advised and road closure advertised throughout the community.

c) The event organiser complies with any conditions set by Council and the NSW Police.

d) The Event Management Plan (EMP) is completed and submitted to Council (attached).

e) Council will provide a Traffic Guidance Scheme and arrange the placement and removal of all road barriers.

2.9. That approval be given to Cootamundra Gundagai Regional Council to hold the 2024 Sparkling Streets Christmas Party event on Thursday 12 December 2024 in Cootamundra between 6pm and 9pm subject to the following conditions:

a) The temporary closure of Parker Street between 5pm and 10pm on Thursday 12 December 2023 from Wallendoon Street to Adams Street.

b) That all businesses along the route be advised and road closure advertised throughout the community.

c) The event organiser complies with any conditions set by Council and the NSW Police.

d) The Event Management Plan (EMP) is completed and submitted to Council (attached).

e) Council will provide a Traffic Guidance Scheme (TGS) and associated traffic control (attached).

2.10. That approval be given to Cootamundra-Gundagai Regional Council to hold the Christmas on Sheridan event in Gundagai on Friday 6 December 2024 between 5pm and 9pm subject to the following conditions:

a) The temporary closure of Sheridan Street between Otway Street and Homer Street from 3:30pm and 10pm on Friday 6 December 2024.

b) That all businesses along the route be advised and road closure advertised throughout the community.

c) The event organiser complies with any conditions set by Council and the NSW Police.

d) The Event Management Plan (EMP) is completed and submitted to Council (attached).

e) Council will provide a Traffic Guidance Scheme (attached) and arrange placement and removal of all road barriers.

2.11. That approval be given for the Cootamundra Rodeo Association to hold the 2024 Rodeo Parade and Festival on Friday 1 November 2024 subject to the following conditions:

a) The temporary closure of Adams Street from the Fisher Park entry/exit point to the Parker Street roundabout then Parker Street through to and including the Wallendoon Street roundabout from 4:30pm until 5:30pm.

b) The temporary closure of Parker Street from 50m north of the Bourke Street intersection through to the north side of the Wallendoon Street roundabout from 4pm until 9pm. This closure will include the Bourke Street intersection and temporary relocation of the taxi rank.

c) That all businesses along the route be advised and road closures be advertised throughout the community.

d) The event organiser complies with any conditions set by Council and the NSW Police.

e) A Police escort is organised for the duration of the parade by the event organiser.

f) The Event Management Plan is completed and submitted to Council (attached).

g) A current Certificate of Currency is submitted to Council noting Council, TfNSW and NSW Police as interested parties.

h) Council provides an approved Traffic Guidance Scheme, traffic control and barrier placement and removal.

2.12. That approval be given to Cootamundra Health Care Co-Operative Ltd to hold the 2025 Coota Beach Volleyball Carnival from the 14 - 16 February 2025 subject to the following conditions:

a) The temporary closure of Murray Street (Wallendoon Street to Bourke Street) between Tuesday 11^th February and Monday the 17 February inclusive.

b) The event organiser complies with any conditions set by Council and the NSW Police.

c) The Event Management Plan (EMP) is completed and submitted to Council (attached).

d) A current Certificate of Currency (COC) is submitted to Council noting Council, TfNSW and NSW Police as interested parties.

e) Council provides a Traffic Guidance Scheme and associated traffic control.

2.13. ‘No Parking – Police Excepted’ signage is no longer required at Stratton Park, Cootamundra as recommended in May 2024 Local Traffic Committee meeting.

2.14. Council removes the repeated stop line on the southern side of the Cooper Street pedestrian crossing located at the Wallendoon intersection, Cootamundra.

2.15. Council to install temporary disabled parking in the current No Parking zone at the entrance of the Civic Hall on Cooper Street, Cootamundra for the duration of the local election pre-polling period in September 2024.

Discussion

The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held 9 November 2023 are submitted for the information of Council and the community.

Cootamundra-Gundagai Local Traffic Committee Meeting Minutes

31 July 2024

MINUTES OF Cootamundra-Gundagai Regional Council
Cootamundra-Gundagai Local Traffic Committee Meeting
HELD AT THE Alby Schultz Meeting Centre, Cootamundra
ON Wednesday, 31 July 2024 AT 10:00am

PRESENT: Gill Kelly (Mayor), Gwen Norman (Local Electorate Representative), Greg Minehan (Lead Community & Safety Partner TfNSW), Ben Smith (Sergeant Riverina Highway Patrol), Justin Knewstub (Acting Sergent Riverina Police District)

IN ATTENDANCE: Gary Arthur (Acting Manager Engineering Cootamundra), Kylie Grybaitis (Road Safety Officer)

1 Acknowledgement of Country

2 Apologies and Leave of Absence

2.1 Apologies

Thomas Hogg (Acting Manager Engineering Gundagai)

Logan Collins (Councillor)

2.2 Leave of Absence

Nil

3 Disclosures of Interest

Nil

4 Confirmation of Minutes

2.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Tuesday 7 May 2024

Recommendation

The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Tuesday 7 May 2024 be confirmed as a true and correct record of the meeting.

Moved: Gwen Norman

Seconded: Greg Mineham

5 Reports

3.1 Parker Street Roundabout Pedestrian Refuge

Recommendation

That Council cease further works related to the installation of a pedestrian refuge at the roundabout intersection of Parker Street and Adams Street in Cootamundra and investigate the reallocation of LRCI funds.

Discussion:

LTC members agreed that the new pedestrain refuge was no longer necessary due to the introduction of the 30km HPAA and proximity of existing infrastructure. The Local Roads Community Infrastructure (LRCI) funds may be reallocated to another approved LRCI project. Council will investigate suitable options.

3.2 Wallendbeen Long Lunch Event 2024

Recommendation

Approval be given to The Wallendbeen Community Association to hold the Wallendbeen Long Lunch Event on Saturday 12^th October 2024 subject to the following conditions:

a) The temporary closure of Hoskins Street and King Street between 8:00am and 6:30pm on Saturday 12 October 2024;

b) That all businesses along the route be advised and the road closure advertised throughout the community;

c) The event organiser complies with any conditions set by Council and the NSW Police;

d) The Event Management Plan (EMP) is completed and submitted to Council (attached);

e) A current Certificate of Currency (COC) is submitted to Council noting Council, TfNSW and NSW Police as interested parties (attached);

f) Council has attached a Traffic Guidance Scheme (TGS) and will arrange placement and removal of all road barriers and signage.

Discussion:

Approval granted.

3.3 Gundagai Snake Gully Cup Carnival 2024

Recommendation

That approval be given to CGRC to install a temporary speed reduction of 40km/h at the OiBell Drive intersection on Middleton Drive, Gundagai for the duration of the Snake Gully Cup Carnival scheduled for the 15 - 16 November 2024.

Discussion:

Approval granted.

3.4 Cootamundra Book Week Parade 2024

Recommendation

That approval be given for the Cootamundra Community of Schools to hold the 2024 Book Week Parade on Friday the 23 August 2024 subject to the following conditions:

a) The temporary closure of Parker Street between Adams and McKay Street between 10:30am and 12 noon, including Bourke Street at Parker Street and the Woolworths carpark entry exit at Parker Street;

b) That all businesses along the route be advised and road closures be advertised throughout the community;

c) The event organiser complies with any conditions set by Council and the NSW Police;

d) A Police escort is organised for the duration of the parade by the event organiser;

e) The Event Risk Assessment and Hazard Summary forms associated with the Event Management Plan are completed and submitted to Council (attached);

f) A current Certificate of Currency is submitted to Council noting Council, TfNSW and NSW Police as interested parties (attached);

g) Council has provided a Traffic Guidance Scheme (attached);

h) Council to arrange qualified traffic controllers and barrier placement and removal.

Discussion:

Approval granted. Noted that the Certificate of Currency (COC) does not identify interested third parties.

3.5 Cootamundra Ton Plus Two Motorcycle Event 2024

Recommendation

That the Ton Plus Two motorcycle event scheduled for Saturday 16 November 2024 be approved in principle subject to the following conditions:

a) An Event Management Plan (EMP) from the Cootamundra Antique Motor Club is completed and submitted to Council (attached);

b) A current Certificate of Currency (COC) from the Antique Motor Club is provided to Council, noting CGRC, NSW Police and TfNSW as interested parties no later than twenty one (21) days prior to the event;

c) The event organiser complies with any conditions set by Council and the NSW Police.

Discussion:

Approved in principle. Noted that the Certificate of Currency (COC) identifying interested parties as requested is not current. The Cootamundra Antique Motor Club will be required to supply a current COC noting NSW Police, TfNSW and CGRC as interested parties no later than 21 days prior to the event.

3.6 Cootamundra Salvation Army Toy Run 2024

Recommendation

That the Cootamundra Salvation Army Toy Run Event scheduled for Saturday 14 December 2024 be approved in principle subject to the following conditions:

a) An Event Management Plan (EMP) from the Salvation Army is completed and submitted to Council;

b) A current Certificate of Currency (COC) from the Salvation Army and the Antique Motor Club are provided to Council, noting CGRC, NSW Police and TfNSW as interested parties;

c) An Emergency Services Agreement is signed and submitted to Council no later than twenty one (21) days prior to the event;

d) The event organiser complies with any conditions set by Council and the NSW Police.

Discussion:

Noted that the Salvation Army are yet to submit an EMP and COC. Both organisations will be required to supply a current COC noting NSW Police, TfNSW and CGRC as interested parties no later than 21 days prior to the event.

3.7 Cootamundra Wattle Time Festival 2024

Recommendation

That approval be given to the Cootamundra-Gundagai Regional Council for the annual Wattle Time Parade and Fair to hold this year’s event subject to the following conditions:

b) That all businesses along the route be advised and road closure advertised throughout the community.

c) A Police escort is organised for the duration of the parade by the event organiser.

d) The event organiser complies with any conditions set by Council and the NSW Police.

e) The Event Management Plan (EMP) is completed and submitted to Council (attached).

f) A Traffic Guidance Scheme and traffic control will be provided by Riverina Traffic Control (attached).

Discussion:

Approval granted. This event is currently presented to the community under Expression of Interest to seek external organisations that may wish to run the event. The event will be managed by CGRC if no other parties are interested. CGRC will provide a current Certificate of Currency to committee members, noting that no interested third parties are identified in the policy.

3.8 Festival of Gundagai 2024

Recommendation

That approval be given to Cootamundra-Gundagai Regional Council to hold the Festival of Gundagai on Saturday 21^st September 2024 subject to the following conditions:

a) The temporary closure of Sheridan Street from Carberry Park to Byron Street between 3:30pm and 8pm on Saturday 21 September 2024;

b) That all businesses along the route be advised and road closure advertised throughout the community;

c) The event organiser complies with any conditions set by Council and the NSW Police;

d) The Event Management Plan (EMP) is completed and submitted to Council (attached);

e) Council will provide a Traffic Guidance Scheme and arrange the placement and removal of all road barriers.

Discussion:

3.9 Sparkling Streets Christmas Party 2024

Recommendation

That approval be given to Cootamundra Gundagai Regional Council to hold the 2024 Sparkling Streets Christmas Party event on Thursday 12 December 2024 in Cootamundra between 6pm and 9pm subject to the following conditions:

a) The temporary closure of Parker Street between 5pm and 10pm on Thursday 12 December 2023 from Wallendoon Street to Adams Street;

b) That all businesses along the route be advised and road closure advertised throughout the community;

c) The event organiser complies with any conditions set by Council and the NSW Police;

d) The Event Management Plan (EMP) is completed and submitted to Council (attached);

e) Council will provide a Traffic Guidance Scheme (TGS) and associated traffic control (attached).

Discussion:

3.10 Christmas on Sheridan 2024

Recommendation

That approval be given to Cootamundra-Gundagai Regional Council to hold the Christmas on Sheridan event in Gundagai on Friday 6 December 2024 between 5pm and 9pm subject to the following conditions:

a) The temporary closure of Sheridan Street between Otway Street and Homer Street from 3:30pm and 10pm on Friday 6 December 2024;

b) That all businesses along the route be advised and road closure advertised throughout the community;

c) The event organiser complies with any conditions set by Council and the NSW Police;

d) The Event Management Plan (EMP) is completed and submitted to Council (attached);

e) Council will provide a Traffic Guidance Scheme (attached) and arrange placement and removal of all road barriers.

Discussion:

3.11 Cootamundra Rodeo and Street Parade 2024

Recommendation

That approval be given for the Cootamundra Rodeo Association to hold the 2024 Rodeo Parade and Festival on Friday 1 November 2024 subject to the following conditions:

c) That all businesses along the route be advised and road closures be advertised throughout the community;

d) The event organiser complies with any conditions set by Council and the NSW Police;

e) A Police escort is organised for the duration of the parade by the event organiser;

f) The Event Management Plan is completed and submitted to Council (attached);

g) A current Certificate of Currency is submitted to Council noting Council, TfNSW and NSW Police as interested parties;

h) Council provide an approved Traffic Guidance Scheme, traffic control and barrier placement and removal.

Discussion:

Approval granted in principle. A current Cerficate of Currency must be submitted at least twenty one (21) days prior to the event and note CGRC, TfNSW and NSW Police as interested third parties. Event organisers will be notified that the use of enticements is prohibited and people must not travel on the back of vehicles without approved protection rails or safety harnesses.

3.12 Coota Beach Volleyball Carnival 2025

Recommendation

That approval be given to Cootamundra Health Care Co-Operative Ltd to hold the 2025 Coota Beach Volleyball Carnival from the 14 - 16 February 2025 subject to the following conditions:

1. The temporary closure of Murray Street (Wallendoon Street to Bourke Street) between Tuesday 11^th February and Monday the 17^th February inclusive;

2. The event organiser complies with any conditions set by Council and the NSW Police;

3. The Event Management Plan (EMP) is completed and submitted to Council (attached);

4. A current Certificate of Currency (COC) is submitted to Council noting Council, TfNSW and NSW Police as interested parties;

5. Council provides a Traffic Guidance Scheme and associated traffic control.

Discussion:

Approval granted in principle. A current Cerficate of Currency must be submitted at least twenty one (21) days prior to the event and note CGRC, TfNSW and NSW Police as interested third parties.

3.13 Upcoming Events 2024-2025

Recommendation

For the Committee’s information

Discussion

Events noted. Additional events to be mentioned in furture LTC meetings include the Cootamundra Cup and the Coota Picnic Races.

3.14 General Business

Recommendations

‘No Parking – Police Excepted’ signage is no longer required at Stratton Park, Cootamundra as recommended in May 2024 Local Traffic Committee meeting.

Council remove the repeated stop line on the southern side of the Cooper Street pedestrian crossing located at the Wallendoon intersection, Cootamundra.

Council to install temporary disabled parking in the current No Parking zone at the entrance of the Civic Hall on Cooper Street, Cootamundra for the duration of the local election pre-polling period in September 2024.

Discussion:

1. Objection to Restricted Parking at Stratton Park, Cootamundra.

With consideration of the submission against item 7.1 of the May Council meeting 2024, LTC Committee members agreed that the installation of ‘No Parking–Police Excepted’ signage at Stratton Park was unnecessary and unsuitable for the location.

2. Cootamundra Arts Centre Building Safety Compliance and One Way Lane Direction

Noted.

3. Repeated Stop Line at the Cooper and Wallendoon Street Pedestrian Crossing

Committee members agree that the repeated stop line on the southern side of the Cooper Street pedestrian crossing is causing confusion for road users and should be removed.

4. West Street 50km Signage Upgrade

Current signage investigated by TfNSW and no upgrade is required. Speed bumps are not recommended in residential locations due to noise pollution.

5. Temporary Disabled Parking Space during Local Election Period.

LTC Committee Members agree that temporary disabled parking will be beneficial for residents during the two week pre polling period in September 2024.

6. No Parking Signage relocation on Poole Street

Noted and added to action items.

7. Cycle Alert Boards on Berthong Road no longer working.

Noted and Council to investigate.

8. Stop signs requested at the intersection of Boundary Road and Temora Road.

TfNSW to investigate. If location doesn’t meet warrants, other intersection enhancements may need to be considered.

9. Report of hazardous situation when exiting Olympic Highway onto Dirnaseer Road.

TfNSW to investigate.

The Meeting closed at 11:35pm.

The minutes of this meeting were confirmed at the Cootamundra-Gundagai Ordinary Council Meeting held on 27 August 2024.

................................................... …………………………………………………

CHAIRPERSON GENERAL MANAGER

Ordinary Council Meeting Agenda

27 August 2024

8.3.2 Finance Update - July 2024

DOCUMENT NUMBER

419298

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Finance Update report, be received and noted.

Report

The July Finance Update has been reviewed and no issues have been detected.

Operations

Income

The operational income is at 30% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year. Water & Sewer rates haven’t been levied in 2025 yet.

Department	ACTUAL YTD	BUDGET	% Received	Result	Comment
Building Department	$205,966	$445,000	46%	J	Fees from new development in Coota received
Business Department	$7,149	$240,000	3%	J
Engineering Cootamundra	$104,453	$6,570,489	2%	J
Engineering Gundagai	$39,535	$2,600,488	2%	J
Executive Department	$0	$216,000	0%	J
Finance Department	$0	$16,440,195	0%	J
Rates Cootamundra	$6,801,789	$7,028,139	97%	J
Rates Gundagai	$4,407,916	$4,532,162	97%	J
Services Cootamundra	$2,881,378	$3,663,750	79%	J
Services Gundagai	$880,225	$1,620,000	54%	J
Sewer Cootamundra	$214,744	$2,910,807	7%	J
Sewer Gundagai	$0	$768,442	0%	J
Water Cootamundra	$2,164	$3,267,356	0%	J
Water Gundagai	$0	$1,629,444	0%	J
Total	$15,545,319	$51,932,272	30%	J

Expenditure

Operational Expenditure is at 7% when comparing actual to budget.

Department	TOTAL YTD	BUDGET	% Spent	Result	Comment
Building Department	$111,597	$1,572,902	7%	J
Business Department	$268,095	$3,377,405	8%	J
Engineering Cootamundra	$900,619	$9,716,544	9%	J
Engineering Gundagai	$314,960	$5,350,819	6%	J
Executive Department	$198,185	$2,310,938	9%	J
Finance Department	$1,229,612	$20,447,707	6%	J
Services Cootamundra	$465,214	$5,744,946	8%	J
Services Gundagai	$167,608	$2,608,306	6%	J
Sewer Cootamundra	$57,925	$1,581,694	4%	J
Sewer Gundagai	$52,594	$784,319	7%	J
Water Cootamundra	$87,175	$2,812,625	3%	J
Water Gundagai	$52,527	$1,210,655	4%	J
Total	$3,906,111	$57,518,860	7%	J

Capital

Income

Capital income is at 8% of budget as at 31 July 2024.

ASSET CATEGORY	TOTAL YTD	BUDGET	% RECEIVED	RESULT	COMMENTS
Plant & Equipment - Cootamundra	$81,135	$473,550	17%	K	Disposals need to be processed
Plant & Equipment - Gundagai	$0	$498,950	0%	K	Disposals need to be processed
Property Disposal – Cootamundra	$0	$0	0%	J	Proposed Carry forward budget to be presented
Property Disposal – Gundagai	$0	$0	0%	J
TOTAL	$81,135	$972,500	8%	K

Expenditure

Capital expenditure is at 22% of budget as at 31 July 2024.

Asset Category	Total YTD	Budget	% Spent	Result	Comments
Cootamundra Land	$153,977	$25,000	616%	J	Proposed Carry forward budget to be presented, Oliver Selwyn purchase to be reimbursed by insurance
Cootamundra Plant	$1,206,532	$1,300,000	93%	K	Budget for year already committed
Cootamundra Roads	$14,628	$2,035,672	1%	J
Cootamundra Building	$147,148	$428,050	34%	J
Cootamundra Recreation	$25,966	$214,500	12%	J
Cootamundra Bridges	$0	$2,411,625	0%	J
Cootamundra Roads	$0	$1,444,800	0%	J
Gundagai Building	$313,277	$268,434	117%	J	Proposed Carry forward budget to be presented
Gundagai Pools	$1,573	$309,915	1%	J
Gundagai Waste	$20,692	$720,000	3%	J
Gundagai Bridges	$0	$1,250,000	0%	J
Gundagai Plant	$142,192	$1,300,000	11%	J
Gundagai Roads	$1,008,797	$2,190,580	46%	J
IT	$0	$50,000	0%	J
Total	$3,034,782	$13,948,576	22%	J

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

27 August 2024

8.3.4 2025 Carry Forward Budget

DOCUMENT NUMBER

419859

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

Net amount of $3.995M will be carried forward from prior years budget.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. The Carry Forward Budget report be received and noted.

2. The budget variations in the report be adopted.

The Carry forward budget is prepared to transfer the unexpended balance or uncollected capital income from the prior financial year. There is no operational budget being carried forward this year.

Capital Income

Manager	Category	Project Description	$ to carry forward
Arthur	Property Disposal	Disposal of Council Property – Cootamundra	$610,000
Total			$610,000

Capital Expenditure

Manager	Category	Project Description	Funding Source	$ to carry forward
Bennett	BUILDING	Cootamundra Arts Centre Rehearsal Space	Grant	$58,056
Bennett	BUILDING	SCCF3-0043 - Sustainable Redevelopment and Upgrade of Cootamundra Library	Grant	$116,910
Bennett	BUILDING	Stockinbingal Hall - Footpath & Disabled Ramp (Local Roads and Community Infrastructure (LRCI Rd 2)	Grant	$49,619
Bennett	BUILDING	Amenities additions to Fisher Park Cootamundra - SCCF5-0562 Project 1 -	Grant	$100,000
Bennett	BUILDING	Replacement of toilet block Ellwoods Hall Stockinbingal - SCCF5-0562 Project 3	Grant	$168,350
Bennett	RECREATION	Redevelopment of Fisher Park Sporting Precint - Masterplan and immediate upgrades - Council Resolution 194/2022 May22	Reserve	$70,000
Ewings	BUILDING	Gundagai Visitors Information Centre redevelopment - disabled ramp and disabled toilet	Grant	$375,850
Ewings	BUILDING	SCCF 3 - 0105 - Gundagai Library Extension	Grant	$31,712
Ewings	BUILDING	SCCF3-1159 – Carberry Park Toilet Block Grant	Grant	$205,862
Ewings	POOLS	Gundagai Swimming Pool Refurb (SCF1 Funded and contribution from GunSwim)	Grant	$83,380
Ewings	PROPERTY	Gundagai South & Lawn Cemetery Toilet Block	Reserve	$77,594
Ewings	RECREATION	Lindley Park Playground Carpark (Local Roads and Community Infrastructure (LRCI Rd 2)	Grant	$5,540
Ewings	RECREATION	Sherwood Forest - Landon St Tree removal along walking track & Create green space and off leash dog park (Local Roads and Community Infrastructure (LRCI Rd 2)	Grant	$73,680
Ewings	RECREATION	Sherwood Forest - LRCI Round 4a	Grant	$135,000
Ewings	RECREATION	Owen Vincent - Cricket Nets (Local Roads and Community Infrastructure (LRCI Rd 4a)	Grant	$25,000
Hogg	PLANT	Gundagai Plant Replacement	Reserve	$808,049
Hogg	BRIDGES	Bridge Replacement 2022/2023 - 2024/2025- Hillas Creek Bridge - (Fixing Country Bridges R2	Grant	$230,757
Hogg	ROADS	Sheridan St Block 3 Upgrade - Stage 2 (Local Roads and Community Infrastructure (LRCI Rd 3)	Grant	$159,062
Hogg	ROADS	Annie Pyers Drive (Transport for NSW Grant)	Grant $160.8k /Revenue 150k	$310,824
Hogg	ROADS	First Avenue Footpath & Gutter Rehabilitation Stage 1 (Local Roads and Community Infrastructure (LRCI Rd 4)	Grant	$56,280
Hogg	ROADS	First Avenue, Gundagai Stormwater Drainage Upgrade - LRCI Rd 4b	Grant	$50,000
Hogg	SEWER	Gundagai Riverside caravan park sewer pump station upgrade	Reserve	$23,000
Hogg	WATER	Extension of Gundagai Water Supply to the Dog on the Tuckerbox site	Grant	$338,559
Hogg	WATER	Gundagai Water Treatment Plant Refurbishment - Sand Filters, Low & High Lift Pumps & Intake System	Reserve	$402,940
Hogg	WATER	Water Telemetry/SCADA Upgrades Gundagai	Reserve	$165,794
Arthur	LAND	Claron Estate Residential Land Development	Reserve	$65,785
Arthur	ROADS	Poole St Kerb & Gutter (LRCI Round 4b)	Grant	$17,882
Arthur	SEWER	Cootamundra Sewerage treatment plant refurbishment	Reserve	$141,725
Arthur	SEWER	Coota Sewer Mains Modelling	Reserve	$42,800
Arthur	SEWER	Vent Pipe Replacement	Reserve	$85,000
Arthur	WATER	Res 2 Chlorination, Matilda Avenue Cootamundra	Reserve	$87,727
Arthur	WATER	Coota Water Mains Modelling Investigation	Reserve	$42,800

Total				$4,605,537

Ordinary Council Meeting Agenda

27 August 2024

8.4 Sustainable Development

8.4.1 DA2023/109 - Proposed Staged 15,000 SSU Feedlot and Associated Infrastructure - 1570 Old Cootamundra Road Cootamundra

DOCUMENT NUMBER

419673

REPORTING OFFICER

Michael Mason, Interim Manager Sustainable Development

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.3 A region that can accommodate and support strategic growth

3. Protected and enhanced environment

3.1 A natural environment is valued and protected

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

4. Collaborative and progressive leadership

4.3 Actively engaged and supportive community

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Additional information dated 5th July 2024 (Rev 1) ⇩

2. Delegated Assessment Report (Officers Report) - DA2023/109 – as presented to the May 2024 Ordinary Council Meeting ⇩

3. Notice of Determination - DA2023/109 – as presented to the May 2024 Ordinary Council Meeting ⇩

4. DA Plans for Approval - DA2023/109 – as presented to the May 2024 Ordinary Council Meeting ⇩

Recommendation

Council determines DA2023/109 by way of approval subject to the Notice of Determination conditions of consent (Attachment 3).

Introduction

Council is in receipt of a development application for the establishment and operation of a sheep feedlot (15,000 standard sheep units), at 1570 Old Cootamundra Road, Cootamundra. The application was lodged with Council in August 2023, and following notification, consultation with the relevant government departments, and an assessment of the proposal, the application was submitted to the May 2024 Ordinary Council Meeting for determination (Item 8.4.2), with a recommendation for approval.

At the Council Meeting, the following resolution (123/2024) was passed:

1. Council defer determination of this application to enable the applicant to ascertain potential impacts of historical flooding of ‘Powder Horn Creek’ on adjoining lands (including the site and adjoining/adjacent parcels).

2. The applicant be provided with information and a copy of visual information to assist any flooding impact assessment.

3. The applicant provide a report on the impact of water supply on adjoining properties including an annual demand analysis.

In accordance with the above resolution, Council supplied copies of the videos to the Applicant, and requested that the Applicant supply the following additional information:

1. Hydraulic Impact Assessment

A Hydraulic Impact Assessment undertaken by a suitably qualified person is required which assesses the potential impact of historical flooding of the development site and from Powder Horn Creek. This report should consider the impact of surface and overflow flooding, impacts on the adjoining properties, and the likely impact of flooding generally on the site. This assessment should also take into consideration the proposed development.

2. Water Supply

A report is required which assessed the impact of water supply on adjoining properties, including an annual demand analysis. This report may be an attachment to the Hydraulic Impact Assessment.

A response to this request for additional information was submitted to Council (see Attachment 1), and is discussed as follows.

Discussion

The additional information supplied by the Applicant acknowledges the concerns expressed by the neighbours, and as per the Council resolution, has reviewed the supplied footage, and has addressed the issues as requested, with the additional assessment work being carried out by a suitably qualified professional.

Hydraulic Impact Assessment

As detailed above, following the Council resolution, Staff prepared a request for further information (RFI). The Applicant in their recent submission, has correctly identified that the RFI, actually extended the scope of the Council resolution, and required the Applicant to address the issue of flooding in a specific way, being a hydraulic impact assessment. In hindsight, it is acknowledged that there are different methodologies for assessing the issue of flooding, including the catchment based and topographical analysis, which has been carried out by the Applicant. This is considered an appropriate approach, and satisfies the Council resolution with regards to flooding, and therefore the hydraulic impact assessment requested by Staff, is not necessary in this instance.

In summary, the additional information states:

Neighbour’s video of 4 August 2022

§ 100 mm of rain was recorded at the weather station near the proposed development site during the event,

§ it is believed that most of the flow was from significantly higher rainfall in the catchment to the west of the feedlot site, past the proposed Maximum Harvestable Rights (MHR) dam,

§ topographically this event is unlikely to have impacted the proposed development site due to it having a raised elevation,

§ as such the proposed development would be outside the flood impact zone, and would have had minimal impact on this event,

§ the flooding shown in the video footage, is downstream of a dam located on the southern edge of the neighbouring property, adjacent to the boundary of the subject land,

§ this dam was constructed pre 1985, appears to be poorly designed, has no clearly defined bywash, likely overtops via the inflow channel to the south west, returning the western flow channel and is in breach of current legislative requirements.

Two (2) Neighbour’s videos of 30^th November 2023

§ average rainfall events only result in a small to moderate flows down both the Powder Horn Creek and western unnamed creek flow line,

§ these videos were taken after an extended wet period of 2 years,

§ the flow confirms that the two (2) creeks are both fairly latent creeks.

Pre-development assessment

§ the dam on the neighbouring property is supplied by two (2) large catchments, totalling approximately 1,573 ha, and includes:

- Powder Horn Creek catchment of 794.97 ha, being 50.5% of the total catchment,

- Unnamed Creek catchment of 778.42 ha, being 49.5% of the total catchment.

Post development

§ the proposed development truncates some catchments,

§ as such, the above catchments have been divided into sub-catchments, detailed as follows, with the development impacts identified and discussed.

Ordinary Council Meeting Agenda

27 August 2024

Water supply

The additional information supplied by the Applicant, states that:

§ an assessment of potential water usage by the feedlot and water modelling, has already been caried out for the proposal, and has previously been submitted to Council,

§ due to the prohibitive cost of supply from the Goldenfields Water the proposed development will not be drawing on this source, unless required to do so in the event of an animal welfare emergency,

§ normal operations will include risk management of extreme weather, and development of a drought management plan, this would include strategies such as reducing or destocking during prolonged dry periods,

§ the primary water supply for the proposed development will be via the Maximum Harvestable Rights (MHR) dam, which does not require a water access licence, water supply works approval or water use approval,

§ ‘Truro’ is located within the Central Inland-Draining Catchment and as such is entitled to “up to 10% of the average annual regional rainfall runoff on the landholding”,

§ the WaterNSW MHR calculator has been utilised and a maximum MHR take of 44.7 ML is possible for this property,

§ the proposed MHR dam is 41 ML,

§ as MHR is a legislated right, the impact of this take on adjoining properties does not need to be considered,

§ the tailwater system has been designed to manage the waste utilisation area (WUA), by capturing the first flush (25 mm) from any rain event, and this allows the property to capture the primary contaminants that would be generated by the site runoff,

§ all remaining runoff bywashes to the natural waterway,

§ all proposed infrastructure has been designed according to relevant guidelines and standards.

Staff can confirm that both the EIS and the additional information previously submitted, has adequately addressed the issue of water needs, water supply, and the proposed MHR dam. The Farm Water Balance Model was used, which takes into account many factors such as groundwater take, surface water take (river and overland flow), climate data (rainfall and evaporation), stream gauge data, static offtake for feedlots and homestead water supply, irrigation (using average annual or seasonal crop factors), multiple storages (sumps, dams, ringtanks, duty storages), evaporation and seepage, and transfers between storages.

The information supplied, contains details on the amount of water required to supply the development and the source of that water. It identifies that a minimum of four (4) litres per head per day, and up to 6.5 litres during sustained hot and/or humid weather, will be available on demand. Based on 4 litres per head, a minimum of 21.9 ML of water per year for stock is required, and based on 6.5 litres per head, a minimum of 35.6 ML of water per year for stock is required (noting this assumes 365 days of sustained hot and/or humid weather which is statistically incredibly unlikely). The application also addresses the irrigation of crops using the wastewater from the tailings dam.

As a result of the abovementioned modelling, the application proposes a 41 ML dam, which is less than the maximum size permitted for a MHR dam, which has been calculated as being 44.7 ML. Furthermore, the application was referred to WaterNSW, who advised that:

“WaterNSW has reviewed the application and documentation provided. WaterNSW identified that the Proposed freshwater dam expansion does not exceed the Maximum Harvestable Rights for the property. Therefore the works fits within the definition of the Water Management Act 2000 Harvestable Rights“.

In terms of the impact of surface water supply on the downstream property, the catchment analysis above indicates that 63.7 % of the total catchment that feeds the dam on the neighbouring property, will continue to do so. The remaining 36.3% of the catchment will be retained due to the MHR dam and tailings dam. On this basis, it is considered that the impact on surface water supply to the downstream property, as a result of the development is acceptable. It is also important to note, that irrespective of whether the development proceeds or not, a MHR dam of up to 44.7 ML could be built on the property, and no consideration of the impact on water supply to downstream properties is required as part of its installation. Assumedly the impacts of a MHR dam in this regard, have been factored into the relevant legislation that allows them to be built without an approval from WaterNSW, and must therefore be considered acceptable.

Applicant’s conclusion

The additional information supplied by the Applicant has advised in summary, that:

§ the catchment area contributing to the flow downstream (neighbouring property) will decrease,

§ the water flow will be diverted to the proposed infrastructures where water will be held up before it bywashes to the natural waterways,

§ pre-development impervious vs post development impervious area is a marginal increase, as:

- the implementation of the MHR dam and holding pond detains the concentrated flows that were previously sheet flow,

- the peak flow at the lawful point of discharge is the same/less than the pre-development case,

§ conveyance of external flow is almost matching with the pre-development case, with minimal redirection of flows occurs at the southern boundary. However, those flows are conveyed through the eastern boundary (through the development site) and detained prior to exiting at the lawful point of discharge,

§ no increase to flooding or loss of flood storage is occurring owing to the development, as there has been no redirection, concentration or ponding of flows in comparison to the predevelopment case vs the post-development case,

§ the site development reduces the net catchment area and reduces inflows to the overall catchment,

§ the controlled drainage area of the feedlot and the controlled drainage area of the waste utilisation area removes water from the catchment in the re-use process,

§ the development of dams and drains reduces flows to the catchment associated with the neighbour, and beneficially constrains them,

§ the flooding shown is particular to flows in and around the neighbour’s dam and are not unique or directly impacted by the development other than by way of an actual flow reduction,

§ the primary water supply for the proposed development will be from the MHR dam,

§ this water take is a legislated right, which does not require a water access licence, water supply works approval or water use approval. As such, the impact of this take on adjoining properties is deemed to have been approved by WaterNSW and does not need to be considered by Council,

§ the proposed development will make no use of Goldenfields Water (unless required to do so in the event of an animal welfare emergency).

Council Staff conclusion

Overall, it is considered that the Applicant has satisfactorily addressed the additional issues of flooding and water supply, which Council sought clarification on, following the May 2024 Ordinary Council Meeting. The information demonstrates that the development is likely to have a positive impact on downstream flooding by retaining water in the MHR dam. Furthermore, it is noted that irrespective of the feedlot proceeding or not, the size of the proposed MHR dam is permitted, with no additional consideration of downstream flows required.

Accordingly, there is no reason warranting refusal of the application, and considering the additional information provided by the applicant the recommendation to the May 2024 Ordinary Council Meeting, is supported subject to the proposed draft conditions for this development.

Financial

No financial implications.

OLG 23a Guideline consideration

Does not conflict with guidelines.

Ordinary Council Meeting Agenda

27 August 2024

8.4.2 Primary Building Line Variation 204 Thompson Street Cootamundra

DOCUMENT NUMBER

419695

REPORTING OFFICER

Luke Izzard, Building Surveyor

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

3. Protected and enhanced environment

3.1 A natural environment is valued and protected

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. DA report for DA2024/52 204 Thompson Street Cootamundra ⇩

Recommendation

That Council approve the following Development Application subject to the consent conditions 1-24 below:

· Application No: DA 2024/52

· Property: Lot: 12 DP: 35306, 204 Thompson Street, Cootamundra

· Proposed Alterations and Additions to existing dwelling including new front and side verandah and rear bedroom addition with deck.

General Conditions

Compliance with Building Code of Australia and insurance requirements under Home Building Act 1989

1. It is a condition of a development consent for development that involves building work that the work must be carried out in accordance with the requirements of the Building Code of Australia.

5. In subsection (3), a reference to the Building Code of Australia is a reference to the Building Code of Australia as in force on the day on which the application for development consent was made.

6. This section does not apply—

b. to the erection of a temporary building, other than a temporary structure to which subsection (3) applies.

Condition reason: Prescribed condition under section 69 of the Environmental Planning and Assessment Regulation 2021.

Erection of signs

1. This section applies to a development consent for development involving building work, subdivision work or demolition work.

2. It is a condition of the development consent that a sign must be erected in a prominent position on a site on which building work, subdivision work or demolition work is being carried out—

a. showing the name, address and telephone number of the principal certifier for the work, and

b. showing the name of the principal contractor, if any, for the building work and a telephone number on which the principal contractor may be contacted outside working hours, and

c. stating that unauthorised entry to the work site is prohibited.

3. The sign must be—

a. maintained while the building work, subdivision work or demolition work is being carried out, and

b. removed when the work has been completed.

4. This section does not apply in relation to—

a. building work, subdivision work or demolition work carried out inside an existing building, if the work does not affect the external walls of the building, or

b. Crown building work certified to comply with the Building Code of Australia under the Act, Part 6.

Condition reason: Prescribed condition under section 70 of the Environmental Planning and Assessment Regulation 2021.

Fulfilment of BASIX commitments

It is a condition of a development consent for the following that each commitment listed in a relevant BASIX certificate is fulfilled —

1. BASIX development,

2. BASIX optional development, if the development application was accompanied by a BASIX certificate.

Condition reason: Prescribed condition under section 75 of the Environmental Planning and Assessment Regulation 2021.

Notification of Home Building Act 1989 requirements

1. This section applies to a development consent for development involving residential building work if the principal certifier is not the council.

a. for work that requires a principal contractor to be appointed—

i. the name and Licence number of the principal contractor, and

ii. the name of the insurer of the work under the Home Building Act 1989, Part 6,

b. for work to be carried out by an owner-builder—

i. the name of the owner-builder, and

ii. if the owner-builder is required to hold an owner-builder permit under the Home Building Act 1989—the number of the owner-builder permit.

4. This section does not apply in relation to Crown building work certified to comply with the Building Code of Australia under the Act, Part 6.

Condition reason: Prescribed condition under section 71 of the Environmental Planning and Assessment Regulation 2021.

Approved plans and supporting documentation

Development must be carried out in accordance with the following approved plans and documents, except where the conditions of this consent expressly require otherwise.

Approved plans
Plan number	Revision number	Plan title	Drawn by	Date of plan
A1744291		BASIX certificate	PEM group	19/04/2024
DA01	A	Cover sheet	Morson group	23/04/2024
DA02	C	Site analysis	Morson group	23/07/2024
DA03	A	Existing & demo plan	Morson group	23/04/2024
DA04	A	Proposed plan	Morson group	23/04/2024
DA05	B	Elevations - 1	Morson group	26/06/2024
DA06	B	Elevations – 2	Morson group	26/06/2024
DA07	A	Proposed roof plan	Morson group	23/04/2024
DA09	A	Door and window schedule	Morson group	23/04/2024
DA10	A	Finish’s schedule	Morson group	23/04/2024
V2		Statement of environmental effects	Morson group	25/06/2024

In the event of any inconsistency with the approved plans and a condition of this consent, the condition prevails.

Condition reason: To ensure all parties are aware of the approved plans and supporting documentation that applies to the development.

Essential Energy Conditions

The service main on the property may be affected by the development. Therefore, a level 2 electrician is required to ascertain compliance with the NSW Service and Installation Rules and AS3000. The applicant is required to provide the results from the electrician in writing before works are to commence on the front verandah section of the development.

It is also essential that all works comply with SafeWork clearance requirements. It is the responsibility of the person/s completing the work to understand their safety responsibilities. the applicant will be required to submit a "request for safety advice" if works cannot maintain the safe working clearances set out in the Working near overhead Powerlines Code of Practice.

Essential energy also makes the following comments.

· If the proposed development changes, there may be potential safety risks and it recommends that Essential Energy is consulted for further comment.

· Any existing encumbrances in favor of essential energy (or its predecessors) noted on the title of the property shall be complied with.

· Any activities in proximity to electrical infrastructure must be undertaken in accordance with the lates industry guideline currently known as ISSC 20 Guideline for the management of Activities within Electricity easements and Close to infrastructure.

· before the carrying out of any works, a "dial before you dig" enquiry should be undertaken in accordance with the requirements of Part 5E (Protection of underground electricity power lines) of the Electricity Supplies Act 1995 (NSW), the location of overhead and underground powerlines are also shown in the Look Up and Live App www.essentialenergy.com.au/lookupandlive

Condition reason: To comply with Essential Energy requirements from CNR-70419 received on 17/6/2024

Asbestos removal

All removal, transport and disposal of asbestos or other contaminated waste materials shall be controlled in accordance with the Work health and Safety Act 2011, SafeWork Australia Code of Practice - How to manage and control asbestos in the workplace & Protection of The Environment Act 1997.

Work involving asbestos removal work (of an area of more than 10 square metres) or friable asbestos removal work must be undertaken by a person who carries on a business of such removal work in accordance with a Licence under clause 485 of the Work Health & Safety Regulation 2017.

Condition reason: To minimise the risk of asbestosis and to dispose of this harmful product in a safe and secure manner at an accredited disposal point.

Demolition Work

Before demolition work commences

8	Asbestos removal signage
	Before demolition work commences involving the removal of asbestos, a standard commercially manufactured sign containing the words ‘DANGER: Asbestos removal in progress’ (measuring not less than 400mm x 300mm) must be erected in a prominent position at the entry point/s of the site and maintained for the entire duration of the removal of the asbestos.
	*Condition reason: To alert the public to any danger arising from the removal of asbestos*

During demolition work

Handling of asbestos during demolition

While demolition work is being carried out, any work involving the removal of asbestos must comply with the following requirements:

1. Only an asbestos removal contractor who holds the required class of Asbestos Licence issued by SafeWork NSW must carry out the removal, handling and disposal of any asbestos material.

2. Asbestos waste in any form must be disposed of at a waste facility licensed by the NSW Environment Protection Authority to accept asbestos waste; and

3. Any asbestos waste load over 100kg (including asbestos contaminated soil) or 10m² or more of asbestos sheeting must be registered with the EPA on-line reporting tool WasteLocate.

Condition reason: To ensure that the removal of asbestos is undertaken safely and professionally

On completion of demolition work

No additional conditions have been applied to this stage of development.

Building Work

Before issue of a construction certificate

10	Long Service Levy
	Before the issue of a Construction Certificate, the long service levy of $0, as calculated at the date of this consent, must be paid to the Long Service Corporation under the Building and Construction industry Long Service Payments Act 1986, section 34, and evidence of the payment is to be provided to the certifier or Council (where a certifier is not required).
	*Condition reason: To ensure the long service levy is paid.*
11	Section 68 Application required
	An application shall be lodged and approved by Cootamundra - Gundagai Regional Council under section 68 of the local government Act 1992 for any new water, sewer, stormwater or sewer drainage works before the issue of a Construction certificate. All plumbing work must be undertaken by a licensed plumber or drainer. they must submit their notice of works (N.O.W) and pay for any associated inspections 48hrs before the first inspection. they also must submit a correct sewer service diagram (SSD) for all works. The certificate of compliance (C.O.C) and S.S.D must be submitted before an occupation certificate can be released by the Principal certifying Authority (P.C.A) The proponent shall comply with all requirements tabled under any approval issued, NSW Fair Trading and the Plumbing Code of Australia.
	*Condition reason: Statutory Compliance*

Before building work commences

12	Erosion and sediment controls in place
	Before any site work commences, the principal certifier, must be satisfied the erosion and sediment controls in the erosion and sediment control plan are in place. These controls must remain in place until any bare earth has been established in accordance with 'Managing Urban Stormwater: Soils and Construction’ prepared by Landcom (the Blue Book) (as amended from time to time).
	*Condition reason: To ensure sediment laden runoff and site debris do not impact local stormwater systems and waterways.*
13	Tree protection measures
	Before any site work commences, the principal certifier, or Council where a principal certifier is not required, must be satisfied the measures for tree protection detailed in the approved plans are in place. The existing ornamental tree within the front yard must be protected and remain after the completion of works.
	*Condition reason: To protect and retain trees.*
14	Site setout report
	Site setout report prepared by a registered surveyor is to be supplied to the principal certifier confirming the development is located as per the development consent’s approved plans prior to the commencement of works. Survey pegs/marks are to be protected and preserved throughout construction.
	*Condition reason: To ensure development is located as per the development consent*

During building work

15	Hours of work
	Site work must only be carried out between the following times – For weekdays Mon-Fri from 7:30AM to 5:00PM For Saturdays 7:30AM to 5:00PM Sundays and public holidays no work. Site work is not to be carried out outside of these times except where there is an emergency, or for urgent work directed by a police officer or a public authority.
	*Condition reason: To protect the amenity of the surrounding area.*
16	Procedure for critical stage inspections
	While building work is being carried out, the work must not continue after each critical stage inspection unless the principal certifier is satisfied the work may proceed in accordance with this consent and the relevant construction certificate.
	*Condition reason: To require approval to proceed with building work following each critical stage inspection.*
17	Tree protection during work
	While site work is being carried out, all required tree protection measures must be maintained in good condition in accordance with: 1. the trees shown on the site plan approved under this consent. This includes maintaining adequate soil grades and ensuring all machinery, builders refuse, spoil and materials remain outside tree protection zones.
	*Condition reason: To protect trees during the carrying out of site work.*
18	Waste management
	While site work is being carried out: 1. all waste management must be undertaken in accordance with the waste management plan; and 2. upon disposal of waste, records of the disposal must be compiled and provided to the principal certifier or Council, detailing the following: a. The contact details of the person(s) who removed the waste. b. The waste carrier vehicle registration. c. The date and time of waste collection. d. A description of the waste (type of waste and estimated quantity) and whether the waste is to be reused, recycled or go to landfill. e. The address of the disposal location(s) where the waste was taken; f. The corresponding tip docket/receipt from the site(s) to which the waste is transferred, noting date and time of delivery, description (type and quantity) of waste. If waste has been removed from the site under an EPA Resource Recovery Order or Exemption, records in relation to that Order or Exemption must be maintained and provided to the principal certifier and Council.
	*Condition reason: To require records to be provided, during site work, documenting the lawful disposal of waste.*
19	Termite Protection - Existing Building
	The existing building shall be protected from termite attack due to the construction of the additions. Treatment is to be in accordance with Australian Standard 3660.1 shall be deemed to satisfy this requirement. NB: If a chemical system is selected for use as a barrier against termite attack, a durable notice shall be attached to the house providing information relating to the treatment supplied and the chemical used. This notice should be affixed permanently in either the electric meter box or at the entrance to the subfloor area. Whilst the Building Code of Australia (BCA) and AS 3660.1 prescribe measures for protection in relation to the structural elements of a building, there are many other elements which may be susceptible to termite attack. Council therefore, encourages builders and owners to take general protective measures against termite attack according to approved industry standards and practices. No protective measure is permanent. Owners should therefore, arrange regular inspections of their building by appropriate experts.
	*Condition reason: To protect the building from termite attack.*
20	Alterations: plumbing & drainage works
	All plumbing works must be undertaken by a licenced Plumber or Drainer. They must submit their Notice of Work (N.O.W) and pay for any associated inspections 48hrs before the first inspection. They also must submit a Certificate of Compliance (C.O.C) after the work has been completed and also submit a correct Sewer Service Diagram (S.S.D.) for all works. The C.O.C and S.S.D must be submitted before an Occupation Certificate can be released by the Principal Certifying Authority (P.C.A).
	*Condition reason: Statutory compliance.*

Before issue of an occupation certificate

21	Removal of waste upon completion
	Before the issue of an Occupation Certificate: a. all refuse, spoil and material unsuitable for use on-site must be removed from the site and disposed of in accordance with the approved waste management plan; and b. written evidence of the waste removal must be provided to the satisfaction of the principal certifier or Council (where a principal certifier is not required).
	*Condition reason: To ensure waste material is appropriately disposed or satisfactorily stored.*
22	Works-as-executed plans and any other documentary evidence
	Before the issue of an Occupation Certificate, works-as-executed plans, any compliance certificates and any other evidence confirming the following completed works must be submitted to the satisfaction of the principal certifier: a. All stormwater drainage systems and storage systems; and The following matters that Council requires to be documented b. Waste facility receipt for the Asbestos removed onsite and any associated clearance paperwork of the site. c. A copy of any certificates required by the PCA as directed.
	*Condition reason: To confirm the location of works once constructed that will become Council assets and for any clarification of works conducted by future owners.*
23	occupation of building
	A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.
	*Condition reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.*
24	BASIX requirements
	The development is to be carried out in accordance with the current BASIX certificate and schedule of commitments approved in relation to this development. Prior to an Occupation Certificate being issued, the applicant is to provide certification certificates to the PCA which specifies that all commitments listed in the BASIX Certificate have been completed.
	Condition reason: To ensure the development meets State Government energy and water efficiency targets

Occupation and ongoing use

No additional conditions have been applied to this stage of development.

Introduction

This report assesses a development application (DA 2024/52), which seeks to vary the Primary Building Line setback of Thompson Street of the dwelling onsite.

The proposed application for alterations and additions includes a new front verandah facing Thompson Street which is wholly forward of the current building line. The existing dwelling is set at 11.0 metres from the front boundary approximately, with the new verandah structure reducing this to 9.0 metres. The average of the area which 11.54 metres, therefore the application is seeking a variation of 2.54 metres.

The application is referred to full Council for determination, as the application seeks a variation of minimum primary building line setback requirements for dwellings as set out by the Cootamundra Development Control Plan (DCP) 2013.

Discussion

The assessment of the application has thoroughly considered all relevant matters under Section 4.15 of the Environmental Planning and Assessment Act 1979 (the Act) and the requirements of relevant Environmental Planning Instruments and the Cootamundra DCP 2013.

Council staff have delegation to determine developments that comply with the Cootamundra LEP 2013 and DCP 2013, however, delegations do not extend to the determination of developments where a variation of the DCP 2013 is sought. In such circumstances, delegations require the application to be referred to Council for determination.

The development assessment concludes that the application, including the proposed primary setback variation for the dwelling, while not meeting the prescriptive standard, satisfies the streetscape frontage objective and is supported in this context.

Financial

There are no financial impacts to this development.

OLG 23a Guideline consideration

There are no impacts or considerations in regard to the 23a Guidelines.

Ordinary Council Meeting Agenda

27 August 2024

8.4.3 DA2024/043 - 18 Keith Taylor Crescent, Cootamundra - Proposed Restriction as to User and DCP Variations

DOCUMENT NUMBER

419904

REPORTING OFFICER

Laura Schweiger, Town Planner

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

2. A region for the future

2.3 A region that can accommodate and support strategic growth

3. Protected and enhanced environment

3.2 We have attractive towns and villages

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

The subject application (DA2024/043) involves a small number of minor variations to the restrictions as to user on the land, and the acceptable solutions in the Cootamundra Development Control Plan 2013, as described in this report. The variations are considered minor, and in keeping with the performance outcomes, and will not establish an undesirable precedent, given the unique nature of the development site.

ATTACHMENTS

1. Draft Notice of Determination DA2024/043 ⇩

2. DA Assessment Report DA2024/043 ⇩

Recommendation

1. That Council approve the proposed variations as detailed in the Council report, and

2. That Council approve the following development, subject to the consent conditions detailed in the draft Notice of Determination (Attachment 1):

§ Application No.: DA 2024/043

§ Property: Lot 10 DP 1270489

18 Keith Taylor Crescent

COOTAMUNDRA NSW 2590

§ Development: Subdivision and two (2) dwelling houses – to erect a single storey dwelling house on the existing lot, to subdivide the land into two (2) lots of approximately 805 m² and 809 m², and to erect another single storey dwelling house on the vacant lot, in three (3) stages.

Introduction

Development consent is being sought for the erection of a single story dwelling house on Lot 10 DP 1270489, 18 Keith Taylor Crescent, Cootamundra, followed by the subdivision of the land into two (2) smaller residential lots, and then the erection of another single story dwelling house on the newly subdivided vacant lot. Specific details of the proposed development (including site plans and elevations), and the subject land (location plans and aerial imagery), are provided in the attached DA assessment report (Attachment 2).

The proposed development complies with the majority of the development standards in the Cootamundra DCP, and the restrictions imposed on the land at the time of subdivision, but does propose a small number of minor variation. As a result of these variations, the application is required to be determined by full Council, as opposed to being determined under delegated authority. These variations are discussed in the attached DA assessment report (Attachment 2), and replicated in the body of this Council report, as follows.

Discussion

Restrictions on the use of land DP 1240489

Clause 1.9A (Suspension of covenants, agreements and instruments) of the Cootamundra LEP 2013, suspends any agreement, covenant or other similar instrument that restricts the carrying out of development, with the exception of restrictions imposed by Council or by legislation. This would generally relate to covenants imposed by developers, when land is subdivided.

There are developer imposed restrictions which apply to the land, however, when the subdivision was registered, they were inadvertently imposed as Council requirements, and as such must be considered as Council imposed covenants. They relate to such things as building design, materials and presentation, fencing, landscaping, maintenance and rubbish, storage of motor vehicles, plant and equipment, and business and commercial activities. An assessment of the proposal against the relevant restrictions, are detailed in the attached DA assessment report (Attachment 2), which demonstrates that all but one (1) restriction is complied with. Specifically the following variation is proposed:

Restriction

Variation

Council comment

7(b)

No main building shall be constructed on any Burdened Lot having a total floor area of less than 185 square metres excluding verandas, patios (if any) and garages unless otherwise approved in writing by Cootamundra Gundagai Regional Council (which approval may be given, withheld or given on conditions determined by Cootamundra Gundagai Regional Council at its absolute discretion).

4 m² variation – 181 m² floor area proposed for each dwelling (excludes garage, alfresco area and portico as per the restriction).

The proposed variation is very minor in nature, representing a variation of only 2.2%. Given the variation is so minor, when considered in conjunction with attached ancillary development (33 m² double garage, 11 m² alfresco area and small portico), the variation would not be discernible unless scrutinising the floor plan.

Cootamundra DCP

A detailed assessment of the development with respect to all the relevant DCP provisions is contained in the attached DA assessment report (Attachment 2), which demonstrates that the majority of the acceptable solutions are met. The following discusses the variations proposed to the DCP:

Acceptable solution	Comment
2.1 Building line setbacks
Front Primary Building Line Setback Requirements
Where there are existing neighbouring houses within forty (40) metres of the subject allotment, an average of the front setbacks of the nearest two neighbouring houses, with the same primary road frontage must be maintained.	Variation proposed – the two (2) adjacent dwellings are setback 13 metres and 14 metres respectively, which makes the required setback 13.5 metres. The setbacks proposed for the new dwellings, are 34 metres and 35 metres, which exceeds the average setback. Given the shape, size and configuration of the allotments (existing and proposed), and the location of the sewer main and easement (which is not to be built over), any building on the site was always going to be located much further back than any other dwellings in the subdivision. On this basis, it is considered that the dwellings are located in an acceptable location, and complies with the following performance criteria: § to ensure pedestrians and other users of the area do not feel buildings are overbearing, § residents feel an adequate sense of visual and acoustic privacy when using rooms fronting the street, § the scale and appearance of new development is compatible and sympathetic to existing development in the locality. Accordingly, the variation is supported.
Setbacks For Articulation Zones - General Requirements
Within the front setback of a dwelling house an ‘articulation zone’ may be incorporated where the dwelling has a primary road setback of at least three (3) metres. The articulation zone shall meet the following standards: § depth - 1.5 m encroachment forward of the front building line, § width - up to 25% of the width of the dwelling.	Variation proposed – the portico entry on each dwelling, whilst only extending 0.45 metres in front of the building line, occupies 42% of the width of the buildings, which is a 17% variation. There is no performance criteria in relation to this general requirement, however, the elevations (see image below) show that the width of the portico is appropriate given the width of the dwellings, and is keeping with the scale of other elements of the façade such as the garage, windows and entry. A reduction in the width of the portico to comply with the 25% requirement, would see the portico narrowed from 4.6 metres to 2.7 metres, which would be out of scale with the overall façade. Accordingly, the variation is supported.
Setbacks For Garages, Sheds And Carports - General Requirements
Garages, sheds and carports must be setback at least 1 metre from the primary or secondary building line (building line being the front wall of the dwelling)	Variation proposed – the garage for each dwelling is proposed to be setback 0.68 metres behind the building line, which is a 32% variation. In support of this variation, the applicant has stated: § the dwellings have brick verandah columns forward of the building line over which a hipped roof is situated, the remainder of the roof represents as a single expanse to the street, § these building elements together with the roofline variation, when viewed from the street, present the garage setback as the full 1 m as the eye is drawn to the variance in roof structure and the brick columns which support such, § this is evidenced by the elevations, where it is not possible to discriminate the distance from the front wall of the dwelling to the garage, due to the placement of the brick columns and roof structure, § the front wall of the dwelling is obscured from view and cannot be directly compared to the setback distance of the garage when viewed from the street, § the setback is significantly greater than that required by the DCP, and to the naked eye the visual variation between 1 metre and the proposed 680m when viewed from a distance of over 30 metres is minimal, § the DCP states “in order to provide a diverse and attractive streetscape the house’s presentation to the street should be dominant and the impact of garages sheds and carports on the streetscape should be minimised”, § it states that “garages, sheds and carports must be setback at least 1m from the primary or secondary building line”, § in these statements it would appear that the only way to present a diverse and attractive streetscape and to minimise the dominance of garages, sheds and carports is to set them back 1m, § there are numerous ways to provide diverse and attractive streetscapes and minimising the dominance of garages on the streetscape, § setting a large garage, shed or carport back 1m from the front of a dwelling does not minimise the dominance in its own right and visual diversity is far better served by variance in design, building materials, fenestrations, landscaping and the like, § if it is Council s intention to minimise the dominance of garages, sheds and carports on the streetscape a more appropriate control would be to limit the percentage of building façade given over to such items with the dwellings itself being the dominant feature fronting the street, § the design of the dwellings as proposed do not present the garages as dominant features. It is true they are prominent features, however the same can be said for garages on other allotments in the subdivision and most modern urban area, § the variance in the roof design, verandah elements forward of the building line and distance from the street demonstrates that strict adherence to the DCP control is not justified in this instance, § requiring the garages to be moved back a further 320 mm will not achieve visual variation that is significantly different to that as proposed nor does it provide a more diverse or attractive streetscape, nor does it alter the garage, dwelling ratio when viewed from the street. It is considered that sufficient justification has been supplied to warrant the minor variation.

Council has considered all matters under the relevant legislation, and it considers that the proposed development is appropriate having regard to those matters, and that any impacts can be managed through appropriate conditions. The issues relating to the proposed variations have been discussed at length above, and are considered acceptable.

Financial

Nil impact.

OLG 23a Guideline consideration

Nil conflict.

Ordinary Council Meeting Agenda

27 August 2024

8.7 Regional Services Gundagai

8.7.1 Gundagai Effluent Reuse

DOCUMENT NUMBER

419686

REPORTING OFFICER

Matt Stubbs, Deputy General Manager - Operations

AUTHORISING OFFICER

Steve McGrath, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

FINANCIAL IMPLICATIONS

Works within this report are not currently in Council’s 2024/25 budget.

LEGISLATIVE IMPLICATIONS

Section 23A Guidelines issued by the OLG under the Local Government Act 1993

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. July 2022 Council Report 8.6.1 ⇩

2. July 2022 Council Resolution 251/2022 ⇩

Recommendation

1. Council authorise the Interim General Manager to explore the delivery of interim arrangements to provide treated water for the golf course and sporting fields, including EPA approvals, collaboratively with the Gundagai District Services club.

2. To enable 1. above, Council allocate a budget of $25,000 to undertake interim works with funds to be sourced from the Bangus Landfill Lease Reserve funds.

3. In accordance with the 23A Guidelines issued by the NSW Office of Local Government, under which CGRC is required to operate at the present time, Council place on public exhibition the Gundagai Effluent Reuse Project Stage 1 works at a value of $300,000 seeking public comments for 21 days.

4. Subject to 3. above and if there are no public comments in the negative, Council allocate a budget of $300,000 to its 2024/25 budget for the Gundagai Effluent Reuse Project Stage 1, to be sourced from the Bangus Landfill Lease Reserve funds, thus enabling tank storage and pumping equipment to progress through the procurement phase.

5. A further report be provided to Council following discussions with the Environment Protection Authority (EPA) and representatives of the Gundagai District Services Club, such report to provide the status of the various EPA approvals and potential funding sources for Stage 2 of the Gundagai Effluent Reuse Project.

6. A further report be provided to Council regarding the potential for a policy regarding the supply of treated effluent.

Introduction

The Gundagai Sewerage Treatment Plant was upgraded in 2020, providing a significant increase in capacity (3000 EP) and quality of effluent being produced when compared to the previous plant. Initial scoping of the project dating back to 2017 provided some allowance for upgrading of reuse pipework but did not include funding to increase the capacity of the existing irrigation pond nor associated pumping infrastructure.

A report was presented to Council at the 26^th of July 2022 meeting that provided a resolution (RES 251/2022) with point six noting, Construction Progress of Gundagai Sewage Treatment Plant (STP) associated works, be received and noted, and approve $600,000 for renewal of ponds. This resolution was based on a report from Public Works Authority (PWA) that outlined that the capacity of the existing pond was inadequate to meet peak irrigation demand. The report did not reference other storage methods, such as tanks, nor any provision for pumps.

Investigation by current staff has revealed that the $600,000 referenced does not appear to have been included within Councils past or current budgets. Previous correspondence from Council staff in June 2022 to the Gundagai District Services Club noted that funding for this aspect of the project would need to be sourced from either a loan or grant, of which neither appears to have been obtained.

This presents issues to the current operation of the Golf Club and Council Sporting Fields as not undertaking the works will result in inadequate treated effluent water being available for storage & irrigation purposes, with the Golf Club hoping to commence this process in September. An additional challenge for the operation of the scheme is the lack of provision of funding for necessary pumping infrastructure to connect to recently upgraded irrigation lines across both the golf course and sporting fields.

Discussion

As the project is not in Council’s 2024/2025 budget, ultimately the project cannot proceed until the required funding is sourced. Further complicating the process is the fact that Council is under section 23A guidelines which limits unbudgeted expenditure up to a $250,000 threshold. Further discussion regarding the 23A Guidelines is presented below.

The July 2022 report to Council indicated that this aspect of the project does not have external grant funding, stating that it would be Council funded. It would be unrealistic to expect that external funds could be gained at short notice and funding from internal reserves is also problematic. Gundagai Sewer Fund reserve is already $1million in deficit following the construction of the new Gundagai Sewerage Treatment Plant and associated Gundagai sewerage system upgrades completed over recent years.

As the equipment associated with the Recycled Water Management system is designed to supply the Golf Course, Bowling Greens and Council’s sporting Grounds, in principle it could be suggested that the cost for this part of project should be shared between the Council and the Golf Club. It is noted that in a past agreement in 1995, the Gundagai District Services Club and the former Gundagai Council were to equally bear the cost of irrigation equipment at the time. In addition, the Gundagai Services Club was the recipient of the SCCF grant noted below and the implementation of the reticulation scheme would have benefitted CGRC in a similar ratio to the water demand analysis in the table below.

Given the current situation and the need to develop an interim solution to enable irrigation of the Golf Course and Sporting Grounds in early spring 2024, Council staff have contacted the EPA for guidance and propose to work with the club towards a favourable outcome. The consequence of not undertaking these works would result in limited ability to irrigate both Council sporting fields and the golf course, both of which were included within the scope of an SCCF grant of $956,136 to upgrade the irrigation systems, a project that has recently been completed.

Should funding become available, tender documents are ready for release for the project. The tender documents have been drafted in two stages with stage one consisting of tank storage and pumping equipment and stage two consisting of the storage pond upgrade works. Detailed estimates are not currently available for these stages but are anticipated to be in the order of $600,000.

The comparative costs of releasing treated effluent to the river versus reuse for irrigation is an additional consideration for Council. The Gundagai Waste Water Treatment Plant operates under the EPA (Environment Protection Authority) Licence 1721. As the licence holder, Council is required to comply with the conditions set out in the licence which has an administration fee for the May 1, 2023, to 30 April 2024 reporting period of $3,825.00. Pending compliance with the licence conditions this is the only fee payable under the present licence and includes the water release from the plant back into the river.

The cost of supplying treated effluent for irrigation purposes varies widely as costs are largely dependent on the quality of the treated effluent being utilised, system requirements or demands and the climatic conditions experienced. Costs involved in operating a treated effluent irrigation system include capital purchase and installation of all components, electricity supply and usage charges and maintenance associated with pumping. This amount for the Gundagai scheme is not known in detail, however it is estimated to be a significantly higher figure than the EPA licence administration fee to allow the effluent to be discharged straight to the environment. For comparative purposes the costs associated with the pumping of treated effluent to the Cootamundra Country Club is approximately $142/Ml, compared to a cost of $6/Ml to discharge direct to the creek.

This of course does not take into consideration the social, aesthetic, environmental and drought proofing benefits the systems provide to rural communities.

The design of the irrigation system allows for a weekly supply of 3,818kl during peak periods in summer, split at a ratio of approximately 24:76 between the Council playing fields and the golf course as outlined in the below table:

A screenshot of a computer

Description automatically generated

The operational costs of operating a system of this scale needs to be considered by Council in addition to the upfront capital costs, Council presently does not charge for supply of treated effluent in the Cootamundra or Gundagai area with the operating costs to pump and maintain mains infrastructure borne by the Council, in other Council areas it is often standard practice to recoup costs in a user pays model.

It is suggested that Council should consider a policy position in regard to the supply of treated effluent with a view to considering whether or not to establish a user pays scheme for the supply of treated effluent, thus recovering at least a portion of the operational costs of the scheme. This policy and potentially service agreements between end users would also establish the volume of treated effluent supplied, allocation between end users and other elements.

An interim solution to have the system operational whilst funds for permanent pumping and water storage capacity increases could be to source a suitable pump, with some working second hand options available, to connect the treated water tank to the irrigation system and supply both the golf course and playing fields. It should be noted that the lack of capacity would require some work on prioritisation and timing around ascertaining what treated effluent is available versus the demand. The cost of this interim solution is estimated at $25,000.

Financial

As mentioned above, funding for this project is not currently provided for in Councils 2024/25 Budget, nor was there a specific budget allocation in previous budgets. No grants or other external funding sources appear to be available.

Whilst the Gundagai component of Council’s sewer reserves are in a negative financial position, there is a current balance of $329,938 that exists in the reserve established for the Bangus Landfill Lease operations that could be allocated at Council’s discretion for strategic community projects.

OLG 23a Guideline consideration

The 23a Guidelines issued by the NSW Office of Local Government, as they relate to Financial Management, state:

“Expenditure during de-amalgamation implementation period

During a de-amalgamation implementation period, the council should only expend monies in accordance with the detailed budget adopted for the purposes of implementing their Operational Plans for the relevant year.

There should be clear and compelling grounds for any expenditure outside of the council’s adopted budget. Expenditure outside of the adopted budget should be approved by the council at a meeting that is open to the public.

The council’s resolution approving the expenditure should disclose the reasons why the expenditure is required and warranted.

Should such expenditure be outside of the council’s adopted budget and be of an amount equal to or greater than $250,000 or 1% of the council’s revenue from rates in the preceding financial year (whichever is the larger), then such a variation shall be advertised and public comments invited.

The council should not make decisions that will impose a significant and/or ongoing financial commitment on a new council, including applying for grants that will need to be delivered by the new councils.

The council should not make decisions that will be to the detriment of one or other of the new councils.”

Applying the 23a Guidelines to this matter would suggest that should a funding source for the Recycled Water Management system works be identified, noting that the expenditure would exceed the $250,000 threshold, Council would be required to publicly advertised inviting comments from the public. It is also suggested that it would be good practice to notify and seek comment from the NSW Office of Local Government in order to proceed.

Ordinary Council Meeting Agenda

27 August 2024

8.7.2 Gundagai Regional Services Works Report

DOCUMENT NUMBER

420052

REPORTING OFFICER

Donna Britton, Operations Support Officer - Facilities

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant, safe, and inclusive community

1.2 A welcoming community that cares for and looks after each other

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Gundagai Regional Services Department, Monthly works report be received and noted.

Introduction

The report aims to provide an overview of the diverse works Gundagai Regional Services performed over the previous month and intends to give an update on the ongoing works being conducted.

Discussion

This report focuses on the divisions projects as we progress through to completion, details our operational activities, informs, and updates the continued routine duties of this division.

Community Engagement:

Regional Services staff along with other departments had a great day connecting with community members for Local Government Week in Gundagai. It was a very successful day with many visitors attending the Weeds, Companion Animal, Colouring in, Cemeteries and Bin Trim, Mozzie awareness displays with Regional Service staff giving advice on weeds, animal care and registrations with lots of people taking advantage of the resources and give aways on offer.

Gundagai Parks & Gardens Section – Parks, Reserves, Sporting Fields, and Playgrounds - Achievements for the month include:

· Repairs to the playground equipment in Carberry Park.

· Broadleaf spraying in town parks.

· Pressure cleaning of town footpaths in the main street has commenced.

Cemeteries – Nth Gundagai Lawn & Monumental, Sth Gundagai, Tumblong, Coolac, Mt Adrah, Muttama, Adjungbilly, Nangus, Wagragobilly (Darbalara). Cemetery happenings this month include:

· There has been 1 burial in the old RC section of the monumental cemetery in Gundagai.

· New paperwork and contracts have been completed in line with the CCNSW operator licencing conditions as at July 1, 2024.

· Maintenance of all cemeteries continues with broadleaf being sprayed throughout.

Biosecurity Section - News and Achievements include:

· Council staff have undertaken training with LLS for preparation of Weed Risk Assessment for Regional Priority Weeds.

· Council have finalised there WAP allocation for the 23/24 financial year, with the 24/25 financial year grant process due to open once all LCA’s have also completed their 23/24 figures.

· Letters are currently being distributed for private property inspections as part of our WAP allocation with inspections to start 19/8/24.

· There has been a great deal of effort place on controlling a large incursion of Tiger Pear out on the Brungle Road. Spraying has been conducted for the control of Privet trees within the town area.

· Staff are in the process of updating our New Incursion and Rapid Response Plan, Weed Inspection Program and Weed Management Plan.

Spray Records for the month of July 2024

Gundagai Public & Council Facilities:

Carberry Park Public Toilet block –

Drainage between the Toilet Block and VIC has been completed in preparation for installation of the accessible ramp that will be installed linking both buildings.

Waterproofing has commenced in all wet areas.

Alupanel is currently being installed on all bathroom walls.

Gundagai VIC Refurbishment –

Sanding of gyprock in preparation for painting has been commenced.

Airconditioning ducting has been completed in preparation for installation of the units.

Internal suspended gyprock ceiling has been hung with sanding to commence.

Floor covering have been ordered.

Window coverings are being quoted.

Gundagai Pool Amenities Refurbishment -

Demolition of internal structure has been completed with framing for new room configuration completed.

Plumbing and electrical have been installed.

Windows have been ordered, along with bathroom partitions, fittings, and fixtures.

Gundagai RV Park Income July 2024

· 01/07/24 – 31/07/24 - Total Income $176.70

Gundagai Landfill/ Transfer Station July 2024

· 01/07/24 – 31/07/24 - General Income $3077.00

Gundagai Saleyards:

· Income from the Saleyards Truck wash for the month of July $1330.61

Compliance:

Compliance with the Companion Animals Act 1998

Local Government (General) Regulation 2021 – Reg 217(1)(f)

· Council have address complaints regarding roaming dogs in South Gundagai. Notices have been issued for unregistered dogs.

Financial

There are no further financial implications as all work has been carried out as per the approved 23/24 budget allocations.

OLG 23a Guideline consideration

There are no implications to the guidelines.

Ordinary Council Meeting Agenda

27 August 2024

8.8 Regional Services Cootamundra

8.8.1 Regional Services - Cootamundra Divisional Monthly Report to Council

DOCUMENT NUMBER

419722

REPORTING OFFICER

Shelley Liehr, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. L & R Group - July 2024 ⇩

Recommendation

The Regional Services Cootamundra Department Monthly Works Report be received and noted.

Introduction

This report has been prepared to inform Council of the activities undertaken by the Regional Services – Cootamundra Department over the month of July 2024.

Discussion

Parks & Gardens

Stockinbingal Cenotaph has received new concrete garden edging to match in with the rest of the monument. The previous edging was placed in by the community but had reached its useable status allowing weeds to breach the edging. The new install will reduce maintenance and enhance the monument. Around 10 roses will be replaced as some had suckered and died. The replacements are Gallipoli roses that tie in with the monument.

The Gallipoli Centenary Rose Garden within Albert Park was pruned, fertilised, and sprayed for the upcoming season.

Bradman Depot move from Depot 2 has been complete – Parks and Gardens team is now working full time from Bradman Depot. The Ranger, Bio Security Officer, Cemetery Attendant and Regulatory Attendant also operate out of Bradman Depot.

Naidoc Week celebrations were held at Town Hall. Surrounding gardens were maintained in preparation to receive guests.

Pioneer Park Official Opening took place during July. Steph Cooke MP, Interim General Manager Steve McGrath and Acting Mayor Gil Kelly attended to officially open the project.

Tree Maintenance

Staff have been carrying out tree maintenance in response to customer requests. The tree team are progressing well reducing the request list significantly over the month of July. The team started with 250 requests and have reduced the number to 129.

Sports Fields

Maintenance of sports fields has started to increase due to favorable conditions increase in mowing and line marking to finish off the winter sports season.

Maintenance at the Stockinbingal Recreation Ground continued with repairs to the fence, seating, lighting in the toilets, and the filling of the potholes once the ground dried out from the recent rain.

Saleyards

Continual weed maintenance has been undertaken to keep the yards at a maintainable level. The paddocks have been put out to agistment to combat the extra feed in the paddocks that will be a future fire risk and to gain income.

Yards are occasionally used by Agents when transferring stock or when access to farms with B-Double trucks is prohibitive.

The truck wash recorded 127 transactions for July, totalling $6,440.65.

Cemeteries

During the month of July there were five burials and two ashes interments. Four plaques were affixed for interments previously carried out.

Stockinbingal Cemetery underwent weedy tree removal of various species, including Olives, Privet, Cotoneasters.

Rabbit control undertaken throughout cemeteries in the area using burrow destruction.

Regulatory Services

One report of illegal dumping was received in July, with the incident occurring in Pioneer Park.

Erection of the RID signs has been carried out in specific areas that illegal dumpers constantly used:-

- Stockinbingal Hill Reserve

- Old Temora/Suttons Lane intersection

- Pioneer Park

- Saleyards – Truck Wash entrance

RID – Report On Line – EPA’s online reporting service.

For July a total of seven dogs were seized, one dog seized and returned to owner, seven dogs surrendered, four rehomed and three waiting rehoming.

Five cats were seized and awaiting rehoming.

One cat and one dog are on a hold for RSCPA.

No dog incidents were recorded.

Facilities

Several toilet blocks have been repaired throughout the Cootamundra area. The airport terminal building has had a leak in the men’s toilet has been repaired, new lights have been installed to the toilet block within Stockinbingal Recreation Ground, new locks installed to the men’s bathroom at the Cootamundra Youth Hub and a new door was installed at the Wallendoon Street toilets after the original door was vandalised. Graffiti removal was carried out on Albert Park Canteen and a couple of toilet blocks. Continual maintenance has been undertaken as per work schedule.

The fence located around the cricket oval at the Stockinbingal Recreation Ground has been repaired in multiple places. The Cootamundra Showground has had gutter guard installed on the shed roof to prevent debris entering the new water tank. The footpath alongside Bradman Oval has had a streetlight repaired alongside the walkway.

Cootamundra Library has had the air conditioning unit repaired. Temporary heaters have also been installed while the new heating system is being fabricated.

Capital Works Projects

The Ellwood’s Hall toilet block project contract has been approved and Council are working with the builder on a commencement date.

The Fisher Park Changerooms tender is now out on Vendor Panel.

Staff met with contractors at the Cootamundra landfill in preparation to commence building the second hand “Revolve” shed.

Waste Services

The manager position for the South-West Regional Waste Management Group has not yet been filled, the recruitment process is still in progress.

Ordinary Council Meeting Agenda

27 August 2024

10 Questions with Notice

10.1 Questions with Notice

DOCUMENT NUMBER	419643
REPORTING OFFICER	Teresa Breslin, Executive Assistant to Mayor and General Manager
AUTHORISING OFFICER	Steve McGrath, Interim General Manager

QUESTIONS WITH NOTICE

The following ‘questions with notice’ from Councillors have been received with the responses from Council officers provided respectively:

Cr Abb McAlister – Can Council please provide the following:

1. An Audited Financial Statement on the Old Gundagai project Grant Funds.

2. An Audited Financial Statement on the Water to the Dog on the Tuckerbox grant

Response from Council Officer –

Generally, audited financial statements are not sought nor provided on individual grant projects/funds. An acquittal of funds is normally provided to the funding body on completion of the project.

The Old Gundagai Heritage Trail Project:

Initial payment of $211,000 paid to CGRC on 5 April 2022. Spend on project to date is $37,099.33 excl GST. Funds remaining and held as a contract liability is $173,900.67. Note, the treatment of GST on this transaction needs review.

The funding deed advises a total grant for the project of $1.055m, with an initial payment of $211k as mentioned above and further milestone payments of $738.5k and $105.5k.

A significant amount of preparatory work for the Old Gundagai Heritage Trail project has been undertaken, including (but not limited to) consultation with relevant stakeholders, concept designs, environmental studies to ensure that the project would be feasible.

As part of this preparatory work, it was identified that the land on which the proposed works were to take place is Crown Land, and is subject to an aboriginal Land Claim lodged by the Brungle Tumut Local Aboriginal Land Council (BTLALC). Crown Lands required that either this land claim be processed, or approval from the relevant Aboriginal land council to be obtained prior to construction of works.

Initial contact was made with the BTLALC in September 2023 and a meeting arranged to discuss the project. A concept design was presented at their board meeting in September 2023 for initial feedback and a path forward was requested to obtain approval to undertake the works. The BTLALC advised that they would provide Council with this path forward. Council staff followed up by phone call on numerous occasions since the meeting however have not received a path forward. On 22 July 2024 Council issued a letter to BTLALC once again requesting a path forward. Council requested that BTLALC make contact within 14 days to progress the matter. No response has been received by Council to date.

Most recently, the funding body advised there was an option of an extension until 31 March 2025 if Council could show that all funds would be spent prior to the new deadline. In light of the lack of response from BTLALC and discussions with the funding body, the funding body considered the project was potentially not viable due to the timeline criteria, noting any further extensions are not an option.

Water to the Dog on the Tuckerbox

The supply of potable water to the Gundagai DOTT location extension was the subject of a SCF1 grant in the sum of $600,000. The work orders in the CGRC system confirm a combined spend of $261,440.49, leaving a funding of $338,559.51 available which will be carried forward to 2024/25.

Significant planning for The Water to Dog on the Tuckerbox Project has been undertaken to date. Preliminary design and environmental investigations have been undertaken. Whilst various assumptions were made to inform the preliminary design, it is necessary to ensure that the design meets the intended purpose and is fit for use. It is essential that the demand for water from the Dog on Tuckerbox proposed development is understood, noting that to date the availability of detailed data, given the cold shell aspect of the DA, has not readily assisted the review of assumptions.

Once further detailed data is available regarding future uses in the proposed development, the assumptions and associated design can be further refined.

Cr Abb McAlister – Can Councillors please be provided with a copy of the Contract between Council and New Soil - soil recyclers. We were informed at a Council Meeting earlier in the year that a new contract was in the process of being done.

Response from Council Officer –

Council officers have reviewed the current New Soil (ESSI) lease and EPA arrangements, including several meetings with New Soil management on site in recent months. All relevant information has been provided to Lyndsay Taylor Lawyers to inform the new lease.

Key points for the new lease will include:

§ Best practice approach that supports and ensures all aspects of the EPA license and Council’s concerns are delivered by the lessee.

§ Nominate and/or facilitate a process that identifies an annual environmental and a good neighbour responsive processing capacity for the site.

§ Identify necessary public infrastructure (road upgrade, water supply, EPA monitors and best practice measures) to enable the site to operate safely and without unreasonable loss of visual, environmental, or social amenity.

§ Identify an industry (minimum/maximum) range and market rate for use of the site.

§ Identify a best practice legacy process to ensure the site is fully remediated, returned to a public use, free of ongoing environmental damage and cost to the community.

The New Soil (ESSI) lease is currently being created by Lyndsay Taylor Lawyers following a final meeting with representatives of Lyndsay Taylor Lawyers on August 16, 2024.

It is expected that a draft lease will be available for review by Council and EPA in coming weeks.

The current development of the new soil lease will replicate similar previous lease processes.

Cr Penny Nicholson – Could I have a response to the issues listed below regarding the Gundagai Golf Course and Playing Fields irrigation/pumps and ponds.

· Funding Source

· Funding brief and inclusions

· Scope of works

· Expenditure status

· Balance remaining/Grant audit balance

· Tender Update

· Timelines for completion

· Result and future effect on Gundagai Golf Club greens, ANZAC Park and playing fields and ANZAC Grove and the responsibility of Council in this regard

· A Cost Analysis and break down of the amount of money it costs Council to pump treated wastewater in the Murrumbidgee River from Gundagai Sewerage Treatment Plant.

Response from Council Officer –

Responses to the issues raised in Cr Nicholson’s Question with Notice are included in report Item 8.7.1 as presented to Council in the Business Paper for the 27 August 2024 meeting.

Cr Penny Nicholson – Can CGRC send correspondence to RMS requesting immediate/timely ongoing maintenance of the Roundabout at South Gundagai - cnr Mount St and Cross St.

As the Southern "gateway" to Gundagai, it is imperative that a visually appealing and well-maintained entrance be presented to tourists, visitors and residents alike. Currently, the roundabout is overgrown and unsightly, as per the images below.

Response from Manager Engineering Gundagai –

Yes, correspondence will be sent to TfNSW requesting the immediate and timely ongoing maintenance of said roundabout.

Cr Penny Nicholson – Can an update be provided on the progress of the Gundagai Preschool, including the status of the OC, bearing in mind the importance that the volunteer committee must also factor in 90-day Department of Education approval process. With enrolments planned for the beginning of 2025, can Council be considerate to the time constraints, prioritise and work with the committee to deliver a timely result for Council's asset.

Response from Deputy General Manager Operations –

Update provided 15/08/2024: Council will lodge a modification to the DA to allow a final report to be produced, noting it is expected this report will be received mid the week commencing 19 August.

The preschool committee is being updated on the current progress and Council officers will schedule a meeting with the committee in the week commencing 19 August to discuss the outstanding list of issues as a priority. This will be undertaken in a manner designed to assist with the Dept of Education timelines etc.

Cr Penny Nicholson – Can an update be provided from Council and HydroStorm Consulting confirming if surveys, community consultation, engagement and feedback has been organised and obtained for Coolac, Nangus, Tumblong and Darbalara residents to feed into the village Flood Studies.

Note: "Engaging with the community serves the dual purpose of keeping the community informed about the project's progress and provide an avenue for residents to share information about their past experience with flood." - CGRC media release.

What are the current timelines for Flood Study's?

Response from Council Officer –

The following update on the Gundagai Villages Flood Study (GVFS) project is provided:

Milestone 1 was initially scheduled to be completed by 29/03/2024. And included the following tasks:

- Establishing a Flood Risk Management Committee (FRMC) with representatives from Government Agencies, Council staff, Councillors, SES and community members,

- Holding the FRMC inception meeting,

- requesting flood-related information from the community,

- data collection and review,

- preparing a progress report, and

- conducting a progress meeting with the FRMC.

Unfortunately, the project has stalled at the data collection and review phase. Therefore, the milestone 1 completion date could not be achieved due to the absence of accurate LiDAR and Survey data. The consultant found that existing LiDAR data was at 5-metre resolution, which is insufficient for effective flood modelling. Initial quotes did not come within budget, but the consultant has now secured quotes within budget for additional LiDAR and Survey work.

A grant Variation Request was submitted on Monday 19 August 2024, seeking increased grant funding and a 6-month extension to the project timeline. If approved, this will extend the project completion date to 30/11/2025.

So far, community consultation involved advertising in April 2024 through the Council’s website, Council’s community snippets and the local paper, with a survey link provided via Survey Monkey. The consultant will engage with the Nangus Community in the near future, though a specific date will be set after the variation request has been approved. Additional community consultation will take place for each of the villages once a draft flood study report has been prepared.

Cr Penny Nicholson – Can an update be provided on the status of the lease of the Gundagai Gym, and the income and expenses for the Gundagai Gym?

Response from Council Officer –

The finalisation letter was issued by email and hard copy on the 12/8/24 advising the current lessee that the final date of occupation will be Sunday 15 September 2024. This notice will provide Council 2 weeks to complete any repairs to the premises that may be required.

The new lessee, Defiance Co., will commence their lease on 1 October 2024.

Income for the 23/24 FY was $2650.00

Expenditure on the Gundagai Gym is minimal however, it is difficult to separate from the broader Gundagai Building & Property work order. Nature of expenditure would be isolated to minor maintenance activities undertaken by Council staff.

Cr Penny Nicholson – Can an update be provided on funding streams that CGRC has applied for EV Charging Stations in Gundagai and Cootamundra? I understand there is a stream "Local Small Commitments Allocation" currently available, did CGRC apply for this funding with the vision for EV Charging Stations for both towns?

Response from Council Officer –

There are several funding streams available from time to time for EV Charging Stations delivery, the “Local Small Commitments Allocation” being one.

On 2 August 2024, CGRC was advised that it had been successful in a funding application under the EV Destination Charging Round 2 program. This will see the construction of two EV Chargers adjacent to the Cootamundra Library carpark, total project cost $32,000 inclusive of a grant for $24,240. At this stage it is expected that the project will be delivered during September 2024.

In respect of a location in Gundagai, a feasibility assessment was carried out in November 2023 by ChargeWorks Pty Ltd, funded by the NSW Government. This assessment identified two potential sites in Gundagai. The Local Small Commitments Allocation was pursued as a potential funding source however, it is understood that upgraded electrical supply was required and the costings etc sought from the supplier were not acquired in time to meet the deadlines for this particular allocation. It is understood that with the supply of the information to enable upgrade of electrical supply, further funding opportunities will be sought to enable this project to progress.

Cr Leigh Bowden – Could council please provide an up-date on the following carried resolutions:

1) 10 December 2019. Resolution 480/2019 - That CGRC:

1. Undertake research into the credibility of Climate Change, particularly as it impacts on the Riverina and, if warranted

2. Develop a Climate Change Policy, which may include strategies that examine efficient buildings, waste regeneration and incorporate climate resilience in development applications and planning policies and a Climate Change Risk Assessment.

Response from Council Officer –

Action report status February 2020 – Complete.

Action taken:

Report to Council 28 January 2020. Statewide Mutual Report – Climate Change report.

Incorporated into CGRC’s Delivery Program: Objective 3.3 Responsible and adaptive community to climate change risks and impacts.

CGRC have undertaken many activities to meet this objective. Details of these actions can be found in the DP/OP Quarterly Progress Reports.

2) 30 June 2020. Resolution 199/2020 - That Council undertake research to identify the Arts and Cultural Groups which exist in our Local Government Area, with a view to building and sustaining partnerships with them, supporting their activities and helping them to secure funding for arts and cultural development in the Local Government Area.

Response from Council Officer –

Action taken by prior Council Officer: The Art Committee list (resulting from 2019 NoM) was updated 22/09/2020.

3) 30 November 2021. Resolution 368/2021 - That First Nations Cultural Awareness Training be included as a permanent part of the Induction Program for each new Council Term of Office.

Response from Manager Business –

Update provided 13/08/2024: First Nations Cultural Awareness Training will be included as a permanent part of the Induction Program for each new Council Term of Office.

4) 28 May 2024. Resolution 129/2024 - That Council staff prepare a report on all tenancy arrangements of The Old Cootamundra Hospital.

Response from Coordinator Community Services –

Update provided 13/08/2024: Information has been collated and provided to Manager Regional Services Cootamundra. Report to be drafted by Manager Regional Services Cootamundra.

5) Following on from Question on Notice in May 2020.

1. How far progressed is the Master Plan for Walking and Cycle Tracks in Cootamundra?

2. What plans for walking and cycling tracks are in place now (August 2024)?

Response from Road Safety Officer –

Update provided 13/08/2024: The Pedestrian Access and Mobility Plans (PAMPs) for both Cootamundra & Surrounding Villages and Gundagai & Surrounding Villages were formally endorsed by Council at the April 2023 Council Meeting. The PAMP documents are a 10-year plan that focus on footpath and shared path priorities as determined through community consultation and ongoing footpath audits. These priorities are necessary when applying for walking infrastructure grant opportunities with the Get NSW Active funding program. Council was unsuccessful in obtaining funding in 2023 and is currently reviewing five separate applications for resubmission in 2024.

The Cycleway Plans for both Cootamundra and Gundagai are currently in draft form. Community consultation determined a large number of cycleway priorities that primarily involved State roads rather than local Council roads. State road cycleways require additional approval from external sources and may not be achievable within current funding opportunities. To ensure the Cycleways Plan is fully inclusive, further public consultation is required to identify prioritised cycling routes on local roads that are both safe and achievable.

6) When is the Revolve Store/Tip Shop at Cootamundra Waste Facility expected to begin operating?

Response by Coordinator Community Services –

Update provided 13/08/2024: This project has commenced as of week commencing 5 August 2024. Tree removal has occurred, Council officers met with all of the contractors on site, and works have been scheduled including earthworks, slab and shed installation to start in 3 weeks. The project will be completed in 2 - 3 months (weather pending).

	Bal 30 June 2024	Transfers To	Transfers From	Bal 31 July 2024
Aerodrome Bitumen Resurfacing	$165,588			$165,588
Bradman's Birthplace	$94,337			$94,337
Cootamundra Caravan Park	$213,037			$213,037
Heritage Centre	$27,490	$38		$27,528
Development - Land & Buildings	$1,767,204			$1,767,204
Employee Leave Entitlements	$1,798,460			$1,798,460
Quarries & Pit Restoration	$476,387		$197	$476,190
Bangus Landfill	$329,938			$329,938
Plant Replacement	$3,720,480	$282,791	$1,495,606	$2,507,665
Cemetery	$133,710	$16,003	$16,696	$133,017
Southern Phone	$586,464			$586,464
Waste Management	$500,000			$500,000
Total Internal	$9,813,095	$298,832	$1,512,499	$8,599,428

Externally Restricted Reserves
Domestic Waste	1,334,928	12,108	48,742	1,298,294
Water Supply	7,826,732	10,476	175,879	7,661,329
Sewerage Service	5,172,930	219,572	237,167	5,155,335
Stormwater Infrastructure Renewal	389,985			389,985
Developer Contributions	1,310,465	14,178		1,324,643
General Fund Unspent Grants & Contributions	5,633,377		150,173	5,483,204
Total External	21,668,417	256,334	611,961	21,312,790
TOTALS	31,481,512	555,166	2,124,460	29,912,218

Restricted Cash	29,912,218
Cash at 31 July 2024	31,276,545
Unrestricted Balance	1,364,327
Grant Debtors Outstanding	1,519,012
Balance	2,883,339

Powder Horn Creek catchment (794 ha / 50.5% of the total catchment)
Sub-catchment	Applicant analysis	Council comment
Powder Horn Creek Area 757.22 ha total catchment 48.1 % sub-catchment 95.3 %	§ flow velocities will remain as they were pre-development, and the majority of the water will discharge as present, and § flooding in Powder Horn Creek will not impact the proposed development site due to its raised elevation and an embankment along the eastern side of the waste utilisation area tailwater drain.	There will no change to how the majority (95%) of the Powder Horn Creek catchment functions from a hydrological and hydraulic perspective, as a result of the development.
Powder Horn (clean water drain) Area 8.92 ha total catchment 0.6 % sub-catchment 1.1 %	§ the design uses a drain slope of 2% which results to a 0.8 m/s velocity, § the drain will reduce the flow velocity by holding back water from its catchment, which will otherwise go downstream directly.	It is considered that there will be a minor positive change to the existing Powder Horn Creek catchment, as a result of the proposed development, as it relates to the clean water diversion drain. A small percentage of clean water from the catchment is diverted around the complex, and is directed back to the natural flow line, at a reduced velocity.
Feedlot and waste utilisation area Area 28.83 ha total catchment 1.8 % sub-catchment 3.6 %	§ the design uses pen drain and main drain slopes of 0.5 % and 1%, respectively, and the resulting velocity for all drains is 0.8 m/s, which is less than the non-scouring velocity (1 m/s), § the sediment pond will capture and detain runoff from the drains, allowing any sediment to settle out, § the holding pond will store runoff until it can be safely used for irrigation, and is designed to have a spill frequency of 1 in 22 years, which is better than the minimum design criteria of 1 in 10 years, § the holding pond has a by-wash which is designed to carry a peak flow of 1 in 50 years, and flows directly to the drain on the east, which is designed to have a velocity of 0.8 m/s, § all water coming from the feedlot and waste utilisation area ultimately drains to the tailwater dam, which is designed to capture the first flush (254 mm) from any rain event, § the tailwater dam will reduce flow velocity by holding back the flood pulse for its catchment, hence reducing the overall flood peak downstream.	The development has been designed, sized and engineered to manage the runoff water from the feedlot complex and the waste utilisation area, to minimise adverse environmental impacts, as detailed in the EIS, additional information and as discussed in the original DA assessment report. This will be through a series of catch drains, a wastewater holding pond, sediment basin and tail-water dam. As a consequence of this infrastructure, a small percentage of the Powder Horn Creek catchment (3.6 %), and even smaller percentage of the total catchment (1.8 %) will be captured, resulting in a minor decrease in the amount of water flowing into the neighbouring property from the catchment. This is considered positive from a flooding perspective.
Unnamed Creek catchment (778 ha / 49.5% of the total catchment)
Sub-catchment	Applicant analysis	Council comment
Unnamed Creek Area 235.57 ha total catchment 15 % sub-catchment 30.3 %	No specific comment	From a hydrological and hydraulic perspective, approximately 30% of the Unnamed Creek catchment, will continue to function as it presently does, as a result of the development. When considered in conjunction with Powder Horn Creek catchment (which is largely unchanged), 63% of the total catchment will continue function as it presently does.
MHR dam Area 542.85 ha total catchment 34.5 % sub-catchment 69.7 %	§ the MHR dam will reduce flow velocities, § it will hold back the flood pulse for its catchment, thus reducing the overall flood pulse/peak downstream.	Approximately 70 % of the Unnamed Creek catchment (being 34.5% of the total catchment analysed), will be altered as a result of the development, specifically due the installation of the MHR dam. It is considered that this will have a positive impact on downstream flooding, by reducing the volume of water flowing onto the neighbouring property.

DOCUMENT NUMBER	418636
AUTHORISING OFFICER	Gil Kelly, Mayor
REPORTING OFFICER	Gil Kelly, Mayor
ATTACHMENTS	Nil

DOCUMENT NUMBER	418632
REPORTING OFFICER	Teresa Breslin, Executive Assistant to Mayor and General Manager
AUTHORISING OFFICER	Steve McGrath, Interim General Manager