Business Paper
Ordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00PM, Tuesday 27th August, 2024
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Agenda |
27 August 2024 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Alby Schultz Meeting Centre, Cootamundra on:
Tuesday, 27th August, 2024 at 6:00PM
The agenda for the meeting is enclosed.
Steve McGrath
Interim General Manager
Live Streaming of Meetings Statement
This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.
By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.
Statement of Ethical Obligations
The Mayor and Councillors are bound by the Oath/Affirmation of Office made at the start of the Council term to undertake their civic duties in the best interests of the people of Cootamundra-Gundagai Regional Council and to faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act or any other Act, to the best of their skill and judgement.
It is also a requirement that the Mayor and Councillors disclose conflicts of interest in relation to items listed for consideration on the Agenda or which are considered at this meeting in accordance with Council’s Code of Conduct and Code of Meeting Practice.
Ordinary Council Meeting Agenda |
27 August 2024 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 23 July 2024
6.1 Mayoral Minute - Councillor Engagement
8.1.2 Motions for the LGNSW Annual Conference 2024
8.1.3 Riverina Eastern Regional Organisation of Councils (REROC) Meeting Minutes
8.1.4 Country Mayors Association Meeting Minutes 9 August 2024
8.2.1 Delivery Program/ Operational Plan Quarterly Progress Report
8.2.2 Cootamundra Showground Users s.355 Committee Meeting Minutes
8.2.3 The Cootamundra Heritage Centre Managment s.355 Committee Meeting Minutes and Membership
8.2.4 Muttama Hall Management s.355 Committee Meeting Minutes
8.2.5 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes
8.2.6 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes and Membership
8.3.1 Referral of Financial Statements for Audit
8.3.2 Finance Update - July 2024
8.3.3 Restricted Cash Reconciliation - July 2024
8.3.4 2025 Carry Forward Budget
8.3.5 Investment Report - July 2024
8.4.2 Primary Building Line Variation 204 Thompson Street Cootamundra
8.5.1 Cootamundra Engineering Report - August 2024
8.6.1 Gundagai Engineering Report - August 2024
8.7 Regional Services Gundagai
8.7.2 Gundagai Regional Services Works Report
8.8 Regional Services Cootamundra
8.8.1 Regional Services - Cootamundra Divisional Monthly Report to Council
9 Motion of which Notice has been Given
9.1 Notice of Motion - Cootamundra Men's Shed
11.2 Tenandra Road Mundarlo Bridge Replacement - Letter of Support
11.3 Proposed Development on Council Road Reserve - Coolac Road Coolac
11.4 Resumption of Open Council Meeting
11.5 Announcement of Closed Council Resolutions
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
27 August 2024 |
REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
AUTHORISING OFFICER |
Steve McGrath, Interim General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Ordinary Meeting of Council held on Tuesday 23 July 2024 |
The Minutes of the Ordinary Meeting of Council held on Tuesday 23 July 2024 be confirmed as a true and correct record of the meeting. |
Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 23rd July, 2024
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Minutes |
23 July 2024 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Gundagai
ON Tuesday, 23 July
2024 AT 6:00PM
PRESENT: Cr Gil Kelly (Mayor), Cr Penny Nicholson (Deputy Mayor), Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham and Cr Abb McAlister
IN ATTENDANCE: Steve McGrath (Interim General Manager), Matt Stubbs (Deputy General Manager - Operations), Linda Wiles (Manager Business)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
2 Open Forum
Nil
3 Apologies and Leave of Absence
Resolution 161/2024 Moved: Cr David Graham Seconded: Cr Abb McAlister Apologies from Cr Charlie Sheahan and Cr Leigh Bowden be received and leave of absence granted. Carried |
3.2 Leave of Absence
Nil
4 Disclosures of Interest
Nil
5 Confirmation of Minutes
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 25 June 2024 |
Resolution 162/2024 Moved: Cr David Graham Seconded: Cr Logan Collins The Minutes of the Ordinary Meeting of Council held on Tuesday 25 June 2024 be confirmed as a true and correct record of the meeting. Carried |
5.2 Minutes of the Extraordinary Meeting of Council held on Tuesday 16 July 2024 |
Resolution 163/2024 Moved: Cr Penny Nicholson Seconded: Cr Trevor Glover The Minutes of the Extraordinary Meeting of Council held on Tuesday 16 July 2024 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
6.1 Mayoral Minute - Councillor Engagement |
Resolution 164/2024 Moved: Cr Abb McAlister Seconded: Cr Les Boyd The information in the Councillor Engagements Mayoral Minute be received and noted. Carried |
6.2 Mayoral Minute - Thanking former Mayor Sheahan |
Resolution 165/2024 Moved: Cr Gil Kelly Seconded: Cr Trevor Glover That Council acknowledge and thank Councillor Sheahan for his service to the CGRC community whilst serving in the position as Mayor. Carried |
7 Reports from Committees
Nil
8 General Manager’s Report
8.1 General Manager Office
8.1.1 Land Classification of Council Owned Land - Lot 50 DP 1270489 |
Resolution 166/2024 Moved: Cr David Graham Seconded: Cr Penny Nicholson Council classify Lot 50 DP 1270489 as Operational Land. Carried |
8.1.2 Draft Equal Employment Opportunity (EEO) Policy |
Resolution 167/2024 Moved: Cr Les Boyd Seconded: Cr Abb McAlister The Draft Equal Employment Opportunity (EEO) Policy, attached to the report, be adopted. Carried |
8.1.3 2024 National General Assembly - Building Community Trust |
Resolution 168/2024 Moved: Cr Trevor Glover Seconded: Cr Logan Collins The 2024 National General Assembly report, and attachment, be received and noted. Carried |
8.2 Business
8.2.1 Authority to Affix the Common Seal of Council - Riverina Regional Library Deed of Agreement |
Resolution 169/2024 Moved: Cr Logan Collins Seconded: Cr Penny Nicholson Authority be granted to the Mayor and Interim General Manager to affix the common seal of Council and sign the Riverina Regional Library (RRL) Deed of Agreement for the period 2022/2026. Carried |
8.2.2 The Arts Centre Cootamundra s.355 Committee Meeting Minutes |
Resolution 170/2024 Moved: Cr Trevor Glover Seconded: Cr Les Boyd The Minutes of The Arts Centre Cootamundra s.355 Committee Meeting held 18 April 2024 and 20 June 2024 attached to the report, be received and noted. Carried |
8.2.3 Muttama Hall Management s.355 Committee Meeting Minutes |
Resolution 171/2024 Moved: Cr David Graham Seconded: Cr Logan Collins The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meeting held, 12 June 2024, attached to the report, be received and noted. Carried |
8.2.4 Cootamundra Showground Users s.355 Committee Meeting Minutes |
Resolution 172/2024 Moved: Cr Trevor Glover Seconded: Cr Abb McAlister The Minutes of the Cootamundra Showground User s.355 Committee Ordinary Meeting held on 19 June 2024 attached to the report, be received and noted. Carried |
8.3 Finance
8.3.1 Investment Report - June 2024 |
Resolution 173/2024 Moved: Cr Penny Nicholson Seconded: Cr Les Boyd The report detailing Council Cash and Investments as at 30th June 2024, be received and noted. Carried |
8.4 Sustainable Development
8.4.1 DA MOD 2023/101.2 - 6 Pinkerton Lane, Cootamundra |
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Resolution 174/2024 Moved: Cr Logan Collins Seconded: Cr David Graham That Council issue development consent for the following development subject to the consent conditions below: · Application No: DA MOD 2023/101.2 · Property: Lot: 1 DP: 1296902, 6 Pinkerton Lane, Cootamundra · Erection of a new shed ancillary to existing dwelling and continued use of carport (erected without consent) ancillary to existing dwelling.
Carried
|
8.5 Engineering Cootamundra
8.5.1 Cootamundra Engineering Report - July 2024 |
Resolution 175/2024 Moved: Cr Les Boyd Seconded: Cr Trevor Glover The Cootamundra Engineering Report for the month of July 2024 be noted. Carried |
8.5.2 South East Weight of Loads Group (SEWOLG) |
Resolution 176/2024 Moved: Cr Penny Nicholson Seconded: Cr David Graham Council support continued membership of the South Eastern Weight Of Loads Group (SEWOLG) Carried |
8.6 Engineering Gundagai
8.6.1 Draft Motor Vehicle Leaseback Participants Policy |
Resolution 177/2024 Moved: Cr Abb McAlister Seconded: Cr Les Boyd The draft Motor Vehicle Leaseback Participants Policy be adopted. Carried |
8.6.2 Gundagai Engineering Report - July 2024 |
Resolution 178/2024 Moved: Cr Trevor Glover Seconded: Cr David Graham The Gundagai Engineering Report for the month of July 2024 be noted. Carried |
8.7 Regional Services Gundagai
8.7.1 Review of Gundagai Waste Management and related Transfer Station Operations |
Resolution 179/2024 Moved: Cr David Graham Seconded: Cr Penny Nicholson 1. Council acknowledges receipt of the report on the financial feasibility of transfer stations across the CGRC area. 2. Council defer further consideration of the report pending a councillor workshop to be held 13 August 2024. Carried |
8.7.2 Sportground & Public Open Space Fees & Charges 2023/2024 |
Resolution 180/2024 Moved: Cr Trevor Glover Seconded: Cr Les Boyd 1. All Sports Ground and Open Space User Fees & Charges invoiced for the 2023/2024 financial year be waived. 2. Council contacts the sporting groups that have paid invoices for the 2023/2024 year advising them of the waiver and re-imburse the amount paid. 3. Council contacts the sporting groups that have not paid their invoices, or those groups which have not yet received an invoice for the 2023/2024 fees, advising them of the waiver. 4. The wavier of user fees doesn’t exclude the user groups from the responsibility of paying for the use of their related utilities e.g., water, power etc. 5. Council acknowledges that there will be a reduction in revenue received for the hire of Councils Sports Grounds, associated facilities, and Open Spaces. 6. Whilst the Fees & Charges for Users of Sports Grounds and Open Spaces remains in Council’s Fees and Charges, such Fees & Charges will not be levied on User Groups of Sports Grounds and Open Spaces until a further review/report is carried out following the determination of the Minister for Local Government regarding the demerger proposition. Carried |
8.7.3 Gundagai Regional Services Works Report |
Resolution 181/2024 Moved: Cr Penny Nicholson Seconded: Cr David Graham The Gundagai Regional Services Department, Monthly works report be received and noted. Carried |
8.8 Regional Services Cootamundra
8.8.1 Draft Keeping of Animals Policy |
Resolution 182/2024 Moved: Cr Logan Collins Seconded: Cr Abb McAlister The 2024 revised edition of the Keeping of Animals Policy be received and adopted. Noting 2 issues that requiring amendment before being adopted. Carried |
8.8.2 Regional Services - Cootamundra Divisional Monthly Report to Council |
Resolution 183/2024 Moved: Cr Les Boyd Seconded: Cr Trevor Glover The Regional Services Cootamundra Department Monthly Works Report be received and noted. Carried |
9 Motion of which Notice has been Given
Nil
10 Questions with Notice
Nil
11 Confidential Items
11.1 Closed Council Report |
Resolution 184/2024 Moved: Cr David Graham Seconded: Cr Trevor Glover 1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public. Carried |
Resumption of Open Council Meeting
Resolution 185/2024 Moved: Cr Logan Collins Seconded: Cr David Graham The Open Council meeting resume. Carried |
Announcement of Closed Council Resolutions
Note: The Chairperson announced the resolutions made in Closed Council.
11.2 Contract for Sale - Dog on the Tuckerbox - Proposed Lot in unregistered plan of subdivision of Lot 2 in DP160191 and Lot 529B in DP203601. |
Resolution 186/2024 Moved: Cr Abb McAlister Seconded: Cr Penny Nicholson 1. Council agree to an extension of time, from 12 months to 16 months, to Cl38.14 of the Contract for Sale of the proposed lot in unregistered plan of subdivision of Lot 2 in DP160191 and Lot 529B in DP203601; and 2. The amendment to Cl38.14 detailed in 1. above is to be achieved by an exchange of correspondence between the parties to the Contact for Sale indicating acceptance of the subject amendment to Cl38.14. Carried |
The Meeting closed at 6:29pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 27 August 2024.
|
|
CHAIRPERSON |
GENERAL MANAGER |
27 August 2024 |
DOCUMENT NUMBER |
418636 |
AUTHORISING OFFICER |
Gil Kelly, Mayor |
REPORTING OFFICER |
Gil Kelly, Mayor |
Nil |
To keep the community aware of Councillor and my engagements, on behalf of Council I intend to provide regular updates through my Mayoral Minutes.
The information in the Councillor Engagements Mayoral Minute be received and noted. |
12 July 2024
Cr McAlister also attended the NAIDOC Week Flag Raising Ceremony in Gundagai.
18 July 2024
Crs Sheahan and I Cr Kelly (Mayor) attended the Art Centre Cootamundra s.355 Annual General Meeting.
19 July 2024
I, Cr Sheahan (Mayor) attended a catch-up meeting with the Interim General Manager.
23 July 2024
Crs Kelly (Mayor), Boyd, Collins, Glover, Graham, McAlister, and Nicholson attended a Council Workshop and Council Meeting in Gundagai.
24 July 2024
Cr Glover and Robert Flint, President Muttama Hall Committee met with the Interim General Manager and Manager Business.
25 July 2024
I, Cr Kelly (Mayor) attended an Office of Local Government (OLG) fortnightly meeting with the Interim General Manager.
Cr Bowden attended the Ellwood’s Hall s.355 AGM Committee meeting.
30 July 2024
Crs Kelly (Mayor), and Sheahan attended the Local Government Week event in Cootamundra.
31 July 2024
I, Cr Kelly (Mayor) attended the Local Traffic Committee Meeting.
Cr Glover attended the Muttama Hall Centenary meeting.
1 August 2024
Crs Nicholson, McAlister and I, Cr Kelly (Mayor) attended the Local Government Week event in Gundagai.
5 August 2024
Cr Collins attended the Cootamundra Youth Council's AGM.
8 August 2024
Cr Sheahan attended the Candidate Information session in Cootamundra.
9 August 2024
I, Cr Kelly (Mayor) attended a Country Mayors meeting and parliament sitting in Sydney.
13 August 2024
Crs Kelly (Mayor), Bowden, Boyd, Collins, Glover, Graham, McAlister, and Sheahan attended a Council Workshop in Cootamundra.
14 August 2024
Cr Glover attended a Muttama Hall s.355 Committee Meeting.
18 August 2024
Cr Collins attended the Cootamundra Heritage Centre's 23rd Birthday Celebration.
19 August 2024
Cr Collins attended the Cootamundra Bradman Birthplace Museum Annual General Meeting.
20 August 2024
Cr Bowden attended the “Meet the Candidates” session at the Country Club.
22 August 2024
I, Cr Kelly (Mayor) attended a Murrumbidgee Local Health District (MLHD) meeting in Gundagai.
I, Cr Kelly (Mayor) attended a Citizenship Ceremony in Gundagai.
23 August 2024
I, Cr Kelly (Mayor) attended the Riverina Eastern Regional Organisation of Council (REROC) Meeting in Wagga Wagga.
27 August 2024 |
7.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Wednesday 31 July 2024
REPORTING OFFICER |
Kylie Grybaitis, Road Safety Officer |
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Wednesday 31 July 2024 |
1. The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Wednesday 31 July 2024, attached to the report, be received and noted. 2. In consideration of the Cootamundra-Gundagai Local Traffic Committee recommendations detailed in the minutes, Council endorse the following: 2.1. That Council cease further works related to the installation of a pedestrian refuge at the roundabout intersection of Parker Street and Adams Street in Cootamundra and investigate the reallocation of LRCI funds. 2.2. Approval be given to The Wallendbeen Community Association to hold the Wallendbeen Long Lunch Event on Saturday 12th October 2024 subject to the following conditions: a) The temporary closure of Hoskins Street and King Street between 8:00am and 6:30pm on Saturday 12 October 2024. b) That all businesses along the route be advised and the road closure advertised throughout the community. c) The event organiser complies with any conditions set by Council and the NSW Police. d) The Event Management Plan (EMP) is completed and submitted to Council (attached). e) A current Certificate of Currency (COC) is submitted to Council noting Council, TfNSW and NSW Police as interested parties (attached). f) Council has attached a Traffic Guidance Scheme (TGS) and will arrange placement and removal of all road barriers and signage. 2.3. That approval be given to CGRC to install a temporary speed reduction of 40km/h at the OiBell Drive intersection on Middleton Drive, Gundagai for the duration of the Snake Gully Cup Carnival scheduled for the 15 - 16 November 2024. 2.4. That approval be given for the Cootamundra Community of Schools to hold the 2024 Book Week Parade on Friday the 23 August 2024 subject to the following conditions: a) The temporary closure of Parker Street between Adams and McKay Street between 10:30am and 12 noon, including Bourke Street at Parker Street and the Woolworths carpark entry exit at Parker Street. b) That all businesses along the route be advised and road closures be advertised throughout the community. c) The event organiser complies with any conditions set by Council and the NSW Police. d) A Police escort is organised for the duration of the parade by the event organiser. e) The Event Risk Assessment and Hazard Summary forms associated with the Event Management Plan are completed and submitted to Council (attached). f) A current Certificate of Currency is submitted to Council noting Council, TfNSW and NSW Police as interested parties (attached). g) Council has provided a Traffic Guidance Scheme (attached). h) Council to arrange qualified traffic controllers and barrier placement and removal. 2.5. That the Ton Plus Two motorcycle event scheduled for Saturday 16 November 2024 be approved in principle subject to the following conditions: a) An Event Management Plan (EMP) from the Cootamundra Antique Motor Club is completed and submitted to Council (attached). b) A current Certificate of Currency (COC) from the Antique Motor Club is provided to Council, noting CGRC, NSW Police and TfNSW as interested parties no later than twenty-one (21) days prior to the event. c) The event organiser complies with any conditions set by Council and the NSW Police. 2.6. That the Cootamundra Salvation Army Toy Run Event scheduled for Saturday 14 December 2024 be approved in principle subject to the following conditions: a) An Event Management Plan (EMP) from the Salvation Army is completed and submitted to Council. b) A current Certificate of Currency (COC) from the Salvation Army and the Antique Motor Club are provided to Council, noting CGRC, NSW Police and TfNSW as interested parties. c) An Emergency Services Agreement is signed and submitted to Council no later than twenty-one (21) days prior to the event. d) The event organiser complies with any conditions set by Council and the NSW Police. 2.7. That approval be given to the Cootamundra-Gundagai Regional Council for the annual Wattle Time Parade and Fair to hold this year’s event subject to the following conditions: a) The closure of Murray Street between Adams and Bourke Street , Adams Street from Murray Street to Parker Street, Parker Street between Adams and Wallendoon Street, Wallendoon Street between Parker and Murray Street to hold the Street Parade between 10:15am and 11:00pm on Saturday 7 September 2024. b) That all businesses along the route be advised and road closure advertised throughout the community. c) A Police escort is organised for the duration of the parade by the event organiser. d) The event organiser complies with any conditions set by Council and the NSW Police. e) The Event Management Plan (EMP) is completed and submitted to Council (attached). f) A Traffic Guidance Scheme and traffic control will be provided by Riverina Traffic Control (attached). 2.8. That approval be given to Cootamundra-Gundagai Regional Council to hold the Festival of Gundagai on Saturday 21st September 2024 subject to the following conditions: a) The temporary closure of Sheridan Street from Carberry Park to Byron Street between 3:30pm and 8pm on Saturday 21 September 2024. b) That all businesses along the route be advised and road closure advertised throughout the community. c) The event organiser complies with any conditions set by Council and the NSW Police. d) The Event Management Plan (EMP) is completed and submitted to Council (attached). e) Council will provide a Traffic Guidance Scheme and arrange the placement and removal of all road barriers. 2.9. That approval be given to Cootamundra Gundagai Regional Council to hold the 2024 Sparkling Streets Christmas Party event on Thursday 12 December 2024 in Cootamundra between 6pm and 9pm subject to the following conditions: a) The temporary closure of Parker Street between 5pm and 10pm on Thursday 12 December 2023 from Wallendoon Street to Adams Street. b) That all businesses along the route be advised and road closure advertised throughout the community. c) The event organiser complies with any conditions set by Council and the NSW Police. d) The Event Management Plan (EMP) is completed and submitted to Council (attached). e) Council will provide a Traffic Guidance Scheme (TGS) and associated traffic control (attached). 2.10. That approval be given to Cootamundra-Gundagai Regional Council to hold the Christmas on Sheridan event in Gundagai on Friday 6 December 2024 between 5pm and 9pm subject to the following conditions: a) The temporary closure of Sheridan Street between Otway Street and Homer Street from 3:30pm and 10pm on Friday 6 December 2024. b) That all businesses along the route be advised and road closure advertised throughout the community. c) The event organiser complies with any conditions set by Council and the NSW Police. d) The Event Management Plan (EMP) is completed and submitted to Council (attached). e) Council will provide a Traffic Guidance Scheme (attached) and arrange placement and removal of all road barriers. 2.11. That approval be given for the Cootamundra Rodeo Association to hold the 2024 Rodeo Parade and Festival on Friday 1 November 2024 subject to the following conditions: a) The temporary closure of Adams Street from the Fisher Park entry/exit point to the Parker Street roundabout then Parker Street through to and including the Wallendoon Street roundabout from 4:30pm until 5:30pm. b) The temporary closure of Parker Street from 50m north of the Bourke Street intersection through to the north side of the Wallendoon Street roundabout from 4pm until 9pm. This closure will include the Bourke Street intersection and temporary relocation of the taxi rank. c) That all businesses along the route be advised and road closures be advertised throughout the community. d) The event organiser complies with any conditions set by Council and the NSW Police. e) A Police escort is organised for the duration of the parade by the event organiser. f) The Event Management Plan is completed and submitted to Council (attached). g) A current Certificate of Currency is submitted to Council noting Council, TfNSW and NSW Police as interested parties. h) Council provides an approved Traffic Guidance Scheme, traffic control and barrier placement and removal. 2.12. That approval be given to Cootamundra Health Care Co-Operative Ltd to hold the 2025 Coota Beach Volleyball Carnival from the 14 - 16 February 2025 subject to the following conditions: a) The temporary closure of Murray Street (Wallendoon Street to Bourke Street) between Tuesday 11th February and Monday the 17 February inclusive. b) The event organiser complies with any conditions set by Council and the NSW Police. c) The Event Management Plan (EMP) is completed and submitted to Council (attached). d) A current Certificate of Currency (COC) is submitted to Council noting Council, TfNSW and NSW Police as interested parties. e) Council provides a Traffic Guidance Scheme and associated traffic control.
2.13. ‘No Parking – Police Excepted’ signage is no longer required at Stratton Park, Cootamundra as recommended in May 2024 Local Traffic Committee meeting.
2.14. Council removes the repeated stop line on the southern side of the Cooper Street pedestrian crossing located at the Wallendoon intersection, Cootamundra.
2.15. Council to install temporary disabled parking in the current No Parking zone at the entrance of the Civic Hall on Cooper Street, Cootamundra for the duration of the local election pre-polling period in September 2024. |
Discussion
The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held 9 November 2023 are submitted for the information of Council and the community.
Minutes Cootamundra-Gundagai Local Traffic Committee Meeting
Alby Schultz Meeting Centre, Cootamundra
10:00am, Wednesday 31st July, 2024
Administration Centres: 1300 459 689 |
Cootamundra-Gundagai Local Traffic Committee Meeting Minutes |
31 July 2024 |
MINUTES OF Cootamundra-Gundagai Regional Council
Cootamundra-Gundagai
Local Traffic Committee Meeting
HELD AT THE Alby
Schultz Meeting Centre, Cootamundra
ON Wednesday, 31 July
2024 AT 10:00am
PRESENT: Gill Kelly (Mayor), Gwen Norman (Local Electorate Representative), Greg Minehan (Lead Community & Safety Partner TfNSW), Ben Smith (Sergeant Riverina Highway Patrol), Justin Knewstub (Acting Sergent Riverina Police District)
IN ATTENDANCE: Gary Arthur (Acting Manager Engineering Cootamundra), Kylie Grybaitis (Road Safety Officer)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
2 Apologies and Leave of Absence
2.1 Apologies
Thomas Hogg (Acting Manager Engineering Gundagai)
Logan Collins (Councillor)
2.2 Leave of Absence
Nil
3 Disclosures of Interest
Nil
4 Confirmation of Minutes
2.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Tuesday 7 May 2024 |
Recommendation The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Tuesday 7 May 2024 be confirmed as a true and correct record of the meeting. Moved: Gwen Norman Seconded: Greg Mineham |
5 Reports
3.1 Parker Street Roundabout Pedestrian Refuge |
Recommendation That Council cease further works related to the installation of a pedestrian refuge at the roundabout intersection of Parker Street and Adams Street in Cootamundra and investigate the reallocation of LRCI funds. Discussion: LTC members agreed that the new pedestrain refuge was no longer necessary due to the introduction of the 30km HPAA and proximity of existing infrastructure. The Local Roads Community Infrastructure (LRCI) funds may be reallocated to another approved LRCI project. Council will investigate suitable options. |
3.2 Wallendbeen Long Lunch Event 2024 |
Recommendation Approval be given to The Wallendbeen Community Association to hold the Wallendbeen Long Lunch Event on Saturday 12th October 2024 subject to the following conditions: a) The temporary closure of Hoskins Street and King Street between 8:00am and 6:30pm on Saturday 12 October 2024; b) That all businesses along the route be advised and the road closure advertised throughout the community; c) The event organiser complies with any conditions set by Council and the NSW Police; d) The Event Management Plan (EMP) is completed and submitted to Council (attached); e) A current Certificate of Currency (COC) is submitted to Council noting Council, TfNSW and NSW Police as interested parties (attached); f) Council has attached a Traffic Guidance Scheme (TGS) and will arrange placement and removal of all road barriers and signage.
Discussion: Approval granted. |
3.3 Gundagai Snake Gully Cup Carnival 2024 |
Recommendation That approval be given to CGRC to install a temporary speed reduction of 40km/h at the OiBell Drive intersection on Middleton Drive, Gundagai for the duration of the Snake Gully Cup Carnival scheduled for the 15 - 16 November 2024. Discussion: Approval granted. |
3.4 Cootamundra Book Week Parade 2024 |
Recommendation That approval be given for the Cootamundra Community of Schools to hold the 2024 Book Week Parade on Friday the 23 August 2024 subject to the following conditions: a) The temporary closure of Parker Street between Adams and McKay Street between 10:30am and 12 noon, including Bourke Street at Parker Street and the Woolworths carpark entry exit at Parker Street; b) That all businesses along the route be advised and road closures be advertised throughout the community; c) The event organiser complies with any conditions set by Council and the NSW Police; d) A Police escort is organised for the duration of the parade by the event organiser; e) The Event Risk Assessment and Hazard Summary forms associated with the Event Management Plan are completed and submitted to Council (attached); f) A current Certificate of Currency is submitted to Council noting Council, TfNSW and NSW Police as interested parties (attached); g) Council has provided a Traffic Guidance Scheme (attached); h) Council to arrange qualified traffic controllers and barrier placement and removal.
Discussion: Approval granted. Noted that the Certificate of Currency (COC) does not identify interested third parties. |
3.5 Cootamundra Ton Plus Two Motorcycle Event 2024 |
Recommendation That the Ton Plus Two motorcycle event scheduled for Saturday 16 November 2024 be approved in principle subject to the following conditions: a) An Event Management Plan (EMP) from the Cootamundra Antique Motor Club is completed and submitted to Council (attached); b) A current Certificate of Currency (COC) from the Antique Motor Club is provided to Council, noting CGRC, NSW Police and TfNSW as interested parties no later than twenty one (21) days prior to the event; c) The event organiser complies with any conditions set by Council and the NSW Police. Discussion: Approved in principle. Noted that the Certificate of Currency (COC) identifying interested parties as requested is not current. The Cootamundra Antique Motor Club will be required to supply a current COC noting NSW Police, TfNSW and CGRC as interested parties no later than 21 days prior to the event. |
3.6 Cootamundra Salvation Army Toy Run 2024 |
Recommendation That the Cootamundra Salvation Army Toy Run Event scheduled for Saturday 14 December 2024 be approved in principle subject to the following conditions: a) An Event Management Plan (EMP) from the Salvation Army is completed and submitted to Council; b) A current Certificate of Currency (COC) from the Salvation Army and the Antique Motor Club are provided to Council, noting CGRC, NSW Police and TfNSW as interested parties; c) An Emergency Services Agreement is signed and submitted to Council no later than twenty one (21) days prior to the event; d) The event organiser complies with any conditions set by Council and the NSW Police. Discussion: Noted that the Salvation Army are yet to submit an EMP and COC. Both organisations will be required to supply a current COC noting NSW Police, TfNSW and CGRC as interested parties no later than 21 days prior to the event. |
3.7 Cootamundra Wattle Time Festival 2024 |
Recommendation That approval be given to the Cootamundra-Gundagai Regional Council for the annual Wattle Time Parade and Fair to hold this year’s event subject to the following conditions: a) The closure of Murray Street between Adams and Bourke Street , Adams Street from Murray Street to Parker Street, Parker Street between Adams and Wallendoon Street, Wallendoon Street between Parker and Murray Street to hold the Street Parade between 10:15am and 11:00pm on Saturday 7 September 2024. b) That all businesses along the route be advised and road closure advertised throughout the community. c) A Police escort is organised for the duration of the parade by the event organiser. d) The event organiser complies with any conditions set by Council and the NSW Police. e) The Event Management Plan (EMP) is completed and submitted to Council (attached). f) A Traffic Guidance Scheme and traffic control will be provided by Riverina Traffic Control (attached). Discussion: Approval granted. This event is currently presented to the community under Expression of Interest to seek external organisations that may wish to run the event. The event will be managed by CGRC if no other parties are interested. CGRC will provide a current Certificate of Currency to committee members, noting that no interested third parties are identified in the policy.
|
3.8 Festival of Gundagai 2024 |
Recommendation That approval be given to Cootamundra-Gundagai Regional Council to hold the Festival of Gundagai on Saturday 21st September 2024 subject to the following conditions: a) The temporary closure of Sheridan Street from Carberry Park to Byron Street between 3:30pm and 8pm on Saturday 21 September 2024; b) That all businesses along the route be advised and road closure advertised throughout the community; c) The event organiser complies with any conditions set by Council and the NSW Police; d) The Event Management Plan (EMP) is completed and submitted to Council (attached); e) Council will provide a Traffic Guidance Scheme and arrange the placement and removal of all road barriers. Discussion: Approval granted. This event is currently presented to the community under Expression of Interest to seek external organisations that may wish to run the event. The event will be managed by CGRC if no other parties are interested. CGRC will provide a current Certificate of Currency to committee members, noting that no interested third parties are identified in the policy. |
3.9 Sparkling Streets Christmas Party 2024 |
Recommendation That approval be given to Cootamundra Gundagai Regional Council to hold the 2024 Sparkling Streets Christmas Party event on Thursday 12 December 2024 in Cootamundra between 6pm and 9pm subject to the following conditions: a) The temporary closure of Parker Street between 5pm and 10pm on Thursday 12 December 2023 from Wallendoon Street to Adams Street; b) That all businesses along the route be advised and road closure advertised throughout the community; c) The event organiser complies with any conditions set by Council and the NSW Police; d) The Event Management Plan (EMP) is completed and submitted to Council (attached); e) Council will provide a Traffic Guidance Scheme (TGS) and associated traffic control (attached). Discussion: Approval granted. This event is currently presented to the community under Expression of Interest to seek external organisations that may wish to run the event. The event will be managed by CGRC if no other parties are interested. CGRC will provide a current Certificate of Currency to committee members, noting that no interested third parties are identified in the policy. |
3.10 Christmas on Sheridan 2024 |
Recommendation That approval be given to Cootamundra-Gundagai Regional Council to hold the Christmas on Sheridan event in Gundagai on Friday 6 December 2024 between 5pm and 9pm subject to the following conditions: a) The temporary closure of Sheridan Street between Otway Street and Homer Street from 3:30pm and 10pm on Friday 6 December 2024; b) That all businesses along the route be advised and road closure advertised throughout the community; c) The event organiser complies with any conditions set by Council and the NSW Police; d) The Event Management Plan (EMP) is completed and submitted to Council (attached); e) Council will provide a Traffic Guidance Scheme (attached) and arrange placement and removal of all road barriers. Discussion: Approval granted. This event is currently presented to the community under Expression of Interest to seek external organisations that may wish to run the event. The event will be managed by CGRC if no other parties are interested. CGRC will provide a current Certificate of Currency to committee members, noting that no interested third parties are identified in the policy. |
3.11 Cootamundra Rodeo and Street Parade 2024 |
Recommendation That approval be given for the Cootamundra Rodeo Association to hold the 2024 Rodeo Parade and Festival on Friday 1 November 2024 subject to the following conditions: a) The temporary closure of Adams Street from the Fisher Park entry/exit point to the Parker Street roundabout then Parker Street through to and including the Wallendoon Street roundabout from 4:30pm until 5:30pm. b) The temporary closure of Parker Street from 50m north of the Bourke Street intersection through to the north side of the Wallendoon Street roundabout from 4pm until 9pm. This closure will include the Bourke Street intersection and temporary relocation of the taxi rank. c) That all businesses along the route be advised and road closures be advertised throughout the community; d) The event organiser complies with any conditions set by Council and the NSW Police; e) A Police escort is organised for the duration of the parade by the event organiser; f) The Event Management Plan is completed and submitted to Council (attached); g) A current Certificate of Currency is submitted to Council noting Council, TfNSW and NSW Police as interested parties; h) Council provide an approved Traffic Guidance Scheme, traffic control and barrier placement and removal. Discussion: Approval granted in principle. A current Cerficate of Currency must be submitted at least twenty one (21) days prior to the event and note CGRC, TfNSW and NSW Police as interested third parties. Event organisers will be notified that the use of enticements is prohibited and people must not travel on the back of vehicles without approved protection rails or safety harnesses. |
3.12 Coota Beach Volleyball Carnival 2025 |
Recommendation That approval be given to Cootamundra Health Care Co-Operative Ltd to hold the 2025 Coota Beach Volleyball Carnival from the 14 - 16 February 2025 subject to the following conditions: 1. The temporary closure of Murray Street (Wallendoon Street to Bourke Street) between Tuesday 11th February and Monday the 17th February inclusive; 2. The event organiser complies with any conditions set by Council and the NSW Police; 3. The Event Management Plan (EMP) is completed and submitted to Council (attached); 4. A current Certificate of Currency (COC) is submitted to Council noting Council, TfNSW and NSW Police as interested parties; 5. Council provides a Traffic Guidance Scheme and associated traffic control. Discussion: Approval granted in principle. A current Cerficate of Currency must be submitted at least twenty one (21) days prior to the event and note CGRC, TfNSW and NSW Police as interested third parties. |
3.13 Upcoming Events 2024-2025 |
Recommendation For the Committee’s information Discussion Events noted. Additional events to be mentioned in furture LTC meetings include the Cootamundra Cup and the Coota Picnic Races. |
3.14 General Business |
Recommendations ‘No Parking – Police Excepted’ signage is no longer required at Stratton Park, Cootamundra as recommended in May 2024 Local Traffic Committee meeting. Council remove the repeated stop line on the southern side of the Cooper Street pedestrian crossing located at the Wallendoon intersection, Cootamundra. Council to install temporary disabled parking in the current No Parking zone at the entrance of the Civic Hall on Cooper Street, Cootamundra for the duration of the local election pre-polling period in September 2024. Discussion: 1. Objection to Restricted Parking at Stratton Park, Cootamundra. With consideration of the submission against item 7.1 of the May Council meeting 2024, LTC Committee members agreed that the installation of ‘No Parking–Police Excepted’ signage at Stratton Park was unnecessary and unsuitable for the location. 2. Cootamundra Arts Centre Building Safety Compliance and One Way Lane Direction Noted. 3. Repeated Stop Line at the Cooper and Wallendoon Street Pedestrian Crossing Committee members agree that the repeated stop line on the southern side of the Cooper Street pedestrian crossing is causing confusion for road users and should be removed.
4. West Street 50km Signage Upgrade Current signage investigated by TfNSW and no upgrade is required. Speed bumps are not recommended in residential locations due to noise pollution. 5. Temporary Disabled Parking Space during Local Election Period. LTC Committee Members agree that temporary disabled parking will be beneficial for residents during the two week pre polling period in September 2024. 6. No Parking Signage relocation on Poole Street Noted and added to action items.
7. Cycle Alert Boards on Berthong Road no longer working. Noted and Council to investigate.
8. Stop signs requested at the intersection of Boundary Road and Temora Road. TfNSW to investigate. If location doesn’t meet warrants, other intersection enhancements may need to be considered.
9. Report of hazardous situation when exiting Olympic Highway onto Dirnaseer Road. TfNSW to investigate.
|
The Meeting closed at 11:35pm.
The minutes of this meeting were confirmed at the Cootamundra-Gundagai Ordinary Council Meeting held on 27 August 2024.
................................................... …………………………………………………
CHAIRPERSON GENERAL MANAGER
27 August 2024 |
DOCUMENT NUMBER |
418279 |
|||
REPORTING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
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AUTHORISING OFFICER |
Steve McGrath, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Correspondance received from Steph Cooke MP and The Hon Jenny Aitchison MP ⇩ 2. Correspondance to the Office of Steph Cooke MP ⇩ |
1. Council note the correspondence received from Steph Cooke MP and The Hon Jenny Aitchison MP. 2. Council issue a request to the State Government to urgently put in place actions to provide suitable access along O I Bell Drive for all vehicular traffic, including high vehicles. 3. Council issue a request to the State Government to put in place actions to reinstate vehicle access along Tumut Street. |
Introduction
Council received correspondence from UGL Regional Linx dated 13 November 2023 requesting Council to close O I Bell Drive due to the dilapidation of the rail bridge and to ensure the safety of the road users. O I Bell Drive is the only access available to a number of residents, businesses and the Gundagai Showground. No alternate access is available.
Council considered this matter at its 28 November 2023 Ordinary Meeting and resolved to correspond with relevant authorities, UGL Regional Linx and TfNSW, advising that the closure of O I Bell Drive is not an option and requesting that the subject structure be made safe for motorists and pedestrians (Resolution 290/2023).
Discussion
Following the resolution, Council staff made representations to UGLRL and TfNSW in December, with failure to achieve any progress and upon receipt of additional requests by UGLRL to close O I Bell Drive, Council’s General Manager issued correspondence to the office of Steph Cooke MP in February 2024 requesting TfNSW respond to correspondence and work with UGL to ensure works are undertaken to make the bridge structurally safe for motorists and pedestrians and to continue providing what is the only access for a number of residents, businesses and the Showground.
The response from Steph Cooke MP and The Hon Jenny Aitchison MP is attached to this report, though it should be noted that this response does not provide clear direction on when works will be undertaken at either O I Bell Drive or Tumut Street.
Council’s Interim General Manager has issued further correspondence to the Office of Steph Cooke MP, requesting continued advocacy and support as attached to this report.
Financial
Nil
OLG 23a Guideline consideration
Nil
27 August 2024 |
DOCUMENT NUMBER |
419705 |
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REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
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AUTHORISING OFFICER |
Steve McGrath, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The motion for submission to the 2024 Local Government NSW Annual Conference, listed below, be submitted to LGNSW by Friday 18 October 2024; 1. Improve State Rail Services |
Introduction
Local Government NSW gives Councils the opportunity to submit motions to be debated and resolved at its Annual Conference, to set advocacy priorities for the year ahead.
Discussion
Council has considered potential motions to be submitted to the conference and the following motion is presented for formal consideration:
1. Improve State Rail Services
Motion Category
Infrastructure Policy
Motion Wording
That Local Government NSW call on the NSW Government to ensure that the aged XPT service is replaced with a modern reliable train service between Melbourne and Sydney linking vital NSW regional towns and cities.
Motion Background
To deliver greater connectivity with the regions and NSW/VIC capital cities by providing a passenger service that is; reliable, has Wi-Fi services, a cost-effective travel option compared to flying, and (at least) time equivalent to that of road travel.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
There are no implications arising from the 23A Guidelines issued by NSW Office of Local Government.
27 August 2024 |
DOCUMENT NUMBER |
417270 |
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REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
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AUTHORISING OFFICER |
Steve McGrath, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. REROC Minutes June 2024 ⇩ 2. Board Papers June 2024 ⇩ 3. Board attachments June 2024 ⇩ |
The Minutes of the Riverina Eastern Regional Organisation of Councils (REROC) Board Meeting held on 28 June 2024, attached to the report, be received and noted. |
Introduction
There are no financial implications associated with this report.
OLG 23a Guideline consideration
This report does not conflict with the guidelines.
27 August 2024 |
DOCUMENT NUMBER |
419968 |
|||
REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
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AUTHORISING OFFICER |
Steve McGrath, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. CMA Minutes 2024 August 9 ⇩ 2. Regional Health updates Presentation 9 August 2024 ⇩ 3. Dr Joe McGirr presentation highlights ⇩ 4. Dr. Holland proceedings Country Mayors ⇩ |
The Minutes of the Country Mayors Association Meetings held on 9 August 2024, attached to the report, be received and noted. |
The Minutes and supporting documentation of the Country Mayors Association Meeting held 9 August 2024, are attached for the information of Council and the community.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
This report does not conflict with the guidelines.
27 August 2024 |
DOCUMENT NUMBER |
419737 |
|||
REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
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AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
In accordance with section 406 of the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. DP/OP Quarterly Report - Quarter 4 ⇩ |
The Delivery Program incorporating the Operational Plan 2023/2024, quarterly progress report, (4th Quarter April to June), attached to the report, be received and noted. |
Discussion
To comply with Section 406 of the Local Government Act, 1993 and in accordance with the Office of Local Government’s Integrated Planning and Reporting guidelines ‘The general manager must ensure that regular progress reports are provided to the council, reporting as to its progress with respect to the principal activities detailed in its delivery’.
Accordingly, attached to this report is the quarterly progress report outlining the extent to which performance measures and targets, set out in the Delivery Program and Operational Plan, have been achieved during the fourth quarter of the reporting year; that is between 1 April – 30 June 2024.
The next progress report will be presented to Council at the Ordinary Meeting of Council to be held 26 November 2024 and will consist of status updates for actions within the 24/25 Operational Plan (1st quarter reporting period of July - September 2024).
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
27 August 2024 |
DOCUMENT NUMBER |
418783 |
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REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To Comply with the s.355 Committee Management Manual. |
|||
1. Minutes - 19 June 2024 ⇩ |
The Minutes of the Cootamundra Showground User s.355 Committee Meeting held on 19 June 2024 attached to the report, be received and noted. |
Discussion
The attached Minutes of the CSUC Group s.355 Committee Meeting held on 19 June 2024 are submitted for the information of Council and the community.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The report purpose does not conflict with guidelines.
27 August 2024 |
DOCUMENT NUMBER |
418785 |
|||
REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the CGRC s.355 Committee Management Manual. |
|||
1. Ordinary Minutes - 1 July 2024 ⇩ 2. AGM Minutes - 1 July 2024 ⇩ 3. Ordinary Minutes - 5 August 2024 ⇩ 4. Annual Report - 1 July 2024 ⇩ |
1. The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meetings held on 1 July 2024 and 5 August 2024, attached to the report, be received and noted. 2. The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Annual General Meeting held on 1 July 2024, attached to the report, be received and noted. 3. The Annual Report from the Secretary, Betti Punnett, dated 1 July 2024 attached to the report, be received and noted. 4. The office bearers of the Cootamundra Heritage Centre Management s.355 Committee as detailed in the report, be endorsed for 2024. |
Introduction
The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee ordinary meetings held on 1 July 2024 and 5 August 2024, are submitted for the information of Council and the community.
The attached Minutes and Confirmation of Committee Members for the Cootamundra Heritage Centre Management s.355 Committee Annual General Meeting (AGM) held 1 July 2024, are submitted for the information of Council.
Membership
The Cootamundra Heritage Centre Management s.355 Committee conducted their Annual General Meeting (AGM) on 1 July 2024. The details of office bearers are provided for Council’s consideration, as follows:
Chairperson: Geoff Larsen Vice-Chairperson: Craig Stewart
Secretary Betti Punnett Treasurer: Francis Redden
Roster Coordinator: Betti Punnett Publicity Officer: Ros Wight
VIC Liaison: Yvonne Forsyth
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The report purpose does not conflict with guidelines.
27 August 2024 |
DOCUMENT NUMBER |
418291 |
|||
REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
1. Minutes - 10 July 2024 ⇩ |
The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meeting held, 10 July 2024, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Muttama Hall Management s.355 Committee Ordinary Meeting held, 10 July 2024, attached to the report, are submitted for the information of Council and the community.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
27 August 2024 |
DOCUMENT NUMBER |
419691 |
|||
REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
1. MCRG Minutes - 3 June 2024 ⇩ |
The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 3 June 2024, attached to the report be, received and noted. |
Introduction
The attached Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 3 June 2024, is submitted for the information of council and the community.
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
27 August 2024 |
DOCUMENT NUMBER |
419696 |
|||
REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To Comply with the s.355 Committee Management Manual. |
|||
1. Ordinary Minutes - 25 July 2024 ⇩ 2. AGM Minutes - 25 July 2024 ⇩ 3. Chairpersons Report - 25 July 2024 ⇩ |
1. The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting and Annual General Meeting held on 25 July 2024 attached to the report, be received and noted. 2. Membership of the Stockinbingal Ellwood’s Hall s.355 Committee, as detailed in the report, be endorsed. 3. The Chairperson, Carmel Payne’s report dated 25 July 2024 attached to the report, be received and noted. |
Discussion
The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting and Annual General Meeting held on 25 July 2024 are submitted for the information of Council and the community.
Membership
Stockinbingal Ellwood’s Hall s.355 Committee conducted their Annual General Meeting (AGM) on 25 July 2024.
At that meeting the following members were appointed:
Chairperson: Carmel Payne Vice Chairperson: Su Moon
Secretary: Lorna Nixon Treasurer: Alan Pether
Booking Officer: Stephen Neave
Other Committee members: Lynn Basham, Jim Preston, Sue Caldwell, Robyn Gray, Wendy Millynn and Kim Lee.
27 August 2024 |
DOCUMENT NUMBER |
419860 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
To comply with section 413 of the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
Accounting Policies are detailed within the Financial Statements. |
|||
Nil |
1. The 2024 Financial Statements be referred for review by the ARIC Committee, with any comments to be presented to Council prior to lodgement of the Statements to the NSW Office of Local Government. 2. The 2024 Financial Statements be referred for external audit. |
Introduction
Section 413 of the Local Government Act, 1993 requires a resolution of Council to refer the draft financial statements to audit.
Section 413(2)(c) requires a resolution of Council that the annual financial statements have been prepared in accordance with;
· The Local Government Act, 1993 (as amended) and the Regulations made there under.
· The Australian Accounting Standard and professional pronouncements.
· The Local Government Code of Accounting Practice and Financial Reporting.
Further, that to the best of its knowledge and belief, the financial statements present fairly the operating result and financial position and accord with Council’s accounting and other records.
Section 418 of the Act requires that as soon as practicable after Council receives a copy of the auditor’s report, it must fix a date for a meeting to present the audited financial statements to the public, and it must make the financial statements available for public inspection for at least seven days prior to the meeting date.
Discussion
The financial statements for the reporting period ended 30 June 2024 are currently being finalised and are scheduled for auditing in the week beginning the 18 September 2024. Pursuant to section 413(1) of the Local Government Act, 1993 Council is required to refer the draft statements to audit. Draft Financial Statements will be made available to Councillors for comment as soon as they are ready.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
27 August 2024 |
DOCUMENT NUMBER |
419298 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Finance Update report, be received and noted. |
Report
The July Finance Update has been reviewed and no issues have been detected.
Operations
Income
The operational income is at 30% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year. Water & Sewer rates haven’t been levied in 2025 yet.
Department |
ACTUAL YTD |
BUDGET |
% Received |
Result |
Comment |
Building Department |
$205,966 |
$445,000 |
46% |
J |
Fees from new development in Coota received |
Business Department |
$7,149 |
$240,000 |
3% |
J |
|
Engineering Cootamundra |
$104,453 |
$6,570,489 |
2% |
J |
|
Engineering Gundagai |
$39,535 |
$2,600,488 |
2% |
J |
|
Executive Department |
$0 |
$216,000 |
0% |
J |
|
Finance Department |
$0 |
$16,440,195 |
0% |
J |
|
Rates Cootamundra |
$6,801,789 |
$7,028,139 |
97% |
J |
|
Rates Gundagai |
$4,407,916 |
$4,532,162 |
97% |
J |
|
Services Cootamundra |
$2,881,378 |
$3,663,750 |
79% |
J |
|
Services Gundagai |
$880,225 |
$1,620,000 |
54% |
J |
|
Sewer Cootamundra |
$214,744 |
$2,910,807 |
7% |
J |
|
Sewer Gundagai |
$0 |
$768,442 |
0% |
J |
|
Water Cootamundra |
$2,164 |
$3,267,356 |
0% |
J |
|
Water Gundagai |
$0 |
$1,629,444 |
0% |
J |
|
Total |
$15,545,319 |
$51,932,272 |
30% |
J |
|
Expenditure
Operational Expenditure is at 7% when comparing actual to budget.
Department |
TOTAL YTD |
BUDGET |
% Spent |
Result |
Comment |
Building Department |
$111,597 |
$1,572,902 |
7% |
J |
|
Business Department |
$268,095 |
$3,377,405 |
8% |
J |
|
Engineering Cootamundra |
$900,619 |
$9,716,544 |
9% |
J |
|
Engineering Gundagai |
$314,960 |
$5,350,819 |
6% |
J |
|
Executive Department |
$198,185 |
$2,310,938 |
9% |
J |
|
Finance Department |
$1,229,612 |
$20,447,707 |
6% |
J |
|
Services Cootamundra |
$465,214 |
$5,744,946 |
8% |
J |
|
Services Gundagai |
$167,608 |
$2,608,306 |
6% |
J |
|
Sewer Cootamundra |
$57,925 |
$1,581,694 |
4% |
J |
|
Sewer Gundagai |
$52,594 |
$784,319 |
7% |
J |
|
Water Cootamundra |
$87,175 |
$2,812,625 |
3% |
J |
|
Water Gundagai |
$52,527 |
$1,210,655 |
4% |
J |
|
Total |
$3,906,111 |
$57,518,860 |
7% |
J |
|
Capital
Income
Capital income is at 8% of budget as at 31 July 2024.
ASSET CATEGORY |
TOTAL YTD |
BUDGET |
% RECEIVED |
RESULT |
COMMENTS |
Plant & Equipment - Cootamundra |
$81,135 |
$473,550 |
17% |
K |
Disposals need to be processed |
Plant & Equipment - Gundagai |
$0 |
$498,950 |
0% |
K |
Disposals need to be processed |
Property Disposal – Cootamundra |
$0 |
$0 |
0% |
J |
Proposed Carry forward budget to be presented |
Property Disposal – Gundagai |
$0 |
$0 |
0% |
J |
|
TOTAL |
$81,135 |
$972,500 |
8% |
K |
|
Expenditure
Capital expenditure is at 22% of budget as at 31 July 2024.
Asset Category |
Total YTD |
Budget |
% Spent |
Result |
Comments |
Cootamundra Land |
$153,977 |
$25,000 |
616% |
J |
Proposed Carry forward budget to be presented, Oliver Selwyn purchase to be reimbursed by insurance |
Cootamundra Plant |
$1,206,532 |
$1,300,000 |
93% |
K |
Budget for year already committed |
Cootamundra Roads |
$14,628 |
$2,035,672 |
1% |
J |
|
Cootamundra Building |
$147,148 |
$428,050 |
34% |
J |
|
Cootamundra Recreation |
$25,966 |
$214,500 |
12% |
J |
|
Cootamundra Bridges |
$0 |
$2,411,625 |
0% |
J |
|
Cootamundra Roads |
$0 |
$1,444,800 |
0% |
J |
|
Gundagai Building |
$313,277 |
$268,434 |
117% |
J |
Proposed Carry forward budget to be presented |
Gundagai Pools |
$1,573 |
$309,915 |
1% |
J |
|
Gundagai Waste |
$20,692 |
$720,000 |
3% |
J |
|
Gundagai Bridges |
$0 |
$1,250,000 |
0% |
J |
|
Gundagai Plant |
$142,192 |
$1,300,000 |
11% |
J |
|
Gundagai Roads |
$1,008,797 |
$2,190,580 |
46% |
J |
|
IT |
$0 |
$50,000 |
0% |
J |
|
Total |
$3,034,782 |
$13,948,576 |
22% |
J |
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
27 August 2024 |
DOCUMENT NUMBER |
419299 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Restricted Cash Reconciliation report, be received and noted |
Report
The restricted cash figures have been reconciled to 31 July 2024 as shown in the below table.
Bal 30 June 2024 |
Transfers To |
Transfers From |
Bal 31 July 2024 |
|
Aerodrome Bitumen Resurfacing |
$165,588 |
$165,588 |
||
Bradman's Birthplace |
$94,337 |
$94,337 |
||
Cootamundra Caravan Park |
$213,037 |
$213,037 |
||
Heritage Centre |
$27,490 |
$38 |
$27,528 |
|
Development - Land & Buildings |
$1,767,204 |
$1,767,204 |
||
Employee Leave Entitlements |
$1,798,460 |
$1,798,460 |
||
Quarries & Pit Restoration |
$476,387 |
$197 |
$476,190 |
|
Bangus Landfill |
$329,938 |
|
|
$329,938 |
Plant Replacement |
$3,720,480 |
$282,791 |
$1,495,606 |
$2,507,665 |
Cemetery |
$133,710 |
$16,003 |
$16,696 |
$133,017 |
Southern Phone |
$586,464 |
$586,464 |
||
Waste Management |
$500,000 |
$500,000 |
||
Total Internal |
$9,813,095 |
$298,832 |
$1,512,499 |
$8,599,428 |
Externally Restricted Reserves |
||||
Domestic Waste |
1,334,928 |
12,108 |
48,742 |
1,298,294 |
Water Supply |
7,826,732 |
10,476 |
175,879 |
7,661,329 |
Sewerage Service |
5,172,930 |
219,572 |
237,167 |
5,155,335 |
Stormwater Infrastructure Renewal |
389,985 |
389,985 |
||
Developer Contributions |
1,310,465 |
14,178 |
1,324,643 |
|
General Fund Unspent Grants & Contributions |
5,633,377 |
150,173 |
5,483,204 |
|
Total External |
21,668,417 |
256,334 |
611,961 |
21,312,790 |
TOTALS |
31,481,512 |
555,166 |
2,124,460 |
29,912,218 |
Restricted Cash Reconciliation
Restricted Cash |
29,912,218 |
Cash at 31 July 2024 |
31,276,545 |
Unrestricted Balance |
1,364,327 |
Grant Debtors Outstanding |
1,519,012 |
Balance |
2,883,339 |
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
27 August 2024 |
DOCUMENT NUMBER |
419859 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Net amount of $3.995M will be carried forward from prior years budget. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
1. The Carry Forward Budget report be received and noted. 2. The budget variations in the report be adopted. |
The Carry forward budget is prepared to transfer the unexpended balance or uncollected capital income from the prior financial year. There is no operational budget being carried forward this year.
Capital Income
Manager |
Category |
Project Description |
$ to carry forward |
Arthur |
Property Disposal |
Disposal of Council Property – Cootamundra |
$610,000 |
Total |
|
|
$610,000 |
Capital Expenditure
Manager |
Category |
Project Description |
Funding Source |
$ to carry forward |
Bennett |
BUILDING |
Cootamundra Arts Centre Rehearsal Space |
Grant |
$58,056 |
Bennett |
BUILDING |
SCCF3-0043 - Sustainable Redevelopment and Upgrade of Cootamundra Library |
Grant |
$116,910 |
Bennett |
BUILDING |
Stockinbingal Hall - Footpath & Disabled Ramp (Local Roads and Community Infrastructure (LRCI Rd 2) |
Grant |
$49,619 |
Bennett |
BUILDING |
Amenities additions to Fisher Park Cootamundra - SCCF5-0562 Project 1 - |
Grant |
$100,000 |
Bennett |
BUILDING |
Replacement of toilet block Ellwoods Hall Stockinbingal - SCCF5-0562 Project 3 |
Grant |
$168,350 |
Bennett |
RECREATION |
Redevelopment of Fisher Park Sporting Precint - Masterplan and immediate upgrades - Council Resolution 194/2022 May22 |
Reserve |
$70,000 |
Ewings |
BUILDING |
Gundagai Visitors Information Centre redevelopment - disabled ramp and disabled toilet |
Grant |
$375,850 |
Ewings |
BUILDING |
SCCF 3 - 0105 - Gundagai Library Extension |
Grant |
$31,712 |
Ewings |
BUILDING |
SCCF3-1159 – Carberry Park Toilet Block Grant |
Grant |
$205,862 |
Ewings |
POOLS |
Gundagai Swimming Pool Refurb (SCF1 Funded and contribution from GunSwim) |
Grant |
$83,380 |
Ewings |
PROPERTY |
Gundagai South & Lawn Cemetery Toilet Block |
Reserve |
$77,594 |
Ewings |
RECREATION |
Lindley Park Playground Carpark (Local Roads and Community Infrastructure (LRCI Rd 2) |
Grant |
$5,540 |
Ewings |
RECREATION |
Sherwood Forest - Landon St Tree removal along walking track & Create green space and off leash dog park (Local Roads and Community Infrastructure (LRCI Rd 2) |
Grant |
$73,680 |
Ewings |
RECREATION |
Sherwood Forest - LRCI Round 4a |
Grant |
$135,000 |
Ewings |
RECREATION |
Owen Vincent - Cricket Nets (Local Roads and Community Infrastructure (LRCI Rd 4a) |
Grant |
$25,000 |
Hogg |
PLANT |
Gundagai Plant Replacement |
Reserve |
$808,049 |
Hogg |
BRIDGES |
Bridge Replacement 2022/2023 - 2024/2025- Hillas Creek Bridge - (Fixing Country Bridges R2 |
Grant |
$230,757 |
Hogg |
ROADS |
Sheridan St Block 3 Upgrade - Stage 2 (Local Roads and Community Infrastructure (LRCI Rd 3) |
Grant |
$159,062 |
Hogg |
ROADS |
Annie Pyers Drive (Transport for NSW Grant) |
Grant $160.8k /Revenue 150k |
$310,824 |
Hogg |
ROADS |
First Avenue Footpath & Gutter Rehabilitation Stage 1 (Local Roads and Community Infrastructure (LRCI Rd 4) |
Grant |
$56,280 |
Hogg |
ROADS |
First Avenue, Gundagai Stormwater Drainage Upgrade - LRCI Rd 4b |
Grant |
$50,000 |
Hogg |
SEWER |
Gundagai Riverside caravan park sewer pump station upgrade |
Reserve |
$23,000 |
Hogg |
WATER |
Extension of Gundagai Water Supply to the Dog on the Tuckerbox site |
Grant |
$338,559 |
Hogg |
WATER |
Gundagai Water Treatment Plant Refurbishment - Sand Filters, Low & High Lift Pumps & Intake System |
Reserve |
$402,940 |
Hogg |
WATER |
Water Telemetry/SCADA Upgrades Gundagai |
Reserve |
$165,794 |
Arthur |
LAND |
Claron Estate Residential Land Development |
Reserve |
$65,785 |
Arthur |
ROADS |
Poole St Kerb & Gutter (LRCI Round 4b) |
Grant |
$17,882 |
Arthur |
SEWER |
Cootamundra Sewerage treatment plant refurbishment |
Reserve |
$141,725 |
Arthur |
SEWER |
Coota Sewer Mains Modelling |
Reserve |
$42,800 |
Arthur |
SEWER |
Vent Pipe Replacement |
Reserve |
$85,000 |
Arthur |
WATER |
Res 2 Chlorination, Matilda Avenue Cootamundra |
Reserve |
$87,727 |
Arthur |
WATER |
Coota Water Mains Modelling Investigation |
Reserve |
$42,800 |
|
|
|
|
|
Total |
|
|
|
$4,605,537 |
27 August 2024 |
DOCUMENT NUMBER |
419559 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Council’s cash and investment portfolio decreased $2,065,197.91 from $33,341,743.82 as at 30th June 2024 to $31,276,545.91 as at 31st July 2024. |
|||
LEGISLATIVE IMPLICATIONS |
Council investments comply fully with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021. |
|||
POLICY IMPLICATIONS |
Investments comply fully with the Council’s Investment Policy. |
|||
Nil |
The report detailing Council Cash and Investments as at 31st July 2024, be received and noted. |
Introduction
A report on Council’s Investments is required to be presented for Council’s consideration in accordance with Clause 212 of the Local Government (General) Regulation 2021.
Council’s cash and investment portfolio decreased $2,065,197.91 from $33,341,743.82 as at 30th June 2024 to $31,276,545.91 as at 31st July 2024.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
Ordinary Council Meeting Agenda |
27 August 2024 |
Cootamundra-Gundagai Regional Council’s investment portfolio outperformed the relevant BBSW Index benchmark by 10.26%. The average weighted yield for July was 4.93%, over an average weighted term of 55 days, with a benchmark of 4.49%.
31,276,546 |
Monthly Interest Received 133,857 |
Weighted Average Term 55 Days |
Total Value 31,276,546 |
Yearly Interest Received 133,857 |
Weighted Average Yield 4.93% |
Credit Quality Compliance
Council’s investment portfolio was compliant with policy in terms of S&P long term rating credit quality limits, as displayed below.
Counter Party Compliance
As at the end of July, Council was compliant with policy. It is worth noting that capacity limits are affected by changes in the on-call account balance compared to the total portfolio balance.
Term to Maturity
Council’s investment portfolio maturities shown graphically below were also compliant with policy requirements. All of the investments are short term to deal with liquidity and to be prepared for the demerger split.
Declaration
I hereby certify that investments listed in the report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy.
Signed
Zac Mahon
Responsible Accounting Officer
27 August 2024 |
8.4.1 DA2023/109 - Proposed Staged 15,000 SSU Feedlot and Associated Infrastructure - 1570 Old Cootamundra Road Cootamundra
DOCUMENT NUMBER |
419673 |
||||||||||||
REPORTING OFFICER |
Michael Mason, Interim Manager Sustainable Development |
||||||||||||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
||||||||||||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
||||||||||||
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
||||||||||||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
||||||||||||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
||||||||||||
1. Additional information dated 5th July 2024 (Rev 1) ⇩ 2. Delegated Assessment Report (Officers Report) - DA2023/109 – as presented to the May 2024 Ordinary Council Meeting ⇩ 3. Notice of Determination - DA2023/109 – as presented to the May 2024 Ordinary Council Meeting ⇩ 4. DA Plans for Approval - DA2023/109 – as presented to the May 2024 Ordinary Council Meeting ⇩ |
Council determines DA2023/109 by way of approval subject to the Notice of Determination conditions of consent (Attachment 3). |
Introduction
Council is in receipt of a development application for the establishment and operation of a sheep feedlot (15,000 standard sheep units), at 1570 Old Cootamundra Road, Cootamundra. The application was lodged with Council in August 2023, and following notification, consultation with the relevant government departments, and an assessment of the proposal, the application was submitted to the May 2024 Ordinary Council Meeting for determination (Item 8.4.2), with a recommendation for approval.
At the Council Meeting, the following resolution (123/2024) was passed:
1. Council defer determination of this application to enable the applicant to ascertain potential impacts of historical flooding of ‘Powder Horn Creek’ on adjoining lands (including the site and adjoining/adjacent parcels).
2. The applicant be provided with information and a copy of visual information to assist any flooding impact assessment.
3. The applicant provide a report on the impact of water supply on adjoining properties including an annual demand analysis.
In accordance with the above resolution, Council supplied copies of the videos to the Applicant, and requested that the Applicant supply the following additional information:
1. Hydraulic Impact Assessment
A Hydraulic Impact Assessment undertaken by a suitably qualified person is required which assesses the potential impact of historical flooding of the development site and from Powder Horn Creek. This report should consider the impact of surface and overflow flooding, impacts on the adjoining properties, and the likely impact of flooding generally on the site. This assessment should also take into consideration the proposed development.
2. Water Supply
A report is required which assessed the impact of water supply on adjoining properties, including an annual demand analysis. This report may be an attachment to the Hydraulic Impact Assessment.
A response to this request for additional information was submitted to Council (see Attachment 1), and is discussed as follows.
Discussion
The additional information supplied by the Applicant acknowledges the concerns expressed by the neighbours, and as per the Council resolution, has reviewed the supplied footage, and has addressed the issues as requested, with the additional assessment work being carried out by a suitably qualified professional.
Hydraulic Impact Assessment
As detailed above, following the Council resolution, Staff prepared a request for further information (RFI). The Applicant in their recent submission, has correctly identified that the RFI, actually extended the scope of the Council resolution, and required the Applicant to address the issue of flooding in a specific way, being a hydraulic impact assessment. In hindsight, it is acknowledged that there are different methodologies for assessing the issue of flooding, including the catchment based and topographical analysis, which has been carried out by the Applicant. This is considered an appropriate approach, and satisfies the Council resolution with regards to flooding, and therefore the hydraulic impact assessment requested by Staff, is not necessary in this instance.
In summary, the additional information states:
Neighbour’s video of 4 August 2022
§ 100 mm of rain was recorded at the weather station near the proposed development site during the event,
§ it is believed that most of the flow was from significantly higher rainfall in the catchment to the west of the feedlot site, past the proposed Maximum Harvestable Rights (MHR) dam,
§ topographically this event is unlikely to have impacted the proposed development site due to it having a raised elevation,
§ as such the proposed development would be outside the flood impact zone, and would have had minimal impact on this event,
§ the flooding shown in the video footage, is downstream of a dam located on the southern edge of the neighbouring property, adjacent to the boundary of the subject land,
§ this dam was constructed pre 1985, appears to be poorly designed, has no clearly defined bywash, likely overtops via the inflow channel to the south west, returning the western flow channel and is in breach of current legislative requirements.
Two (2) Neighbour’s videos of 30th November 2023
§ average rainfall events only result in a small to moderate flows down both the Powder Horn Creek and western unnamed creek flow line,
§ these videos were taken after an extended wet period of 2 years,
§ the flow confirms that the two (2) creeks are both fairly latent creeks.
Pre-development assessment
§ the dam on the neighbouring property is supplied by two (2) large catchments, totalling approximately 1,573 ha, and includes:
- Powder Horn Creek catchment of 794.97 ha, being 50.5% of the total catchment,
- Unnamed Creek catchment of 778.42 ha, being 49.5% of the total catchment.
Post development
§ the proposed development truncates some catchments,
§ as such, the above catchments have been divided into sub-catchments, detailed as follows, with the development impacts identified and discussed.
The following table provides a segmentation of natural catchments, the analysis undertaken and the anticipated impacts, as well as comments by Council.
Powder Horn Creek catchment (794 ha / 50.5% of the total catchment) |
||
Sub-catchment |
Applicant analysis |
Council comment |
Powder Horn Creek Area 757.22 ha total catchment 48.1 % sub-catchment 95.3 % |
§ flow velocities will remain as they were pre-development, and the majority of the water will discharge as present, and § flooding in Powder Horn Creek will not impact the proposed development site due to its raised elevation and an embankment along the eastern side of the waste utilisation area tailwater drain. |
There will no change to how the majority (95%) of the Powder Horn Creek catchment functions from a hydrological and hydraulic perspective, as a result of the development. |
Powder Horn (clean water drain) Area 8.92 ha total catchment 0.6 % sub-catchment 1.1 % |
§ the design uses a drain slope of 2% which results to a 0.8 m/s velocity, § the drain will reduce the flow velocity by holding back water from its catchment, which will otherwise go downstream directly. |
It is considered that there will be a minor positive change to the existing Powder Horn Creek catchment, as a result of the proposed development, as it relates to the clean water diversion drain. A small percentage of clean water from the catchment is diverted around the complex, and is directed back to the natural flow line, at a reduced velocity. |
Feedlot and waste utilisation area Area 28.83 ha total catchment 1.8 % sub-catchment 3.6 % |
§ the design uses pen drain and main drain slopes of 0.5 % and 1%, respectively, and the resulting velocity for all drains is 0.8 m/s, which is less than the non-scouring velocity (1 m/s), § the sediment pond will capture and detain runoff from the drains, allowing any sediment to settle out, § the holding pond will store runoff until it can be safely used for irrigation, and is designed to have a spill frequency of 1 in 22 years, which is better than the minimum design criteria of 1 in 10 years, § the holding pond has a by-wash which is designed to carry a peak flow of 1 in 50 years, and flows directly to the drain on the east, which is designed to have a velocity of 0.8 m/s, § all water coming from the feedlot and waste utilisation area ultimately drains to the tailwater dam, which is designed to capture the first flush (254 mm) from any rain event, § the tailwater dam will reduce flow velocity by holding back the flood pulse for its catchment, hence reducing the overall flood peak downstream. |
The development has been designed, sized and engineered to manage the runoff water from the feedlot complex and the waste utilisation area, to minimise adverse environmental impacts, as detailed in the EIS, additional information and as discussed in the original DA assessment report. This will be through a series of catch drains, a wastewater holding pond, sediment basin and tail-water dam. As a consequence of this infrastructure, a small percentage of the Powder Horn Creek catchment (3.6 %), and even smaller percentage of the total catchment (1.8 %) will be captured, resulting in a minor decrease in the amount of water flowing into the neighbouring property from the catchment. This is considered positive from a flooding perspective. |
Unnamed Creek catchment (778 ha / 49.5% of the total catchment) |
|
|
Sub-catchment |
Applicant analysis |
Council comment |
Unnamed Creek Area 235.57 ha total catchment 15 % sub-catchment 30.3 % |
No specific comment |
From a hydrological and hydraulic perspective, approximately 30% of the Unnamed Creek catchment, will continue to function as it presently does, as a result of the development. When considered in conjunction with Powder Horn Creek catchment (which is largely unchanged), 63% of the total catchment will continue function as it presently does. |
MHR dam Area 542.85 ha total catchment 34.5 % sub-catchment 69.7 % |
§ the MHR dam will reduce flow velocities, § it will hold back the flood pulse for its catchment, thus reducing the overall flood pulse/peak downstream. |
Approximately 70 % of the Unnamed Creek catchment (being 34.5% of the total catchment analysed), will be altered as a result of the development, specifically due the installation of the MHR dam. It is considered that this will have a positive impact on downstream flooding, by reducing the volume of water flowing onto the neighbouring property. |
Ordinary Council Meeting Agenda |
27 August 2024 |
The additional information supplied by the Applicant, states that:
§ an assessment of potential water usage by the feedlot and water modelling, has already been caried out for the proposal, and has previously been submitted to Council,
§ due to the prohibitive cost of supply from the Goldenfields Water the proposed development will not be drawing on this source, unless required to do so in the event of an animal welfare emergency,
§ normal operations will include risk management of extreme weather, and development of a drought management plan, this would include strategies such as reducing or destocking during prolonged dry periods,
§ the primary water supply for the proposed development will be via the Maximum Harvestable Rights (MHR) dam, which does not require a water access licence, water supply works approval or water use approval,
§ ‘Truro’ is located within the Central Inland-Draining Catchment and as such is entitled to “up to 10% of the average annual regional rainfall runoff on the landholding”,
§ the WaterNSW MHR calculator has been utilised and a maximum MHR take of 44.7 ML is possible for this property,
§ the proposed MHR dam is 41 ML,
§ as MHR is a legislated right, the impact of this take on adjoining properties does not need to be considered,
§ the tailwater system has been designed to manage the waste utilisation area (WUA), by capturing the first flush (25 mm) from any rain event, and this allows the property to capture the primary contaminants that would be generated by the site runoff,
§ all remaining runoff bywashes to the natural waterway,
§ all proposed infrastructure has been designed according to relevant guidelines and standards.
Staff can confirm that both the EIS and the additional information previously submitted, has adequately addressed the issue of water needs, water supply, and the proposed MHR dam. The Farm Water Balance Model was used, which takes into account many factors such as groundwater take, surface water take (river and overland flow), climate data (rainfall and evaporation), stream gauge data, static offtake for feedlots and homestead water supply, irrigation (using average annual or seasonal crop factors), multiple storages (sumps, dams, ringtanks, duty storages), evaporation and seepage, and transfers between storages.
The information supplied, contains details on the amount of water required to supply the development and the source of that water. It identifies that a minimum of four (4) litres per head per day, and up to 6.5 litres during sustained hot and/or humid weather, will be available on demand. Based on 4 litres per head, a minimum of 21.9 ML of water per year for stock is required, and based on 6.5 litres per head, a minimum of 35.6 ML of water per year for stock is required (noting this assumes 365 days of sustained hot and/or humid weather which is statistically incredibly unlikely). The application also addresses the irrigation of crops using the wastewater from the tailings dam.
As a result of the abovementioned modelling, the application proposes a 41 ML dam, which is less than the maximum size permitted for a MHR dam, which has been calculated as being 44.7 ML. Furthermore, the application was referred to WaterNSW, who advised that:
“WaterNSW has reviewed the application and documentation provided. WaterNSW identified that the Proposed freshwater dam expansion does not exceed the Maximum Harvestable Rights for the property. Therefore the works fits within the definition of the Water Management Act 2000 Harvestable Rights“.
In terms of the impact of surface water supply on the downstream property, the catchment analysis above indicates that 63.7 % of the total catchment that feeds the dam on the neighbouring property, will continue to do so. The remaining 36.3% of the catchment will be retained due to the MHR dam and tailings dam. On this basis, it is considered that the impact on surface water supply to the downstream property, as a result of the development is acceptable. It is also important to note, that irrespective of whether the development proceeds or not, a MHR dam of up to 44.7 ML could be built on the property, and no consideration of the impact on water supply to downstream properties is required as part of its installation. Assumedly the impacts of a MHR dam in this regard, have been factored into the relevant legislation that allows them to be built without an approval from WaterNSW, and must therefore be considered acceptable.
Applicant’s conclusion
The additional information supplied by the Applicant has advised in summary, that:
§ the catchment area contributing to the flow downstream (neighbouring property) will decrease,
§ the water flow will be diverted to the proposed infrastructures where water will be held up before it bywashes to the natural waterways,
§ pre-development impervious vs post development impervious area is a marginal increase, as:
- the implementation of the MHR dam and holding pond detains the concentrated flows that were previously sheet flow,
- the peak flow at the lawful point of discharge is the same/less than the pre-development case,
§ conveyance of external flow is almost matching with the pre-development case, with minimal redirection of flows occurs at the southern boundary. However, those flows are conveyed through the eastern boundary (through the development site) and detained prior to exiting at the lawful point of discharge,
§ no increase to flooding or loss of flood storage is occurring owing to the development, as there has been no redirection, concentration or ponding of flows in comparison to the predevelopment case vs the post-development case,
§ the site development reduces the net catchment area and reduces inflows to the overall catchment,
§ the controlled drainage area of the feedlot and the controlled drainage area of the waste utilisation area removes water from the catchment in the re-use process,
§ the development of dams and drains reduces flows to the catchment associated with the neighbour, and beneficially constrains them,
§ the flooding shown is particular to flows in and around the neighbour’s dam and are not unique or directly impacted by the development other than by way of an actual flow reduction,
§ the primary water supply for the proposed development will be from the MHR dam,
§ this water take is a legislated right, which does not require a water access licence, water supply works approval or water use approval. As such, the impact of this take on adjoining properties is deemed to have been approved by WaterNSW and does not need to be considered by Council,
§ the proposed development will make no use of Goldenfields Water (unless required to do so in the event of an animal welfare emergency).
Council Staff conclusion
Overall, it is considered that the Applicant has satisfactorily addressed the additional issues of flooding and water supply, which Council sought clarification on, following the May 2024 Ordinary Council Meeting. The information demonstrates that the development is likely to have a positive impact on downstream flooding by retaining water in the MHR dam. Furthermore, it is noted that irrespective of the feedlot proceeding or not, the size of the proposed MHR dam is permitted, with no additional consideration of downstream flows required.
Accordingly, there is no reason warranting refusal of the application, and considering the additional information provided by the applicant the recommendation to the May 2024 Ordinary Council Meeting, is supported subject to the proposed draft conditions for this development.
Financial
No financial implications.
OLG 23a Guideline consideration
Does not conflict with guidelines.
27 August 2024 |
DOCUMENT NUMBER |
419695 |
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REPORTING OFFICER |
Luke Izzard, Building Surveyor |
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AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. DA report for DA2024/52 204 Thompson Street Cootamundra ⇩ |
That Council approve the following Development Application subject to the consent conditions 1-24 below: · Application No: DA 2024/52 · Property: Lot: 12 DP: 35306, 204 Thompson Street, Cootamundra · Proposed Alterations and Additions to existing dwelling including new front and side verandah and rear bedroom addition with deck. General Conditions
Demolition Work Before demolition work commences
During demolition work
On completion of demolition work No additional conditions have been applied to this stage of development. Building Work Before issue of a construction certificate
Before building work commences
During building work
Before issue of an occupation certificate
Occupation and ongoing use No additional conditions have been applied to this stage of development. |
Introduction
This report assesses a development application (DA 2024/52), which seeks to vary the Primary Building Line setback of Thompson Street of the dwelling onsite.
The proposed application for alterations and additions includes a new front verandah facing Thompson Street which is wholly forward of the current building line. The existing dwelling is set at 11.0 metres from the front boundary approximately, with the new verandah structure reducing this to 9.0 metres. The average of the area which 11.54 metres, therefore the application is seeking a variation of 2.54 metres.
The application is referred to full Council for determination, as the application seeks a variation of minimum primary building line setback requirements for dwellings as set out by the Cootamundra Development Control Plan (DCP) 2013.
Discussion
The assessment of the application has thoroughly considered all relevant matters under Section 4.15 of the Environmental Planning and Assessment Act 1979 (the Act) and the requirements of relevant Environmental Planning Instruments and the Cootamundra DCP 2013.
Council staff have delegation to determine developments that comply with the Cootamundra LEP 2013 and DCP 2013, however, delegations do not extend to the determination of developments where a variation of the DCP 2013 is sought. In such circumstances, delegations require the application to be referred to Council for determination.
The development assessment concludes that the application, including the proposed primary setback variation for the dwelling, while not meeting the prescriptive standard, satisfies the streetscape frontage objective and is supported in this context.
Financial
There are no financial impacts to this development.
OLG 23a Guideline consideration
There are no impacts or considerations in regard to the 23a Guidelines.
27 August 2024 |
8.4.3 DA2024/043 - 18 Keith Taylor Crescent, Cootamundra - Proposed Restriction as to User and DCP Variations
DOCUMENT NUMBER |
419904 |
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REPORTING OFFICER |
Laura Schweiger, Town Planner |
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AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
The subject application (DA2024/043) involves a small number of minor variations to the restrictions as to user on the land, and the acceptable solutions in the Cootamundra Development Control Plan 2013, as described in this report. The variations are considered minor, and in keeping with the performance outcomes, and will not establish an undesirable precedent, given the unique nature of the development site. |
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1. Draft Notice of Determination DA2024/043 ⇩ 2. DA Assessment Report DA2024/043 ⇩ |
1. That Council approve the proposed variations as detailed in the Council report, and 2. That Council approve the following development, subject to the consent conditions detailed in the draft Notice of Determination (Attachment 1): § Application No.: DA 2024/043 § Property: Lot 10 DP 1270489 18 Keith Taylor Crescent COOTAMUNDRA NSW 2590 § Development: Subdivision and two (2) dwelling houses – to erect a single storey dwelling house on the existing lot, to subdivide the land into two (2) lots of approximately 805 m2 and 809 m2, and to erect another single storey dwelling house on the vacant lot, in three (3) stages. |
Introduction
Development consent is being sought for the erection of a single story dwelling house on Lot 10 DP 1270489, 18 Keith Taylor Crescent, Cootamundra, followed by the subdivision of the land into two (2) smaller residential lots, and then the erection of another single story dwelling house on the newly subdivided vacant lot. Specific details of the proposed development (including site plans and elevations), and the subject land (location plans and aerial imagery), are provided in the attached DA assessment report (Attachment 2).
The proposed development complies with the majority of the development standards in the Cootamundra DCP, and the restrictions imposed on the land at the time of subdivision, but does propose a small number of minor variation. As a result of these variations, the application is required to be determined by full Council, as opposed to being determined under delegated authority. These variations are discussed in the attached DA assessment report (Attachment 2), and re