Agenda of Ordinary Council Meeting - Tuesday, 23 April 2024

Ordinary Council Meeting Minutes

26 March 2024

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Gundagai
ON Tuesday, 26 March 2024 AT 6:00PM

PRESENT: Cr Charlie Sheahan (Mayor), Cr Leigh Bowden, Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Abb McAlister, Cr Penny Nicholson

IN ATTENDANCE: Steve McGrath (Interim General Manager), Paul Woods (Interim Deputy General Manager - CCD), Matt Stubbs (Deputy General Manager - Operations), Linda Wiles (Manager Business), Zac Mahon (Manager Finance), Michael Mason (Interim Manager Sustainable Development), Wayne Bennett (Manager Regional Services Cootamundra), Greg Ewings (Acting Manager Regional Services Gundagai)

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2 Open Forum

Nil

3 Apologies and Leave of Absence

3.1 Apologies

RESOLUTION 052/2024

Moved: Cr Leigh Bowden

Seconded: Cr David Graham

Apology from Cr Gil Kelly (Deputy Mayor), be received and leave of absence granted.

CARRIED

3.2 Leave of Absence

Nil

4 Disclosures of Interest

Nil

5 Confirmation of Minutes

5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 27 February 2024

Resolution 053/2024

Moved: Cr Trevor Glover

Seconded: Cr David Graham

The Minutes of the Ordinary Meeting of Council held on Tuesday 27 February 2024 be confirmed as a true and correct record of the meeting.

Carried

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagement

Resolution 054/2024

Moved: Cr Leigh Bowden

Seconded: Cr Penny Nicholson

The information in the Councillor Engagements Mayoral Minute be received and noted.

Carried

6.2 LATE Mayoral Minute - Cootamundra Youth Hub Opening

Resolution 055/2024

Moved: Cr Charlie Sheahan

Seconded: Cr David Graham

The Cootamundra Youth Hub Opening Mayoral Minute be received and noted.

Carried

Cr Logan Collins recited the late Mayoral Minute.

7 Reports from Committees

Nil

8 General Manager’s Report

8.1 General Manager Office

8.1.1 Riverina Eastern Regional Organisation of Councils (REROC) Meeting Minutes

Resolution 056/2024

Moved: Cr David Graham

Seconded: Cr Leigh Bowden

The Minutes of the Riverina Eastern Regional Organisation of Councils (REROC) Board Meeting held on 23 February 2024, attached to the report, be received and noted.

Carried

8.1.2 Rural and Regional Summit 2024

Resolution 057/2024

Moved: Cr Penny Nicholson

Seconded: Cr Leigh Bowden

The attendance of the Mayor, Interim General Manager, Cr Bowden, Cr McAlister and Cr Glover at the Rural and Regional Summit in May 2024, be endorsed.

Carried

8.1.3 NSW Local Roads Congress 2024

Resolution 058/2024

Moved: Cr Abb McAlister

Seconded: Cr Trevor Glover

Council endorse the attendance of the Deputy General Manager-Operations or his representative, and Cr Collins to the 2024 NSW Local Roads Congress in June 2024.

Carried

8.2 Business

8.2.1 The Arts Centre Cootamundra s.355 Committee Meeting Minutes

Resolution 059/2024

Moved: Cr Leigh Bowden

Seconded: Cr Les Boyd

The Minutes of The Arts Centre Cootamundra s.355 Committee Meeting held 15 February 2024 attached to the report, be received and noted.

Carried

8.2.2 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

Resolution 060/2024

Moved: Cr Abb McAlister

Seconded: Cr Trevor Glover

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 22 February 2024 attached to the report, be received and noted.

Carried

8.2.3 Cootamundra Showground Users s.355 Committee Meeting Minutes

Resolution 061/2024

Moved: Cr Leigh Bowden

Seconded: Cr Penny Nicholson

The Minutes of the Cootamundra Showground User s.355 Committee Ordinary Meeting held on 15 February 2024 attached to the report, be received and noted.

Carried

8.2.4 Muttama Hall Management s.355 Committee Meeting Minutes

Resolution 062/2024

Moved: Cr Trevor Glover

Seconded: Cr Abb McAlister

The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meeting held, 21 February 2024, attached to the report, be received and noted.

Carried

8.3 Finance

8.3.1 Finance Update - February 2024

Resolution 063/2024

Moved: Cr David Graham

Seconded: Cr Leigh Bowden

The Finance Update report, be received and noted.

Carried

8.3.2 Restricted Cash Reconciliation - February 2024

Resolution 064/2024

Moved: Cr David Graham

Seconded: Cr Logan Collins

The Restricted Cash Reconciliation report, be received and noted.

Carried

8.3.3 Investment Report - February 2024

Resolution 065/2024

Moved: Cr David Graham

Seconded: Cr Leigh Bowden

The report detailing Council Cash and Investments as at 29 February 2024, be received and noted.

Carried

8.4 Sustainable Development

8.4.1 DOTT Development - Owners consent for use of the road reserve in associatiation with the proposed development

Resolution 066/2024

Moved: Cr Abb McAlister

Seconded: Cr David Graham

1. That the request for owners’ consent for works within a section of Annie Pyers Drive Road Reserve in association with DA2023/116, be received and noted.

2. That Council provide owners’ consent for the proposed works within Annie Pyers Drive Road Reserve in association with and for the purpose of Development Application DA2023/116.

Carried

8.5 Engineering Cootamundra

8.5.1 Cootamundra Engineering Report - March 2024

Resolution 067/2024

Moved: Cr Trevor Glover

Seconded: Cr Les Boyd

The Cootamundra Engineering Report for the month of March 2024 be noted.

Carried

8.6 Engineering Gundagai

8.6.1 Gundagai Engineering Report - March 2024

Resolution 068/2024

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The Gundagai Engineering Report for the month of March 2024 be noted.

Carried

8.7 Regional Services Gundagai

8.7.1 Gundagai Regional Services Works Report

Resolution 069/2024

Moved: Cr David Graham

Seconded: Cr Abb McAlister

The Gundagai Regional Services Department, Monthly works report be received and noted.

Carried

8.8 Regional Services Cootamundra

8.8.1 Regional Services Department Monthly Works Report Cootamundra

Resolution 070/2024

Moved: Cr Leigh Bowden

Seconded: Cr David Graham

The Cootamundra Regional Services Department, Monthly Works Report be received and noted.

Carried

8.8.2 Cootamundra Arts Centre Building Safety Compliance (SCCF2-0879)

Resolution 071/2024

Moved: Cr Logan Collins

Seconded: Cr Leigh Bowden

1. Council formally approves the conversion of the laneway located between Wallendoon and Mackay Streets into a one-way through road.

2. All costs associated with this conversion should be allocated from the SCCF2 Funding Program.

3. The recommended traffic flow should run from Wallendoon Street to Mackay Street.

4. Council formally informs the Traffic Committee of its decision.

Carried

8.8.3 Cootamundra Driver Reviver Site Upgrade Grant

Resolution 072/2024

Moved: Cr Leigh Bowden

Seconded: Cr Abb McAlister

1. Grant Program SCCF2-ID No. DRSU235:

· The recommendation states that this grant program should not proceed.

· Additionally, it suggests that any unexpended funds related to this grant program be returned to the Department of Infrastructure, Transport, Regional Development, and Communications.

2. Refund Grant Allocation:

· Council authorise the refund of $138,989.98 to the Department of Infrastructure, Transport, Regional Development, and Communications.

· This refund is proposed to be sourced from the Building & Property Management budget.

3. Quarterly Financial Adjustments:

· The recommendation emphasises the importance of making appropriate quarterly financial adjustments.

· These adjustments likely pertain to financial matters within the council.

4. Communication to Cootamundra Heritage Committee:

· Council is advised to inform members of the Cootamundra Heritage Committee about the decision made by the Department of Planning, Infrastructure, and Communication as well as the CGRC (Cootamundra-Gundagai Regional Council).

Carried

8.8.4 Review and Update Keeping of Animals Policy

Resolution 073/2024

Moved: Cr Penny Nicholson

Seconded: Cr Logan Collins

The draft keeping of Animals Policy be deferred to a future Council Meeting after adequate consultation is conducted at a Council Workshop.

Carried

8.8.5 Cootamundra Saleyards Report

Resolution 074/2024

Moved: Cr Trevor Glover

Seconded: Cr Les Boyd

1. Ownership of Allotments:

· Council authorises the Mayor and Interim General Manager to engage in discussions with the Minister of NSW Crown Lands, Stephen Kamper, MP, or his representative. The intent is to seek ownership of the following allotments from the Crown Lands Department:

§ Allotment 481-753601

§ Allotment 504-753601

§ Allotment 547-431153

§ Allotment 485-753601

2. Exploring Alternatives:

· If full ownership of the related allotments cannot be obtained, Council will explore other options for the use of these allotments. These discussions will be held in conjunction with the NSW Crown Lands Department.

3. Closure of Cootamundra Saleyards:

· Council permanently closes the Cootamundra Saleyards operations.

· Approval in principle is granted for the removal of all stockyards, base materials, and associated ramps and infrastructure.

· This decision is pending the outcome of discussions with the Department of NSW Crown Lands.

4. Expression of Interest (EOI):

· Council calls for an Expression of Interest to remove all existing stockyards, base materials, and associated ramps.

5. Removal of Unwanted Infrastructure:

· Council invites expressions of interest for the removal of any other associated unwanted infrastructure linked to the Cootamundra Saleyards.

6. Cost Assessment and Rehabilitation:

· A comprehensive report will be presented to Council in the near future. This report will outline the true costs involved in closing and rehabilitating the old Cootamundra Saleyards site.

7. Infrastructure Removal and Site clean-up:

· Once final Council approval and appropriate funding are secured, all associated infrastructure will be removed from the site.

· The site will then be cleaned to ensure it presents a safe and aesthetically pleasing environment.

8. Retention of Truckwash Area:

· The area containing the Truckwash will be retained and continue to operate as before.

9. Sheep Scanners Installation Decision:

· Council not to proceed with the installation of the proposed Sheep Scanners and all associated infrastructure.

· The Department of Primary Industry (DPI) will be informed accordingly before the 30th of June 2024 of Council decision.

10. Relocation of the lights at the saleyards to a council owned facility be supported in principle subject to assessment of suitability of their fit for purpose nature.

Carried

9 Motion of which Notice has been Given

Nil

10 Questions with Notice

Nil

11 Confidential Items

Nil

The Meeting closed at 6:45pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 23 April 2024.


CHAIRPERSON	GENERAL MANAGER

Extraordinary Council Meeting Minutes

19 March 2024

MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council Meeting
HELD AT THE Council Chambers, Gundagai
ON Tuesday, 19 March 2024 AT 5.00PM

PRESENT: Cr Charlie Sheahan (Mayor), Cr Gil Kelly (Deputy Mayor),
Cr Leigh Bowden (Audio/Visual Link), Cr Les Boyd, Cr Logan Collins (Audio/Visual Link), Cr Trevor Glover, Cr David Graham, Cr Abb McAlister, Cr Penny Nicholson

IN ATTENDANCE: Steve McGrath (Interim General Manager), Zac Mahon (Manager Finance) Linda Wiles (Manager Business) (Audio/Visual Link), Thomas Hogg (Acting Manager Engineering Gundagai), Greg Ewings (Acting Manager Regional Services Gundagai), and Peter Tegart (Always Thinking consultant) (Audio/Visual Link)

1 Acknowledgement of Country

2 Open Forum

Open Forum was not conducted.

3 Apologies and Leave of Absence

3.1 Apologies

Nil

3.2 Leave of Absence

Nil

4 Disclosures of Interest

Nil

MOTION

Resolution 049/2024

Moved: Cr Trevor Glover

Seconded: Cr Gil Kelly

A motion was moved that Council go into Committee-of-the-Whole.

Carried

MOTION

Resolution 050/2024

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

A motion was moved that Council go into Open Council.

Carried

5 General Manager’s Report

5.1 General Manager Office

5.1.1 Proposed Demerger - Draft Detailed Transition Plan and Financial Sustainability Plan

Resolution 051/2024

Moved: Cr David Graham

Seconded: Cr Trevor Glover

That Council:

1. Formally adopt the Detailed Transition Plan and Financial Sustainability Plan to support the demerger of Cootamundra-Gundagai Regional Council, and the formation of Cootamundra Council and Gundagai Council;

2. Lodge the Detailed Transition Plan and Financial Sustainability Plan with the Minister for Local Government, seeking referral of the Plans to the Local Government Boundaries Commission to formalise a review and determination in accordance with s204 and s212 of the Local Government Act 1993;

3. Develop and deliver a communications plan designed to inform the community of Cootamundra-Gundagai Regional Council in regard to the adopted Plans mentioned in 1. above, noting that this will occur in parallel with the LGBC and Minister’s deliberations.

CarrieD UNANIMOUSLY

The Meeting closed at 6:45pm.

The minutes of this meeting were confirmed at the Council Meeting held on 23 April 2024.


CHAIRPERSON	GENERAL MANAGER

Ordinary Council Meeting Agenda

23 April 2024

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagement

DOCUMENT NUMBER	411103
AUTHORISING OFFICER	Charlie Sheahan, Mayor
REPORTING OFFICER	Charlie Sheahan, Mayor
ATTACHMENTS	Nil

To keep the community aware of Councillor and my engagements, on behalf of Council I intend to provide regular updates through my Mayoral Minutes.

Recommendation

The information in the Councillor Engagements Mayoral Minute be received and noted.

19 March 2024

I, Cr Sheahan (Mayor) attended a catch-up meeting with the Interim General Manager and Deputy General Managers.

20 March 2024

I, Cr Sheahan (Mayor) attended a fortnightly meeting with the Office of Local Government (OLG) and the Interim General Manager.

Cr Bowden and I, Cr Sheahan (Mayor) attended the Seniors High Tea in Cootamundra with the Interim General Manager.

21 March 2024

Crs McAlister and Nicholson attended the Seniors Morning Tea in Gundagai.

22 March 2024

I, Cr Sheahan (Mayor) attended a Country Mayors Meeting in Sydney with the Interim General Manager.

23 March 2024

Crs Bowden, Collins and I, Cr Sheahan (Mayor) attended the Official Opening of the Youth Hub in Cootamundra.

Cr Bowden attended the Ellwood’s Hall Bush Dance

26 March 2024

Crs Bowden, Boyd, Collins, Glover, Graham, McAlister, Nicholson and I, Cr Sheahan (Mayor) attended a Council Workshop and Meeting in Gundagai.

27 March 2024

I, Cr Sheahan (Mayor) attended a Citizenship Ceremony in Cootamundra.

2 April 2024

I, Cr Sheahan (Mayor) attended a catch-up meeting with the Interim General Manager and Deputy General Managers.

I, Cr Sheahan (Mayor) attended a fortnightly meeting with the Office of Local Government (OLG) and the Interim General Manager.

5 April 2024

I, Cr Sheahan (Mayor) attended a meeting with the Cootamundra Rodeo and Equine Sporting Centre Committee at their request, to discuss the committees long term plans for the organisation and facility.

8 April 2024

I, Cr Sheahan (Mayor) attended a meeting with Goldenfields Water and several CGRC staff to discuss Cootamundra’s Water Network needs.

9 April 2024

I, Cr Sheahan (Mayor) attended a catch-up meeting with the Interim General Manager and Deputy General Managers.

Crs Kelly (Deputy Mayor) (online), Bowden, Glover, McAlister, Nicholson and I, Cr Sheahan (Mayor) attended a Council Workshop in Cootamundra.

11 April 2024

I, Cr Sheahan (Mayor) attended a Goldenfields Water performance update round table in Temora with the Interim General Manager.

12 April 2024

I, Cr Sheahan (Mayor) attended a Riverina Eastern Regional Organisation of Council (REROC) Executive Meeting.

13 April 2024

Cr Bowden facilitated an ALGWA “Getting Women Elected” Forum in Orange.

16 April 2024

I, Cr Sheahan (Mayor) attended a catch-up meeting with the Interim General Manager and Deputy General Managers.

Cr Bowden attended an Eastern Riverina Arts Advisory Committee meeting.

Ordinary Council Meeting Agenda

23 April 2024

8.1.3 ALGWA (Australian Local Government Women's Association) NSW 2024 Conference 14 March 2024

DOCUMENT NUMBER

411543

REPORTING OFFICER

Steve McGrath, Interim General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.4 Recognised as a premier local government Council that represents and advocates for community needs

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The 2024 Australian Local Government Women's Association (ALGWA) NSW Conference summary report, be received and noted.

Background

On 14 March 2024, the Australian Local Government Women’s Association (ALGWA) hosted the 2024 NSW Conference. Cr Leigh Bowden attended the conference. The following report has been prepared by Cr Bowden for the information of the community and Council.

Introduction

The Australian Local Government Women’s Association (ALGWA) is the peak body for women in local government. A voluntary-run organisation, ALGWA NSW supports both employees and elected representatives.

The 2024 Conference was designed to provide training and support for Councillors and staff whether they are new to local government or have been around for a long time. It was an opportunity to learn and gain valuable insights from guest speakers along with networking with other delegates from across NSW.

Discussion

The 2024 Conference was held from 14 March – 16 March and hosted by the City of Ryde. The venue was MGSM Executive Hotel, Macquarie Park, adjacent to Macquarie University. 97 delegates attended, including 2 men. 44 were from rural and regional councils; the remainder were from metro councils.

The theme of the Conference was “The World Belongs to Optimists”. In an era marked by rapid change, it’s the optimists who see beyond immediate challenges and envisage a world where technological advances compliment human endeavours and elevates them to new heights. Optimism is the most powerful tool a Leader has!

The MC for the conference was Juanita Phillips, former anchor for the ABC’s 7.00pm News and the public broadcaster’s longest serving prime-time female news presenter.

The guest speakers included: Melissa Neighbour, an environmental town planner, who is a founding member of the World Economic Forum Sydney Shaper Hub and was the National Convenor of the United Nations Association of Australia Young Professionals Network; Effie Zahos, one of Australia’s leading personal finance commentators and host of Channel 9’s “Your Money” segments on the Today Show and Amanda Johnson, the CEO of Transhuman and one of Australia’s most globally recognised AI technologists and emerging technology communicators. These three young women were inspirational and began their presentations with the stories about themselves and how they got to where they are.

Melissa spoke about the concept of “nuero-architecture”, explaining that space affects the brain; beautiful spaces impact on people. Empathy, she said, is the foundation of great design. She advocated getting rid of cars. They kill community, pets and people. She spoke of streets becoming “nature ways” and of the need to lure people outside into beautiful public spaces. CGRC is well on the way in this.

Effie began her presentation saying, “My greatest fear is retiring in a polyester outfit and drinking cask wine.” Her adage is “It’s not what you earn that counts. It’s what you spend”. Effie is a director of the Ecstra Foundation. Ecstra has launched “Talk Money”, a program designed to help Australian students learn money lessons for life, to be confident talking about money and to make informed financial decisions. ”Talk Money” offers facilitator led workshops for Years 5-10 students and additional resources to reinforce learning and key concepts in class and at home. The program is provided at no cost to schools, enabling more students across Australia to access financial education at key life stages. Do the schools in our LGA know about it? Another adage of Effie’s was “Save little and save often”.

Amanda started her own business at the age of 16. Her motto was, “Meet people where they are and how they want to be met”. She urged leaders to be approachable. She explained that people are now data machines and data sources and that technology has changed our bodies. We are living at a time where ingestibles and implantables are commonplace e.g. the cochlea implant. A.I is everywhere and there is little we can do about it other than to be aware.

There was an exciting panel discussion on the “24-Hour Economy Vibrancy Art Reforms: Opportunities for Local Communities” The panellists, Emily Crocker, Director, Policy in the of the Sydney Fringe Festival, Board Director of the Night Time Industries Association and who sits on Create NSW’s Festivals Artform Board and Lucy Joseph, Engagement and Projects Manager for the Live Music Office, enthused about the changes that have been delivered to foster arts and culture activation at night. Emily spoke about how the Commission is helping country towns to support local music festivals. Kerri explained the program, Creative Communities, where everyone has the opportunity to participate in creative activities and the vibrancy reforms for community led activities. Country towns can benefit from the night-time economy. A supportive regulatory environment cannot be overestimated; however, it does involve a whole of Council approach which includes planners, TEDOs, youth officers and more.

A participatory masterclass session, “Owning the Space” by NIDA trainers focussed on intentional optimism, as delegates learnt to pay close attention to the energy and language, they brought into the space in leading our communities.

The Minister of Local Government, the Hon Ron Hoenig, was an unprogrammed speaker, who took considerable time explaining his views on the role of Councillors. He exhorted Councillors to, “Represent people fearlessly and with courage – according to the Law.” and “Remove the shackles that bind you!” There was much rhetoric. He articulated the things that he would like to see done away within the current rules pertaining to elected representatives and Council staff e.g. remove the rule that Councillors can’t criticise Council decisions; remove GM briefings – everything should be transparent and nothing discussed behind closed doors; induction training should be delivered by Councillors and not bureaucrats; get rid of the division between councillors and operational – elected representatives are the ones who say whether the standards are good enough. He maintains that elected people are being marginalised by the current system i.e. the Local Government Act 1993.

The Minister also made a surprise announcement that he has committed $80,000 from the Office of Local Government and the Office of Women to ALGWA NSW to conduct “Getting Women Elected“ Forums, prior to the September elections. At this stage NSW still has the lowest number of women elected representatives in the country, at 39% of all Councillors.

I had the opportunity to speak with the Minister informally and to thank him for the opportunity he had given us to develop our Transition Plan and Financial Sustainability Plan. He replied that he had wanted Councillors to work on the plans for the future. I could assure him we had; there had been many hours of workshops and discussion.

There were Executive elections and the new ALGWA NSW Executive is: President, Cr Penny Pederson, City of Ryde Council; Metro Vice-President, Cr Diane Colman, Cumberland City Council; Rural Vice President, Cr Leigh Bowden, Cootamundra-Gundagai Regional Council; Secretary, Cr Julie Griffiths, City of Blacktown Council; Treasurer, Cr Cassandra Coleman, Lithgow City Council. Committee Members: Cr Melanie Mc Donnell, City of Orange; Cr Shannon Welch, North Sydney Council; Cr Karen McKeown MP, Penrith City Council; Cr Alison Worthington, Eurobodalla Shire Council; Cr Kate Dight, Inverell Shire Council; Cr Bev Spearpoint, Wollondilly Shire Council; Cr Phyllis Miller, Forbes Council, Cr Jessica Gough, Dubbo Regional Council and Cr Dianna Baker, Inverell Shire Council, Immediate Past President. The first meeting of the new Executive will be held in Griffith on the weekend of 25 & 26 May, in conjunction with an ALGWA “Getting Women Elected” Forum.

The ALGWA NSW Conference is always inspiring and open to Councillors and Council Staff. The 2025 Conference will be held in Griffith.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

This report does not conflict with the olg guidelines.

Ordinary Council Meeting Agenda

23 April 2024

8.2 Business

8.2.1 Draft 2024/25 Operational Plan and Associated Documents

DOCUMENT NUMBER

411097

REPORTING OFFICER

Anne Chamberlain, Acting Governance Officer

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Local Government Act, 1993 - Sect 405

Local Government (General) Regulation, 2021 - Regs 196A

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Draft CGRC Operational Plan 2024/25 ⇩

2. Draft CGRC Fees and charges 2024/25 ⇩

Recommendation

Council resolve that the Draft 2024/25 Operational Plan, inclusive of the Draft Revenue Policy, Draft Fees and Charges, Draft Operating Budget and Draft Capital Works Budget, be placed on public exhibition for a period of 28 days.

Introduction

Section 405 of the Local Government Act, 1993 outlines a number of provisions for Council to comply with including:

· A council must have its operational plan adopted before the beginning of each (financial) year.

· An operational plan must include a statement of the council's revenue policy for the year covered by the operational plan and must include the statements and particulars required by the regulations.

· A council must give public notice of the draft indicating that submissions may be made to the council at any time during the period (not less than twenty-eight (28) days) that the draft is to be on public exhibition.

· The plan must have a map that shows those parts of its area to which each category and sub-category of the ordinary rate and each special rate included in the draft operational plan applies.

· In deciding on the final operational plan to be adopted, a council must consider any submissions that have been made concerning the draft plan.

· The council must post a copy of its operational plan on the council's website within 28 days after the plan is adopted.

Discussion

The 2024/25 Draft Operational Plan is the annual statement outlining the delivering of elements of both the adopted 10-year Community Strategic Plan and the associated 4-year Delivery Program, and is comprised of the following elements:

· Part 1 - Overview

· Part 2 - Actions, (Projects and Activities) for the next financial year

· Part 3 - Revenue Policy

· Part 4 - Operating Budget and Capital Works Budget

· Part 5 - Fees and Charges

Following Council’s endorsement of the draft 2024/25 Operational Plan for public exhibition, it will be made available for inspection at the Council Offices, Libraries and on Council’s website.

Section 405 of the Local Government Act 1993 requires that the period of public exhibition must not be less than 28 days. It is proposed that the public exhibition period be from Wednesday, 24 April 2024 to 3pm Tuesday, 21 May 2024. Notice of the exhibition of the draft Operational Plan and invitation for submissions will appear in the Council Snippets and Newsletter. It will also be published on Council’s website and social media.

Following conclusion of the public exhibition period a further report on the 2024/25 Operational Plan will be submitted to Council on Tuesday, 25 June 2024, including all submissions received.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

23 April 2024

8.2.3 Wallendbeen Memorial Hall s.355 Committee Meeting Minutes, Membership and Fees

DOCUMENT NUMBER

410315

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the s.355 Committee Management Manual.

ATTACHMENTS

1. AGM Minutes - 11 March 2024 ⇩

2. Treasurers Report ⇩

3. Committee Membership Confirmation ⇩

Recommendation

1. The Minutes and supporting documentation of the Wallendbeen Memorial Hall s.355 Committee Annual General Meeting (AGM) held on 11 March 2024, attached to the report, be received and noted.

2. The office bearers and membership of the Wallendbeen Memorial Hall s.355 Committee as detailed in the report and attached AGM minutes, be endorsed.

3. The proposed 2024/2025 schedule of hall hire charges for the Wallendbeen Memorial Hall be listed in the 2024/2025 CGRC Operational Plan Fees and Charges.

Minutes

The attached AGM Minutes, Treasurers Report and Confirmation of Committee Members of the Wallendbeen Memorial Hall s.355 Committee Annual General Meeting (AGM) held on 11 March 2024, are submitted for the information of Council.

The Committee wishes to express its thanks to Council for their continued support and Financial assistance.

Membership

The Wallendbeen Memorial Hall s.355 Committee conducted their Annual General Meeting (AGM) on 11 March 2024. The details of office bearers and membership is provided for Council’s consideration, as follows:

Chairperson: Alex Baldry Vice Chairperson: Phillip McGeoch

Secretary/Treasurer: Marcia Thorburn

Other Members: Margaret McGeoch, Helen Worland, Toby Bassingthwaighte, Ken Thorburn, Michael Baldry, Ken Clark, Wayne Trenning, Darrell Ceeney.

Council’s endorsement of the Committee’s elected office bearers and membership is requested.

Schedule of Fees

The Committee has proposed no increase in their 2024/2025 schedule of hall hire charges for the Wallendbeen Memorial Hall. It is recommended that the Committees proposed fees be listed in Councils 2024/25 Operational Plan Fees and Charges for public consideration and subsequent adoption by Council.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

23 April 2024

8.3 Finance

8.3.1 Restricted Cash Reconciliation - March 2024

DOCUMENT NUMBER

411232

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Restricted Cash Reconciliation report, be received and noted.

Report

The restricted cash figures have been reconciled to 31 March 2024 as shown in the below table. The recognition of water and sewer charges and rates revenue has reduced the unrestricted balance but Council is making progress on acquitting and/or invoicing for grant revenue that will enable Council to increase the unrestricted cash balance as at 30 June 2024.

	Bal 30 June 2023	Transfers To	Transfers From	Bal 31 Mar 2024
Aerodrome Bitumen Resurfacing	165,588			165,588
Bradman's Birthplace	94,337			94,337
Cootamundra Caravan Park	172,553	38,745	-3,831	207,467
Heritage Centre	27,181	1,727	-1,613	27,295
Development - Land & Buildings	1,182,693	618,587	-33,676	1,767,604
Employee Leave Entitlements	1,774,746			1,774,746
Quarries & Pit Restoration	570,207	1,556	-71,054	500,709
Plant Replacement	3,026,533	3,062,762	-3,193,225	2,896,070
Saleyards	0	102,977	-161340	0
Swimming Pool Pump & Equipment	0			0
Cemetery	102,989	299,835	-241024	161,800
Southern Phone	586,464			586,464
Waste Management	500,000			500,000
	8,203,291	4,126,189	-3,705,763	8,682,080

Externally Restricted Reserves
Domestic Waste	806,958	1,732,541	-980,573	1,558,926
Water Supply	7,462,014	3,577,477	-2,613,484	8,426,007
Sewerage Service	5,402,866	2,132,768	-2,159,075	5,376,559
Stormwater Infrastructure Renewal	262,011	95,847		357,858
Developer Contributions	1,037,818	53,941		1,091,759
General Fund Unspent Grants & Contributions	6,665,901	3,491,368	-5,278,651	4,878,618
	21,637,568	11,083,942	-10,891,870	21,689,727
TOTALS	29,840,859	15,210,131	-14,597,633	30,371,807

Restricted Cash Reconciliation

Restricted Cash	30,371,807
Cash at 31 March 2024	29,722,807
Unrestricted Balance	-649,000
Grant Debtors Outstanding	692,251
Balance	43,251

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

23 April 2024

8.3.2 Finance Update - March 2024

DOCUMENT NUMBER

411442

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Finance Update report, be received and noted.

Report

The March Finance Update has been reviewed and no issues have been detected.

Operations

Income

The operational income is at 71% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.

Department	ACTUAL YTD	BUDGET	% Received	Result	Comment
Finance Department	$12,207,319	$12,494,866	98%	J	OK – Income has already been recognised
Executive Department	$12,081	$40,000	30%	J
Business Department	$71,120	$88,000	81%	J
Building Department	$347,052	$394,500	88%	J
Engineering Cootamundra	$309,911	$389,684	80%	J
Engineering Gundagai	$58,675	$361,716	16%	J	QBR to be completed
Services Cootamundra	$2,949,851	$3,597,900	82%	J
Services Gundagai	$1,054,125	$1,584,900	67%	J
Water Cootamundra	$2,328,643	$3,092,720	75%	J
Water Gundagai	$1,510,728	$1,523,280	99%	J	QBR to be completed, additional income
Sewer Cootamundra	$1,792,865	$2,753,150	65%	J
Sewer Gundagai	$656,251	$731,850	90%	J
Grants and Contributions	$12,185,427	$23,278,135	52%	J
TOTAL	$35,484,048	$50,330,701	71%	J

Expenditure

Operational Expenditure is at 81% when comparing actual to budget.

Department	TOTAL YTD	BUDGET	% Spent	Result	Comment
Finance Department	$11,601,205	$14,157,325	82%	J
Executive Department	$1,444,641	$2,030,000	71%	J
Business Department	$2,436,114	$3,363,000	72%	J
Building Department	$1,377,914	$1,181,715	117%	J	QBR Adjustment to be presented at May meeting
Engineering Cootamundra	$10,535,958	$12,053,520	87%	J	1.25m of commitments already recognised
Engineering Gundagai	$3,563,135	$5,174,400	69%	J
Services Cootamundra	$3,992,120	$5,189,300	77%	J
Services Gundagai	$1,879,151	$2,407,200	78%	J
Water Cootamundra	$2,031,758	$2,154,050	94%	J	QBR Adjustment to be presented at May meeting
Water Gundagai	$470,478	$1,060,950	44%	J
Sewer Cootamundra	$712,662	$1,429,900	50%	J
Sewer Gundagai	$522,894	$380,100	138%	K	QBR Adjustment to be presented at May meeting
Projects	$326,228	$109,000	299%	J	All grant funded, QBR to be completed
TOTAL	$40,894,258	$50,690,460	81%	J

Capital

Income

Capital income is at 52% of budget as at 29 February 2024.

ASSET CATEGORY	TOTAL YTD	BUDGET	% RECEIVED	RESULT	COMMENTS
Plant & Equipment - Cootamundra	171658	188750	91%	J
Plant & Equipment - Gundagai	69159	188750	37%	J
Property Disposal – Cootamundra	614496	1265000	49%	J
Property Disposal – Gundagai	4091	4090	100%	J
TOTAL	859404	1646590	52%	J

Expenditure

Capital expenditure is at 49% of budget as at 31 March 2024. The final QBR for 2024 will be presented at the May Council meeting with an expected decrease in budget as funding has been reallocated to the 2025 capital budget for projects that will not be completed in 2024.

Asset Category	Total YTD	Budget	% Spent	Result	Comments
Cootamundra Building	239429	1049502	23%	J	Manager has provided status update to finance
Cootamundra Recreation	200260	495532	40%	J	Manager has provided status update to finance
Cootamundra Waste	129731	522000	25%	J	Manager has provided status update to finance
Cootamundra Land	62550	100000	63%	J	Expenditure covered by building reserve
Cootamundra Plant	1318239	1490378	88%	J
Cootamundra Roads	2378014	2951751	81%	J
Cootamundra Sewer	154646	2850000	5%	J	Works at planning procurement stage
Cootamundra Water	174558	1240000	14%	J	Works at planning procurement stage
Gundagai Building	741883	1101325	67%	J
Gundagai Cemetery	67	80000	0%	J	Works at planning procurement stage
Gundagai Recreation	176928	777441	23%	J	Manager has provided status update to finance
Gundagai Waste	0	1459500	0%	J	Manager has provided status update to finance
Gundagai IT	0	25000	0%	K	Manager to provide status update
Cootamundra IT	0	25000	0%	K	Manager to provide status update
Gundagai Bridges	46216	277000	17%	J	March QBR to be presented at May Council meeting
Gundagai Plant	793288	990378	80%	J
Gundagai Roads	3794615	4644325	82%	J
Gundagai Sewer	1003697	1345000	75%	J
Gundagai Water	69496	1584000	4%	J	March QBR to be presented at May Council meeting
TOTAL	11283617	23008132	49%	K	Spend lower than expected adjustments to prepared for March QBR that will be presented at the May Council meeting

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

23 April 2024

8.5 Engineering Cootamundra

8.5.1 Cootamundra Voluntary Purchase Feasibility Assessment Part 1

DOCUMENT NUMBER

411258

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Cootamundra Voluntary Purchase Feasibility Assessment ⇩

Recommendation

Council adopt the Cootamundra Voluntary Purchase Feasibility Assessment dated April 2024.

Introduction

At its ordinary meeting held 27 February 2024, Council resolved:

8.5.1 COOTAMUNDRA FLOODPLAIN RISK MANAGEMENT COMMITTEE MEETING - MINUTES 16 JANUARY 2024

RESOLUTION 035/2024

Moved: Cr Gil Kelly

Seconded: Cr Trevor Glover

1. The Minutes of the Cootamundra Floodplain Risk Management Committee Meeting held on 16 January, 2024, attached to the report, be received and noted.

2. In consideration of the Cootamundra Floodplain Risk Management Committee Meeting recommendations detailed in the report, Council endorse the following:

2.1. Council submit grant applications for the following flood mitigation projects:

2.1.1. Priority 1 – Project RM05 – Implement Improvements to Cootamundra’s Flood Warning System.

2.1.2. Priority 2 – Projects FM01 & FM02a – A Feasibility Study to assess options associated with the Turf Club Detention Basin and McGowan Street Levee.

2.1.3. Priority 3 – Project PM07 – Implementation of Voluntary Purchase Scheme –The number of properties in the application is to be determined and will be a budgetary consideration.

2.1.4. Stockinbingal Flood Study.

2.2. Council consider an ongoing allocation in future budgets towards Floodplain Mitigation in Cootamundra.

2.3. Council engage consultants WMA Water to undertake additional work associated with the Cootamundra Voluntary Purchase Feasibility Assessment.

2.4. A further report be submitted to Council once additional work on the Voluntary Purchase Feasibility Assessment is complete.

CARRIED

The Voluntary Purchase Feasibility Assessment is now complete, and it is recommended that Council adopt this report.

Discussion

The Cootamundra Floodplain Risk Management Study and Plan (FRMS&P) assessed flood risk in Cootamundra and recommended a series of measures for the management of this risk.

Following the adoption of the FPRMS&P on 27 June 2023, Council is eligible to apply for funding for implementation of measures identified in the FPRMS&P under the NSW Government Floodplain Management Program. Grant applications were announced on 4 April 2024 and close on 16 May 2024. Grant applications are now being prepared in accordance with Part 2 of the Resolution from the Council Meeting of 27 February 2024.

One of the recommended flood risk management measures is voluntary purchase (VP) for residential properties subject to significant flood risk. VP is a recognised and effective floodplain risk management measure for existing residential properties, where the property experiences significant flood risk. VP is considered as an option to manage flood risk where other flood risk management measures are considered impractical or uneconomical. VP involves the acquisition of and demolition of identified properties and can help to restore the natural hydraulic capacity of the floodplain.

Council engaged Consultants WMA Water to prepare a Voluntary Purchase Feasibility Assessment Report. This extension to the FRMS&P considers the practicality and viability of this measure by undertaking further investigations including assessment of individual dwellings and targeted community consultation to determine the level of support. The outcome is a fully defined, scoped and prioritised VP scheme for Cootamundra.

There are two parts to the VP Assessment Report:

Part 1: Public Document – “Cootamundra Voluntary Purchase Feasibility Report” Final, April 2024 (excluding Appendix C & D). This document is included as Attachment 1 to this report.

Part 2: Confidential Document - “Cootamundra Voluntary Purchase Feasibility Report” Final, April 2024 (Appendix C & D only). This document is provided to Council and the NSW Department of Climate Change, Energy, the Environment and Water (DCCEEW) only, under the normal confidentiality provisions. Due to the sensitive nature of VP, information related to the eligible properties and their individual flood risk will not be made publicly available. The information on individual properties has been communicated to each individual owner through the consultation process.

It is recommended that Council adopt the Cootamundra Voluntary Purchase Feasibility Assessment dated April 2024.

Financial

Future works dependent on available grant funding and council resolution.

OLG 23a Guideline consideration

Potential budgetary allocation as per possible Voluntary Purchasing scheme.

Ordinary Council Meeting Agenda

23 April 2024

8.5.2 Re-establishment of Alcohol Free Zones in Cootamundra

DOCUMENT NUMBER

409314

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.3 Our community members are healthy and safe

FINANCIAL IMPLICATIONS

Cost of purchase and installation of new signage.

LEGISLATIVE IMPLICATIONS

Sections 644, 644A, 644C and 646 of the Local Government Act 1993 and the Ministerial Guidelines on Alcohol Free Zones.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The re-establishment of Alcohol-Free Zones, as detailed in the Cootamundra map located at the end of the report, for a four 4 year period being 1 May, 2024 to 30 April, 2028 be adopted.

Introduction

Council has approved alcohol-free zones in the Central Business District of Cootamundra as well as Hovell Street and Hovell Lane for the past four years. These alcohol-free zones have been ongoing in Cootamundra for the last 20 years. The map of the current alcohol-free zones in Cootamundra is located at the end of the report.

The process to establish or re-establish Alcohol Free Zones is detailed in sections 644, 644A, 644C and 646 of the Local Government Act, 1993 (the Act) and the Ministerial Guidelines (the Guidelines) on Alcohol Free Zones. The Alcohol-Free Zones under these sections of the Act refer to public places that are public roads, footpaths or public carparks.

Discussion

In order for the requirements of the Act and the Guidelines to be implemented an application is made to a local council from the community, the Police or by council itself for the establishment or re-establishment of an Alcohol-Free Zone. The current zones within the Cootamundra Township will expire on the 30 April, 2024 and are due for Council to consider making an application for the re-establishment of such. The Local Police Area Command has been contacted and their advice is that the Zones are important for positive social behaviour and are required to be re-established.

An alcohol-free zone is a means by which Council may limit the locations where the consumption of alcohol is permitted. A proposal to establish an alcohol-free zone must adequately address the following:

1 Reasons to support an alcohol-free zone

Reasons for supporting alcohol free zones must be included and must reflect the fact that irresponsible behaviour arising from the consumption of alcohol is occurring on the roads and footpaths included in the proposal.

2 Location of alcohol-free zone

Zones should be primarily located adjacent to outlets supplying alcohol where drinkers congregate.

3 Duration of an alcohol-free zone

An alcohol-free zone may be established for a maximum period of 4 years and once established it is applied 24 hours a day.

4 Consultation with the Police

In preparing a proposal Council must consult with the relevant Police Local Area Commander in relation to the appropriate number and location of alcohol-free zones.

5 Consultation with interested parties

After preparing a proposal to establish an alcohol-free zone Council is required to carry out a public consultation process which involves the following:

I. Publish a public notice of the proposal through the local paper and other mediums and invite submissions within 30 days from the date of publication.

II. Send a copy of the proposal to:

i. The Police Local Area Commander

ii. Liquor licensees and secretaries of registered clubs and hotels whose premises border on or adjacent to the proposed zone and invite submissions within 30 days from the date of publication.

After complying with the procedures Council may then, by resolution, adopt the proposal to establish an Alcohol-Free Zone. Council must then advertise the establishment of an alcohol-free zone by notice in the local paper and other mediums with the zone to then begin operation from the date of notice with the appropriate signposting in place.

Currently there are approximately 25 signs that will need to be changed which will cost in the vicinity of $1000 in total to purchase and erect.

Council has sent correspondence to local Licensees and advertised the extension of the Alcohol-Free Zone in the Cootamundra Times, Council’s website and other media outlets, with submissions closing on 19 April, 2024. At the time of preparing this report, no submissions had been received. If any late submissions are received, they will be reported. As usual consultation with the local Police resulted in their full support of these zones.

Current Alcohol-Free Zone – Cootamundra

Proposed Alcohol Free Zone – Cootamundra 2024

Ordinary Council Meeting Agenda

23 April 2024

8.5.3 Cootamundra Engineering Report - April 2024

DOCUMENT NUMBER

411091

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Cootamundra Engineering Report for the month of April 2024 be noted.

Introduction

The Cootamundra Engineering Report for the month of April 2024 is submitted for the information of Council and the community.

Discussion

Fixing Local Roads

The preliminary design for the Hovell Street Rehabilitation Sutton/Cowcumbla Streets has now been completed.

Local Roads and Community Infrastructure Program

Works on the Poole Street – Mackay/Scott Streets Kerb and Gutter construction will commence during the April school holidays.

State Roads

As per request from Transport for NSW, Hilltops Council have completed heavy patching on the Olympic Highway and Burley Griffin Way.

The culvert extension and replacement works on the Olympic Highway north of Wallendbeen have been completed and line marking for the reseals and heavy patching has also been completed. These works are being project managed by CGRC.

Plans are in place to commence further culvert and shoulder widening works in mid- April at Migurra Reserve which is south of Cootamundra on the Olympic Highway.

Water and Sewer

Progress is being made on all projects with each of the various consultants having reached various milestones with their projects.

The power supply for the reservoir two has been designed with the creation of appropriate easements underway. The power supply is part of the initial requirement for the water chlorination system.

The replacement of the selected water mains is due to commence in May and design of the sewer rising main from the Betts Street Pump Station is progressing.

On all projects, Council staff have been actively sourcing and suppling information and feedback for the consultants to work with.

General Works

Resealing of the town streets in Wallendbeen, Stockinbingal and Cootamundra are currently underway with works scheduled on the following streets:

- Cootamundra Town Street Reseals

o Cowcumbla St – between Sutton/Thompson

o Parker St – Hurley St Roundabout

o Wills St – between Berthong/Warren

- Stockinbingal Streets

o Geraldera Street North – between Hibernia/Wood

o Martin St – between Fitzgerald/Hoskins

o West Street – between Wood/Hibernia

- Wallendbeen Streets

o Hoskins Street– between the Burley Griffin Way/Queen

o Watson – between the Burley Griffin Way/Queen

Roadside slashing has been carried out along Kilrush, Old Gundagai, Cullinga, North Berthong, Berthong and Dirnaseer Roads and at the Cootamundra Airport.

Road Patching: Old Gundagai and Cullinga Roads and Cootamundra streets and back lanes have been jet patched. Additional works have been undertaken on Stockinbingal, Muttama and other rural roads.

Heavy Patching: Works have been carried out on:

o Wallendbeen Bridge Heavy Vehicle Detour Defects

o Stockingbingal Road

o Old Cootamundra Road

Minor rehabilitation works have been completed on:

o Hurley St – Margaret to Ursula

o Ursula St – Hurley to Mackay

o Cowcumbla St – Fuller Dr to Gundagai Rd

o Pinkerton Rd / Florance St intersection

Maintenance grading has been carried out on Ryans Lane between Old Gundagai Road and the Olympic Highway. Sections of Brawlin Road have also been maintenance graded along with the Old Treatment Plant Road.

Sections of damaged footpath have been replaced around the Cootamundra township which had been identified in recent risk inspections.

Financial

Projects funded from various funding sources, as noted above.

Maintenance works funded from the General Fund.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

23 April 2024

8.6 Engineering Gundagai

8.6.1 Plant Replacement Program 2024/2025

DOCUMENT NUMBER

406870

REPORTING OFFICER

Thomas Hogg, Acting Manager Engineering Gundagai

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

FINANCIAL IMPLICATIONS

Plant Replacement Budget of $2.6m gross purchase, $987k asset disposals, resulting in net capital purchase of $1.62m.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. The 2024/2025 Plant Replacement Program be endorsed.

2. Council endorses the 2024/2025 Plant Replacement Budget of $2.6m gross purchase, $987k asset disposals, resulting in net capital purchase of $1.62m.

3. Following endorsement of the 2024/25 budget, Council authorise the advance ordering of plant given the significant lead times expected.

Introduction

The plant replacement program has been reviewed by relevant managers and finalised in preparation for 24-25 financial year. This typically would be adopted with the financial budget, however, early consideration of plant is warranted due to the extended wait times for plant purchasing.

Discussion

The plant replacement program has been developed based on the plant items that have met their scheduled replacement date, plant items that have high utilization resulting in the need for replacement and management of cash flows across financial years and budget areas. Plant items are split into three key areas, light vehicles – leaseback, light vehicles – operational and heavy vehicles. Managers have contacted relevant vehicle suppliers, who have provided estimated timeframes for plant delivery.

Heavy Plant Table 1 outlines the Heavy Plant items scheduled for replacement in the 24-25 financial year, the approximate value of the plant, the suppliers estimated delivery timeframe and those intended to be procured before the 24-25 financial year.

Table 1 –Heavy Plant Replacement FY 2024 – 2025 – Gundagai

Plant Number	Description	Estimated Sale of existing Plant item	Estimated Purchase Price	Net Purchase Cost (Purchase Price minus Sale income)	Comments
3604	2015 Hino 700 Tipper	$107,800.00	$280,000	$172,200.00	Replace Due to age
3607	Tipper Trailer to match Plant 3604	$38,500.00	$100,000	$61,500.00	Replace Due to age
3217	Hino 300 Series Dual Cab	$26,950.00	$70,000	$43,050.00	Replace Due to age
3218	Hino 300 Series Dual Cab	$26,950.00	$70,000	$43,050.00	Replace Due to age
3409	Hino 300 Series Single Cab Tipper	$26,950.00	$70,000	$43,050.00	Replace Due to age
3004	Hako Footpath Scrubber	$30,800.00	$80,000	$49,200.00	Replace Due to age
3401	Bridge Truck – To be replaced with a Semi trailer Tipper	$19,250.00	$50,000	$30,750.00	This truck gets low utilisation but is due to be replaced because of age. A Semi trailer Tipper will get more utilisation and will be less cost.
3202	Concrete Dual Cab Truck	$26,950.00	$70,000	$43,050.00	Replace Due to age
6002	Soldier Sewer Jetter	$50,050.00	$130,000	$79,950.00	Replace Due to age
2303	HAMM Roller	$57,750.00	$150,000	$92,250.00	Replace due to age.
Total		$411,950.00	$1,070,000.00	$658,050.00

Table 2 –Light Plant Replacement FY 2024 – 2025 – Gundagai

Plant Number	Description	Estimated Sale of existing Plant item	Estimated Purchase Price	Net Purchase Cost (Purchase Price minus Sale income)	Comments
7510	Ford Ranger	$17,325.00	$45,000	$27,675.00	191,035km
7502	Toyota Hilux	$15,400.00	$40,000	$24,600.00	132,318km
7056	Isuzu DMax	$21,175.00	$55,000	$33,825.00	114,335km
7530	Toyota Landcruiser	$33,100.00	$90,000	$56,900.00	120,825km
Total		$87,000.00	$230,000.00	$143,000.00

Table 3 – Heavy Plant Replacement FY 2024 – 2025 – Cootamundra

Plant Number	Description	Estimated Sale of existing Plant item	Estimated Purchase Price	Net Purchase Cost (Purchase Price minus Sale income)	Comments
3608	Isuzu Jetpatcher	$200,200.00	$520,000	$319,800.00	End of life – High Hours
3405	Mitsubishi Water Cart	$34,650.00	$90,000	$55,350.00	won’t pass rego, rust in Chassis
6214	Walker Mower	$19,250.00	$50,000	$30,750.00	End of life
6215	Kubota Mower	$19,250.00	$50,000	$30,750.00	End of life – Major repairs required to keep operational
6216	Kubota Mower	$11,550.00	$30,000	$18,450.00	End of life
6217	Kubota Mower	$11,550.00	$30,000	$18,450.00	End of life
3690	Mower – Wallendbeen	$11,550.00	$30,000	$18,450.00	Value of repairs required is more than the mower is worth.
NEW	Lime Spreader	$0.00	$70,000	$70,000.00	For use on RMCC projects. This plant item has been subjected to a business case with funds to be transferred to the plant reserve to cover the up-front cost of this item.
Total		$308,000.00	$870,000.00	$562,000.00

Table 4 – Light Plant Replacement FY 2024 – 2025 – Cootamundra

Plant Number	Description	Estimated Sale of existing Plant item	Estimated Purchase Price	Net Purchase Cost (Purchase Price minus Sale income)	Comments
7537	Toyota Landcruiser	$34,650.00	$90,000	$55,350.00	143,178km
7051	Mazda CX-9	$19,250.00	$50,000	$30,750.00	130,666km
7038	Toyota Fortuner	$19,250.00	$50,000	$30,750.00	122,368km
7541	Holden Colorado	$19,250.00	$50,000	$30,750.00	122,234km
7034	Holden Equinox	$17,325.00	$45,000	$27,675.00	120,660km
7052	Subaru Outback	$25,025.00	$65,000	$39,975.00	116,000km
7007	Toyota Corolla	$15,400.00	$40,000	$24,600.00	114,951km
7021	Ford Escape	$15,400.00	$40,000	$24,600.00	114,586km
Total		$165,550.00	$430,000.00	$264,450.00

Financial

The plant replacement program will result in a total capital expenditure allocation of $2,600,000 being assigned from the 24-25 financial year budget. Of this, an allocation to be determined may be committed prior to the financial year.

The proposed budget is detailed in Table 4. A significant portion of replacement program will be funded through plant hire income when plant is utilized on projects, along with income from sale of the plant items being replaced.

Table 5 – Operating and Capital Budget 2024-2025

Plant Budget 24/25

Operating income
Leaseback fees	($ 75,000)
Diesel fuel rebate	($ 114,000)
Insurance reimbursements	($ 10,000)
Plant hire income	($ 3,800,000)
Total operating income	($ 3,999,000)

Operating expenditure
Salaries and wages	$ 452,563
Materials purchased	$ 788,258
Fuel	$ 872,909.98
Insurance	$ 181,982.41
Registration	$ 176,945.19
Depot expenditure	$ 42,040
Total operating expenditure	$ 2,514,697

Net operating surplus	($ 1,484,303)
Capital income
Sale of plant - Heavy	($ 719,950)
Sale of plant - Light	($ 252,500)
Interest on reserve	($ 15,000)
Total capital income	($ 987,500)
Capital expense
Heavy Plant Purchase	$1,940,000
Light plant purchase	$ 660,000
Equipment purchase	$ 0
Total capital expense	$ 2,600,000

Net capital expenditure	$ 1,627,500

Plant Deficit 24/25	$ 143,197

Plant Reserves
Opening plant reserve	$ 3,026,533
Transfer to/(from) reserve	$ (143,197)
Closing plant Reserves	$ 2,888,336

OLG 23a Guideline consideration

Procuring plant promptly, is aimed at ensuring that the Plant Replacement Program 2024-2025 does not roll into the 25-26 financial year, where it will have additional implications due to the demerger. Plant replacement is a regular budget item in our operational plan, however, two purchases will result in contracts being entered into over $250,000. These are for the following plant items:

· Hino Tipper (Gundagai)

· Isuzu JetPatcher (Cootamundra)

Ordinary Council Meeting Agenda

23 April 2024

8.6.2 Gundagai Engineering Report - April 2024

DOCUMENT NUMBER

411555

REPORTING OFFICER

Belle Mooney, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Gundagai Engineering Report for the month of April 2024 be noted.

Introduction

The Gundagai Engineering Report for the month of April 2024 is submitted for the information of Council and the community.

Local Roads and Community Infrastructure Program (LRCI)

Sheridan Street Block 3 Stage 2 upgrade:

Sheridan Street Block 3 is set to recommence works following the return of Waste Classification reports that indicated no further issues for waste disposal. Contractors are currently in the final preparations to remobilize the site and recommence works.

Gundagai Works

Burra Road is in the final phase of shoulder grading and resealing. This is expected to be completed by mid April. Grading will then continue on to Finlays Road, Wambidgee Road and Armours Lane.

Scheduled resealing is now completed on Adjungbilly Road, Darbalara Road, Threeways Road and Wee Jasper Road as well the heavy patching and resealing on Muttama Road.

Hopewood Road causeway and roadway replacement is well underway with the completion of concrete depths and approaching roads constructed. Council staff are currently working on sealing banks, putting in place preventive measures to avoid any future damage. Bundarbo Road Causeway will commence after Hopewood Road Causeway is completed, subject to Council obtaining relevant permits.

Rural & Regional Roads

Council staff are currently reviewing submitted tenders for Hillas Creek Bridge, it is expected that a recommendation will be provided to Council in the coming months.

Annie Pyers Drive upgrade has commenced stage 3 of construction. Stage 1 and 2 are now open to traffic.

Water and Sewer

The Telemetry upgrades for Water and Sewer in Cootamundra and Gundagai are currently underway. The Contractors have been on site conducting signal testing and site investigations in preparation for the implementation phase of the works.

General Works

Maintenance grading is currently underway on Coggans Road and Cooneys Creek Road, with resheeting and grading completed on Caulderwood Road and Long Tunnel Road.

Grading team are now working on Nangus areas, on Norris Road and continuing on to Woodstock areas.

Pot hole repairs and reseal preparations are being completed in various locations as needed.

Financial

Projects funded from various funding sources, as noted above.

Maintenance works funded from the General Fund.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

23 April 2024

8.7 Regional Services Gundagai

8.7.1 Gundagai Regional Services Works Report

DOCUMENT NUMBER

411514

REPORTING OFFICER

Donna Britton, Operations Support Officer - Facilities

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant, safe, and inclusive community

1.2 A welcoming community that cares for and looks after each other

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Gundagai Regional Services Department, Monthly works report be received and noted.

Introduction

The report is an overview of the works Gundagai Regional Services performed over the previous month and intends to give an update on the ongoing works being conducted.

Discussion

This report focuses on the divisions projects as we progress through to completion, details our operational activities, informs, and updates the continued routine duties of this division.

Seniors’ week:

Regional Services staff had the pleasure of attending the senior’s week morning tea held at the Council Chambers, staff had the chance to talk with locals about pet ownership, waste collections & facilities, parks & gardens, cemeteries, mosquitos and much more. There was also an array of goods given to those that attended and a great day was had by staff and residents alike.

Gundagai Parks & Gardens Section – Parks, Reserves, Sporting Fields, and Playgrounds - Achievements for the month include:

· Hedges and trees in the main street are being trimmed in readiness for Anzac Day.

· Goal posts have been erected for the start of the sporting season.

· Fire mitigation work continue.

· Irrigation repairs in Sheridan Street.

· Tree maintenance.

Cemeteries – Nth Gundagai Lawn & Monumental, Sth Gundagai, Tumblong, Coolac, Mt Adrah, Muttama, Adjungbilly, Nangus, Wagragobilly (Darbalara). Cemetery happenings this month include:

· There have been 5 burials across the cemeteries, Two second interment and three first interments.

· Our Regulatory Officer recently attended the information session regarding the new State Government Cemetery and Cremation Tax set to be imposed to see how this will affect Council and grieving families moving forward.

· Ongoing maintenance of all 10 cemeteries continues.

· Monumental permits continue to be submitted for assessment and approval.

Biosecurity Section - News and Achievements include:

· The Regional Services team have recently attended several information sessions regarding the new process for Weed Grant Funding. This new grant process has replaced the previous WAP funding allocation. With the delegation of our new Biosecurity Officer inspections have increased on private properties, TSR’s, Council owned & managed land, boat ramps and standing water bodies as per the previous WAP requirements. However, with the release in early March of new program guidelines and Weeds Action Program regional sub-program funding arrangements are now to be made through a process involving a competitive grant application and previous funding amounts are no longer guaranteed.

· Spraying of Town Streets has been completed.

· Spraying of areas in town limits for Fire Reduction have been completed.

· Spraying has been completed in Fire Mitigation areas.

· Targeted spraying of Blackberry along the Hume Highway and rural roads continues.

· Council continues to monitor roadside weeds using the Red Guidepost Program to identify roadside weeds to avoid sites of known noxious weed infestation being slashed or graded and spread. The object of this project is to increase community awareness of, and involvement in, effective invasive species management.

Spray Records for the month of March 2024

Gundagai Public & Council Facilities:

Carberry Park Public Toilet block – Roofing iron has been installed with walls being prepared for external cladding. Rough in for plumbing has commenced.

Gundagai VIC Refurbishment – Demolition works have been completed. Additional concreting has been completed with timber frames starting to be installed. Brickwork has been reduced to frame height. Windows and doors have been ordered.

Sherwood Forest – Regional Services staff have laid turf at the new recreation site, with outdoor furnishings to be added in the coming weeks.

Muttama Hall – Concrete pathways are being laid at Muttama Hall giving greater accessibility and entry in and around the hall.

Gundagai RV Park Income March 2024

01/03/24 – 31/03/24 - Total Income $233.40

Gundagai Waste:

Landfill/Transfer Station Operations

599 drums have been collected and drum muster collections are working well with appointments taking place the last Thursday of each month.

Gundagai Landfill/ Transfer Station March 2024

01/03/24 – 31/03/24 - General Income $2823.63

Compliance:

Compliance with the Companion Animals Act 1998

Local Government (General) Regulation 2021 – Reg 217(1)(f)

· Several barking dog complaints have been investigated by our team.

· Straying stock notices have been issued.

· Complaints of dead sheep in town limits have been addressed and the problem rectified.

Financial

There are no further financial implications as all work has been carried out as per the approved 23/24 budget allocations.

OLG 23a Guideline consideration

There are no implications to the guidelines.

Ordinary Council Meeting Agenda

23 April 2024

8.8 Regional Services Cootamundra

8.8.1 Regional Services - Cootamundra Divisional Monthly Report to Council

DOCUMENT NUMBER

411407

REPORTING OFFICER

Shelley Liehr, Executive Assistant - Operations

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. L&R Group Report - March 2024 ⇩

Recommendation

The Regional Services Cootamundra Department Monthly Works Report be received and noted.

Introduction

This report has been prepared to inform Council of the activities undertaken by the Regional Services – Cootamundra Department over the month of March 2024.

Parks & Gardens

A large 100-year-old tree fell apart in Livvi’s Playground which damaged parts of the fence surrounding Livvi’s Place playground and the Albert Park oval. This required a specialist arborist team to remove as the tree was over 25 meters tall and was beyond the scope and experience of the Council Parks and Gardens Team. A 100-tonne crane was required to remove large parts of the trunk weighing in excess of 6 tonnes per block. The tree was removed and stump ground prior to the fence being repaired. Council had spare fencing panels available to complete the necessary repairs.

Albert Park – Livvi’s Place playground fence was realigned to incorporate the toilet block to now allow access to the toilet block from within the playground.

Tree Maintenance

Tree maintenance has involved several contractors to assist in removals of large trees that are out of the skill set of Council. Contractors were engaged to carry out works under powerlines and removal of large or dangerous trees. Quotes have been received and awarded to the appropriate contractors.

Sports Fields

Sport fields are being transformed from Summer Sport to Winter Sport with the erection of goal posts and line marking. Winter sport trials have begun in some sporting codes. Sports Field mowing continues at a reduced rate due to the seasonal change.

Saleyards

Although the Cootamundra saleyards ceased operation in January, maintenance of the site continues for public safety and visual amenity.

The truck wash continues to be well utilised with up to 10 customers per day passing through the site. Maintenance continues to be carried out to the usual standard. Due to the continued high usage rates the waste filtration bays have been emptied of solid waste for continued operation.

Cemeteries

For the month of March 2024 there were seven interments. These consisted of three burials, three interments of ashes into lawn niches and one interment of ashes into an existing grave. Of these burials, one was a Resolution 3 funeral.

In 2023, Cemeteries & Crematoria NSW announced the introduction of the Interment Industry Scheme. Under the Scheme Council have been classified as a Category 2 licence. The licence categories are based on the number of interments per year, with Category 2 being for operators carrying out between 50-99 interments in the 2021-2022 financial year.

The aim of the Scheme is to align all cemeteries and crematoria within NSW in relation to cultural and religious awareness, customer service standards, and operations with a focus on providing transparency of basic ash interment and burial options and associated fees for customers. Full compliance of all licence categories is expected by 1 October 2024.

Regulatory Services

During the month of March 2024 there were a total of five dogs seized. Of these one was declared a menacing dog, one was returned to owner, and one was impounded then returned to the owner. There were six barking dog complaints received by Council which are under investigation by Council officers.

Two kittens were impounded for the impound period then rehomed. Three adjust cats with a further eight kittens were also taken in.

A total of $621.00 was received in companion animal registrations.

The Cootamundra Off Leash Dog Park has received an equipment upgrade with the addition of new obstacles to increase variety depending on the agility level of pets.

A total of three vehicles were impounded under the Public Spaces (Unattended Property) Act 2011. A further two penalty infringement notices were issued.

Facilities

Stockinbingal Ellwood’s Hall roof and gutters have been repaired and replaced following damage caused by a fallen tree.

The Cootamundra showground had a roof repaired from wind damage. A new waterline and taps have been installed along the Berthong Street fence line to replace the bore water taps. This will allow campers to utilise freshwater taps. A new line was installed at the showground for the washdown bay for the RDA.

Plumbing improvement works have been carried out within the Old Hospital building. Repairs have been made to the toilets within the newly opened Youth Hub area and a new hot water service installed.

A pest inspection was undertaken at Wallendbeen Hall, and a report has been completed. Only minor damage was found and was treated on-site.

Capital Works Projects

The Cootamundra Library and Stephen Wards Rooms Refurbishment continued throughout March with fresh painting, new flooring, improved lighting, cabinetry, and shelving being completed.

Engineer designs have been completed for the new shed for the Cootamundra landfill second-hand shop.

The drainage design has been finalised for Nicholson Park. Topdressing of all fields and overseeding and fertilising of the main international field will take place early April.

A new water tank has been installed at the Cootamundra Showground as part of the grant funding.

The footpath to the wet garden at Jubilee Park has been raised to allow access when the area is wet. This completes the Jubilee Park Project.

Waste

The following graphs indicate the number of transactions and tonnages of domestic waste received at Cootamundra Landfill by delivery type.

Kerbside collection of domestic waste shows a reduction of 21.88 tonnes in March 2024 compared to the same period the previous year. Self-hauled domestic waste has also seen a reduction, down by 6.14 tonnes from March 2023. Domestic Rural Waste Management remains relatively consistent. Council domestic waste, which is predominately from the servicing of waste bins in public areas has also not seen any significant change.

Tonnages received from 1 July 2023 to 31 March 2024 received at the Landfill by Council services has decreased slightly. Domestic Rural Waste Management disposal has almost doubled for the same period from 21.34 tonnes to 40.21 tonnes. which is likely due to more residents taking advantage of the programme. Self-hauled domestic waste has also increased slightly.

Ordinary Council Meeting Agenda

23 April 2024

Weed Control for Cootamundra Area – March 2024

Date	Location	Application	Land Use	Weed	Chemical/s	Quantity	Amount of Spray Mix
1/03/2024	Town Lanes	Spot Spray	Roadside	Various Weeds	Concussion	600
					Glyphosate	6l	1l x 100l
					Wetter
6/03/2024	Corby's Lane	Spot Spray	Roadside	African Boxthorn	Triclophy & Picloram	3l	600l
					Metsulfuron	60g
					Wetter	600ml
7/03/2024	Netherleigh Lane	Spot Spray	Roadside	Various Weeds	Triclophy/Picloram/Concussion	3l	600l
					Glyphosate	60g
					Wetter	1000ml
8/03/2024	Sale Yards / Pioneer Park	Spot Spray	Roadside	Various Weeds	Concussion	6 x 1 l	600l
					Glyphosate
					Wetter
11/03/2024	Stock Lanes & Tennis Courts, Stock Bike Pump	Spot Spray	Sporting	Various Weeds	Concussion	6l	600l
					Wetter	600ml
12/03/2024	Saleyard Paddocks	Spot Spray	Agriculture	Silver Leaf & Burrs	Triclophy & Picloram	3l	600l
					Metsulfuron	60g
					Wetter	1000ml
Date	Location	Application	Land Use	Weed	Chemical/s	Quantity	Amount of Spray Mix
13/03/2024	Aerodrome, Fisher & Nicholson Parks	Spot Sprays	Industrial	Various Weeds	Concussion	600l	200l each job
					Glyphosate	6l
					Wetter	600mls
14/03/2024	Cullinga Lane	Spot Spray	Roadside	Briar & Blackberry's	Triclophy & Picloram	3l	600l
					Metsulfuron	60g
					Wetter	600ml
15/03/2024	Fontenoy Lane	Spot Spray	Roadside	Various Weeds	Triclophy & Picloram	3l	300l
					Metsulfuron	60g
					Wetter	600ml
15/03/2024	Old Gundagai Road	Spot Spray	Roadside	Various Weeds	Triclophy & Picloram	3l	300l
					Metsulfuron	60g
					Wetter	1000ml
19/03/2023	Old Gundagai Road	Spot Spray	Roadside	Thistles and weeds	Concussion	200	200l each job
					Metsulfuron	60g
					Wetter	600ml
20/03/2024	Saleyards	Spot Spray	Agriculture	Various Weeds	Concussion	6 x 600	400l
					Metsulfuron	60g
					Wetter
Date	Location	Application	Land Use	Weed	Chemical/s	Quantity	Amount of Spray Mix
21/03/2024	Black Springs Rd/Morrisons Hill, Allbutts Lane Nth Jindalee	Spot Spray	Roadside	Blackberry's/Various Weeds	Metsulfuron	100g	600l
					Wetter	600ml
21/03/2024	Back Brawlin Road	Spot Spray	Roadside	Blackberry's/Various Weeds	Triclophy & Picloram	3lt	600l
					Metsulfuron	60g
					Wetter	600ml
22/03/2024	West Jindalee Road	Spot Spray	Roadside	Suckers/Weeds	Metsulfuron	3l	600l
					Wetter	600ml

Ordinary Council Meeting Agenda

23 April 2024

11 Confidential Items

11.1 Closed Council Report

DOCUMENT NUMBER

411538

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To facilitate compliance with sections 10 and 11 of the Local Government Act 1993.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Note

Council’s Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should be closed.

RECOMMENDATION

1. Items 11.2, 11.3 and 11.4 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2, 11.3 and 11.4 be withheld from the press and public.

11.2 Cootamundra Voluntary Purchase Feasibility Assessment Part 2

Provisions for Confidentiality

Section 10A (2) (g) – The Confidential Report contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

Public Interest

Reveal an individual's personal information.

11.3 Purchase of Pavement Materials

Provisions for Confidentiality

Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.

11.4 Gundagai Swimming Pool 24/25 Gym Expression of Interest

Provisions for Confidentiality

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would be prejudice Council's ability to secure the optmum outcome for the community.