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Business

Paper

 

Ordinary Council Meeting

 

Alby Schultz Meeting Centre, Cootamundra

 

6:00PM, Tuesday 27th February, 2024

 

Administration Centres:  1300 459 689

 

 

 


Ordinary Council Meeting Agenda

27 February 2024

 

 

The Mayor & Councillors

Cootamundra-Gundagai Regional Council

PO Box 420

Cootamundra NSW 2590

NOTICE OF MEETING

An Ordinary Meeting of Council will be held in the Alby Schultz Meeting Centre, Cootamundra on:

Tuesday, 27th February, 2024 at 6:00PM

The agenda for the meeting is enclosed.

Steve McGrath

Interim General Manager

 

Live Streaming of Meetings Statement

 

This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.

 

By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.

 


Ordinary Council Meeting Agenda

27 February 2024

 

AGENDA

Order Of Business

 

1          Acknowledgement of Country. 5

2          Open Forum.. 5

3          Apologies. 5

4          Disclosures of Interest. 5

5          Confirmation of Minutes. 6

5.1            Minutes of the Ordinary Meeting of Council held on Tuesday 23 January 2024. 6

6          Mayoral Minutes. 14

6.1            Mayoral Minute - Cost Shifting onto Local Government 14

6.2            Mayoral Minute - Councillor Engagement 16

7          Reports from Committees. 18

7.1            Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 15 February 2024. 18

8          General Manager’s Report. 28

8.1            General Manager Office. 29

8.1.1        Prince Alfred Bridge Crown Land Management 29

8.1.2        Australian Local Government Association (ALGA) National General Assembly 2024 - Registration and Motion submission. 33

8.1.3        IPART invites feedback on draft Terms of Reference for reivew of NSW Council Financial Model 38

8.2            Business. 43

8.2.1        Implementation of the New Audit Risk and Improvement Committee processes  43

8.2.2        Delivery Program/ Operational Plan Quarterly Progress Report 173

8.2.3        Muttama Hall Management s.355 Committee Meeting Minutes. 200

8.2.4        Muttama Creek Regeneration Group s.355 Committee Meeting Minutes. 203

8.2.5        The Arts Centre Cootamundra s.355 Committee Meeting Minutes. 205

8.2.6        The Cootamundra Heritage Centre Managment s.355 Committee Meeting Minutes and Membership. 212

8.3            Finance. 217

8.3.1        Quarterly Budget Review Statement - December 2023. 217

8.3.2        Finance Update - January 2024. 231

8.3.3        Restricted Cash Reconciliation - January 2024. 235

8.3.4        Investment Report - January 2024. 237

8.4            Sustainable Development. 242

8.4.1        DA2023/22.2 MOD 1 - 16 Hay Street, Cootamundra - Amendment to Primary Building Line (Variation) 242

8.5            Engineering Cootamundra. 301

6.1            Cootamundra Floodplain Risk Management Committee Meeting - Minutes 16 January 2024. 301

8.5.2        Cootamundra Engineering Report - February 2024. 307

8.6            Engineering Gundagai 309

8.6.1        Gundagai Sewerage Projects Update. 309

8.6.2        Plant Replacement Program 2023/2024 Status Update. 311

8.6.3        Gundagai Engineering Report - February 2024. 316

8.6.4        Sheridan Street Block 3 - Stage 2 Upgrade. 318

8.7            Regional Services Gundagai 320

8.7.1        Gundagai Regional Services Works Report 320

8.8            Regional Services Cootamundra. 325

8.8.1        Proposed Relocation of Part Security Fence Livvi's Place Playground. 325

8.8.2        EV Charging Stations. 328

8.8.3        Ellwood's Hall RFQ Evaluation Report 372

8.8.4        Cootamundra Regional Services Department Monthly Works Report 383

9          Motion of which Notice has been Given. 390

10       Questions with Notice. 390

11       Confidential Items. 391

11.1          Closed Council Report 391

11.2          Gundagai Preschool Project 391

11.3          Resumption of Open Council Meeting. 391

11.4          Announcement of Closed Council Resolutions. 391

 


1            Acknowledgement of Country

Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.

ADJOURN MEETING FOR OPEN FORUM

2            Open Forum

RESUME OPEN MEETING

3            Apologies

4            Disclosures of Interest


Ordinary Council Meeting Agenda

27 February 2024

 

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 23 January 2024

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Ordinary Meeting of Council held on Tuesday 23 January 2024      

 

Recommendation

The Minutes of the Ordinary Meeting of Council held on Tuesday 23 January 2024 be confirmed as a true and correct record of the meeting.

 

 


 

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Minutes

Ordinary Council Meeting

 

Council Chambers, Gundagai

 

6:00PM, Tuesday 23rd January, 2024

 

Administration Centres:  1300 459 689

 

 


Ordinary Council Meeting Minutes

23 January 2024

 

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE
Council Chambers, Gundagai
ON
Tuesday, 23 January 2024 AT 6:00PM

 

PRESENT:                 Cr Charlie Sheahan (Mayor), Cr Gil Kelly (Deputy Mayor), Cr Leigh Bowden, Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Abb McAlister, Cr Penny Nicholson

IN ATTENDANCE:     Steve McGrath (Interim General Manager), Paul Woods (Interim Deputy General Manager - CCD), Matt Stubbs (Deputy General Manager - Operations), Linda Wiles (Manager Business), Zac Mahon (Manager Finance), Michael Mason (Interim Manager Sustainable Development), Mark Ellis (Manager Engineering Cootamundra), Thomas Hogg (Acting Manager Engineering Gundagai), Wayne Bennett (Manager Regional Services Cootamundra)

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2            Open Forum

Nil

3            Apologies and Leave of Absenc

3.1         Apologies

Nil

3.2         Leave of Absence

Nil

4            Disclosures of Interest

Nil

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 12 December 2023

Resolution  001/2024  

Moved:       Cr Leigh Bowden

Seconded:   Cr Trevor Glover

1.   The Minutes of the Ordinary Meeting of Council held on Tuesday 12 December 2023 be confirmed as a true and correct record of the meeting.

2.   The Confidential Minutes of the Closed Session of Council held on Tuesday 12 December 2023 be confirmed as a true and correct record of the meeting.

Carried

6            Mayoral Minutes

6.1         Mayoral Minute - Councillor Engagement

Resolution  002/2024  

Moved:       Cr Gil Kelly

Seconded:   Cr David Graham

The information in the Councillor Engagements Mayoral Minute be received and noted.

Carried

 

7            Reports from Committees

Nil

8            General Manager’s Report

8.1         General Manager Office

8.1.1      Christmas in Cootamundra

Resolution  003/2024  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

The Christmas in Coota overview provided by Coota Co-op be noted.

Carried

 

8.1.2      Australian Local Government Association (ALGA) National General Assembly 2024

Resolution  004/2024  

Moved:       Cr Gil Kelly

Seconded:   Cr Leigh Bowden

1.   The 2024 Australian Local Government Association (ALGA) National General Assembly discussion paper, attached to the report, be received and noted.

2.   Motions be considered at the next Councillor Workshop scheduled for 13 February 2024.

3.   A further report be submitted to the next Ordinary Council Meeting to provide further information on the National General Assembly, and to determine potential Motions for submission to ALGA.

Carried

 

 

8.1.3      Riverina Eastern Regional Organisation of Councils (REROC) Meeting Minutes

Resolution  005/2024  

Moved:       Cr Logan Collins

Seconded:   Cr David Graham

The draft Minutes of the Riverina Eastern Regional Organisation of Councils (REROC) Board Meeting held on 8 December 2023, attached to the report, be received and noted.

Carried

 

8.2         Business

8.2.1      Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

Resolution  006/2024  

Moved:       Cr Leigh Bowden

Seconded:   Cr Trevor Glover

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 23 November 2023 and 12 December 2023, attached to the report, be received and noted.

Carried

 

8.2.2      Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

Resolution  007/2024  

Moved:       Cr Les Boyd

Seconded:   Cr Abb McAlister

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meeting held 4 December 2023, attached to the report, be received and noted.

Carried

 

8.3         Finance

8.3.1      Finance Update - December 2023

Resolution  008/2024  

Moved:       Cr David Graham

Seconded:   Cr Abb McAlister

The Finance Update report, be received and noted.

Carried

 

 

8.3.2      Restricted Cash Reconciliation - December 2023

Resolution  009/2024  

Moved:       Cr Leigh Bowden

Seconded:   Cr David Graham

The Restricted Cash Reconciliation report, be received and noted.

Carried

 

8.3.3      Investment Report - December 2023

Resolution  010/2024  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

The report detailing Council Cash and Investments as at 31 December 2023, be received and noted.

Carried

 

8.4         Sustainable Development

Nil

8.5         Engineering Cootamundra

8.5.1      Cootamundra Engineering Report - January 2024

Resolution  011/2024  

Moved:       Cr Les Boyd

Seconded:   Cr Leigh Bowden

The Cootamundra Engineering Report for the month of January 2024 be noted.

Carried

 

8.6         Engineering Gundagai

8.6.1      Gundagai Engineering Report - January 2024

Resolution  012/2024  

Moved:       Cr Abb McAlister

Seconded:   Cr David Graham

1.      The Gundagai Engineering Report for the month of January 2024 be noted.

2.      Council lobby State and Federal member to expedite Disaster Recovery Funding.

Carried

 

8.7         Regional Services Gundagai

8.7.1      Regional Services Gundagai Works Report for December 2023

Resolution  013/2024  

Moved:       Cr Trevor Glover

Seconded:   Cr David Graham

The Regional Services Gundagai Report for December 2023, be received and noted.

Carried

 

8.8         Regional Services Cootamundra

8.8.1      Regional Services Department Monthly Works Report

Resolution  014/2024  

Moved:       Cr Leigh Bowden

Seconded:   Cr Logan Collins

The Cootamundra Regional Services Department, Monthly Works Report be received and noted.

Carried

 

9            Motion of which Notice has been Given

9.1         Notice of Motion - Christmas in Cootamundra

Resolution  015/2024  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

That a report be prepared and submitted to Council enabling Councils consideration for funding and organising the Christmas celebration in Cootamundra until such time as an appropriate organisation has the capacity to manage it.

Carried

 

10          Questions with Notice

Nil

11          Confidential Items 

Nil

 

 

The Meeting closed at 6:49pm

 

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 27 February 2024.

 

 

 

CHAIRPERSON

GENERAL MANAGER

 

 


Ordinary Council Meeting Agenda

27 February 2024

 

6            Mayoral Minutes

6.1         Mayoral Minute - Cost Shifting onto Local Government

DOCUMENT NUMBER

407082

AUTHORISING OFFICER

Charlie Sheahan, Mayor  

REPORTING OFFICER

Charlie Sheahan, Mayor

ATTACHMENTS

Nil 

 

Recommendation

THAT:

1.    Council receive and note the findings of the LGNSW Cost Shifting report for the 2021/2022 financial year; and

2.    A copy of the cost shifting report be placed on Council’s website so that our communities can access it; and

3.    Council write to the Premier, the NSW Treasurer and the NSW Minister for Local Government seeking that they urgently seek to address these costs through a combination of regulatory reform, budgetary provision and appropriate funding.

 

 

Councillors,

The pressure on councils to continue to provide services of appropriate standard to our communities is now extraordinary.

The unrelenting growth of cost shifting to councils, coupled with rate pegging, is increasingly eroding any possibility of financially sustainable local government and risking the capacity of councils to deliver tailored, grassroots services to their communities and properly deliver and maintain vital local infrastructure.

Alarmingly, the latest research commissioned by Local Government NSW (LGNSW) shows that the increase in cost shifting has been accelerated by various NSW Government policies.

As shown in the latest cost shifting report produced by independent consultants Morrison Low on behalf of LGNSW for the 2021/2022 financial year (www.lgnsw.org.au/costshifting), an amount of $1.36 billion of expense has been passed on to councils to fund. This is an increase of $540 million since the last report from the 2017/2018 financial year and represents lost services, lost opportunity and lost amenity for all our residents and businesses.

On average, this represents an additional cost of $460.67 for every ratepayer across the state.

With councils having to fund this ongoing subsidy for the State Government each and every year it means our communities get less or go without. They go without better roads, they go without better parks, they go without important community services that only councils provide, and they and their ratepayers are effectively paying hidden taxes to other levels of government.

Councillors, our communities deserve better and this must stop. Prior to the most recent state election the then Minns Opposition wrote to LGNSW acknowledging that cost shifting had undermined the financial sustainability of the local government sector.

Now in 2024, it is important to councils and communities that the NSW Government urgently seek to address cost shifting through a combination of regulatory reform, budgetary provision and appropriate funding.

As a result I move the following:

1.   That Council receive and note the findings of the LGNSW Cost Shifting report for the 2021/2022 financial year; and

2.   That a copy be placed on Council’s website so that our communities can access it; and

3.   That Council write to the Premier, the NSW Treasurer and the NSW Minister for Local Government seeking that they urgently seek to address cost shifting through a combination of regulatory reform, budgetary provision and appropriate funding.

 


Ordinary Council Meeting Agenda

27 February 2024

 

6.2         Mayoral Minute - Councillor Engagement

DOCUMENT NUMBER

408021

AUTHORISING OFFICER

Charlie Sheahan, Mayor  

REPORTING OFFICER

Charlie Sheahan, Mayor

ATTACHMENTS

Nil

 

To keep the community aware of Councillor and my engagements, on behalf of Council I intend to provide regular updates through my Mayoral Minutes.

Recommendation

The information in the Councillor Engagements Mayoral Minute be received and noted.

 

19 January 2024

I, Cr Sheahan (Mayor) attended various meetings with members of parliament in Sydney to advocate for CGRC demerge.

23 January 2024

I, Cr Sheahan (Mayor) attended a catch-up meeting with the Interim General Manager and Deputy General Managers.

Crs Kelly (Deputy Mayor), Bowden, Boyd, Collins, Glover, Graham, McAlister, Nicholson and I, Cr Sheahan (Mayor) attended a Workshop and Council Meeting in Gundagai.

25 January 2024

I, Cr Sheahan (Mayor) attended a fortnightly meeting with the Office of Local Government (OLG) and the Interim General Manager.

Crs Bowden, Collins and I, Cr Sheahan (Mayor) attended the Australia Day Ambassadors Dinner in Cootamundra.

Crs McAlister and Graham attended the Australia Day Ambassadors Dinner in Gundagai.

26 January 2024

Crs Kelly (Deputy Mayor), Bowden, Collins and I, Cr Sheahan (Mayor) attended the Australia Day Event in Cootamundra.

Crs McAlister and Graham attended the Australia Day Event in Gundagai.

29 January 2024

Crs Kelly (Deputy Mayor), Bowden, Boyd, Collins, Glover, Graham, McAlister, Nicholson and I, Cr Sheahan (Mayor) attended the Demerge/ Financial Sustainability Roundtable hosted by CGRC in Gundagai.

30 January 2024

I, Cr Sheahan (Mayor) attended a catch-up meeting with the Interim General Manager and Deputy General Managers.

 

1 February 2024

Crs Kelly (Deputy Mayor), Bowden, Boyd, Glover, Graham, McAlister, Nicholson and I, Cr Sheahan (Mayor) attended an Extraordinary Council Workshop in Cootamundra.

2 February 2024

I, Cr Sheahan (Mayor) and the Interim General Manager attended a meeting with Dr Joe McGirr MP for Wagga Wagga.

Cr Kelly (Deputy Mayor) attended the Annual Mayoral/ Cootamundra Summit hosted by Local MP Steph Cooke.

6 February 2024

I, Cr Sheahan (Mayor) attended a catch-up meeting with the Interim General Manager and Deputy General Managers.

Cr Bowden attended a meeting of the Australian Local Government Women's Association (ALGWA) NSW Education, Campaign and Mentoring Committee.

8 February 2024

I, Cr Sheahan (Mayor) attended a fortnightly meeting with the Office of Local Government (OLG) and the Interim General Manager.

I, Cr Sheahan (Mayor) attended an online meeting with Dugald Saunders MP, Steph Cooke MP and Wendy Tuckerman MP.

13 February 2024

Crs Kelly (Deputy Mayor), Glover, Graham, McAlister, Nicholson and I, Cr Sheahan (Mayor) attended a Council Workshop in Cootamundra.

15 February 2024

Crs Kelly (Deputy Mayor), Bowden, Boyd, Collins, Glover, Graham, McAlister, Nicholson and I, Cr Sheahan (Mayor) attended an Extraordinary Council Workshop in Cootamundra.

Cr Bowden attended an Australian Local Government Women's Association (ALGWA) NSW Executive Committee Meeting at Muswellbrook.

20 February 2024

I, Cr Sheahan (Mayor) attended a catch-up meeting with the Interim General Manager and Deputy General Managers.

 


Ordinary Council Meeting Agenda

27 February 2024

 

7            Reports from Committees

7.1         Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 15 February 2024

REPORTING OFFICER

Thomas Hogg, Acting Manager Engineering Gundagai

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 15 February 2024      

 

Recommendation

1.   The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 15 February 2024, attached to the report, be received and noted.

2.   In consideration of the Cootamundra-Gundagai Local Traffic Committee recommendations detailed in the minutes, Council endorse the following:

2.1.     That approval be given in principal, subject to the understanding that the road is already closed and approval will not be subject to review by the elected representatives of Council, for Cootamundra Health Care Co-Operative Ltd to hold the 2024 Coota Beach Volleyball Carnival from the 16th to the 18th February 2024 subject to the following conditions:

2.1.1.     The temporary closure of Murray Street (Wallendoon Street to Bourke Street) between Friday 16th February and Sunday the 18th February inclusive;

2.1.2.     The event organiser complies with any conditions set by Council and the NSW Police;

2.1.3.     The Event Management Plan (EMP) is completed and submitted to Council (attached);

2.1.4.     A current Certificate of Currency (COC) is submitted to Council noting Council, TfNSW and NSW Police as interested parties (attached);

2.1.5.     Council provides a Traffic Guidance Scheme (TGS attached) and associated traffic control.

2.1.6.     The road closure should include the time from closure of the road, not just the event itself.

2.2.     That approval be given in principal, subject to the understanding that the road is already closed and approval will not be subject to review by the elected representatives of Council, to Sacred Heart Central School to hold the 2024 All Schools Coota Beach Volleyball Carnival on the 16th February 2024 subject to the following conditions:

2.2.1.     The temporary closure of Murray Street (Wallendoon Street to Bourke Street) on Friday 16th February (included in the Coota Beach Volleyball Carnival proposal);

2.2.2.     The event organiser complies with any conditions set by Council and the NSW Police;

2.2.3.     The Event Management Plan (EMP) is completed and submitted to Council (attached);

2.2.4.     A current Certificate of Currency (COC) is submitted to Council noting Council, TfNSW and NSW Police as interested parties (attached);

2.2.5.     Council provides a Traffic Guidance Scheme (TGS attached) and associated traffic control (included in the Coota Beach Volleyball Carnival proposal).

2.2.6.     The road closure should include the time from closure of the road, not just the event itself.

2.3.     That Council refresh lines and install C size give way signs at the West Street and Sheridan Street intersection in Gundagai.

2.4.     That the NO PARKING zone starting at Bourke Street and continuing 10 metres along the eastern side of Cooper Lane be installed for 35 metres to include two residential driveways. This shall be trialled for 6 months.

2.5.     That the committee approve the proposed relocation of the driveway to ‘Meemar’ to Chainage 40.405km on the Burley Griffin Way and refer the application to Transport for NSW for consideration.

2.6.     That approval be given for the Cootamundra Returned and Services League to hold the 2024 ANZAC Day March subject to the following conditions:

2.6.1.     The event organiser complies with any conditions set by Council and the NSW Police,

2.6.2.     That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’,

2.6.3.     All Traffic Controllers must have the appropriate traffic control tickets,

2.6.4.     Council will arrange for the placement and removal of all road barriers.

2.7.     That approval be given for the Gundagai Returned and Services League to hold the 2024 ANZAC Day March subject to the following conditions:

2.7.1.     The event organiser complies with any conditions set by Council and the NSW Police,

2.7.2.     That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’,

2.7.3.     All Traffic Controllers must have the appropriate traffic control tickets,

2.7.4.     Council will arrange for the placement and removal of all road barriers.

2.8.     That approval be given to hold the Wallendbeen 2024 ANZAC Day March subject to the following conditions:

2.8.1.     The event organiser complies with any conditions set by Council and the NSW Police

2.8.2.     That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’

2.8.3.     All Traffic controllers must have appropriate traffic control tickets

2.8.4.     Council will arrange for the placement and removal of all road barriers

2.8.5.     A current Certificate of Currency will need to be provided to Council and shall include Transport for NSW, NSW Police and Council as interested parties.

2.9.     The General Business items be noted and the following actioned:

2.9.1.     A report be prepared for the next LTC meeting regarding the re-placement of existing sign at 22 Poole Street Cootamundra.

2.9.2.     That appropriate council staff prepare an events calendar for the next 12 months.

2.9.3.     The pedestrian crossings on Burke/Parker Street and all roundabouts be assessed for overgrown vegetation and trimmed to provide a safer pedestrian crossing.

 

Discussion

The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held 15 February 2024 are submitted for the information of Council and the community.

 


 

../Letterhead/cgrc_lhead_plain_art.jpg

 

 

 

 

 

 

 

 

 

 

Minutes

Cootamundra-Gundagai Local Traffic Committee Meeting

 

Alby Schultz Meeting Centre, Cootamundra

 

10:00am, Thursday 15th February, 2024

 

Administration Centres:  1300 459 689

 

 


Cootamundra-Gundagai Local Traffic Committee Meeting Minutes

15 February 2024

 

MINUTES OF Cootamundra-Gundagai Regional Council
Cootamundra-Gundagai Local Traffic Committee Meeting
HELD AT THE
Alby Schultz Meeting Centre, Cootamundra
ON
Thursday, 15 February 2024 AT 10:00am

PRESENT:                 Gwen Norman (Local Electorate Representative), Greg Minehan (Transport for NSW), Les Carr (Fire and Rescue NSW, Julie-Anne Coomer (Transport for NSW), Paul Kemp (NSW Police), Steve Magnone (NSW Police)

IN ATTENDANCE:     Thomas Hogg (Acting Manager Engineering Gundagai)

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2            Apologies and Leave of AbsencE 

2.1         Apologies

Clr Logan Collins, Nadene Roberts (NSW Police) and Mark Ellis

2.2         Leave of Absence

Nil

3            Disclosures of Interest

Nil

4            Confirmation of Minutes

2.1         Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 9 November 2023

Resolved

The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 9 November 2023 be confirmed as a true and correct record of the meeting.

 

5            Reports

3.1         Coota Beach Volleyball Carnival 2024

COMMITTEE RECOMMENDATION TO COUNCIL

That approval be given in principal, subject to the understanding that the road is already closed and approval will not be subject to review by the elected representatives of Council, Cootamundra Health Care Co-Operative Ltd to hold the 2024 Coota Beach Volleyball Carnival from the 16th to the 18th February 2024 subject to the following conditions:

a)   The temporary closure of Murray Street (Wallendoon Street to Bourke Street) between Friday 16th February and Sunday the 18th February inclusive;

b)   The event organiser complies with any conditions set by Council and the NSW Police;

c)   The Event Management Plan (EMP) is completed and submitted to Council (attached);

d)   A current Certificate of Currency (COC) is submitted to Council noting Council, TfNSW and NSW Police as interested parties (attached);

e)    Council provides a Traffic Guidance Scheme (TGS attached) and associated traffic control.

f) the road closure should include the time from closure of the road, not just the event itself.

Discussion

NSW Police only received the application for the event on 14th February 2024. It was discussed that the event has already commenced with the road already closed. The LTC is a technical advisory committee for the elected representatives of Council. If the elected representatives of Council not approve the road closure at a Council meeting, then there may become an issue. The committee recommends that in future applications be put in earlier to ensure that the required approvals take place prior to the event occurring. 

 

3.2         All Schools Coota Beach Volleyball 2024

COMMITTEE RECOMMENDATION TO COUNCIL

That approval be given in principal, subject to the understanding that the road is already closed and approval will not be subject to review by the elected representatives of Council,  to Sacred Heart Central School to hold the 2024 All Schools Coota Beach Volleyball Carnival on the 16th February 2024 subject to the following conditions:

1.       The temporary closure of Murray Street (Wallendoon Street to Bourke Street) on Friday 16th February (included in the Coota Beach Volleyball Carnival proposal) ;

2.       The event organiser complies with any conditions set by Council and the NSW Police;

3.       The Event Management Plan (EMP) is completed and submitted to Council (attached);

4.       A current Certificate of Currency (COC) is submitted to Council noting Council, TfNSW and NSW Police as interested parties (attached);

5.       Council provides a Traffic Guidance Scheme (TGS attached) and associated traffic control (included in the Coota Beach Volleyball Carnival proposal).

6.       the road closure should include the time from closure of the road, not just the event itself.

Discussion

NSW Police only received the application for the event on 14th February 2024. It was discussed that the event has already commenced with the road already closed. The LTC is a technical advisory committee for the elected representatives of Council. If the elected representatives of Council not approve the road closure at a Council meeting, then there may become an issue. The committee recommends that in future applications be put in earlier to ensure that the required approvals take place prior to the event occurring. 

It was highlighted by the committee that the certificate of currency must include Council, NSW Police and Transport for NSW as interested parties.

 

3.3         West Street & Sheridan Street Intersection Safety, Gundagai

COMMITTEE RECOMMENDATION TO COUNCIL

That Council refresh lines and install C size give way signs at the West Street and Sheridan Street intersection in Gundagai.

Discussion

NSW police have advised that crashes occur at this intersection and that they frequently see near misses and/or poor use of the intersection when undertaking operations in the vicinity. Various options were discussed. It was agreed that Council should refresh the existing lines and install C size signs at the intersection.

 

3.4         Driveway Access in Cooper Lane, Cootamundra

COMMITTEE RECOMMENDATION TO COUNCIL

That the NO PARKING zone starting at Bourke Street and continuing 10 metres along the eastern side of Cooper Lane be installed for 35 metres to include two residential driveways. This shall be trialled for 6 months.

Discussion

Parking by delivery trucks occurs in this location. It was discussed that signage should be No Parking as opposed to no stopping to allow for people to stop for short durations (3 minutes) to drop off/pick up as required.

 

3.5         Visibility Issues at the Intersection of Scott Avenue and Poole Street, Cootamundra

COMMITTEE RECOMMENDATION TO COUNCIL

That no action be taken.

Discussion

The LTC identified that vehicles who are exiting Scott Street must give way to vehicles on Poole Street. The LTC then explored the option of a Stop sign on Scott street however it doesn’t meet the warrants required to install a stop sign. By installing additional no stopping signs may set a precedent for other intersections which do not require treatments.

 

3.6         Application to relocate 'Meemar' Driveway access onto Burley Griffin Way

COMMITTEE RECOMMENDATION TO COUNCIL

That the Committee approve the proposed relocation of the driveway to ‘Meemar’ to Chainage 40.405km on the Burley Griffin Way and refer the application to Transport for NSW for consideration.

Discussion

Transport for NSW identified that Burley Griffin Way is a State Highway and as such they will review the application, refer it onto the relevant bodies and make a determination.

 

3.7         2024 Cootamundra Anzac Day Parade

COMMITTEE RECOMMENDATION TO COUNCIL

That approval be given for the Cootamundra Returned and Services League to hold the 2024 ANZAC Day March subject to the following conditions:

(a)  The event organiser complies with any conditions set by Council and the NSW Police,

(b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’,

(c)  All Traffic Controllers must have the appropriate traffic control tickets,

(d) Council will arrange for the placement and removal of all road barriers.

 

3.8         2024 Gundagai Anzac Day Parade

COMMITTEE RECOMMENDATION TO COUNCIL

That approval be given for the Gundagai Returned and Services League to hold the 2024 ANZAC Day March subject to the following conditions:

(a)  The event organiser complies with any conditions set by Council and the NSW Police,

(b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’,

(c)  All Traffic Controllers must have the appropriate traffic control tickets,

(d) Council will arrange for the placement and removal of all road barriers.

 

3.9         2024 Wallendbeen Anzac Day Parade

COMMITTEE RECOMMENDATION TO COUNCIL

That approval be given to hold the Wallendbeen 2024 ANZAC Day March subject to the following conditions:

(a)     The event organiser complies with any conditions set by Council and the NSW Police

(b)     That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’

(c)     All Traffic controllers must have appropriate traffic control tickets

(d)     Council will arrange for the placement and removal of all road barriers

(e)     A current Certificate of Currency will need to be provided to Council and shall include Transport for NSW, NSW Police and Council as interested parties.

Discussion

LTC noted that the current Certificate of Currency will expire before the event and requires Transport for NSW, NSW Police and Council as interested parties.

 

3.10       General Business

COMMITtee to note

1.      15T Weight Limit restriction request for Adams Street Stockinbingal not be progressed any further.

2.      Concealed Driveway Signage Request for Sutton Street Cootamundra not be progressed any further.

3.      That the request for the no-stopping sign in front of Kingston Park on Gundagai Road no be progressed any further.

4.      The temporary Delegations to Councils be noted.

COMMITTEE/ COUNCIL STAFF TO ACTION

5.      Council to prepare a report for the next LTC meeting regarding the re-placement of existing sign at 22 Poole Street Cootamundra.

6.      That appropriate council staff prepare an events calendar for the next 12 months.

7.      NSW Police requested that the pedestrian crossings on Burke/Parker Street and all roundabouts be assessed for overgrown vegetation and trimmed to provide a safer pedestrian crossing.

Discussion

LTC noted that the 15 tonne weight limit restriction for Adams Street Stockinbingal is not warranted because it is not seen as a shortcut. If a 15 tonne weight limit is imposed local trucks are still able to utilise the road to access properties on that road.

Transport for NSW does not endorse concealed driveway signage on Sutton Street. As the signage would be placed on a state road the LTC will not progress this matter any further.

The request for no-stopping signage in front of Kingston Park on Gundagai Road to be relocated closer to the intersection was not supported by LTC. It currently provides a safe distance from the intersection for trucks to park as well as providing adequate access to the pram ramp, which if the sign was moved, would be blocked by vehicles.

The temporary delegations to Council’s was noted, however Council advised that typically Council will still seek endorsement from LTC wherever practical prior to implementing items which Council is now delegated to implement.

As LTC meetings are only once every 3 months, the LTC would like to see a 12 month events calendar to enable better visibility of upcoming events.

NSW Police requested that the pedestrian crossings on Burke/Parker Street and all roundabouts be assessed for overgrown vegetation and trimmed to provide a safer pedestrian crossing.

 

3.11       2024 Upcoming Events

COMMITTEE NOTED

The upcoming 2024 events listed below, be noted.

Aerodrome Events

Pro Street                                                                   8-9 March 2024

Jet Multimedia                                                        12-13 April 2024

Coota 400                                                                 16-18 May 2024

Other

Coota & Schools Beach Volleyball Carnival        16-18 February 2024

Gundagai Show                                                          16 February 2024

ARTHC Tractor Pull & Swap Meet                        24 February 2024

Gundagai Producers Market                                   9 March 2024

Anzac Day Cootamundra                                        25 April 2024

Anzac Day Gundagai                                                25 April 2024

Anzac Day Wallendbeen                                         25 April 2024   

 

 

The Meeting closed at 11:30am.

 

The minutes of this meeting were confirmed at the Cootamundra-Gundagai Ordinary Council Meeting held on 27 February, 2024.

 

 

...................................................                                                     …………………………………………………

CHAIRPERSON                                                                                                      GENERAL MANAGER

 


Ordinary Council Meeting Agenda

27 February 2024

 

8            General Manager’s Report


Ordinary Council Meeting Agenda

27 February 2024

 

8.1        General Manager Office

8.1.1      Prince Alfred Bridge Crown Land Management

DOCUMENT NUMBER

407561

REPORTING OFFICER

Matt Stubbs, Deputy General Manager - Operations

AUTHORISING OFFICER

Steve McGrath, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.4 Recognised as a premier local government Council that represents and advocates for community needs

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Crown Lands Correspondance    

 

Recommendation

Council decline the request to become Crown Land Manager for Reserve 220018 identified as the former Prince Alfred Bridge site.

 

Introduction

The Prince Alfred Bridge was situated on the former road alignment and provided a transport route between North and South Gundagai, the bridge was demolished in 2021 due to its dilapidated condition presenting a public safety risk.

Following its demolition, Crown Lands liaised with Council, the community and other interested stakeholders to ensure the bridge structure was remembered through a memorialisation project. Initial planning indicated two stages to the memorial works, the first stage of the project was completed in 2023 with Council receiving subsequent correspondence outlining that the project has been completed with no further works proposed. The correspondence also requests that Council take over the management of the Crown Land area incorporating the former alignment.

Discussion

The Prince Alfred Bridge is a significant piece of the history of Gundagai and provided a tourism attachment to the area. Demolition of the structure was strongly opposed by the local community given its value though through a combination of lack of funding and available resources, demolition was the only viable alternative to protect public safety in the event of collapse.

The memorial works were initially proposed over two stages with the first incorporating parking areas at the northern abutment and mid span location along O I Bell Drive. The second stage was to incorporate a representation of the former structure through construction of steel beams that would allow interpretation of the former structure and its prominence across the flood plain. The advice attached to this report would suggest that Crown Lands no longer wish to complete these works.

By transferring the management of the Crown Land portion as noted, Council would be responsible for the maintenance of the newly constructed facilities along the Prince Alfred Bridge.

By taking on the management of the area, Council could also limit the funding available for this location as has been originally sourced by Crown Lands for Stage One and there may be benefit in the area continuing to be managed by Crown Lands.

Financial

N/A.

OLG 23a Guideline consideration

N/A.

 


Ordinary Council Meeting Agenda

27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

8.1.2      Australian Local Government Association (ALGA) National General Assembly 2024 - Registration and Motion submission

DOCUMENT NUMBER

407709

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

Total cost will be between $4795-$5675.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Motion - National Rail connectivity and efficiency

2.       Motion - Financial Assistance Grants    

 

Recommendation

1.   The attendance of the Mayor and Interim General Manager at the Australian Local Government Association (ALGA) National General Assembly in July, 2024 be endorsed.

2.   The attendance of Councillor Bowden at the 2024 Regional Cooperation and Development Forum and The Australian Local Government Women's Association (ALGWA) Breakfast, be endorsed.

3.   The Motions, attached to the report, and listed below, be endorsed and submitted to ALGA by 30 April 2024:

3.1. National Rail Connectivity and Efficiency

3.2. Finance Assistance Grants (FAGS)

 

Introduction

The ALGA 2024 National General Assembly (NGA) (incorporating the Regional Cooperation and Development Forum – 2 July 2024) will again be held at the National Convention Centre in Canberra from 2-4 July 2024.

The ALGWA Breakfast will likely be held on the Wednesday morning of 3 July 2024.

In addition, the Federal Government has again offered to host the Mayors at the Australian Council of Local Government (ACLG) on 5 July 2024.

Registration is now open for this event.


 

Discussion

This year’s event will include a wide range of forums and opportunities to engage directly with the Federal Government, including:

·      Regional Cooperation and Development Forum on Tuesday 2 July (from 9.00am);

·      Sessions on national priorities, including housing, disaster resilience, and energy transition, on Tuesday 2 July (from 3.00pm);

·      Federal Parliamentary, policy voting, and other sessions on Wednesday 3 and Thursday 4 July (9.00 – 5.00pm); and 

·      Australian Council of Local Government (ACLG) on Friday 5 July (8.00am – 4.00pm). 

Program image

This year’s theme is “Building Community Trust”. ALGA is seeking motions that align with this theme and identify opportunities for new federal programs and policies that will support councils to build trust, both in our communities and as a local delivery partner for the Australian Government.

Motions are due to ALGA by Friday 29 March 2024.

Council considered Motions for submission at its 13 February 2024 Council Workshop. The Motions attached to the report and listed below, are recommended for submission to ALGA:

1.   National Rail Connectivity and Efficiency

2.   Finance Assistance Grants (FAGS)


 

Financial

Costs associated to attend, for Interim General Manager and Mayor, are:

·    Early bird registration is $945pp.

·    Accommodation for each person for three (3) nights is between $765-$1080pp (cost will depend on availability at time of booking)

·    General Assembly Dinner is $175pp.

Total estimated cost is between $3770 - $4400

 

Costs associated to attend, for Cr Bowden, are:

·    The Regional Cooperation and Development Forum is $475 for non-delegates.

·    No cost associated with The Australian Local Government Women's Association (ALGWA) breakfast.

·    Accommodation for two (2) nights is between $550-$810 (cost will depend on availability at time of booking)

Total estimated cost is between $1025-$1275

 

Total: $4795-$5675, from relevant Mayor/councillors and Executive office conferences/training budgets.

 

OLG 23a Guideline consideration

The objective of this report does not conflict with the Guidelines.

 

 

 


Ordinary Council Meeting Agenda

27 February 2024

 


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Ordinary Council Meeting Agenda

27 February 2024

 


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Ordinary Council Meeting Agenda

27 February 2024

 

8.1.3      IPART invites feedback on draft Terms of Reference for reivew of NSW Council Financial Model

DOCUMENT NUMBER

408131

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Draft Terms of Reference    

 

Recommendation

Council provide a submission suggesting that part 3 of the Terms of Reference should include a fifth dot point as follows:

- Given the scope of activities/services provided by councils in NSW, how adequate is the current funding framework for local government in NSW.

 

Introduction

The Independent Pricing and Regulatory Tribunal (IPART) has received a draft Terms of Reference (ToR) (attached to the report) from the NSW Government to investigate and report on the financial model for councils in NSW.

The draft ToR asks IPART to review and recommend improvements to councillor and community visibility over the financial and operational performance of their councils, whether current budget and financial processes deliver value for money and whether the current funding model will sustainably support the needs of communities.

It also includes reviewing the capacity and capability of councils, how better planning and reporting systems can improve long term budget performance, transparency and accountability to the community and any other matters IPART considers relevant.

Discussion

IPART are seeking feedback on the draft ToR from a range of stakeholders including councils, former and current councillors and the community.

Feedback can be provided up to the 15 March 2024 through:

·    completing a short survey and/or

·    making a submission via the IPART website.

Please note this current stage of consultation seeks feedback on the scope of the review, as set out in the draft ToR. There will be additional opportunities to provide feedback on the matters set out in the final ToR over the course of the review.

Once the final ToR is produced, IPART will have 12 months to complete the review which includes publishing a Draft Report, holding at least one public hearing and submitting a Final Report to the Premier and Minister for Local Government. They will also undertake further consultation such as publishing an Issues or Discussion Paper and conducting workshops.

Please see IPART Fact Sheet and webpage for more information.

In general, the Draft Terms of Reference for the “Investigation of council financial model in NSW” appear to be reasonable. It is suggested that the one area where the proposed ToR for the review is lacking is around the adequateness of the overall funding framework for local government in NSW. Council may wish to suggest the following as a fifth dot point in part 3 of the ToR:

·    Given the scope of activities/services provided by councils in NSW, how adequate is the current funding framework for local government in NSW.

Financial

There are no financial implications associated with Council’s consideration of this report.

OLG 23a Guideline consideration

Does not conflict with guidelines.

 

 

 

 


Ordinary Council Meeting Agenda

27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

8.2        Business

8.2.1      Implementation of the New Audit Risk and Improvement Committee processes

DOCUMENT NUMBER

405880

REPORTING OFFICER

Linda Wiles, Manager Business

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

$53,543 in the initial year and $52,710 each year thereafter (CPI adjusted).

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Guidelines for Risk Management and Internal Audit updated November 2023

2.       Draft CGRC Internal Audit Charter for Audit Alliance Councils

3.       Draft CGRC Terms of Reference for ARIC    

 

Recommendation

1.       Council confirms its commitment to the Internal Audit Alliance consisting of Bland, Coolamon, CGRC, Junee, Lockhart, and Temora Councils.

2.       Council endorses the Audit Risk and Improvement Committee Terms of Reference and Internal Audit Charter.

3.       Audit Risk and Improvement Committee estimate be included in 2024/2025 budget.

 

Introduction

The Audit Alliance Committee was established in 2009 as a resource sharing initiative to deliver economies of scale and financial savings to participating Councils comprising Bland, Coolamon, Junee, Temora and CGRC.

In December 2023 the Office of Local Government released final guidelines to assist Council with statutory requirements of the Audit Risk & Improvement Committee (ARIC). From 1 July 2024, Council is required to be fully compliant with the requirements of the guidelines.

 

Discussion

Audit Alliance representatives met in December 2023 to discuss how Alliance member Councils can best achieve compliance with the guidelines, particularly in relation to composition of the committee.

Under the guidelines, the ARIC is required to have an independent Chair. This is a change to how the Alliance functions at present as General Managers are no longer able to fill the role of ARIC Chair. Advice received from the OLG indicates Alliance member Councils are able to share an ARIC Chair.

Each member Council will have its own committee, comprising an independent Chair, two independent members and a non-voting Councillor. It is proposed the Alliance recruit a shared independent Chair with each Council to individually recruit two independent members for their ARIC.

The guidelines require the appointment of an Internal Audit Coordinator (referred to as the Head of Internal Audit Function in the Charter). It is proposed that Bland Shire Council act as the host Council to employ an Internal Audit Coordinator.

The Local Government Regulation requires Council’s ARIC to operate according to Terms of Reference consistent with the approved Model Terms of Reference (contained within the guidelines). The Terms of Reference provide the ARIC with clear guidance on how it should serve the Council and allows the Council to have input into how the committee will operate. The Terms of Reference must be approved by resolution of Council and be reviewed annually by the ARIC and once each term of Council.

The Internal Audit Charter is required under the Local Government Regulation to guide how internal audit will be undertaken by the council. The Charter must be informed by the Model Internal Audit Charter (contained within the guidelines), developed by the ARIC and approved by a resolution of Council.

Terms of Reference and Internal Audit Charter have been updated in accordance with changes to the models contained within the guidelines and to reflect the sharing arrangements proposed through the Audit Alliance.

The proposed Alliance model has been vetted by the Office of Local Government to determine the level of compliance with the new Guidelines. Council will be compliant should it adopt the recommendation to remain as part of the Alliance with a shared ARIC Chair and independent committee members sourced by individual Councils.

 

Financial

The estimated cost to each member of the Alliance for the proposed composition of the ARIC is $53,543 in the initial year and $52,710 each year thereafter (CPI adjusted).  This expense incorporates CGRC percentage of Internal Audit Coordinator, Independent Chair, Independent Members, and Internal Audit Costs.

 

The costs of implementing a stand-alone ARIC model would be a significant impost on CGRC and it is not recommended that Council pursue this option at this time.

 

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

8.2.2      Delivery Program/ Operational Plan Quarterly Progress Report

DOCUMENT NUMBER

406860

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

In accordance with section 406 of the Local Government Act, 1993.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Quarterly Progress Report - 1 October to 31 December 2023    

 

Recommendation

The Delivery Program incorporating the Operational Plan 2023/2024, quarterly progress report, (2nd Quarter October to December), attached to the report, be received and noted.

 

Discussion

To comply with Section 406 of the Local Government Act, 1993 and in accordance with the Office of Local Government’s Integrated Planning and Reporting guidelines ‘The general manager must ensure that regular progress reports are provided to the council, reporting as to its progress with respect to the principal activities detailed in its delivery’.

Accordingly, attached to this report is the quarterly progress report outlining the extent to which performance measures and targets, set out in the Delivery Program and Operational Plan, have been achieved during the second quarter of the reporting year; that is between 1 October – 31 December 2023.

The next progress report will be presented to Council at the Ordinary Meeting of Council to be held  28 May 2024 and will consist of status updates for actions within the 23/24 Operational Plan (3rd  quarter reporting period of January - March 2024).

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

The objective of this report does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

8.2.3      Muttama Hall Management s.355 Committee Meeting Minutes

DOCUMENT NUMBER

406956

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.3 Actively engaged and supportive community

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1.       MHMC Minutes - 17 January 2024  

 

Recommendation

The Minutes of the Muttama Hall Management s.355 Committee Meetings held, 17 January 2024, attached to the report, be received and noted.

 

Introduction

The attached Minutes of the Muttama Hall Management s.355 Committee Meeting held, 17 January 2024, attached to the report, are submitted for the information of Council and the community.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

8.2.4      Muttama Creek Regeneration Group s.355 Committee Meeting Minutes

DOCUMENT NUMBER

407363

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.3 Actively engaged and supportive community

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1.       MCRG Minutes - 4 December 2023  

 

Recommendation

The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 4 December 2023, attached to the report be, received and noted.

 

Introduction

The attached Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 4 December 2023, is submitted for the information of council and the community.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

The objective of this report does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

27 February 2024

 


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Ordinary Council Meeting Agenda

27 February 2024

 

8.2.5      The Arts Centre Cootamundra s.355 Committee Meeting Minutes

DOCUMENT NUMBER

407364

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.3 Actively engaged and supportive community

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual

ATTACHMENTS

1.       The Arts Centre Cootamundra Minutes - 18 January 2024  

 

Recommendation

The Minutes of The Arts Centre Cootamundra s.355 Committee Meeting held 18 January 2024 attached to the report, be received and noted.

 

Introduction

The attached Minutes of The Arts Centre Cootamundra s.355 Committee meeting held on 18 January 2024, is submitted for the information of Council and the community.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 

 

 


Ordinary Council Meeting Agenda

27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

8.2.6      The Cootamundra Heritage Centre Managment s.355 Committee Meeting Minutes and Membership

DOCUMENT NUMBER

407754

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the CGRC s.355 Committee Management Manual.

ATTACHMENTS

1.       The Cootamundra Heritage Centre Managment s.355 Committee AGM and Ordinary Meeting Minutes - 5 February 2024    

 

Recommendation

1.   The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 5 February 2024, attached to the report, be received and noted.

2.   The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Annual General Meeting held on 5 February 2024, attached to the report, be received and noted.  

3.   The office bearers of the Cootamundra Heritage Centre Management s.355 Committee as detailed in the report, be endorsed for 2024.

 

Introduction

The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee ordinary meeting held on 5 February 2024, are submitted for the information of Council and the community.

The attached Minutes and Confirmation of Committee Members for the Cootamundra Heritage Centre Management s.355 Committee Annual General Meeting (AGM) held 5 February 2024,  are submitted for the information of Council.

Membership

The Cootamundra Heritage Centre Management s.355 Committee conducted their Annual General Meeting (AGM) on 5 February 2024. The details of office bearers are provided for Council’s consideration, as follows:

Chairperson:                     Geoff Larsen                      Vice-Chairperson:          Craig Stewart

Secretary                          Betti Punnett                     Treasurer:                       Francis Redden

Roster Coordinator:         Betti Punnett                     Publicity Officer:                 Ros Wight    

VIC Liaison:                        Yvonne Forsyth

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

The report purpose does not conflict with guidelines.

 

 


Ordinary Council Meeting Agenda

27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

8.3        Finance

8.3.1      Quarterly Budget Review Statement - December 2023

DOCUMENT NUMBER

408079

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

Increase of net operating result of $645k predicting a $359k deficit at 30 June 2024.  Increase in Capital expenditure of $191k, sourced from grants and reserves.

LEGISLATIVE IMPLICATIONS

Compliance with Clause 203(1) of the Local Government (General) Regulation, 2005 requires that, not later than 2 months after the end of each quarter, excluding the June quarter, the responsible accounting officer must submit a budget review statement to Council. The format of the review must be consistent with the minimum requirements contained in the Quarterly Budget Review Statement Guidelines provided by the Office of Local Government.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Quarterly Budget Review - 31 December 2023  

 

Recommendation

1.   The December 2023 Quarterly Budget Review be received and noted.

2.   The budget variations listed in the December 2023 Quarterly Budget Review report be adopted.

 

Introduction

The purpose of this report is to present a summary of Council’s financial position at the end of the quarter, and to report on progress made against the original budget adopted by Council in its 2023-24 Operational Plan. A summary of operating budget variances, together with details of capital projects expenditure, are included in the December 2023 Quarterly Budget Review documents enclosed in this report.

Discussion

Details of the budget variations are included in the attached report below. There have been adjustments made to the capital and operational budget to accurately reflect the expected actual result as at 30 June 2024. Council is projecting an operating deficit of 359k based on current figures due to the prepayment of the 2024 financial assistance grant of 5.3m in 2023. Without this event Council would be projecting a surplus of 6.252m. It isn’t possible to predict if the financial assistance grant will be paid in advance for the 2025 year.

Financial

Increase of net operating result of $645k predicting a $359k deficit at 30 June 2024.  Increase in Capital expenditure of $191k, noting this is offset by grant and reserve funding.

 

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

8.3.2      Finance Update - January 2024

DOCUMENT NUMBER

408081

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

 

Recommendation

The Finance Update report, be received and noted.

 

Report

The January Finance Update has been reviewed and no issues have been detected.

Operations

Income

The operational income is at 61% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.

Department

ACTUAL YTD

BUDGET

% Received

Result

Comment

Finance Department

$12,111,142

$12,494,866

97%

J

OK – Income has already been recognised

Executive Department

$12,081

$40,000

30%

J

Business Department

$52,564

$88,000

60%

J

Building Department

$43,231

$394,500

11%

J

Engineering Cootamundra

$166,543

$389,684

43%

J

Engineering Gundagai

$90,488

$361,716

25%

J

Services Cootamundra

$3,079,536

$3,597,900

86%

J

Services Gundagai

$919,440

$1,584,900

58%

J

Water Cootamundra

$1,812,417

$3,092,720

59%

J

Water Gundagai

$593,836

$1,523,280

39%

J

Sewer Cootamundra

$1,368,343

$2,753,150

50%

J

Sewer Gundagai

$448,336

$731,850

61%

J

Grants and Contributions

$10,041,556

$23,278,135

43%

J

TOTAL

$30,739,513

$50,330,701

61%

J

Expenditure

The Operational expenditure has been provided to 31 December 2023 as there is more review required before the 2024 calendar figures are ready for publication. Actual spend to budget is at 57% which is tracking well to budget, Finance will transfer the money in Sewer to capital when the exact figure is known.

Department

TOTAL YTD

BUDGET

% Spent

Result

Comment

Finance Department

$8,104,242

$14,157,325

57%

J

Executive Department

$1,324,514

$2,030,000

65%

J

Business Department

$1,565,897

$3,363,000

47%

J

Building Department

$580,838

$1,181,715

49%

J

Engineering Cootamundra

$7,535,135

$12,053,520

63%

J

Engineering Gundagai

$2,881,451

$5,174,400

56%

J

Services Cootamundra

$2,846,067

$5,189,300

55%

J

Services Gundagai

$1,268,021

$2,407,200

53%

J

Water Cootamundra

$1,143,983

$2,154,050

53%

J

Water Gundagai

$334,487

$1,060,950

32%

J

Sewer Cootamundra

$471,596

$1,429,900

33%

J

Sewer Gundagai

$967,471

$380,100

255%

J

600k of capital to be journalled out

Projects

$106,675

$109,000

98%

J

Review of projects to be completed and allocated, all grant funded

TOTAL

$29,130,376

$50,690,460

57%

J

 

 

Capital

Income

Capital income is at 50% of budget as at 31 January 2023.

CAPITAL INCOME to 31 December 2023

ASSET CATEGORY

TOTAL YTD

BUDGET

% RECEIVED

RESULT

COMMENTS

Plant & Equipment - Cootamundra

171658

188750

91%

J

 

Plant & Equipment - Gundagai

35909

188750

19%

J

 

Property Disposal – Cootamundra

618587

1265000

48%

J

 

Property Disposal – Gundagai

4091

4090

100%

J

 

TOTAL

830245

1646590

50%

J

Expenditure

Capital expenditure is at 31% of budget as at 31 January 2023. Council is continuing to develop a program of works that will forecast expected capital expenditure to ensure projects are progressing.

ASSET CATEGORY

TOTAL YTD

BUDGET

% SPENT

RESULT

COMMENTS

Bridges - Cootamundra

0

0

0%

J

N/A

Bridges - Gundagai

46307

277000

17%

J

Buildings - Cootamundra

58903

1119502

6%

J

Manager has provided status update to finance

Buildings - Gundagai

723896

1101325

66%

K

Manager engaged, finance to catch up with them in March

Land - Cootamundra

59550

100000

60%

J

Expenditure covered by building reserve

Land - Gundagai

0

0

0%

J

N/A

Plant & Equipment - Cootamundra

1176024

1515378

77%

J

Plant & Equipment - Gundagai

793288

1015378

78%

J

Cemeteries - Cootamundra

0

0

0%

J

N/A

Cemeteries - Gundagai

0

80000

0%

K

Manager engaged, finance to catch up with them in March

Recreation - Cootamundra

168146

425532

40%

J

Manager has provided status update to finance

Recreation - Gundagai

157160

1716941

9%

K

Manager engaged, finance to catch up with them in March

Roads - Cootamundra

2018221

2951751

66%

J

Works at planning/procurement stage

Roads - Gundagai

1141598

4644325

25%

J

Works at planning/procurement stage

Waste - Cootamundra

129731

522000

25%

J

Manager has provided status update to finance

Waste - Gundagai

0

520000

0%

K

Manager engaged, finance to catch up with them in March

Sewer - Cootamundra

76682

2850000

3%

J

Works at planning/procurement stage

Sewer - Gundagai

444734

1345000

33%

J

OK

Water - Cootamundra

118937

1240000

10%

J

Works at planning/procurement stage

Water - Gundagai

14900

1584000

1%

J

Works at planning/procurement stage

TOTAL

7128075

23008132

31%

K

Spend lower than expected adjustments to prepared for March QBR if required

 

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

27 February 2024

 

8.3.3      Restricted Cash Reconciliation - January 2024

DOCUMENT NUMBER

408080

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

 

Recommendation

The Restricted Cash Reconciliation report, be received and noted.

 

Report

The restricted cash figures have been reconciled to 31 January 2024 as shown in the below table.

 Bal 30 June 2023

 Transfers To

Transfers From

Bal 31 Jan 2024

Aerodrome Bitumen Resurfacing

165,588

165,588

Bradman's Birthplace

94,337

94,337

Cootamundra Caravan Park

172,553

38,745

(3,831)

190,010

Heritage Centre

27,181

1,658

(1,386)

27,453

Development - Land & Buildings

1,182,693

618,587

30,676

1,831,956

Employee Leave Entitlements

1,774,746

1,774,746

Quarries & Pit Restoration

570,207

1,556

(51,356)

520,407

Plant Replacement

3,026,533

2,402,502

(2,768,694)

2,660,341

Saleyards

0

91,990

(128,851)

0

Swimming Pool Pump & Equipment

0

0

Cemetery

102,989

241,496

(196,734)

147,751

Southern Phone

586,464

586,464

Waste Management

500,000

500,000

8,203,291

3,396,534

(3,120,176)

8,499,053

 

Externally Restricted Reserves

Domestic Waste

806,958

1,155,015

(811,800)

1,150,173

Water Supply

7,462,014

2,428,729

(1,985,341)

7,905,402

Sewerage Service

5,402,866

1,689,855

(1,613,992)

5,478,729

Stormwater Infrastructure Renewal

262,011

63,898

325,909

Developer Contributions

1,037,818

37,648

1,075,466

General Fund Unspent Grants & Contributions

6,665,901

3,491,368

(670,124)

9,487,145

21,637,568

8,866,513

(5,081,257)

25,422,824

TOTALS

29,840,858

12,263,047

(8,201,433)

33,921,876

 

Restricted Cash Reconciliation

Restricted Cash

33,921,876

Cash at 31 January 2024

34,974,137

Unrestricted Balance

1,052,261

Grant Debtors Outstanding

698,634

Balance

1,750,895

 

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

27 February 2024

 

8.3.4      Investment Report - January 2024

DOCUMENT NUMBER

407882

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

Council’s cash and investment portfolio increased $2,061,950.63 from $32,912,187.28 as at 31st December 2023 to $34,974,137.91 as at 31st January 2024.

LEGISLATIVE IMPLICATIONS

Council investments comply fully with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021.

POLICY IMPLICATIONS

Investments comply fully with the Council’s Investment Policy.

ATTACHMENTS

Nil

 

Recommendation

The report detailing Council Cash and Investments as at 31 January 2024, be received and noted.

 

Introduction

A report on Council’s Investments is required to be presented for Council’s consideration in accordance with Clause 212 of the Local Government (General) Regulation 2021.

Financial

Council’s cash and investment portfolio increased $2,061,950.63 from $32,912,187.28 as at 31st December 2023 to $34,974,137.91 as at 31st January 2024.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.


Ordinary Council Meeting Agenda

27 February 2024

 

Cash and Investment Portfolio

 


Ordinary Council Meeting Agenda

27 February 2024

 

Performance

Cootamundra-Gundagai Regional Council’s investment portfolio outperformed the relevant BBSW Index benchmark by 14.49%. The average weighted yield for January was 4.97%, over an average weighted term of 97 days, with a benchmark of 4.37%.

 

Total Cost

34,974,137

Monthly Interest Received

138,735

Weighted Average Term

97 Days

Total Value

34,974,137

Yearly Interest Received

861,275

Weighted Average Yield

4.97%

 

Credit Quality Compliance

Council’s investment portfolio was compliant with policy in terms of S&P long term rating credit quality limits, as displayed below.

 

 


 

Counter Party Compliance

As at the end of January, Council was compliant with policy. It is worth noting that capacity limits are affected by changes in the on-call account balance compared to the total portfolio balance. 

Term to Maturity

Council’s investment portfolio maturities shown graphically below were also compliant with policy requirements. All of the investments are short term to deal with liquidity and to be prepared for the demerger split.

 

Declaration

I hereby certify that investments listed in the report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy.

 

Signed

                   Text, letter

Description automatically generated

                  

Zac Mahon

Responsible Accounting Officer

 

 


Ordinary Council Meeting Agenda

27 February 2024

 

8.4        Sustainable Development

8.4.1      DA2023/22.2 MOD 1 - 16 Hay Street, Cootamundra - Amendment to Primary Building Line (Variation)

DOCUMENT NUMBER

408222

REPORTING OFFICER

Maddison Gunter, Town Planner

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD 

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

 

2. A region for the future

2.3 A region that can accommodate and support strategic growth

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report for Council. If Council does not support the below recommendation, financial implications may be placed on the Applicant, which may result in substantial losses for the developer and the wider community.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

The subject application (DA2023/22 Mod 1) requests a variation to Chapter 2.1 of the Cootamundra Development Control Plan 2013 and proposes an amendment to the primary building line (primary setback) from the approved 6.8m setback (the average of the two adjoining dwellings) to 5.18m. The setback proposed would enable the substantially built 2-unit dwelling structure to remain in place. However, such would also require amendment to a number of conditions of consent.

ATTACHMENTS

1.       Delegated Assessment Report (Officers Report) - 16 Hay Street, Cootamundra    

 

Recommendation/s

1.       The Delegated Assessment Report attached, be received and noted; and

2.       Council issue a penalty infringement notice (PIN) for each breach of development consent under Section 4.2(1)(a) of the EPA Act 1979.

3.       That Council approve the following development, subject to the consent conditions below:

§ Application No.:   DA 2023/22

§ Property:              Lot: 1 DP 1296310 (former Lot: 11 DP: 18650)

             16 Hay Street COOTAMUNDRA

§ Development:       Modification 1 - Construction of 2 x single storey units

GENERAL CONDITIONS

 

(1)       GEN Condition - Compliance Standards.

 

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

 

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

 

(2)       GEN Condition - Compliance with Council.

 

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

 

Document Reference

Description

Author

Date

01 H

Cover

Cootamundra Constructions

24/10/2023

02 H

Existing Site Plan

Cootamundra Constructions

24/10/2023

03 H

Proposed Site Plan

Cootamundra Constructions

24/10/2023

04 H

Floor Plan Units 1-2

Cootamundra Constructions

24/10/2023

05 H

3D Views & Typical Materials

Cootamundra Constructions

24/10/2023

06 H

Elevations

Cootamundra Constructions

24/10/2023

07 H

Schedules

Cootamundra Constructions

24/10/2023

12 H

BASIX & NatHERs Certificate

Cootamundra Constructions

24/10/2023

Plan No. 30248, Plan A, Sheet 1

Survey Plan

SRD Land Consulting

22-08-2023

Documents

NatHERS Certificate

No.TV4JBG9TNM

Oliver Woodward

29/01/2024

BASIX Certificate

1297346M_05

Areil Designs

13 September 2023

 

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

          [as amended by DA2023/22 MOD1, approved 27th February 2024]

(2A)    Inconsistencies between approved plans and documents.

In the event of an inconsistency between the documents and/or plans referred to above, the latter documents and/or plans, shall prevail to the extent of the inconsistency.

 

Reason: To manage any inconsistencies between the approved plan and documents.

[as amended by DA2023/22 MOD1, approved 27th February 2024]

(2B)    Inconsistencies between approved plans / documents and conditions of consent.

             In the event of an inconsistency between the conditions of this consent and the documents and/or plans referred to above, then the conditions of this consent shall prevail to the extent of the inconsistency.

 

Reason: To manage any inconsistencies between the approved plan/documents and conditions of consent.

[as amended by DA2023/22 MOD1, approved 27th February 2024]

(3)       GEN Condition – Utilities.

 

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

 

Reason: To ensure that any public utilities are maintained and protected from damage.

 

(4)       Gen Condition – Not certify compliance with BCA or NCC.

 

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

 

Reason: This consent does not certify compliance with the BCA or NCC.

 

(5)       GEN Condition – Public Lands Cost.

Costs attributed to all work involved on public land shall be borne by the proponent.

Reason: Need for applicants to be responsible for costs arising as a result of development work.

 

PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE

 

(1)       PCC Condition - Section 7.11 Contributions.

 

At the time of submission of a Construction Certificate all owning monies as they relate to Section 7.11 contributions must be paid in full.

 

Section 7.11 contributions are calculated on the estimated cost of development as specified on the Development Application at time of lodgement and may be subject to change with the coming of a new financial year or revised estimated cost of development.

 

Reason: So that the Section 7.11Developer Contributions are paid in accordance with Council’s Section 7.11 policy as adopted 2018.

 

(2)       PCC Condition - Certificates in Relation to Energy Efficiency.

 

Prior to obtaining a Construction Certificate, the Applicant shall furnish Council with Certificates in relation to energy efficiency.  In general terms, these certificates shall be provided by appropriately qualified persons and reference compliance of the particular element of construction with Part J of the Building Code of Australia.  Certificates shall be provided for the following parts of construction:

1.    Building Fabric

2.    External Glazing

3.    Air Movement

4.    Air Conditioning and Ventilation Systems

5.    Artificial Lighting and Power

6.    Hot Water Supply

7.    Access for Maintenance

 

Reason: To ensure the development meets the energy requirements of Section J of the Building Code of Australia.

 

(3)       PCC Condition – New Connection: Plumbing and Drainage Works.

 

An application shall be lodged and approved by Cootamundra Shire Council under Section 68 of the Local Government Act for any new water, sewerage or drainage connection prior to the issue of a Construction Certificate.

 

All plumbing works must be undertaken by a licenced plumber or drainer. They must submit their Notice of Work (N.O.W) and pay for any associated inspections 48hrs before the first inspection. They also must submit a correct Sewer Service Diagram (S.S.D) for all works. The C.O.C and S.S.D. must be submitted before an Occupation Certificate can be released by the Principal Certifying Authority (P.C.A).

 

The proponent shall comply with all requirements tabled under any approval issued under section 68 of the Local Government Act 1993, NSW Fair Trading and The Plumbing Code of Australia.

 

Reason: Statutory compliance.

 

(4)       PCC Condition - Driveway & Layback Installations.

 

Front: The provision of adequate vehicle access, including the provision of an invert crossing at the kerb and gutter is required to be installed as part of the development. The installation of the vehicle access and kerb and gutter crossing are to be constructed in accordance with Councils “Typical vehicle kerb and gutter crossing KG 65/1”.

 

Back: The provision of adequate vehicle access, including the provision of a spoon drain 1200mm out from the rear boundary that will not impede the flow of water along the lay played out each side, to adequately facilitate car turning circles is required to be installed as part of the development. The installation of the vehicle access area to be constructed in accordance with Council’s “Typical vehicle kerb and gutter crossing KG 65/1”

 

An Application is to be lodged with Council along with appropriate current fee’s paid, for approval under Section 138 of the Roads Act 1993 prior to the issue of a Construction Certificate.

 

Twenty four (24) hours’ notice is to be given to Council’s Engineering Services group before placement of concrete to enable formwork to be inspected. Failure to do so may result in rejection of the works and a need for reconstruction.

 

Reason: To ensure that adequate vehicle access is achieved and maintained throughout the development.

 

PRIOR TO COMMENCEMENT OF WORKS

 

(1)       PCW Condition – Prior to Building Work Commencing.

 

The erection of a building in accordance with the development consent must not commence until:-

1.    a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

2.    the person having the benefit of the development consent has:

a.    appointed a principal certifying authority for the building work, and

b.    notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

 

3.    the principal certifying authority has, no later than 2 days before building works commences:

a.    notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.    notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

 

4.    the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a.    appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.    notified the principal certifying authority of any such appointment, and

c.     unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work.

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

 

(2)       PCW Condition – Signage.

 

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -

 

1.    Statement that unauthorised entry to the site is not permitted

2.    Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.    The name, address and telephone contact of the Principal Certifying Authority for the work

 

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(3)       PCW Condition – Notice of Commencement.

 

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least    2 days prior to work commencing.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(4)       PCW Condition – Builders Toilets.

 

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

 

Reason: To ensure minimum standards of hygiene for onsite workers.

 

(5)       PCW Condition – Residential Building Work.

 

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

 

1.    In the case of work for which a principal contractor is required to be appointed:

a.    In the name and licence number of the principal contractor, and

b.    The name of the insurer by which the work is insured under Part 6 of that Act.

 

2.    In the case of work to be done by an owner-builder:

a.    The name of the owner-builder and,

b.    If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

 

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

 

Reason: Statutory compliance.

 

(6)       PCW Condition – Siting of Building.

 

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan. This is to be set out by a registered surveyor.

 

Reason: To ensure the development is carried out on the correct allotment.

 

(7)       PCW Condition – Waste Storage During Construction.

 

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

 

Reason: To ensure that the site is not a source of wind-blown litter.

 

(8)       PCW Condition – Soil Erosion Control.

 

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

 

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

 

(9)       PCW Condition – Underground Services.

 

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

 

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

 

DURING CONSTRUCTION

 

(1)       DUR Condition – Works to be undertaken in Accordance with the Approval.

 

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

 

Reason: ensure all works are carried out in accordance with the development consent.

 

(2)       DUR Condition – Hours of Construction Site Works.

 

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

 

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

The applicant is responsible to instruct and control subcontractors regarding hours of work.

 

Reason: So that the development does not reduce the amenity of the area.

 

(3)       DUR Condition – Footpath Storage.

 

Building materials not to be stored on Council footway or nature strip at any time.

 

Reason: To ensure an adequate level of public safety is maintained.

 

(4)       DUR Condition – Waste Removal.

 

All debris and any waste fill are to be removed from the site and disposed of at an approved, licensed waste facility. Please note that a separate fee applies for disposal of waste at Council's waste depots. You should contact Council for an estimate of costs in this regard or refer to Council’s adopted Fees and Charges.

 

Reason: To ensure that the amenity and unsightly condition is minimised.

 

(5)       DUR Condition – Tree Protection - Nature Strip.

 

Existing trees which are located on the nature-strip shall be protected during the construction period.

 

Reason: The Council's concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance.

 

(6)       DUR Condition – Driveway and Layback.

 

The provision of an adequate vehicle access, including the provision of an invert crossing at the kerb and gutter is required to be installed as part of the development. The installation of the vehicle access and kerb and gutter crossing are to be constructed in accordance with Councils 'Typical vehicle kerb and gutter crossing KG 65/1'.

 

Twenty four (24) hours’ notice is to be given to Council's Works & Services group before placement of concrete to enable formwork to be inspected. Failure to do so may result in rejection of the works and a need for reconstruction.

 

Reason: To ensure appropriate vehicle access is provided to the development which does not adversely impact on pedestrian traffic or Council's public road infrastructure.

 

(7)       DUR Condition - BCA Compliance.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure the building complies with the BCA.

 

(8)       DUR Condition – Inspections.

 

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 58 of the Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure that adequate time is given of required inspections.

 

(9)       DUR Condition – Restricted Public Access.

 

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with SafeWork NSW Regulations.

 

Reason: To ensure public safety is maintained.

 

(10)     DUR Condition – Termite Protection.

 

The building and immediate surrounds shall be treated be treated in accordance with Australian Standard 3660.1 for protection against subterranean termites, and a copy of the guarantee submitted to Council.

 

NB: If a chemical system is selected for use as a barrier against termite attack, a durable notice shall be attached to the house providing information relating to the treatment supplied and the chemical used. This notice should be affixed permanently in either the electric meter box or at the entrance to the subfloor area.

 

Whilst the Building Code of Australia (BCA) and AS 3660.1 prescribe measures for protection in relation to the structural elements of a building, there are many other elements which may be susceptible to termite attack. Council therefore, encourages builders and owners to take general protective measures against termite attack according to approved industry standards and practices.

 

No protective measure is permanent. Owners should therefore, arrange regular inspections of their building by appropriate experts.

 

Reason: To protect the building from attack.

 

(11)     DUR Condition – Storm Water.

 

All storm water including driveway is to be discharged: -

1.    To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter

2.    To the roadside drain under the footpath to Councils engineers requirements at the Cost of the owner.

3.    To the requirements of the BASIX Certificate, and any overflows to be to the road side

 

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

 

(12)     DUR Condition – Water Proofing - Wet Areas.

 

An owner/builder will not be permitted to provide water proofing membranes to any wet area unless that person holds a Water Proofing Membrane subcontractor's licence with the Department of Fair Trading. The application of water proof membranes to nominated wet areas is a 'Critical Stage Inspection' requiring mandatory inspection by the Council or an accredited Private Certifying Authority. The standards for compliance are AS 3740 2010 for Water Proofing Internal Wet Areas.

 

Reason: To ensure that water proofing of internal wet areas are competently carried out to the required Standard and Code of Practice.

 

(13)     DUR Condition – Slab on Ground Construction.

 

The following points must be complied with: -

1.    Internal floor level must be a minimum of 225mm above the external finished surface level adjacent to the building

2.    External paths and ground surface adjoining the walls of the building must be graded and drained away from the dwelling in such a manner as not to cause a nuisance

 

Reason: To ensure minimum requirements for surcharge gully heights are met and to minimise problems caused by flooding.

 

(14)     DUR Condition – Scalding.

 

The Hot Water System to the bathroom/ensuite is to be set not to exceed 50°C to prevent accidental scalding of children and the infirm. The licensed Plumber is to complete the attached certificate of compliance for the completed installation.

 

Reason: Statutory requirement.

 

(15)     DUR Condition – Smoke Alarms.

 

Install AC operated hard wired smoke alarms as per Australian Standard AS3786 to the building, where there is more than one smoke alarm installed all alarms must be interconnected.

 

Reason: To provide for fire safety in residential buildings.

 

(16)     DUR Condition – Storm Water / Ground Water Diversion.

 

Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.

 

Reason: To minimise the opportunity for ponding and flooding.

 

(17)     DUR Condition – Residential Driveway Safety Requirements.

 

The connecting door(s) to the garage from the hall shall comply with the requirements within ‘Residential Driveway Safety Requirements’ of the Cootamundra Development Control Plan (DCP) 2013.

 

If a door adjoins a ‘covered vehicle area’ on or within the immediate adjoining wall (parallel or at any angle thereto but not including the front entrance door to the dwelling), the door must have at minimum the following to comply:

·    Door shall swing inward of the dwelling,

·    No sliding or concertina door of any type to be used,

·    The door leaf shall be fitted with a hydraulic self-closing fixture that is at minimum a size 2 spring strength in accordance with AS4145.5.

Note: In the case of unusually high or heavy doors, windy or draughty conditions, or special installations a larger power size of door closer should be used); and

·    any door latch or passage set shall be installed at a minimum of 1500mm above finished floor level; and

·    Any bolt or function that could, in normal usage, render a door leaf non-self-latching shall not be incorporated.

Note: A non-self-latching bolt (e.g. a dead bolt) will prevent the door from closing if left protruding while the door is open. Any electrically operated locking devices or bolts shall be self-latching in the event of power failure and any activation switches installed 1500mm above finished floor level.

·    If pairs of doors are used both leaves are to be self-closing and self-latching and shall include a selective sequence closing device.

 

NOTE: for the purpose of this condition, immediate adjoining wall includes any wall of a dwelling or part thereof within 3 metres of the bounding construction of the 'covered vehicle area' whether attached or covered or not.

 

Reason: To incorporate building design elements and prevention methods that could reduce the risk of Low Speed Roll Overs (LSRO) associated with residential dwellings.

 

POST CONSTRUCTION

 

(1)       POC Condition – Occupation of Building.

 

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

 

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

 

(2)       POC Condition – Compliance Certificates.

 

Prior to occupation of the building an Occupation Certificate is to be obtained. If Council is requested to issue the Occupation Certificate, all relevant compliance certificates must be submitted.

 

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

 

(3)       POC Condition – BASIX.

 

The development is to be carried out in accordance with the current BASIX certificate and schedule of commitments approved in relation to this development.

 

Prior to an Occupation Certificate being issued, the applicant is to provide certification certificates to the PCA which specifies that all commitments listed in the BASIX Certificate have been completed.

 

Reason: To ensure the development meets State Government energy and water efficiency targets

 

(4)       POC Condition – Property Identification.

 

Street numbers of a size and type satisfactory to Council being affixed to the building or fence. Such numbers to be clearly visible from the street.

 

In rural areas, the number should be affixed near your property entrance at the fence line. The property is 16.

 

Reason: To ensure that the development is clearly identifiable and easily found by emergency, trade and other services.

 

(5)     POC Condition – Separate Identification.

 

The applicant shall provide house numbers being Unit 1-2, as well as suitably marked letterboxes, indicating the separation of dwellings.

 

Reason: To clearly identify the creation of an additional domicile.

 

(6)       POC Condition - Fencing

Before the issue of an occupation certificate, fencing shall be erected in accordance with the approved plans. Fencing must be erected to separate the designated private open space (POS) areas and the shared driveway for both unit 1 and 2.

 

Fencing along the primary boundary (Hay Street) and forward of the building line must not exceed 1.2m in height. Side boundary fencing shall be installed at 1.8m in height, and the cost shall be borne to the Applicant.

 

Reason: To ensure the development is completed in accordance with the approved plans and the development consent.

[as amended by DA2023/22 MOD1, approved 27th February 2024]

ONGOING USE

 

(1)       USE Condition – Clean and Tidy.

 

The premises are to be maintained in a clean and tidy condition at all times.

 

Reason: So that the development does not reduce the amenity of the area.

 

(2)       USE Condition –Amenity General.

 

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

 

Reason: So that the development does not reduce the amenity of the area.

 

(3)       USE Condition – Preservation of Streetscape.

 

Mature landscaping shall be planted to screen and soften the appearance of Unit 1 from the streetscape. The proponent must maintain the landscaping throughout the life of the development, and if any vegetation dies or is removed, it must be replaced with the same species and same maturity. All vegetation shall be planted wholly within the property boundary.

 

Reason: To reduce the visual amenity impacts of the development from the street frontage.

[as amended by DA2023/22 MOD1, approved 27th February 2024]

 

(4)       USE Condition – Site Movement.

 

All traffic movement through the site shall be carried out in one-way motion only. Site entry access will be via Hay Street only, and egress will be via the rear laneway. All entry and exit from the site shall be in a forward direction. Appropriate sign posting is required to be installed in a prominent location.

 

Reason: To ensure site movement is carried out in a safe and practical manner.

 

[as amended by DA2023/22 MOD1, approved 27th February 2024]

 

Introduction

The Applicant requests a modification to development consent 10.2023.22.1 in accordance Section 4.55 (1A) of the Environmental Planning and Assessment Act 1979 (EPA Act). The modification includes a variation to the primary building line and minor internal reconfiguration of the kitchen in both dwellings.

 

The subject site is located within the residential township of Cootamundra at 16 Hay Street – Lot 1 DP 1296310 (former Lot 11 DP18650 at the time of the original assessment). The structure (two dwellings) are in an advanced state of construction. The lot is zoned R1 General Residential pursuant to the Cootamundra Local Environmental Plan 2013 and is approx. 733.5m2. The site is rectangular in shape, with a primary boundary of 14.2m, and 51.66m in depth, and is generally flat. The two dwellings were approved under DA2023/22 on 5th May 2023 and a construction certificate (CC) was issued on 3rd July 2023.

 

Figures 1 and 2 detail the location and context of the subject allotment with regard to the Cootamundra township and surrounds.

 

A map of a neighborhood

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Figure 1 – Location of subject site (outlined in yellow) to the north of the Cootamundra township (Source: Intramaps).

Aerial view of a neighborhood

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Figure 2 – Aerial image of subject site outlined in yellow (Source: eSpatial Viewer)

 

Discussion

History of Application:

DA 10.2023.22.1 was approved on 05/05/2023 for the construction of two (2) dwelling houses (units) at 16 Hay Street, Cootamundra. Council approved the two units, setback 6.8m from the primary road frontage of Hay Street (the average of the two adjoining dwellings) on 5/5/2023, and the Construction Certificate (CC) was approved 3/7/2023.  On 03/07/2023, a Section 68 was approved by Council which included the proposed driveway drainage details and the stormwater detail. On the approved Section 68 Site Plan, the setback of the dwelling (unit 1) from the primary frontage is sighted at 5.25m. The setback on the stamped S68 Plan was 1.55m closer to the primary boundary (Hay St) than the approved DA/CC Plans.

At the time, Council staff did not consider the discrepancy between the DA/CC Stamped and Approved Plans and the varied setback on the Section 68 stamped Plan. It is noted than an approval under the Local Government Act 1993 does not constitute, nor take precedence over the Environmental Planning and Assessment Act 1979 in this instance.

Subsequent discussion with the Applicant confirmed that the conditions of development consent (DA23/22) clearly outlined the siting of the dwellings needed to comply with the DA/CC stamped plans. It was as a condition of development consent PRIOR TO COMMENCEMENT OF WORKS - PCW Condition 6 “the applicant is responsible to ensure that the building is sited on the allotment and construction to the design levels approved by Council as specified on the approved site plan. This is to be set out by a registered surveyor”.

Furthermore, a DURING CONSTRUCTION – DUR condition (1) stated “all proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications”. The conditions of consent were not complied with and resulted in the subject modification application. Council received a copy of survey set out (SRD Land Consulting, Plan Edition A, Sheet 1 of 1, 22-08-2023) which details the primary setback for the dwelling (unit 1) is 5.18m as detailed in the figure below.

A blueprint of a building

Description automatically generated

Figure 3– Plan Showing Concrete Slab to be Poured detailing 5.18m from Boundary (Source: SRD Land Consulting, Plan Edition A, Sheet 1 of 1, 22-08-2023)

 

Council became aware that the dwelling/s under construction were in the wrong location on 13th October 2023 and an email was sent to the Applicant advising of the issue, with an order to stop works immediately until a Modification to the DA was assessed and approved. Council issued a formal Notice of Intention to issue a Development Control Order to Stop Works on 17th October 2023. The Applicant responded to Council on the 18th October 2023 via email outlining the justification for the amendment to the Plans, and requested Council allow the construction works to carry on. Council did not approve for works to continue on site.

 

An assessment against the DCP Chapter 2.1 Building Line Variations is provided within the attached Delegated Assessment Report (DAR) to establish whether the proposed variation is appropriate, fair and reasonable, and will result in a good planning outcome. Council staff are unable to support the justification for constructing the dwellings in the incorrect location without seeking approval prior to the works commencing, and the justification is not considered fair and reasonable to warrant the modification, therefore, determination can now only be at the discretion of the Council.

 

A blueprint of a house

Description automatically generated

Figure 4– Modified Site Plan for Development (Source: Cootamundra Constructions, Plan 1608/22, Page 3, 22-02-2023).

Legal Issues

The Applicant has carried out a deliberate breach of development consent in accordance with the Environmental Planning and Assessment Act 1979. The Applicant failed to comply with two conditions of consent:

PRIOR TO COMMENCEMENT OF WORKS - PCW Condition 6 - the applicant is responsible to ensure that the building is sited on the allotment and construction to the design levels approved by Council as specified on the approved site plan. This is to be set out by a registered surveyor.

Reason: To ensure the development is carried out on the correct allotment.

DURING CONSTRUCTION – DUR condition (1) - all proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

Reason: Ensure all works are carried out in accordance with the development consent.

Council has an obligation to ensure that the Applicant is responsible for the breaching of the consent. The Applicant noted that the breach of the consent was a conscious decision and evidently, the Applicant failed to comply with the development consent as approved on 05/05/2023, therefore, under Section 9.58 of the Environmental Planning and Assessment Act 1979, Council may serve a penalty notice for above breach/s of consent (the offence). Schedule 5 of the Environmental Planning and Assessment Regulations 2021 sets out the application and monetary penalties for the known offences under the Act.

Under Sch 5, (2) of the Regulations 2021, the known offence under the Act is non-compliance under Section 4.2(1)(a) development involving a class 1a or class 10 building for the development not being carried out as per approved. Each offence and penalty value for a corporation is $3000 per offence (current at the time of this assessment).

Notwithstanding the Applicant deliberately constructed the structure forward of the building line which adversely impacts the rhythm of Hay Street buildings and the private open space of unit 1, it is unreasonable to require demolition of the structures in my view.

Therefore, Council have put forward the below recommendation to be considered for the determination of the Modification Development Application.

Financial Implications

There are no financial implications associated with this report for Council. If Council does not support the below recommendation, financial implications may be placed on the Applicant, which may result in substantial losses for the developer and the wider community.

 

OLG 23a Guideline consideration

The objective of this report does not conflict with the Guidelines.

 


Ordinary Council Meeting Agenda

27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

8.5        Engineering Cootamundra

6.1         Cootamundra Floodplain Risk Management Committee Meeting - Minutes 16 January 2024

DOCUMENT NUMBER

406220

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Protected and enhanced environment

3.1 A natural environment is valued and protected

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Cootamundra Floodplain Risk Management Committee Meeting held on 16 January, 2024    

 

Recommendation

1.   The Minutes of the Cootamundra Floodplain Risk Management Committee Meeting held on 16 January, 2024, attached to the report, be received and noted.

2.   In consideration of the Cootamundra Floodplain Risk Management Committee Meeting recommendations detailed in the report, Council:

2.1   That:

Council submit grant applications for the following flood mitigation projects:

·      Priority 1 – Project RM05 – Implement Improvements to Cootamundra’s Flood Warning System

·      Priority 2 – Projects FM01 & FM02a – A Feasibility Study to assess options associated with the Turf Club Detention Basin and McGowan Street Levee

·      Priority 3 – Project PM07 – Implementation of Voluntary Purchase Scheme –The number of properties in the application is to be determined and will be a budgetary consideration.

·      Stockinbingal Flood Study

2.2   Council consider an ongoing allocation in future budgets towards Floodplain Mitigation in Cootamundra.

2.3   Council engage consultants WMA Water to undertake additional work associated with the Cootamundra Voluntary Purchase Feasibility Assessment.

2.4   A further report be submitted to Council once additional work on the Voluntary Purchase Feasibility Assessment is complete.

 

Introduction

The Minutes of The Cootamundra Floodplain Risk Management Committee Meeting held 16 January, 2024 attached to the report are provided for the information of Council and the community.

Discussion

The Cootamundra Floodplain Risk Management Committee meet as required to discuss the flood mitigation of the Muttama Creek and other matters relevant to the Muttama Creek that runs through Cootamundra.

Following the adoption of the Floodplain Risk Management Study and Plan (FPRMS&P), Council is eligible to apply for funding for implementation of measures identified in the FPRMS&P.  The next round of grant applications under the NSW Government Floodplain Management Program will open during February 2024.

The committee considered the priority of projects listed in the Cootamundra Floodplain Management Plan and noted that the implementation time for construction of a flood mitigation project is around 8 years. 

The impact on Council’s budget of a 20% contribution towards successful grant applications was discussed, and the committee requested that Council consider an ongoing allocation in future budgets towards floodplain mitigation in Cootamundra. 

The committee also considered the Voluntary Purchase Feasibility Assessment and whether additional properties in the Cutler Avenue area should be included in the scheme. 

Recommendations for consideration within the Minutes:

1      That Council submit grant applications for the following flood mitigation projects:

·      Priority 1 – Project RM05 – Implement Improvements to Cootamundra’s Flood Warning System

·      Priority 2 – Projects FM01 & FM02a – A Feasibility Study to assess options associated with the Turf Club Detention Basin and McGowan Street Levee

·      Priority 3 – Project PM07 – Implementation of Voluntary Purchase Scheme –The number of properties in the application is to be determined and will be a budgetary consideration.

·      Stockinbingal Flood Study

2      That Council consider an ongoing allocation in future budgets towards Floodplain Mitigation in Cootamundra.

3      That Council engage consultants WMA Water to undertake additional work associated with the Cootamundra Voluntary Purchase Feasibility Assessment.

4      That a further report be submitted to Council once additional work on the Voluntary Purchase Feasibility Assessment is complete

Financial

Future works dependent on available grant funding.

OLG 23a Guideline consideration

Potential budgetary allocation as per possible Voluntary Purchasing scheme.

 


Ordinary Council Meeting Agenda

27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

8.5.2      Cootamundra Engineering Report - February 2024

DOCUMENT NUMBER

407424

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil  

 

Recommendation

The Cootamundra Engineering Report for the month of February 2024 be noted.

 

Introduction

The Cootamundra Engineering Report for the month of February 2024 is submitted for the information of Council and the community.

Discussion

Fixing Local Roads

Stage two of Brawlin Road has now seen the guideposts installed and other delineation works being completed.

Local Roads and Community Infrastructure Program

The Thompson Street flood warning lights have been installed and are operational as of Wednesday 7 February, 2024.  The Poole Street flood warning lights are anticipated to be installed mid-late February.

State Roads

Wallendbeen Rest Area has seen pavement upgrading works to be completed.

Heavy patching is being carried out on prioritised areas at Wallendbeen on the Olympic Highway and along Burley Griffin Way between Temora Shire boundary and Stockinbingal. 

Resealing is being carried out in Wallendbeen on Burley Griffin Way between the roundabout and the temporary bridge and also on the Olympic Highway near Rotary Park, south of Cootamundra.  Rotary Park is temporarily closed and will also be bitumen sealed.

Olympic Highway culvert replacement works have commenced north of Wallendbeen and will proceed for the next 5-6 weeks.

 

 

Water and Sewer

Water and sewer crews have attended to requests dealing with blockages and breaks across the Cootamundra Township, as required.

Consultants are working on the Betts Street Rising Main design and Cootamundra Sewer Treatment Plant refurbishment design. Hydraulic modelling of the Cootamundra Water and Sewer networks is underway.  Tenders have been received and are still being assessed for Telemetry systems for both the Cootamundra and Gundagai water and sewer networks as well as tenders for the Cootamundra Water Mains replacement program.

General Works

Resealing of the town streets in Stockinbingal and Cootamundra are currently underway.

Maintenance grading has been undertaken in the Wallendbeen area.

Grass slashing has been done in Stockinbingal and Wallendbeen and other slashing has been undertaken around the Cootamundra Township utilising the bobcat slasher and flail head slasher with Council’s mini excavator.

Council’s concrete crews have been undertaking small corrective jobs around the Cootamundra Township and the other crews have been tidying up the town.

Pothole patching on all local roads has been undertaken and the jet patcher is now moving onto Council’s main roads.

Beach Volleyball

Council has assisted with the preparations and cleanup for the annual Beach Volleyball competition. This works involved street closures, grandstanding seating and the placement and cleanup of the sand.

Financial

Projects funded from various funding sources, as noted above.

Maintenance works funded from the General Fund.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

27 February 2024

 

8.6        Engineering Gundagai

8.6.1      Gundagai Sewerage Projects Update

DOCUMENT NUMBER

407253

REPORTING OFFICER

Thomas Hogg, Acting Manager Engineering Gundagai

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Protected and enhanced environment

3.1 A natural environment is valued and protected

 

FINANCIAL IMPLICATIONS

Financial Implications of $600,000 are outlined in this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

That $600,000 from the Sewer Reserves be allocated to the tertiary pond rehabilitation project in the December Quarterly Budget Review Process.

 

Introduction

Gundagai Sewerage Infrastructure has recently received a significant upgrade. Of note are the following projects:

-     Royal Well Pump Station – Gundagai

-     Gundagai Sewerage Treatment Plant – Tertiary Ponds.

Discussion

Royal Well Pump Station

The Royal Well Pump Station has been completed and is now online. Council is currently undertaking monitoring of the pump station to ensure that any defects are identified and rectified in a timely manner. In the 2023/2024 Financial Year $182,416.81 has been spent on the current financial year. This is currently within budget for this year. It is not expected that any additional capital budget be spent. Future works are expected to be maintenance rather than capital.

Tertiary Pond

The current Environmental Protection Licence which was issued by NSW Environment Protection Authority (EPA) requires, as a condition of that licence, that the tertiary pond be rehabilitated prior to October 2024. In order for Council to meet this obligation, Council staff have commenced rehabilitation of the treatment ponds.

Rehabilitation of the tertiary pond is required because the ponds are currently on flood-prone land. Should a flood occur, the impact impact on the environment is greater than if the ponds are rehabilitated. Rehabilitation includes the following steps:

-     Design and planning of the rehabilitation process

-     Dewatering of the existing ponds

-     Bio-solids removal of the existing ponds.

-     Filling in of the ponds

-     Landscaping and preparation for future re-use of the land as required.

Council are yet to decide on the future use of the land which the rehabilitated ponds are located, however the future use is not a requirement to be decided under the Environmental Protection Licence obligations.

Financial

The obligations under the Environmental protection licence will cost Council $600,000 in capital works. This is a once off cost.

OLG 23a Guideline consideration

The Gundagai Sewerage Treatment Plant Project was commenced prior to OLG 23a Guidelines being implemented for CGRC. The environmental protection licence condition was imposed prior to the guidelines being implemented.

 

 


Ordinary Council Meeting Agenda

27 February 2024

 

8.6.2      Plant Replacement Program 2023/2024 Status Update

DOCUMENT NUMBER

407010

REPORTING OFFICER

Thomas Hogg, Acting Manager Engineering Gundagai

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.       Council endorses the budget amendments to be updated in the next quarterly budget review as follows:

(a)     Increase Capital Budget for Plant – Cootamundra by $275,000 to $1,515,378

(b)     Decrease Capital Budget for Plant – Gundagai by $225,000 to $1,015,378

(c)     Utilise the plant reserve for $50,000 additional funding as a contingency in the Cootamundra Plant budget.

2.       Endorse the removal of Plant 2002 – Forklift – Gundagai from the plant replacement program. 

 

Introduction

The 2023/2024 Plant replacement Program was adopted by Council in February 2023. This report is an update on the status of the plant replacement program and to seek a Council resolution to allow the continuance of the adopted program.

Discussion

Financial Status

In the Council meeting held on 28th February 2023 Council resolved to endorse the plant budget of $2,265,523.00 for the 2023/2024 financial year. This was not split into a Cootamundra and Gundagai Component.

Councils Capital Budget was adopted in the Final Operational Plan 2023/2024 on 27 June 2023. A budget of $1,240,378 was approved for Plant & Equipment Cootamundra, and a budget of $1,240,378 was approved for Plant & Equipment Gundagai.

 

 

Table 1 Plant Replacement Funds FY23-24

Budget Description

Budget

YTD Actual

YTD Commitments

YTD Total

Plant Disposal - Cootamundra

-$188,750

-$171,657.51

0

-$171,657.51

Plant Disposal - Gundagai

-$188,750

-$35,909.09

0

-$35,909.09

Plant Purchase – Cootamundra

$1,240,378

$314,761.26

$861,263.02

$1,176,024.28

Plant Purchase - Gundagai

$1,240,378

$659,821.15

$133,466.36

$793,287.51

 

Program Status

The table below lists the status of the Plant Replacement program as listed in the February 2023 Council report.

Table 2 Heavy Plant Replacement FY23-24

Plant No.

Plant Description

Approximate Replacement Cost (Feb 2023 estimate)

Status

Actual Replacement Cost

2303

HAMM 3414 Roller (Gundagai)

$180,000

Removed From Plant Replacement Program – Council Adopted 25 July 2023

-

2308

Bomag Trench Roller and Dean Trailer (Gundagai)

$55,000

New plant delivered

Old plant sold

$68,476

6802

3402

XZU720R-QKFMTQ3 617 Long Crew 300 (Gundagai)

$70,000

New plant ordered – Expected delivery April 2024

$69,990

3403

XZU710R-HKFMTQ3 617 Medium (Gundagai)

$70,000

New plant ordered – Expected delivery April 2024

$63,476.36

3602

2010 FM2632 Water Cart (Gundagai)

$140,000

New Plant delivered

Old plant to be sold in March 2024

$275,626

3105

Acco 6x4 Garbage Compactor (Cootamundra)

$450,000

New plant ordered – Not yet delivered

$449,116

2202

Loader SVL95-2S (Cootamundra)

$105,000

Not yet purchased – Insufficient Budget

-

3002

CN101 FOOTPATH SWEEPER (Cootamundra)

$130,000

Not yet purchased – Insufficient Budget

Old one sold

-

3003

Minstal Hino FE Street Sweeper (Cootamundra)

$315,000

New plant ordered – Expected delivery early 2024

Old one sold

$374,615

4003

5080M Tractor (Gundagai)

$60,000

New Plant delivered

Old plant to be sold in March

$85,000

6209

CTH Ride On – Pool (Gundagai)

$5,000

New Plant delivered

Old plant to be sold in March

$9,300

6211

2016 1575 Terrain Out Front Mower Cemetery (Gundagai)

$55,000

New Plant delivered

Old plant to be sold in March

$45,000

2002

Garbage Tip – Forklift or equivalent Burra Road (Gundagai)

$50,000

Not purchased –

Forklift is not fit for use. Initial quotations for a telehandler which is fit for use is $250,000

-

 

Trailer Broom (Gundagai)

$50,000

Added to Plant Replacement Program – Council Adopted 25 July 2023

Delivered.

$50,990

 

Digga Angle Broom (Cootamundra)

 

Purchased 

$7,240

 

Table 3 Light Vehicle - Leaseback Replacement FY23-24

Plant No.

Plant Description

Approximate Replacement Cost

Status

Actual Replacement Cost

7042

2019 Toyota RAV 4, Hybrid Cruiser AWD (Cootamundra)

$40,000

Not yet purchased – Insufficient Budget

-

7048

2020 Ford Ranger XLS 4x4 Double Cab Utility Building Surveyor (Cootamundra)

$50,000

New plant delivered

Old plant sold

$49,527

3402

2020 Nissan Navara 4x4 Dual Cab Utility Technical Supervisor (Gundagai)

$45,000

New plant delivered

Old plant sold

$51,354

 

Mitsubishi YB Eclipse (Cootamundra)

-

Leaseback Vehicle Purchased in addition to replacement program

$30,799

-

Ford Ranger (Cootamundra)

-

Leaseback Vehicle Purchased in addition to replacement program

$40,408

 

Table 4 Light Vehicle Operational Replacement FY23-24

Plant No.

Plant Description

Approximate Replacement Cost

Status

Actual Replacement Cost

7502

2012 Toyota Hilux 4x2 Single Cab Utility (Gundagai)

$31,000

Not Yet Purchased

 

7507

2013 Amarok Singlecab 6sp Utility (Gundagai)

$32,000

New Vehicle Delivered

Old Vehicle sold but funds not yet in Councils finance system

$42,409

7525

2017 Holden Colorado LS Space Cab 4x4 Tipper – P&G (Cootamundra)

$32,000

New Vehicle Delivered

Old vehicle Sold

$46,246

7526

2017 Toyota Hilux Workmate - P&G (Cootamundra)

$25,000

New Vehicle Delivered

Old Vehicle sold but funds not yet in Councils finance system

$37,531

7527

2017 Holden Colorado

(Cootamundra)

$32,000

New Vehicle Delivered

Old vehicle Sold

$46,246

7531

2018 Holden Colorado LS - Weeds (Gundagai)

$30,000

Not yet purchased

 

7532

2018 Ford Ranger XL 4x2 Hi-Rider Single Cab - P&G (Gundagai)

$27,000

Not yet purchased

 

7533

2018 Holden Colorado LS 4x4 Space C/Chassis Tipper – P&G (Gundagai)

$35,000

Not yet purchased

 

7527

2017 Toyota Hilux Workmate – Civil (Cootamundra)

25,000

New vehicle purchased Old vehicle Sold

$37,531

7535

2018 Ford Ranger (Cootamundra)

-

Replaced – Statutory Loss – Insurance

$46,387

 

2023 Ford Ranger XL (Cootamundra)

 

Purchased

$49,814.90

 

Financial

In total Council currently has $382,737 remaining in the Plant replacement budget (both Cootamundra & Gundagai), however the expected cost to fully complete the plant replacement program is $430,000 leaving approximately $47,000 shortfall. Council staff propose the delay of procuring the Forklift in Gundagai to offset the additional cost. An alternative plant item, such a s a telehandler will be more suitable to the conditions and requirements of the work expected at the Gundagai waste facility.

Council wishes to also utilise an additional $50,000 from the plant fund as a contingency to ensure that the plant replacement program is adequately funded for the remainder of the 2023/2024 financial year.

Funds will also need to be transferred from the Gundagai plant replacement budget to the Cootamundra plant replacement budget to balance the difference in required expenditure between each area. The variance in funding between Cootamundra and Gundagai is based on a 10 year plant replacement program, which aims to replace plant closer to an optimal time, rather than just replacing because budget is split 50/50 between Cootamundra and Gundagai.

OLG 23a Guideline consideration

The plant replacement program is for replacement of plant in line with the operational requirements of Council.

 


Ordinary Council Meeting Agenda

27 February 2024

 

8.6.3      Gundagai Engineering Report - February 2024

DOCUMENT NUMBER

408101

REPORTING OFFICER

Thomas Hogg, Acting Manager Engineering Gundagai

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The Gundagai Engineering Report for the month of February 2024 be noted.

 

Introduction

The Gundagai Engineering Report for the month of February 2024 is submitted for the information of Council and the community.

Discussion

Grant Funding Local Roads and Community Infrastructure Program (LRCI)

Sheridan Street Block 3 Stage 2 is currently under construction. The contractors have located naturally occurring asbestos on site. Council had ensured that the contractors had a management plan in place for the potential discovery of asbestos prior to starting works. Council is currently working with the contractor on a remediation plan to ensure that the asbestos removal has as minimal impact on the public as possible, whilst ensuring that the site is kept safe.

Grant Funding – Natural Disaster

Council is currently undertaking Natural Disaster repair works on roads in accordance with the grant funding approvals. The Hopewood and Bundarbo Causeway damage funding application was approved this month. Council staff have already started planning these works for construction as soon as possible.

Rural & Regional Roads

Heavy patches on Gobarralong Road and Adjungbilly Road have been stabilised. Heavy patches on Darbalara Road is expected to take place this month. Resealing will take place on patches within the next few weeks.

Maintenance grading has taken place on Jerusalem Road, Mantons Road and Mahers Road. Cooninee Creek Road is expected to be completed this month.

Culvert cleanout and maintenance is occurring on various roads with 1 crew committed full time to culvert maintenance and cleaning at present.

Water & Sewer

The Caravan Park Pump Station is now completed and online. This replaces existing sewerage infrastructure which the caravan park were using.

The Gundagai Sewerage treatment plant Dewatering unit is now online and operational. This completes the last stage of the Sewerage treatment process commissioning and was completed later than the commissioning process of the rest of the plant to allow adequate biosolids to build up for the unit to dewater.

Financial

Projects funded from various funding sources, as noted above. Maintenance works funded from the General Fund.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 

 


Ordinary Council Meeting Agenda

27 February 2024

 

8.6.4      Sheridan Street Block 3 - Stage 2 Upgrade

DOCUMENT NUMBER

408404

REPORTING OFFICER

Thomas Hogg, Acting Manager Engineering Gundagai

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.1 Recognised as a must-visit tourist destination

 

FINANCIAL IMPLICATIONS

A financial implication of up to $275,000 may occur as a result of the variation proposed in this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

That an additional $275,000 be allocated to the Sheridan Street- Block 3 Stage 2 upgrade project at the next Quarterly Budget Review from Council’s Capital Budget. The following Capital Budget is to be reduced $275,000 to offset this additional expenditure: Reseal Capital Budget from the following items:

1.      Reseal - Gobarralong Road Chainages 7.82 - 9.78

2.      Reseal - Gobarralong Road Chainages 10.61-12.28

3.      Reseal - Adjungbilly Road Chainage 13.79 - 15.50

4.      Reseal - Three Ways Road Chainage 6.72 - 7.72

5.      Reseal - Wee Jasper Road Chainage 4.75 - 5.75

6.      Reseal - Darbalara Road Chainage 12.88 - 14.31

7.      Reseal - Tarrabandra Road Chainage 6.93 - 7.93

 

Introduction

Council is currently upgrading Sheridan Street between Homer Street and Virgil Street Gundagai. These works are to bring Sheridan Street up to a similar level of quality and aesthetics as other sections of Sheridan Street which have already been upgrade.

Discussion

Council has entered into a Contract with Huon Contractors who have commenced works. As part of this contract they were required to create and implement a naturally occurring asbestos management plan should they find and identify asbestos as it is known that Sheridan Street has a potential for naturally occurring asbestos.  Unfortunately, they have found significant naturally occurring asbestos and have sought a variation of approximately $273,895.02 as an upper limit fee. Should their costs be lower than this upper limit fee the costs of their variation will be lower.

Huon Contractors have provided multiple quotations and options before identifying that their variation request is the best value for money. Currently the budget for this project doesn’t allow for a variation of this nature and as such an increase in the budget for this project will need to take place for the project to be fully completed.

If Council choose not to accept this variation, a significant reduction in scope will be required to ensure that the project stays within the existing budget.

Financial

Huon Contractors have provided a variation with an upper limit fee of $273,895.02. This assumes a worst case scenario that all excavated material will need to be treated as contaminated with asbestos. Should this not be the case, the cost of this variation will be reduced based on the schedule of rates attached to the variation.

OLG 23a Guideline consideration

The project is already in Council’s operational plan, however the expected expenditure due to the finding of asbestos is expected to increase should the project continue as per the original scope. This will not increase Council’s future replacement liability as once the asbestos contaminated material is removed, that cost will not occur in any future renewal works.

 

 


Ordinary Council Meeting Agenda

27 February 2024

 

8.7        Regional Services Gundagai

8.7.1      Gundagai Regional Services Works Report

DOCUMENT NUMBER

408311

REPORTING OFFICER

Donna Britton, Operations Support Officer - Facilities

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant, safe, and inclusive community

3.2 We have attractive towns and villages

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil  

 

Recommendation

The Regional Services Gundagai Department Report for January 2024 be received and noted.

 

Introduction

The report is an overview of the works Gundagai Regional Services performed over the previous month and intends to give an update on the ongoing works being conducted.

Discussion

This report focuses on the divisions projects as we progress through to completion, details our operational activities, informs, and updates the continued routine duties of this division.

 

1.  Gundagai Parks & Gardens Section – Parks, Reserves, Sporting Fields, and Playgrounds.

Achievements for the month of October include:

·    Spraying and mowing across all areas continues with the use of sporting fields and parks in full swing.

·    Fire mitigation work along Punch and Virgil Streets have been completed.

·    Edging of town pathways is underway.

·    Tree Maintenance - Removal of dangerous limbs at the Dog on the Tucker Box and Carberry Park, fallen limbs around town.

·    The sporting fields have been mowed and marked for the upcoming season. Touch Football Comp is underway utilizing Owen Vincent and Stan Crowe ovals.

 

 

2.  Cemeteries

Cemetery achievements include:

·    There have been 5 burials across the cemeteries, one second interment and four first interments.

·    Ongoing maintenance of all 10 cemeteries continues.

·    Monumental permits have been submitted for approval. With works across several monumental cemeteries commencing.

 

3.  Biosecurity Section:

News and Achievements include:

·    The new Bio Security Officer for Gundagai has been appointed, with him successfully completing the required modules in Bio Security, the 3.5 days of Weeds Induction training and is also enrolled in Priority Weeds training and the required Compliance and Regulatory Training in the coming weeks.

·    There has been emphasis placed on Johnson Grass, St John’s Wort and Tiger Pear with focused spraying in the Adjungbilly, Nangus, Tumblong and Jackalass areas. This will continue to be targeted in all areas of concern.

·    Normal weed control continues to be a priority with qualified staff carrying out successful spot/general spraying.

·    There have been WAP funding inspections/interactions with land holders at Nangus regarding Johnson Grass, Coolac following reports of Ground Cherries, Tumut Rd regarding Silver Nightshade.

·    Spray activity areas for the month Adjungbilly, Nangus, Edwardstown, Jackalass, Gundagai Streets and walking tracks, South Gundagai, Muttama and all cemeteries.

·    Spraying records for Regional Services are as below in the spreadsheet.

 

Johnson Grass                                                  St John’s Wort

 

 

 

 

 

4.  Gundagai Public & Council Facilities:

Carberry Park Public Toilet block - lift & change accessible bathroom is well under way with the frames erected and trusses being installed.

Gundagai VIC Refurbishment - The demolition works have started on the Gundagai Visitor information Centre, timber onsite for framing and trusses have arrived.

 

 

Gundagai Gym Complex - Expressions of Interest for the lease of the Gundagai Gym Complex were advertised on the Council website, Snippets advertisement and social medial with the closing date for this being the 19th February 2024.

Gundagai Swimming pool - Schools have participated in their school carnivals with one carnival for the season remaining.

Swimming lessons have been a huge success.

Early morning swim club continues to be a popular time for those swimmers that like to get their laps in.

The pool held a very successful Australia Day Pool Party with lots of locals and visitors attending. An enjoyable day was had by all.

We have had a large number of complements regarding the quality of service, friendliness of management and overall running of the pool which is fabulous to hear positive feedback.

 

5.   Gundagai RV Park Income Dec 23

01/01/24 – 31/01/24

Total Income $233.80

6.  Gundagai Waste:

Landfill/Transfer Station Operations

·    Drum muster collection to took place by appointment the last Thursday of each month.

·    Site inspections for the proposal of a new transfer station in Adjungbilly are underway.

 

Gundagai Landfill/ Transfer Station Dec 2023

01/01/24 – 31/01/24

General Income $3817.00

7.  Compliance:

Compliance with the Companion Animals Act 1998

Local Government (General) Regulation 2021 – Reg 217(1)(f)

·    Barking dog complaints and feral cat complaints have been addressed and dealt with.

·    Two abandoned vehicles have been removed with owner contacted.

·    We have had a lovely dog surrendered and are currently trying to re-home the dog.

 

Financial

There are no further financial implications as all work has been carried out as per the approved 23/24 budget allocations.

OLG 23a Guideline consideration

There are no implications to the guidelines.

 


Ordinary Council Meeting Agenda

27 February 2024

 

8.8        Regional Services Cootamundra

8.8.1      Proposed Relocation of Part Security Fence Livvi's Place Playground

DOCUMENT NUMBER

408078

REPORTING OFFICER

Wayne Bennett, Manager Regional Services Cootamundra

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

 

FINANCIAL IMPLICATIONS

There will be a minor costs for council staff to relocate a small section of fence panelling and two gates. Estimate costs between $1,500 to $3,000.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Proposed Relocation of part Eastern Fence Livvi's Place Playground    

 

Recommendation

1.   Council to approve the relocation of a small section of fencing at Albert Park, Livvi’s Place playground. This adjustment will facilitate full access to the existing public toilets from within the playground area on the northern end.

2.   Council approves the relocation of fence panelling and gates be funded from the relevant section of the parks and gardens maintenance budget.

 

Introduction

In response to concerns raised by some Livvi’s playground users regarding child safety, a recommendation has been submitted to the Council. The proposal suggests relocating a small portion of the fence situated at the eastern end of the playground. This adjustment would enable unrestricted access to one side (northern end) of the existing public toilets from within the playground area. All other users of the public toilets outside the playground e.g. travellers, tourists etc. will also have free access to the other side (southern end) of the toilet block.

Discussion

In response to concerns raised by certain user groups at Livvi’s Playground, who expressed apprehensions about children leaving the secure playground area to access the public toilets through a gate, the matter was deliberated during a Council Workshop on February 13, 2024. As a result of this discussion, a recommendation has been put forth for formal Council approval regarding the relocation of a small section of the fence. This adjustment aims to facilitate direct access to the public toilets from within the fenced playground located on the northern end. Additionally, it was suggested that effective communication and publicity measures be undertaken to inform the community about the Council’s intentions and the rationale behind the proposed fence modification.

A diagram of the proposed relocation is located within the attachments.

Financial

That all costs associated with the relocation of the fence, be funded from the relevant section of the Parks & Gardens maintenance budget. Estimate costs between $1,500 to $3,000.

OLG 23a Guideline consideration

Does not conflict with guidelines.

 

 


Ordinary Council Meeting Agenda

27 February 2024

 


PDF Creator


Ordinary Council Meeting Agenda

27 February 2024

 

8.8.2      EV Charging Stations

DOCUMENT NUMBER

407448

REPORTING OFFICER

Wayne Bennett, Manager Regional Services Cootamundra

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.3 A region that can accommodate and support strategic growth

 

FINANCIAL IMPLICATIONS

There is a financial implication associated with this report of approximately $38,000.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

At this stage there are no Policy implications associated with this report. But once the infrastructure is in place a Council policy will need to be developed.

ATTACHMENTS

1.       EV Charging Feasibility Assessment

2.       NSW Gov EV destination charging presentation

3.       Exploren Overview    

 

Recommendation

1.    Council approve a submission for grant funding for an EV destination charging site at the Cootamundra Library.

2.    Council approves a submission for an EOI for an EV fast-charging site at Albert Park.

3.    Council approves for the seeking of grant funding to cover the capital costs associated with the installation of Solar panels and installation of battery storage to help offset the EV charging stations annual operating costs and to remove any carbon footprint. 

4.    That on the success of grant funding, Council approves the budget as outlined in this report.

 

1. Executive Summary:

This council report presents a comprehensive feasibility study regarding the installation of four Electric Vehicle (EV) charging stations in Cootamundra. The objective of this study is to evaluate the economic, environmental, and social viability of implementing such stations, considering the potential benefits they can bring to the community. The findings suggest that installing EV charging stations in Cootamundra is a feasible and forward-thinking initiative that aligns with the council's sustainable development goals and commitment to renewable energy adoption.

2. Introduction:

The rapid growth of electric vehicles globally has necessitated the integration of charging infrastructure to facilitate EV adoption and address the associated energy demands. Cootamundra has a unique opportunity to embrace this transition, ensuring residents and visitors have access to convenient, sustainable transportation options. This report examines the financial, environmental, and social aspects of installing four EV charging stations in strategic locations throughout the town.

3. Objectives:

The primary objectives of this report are as follows:

a) Assess the potential demand for EV charging stations in Cootamundra.

b) Evaluate the economic feasibility of installing four charging stations.

c) Analyse the environmental benefits and contribution to the council’s sustainability goals.

d) Identify potential funding sources, partnerships, and revenue models.

e) Address any potential challenges or risks associated with the installation.

4. Potential Demand and Benefits:

The demand for EV charging stations in Cootamundra is expected to increase steadily in the coming years due to the growing popularity of electric vehicles. Installing four charging stations would provide numerous benefits, including:

a) Encouraging residents to switch to electric vehicles, reducing greenhouse gas emissions.

b) Attracting eco-conscious visitors and tourists to the town.

c) Supporting local businesses by increasing foot traffic and dwell time.

d) Enhancing Cootamundra's reputation as a progressive and sustainable community.

e) Generating jobs and stimulating the local economy through installation, maintenance, and operation.

f) Improved travel planning and extended length of visits.

As of 2023, it was identified through the Charger locator platform that there are currently no EV Chargers in the Cootamundra Region. EV’s travelling through Cootamundra currently rely on chargers in neighbouring towns and need to plan their trips accordingly.

The library carpark is a candidate for 4 x 7kW wall mounted destination chargers to service 4 car parking spaces. This site should be considered a high priority for a round 2 destination charging grant application. It is centrally located close to a range of local shops, restaurants and businesses. This is an attractive location for visitors to park whilst they visit Cootamundra. EV drivers could be expected to park here for 30 minutes or up to a few hours and would also suit future Council-owned electric vehicles to charge at this location.

5. Economic Feasibility:

An analysis of the economic feasibility indicates that the installation of four destination EV charging stations at the Cootamundra library is viable. The initial capital cost, including equipment, installation, 1 year of software usage and associated infrastructure, is estimated at $19,656 with Council contributing $4,914.

A vehicle charging at this location will consume approximately $1.50 per hour of charging. One 7kW charger that is used for an average of 4 hours per day will cost approximately $2,000 p.a. in electricity to operate, resulting in approximately $8,000 p.a. for this site.

A possible way of minimising if not remove any operational costs would be to install appropriate solar power generation and battery storage, with panels to be located on the library and Council building roofs. The capital costs for the capital infrastructure would be sought from grant opportunities.

Ongoing software subscriptions costs range from $150 - $390 p.a. per charging port depending on the provider after the first 12 months. Additional 4G sim card fees may be applicable in some cases which range from $100 - $200 p.a. per site. Other fees may apply such as maintenance agreements costing $180 p.a. per charger.

If Council chooses to implement billing to recover costs the pricing structure for charging equates to $2.10 per hour for a 7kW charger. Using this pricing structure and the financial projection, considering maintenance costs, electricity expenses, and potential revenue streams, indicates that the investment can be recovered within 2 years. Furthermore, the presence of charging stations is likely to attract EV drivers, leading to increased spending on local businesses.

The proposed Albert Park site for four ultra-fast chargers would require a new substation to be installed. For this type of charging, Cootamundra-Gundagai Regional Council would need to undertake an Expression of Interest and enter a leasing arrangement with a fast-charging provider. Fast charging sites have the potential to generate revenue from ongoing lease agreements. All capital costs and operational costs will be paid by the fast-charging provider. Depending on the agreement Council may need to invest partially in the initial civil works.

6. Environmental Impact

Electric cars and their charging stations have an overall positive impact on the environment, reducing greenhouse gas emissions, fuel transport costs, and maintenance costs. Although building new charging stations may come at a cost, and electric cars emit zero emissions but are not completely emission free because the electricity and manufacturing does have a carbon footprint, the production benefits outweigh the challenges. Fortunately, renewable energy sources such as solar and wind power are now being used to generate electricity for charging stations, providing a greener alternative to fossil fuels. The sophisticated technology needs minor upkeep and there are fewer chances of accidents and spills, meaning less potential negative impacts on the environment.

7. Recommendations

It is recommended that Cootamundra-Gundagai Regional Council pursue and submit a grant funding application for a destination charging site at the Cootamundra Library including the installation of 4 destination chargers. This is so tourists, and locals, may charge their electric vehicles whilst visiting a range of shops, cafes and parklands in central Cootamundra. This should be considered a high priority. 

It is recommended that Albert Park opposite the Cootamundra Heritage Centre be considered for 4 x ultra-fast chargers.  This site should be considered a medium priority for a fast-charging EOI submission. This proposed site amenities and proximity to the Olympic Highway and with only a short walk to the main street presents an attractive location investment in fast charging.

That funding opportunities be investigated and if successful solar power generation and battery storage be installed as supporting this related infrastructure with the aim to establish the operation of the EV charging station to be cost and carbon natural.

Financial Impact

·    Grant Funding $20,000.

·    Council Contribution $5,000. (Funded from the Building Infrastructure Budget).

·    Annual Operating Costs $8,000 (Funded from the Building Infrastructure Budget for the 1st 12 months only). After the first 12 months a usage charge will apply.

·    Contingency $5,000pa to be fully cost recovery after the 1st 12 months.

OLG 23a Guideline consideration

This is no direct impact on the OLG23a Guidelines at this stage.

 

 


Ordinary Council Meeting Agenda

27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

8.8.3      Ellwood's Hall RFQ Evaluation Report

DOCUMENT NUMBER

407624

REPORTING OFFICER

Steven Lowe, Coordinator Community Services

AUTHORISING OFFICER

Wayne Bennett, Manager Regional Services Cootamundra  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant, safe, and inclusive community

1.1 Our health and wellbeing needs are met

 

FINANCIAL IMPLICATIONS

RFQ submissions are well above the allocated budget

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Adaptive Interiors RFQ

2.       Crimson Building Group RFQ

3.       Dalski PTY RFQ    

 

Recommendation

That Council not accept any of the three (3) quotations received, for a new toilet block adjoining Ellwood’s Hall Stockinbingal, due to all being well above the allocated budget.

 

Introduction

Cootamundra-Gundagai Regional Council received funding through SCCF5 for a new toilet block building and accessible ramp at Ellwood’s Hall Stockinbingal. Subsequently, the new toilet block request for quotation report is submitted for the consideration of Council.

Discussion

The project identified is to replace the existing, outdated and problematic toilet blocks that are currently located at the rear of the hall. The positioning of these toilet blocks are not ideal and the proposed project offers a more appropriate location with a new user friendly, disabled and ambulant accessible toilet block in accordance with the Disability and Inclusion regulations. It will be accessible from both within the hall and from the outside providing access for both indoor and outdoor functions regardless of the weather conditions.

This project is funded through the SCCF5 with an allocated budget of $168,350.00.

The proposed new toilet block and ramp adjoining Ellwood’s Hall, Stockinbingal went out for Request for Quotation on 27th November 2023 closing on 21st December 2023.

Quotations

A summary of the three (3) responses are shown below:

 

Ex. GST

1.

Adaptive Interiors

$275,669.34

2.

Dalski Pty Ltd

$289,746.44

3.

Crimson Building Group Pty Ltd

$315,624.33

Evaluation and Comments

Submissions were evaluated by Kate Lowe (Operations Support Cootamundra), Steve Lowe (Co-Ordinator Community Services) and Wayne Bennett (Manager Regional Services Cootamundra). Each submission was allocated a score for a number of criteria in accordance with the table below. Results were then weighted, and a ranking determined.

 

Evaluation Criteria

Weighting

Price

60%

Demonstrated capability and capacity

15%

Demonstrated experience and past performance

15%

Other Valued added services offered to provide

10%

 

The submission offering the lowest price after the evaluation was by Adaptive Interiors for the quoted price of $275,669.34 (Ex.GST) which is $107,319.34 over the allocated funding budget. Consideration of all the three quotes has eliminated Adaptive Interiors, Dalski Pty Ltd and Crimson Building Group Pty Ltd. These were quality submissions but have been eliminated based on price. It is challenging to rationalise the submitted pricing in comparison to other similar projects completed in the past.

Under the Local Government Act section 55 and NSW Legislation Division 4, Council can choose to not accept these submissions and have the option of:

·    invite, in accordance with section 167, 168 or 169, fresh tender submissions based on the same or different details.

·    invite, in accordance with section 168, fresh applications from persons interested in making a tender submission for the proposed contract.

·    invite, in accordance with section 169, fresh applications from persons interested in making a tender submission for contracts of the same kind as the proposed contract.

·    by resolution of the council, enter into negotiations with any person (whether or not the person was a tenderer) with a view to entering into a contract in relation to the subject matter of the tender.

Given the discrepancy between submission prices and the allocated budget, and in view of the options above, the recommendation is to not accept any of the three submissions.  Investigations will also be undertaken to ascertain if there are pre-fabricated products currently on the market that would be considered appropriate and functional within the allocated funding. In addition to this, taking into consideration none of the submissions came from businesses within our local government area, by Council resolution, we enter into negotiations with local trades. If these negotiations determine that the project can be completed within the allocated funding locally, Council can either appoint a contract or opt to readvertise the RFQ based on the same or different details and evaluate any new submissions and award the contract if acceptable.

OLG 23a Guideline consideration

This does not conflict with this guideline.

 


Ordinary Council Meeting Agenda

27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

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27 February 2024

 

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Ordinary Council Meeting Agenda

27 February 2024

 

8.8.4      Cootamundra Regional Services Department Monthly Works Report

DOCUMENT NUMBER

407416

REPORTING OFFICER

Wayne Bennett, Manager Regional Services Cootamundra

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The Cootamundra Regional Services Department, Monthly Works Report be received and noted.

 

Introduction

This report has been prepared to inform Council of the activities undertaken by the Cootamundra Regional Services Department over the month of January 2024.

Discussion

PARKS AND GARDENS:

Cootamundra Touch Carnival – Major event bringing teams from around the state and the Shire – Nico Park was presented to a high standard of mowing and maintenance, line marking, Event bin supply and service for this special event.

 

Bradman Letter Cricket Event– Southern Highlands Team comes down and plays against the Cootamundra representative side – the Southern Highlands team arrives early to enjoy the township – Golfing, Pubs and Clubs. Ovals prepared under difficult seasonal conditions – very wet and unable to be mowed during the week– mowing was undertaken on the Saturday morning of the match when the ground was dry enough.

 

Seasonal conditions have been very wet, the grassed areas that council maintain have been growing excessively in all areas. Staff have been working continuously to keep the maintenance of these areas under control but has been difficult due to the wet. In most part the town is still well presented considering the circumstances.

 

Main Street, Livi’s Place and Jubilee Park have been kept to a high standard as they are the major tourist areas and used frequently by the residents. Many positive comments have been received by residents and tourists over the Xmas new year break. There are still some drainage works to be completed at the Jubilee Park Wetlands once conditions and time allow works to be undertaken.

 

Tree Maintenance

Works continues to be triaged with the dangerous trees and line of sight issues being most of the team’s focus. A contractor has been used to remove Storm damaged trees due to the excessive maintenance workload and specialty equipment. There was an influx of requests due to the lack of staff to attend tree damage caused during the storm season over the Xmas and New Year break.

 

Sports fields

Sports fields are being mowed to the high standard – sometimes twice a week due to excessive growth from the wet season, line marking has been undertaken for the Cricket and Little athletics running track along with the Touch Football Gala Day.

 

 

CEMETERIES:

The cemetery Attendant was away over the Xmas and New Year break and Parks and Gardens staff attended the Cemetery duties.

 

For the month of January there were 8 burials consisting of 4 new and 4 reopened graves with the addition of 1 interment of ashes.

 

There were many accolades for the high standard the cemetery is kept on social media over this period.

 

 

RANGERS ACTIVITIES:

·    12 dog seized and returned to owner.

·    10 kittens seized, impounded, and rehomed to rescue.

·    3 dogs surrendered, impounded, and rehomed.

·    6 Feral cats, caught in cat traps and Euthanised.

·      Total registrations paid $0.00.

·    Council Rangers attended 1 barking dog issues.

·    Council Rangers attended and impounded 3 abandoned cars on the Olympic hwy

·    Council Rangers reported 2 illegal dumping incidents.

·    Council Rangers attended Truck incident involving sheep.

·    Education programs running for Cleaning up after your dog and keeping dogs on leash.

·    Poo bag stations regularly being filled up.

 

 

FINAL SHEEP SALES:

·    17/1 – 774 yarded - high price $218.20 Avg $108.42

·    30/1 – 1631 yarded – high price 206.00 Avg $130.97

 

 


 


BIO SECURITY:

 

The engagement of a new Bio Security Officer occurred late January, starting on the 24 January and immediately started training for the role completing training modules in Bio Security. The successful applicant has been undertaking the role as Regulatory Attendant over the last 6 months attending to the Cootamundra Truck Wash and Saleyards, along with most of the Noxious Weed spraying on Shire Land.

 

Target Weeds: St John’s Wort, Silver Leaf Nightshade, Sweet Briar, African Love Grass, various weeds. A total of 11,200 Liters of Spray has been put out by the team over this period.

 

 


 


WASTE:

 

The Cootamundra Landfill weighbridge software has been updated. This will enable staff to serve the customers more efficiently as the weighbridge software program was consistently glitching slowing down the process.

 

A new dead animal pit has been created due to unexpectantly receiving 186 dead sheep from the truck accident that occurred on Gundagai Road.

 

Waste staff continue to manage applications and bin allocations for the new Domestic Rural Waste Initiative.

Fig (1) Shows an increase in Greenwaste from the same period last year.

 

Fig (2) shows a reduction in waste to landfill for the same period last year.

 

Fig (3) shows a reduction in weight to Bald Hill but increase in movements and cost for same period last year.

 

 

FACILITIES:

A vacant, unused space upstairs in the Cootamundra office has been turned into a new storage room for Human Resources records along with some modifications to allow for staff to use the folding machine in a dedicated space.

 

Roof repairs have been carried out at the Cootamundra Office and Depot 2 to rectify some leaks.

 

All Council buildings have had the gutters cleaned as this had not occurred in a number of years. This has assisted with roof/drainage issues as well as fire hazards due to the level of debris in the gutters.

 

The Mackay Park, Wallendbeen toilet block is being painted and electrical repairs carried out. These rest rooms have extremely high use and was in much need of a facelift.

 

Ellwood’s Hall had a large tree fall onto the roof of the building from the neighbouring property. Council staff has recently been given approval from the insurance company to engage a contractor to remove the tree at the cost of the landowner. The tree is scheduled to be removed using a crane and arborists on Feb 20th. Once the tree has been removed, we will be able to access the damage caused. We are aware of major leaks in the new kitchen section of the hall that will need to be repaired.

 

The Stockinbingal Cricket Club building’s grease trap has failed and is scheduled to be replaced.

 

The Cootamundra Art Centre building had repairs carried out to the air conditioner.

 

 

 

Capital Works:

 

·    Fisher Park New Amenities Building – Drawings are being finalised by the draftsman, schedule of finishes has been developed, soil tests have been taken for the structural engineers to design the concrete slab. The slab design should be completed by the end of the month. Once completed we will have all of the documentation to go out to tender.

 

·    Ellwood’s Hall New Toilet Block – RFQ completed at the end of 2023., We had 3 submissions and all of which were substantially over the allocated funding budget. We are looking into other potential options that are more in line with the finance available.

 

·    Cootamundra Library – All new quotes have been received and contracts awarded. Work has commenced with the painting of the Stephen Wards Rooms. Refurb works is scheduled to commence at the start of March.

 

·    2nd Hand Shop/Shed for the Waste Facility – The shed has been ordered, engineer designs to be received in the coming weeks, DA to be submitted and work to commence in April/May.

Major Projects:

Saleyards - Works have commenced on the review and feasibility Study relating to the Selling Agents decision to no longer operate from the Cootamundra Saleyards. In response, Council has commenced discussions with the Crown Lands Department and EPA to determine the expectations and reporting requirements that will need to be prepared. Council is also ascertaining the requirements for closing down the yards and identifying future opportunities.

 

The following issues are being investigated, but not limited:

·    Impacts of the new Abattoirs if any. Consideration needs to be considered regarding the impacts on small growers that have utilised the facility in the past without Agents.

·    Availability of holding yards for trucks when transporting stock.

·    Cost and financial impact on council to maintain an asset that is no longer been used.

·    Possible positive/negative impacts on the use of the truck wash.

·    Costs to remove all assets for sale/reuse.

·    What happens to all the adjoining Crown lands currently used for holding/grazing stock.

·    Environmental impacts and the requirement to rehabilitate the site, (EPA requirements unknown).

·    Approved grant funding for the installation of the new sheep tagging system will be lost. If the yards were to reopen sometime in the future this costs (substantial) would at that time need to be funded by Council.

·    The Saleyards and truck wash have many environmental issues that are currently non-compliant, does this mean they no longer need to be addressed or need to continue?

·    Many components of the Saleyards infrastructure need major upgrades e.g. paddock fencing, drainage, leachate control, etc.

·    The need to minimise the fire risk and noxious weed control will need to be maintained.

·    Existing staff can be utilised in maintaining the truck wash and noxious weed /regulatory control.

·    The possible need to undertake a detailed investigation into the site (Crown Land), what options are available for future use of the site and the development of a detailed Business Plan for Councils consideration. This will need to include all possible risks and opportunities (positives/negatives).

 

The above are just a few of the matters that immediately come to mind. It is certain that many other impacts will come to be acknowledged when further discussions and investigations are undertaken, and stakeholders/community spoken too.

Waste Management – works have commenced on preparing a report to Council on the review of current operating costs associated with the Transfer Stations and what new initiatives may be available to lower costs and improve service delivery.

 

Stockinbingal and Wallendbeen Landfills: The deigns and cost estimates for the rehabilitation of these village tips has now been completed, with the preparation of designs for converting them into transfer stations soon to begin. Once the designs and cost estimates are completed, works will commence on preparing a Stakeholder Communication Strategy associated with the transition from landfill to transfer stations.

 

Financial

All areas of expenditure relating to the operations within the Regional Services Department Cootamundra, are in most part within the allocated budgets.

OLG 23a Guideline consideration

No impacts associated with this report.

 

 


Ordinary Council Meeting Agenda

27 February 2024

 

9            Motion of which Notice has been Given

Nil

10         Questions with Notice

Nil


Ordinary Council Meeting Agenda

27 February 2024

 

11         Confidential Items

11.1       Closed Council Report

DOCUMENT NUMBER

405954

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN