Business Paper
Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 23rd January, 2024
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Agenda |
23 January 2024 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Council Chambers, Gundagai on:
Tuesday, 23rd January, 2024 at 6:00PM
The agenda for the meeting is enclosed.
Steve McGrath
Interim General Manager
Live Streaming of Meetings Statement
This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.
By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.
Ordinary Council Meeting Agenda |
23 January 2024 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 12 December 2023
6.1 Mayoral Minute - Councillor Engagement
8.1.1 Christmas in Cootamundra
8.1.2 Australian Local Government Association (ALGA) National General Assembly 2024
8.1.3 Riverina Eastern Regional Organisation of Councils (REROC) Meeting Minutes
8.2.1 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes
8.2.2 Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes
8.3.1 Finance Update - December 2023
8.3.2 Restricted Cash Reconciliation - December 2023
8.3.3 Investment Report - December 2023
8.5.1 Cootamundra Engineering Report - January 2024
8.6.1 Gundagai Engineering Report - January 2024
8.7 Regional Services Gundagai
8.7.1 Regional Services Gundagai Works Report for December 2023
8.8 Regional Services Cootamundra
8.8.1 Regional Services Department Monthly Works Report
9 Motion of which Notice has been Given
9.1 Notice of Motion - Christmas in Cootamundra
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
23 January 2024 |
REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Ordinary Meeting of Council held on Tuesday 12 December 2023 2. Confidential Minutes of the Closed Session of Council held on Tuesday 12 December 2023 (under separate cover) |
|
Provisions for Confidentiality |
Section 10A (2) (a) - personnel matters concerning particular individuals (other than councillors). |
1. The Minutes of the Ordinary Meeting of Council held on Tuesday 12 December 2023 be confirmed as a true and correct record of the meeting. 2. The Confidential Minutes of the Closed Session of Council held on Tuesday 12 December 2023 be confirmed as a true and correct record of the meeting. |
Minutes Ordinary Council Meeting
Alby Schultz meeting Centre, Cootamundra
6:00PM, Tuesday 12th December, 2023
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Minutes |
12 December 2023 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Alby
Schultz meeting Centre, Cootamundra
ON Tuesday, 12
December 2023 AT 6:00PM
PRESENT: Cr Charlie Sheahan (Mayor), Cr Gil Kelly (Deputy Mayor), Cr Leigh Bowden, Cr Les Boyd, Cr Logan Collins (MS-Teams), Cr Trevor Glover, Cr David Graham, Cr Abb McAlister, Cr Penny Nicholson
IN ATTENDANCE: Steve McGrath (Interim General Manager), Paul Woods (Interim Deputy General Manager - CCD), Matt Stubbs (Deputy General Manager - Operations), Linda Wiles (Manager Business), Zac Mahon (Manager Finance), Michael Mason (Interim Manager Sustainable Development)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
Adjourn Meeting For Open Forum
Resolution 328/2023 Moved: Cr Leigh Bowden Seconded: Cr David Graham Council adjourn for Open Forum. Carried |
2 Open Forum
List of Speakers
1. David Harris – Compliance Issue
Resume Open Meeting
Resolution 329/2023 Moved: Cr Penny Nicholson Seconded: Cr Les Boyd Council resume the Open Meeting. Carried |
Cr Glover entered meeting 6:05pm
3 Apologies and Leave of Absence
Nil
3.2 Leave of Absence
Nil
4 Disclosures of Interest
Nil
5 Confirmation of Minutes
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 28 November 2023 |
Resolution 330/2023 Moved: Cr Gil Kelly Seconded: Cr Abb McAlister The Minutes of the Ordinary Meeting of Council held on Tuesday 28 November 2023 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
6.1 Mayoral Minute - Councillor Engagement |
Resolution 331/2023 Moved: Cr Charlie Sheahan Seconded: Cr Penny Nicholson The information in the Councillor Engagements Mayoral Minute be received and noted. Carried |
The Mayor also acknowledged two young women across the local government area who have achieved outstanding personal endeavours. Those being:
1. Indi Cooper – Gundagai – nomination Marie Claire women of the year award 2023.
2. Grace Neil – Cootamundra – won Bert Evans Apprentice Scholarship 2023.
Amendments to Be Noted:
Cr McAlister attended the 12 December 2023 Ordinary Council Meeting.
Crs Nicholson and McAlister attended the Gundagai High School Presentation function on 8 December 2023.
Crs Bowden and Sheahan (Mayor) did not attend a Co-op AGM on 29th November. This did not take place.
6.2 Mayoral Minute - Correspondence from Sister City - Hemet California |
Resolution 332/2023 Moved: Cr Abb McAlister Seconded: Cr Leigh Bowden That Council acknowledge the correspondence and gift received from the City of Hemet and respond in kind. Carried |
7 Reports from Committees
Nil
8 General Manager’s Report
8.1 General Manager Office
8.1.1 Meeting Dates 2024 |
Resolution 333/2023 Moved: Cr David Graham Seconded: Cr Trevor Glover That: 1. The Ordinary Council Meetings take place at 6:00pm on the fourth Tuesday of the Month from January to November. 2. The Workshop Meetings of Council take place at 4:00pm on the second and fourth Tuesday of the Month from February to November. 3. The Ordinary Council Meeting and Workshop held in December take place on the second Tuesday of the Month. 4. The January Workshop Meeting take place on the fourth Tuesday of the Month. 5. The current arrangement of alternating meetings between Cootamundra and Gundagai remain in place for CGRC. 6. Alternatives to the current meeting arrangements be considered if requested. Carried |
8.1.2 NSW ALGWA Conference 2024 |
Resolution 334/2023 Moved: Cr David Graham Seconded: Cr Leigh Bowden 1. The Australian Local Government Women’s Association (ALGWA) NSW program, attached to the report, be received and noted. 2. Council support Cr Bowden and Cr Nicholson to attend the ALGWA NSW Conference in 2024. Carried |
8.2 Business
8.2.1 Australia Day 2024 |
Resolution 335/2023 Moved: Cr Gil Kelly Seconded: Cr Leigh Bowden 1. Information on Australia Day Awards 2024 be received and noted. 2. Council acknowledge the overview of the Australia Day Award nominations at its 12 December workshop and also acknowledge the nominated award recipients for the 2024 Australia Day Ceremonies. 3. The submission of the Australia Day 2024 Community Grant be noted. 4. Council include a Community Group Recognition Award for 2024, and future years. Carried |
8.2.2 Muttama Hall Management s.355 Committee AGM Meeting Minutes and Membership |
Resolution 336/2023 Moved: Cr Trevor Glover Seconded: Cr David Graham 1. The Minutes of the Muttama Hall Management s.355 AGM Meeting held on 22 November 2023, attached to the report, be noted. 2. The office bearers and membership of the Muttama Hall Management s.355 Committee, as detailed in the report, be endorsed. Carried |
8.2.3 The Arts Centre Cootamundra s.355 Committee Meeting Minutes |
Resolution 337/2023 Moved: Cr Leigh Bowden Seconded: Cr Abb McAlister The Minutes of The Arts Centre Cootamundra s.355 Committee Meeting held 16 November 2023 attached to the report, be received and noted. Carried |
8.2.4 Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes |
Resolution 338/2023 Moved: Cr Les Boyd Seconded: Cr Trevor Glover The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meeting held 6 November 2023, attached to the report, be received and noted. Carried |
8.2.5 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes |
Resolution 339/2023 Moved: Cr David Graham Seconded: Cr Les Boyd The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 9 October 2023, attached to the report be, received and noted. Carried |
8.3 Finance
8.3.1 Finance Update - November 2023 |
Resolution 340/2023 Moved: Cr Abb McAlister Seconded: Cr Trevor Glover The Finance Update report, be received and noted. Carried |
8.3.2 Restricted Cash Reconciliation - November 2023 |
Resolution 341/2023 Moved: Cr David Graham Seconded: Cr Penny Nicholson The Restricted Cash Reconciliation report, be received and noted. Carried |
8.3.3 Investment Report - November 2023 |
Resolution 342/2023 Moved: Cr David Graham Seconded: Cr Trevor Glover The report detailing Council Cash and Investments as at 30 November 2023, be received and noted. Carried |
8.4 Sustainable Development
8.4.1 Draft Swimming Pool Inspection Policy and Program |
Resolution 343/2023 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson 1. To place the Draft Swimming Pool Inspection Policy and Program on public exhibition for a period of 28 days. 2. That, if no submissions are received during the exhibition period that would require material alteration to the draft Swimming Pool Inspection Policy and Program, it be adopted. Carried |
8.4.2 Draft Model Contaminated Land Policy |
Resolution 344/2023 Moved: Cr Trevor Glover Seconded: Cr Abb McAlister That Council resolve: 1. To place the Draft Model Contaminated Land Policy on public exhibition for a period of 28 days. 2. That, if no submissions are received during the exhibition period that would require material alteration to the Draft Model Contaminated Land Policy, it be adopted. Carried |
8.4.3 DA2023/101 - 6 Pinkerton Lane, Cootamundra |
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Resolution 345/2023 Moved: Cr Gil Kelly Seconded: Cr Les Boyd That Council issue Deferred Commencement Approval for the following development subject to the consent conditions below: · Application No: DA2023/101 · Property: Lot: 1 DP: 1296902, 6 Pinkerton Lane, Cootamundra · Erection of a new shed ancillary to existing dwelling and continued use of carport (erected without consent) ancillary to existing dwelling. DEFERRED COMMENCEMENT CONDITION This consent does not operate and may not be acted on until the consent authority is satisfied of the following matter(s): Testing of the imported fill on which the shed is proposed to be located has been undertaken and shows the material is: a) Virgin Excavated Natural Material as defined in Schedule 1 of the Protection of the Environment Operations Act 1997; or b) a material identified as being subject to a resource recovery exemption by the NSW EPA; or c) a combination of Virgin Excavated Natural Material as defined in Schedule 1 of the Protection of the Environment Operations Act 1997 and a material identified as being subject to a resource recovery exemption by the NSW EPA. Evidence of the above relevant matter(s) must be produced to the consent authority, within 366 days of the date of the determination, otherwise the consent will lapse. Under section 88(3) of the EP&A Regulation, the consent authority will notify you in writing if the matters above have been satisfied and the date from which this consent operates. The conditions of development consent below apply from the date that this consent operates. General Conditions
Before building work commences
During building work
Before issue of an occupation certificate
Occupation and Ongoing use
Carried |
8.4.4 DA2023/035 - 190 and 274 Turners Lane, Cootamundra - proposed six (6) lot subdivision |
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Resolution 346/2023 Moved: Cr Leigh Bowden Seconded: Cr Abb McAlister That Council approve the following development, subject to the consent conditions below: § Application No.: DA2023/035 § Property: Lots 5 and 6 DP 1150609 190 and 274 Turners Lane COOTAMUNDRA NSW 2590 § Development: Subdivision – to subdivide the lots into 6 lots of 2 ha, 2.01 ha, 2.01 ha, 2.09 ha, 2.01 ha and 22.53 ha. CONDITIONS: PART A – ADMINISTRATIVE CONDITIONS Terms of approval A1. The developer shall carry out the development generally in accordance with the following plans and documents:
Inconsistencies between documents A2. In the event of any inconsistency between the documentation referred to in Condition A1, the most recent document shall prevail to the extent of the inconsistency. A3. In the event of any inconsistency between conditions of this approval and documents referred to in Condition A1, the conditions of this approval shall prevail to the extent of the inconsistency. Lapsing of approval A4. This development approval shall lapse five (5) years after the date on which it is granted, unless the works associated with the development have physically commenced. Statutory Requirements A5. All licences, permits and approvals must be obtained and maintained as required throughout the life of the development. No condition of this approval remove the requirement to obtain, renew or comply with such licences, permits or approvals. Cost of works A6. All works associated with the proposal, or required by this consent, will be at no cost to Council. Prescribed Conditions A7. All relevant prescribed conditions under Part 4, Division 2 of the Environmental Planning & Assessment Regulation 2021 apply and must be complied with. PART B – PRIOR TO ISSUE OF SUBDIVISION WORKS CERTIFICATE Road design plan B1. A road design plan shall be prepared by a Civil Engineer or other suitably qualified professional, in accordance with all relevant Austroads “Guide to Road Design”. The plan shall be submitted to, and approved by, Council, prior to the issue of a subdivision works certificate. The plan shall include but not be limited to details of design and construction for the following: (a) the widening of Turners Lane to achieve a minimum width of 5.5 metres (2 x 2.75 metres lanes), from the common boundary of Lots 10 and 11 DP 1217995 (to west of the site), through to the eastern boundary of Lot 2 DP 1004745 (to the east of the site), (b) access to each lot, including type, location and available sight distance (from either the existing road or proposed road extension), (c) signage in accordance with Australian Standard AS172 - Manual of uniform traffic control devices, (d) tree removal and/or pruning. NOTE: If the detailed engineering plans identify that additional tree removal (not approved as part of this consent) is required, a modification application for the additional tree removal, must be lodged and approved, prior to a subdivision works certificate being issued. PART C – PRIOR TO COMMENCEMENT OF WORKS Subdivision works certificate C1. A subdivision works certificate must be obtained from Council or an Accredited Certifier prior to work commencing, for all road construction works. C2. Full engineering design plans, prepared in accordance with Part B conditions, shall accompany the applications for a subdivision works certificate, and shall cover all civil works. Notice to be Given Prior to Commencement C3. The Principal Certifier (PC) and Council shall be given written notice, at least 48 hours prior to the commencement of works on the site. C4. Seven days prior to commencement of engineering works on the site, the person having the benefit of the consent shall notify Council and the PC of: (a) the appointed Project Manager (b) the appointed Construction Contract (c) the intention to start site works, (d) a 24 hour telephone number, for contact with the construction manager, to be operated for the duration of the construction works. C5. The Project Manager shall arrange an on-site meeting with the nominated Contractor, Council’s Engineering Representative and PC, prior to work commencing. Application to carry out works in road reserve. C6. Any works constructed or undertaken on public roads dedicated in the name of Cootamundra-Gundagai Regional Council or utilised for the carrying out of work on adjacent properties, shall not be undertaken until an approval under the Roads Act, 1993 (works within the road reserve application), has been obtained. C7. The following documentation and plans shall accompany the application for approval under the Roads Act 1993: (a) a Traffic Control Plan (TCP prepared by an accredited person, which contains their Certification Number, origin of issue and the date of issue), (b) the approved road design plans and accompanying construction certificate (where Council has not issued the construction certificate). Site notice C8. A site notice(s) shall be prominently displayed at
the boundaries of the site for the purposes of informing the public of
development details including, but not limited to: (b) the approved hours of work; (c) the name of the site/project manager and the primary contract the responsible managing company (if any), its address and 24 hour contact phone number for any inquiries; and (d) a statement that unauthorised entry to the site is not permitted. Sedimentation and erosion controls C9. Where necessary, site erosion control measures shall be incorporated into site management, prior to work commencing. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off. PART D – DURING CONSTRUCTION Hours of construction D1. Construction hours shall be limited to the following: (i) Mondays to Fridays – 7:00 am to 6:00 pm (ii) Saturdays – 8:00 am to 1:00 pm (iii) Sundays and public holidays – Nil (iv) \Any other times – only with the prior written consent of Council. Noise management D2. All activities on the site shall be undertaken with the objective of minimising noise emissions from plant and equipment, by installing and maintaining, wherever practicable, efficient silencers and low-noise mufflers. Dust management D3. All activities on the site shall be undertaken with the objective of preventing visible emissions of dust from leaving the site, including wind-blown and traffic-generated dust. Should such visible dust emissions occur at any time, the Developer shall identify and implement all practicable dust mitigation measures, including cessation of relevant works or dampening of site roads and work areas, as appropriate, such that emissions of visible dust cease. Construction waste D4. The storage of waste shall occur within the boundaries of the site, by way of a screened area of silt stop fabric, shade cloth or waste disposal bin/skip. D5. Any waste materials removed from the site shall only be directed to a waste management facility lawfully permitted to accept the materials. D6. The Developer shall maximise the treatment, reuse and/or recycling on the site of any excavated soils, slurries, dusts, aggregate and sludges associated with the development, to minimise the need for treatment or disposal of those materials outside the site. Tree removal and protection measures D7. Approval is granted for the removal of the following trees/shrubs located in the Turners Lane Road reserve: (a) two eucalyptus trees located at the proposed location of the access to Lots 104 and 105, (b) removal of the exotic shrub/bush immediately to the east of the proposed location of the access to Lots 104 and 105, (c) removal of the exotic shrub/bush at the proposed location of the access to Lots 101 and 102, (d) removal of the exotic shrub/bush located approximately 17 metres to the east of the proposed location of the access to Lots 101 and 102. D8. Approval is granted for the pruning of the low-hanging branches on the following trees/shrubs located in the Turners Lane Road reserve, to a height of approximately eight (8) metres: (a) eucalyptus tree located approximately 15 metres to the west of the access to Lots 101 and 102, (b) kurrajong tree located approximately 20 metres to the east of the access to Lots 101 and 102. D9. No approval is granted for the removal of any other trees on the site or in the road reserve as a result of the subdivision. D10. All trees on the site and on Council land, and that may be threatened by the works, are to be suitably protected in accordance with AS 4970-2009 Protection of trees on development sites, by way of tree guards, barriers or other measures as necessary in order to protect tree root systems, trunks and branches, during construction. Fencing D11. A rural stock proof fence shall be erected along all allotment boundaries (internal and external). The developer shall ensure that the fence lines adjacent to public roads are on the correct boundary alignment, by having the boundaries marked by a Registered Surveyor, and a written statement shall be lodged by the Surveyor, confirming that all fencing is erected and on the correct alignment. D12. All fencing shall be located to avoid tree removal, with any minor deviations in the fencing to be reflected on the final plan of subdivision. Approved Plans to be On-site. D13. A copy of the approved and certified plans, specifications and documents incorporating conditions of approval and certification, and all relevant environmental approvals, shall be always kept on the site, and shall be made available for perusal by any officer of Council or the PC on request. Unexpected finds D14. The applicant must ensure that if any unexpected archaeological deposits or relics not identified and considered in the supporting documents for this approval are discovered, work must cease in the affected area(s) and the Heritage Council of NSW must be notified as required by s146 of the Heritage Act 1977. Additional assessment and approval may be required prior to works continuing in the affected area(s) based on the nature of the discovery. Setting out of Infrastructure / Structures D15. The engineering works shall be set out by a registered surveyor to verify the correct position of the infrastructure in relation to property boundaries and the approved alignment levels. A report from the registered surveyor shall be furnished to the PC and Council for verification prior to any inspections being carried out by the PC. Certification and inspection of subdivision works. D16. The subdivision works must be inspected and tested by the PC, at each relevant stage of construction to demonstrate compliance with the approved plans. Where Council is not the PC, documentary evidence shall be provided by the PC to Council, demonstrating compliance. D17. Where Council is nominated as the PC, Council shall be given a minimum of 48 hours notice prior to any critical stage inspection or any other inspection nominated by the PC. Installation of services D18. Service conduits for electricity and telecommunications cabling shall not be trenched across any road pavements. State Survey Marks D19. The developer shall ensure that any existing State Survey Marks will not be disturbed. If it so happens that any SSMs falls within any works associated with the development it shall be relocated at the developer’s cost or if it is disturbed, reinstatement costs shall also be borne by the developer. PART E – PRIOR TO ISSUE OF SUBDIVISION CERTIFICATE Completion of engineering works E1. All engineering works (roadworks) shall be completed in accordance with the approved plans and subdivision works certificate, prior to the issue of a subdivision certificate. Water supply E2. Evidence shall be supplied to Council in the form of a works as executed plan, demonstrating that the private water supply line proposed to be relocated, has been relocated in accordance with the approved plans. Utility services E3. Prior to the issue of a Subdivision Certificate, a copy of the Notice of Arrangement (NOA) from Essential Energy, which states that satisfactory supply arrangements have been made for the provision of electricity to each of the lots in the subdivision, shall be provided to Council. E4. Prior to the issue of a Subdivision Certificate written advice shall be obtained from an approved telecommunications carrier stating that satisfactory arrangements have been made to ensure the provision of adequate services to the development. Damage to infrastructure or services E5. The cost of repairing any damage caused to Council or other Public Authority’s assets in the vicinity of the subject site as a result of construction works associated with the approved development, is to be met in full by the developer prior to the release of any subdivision certificate. Street addressing E6. Rural addressing numbers shall be purchased from Council and erected for each lot, in accordance with the NSW Addressing User Manual prepared by the Geographical Names Board of NSW, as follows:
Defects Liability Period and bond NOTE: These following conditions only apply in respect of works caried out by a contractor other than Cootamundra-Gundagai Regional Council. E7. For a period of twelve (12) months after the subdivision certificate is issued, the subdivider must remedy any defects or omissions in the subdivision works. NOTE: Defects do not include reasonable wear and tear or damage caused to the works by inappropriate use (e.g. damage or abuse from traffic accidents or vandalism). E8. The defects liability bond must be submitted with the subdivision certificate application. The bond must be in the form of cash or unconditional bank guarantee (no lapse date) for an amount of 5% of the agreed value of the subdivision works or $ 5,000, whichever is the greater. E9. At any time during the defects liability period, the consent authority may direct the subdivider to rectify any omission or defect in the subdivision works. The direction will identify the scope of works to rectification and state the time by which the subdivider shall complete the work of rectification (or stages of the rectification) and may state the time by which rectification shall commence. E10. If the subdivider fails conforming to the direction or part of the direction, the consent authority may perform the works and charge costs to the subdivider. The Council will deduct any costs incurred from the defects liability bond. E11. At the expiry of the defects liability period the subdivider shall arrange Council to carry out an inspection of the subdivision works, and request a return of the defects liability bond. E12. If Council determines that the subdivision works are satisfactory, Council will refund the balance of the defects liability bond. E13. If unremedied subdivision work defects or omissions are detected by the Council during the inspection, the subdivider must remedy these works and re-apply for an off defects liability inspection. Council may retain some or all of the defects liability bond for a further period of twelve (12) months. Final subdivision plans E14. The submission of a final plan of subdivision suitable for registration at the Land Titles Office. Registration of easements and restriction as to users E15. Easements shall be created over all services to the satisfaction of the relevant authority, and/or wherever Council deems necessary to allow unrestricted access to the service, and restrictions as to user created, under section 88B of the Conveyancing Act 1919, including, but not limited to, the following: a) release of the existing power easement on Lot 5 DP 1150609 (created by DP 1062169), and creation of a new power easement over the power lines on-site, b) release of the existing restriction as to user on Lot 5 DP 1150609 (created by DP 1004745), c) release of the existing water supply easement on Lot 5 DP 1150609, that benefits Lot 2 DP 850604 (created by DP 1004745), and creation of a new water supply easement over the relocated water supply line, benefiting Lot 2 DP 850604, d) right of access over Lot 102 to benefit Lot 101, e) a reciprocal right of access over the combined access to Lots 104 and 105, f) restriction as to user on proposed Lots 101, 102, 104 and 105), that requires the installation/provision of water storage with a minimum capacity of 20,000 litres for fire-fighting purposes with an appropriately sized Storz fitting. E16. The 88B Instrument shall be submitted to the PCA with the final plan of subdivision as a prerequisite to the endorsement of the subdivision certificate. E17. Council is not to be nominated as the prescribed authority in the 88B instrument, in relation to any restrictions imposed by the developer relating to buildings and improvements (e.g building materials, setbacks, design matters, etc). REASONS FOR THE CONDITIONS: § To confirm the details of the application as submitted by the applicant and as approved by Council. § To manage any inconsistencies between the approved plan/documents and conditions of consent. § To achieve the objectives of section 1.3 of the Environmental Planning and Assessment Act 1979, having regard to the relevant matters for consideration contained in section 4.15 of the Act and the Environmental Planning Instruments applying to the land. § To ensure that adequate access is provided to each lot, and the road network is upgraded to cater for the additional traffic generated by the development. § To ensure works are carried out to the appropriate standard. § To ensure the lots are adequately serviced. § To protect the existing trees. § To protect the amenity of the local environment, residents and adjoining landowners. § To ensure the development complies with all relevant approvals. SCHEDULE 1, DIVISION 4, CLAUSE 20 - REASONS FOR THE DECISION: This section of the Act requires the public notification of certain decisions, the date of the decision, the reasons for the decision and how community views were taken into account in making the decision. The reasons for the decision and how community views were taken into account, as it relates to this development application are: § the proposed development is not inconsistent with the objectives of the zone, § the proposed development is permitted in the zone, § the proposed development does not compromise the relevant Environmental Planning Instruments, § any potential concerns have been ameliorated by appropriate conditions, § the proposal is not inconsistent with the key planning provisions contained within the applicable environmental planning instruments, § the proposal will have an acceptable environmental impact, § the proposal is consistent with the zone and desired future character of the area, § notification of the application in accordance with the relevant environmental planning instrument and/or policy was carried out, and no submission were received, and the issues raised in the submission have been addressed during the assessment and through the imposition of conditions of consent.
Carried |
8.5 Engineering Cootamundra
8.5.1 CGRC Engineering Report - December 2023 |
Resolution 347/2023 Moved: Cr Penny Nicholson Seconded: Cr Abb McAlister The CGRC Engineering Report for the month of December 2023 be noted. Carried |
8.5.2 Proposed Street Name for the Boundary Road Subdivision Development Cootamundra |
Resolution 348/2023 Moved: Cr Leigh Bowden Seconded: Cr Trevor Glover 1. The report on the Proposed Street Name for the Boundary Road Subdivision Development Cootamundra be received and noted. 2. The following proposed street name for the Boundary Road Subdivision Development, Cootamundra be noted: 2.1 Acacia Street Carried |
8.6 Engineering Gundagai
Nil
8.7 Regional Services Gundagai
8.7.1 Regional Services Gundagai Works Report for November 2023 |
Resolution 349/2023 Moved: Cr David Graham Seconded: Cr Penny Nicholson Regional Services Gundagai Report for December 2023, be received and noted. Carried |
8.8 Regional Services Cootamundra
8.8.1 MOA for the South West Regional Waste Management Group |
Resolution 350/2023 Moved: Cr Trevor Glover Seconded: Cr David Graham That Council: 1. Endorse the proposed Memorandum of Agreement, attached to the report, and 2. Delegates authority to the Interim General Manager to execute all associated documentation. Carried |
8.8.2 Regional Services Department Monthly Works Report |
Resolution 351/2023 Moved: Cr Gil Kelly Seconded: Cr Les Boyd The Cootamundra Regional Services Department, Monthly Works Report be received and noted. Carried |
9 Motion of which Notice has been Given
Nil
10 Questions with Notice
Nil
11 Confidential Items
11.1 Closed Council Report |
Resolution 352/2023 Moved: Cr David Graham Seconded: Cr Les Boyd 1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public. Carried |
Interim General Manager and the two Deputy General Managers left the meeting at 6.32pm.
Resumption of Open Council Meeting
Resolution 353/2023 Moved: Cr Leigh Bowden Seconded: Cr David Graham The Open Council meeting resume. Carried |
Announcement of Closed Council Resolutions
Note: The Chairperson announced the resolutions made in Closed Council.
1. The conclusion of Stephen Charles McGrath’s twelve-month contract of employment from 9 January 2023 to 8 January 2024 is acknowledged.
2. Mr Stephen Charles McGrath be offered the position of Interim General Manager with a contract of employment for up to a twelve-month period commencing on 22 January 2024.
3. The contract of employment mentioned in 2. above is to be offered on the terms and conditions as they exist under the current contract of employment, noting the additional inclusion set out in the report.
4. Mr Matt Stubbs be appointed to the position of Acting General Manager for the period 9 January 2024 to 22 January 2024.
The Meeting closed at 7:08pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 23 January 2024.
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CHAIRPERSON |
GENERAL MANAGER |
23 January 2024 |
DOCUMENT NUMBER |
405922 |
AUTHORISING OFFICER |
Charlie Sheahan, Mayor |
REPORTING OFFICER |
Charlie Sheahan, Mayor |
Nil |
To keep the community aware of Councillor and my engagements, on behalf of Council I intend to provide regular updates through my Mayoral Minutes.
The information in the Councillor Engagements Mayoral Minute be received and noted. |
Crs Kelly (Deputy Mayor), Bowden and I, Cr Sheahan (Mayor) attended a Meet and Greet lunch with Whales and AGM new workers.
Cr Bowden attended the Stockinbingal Public School Presentation Evening.
14 December 2023
Crs Kelly (Deputy Mayor) Bowden, Nicholson and I, Cr Sheahan (Mayor) attended the “Christmas in Cootamundra” street party.
15 December 2023
I, Cr Sheahan (Mayor) and other Riverina Eastern Regional Organisation of Council (REROC) representatives attended a breakfast meeting with Parliamentary Secretary for Disaster Recovery Janelle Saffin MP.
18 December 2023
I, Cr Sheahan (Mayor) attended an Australian Citizenship Ceremony in Cootamundra.
Cr Bowden attended The Art Centre (TACC) s.355 Committee meeting.
19 December 2023
I, Cr Sheahan (Mayor) attended a catch-up meeting with the Interim General Manager and Deputy General Managers.
9 January 2024
Cr Kelly (Deputy Mayor) and I, Cr Sheahan (Mayor) attended a weekly meeting with the Acting General Manager and Deputy General Manager.
16 January 2024
I, Cr Sheahan (Mayor) attended a catch-up meeting with the Acting General Manager and Deputy General Manager.
Cr Kelly (Deputy Mayor) and I, Cr Sheahan (Mayor) attended a Cootamundra Floodplain Risk Management Committee Meeting.
18 January 2024
Cr Bowden attended The Art Centre (TACC) s.355 Committee meeting.
23 January 2024 |
Nil
23 January 2024 |
DOCUMENT NUMBER |
406014 |
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REPORTING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
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AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Christmas in Cootamundra - Final Report - Coota Co-op ⇩ |
The Christmas in Coota overview provided by Coota Co-op be noted. |
Discussion
On behalf of Coota Co-Op, Cr Leigh Bowden has provided an overview of the Christmas in Coota event (attachment 1). This information is provided to Council and the Community.
Financial
There are no financial implications.
OLG 23a Guideline consideration
The 23A guideline considerations are not relevant to this report.
23 January 2024 |
DOCUMENT NUMBER |
405805 |
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REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
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AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Invitation and Discussion Paper 2024 NGA ⇩ |
1. The 2024 Australian Local Government Association (ALGA) National General Assembly discussion paper, attached to the report, be received and noted. 2. Motions be considered at the next workshop scheduled for 13 February 2024. 3. A further report be submitted to the next Ordinary Council Meeting to provide further information on the National General Assembly, and to determine potential Motions for submission to ALGA. |
Introduction
Convened annually by the Australian Local Government Association (ALGA) the National General Assembly (NGA) of Local Government is the peak annual event for Local Government, attracting Mayors and General Managers from across the Country.
The 2024 NGA (incorporating the Regional Cooperation and Development Forum – 2 July 2024) will again be held at the National Convention Centre in Canberra from 2-4 July 2024. In addition, the Federal Government has again offered to host the Mayors at the Australian Council of Local Government (ACLG) on 5 July 2024.
Further information about both the 2024 NGA and ACLG, including registration details, has not been released as yet. This will be detailed in the February report to council.
Discussion
This year’s theme is “Building Community Trust”. ALGA is seeking motions that align with this theme and identify opportunities for new federal programs and policies that will support councils to build trust, both in our communities and as a local delivery partner for the Australian Government.
Motions are due to ALGA by Friday 29 March 2024.
Council will consider Motions at the 13 February 2024 workshop and determine at the 27 February 2024 Ordinary Council Meeting.
Financial
Nil associated with this report. Financial implication will be detailed in the next report to council.
OLG 23a Guideline consideration
The objective of this report does not conflict with the Guidelines.
23 January 2024 |
DOCUMENT NUMBER |
405902 |
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REPORTING OFFICER |
Teresa Breslin, Executive Assistant to Mayor and General Manager |
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AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. REROC Board Minutes ⇩ 2. REROC Board Agenda ⇩ |
The draft Minutes of the Riverina Eastern Regional Organisation of Councils (REROC) Board Meeting held on 8 December 2023, attached to the report, be received and noted. |
Introduction
There are no financial implications associated with this report.
OLG 23a Guideline consideration
This report does not conflict with the guidelines.
23 January 2024 |
DOCUMENT NUMBER |
404331 |
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REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
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AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
To Comply with the s.355 Committee Management Manual. |
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1. SEHC Minutes - 23 November 2023 ⇩ 2. SEHC Minutes - 12 December 2023 ⇩ |
The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 23 November 2023 and 12 December 2023 attached to the report, be received and noted. |
Discussion
The Stockinbingal Ellwoods Hall s.355 Committee have advised that Sue Caldwell has resigned from her position as Vice Chairperson.
The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 23 November 2023 and 12 December 2023 are submitted for the information of Council and the community.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The report purpose does not conflict with guidelines.
23 January 2024 |
DOCUMENT NUMBER |
404904 |
|||
REPORTING OFFICER |
Anne Chamberlain, Governance Officer |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
1. CHCMC Minutes - 4 December 2023 ⇩ |
The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meeting held 4 December 2023, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 4 December 2023, are submitted for the information of Council and the community.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
23 January 2024 |
DOCUMENT NUMBER |
405747 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
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AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
The Finance Update report, be received and noted. |
Report
The December Finance Update has been reviewed and no issues have been detected.
Operations
Income
The operational income is at 65% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.
Department |
ACTUAL YTD |
BUDGET |
% Received |
Result |
Comment |
Development & Building |
287,403 |
315,000 |
91% |
J |
OK – Income is hard to predict |
Finance |
13,059,068 |
12,118,026 |
108% |
J |
OK – Grant receipts to be allocated |
Business |
54,064 |
88,000 |
61% |
J |
OK |
Executive |
14,738 |
40,000 |
37% |
J |
OK |
Regional Services - Cootamundra |
2,742,561 |
3,553,500 |
77% |
J |
OK – Grant receipts to be allocated |
Regional Services - Gundagai |
1,481,064 |
1,441,500 |
103% |
J |
OK |
Engineering - Cootamundra |
257,538 |
483,084 |
53% |
J |
OK |
Engineering - Gundagai |
240,740 |
455,116 |
53% |
J |
OK |
Water - Cootamundra |
1,996,335 |
3,092,720 |
65% |
J |
OK |
Water - Gundagai |
983,270 |
1,523,280 |
65% |
J |
OK |
Sewer - Cootamundra |
1,591,617 |
2,753,150 |
58% |
J |
OK |
Sewer - Gundagai |
423,087 |
731,850 |
58% |
J |
OK |
Grants & Contributions |
7,805,861 |
20,990,374 |
37% |
J |
OK |
TOTAL |
30,937,347 |
47,585,600 |
65% |
J |
OK |
Expenditure
The Operational expenditure actual spend to budget is at 56% which is tracking well to budget. Finance, in collaboration with the department manager will review the spend in Sewer.
Department |
TOTAL YTD |
BUDGET |
% Spent |
Result |
Comment |
Development & Building |
629,934 |
1,223,715 |
51% |
J |
OK |
Finance |
6,821,330 |
14,157,325 |
48% |
J |
OK |
Business |
2,576,587 |
3,430,000 |
75% |
K |
High compared to budget |
Executive |
984,232 |
2,030,000 |
48% |
J |
OK |
Regional Services - Cootamundra |
2,609,688 |
5,189,300 |
50% |
J |
OK |
Regional Services - Gundagai |
1,739,792 |
2,407,200 |
72% |
K |
High compared to budget |
Engineering - Cootamundra |
4,858,296 |
9,953,520 |
49% |
J |
|
Engineering - Gundagai |
4,308,301 |
5,174,400 |
83% |
K |
High compared to budget |
Water - Cootamundra |
865,885 |
2,154,050 |
40% |
J |
OK |
Water - Gundagai |
426,481 |
1,060,950 |
40% |
J |
OK |
Sewer - Cootamundra |
1,083,087 |
1,429,900 |
76% |
K |
High compared to budget |
Sewer - Gundagai |
287,909 |
380,100 |
76% |
K |
High compared to budget |
27,191,520 |
48,590,460 |
56% |
J |
OK |
Capital
Income
Capital income is at 29% of budget as at 31 December 2023, the plant replacement program has been planned but the delay in progress will be investigated in early February.
CAPITAL INCOME to 31 December 2023 |
|||||
ASSET CATEGORY |
TOTAL YTD |
BUDGET |
% SPENT |
RESULT |
COMMENTS |
Plant & Equipment - Cootamundra |
73742 |
188750 |
39% |
K |
|
Plant & Equipment - Gundagai |
35909 |
188750 |
19% |
K |
|
TOTAL |
109651 |
377500 |
29% |
K |
No progress since October |
Expenditure
Capital expenditure is at 24% of budget as at 31 December 2023. Council is continuing to develop a program of works that will forecast expected capital expenditure to ensure projects are progressing.
ASSET CATEGORY |
TOTAL YTD |
BUDGET |
% SPENT |
RESULT |
COMMENTS |
Bridges - Cootamundra |
0 |
0 |
0% |
J |
N/A |
Bridges - Gundagai |
46307 |
920000 |
5% |
J |
|
Buildings - Cootamundra |
58903 |
1119502 |
5% |
K |
Finance to follow up re status of projects |
Buildings - Gundagai |
30835 |
1101325 |
3% |
K |
Finance to follow up re status of projects |
Land - Cootamundra |
59550 |
0 |
0% |
J |
Expenditure covered by building reserve |
Land - Gundagai |
0 |
0 |
0% |
J |
N/A |
Plant & Equipment - Cootamundra |
1126209 |
1240378 |
91% |
J |
|
Plant & Equipment - Gundagai |
793288 |
1240378 |
64% |
J |
|
Cemeteries - Cootamundra |
0 |
0 |
0% |
J |
N/A |
Cemeteries - Gundagai |
0 |
80000 |
0% |
K |
Finance to follow up re status of projects |
Recreation - Cootamundra |
168146 |
161032 |
0% |
J |
QBR Adjustment to cover grant funded expenditure |
Recreation - Gundagai |
157043 |
1637331 |
10% |
J |
Finance to follow up re status of projects |
Roads - Cootamundra |
1453144 |
2317056 |
63% |
J |
Works at planning/procurement stage |
Roads - Gundagai |
783374 |
4550185 |
17% |
J |
Works at planning/procurement stage |
Waste - Cootamundra |
0 |
522000 |
0% |
K |
Finance to follow up re status of projects |
Waste - Gundagai |
0 |
520000 |
0% |
K |
Finance to follow up re status of projects |
Sewer - Cootamundra |
69857 |
2850000 |
2% |
J |
Works at planning/procurement stage |
Sewer - Gundagai |
385888 |
745000 |
52% |
J |
OK |
Water - Cootamundra |
90242 |
1240000 |
7% |
J |
Works at planning/procurement stage |
Water - Gundagai |
10300 |
1584000 |
1% |
J |
Works at planning/procurement stage |
TOTAL |
5233086 |
21828187 |
24% |
K |
Spend lower than expected, review to be undertaken to ensure that budget is achievable in 2024 FY in early Feb |
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
23 January 2024 |
DOCUMENT NUMBER |
405750 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Restricted Cash Reconciliation report, be received and noted. |
Report
The restricted cash figures have been reconciled to 31 December 2023 as shown in the below table.
The recognition of second quarter general rates and sewer and water charges as well as the advanced payment of a grant valued at 3.4m has led to an increase in the restricted balance but planned reserve funded capital and operational expenditure over the next few months will improve this position.
Internally Restricted Reserves |
Bal 30 June 2023 |
Transfers To |
Transfers From |
Bal 31 Dec 2023 |
Aerodrome Bitumen Resurfacing |
165,588 |
|
|
165,588 |
Bradman's Birthplace |
94,337 |
|
|
94,337 |
Cootamundra Caravan Park |
172,553 |
38,745 |
(1,907) |
190,972 |
Heritage Centre |
27,181 |
1,536 |
(1,355) |
27,362 |
Development - Land & Buildings |
1,182,693 |
|
30,476 |
1,213,169 |
Employee Leave Entitlements |
1,774,746 |
|
|
1,774,746 |
Quarries & Pit Restoration |
570,207 |
1,556 |
(51,131) |
520,632 |
Plant Replacement |
3,026,533 |
2,013,706 |
(2,611,025) |
2,429,214 |
Saleyards |
0 |
75,769 |
(119,007) |
0 |
Swimming Pool Pump & Equipment |
0 |
|
|
0 |
Cemetery |
102,989 |
184,772 |
(156,586) |
131,175 |
Southern Phone |
586,464 |
|
|
586,464 |
Waste Management |
500,000 |
|
|
500,000 |
8,203,291 |
2,316,084 |
(2,910,535) |
7,633,659 |
Externally Restricted Reserves |
||||
Domestic Waste |
806,958 |
1,160,505 |
(302,175) |
1,665,288 |
Water Supply |
7,462,014 |
2,428,729 |
(1,582,065) |
8,308,678 |
Sewerage Service |
5,402,866 |
1,653,606 |
(1,662,731) |
5,393,741 |
Stormwater Infrastructure Renewal |
262,011 |
63,898 |
|
325,909 |
Developer Contributions |
1,037,818 |
36,268 |
|
1,074,086 |
General Fund Unspent Grants & Contributions |
6,665,901 |
3,491,368 |
(622,194) |
9,535,075 |
|
21,637,568 |
8,834,374 |
(4,169,165) |
26,302,777 |
TOTALS |
29,840,858 |
11,150,458 |
(7,079,700) |
33,936,435 |
Restricted Cash Reconciliation
Restricted Cash |
33,936,435 |
Cash at 31 December 2023 |
32,912,187 |
Unrestricted Balance |
(1,024,248) |
Grant Debtors Outstanding |
671,928 |
Balance |
(352,320) |
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
23 January 2024 |
DOCUMENT NUMBER |
404082 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Council’s cash and investment portfolio decreased $872,029.79 from $33,784,217.07 as at 30th November 2023 to $32,912,187.28 as at 31st December 2023. |
|||
LEGISLATIVE IMPLICATIONS |
Council investments comply fully with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021. |
|||
POLICY IMPLICATIONS |
Investments comply fully with the Council’s Investment Policy. |
|||
Nil |
The report detailing Council Cash and Investments as at 31 December 2023, be received and noted. |
Introduction
A report on Council’s Investments is required to be presented for Council’s consideration in accordance with Clause 212 of the Local Government (General) Regulation 2021.
Council’s cash and investment portfolio decreased $872,029.79 from $33,784,217.07 as at 30th November 2023 to $32,912,187.28 as at 31st December 2023.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
Ordinary Council Meeting Agenda |
23 January 2024 |
Cootamundra-Gundagai Regional Council’s investment portfolio outperformed the relevant BBSW Index benchmark by 20.06%. The average weighted yield for December was 4.98%, over an average weighted term of 78 days, with a benchmark of 4.15%.
32,912,187 |
Monthly Interest Received 104,691 |
Weighted Average Term 78 Days |
Total Value 32,912,187 |
Yearly Interest Received 722,541 |
Weighted Average Yield 4.83% |
Credit Quality Compliance
Council’s investment portfolio was compliant with policy in terms of S&P long term rating credit quality limits, as displayed below.
Counter Party Compliance
As at the end of December, Council was compliant with policy. It is worth noting that capacity limits are affected by changes in the on-call account balance compared to the total portfolio balance.
Term to Maturity
Council’s investment portfolio maturities shown graphically below were also compliant with policy requirements. All of the investments are short term to deal with liquidity and to be prepared for the demerger split.
Declaration
I hereby certify that investments listed in the report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy.
Signed
Zac Mahon
Responsible Accounting Officer
23 January 2024 |
DOCUMENT NUMBER |
405892 |
|||
REPORTING OFFICER |
Julie Buckley, Operations Support Officer |
|||
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Cootamundra Engineering Report for the month of January 2024 be noted. |
Introduction
The Cootamundra Engineering Report for the month of January 2024 is submitted for the information of Council and the community.
Discussion
Fixing Local Roads
Stage two of Brawlin Road construction was sealed prior to Christmas with guideposts and other delineation works being completed during January.
Water and Sewer
Water and sewer crews have attended to requests dealing with blockages and breaks across the Cootamundra Township, as required.
Consultants are working on the Betts Street Rising Main design and Cootamundra Sewer Treatment Plant refurbishment design. Hydraulic modelling of the Cootamundra Water and Sewer networks has also commenced. Tenders have been received and are being assessed for Telemetry systems for both the Cootamundra and Gundagai water and sewer networks as well as tenders for the Cootamundra Water Mains replacement program.
General Works
During the last month all activities have been limited due to the Christmas New Year shut down however, prior to Christmas and with a skeleton crew over the break the following works were undertaken.
Maintenance grading has been undertaken on Brawlin Road, Sheepstation Creek, and Rawilla Roads.
Grass slashing was completed at the Cootamundra Aerodrome in preparation of for the annual visit by the Southern Cross Glider Club. Other slashing has been undertaken around the Cootamundra Township.
Pothole patching is being undertaken as required with the recent rains causing some seal deterioration.
Council’s resealing contractor has completed several reseals on Frampton Road and North Berthong Roads.
Financial
Projects funded from various funding sources, as noted above.
Maintenance works funded from the General Fund.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
23 January 2024 |
DOCUMENT NUMBER |
405890 |
|||
REPORTING OFFICER |
Belle Mooney, Operations Support Officer |
|||
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Gundagai Engineering Report for the month of January 2024 be noted. |
Introduction
The Gundagai Engineering Report for the month of January 2024 is submitted for the information of Council and the community.
Discussion
Regional Roads REPAIR Program
West Street (Gundagai) Rehabilitation is substantially complete. Council is procuring a line marking contractor to complete the line marking of the site. Once line marking is complete then the project will be complete.
Local Roads and Community Infrastructure Program (LRCI)
Sheridan Street Stage 3 will commence construction in January. This will bring stage 3 up to a similar standard as previous sections of Sheridan Street.
Gundagai Works
Gobarralong Road 2km rehabilitation works has been completed. Heavy Patching is continuing on Adjungbilly Road and Darbalara Road.
Rural & Regional Roads
Council is currently working with the contractor to assist them to establish on site to commence the Annie Pyers Drive Reconstruction. Council is liaising with local business owners and stakeholders to ensure that the project has as small of an impact as possible.
Water and Sewer
The Royal well project has been completed by the contractors. The Caravan Park pump station is currently under construction with the pumps expected to be installed early January. The project is expected to be online late January with remediation and defect repairs to occur shortly afterwards.
The Gundagai STP tertiary ponds have been substantially backfilled. Topsoil and revegetation of the site is expected to occur over the next month.
General Works
Bitumen road patching is being undertaken as required across the whole Council area as well as surface preparations for reseals on Adjungbilly Road, Tarrabandra Road, Darbalara Road, Threeways Road, Wee Jasper Road and Gobarralong Road.
Gravel road maintenance has been completed on Bundarbo Road, Hopewood Road, Hoares Lane and Annie Pyers Drive and is continuing on Cooinnee Road.
Culvert maintenance and cleaning is being undertaken across various locations as required.
Financial
Projects funded from various funding sources, as noted above.
Maintenance works funded from the General Fund.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
23 January 2024 |
8.7 Regional Services Gundagai
DOCUMENT NUMBER |
405963 |
|||
REPORTING OFFICER |
Donna Britton, Operations Support Officer - Facilities |
|||
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
The Regional Services Gundagai Report for December 2023, be received and noted. |
Introduction
The report for December 2023, is a snapshot of the diverse works Gundagai Regional Services performed over the previous month and intends to give an update on the ongoing works being conducted.
Discussion
This report focuses on the divisions projects as we progress through to completion, details our operational activities, informs, and updates the continued routine duties of this division.
1. Gundagai Parks & Gardens Section – Parks, Reserves, Sporting Fields, and Playgrounds.
Achievements for the month of October include:
· Spraying and mowing at all cemeteries and parks in preparation for the Christmas period.
· Irrigation repairs at the North Gundagai Lawn cemetery and Carberry Park.
· Storm damage clean up after the Christmas day storms.
· Installation of Christmas decorations in the parks, library, Mirrabooka, and main street.
· Removal of dangerous limbs from Carberry Park.
2. Cemeteries
Cemetery achievements include:
· There have been 2 funerals in December.
· Ongoing maintenance of all 10 cemeteries continues.
3. Biosecurity Section:
News and Achievements include:
· Normal weed control continues to be a priority with qualified staff carrying out successful spot/general spraying.
· WAP funding inspections/interaction with land holders Brungle Road, Hume Highway, Nurse Murray St
· Spray activity areas for the month are Old Hume Highway, Tumut Road, Jessop’s Lagoon Road, Ferry St, parks, and cemeteries.
Below are the spray records for the spraying completed for December 2023.
4. Gundagai Public & Council Facilities:
Carberry Park Public Toilet block with lift & change accessible bathroom slab has been laid and service run with the next stage of the project due to commence in the coming week.
Gundagai Visitor information Centre renovations have started with the relocation to the library toolbox room.
Signage has been installed on the Carberry Park toilet block directing people to the location of the interim site for the Visitor Information Centre.
Demolition works to start on the VIC in the coming weeks.
5. Gundagai RV Park Income Dec 23
01/12/23 – 31/12/23
Total Income $253.30
6. Gundagai Waste:
Landfill/Transfer Station Operations
· Drum muster collect took place with approximately 3500 drums being removed and recycled.
· Regional services staff attended the REROC Waste Forum.
· Transfer stations were continually clean up by staff over the holiday period due to large number of people dumping rubbish. Transfer station gates at Muttama, Nangus and Coolac had to be repaired due to electrical interruption due to seasonal storms and vandalism.
Gundagai Landfill/ Transfer Station Dec 2023
01/12/23 – 31/12/23
General Income $3376.88
Income from metal recycling $29080.63
7. Compliance:
Compliance with the Companion Animals Act 1998
Local Government (General) Regulation 2021 – Reg 217(1)(f)
· One dog was collected and held until it was rehomed.
· Stock on Nangus Road, stock returned to paddock by staff and owner contacted.
· Goats on the road at Tumblong were put back in the paddock by staff and owner contacted.
· Unattended vehicles park in public spaces in Eagle Street, South Gundagai were instructed to be removed, with notices attached to windscreens. Majority of vehicles have since been moved. Council staff will continue to follow up.
· Abandoned vehicle on Tumut Road was removed with owner contacted.
8. Gundagai Saleyards:
Water leak at the saleyards was repaired.
Financial
There are no further financial implications as all work has been carried out as per the approved 23/24 budget allocations.
OLG 23a Guideline consideration
There are no implications to the guidelines.
23 January 2024 |
8.8 Regional Services Cootamundra
DOCUMENT NUMBER |
406248 |
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REPORTING OFFICER |
Wayne Bennett, Manager Regional Services Cootamundra |
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AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
The Cootamundra Regional Services Department, Monthly Works Report be received and noted. |
Introduction
This report has been prepared to inform Council of the activities undertaken by the Cootamundra Regional Services Department over the month of December 2023.
Discussion
1. Cootamundra Parks & Gardens & Sportfields Section
Works have consisted in most part of mowing and maintaining the sport fields, urban and village public open spaces and associated facilities. The regular rainfall is maintaining strong grass growth.
2. Cootamundra Urban Street Tree Unit
Staff continue to work through the substantial back log of customer requests, with actions based on priorities. Due to recent storms there has been an increase in cleaning up trees damaged due to storm damaged.
3. Cootamundra Public Facilities Unit
Staff are carrying out the routine maintenance of Council’s open space facilities e.g., public toilets, BBQ’s, playgrounds etc. This Unit also carries out Council’s regulated safety inspection of all Cootamundra playgrounds, Sportfields and carries out minor repairs to local street and park furniture, vandalism, litter bins etc.
Due to the holiday season there has been a substantial increase in visitor usage of town and village public facilities and the need for additional maintenance and cleaning.
4. Landfill/Transfer Station Operations Unit
Council/Management will continue to seek opportunities that will both improve the level of waste reduction, reuse and increase cost recovery.
There has been an increase in landfill visitation due to residents undertaking extra clean up works in preparation for the holiday season. Also, substantial additional green waste coming in due to storm damage clean up works.
5. Rangers Report
Companion Animals
1 dog seized and returned to owner.
6 dogs seized and released to owner.
1 cat seized rehomed to rescue.
3 dogs surrendered, and rehomed.
Total registrations paid $1,580.00.
Council Rangers attended 1 barking dog issues.
Council Rangers reported 5 illegal dumping incidents.
Council Rangers attended 1 straying Stock.
Education programs running for Cleaning up after your dog and keeping dogs on leash.
Poo bag stations regularly being filled up.
Council Rangers attended 1 dog incident.
3 PINS issued.
Sheep Sales
06/12 – 1013 yarded - high price $160 Avg $74.14
Date |
Location |
Application |
Land Use |
Weed |
Chemical/s |
Quantity |
Amount of Spray Mix |
Operator |
1/12/2023 |
Burley Griffin Way/ Milvale Road |
Spot Spray |
Roadside |
St John's Wort//Briar |
Triclophy & Picloram |
3l |
600l |
Jabe Polsen |
|
|
|
|
|
Metsulfuron |
60g |
|
|
|
|
|
|
|
Wetter |
600ml |
|
|
4/12/2023 |
Hillbank Lane |
Spot Spray |
Roadside |
St John's Wort//Briar/Scotch Thistle |
Triclophy & Picloram |
3l |
600l |
Jabe Polsen |
|
|
|
|
|
Metsulfuron |
60g |
|
|
|
|
|
|
|
Wetter |
600ml |
|
|
|
Bouloora Lane |
Spot Spray |
Roadside |
St John's Wort |
Metsulfuron |
120g |
600l |
Jabe Polsen |
|
|
|
|
|
Wetter |
|
|
|
5/12/2023 |
Olympic Highway |
Spot Spray |
Roadside |
St John's Wort/Briar |
Triclophy & Picloram |
3l |
600l |
Jabe Polsen |
|
|
|
|
|
Metsulfuron |
60g |
|
|
|
|
|
|
|
Wetter |
600ml |
|
|
7/12/2023 |
Stockinbingal Cemetery |
Spot Spray |
Reserve |
Various Weeds |
Glyphosate |
1l |
100l |
Jabe Polsen |
|
|
|
|
|
Metsulfuron |
10g |
|
|
|
|
|
|
|
Wetter |
100ml |
|
|
|
Olympic Highway |
Spot Spray |
Roadside |
St John's Wort/Briar |
Triclophy & Picloram |
3l |
600l |
Jabe Polsen |
|
|
|
|
|
Metsulfuron |
60g |
|
|
|
|
|
|
|
Wetter |
600ml |
|
|
8/12/2023 |
Silo Road, Back Nubba, Black springs |
Spot Spray |
Roadside |
St John's Wort/Briar |
Triclophy & Picloram |
3l |
600l |
Jabe Polsen |
|
|
|
|
|
Metsulfuron |
60g |
|
|
|
|
|
|
|
Wetter |
600ml |
|
|
12/12/2023 |
North Jindalee Road |
Spot Spray |
Roadside |
St John's Wort |
Metsulfuron |
60g |
600l |
Jabe Polsen |
|
|
|
|
|
Triclophy & Picloram |
3l |
|
|
|
|
|
|
|
Wetter |
600ml |
|
|
13/12/2023 |
Burley Griffin Way |
Spot Spray |
Roadside |
St John's Wort/Blackberry |
Metsulfuron |
120g |
600l |
Jabe Polsen |
|
|
|
|
|
Wetter |
600ml |
|
|
|
Sale Yards |
Spot Spray |
Roadside |
Various Weeds |
Glyphosate |
6l |
600l |
Jabe Polsen |
|
|
|
|
|
Metsulfuron |
60g |
|
|
|
|
|
|
|
Wetter |
600ml |
|
|
15/12/2023 |
Muttama Road |
Spot Spray |
Roadside |
St John's Wort |
Triclophy & Picloram |
3l |
600l |
Jabe Polsen |
|
|
|
|
|
Metsulfuron |
60g |
|
|
|
|
|
|
|
Wetter |
600ml |
|
|
18/12/2023 |
Old Gundagai Road |
Spot Spray |
Roadside |
St John's Wort/ Briar |
Triclophy & Picloram |
3l |
600l |
Jabe Polsen |
|
|
|
|
|
Metsulfuron |
60g |
|
|
|
|
|
|
|
Wetter |
600ml |
|
|
19/12/2023 |
Old Gundagai Road |
Spot Spray |
Roadside |
St John's Wort/Briar |
Triclophy & Picloram |
3l |
600l |
Jabe Polsen |
|
|
|
|
|
Metsulfuron |
60g |
|
|
|
|
|
|
|
Wetter |
600ml |
|
|
20/12/2023 |
Rosehill Road |
Spot Spray |
Roadside |
St John's Wort/ Blackberry |
Triclophy & Picloram |
3l |
600l |
Jabe Polsen |
|
|
|
|
|
Metsulfuron |
60g |
|
|
|
|
|
|
|
Wetter |
600ml |
|
|
21/12/2023 |
Beggan Beggan/Rosehill Road |
Spot Spray |
Roadside |
St John's Wort/ Bathurst Burr |
Triclophy & Picloram |
1l |
200l |
Jabe Polsen |
|
|
|
|
|
Metsulfuron |
20g |
|
|
|
|
|
|
|
Wetter |
200ml |
|
|
22/12/2023 |
Olympic Hwy/Muttama Road |
Spot Spray |
Roadside |
African Love Grass/Johnson Grass |
Glyphosate |
6l |
600l |
Jabe Polsen |
|
|
|
|
|
Metsulfuron |
60g |
|
|
|
|
|
|
|
Gly-assist |
1.2l |
|
|
Currently there are no negative financial consequence to Councils adopted operational or capital budgets and approved programs.
OLG 23a Guideline consideration
All works and budgets detailed within this report align with the OLG 23a guidelines and Councils 2022/2023 Financial and Operational Plans.
23 January 2024 |
9 Motion of which Notice has been Given
DOCUMENT NUMBER |
405986 |
REPORTING OFFICER |
Leigh Bowden, Councillor |
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
The following Notice of Motion signed by Councillor Cr Bowen was submitted on 16 January, 2024.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 23 January, 2024:
That a report be prepared and submitted to Council recommending that; Council considers funding and organising the Christmas celebration in Cootamundra until such time as an appropriate organisation has the capacity to manage it. |
With the demise of Business Cootamundra, the organisation that had traditionally organized the Cootamundra Christmas Street Party, there was no body in place to organise the event in Cootamundra. Expressions of interest were called for and, at the Council Meeting in October 2023, The Coota District Co-op was awarded the event.
The Christmas celebration, called “Christmas in Coota”, was scheduled for Thursday 14, December. In the seven weeks prior to the event, a voluntary committee was able to pull together a very successful event and within the $10,000 budget, allocated by Council.
However, the members of the voluntary committee suffered significant stress taking on the extra work, especially with such a short time frame. To some extent the additional work impacted on their own businesses. The committee was unanimous in its decision not to undertake it again.
The town Christmas celebration is a community event, which promotes social cohesion, economic development and tourism opportunities. As such, it is well within the Council’s purview. To pass this resolution now would enable Council staff time to plan for the event and for funds to be allocated in next year’s budget.
23 January 2024 |
Nil
Nil