Agenda of Ordinary Council Meeting - Tuesday, 18 April 2023

Ordinary Council Meeting Minutes

28 March 2023

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Gundagai
ON Tuesday, 28 March 2023 AT 6:00PM

PRESENT: Cr Leigh Bowden (Deputy Mayor and Chairperson), Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly (via Teams), Cr Abb McAlister, Cr Penny Nicholson.

IN ATTENDANCE: Steve McGrath (Interim General Manager), Linda Wiles (Manager Business), Zac Mahon (Manager Finance), Sally Atkinson (Acting Manager Development, Building and Compliance), Mark Ellis (Manager Engineering Cootamundra), Stephen Targett (Acting Manager Engineering Gundagai).

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid her respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

Adjourn Meeting For Open Forum

Resolution 058/2023

Moved: Cr Penny Nicholson

Seconded: Cr Logan Collins

Council adjourn for Open Forum.

Carried

2 Open Forum

List of Speakers

1. Anne Lawson – Muttama Creek / Flood Study item 8.5.1

2. Michael Twomey – Muttama Creek / Flood Study item 8.5.1

3. Geoff Larsen – Muttama Creek / Flood Study item 8.5.1

Resume Open Meeting

Resolution 059/2023

Moved: Cr David Graham

Seconded: Cr Logan Collins

Council resume the Open Meeting.

Carried

3 Apologies

Resolution 060/2023

Moved: Cr Logan Collins

Seconded: Cr Abb McAlister

Apologies from Cr Charlie Sheahan and Cr Les Boyd be received and leave of absence granted.

Carried

4 Disclosures of Interest

Nil

5 Confirmation of Minutes

5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 28 February 2023

Resolution 061/2023

Moved: Cr Trevor Glover

Seconded: Cr Penny Nicholson

The Minutes of the Ordinary Meeting of Council held on Tuesday 28 February 2023 be confirmed as a true and correct record of the meeting.

Carried

8.5.1 Cootamundra Floodplain Risk Management Committee Meeting - Minutes 13 February 2023

Resolution 062/2023

Moved: Cr David Graham

Seconded: Cr Trevor Glover

1. The Minutes of the Cootamundra Floodplain Risk Management Committee Meeting held on 13 February, 2023, attached to the report, be received and noted.

Carried

Resolution 063/2023

Moved: Cr Logan Collins

Seconded: Cr Penny Nicholson

2. In consideration of the Cootamundra Floodplain Risk Management Committee Meeting recommendations detailed in the report, Council:

2.1. Seek a grant variation to allow WMA Water to run the hydrologic and hydraulic models to validate the October 31, 2022 flood event.

Carried

Moved: Cr Logan Collins

Seconded: Cr Abb McAlister

2.2. Council submit an application for grant funding with a view to implementing the Voluntary Purchase Scheme in the next round of Floodplain Management Grants. The Voluntary Purchase Scheme report will be available at Council’s May Meeting at the close of the public submission period. It is noted that Council will have the opportunity to accept any successful grant funding when the grants are announced in late 2023.

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Nil	Cr Leigh Bowden Cr Logan Collins Cr Trevor Glover Cr David Graham Cr Gil Kelly Cr Abb McAlister Cr Penny Nicholson
ABSENT	DECLARED INTEREST
Cr Charlie Sheahan (Mayor) Cr Les Boyd	Nil

LOST

2.3. Council consider an allocation of funding in future budgets for Council’s contribution towards the implementation of the Voluntary Purchase Scheme.

A Mover was called for on several occasions. In the absence of a Mover, the matter lapsed.

LAPSED

Resolution 064/2023

Moved: Cr Logan Collins

Seconded: Cr Trevor Glover

2.4. Council place the Draft Cootamundra Floodplain Risk Management Study and Plan on Public Exhibition for a period of 34 days.

Carried

Resolution 065/2023

Moved: Cr Gil Kelly

Seconded: Cr David Graham

3. That Council seek funding to support the development of a master plan in conjunction with the Muttama Creek Regeneration Committee, to address current issues within the Muttama Creek environs that will:

3.1. Improve the amenity and green space along the Muttama Creek.

3.2. Enhance the overall appearance of the Muttama Creek environs.

3.3. Work with the Cootamundra Floodplain Risk Management Study and Plan to improve flood mitigation and in any way reduce the impact of flood events on the Muttama Creek.

Carried

Resolution 066/2023

Moved: Cr Abb McAlister

Seconded: Cr Penny Nicholson

4. Council hold a Community Information Session to allow residents to ask questions about the Flood Study Risk Management Study and Plan and seek clarification about the concerns they may have about Muttama Creek.

Carried

9.1 Notice of Motion - Muttama Creek

Resolution 067/2023

Moved: Cr Abb McAlister

Seconded: Cr Logan Collins

CGRC immediately contact the relevant Government Authority or Authorities that control the clearing of vegetation from the Muttama Creek to meet with Council in Cootamundra as soon as possible, to inspect the vegetation issue in the creek that has caused severe flooding in the Cootamundra Town area twice over the last 6 months, with the purpose of clearing the vegetation needed to alleviate flooding.

Carried

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagement

Resolution 068/2023

Moved: Cr David Graham

Seconded: Cr Trevor Glover

The information in the Councillor Engagements Mayoral Minute be received and noted.

Carried

7 Reports from Committees

Nil

8 General Manager’s Report

8.1 General Manager Office

8.1.1 Rural and Regional Summit Summary

Resolution 069/2023

Moved: Cr David Graham

Seconded: Cr Abb McAlister

The Rural and Regional Summit and Country Mayors Association meeting summary report, be received and noted.

Carried

8.2 Business

8.2.1 Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

Resolution 070/2023

Moved: Cr Logan Collins

Seconded: Cr Penny Nicholson

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meetings held 6 March 2023, attached to the report, be received and noted.

Carried

8.2.2 Coota Beach Volleyball Event Report

Resolution 071/2023

Moved: Cr Trevor Glover

Seconded: Cr Penny Nicholson

1. The Coota Beach Volleyball Carnival 2023 report prepared by Business Cootamundra, attached to the report, be received and noted.

2. Council proceed with an EOI process to secure an event operator for an extended 3x3 year event licence.

Carried

8.3 Finance

8.3.1 Investment Report - February 2023

Resolution 072/2023

Moved: Cr David Graham

Seconded: Cr Trevor Glover

The report detailing Council Cash and Investments as at 28 February 2023, be received and noted.

Carried

8.3.2 Finance Update - Operational and Capital Income & Expenditure

Resolution 073/2023

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The Finance Update report, be received and noted.

Carried

8.3.3 Restricted Cash Reconciliation

Resolution 074/2023

Moved: Cr Abb McAlister

Seconded: Cr Trevor Glover

The Restricted Cash Reconciliation report, be received and noted.

Carried

8.4 Sustainable Development

8.4.1 Development Applications Approved February 2023

Resolution 075/2023

Moved: Cr David Graham

Seconded: Cr Abb McAlister

The information on Development Applications approved in February 2023, be received and noted.

Carried

8.4.2 Managing Conflict of Interest: Council-related Development Policy

Resolution 076/2023

Moved: Cr Gil Kelly

Seconded: Cr Logan Collins

1. That Council resolves:

1.1. To adopt, in principle, the DRAFT Managing Conflicts of Interest: Council related Development Policy, to take effect on 3 April 2023;

1.2. To place the draft Policy on public exhibition for a period of 28 days;

1.3. That, if no submissions are received during the exhibition period that require material alterations to the draft Managing Conflicts of Interest: Council related Development Policy, it be adopted.

2. That Council resolve:

2.1. That Council staff investigate the establishment of:

2.1.1. A local planning panel, consistent with Division 2.5 of the Environmental Planning and Assessment Act 1979; and

2.1.2. A ‘service agreement’ or similar mechanism, with surrounding local governments as a mechanism to manage potential conflicts of interest in Council-related development as outlined in the Draft Policy; and

2.2. That a report be provided to Council on the options available to Council in respect of 2.1.1 and 2.1.2 above, at its November 2023 meeting for consideration.

Carried

8.3.4 Lodgement of Financial Statements

Resolution 077/2023

Moved: Cr Trevor Glover

Seconded: Cr David Graham

1. The Deputy Mayor, General Manager, Cr Graham and Responsible Accounting Officer be delegated to sign the Statements by Council and Management for the 2022 General Purpose Financial Statements and 2022 Special Purpose Financial Statements for Cootamundra-Gundagai Regional Council.

2. The General Manager be authorised to lodge the 2022 General Purpose Financial Statements and 2022 Special Purpose Financial Statements for Cootamundra-Gundagai Regional Council to the NSW Office of Local Government.

Carried

8.5.2 CGRC Engineering Report - March 2023

Resolution 078/2023

Moved: Cr Gil Kelly

Seconded: Cr Penny Nicholson

The CGRC Engineering Report for the month of March 2023 be noted.

Carried

8.5 Engineering Gundagai

8.6.1 Tender - RFT2023/1 - Sheridan St Block 3 (Stage 2)

Resolution 079/2023

Moved: Cr Abb McAlister

Seconded: Cr Penny Nicholson

1. Council treat the Evaluation Matrix, attached to the report as confidential in accordance with section 11(3) of the Local Government Act 1993, as the Matrix relates to a matter specified in section 10A(2)(d)(i) of the Local Government Act 1993. The Matrix contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person(s) who supplied it; and

2. Council accept the tender, for packages 1-6, from the highest ranked party as contained in the confidential evaluation matrix attached to the report for the amount specified; and

3. Council endorse funding the asphalt wearing course placement in Package 7, from the 23-24 financial year budget for re-sealing town streets, for the amount specified, in the confidential report.

Carried

8.6 Regional Services Gundagai

Nil

8.7 Regional Services Cootamundra

Nil

9 Questions with Notice

10.1 Questions With Notice

Resolution 080/2023

Moved: Cr Logan Collins

Seconded: Cr Trevor Glover

The Questions with Notice from Councillors and related responses from Council officers be noted.

Carried

10 Confidential Items

11.1 Closed Council Report

Resolution 081/2023

Moved: Cr David Graham

Seconded: Cr Logan Collins

1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public.

Carried

Resumption of Open Council Meeting

Resolution 082/2023

Moved: Cr Logan Collins

Seconded: Cr David Graham

The Open Council meeting resume.

Carried

Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

11.2 Reno Road Potential Acquisition

Resolution 083/2023

Moved: Cr Abb McAlister

Seconded: Cr Logan Collins

1. Council to re-affirm its previous offer to the land owner of private land along Reno Road Gundagai.

2. Council decline the request to reimburse incurred expenses as detailed in the report.

Carried

The Meeting closed at 7:19pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 18 April 2023.


CHAIRPERSON	GENERAL MANAGER

Ordinary Council Meeting Agenda

18 April 2023

8.2 Business

8.2.1 Gundagai Business Network - Request for Support

DOCUMENT NUMBER

389472

REPORTING OFFICER

Lauren Eccleston, Tourism and Economic Development Officer

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

Gundagai Business Network are requesting funding of $25,000 with further discussions regarding in-kind support.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. GBN Letter to Council ⇩

Recommendation

1. Council accept the attached correspondence provided by Sharon Elworthy of the Gundagai Business Network, dated 5^th April 2023.

2. Gundagai Business Network be encouraged to apply via Council’s Community Donations Program to cover Christmas celebrations.

3. Gundagai Business Network be further encouraged to enter into an MOU with Council for the next 12 months, allowing funding to be included in the 2023/2024 budget.

Introduction

Since the Gundagai Business Network (GBN) was established in March 2022, Council’s Tourism & Economic Development team have been offering their support via marketing and promotion of the GBN events. TED staff also attend GBN meetings to ensure that the group have access to information on Council’s strategies and any opportunities for grant funding. GBN’s “Christmas on Sheridan 2022” was funded through the Reconnecting Regional Events Grant with Council contributing towards their insurances and the street closure on the day/evening of the event.

Discussion

It is noted within the attached correspondence, the Gundagai Business Network are requesting $25,000, plus in-kind support to host “Christmas on Sheridan 2023.” Whilst we understand the importance of such events in our community and also the success of the 2022 event, it was funded by State Government funding that is no longer available, not by Council. In previous years, Christmas festivities/decorations in Gundagai were usually organised by the Gundagai Regional Enhancement Group who would apply for funding via Council’s Community Donations. This committee is no longer active.

The correspondence also references Council’s contribution to Business Cootamundra and Coota Beach Volleyball. As discussed in the GBN Meeting on the evening of Wednesday 29^th March 2023, Business Cootamundra entered into an MOU with Council to receive their ongoing funding and formalise their relationship, reporting requirements and deliverables with Council. Coota Beach Volleyball is an entirely separate initiative that was won by Business Cootamundra after an EOI process. This is a Council owned event that will continue to be offered via an EOI process in the future.

GBN formalising their partnership with Council via a 12-month MOU, would allow for well-structured support, transparency and for our TED team to formally work with GBN towards mutual goals. With complete understanding that this is not currently the direction the group wishes to proceed in, it would allow for any funding provided by Council to be assessed against and aligned with the deliverables of GBN.

Financial

Gundagai Business Network are requesting funding of $25,000 for the “Christmas on Sheridan 2023” event with further discussions to be held regarding in-kind support.

OLG 23a Guideline consideration

The objective of this report does not conflict with guidelines.

Ordinary Council Meeting Agenda

18 April 2023

8.2.2 Designated Officers

DOCUMENT NUMBER

376529

REPORTING OFFICER

Anne Chamberlain, Acting Governance Officer

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To comply with Section 440AAB of the Local Government Act, 1993.

POLICY IMPLICATIONS

To comply with the Code of Conduct.

ATTACHMENTS

Nil

Recommendation

The staff holding the positions listed in table A, in the report, be classified as designated persons for the purposes of completion of disclosures in accordance with the Code of Conduct.

Introduction

Section 440AAB of the Local Government Act, 1993 prescribes the following:

(1) The general manager must keep a register of returns disclosing interests that are required to be lodged with the general manager under a code of conduct.

(2) Returns required to be lodged with the general manager must be tabled at a meeting of the council, being the first meeting held after the last day specified by the code for lodgement, or if the code does not specify a day, as soon as practicable after the return is lodged.

Returns of Interest are required to be completed by individuals who are classified as ‘designated persons’ (as defined in the Code of Conduct).

Discussion

The Code of Conduct identifies designated persons as:

(a) the general manager

(b) other senior staff of the council for the purposes of section 332 of the LGA

(c) a person (other than a member of the senior staff of the council) who is a member of staff of the council or a delegate of the council and who holds a position identified by the council as the position of a designated person because it involves the exercise of functions (such as regulatory functions or contractual functions) that, in their exercise, could give rise to a conflict between the person’s duty as a member of staff or delegate and the person’s private interest

(d) a person (other than a member of the senior staff of the council) who is a member of a committee of the council identified by the council as a committee whose members are designated persons because the functions of the committee involve the exercise of the council’s functions (such as regulatory functions or contractual functions) that, in their exercise, could give rise to a conflict between the member’s duty as a member of the committee and the member’s private interest.

Accordingly, Council is required to determine the positions within the organisation that fall within one of the four categories listed above. The staff holding those positions would therefore be determined to be designated persons.

An updated list of those positions determined to be designed persons is detailed below:

Table A

General Manager

Deputy General Manager – Corporate, Community and Development

Deputy General Manager – Operations

Manager Business

Manager Finance

Manager Sustainable Development

Manager Engineering

Manager Regional Services

Procurement Officer

Senior Building Surveyor

Building Surveyor

Environmental Health and Building Surveyor

Environmental Health Officer

Town Planner

Ranger/ Regulatory Officer

Animal Control Officer

Regulatory Attendant/Saleyards

Regulatory Attendant/Weeds

Cemeteries Attendant/Ranger

Biosecurity Officer

This will include staff performing these positions in a part time or casual capacity.

Ordinary Council Meeting Agenda

18 April 2023

8.2.4 Wallendbeen Memorial Hall s.355 Committee Meeting Minutes, Membership and Fees

DOCUMENT NUMBER

389237

REPORTING OFFICER

Anne Chamberlain, Acting Governance Officer

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the s.355 Committee Management Manual.

ATTACHMENTS

1. AGM Minutes 15 March 2023 ⇩

2. Treasurers Report ⇩

3. Committee Membership Confirmation ⇩

4. Schedule of Hiring Fees 23/24 ⇩

5. Letter of appreciation to Council ⇩

Recommendation

1. The Minutes and supporting documentation of the Wallendbeen Memorial Hall s.355 Committee Annual General Meeting (AGM) held on 15 March 2023, attached to the report, be received and noted.

2. The office bearers and membership of the Wallendbeen Memorial Hall s.355 Committee as detailed in the report and attached AGM minutes, be endorsed.

3. The proposed 2023/2024 schedule of hall hire charges for the Wallendbeen Memorial Hall, attached to the report, be listed in the 2023/24 CGRC Operational Plan Fees and Charges.

4. The letter of appreciation to Council, from the Wallendbeen Memorial Hall s.355 Committee, attached to the report, be received and noted.

Minutes

The attached Minutes, Treasurers Report, Confirmation of Committee Members and Hiring Fees of the Wallendbeen Memorial Hall s.355 Committee Annual General Meeting (AGM) held on 15 March 2023, are submitted for the information of Council.

Membership

The Wallendbeen Memorial Hall s.355 Committee conducted their Annual General Meeting (AGM) on 15 March, 2023. The details of office bearers and membership is provided for Council’s consideration, as follows:

Chairperson: Alex Baldry Vice Chairperson: Phillip McGeoch

Secretary/Treasurer: Marcia Thorburn

Other Members: Toby Bassingthwaighte, Ken Thorburn, Ken Clark, Michael Baldry, Michael Wilkinson, Wayne Trenning, Natalie Wilkinson, Margaret McGeoch, Helen Worland & Reserve Committee member, James Baldry.

Council’s endorsement of the Committee’s elected office bearers and membership is requested.

Schedule of Fees

The proposed 2023/2024 schedule of hall hire charges for the Wallendbeen Memorial Hall are attached for the consideration of Council. It is recommended that the Committees proposed fees be listed in Councils 2023/24 Operational Plan Fees and Charges for public consideration and subsequent adoption by Council.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

18 April 2023

CGRC Budget Result 2021/22
Fiscal Budget	Operating Activities ($’000)	Capital Activities ($’000)	Net Result ($’000)	Commentary
Operating Revenues	47,262
Operating Expenses (Incl Depn)	43,466
Operating Result	3,796		3,796	Operationally there was a surplus of 3.7m
Add back
Depreciation Expense	11,194			Depreciation is added back as it is a non-cash expense
Capex Program (Expenditure)		17,958
Loan Repayments		1,537
Asset Sales/Trade Ins		-844		Capital Expense, Capital Income and Principal Repayments are considered because they affect cash balances.
RESULT Surplus/(Deficit)	15,405	-18,651	-3,246	After factoring in capital there is a deficit of 3.2m, this results in a deficit that must be funded (shown below) This result is due to the capital expenditure program being greater than operational cash revenue.

Funding Budget	Operating Activities ($’000)	Capital Activities ($’000)	Net Result ($’000)	Commentary
Fiscal Budget Result (Above)	15,405	-18,651
Internal Reserve Funding
Net Tfr from/(to)		-863		The internal restricted cash increased by 863k
External Reserve Funding
Net Tfr from/(to)		-4,210		The internal restricted cash increased by 4.21m
RESULT Surplus/(Deficit)	15,405	-23,274	-8,319	This deficit has resulted in a reduction of working capital (unrestricted funds) of 8.3m. Council needs to reduce the amount of money held in restricted cash by using these funds for expenditure in the fiscal budget above. Council has been working to acquit grants to ensure this increases the amount of available working capital.

Sustainable Budget	Operating Activities ($’000)	Capital Activities ($’000)	Net Result ($’000)	Commentary
Funding Budget Result (Above)	15,405	-23,274
RESULT Surplus/(Deficit)	15,405	-23,274	-8,319	Council is spending more than the income that is being generated and this is diminishing working capital. In the long term this is unsustainable and decisions need to be made to ensure that there is sufficient working capital for the organisation to operate.

Ordinary Council Meeting Agenda

18 April 2023

8.3.4 Restricted Cash Reconciliation

DOCUMENT NUMBER

389146

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Restricted Cash Reconciliation report, be received and noted.

Report

The restricted cash figures have been reconciled to 31 March 2023 and an adjustment has been made to the plant reserve and the building reserve by 1.6 and 1 million respectively, as adopted by Council at the November 2022 meeting.

The Manager Finance has completed a forensic reconciliation and improved the process of reconciliation for the water, sewer and waste reserves from 1 July 2018 to now and updated the current figures so that they are accurate.

Council is working to reduce liability balances and acquit grants as a priority to improve the cash position and formulating a strategy to ensure the balance of unrestricted funds improves over time.

	Bal 30 June 2022	Transfers To	Transfers From	Bal 31 Mar 2023
Aerodrome Bitumen Resurfacing	165,588		0	165,588
Bradman's Birthplace	94,798	0	(345)	94,454
Cootamundra Caravan Park	149,516	18,649	(4,302)	163,863
Heritage Centre	23,623	2,521	0	26,144
Development - Land & Buildings	2,359,693	0	(1,000,000)	1,359,693
Employee Leave Entitlements	1,858,000	0	0	1,858,000
Financial Assistance Grant	0	0	0	0
Quarries & Pit Restoration	557,351	12,856	0	570,207
Plant Replacement	2,244,471	3,375,273	(3,583,647)	2,036,097
Saleyards	18,078	87,025	(97,724)	7,380
Swimming Pool Pump & Equipment	0	0	0	0
Cemetery	44,677	220,418	(151,394)	113,701
Southern Phone	602,536	0	(439)	602,097
Waste Management	2,746,407	2,636,025	(4,882,432)	500,000

Externally Restricted Reserves
Domestic Waste	1,038,570	2,000,384	(819,398)	2,219,556
Water Supply - Cootamundra	7,099,851	1,501,906	(519,411)	8,082,346
Sewerage Service - Coota	5,317,544	2,614,754	(1,183,447)	6,748,851
Stormwater Infrastructure Renewal	179,184	127,226	0	306,410
New Council Implementation Fund (2)	0	0	0	0
Developer Contributions	587,380	106,955	(878)	693,457
General Fund Unspent Grants & Contributions	7,279,701	6,697,820	(1,320,875)	12,656,646
	21,502,230	13,049,046	(3,844,010)	30,707,266
TOTALS	32,366,970	19,401,812	(13,564,292)	38,204,490

Restricted Cash Reconciliation

Restricted Cash	38,204,490
Cash at 31 March 2023	29,258,401
Unrestricted Balance	(8,946,089)
Grant Debtors Outstanding	1,297,945
Grants Completed but not Acquitted	860,135
Balance	(6,788,009)

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Ordinary Council Meeting Agenda

18 April 2023

8.4 Sustainable Development

8.4.1 Development Applications Approved March 2023

DOCUMENT NUMBER

389555

REPORTING OFFICER

Sally Atkinson, Acting Manager Development, Building and Compliance

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Protected and enhanced environment

3.1 A natural environment is valued and protected

FINANCIAL IMPLICATIONS

As detailed in the report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The information on Development Applications approved in March 2023, be received and noted.

Introduction

The Development Applications approved in the March 2023 Report, is submitted for the information of Council regarding development applications processed.

Discussion

The following development applications were approved by Cootamundra-Gundagai Regional Council in March 2023.

APP. NO.	PROPOSED DEVELOPMENT	PROPERTY DESCRIPTION
10.2023.18.1	Proposed Alterations and Additions to Existing Dwelling	Lot 6 Sec B DP2203 Queen Street, Cootamundra
10.2023.10.1	Proposed Alterations and Additions to Existing Dwelling	Lot 3 Sec 36 DP758287 Sutton Street, Cootamundra
10.2023.009.1	Proposed Detached Studio ancillary to Existing Dwelling	Lot 5 DP848707 Gilgal Road, Cootamundra
10.2022.162.1	Demolition of existing building, Construction of new single dwelling	Lot 64 DP753625 Burra Road, Gundagai
10.2023.003.1	Proposed New Shed	Lot 3 DP238550 Cutler Avenue, Cootamundra
10.2021.116 MOD 1	Modification – Addition of mezzanine and bathroom to upper level	Lot 102 DP1059742 Mount Street, South Gundagai
10.2023.004.1	Proposed New Dwelling with attached Garage	Lot C DP37752 Snowy Mountains Highway, Adelong
10.2018.58 MOD 1	Modification – Proposed Alterations and Additions to Existing Dwelling	Lot 2 DP932905 Adams Street, Cootamundra
18.2023.002.1	Proposed New Swimming Pool	Lot 2 DP1237342 Back Brawlin Road, Cootamundra
18.2023.001.1	Proposed Alterations and Additions to Existing Dwelling	Lot 1 DP109394 Berthong Street, Cootamundra
18.2023.003.1	Proposed New Swimming Pool	Lot 12 DP1142183 Matilda Avenue, Cootamundra
VALUE OF WORK REPORTED TO THIS MEETING:			$ 3,588,632.00
VALUE OF WORK REPORTED FINANCIAL YEAR TO DATE			$ 21,399,066.00
THIS TIME LAST YEAR:
VALUE OF WORK – MARCH 2022			$ 4,552,230.00
VALUE OF WORK – YTD 2022-23			$ 50,377,192.00

Financial

The value of approved applications is different than the same period last year, however this is something that is outside of the control of Council.

OLG 23a Guideline consideration

The objective of this report does not conflict with guidelines.

Ordinary Council Meeting Agenda

18 April 2023

8.5 Engineering Cootamundra

8.5.1 Pedestrain Access and Mobility Plans 2023-2033

DOCUMENT NUMBER

389379

REPORTING OFFICER

Kylie Grybaitis, Road Safety Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant, safe, and inclusive community

1.1 Our health and wellbeing needs are met

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

FINANCIAL IMPLICATIONS

Financial implications associated with this report will vary according to successful grant funding and prioritising works are warranted from council capital works budgets.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Cootamundra & Villages Pedestrian Access and Mobility Plan 2023-2033 ⇩

2. Gundagai & Villages Pedestrian Access and Mobility Plan 2023-2033 ⇩

Recommendation

The draft Cootamundra & Villages Pedestrian Access and Mobility Plan 2023-2033 and the Gundagai & Villages Pedestrian Access and Mobility Plan 2022-2033, attached to the report, be formally endorsed.

Introduction

At the Ordinary Council Meeting held on the 28^th February 2023, Council resolved to place the draft Cootamundra & Villages Pedestrian Access and Mobility Plan (PAMP) 2023-2033 and the draft Gundagai & Villages Pedestrian Access and Mobility Plan (PAMP) 2023-2033 on public exhibition for twenty-eight (28) days. The public exhibition period ended on the 29^th March 2023.

The Draft Cootamundra & Villages and Draft Gundagai & Villages Pedestrian Access and Mobility Plans (PAMPs) 2023-2033 have been created to guide investment in safe, convenient and connected pedestrian infrastructure within the townships and villages of both regions. These PAMPs will ensure future funding opportunities are utilised effectively by focussing on priorities determined through community consultation and network safety audits.

Discussion

Council received eleven (11) submissions during the public exhibition period. These submissions, in combination with a number of requests raised at the Ordinary Council meeting held on the 28^th February 2023, have been considered, investigated and added to the PAMP documents where appropriate. All correspondents have received notification and an explanation of the outcome of their submission.

The final draft of the Cootamundra & Villages PAMP 2023-2033 and the Gundagai & Villages PAMP 2023-2033 are attached.

Financial

Financial implications associated with this report will vary according to successful grant funding and prioritising works are warranted from council capital works budgets.

OLG 23a Guideline consideration

There are no OLG 23a Guideline considerations associated with this report.

Ordinary Council Meeting Agenda

18 April 2023

8.5.2 CGRC Engineering Report - April 2023

DOCUMENT NUMBER

389324

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The CGRC Engineering Report for the month of April 2023 be noted.

Introduction

The CGRC Engineering Report for the month of April 2023 is submitted for the information of Council and the community.

Discussion

Fixing Local Roads:

Works on Cooper Lane (Cootamundra) has now seen all the construction activities completed. At the time of writing the bitumen sealing was scheduled to occur in the week after Easter. Once reopened the laneway will be one-way traffic.

Construction work is also complete on Warralong Road (Cootamundra). Once again noting that at the time of writing the bitumen sealing was scheduled to occur in the week after Easter.

State Highways:

Works on heavy patching and pavement repairs are currently underway on the Olympic Highway between Cootamundra and Wallendbeen and the Burley Griffin Way west of Wallendbeen. The works on the Olympic Highway are a continuation of pavement excavation and replacement works similar to that undertaken in late 2022 as prioritised by Transport for NSW. The works on the Burley Griffin Way include heavy patching of pavement failures due to the wet spring of 2022.

Resealing works on selected sections of the Olympic Highway and Burley Griffin Way which were prioritised by Transport for NSW have been completed. Line marking will occur in late April of these areas.

Bridge Replacement Program:

The bridge replacement program has been completed on Carrs Road, Darbalara with the abutments placed prior to Easter and was open for traffic for the Easter holidays. The Lucerndale Road bridge abutments are currently being placed.

Heavy Patching Program:

The heavy patching program has commenced on regional roads including Nangus Road and Muttama Road.

REPAIR Program:

Pavement and drainage works are well underway at West and Punch Street (Gundagai) intersection under the repair program, with drainage on one side of the intersection complete.

Geotechnical and Engineering:

Geotechnical investigation and survey contractors have been engaged for Hillas Creek Bridge, Mundarlo with initial site inspections underway.

General Works:

Gravel road maintenance and maintenance grading is underway throughout the Council region, including roads to the north of Stockinbingal, including Lewins, McLaughlin’s and McCaffery’s Lanes.

Pothole patching on bitumen roads around the Local Government Area, has been carried out across the network, where necessary.

Grass slashing has been completed in various areas around the towns and villages, which should hopefully bring to an end slashing for the current season.

Financial

Projects funded from various funding sources, as noted above.

Maintenance works funded from the General Fund.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

REPORTING OFFICER	Teresa Breslin, Acting EA to Mayor and General Manager
AUTHORISING OFFICER	Steve McGrath, Interim General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Ordinary Meeting of Council held on Tuesday 28 March 2023 2. Confidential Minutes of the 28 March 2023 Council Meeting - Confidential (under separate cover) ⇩

DOCUMENT NUMBER	389286
AUTHORISING OFFICER	Charlie Sheahan, Mayor
REPORTING OFFICER	Charlie Sheahan, Mayor
ATTACHMENTS	Nil

DOCUMENT NUMBER	388391
REPORTING OFFICER	Teresa Breslin, Acting EA to Mayor and General Manager
AUTHORISING OFFICER	Steve McGrath, Interim General Manager