Business Paper
Ordinary Council Meeting
Alby Schultz meeting Centre, Cootamundra
6:00PM, Tuesday 18th April, 2023
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Agenda |
18 April 2023 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Alby Schultz meeting Centre, Cootamundra on:
Tuesday, 18th April, 2023 at 6:00PM
The agenda for the meeting is enclosed.
Steve McGrath
Interim General Manager
Live Streaming of Meetings Statement
This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.
By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.
Ordinary Council Meeting Agenda |
18 April 2023 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 28 March 2023
6.1 Mayoral Minute - Councillor Engagement
8.2.1 Gundagai Business Network - Request for Support
8.2.3 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes
8.2.4 Wallendbeen Memorial Hall s.355 Committee Meeting Minutes, Membership and Fees
8.3.1 Presentation of Audited Financial Statements
8.3.2 CGRC Budget Result Report 2021/22
8.3.3 Finance Update - Operational and Capital Income & Expenditure
8.3.4 Restricted Cash Reconciliation
8.3.5 Investment Report - March 2023
8.3.7 Pensioner Concession Policy
8.3.8 Rates & Charges Financial Hardship Policy
8.3.9 Concealed Water Leak Policy
8.4.1 Development Applications Approved March 2023
8.5.1 Pedestrain Access and Mobility Plans 2023-2033
8.5.2 CGRC Engineering Report - April 2023
8.7 Regional Services Gundagai
8.8 Regional Services Cootamundra
8.8.1 Draft Regional Waste Management & Resource Recovery Strategy 2022-2027
9 Motion of which Notice has been Given
11.2 Confidential Report - Boundary Road Infrastructure.
11.3 Resumption of Open Council Meeting
11.4 Announcement of Closed Council Resolutions
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
18 April 2023 |
REPORTING OFFICER |
Teresa Breslin, Acting EA to Mayor and General Manager |
AUTHORISING OFFICER |
Steve McGrath, Interim General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Ordinary Meeting of Council held on Tuesday 28 March 2023 2. Confidential Minutes of the 28 March 2023 Council Meeting - Confidential (under separate cover) ⇩ |
1. The Minutes of the Ordinary Meeting of Council held on Tuesday 28 March 2023 be confirmed as a true and correct record of the meeting. 2. The Confidential Minutes of the Ordinary Meeting of Council held on Tuesday 28 March 2023 be confirmed as a true and correct record of the meeting. |
Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 28th March, 2023
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Minutes |
28 March 2023 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Council
Chambers, Gundagai
ON Tuesday, 28 March
2023 AT 6:00PM
PRESENT: Cr Leigh Bowden (Deputy Mayor and Chairperson), Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly (via Teams), Cr Abb McAlister, Cr Penny Nicholson.
IN ATTENDANCE: Steve McGrath (Interim General Manager), Linda Wiles (Manager Business), Zac Mahon (Manager Finance), Sally Atkinson (Acting Manager Development, Building and Compliance), Mark Ellis (Manager Engineering Cootamundra), Stephen Targett (Acting Manager Engineering Gundagai).
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid her respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
Adjourn Meeting For Open Forum
Resolution 058/2023 Moved: Cr Penny Nicholson Seconded: Cr Logan Collins Council adjourn for Open Forum. Carried |
2 Open Forum
List of Speakers
1. Anne Lawson – Muttama Creek / Flood Study item 8.5.1
2. Michael Twomey – Muttama Creek / Flood Study item 8.5.1
3. Geoff Larsen – Muttama Creek / Flood Study item 8.5.1
Resume Open Meeting
Resolution 059/2023 Moved: Cr David Graham Seconded: Cr Logan Collins Council resume the Open Meeting. Carried |
3 Apologies
Resolution 060/2023 Moved: Cr Logan Collins Seconded: Cr Abb McAlister Apologies from Cr Charlie Sheahan and Cr Les Boyd be received and leave of absence granted. Carried |
4 Disclosures of Interest
Nil
5 Confirmation of Minutes
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 28 February 2023 |
Resolution 061/2023 Moved: Cr Trevor Glover Seconded: Cr Penny Nicholson The Minutes of the Ordinary Meeting of Council held on Tuesday 28 February 2023 be confirmed as a true and correct record of the meeting. Carried |
8.5.1 Cootamundra Floodplain Risk Management Committee Meeting - Minutes 13 February 2023 |
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Resolution 062/2023 Moved: Cr David Graham Seconded: Cr Trevor Glover Carried |
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Resolution 063/2023 Moved: Cr Logan Collins Seconded: Cr Penny Nicholson 2. In consideration of the Cootamundra Floodplain Risk Management Committee Meeting recommendations detailed in the report, Council: 2.1. Seek a grant variation to allow WMA Water to run the hydrologic and hydraulic models to validate the October 31, 2022 flood event. Carried |
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Moved: Cr Logan Collins Seconded: Cr Abb McAlister 2.2. Council submit an application for grant funding with a view to implementing the Voluntary Purchase Scheme in the next round of Floodplain Management Grants. The Voluntary Purchase Scheme report will be available at Council’s May Meeting at the close of the public submission period. It is noted that Council will have the opportunity to accept any successful grant funding when the grants are announced in late 2023.
LOST |
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2.3. Council consider an allocation of funding in future budgets for Council’s contribution towards the implementation of the Voluntary Purchase Scheme. A Mover was called for on several occasions. In the absence of a Mover, the matter lapsed. LAPSED |
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Resolution 064/2023 Moved: Cr Logan Collins Seconded: Cr Trevor Glover 2.4. Council place the Draft Cootamundra Floodplain Risk Management Study and Plan on Public Exhibition for a period of 34 days. Carried |
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Resolution 065/2023 Moved: Cr Gil Kelly Seconded: Cr David Graham 3. That Council seek funding to support the development of a master plan in conjunction with the Muttama Creek Regeneration Committee, to address current issues within the Muttama Creek environs that will: 3.1. Improve the amenity and green space along the Muttama Creek. 3.2. Enhance the overall appearance of the Muttama Creek environs. 3.3. Work with the Cootamundra Floodplain Risk Management Study and Plan to improve flood mitigation and in any way reduce the impact of flood events on the Muttama Creek. Carried |
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Resolution 066/2023 Moved: Cr Abb McAlister Seconded: Cr Penny Nicholson 4. Council hold a Community Information Session to allow residents to ask questions about the Flood Study Risk Management Study and Plan and seek clarification about the concerns they may have about Muttama Creek. Carried |
9.1 Notice of Motion - Muttama Creek |
Resolution 067/2023 Moved: Cr Abb McAlister Seconded: Cr Logan Collins CGRC immediately contact the relevant Government Authority or Authorities that control the clearing of vegetation from the Muttama Creek to meet with Council in Cootamundra as soon as possible, to inspect the vegetation issue in the creek that has caused severe flooding in the Cootamundra Town area twice over the last 6 months, with the purpose of clearing the vegetation needed to alleviate flooding. Carried |
6 Mayoral Minutes
6.1 Mayoral Minute - Councillor Engagement |
Resolution 068/2023 Moved: Cr David Graham Seconded: Cr Trevor Glover The information in the Councillor Engagements Mayoral Minute be received and noted. Carried |
7 Reports from Committees
Nil
8 General Manager’s Report
8.1 General Manager Office
8.1.1 Rural and Regional Summit Summary |
Resolution 069/2023 Moved: Cr David Graham Seconded: Cr Abb McAlister The Rural and Regional Summit and Country Mayors Association meeting summary report, be received and noted. Carried |
8.2 Business
8.2.1 Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes |
Resolution 070/2023 Moved: Cr Logan Collins Seconded: Cr Penny Nicholson The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meetings held 6 March 2023, attached to the report, be received and noted. Carried |
8.2.2 Coota Beach Volleyball Event Report |
Resolution 071/2023 Moved: Cr Trevor Glover Seconded: Cr Penny Nicholson 1. The Coota Beach Volleyball Carnival 2023 report prepared by Business Cootamundra, attached to the report, be received and noted. 2. Council proceed with an EOI process to secure an event operator for an extended 3x3 year event licence. Carried |
8.3 Finance
8.3.1 Investment Report - February 2023 |
Resolution 072/2023 Moved: Cr David Graham Seconded: Cr Trevor Glover The report detailing Council Cash and Investments as at 28 February 2023, be received and noted. Carried |
8.3.2 Finance Update - Operational and Capital Income & Expenditure |
Resolution 073/2023 Moved: Cr David Graham Seconded: Cr Penny Nicholson The Finance Update report, be received and noted. Carried |
8.3.3 Restricted Cash Reconciliation |
Resolution 074/2023 Moved: Cr Abb McAlister Seconded: Cr Trevor Glover The Restricted Cash Reconciliation report, be received and noted. Carried |
8.4 Sustainable Development
8.4.1 Development Applications Approved February 2023 |
Resolution 075/2023 Moved: Cr David Graham Seconded: Cr Abb McAlister The information on Development Applications approved in February 2023, be received and noted. Carried |
8.4.2 Managing Conflict of Interest: Council-related Development Policy |
Resolution 076/2023 Moved: Cr Gil Kelly Seconded: Cr Logan Collins 1. That Council resolves: 1.1. To adopt, in principle, the DRAFT Managing Conflicts of Interest: Council related Development Policy, to take effect on 3 April 2023; 1.2. To place the draft Policy on public exhibition for a period of 28 days; 1.3. That, if no submissions are received during the exhibition period that require material alterations to the draft Managing Conflicts of Interest: Council related Development Policy, it be adopted. 2. That Council resolve: 2.1. That Council staff investigate the establishment of: 2.1.1. A local planning panel, consistent with Division 2.5 of the Environmental Planning and Assessment Act 1979; and 2.1.2. A ‘service agreement’ or similar mechanism, with surrounding local governments as a mechanism to manage potential conflicts of interest in Council-related development as outlined in the Draft Policy; and 2.2. That a report be provided to Council on the options available to Council in respect of 2.1.1 and 2.1.2 above, at its November 2023 meeting for consideration. Carried |
8.3.4 Lodgement of Financial Statements |
Resolution 077/2023 Moved: Cr Trevor Glover Seconded: Cr David Graham 1. The Deputy Mayor, General Manager, Cr Graham and Responsible Accounting Officer be delegated to sign the Statements by Council and Management for the 2022 General Purpose Financial Statements and 2022 Special Purpose Financial Statements for Cootamundra-Gundagai Regional Council. 2. The General Manager be authorised to lodge the 2022 General Purpose Financial Statements and 2022 Special Purpose Financial Statements for Cootamundra-Gundagai Regional Council to the NSW Office of Local Government. Carried |
8.5.2 CGRC Engineering Report - March 2023 |
Resolution 078/2023 Moved: Cr Gil Kelly Seconded: Cr Penny Nicholson The CGRC Engineering Report for the month of March 2023 be noted. Carried |
8.5 Engineering Gundagai
8.6.1 Tender - RFT2023/1 - Sheridan St Block 3 (Stage 2) |
Resolution 079/2023 Moved: Cr Abb McAlister Seconded: Cr Penny Nicholson 1. Council treat the Evaluation Matrix, attached to the report as confidential in accordance with section 11(3) of the Local Government Act 1993, as the Matrix relates to a matter specified in section 10A(2)(d)(i) of the Local Government Act 1993. The Matrix contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person(s) who supplied it; and 2. Council accept the tender, for packages 1-6, from the highest ranked party as contained in the confidential evaluation matrix attached to the report for the amount specified; and 3. Council endorse funding the asphalt wearing course placement in Package 7, from the 23-24 financial year budget for re-sealing town streets, for the amount specified, in the confidential report. Carried |
8.6 Regional Services Gundagai
Nil
8.7 Regional Services Cootamundra
Nil
9 Questions with Notice
10.1 Questions With Notice |
Resolution 080/2023 Moved: Cr Logan Collins Seconded: Cr Trevor Glover The Questions with Notice from Councillors and related responses from Council officers be noted. Carried |
10 Confidential Items
11.1 Closed Council Report |
Resolution 081/2023 Moved: Cr David Graham Seconded: Cr Logan Collins 1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public. Carried |
Resumption of Open Council Meeting
Resolution 082/2023 Moved: Cr Logan Collins Seconded: Cr David Graham The Open Council meeting resume. Carried |
Announcement of Closed Council Resolutions
Note: The Chairperson announced the resolutions made in Closed Council.
11.2 Reno Road Potential Acquisition |
Resolution 083/2023 Moved: Cr Abb McAlister Seconded: Cr Logan Collins 1. Council to re-affirm its previous offer to the land owner of private land along Reno Road Gundagai. 2. Council decline the request to reimburse incurred expenses as detailed in the report. Carried |
The Meeting closed at 7:19pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 18 April 2023.
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CHAIRPERSON |
GENERAL MANAGER |
18 April 2023 |
DOCUMENT NUMBER |
389286 |
AUTHORISING OFFICER |
Charlie Sheahan, Mayor |
REPORTING OFFICER |
Charlie Sheahan, Mayor |
Nil |
To keep the community aware of Councillor and my engagements, on behalf of Council I intend to provide regular updates through my Mayoral Minutes.
The information in the Councillor Engagements Mayoral Minute be received and noted. |
23 March 2023
Cr Collins attended the REROC take charge forum as a guest speaker.
25 March 2023
Cr Collins attended the Business Cootamundra Festival of Lights.
28 March 2023
Cr Bowden (Deputy Mayor) attended a meeting with the Interim General Manager.
Crs Bowden, Collins, Graham, Glover, Kelly, McAlister and Nicholson, attended a Workshop and Council Meeting in Gundagai.
29 March 2023
Cr Glover attended a Riverina Regional Library meeting in Wagga.
4 April 2023
Cr Bowden (Deputy Mayor) attended a meeting with the Interim General Manager and Deputy GM.
18 April 2023 |
Nil
Nil
18 April 2023 |
DOCUMENT NUMBER |
389472 |
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REPORTING OFFICER |
Lauren Eccleston, Tourism and Economic Development Officer |
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AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
Gundagai Business Network are requesting funding of $25,000 with further discussions regarding in-kind support. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. GBN Letter to Council ⇩ |
1. Council accept the attached correspondence provided by Sharon Elworthy of the Gundagai Business Network, dated 5th April 2023. 2. Gundagai Business Network be encouraged to apply via Council’s Community Donations Program to cover Christmas celebrations. 3. Gundagai Business Network be further encouraged to enter into an MOU with Council for the next 12 months, allowing funding to be included in the 2023/2024 budget. |
Introduction
Since the Gundagai Business Network (GBN) was established in March 2022, Council’s Tourism & Economic Development team have been offering their support via marketing and promotion of the GBN events. TED staff also attend GBN meetings to ensure that the group have access to information on Council’s strategies and any opportunities for grant funding. GBN’s “Christmas on Sheridan 2022” was funded through the Reconnecting Regional Events Grant with Council contributing towards their insurances and the street closure on the day/evening of the event.
Discussion
It is noted within the attached correspondence, the Gundagai Business Network are requesting $25,000, plus in-kind support to host “Christmas on Sheridan 2023.” Whilst we understand the importance of such events in our community and also the success of the 2022 event, it was funded by State Government funding that is no longer available, not by Council. In previous years, Christmas festivities/decorations in Gundagai were usually organised by the Gundagai Regional Enhancement Group who would apply for funding via Council’s Community Donations. This committee is no longer active.
The correspondence also references Council’s contribution to Business Cootamundra and Coota Beach Volleyball. As discussed in the GBN Meeting on the evening of Wednesday 29th March 2023, Business Cootamundra entered into an MOU with Council to receive their ongoing funding and formalise their relationship, reporting requirements and deliverables with Council. Coota Beach Volleyball is an entirely separate initiative that was won by Business Cootamundra after an EOI process. This is a Council owned event that will continue to be offered via an EOI process in the future.
GBN formalising their partnership with Council via a 12-month MOU, would allow for well-structured support, transparency and for our TED team to formally work with GBN towards mutual goals. With complete understanding that this is not currently the direction the group wishes to proceed in, it would allow for any funding provided by Council to be assessed against and aligned with the deliverables of GBN.
Financial
Gundagai Business Network are requesting funding of $25,000 for the “Christmas on Sheridan 2023” event with further discussions to be held regarding in-kind support.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
18 April 2023 |
DOCUMENT NUMBER |
376529 |
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REPORTING OFFICER |
Anne Chamberlain, Acting Governance Officer |
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AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
To comply with Section 440AAB of the Local Government Act, 1993. |
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POLICY IMPLICATIONS |
To comply with the Code of Conduct. |
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Nil |
The staff holding the positions listed in table A, in the report, be classified as designated persons for the purposes of completion of disclosures in accordance with the Code of Conduct. |
Introduction
Section 440AAB of the Local Government Act, 1993 prescribes the following:
(1) The general manager must keep a register of returns disclosing interests that are required to be lodged with the general manager under a code of conduct.
(2) Returns required to be lodged with the general manager must be tabled at a meeting of the council, being the first meeting held after the last day specified by the code for lodgement, or if the code does not specify a day, as soon as practicable after the return is lodged.
Returns of Interest are required to be completed by individuals who are classified as ‘designated persons’ (as defined in the Code of Conduct).
Discussion
The Code of Conduct identifies designated persons as:
(a) the general manager
(b) other senior staff of the council for the purposes of section 332 of the LGA
(c) a person (other than a member of the senior staff of the council) who is a member of staff of the council or a delegate of the council and who holds a position identified by the council as the position of a designated person because it involves the exercise of functions (such as regulatory functions or contractual functions) that, in their exercise, could give rise to a conflict between the person’s duty as a member of staff or delegate and the person’s private interest
(d) a person (other than a member of the senior staff of the council) who is a member of a committee of the council identified by the council as a committee whose members are designated persons because the functions of the committee involve the exercise of the council’s functions (such as regulatory functions or contractual functions) that, in their exercise, could give rise to a conflict between the member’s duty as a member of the committee and the member’s private interest.
Accordingly, Council is required to determine the positions within the organisation that fall within one of the four categories listed above. The staff holding those positions would therefore be determined to be designated persons.
An updated list of those positions determined to be designed persons is detailed below:
Table A |
General Manager |
Deputy General Manager – Corporate, Community and Development |
Deputy General Manager – Operations |
Manager Business |
Manager Finance |
Manager Sustainable Development |
Manager Engineering |
Manager Regional Services |
Procurement Officer |
Senior Building Surveyor |
Building Surveyor |
Environmental Health and Building Surveyor |
Environmental Health Officer |
Town Planner |
Ranger/ Regulatory Officer |
Animal Control Officer |
Regulatory Attendant/Saleyards |
Regulatory Attendant/Weeds |
Cemeteries Attendant/Ranger |
Biosecurity Officer |
This will include staff performing these positions in a part time or casual capacity.
18 April 2023 |
DOCUMENT NUMBER |
388768 |
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REPORTING OFFICER |
Anne Chamberlain, Acting Governance Officer |
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AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
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1. Stockinbingal Ellwood's Hall s.355 Committee meeting - 23 March 2023 ⇩ 2. Hall Hire fees 2023/2024 ⇩ |
1. The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee meeting held 23 March 2023 attached to the report be, received and noted. 2. The proposed 2023/2024 schedule of hall hire charges for the Stockinbingal Ellwood’s Hall, attached to the report, be listed in the 2023/2024 CGRC Operational Plan Fees and Charges. |
Minutes
The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee meeting held on 23 March 2023, is submitted for the information of council and the community.
Schedule of Fees
The proposed 2023/2024 schedule of hall hire charges for the Stockinbingal Ellwood’s Hall is attached for the consideration of Council. It is proposed that these fees remain the same as 2020/21 financial year, with the expectation that the committee will conduct a review of these hiring charges once kitchen renovations have been completed. It is recommended that the Committees proposed fees be listed in Councils 2023/2024 Operational Plan Fees and Charges for public consideration and subsequent adoption by Council.
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
18 April 2023 |
DOCUMENT NUMBER |
389237 |
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REPORTING OFFICER |
Anne Chamberlain, Acting Governance Officer |
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AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
To comply with the s.355 Committee Management Manual. |
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1. AGM Minutes 15 March 2023 ⇩ 2. Treasurers Report ⇩ 3. Committee Membership Confirmation ⇩ 4. Schedule of Hiring Fees 23/24 ⇩ 5. Letter of appreciation to Council ⇩ |
1. The Minutes and supporting documentation of the Wallendbeen Memorial Hall s.355 Committee Annual General Meeting (AGM) held on 15 March 2023, attached to the report, be received and noted. 2. The office bearers and membership of the Wallendbeen Memorial Hall s.355 Committee as detailed in the report and attached AGM minutes, be endorsed. 3. The proposed 2023/2024 schedule of hall hire charges for the Wallendbeen Memorial Hall, attached to the report, be listed in the 2023/24 CGRC Operational Plan Fees and Charges. 4. The letter of appreciation to Council, from the Wallendbeen Memorial Hall s.355 Committee, attached to the report, be received and noted. |
Minutes
The attached Minutes, Treasurers Report, Confirmation of Committee Members and Hiring Fees of the Wallendbeen Memorial Hall s.355 Committee Annual General Meeting (AGM) held on 15 March 2023, are submitted for the information of Council.
Membership
The Wallendbeen Memorial Hall s.355 Committee conducted their Annual General Meeting (AGM) on 15 March, 2023. The details of office bearers and membership is provided for Council’s consideration, as follows:
Chairperson: Alex Baldry Vice Chairperson: Phillip McGeoch
Secretary/Treasurer: Marcia Thorburn
Other Members: Toby Bassingthwaighte, Ken Thorburn, Ken Clark, Michael Baldry, Michael Wilkinson, Wayne Trenning, Natalie Wilkinson, Margaret McGeoch, Helen Worland & Reserve Committee member, James Baldry.
Council’s endorsement of the Committee’s elected office bearers and membership is requested.
Schedule of Fees
The proposed 2023/2024 schedule of hall hire charges for the Wallendbeen Memorial Hall are attached for the consideration of Council. It is recommended that the Committees proposed fees be listed in Councils 2023/24 Operational Plan Fees and Charges for public consideration and subsequent adoption by Council.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
18 April 2023 |
DOCUMENT NUMBER |
389183 |
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REPORTING OFFICER |
Zac Mahon, Manager Finance |
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AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Audited Annual Financial Statements ⇩ |
The General Purpose Financial Statements, Special Purpose Financial Statements and Special Schedules for the year ended 30th June 2022 be adopted following consideration of any submission received. |
Introduction
Under Section 419 of the Local Government Act 1993, Council is required to present its Audited Financial Statements, together with the Auditor’s report, at a meeting of the Council.
Discussion
The NSW Audit Office has completed their audit of the 2021/22 Financial Statements. Council’s auditor representative, under appointment by the Auditor General, Brad Bohun – Partner at Crowe, will be in attendance at the meeting to present the Audit Report and take any questions.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Not applicable.
18 April 2023 |
DOCUMENT NUMBER |
389699 |
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REPORTING OFFICER |
Zac Mahon, Manager Finance |
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AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
The CGRC Budget Result for 2021/22 be received and noted |
Discussion
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
Ordinary Council Meeting Agenda |
18 April 2023 |
CGRC Budget Result 2021/22 |
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Fiscal Budget |
Operating Activities ($’000) |
Capital Activities ($’000) |
Net Result ($’000) |
Commentary |
Operating Revenues |
47,262 |
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Operating Expenses (Incl Depn) |
43,466 |
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Operating Result |
3,796 |
|
3,796 |
Operationally there was a surplus of 3.7m |
Add back |
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Depreciation Expense |
11,194 |
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Depreciation is added back as it is a non-cash expense |
Capex Program (Expenditure) |
|
17,958 |
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Loan Repayments |
|
1,537 |
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Asset Sales/Trade Ins |
|
-844 |
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Capital Expense, Capital Income and Principal Repayments are considered because they affect cash balances. |
RESULT Surplus/(Deficit) |
15,405 |
-18,651 |
-3,246 |
After factoring in capital there is a deficit of 3.2m, this results in a deficit that must be funded (shown below) This result is due to the capital expenditure program being greater than operational cash revenue. |
Funding Budget |
Operating Activities ($’000) |
Capital Activities ($’000) |
Net Result ($’000) |
Commentary |
Fiscal Budget Result (Above) |
15,405 |
-18,651 |
|
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Internal Reserve Funding |
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Net Tfr from/(to) |
|
-863 |
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The internal restricted cash increased by 863k |
External Reserve Funding |
|
|
|
|
Net Tfr from/(to) |
|
-4,210 |
|
The internal restricted cash increased by 4.21m |
RESULT Surplus/(Deficit) |
15,405 |
-23,274 |
-8,319 |
This deficit has resulted in a reduction of working capital (unrestricted funds) of 8.3m. Council needs to reduce the amount of money held in restricted cash by using these funds for expenditure in the fiscal budget above. Council has been working to acquit grants to ensure this increases the amount of available working capital. |
Sustainable Budget |
Operating Activities ($’000) |
Capital Activities ($’000) |
Net Result ($’000) |
Commentary |
Funding Budget Result (Above) |
15,405 |
-23,274 |
|
|
RESULT Surplus/(Deficit) |
15,405 |
-23,274 |
-8,319 |
Council is spending more than the income that is being generated and this is diminishing working capital. In the long term this is unsustainable and decisions need to be made to ensure that there is sufficient working capital for the organisation to operate. |
18 April 2023 |
DOCUMENT NUMBER |
389133 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Operational Budget to Actual as at 31 March 2023 ⇩ 2. Capital Budget to Actual as at 31 March 2023 ⇩ |
The Finance Update report, be received and noted. |
Report
The Finance Update has been reviewed and no issues have been detected.
Please note that the loan repayments are considered capital and the variance between the quarterly budget review and this budget of $1.315 million is caused by this.
Operations
There is currently a surplus of 2.32m, due to operational grant income being received. On current projections Council can expect a surplus at 30 June 2023. The Water and Sewer income has been split between Cootamundra & Gundagai based on financial and engineering analysis.
Capital
The schedule of works for water, sewer and roads has been completed and updated in the system. The split between Gundagai and Cootamundra has been completed and is reflected in this report. The Finance department will calculate capital grant income for the next Council meeting. The March QBRs is currently being drafted. The existing projects are on course to be completed in 2023 but if there are delays these projects maybe carried forward into 2024.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
18 April 2023 |
DOCUMENT NUMBER |
389146 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Restricted Cash Reconciliation report, be received and noted. |
Report
The restricted cash figures have been reconciled to 31 March 2023 and an adjustment has been made to the plant reserve and the building reserve by 1.6 and 1 million respectively, as adopted by Council at the November 2022 meeting.
The Manager Finance has completed a forensic reconciliation and improved the process of reconciliation for the water, sewer and waste reserves from 1 July 2018 to now and updated the current figures so that they are accurate.
Council is working to reduce liability balances and acquit grants as a priority to improve the cash position and formulating a strategy to ensure the balance of unrestricted funds improves over time.
Bal 30 June 2022 |
Transfers To |
Transfers From |
Bal 31 Mar 2023 |
|
Aerodrome Bitumen Resurfacing |
165,588 |
0 |
165,588 |
|
Bradman's Birthplace |
94,798 |
0 |
(345) |
94,454 |
Cootamundra Caravan Park |
149,516 |
18,649 |
(4,302) |
163,863 |
Heritage Centre |
23,623 |
2,521 |
0 |
26,144 |
Development - Land & Buildings |
2,359,693 |
0 |
(1,000,000) |
1,359,693 |
Employee Leave Entitlements |
1,858,000 |
0 |
0 |
1,858,000 |
Financial Assistance Grant |
0 |
0 |
0 |
0 |
Quarries & Pit Restoration |
557,351 |
12,856 |
0 |
570,207 |
Plant Replacement |
2,244,471 |
3,375,273 |
(3,583,647) |
2,036,097 |
Saleyards |
18,078 |
87,025 |
(97,724) |
7,380 |
Swimming Pool Pump & Equipment |
0 |
0 |
0 |
0 |
Cemetery |
44,677 |
220,418 |
(151,394) |
113,701 |
Southern Phone |
602,536 |
0 |
(439) |
602,097 |
Waste Management |
2,746,407 |
2,636,025 |
(4,882,432) |
500,000 |
Externally Restricted Reserves |
||||
Domestic Waste |
1,038,570 |
2,000,384 |
(819,398) |
2,219,556 |
Water Supply - Cootamundra |
7,099,851 |
1,501,906 |
(519,411) |
8,082,346 |
Sewerage Service - Coota |
5,317,544 |
2,614,754 |
(1,183,447) |
6,748,851 |
Stormwater Infrastructure Renewal |
179,184 |
127,226 |
0 |
306,410 |
New Council Implementation Fund (2) |
0 |
0 |
0 |
0 |
Developer Contributions |
587,380 |
106,955 |
(878) |
693,457 |
General Fund Unspent Grants & Contributions |
7,279,701 |
6,697,820 |
(1,320,875) |
12,656,646 |
21,502,230 |
13,049,046 |
(3,844,010) |
30,707,266 |
|
TOTALS |
32,366,970 |
19,401,812 |
(13,564,292) |
38,204,490 |
Restricted Cash Reconciliation
Restricted Cash |
38,204,490 |
Cash at 31 March 2023 |
29,258,401 |
Unrestricted Balance |
(8,946,089) |
Grant Debtors Outstanding |
1,297,945 |
Grants Completed but not Acquitted |
860,135 |
Balance |
(6,788,009) |
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
18 April 2023 |
DOCUMENT NUMBER |
389140 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Council’s cash and investment portfolio increased by $3,041,891.18 from $26,216,510.16 as at 28th February 2023 to $29,258,401.34 as at 31st March 2023. |
|||
LEGISLATIVE IMPLICATIONS |
Council investments comply fully with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021. |
|||
POLICY IMPLICATIONS |
Investments comply fully with the Council’s Investment Policy. |
|||
Nil |
The report detailing Council Cash and Investments as at 31 March 2023, be received and noted. |
Introduction
A report on Council’s Investments is required to be presented for Council’s consideration in accordance with Clause 212 of the Local Government (General) Regulation 2021.
Council’s cash and investment portfolio increased by $3,041,891.18 from $26,216,510.16 as at 28th February 2023 to $29,258,401.34 as at 31st March 2023. This was due to grants funding being received in advance.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
Ordinary Council Meeting Agenda |
18 April 2023 |
Cootamundra-Gundagai Regional Council’s investment portfolio outperformed the relevant BBSW Index benchmark by 8.08%. The average weighted yield for March was 4.01%, over an average weighted term of 56 days, with a benchmark of 3.71%. Please note yearly interest has been corrected as cash not accrual figures had been used in July and August 2022.
29,258,401 |
Yearly Interest Received 382,343 |
Weighted Average Term 56 Days |
Total Value 29,258,401 |
Monthly Interest Received 98,274 |
Weighted Average Yield 4.01% |
Credit Quality Compliance
Council’s investment portfolio was compliant with policy in terms of S&P long term rating credit quality limits, as displayed below.
Counter Party Compliance
As at the end of March, Council was compliant with policy in terms of individual financial institution capacity limits. It is worth noting that capacity limits are affected by changes in the on-call account balance compared to the total portfolio balance.
Term to Maturity
Council’s investment portfolio maturities shown graphically below were also compliant with policy requirements.
Declaration
I hereby certify that investments listed in the report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy.
Signed
Zac Mahon
Responsible Accounting Officer
18 April 2023 |
DOCUMENT NUMBER |
387426 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
In accordance with the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
There are no additional Policy implications associated with this report. |
|||
1. Draft Procurement Policy ⇩ |
The Draft Procurement Policy, attached to the report, be adopted. |
Discussion
This Policy provides the platform for a procurement governance framework which ensures transparent guidelines, procedures and reporting are in place. The Policy sets out the principles and framework to ensure Council is compliant with the Local Government Act 1993, Local Government (General) Regulations 2005, Tendering Guidelines for NSW Local Government and Council’s Code of Conduct in relation to the procurement of goods and services.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Consideration of the 23a Guidelines has been given when updating this policy.
18 April 2023 |
DOCUMENT NUMBER |
387917 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
In accordance with the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
There are no additional Policy implications associated with this report. |
|||
1. Draft Pensioner Concession Policy ⇩ |
The Draft Pensioner Concession Policy, attached to the report, be adopted. |
Discussion
This policy provides guidance to Councillors and ratepayers on the granting of concessions for pensioners.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Consideration of the 23a Guidelines has been given when updating this policy.
18 April 2023 |
DOCUMENT NUMBER |
387919 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
In accordance with the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
There are no additional Policy implications associated with this report. |
|||
1. Draft Rates & Charges Financial Hardship Policy ⇩ |
The Draft Rates & Charges Financial Hardship Policy, attached to the report, be adopted. |
Introduction
Council’s Rates & Charges Financial Hardship Policy has been updated to provide financial assistance to ratepayers who are experiencing genuine financial hardship.
Discussion
This policy provides Council with the necessary information to allow an appropriate assessment of financial hardship applications.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Consideration of the 23a Guidelines has been given when updating this policy.
18 April 2023 |
DOCUMENT NUMBER |
387914 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
In accordance with the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
There are no additional Policy implications associated with this report. |
|||
1. Draft Concealed Water Leak Policy ⇩ |
The Draft Concealed Water Leak Policy, attached to the report, be adopted. |
Introduction
Councils Concealed Water Leak Policy has been established to provide clear guidelines and in relation to the write-off of water consumption in the instance of a concealed water leak.
Discussion
The existing policy has been reformatted to make it clearer to ratepayers and council staff on how to deal with a concealed water leak.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Consideration of the 23a Guidelines has been given when updating this policy.
18 April 2023 |
DOCUMENT NUMBER |
387916 |
|||
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
In accordance with the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
There are no additional Policy implications associated with this report. |
|||
1. Draft Debt Recovery Policy ⇩ |
The Draft Debt Recovery Policy, attached to the report, be adopted. |
Introduction
Council’s Debt Recovery Policy has been reviewed and updated.
Discussion
This policy has been updated to ensure that it complies with best practice, other minor formatting changes have also been made.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Consideration of the 23a Guidelines has been given when updating this policy.
18 April 2023 |
DOCUMENT NUMBER |
389555 |
|||
REPORTING OFFICER |
Sally Atkinson, Acting Manager Development, Building and Compliance |
|||
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
As detailed in the report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The information on Development Applications approved in March 2023, be received and noted. |
Introduction
The Development Applications approved in the March 2023 Report, is submitted for the information of Council regarding development applications processed.
Discussion
The following development applications were approved by Cootamundra-Gundagai Regional Council in March 2023.
APP. NO. |
PROPOSED DEVELOPMENT |
PROPERTY DESCRIPTION |
|
10.2023.18.1 |
Proposed Alterations and Additions to Existing Dwelling |
Lot 6 Sec B DP2203 Queen Street, Cootamundra |
|
10.2023.10.1 |
Proposed Alterations and Additions to Existing Dwelling |
Lot 3 Sec 36 DP758287 Sutton Street, Cootamundra |
|
10.2023.009.1 |
Proposed Detached Studio ancillary to Existing Dwelling |
Lot 5 DP848707 Gilgal Road, Cootamundra |
|
10.2022.162.1 |
Demolition of existing building, Construction of new single dwelling |
Lot 64 DP753625 Burra Road, Gundagai |
|
10.2023.003.1 |
Proposed New Shed |
Lot 3 DP238550 Cutler Avenue, Cootamundra |
|
10.2021.116 MOD 1 |
Modification – Addition of mezzanine and bathroom to upper level |
Lot 102 DP1059742 Mount Street, South Gundagai |
|
10.2023.004.1 |
Proposed New Dwelling with attached Garage |
Lot C DP37752 Snowy Mountains Highway, Adelong |
|
10.2018.58 MOD 1 |
Modification – Proposed Alterations and Additions to Existing Dwelling |
Lot 2 DP932905 Adams Street, Cootamundra |
|
18.2023.002.1 |
Proposed New Swimming Pool |
Lot 2 DP1237342 Back Brawlin Road, Cootamundra |
|
18.2023.001.1 |
Proposed Alterations and Additions to Existing Dwelling |
Lot 1 DP109394 Berthong Street, Cootamundra |
|
18.2023.003.1 |
Proposed New Swimming Pool |
Lot 12 DP1142183 Matilda Avenue, Cootamundra |
|
VALUE OF WORK REPORTED TO THIS MEETING: |
$ 3,588,632.00 |
||
VALUE OF WORK REPORTED FINANCIAL YEAR TO DATE |
$ 21,399,066.00 |
||
THIS TIME LAST YEAR: |
|
||
VALUE OF WORK – MARCH 2022 |
$ 4,552,230.00 |
||
VALUE OF WORK – YTD 2022-23 |
$ 50,377,192.00 |
||
Financial
The value of approved applications is different than the same period last year, however this is something that is outside of the control of Council.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
18 April 2023 |
DOCUMENT NUMBER |
389379 |
|||||||||
REPORTING OFFICER |
Kylie Grybaitis, Road Safety Officer |
|||||||||
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||||||||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||||||||
FINANCIAL IMPLICATIONS |
Financial implications associated with this report will vary according to successful grant funding and prioritising works are warranted from council capital works budgets. |
|||||||||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||||||||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||||||||
1. Cootamundra & Villages Pedestrian Access and Mobility Plan 2023-2033 ⇩ 2. Gundagai & Villages Pedestrian Access and Mobility Plan 2023-2033 ⇩ |
The draft Cootamundra & Villages Pedestrian Access and Mobility Plan 2023-2033 and the Gundagai & Villages Pedestrian Access and Mobility Plan 2022-2033, attached to the report, be formally endorsed. |
Introduction
At the Ordinary Council Meeting held on the 28th February 2023, Council resolved to place the draft Cootamundra & Villages Pedestrian Access and Mobility Plan (PAMP) 2023-2033 and the draft Gundagai & Villages Pedestrian Access and Mobility Plan (PAMP) 2023-2033 on public exhibition for twenty-eight (28) days. The public exhibition period ended on the 29th March 2023.
The Draft Cootamundra & Villages and Draft Gundagai & Villages Pedestrian Access and Mobility Plans (PAMPs) 2023-2033 have been created to guide investment in safe, convenient and connected pedestrian infrastructure within the townships and villages of both regions. These PAMPs will ensure future funding opportunities are utilised effectively by focussing on priorities determined through community consultation and network safety audits.
Discussion
Council received eleven (11) submissions during the public exhibition period. These submissions, in combination with a number of requests raised at the Ordinary Council meeting held on the 28th February 2023, have been considered, investigated and added to the PAMP documents where appropriate. All correspondents have received notification and an explanation of the outcome of their submission.
The final draft of the Cootamundra & Villages PAMP 2023-2033 and the Gundagai & Villages PAMP 2023-2033 are attached.
Financial
Financial implications associated with this report will vary according to successful grant funding and prioritising works are warranted from council capital works budgets.
OLG 23a Guideline consideration
There are no OLG 23a Guideline considerations associated with this report.
18 April 2023 |
DOCUMENT NUMBER |
389324 |
|||
REPORTING OFFICER |
Julie Buckley, Operations Support Officer |
|||
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The CGRC Engineering Report for the month of April 2023 be noted. |
Introduction
The CGRC Engineering Report for the month of April 2023 is submitted for the information of Council and the community.
Discussion
Fixing Local Roads:
Works on Cooper Lane (Cootamundra) has now seen all the construction activities completed. At the time of writing the bitumen sealing was scheduled to occur in the week after Easter. Once reopened the laneway will be one-way traffic.
Construction work is also complete on Warralong Road (Cootamundra). Once again noting that at the time of writing the bitumen sealing was scheduled to occur in the week after Easter.
State Highways:
Works on heavy patching and pavement repairs are currently underway on the Olympic Highway between Cootamundra and Wallendbeen and the Burley Griffin Way west of Wallendbeen. The works on the Olympic Highway are a continuation of pavement excavation and replacement works similar to that undertaken in late 2022 as prioritised by Transport for NSW. The works on the Burley Griffin Way include heavy patching of pavement failures due to the wet spring of 2022.
Resealing works on selected sections of the Olympic Highway and Burley Griffin Way which were prioritised by Transport for NSW have been completed. Line marking will occur in late April of these areas.
Bridge Replacement Program:
The bridge replacement program has been completed on Carrs Road, Darbalara with the abutments placed prior to Easter and was open for traffic for the Easter holidays. The Lucerndale Road bridge abutments are currently being placed.
Heavy Patching Program:
The heavy patching program has commenced on regional roads including Nangus Road and Muttama Road.
REPAIR Program:
Pavement and drainage works are well underway at West and Punch Street (Gundagai) intersection under the repair program, with drainage on one side of the intersection complete.
Geotechnical and Engineering:
Geotechnical investigation and survey contractors have been engaged for Hillas Creek Bridge, Mundarlo with initial site inspections underway.
General Works:
Gravel road maintenance and maintenance grading is underway throughout the Council region, including roads to the north of Stockinbingal, including Lewins, McLaughlin’s and McCaffery’s Lanes.
Pothole patching on bitumen roads around the Local Government Area, has been carried out across the network, where necessary.
Grass slashing has been completed in various areas around the towns and villages, which should hopefully bring to an end slashing for the current season.
Financial
Projects funded from various funding sources, as noted above.
Maintenance works funded from the General Fund.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
18 April 2023 |
8.8 Regional Services Cootamundra
DOCUMENT NUMBER |
389567 |
|||
REPORTING OFFICER |
Wayne Bennett, Manager Regional Services Cootamundra |
|||
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The draft Regional Waste Management & Resource Recovery Strategy 2022-2027 as submitted to Council on the 28 February 2023, be referred back to REROC for consideration and appropriate action. |
Introduction
On the 28th February 2023 Council adopted the following recommendations regarding the Draft Regional Waste Management & Resource Recovery strategy 2022-2027.
1. Where considered appropriate, councillors are invited to submit comments in writing to the Manager Waste, Parks & Recreation by the 14th of March 2023.
2. Comments received are to be reported back to the March Council Meeting for ratification prior to going to REROC for consideration.
As of the 14th of March 2023, Council staff had not received any feedback from any Councillors relating to the Draft Regional Waste Management & Resource Recovery strategy 2022-2027.
As a result it is recommended that the Draft Regional Waste Management & Resource Recovery strategy 2022-2027 as submitted to Council on the 28th of February 2023 be referred back to REROC for consideration and appropriate action.
Financial
No Financial Impact to Council is associated with this report.
OLG 23a Guideline consideration
No immediate impact on Council and or breaches of the OLG 23a Guidelines. This report investigates and guides Councils in best waste management practices and identifies opportunities that could improve waste management practices and or outcomes. The report is to assist all local Councils in Waste Management and doesn’t commit any council to actions or financial contribution. Therefore, the report has no negative impacts on either an amalgamated or demerged council.
18 April 2023 |
DOCUMENT NUMBER |
388391 |
REPORTING OFFICER |
Teresa Breslin, Acting EA to Mayor and General Manager |
AUTHORISING OFFICER |
Steve McGrath, Interim General Manager |
The Questions with Notice from Councillors and related responses from Council officers be noted. |
Questions with Notice
The following questions with notice from Councillors have been received with the responses from Council officers provided respectively:
Cr Penny Nicholson – Following our most recent Gundagai TAC meeting, a question was asked by a TAC member wanting an update on Prince Alfred Bridge Timbers. |
Response from Council Officer – The relevant NSW Gov Departments have appointed a contractor to commence the implementation of their proposed plans to use portions of the timber as part of some new commentary infrastructure works. The current stockpiles have been inspected with relevant timbers identified for reuse. Once the contractors have completed their works Council staff will seek a council resolution seeking approval from the Dept to commence the processing and reuse of all remaining timbers. |
|
Cr Penny Nicholson
– Resident have asked if there could be additional tables and
chairs/picnic settings located in Carberry Park, in front of the Gundagai
Office Park area. It is noticed that travellers are standing under the trees
and the existing seating are in the direct sun. There are currently 3
settings, located in the sun. Would the budget allow for additional
settings that are located in the shade under the trees? |
Response from Council Officer – We acknowledge the request and if funds allow in the future, some of these seatings could be replaced with sheltered units but at this stage no works have been programmed in this financial year. |
|
18 April 2023 |
DOCUMENT NUMBER |
389290 |
|||
REPORTING OFFICER |
Teresa Breslin, Acting EA to Mayor and General Manager |
|||
AUTHORISING OFFICER |
Steve McGrath, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
To facilitate compliance with sections 10 and 11 of the Local Government Act 1993. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
Note
Council’s Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should be closed.