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Business Paper
Ordinary Council Meeting
Alby Schultz meeting Centre, Cootamundra
6:00PM, Tuesday 28th February, 2023
Administration Centres: 1300 459 689 |
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Business Paper
Ordinary Council Meeting
Alby Schultz meeting Centre, Cootamundra
6:00PM, Tuesday 28th February, 2023
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Agenda |
28 February 2023 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Alby Schultz meeting Centre, Cootamundra on:
Tuesday, 28th February, 2023 at 6:00PM
The agenda for the meeting is enclosed.
Steve McGrath
Interim General Manager
Live Streaming of Meetings Statement
This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.
By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.
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Ordinary Council Meeting Agenda |
28 February 2023 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 24 January 2023
6.1 Mayoral Minute - Councillor Engagement
6.2 Mayoral Minute - Congratulations to OAM recipients
8.1.1 NSW ALGWA Conference 2023
8.1.2 National General Assembly 2023
8.1.3 Community Donations Policy
8.1.4 Tabling of Pecuniary Interest Returns - Mayor and New Designated Person
8.1.5 Delivery Program/ Operational Plan Quarterly Progress Report
8.1.6 ARIC Recommendation - CGRC Policy Register review
8.1.7 Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes
8.1.8 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes
8.1.9 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes
8.2.2 December 2022 Quarterly Budget Review Statement
8.2.3 Restricted Cash Reconciliation
8.2.4 Finance Update - Capital and Operational Income & Expenditure
8.2.5 Investment Report - January 2023
8.3.2 Gundagai Tourism Action Group (Advisory Committee) Monday 6th February 2023 - Minutes
8.4 Development, Building and Compliance
8.4.1 Development Applications Approved January 2023
8.6.1 Nangus Water Options Report
8.6.2 Gundagai Sewage Treatment Plant Replacement Project - Progress Report
8.7.1 Civil Works and Technical Services Report - February 2023
8.8.1 Additional Fixing Local Roads Funding
8.8.2 Plant Replacement Program 23-24
8.9.1 Sale of Gundagai Pre-School
8.9.2 Gundagai Visitor Information Centre Update
8.10 Waste, Parks and Recreation
8.10.1 Waste, Parks & Recreation Divisional Monthly Operations Report to Council
8.10.2 Draft Regional Waste Management & Resource Recovery Strategy 2022-2027
8.10.3 Revised Land and Environmental Management Plan (LEMP) for Cootamundra Landfill
9 Motion of which Notice has been Given
9.1 Notice of Motion - Business Case for Transfer Stations
9.2 Notice of Motion - Signage at Muttama Transfer Station
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
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28 February 2023 |
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REPORTING OFFICER |
Teresa Breslin, Acting EA to Mayor and General Manager |
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AUTHORISING OFFICER |
Steve McGrath, Interim General Manager |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Minutes of the Ordinary Meeting of Council held on Tuesday 24 January 2023 |
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The Minutes of the Ordinary Meeting of Council held on Tuesday 24 January 2023 be confirmed as a true and correct record of the meeting. |
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Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6.00pm, Tuesday 24th January, 2023
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Minutes |
24 January 2023 |
MINUTES
OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Gundagai
ON Tuesday, 24 January
2023 AT 6.00pm
PRESENT: Cr Charlie Sheahan (Mayor), Cr Leigh Bowden (Deputy Mayor), Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly, Cr Abb McAlister, Cr Penny Nicholson
IN ATTENDANCE: Steve McGrath (Interim General Manager), Paul Woods (Interim Deputy General Manager - CCD), Matt Stubbs (Deputy General Manager - Operations), Linda Wiles (Manager Business), Mark Ellis (Manager Civil Works), Steve Lowe (Acting Manager Waste, Parks & Recreation Services), Zac Mahon (Manager Finance), Stephen Targett (Acting Manager Technical Services)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
Adjourn Meeting For Open Forum
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Resolution 001/2023 Moved: Cr Leigh Bowden Seconded: Cr Logan Collins Council adjourn for Open Forum. Carried |
2 Open Forum
List of Speakers
1. Gordon Lindley – Old Mill 8.3.1
2. Mike Kingwill - Council Projects in Gundagai
3. Rosalind Wight – General Business
4. Natalie Cowled – TACC Minutes recommendations 8.1.2
Resume Open Meeting
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Resolution 002/2023 Moved: Cr Leigh Bowden Seconded: Cr Gil Kelly Council resume the Open Meeting. Carried |
3 Apologies
Nil
4 Disclosures of Interest
Nil
5 Confirmation of Minutes
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5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 13 December 2022 |
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Resolution 003/2023 Moved: Cr David Graham Seconded: Cr Penny Nicholson The Minutes of the Ordinary Meeting of Council held on Tuesday 13 December 2022 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
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6.1 Mayoral Minute - Councillor Engagement |
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Resolution 004/2023 Moved: Cr Leigh Bowden Seconded: Cr Logan Collins The information in the Mayoral Minute be received and noted. Carried |
Additions made for 6.1 Mayoral Minute – Councillor Engagements:
Cr Collins
15 December 2022 - attended the Christmas Street Party ‘Party on Parker’.
17 January 2023 - attended the Council Workshop in Gundagai.
10 January 2023 - attended the BBQ retirement gathering in recognition of Des Rowe.
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6.2 Mayoral Minute - Acting Deputy Mayor |
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Resolution 005/2023 Moved: Cr David Graham Seconded: Cr Penny Nicholson Cr Abb McAlister be appointed to Acting Deputy Mayor for Thursday 26 January 2023, to perform functions at the Gundagai Australia Day event including Citizenship Ceremony. Carried |
7 Reports from Committees
Nil
8 General Manager’s Report
8.1 Business
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8.1.1 Draft Payment of Expenses and Provision of Facilities for Mayor and Councillors Policy |
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Resolution 006/2023 Moved: Cr David Graham Seconded: Cr Trevor Glover 1. The draft Payment of Expenses and Provision of Facilities Policy for Mayor and Councillors, attached to the report, be adopted. 2. The adopted policy be forwarded to the Office of Local Government. Carried |
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8.1.2 The Arts Centre Cootamundra s.355 Committee Meeting Minutes |
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Resolution 007/2023 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The Minutes of The Arts Centre Cootamundra s.355 Committee Meeting held 17 November 2022 attached to the report, be received and noted. Carried |
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8.1.3 Muttama CREEK REGENERATION GROUP s.355 Committee Meeting Minutes |
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Resolution 008/2023 Moved: Cr Gil Kelly Seconded: Cr Trevor Glover The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 17 October 2022 attached to the report, be received and noted. Carried |
8.2 Finance
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8.2.1 Referral of Financial Statements for Audit |
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Resolution 009/2023 Moved: Cr David Graham Seconded: Cr Gil Kelly 1. The Mayor, Deputy Mayor, General Manager and Responsible Accounting Officer be delegated to sign the Statements by Council and Management for the 2022 General Purpose Financial Statements and 2022 Special Purpose Financial Statements for Cootamundra-Gundagai Regional Council. 2. The 2022 Financial Statements be referred for audit. 3. The General Manager be authorised to issue the 2022 Financial Statements upon receipt of the auditor’s report. Carried |
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8.2.2 Finance Update - Capital and Operational Expenditure |
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Resolution 010/2023 Moved: Cr Logan Collins Seconded: Cr David Graham The Finance Update report, be received and noted. Carried |
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8.2.3 Restricted Cash Reconciliation |
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Resolution 011/2023 Moved: Cr Trevor Glover Seconded: Cr David Graham The Restricted Cash Reconciliation report, be received and noted. Carried |
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8.2.4 Investment Report - December 2022 |
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Resolution 012/2023 Moved: Cr David Graham Seconded: Cr Trevor Glover The report detailing Council Cash and Investments as at 31 December 2022, be received and noted. Carried |
8.3 Community and Culture
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8.3.1 Old Mill Gundagai Development - Funding Status and Future |
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Recommendation 1. Council withdraw from the Regional Tourism Activation Fund (RTAF). 2. Council utilise the remaining $153,457.00 allocation from the Stronger Communities Fund to masterplan the Old Mill precinct to create a shovel ready project for future funding streams. |
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Amendment Moved: Cr Abb McAlister Seconded: Cr Leigh Bowden That the report be stood over to a later meeting, until discussions can be had between the local member Steph Cooke and the Old Mill Committee. |
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Resolution 013/2023 Moved: Cr David Graham Seconded: Cr Abb McAlister That the report be stood over to a later meeting, until discussions can be had between the local member Steph Cooke and the Old Mill Committee.
Carried |
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8.3.2 Cootamundra Youth Council Report |
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Resolution 014/2023 Moved: Cr Leigh Bowden Seconded: Cr Trevor Glover 1. The Cootamundra Youth Council Code of Conduct (attached) be endorsed. 2. The minutes the Cootamundra Youth Council meetings held 4th July, 1st August, 5th September & 5th December, attached to the report be received and noted. 3. The resignations of Wil Ellis (Cootamundra Youth Treasurer), Ellenore Clapham and Tenesha Silk be noted. Carried |
8.4 Development, Building and Compliance
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8.4.1 Development Applications Approved December 2022 |
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Resolution 015/2023 Moved: Cr Gil Kelly Seconded: Cr Abb McAlister The information on Development Applications approved in December 2022, be received and noted. Carried |
8.5 Regulatory Services
Nil
8.6 Assets
Nil
8.7 Civil Works
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8.7.1 Proposed Road Names for the Back Brawlin Road Subdivision Development Cootamundra |
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Resolution 016/2023 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson 1. The report on the proposed Road Names for the Back Brawlin Road Subdivision Cootamundra be received and noted. 2. The following proposed road names for the Back Brawlin Road Subdivision Development, Cootamundra be noted: (i) Wonder View (ii) Evers Lane Carried |
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8.7.2 Wallendbeen Bridge Detour Funding |
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Resolution 017/2023 Moved: Cr Abb McAlister Seconded: Cr Les Boyd The report on the Wallendbeen Bridge Detour Funding to be received and noted. Carried |
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8.7.3 Civil Works and Technical Services Report - January 2023 |
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Resolution 018/2023 Moved: Cr Leigh Bowden Seconded: Cr David Graham That the Civil Works and Technical Services Report for the month of January 2023 be noted. Carried |
8.8 Technical Services
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8.8.1 Additional Fixing Country Bridges Funding |
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Resolution 019/2023 Moved: Cr Trevor Glover Seconded: Cr David Graham Council endorses acceptance of the updated deed for variation for the Fixing Country Bridges Program and Bridges Renewal Program totalling $220,000 in additional funds. Carried |
8.9 Facilities
Nil
8.10 Waste, Parks and Recreation
Nil
9 Motion of which Notice has been Given
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9.1 Notice of Motion - Dog on the Tuckerbox |
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Resolution 020/2023 Moved: Cr Penny Nicholson Seconded: Cr David Graham Council develops and engages, in a way forward, to progress the conditional contract existing between Council and the Dog on the Tuckerbox Developer. Carried |
10 Questions with Notice
Nil
11 Confidential Items
Nil
The Meeting closed at 7:19pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 28 February 2023.
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CHAIRPERSON |
GENERAL MANAGER |
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28 February 2023 |
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DOCUMENT NUMBER |
385989 |
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AUTHORISING OFFICER |
Charlie Sheahan, Mayor |
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REPORTING OFFICER |
Charlie Sheahan, Mayor |
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Nil |
To keep the community aware of Councillor and my engagements, on behalf of Council I intend to provide regular updates through my Mayoral Minutes.
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The information in the Mayoral Minute be received and noted. |
24 January 2023
Cr Bowden (Deputy Mayor) and I attended a meeting with the new Interim General Manager and Deputy GMs.
Crs Bowden, Boyd, Collins, Graham, Glover, Kelly, McAlister, Nicholson, and I attended a Workshop and Council Meeting at Gundagai.
25 January 2023
Crs McAlister and Nicholson attended the Dinner with the Australia Day ambassador in Gundagai.
I, Cr Sheahan (Mayor) attended the Dinner with the Australia Day ambassador in Cootamundra.
26 January 2023
I, Cr Sheahan Mayor attended the Australia Day Celebration and Ceremony in Cootamundra.
I, Cr Sheahan Mayor attended announcement for community funding with Steph Cooke at Fisher Park in Cootamundra.
Crs McAlister and Nicholson attended the Australia Day Celebration and Ceremony in Gundagai.
27 January 2023
I, Cr Sheahan Mayor attended a meeting with the Interim General Manager and Office of Local Government.
31 January 2023
Cr Bowden (Deputy Mayor) and I attended a meeting with the Interim General Manager and Deputy GMs.
Crs Bowden, Boyd, Graham, Glover, McAlister, Nicholson, and I attended the ‘Stay Well Be Ready’ Session in Cootamundra.
2 February 2023
I, Cr Charlie Sheahan Mayor attended announcement for community funding with Steph Cooke in Gundagai.
3 February 2023
Crs Graham, McAlister and Nicholson attended the Coolac Hall official opening of Kitchen and Toilets.
Cr McAlister was MC for the Coolac Hall Festival of Small Halls.
7 February 2023
Cr Bowden (Deputy Mayor) and I attended a meeting with the Interim General Manager and Deputy GMs.
Cr Bowden (Deputy Mayor) and I attended the Indoor Rock-Climbing Wall official opening at the Cootamundra Sports Stadium.
8 February 2023
Crs McAlister, Nicholson and I attended the Seniors Morning Tea hosted by CGRC in Gundagai.
Cr Bowden (Deputy Mayor) attended a Business Cootamundra Board Meeting.
9 February 2023
Cr Bowden (Deputy Mayor) and I attended the Seniors Morning Tea hosted by CGRC in the Cootamundra Town Hall foyer.
Cr McAlister attended the Gundagai Seniors Expo.
10 February 2023
I, Cr Charlie Sheahan Mayor attended a Meeting with ARTC and local business group regarding Stockinbingal.
14 February 2023
Cr Bowden (Deputy Mayor) and I attended a meeting with the new Interim General Manager and Deputy GMs.
Crs Bowden, Boyd, Collins, Graham, Glover, Kelly, McAlister, Nicholson, and I attended a Council Workshop in Cootamundra.
15 February 2023
I, Cr Charlie Sheahan Mayor attended the Riverina Police District Award Ceremony.
Cr McAlister attended the Cootamundra Electorate Candidates forum at Gundagai.
16 February 2023
I, Cr Sheahan Mayor attended a meeting with the Interim General Manager and Office of Local Government.
17 February 2023
Cr Bowden (Deputy Mayor) attended the Art Centre Cootamundra (TACC) s.355 Committee Meeting.
17-18 February 2023
Cr McAlister attended the Gundagai P&A Society Show as Council Rep and Cattle Steward.
20 February 2023
Crs Bowden (Deputy Mayor), Glover and I attended the Rural Regional Summit in Sydney.
21 February 2023
Crs Bowden (Deputy Mayor), Glover and I attended the Country Mayors’ Association Forum.
22 February 2023
Crs Bowden (Deputy Mayor) and I attended a meeting at Business Cootamundra with representatives of Council Staff and members of BC Board.
24 February 2023
I, Cr Sheahan Mayor attended a Riverina JO Board Meeting and a REROC Board Meeting.
Cr Graham attended the Community Night at Tumorrama.
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28 February 2023 |
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DOCUMENT NUMBER |
386676 |
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AUTHORISING OFFICER |
Charlie Sheahan, Mayor |
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REPORTING OFFICER |
Charlie Sheahan, Mayor |
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Nil |
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Council acknowledge and congratulate the following recipients of the Order of Australia (OAM) from the Cootamundra-Gundagai Regional Council area: 1. Mr Brian Joseph O’Malley; and 2. Mr Dennis Thomas Palmer. |
On behalf of Cootamundra-Gundagai Regional Council I would like to congratulate the following recipients of the Order of Australia Medal (OAM), awarded on Australia day 2023.
Mr Brian Joseph O'MALLEY
Cootamundra NSW 2590
For service to the community through a range of organisations.
Mr Dennis Thomas PALMER
Cootamundra NSW 2590
For service to the community of Cootamundra-Gundagai.
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28 February 2023 |
7.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 9 February 2023
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REPORTING OFFICER |
Kylie Grybaitis, Road Safety Officer |
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AUTHORISING OFFICER |
Mark Ellis, Manager Civil Works |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Draft Cootamundra & Villages Pedestrian Access and Mobility Plan ⇩ 2. Draft Gundagai & Villages Pedestrian Access and Mobility Plan ⇩ 3. Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 9 February 2023 |
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1. The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 9 February 2023, attached to the report, be received and noted. 2. Council consider the recommendations detailed in the report, and contained within the Minutes. |
The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held 9 February, 2023 are submitted for the information of Council and the community.
Recommendations for consideration within the Minutes:
2.1 Parking Safety at 33-35 Hurley Street, Cootamundra
That Cootamundra-Gundagai Regional Council replace the ‘Parallel Parking’ located out the front of the Group Homes at 33-35 Hurley Street, Cootamundra with ‘Reverse Parking’.
2.2 Draft Pedestrian Access and Mobility Plans
1. That the Draft Pedestrian and Mobility Plans for Cootamundra & Villages and Gundagai & Villages 2023-2033, attached to the report, be placed on public exhibition for twenty-eight (28) days.
2. That a further report be submitted to the Ordinary Council Meeting of Council scheduled 18th April 2023, to consider submissions received, if any, during the Public Exhibition period, and to formally endorse the Cootamundra & Villages Pedestrian Access and Mobility Plan 2023-2033 and the Gundagai & Villages Pedestrian Access and Mobility Plan 2023-2033.
2.3 Cootamundra Festival of Lights
That approval for the Cootamundra Festival of Lights event be given to Business Cootamundra to hold the Cootamundra Festival of Lights 2023 event on Saturday, 25 March, 2023 with the following conditions and satisfactorily supplying the requested documentation:
(a) The closure of Parker Street between Adams and Wallendoon Street between 4:00pm and 12:00am, including each side of Bourke Street at the Parker Street intersection and the Woolworths car park entry and exit points;
(b) That all businesses along the route be advised and road closures be advertised throughout the community;
(c) That appropriate approvals are received from NSW Police for Alcohol consumption on the street;
(d) Council approves a temporary exemption of the Alcohol Free Zone along Parker Street;
(e) That COVID Safety Plans are adhered too.
2.4 2023 Cootamundra Anzac Day Parade
That approval be given for the Cootamundra Returned and Services League to hold the 2023 ANZAC Day March subject to the following conditions and the submission of the requested documentation:
(a) The event organiser complies with any conditions set by Council and the NSW Police,
(b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’,
(c) All Traffic Controllers must have the appropriate traffic control tickets,
(d) Council will arrange for the placement and removal of all road barriers.
2.5 2023 Gundagai Anzac Day Parade
That approval be given for the Gundagai Returned and Services League to hold the 2023 ANZAC Day March subject to the following conditions and supplying the requested documentation:
(a) The event organiser complies with any conditions set by Council and the NSW Police,
(b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’,
(c) All Traffic Controllers must have the appropriate traffic control tickets,
(d) Council will arrange for the placement and removal of all road barriers.
2.6 2023 Wallendbeen Anzac Day Parade
That approval be given to hold the Wallendbeen 2023 ANZAC Day March subject to the following conditions:
(a) The event organiser complies with any conditions set by Council and the NSW Police
(b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’
(c) All Traffic controllers must have appropriate traffic control tickets
(d) Council will arrange for the placement and removal of all road barriers
2.7 General Business
Trimming of the Prunus Trees in Parker Street
Recommendation
· The prunus trees in the centre island of Parker Street and the yucca trees planted around the blister islands be removed to improve pedestrian safety.
· Review the CGRC Street Tree Management Policy to ensure consistency with the Roads Act 1993.
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Ordinary Council Meeting Agenda |
28 February 2023 |
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Minutes Cootamundra-Gundagai Local Traffic Committee Meeting
Alby Schultz Meeting Centre, Cootamundra
10:00am, Thursday 9th February, 2023
Administration Centres: 1300 459 689 |
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Cootamundra-Gundagai Local Traffic Committee Meeting Minutes |
9 February 2023 |
MINUTES OF Cootamundra-Gundagai Regional Council
Cootamundra-Gundagai
Local Traffic Committee Meeting
HELD AT THE Alby
Schultz Meeting Centre, Cootamundra
ON Thursday, 9
February 2023 AT 10:00am
PRESENT: Cr Logan Collins, Local Electorate Representative – Gwen Norman, Transport for NSW Lead - Community & Safety Partner - Greg Mineham, Paul Kemp – NSW Police Leading Senior Constable
IN ATTENDANCE: Mark Ellis (Manager Civil Works), Stephen Targett (Acting Manager of Technical Services), Kylie Grybaitis (Road Safety Officer)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
2 Apologies
Nil
3 Disclosures of Interest
Nil
4 Reports
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2.1 Parking Safety at 33-35 Hurley Street, Cootamundra |
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Recommendation That Cootamundra-Gundagai Regional Council replace the ‘Parallel Parking’ located out the front of the Group Homes at 33-35 Hurley Street, Cootamundra with ‘Reverse Parking’. Discussion: The Local Traffic Committee agree that the parking arrangements at 33-35 Hurley Street, Cootamundra could be improved by replacing the current parallel parking with reverse parking. It is agreed that the location can accommodate the change and was noted that increased parking spaces may also be beneficial for neighbouring businesses.
Concerns were raised regarding the correct angle of parking and it was suggested that 60 degree angle signposts and line marking be installed at both ends of the parking zone to encourage drivers to park accordingly. |
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2.2 Draft Pedestrian Access and Mobility Plans |
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Recommendation 1. That the Draft Pedestrian and Mobility Plans for Cootamundra & Villages and Gundagai & Villages 2023-2033, attached to the report, be placed on public exhibition for twenty-eight (28) days. 2. That a further report be submitted to the Ordinary Council Meeting of Council scheduled 18th April 2023, to consider submissions received, if any, during the Public Exhibition period, and to formally endorse the Cootamundra & Villages Pedestrian Access and Mobility Plan 2023-2033 and the Gundagai & Villages Pedestrian Access and Mobility Plan 2023-2033. Discussion: The Local Traffic Committee agreed to endorse the Draft Pedestrian and Mobility Plans. Suggestion was made for the Road Safety Officer to distribute both Pedestrian Access and Mobility Plans to Councillors prior to the Council Meeting and organise discussion time at the next available Councillor Workshop. |
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2.3 Cootamundra Festival of Lights |
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Recommendation That approval for the Cootamundra Festival of Lights event be given to Business Cootamundra to hold the Cootamundra Festival of Lights 2023 event on Saturday, 25 March, 2023 with the following conditions and satisfactorily supplying the requested documentation: (a) The closure of Parker Street between Adams and Wallendoon Street between 4:00pm and 12:00am, including each side of Bourke Street at the Parker Street intersection and the Woolworths car park entry and exit points; (b) That all businesses along the route be advised and road closures be advertised throughout the community; (c) That appropriate approvals are received from NSW Police for Alcohol consumption on the street; (d) Council approves a temporary exemption of the Alcohol Free Zone along Parker Street; (e) That COVID Safety Plans are adhered too. Discussion: Certificate of Currency noting NSW Police and TfNSW to be provided. |
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2.4 2023 Cootamundra Anzac Day Parade |
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Recommendation That approval be given for the Cootamundra Returned and Services League to hold the 2023 ANZAC Day March subject to the following conditions and the submission of the requested documentation: (a) The event organiser complies with any conditions set by Council and the NSW Police, (b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’, (c) All Traffic Controllers must have the appropriate traffic control tickets, (d) Council will arrange for the placement and removal of all road barriers. Discussion: |
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2.5 2023 Gundagai Anzac Day Parade |
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Recommendation That approval be given for the Gundagai Returned and Services League to hold the 2023 ANZAC Day March subject to the following conditions and supplying the requested documentation: (a) The event organiser complies with any conditions set by Council and the NSW Police, (b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’, (c) All Traffic Controllers must have the appropriate traffic control tickets, (d) Council will arrange for the placement and removal of all road barriers. Discussion: A Certificate of Currency listing NSW Police and TfNSW as interested parties and the Traffic Control Plan to be provided. The Event Management Plan has been received. |
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2.6 2023 Wallendbeen Anzac Day Parade |
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Recommendation That approval be given to hold the Wallendbeen 2023 ANZAC Day March subject to the following conditions: (a) The event organiser complies with any conditions set by Council and the NSW Police (b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’ (c) All Traffic controllers must have appropriate traffic control tickets (d) Council will arrange for the placement and removal of all road barriers Discussion: A Certificate of Currency listing NSW Police and TfNSW as interested parties, the Event Management Plan and the Traffic Control Plan have been submitted. |
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2.7 General Business Illegal parking in front of Fire Hydrant Locations Council to conduct a public awareness campaign regarding fire hydrant locations and related ‘No Parking Zones’. Consideration to be given to line marking fire hydrant ‘No Parking Zones’ in high activity areas.
Cootamundra Laneway Updates Cooper Lane – work has commenced. Public awareness campaign to begin regarding the change to One Way travel from Wallendoon Street to Bourke Street. Parker Lane – Plans to be discussed with Woolworths followed by public consultation.
Speed sign changes on Boundary Road Speed limit extensions and reductions for Boundary Road and Temora Street have been approved by TfNSW and work instructions will be issued shortly. Installation can commence thereafter.
Line markings for Give Way locations. The ‘Give Way’ locations at Francis, Murray, Temora, Thompson and Lawrence Streets are scheduled as priorities for line marking works. Council is currently sourcing a contractor to conduct the scheduled works.
Trimming of the Prunus Trees in Parker Street Recommendation · The prunus trees in the centre island of Parker Street and the yucca trees planted around the blister islands be removed to improve pedestrian safety. · Review the CGRC Street Tree Management Policy to ensure consistency with the Roads Act 1993. Restricted line of sight at the intersection of Bourke Street and Murray Street The Local Traffic Committee recommend reducing the parking allocation spaces in front of the swimming pool on Bourke Street by two spaces to improve visibility from the Murray Street intersection looking towards Crown Street.
Gumnut Bus Stop The Local Traffic Committee agree that the bus zone on West Street located next to Gumnut Child Care facility cannot be relocated due to the proximity of the school crossing. Councils’ Road Safety Officer will discuss safety options with Gumnut Management and the bus service operators.
Illegal parking at the front of 50 Wallendoon Street, Cootamundra The Local Traffic Committee recommend installing a two-hour time limit parking restriction out the front of Come Alive Fitness at 50 Wallendoon Street. A time limit is necessary for enforcement purposes as vehicles under 6.5 meters long and 4.5 tonnes are legally allowed to park at this location. NSW Police have made a note to monitor the location for illegal parking. The Road Safety Officer will confirm the suitability of this solution with the business owners.
Request for School Bus Caution Signage at an informal bus stop for the Gobarralong Bus Route TfNSW does not recommend Bus Caution signage. Informal bus stops do not require Local Traffic Committee approval. ‘No U-Turn’ Signage on Sheridan Street, Gundagai NSW Police and TfNSW confirmed that it is illegal to cross double unbroken lines to enter an angle park on the opposite side of the road. A report recommending the installation of ‘No U-Turn’ signage in Sheridan Street, Gundagai will be included at the next Local Traffic Committee meeting.
‘No U-Turn’ Signage at the Intersection of Wallendoon and Cooper Street, Cootamundra A report recommending the installation of ‘No U-Turn’ signage in Wallendoon Street, Cootamundra will be included at the next Local Traffic Committee meeting. |
|
2.8 2023 Upcoming Events |
|
Recommendation For the Committee’s information.
|
The Meeting closed at 12:30pm.
The minutes of this meeting were confirmed at the Cootamundra-Gundagai Council held on 28 February 2023.
................................................... …………………………………………………
CHAIRPERSON GENERAL MANAGER
|
28 February 2023 |
|
DOCUMENT NUMBER |
386489 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Acting EA to Mayor and General Manager |
|||
|
AUTHORISING OFFICER |
Steve McGrath, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
Total costs to be allocated from the appropriate Conferences and Seminars budget. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. ALGWA Program ⇩ |
|
1. The Australian Local Government Women’s Association (ALGWA) NSW program attached to the report, be received and noted. 2. Council support Cr Bowden, Cr Nicholson and maximum of two (2) interested Council staff, to attend the ALGWA NSW Conference in 2023. |
Introduction
The Australian Local Government Women’s Association (ALGWA) supports and promotes women in local government through advocacy, advice and action. The Annual NSW Conference is an opportunity to come together and engage in learning and networking that will assist in personal and professional development.
Discussion
The NSW 2023 Conference is scheduled for Thursday 27th to Saturday 29th April 2023 and will be hosted by Forbes Council.
The program’s line-up will focus on many aspects of disaster management with perspectives from government agency and not-for-profit support programs to leadership and crisis management, and how important facing up to a crisis is and messaging is during these times. The organisers would like attendees to leave Forbes not only falling in love with their town but also gaining additional skills and experience in leading teams and supporting communities at times when they are most vulnerable.
Financial
Registration is now open at a total cost of $1423.62pp which includes accommodation.
OLG 23a Guideline consideration
The objective of this report does not conflict with the Guidelines.
|
28 February 2023 |
|
DOCUMENT NUMBER |
385931 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Acting EA to Mayor and General Manager |
|||
|
AUTHORISING OFFICER |
Steve McGrath, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
$2120pp to be appropriated allocated from the Conferences and Seminars budget for Mayor and IGM. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
1. The attendance of the Mayor and Interim General Manager at the 2023 National General Assembly in June, 2023 be endorsed. 2. Registration for each attendee be finalised before 19 May, 2023 to receive the early bird rate of $895 per attendee. |
Introduction
Convened annually by the Australian Local Government Association (ALGA) the National General Assembly (NGA) of Local Government is the peak annual event for Local Government, attracting Mayors and General Managers from across the Country.
The 2023 NGA (incorporating the Regional Cooperation and Development Forum) will be held at the National Convention Centre in Canberra from 13-15 June 2023. This year’s theme will be “Our Communities, Our Future”. The Regional Cooperation and Development Forum is scheduled for Tuesday 13th June 2023.
Discussion
The 2023 NGA call for motions discussion paper was an item of discussion at the 14th of February 2023, Council Workshop. The Interim General Manager (IGM) summarised the discussion paper and requested Councillors review the criteria for motions and submit potential motions to the Interim Deputy General Manager. Motions are due to ALGA by 11:59pm on Friday 24 March 2023. Council staff did not receive any motions for submission to this year’s National General Assembly.
The discussion paper is available here: https://alga.com.au/app/uploads/2023-Discussion-Paper-WEB-RGB.pdf
Financial
Costs associated to attend, per person, are:
· Early bird registration is $895.
· Accommodation for each person for three (3) nights at the Crowne Plaza is $1050
· General Assembly Dinner is $175.
In total the cost is $2,120 pp.
Optional: The Regional Cooperation and Development Forum is held on 13th June, 2023, and is an additional cost of $225 for NGA delegates, or $425 if only attending the Regional Forum.
OLG 23a Guideline consideration
The objective of this report does not conflict with the Guidelines.
|
28 February 2023 |
|
DOCUMENT NUMBER |
386650 |
|||
|
REPORTING OFFICER |
Linda Wiles, Manager Business |
|||
|
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
The appropriate provision for the budgeting and funding of the Community Donations program be included in the Operational Plan. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Draft Community Donations Procedure and Forms ⇩ 2. Draft Community Donations Policy ⇩ |
|
1. Council place the reviewed draft Community Donations Policy, attached to the report, on public exhibition for a period of not less than 28 days. 2. The Policy be adopted under delegation should there be no submissions that warrant significant changes to the Policy. 3. The appropriate provision for the budgeting and funding of the Community Donations program be included in the 2023/2024 Operational Plan. 4. Council reduce the 2023/2024 annual Community Donations budget by $13,000 as per res 001/2022 1. All existing Sports Ground and Open Space User Fees and Charges be removed for the 2022/2023 financial year. 7. Council reduce the Annual Community Donations budget for next financial year, that being 2023/2024, by $13,000. |
Introduction
Cootamundra- Gundagai Regional Council (CGRC), and the former Cootamundra and Gundagai Shire Councils, have traditionally supported local sporting clubs, community groups and individuals through the provision of financial, and in kind, support.
The purpose of this Policy is to enable Council to support the local initiatives put forward by the organisations that promote these values. In doing so, the Policy aims to:
1. Make provision in Council’s budget to provide financial assistance to selected organisations which meet the criteria set out in this Policy and associated procedures.
2. Provide an annual open and transparent decision-making process for requests for donations from Council. And,
3. Ensure an accessible and equitable process for those seeking donations from Council.
Discussion
This policy has been reviewed to include resolutions made by Council throughout the previous year.
Financial
The appropriate provision for the budgeting and funding of the Community Donations program be included in the 2023/2024 Operational Plan.
OLG 23a Guideline consideration
Consideration of the 23a Guidelines has been given when updating this policy.
|
28 February 2023 |
|
DOCUMENT NUMBER |
385506 |
|||
|
REPORTING OFFICER |
Anne Chamberlain, Acting Governance Officer |
|||
|
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
In accordance with Section 440AAB Local Government Act, 1993. |
|||
|
POLICY IMPLICATIONS |
To comply with the Code of Conduct. |
|||
|
Nil |
|
The tabling of a pecuniary interest returns from Mayor and new designated person be noted. |
Introduction
The Code of Conduct specifies that councillors and designated persons must make and lodge with the general manager a return, disclosing the designated person’s or councillors’ interests within 3 months after:
(a) becoming a designated person or councillor, and
(b) 30th June of each year, and
(c) the designated person or councillor becoming aware of an interest they are required to disclose under schedule 1 that has not been previously disclosed in a return lodged under paragraphs (a) or (b).
Returns required to be lodged with the general manager under (a) and (b) must be tabled at the first meeting of the council after the last day the return is required to be lodged.
Returns required to be lodged with the general manager under clause (c) must be tabled at the next council meeting after the return is lodged.
Discussion
Pecuniary interest returns from Mayor and new designated staff as of 11 January 2023, is tabled.
Register of disclosed Pecuniary Interest Returns, listed below:
|
Designated Person |
Position |
Return Type |
Return received |
|
Stephen McGrath |
Interim General Manager |
New (a) |
11 January 2023 |
|
Paul Woods |
Interim Deputy General Manager |
New (a) |
16 January 2023 |
|
Charlie Sheahan |
Mayor |
Updated (C) |
12 January 2023 |
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
|
28 February 2023 |
|
DOCUMENT NUMBER |
385951 |
|||
|
REPORTING OFFICER |
Anne Chamberlain, Acting Governance Officer |
|||
|
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
In accordance with section 406 of the Local Government Act, 1993. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Operation Plan Quarterly Progress Report - Quarter 2 ⇩ |
|
The Delivery Program incorporating the Operational Plan 2022/2023, quarterly progress report, (2nd Quarter October to December), attached to the report, be received and noted. |
Discussion
To comply with Section 406 of the Local Government Act, 1993 and in accordance with the Office of Local Government’s Integrated Planning and Reporting guidelines ‘The general manager must ensure that regular progress reports are provided to the council, reporting as to its progress with respect to the principal activities detailed in its delivery’.
Accordingly, attached to this report is the quarterly progress report outlining the extent to which performance measures and targets, set out in the Delivery Program and Operational Plan, have been achieved during the second quarter of the reporting year; that is between 1 October – 31 December 2022.
The next progress report will be presented to Council at the Ordinary Meeting of Council to be held 23 May 2023 and will consist of status updates for actions within the 22/23 Operational Plan (3rd quarter reporting period of January - March 2023).
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
|
28 February 2023 |
|
DOCUMENT NUMBER |
386568 |
|||
|
REPORTING OFFICER |
Anne Chamberlain, Acting Governance Officer |
|||
|
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. CGRC Policy and Procedure Register ⇩ |
|
The Policy Schedule, attached to the report, be received and noted. |
Introduction
Attached to this report, is a list of Cootamundra-Gundagai Regional Councils current policies and procedures indicating the last review date and next review date to be presented to Council as recommended at the ARIC Committee Meeting dated 10 November 2022.
Discussion
We are currently in the process of reviewing and updating all outstanding Policies and Procedures.
Financial
No Financial Implications associated with this report.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
|
28 February 2023 |
|
DOCUMENT NUMBER |
384488 |
|||
|
REPORTING OFFICER |
Anne Chamberlain, Acting Governance Officer |
|||
|
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
|
1. Cootamundra Heritage Centre Management Committee Meeting Minutes - 5 December 2022 ⇩ 2. Cootamundra Heritage Centre Management Committee Meeting Minutes - 6 February 2023 ⇩ |
|
The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meetings held 5 December 2022 and 6 February 2023, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee meetings held on 5 December 2022 and 6 February 2023, are submitted for the information of Council and the community.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
28 February 2023 |
|
DOCUMENT NUMBER |
385910 |
|||
|
REPORTING OFFICER |
Anne Chamberlain, Acting Governance Officer |
|||
|
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
|
1. MCRG s.355 Minutes 12 December 2022 ⇩ |
|
The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 12 December 2022, attached to the report be, received and noted. |
Introduction
The attached Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 12 December 2022, is submitted for the information of council and the community.
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
|
28 February 2023 |
|
DOCUMENT NUMBER |
386134 |
|||
|
REPORTING OFFICER |
Anne Chamberlain, Acting Governance Officer |
|||
|
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
|
1. Stockinbingal Ellwood's Hall s.355 Minutes - 9 February 2023 ⇩ |
|
The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee meeting held 9 February 2023 attached to the report be, received and noted. |
Introduction
Note: Item 1.8.5 – Recreation Ground use as an RV Camp area.
The Committee has requested an update on the improvement of amenities and signage as they would like to utilise the facility for upcoming events.
The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee meeting held on 9 February 2023, is submitted for the information of council and the community.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
|
28 February 2023 |
|
DOCUMENT NUMBER |
385852 |
|||
|
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
|
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
In accordance with the Local Government Act, 1993. |
|||
|
POLICY IMPLICATIONS |
There are no additional Policy implications associated with this report. |
|||
|
1. Draft Credit Card Policy ⇩ |
|
The draft Credit Card Policy, attached to the report, be adopted. |
Introduction
Council’s Credit Card Policy has been updated to ensure that it meets the requirements under the Local Government Act 1993 (Section 8b) related to effective internal control for financial management, expenditure and accounting records as well as the guidelines on the use and management of credit cards released by the Office of Local Government under Section 23A of the Act.
Discussion
This policy provides Council with the necessary information to put in place internal controls surrounding the establish, management, review, and maintenance of credit card administration.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Consideration of the 23a Guidelines has been given when updating this policy.
|
28 February 2023 |
|
DOCUMENT NUMBER |
385859 |
|||
|
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
|
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
Compliance with Clause 203(1) of the Local Government (General) Regulation, 2005 requires that, not later than 2 months after the end of each quarter, excluding the June quarter, the responsible accounting officer must submit a budget review statement to Council. The format of the review must be consistent with the minimum requirements contained in the Quarterly Budget Review Statement Guidelines provided by the Office of Local Government. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Quarterly Budget Review - December 2022 ⇩ |
|
1. The December 2022 Quarterly Budget Review be received and noted. 2. The budget variations listed in the report be adopted. |
Introduction
The purpose of this report is to present a summary of Council’s financial position at the end of the quarter, and to report on progress made against the original budget adopted by Council in its 2022-23 Operational Plan. A summary of operating budget variances, together with details of capital projects expenditure, are included in the December 2022 Quarterly Budget Review documents attached to the report.
Discussion
Details of the budget variations are included in the attached reports. There have been no adjustments made to the budget that have a financial impact. Operations and finance are working together to enter adjustments to the March Quarterly Budget Review so that the capital expenditure figures are more realistic before the end of the year.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
28 February 2023 |
|
DOCUMENT NUMBER |
385396 |
|||
|
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
|
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Restricted Cash Reconciliation report, be received and noted. |
Report
The restricted cash figures have been reconciled to 31 January 2023 and an adjustment has been made to the plant reserve and the building reserve by 1.6 and 1 million respectively, as adopted by Council at the 22 November meeting.
The Manager Finance has completed a forensic reconciliation and improved the process of reconciliation for the water, sewer and waste reserves from 1 July 2018 to now and updated the current figures so that they are accurate. The smaller reserves will be forensically reconciled in time for the next Council meeting.
Council is working to reduce liability balances and acquit grants as a priority to improve the cash position.
|
Internal Restrictions |
Bal 30 June 2022 |
Transfers To |
Transfers From |
Bal 30 June 2023 |
|
Aerodrome Bitumen Resurfacing |
165,588 |
0 |
165,588 |
|
|
Bradman's Birthplace |
76,115 |
223 |
0 |
76,338 |
|
Cootamundra Caravan Park |
130,057 |
12,221 |
0 |
142,277 |
|
Development - Land & Buildings |
2,359,693 |
0 |
(1,000,000) |
1,359,693 |
|
Employee Leave Entitlements |
1,752,000 |
0 |
0 |
1,752,000 |
|
Financial Assistance Grant |
0 |
0 |
0 |
0 |
|
Quarries & Pit Restoration |
557,351 |
12,856 |
0 |
570,207 |
|
Heritage Centre |
19,690 |
2,521 |
0 |
22,211 |
|
Plant Replacement |
2,244,471 |
2,675,273 |
(3,583,647) |
1,336,097 |
|
Saleyards |
18,078 |
87,025 |
(97,724) |
7,380 |
|
Swimming Pool Pump & Equipment |
0 |
0 |
0 |
0 |
|
Cemetery |
44,677 |
220,418 |
(151,394) |
113,701 |
|
Southern Phone |
602,536 |
0 |
(439) |
602,097 |
|
Waste Management |
2,036,498 |
2,636,025 |
(4,172,522) |
500,000 |
|
INTERNAL TOTALS |
10,006,755 |
5,646,561 |
(9,005,726) |
6,647,590 |
|
Externally Restricted Reserves |
Bal 30 June 2022 |
Transfers To |
Transfers From |
Bal 30 June 2023 |
|
Domestic Waste |
1,038,570 |
2,024,269 |
(819,398) |
2,243,441 |
|
Water Supply |
3,713,480 |
3,661,065 |
0 |
7,374,545 |
|
Sewerage Service |
6,514,473 |
0 |
(382,872) |
6,131,601 |
|
Stormwater Infrastructure Renewal |
179,184 |
127,226 |
0 |
306,410 |
|
New Council Implementation Fund (2) – Merged with Grants |
0 |
0 |
0 |
0 |
|
Developer Contributions |
637,380 |
106,955 |
(878) |
743,457 |
|
General Fund Unspent Grants & Contributions |
7,449,701 |
869,610 |
(1,320,875) |
6,998,436 |
|
EXTERNAL TOTALS |
19,532,789 |
6,789,126 |
(2,524,024) |
23,797,891 |
|
GRAND TOTALS |
29,539,544 |
12,435,687 |
(11,529,749) |
30,445,481 |
Restricted Cash Reconciliation
|
Restricted Cash |
30,445,481 |
|
Cash at 31 January 2023 |
21,861,248 |
|
Unrestricted Balance |
(8,584,233) |
|
Grant Debtors Outstanding |
1,624,681 |
|
Grants Completed but not Acquitted |
860,134 |
|
Balance |
(6,099,418) |
Financial
There are no financial implications associated with this report
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
DOCUMENT NUMBER |
385847 |
|||
|
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
|
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Finance Update report, be received and noted. |
Report
The Finance Update has been redesigned so that both income and expenditure is being reported on. The report below displays the actuals compared to budget as at 31 January 2023.
All of the investigations identified in previous updates have taken place and system and coding issues have been rectified and no major issues have been identified.
Please note that the loan repayments are considered capital and the variance between the quarterly budget review and this budget of $1.315 million is caused by this.
Operations
There is currently a deficit of 1.48m, but council is awaiting on operational grant funding for flood and pothole repairs and the financial assistance grant which will lead to a surplus based on current projections as shown in the summary below
|
Current Actual Income |
24,393,347 |
|
Current Actual Expense |
25,875,932 |
|
Deficit |
-1,482,585 |
|
Budgeted Income Remaining |
17,208,527 |
|
Budgeted Expense Remaining |
14,292,443 |
|
Budgeted Surplus |
2,916,084 |
|
30 June 2023 Result - Surplus |
1,433,499 |
Capital
The schedule of works for water, sewer and roads has been completed and updated in the system. The operations departments and the Finance Manager are collaborating on the adjustment for the capital works that will not be completed in 2023.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
Operating Expense Finance Update
|
Department |
Income Actual |
Income Budget |
Received % |
Expense Actual |
Expense Budget |
Spent % |
Performance |
|
Development and Building |
343,609 |
857,800 |
40% |
786,471 |
1,128,200 |
70% |
J |
|
Regulatory Services |
3,392 |
2,400 |
141% |
134,197 |
274,200 |
49% |
J |
|
Food Safety and Public Health |
8,043 |
13,000 |
62% |
0 |
|
|
J |
|
Cemeteries |
216,744 |
310,100 |
70% |
150,918 |
358,800 |
42% |
J |
|
Animal Control |
28,171 |
55,400 |
51% |
94,574 |
160,400 |
59% |
J |
|
Public Toilets |
0 |
|
|
131,893 |
258,900 |
51% |
J |
|
Tourism & Economic Development |
3,951 |
12,600 |
31% |
188,642 |
471,500 |
40% |
J |
|
Community Services |
38,809 |
10,700 |
363% |
127,043 |
234,773 |
54% |
J |
|
Libraries |
108,707 |
107,569 |
101% |
314,382 |
916,872 |
34% |
J |
|
Museums and Art |
6,607 |
19,900 |
33% |
101,834 |
229,400 |
44% |
J |
|
Visitors Information Centres |
42,640 |
56,200 |
76% |
102,091 |
166,000 |
62% |
J |
|
Executive Office |
545 |
0 |
|
793,081 |
1,062,600 |
75% |
J |
|
Civic Leadership |
|
|
|
104,768 |
211,000 |
50% |
J |
|
Community Events |
24,485 |
16,790 |
146% |
39,194 |
62,800 |
62% |
J |
|
Community Donations |
393,131 |
239,000 |
|
240,099 |
365,399 |
66% |
J |
|
Governance and Business Systems |
1,636 |
100 |
1636% |
146,715 |
233,500 |
63% |
J |
|
Risk Management |
135,850 |
96,900 |
140% |
540,048 |
732,700 |
74% |
J |
|
Work Health & Safety |
67,512 |
121,500 |
56% |
526,707 |
1,220,000 |
43% |
J |
|
Human Resources |
21,770 |
33,200 |
66% |
194,676 |
567,500 |
34% |
J |
|
Information Technology |
|
|
|
483,095 |
922,100 |
52% |
J |
|
Customer Service |
532 |
500 |
106% |
181,510 |
387,000 |
47% |
J |
|
Communications and Engagement |
|
|
|
38,740 |
157,100 |
25% |
J |
|
Financial Management |
26,127 |
76,200 |
34% |
520,065 |
1,020,700 |
51% |
J |
|
General Purpose Income |
11,631,813 |
16,318,600 |
71% |
|
|
|
J |
|
Procurement and Stores |
3,217 |
400 |
804% |
83,418 |
143,200 |
58% |
J |
|
Caravan Parks |
34,519 |
58,900 |
59% |
9,873 |
45,400 |
22% |
J |
|
Internal Allocation of Overhead Costs |
|
|
|
-629,550 |
-1,259,100 |
50% |
J |
|
Operations Management |
300,814 |
1,005,600 |
30% |
657,470 |
1,241,700 |
53% |
J |
|
Aerodrome |
12,015 |
11,700 |
103% |
64,893 |
119,700 |
54% |
J |
|
Saleyards |
84,170 |
155,300 |
54% |
97,627 |
315,300 |
31% |
J |
|
State Roads |
345,027 |
2,550,000 |
14% |
2,159,575 |
3,250,000 |
66% |
J |
|
Regional Roads |
890,061 |
1,061,000 |
84% |
647,173 |
1,205,700 |
54% |
J |
|
Local Rural Roads |
1,058,603 |
1,599,500 |
66% |
1,903,730 |
4,502,700 |
42% |
J |
|
Town and Village Streets |
19,607 |
1,027,412 |
2% |
1,197,209 |
3,040,809 |
39% |
J |
|
Quarries |
12,856 |
358,000 |
4% |
18,449 |
129,400 |
14% |
J |
|
Stormwater Management |
127,226 |
126,900 |
100% |
0 |
187,000 |
0% |
J |
|
Plant Management |
28,063 |
121,900 |
23% |
|
-274,289 |
0% |
J |
|
Private Works |
213,332 |
187,500 |
114% |
148,022 |
183,000 |
81% |
J |
|
Buildings and Property Management |
155,155 |
549,874 |
28% |
421,367 |
1,245,000 |
34% |
J |
|
Noxious Weeds |
68,405 |
87,900 |
78% |
96,082 |
143,600 |
67% |
J |
|
Swimming Pools |
1,364 |
7,420 |
18% |
576,016 |
1,286,204 |
45% |
J |
|
Sports Stadium |
|
|
|
29,301 |
98,400 |
30% |
J |
|
Parks and Gardens |
702,365 |
1,885,709 |
37% |
718,056 |
1,450,700 |
49% |
J |
|
Sporting Grounds |
16,672 |
37,700 |
44% |
132,876 |
561,400 |
24% |
J |
|
Waste Collection Services |
2,492,673 |
2,498,200 |
100% |
509,193 |
1,161,900 |
44% |
J |
|
Landfill Operations |
353,436 |
765,500 |
46% |
594,254 |
1,411,000 |
42% |
J |
|
Waste Transfer Stations |
319,055 |
342,300 |
93% |
268,760 |
590,600 |
46% |
J |
|
Asset Management Planning |
2,381 |
1,900 |
125% |
268,243 |
347,700 |
77% |
J |
|
Land Development |
5,122 |
6,800 |
75% |
1,985 |
4,600 |
43% |
J |
|
Emergency Services |
195,974 |
271,300 |
72% |
831,227 |
956,300 |
87% |
J |
|
Water Management |
27,822 |
110,000 |
25% |
319,712 |
916,700 |
35% |
J |
|
Cootamundra Water Network |
2,202,015 |
4,999,700 |
44% |
1,327,377 |
2,581,846 |
51% |
J |
|
Gundagai Water Network |
1,512 |
6,300 |
24% |
227,501 |
921,700 |
25% |
J |
|
Sewerage Management |
13,597 |
237,100 |
6% |
61,222 |
631,961 |
10% |
J |
|
Cootamundra Sewer Network |
1,601,211 |
3,178,900 |
50% |
527,946 |
1,033,900 |
51% |
J |
|
Gundagai Sewer Network |
1,000 |
2,700 |
37% |
520,184 |
852,900 |
61% |
J |
|
Depreciation |
|
|
|
6,146,000 |
|
|
J |
|
|
24,393,347 |
41,601,874 |
59% |
25,875,932 |
40,168,375 |
64% |
J |
Capital Finance Update
|
Asset Class |
Actuals |
Commitments |
Total |
Budget |
Budget Remaining $ |
Budget Remaining (%) |
Performance |
Notes |
|
BRIDGES |
572,300.90 |
332,752.04 |
905,052.94 |
1,188,939.00 |
283,886.06 |
24% |
J |
Loan to cover this cost to be updated in March QBR |
|
BUILDING |
458,663.74 |
97,671.07 |
556,334.81 |
1,194,285.00 |
637,950.19 |
53% |
J |
|
|
LAND |
28,461.22 |
32,086.36 |
60,547.58 |
175,000.00 |
114,452.42 |
65% |
J |
|
|
PLANT |
699,005.91 |
181.82 |
699,187.73 |
718,434.00 |
19,246.27 |
3% |
J |
Moratorium on plant purchases |
|
POOLS |
2,796.05 |
0.00 |
2,796.05 |
439,915.00 |
437,118.95 |
99% |
K |
Adjustment to be made in March QBR |
|
RECREATION |
639,206.77 |
326,545.39 |
965,752.16 |
2,190,237.00 |
1,224,484.84 |
56% |
J |
|
|
ROADS |
1,470,034.62 |
112,695.20 |
1,582,729.82 |
7,994,887.00 |
6,412,157.18 |
80% |
K |
Adjustment to be made in March QBR |
|
SEWER |
469,335.26 |
0.00 |
469,335.26 |
3,200,000.00 |
2,730,664.74 |
85% |
K |
Adjustment to be made in March QBR |
|
STRUCTURE |
2,052.15 |
0.00 |
2,052.15 |
1,128,000.00 |
1,125,947.85 |
100% |
K |
Adjustment to be made in March QBR |
|
WATER |
17,742.18 |
15,500.00 |
33,242.18 |
3,395,023.00 |
3,361,780.82 |
99% |
K |
Adjustment to be made in March QBR |
|
Grand Total |
4,359,598.80 |
917,431.88 |
5,277,030.68 |
21,624,720.00 |
16,347,689.32 |
76% |
K |
Adjustment to be made in March QBR |
|
28 February 2023 |
|
DOCUMENT NUMBER |
385221 |
|||
|
REPORTING OFFICER |
Zac Mahon, Manager Finance |
|||
|
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
Council’s cash and investment portfolio increased by $44,228.17 from $21,817,019.90 as at 31st December 2022 to $21,861,248.07 as at 31st January 2023. |
|||
|
LEGISLATIVE IMPLICATIONS |
Council investments comply fully with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021. |
|||
|
POLICY IMPLICATIONS |
Investments comply fully with the Council’s Investment Policy. |
|||
|
Nil |
|
The report detailing Council Cash and Investments as at 31 January 2023, be received and noted. |
Introduction
A report on Council’s Investments is required to be presented for Council’s consideration in accordance with Clause 212 of the Local Government (General) Regulation 2021.
Council’s cash and investment portfolio increased by $44,228.17 from $21,817,019.90 as at 31st December 2022 to $21,861,248.07 as at 31st January 2023.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
Ordinary Council Meeting Agenda |
28 February 2023 |
Cootamundra-Gundagai Regional Council’s investment portfolio met the standard compared to the relevant BBSW Index benchmark. The average weighted yield for January was 3.32%, over an average weighted term of 59 days, with a benchmark of 3.32%.
|
21,861,248 |
Yearly Interest Received 261,261 |
Weighted Average Term 59 Days |
|
Total Value 21,861,248 |
Monthly Interest Received 59,821 |
Weighted Average Yield 3.32% |
Credit Quality Compliance
Council’s investment portfolio was compliant with policy in terms of S&P long term rating credit quality limits, as displayed below.
Counter Party Compliance
As at the end of January, Council was compliant with policy in terms of individual financial institution capacity limits. It is worth noting that capacity limits are affected by changes in the on-call account balance compared to the total portfolio balance.
Term to Maturity
Council’s investment portfolio maturities shown graphically below were also compliant with policy requirements.
Declaration
I hereby certify that investments listed in the report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy.
Signed
Zac Mahon
Responsible Accounting Officer
|
28 February 2023 |
|
DOCUMENT NUMBER |
386214 |
|||
|
REPORTING OFFICER |
Lauren Eccleston, Tourism and Economic Development Officer |
|||
|
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
Remaining grant funding of $153,457 from SCF available. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
1. Council withdraw from the Regional Tourism Activation Fund (RTAF). 2. Council utilise funds of $153,457.00 allocated to the Old Mill project from the Stronger Communities Fund to masterplan the Old Mill precinct. |
Introduction
The Old Mill project has been subject to previous Council reports that detailed various elements of the project. As outlined in those reports a funding deed for the Regional Tourism Activation Fund has not been signed due to project estimates being higher than expected and questions regarding the eligibility of the co-contribution. As such, Council has not yet received any funds from the Department of Regional NSW for this project.
Discussion
Recently, discussion was held between the IGM, DGM CCD and a representative from the Old Mill Committee. It was determined that the only option to move forward, providing the most effective outcomes for the project, is to utilise the funding of $153,457.00 from Stronger Community Fund (SCF) for master planning of the precinct to provide a platform for future funding.
It has been indicated by Mr Lindley of the Old Mill Committee that he has had a conversation with the Local State Member and a level of comfort exists that the best way forward is to proceed with the master planning of the Old Mill inclusive of elements of the broader precinct.
Council Officers will work with relevant parties, including government agencies and community groups to ensure the masterplan is complimentary to the Gundagai River Access and Prince Alfred Bridge Memorial projects that are underway in the same vicinity.
Financial
$153,457.00 remains available from the initial $200,000.00 Stronger Communities Fund. A funding deed for Regional Tourism Activation Fund of $687,530 has not been signed and Council’s 25 percent co-contribution is not available.
OLG 23a Guideline consideration
Not applicable – utilising existing funding.
|
28 February 2023 |
|
DOCUMENT NUMBER |
385901 |
|||
|
REPORTING OFFICER |
Casey Polsen, Tourism Development Officer |
|||
|
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Gundagai Tourism Action Group (Advisory Committee) - Minutes February 06022023 ⇩ |
|
1. The Minutes of the Gundagai Tourism Advisory Group meeting held Monday 6th February 2023, attached to the report, be noted. 2. Council note the planned 6-month break of the committee. |
Introduction
The Minutes of the Gundagai Tourism Advisory Group meeting held Monday 6th February 2023 are submitted for the information of Council and the community.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
|
28 February 2023 |
8.4 Development, Building and Compliance
|
DOCUMENT NUMBER |
385862 |
|||
|
REPORTING OFFICER |
Sally Atkinson, Acting Manager Development, Building and Compliance |
|||
|
AUTHORISING OFFICER |
Paul Woods, Interim Deputy General Manager - CCD |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
As detailed in the report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The information on Development Applications approved in January 2023, be received and noted. |
Introduction
The Development Applications approved in the January 2023 Report, is submitted for the information of Council regarding development applications processed.
Discussion
The following development applications were approved by Cootamundra-Gundagai Regional Council in January 2023.
|
APP. NO. |
PROPOSED DEVELOPMENT |
PROPERTY DESCRIPTION |
|
|
10.2022.144.1 |
Proposed Swimming Pool |
Lot 278 DP757226 Snowy Mountains Highway, Adelong |
|
|
10.2022.163.1 |
Proposed Change of Church structure on site into a gallery space |
Lot 1 Sec 13 DP758742 Bridge Street, Muttama |
|
|
10.2022.155.1 |
Proposed New Carport with roller door |
Lot 13 Sec C DP9530 Murray Street, Cootamundra |
|
|
10.2022.170.1 |
Erection of LED Signage Panel and removal of existing old sign |
Lot 1 DP325688 Poole Street, Cootamundra |
|
|
10.2022.173.1 |
Demolition of existing granny flat and Alterations & Additions to existing dwelling |
Lot 1 DP314992 Cooper Street, Cootamundra |
|
|
10.2022.175.1 |
Proposed additional bay to existing garage and new carport |
Lot 478 DP753601 Warralong Road, Cootamundra |
|
|
10.2022.177.1 |
Proposed New Shed with attached carport |
Lot 430 DP753601 Pinkerton Road, Cootamundra |
|
|
10.2022.180.1 |
Proposed demolition of existing shed and construction of new shed |
Lot 35 DP18650 Temora Street, Cootamundra |
|
|
10.2022.183.1 |
Proposed New Shed |
Lot 22 DP1270489 Oliver Selwyn Drive, Cootamundra |
|
|
10.2022.165.1 |
Proposed New Shed with attached carport |
Lot 4 Sec B DP9530 Bapaume Street, Cootamundra |
|
|
10.2023.005.1 |
Proposed Installation of Shed (Relocated) |
Lot 1 DP100180 Sutton Street, Cootamundra |
|
|
VALUE OF WORK REPORTED TO THIS MEETING: |
$ 1,748,600.00 |
||
|
VALUE OF WORK REPORTED FINANCIAL YEAR TO DATE |
$ 15,955,945.00 |
||
|
THIS TIME LAST YEAR: |
|
||
|
VALUE OF WORK – JANUARY 2022 |
$ 1,384,526.00 |
||
|
VALUE OF WORK – YTD 2022-23 |
$ 39,442,739.00 |
||
Financial
The value of approved applications is more than the same period last year, however this is something that is outside of the control of Council.
OLG 23a Guideline consideration
The objective of this report does not conflict with guidelines.
|
28 February 2023 |
|
DOCUMENT NUMBER |
385808 |
|||
|
REPORTING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
|
AUTHORISING OFFICER |
Steve McGrath, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Nangus Water Supply Options Review ⇩ 2. Minutes of Nangus Water Meeting May 2022 ⇩ |
|
Following completion of flood study for Nangus village and allocation of funding, work proceed on detailed design and economic analysis of alternate options presented within the BIDS Construction report. |
Introduction
A feasibility study for Nangus Water Supply was prepared in December 2019 by Cardno Pty Ltd and this report recommended that the preferred option to provide water to Nangus was supply from Goldenfields Water County Council at Oura Road. A subsequent business case was prepared by Cardno Pty Ltd in June 2021 that provided an estimated project cost of $8,430,000 (including 30% contingency). Following economic appraisal this project resulted in a net present value of negative $5,323,000, a benefit-cost ratio of 0.16 and suggested that the project is not expected to deliver savings and wider economic benefits to the Nangus residents. There are non-financial benefits to consider such as community health and wellbeing, enabling growth within the region and meeting stakeholder expectations.
It was resolved at the July 2021 meeting of Council that a review of the cost estimates within the business case provided by Cardno Pty Ltd be undertaken in addition to Council meeting with the Nangus Water Supply Project Committee to discuss the details of the project including figures (Resolution 199/2021).
Discussion
A meeting was held in May 2022 between Council and selected resident representatives from Nangus to discuss the status of the project, the minutes of this meeting are included as an attachment to this report. Within the minutes it is recommended that council explore the possibilities to undertake a flood study along with meeting with residents to inspect the site. Further discussions with residents highlighted the desire to consider alternate options to that recommended by Cardno, in particular that noted as Option 5 within the original feasibility report to source water direct from the Murrumbidgee River.
Council was successful in applying for $149,600 in funding through the Floodplain Management Program for the Cootamundra Gundagai Shire Villages (Coolac, Nangus, Tumblong and Darbalara) Flood Study and in December 2022 resolved to commit $37,400 towards this project (Resolution 361/2022). The detailed work plan for this project will be submitted to the Department of Planning and Environment prior to the 28th of April 2023.
Council engaged BIDS Construction, a private engineering consulting company, to undertake a review of the previous business case prepared by Cardno Pty Ltd and to meet with representatives of the Nangus Water Committee to investigate options for provision of potable water to Nangus. A meeting was held on the 6th of December with representatives from the committee, council staff and BIDS Construction to identify local issues and opportunities with a report prepared including concept designs and cost estimates for Council’s consideration.
The report identifies that the preferred option in the Cardno report has a high upfront capital investment when compared to other options that can be considered for the village water supply. It also highlights that further investigation of these options including evaluation of net present value and detailed design needs to be undertaken to ascertain the viability of the project.
Financial
Funding of $149,600 has been provided through the Floodplain Management Program with an additional contribution from Council of $37,400 to go toward preparation of a flood study.
Funding of $647,500 has been provided under Stronger Communities Fund Round 1. To date there has been $123,457.68 in expenditure, leaving $524,042.32 in the budget for the project.
OLG 23a Guideline consideration
There are financial considerations that should be considered with regards to this project that could burden the future Gundagai Council through both upfront capital expenditure and ongoing maintenance and operational costs.
|
28 February 2023 |
|
DOCUMENT NUMBER |
382314 |
|||
|
REPORTING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
|
AUTHORISING OFFICER |
Steve McGrath, Interim General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
Current commitment is $19.905M. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Gundagai STP Progress Report January 2023 ⇩ 2. Project Financial Summary to December 2022 ⇩ |
|
The progress report on the Gundagai Sewage Treatment Plant Replacement Project, be noted. |
Introduction
The Gundagai Sewage Treatment Plant and associated works have been in progress since early 2020 and works at the plant itself are now at practical completion with the plant being commissioned in July 2022 and was officially opened on the 12th of December, 2022.
Ancillary works at the Royal Sewage Pumping Station (SPS-G01) have been postponed due to high river levels and are anticipated to be completed by May 2023.
Discussion
A progress update prepared by Public Works Department of Regional NSW is attached.
Financial
A detailed breakdown of expenditure to date and forecasted remaining works is attached to this report. Current expenditure to date and remaining commitment is $19.305M, it should be noted that this amount is the total contract amount for the Gundagai STP and excludes the $600,000 that has been identified as the amount necessary to conduct capacity upgrades to the golf course pond that is necessary ahead of the externally funded golf course irrigation project.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
28 February 2023 |
|
DOCUMENT NUMBER |
385870 |
|||
|
REPORTING OFFICER |
Julie Buckley, Operations Support Officer |
|||
|
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Civil Works and Technical Services Report for the month of February 2023 be noted. |
Introduction
The Civil Works and Technical Services Report for the month of February 2023 is submitted for the information of Council and the community.
Discussion
Fixing Local Roads Projects:
Work on Cooper Lane (Cootamundra) has seen the kerb and gutter removed and replaced down the western side of the laneway. Work on the eastern side will laneway is scheduled to commence shortly. The pavement replacement will then be undertaken once the kerb has had time to cure. Progression on all these works is being timed and communicated to the business and other property owners along the laneway to allow the works to progress with minimal disruption. These new works will facilitate one way traffic flow along the laneway.
Work on Warralong Road (Cootamundra), has recommenced with drainage works underway at the top end. Placement and compaction of the gravel pavement will commence in late February with expectations of bitumen seal in early March.
Local Roads & Infrastructure Program:
Pavement and drainage corrections have been completed at Linley Park, Gundagai to assist with completion of the Local Roads and Community Infrastructure Program.
Bridge Replacement Program:
The bridge replacement program is underway on Lucerndale Road, Tumblong and Carrs Road, Darbalara. One bridge and associated abutment works has been completed on Lucerndale Road. Work has commenced preparing access for the two upcoming bridges on Carrs Road and Lucerndale Road.
Timber Haulage/Heavy Patching Program:
The heavy patching program is still underway in the Adjungbilly area, on Threeways Road, Adjungbilly Road, Nanangroe Road and Redhill Road to close out the timber haulage funding.
Works will continue in this area until complete then the heavy patching program will work from Adjungbilly towards Gobarralong.
Bitumen Shire Roads:
The resealing program is underway around the region with works completed on Old Hume Highway, Gobarralong Road, Gobarralong, Darbalara Road, Darbalara Muttama and Threeways Road, Adjungbilly. Works have commenced on Hanley Street, Gundagai and are yet to be finalised. Cootamundra town streets are planned for resealing in mid-March.
State Roads:
Heavy patching works have been completed on prioritised areas along the Olympic Highway south of Cootamundra and selected areas between Cootamundra and Wallendbeen. Further works are scheduled to take place on the Olympic Highway and Burley Griffin Way during March, subject to TfNSW approval of the works.
General Works:
Gravel road maintenance/ patching has been undertaken on roads around the Yannawah area and the crew is now working around roads west of Wallendbeen.
Gravel road maintenance/maintenance grading is underway in the Burra Creek area. Works are currently underway on Yammatree Road, Burra Creek and surrounding areas.
Bitumen road patching has taken place along Rosehill Road, Old Cootamundra Road, Jugiong Road and Old Gundagai, Muttuma Roads and other numerous roads across the Local Government Area.
Several large pavement failures have now been repaired and sealed on Old Cootamundra Road. These were reported to Council in December as requiring major repairs due to the poor pavement conditions after the wet weather during 2022.
Grass slashing has been completed in both the Stockinbingal and Wallendbeen villages as well as around Cootamundra.
Rosehill Road
The condition of Rosehill Road was raised in the Public Forum at the January 2023 Council meeting. Rosehill Road has suffered extensive pavement damage during the wet weather of 2022, with patching undertaken when resources were available. Since January a second contract patching unit has been deployed to Rosehill Road in order to catch up with the pavement deterioration and as such the road condition has improved somewhat.
While pothole patching is not the final answer to the repairs along Rosehill Road, with the advice that Council has received additional State Government funds under the ‘’Regional and Local Roads Repair Program’ an assessment will be undertaken shortly of what areas can be repaired under a heavy patching program.
Geotechnical and Engineering
Consultants have been engaged to undertake a detailed geotechnical investigation at Annie Pyers Drive, Gundagai.
Initial concept design works have been completed on Hillas Creek Bridge, Mundarlo to assess design and survey requirements.
Financial
Projects funded from various funding sources, as noted above.
Maintenance works funded from the General Fund.
OLG 23a Guideline consideration
Report purpose does not conflict with guidelines.
|
28 February 2023 |
|
DOCUMENT NUMBER |
386128 |
|||
|
REPORTING OFFICER |
Stephen Targett, Acting Manager Technical Services |
|||
|
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
Additional grant income of $4,295,427 has been made available. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
1. Council endorses the acceptance of the Regional and Local Roads Repair Program funding deed totalling $2,491,307 for pavement maintenance across the council region. This is in addition to the $473,892 already funded under this program. 2. Council endorses the acceptance of the Fixing Local Roads Funding Deed for a full rehabilitation of 0.6km of Hovell Street, Cootamundra totalling $1,804,120. |
Introduction
Council has applied for funding from Transport for New South Wales (TfNSW) under the Fixing Local Roads Program for two funding streams, Round 4, project funding and the Regional and Local Roads Repair Program, for maintenance works. Council was successful in obtaining a total of $4,295,427 in the latest funding allocations. $2,491,307 was approved for maintenance works on local and regional roads and $1,804,120 of this funding was approved for a rehabilitation on Hovell Street, Cootamundra.
Discussion
Regional and Local Roads Repair Program
An additional funding program, extending from the Fixing Local Roads, Pothole Repair Round was released totaling $500 million across successful councils. Council applied via the smartygrants portal and was successful in obtaining $2,491,307. This funding was allocated across successful councils based on the extent of their road network on a $/km basis.
The guidelines for this funding allow a wide range of maintenance activities to be completed including;
pothole patching, heavy patching or in-situ modified pavement repairs, smoothing or reshaping unsealed roads, drainage, culverts and limited rehabilitations.
Work under this program will commence immediately with works to be completed by 29 February 2024.
Fixing Local Roads Round 4
Fixing Local Roads Round 4 was a competitive application process with $140 million dollars being distributed across 78 projects and 78 entities. Cootamundra Gundagai Regional Council (CGRC) submitted applications for a large number of pavements, based on the selection criteria comprising;
· Pavement condition assessments
· Heavy vehicle access
· Road Safety benefits
· Local infrastructure benefits.
The criteria for Round 4 was heavily weighted towards road safety considerations with projects required to indicate they were improving road safety for ALL road users i.e. Heavy vehicle operators, light vehicle operators, motorcyclists, pedestrians and cyclists.
CGRC submitted applications for multiple projects across the CGRC region with some of the highest priorities being; Hovell Street, Rosehill Road, Gobarralong Road and Redhill Road.
CGRC was successful for the Hovell Street Rehabilitation Project extending from the Olympic Highway to Cowcumbla Street, with safety upgrades proposed to bring the safety rating from 1/5 stars to 3/5 stars, as shown in Figure 1.
Figure 1 Road Safety Rating – Before (top), After (Bottom)
Design and construction planning will commence this financial year, for the project to be delivered across the two upcoming financial years 23-24 and 24-25.
Financial
Both grant programs are 100% funded under the TfNSW funding programs. This funding will result in a larger capital program.
OLG 23a Guideline consideration
The Regional and Local Roads Repair Program will be fully expended operationally to ensure roads are maintained and is scheduled to be completed within 12 months, well before the final date on our current demerger timeline.
The Fixing Local Roads Round 4 project at Hovell Street, Cootamundra has the following potential risks relating to the 23a guidelines.
· Run across the demerger period and have ongoing implications for the newly adopted council in Cootamundra.
· Result in significant expenditure outside the budget, however, this will be fully funded by Transport for New South Wales, which gives grounds for the expenditure.
· Result in CGRC entering contracts that are greater than $250,000 specifically for Asphalt supply and placement.
|
28 February 2023 |
|
DOCUMENT NUMBER |
386605 |
|||
|
REPORTING OFFICER |
Stephen Targett, Acting Manager Technical Services |
|||
|
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
Advance order up to $1,600,000 will be allocated from the 23-24 proposed budget. As this is in advance of the budget, this allocation is early confirmation of the budget item. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
1. Council endorses the plant budget of $2,265,523 for the 23-24 financial year, for inclusion in the 23-24 financial budget, when presented at a future council meeting. 2. Council endorses the raising of purchase orders for plant items detailed in this report, up to $1,630,000 due to the extended delay between ordering and delivery. |
Introduction
The plant replacement program has been reviewed by relevant managers and finalised in preparation for 23-24 financial year. This typically would be adopted with the financial budget, however, early consideration of plant is warranted due to the current ban on plant expenditure, the extended wait times for plant purchasing and upcoming demerger following the 23-24 financial year.
Discussion
The plant replacement program has been developed based on the plant items that have met their scheduled replacement date, plant items that have high utilization resulting in the need for replacement and management of cash flows across financial years and budget areas. Plant items are split into three key areas, light vehicles – leaseback, light vehicles – operational and heavy vehicles. Managers have contacted relevant vehicle suppliers, who have provided estimated timeframes for plant delivery.
Heavy Plant
Table 1 outlines the Heavy Plant items scheduled for replacement in the 23-24 financial year, the approximate value of the plant, the suppliers estimated delivery timeframe and those intended to be procured before the 23-24 financial year.
Table 1 Heavy Plant Replacement FY23-24
|
Plant No. |
Plant Description |
Scheduled Replacement Interval |
Approximate Replacement Cost |
Estimated Delivery Timeframe |
Early Replacement Recommendation (Yes or No) |
|
2303 |
HAMM 3414 Roller (Gundagai) |
8 |
$180,000 |
12-month delivery timeframe. |
No, plant condition okay, not critical. |
|
2308 6802 |
Bomag Trench Roller and Dean Trailer (Gundagai) |
8 |
$55,000 |
6 months, but available sooner as a lease to purchase prior. |
Yes, critical for project delivery |
|
3402 |
XZU720R-QKFMTQ3 617 Long Crew 300 (Gundagai) |
6 |
$70,000 |
12-month delivery timeframe. |
Yes, critical for project delivery |
|
3403 |
XZU710R-HKFMTQ3 617 Medium (Gundagai) |
6 |
$70,000 |
12-month delivery timeframe. |
Yes, critical for project delivery. |
|
3602 |
2010 FM2632 Water Cart (Gundagai) |
6 |
$140,000 |
12-month delivery timeframe. |
Yes, critical for project delivery. |
|
3105 |
Acco 6x4 Garbage Compactor (Cootamundra) |
5 |
$450,000 |
12-month delivery timeframe. |
Yes, critical for community services provision. |
|
2202 |
Loader SVL95-2S (Cootamundra) |
5 |
$105,000 |
12-month delivery timeframe. |
Yes, critical for community services provision. |
|
3002 |
CN101 FOOTPATH SWEEPER (Cootamundra) |
5 |
$130,000 |
12-month delivery timeframe. |
No, reviewing alternatives for delivering this service. |
|
3003 |
Minstal Hino FE Street Sweeper (Cootamundra) |
5 |
$315,000 |
12-month delivery timeframe. |
Yes, critical for community services OR consider permanent leasing arrangement. |
|
4003 |
5080M Tractor (Gundagai) |
7 |
$60,000 |
12-month delivery timeframe |
Yes, critical for community services provision. |
|
6209 |
CTH Ride On – Pool (Gundagai) |
5 |
$5,000 |
12-month delivery timeframe |
Yes, critical for community services provision. |
|
6211 |
2016 1575 Terrain Out Front Mower Cemetery (Gundagai) |
5 |
$55,000 |
12-month delivery timeframe |
Yes, critical for community services provision. |
|
2002 |
Garbage Tip – Forklift or equivalent Burra Road (Gundagai) |
7 |
$50,000 |
12-month delivery timeframe |
Yes, critical for community services provision. |
Light Plant- Leasebacks
Table 2 outlines the Light Plant - Leasebacks items scheduled for replacement in the 23-24 financial year, the approximate value of the plant, the suppliers estimated delivery timeframe and those intended to be procured before the 23-24 financial year.
Table 2 Light Vehicle Leaseback Replacement FY23-24
|
Plant No. |
Plant Description |
Current kms |
Approximate Replacement Cost |
Estimated Delivery Timeframe |
Early Replacement Recommendation (Yes or No) |
|
7047 |
2019 Toyota RAV 4, Hybrid Cruiser AWD |
86,321 |
$40,000 |
6 months. |
No, replace in 23-24 financial. |
|
2308 6802 |
2020 Ford Ranger XLS 4x4 Double Cab Utility Building Surveyor |
123,485 |
$50,000 |
6 months |
Yes, maintenance costs to increase significantly if kept. |
|
3402 |
2020 Nissan Navara 4x4 Dual Cab Utility Technical Supervisor |
122,327 |
$45,000 |
6 months. |
Yes, maintenance costs to increase significantly if kept. |
Light Plant- Operational
Table 3 outlines the Light Plant - Operational items scheduled for replacement in the 23-24 financial year, the approximate value of the plant, the suppliers estimated delivery timeframe and those intended to be procured before the 23-24 financial year.
Table 3 Light Vehicle Operational Replacement FY23-24
|
Plant No. |
Plant Description |
Current kms |
Approximate Replacement Cost |
Estimated Delivery Timeframe |
Replacement Recommendation (Yes or No) |
|
7502 |
2012 Toyota Hilux 4x2 Single Cab Utility |
128,629 |
$31,000 |
6 months. |
Yes, maintenance costs to increase significantly if kept. |
|
7507 |
2013 Amarok Singlecab 6sp Utility |
150,647 |
$32,000 |
12 months |
Yes, maintenance costs to increase significantly if kept. |
|
7525 |
2017 Holden Colorado LS Space Cab 4x4 Tipper – P&G |
85,550 |
$32,000 |
12 months |
Yes, maintenance costs to increase significantly if kept. |
|
7526 |
2017 Toyota Hilux Workmate - P&G |
47,339 |
$25,000 |
6 months |
No, low kms |
|
7527 |
2017 Holden Colorado |
45,124 |
$32,000 |
6 months. |
No, low kms |
|
7531 |
2018 Holden Colorado LS - Weeds |
97,567 |
$30,000 |
12 months. |
Yes, maintenance costs to increase significantly if kept. |
|
7532 |
2018 Ford Ranger XL 4x2 Hi-Rider Single Cab - P&G |
50,883 |
$27,000 |
6 months |
No, low kms |
|
7533 |
2018 Holden Colorado LS 4x4 Space C/Chassis Tipper – P&G |
95,220 |
$35,000 |
12 months |
Yes, maintenance costs to increase significantly if kept. |
|
7527 |
2017 Toyota Hilux Workmate – Civil |
- |
$25,000 |
6 months |
No, new purchase |
Other
An additional $176, 523 has been allowed in the budget for equipment purchases, light vehicle – leasebacks for new starters and light vehicle – operational vehicles for crew transport.
Financial
The plant replacement program will result in a total capital expenditure allocation of $2,265,523 being assigned from the 23-24 financial year budget. Of this, an allocation of $1,630,000 may be committed prior to the financial year.
The proposed budget is detailed in Table 4. A significant portion of replacement program will be funded through plant hire income when plant is utilized on projects, along with income from sale of the plant items being replaced.
Table 4 Operating and Capital Budget 23/24
|
Plant Budget 23/24 |
|
|
|
|
|
Operating income |
|
|
Leaseback fees |
$60,000 |
|
Diesel fuel rebate |
$100,000 |
|
Insurance reimbursements |
$1,500 |
|
Plant hire income |
$3,939,000 |
|
Total operating income |
$4,100,500 |
|
|
|
|
Operating expenditure |
|
|
Salaries and wages |
$441,525 |
|
Materials purchased |
$780,453 |
|
Fuel |
$749,235 |
|
Insurance |
$202,918 |
|
Registration |
$108,223 |
|
Depot expenditure |
$41,624 |
|
Total operating expenditure |
$2,323,978 |
|
|
|
|
Net operating surplus / (deficit) |
$1,776,522 |
|
Capital income |
|
|
Sale of plant - Heavy |
$281,500 |
|
Sale of plant - Leaseback |
$75,000 |
|
Sale of plant - Commercial |
$146,000 |
|
Interest on reserve |
$15,000 |
|
Total capital income |
517,500 |
|
Capital expense |
|
|
Heavy Plant Purchase |
$1,625,000 |
|
Light plant purchase - Leaseback |
$335,000 |
|
Light plant purchase - Commercial |
$265,523 |
|
Equipment purchase |
$40,000 |
|
Total capital expense |
$2,265,523 |
|
|
|
|
Net capital expenditure |
($1,748,023) |
|
|
|
|
Fund surplus/(deficit) |
$28,499 |
|
|
|
|
Opening plant reserve |
$2,309,000 |
|
|
|
|
Transfer to/(from) reserve |
$28,499 |
|
|
|
|
|
$2,337,499 |
OLG 23a Guideline consideration
Procuring plant promptly, is aimed at ensuring that the Plant Replacement Program 23-24 does not roll into the 24-25 financial year, where it will have additional implications due the demerger.
Plant replacement is a regular budget item in our operational plan, however, two purchases will result in contracts being entered into over $250,000. These are for the following plant items:
· Minstal Hino FE Street Sweeper (Cootamundra)
· Acco 6x4 Garbage Compactor (Cootamundra)
|
28 February 2023 |
|
DOCUMENT NUMBER |
386592 |
||||
|
REPORTING OFFICER |
Andrew Brock, Manager Facilities |
||||
|
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
||||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
||||
|
FINANCIAL IMPLICATIONS |
Saving $2 million dollars depreciation of new building. |
||||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
||||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
||||
|
1. MOU Gundagai Preschool and CGRC ⇩ 2. Preschool Committee Email ⇩ |
|
1. Council offers to sell the Gundagai Preschool and Kindergarten, 89 First Avenue, Gundagai. Lot 213 DP 1276945, to the Gundagai Pre-school Kindergarten. 2. Gundagai Preschool cover council legal costs associated with transfer of land to Gundagai Preschool and Kindergarten estimated value of up to $2,000.00. |
Introduction
The Gundagai Pre-school Kindergarten Inc has shown interest in purchasing the existing site, with the same conditions as previously undertaken for the sale of the Cootamundra pre-school, which was owned by the former Cootamundra Council.
Discussion
The Gundagai Preschool is a community run preschool kindergarten serving the Gundagai population and was owned by the former Gundagai Council. The preschool committee has been extremely active since its inception in 1969. Throughout the 1970’s, the association applied for funding and were successful in securing a capital grant for construction of a new building at 89-91 First Ave.
In 1999-The preschool received a loan from Council to build an extension valued at $22,000 which was paid back to council at first incrementally but then in a final lump sum before it was due.
The preschool has current approvals to operate with a capacity of 24 children ranging in age 3-6 years old. The committee has struggled in the past with funding, as they are not the owner of the land or building, which has hampered further development and improvements, due to no formal agreement with the former Gundagai Council but rather a gentleman’s handshake, where the preschool was not charged rates or rent but was responsible for water rates and some building maintenance, as well as the insurance for the building and some contents.
As part of this work, a Memorandum of Understanding 2020 was created and a formal lease was entered into, at a rate of $1 per year, for 3x10 years.
The preschool committee acknowledge that in 2016 they were approached by council to sell the land to them for $1 and due to the uncertainty of the amalgamation, respectfully declined the offer at that time. This offer was raised as precedent set by former Administrator Christine Ferguson, after the approved sale of the Cootamundra Pre-school for same amount Resolution Number 38 of 2016-05 meeting.
After much debate and a new committee being elected, careful consideration was given to taking council up on their original offer and in 2018 the committee approached the former General Manager Allen Dwyer for council to re-consider the sale of the preschool to the committee.
There were discussions held, for the design of the new preschool by the former General Manager Phil McMurray and Gundagai Councillors. The discussions were around council retaining the preschool whilst continuing to support the committee in their endeavours. An MOU was drafted and adopted by council, Resolution number 022/2021, that contain the specifics on this arrangement.
As the committee continued talks with council in relation to the new build, they were also reconsidering their options to purchase and as a result discussions were entered into with Les McMahon, with a positive response from the committee.
In a show of strength, the preschool committee worked with council staff to design the new construction project and always indicated they wished to run the project on their own, knowing the difficulties ahead of them. The preschool has also contributed financially towards this project and as such, have part ownership of the new building. The project is currently moving along well and is being controlled by the preschool and contractor without council assistance, proving they can control a $2 million dollar project successfully.
Financial
If council were to retain the preschool, there would be a $2 million depreciation to carry over the life of the building. Council would only receive $30 over the next 30 years for rent and would still be responsible for major maintenance as per agreement. Council would continue to pay rates, subsidise insurance and any other unexpected costs.
OLG 23a Guideline consideration
This has been considered and no impact to the guidelines.
Selling the asset is viewed positively from a financial point of view.
|
28 February 2023 |
|
DOCUMENT NUMBER |
386600 |
|||
|
REPORTING OFFICER |
Andrew Brock, Manager Facilities |
|||
|
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
Fully Funded Grant Project. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Construction Works Progressing ⇩ 2. Finished Design ⇩ 3. Floor Plan ⇩ |
|
The report on the Gundagai Visitor Information Centre Project, presented to Council and the Public, be received and noted. |
Introduction
The report is to give an update on the progress of the Visitor Information centre project.
Discussion
This has been a slow progressing project, with multiple changes to designs to allow for the ever-changing budget allowed. Consideration in the design to this old building, was undertaken to address roof leaks, aging infrastructure, access issues and increasing the capabilities of showcasing more of the local destinations and products.
To facilitate the construction works and relocation of staff to allow continued operations to the public, staff have been working with contractors to complete the new meeting space at the Gundagai Library where the Visitor Centre will be relocated during refurbishments. This work will be completed April 2023 and staff moved into the temporary location.
Over the next few weeks, staff are packing up the centre in parts while keeping the doors open. Once staff have been relocated, demolition works will commence, and items required to be kept will be removed by council staff and securely stored.
Once construction starts, we are looking at a 3–4-month construction period. Consideration has been given to also start construction of the new Amenities block during the same period, so all disturbances will be undertaken collectively to Carberry Park.
We acknowledge the delays with this build and frustrations the community have felt while this build has been redesigned time and time again, in consultation with staff to meet the moving budget. Council was fortunate enough to receive further funding in the latest Stronger Country Community Fund Round 5, which has secured the proposed works required to build a better and updated facility.
Financial
Fully Grant Funded Project.
OLG 23a Guideline consideration
No implications as fully funded and within the programmed works for 22/23.
|
28 February 2023 |
8.10 Waste, Parks and Recreation
|
DOCUMENT NUMBER |
386681 |
|||
|
REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
|||
|
AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Waste, Parks & Recreation Division’s Monthly Works Report be received and noted. |
Introduction
This report outlines the Waste, Parks & Recreation Services Division’s routine field work activities and Capital Works Program progress over the past few months. These works are in addition to all the works associated with the Division’s office administration and delivery of a number of diverse and important community services, e.g. waste, street tree, sportfield and recreational administration, including customer/counter inquiries, facility bookings etc.
Discussion
1. Cootamundra Parks & Gardens Section
Works have consisted in most part of mowing and maintaining the urban and village public open spaces and associated facilities. The excessive rainfall over past months, managing community complaints/requests, dealing with vandalism and staff shortages experienced over the Christmas break have kept park staff very busy, and away from other important maintenance issues, like garden and streetscape maintenance, pest / weed control etc.
The Christmas break and the large influx of tourists and visitors has had a substantial impact on staff resources when it comes to maintaining litter/bins, toilets, and BBQ’s etc. Staff work to ensure they are always at their best and presented to the community reflecting the professionalism and pride of Council and its community.
The summer annuals have been planted, and now the warmer weather has arrived, the mowing has slowed down and summer maintenance works on park and street urban gardens will step up a notch.
Staff have repaired and extended the enhancement lighting in the Parker Street trees, ensuring that they are at their best for the upcoming Festival of Lights in March. Staff have also commenced preparing Murray Street in preparation for the upcoming Beach Volleyball Festival in February. With Jubilee Park not being available for the Australia Day celebrations, the activities were moved to Albert Park. Staff worked hard to ensure the park was at its best for this very import and special event. By all reports, the new location of Albert Park was well received.
The additional improvements to Parker Streetscape, Albert, Jubilee, and Pioneer Parks have increase staff demands and resources regarding the maintenance of additional gardens and associated infrastructure. Staff will seek the allocation of additional resources and funding in the 2023/24 budget submission and or consideration to reduce the level of current services to Council for consideration.
2. Cootamundra Sportsfield Unit
As a result of the excessive wet weather during Winter and early Spring, has caused access difficulties for maintenance staff due to waterlogging. Park staff have been working on repairing these specific areas in an attempt to ensure the safety for all user groups.
Staff have completed the change over from winter to summer sports for 2023. This is a very time-consuming exercise and has kept staff busy for several weeks.
Council resolved at its July 2022 meeting of Council to consider a change of name for Country Club Oval. In accordance with the Geographical Names Act 1966, Council has recently advertised to the community that it hereby gives notice of its intention to apply to the Geographical Names Board to have the sports field currently named Country Club Oval officially changed to Bassingthwaighte Park. This will run until mid-March 2023.
3. Cootamundra Urban Street Tree Unit
Council continues to receive large numbers of community requests for action on urban street trees. Staff are undertaking works in accordance with available resources.
4. Cootamundra Public Facilities Unit
Staff are carrying out the routine maintenance of Council’s open space facilities e.g., public toilets, bbq’s, playgrounds etc. This Unit also carries out Council’s regulated safety inspection of all Cootamundra playgrounds, sportfields and carries out minor repairs to local street and park furniture, vandalism, litter bins etc.
There have been or soon will be a further two (2) additional double toilet blocks to service, 16 tables and seats and ten (10) electrical bbq’s. These additional facilities will/have added a substantial increase in staff time and resources.
There has been no additional funding and or allocation of additional resources as yet to service associated demands.
5. Cootamundra Recreation Section
The relationship with the L & R Group (Aquatic Centre and Sports Stadium) is working well.
Through the Co-operation between the L&R Group and Council, CGRC has been working to resolve the leaking roof problem currently being experienced at the Cootamundra Sports Stadium. Although the problem hasn’t yet been totally resolved the negative impacts have been substantially reduced. All attempts are continuing to fully resolve the problem within the financial limits of the maintenance budget.
L & R Group is assisting Council and the previous Beach Volleyball Committee in an attempt to ensure the annual Beach Volleyball Carnival continues into the future. This Carnival has been extremely successful in the past and would be a great lost to the community if it was to fail.
Final works on the Rock-Climbing Wall are now completed, with the expectation that the wall be in operation in February 2023. The L & R Group have some great plans and activities associated around the Wall and Council is looking forward to another great facility for Cootamundra. The insurance issues have been resolved.
As part of the Sports transition from winter and to summer sports and the need for ground repairs prior to use, communications and working relationships with local sporting clubs continue to be working well with great cooperation between Council and the Sporting and Recreation Clubs of Cootamundra.
Records show that the Cootamundra Aquatic Centre is being reasonably attended especially when considering the summer season was off to a slow start with seasonal temperatures well down on averages. The past few weeks of hot weather has contributed significantly to the increase in visitation numbers.
6. CGRC Waste Section.
6.1 Landfill/Transfer Station Operations Unit
The following graphs reflect the activities both in and out over the weighbridge since July 1st, 2022.
Council/Management will continue to seek opportunities that will both improve the level of waste reduction, reuse and increase cost recovery. The sale of Compost is continuing to be strong with substantial loads going into Canberra, Jugiong and to local contractors and residents.
Current daily work activities at the landfill/weighbridge include the following:
Ø
Ø Office/weighbridge administration
Ø Customer service
Ø Managing the Disposal Pit
Ø Managing the transportation of waste to Bald Hill
Ø Managing the recycling of goods
Ø Green waste management and processing
Ø Managing trade/industrial waste
Ø Managing Asbestos disposal
Ø Managing EPA monitoring requirements.
Ø Managing sale of goods and materials e.g., compost
Ø Ground and facility maintenance and litter control
Ø Managing scrap steel.
Ø Managing the disposal of dead animals
Ø Maintaining village landfills and local transfer stations
Ø Plant and equipment operations
Ø Report and data collection.
Ø Managing Elouera contract compliance, recycling processing and disposal.
Ø Wheelie Bin orders/purchases and deliveries.
Ø Manage Village Landfills
Waste staff continue to manage applications and bin allocations for the new Domestic Rural Waste Initiative which at this stage has proven to be very popular.
Staff and appointed consultants have been working on the preparation and finalisation of the LEMP review and associated Supplementary Report. Also, Council staff has assisted in the preparation of the Draft Regional Waste Management and Resource Recovery Strategy.
The following tables and graphs give a snapshot of income (exc. GST) of the landfill since July 2022 to January 2023 & 2021 to 2022
Graph (1) - These figures include Council operations
that utilise the landfill facility. These income figures reflect a reduction in
income of $205,163 over the previous period. The interesting
point to note here is that income is down, but volumes up by 2,394 tons
with an additional 211 truck movements. This would appear to be a
contradiction. Further investigation is required to determine the reason.
Graph (2) indicates Council movements (exc.
garbage trucks) the impacts on Council’s waste operations not accounting
for the costs of relevant Divisional waste disposal.
Cost of Council operational waste coming over the weighbridge with currently no charge equates to approx. $240,510 loss in income for waste operations. Costs are currently being covered by Waste Operations. All areas of Council operations should cover their own waste management and should be costed/budgeted against the relevant jobs.
Graph (3) -
indicates another 5% reduction from same time last year in truck movements over
the past 6 months / 5% reduction in Waste to Landfill. This has resulted in a
saving of $10,400 in transport costs over the first 6 months. This will equate
to an approx. $40,000 ($21,000/pa) saving to Council over the past 2 years.
Graph (4) - Currently all associated costs/income derived from New Soil activities doesn’t go to landfill/waste although it is managed by waste operations. The current tonnage income rate ($10/ton) doesn’t cover anticipated Council costs relating to the Clean Soil operations and Council land management.
Transfer Stations - Council staff are continuing to manage the transition of the security and lock system of all Councils Transfer Stations & Landfill facilities.
6.3 Waste Collection Unit
Waste staff manage the collection and disposal of all domestic waste operations, including household waste, recycling, FOGO (Gundagai only) and green waste throughout Cootamundra, Gundagai, and surrounding Villages. This also includes local sporting events. Councils Transfer Stations manage waste for remote farming communities.
All waste staff have been fully trained in every area of the waste operations and associated task requirements. This allows for staff to fill-in and or relieve when a need arises. This also allows for staff to rotate duties and maintain skills and enthusiasm in all areas of waste and plant operations.
This Unit also manage the repair of wheelie bins and new bin deliveries throughout the shire.
The Waste, Parks & Recreation Services Division is investigating the methods on how best to establish a promotion and education program to better inform the community of their recycling obligations, and to assist the community on how best to manage their own personal and business waste. This will also include detailed information on the current waste services provided by CGRC, and a survey on how we can do the job better, within current financial and regularity restraints. This will include the current concerns with the amount of Commercial/Industrial and Mixed Waste coming into the Waste Facility. Also, to be investigated in how Council can better invest in new modern technologies and development that may profitably reduce operating costs and increase revenue opportunities.
The revised Waste Landfill and Environmental Management Plan (LEMP) is now completed and has been submitted to Council for ratification.
The Annual Cootamundra & Gundagai Landfill annual reports are now completed, and all annual operating licence’s/permits renewed.
Design Works and costings are currently being undertaken in preparation for the 2023/2024 financial year with the anticipation that funding will be approved for the development of relevant infrastructure, and relevant Waste Strategic and Financial Plans implementation.
7. 2023/2024 Divisional Budget Preparation
Staff has commenced working on preparing the next finance years (2023/24) operations budget. For the first time in 4 years staff have the opportunity in preparing the Divisions budget. The intent is to use a Zero-Based methodology in an attempt to get a clear understanding of the true costs associated with maintenance costs for the Division and to determine what level of Customer Service can be delivered.
It is the intent to include costs associated with maintaining all the new infrastructure that has resulted from past capital works programs associated with the amalgamation for Councils consideration.
8. 2022/2023 Capital Works Program.
8.1 Jubilee Park Redevelopment Budget $2M. (Deadline 31/3/23)
The Jubilee Park Masterplan is being implemented over five stages. To comply with the NSW Public Spaces Legacy Program (PSLP) grant conditions, construction works had to commence on site by December 2021. This was also conditional to the funding Deed timeline and associated Milestones.
Due to the complexity of some of the elements within the masterplan, design components are still continuing. Therefore, the project was not able to be let as one contract given the grant requirements, relevant timelines and COVID impacts on getting results within an acceptable timeframe.
Graph (5) indicates the volumes of scrap steel process from both Cootamundra and Gundagai Landfills. Income from Gundagai landfill goes into waste income ($23,809), Cootamundra Landfill goes to Elouera ($114,286).
A staged programme of works also allows section of the park to be left open to the public with as minimal disruption to the community as possible. Staging the works offers greater opportunity for engaging local contractors. All five stages have now gone to tender and have now all been awarded.
A detailed work description and projected and actual budget break down for each program is included.
Jubilee Park Redevelopment Projected Budget & Expenditure
Jubilee Park Refurbishment Current (actual) Expenditure to date.
|
2021 Actuals |
2022 Actuals |
2023 Actuals |
Commitments |
Total Actuals |
Total Commitments |
Total Sum |
|
|
Jubilee Park Enhancement – NSW Public Spaces Legacy Program Grant $2M |
$7,477. |
$302,920. |
$437,088 |
$137,094. |
$747,485. |
$137,094. |
$884,580 |
There have been two (2) changes to the original Scope of Works. The following changes have now been implemented due to substantial increase in construction costs from original estimates (over 30%) which have occurred over the past 12 months.
Change (1) – reduction of the Fog Misting modules from 5 to 3 Units within the wetland’s boardwalk area. This will result in less wetland area covered by mist/fog.
Change (2) – Removal of the centre water feature and replaced with a feature tree and seating. Associated underground infrastructure will be included if sometime down the track the water feature may be able to be installed.
These changes have had to be implemented to help towards the project coming in on budget.
Council has currently met all milestones and has currently received $1.3M in payments. The final $700,000. instalment has been submitted to the Department on the 2/2/23 for final payment, totalling $2M. The required Acquittal Report will not be available for a minimum of two (2) months.
The project original completion date was scheduled for December 2022 but due to excessive wet weather an extension has been requested and granted with the new approved completion date set for 31/3/23. It is expected that another extension may be required due to delays over Christmas and availability of materials.
8.2 Pioneer Park Stage (2) Budget $202,212.00 (Deadline 30/6/23)
In compliance with the Terms & Conditions of the Grant application and Funding Deed, initial consultation with Stakeholders relating to the commencement of the project and its connection with the Pioneer Park Management Plan, has been completed with the construction phase commencing.
The major component of the project consists of developing and adding to existing infrastructure, the sites significance and enhancement of the heritage value of the site. This will benefit local Flora & Fauna, the community, and visitors alike.
Stage (1) consisted of upgrading the existing access to the site, improve and organise parking and drainage management. The site is to be promoted as a free camping site for tourists/visitors.
Pioneer Park Redevelopment Projected Budget & Expenditure
|
Task |
Estimate |
Current Expenditure |
Completion date |
|
Bollards/Fencing |
$5,000 |
$4,620 |
55% completed |
|
Plants |
$2,300 |
$600 |
60% completed |
|
Plant & Equipment |
$33,000 |
$2,500 |
20% completed |
|
Picnic table, Shelters |
$27,000 |
$27,000 |
Arrived pending Installation |
|
Toilet Block |
$64,671 |
$40,685 |
End of March |
|
Interpretation Signage/Maps/Markers etc |
$15,000 |
pending |
|
|
Double BBQ |
$9,000 |
$9,000. |
Arrived pending Installation |
|
Materials Pathways |
$21,241 |
pending |
|
|
Labour / Contractors |
$25,000 |
$3,200 |
|
|
Totals |
$202,212 |
$87,605 |
|
Pioneer Park Upgrade Stage 2 current (actual) expenditure to date.
|
Work Order Description |
2021 Actuals |
2022 Actuals |
2023 Actuals |
Commitments |
Total Actuals |
Total Commitments |
Total Sum |
|
Pioneer Park – Stage 2 NSW Bushfire Local Recovery Fund $202,212. |
|
|
$22,934 |
$64,671 |
$22,934 |
$64,671 |
$87,605 |
Arrangements have been made to meet and consult with the Cootamundra Aboriginal Working Party (CAWP), Friends of Pioneer Park and other Stakeholders specifically to organise the sites interpretation. This includes things like the sites History, local Aboriginal site significance, flora and fauna, markers, and directional signage. It is the intention to seek if there is any opportunity from the CAWP to contribute towards the project as they consider appropriate.
Milestone payments made to date is $50,000. With the second claim to be made for another $50,000. In February 2023.
8.3 Albert Park Toilet Block Budget $350,000. (Deadline 30/6/23)
Albert Park Toilet Block Projected Expenditure
|
Task |
Estimate |
Current Expenditure |
Completion date |
|
Excavation & Slab |
$6,500 |
|
Completed |
|
Building |
$180,000 |
|
Completed |
|
Fit Out |
$102,000 |
|
Completed |
|
Landscaping |
$5,500 |
pending |
pending |
|
Sewerage Connection |
$5,000 |
pending |
pending |
|
Electrical |
$4,500 |
|
completed |
|
Plumbing/Stormwater |
$24,000 |
|
completed |
|
Locks |
$2,500 |
|
completed |
|
Disabled Access & Pathways |
$22,000 |
|
completed |
|
Totals |
$350,000 |
$299,378 |
|
Albert Park Toilet Block Current (actual) Expenditure to date.
|
Work Order Description |
2021 Actuals |
2022 Actuals |
2023 Actuals |
Commitments |
Total Actuals |
Total Commitments |
Total Sum |
|
Albert Park Toilet Block & Disabled Rooms Local Roads & Community Infrastructure (LRCI Rd 3) $350,000. |
. |
$115,612. |
$152,045. |
$31,720 |
$267,658. |
$31,720 |
$299,378 |
The project was delayed by wet weather but wasn’t due for completion until June 2023. The project will be completed by the end of February 2023 and opened to the community for use.
All milestones have been met and signed off. Grant Income/Milestone payments is not managed by the WP & RD.
8.4 Purchase Hardwood Milling Machine Cootamundra Landfill $15,000. – Deadline June 2023 (pending)
8.5 Purchase Tipping Truck Waste Landfill Operations $80,000 – Deadline June 2023 (pending)
8.6 Purchase and install Storage 2nd Hand Shop and Work Shed Cootamundra Landfill $350,000 – Deadline June 2023, (pending).
8.7 Purchase and Install Weighbridge Gundagai Landfill $150,000 – Deadline June 2023, (pending)
8.8 Arrange 240V Power Connection to Gundagai Landfill $150,000 – Deadline 2023, (pending)
8.9 Wallendbeen & Stockinbingal Landfill Rehabilitation Plans $60,000. – Deadline June 2023, (pending)
8.10 Transfer Stations - Review the feasibility and options relating to the internal and external operations and management of Councils Transfer Stations and investigate the feasibility of a new Transfer Station at Adjungbilly $25,000. - Deadline June 2023 (pending).
8.11 EPA FOGO Cootamundra $112,000. – Deadline June 2023, pending EPA approval to proceed. The pros and cons of having a council FOGO collection service will require a full and detailed review. Current Regional NSW trends are indicating that FOGO is proving to be very costly with little environmental benefit.
Summary
I would like to take this opportunity to personally thank all staff for their pride and professionalism in the performing of their duties. Their hard work is appreciated by Council and the community. Also, a thank you to all Councils Divisions that assist us in the providing in my view a high level of customer service delivery during challenging times.
Financial
Currently there are no negative financial consequence to Councils adopted operational or capital budgets and approved programs.
OLG 23a Guideline consideration
All works and budgets detailed within this report align with the OLG 23a guidelines and Councils 2022/2023 Financial and Operational Plans.
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28 February 2023 |
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DOCUMENT NUMBER |
385636 |
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REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
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AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Regional Waste Management & Resource Recovery Straegy 2022-2027 ⇩ |
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2. Where considered appropriate, councillors are invited to submit comments in writing to the Manager Waste, Parks & Recreation by the 14th March 2023. 3. Comments received are to be reported back to the March Council Meeting for ratification prior to going to REROC for consideration. |
Introduction
The Strategy will inform the direction of the REROC Waste Forum and its individual member council activities with regard to waste management, resource recovery and the circular economy within the eastern Riverina region from 2022-2027. The REROC Region, which covers over 42,000 sq kms (making it slightly larger than Switzerland), has a low population density, resulting in very real challenges for managing waste and providing viable and sustainable resource recovery and circular economy solutions.
The NSW Government’s development and investment in the NSW Waste and Sustainable Materials Strategy 2041 Stage 1 2021-2027, the NSW Waste and Sustainable Materials Strategy – A guide to future infrastructure needs (WASM) and the NSW Plastics Action Plan will drive increased activity in waste management, resource recovery and the circular economy. This will provide opportunities for councils and regional groupings of councils to implement new and innovative responses to waste management, resource recovery problems and challenges and the circular economy. This Strategy responds to those opportunities, encouraging member councils to find new ways to rise to the challenge of managing waste, providing resource recovery solutions, and developing circular economy opportunities for the communities they represent.
This may include Cootamundra Gundagai Regional Council undertaking a detailed and comprehensive study and preparation of a report into the perceived advantages and or disadvantages of having a FOGO service throughout the shire. Current trends throughout NSW Councils are indicating that due to the extreme costs of FOGO education, monitoring performance, and correcting high levels of contamination, the FOGO costs are far outweighing any waste and or environmental benefits.
The REROC Waste Forum was created in 1997 to undertake regional projects that address waste management and resource recovery issues. The Forum has been very successful in designing and implementing a range of projects that have addressed infrastructure issues, waste avoidance measures and improved opportunities for resource recovery in the eastern Riverina.
The importance of working collaboratively has been evidenced in the number of regional projects delivered by REROC, from the implementation of the regional e-waste collection, the establishment of Community Recycling Centres (CRC) and the delivery of numerous environmental education programs across the region.
REROC supports the guiding principles of the NSW EPA, and the Strategy has been developed with reference to these. The guiding principles aim to protect the environment and human health from waste pollution. The target areas are the circular economy, sustainable development goals, net zero emissions and the waste hierarchy.
The availability of hard data on waste management and resource recovery remains a challenge for the region and this impacts on decision-making, however this situation is improving. Consequently, REROC engaged Talis Consultants to assist in compiling statistics and benchmarks to support us to meet our goals and targets. The results of their work can be found in Appendix 2.
Population projections for the region have been included in Appendix 3.
In order to facilitate the planning process, the Strategy was discussed at REROC Waste Forum meetings with member councils providing input to the planning process. The REROC Board has embraced the Draft Regional Waste Management and Resource Recovery Strategy to ensure there is a high level of commitment to the implementation of the Strategy.
Financial
There are no financial implications associated with this report.
OLG 23a Guideline consideration
No immediate impact on Council and or breaches of the OLG 23a Guidelines. This report investigates and guides Councils in best waste management practices and identifies opportunities that could improve waste management practices and or outcomes. The report is to assist all local Councils in Waste Management and doesn’t commit any council to actions or financial contribution. Therefore, the report has no negative impacts on either an amalgamated or demerged council.
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28 February 2023 |
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DOCUMENT NUMBER |
385331 |
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REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
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AUTHORISING OFFICER |
Matt Stubbs, Deputy General Manager - Operations |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Cootamundra Landfill LEMP Supplementary Report ⇩ 2. Cootamundra Landfill LEMP ⇩ |
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2. The Land and Environmental Management Plan Supplementary Report be submitted to the EPA for attachment to the existing Land and Environmental Management Plan. |
Introduction
The current Cootamundra Landfill Land & Environment Management Plan (LEMP) was last developed back in 1998 and is due for review and updating. Oninitial observations with the current LEMP’s content, it was believed that there may be a risk that the current LEMP on close examination be found to be no longer compliant with current waste management practices.
So, to minimise any risk of the current LEMP and associated Landfill Operating License being considered non-compliant, a Supplementary Report to the LEMP was considered a way of possibly overcoming the risk.
Staff seek approval to pass the Supplementary Report onto the EPA for their records and attachment the existing LEMP and Landfill License.
Discussion
It was agreed between Council and the EPA that the best option regarding updating the LEMP was to complement the existing LEMP with a supplementary report that would be attached to the existing LEMP. This would update the existing LEMP to conform with current landfill management practice guidelines and meet full licence compliance.
Council engaged Infrastructure Solutions in association with Council staff, to prepare the Supplementary Report. This report with the existing LEMP is attached for Council’s information and adoption.
As one would acknowledge after reading the Supplementary Report, the level of detail and work in bringing the current and outdated LEMP up to date was very extensive and complex. All those associated with the development of the Supplementary Report are to be congratulated in the achievements and quality of the report presented.
The Supplementary Report has been developed in association with the existing Waste Management Strategy and the Ten-Year Waste Financial Plan. If adopted, the recommendations of the Supplementary Report would be included into Future Council Operational and Financial Plans for Council’s consideration and approval.
The Landfill LEMP is a living document and should always indicate best practice management principals in managing waste, especially landfill operations.
It is the intent that the LEMP will be reviewed every five (5) years to ensure that all waste operations associated with the Cootamundra landfill are current and comply with waste management best practice guidelines and performance targets achieved.
Financial
There are no immediate financial impacts. The revised LEMP & associated Supplementary Report have been developed in association with the existing Waste Management Strategy and Financial Plans. Any financial impacts identified as a result of this report will be considered by Council as part of each years Financial and Operational Plans preparation and approval.
OLG 23a Guideline consideration
The review of the existing Cootamundra Landfill LEMP and the development of the relevant Supplementary Report are considered essential to the continuing operation and management of waste within both the existing amalgamated and proposed demerged Councils.
There is not direct impact and or breach of the OLG 23a Guidelines associated with this report.
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28 February 2023 |
9 Motion of which Notice has been Given
|
DOCUMENT NUMBER |
385483 |
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REPORTING OFFICER |
Trevor Glover, Councillor |
|
AUTHORISING OFFICER |
Charlie Sheahan, Mayor |
The following Notice of Motion signed by Councillor Cr Trevor Glover was submitted on 15 February, 2023.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 28 February, 2023:
|
1. To prepare a business case for council to operate the transfer stations within CGRC. 2. To investigate the addition of Adjungbilly into the waste system. 3. Business Case to include waste from the Dog on the Tucker Box and any other waste that CGRC is responsible for. 4. Business Case to include Stockinbingal and Wallendbeen if the current “open tips” are closed. 5. Business case to be presented by the April 2023 Council Meeting. |
Note from Councillor
The issue has been discussed a number of times and was put on ‘hold’ when waiting for a demerger. A cost of $15,000 was previously estimated.
A CGRC owned operation should give a better service to rate payers as constant evaluation of the various transfer stations needs, and requirements, will be readily available by CGRC staff.
It could allow for an incorporated recycling system into our waste management.
To a business case now will if found beneficial to ratepayers will allow for a faster implementation than waiting until the demerger.
If a favourable case is found it may well be a possible joint venture benefitting all ratepayers.
Items 1, 2 & 4 are already listed for investigation, and report back to Council. As previously reported to Council these relevant items will involve some in depth investigation to ensure that any business plan includes all possible scenarios and associated immediate and ongoing costs. Refer to report to Council on the 26th of July 2022, item 8.10.1.
Priority (1) The above items for action are also part of the Cootamundra LEMP review and Regional Waste Management & Resource Recovery Plan. The LEMP & Regional Waste Plan are submitted to council for consideration and approval for February 2023, as these where of the highest priority.
Priority (2) The first phase is completed with the preparation of rehabilitation Plans for Wallendbeen & Stockinbingal Landfills completed. These were Plans required to comply with EPA regulations associated with the rehabilitation of landfills. It is anticipated that it will take approximately 6 months to complete the implementation and report to Council once appropriate funding has been allocated. These propose works will also investigate the costs associated with designs and costs to turn these sites into transfer stations. Both will involve extensive Community consultation. Refer to report to Council on the 30th of March 2021 item 8.10.2.
Priority (3) The development of a business case to compare internal and external management and operation of Councils Transfer Stations will also need to include all associated infrastructure to be able to service the existing bins. Also, to be included into the scenario is to look at other opportunities including using local contractors. With current resources and priorities, the time estimated to complete this would be approx. 4 months once commenced.
Priority (4) The feasibility of Adjungbilly having a transfer station involves a detail investigation into community consultation, available site for a transfer station being approved by the EPA and Council. A preliminary estimate to build and operate a Transfer Station at Adjungbilly has already been presented to Council on the 27th of October 2020, item 8.10.1. Time frame to implement 4 months from commencement.
As can be seen from the comments above, the lead time involved in all of these actions will not meet the April 2023 suggested deadline in the Notice of Motion.
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28 February 2023 |
|
DOCUMENT NUMBER |
386241 |
|
REPORTING OFFICER |
Trevor Glover, Councillor |
|
AUTHORISING OFFICER |
Charlie Sheahan, Mayor |
The following Notice of Motion signed by Councillor Cr Trevor Glover was submitted on 15 February, 2023.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 28 February, 2023:
|
That ‘how to exit signs’ are installed inside all CGRC transfer stations, to explain exit process for when gates unexpectedly close. |
Note from Councillor
I have been told of one elderly ratepayer having to scale the fence to exit the Muttama Station.
A second “locked in” occurred at Coolac in January this year. The person involved pushed the green button twice (gently) the gates didn’t open, the gate did however open when the button was held in for a couple of seconds.
My concerns are around the number of elderly people within the transfer station areas that may not understand the exit process. A 40-degree day and mobile phone left in car could be an issue waiting to happen.
Note from Staff
This is the first-time staff have been made aware of this issue. Appropriate signs will be prepared and installed by the end of February 2023.
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28 February 2023 |
|
DOCUMENT NUMBER |
386679 |
|
REPORTING OFFICER |
Teresa Breslin, Acting EA to Mayor and General Manager |
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AUTHORISING OFFICER |
Steve McGrath, Interim General Manager |
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1. The Questions with Notice from Councillors and related responses from Council officers be noted. 2. The 2022 Delivery Program activity 2.1f(1) be amended to reflect the changes detailed in the report. |
Questions with Notice
The following questions with notice from Councillors have been received with the responses from Council officers provided respectively:
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Cr Abb McAlister – In the Draft Four Year Delivery Program, the Snake Gully/ Dog on the Tuckerbox precinct was highlighted, as below.
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Response from Interim General Manager – A review of the process involved in finalising the 2022 Delivery Program from the draft version to the final version has not revealed the exact reason for the minor change to the wording. It is suggested that the reference to “visitor servicing hub” was intended to describe the often referred to “hub and spoke” model which could mean the creation of various servicing locations. Notwithstanding the above, the final version of the 2022 Delivery Program can be amended with a minor change as follows: Seek funding to establish visitor servicing hub (inclusive of the Snake Gully / Dog on the Tuckerbox precinct) and refurbish existing visitor information centre. The 2022 Delivery Program currently available on Council’s web site will be updated accordingly.
Draft version Adopted version
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