Agenda of Ordinary Council Meeting - Tuesday, 23 August 2022

Ordinary Council Meeting Minutes

26 July 2022

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Gundagai
ON Tuesday, 26 July 2022 AT 6:00PM

PRESENT: Cr Charlie Sheahan (Mayor), Cr Leigh Bowden (Deputy Mayor), Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly, Cr Abb McAlister, Cr Penny Nicholson

IN ATTENDANCE: Les McMahon (Interim General Manager), Glen McAtear (Acting Deputy General Manager), Ganesh Ganeshamoorthy (Manager Assets), Andrew Brock (Manager Facilities), Janelle Chapman (Acting Manager Regulatory Services), Matt Stubbs (Manager Technical Services), Wayne Bennett (Manager Waste, Parks & Recreation Services), John Blackman (Manager Finance)

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

Adjourn Meeting For Open Forum

Resolution 238/2022

Moved: Cr Trevor Glover

Seconded: Cr Leigh Bowden

Council adjourn for Open Forum.

Carried

2 Open Forum

List of Speakers

1. Gordon Lindley – Old Mill Project

2. Lyn Smart, Nangus Water Committee – Code of Meeting Practice

Resume Open Meeting

Resolution 239/2022

Moved: Cr Leigh Bowden

Seconded: Cr Trevor Glover

Council resume the Open Meeting.

Carried

3 Apologies

Nil

4 Disclosures of Interest

Nil

5 Confirmation of Minutes

5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 28 June 2022

Resolution 240/2022

Moved: Cr Leigh Bowden

Seconded: Cr Logan Collins

The Minutes of the Ordinary Meeting of Council held on Tuesday 28 June 2022 be confirmed as a true and correct record of the meeting.

Carried

6 Mayoral Minutes

6.3 Mayoral Minute - Congratulations

Resolution 241/2022

Moved: Cr Charlie Sheahan

Seconded: Cr Trevor Glover

1. Council acknowledge and congratulate the following achievers:

· Ashleigh Armour, a recipient of an Early Childhood Education scholarship.

· Indi Cooper, selected to represent Australia in athletics at the Commonwealth Games in Birmingham England.

· Katherine Donoghue, awarded the Exceptional Rural Health Care Award.

2. The information in the Mayoral Minute be received and noted.

Carried

6.1 Mayoral Minute - Livvi's Place

Resolution 242/2022

Moved: Cr Leigh Bowden

Seconded: Cr Penny Nicholson

1. Council congratulate the Cootamundra-Gundagai Regional Council Staff, and all involved, in the design and construction of the Livvi’s Place Playground, for their achievement in winning the Australian Sport, Recreation and Play Innovation Award 2022 for Playground Design.

2. The information in the Mayoral Minute be received and noted.

Carried

Note: Amendments made to Cr Nicholson engagements on 23 June – Department of Tourism emended to Dog on the Tucker Box and 21 July – unable to attend the Art Centre Cootamundra AGM.

6.2 Mayoral Minute - Councillor Engagement

Resolution 243/2022

Moved: Cr Leigh Bowden

Seconded: Cr Trevor Glover

The information in the Mayoral Minute be received and noted.

Carried

Item 6.3 has been moved to above Item 6.1.

7 Reports from Committees

7.1 Minutes of the Audit, Risk and Improvement Committee (ARIC) Meeting held on Tuesday 12 July 2022

Resolution 244/2022

Moved: Cr David Graham

Seconded: Cr Les Boyd

The Minutes of the Audit, Risk and Improvement Committee (ARIC) Meeting held on Tuesday 12 July 2022 (attached) are submitted for adoption.

Carried

8 General Manager’s Report

8.1 Business

8.1.1 Review of Council Finances - Finch Consulting

Resolution 245/2022

Moved: Cr Logan Collins

Seconded: Cr Leigh Bowden

1. That Council accept the report by Finch Consulting and the review of Council finances as at July 2022.

2. That the seventeen (17) recommendations of the report, as listed, be received;

(a) Review the 2022/23 Operating Budget with a view to improving the operating result in General Fund. The review should also consider the matter raised on page 14 of the attached report.

(b) Revisit the Long-Term Financial Plan for all funds to ensure financial sustainability over the longer term, including the adoption of surplus budgets. Consider budget repair strategies as outlined on page 15 of the attached report.

(c) Revisit budget drafting techniques and processes to incorporate a “zero based” budgeting approach with appropriate input from Managers.

(d) Adopt a Reserves policy that ensures a minimum of $3m is available as unrestricted cash to fund working capital requirements before setting aside funds as Internal Restrictions.

(e) Consider rationalising the number of Internal Restrictions to ensure they are fully funded and supported by a Council resolution.

(f) Modify the budget reporting framework to ensure that that there is clear disclosure of operating results and remaining estimates by fund, capital budget funding sources and detailed commentary on adverse trends known to management.

(g) Consider a fourth quarter budget review report to ensure that Council’s financial position and performance is sound and that the budget for the ensuing year is based on current information.

(h) Establish an appropriate Project Management framework that is best practice, together with a reporting architecture that ensures accountability for budget variances. Projects should not be initiated in the General Ledger unless there is a fully funded budget allocation.

(i) Implement annual Performance Reviews for Managers which incorporates KPIs for budget performance.

(j) Ensure that Managers periodically report on their budget outcomes at regular Executive/Manager meetings.

(k) Review and update the existing Investment Policy and consider the appointment of an investment advisor to improve portfolio performance.

(l) Consider the effectiveness of the Council’s Finance Committee. If the Committee is to be maintained, Council should adopt a suitable Terms of Reference which complies with accepted meeting practice and reporting and is not in conflict with the Terms of Reference (Charter) of the Audit, Risk and Improvement Committee.

(m) Ensure that the Audit, Risk and Improvement Committee complies with its existing Charter. Implement a review of the Charter to incorporate current legislation, audit standards and the OLG’s proposed Internal Audit and Risk Management Framework The inclusion of clearer guidelines in relation to the overview of financial management and performance should also be considered.

(n) Review the membership of the ARIC to ensure that collectively there is a broad range of skills and experience relevant to the Committee’s responsibilities. Total membership should be an odd number to avoid quorum issues. Although there may be a cost to Council, the appointment of a prequalified Chair should be given serious consideration.

(o) Review all Policies that are overdue for review. Ensure that adopted policies are appropriately implemented across the organisation and that compliance is regularly monitored.

(p) Consider introducing a training program for Councillors on the basics of local government accounting and interpretation of financial reports.

(q) Ensure that sufficient resources are provided within the organisation to address the above recommendations.

3. That the Finance Manager report back to the Council on each recommendation and the actions taken.

Carried

8.1.2 Local Government NSW Annual Conference 2022

Resolution 246/2022

Moved: Cr Leigh Bowden

Seconded: Cr Trevor Glover

1. The attendance of the Mayor and Deputy Mayor, at the 2022 Local Government NSW Conference, be endorsed.

2. The Mayor and Deputy Mayor be nominated as voting delegates for the 2022 Conference.

3. LGNSW be advised of the voting delegates before 5pm Monday, 10^th October, 2022.

4. Motions to be submitted for discussion at the Conference, be considered at a Councillor Workshop.

5. Council submit any motions, considered from 4. above, to Local Government NSW by Monday, 29^th August 2022.

6. The October Council meeting date be moved to one week prior, that being, 18^th October, 2022, for reasons detailed in the report.

Amendment

Moved: Cr Penny Nicholson

Seconded: Cr Abb McAlister

That the attendance of a 1x Councillor at the 2022 Local Government NSW Conference, not be endorsed, and the resolution be updated accordingly.

Carried

8.1.3 Request for Donation - Veteran’s Wellbeing Drop In Centre

Resolution 247/2022

Moved: Cr Abb McAlister

Seconded: Cr Logan Collins

Council advise the Cootamundra RSL Sub-Branch that we are unable to provide an in-kind donation at this time.

Carried

8.2 Finance

8.2.1 Investment Report - June 2022

Resolution 248/2022

Moved: Cr Penny Nicholson

Seconded: Cr Les Boyd

The Investment Report for June, 2022 be received and noted.

Carried

8.3 Community and Culture

Nil

8.4 Development, Building and Compliance

8.4.1 Development Applications Approved June 2022

Resolution 249/2022

Moved: Cr Leigh Bowden

Seconded: Cr Trevor Glover

The information on Development Applications Approved in June 2022, be noted.

Carried

8.5 Regulatory Services

8.5.1 Regulatory Report

Resolution 250/2022

Moved: Cr Trevor Glover

Seconded: Cr Logan Collins

The Regulatory Report for June, 2022 be noted.

Carried

8.6 Assets

8.6.1 Water and Sewerage Capital Works Proposal and Long-Term Financial Plan

Resolution 251/2022

Moved: Cr Abb McAlister

Seconded: Cr Penny Nicholson

To approve funding to deliver the following capital works program for water and sewerage works at Cootamundra and Gundagai:

1. Renewal of Sewage Pumping Station South Gundagai $100,000 for pump and pipework replacement, future work on the asset in accordance with the Long-Term Financial Plan, to be noted.

2. Approval be granted for Design and Installation of a Telemetry / SCADA (Supervisory Control and Data Acquisition) for Water and Sewerage Assets $1,800,000, $900,000 from Water Funds and $900,000 from Sewer Funds.

3. Approval be granted for Design and Construction of Aeration System Renewal at Cootamundra Sewage Treatment Plant, $1,500,000.

4. Approval be granted for the Replacement of DN375 Sewer Rising Main and Renewal of Betts Street Sewage Pumping Station, $2,500,000.

5. Approval be granted for Water Quality Management Reservoir Chlorination Program at Cootamundra $900,000 and engagement of PWA for Design and Project Management.

6. Construction Progress of Gundagai Sewage Treatment Plant (STP) associated works, be received and noted, and approve $600,000 for renewal of ponds.

7. The anticipated cost of the Gundagai STP is now at $20,027,550.

8. A further report be presented to Council, clarifying the Gundagai STP costs.

Carried

8.7 Civil Works

8.7.1 Road Safety Action Plan 2022-2026

Resolution 252/2022

Moved: Cr Logan Collins

Seconded: Cr Leigh Bowden

1. The draft Cootamundra-Gundagai Regional Council Road Safety Action Plan 2022-2026, attached to the report, be placed on public exhibition for twenty-eight (28) days.

2. A further report be submitted to the Ordinary Meeting of Council scheduled to be held 27^th September, 2022, to consider submissions received, if any, during the Public Exhibition period, and to formally endorse the Cootamundra-Gundagai Regional Council Road Safety Action Plan 2022-2026.

Carried

8.7.2 Civil Works and Technical Services Report - July 2022

Resolution 253/2022

Moved: Cr Penny Nicholson

Seconded: Cr Logan Collins

The Civil Works and Technical Services Report for the month of July 2022 be noted.

Carried

8.8 Technical Services

8.8.1 Development Strategy Working Group

Resolution 254/2022

Moved: Cr Leigh Bowden

Seconded: Cr Les Boyd

1. The Development Strategy Working Group report, be received and noted.

2. Council proceed with the sale of both 24 Bourke and 11 Temora Streets, Cootamundra.

Carried

8.9 Facilities

Nil

8.10 Waste, Parks and Recreation

8.10.1 Transfer Station Management and Review

Resolution 255/2022

Moved: Cr Logan Collins

Seconded: Cr Trevor Glover

1. Council approves for the following investigations to be undertaken, with a report to come back to council prior to March 2023.

(a) Availability of a suitable site for a transfer station at Adjungbilly.

(b) Cost benefit analysis of service to transfer stations – inhouse – full cost for council to undertake full service, then place these costs against a competitive tender.

(c) Cost estimates to convert remaining village landfills to transfer stations and rehabilitate old landfill sites.

2. Council approves $15,000, to be used from the Waste Reserves, for the purpose of undertaking the adopted investigations.

Carried

8.10.2 Sportground & Public Open Space Fees & Charges 2022/2023

Resolution 256/2022

Moved: Cr Abb McAlister

Seconded: Cr David Graham

1. All existing Sports Ground and Open Space User Fees & Charges be removed for the 2022/2023 financial year.

2. That the adjusted 2022/2023 Sport Ground and Open Space User Fees and Charges be placed on public exhibition for a period of 28 days.

3. The Sports Ground and Open Space User Fees and Charges, with any related comments and feedback received from the community during the public exhibition period, be presented back to Council for consideration and adoption.

4. Council staff prepare a Sport and Recreation Facility and User Groups Policy to be presented back to Council during 2022/2023 for consideration.

5. The wavier of user fees doesn’t exclude the user groups from the responsibility of paying for the use of their related utilities e.g., water, power etc.

6. Council acknowledges that there will be a reduction in revenue normally received for the hire of Councils Sports Grounds, associated facilities, and Open Spaces.

7. Council reduce the Annual Community Donations budget for next financial year, that being 2023/24, by $13,000.

Carried

8.10.3 Proposed Name Change Country Club Oval

Resolution 257/2022

Moved: Cr Trevor Glover

Seconded: Cr David Graham

1. The request from the Cootamundra Rugby Club Committee to change the Council Sports ground currently named; Country Club Oval, to Bassingthwaighte Park is submitted for Council consideration and determination.

2. That Council, if agreed, refer the name change for approval to the Geographical Names Board (GNB), after community consultation.

3. Council request that the Cootamundra Rugby Club Committee, pay for 1x new sign, costing approximately $1,800.

Carried

9 Motion of which Notice has been Given

Nil

10 Questions with Notice

Nil

11 Confidential Items

11.1 Closed Council Report

Resolution 258/2022

Moved: Cr David Graham

Seconded: Cr Logan Collins

1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public.

11.2 Enforceable Undertaking with the EPA

Provisions for Confidentiality

Section 10A (2) (g) – The Confidential Report contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

Public Interest

Not applicable.

Carried

11.2 Enforceable Undertaking with the EPA

Resolution 259/2022

Moved: Cr Logan Collins

Seconded: Cr Leigh Bowden

Council authorises the Interim General Manager to liaise with Council’s Solicitors in an endeavour to negotiate an enforceable undertaking with the Environment Protection Authorities (EPA) in an effort to finalise the EPA’s investigation into the dumping of Leachate at the Cootamundra Treatment Plant in August 2021.

Carried

11.3 Resumption of Open Council Meeting

Resolution 260/2022

Moved: Cr Logan Collins

Seconded: Cr Penny Nicholson

The Open Council meeting resume.

Carried

11.4 Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

The Meeting closed at 7:43pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 23 August 2022.

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CHAIRPERSON GENERAL MANAGER

Ordinary Council Meeting Agenda

23 August 2022

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagement

DOCUMENT NUMBER	375244
AUTHORISING OFFICER	Glen McAtear, Acting General Manager
REPORTING OFFICER	Charlie Sheahan, Mayor
ATTACHMENTS	Nil

So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes.

Recommendation

The information in the Mayoral Minute be received and noted.

21 July 2022

Crs Bowden (Deputy Mayor), Collins and I attended The Art Centre Cootamundra (TACC) Annual General Meeting.

26 July 2022

Crs Bowden (Deputy Mayor), Nicholson, McAlister, Graham, Collins, Glover, Kelly, Boyd and I attended a Council Workshop and Ordinary Council meeting.

28 July 2022

Cr Bowden (Deputy Mayor) and I attended the Stockinbingal Ellwood’s Hall s.355 Committee Annual General Meeting.

Cr Bowden (Deputy Mayor) and I created a video chat for CGRC website and FB Page.

Cr Bowden (Deputy Mayor) and I attended a meeting with the Interim General Manager, Acting Deputy General Manager and Managers.

29 July 2022

Cr Sheahan (Mayor) attended a meeting with Country Club representatives.

1 August 2022

Cr Bowden (Deputy Mayor) and I attended a meeting with the Interim General Manager and Acting Deputy General Manager.

Cr Nicholson attended a Gundagai Tourism Action Committee Meeting (GTAC).

2 August 2022

Crs Bowden (Deputy Mayor), Collins and I attended the Local Government Week meet and greet Morning Tea at Cootamundra.

3 August 2022

Cr Sheahan (Mayor) attended a meeting with Hilltops and Snowy Valley mayors and GMs.

Crs Bowden (Deputy Mayor), Nicholson, McAlister, Graham, Collins, Glover, Kelly, Boyd and I attended a meeting in Cootamundra to draft letter to Local Government Minister.

4 August 2022

Cr Sheahan (Mayor) attended the Country Mayors Regional Skills Shortage Forum.

Crs Glover, McAlister and Nicholson attended the Local Government Week meet and greet morning tea at Gundagai.

5 August 2022

Cr Sheahan (Mayor) attended the Country Mayors meeting.

8 August 2022

Cr Sheahan (Mayor) attended Murrumbidgee Local Health District meeting and update.

Cr McAlister attended the Goldenfields Water County Council extraordinary meeting.

9 August 2022

Cr Sheahan (Mayor) attended a Muttama Creek Regenerative Group s.355 Committee meeting.

Crs Bowden (Deputy Mayor), Nicholson, Graham, Glover, Kelly, Boyd and I attended a Council Workshop.

10 August 2022

Crs Bowden (Deputy Mayor), Glover and I attended the Launch and Official Opening of the Apron Project at The Art Centre Cootamundra (TACC).

Cr Bowden (Deputy Mayor) attended the Business Cootamundra Board Meeting.

11 August 2022

Cr Collins attended the Local Traffic Committee meeting.

12 August 2022

Cr Sheahan (Mayor) attended a Riverina Eastern Regional Organisation of Councils (REROC) board meeting.

Cr Bowden (Deputy Mayor) and I attended a meeting with the Interim General Manager and Acting Deputy General Manager.

16 August 2022

Cr Bowden (Deputy Mayor) attended the Inland Rail consultation with the local First Nations community.

Cr Bowden (Deputy Mayor) attended the Cootamundra Aboriginal Working Party Meeting.

Cr McAlister attended a Prince Alfred Bridge working group meeting.

18 August 2022

Cr Bowden (Deputy Mayor) attended the Opening of new kitchen at Ellwood’s Hall.

Cr Bowden (Deputy Mayor) attended the Riverina NSW Volunteer of the Year Awards.

Cr Bowden (Deputy Mayor) attended The Art Centre Cootamundra (TACC) s.355 meeting.

Cr Bowden (Deputy Mayor) attended the Muttama Creek Landcare Group meeting.

23 August 2022

Crs Bowden (Deputy Mayor), Nicholson, McAlister, Graham, Collins, Glover, Kelly, Boyd and I attended a Council Workshop and Ordinary Council meeting.

Cootamundra-Gundagai Local Traffic Committee Meeting Minutes

11 August 2022

MINUTES OF Cootamundra-Gundagai Regional Council
Cootamundra-Gundagai Local Traffic Committee Meeting
HELD AT THE Alby Schultz Meeting Centre, Cootamundra
ON Thursday, 11 August 2022 AT 10am

PRESENT: Cr Logan Collins, Local Electorate Representative – Gwen Norman and Kim Schultz (Community & Safety Support Officer Transport for NSW)

IN ATTENDANCE: Mark Ellis (Manager Civil Works), Matt Stubbs (Manager Technical Services) and Kylie Grybaitis (Road Safety Officer)

1 Acknowledgement of Country

2 Apologies

Nil

3 Disclosures of Interest

Nil

4 Reports

2.1 Blind Corner on Reno Road, Gundagai

Recommendation

That Anti-collision mirrors are not endorsed by Transport for NSW as they can distract some drivers.

Discussion:

The Committee agreed that the installation of an anti-collision mirror at the blind corner on Reno Road, Gundagai would not be a suitable solution in this location. Suggestions were made to further investigate the width of the road in order to evaluate if line marking may be a suitable solution.

2.2 Snowy Valleys Cycle Challenge

Recommendation

That comment be sought from NSW Police prior to the approval for the Tumut Rotary Club to hold the Snowy’s Cycle Challenge on Sunday, 19 March 2023, subject to the following conditions:

(a) The event organiser complies with any conditions set by Council and the NSW Police

(b) All Traffic Control Plans for the Snowy Cycle Challenge are applied in accordance with the ‘Traffic Control at Worksites Manual’

(c) All traffic controllers must have appropriate traffic control tickets

(d) All riders must comply with the Road Licence requirements

(e) Consent be received from Snowy Valley Council for the event to be held in their area

(f) Updated Certificate of Currency be received as soon as possible

(g) The event organiser has a COVID Safe Plan prepared for the event.

Discussion:

The Committee noted previous concerns with regard to road width and cyclists travelling single file. Recommendation to seek comment from NSW police prior to approval.

2.3 Cootamundra Swap Meet

Recommendation

1. That approval be given to the Cootamundra Antique Motor Club for the 2022 Swap Meet to be held at the Cootamundra Showground on the 3^rd and 4^th September 2022.

2. That the option of permanent signage be erected for showground events as per an approved ‘Traffic Guidance Scheme’.

2.4 Pedestrian Safety at the Intersection of Adam Street and Murray Street, Cootamundra.

Recommendation

That the installation of pedestrian blister islands and a centre refuge at the intersection of Murray Street and Adam Street, Cootamundra be considered and included in the PAMP for future funding.

Discussion:

Due to the width of the crossing, the need for pedestrian blisters and a centre refuge were suggested as the best possible solution for the location. This intersection will be recommended in the PAMP as a priority to assist with funding.

2.5 Driveway Width at 847 Olympic Highway, Cootamundra

Recommendation

That the proposed widening of the driveway at 847 Olympic Highway, Cootamundra be referred to the ARTC and Mr Hazlett be advised.

Discussion:

Notify Mr Wal Hazlett that further investigation will need to be referred to ARTC as the area of concern is located in the vicinity of the rail corridor. Transport for NSW will not assist with construction but will assist in liaising with the ARTC if necessary. Advise Mr Hazlett that the financial cost will be his responsibility and could be substantial.

2.6 Kingsvale School Bus Route Extension, Turnaround and Informal Stop Request

Recommendation

That Cootamundra-Gundagai Regional Council deny the extension of the Kingsvale School Bus route No. N1022 with the inclusion of a turnaround site and informal bus stop at 2672 Burley Griffin Way, Wallendbeen.

Discussion:

The Committee has denied approval of the route extension on Burley Griffin Way, Wallendbeen due to safety concerns regarding the location of the U-turn and limited sight distance to the west.

2.7 Additional Stops for the Cootamundra East and Cootamundra West School Buses

Recommendation

That Cootamundra-Gundagai Regional Council notify Jan Joh Pty Ltd that informal bus stops are at the discretion of the bus operator and the parent/guardian of the child and are not approved by Council.

Discussion:

Informal bus stops are at the discretion of the bus operator and the parent/guardian. Council does not approve informal bus stops but will assist with safety audits if concerns are raised.

2.8 Parker Street CBD Cootamundra – Pedestrian and Road User Safety Improvements

Recommendation

1. That Council approve the recommendations provided from the Parker Street Visibility Meeting attended by members of the CGRC Local Traffic Committee on 21 July, 2022 regarding pedestrian and road user visibility concerns.

2. It is recommended that planting/vegetation selection and management in Parker Street, Cootamundra be reviewed on a regular basis for pedestrian and road user safety.

Discussion:

Parker Street vegetation reduction and maintenance will commence in two weeks time from the date as communicated by Wayne Bennett. Work crews have been notified of the agreed standards and maintenance program.

The CBD speed zone is currently being considered by Transport for NSW with the proposal of a 30km/h High Pedestrain Activity Area (HPAA).

Community education and signage is being considered in relation to the High Pedestrain Activity Area.

One-way lane traffic for Cooper’s Lane, Cootamundra is in the design and preparation stage.

2.9 The Ton Run - Vintage Motorcycle Run

Recommendation

That approval be given to the Cootamundra Antique Motor Club for the Ton Run to be held on 19 November, 2022.

2.10 Wattle Time Fair

Recommendation

That approval be given to Business Cootamundra to hold the annual Wattle Time Celebrations on 17 September, 2022.

2.11 Cootamundra BnS

Recommendation

That approval be given to the Cootamundra Strikers Soccer Club for the Cootamundra BnS to be held at the Cootamundra Showground on 24 September, 2022.

Discussion:

Insurance Certicate of Currency still to be provided.

2.12 Cootamundra Christmas Carnival and Fireworks Display

Recommendation

That approval be given to the Lions Club of Cootamundra Antique Motor Club for the 2022 Cootamundra Christmas Carnival and Fireworks Display to be held at Fisher Park on 10 December, 2022.

2.13 Pollie Pedal 2022

RECOMMENDATION

That Council has received advice that the annual Pollie Pedal (cancelled in 2020 and 2021) will be traversing the Cootamundra Local Government Area on Saturday 8 October, 2022.

Discussion:

Reminder sent to organisers to be aware of country road conditions.

2.14 General Business

Bus stop at the junction of Wallendoon Lane and Olympic Highway, Wallendbeen

Council to contact bus opeartor to discuss and investigate safety concerns. The RSO will do a bus safety audit and gather evidence to present at the next LTC meeting.

Informal bus stop on Sheridan Street Gundagai safety concerns

Council to notify Flanagan’s Coaches that informal bus stops cannot be located on Sheridan Street and that a more suitable location must be discussed and agreed upon between the bus operator and the parent/guardian. Council will offer to assist in a safety audit of an informal bus stop location if required.

Bauloora Lane Cootamundra Signage

Signage installation in progress.

Matthews Street Cootamundra

Service request submitted for replacement road sign.

Stop Sign at Turner’s Lane Cootamundra

Stop sign not suitable for the location and was declined by the Traffic Committee previously. A larger Give Way sign and renewed line-marking were suggested as options.

Pedestrian Crossing Maintenance at the Intersection of Bourke and Cooper Street Cootamundra

Maintenance scheduled with other pedestrian crossing works.

Truck Stop Cootamundra

Discussion of the saleyards as a proposed truck stop. Facilities available and considered a possible option.

2.15 2022 Upcoming Events

Recommendation

For the Council’s Information.

The Meeting closed at 12:15 pm.

The minutes of this meeting were confirmed at the Cootamundra-Gundagai Regional Council Meeting held on 23 August, 2022.

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CHAIRPERSON GENERAL MANAGER

Ordinary Council Meeting Agenda

23 August 2022

8.1 Business

8.1.1 Motions for the LGNSW Annual Conference

DOCUMENT NUMBER

375395

REPORTING OFFICER

Teresa Breslin, Acting E.A to General Manager and Mayor

AUTHORISING OFFICER

Glen McAtear, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The motions, detailed in the report, be submitted to Local Government NSW by Monday, 29^th August 2022.

Introduction

Local Government NSW gives Councils the opportunity to submit motions to be debated and resolved at its Annual Conference, to set advocacy priorities for the year ahead.

Discussion

At a Councillor Workshop held Tuesday 9^th August, 2022, Council considered potential motions to be submitted to the conference, these are presented for consideration:

1. ADDRESSING PROFESSIONAL SKILLS SHORTAGE IN LOCAL GOVERNMENT

(a) That the State Government invest in subsidised university courses, V.E.T course though TAFE, or the like, to assist in addressing the planning, building and engineering skills shortage in Local Government.

(b) That either the Department of Planning or Local Government NSW develop and manage a register of contract providers, that provide planning, building, and engineering services, which councils can draw from to obtain these services.

(c) And finally, that the State Government, look at flexible arrangements for simple alternate solutions that deem to satisfy provisions of the Building Code Australia.

Reason for motion:

There is increasing frustration from the building and development industry regarding response times to get projects from concept to final build. Part of the frustration is the requirements of the planning and certification system. This frustration is exacerbated by the lack of qualified staff within Council to process applications, deal with enquiries and enforce compliance. There is a one size fits all approach from the State that appears to be cumbersome and adds to the frustration in rural areas where specialist advisory services do not exist.

2. AGRITOURISM AND SMALL-SCALE DEVELOPMENT PLANNING CHANGES

That the State Government progress the proposed changes to the planning system in line with the Local Government NSW submission to Agritourism and Small-Scale Agriculture Development Planning Changes, with a view to allowing each council to make their own determination on whether such enterprises/businesses are appropriate, subject to controls.

Note:

Since Covid there has been a huge surge in domestic tourism, particularly among those who are looking for authentic rural and regional experiences. The vacation companies who organise camping/outdoor stays, in the vein of AirBnB, have increased in popularity. Individual landowners (farmers) can offer areas of their land for short term camping opportunities. There is flexibility for land holders to just provide a site where campers can be self-sufficient, or to include amenities, experiences, and glamping style structures. On average, each host will earn $12K per year dependent on their site and booking availability. Some NSW Councils are also utilising the platform to market and manage bookings for their camping, showground, and caravan park sites. Research indicates that people holidaying in this way will spend approximately $300 in the surrounding site local communities, across food, retail and recreation per trip. This is a boom for rural economies and contributes to councils’ agritourism strategies.

At the present time there is no mechanism for local councils to legally allow this to happen outside of the Local Government (Manufactured Home Estate, Camping Grounds and Moveable Dwellings) Regulations 2021 of a primitive camping ground. Councils must abide by State Government Acts and Regulations. Once again there is no mechanism for the planning to allow an activity that is essentially not permitted under State Government Acts and/or Regulations via an LEP process. The cascading hierarchy of legislation means that Councils’ planning instruments are subordinate to State legislation. With a change in State legislation, councils will be able to consider including such vacation experiences into local planning controls with the potential of improving rural councils’ visitor economy.

Ordinary Council Meeting Agenda

23 August 2022

8.1.3 ALGWA Conference 2022

DOCUMENT NUMBER

375520

REPORTING OFFICER

Leigh Bowden, Councillor

AUTHORISING OFFICER

Glen McAtear, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The report by Councillor Bowden in relation to the Australian Local Government Women’s Association (ALGWA) Conference, be received and noted.

Introduction

The Australian Local Government Women’s Association (ALGWA) NSW conference was held over 3 days in July on the traditional land of the Gabrogal Clan of the Darug Nation and was hosted by Fairfield City Council. The theme of this year’s conference was, “What’s Your Superpower”, encouraging women to examine their strengths.

The ALGWA NSW President, Di Baker (Inverell Council) and ALGWA National President, Marianne Saliba (ex-Mayor Shell Harbour) opened the Conference. They reiterated that there had been an 8% increase in the number of women elected in 2021, taking the state to 39.9% female elected representatives. Now, out of 128 councils across NSW, 69 have women councillors and 27 have a majority of women on council. More women on council results in greater diversity and representation.

Discussion

The conference was MCd by Ellen Fanning, an award-winning public affairs journalist. A variety of women speakers related many personal stories of overcoming adversity to achieve their goals with many speaking of who and what had inspired them to keep going through the tough times. These speakers included Dr Jana Pittman, former athlete and now a practising doctor in Women’s Health; Deb Wallace, retired Detective Superintendent who is now working to establish “Grace’s Place”, a world first trauma and wellness residential centre for children between three and fifteen who have suffered from the impact of homicide. It is a legacy to the late Grace Lynch, mother of murdered nurse, Anita Cobby; Kiesten Fishburn, Deputy Secretary, Cities and Active Transport at Transport NSW. Prior to this position Kiersten led the DPIE as Secretary, headed the PDU and was CEO of Liverpool City Council for 4 years. She has also held leadership roles at City of Sydney, Casula Powerhouse Arts centre and Accessible Arts (NSW’s peak arts and disability organisation). Participants could relate to the stories that were told and reflect on how to respond to, and take away from, such situations that encourage growth, change and resilience.

Other speakers were ”motivational”, giving attendees tips and tricks to help with public presentation, confidence building and avoiding burn out. Dr Louise Mahler is a Master Practitioner in Neuro-Linguistic Programming and a former Opera Singer. Louise has developed the Mahler Method, which combines psychology and the skills for handling emotion to teach the vital techniques to ‘be heard’ in hostile environments; Amanda Rose is Australia’s foremost Strategic Connector, Founder of Small Business Women Australia, Founder of Business Women Media plus more. Tagged as #bosslady, Amanda spoke of developing the “toolkit” of confidence, which includes practising saying, “No” and talking yourself up; Dr Neryl East is a Certified Speaking Professional (CSP), has a PhD in Journalism and is the author of 5 books. Neryl spoke on building credibility, based on character and competence.

A highlight of the conference was the networking opportunities offered over morning teas and lunches as well as the formal networking events. The opportunity for women to connect and exchange ideas of how to deal with issues common across local government, together with the inspiration and support gained from other women, certainly made attending the conference worthwhile.

On a sombre note, many women councillors spoke about the harassment and abuse they continue to receive, especially on-line. This is one reason that many women only stay on council for one term. Strategies to cope with this situation were discussed, including a mentoring program established by ALGWA VIC which has received state funding. Having a mentor can encourage a woman to stay on Council. It is something that the Executive of ALGWA NSW is looking into.

It would be worthwhile for female Councillors and senior female staff members to attend future conferences for their personal and professional development.

Ordinary Council Meeting Agenda

23 August 2022

8.4 Development, Building and Compliance

8.4.1 Development Application Approved July 2022

DOCUMENT NUMBER

375494

REPORTING OFFICER

Sharon Langman, Manager Development, Building and Compliance

AUTHORISING OFFICER

Glen McAtear, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Protected and enhanced environment

3.1 A natural environment is valued and protected

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The information on Development Applications Approved in July 2022, be received and noted.

Introduction

The Development Applications approved in July 2022 report, is submitted for the information of Council regarding development applications processed.

Discussion

The following development applications were approved by Cootamundra-Gundagai Regional Council in July 2022.

APP. NO.	PROPOSED DEVELOPMENT	PROPERTY DESCRIPTION
2022.95	Dwelling with attached Garage	Lot 9 DP1270489 Keith Taylor Cres, Cootamundra
2022.94	2 Farm Buildings	Lot 3 DP602121 Burra Rd, Gundagai
2022.93	Shed	Lot B DP103029 Thompson St, Cootamundra
2022.91	Dwelling with attached Garage	Lot 5 DP793625 Salt Clay Rd, Cootamundra
2022.80	31 Lot Subdivision	Lot 33 DP1270489 Temora St, Cootamundra
2022.81	Shed	Lot 1 DP227971 Thompson St, Cootamundra
2022.77	Alterations to Commercial Premises (Service Station)	Lot 7 DP854192 Annie Pyers Dr, Gundagai
2022.62(Mod 1)	Modification – Preschool – internal and external changes	Lot 13 DP1102375 Bourke St, Gundagai
VALUE OF WORK REPORTED TO THIS MEETING:			$ 3,935,037.00
VALUE OF WORK REPORTED FINANCIAL YEAR TO DATE			$ 3,935,037.00
THIS TIME LAST YEAR:
VALUE OF WORK – JULY 2021			$ 4,096,145.00
VALUE OF WORK –F YTD 2021			$ 4,096,145.00

Financial

The value of approved applications is less than the same period last year, however this is something that is outside of the control of Council.

Ordinary Council Meeting Agenda

23 August 2022

8.5 Regulatory Services

8.5.1 Regulatory Report

DOCUMENT NUMBER

375488

REPORTING OFFICER

Janelle Chapman, Acting Manager Regulatory Services

AUTHORISING OFFICER

Glen McAtear, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.3 Actively engaged and supportive community

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Regulatory Report for July, 2022 be noted.

Introduction

The following report details the main activities that were undertaken by Regulatory staff during the month of July 2022.

Cemetery Activities

The cemeteries had general maintenance undertaken with, mowing, trimming of branches, and whipper snipping. Some replacement plaques have been affixed and the new beam to accommodate the next allotment of Lawn Niches has been installed.

Burial/Interments: In the following Cemeteries – Cootamundra 3, South Gundagai 1, Tumblong 1 & North Gundagai 1.

Burial enquiries undertaken - locate graves, provide maps and information for family research: 38

Cemetery staff attended Traffic Control training.

Ranger Activities

The Animal Care Facility (ACF) and holding facilities were cleaned, mowed, whipper snipped and maintained. The parks along with the fenced off leash dog park and other off leash areas in both Cootamundra and Gundagai had all Dog Waste Stations refilled with bags.

Along with regular patrols around the Local Government Area (LGA), Council Rangers attended to several Animal complaints: 8 Nuisance animal issues, 4 straying livestock. There have been 4 illegal dumping cases and related clean-ups, areas include Stockinbingal, Muttama, Jugiong Road and Old Cootamundra Road. 4 Abandoned vehicles and 2 parking matters resolved. 1Dog attack incident in Gundagai.

The Companion Animals Audit is continuing with further letters sent to dog and cat owners this month reminding them to Lifetime Register their pets. NSW Companion Animal Registrations: 32 - Amount received: $1,601.00

Total number of Dogs and Cats seized across the LGA for this period were: 12.

The outcomes of these animals seized were: 7 returned home and 5 animals remain impounded going into August and are now available for rehoming from the Animal Care Facility. Information is available on Councils website.

Biosecurity Activities

Weed spraying is continuing around town streets and lanes, along with more concentrated areas of roadside spraying. Regulatory staff accepted used chemical drums from farmers under the drumMUSTER collection program.

Saleyard Activities

· Sheep Sales held – Cootamundra: 2 - Yarding information: Total sheep sold: 3689 head.

· Total amount of Vendor sales - $535,955.80 - Top price: $205.00, Average Price: $145.28

· Cattle Sales held – 0

· Truck wash Registered Operators: Cootamundra Saleyards: 55, Individual usages 78 - Amount received $4,858.00

· Truck wash Registered Operators: Gundagai Saleyards: 41, Individual usages 83 - Amount received $3,922.78

· Transit Fees Received: Cootamundra Yards: 175.00 Gundagai Yards: $1,882.22

General yard maintenance was undertaken at both saleyards. Weed spraying and tree maintenance along with whipper snipping was conducted at Cootamundra and Gundagai yards. Minor welding of pen gates and trough repairs were also undertaken. Cootamundra truck wash maintenance was carried out with excess manure removal from pit and truck wash bay maintenance and tank flushing.

Ordinary Council Meeting Agenda

23 August 2022

8.9.2 Facilities Works Report August 2022

DOCUMENT NUMBER

375525

REPORTING OFFICER

Andrew Brock, Manager Facilities

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Protected and enhanced environment

3.2 We have attractive towns and villages

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Facilities Works Report for August 2022 be noted.

Introduction

The Facilities Works Report for August, 2022 provides a detailed update on works activities undertaken by the Gundagai Facilities and Parks and Garden Team. The scheduled activities and projects undertaken for the month of August 2022 are included in this report which has been prepared and submitted for the information of Council and the community.

Discussion

Staff have been preparing garden beds and upgrading irrigation lines at the entrance of Sheridan and West Streets. Maintenance works are continuing to garden beds in the main street and local parks. Safety inspections of Gundagai’s playgrounds are continuing.

Sporting field line marking, and mowing have been completed in readiness for athletics, soccer, and football season. The new long jump pit recently created has been a welcome addition by the athletics groups.

Council staff have attended to multiple tree trimming and removal requests, to minimise slips, trips, and falls. Works have been undertaken within existing budgets and will allow for future suitable replacement trees to be planted.

General mowing and slashing of villages and around town have been completed, as well as assisting other departments with maintenance works. Staff have been involved with flood preparation works and are currently doing clean up and repair work to have our grounds ready to use as soon as possible.

Projects Update:

Ellwood Hall

The kitchen upgrade is 100% complete with installation of an access ramp at the rear of the building. It has been identified that an electrical switch board upgrade is required to meet the Building Code of Australia standard. Staff are still waiting on quotes before engaging a qualified electrician. A contractor has been engaged to carry out roof repairs and install replacement guttering. New doors have been purchased for the external storeroom entrance and awaiting installation. Designs are currently being prepared for upgrading of the front footpath area

Cootamundra Showground

Contractors have been engaged for the refurbishment of the Rotunda; works will start within the next fortnight. Ground maintenance from our caretaker are continuing with positive feedback from users on how well the site is presented. There is currently an issue with one of the bores onsite, quotes are being sourced to rectify the issue and discussions are underway with Bimbadeen in relation to the bore problems.

Heritage Centre Upgrade

Consultation with a heritage architect has been undertaken to develop a draft plan. Council’s heritage advisor has completed his report and this can now be submitted to NSW Heritage for approval prior to any development applications being submitted.

Gundagai Visitor Information Centre

In discussions with VIC staff, it has been decided to wait until early March 2023 to start renovations, this will allow the site to not be disturbed during their peak business time of the year. The new plans have been approved by all and works are underway to secure contractors.

Gundagai Library

After discussions with Library staff, plans and engineering have been completed. Planning approval has been completed and awaiting quotes before starting works.

Netball Court Building

Contractors have been engaged and will start work early September. Power has been disconnected for safety reasons, while the removal of the concrete vent pipe near to the building is carried out. Power will be restored as soon as possible.

Gundagai Community Garden

Seating and Pizza oven have been installed, ready for use. Minor works still to be undertaken

Sheridan Street Toilets-Vandalism Repairs

Works have started on repairing the vandalised section of the toilets. Works will take around 2-3 weeks to complete.

Financial

All project works are currently being undertaken through fully funded SCCF funding and general maintenance is undertaken through the approved operational budget.

Ordinary Council Meeting Agenda

23 August 2022

8.10 Waste, Parks and Recreation

8.10.1 Feasibility of Bulk Kerbside Collection

DOCUMENT NUMBER

374900

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Glen McAtear, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Protected and enhanced environment

3.4 Greater efficiency in the use of resources

FINANCIAL IMPLICATIONS

An estimated $83,800 service financial impact to the waste reserve.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Bulk Kerbside Waste Collection Power Point Presentation ⇩

Recommendation

1. No action be taken to implement a free Bulk Kerbside Collection Service.

2. Council investigates the feasibility of introducing a programmed community Bulk Waste Collection Service to interested CGRC residents.

3. Any programmed Bulk Waste Collection service offered would be at full cost recovery.

4. The Bulk Waste Collection Service feasibility study and associated recommendations be presented to Council for consideration.

Introduction

At the Ordinary Meeting held 22^nd March 2022 Council resolved (Min.no.109/2022) that investigations be undertaken to assess the feasibility for the provision of a Kerbside Bulk Waste Collection in the Cootamundra-Gundagai Local Government Area.

Discussion

As presented to Council at the March 2022 meeting, the intent of delivering a Bulk Kerbside Waste Collection Service to the Cootamundra and Gundagai communities was to provide elderly residents with a way to dispose of those larger, unwanted household items not suitable for normal domestic waste collection.

The intent is that items for collection would be placed on the kerbside for collection by Council and or appointed contractor/s. Collectables may include but not be limited to items like, unused furniture and electrical appliances that cannot fit in a wheelie bin, such as old pushbikes, lawnmowers, or wheelbarrows and more. In larger local government areas, the service is offered either quarterly or half yearly.

A picture containing tree, outdoor, grass, chair

Description automatically generated

Figure 1 - Example of Bulk Kerbside Items placed out for Collection

Bulk kerbside waste collection is in most part implemented in highly populated areas in many metropolitan and city councils and, or large rural councils like Wagga Wagga, Orange, Dubbo etc. On investigation there are not many comparatively sized rural councils throughout NSW that operate a regular free bulk kerbside collection service.

The limits on small rural councils can be attributed to several reasons, however, enough reasons not to introduce such a service. Inquiries indicate that some community feedback from past surveys is in favour of at least two Bulk Kerbside Services a year.

This report will separate the discussion into the positive, in favour of and negative against arguments. Although either may give reason why to introduce and, or decline such a community service, sometimes some councils just believe the service is beneficial to the community. This is in part due to strong community support and may even possibly promote better waste management within households. There is no supporting evidence to support this belief.

Positives:

· Strong community support and demand.

· Can assist the elderly and persons with limited ability or resources to dispose of household general waste.

· May improve the opportunity to recycle and or reuse materials that otherwise may go to landfill.

· May reduce illegal dumping

· Positive reflection on Council in servicing the community needs.

Negatives:

· Cost of service, someone must pay!

· Availability of resources to implement, including education, promotion and to review.

· Availability of resources to collect, machinery and equipment, and staff.

· Additional time on resources to implement, collect, sort, recycle and dispose of materials collected.

· Visual and physical contamination of the street/s amenity.

· Additional costs of transportation of materials destined to go to landfill, e.g., $2,600/load to Bald Hill.

· Ability to handle volumes within acceptable timelines.

· WH&S Risk to staff and residents.

· High risk of illegal and inappropriate materials placed out on public land for collection.

· Risk to pedestrians and Council accessing contaminated footpaths.

· What happens to materials that are not eligible for collection and who monitors waste left on footpaths after collection?

As part of the Council resolution, was the request to seek public opinion on the need for Council introducing such a service. This would involve a substantial amount of staff time, media organisation and requiring unbudgeted expense. This report is submitted without prior community consultation at this stage, due to the strong belief that it would be expected that most of the community would be in favour of such a service being introduced. Council after discussing this matter, may consider seeking community feedback prior to deciding to introduce such a service.

On investigating the feasibility and practicality of introducing a Bulk Kerbside Waste Collection Service, it become quite apparent that the councils that have introduced such a service had in most part a substantial population base. On investigation it is hard to clearly determine the reasons why this is the case, but it is apparent that most small councils with a population under <20,000 cannot resource or financially support such a service.

One issue that was identified, was that larger councils may have the required available resources and funding to best promote and manage the related service which is required to make such an exercise successful.

There is a real need to promote, educate and strategically manage such a service prior to implementation. It requires time to organise resources, inform the community of timelines, types of materials acceptable, management of inappropriate materials placed out for collection, methods of collection, managing risks, sorting of materials, and determining how costs associated with the service will be provided.

Rural councils also have the problem of distance. It would be the community’s expectation that Council would introduce a Bulk Kerbside Collection Service to all the CGRC areas. This would mean servicing all rural, village and town areas of the shire.

This Council works on the intent, that all waste wherever possible is managed with full cost recovery and has no impact on Council’s other areas of operating expenditure. These are just some of the issues that a small council would need to address, and it is considered that in most part the cost of delivery of such a service is not financially sustainable for small rural councils.

CGRC also manages waste on the basis that waste management is the responsibility of all those who generate the waste, and therefore have a responsibility to manage their waste accordingly. CGRC continues to advocate for producers of waste to be required to take greater responsibility to reduce their waste, so there will be less waste to deal with and the negative environmental impacts from waste will therefore be reduced. This approach is often called Extended Producer Responsibility. Council’s role is to help, educate and support its residents in minimising waste, supply facilities allowing residents to best dispose and or recycle waste materials. Offering a cheap and easy alternate will work against this philosophy.

Council would also need to decide what items would be included for collection. Below are some examples of what some Councils accept and not accept as part of their Kerbside service. Therefore, CGRC will need to address the following questions prior to considering the implementation of such a service:

Accepted (examples only):

The following items CAN be put out for collection: Household furniture - broken or unwanted items that can be lifted by two people: household goods and loose items - toys, cutlery and crockery, clothing, bikes, and kitchen appliances.

Ø Metals and white goods (excluding refrigerators)

Ø Sawn timber off cuts

Ø Mattresses

Ø Small hot water systems (excludes large hot water systems).

Not Accepted (examples only):

The below items CANNOT be collected and WILL NOT be picked up if presented at the kerbside as part of the collection:

Ø Asbestos or items contaminated with asbestos.

Ø Car tyres and batteries, vehicle engines or parts.

Ø Chemicals and household hazardous wastes such as oils, paint, gas bottles, pesticides, herbicides, house or pool chemicals, fire extinguishers and poisons.

Ø Demolition waste including fibro, roofing iron, concrete, bricks, builder’s rubble, fencing wire.

Ø Electronic waste such as televisions, computers, and phones.

Ø General, food or green waste such as food scraps, household waste, general recycling, compost, garden clippings, and tree branches.

Ø Glass and mirrors.

Ø Oil heaters.

Ø Refrigerators, freezers, and air conditioners

· What areas will the service cover?

Ø Cootamundra?

Ø Gundagai?

Ø All Villages?

Ø Rural Areas?

· Who will manage (available resources) the development and distribution of communication, education, and media materials?

Ø Design and development of education and information flyers.

Ø Development of education and information videos and website.

Ø Managing incoming inquiries including face to face, correspondence etc.

Some and or parts of this operation could be assisted using available resources from Riverina Eastern Regional Organisation of Councils.

· What resources would be allocated to implement such a service & where from?

Ø 2x persons managing education, promotion, media, public relations, complaints, administration, inquiries, organisation of timelines, insurance/risk etc.

Ø 1x person managing/coordinating logistics and field operations.

Ø Estimated 4x persons to carry collection.

Ø Estimated 2x trucks.

Ø Estimate timeline for total CGRC area collection, sorting, and disposal approx. 6 weeks.

Ø 1x person sorting and disposal.

Ø Estimated sorting and disposal time 2x weeks.

As part of this report, it has been assumed that all resources would come from existing internal operations and resources.

What would be the estimated cost of each service over 6x weeks and how will it be funded?

The figures below have been estimated at a complete delivery of service with a strong community participation rate. The service is to be provided inhouse.

Labour -approx. 6x weeks - 8x staff – (includes oncosts)	Administration Costs	Plant & Equipment	Disposal	Estimated loss in revenue $	Contingency
	Education, publication, flyers, promotion videos etc.	2x trucks – 2x trailers – 2x forklifts – loader - compactor	Transportation to Bald Hill @ $2,600/load – estimated 5 x loads
$10,800	$5,000	$15,000.	$13,000.	$30,000	$10,000

Estimated Total Cost for service	$83,800.	Possible sale of recycled materials collected	$5,000.

It would be expected that the costs would come from the Waste Reserves. The impact on reserves and other prioritised waste projects and commitments is currently unknown if this was to occur.

· What happens to materials placed out for collection not approved for collection?

Inquiries with other Councils have highlighted that there will be many unauthorised items placed out for collection. Then there will be the problems associated with explaining to the resident that the inappropriate items need to be removed. This will result in poor resident/Council relations if not managed correctly. What will Council’s position be on this?

· What would be the negative fallout from uncollected items left on footpaths?

Ø There will be fall out from unauthorised materials left out for collection. Some resident response will blame Council for not informing them, they didn’t know, expectations that Council will have to remove etc. This will need to be managed carefully, as it will not take much to generate negative publicity.

Ø There will also be complaints coming in from those residents who do not support the service and are not happy with the visual and physical contamination of public footpaths and/or beside their properties.

Ø How will Council attend to items placed out for collection outside of designated collection periods?

Ø What would Council’s risk be if someone is injured while materials are left unattended on public footpaths? Also, there is a real risk of persons being injured while scavenging materials left out for collection on public lands. This will need to be discussed in association with Council’s insurers.

Ø Possible poor presentation of the shire to travellers and tourism.

These are complex questions and can only be answered based on educated evaluations and information received from other councils. If implemented, we do not know the level of participation, but inquiries have indicated that it would be substantial, especially with the first operation.

There are also the unknown factors that will arise and impact on service delivery e.g. unfavourable weather conditions, staff availability over the period, risk of workplace injuries due to repeated manual handling of heavy and bulky items, impacts on other areas of operation within Council, machinery breakdowns, etc. so a contingency would have to be included.

It must be noted that with the current workloads being experienced by Divisions, and level of current available resources, there would have to be additional persons engaged for the period of this service delivery and/or staff removed from other work areas over this period.

The intent of CGRC introducing a Bulk Kerbside Waste Collection is positive and under favourable circumstance would be of great benefit to our community. Unfortunately, on investigation the CGRC has neither the available resources and or finances to offer such a service without some method of full cost recovery from the community and or financial impact on other areas of Councils operations.

Bulk kerbside waste collection is not included in the existing Waste Strategic or Financial Plans, and therefore would negatively impact on both financials and priorities identified within the relevant waste strategies.

Working within the principals of Council and management adhering to adopted financial and set priorities, the recommendation of this report to not support the introduction of a Bulk Kerbside Collection service at this time.

In an attempt to assist residents who have no means of bulk waste disposal, Council investigate the viability of offering a Bulk Waste Collection to interested CGRC residents at full cost recovery.

Financial

Estimated cost to deliver a Kerbside Bulk waste Collection is $83,800.

REPORTING OFFICER	Julie Buckley, Operations Support Officer
AUTHORISING OFFICER	Mark Ellis, Manager Civil Works
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 11 August 2022