Agenda of Ordinary Council Meeting - Tuesday, 26 July 2022

Ordinary Council Meeting Minutes

28 June 2022

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Alby Schultz Meeting Centre, Cootamundra
ON Tuesday, 28 June 2022 AT 6:00PM

PRESENT: Cr Charlie Sheahan (Mayor), Cr Leigh Bowden (Deputy Mayor), Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly, Cr Abb McAlister, Cr Penny Nicholson

IN ATTENDANCE: Les McMahon (Interim General Manager), Glen McAtear (Acting Deputy General Manager), Mark Ellis (Manager Civil Works), Andrew Brock (Manager Facilities), Wayne Bennett (Manager Waste, Parks & Recreation Services), John Blackman (Manager Finance)

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2 Open Forum

Nil

3 Apologies

Nil

4 Disclosures of Interest

Nil

5 Confirmation of Minutes

5.1 Minutes of the Extraordinary Meeting of Council held on Tuesday 31 May 2022

Resolution 203/2022

Moved: Cr Leigh Bowden

Seconded: Cr David Graham

The Minutes of the Extraordinary Meeting of Council held on Tuesday 31 May 2022 be confirmed as a true and correct record of the meeting.

Carried

5.2 Minutes of the Ordinary Meeting of Council held on Tuesday 24 May 2022

Resolution 204/2022

Moved: Cr Abb McAlister

Seconded: Cr Penny Nicholson

The Minutes of the Ordinary Meeting of Council held on Tuesday 24 May 2022 be confirmed as a true and correct record of the meeting.

Carried

6 Mayoral Minutes

6.1 Mayoral Minute - Riverina Eastern Regional Organisation of Councils (REROC) and Riverina Joint Organisation (JO) Meeting with State Ministers at Parliament House.

Resolution 205/2022

Moved: Cr Abb McAlister

Seconded: Cr David Graham

The information in the Mayoral Minute be received and noted.

Carried

6.2 Mayoral Minute - Mary Donnelly OAM

Resolution 206/2022

Moved: Cr Leigh Bowden

Seconded: Cr Gil Kelly

The information in the Mayoral Minute be received and noted.

Carried

6.3 Mayoral Minute - Councillor Engagement

Note: the following amendments were made at the meeting:

19^th – 22^nd June 2022

Cr Bowden (Deputy Mayor) did not attend the Australian Local Government National General Assembly in Canberra with the Interim General Manager and me.

20^th June 2022

Cr Bowden (Deputy Mayor) attended the ALGWA Breakfast held at the Australian Local Government National General Assembly.

Resolution 207/2022

Moved: Cr Logan Collins

Seconded: Cr Penny Nicholson

The information in the Mayoral Minute be received and noted.

Carried

6.4 Riverina Region Trainee of the Year 2022 - Casey Polsen

Resolution 208/2022

Moved: Cr David Graham

Seconded: Cr Abb McAlister

Council congratulate Miss Casey Polsen for her outstanding achievement of being awarded the Riverina Region Trainee of the Year for 2022.

Carried

7 Reports from Committees

7.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 12 May 2022

Resolution 209/2022

Moved: Cr Logan Collins

Seconded: Cr David Graham

1. The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 12 May 2022 be confirmed as a true and correct record of the meeting.

2. Council consider the recommendations, if any, contained within the Minutes.

Carried

At 6:22 pm, Cr Penny Nicholson left the meeting.

7.2 Minutes of the Cootamundra Aerodrome Users Advisory Group Meeting held on Wednesday 8 June 2022

Resolution 210/2022

Moved: Cr Leigh Bowden

Seconded: Cr Trevor Glover

1. The Minutes of the Cootamundra Aerodrome Users Advisory Group Meeting held on Wednesday 8 June 2022, attached to the report, be received and noted.

2. Recommendations in the Minutes, as detailed in the report, be considered by Council.

Carried

8 General Manager’s Report

8.1 Business

8.1.1 Organisational Structure

Resolution 211/2022

Moved: Cr Logan Collins

Seconded: Cr David Graham

1. The draft Organisational Structure, attached to the report, be received, and endorsed by Council.

2. Council acknowledge the anticipated savings of $400,000 in salaries.

3. Council accept a number of staff will be made redundant and their entitlements paid out as part of Award provisions.

Carried

At 6:29 pm, Cr Penny Nicholson returned to the meeting.

8.1.2 Final Delivery Program, Operational Plan and Resourcing Strategy

Resolution 212/2022

Moved: Cr David Graham

Seconded: Cr Leigh Bowden

1. The submissions in response to the public exhibition of the draft 2022/2025 Delivery Program and draft 2022/2023 Operational Plan (incorporating Revenue Policy, Fees & Charges and budget) and draft 2022/2032 Long-Term Financial Plan be considered.

2. The draft Cootamundra-Gundagai Regional Council 2022/2025 Delivery Program and 2022/2023 Operational Plan be adopted by Council.

3. The draft Cootamundra-Gundagai Regional Council 2022/2032 Long Term Financial Plan (Part of the Resourcing Strategy), be adopted by Council.

4. The draft Cootamundra-Gundagai Regional Council 2022/2025 Workforce Management Plan (Part of the Resourcing Strategy) be endorsed by Council.

5. Submissions received after the creation of the business paper, be considered, and appropriate changes be incorporated into the required plans prior to adoption.

Carried

At 6:35 pm, Cr Penny Nicholson left the meeting and did not return.

8.1.3 Cootamundra Beach Volleyball 2023

Resolution 213/2022

Moved: Cr Leigh Bowden

Seconded: Cr Les Boyd

1. That Council award the coordination of the Coota Beach Volleyball event for 2023 to Business Cootamundra.

2. That the $20,000 already allocated to the event be transferred to Business Cootamundra.

Carried

8.1.4 Applications for Community Donations

Resolution 214/2022

Moved: Cr Abb McAlister

Seconded: Cr Logan Collins

1. The Donations budget be increased annually in line with the consumer price index.

2. Council approves the Community Donation Applications as detailed in the report.

3. That the policy be reviewed and submitted to Council for approval.

Carried

8.1.5 Reconnecting Regional NSW - Community Events Program

Resolution 215/2022

Moved: Cr Trevor Glover

Seconded: Cr Abb McAlister

1. Council note the large number of event proposals submitted by the community.

2. Council approve the proposed events listed in this report being submitted as part of an application to the Reconnecting Regional NSW - Community Events Program.

Carried

8.1.6 Authority to Affix the Common Seal of Council - Riverina Regional Library Deed of Agreement

Resolution 216/2022

Moved: Cr Leigh Bowden

Seconded: Cr David Graham

Authority be granted to the Mayor and Interim General Manager to affix the common seal of Council and sign the Riverina Regional Library (RRL) Deed of Agreement for the period 2022/2026.

Carried

8.1.7 LGNSW Destination and Visitor Economy Conference

Resolution 217/2022

Moved: Cr Leigh Bowden

Seconded: Cr Gil Kelly

The report on the Local Government NSW Destination and Visitor Economy Conference be noted.

Carried

8.1.8 The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

Resolution 218/2022

Moved: Cr David Graham

Seconded: Cr Les Boyd

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Ordinary Meeting held on 2^nd May, 2022, attached to the report, be noted.

Carried

8.1.9 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes

Resolution 219/2022

Moved: Cr Leigh Bowden

Seconded: Cr Trevor Glover

The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 4^th April, 2022 attached to the report, be received and noted.

Carried

8.1.10 Muttama Hall Management s.355 Committee Meeting Minutes

Resolution 220/2022

Moved: Cr Trevor Glover

Seconded: Cr Gil Kelly

The Minutes of the Muttama Hall Management s.355 Committee meeting held 4^th May, 2022 attached to the report, be received and noted.

Carried

8.1.11 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

Resolution 221/2022

Moved: Cr Gil Kelly

Seconded: Cr Logan Collins

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held 26^th May, 2022, attached to the report, be noted.

Carried

8.1.12 Cootamundra Tourism Action Group (Advisory Committee) - 2nd June 2022 - Minutes

Resolution 222/2022

Moved: Cr Les Boyd

Seconded: Cr Abb McAlister

The Minutes of the Cootamundra Tourism Action Group (Advisory Committee), attached to the report be noted.

Carried

8.2 Finance

8.2.1 Investment Report - May 2022

Resolution 223/2022

Moved: Cr Abb McAlister

Seconded: Cr David Graham

The Investment Report for May, 2022 be received and noted.

Carried

8.2.2 2022/23 Rates and Annual Charges

Resolution 224/2022

Moved: Cr David Graham

Seconded: Cr Logan Collins

1. ORDINARY RATES

In accordance with the provisions of Section 535 of the Local Government Act 1993 Cootamundra Gundagai Regional Council hereby resolves to make the following rates for the 2022/23 rating year:

a) Farmland Category Rate of 0.29266 cents in the dollar, with a base amount of $427.00 per assessment, for all rateable land within the Farmland Category in Council’s area, as defined in Section 515 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019. The base amount for the Farmland Category is estimated to realise 10.55% of the total yield in this category.

b) Residential Category Rate of 0.67946 cents in the dollar, with a base amount of $427.00 per assessment, for all rateable land within the Residential Category in Council’s area, as defined in Section 516 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019. The base amount for the Residential Category is estimated to realise 45.49% of the total yield of this category.

c) Business Category Rate of 1.67157 cents in the dollar, with a base amount of $427.00 per assessment, for all rateable land within the Business Category in Council’s area, as defined in Section 518 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019. The base amount for the Business Category is estimated to realise 19.51% of the total yield of this category.

d) Mining Rate of 0.29266 cents in the dollar, with a base amount of $427.00 per assessment, for all rateable land within the Mining Category in Council’s area, as defined in Section 517 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019.

2. WASTE MANAGEMENT CHARGES

In accordance with the provisions of Sections 535, 496 and 501 of the Local Government Act 1993 Council hereby resolves to make the following domestic waste management and waste management charges for the 2022/23 rating year:

a) Domestic Waste Management Charge of $486.00 per annual service for each parcel of rateable residential land within the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas for which the service is available, excluding vacant and unoccupied land. The levying of such charge is to entitle the ratepayer to a regular weekly service of one 120 litre bin for domestic rubbish and a fortnightly service of one 240 litre bin for recyclable domestic rubbish.

b) Green Waste/Organics Charge of $63.50 per annual service for each parcel of rateable residential land within the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas for which the service is available, excluding vacant and unoccupied land. The levying of such charge is to entitle the ratepayer to a regular fortnightly service of one 240 litre bin for green domestic waste.

c) Residential Waste Management – Other Charge of $486.00 per annual service for each assessment of residential land outside of the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas, for which the service is available and required. The levying of such charge is to entitle the ratepayer to a regular weekly service of one 140 litre bin for domestic rubbish, a fortnightly service of one 240 litre bin for recyclable domestic rubbish. (Ratepayers for whom this service is requested and available, may also elect to be provided with a Green Waste/Organics service subject to the charge as noted in d) below.)

d) Green Waste/Organics Charge – Other Charge of $63.50 per annual service for each assessment of residential land outside of the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas, for which the service is available and required. The levying of such charge is to entitle the ratepayer to a regular fortnightly service of one 240 litre bin for domestic green waste

e) Rural Waste Charge of $72.00 on each parcel of rateable land outside the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging areas, and for which there is no service being provided as noted in c) above.

f) Commercial Waste Management Charge of $486.00 per service for the removal of waste (one 240 litre general waste pickup per week and one 240 litre recyclable waste pickup per fortnight) from Non-Residential properties for which the service is requested and available. Multiple services will be charged for multiple bins and/or collections per week.

g) Unoccupied (Vacant Land) Waste Charge of $72.00 on each parcel of rateable land within the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging areas for which a domestic waste management service is available, but the land is vacant and unoccupied.

3. STORMWATER MANAGEMENT SERVICE CHARGE

In accordance with the provisions of Section 535, 496A and 510A of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual stormwater management service charges, in respect of occupied rateable land within the urban area of Cootamundra, excepting Council owned or controlled parks, land and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993, for the 2022/23 rating year:

a) Residential Stormwater Management Charge of $25.00 per annum per residential assessment of occupied rateable land within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993, and excluding land that is part of a residential strata allotment.

b) Residential Strata Stormwater Management Charge of $12.50 per annum per residential Strata assessment within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993.

c) Business (Non-Residential) Stormwater Management Charge of $25.00 for each 350 square meters of area of land or part thereof of land categorised as business, subject to a minimum of $25.00 per annum per assessment and a maximum charge of $250.00 per annum per assessment within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993.

c) Business (Non-Residential) Stormwater Management Charge being the greater of $5.00, or the assessment’s proportion of the charge that would apply if the total land area was not strata’d, per annum per business strata assessment within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993.

4. ON-SITE SEWERAGE MANAGEMENT ADMINISTRATION CHARGE

In accordance with the provisions of Sections 535 and 501 of the Local Government Act 1993 Council hereby resolves to make the following domestic waste management and waste management charges for the 2022/23 rating year:

On-Site Sewerage Management Administration Charge of $49.00 per annum for properties for which on-site sewerage services are available and connected.

5. WATER CONSUMPTION CHARGES

In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following water consumption charges for the 2022/23 rating year:

a) Water Usage Charge of $2.16 per kilolitre for usage up to and including 39 kilolitres per quarter, and thereafter $3.24 per kilolitre for water usage exceeding 39 kilolitres per quarter, for all land connected to the water supply, excepting that land as identified as subject to the charges in 5.b) below.

b) Non-Residential Community Water Usage Charge of $1.62 per kilolitre for usage up to and including 39 kilolitres per quarter, and thereafter $2.43 per kilolitre for usage exceeding 39 kilolitres per quarter, for land to which the water supply is available and connected and whereby Council has by resolution identified the assessment as being subject to Non-Residential Community Water Usage charges.

6. NON-RESIDENTIAL SEWER USAGE CHARGES

In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following non-residential sewer usage charges for the 2022/23 rating year:

Non-Residential Sewer Usage Charge of $2.87 per kilolitre of the volume of sewerage discharged. The volume of sewerage discharged shall be calculated by multiplying the volume of water measured at the water meter(s) connected to the property, based on actual usage per kilolitre, by the sewerage discharge factors (SDF) for the predominant use of the land as follows:

PROPERTY USE	SDF %
Concrete Plant, Park Watering	2
Pool	10
Bowling Green, Clubhouse	20
Caravan Park	60
Community use (as defined in Community Based Not For Profit Organisations)	50
Hospital, Motel	85
General business, RLPB, Pharmacy, Medical Centre, Bakery, Restaurant/Hotel/Club, Takeaway food, McDonalds, Service Station, Dentist, Butcher, Hairdresser, Supermarket, Carwash	95
Sewer Well	100

7. WATER ACCESS CHARGES

The annual water access charges as identified below are charged quarterly in arrears.

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual water access charges for the 2022/23 rating year:

a) Residential Water Access Charge on residential land to which the water supply is available and connected, excluding land that is part of a residential strata allotment, in accordance with the number and size of water service meters connected to the land as follows;

Water Meter Size	Annual Charge
20mm	$432.00
25mm	$676.00
32mm	$1,108.00
40mm	$1,730.00
50mm	$2,704.00
63mm	$4,293.00
75mm	$6,084.00
80mm	$6,922.00
100mm	$10,816.00

b) Residential Strata Water Access Charge of $432.00 per annum per residential Strata assessment for which the water supply is available and connected.

c) Non Residential Water Access Charge in respect of non-residential land to which the water supply is available and connected, excluding land that is part of a strata allotment and that land that is identified as liable for charges outlined in 7.e) below, in accordance with the number and size of water service meters connected to the parcel as follows (excluding fire service meters);

Water Meter Size	Annual Charge
20mm	$432.00
25mm	$676.00
32mm	$1,108.00
40mm	$1,730.00
50mm	$2,704.00
63mm	$4,293.00
75mm	$6,084.00
80mm	$6,922.00
100mm	$10,816.00

d) Non-Residential Strata Water Access Charge of $432.00 per annum per non-residential Strata assessment for which the water supply is available and connected.

e) Non-Residential Community Water Access Charge in respect of non-residential land to which the water supply is available and connected, and whereby Council has by resolution identified the assessment as being subject to Non-Residential Community Water Access charges, in accordance with the number and size of water service meters connected to the parcel as follows (excluding fire service meters):

Water Meter Size	Annual Charge
20mm	$216.00
25mm	$338.00
32mm	$554.00
40mm	$865.00
50mm	$1,352.00
80mm	$3,461.00
100mm	$5,408.00

8. VACANT WATER ACCESS CHARGES

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual vacant water access charges for the 2022/23 rating year:

a) Vacant Residential Water Access Charge of $432.00 per annum per residential assessment to which the water supply is available but not connected.

b) Vacant Non-Residential Water Access Charge of $432.00 per annum per non-residential assessment to which the water supply is available but not connected.

c) Vacant Non-Residential Community Water Access Charge of $216.00 per annum per non-residential assessment whereby Council has by resolution identified the assessment as being subject to the Vacant Non-Residential Community Water Access Charge.

9. SEWER ACCESS CHARGES

The annual sewer access charges as identified below are charged quarterly in arrears.

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual sewer access charges for the 2022/23 rating year:

a) Residential Sewer Access Charge of $649.00 per annum per residence to which sewerage services are available and connected.

b) Non-Residential Sewer Access Charge in respect of non-residential land to which sewerage services are available and connected, excepting land identified as liable for the charges as outlined in 9.c) below, in accordance with the number and size of the water service meters connected to the land as follows (excluding fire service meters);

Water Meter Size	Annual Charge
20mm	$541.00
25mm	$649.00
32mm	$757.00
40mm	$1,038.00
50mm	$1,298.00
63mm	$1,635.00
75mm	$1,947.00
80mm	$2,076.00
100mm	$2,596.00

c) Non-Residential Community Sewer Access Charge in respect of non-residential land to which sewerage services are available and connected, and whereby Council has by resolution identified the assessment as being subject to Non-Residential Community Sewer Access charges, in accordance with the number and size of water service meters connected to the land as follows (excluding fire service meters):

Water Meter Size	Annual Charge
20mm	$270.50
25mm	$324.50
32mm	$378.50
40mm	$519.00
50mm	$649.00
80mm	$1,038.00
100mm	$1,298.00

10. VACANT SEWER ACCESS CHARGES

a) Vacant Residential Sewer Access Charge of $379.00 per annum per residential assessment to which the water supply is available but not connected.

b) Vacant Non-Residential Sewer Access Charge of $379.00 per annum per non-residential assessment to which the water supply is available but not connected.

c) Vacant Non-Residential Community Sewer Access Charge of $189.50 per annum per non-residential assessment to which sewerage services are available but not connected, and whereby Council has by resolution identified the assessment as being subject to Vacant Non-Residential Community Access Charges

11. LIQUID TRADE WASTE CHARGES

The annual trade waste charges as identified below are charged bi-annual in arrears. In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Council hereby resolves to make the following trade waste charges for the 2022/23 rating year:

a) Trade Waste Annual Fee on non-residential land connected to the sewerage service of $250.00 where liquid trade waste is discharged.

b) Trade Waste Usage Charge on (Category 2) non-residential land connected to the sewerage service of $4.33 per kilolitre of the estimated volume of liquid trade waste discharged to the sewerage system with prescribed pre-treatment. The volume of liquid trade waste discharged shall be calculated by multiplying the volume of water measured at the water meter(s) connected to the property, based on actual usage per kilolitre, by the trade waste discharge factors (TWDF) for the predominant use of the property as follows:

PROPERTY USE	TWDF %
Concrete Plant, Park Watering & Sewer Well	1
Pool, Bowling Green, Clubhouse & General Business	10
RLPB, Pharmacy, Medical Centre	20
Caravan Park, School & Bakery, Community use (as defined in Community Based Not For Profit Organisations)	25
Motel, Restaurant, Hotel, Club	30
Takeaway food	50
McDonalds	62
Service Station	70
Dentist	80
Hospital	85
Butcher, Hairdresser, Supermarket, Carwash	90

12. INTEREST ON OVERDUE RATES & CHARGES

Interest on overdue rates and charges for the 2022-23 rating year has been set by Council at the maximum rate of interest payable as determined by the Minister of Local Government of 6.0% per annum, calculated daily, in accordance with Section 566 of the Local Government Act 1993.

13. COMMUNITY BASED NOT FOR PROFIT ORGANISATIONS

Cootamundra-Gundagai Regional Council hereby resolves to make the assessments shown below as being those assessments to which Non-Residential Community Water Access Charges, Non-Residential Community Sewer Access Charges, Non-Residential Community Water Usage Charges, and Community Use Sewerage and Trade Waste Discharge Factors shall apply as follows:

Assessment	Name of Owner/Occupier	Use of Land

Religious Organisations
10001451	Sacred Heart Parish	Convent and Place of Worship
10001477	Catholic Church Trustees	Place of Worship
10001485	Catholic Church Trustees	Minister's Residence/Place of Worship
10008142	Presbyterian Church	Place of Worship
10013340	Jehovah's Witnesses Congregations	Place of Worship
10013423	Salvation Army	Minister's Residence/Place of Worship
10015444	Church Of The Foursquare Gospel	Place of Worship
10015832	Baptist Church Of NSW	Place of Worship
10017119	Anglican Church Property Trust Diocese	Minister's Residence/Place of Worship
10017135	Anglican Church Of Australia	Place of Worship
10029445	Uniting Church	Church Hall and Place of Worship
10029478	Uniting Church	Place of Worship
10039766	Australasian Conference Association Ltd	Place of Worship
11011715	Anglican Church Property Trust Dc & G	Place of Worship

11018389	Anglican Church Property Trust Dc & G	Place of Worship
11019627	Roman Catholic Church	Place of Worship

Local Sporting, Charitable & Community Groups
10006328	Society of St Vincent de Paul	Public Charity
10008399	Boy Scouts Association	Community Group
10008431	Cootamundra Ex-Servicemen's and Citizens Club	Community Facility
10008837	Australian Red Cross Society	Public Charity
10008845	Australian Red Cross Society	Public Charity
10009660	Showground Users Committee	Community Facility
10010320	The Cootamundra Country Club Ltd	Community Facility
10010882	CADAS Coota West	Community Group/Facility
10011955	Southern Cross Care - Retirement Village	Community Facility
10012060	Elouera Association Incorporated	Public Charity/Community Organisation
10015725	Cootamundra Wattle Guides	Community Group/Facility
10017556	Cootamundra Squash Assoc	Community Sporting Facility
10018877	Elouera Association Incorporated	Public Charity/Community Organisation
10030450	Town Tennis Club	Community Sporting Facility
10030468	Cootamundra Rugby League Club	Community Sporting Facility
10033223	Cootamundra Preschool Incorporated	Community Facility
10035780	Cootamundra Lions Club	Community Group
10039246	Coota Health Care Co-Op - Nursing Home	Community Facility
10039865	Elouera Cootamundra Assn Pty Ltd	Public Charity/Community Organisation
10045698	Cootamundra Strikers Soccer Club	Community Sporting Facility
10046159	Elouera Association Incorporated	Public Charity/Community Organisation
11011913	Gundagai Pre-School Kindergarten	Community Facility
11015922	Gundagai Common Trust	Community Group/Facility
11016136	Gundagai Racecourse and Showground Land	Community Sporting & Rec Facility
11019452	Gundagai District Services Club Ltd	Community Facility
11019460	Gundagai District Services Club Ltd	Community Facility
11019569	Valmar Support Services Ltd	Community Facility
11019965	Gundagai District Services Club Ltd	Community Facility
11019973	Gundagai District Services Club Ltd	Community Facility
11021318	Gundagai Scout Group	Community Group/Facility
11021730	Gundagai District Services Club Ltd	Community Facility
11032836	Gundagai Historic Bridges Committee Inc.	Community Group/Facility
11037132	South Gundagai Common Trust	Community Group/Facility

Carried

8.3 Community and Culture

8.3.1 Extension of Memorandum of Understanding with Paranormal Entertainment

Resolution 225/2022

Moved: Cr Abb McAlister

Seconded: Cr Logan Collins

1. Council extend Memorandum of Understanding with Paranormal Entertainment (trading as APPI Ghost Hunts & Tours) to conduct ghost hunts and other activities at the Old Gundagai Gaol until 31^st July, 2023.

Carried

8.3.2 Gundagai Tourism Action Group (Advisory Committee) 6th June 2022 - Minutes

Resolution 226/2022

Moved: Cr Abb McAlister

Seconded: Cr David Graham

1. The Minutes of the Gundagai Tourism Advisory Group meeting held 6th June, 2022, attached to the report, be noted.

2. Council considers the recommendations contained within the minutes and acknowledges the work that needs to be done and the various matters contained within the minutes and will address the Committee concerns accordingly.

Carried

8.4 Development, Building and Compliance

8.4.1 Development Applications May 2022

Resolution 227/2022

Moved: Cr Leigh Bowden

Seconded: Cr Logan Collins

The information on Development Applications approved in May 2022 be received and noted.

Carried

8.4.2 Development Application 2022/63 Construct dwelling and shed at 15 George Street Wallendbeen - Variation to Development Standard

Resolution 228/2022

Moved: Cr Leigh Bowden

Seconded: Cr Trevor Glover

Council approve the following development subject to the consent conditions below:

· Application No: DA2022/63

· Property: Lot: 2 DP: 1103227

15 George Street

WALLENDBEEN NSW 2588

· Development: New dwelling and attached shed

GENERAL CONDITIONS

(1) GEN Condition - Compliance Standards

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

(2) GEN Condition - Compliance with Council

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

Document Reference	Description	Author	Date
	Site Plan	Applicant	April 2022
	Elevations / Top View	Applicant	April 2022
Job No. 65-21-2	Site Plan Elevations	Inkspot Design Services	April 2022
Job No. 65-21-1	Floor Plan Window/Door Schedule Member Size Schedule	Inkspot Design Services	April 2022
Job No. 65-21-3	Cross Section Bracing Detail	Inkspot Design Services	April 2022
Project No. 2107S02 Drawing No. GA1	Footing Plan	Applicant	April 2022
Project No. 2107S02 Drawing No. GA2	HD Bolts Plan	Applicant	April 2022
Project No. 2107S02 Drawing No. GA3	Gable Elevations	Applicant	April 2022
Project No. 2107S02 Drawing No. GA4	Gable Elevations	Applicant	April 2022
Project No. 2107S02 Drawing No. GA5	Side Elevations	Applicant	April 2022
Project No. 2107S02 Drawing No. GA6	Side Elevations	Applicant	April 2022
Project No. 2107S02 Drawing No. GA7	Roof Framing	Applicant	April 2022

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

(3) GEN Condition - Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

Reason: To ensure that any public utilities are maintained and protected from damage.

(4) Gen Condition – Not certify compliance with BCA or NCC

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

Reason: This consent does not certify compliance with the BCA or NCC.

PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE

(1) PCC Condition - Section 94A Contributions.

At the time of submission of a Construction Certificate all owning monies as they relate to Section 94A contributions must be paid in full.

Section 94A contributions are calculated on the estimated cost of development as specified on the Development Application at time of lodgement and may be subject to change with the coming of a new financial year or revised estimated cost of development.

Reason: So that the Section 94A Developer Contributions are paid in accordance with

Council’s Section 94A policy as adopted 2011.

(2) PCC Condition - Certificates in Relation to Energy Efficiency.

Prior to obtaining a Construction Certificate, the Applicant shall furnish Council with Certificates in relation to energy efficiency. In general terms, these certificates shall be provided by appropriately qualified persons and reference compliance of the particular element of construction with requirements of BASIX. Certificates shall be provided for the following parts of construction:

1. Building Fabric

2. External Glazing

3. Air Movement

4. Air Conditioning and Ventilation Systems

5. Artificial Lighting and Power

6. Hot Water Supply

7. Access for Maintenance

Reason: To ensure the development meets the energy requirements of BASIX.

(3) PCC Condition – New Connection: Plumbing and Drainage Works.

An application shall be lodged and approved by Cootamundra Shire Council under Section 68 of the Local Government Act for any new water, sewerage or drainage connection prior to the issue of a Construction Certificate.

All plumbing works must be undertaken by a licenced plumber or drainer. They must submit their Notice of Work (N.O.W) and pay for any associated inspections 48hrs before the first inspection. They also must submit a correct Sewer Service Diagram (S.S.D) for all works. The C.O.C and S.S.D. must be submitted before an Occupation Certificate can be released by the Principal Certifying Authority (P.C.A).

The proponent shall comply with all requirements tabled under any approval issued under section 68 of the Local Government Act 1993, NSW Fair Trading and The Plumbing Code of Australia.

Reason: Statutory compliance.

(4) PCC Condition - Onsite Sewerage Management System.

An application shall be lodged and approved by Cootamundra Shire Council under Section 68 of the Local Government Act for the installation of an onsite sewerage management system prior to the issue of a Construction Certificate. Details of the proposed system are to be included with the application detailing the tank capacity, type and location and size of effluent disposal area.

The proponent shall comply with all requirements tabled under any approval issued under section 68 of the Local Government Act.

Reason: To comply with the requirements of Section 68 of the Local Government Act.

PRIOR TO COMMENCEMENT OF WORKS

(1) PCW Condition – Prior to Building Work Commencing.

The erection of a building in accordance with the development consent must not commence until:-

1. a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

2. the person having the benefit of the development consent has:

a. appointed a principal certifying authority for the building work, and

b. notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

3. the principal certifying authority has, no later than 2 days before building works commences:

a. notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b. notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

4. the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a. appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b. notified the principal certifying authority of any such appointment, and

c. unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

(2) PCW Condition – Signage.

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include:

1. Statement that unauthorised entry to the site is not permitted

2. Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3. The name, address and telephone contact of the Principal Certifying Authority for the work

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(3) PCW Condition – Notice of Commencement.

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least 2 days prior to work commencing.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(4) PCW Condition – Builders Toilets.

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

Reason: To ensure minimum standards of hygiene for onsite workers.

(5) PCW Condition – Residential Building Work.

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information:

1. In the case of work for which a principal contractor is required to be appointed:

a. In the name and licence number of the principal contractor, and

b. The name of the insurer by which the work is insured under Part 6 of that Act.

2. In the case of work to be done by an owner-builder:

a. The name of the owner-builder and,

b. If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

Reason: Statutory compliance.

(6) PCW Condition – Siting of Building.

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

Reason: To ensure the development is carried out on the correct allotment.

(7) PCW Condition – Waste Storage During Construction.

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

Reason: To ensure that the site is not a source of wind-blown litter.

(8) PCW Condition – Soil Erosion Control.

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

(9) PCW Condition – Underground Services.

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

DURING CONSTRUCTION

(1) DUR Condition – Works to be undertaken in Accordance with the Approval.

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

Reason: ensure all works are carried out in accordance with the development consent.

(2) DUR Condition – Hours of Construction Site Works.

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

The applicant is responsible to instruct and control subcontractors regarding hours of work.

Reason: So that the development does not reduce the amenity of the area.

(3) DUR Condition – Waste Removal.

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

Reason: To ensure that the amenity and unsightly condition is minimised.

(4) DUR Condition – Tree Protection - Nature Strip.

Existing trees which are located on the nature-strip shall be protected during the construction period.

Reason: The Council's concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance.

(5) DUR Condition - BCA Compliance.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made).

Reason: To ensure the building complies with the BCA.

(6) DUR Condition – Inspections.

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

Reason: To ensure that adequate time is given of required inspections.

(7) DUR Condition – Restricted Public Access.

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

Reason: To ensure public safety is maintained.

(8) DUR Condition – Termite Protection.

The building and immediate surrounds shall be treated be treated in accordance with Australian Standard 3660.1 for protection against subterranean termites, and a copy of the guarantee submitted to Council.

NB: If a chemical system is selected for use as a barrier against termite attack, a durable notice shall be attached to the house providing information relating to the treatment supplied and the chemical used. This notice should be affixed permanently in either the electric meter box or at the entrance to the subfloor area.

Whilst the Building Code of Australia (BCA) and AS 3660.1 prescribe measures for protection in relation to the structural elements of a building, there are many other elements which may be susceptible to termite attack. Council therefore, encourages builders and owners to take general protective measures against termite attack according to approved industry standards and practices.

No protective measure is permanent. Owners should therefore, arrange regular inspections of their building by appropriate experts.

Reason: To protect the building from attack.

(9) DUR Condition – Storm Water.

Storm water is to be discharged: -

1. Clear of the building and septic tank disposal area

2. To diffusion pit a minimum 3m from any building and in such a position that it does not cause nuisance to neighbours

3. To the requirements of the BASIX Certificate, and any overflows to be without nuisance

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

(10) DUR Condition – Water Proofing - Wet Areas.

An owner/builder will not be permitted to provide water proofing membranes to any wet area unless that person holds a Water Proofing Membrane subcontractor's

licence with the Department of Fair Trading. The application of water proof membranes to nominated wet areas is a 'Critical Stage Inspection' requiring mandatory inspection by the Council or an accredited Private Certifying Authority. The standards for compliance are AS 3740 2010 for Water Proofing Internal Wet Areas.

Reason: To ensure that water proofing of internal wet areas are competently carried out to the required Standard and Code of Practice.

(11) DUR Condition – Slab on Ground Construction.

The following points must be complied with: -

1. Internal floor level must be a minimum of 150mm above the external finished surface level adjacent to the building

2. External paths and ground surface adjoining the walls of the building must be graded and drained away from the dwelling in such a manner as not to cause a nuisance

Reason: To ensure minimum requirements for surcharge gully heights are met and to minimise problems caused by flooding.

(12) DUR Condition – Scalding.

The Hot Water System to the bathroom/ensuite is to be set not to exceed 50°C to prevent accidental scalding of children and the infirm. The licensed Plumber is to complete the attached certificate of compliance for the completed installation.

Reason: Statutory requirement.

(13) DUR Condition – Smoke Alarms.

Install AC operated hard wired smoke alarms as per Australian Standard AS3786 to the building, where there is more than one smoke alarm installed all alarms must be interconnected.

Reason: To provide for fire safety in residential buildings.

(14) DUR Condition – Storm Water / Ground Water Diversion.

Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.

Reason: To minimise the opportunity for ponding and flooding.

(15) DUR Condition – Residential Driveway Safety Requirements.

The connecting door to the garage/shed from the dwelling shall comply with the requirements within ‘Residential Driveway Safety Requirements’ of the Cootamundra Development Control Plan (DCP) 2013.

If a door adjoins a ‘covered vehicle area’ on or within the immediate adjoining wall (parallel or at any angle thereto but not including the front entrance door to the dwelling), the door must have at minimum the following to comply:

· Door shall swing inward of the dwelling,

· No sliding or concertina door of any type to be used,

· The door leaf shall be fitted with a hydraulic self-closing fixture that is at minimum a size 2 spring strength in accordance with AS4145.5.

Note: In the case of unusually high or heavy doors, windy or draughty conditions, or special installations a larger power size of door closer should be used); and

· any door latch or passage set shall be installed at a minimum of 1500mm above finished floor level; and

· Any bolt or function that could, in normal usage, render a door leaf non-self- latching shall not be incorporated.

Note: A non-self-latching bolt (e.g. a dead bolt) will prevent the door from closing if left protruding while the door is open. Any electrically operated locking devices or bolts shall be self-latching in the event of power failure and any activation switches installed 1500mm above finished floor level.

· If pairs of doors are used both leaves are to be self-closing and self-latching and shall include a selective sequence closing device.

NOTE: for the purpose of this condition, immediate adjoining wall includes any wall of a dwelling or part thereof within 3 metres of the bounding construction of the 'covered vehicle area' whether attached or covered or not.

Reason: To incorporate building design elements and prevention methods that could reduce the risk of Low Speed Roll Overs (LSRO) associated with residential dwellings.

POST CONSTRUCTION

(1) POC Condition – Occupation of Building.

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

(2) POC Condition – Compliance Certificates.

Prior to occupation of the building an Occupation Certificate is to be obtained. If Council is requested to issue the Occupation Certificate, all relevant compliance certificates must be submitted.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

(3) POC Condition – BASIX.

The development is to be carried out in accordance with the current BASIX certificate and schedule of commitments approved in relation to this development.

Prior to an Occupation Certificate being issued, the applicant is to provide certification certificates to the PCA which specifies that all commitments listed in the BASIX Certificate have been completed.

Reason: To ensure the development meets State Government energy and water efficiency targets

(4) POC Condition – Property Identification.

Street numbers of a size and type satisfactory to Council being affixed to the building or fence. Such numbers to be clearly visible from the street.

In rural areas, the number should be affixed near your property entrance at the fence line. The property is 15

Reason: To ensure that the development is clearly identifiable and easily found by emergency, trade and other services.

ONGOING USE

(1) USE Condition – Clean and Tidy.

The premises are to be maintained in a clean and tidy condition at all times.

Reason: So that the development does not reduce the amenity of the area.

(2) USE Condition –Amenity General.

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

Reason: So that the development does not reduce the amenity of the area.

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Charlie Sheahan (Mayor) Cr Leigh Bowden Cr Les Boyd Cr Logan Collins Cr Trevor Glover Cr David Graham Cr Gil Kelly Cr Abb McAlister	Nil
ABSENT	DECLARED INTEREST
Cr Penny Nicholson	Nil

Carried

8.5 Regulatory Services

8.5.1 Regulatory Report

Resolution 229/2022

Moved: Cr David Graham

Seconded: Cr Les Boyd

The Regulatory Report for June, 2022 be noted.

Carried

8.6 Assets

Nil

8.7 Civil Works

8.7.1 Civil Works and Technical Services Report - June 2022

Resolution 230/2022

Moved: Cr Abb McAlister

Seconded: Cr Logan Collins

That the Civil Works and Technical Services Report for the month of June 2022 be noted.

Carried

8.8 Technical Services

8.8.1 CGRC Development Strategy

Resolution 231/2022

Moved: Cr Leigh Bowden

Seconded: Cr Trevor Glover

1. Council note the report on the Cootamundra-Gundagai Regional Council Development Strategy.

2. The Interim General Manager be delegated to proceed with the sale of 39 Harold Conkey Drive, Cootamundra with a further report to be provided to a future meeting.

Carried

8.8.2 NSW Local Roads Congress 2022

Resolution 232/2022

Moved: Cr Logan Collins

Seconded: Cr Abb McAlister

This report in relation to the NSW Local Roads Congress be received and noted.

Carried

8.9 Facilities

8.9.1 Sherwood Forest Draft Master Plan

Resolution 233/2022

Moved: Cr Abb McAlister

Seconded: Cr David Graham

This matter be deferred to the July 2022 Meeting.

Carried

8.10 Waste, Parks and Recreation

8.10.1 Waste,Parks & Recreation Services Monthly Works Report

Resolution 234/2022

Moved: Cr Logan Collins

Seconded: Cr Trevor Glover

The Waste, Parks & Recreation Monthly Works Report be received and noted.

Carried

9 Motion of which Notice has been Given

Nil

10 Questions with Notice

Nil

11 Confidential Items

Nil

The Meeting closed at 7.38pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 26 July 2022.

................................................... ...................................................

CHAIRPERSON GENERAL MANAGER

Ordinary Council Meeting Agenda

26 July 2022

8.6 Assets

8.6.1 Water and Sewerage Capital Works Proposal and Long-Term Financial Plan

DOCUMENT NUMBER

373988

REPORTING OFFICER

Ganesh Ganeshamoorthy, Manager Assets

AUTHORISING OFFICER

Glen McAtear, Acting Deputy General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

As detailed in the report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. McDonalds SPS Investigation Report ⇩

2. Proposed Design and Installation of SCADA system for Water and Sewerage Assets ⇩

3. Refurbishment of Cootamundra STP Preliminary Assessment ⇩

4. Preliminary Investigation Report on Betts Street Sewage Pumping Station and Rising Main ⇩

5. Proposal from PWA for the Design and Project Management ⇩

6. Gundagai Sge Finance Report ⇩

7. Gundagai Sge Progress Report ⇩

8. SSWF 151 - Schedule A - Signed ⇩

Recommendation

To approve funding to deliver the following capital works program for water and sewerage works at Cootamundra and Gundagai:

1. Renewal of Sewage Pumping Station South Gundagai $100,000 for pump and pipework replacement, future work on the asset in accordance with the Long-Term Financial Plan, to be noted.

2. Approval be granted for Design and Installation of a Telemetry / SCADA (Supervisory Control and Data Acquisition) for Water and Sewerage Assets $1,800,000, $900,000 from Water Funds and $900,000 from Sewer Funds.

3. Approval be granted for Design and Construction of Aeration System Renewal at Cootamundra Sewage Treatment Plant, $1,500,000.

4. Approval be granted for the Replacement of DN375 Sewer Rising Main and Renewal of Betts Street Sewage Pumping Station, $2,500,000.

5. Approval be granted for Water Quality Management Reservoir Chlorination Program at Cootamundra $900,000 and engagement of PWA for Design and Project Management.

6. Construction Progress of Gundagai Sewage Treatment Plant (STP) associated works, be received and noted, and approve $600,000 for renewal of ponds.

7. The anticipated cost of the Gundagai STP is now at $20,027,550.

Introduction

Many of the water and sewerage assets were constructed a long time ago and the condition of these assets have deteriorated to an extent significant capital injection would be required to improve the condition, reliability and serviceability of these assets.

The following capital works are essential to upgrade the reliability of water supply and sewerage systems.

No.	Project Name	Description
1	Sewage Pumping Station, South Gundagai (near McDonalds Restaurant)	This Sewage Pumping Station (SPS-SG-01) was constructed during early 1970s and pumps were changed nearly 20 years ago, and these pumps require replacement. Additionally, the electrical switch board is the original construction which is now obsolete and require replacing to facilitate implementation of Telemetry / SCADA and the reliability of operation of the SPS.
2	Design and Installation of a Telemetry / SCADA (Supervisory Control and Data Acquisition) for Water and Sewerage Assets	Telemetry / SCDA (Supervisory Control and Data Acquisition) enables the Water & Sewerage Operating staff to monitor and control the assets and various components of the assets with on time data. Additionally, this provides early warning on the asset performance and potential failure of assets as well as enable to acquire valuable data for regulatory reporting.
3	Design and Construction of Aeration System Renewal at Cootamundra Sewage Treatment Plant	Cootamundra STP was upgraded in the early 90s with new surface aerators. The aeration system is the essential element of the sewage treatment plant and without providing appropriate level of aeration it is highly likely that the treatment process will fail to achieve the required quality standards stipulated by NSW EPA. The aerators, electrical switch board and other assets of this treatment plant have deteriorated significantly and require renewal and refurbishment. Aeration
4	Replacement of DN375 Sewer Rising Main and Renewal of Betts Street Sewage Pumping Station	The sewage pumping station at Betts Street, Cootamundra was renewed more than 30 years ago. The mechanical and electrical equipment is outdated and near obsolete and requires renewal and refurbishment. The existing DN375 rising main has had several breaks in the recent past and preliminary investigation revealed that internal and external corrosion was evident, several sections of the rising main are beyond repair and require complete replacement of this 2.3 km (approx. only subject to survey and design) and it is required replace this rising main as a matter of urgency.
5	Water Quality Management Reservoir Chlorination Program	Cootamundra-Gundagai Regional Council is responsible for distribution of potable water to Cootamundra Town Centre. Bulk water is sourced from Goldenfields Water County Council which is stored in two reservoirs with a combined capacity of 5.3 ML and reticulated to customers. Reticulated water quality needs to comply with Australian Drinking Water Management Guidelines. Bulk water supplied by Goldenfields Water Country Council is disinfected at the treatment plant. While it is pumped and delivered through transmission pipelines, residual chlorine in the water gradually decays, therefore it is necessary to take necessary steps to monitor chlorine concentration and boost the residual chlorine at the reservoirs so that there is adequate residual chlorine level is maintained at critical control points.
6	Construction Progress of Gundagai Sewage Treatment Plant (STP) and associated works	Construction works are progress to replace the existing Sewage Treatment Plant (STP) at Gundagai, which is a Trickling Filter sewage treatment system, passed its use by date. The scope of work associated with this project included construction of a 3000 EP (Equivalent Population) sewage treatment plant based on IDEA (intermittently Decanted Aerated Lagoon) treatment, inlet works, disinfection and used of recycled water for golf course and Municipal Irrigation and sludge dewatering facilities.

1. Renewal of Sewage Pumping Station South Gundagai

The SPS serving the southern part of South Gundagai requires renewal work to make it compliant with current technical standards and codes. This SPS is more than fifty (50) years old and an initial condition assessment indicates significant refurbishment work will be required to improve the reliability of this asset.

The existing pumps are more than twenty (20) years old and require immediate replacement along with station electrical, telemetry and control system are obsolete and require renewal of these assets.

Due to the age of this asset, many of its components do not comply with current Water Services Association Codes and Standards. Therefore, renewal work must be undertaken to bring it up to current standards and codes.

Attachment 1: McDonalds SPS - Investigation Report

2. Design and Installation of a Telemetry / SCADA (Supervisory Control and Data Acquisition) for Water and Sewerage Assets

SCADA (Supervisory Control and Data Acquisition) is a technology is used by many Water Utilities in Australia since late 1990s. At present SCADA system monitoring and control is also used by many Local Water Utilities. Installation of SCADA system will enable remote monitoring of critical assets such as water reservoirs, water pumping stations, water treatment plants, sewage pumping stations, sewage treatment plant and effluent reuse pumping stations.

SCADA system also allows control and monitoring of critical assets thus reducing the potential for failure of critical assets going unnoticed by operating staff. This will enable preventive action to be taken on time so that potential surcharge and overflows of the sewerage system is reduced and prevented.

Additionally, SCADA equipment allows data acquisition and monitoring of various instrumentation including flow meters at water and sewage treatment plants and water reservoirs so that regulatory reporting and system performance monitoring is made easier.

Attachment 2 provides further details on the assets included and the estimated cost.

Summary

Pre – Tender Cost Estimate $1,500,000

Contingencies @10% $150,000

Design review and Project Management @10% $150,000

Total Estimated Cost $1,800,000

3. Design and Construction of Aeration System Renewal at Cootamundra Sewage Treatment Plant

Preliminary assessment was done on the current operation of the sewage treatment plant (STP) which requires asset renewal. Due to its age, mechanical and electrical assets have deteriorated and require renewal/refurbishment based on further condition assessment and performance assessment.

Routine and preventive maintenance is undertaken on these assets however, a complete review and condition assessment of the treatment process, aeration system, electrical installation and civil assets need to be completed and a detailed asset renewal program must be developed.

Failure of the aeration unit will lead the sewage treatment plant to produce effluent not meeting the license requirements which will jeopardise the operation of the plant and the treated effluent quality will fall below the standard specified in the license for municipal irrigation.

Funding is sought to commence survey, investigation, and concept development for the renewal of the aeration system and other associated treatment process for Cootamundra STP. Upon completion of this renewal, the plant reliability will be significantly improved, additional instrumentation will be installed to enable monitoring plant performance and regulatory reporting.

Attachment 3: Refurbishment of Cootamundra STP - Preliminary Assessment

4. Replacement of DN375 Sewer Rising Main and Renewal of Betts Street Sewage Pumping Station

The sewage pumping station SPS-C01 and the DN375 rising main is a critical asset, delivering the sewage from the entire town to Cootamundra Sewage Treatment Plant (STP). The SPS was renewed nearly thirty years ago as the recommended useful life of electrical and mechanical assets is 25 years a detailed investigation is required which would lead to renewal and refurbishment of mechanical and electrical assets pumps, pipe work, electrical switch board and control systems.

There were seven breaks recorded on the DN375 rising main over ten-year period and four further breaks were recorded during the last three months. Such breaks would lead to pollution incidents and has the potential to discharge raw sewage into the natural environment including catchment of sensitive water way.

Preliminary investigation has been completed on the current condition of the sewage Pumping Station and rising main which revealed inherent issues with the operation of the SPS and rising main. A copy of this report is presented at Attachment 4. Operational issues associated with this Sewage Pumping Station (SPS) such as low velocity within the rising main, inadequate electrical control system along with obsolete equipment was identified during this preliminary assessment.

Further investigation and concept development will be required prior to completion of detailed design including, survey, development of a long section detailing creek and road crossing and preparation of pre-tender cost estimates, technical specification and tendering.

Even though the Sewage Pumping Station and the Rising main are separate assets, operation of the sewage pumping station controls the flows through the rising main, Therefore, these assets cannot be assessed in isolation and renewal of the rising main work also need to take into consideration of the operation of the sewage pumping station.

5. Water Quality Management Reservoir Chlorination Program

Bulk water supplied by Goldenfields Water County Council is disinfected with gas chlorine at the Water Treatment Plant at Jugiong and delivered to the two reservoirs owned and operated by Cootamundra-Gundagai Regional Council by pumping through trunk mains. During the transmission process residual chlorine decays during transmission through pipelines and reservoirs, therefore further boosting of residual chlorine at Cootamundra Reservoirs.

The reservoirs were constructed without an automated chlorination system. At present the Water & and Sewer work crew make measurements at the reservoirs and boost the chlorine levels by adding hypochlorite solution to the reservoirs by climbing on the ladder and carrying 15 L capacity plastic containers of hypochlorite solution and pour it into the reservoir at the top through the access cover.

This has been a potential WHS issue with the risk of workers falling off the ladder injuring themselves. Additionally, there is no effective mixing mechanism within the reservoirs which will lead to stratification of water body in the reservoirs which make this process ineffective.

Therefore, it is proposed design and install a suitable chlorination at both reservoir sites to improve the process and make it more efficient and enable to achieve optimum results with residual chlorine is maintained at critical control points of the distribution system.

Project Cost Estimate
Reservoir Chlorination - Cootamundra
		Description	QTY.	Unit.	Rate	Amount


	1	Supply and install chlorinators
	1.1	Supply and install gas chlorinators	2	Ea.	$150,000.00	$300,000.00
	1.2	Chlorination building (prefabricated building units)	2	Ea.	$60,000.00	$120,000.00
	1.3	Foundation Raft slab	2	Ea.	$10,000.00	$20,000.00
	1.4	Reservoir mixing system	2	Ea.	$40,000.00	$80,000.00
	1.5	Online chlorine analyser	2	Ea.	$9,000.00	$18,000.00
	1.6	Site clearing and drainage work	2	Ea.	$10,000.00	$20,000.00

		Subtotal				$558,000.00
		Contingencies	20	%		$111,600.00
		Total Estimate				$669,600.00
		Power supply to Reservoir site				$75,000.00

		Project Management and Design Review				$114,940.00

		Total Estimated Cost				$859,540.00

		Budget Allocation from Water Funds

Attachment 5: Proposal from PWA for the Design and Project Management.

6. Construction Progress of Gundagai Sewage Treatment Plant (STP) and associated works

Construction of Gundagai Sewage treatment plant and associated work is in progress since early 2020 a now achieved 95% completion of the treatment works and laying of rising main from two sewage pumping stations (SPS) SPS-G01 (Royal Sewage Pumping Station) and SPS-SG01 (Boys Club Sewage Pumping Station) were completed. Construction of two sewage pumping station work is in progress and all Civil and pipe installation work has been completed at SPS-SG01 (Boys Club Sewage Pumping Station) including electrical installation.

Final Inspection and testing and running the plant for a 14 day trial period is scheduled to commence at end of June 2022.

However, construction works are impacted by wet weather and flooding of work site due to water release from upstream dams on the Murrumbidgee River system for airspace creation at Burrinjuck and Blowering dams by Water NSW.

Australia’s weather is influenced by many climate drivers. El Nina and La Nina have the strongest influence on year-to-year climate variability for most of the country. They are part of a natural cycle known as the El Nino Southern Oscillation (ENSO) El Nina typically means increased rainfall across much of Australia. Bureau of Meteorology forecast Climate Models suggest the 2021-22 EL Nina will persist early in the southern hemisphere autumn/ winter.

Bureau of Meteorology predicts above average rainfall during spring and summer which is likely to continue beyond winter / spring 2022. Dewatering methods are evaluated to proceed with construction of this sewage pumping station. At present wet well has been constructed and an alternative route for the rising main from Royal SPS is being investigated.

It is proposed to commission the plant by diverting the existing rising main from SPSP-G01 (Royal Pump Station).

Recycled Water Management System- Gundagai Sewage Treatment Plant

Irrigation with recycled water was based on the treatment plant storage which UV ling disinfected and chlorinated and stored in a 1 ML storage tank at the top of the mound which was built to be above 1% AEP and major treatment processing unit the inlet structure and Intermittently Decanted Aerated Lagoon (IDEA) top of the concrete wall is above 0.2% AEP.

Initial project cost estimate and scope included cost associated with treated effluent / recycled water storage and delivery for irrigation, However, this did not include any works associated with rehabilitation and lining of the existing irrigation pond.

Due to limited space, it is not possible to store large volumes of water at the mound, The existing irrigation pond which has an estimated capacity of 22 ML approx. and used for irrigation is an unlined open pond, Storing the recycled water from the new sewage treatment plant is not acceptable to the regulatory authorities as this has the potential to re-contaminate the recycled water and require further treatment prior using it for irrigation. Therefore, it is proposed to remove the sludge from the existing pond, cleaning and disposing the sludge at an approved waste deport, levelling and lining the pond so that impact on the environment and ground water contamination is minimized. Public Works Advisory was engaged to provide professional services. Risk Assessment has been conducted and report, attachment 6, has been prepared with cost estimate for renewal of the existing irrigation pond. Use of this pond to store water for irrigation is subject to approval from NSW EPA and DPIE.

Financial

Better Building Regions Fund (BBRF) Round 1 Federal Government funds $3.5M

Safe and Secure Water Program (SSWP) NSW Government funds 10.0M

	Forecast Final Cost	Grant Funding	Total
Project Forecast costs	$19,427,550
BBRF Funds		$3,500,000
SSWP Funding		10,000,000
Council Contribution			$5,927,550
Recycle water management Stage 2 (estimate)	$600,000		$600,000
		13,500,000	13,500,000
	$20,027,550		$20,027,550

BBRF Grant funding is a matching contribution 1:1, as part of the funding deed Council must make a matching contribution of $3.5M towards this project. Whereas SSWP grant requires no matching contribution form Cootamundra Gundagai Regional Council which is a Milestone Payment as per Schedule A.

Total Council Contribution for this project from sewer fund is $6,527,550.

APP. NO.	PROPOSED DEVELOPMENT	PROPERTY DESCRIPTION
10.2021.110.1	New Carport (Refused)	Lot A DP417201 Morris Street, Cootamundra
10.2022.10.1	Alterations & Additions to Commercial Premises (Office)	Lot 1 DP781898 Parker Street, Cootamundra
10.2022.63.1	New Dwelling & Shed	Lot 2 DP1103227 George Street, Wallendbeen
10.2022.72.1	Demolition of Part Commercial Premises & Alterations & Additions to Commercial Premises (Hotel)	Lot 2 DP562670 Parker Street, Cootamundra
10.2022.74.1	New Fence	Lot 1 DP331953 Cooper Street, Cootamundra
10.2022.76.1	Alterations to Commercial Premises (Service Station)	Lot 4 Sec 48 DP758915 Mount Street, Gundagai
10.2022.82.1	Installation of Antenna – Satellite Dish	Lot 2 DP335659 Hibernia Street, Stockinbingal

10.2022.67.1	New Dwelling (Group Home)	Lot 19 DP1117012 Bourke Street, Gundagai
10.2022.78.1	Dwelling, Garage, Swimming Pool, Retaining Walls & Water Tanks	Lot 1 DP385257 Tor Street, Gundagai
10.2022.79.1	Continued Use of Un-Approved Structure (Office/Studio)	Lot 11 DP15923 Carrs Road, Gundagai
10.2022.85.1	New Swimming Pool	Lot 8 DP864886 Springfield Lane, South Gundagai
10.2021.166.1	intensive land-based aquaculture development (Refused)	Lot 6 DP841293 Reno Road, Gundagai
10.2022.005.1	Subdivision (6 lots) – to subdivide the land into five (5) lots of approximately 5 ha each and one (1) lot of approximately 8 ha	Lot 2 DP583945 Back Brawlin Road, Cootamundra
10.2022.008.1	Alterations to Abattoir	Lot 1 DP611755 Stockinbingal Road, Cootamundra
18.2022.004.1	Dwelling with Garage	Lot 2 DP1282896 Crown Street, Cootamundra
VALUE OF WORK REPORTED TO THIS MEETING:			$ 17,909,691.00
VALUE OF WORK REPORTED YEAR TO DATE			$ 74,897,947.00
THIS TIME LAST YEAR:
VALUE OF WORK – JUNE 2021-			$ 3,745,627.00
VALUE OF WORK – YTD 2021-			$ 30,481,789.00

REPORTING OFFICER	Teresa Breslin, Acting E.A to General Manager and Mayor
AUTHORISING OFFICER	Les McMahon, Interim General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Ordinary Meeting of Council held on Tuesday 28 June 2022

DOCUMENT NUMBER	374001
AUTHORISING OFFICER	Les McMahon, Interim General Manager
REPORTING OFFICER	Charlie Sheahan, Mayor
ATTACHMENTS	Nil

DOCUMENT NUMBER	373708
AUTHORISING OFFICER	Les McMahon, Interim General Manager
REPORTING OFFICER	Teresa Breslin, Acting E.A to General Manager and Mayor
ATTACHMENTS	Nil

I would like to notify Council and the community that the ‘Touched by Olivia Foundation’ has won the Australian Sport, Recreation and Play Innovation Awards 2022 in Playground Design, for the Livvi’s Place playground located at Albert Park in Cootamundra.