../Letterhead/cgrc_lhead_plain_art.jpg

 

 

 

 

 

Business

Paper

 

Ordinary Council Meeting

 

Alby Schultz Meeting Centre, Cootamundra

 

6:00PM, Tuesday 28th June, 2022

 

Administration Centres:  1300 459 689

 

 

 


Ordinary Council Meeting Agenda

28 June 2022

 

 

The Mayor & Councillors

Cootamundra-Gundagai Regional Council

PO Box 420

Cootamundra NSW 2590

NOTICE OF MEETING

An Ordinary Meeting of Council will be held in the Alby Schultz Meeting Centre, Cootamundra on:

Tuesday, 28th June, 2022 at 6:00PM

The agenda for the meeting is enclosed.

 

 

 

Live Streaming of Meetings Statement

 

This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.

 

By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.

 


Ordinary Council Meeting Agenda

28 June 2022

 

AGENDA

Order Of Business

 

1          Acknowledgement of Country. 5

2          Open Forum.. 5

3          Apologies. 5

4          Disclosures of Interest. 5

5          Confirmation of Minutes. 6

5.1            Minutes of the Extraordinary Meeting of Council held on Tuesday 31 May 2022. 6

5.2            Minutes of the Ordinary Meeting of Council held on Tuesday 24 May 2022. 10

6          Mayoral Minutes. 28

6.1            Mayoral Minute - Riverina Eastern Regional Organisation of Councils (REROC) and Riverina Joint Organisation (JO) Meeting with State Ministers at Parliament House. 28

6.2            Mayoral Minute - Mary Donnelly OAM... 31

6.3            Mayoral Minute - Councillor Engagement 32

6.4            Riverina Region Trainee of the Year 2022 - Casey Polsen. 35

7          Reports from Committees. 36

7.1            Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 12 May 2022. 36

7.2            Minutes of the Cootamundra Aerodrome Users Advisory Group Meeting held on Wednesday 8 June 2022. 45

8          General Manager’s Report. 50

8.1            Business. 51

8.1.1        Organisational Structure. 51

8.1.2        Final Delivery Progarm, Operational Plan and Resourcing Strategy. 56

8.1.3        Cootamundra Beach Volleyball 2023. 273

8.1.4        Applications for Community Donations. 315

8.1.5        Reconnecting Regional NSW - Community Events Program.. 323

8.1.6        Authority to Affix the Common Seal of Council - Riverina Regional Library Deed of Agreement 326

8.1.7        LGNSW Destination and Visitor Economy Conference. 351

8.1.8        The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes. 356

8.1.9        Muttama Creek Regeneration Group s.355 Committee Meeting Minutes. 358

8.1.10     Muttama Hall Management s.355 Committee Meeting Minutes. 361

8.1.11     Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes. 365

8.1.12     Cootamundra Tourism Action Group (Advisory Committee) - 2nd June 2022 - Minutes. 369

8.2            Finance. 372

8.2.1        Investment Report - May 2022. 372

8.2.2        2022/23 Rates and Annual Charges. 375

8.3            Community and Culture. 383

8.3.1        Extension of Memorandum of Understanding with Paranormal Entertainment 383

8.3.2        Gundagai Tourism Action Group (Advisory Committee) 6th June 2022 - Minutes  391

8.4            Development, Building and Compliance. 395

8.4.1        Development Applications May 2022. 395

8.4.2        Development Application 2022/63 Construct dwelling and shed at 15 George Street Wallendbeen - Variation to Development Standard. 398

8.5            Regulatory Services. 435

8.5.1        Regulatory Report 435

8.6            Assets. 438

8.7            Civil Works. 439

8.7.1        Civil Works and Technical Services Report - June 2022. 439

8.8            Technical Services. 442

8.8.1        CGRC Development Strategy. 442

8.8.2        NSW Local Roads Congress 2022. 444

8.9            Facilities. 459

8.9.1        Sherwood Forest Draft Master Plan. 459

8.10          Waste, Parks and Recreation. 476

8.10.1     Waste,Parks & Recreation Services Monthly Works Report 476

9          Motion of which Notice has been Given. 484

10       Questions with Notice. 484

11       Confidential Items. 484

 


1            Acknowledgement of Country

Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.

ADJOURN MEETING FOR OPEN FORUM

2            Open Forum

RESUME OPEN MEETING

3            Apologies

4            Disclosures of Interest


Ordinary Council Meeting Agenda

28 June 2022

 

5            Confirmation of Minutes

5.1         Minutes of the Extraordinary Meeting of Council held on Tuesday 31 May 2022

REPORTING OFFICER

Catherine Smith, Procurement Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Extraordinary Meeting of Council held on Tuesday 31 May 2022 

    

 

Recommendation

The Minutes of the Extraordinary Meeting of Council held on Tuesday 31 May 2022 be confirmed as a true and correct record of the meeting.

 

 

 

 


 

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Minutes

Extraordinary Council Meeting

 

Alby Schultz Meeting Centre, Cootamundra

 

6:00PM, Tuesday 31st May, 2022

 

Administration Centres:  1300 459 689

 

 


Extraordinary Council Meeting Minutes

31 May 2022

 

MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council Meeting
HELD AT THE ALBY SHULTZ MEETING CENTRE, COOTAMUNDRA
ON
Tuesday, 31 May 2022 AT 6:00PM

 

PRESENT:                 Cr Charlie Sheahan (Mayor), Cr Leigh Bowden (Deputy Mayor), Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly, Cr Abb McAlister, Cr Penny Nicholson

IN ATTENDANCE:     Les McMahon (Interim General Manager), Glen McAtear (Acting Deputy General Manager), John Chapman (Manager Finance and Customer Service)

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2            Open Forum

There is no Open Forum held at an Extraordinary Meeting.

3            Apologies

Cr Les Boyd

4            Disclosures of Interest

No

5            General Manager’s Report

5.1         Business

5.1.1      Draft Delivery Program and Draft Operational Plan

Resolution  201/2022  

Moved:       Cr Leigh Bowden

Seconded:   Cr Gil Kelly

1.   The draft Cootamundra-Gundagai Regional Council 2022-2025 Delivery Program and Cootamundra-Gundagai Regional Council 2022-2023 Operational Plan, attached to the report, be placed on public exhibition for twenty-eight (28) days.

2.   The Draft Budget Operating Income and Expenditure May 2022, Draft Capital Expenditure May 2022, Draft Budget May 2022, Long Term Financial Plan May 2022 and Fees and Charges May 2022 be noted.

3.   A further report be submitted to the Ordinary Meeting of Council scheduled to be held 28th June, 2022, to consider submissions received, if any, during the Public Exhibition period, and to formally adopt the 2022-2025 Delivery Program and 2022-2023 Operational Plan.

Carried

 

5.2         Finance

5.2.1      March 2022 Quarterly Budget Review Statement

Resolution  202/2022  

Moved:       Cr Logan Collins

Seconded:   Cr Trevor Glover

1.       The Quarterly Budget Review Consolidated Summary and Quarterly Budget Review Capital Expenditure be noted.

2.       The budget variations listed in the report be adopted.

Carried

 

 

The Meeting closed at 6.37pm.

 

The minutes of this meeting were confirmed at the Extraordinary Council Meeting held on 31 May 2022.

 

...................................................                                                     ...................................................

CHAIRPERSON                                                                                                      GENERAL MANAGER

 


Ordinary Council Meeting Agenda

28 June 2022

 

5.2         Minutes of the Ordinary Meeting of Council held on Tuesday 24 May 2022

REPORTING OFFICER

Catherine Smith, Procurement Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Ordinary Meeting of Council held on Tuesday 24 May 2022 

    

 

Recommendation

The Minutes of the Ordinary Meeting of Council held on Tuesday 24 May 2022 be confirmed as a true and correct record of the meeting.

 

 

 

 


 

../Letterhead/cgrc_lhead_plain_art.jpg

 

 

 

 

 

 

 

 

 

 

Minutes

Ordinary Council Meeting

 

Council Chambers, Gundagai

 

6:00PM, Tuesday 24TH MAY, 2022

 

Administration Centres:  1300 459 689

 

 


Ordinary Council Meeting Minutes

24 May 2022

 

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE
Council Chambers, Gundagai
ON
Tuesday, 24 May 2022 AT 6:00PM

 

PRESENT:                 Cr Charlie Sheahan (Mayor), Cr Leigh Bowden (Deputy Mayor), Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly, Cr Abb McAlister, Cr Penny Nicholson

IN ATTENDANCE:     Les McMahon (Interim General Manager), Glen McAtear (Acting Deputy General Manager), Mark Ellis (Manager Civil Works), Andrew Brock (Manager Facilities), John Chapman (Acting Manager Finance and Customer Service), Janelle Chapman (Acting Manager Regulatory Services), Matt Stubbs (Manager Technical Services), Wayne Bennett (Manager Waste, Parks & Recreation Services)

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

 

Adjourn Meeting For Open Forum

Resolution  164/2022  

Moved:       Cr Trevor Glover

Seconded:   Cr Leigh Bowden

Council adjourn for Open Forum.

Carried

 

2            Open Forum

List of Speakers

1.      Mr. Ross Tout – Spoke against item 9.1 Notice of Motion A report be prepared by Council staff on the feasibility of dismantling and clearing the Cootamundra and Gundagai cattle yards with the intention of subdividing and selling the lots as light industrial. The report should include potential options and procedures for engaging appropriately experienced contractors to undertake the requisite activities to achieve the proposed outcome.

2.      Mr. Jim Saunderson - Spoke against item 9.1 Notice of Motion A report be prepared by Council staff on the feasibility of dismantling and clearing the Cootamundra and Gundagai cattle yards with the intention of subdividing and selling the lots as light industrial. The report should include potential options and procedures for engaging appropriately experienced contractors to undertake the requisite activities to achieve the proposed outcome.

3.      Mr. Gordon Lindley - Spoke against item 9.1 Notice of Motion A report be prepared by Council staff on the feasibility of dismantling and clearing the Cootamundra and Gundagai cattle yards with the intention of subdividing and selling the lots as light industrial. The report should include potential options and procedures for engaging appropriately experienced contractors to undertake the requisite activities to achieve the proposed outcome.

Resume Open Meeting

Resolution  165/2022  

Moved:       Cr Leigh Bowden

Seconded:   Cr Gil Kelly

Council resume the Open Meeting.

Carried

 

3            Apologies

Resolution  166/2022  

Moved:       Cr Logan Collins

Seconded:   Cr Gil Kelly

Apologies from Cr Les Boyd be received and leave of absence granted.

Carried

4            Disclosures of Interest

 

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 26 April 2022

Resolution  167/2022  

Moved:       Cr Leigh Bowden

Seconded:   Cr Trevor Glover

The Minutes of the Ordinary Meeting of Council held on Tuesday 26 April 2022 be confirmed as a true and correct record of the meeting.

Carried

6            Mayoral Minutes

6.1         Mayoral Minute -  Deputy Mayor Allowance

Resolution  168/2022  

Moved:       Cr David Graham

Seconded:   Cr Logan Collins

That the amount of $500 per month from the Mayoral allowance be paid to the Deputy Mayor, in addition to the usual Councillor payment, as recompense for undertaking the supportive role of Deputy Mayor until such time that a review of the arrangement is required, be formalised.

 

Carried

 

6.2         Mayoral Minute - Financial Support for Cr Bowden (Deputy Mayor) to fulfill Her Obligations as Country Vice President with Australian Local Government Women's Association.

Resolution  169/2022  

Moved:       Cr Logan Collins

Seconded:   Cr Trevor Glover

Cr Bowden (Deputy Mayor) be fully supported by Council by way of the provision of a Council car and payment of accommodation to fulfil her obligations as Country Vice President of the Australian Local Government Women’s Association at any conference, Executive and  Board meeting.

Carried

 

 

6.3         Mayoral Minute - Congratulations to Casey Polsen and Councillor Engagement

Resolution  170/2022  

Moved:       Cr Penny Nicholson

Seconded:   Cr David Graham

1.   Council congratulate Miss Casey Polsen for her outstanding achievement of progressing to Regional Finalist of the New South Wales Trainee of the Year Awards.

2.   The information in the Mayoral Minute be received and noted.

Carried

 

7            Reports from Committees

Nil

 

LATE REPORTS

Resolution  171/2022  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

 

The Late Reports be accepted and heard in the normal order of business.

Carried

 

8            General Manager’s Report

8.1         Business

8.1.1      2022-23 Determination of the Local Government Remuneration Tribunal - Councillor Fees and Additional Mayoral Fee and Consideration of Superannuation for Councillors

Resolution  172/2022  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

1.   It be noted that Cootamundra-Gundagai Regional Council is listed as Rural in the Local Government Remuneration Tribunal – April, 2022 Annual Report and Determination.

2.   Council adopt the maximum amount of $12,650 as the Councillors annual fee effective 1st July, 2022 for a rural council as detailed in the Local Government Remuneration Tribunal – April, 2022 Annual Report and Determination.

3.   Council adopt the maximum amount of $27,600 as the Mayor’s annual fee effective 1st July, 2022 for a rural council as detailed in the Local Government Remuneration Tribunal – April, 2022 Annual Report and Determination.

Carried

Resolution  173/2022  

Moved:       Cr Trevor Glover

Seconded:   Cr Leigh Bowden

4.   The making of superannuation contribution payments for Councillors as detailed in the Council Circular 22-04 Payment of Councillor Superannuation, attached to the report, be supported.

 

Carried

 

 

8.1.2      Purchasing Procedures and the General Managers Delegation

Resolution  174/2022  

Moved:       Cr Penny Nicholson

Seconded:   Cr Gil Kelly

The details contained in the report regarding purchasing procedures and the General Manager’s delegation for accepting Tenders be noted, and the Procurement Guidelines for Staff be amended to reflect the details contained in the report.

Carried

 

 

 

8.1.3      Community Strategic Plan, Delivery Program and Operational Plan

Resolution  175/2022  

Moved:       Cr Logan Collins

Seconded:   Cr Trevor Glover

1.   The draft Cootamundra-Gundagai Regional Council 2022-2032 Community Strategic Plan be endorsed.

2.   The draft Cootamundra-Gundagai Regional Council 2022-2024 Delivery Program and Cootamundra-Gundagai Regional Council 2022-2023 Operational Plan, be deferred to the Extraordinary Meeting being held 31st May, 2022.

Carried

 

 

8.1.4      Delivery Program and Operational Plan Quarterly Progress Report

Resolution  176/2022  

Moved:       Cr Logan Collins

Seconded:   Cr Abb McAlister

The Delivery Program incorporating the Operational Plan 2021/22, quarterly progress report, (3rd Quarter 1st January – 31st March 2022), attached to the report, be received and noted.

Carried

 

 

8.1.5      Cootamundra Annual Beach Volleyball Event

Resolution  177/2022  

Moved:       Cr Logan Collins

Seconded:   Cr Leigh Bowden

1.   Council use the residual $26,000 of the now defunct Volleyball Committee to assist a Coordinator to manage the annual Cootamundra Beach Volleyball event. 

2.   A workshop be held to undertake further consideration on arrangements for the 2023  Cootamundra Beach Volley Ball Competition.

3.   Following the workshop further report on the Cootamundra Beach Volley Ball Competition be brought back to Council for final determination.

Carried

 


 

8.1.6      Eastern Riverina Arts Annual General Meeting

Resolution  178/2022  

Moved:       Cr Leigh Bowden

Seconded:   Cr Logan Collins

The Report on the Eastern Riverina Arts Annual General Meeting held 22nd April, 2022 prepared by Cr Leigh Bowden (Deputy Mayor) and supporting documents attached to the report, be noted.

Carried

 

 

8.1.7      Wallendbeen Memorial Hall s.355 Committee Meeting Annual Fees

Resolution  179/2022  

Moved:       Cr Abb McAlister

Seconded:   Cr David Graham

The proposed 2022/2023 schedule of hall hire charges for the Wallendbeen Memorial Hall, attached to the report, be listed in the 2022/23 Operational Plan Fees and Charges.

Carried

 

 

8.1.8      Muttama Hall Management s.355 Committee Meeting Minutes and Membership

Resolution  180/2022  

Moved:       Cr Trevor Glover

Seconded:   Cr Leigh Bowden

1.   The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held on 19th January, 2022 and 23rd February, 2022, and 19th April, 2022 attached to the report, be noted.

2.   The new chairperson and membership of the Muttama Hall Management s.355 Committee, as detailed in the report, be endorsed.

Carried

 

 

8.1.9      The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

Resolution  181/2022  

Moved:       Cr Abb McAlister

Seconded:   Cr Trevor Glover

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Ordinary Meeting held on 4th April, 2022, attached to the report, be noted.

Carried

8.1.10    Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

Resolution  182/2022  

Moved:       Cr Leigh Bowden

Seconded:   Cr Trevor Glover

1.   The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held 28th April, 2022, attached to the report, be noted.

2.   The proposed 2022/2023 schedule of hall hire charges for the Stockinbingal Ellwood’s Hall, attached to the report, be listed in Cootamundra-Gundagai Regional Council’s 2022/23 Operational Plan Fees and Charges.

Carried

 

 

8.1.11    Cootamundra Tourism Action Group (Advisory Committee) - 5th May 2022 - Minutes

Resolution  183/2022  

Moved:       Cr Logan Collins

Seconded:   Cr Penny Nicholson

The Minutes of the Cootamundra Tourism Action Group (Advisory Committee), attached to the report be noted.

Carried

 

8.2         Finance

8.2.1      Investment Report - April 2022

Resolution  184/2022  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

The Investment Report for April, 2022 be noted.

Carried

 


 

8.3         Community and Culture

8.3.1      Gundagai Tourism Action Group Advisory Committee Meeting 2 May, 2022

Resolution  185/2022  

Moved:       Cr Penny Nicholson

Seconded:   Cr Abb McAlister

1.   The Minutes of the Gundagai Tourism Advisory Group meeting held 2nd May, 2022, attached to the report, be noted.

2.   Council considers the recommendations contained within the minutes:

2.1   Extend Memorandum of Understanding with APPI Ghost Hunts and Tours be extended and further opportunities with the group be explored.

2.2   The Gundagai Tourism Action Committee would like to formally acknowledge and thank Miriam Crane for her dedication and hard work and support she has provided to be committee during her time in her role.

2.3 Former employees having worked over 10 years be formally thanked for their service.

Carried

 

 

8.3.2      Cootamundra and Gundagai Youth Council Meetings

Resolution  186/2022  

Moved:       Cr Logan Collins

Seconded:   Cr Abb McAlister

1.       The minutes of the Cootamundra Youth Council meetings held 7th March and 2nd May 2022, attached to the report be received and noted.

2.       New members of the Cootamundra Youth Council Ellenore Clapham, Tanesha Silk, Jade Wiggins (March, 2022) be welcomed and endorsed.

3.       The resignations of Bridie Ingold and Lillian Crane (Gundagai Youth Mayors) and Michelle Rabey (Cootamundra Youth Secretary) be noted.

4.       Bridie Ingold, Lillian Crane and Michelle Raby be acknowledged for the significant leadership contributions they have made to their respective Youth Councils.

5.       The updated Vision for the Cootamundra Youth Hub (attached) be endorsed.

Carried

 


 

8.3.3      Cootamundra Community Services Meeting

Resolution  187/2022  

Moved:       Cr Leigh Bowden

Seconded:   Cr Logan Collins

1.       Council notes the report and the issues identified at the meeting.

2.       Council expresses its ongoing support for the important work undertaken by a wide range of community organisations in Cootamundra.

Carried

 

8.4         Development, Building and Compliance

8.4.1      Development Applications April 2022

Resolution  188/2022  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

The information on Development Applications approved in April 2022 be received and noted.

Carried

 

8.4.2      Development Application Modification - 2021/62 MOD1 - 87-89 First Avenue Gundagai - Late Report

Resolution  189/2022  

Moved:       Cr Abb McAlister

Seconded:   Cr David Graham

 

That Council approve the following modification subject to the consent conditions below:

·    Application No:   DA2021/62 MOD1

·    Property:              Lot 213 DP 1276945

                               (formerly Lot 13 DP 1102375 & Lot 2 DP 574412)

                               87-89 First Avenue, Gundagai

·    Development:    Centre-based childcare facility - to modify the development by:

-     Changing the entry steps, access and front fencing/gate

-     Removing the ramp and access gate from the rear verandah to the rear yard,

-     Changing the height of the sliding doors to the playrooms (reduced from 2400mm to 2100mm) and removing some fixed glass panels,

-     Changing the building fabric from compressed fibre cement cladding to metal cladding, and

-     Changing the external colour from burgundy to shale grey.

 

CONDITIONS:

1.         Modifying Condition A1, as follows (struck -thru deletions and bold italic insertions):

A1.         The developer shall carry out the development generally in accordance with the

              Following plans and documentation:

 

Statement of Environmental Effects, dated May 2021, prepared by Habitat Planning

The following plans, prepared by NBRS Architecture:

Drawing No.

Version

Content

Date of plan

20124-NBRS-A-DA03

3  4

Site plan

06.05.2021

13.05.2022

20124-NBRS-A-DA04

3  4

Existing and Demolition - Stage 1

06.05.2021

13.05.2022

20124-NBRS-A-DA05

3  4

Existing and Demolition - Stage 2

06.05.2021

13.05.2022

20124-NBRS-A-DA10

3  4

Floor plan

06.05.2021

13.05.2022

20124-NBRS-A-DA11

3  4

Roof plan

06.05.2021

13.05.2022

20124-NBRS-A-DA30

3  4

External building elevations

06.05.2021

13.05.2022

20124-NBRS-A-DA31

3  4

External building elevations

06.05.2021

13.05.2022

20124-NBRS-A-DA32

3  4

External building elevations

06.05.2021

13.05.2022

20124-NBRS-A-DA60

3  4

Materials schedule

06.05.2021

13.05.2022

20124-NBRS-A-DA70

3  4

Finishes Board

06.05.2021

13.05.2022

 

VOTING RECORD

FOR RESOLUTION

AGAINST RESOLUTION

Cr Charlie Sheahan (Mayor)

Cr Leigh Bowden

Cr Logan Collins

Cr Trevor Glover

Cr David Graham

Cr Gil Kelly

Cr Abb McAlister

Cr Penny Nicholson

Nil

ABSENT

DECLARED INTEREST

Cr Les Boyd

Nil

 

 

Carried

 

8.5         Regulatory Services

8.5.1      Regulatory Report

Resolution  190/2022  

Moved:       Cr David Graham

Seconded:   Cr Logan Collins

The Regulatory Report for April, 2022 be noted.

Carried

 

8.6         Assets

Nil

8.7         Civil Works

8.7.1      Civil Works and Technical Services Report - May 2022

Resolution  191/2022  

Moved:       Cr Penny Nicholson

Seconded:   Cr Trevor Glover

The Civil Works and Technical Services Report for the month of May, 2022 be noted.

Carried

 

 

 

8.7.2      Crown Road Reserve - Transfer to Council

Resolution  192/2022  

Moved:       Cr Trevor Glover

Seconded:   Cr Gil Kelly

That Council lodge an application with the NSW Department of Industry, to transfer the ownership of the unformed Crown Road near Back Brawlin Road, Cootamundra, which runs through Lot 2 DP 583945, and between Lots 1 and 2 DP 34565, to Cootamundra-Gundagai Regional Council.

Carried

 

 

8.8         Technical Services

8.8.1      New South Wales Local Roads Congress - 6th June, 2022 - Late Report

Resolution  193/2022  

Moved:       Cr Leigh Bowden

Seconded:   Cr Logan Collins

The Manager for Technical services and Cr Collins attend the New South Wales Local Roads Congress to be held at Parliament House Sydney on 6th June, 2022.

Carried

 

 

8.9         Facilities

8.9.1      Proposed Redevelopment of Fisher Park Sporting Precinct - Masterplan

Resolution  194/2022  

Moved:       Cr Gil Kelly

Seconded:   Cr Trevor Glover

The amount of $100,000 be allocated for the required immediate upgrades at the Fisher Park facilities including the creation of a Master Plan.

Carried

 

 

8.9.2      Facilities Works Report May 2022

Resolution  195/2022  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

The facilities Works report for May, 2022 be noted.

Carried

 

8.10       Waste, Parks and Recreation

Nil


 

9            Motion of which Notice has been Given

9.1         A report be prepared by Council staff on the feasibility of dismantling and clearing the Cootamundra and Gundagai cattle yards with the intention of subdividing and selling the lots as light industrial. The report should include potential options and procedures for engaging appropriately experienced contractors to undertake the requisite activities to achieve the proposed outcome.

Resolution  196/2022  

Moved:       Cr Logan Collins

Seconded:   Cr Leigh Bowden

A report be prepared by Council staff on the feasibility of dismantling and clearing the Cootamundra cattle yards with the intention of subdividing and selling the lots as light industrial and a separate report be prepared for the usage of the Gundagai cattle yards focusing on the amount of money gained or lost, the occurrences of trucks releasing stock into the yards and the revenue raised through the annual sale. The Cootamundra report should include potential options and procedures for engaging appropriately experienced contactors to undertake the requisite activities achieve the proposed outcome. The Gundagai report should include an overview of the expected future use and strategies to maintain the cattle yard so that it may be sustained in the Gundagai community into the future.

Carried

 

10          Questions with Notice

10.1       Questions with Notice from Councillors

Resolution  197/2022  

Moved:       Cr Abb McAlister

Seconded:   Cr Leigh Bowden

The Questions with Notice from Councillors and related responses from Council officers be noted.

Carried

 


 

11          Confidential Items  

11.1       Closed Council Report

Resolution  198/2022  

Moved:       Cr Logan Collins

Seconded:   Cr Gil Kelly

1.       Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.       In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public.

11.2       RFT2022/5 Jubilee Park Redevelopment Stage 2

Provisions for Confidentiality

Section 10A (2) (d(i))  – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as publication of all tendered amounts would discourage potential tenderers from submitting commercial information in the future and therefore prejudice Council's ability to secure the optimum outcome for the community.

 

Carried

 

11.2       RFT2022/5 Jubilee Park Redevelopment Stage 2

Resolution  199/2022  

Moved:       Cr Logan Collins

Seconded:   Cr Abb McAlister

1.   The Tender for Stage 2 of the Jubilee Park Redevelopment be awarded to Arcscape Landscape Construction and Design for the amount of $479,425.16 (ex GST) in accordance with the details contained in the report.

2.   Council enter into a contract with Arcscape Landscape Construction and Design to undertake Stage 2 of the Jubilee Park Redevelopment.

Carried

 

 

11.3       Resumption of Open Council Meeting

Resolution  200/2022  

Moved:       Cr Logan Collins

Seconded:   Cr Penny Nicholson

The Open Council meeting resume.

Carried

 

11.4       Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

 

The Meeting closed at 7:33PM

 

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 28 June 2022.

 

...................................................                                                     ...................................................

CHAIRPERSON                                                                                                      GENERAL MANAGER

 


Ordinary Council Meeting Agenda

28 June 2022

 

6            Mayoral Minutes

6.1         Mayoral Minute - Riverina Eastern Regional Organisation of Councils (REROC) and Riverina Joint Organisation (JO) Meeting with State Ministers at Parliament House.

DOCUMENT NUMBER

370992

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

REPORTING OFFICER

Charlie Sheahan, Mayor

ATTACHMENTS

Nil 

 

 

Recommendation

The information in the Mayoral Minute be received and noted.

 

I attended the Riverina Eastern Regional Organisation of Councils (REROC) and Riverina Joint Organisation (JO) meeting with state ministers at Parliament House on 12th May, 2022 and provide the following notes from the meeting.

 

Steph Cooke MP, Minister Emergency Services and Resilience

ESL increases due partly to adoption of recommendations from Bush Fire Enquiry and impact from flooding.

Advice given to Government is droughts will be shorter and more severe, floods bigger and more frequent, and more severe storms.

She urged disaster planning at local government level.

Concerns over auditing process with Red Fleet as a Council asset over which council has no control.

 

Wendy Tuckerman MP, Minister Local Government

She was aware and genuinely concerned for financial sustainability.

Will review financial structure for JO's and costs to councils.

Outlined our problems within community and council with the demerger process and urged a timely decision.

Reviewing IPART methodology around rate peg.

Concerns around cost shifting and regulatory requirements impacting on council financially.

Made councils aware of potential acquisition of Crown Land and potential use.

 


 

Anthony Roberts MP, Minister Planning and Homes

Market failure in housing supply in the regions.

Support available for Crown land and infrastructure.

Govt prepared to joint venture with council on affordable housing.

Infrastructure Contribution Reforms.

Use of manufactured homes to build affordable communities.

Office has a "planning flying squad" to fast-track development.

Looking into training programs for town planners and engineers.

 

Bronnie Taylor MLC, Minister for Regional Health

Inquiry into Rural Health very concerning and will be addressed. Forum on 26th.

Telehealth is not to be underestimated as it provides great support to staff and confidence to the patient.

Looking at scholarships being more designed for individuals for health and allied health training.

Looking at advisory council with local government and health.

Supporting school nurse program.

 

Paul Toole MP, Deputy Premier, Minister for Regional NSW and Police.

JO's are effective necessary mechanisms to service regions.

Critical minerals boom will benefit regions

900 new police mean more into regions according to Commands needs.

 

Dugald Saunders MP, Minister for Agriculture 

Bio security huge concern, with lumpy skin and foot and mouth.

Skills and labour shortage.

Solar farm impacts on agricultural land.

 

Ally Dench, Executive Director, Office of Local Government

Total staff available OLG 49

Operational budget 110 mil

Setting up framework and governance to support councils.

Advocate to other agencies.

Reminder that councillors play a strategic role not operational.

 


 

Ben Franklin MLC, Minister Aboriginal Affairs, Arts, and Regional Youth

39,000 undetermined land claims across NSW

Councils encouraged to buy land from Land Councils, a two-tiered process, 80% of the Local Land Council agree, and then approval by State Land Council.

Grants available $10000 to $50000, for projects to improve children and youth wellbeing. Our Youth Councils should apply, open till end of year or money runs out.

 


Ordinary Council Meeting Agenda

28 June 2022

 

6.2         Mayoral Minute - Mary Donnelly OAM

DOCUMENT NUMBER

372454

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

REPORTING OFFICER

Charlie Sheahan, Mayor

ATTACHMENTS

Nil 

 

 

Recommendation

The information in the Mayoral Minute be received and noted.

 

Introduction

On behalf of Cootamundra-Gundagai Regional Council, I would like to congratulate Mary Donnelly on being appointed an OAM for service to the community through a range of roles as part of the Queen’s Birthday 2022 Honours List.

Discussion

While Mary was a Councillor with the former Cootamundra Shire for 11 years, this OAM honour is really for her community service that she’s done over the years and it’s just fantastic to see her gain this recognition.   From Mary in the Cootamundra Times on Thursday June 16th 2022, “I was involved with netball and coaching and umpiring and in a lot of church things, visiting the nursing home and taking communion to people and reading at mass and that sort of stuff with the church.  I’m involved now with Vinnies so that takes up a bit of my time.”  She is the Regional President for the Western District for Vinnies, and has in the past worked with the CWA for a decade as well as View. 

Council extends our warm congratulations and thanks to Mary Donnelly OAM for her service to the Cootamundra Community over many years.

 

 


Ordinary Council Meeting Agenda

28 June 2022

 

6.3         Mayoral Minute - Councillor Engagement

DOCUMENT NUMBER

372468

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

REPORTING OFFICER

Catherine Smith, Procurement Officer

ATTACHMENTS

Nil 

 

So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes.

 

Recommendation

The information in the Mayoral Minute be received and noted.

 

16th May 2022

Cr Bowden (Deputy Mayor) and I met with the Interim General Manager and Acting Deputy General Manager.

I conducted a citizenship ceremony and welcomed a new Australian citizen to which was attended by Cr Bowden (Deputy Mayor) and Cr Boyd.

17th May 2022

Cr Nicholson attended a Dog on the Tuckerbox meeting and Prince Alfred Bridge Presentation

18th May 2022

Cr Glover attended a meeting with the Interim General Manager

17th – 19th May 2022

Cr Bowden (Deputy Mayor) attended Local Government NSW (LGNSW) Destination and Visitor Economy Conference at Orange.

18th May 2022

Cr Glover met with the Interim General Manager

19th May 2022

Crs McAlister, Nicholson, Graham and the Interim General Manager attended a Nangus Water Meeting and also met separately with Interim General Manager

20th May 2022

Cr Bowden (Deputy Mayor) attended a meeting at Business Cootamundra to discuss Coota Beach Volleyball

23rd May 2022

Cr Bowden (Deputy Mayor) attended book launch, “Hear Her Roar” by Brigid Holder at Cootamundra Library

24th May 2022

Cr Bowden (Deputy Mayor), Crs Nicholson, McAlister, Graham, Collins, Glover, Kelly and I attended a Council Workshop and Ordinary Council Meeting

26th May 2022

I attended the Country Mayors Association Rural Health Forum

27th May 2022

I attended the Country Mayors Association general meeting

30th May 2022

I attended the Co Op meeting at Cootamundra

31st May 2022

Cr Bowden (Deputy Mayor), Crs Nicholson, McAlister, Graham, Collins, Glover, Kelly and I attended an Extraordinary Council Meeting

Cr McAllister attended a Prince Alfred Bridge meeting

1st June 2022

Cr Bowden (Deputy Mayor) and I met with the Interim General Manager

Cr Collins, The Interim General Manager, the Acting Deputy General Manager and I attended an online Meeting with the Hon. Sam Farraway MLC (Minister for Regional Transport & Roads) & the Hon. Steph Cooke MP (Minister for Emergency Services & Resilience, & Flood Recovery) to discuss Annie Pyers Drive Gundagai

Cr Bowden (Deputy Mayor) met with Soroptimists to discuss re-establishing the Cootamundra Art Show

2nd June 2022

Cr Glover met with the Manager Finance

3rd June 2022

Cr McAllister attended a Nangus Water site meeting

6th June 2022

I attended the Muttama Creek Regenerative meeting

Crs Nicholson and McAlister attended the Gundagai Tourism Advisory Committee meeting

Cr Nicholson Gundagai Business Chamber meeting

Cr Collins attended the Local Roads Congress at NSW Parliament House

7th June 2022

Cr Bowden (Deputy Mayor), Crs Nicholson, McAlister, Graham, Collins, Glover, Kelly and I attended a Councillor Workshop meeting


 

8th June 2022

I attended the Aerodrome User Group advisory meeting

Cr Bowden (Deputy Mayor), Cr Nicholson, Cr Collins, Cr McAlister, the Interim General Manager and I attended a meeting and afternoon tea with Her Excellency the Honourable Margaret Beazley AC QC, Governor of NSW & her husband & Consort, Mr Wilson.

Cr Bowden (Deputy Mayor) attended a Business Cootamundra board meeting

Cr Glover attended a Muttama Hall s355 Committee Meeting

9th June 2022

Cr Bowden (Deputy Mayor), the Interim General Manager and I attended a meeting with group of business entrepreneurs to discuss potential new business in Cootamundra

10th June 2022

Cr Bowden (Deputy Mayor), Cr Collins, the Interim General Manager and I attended a meeting with the Eastern Riverina Arts Advisory Committee

14th June 2022

Cr Bowden (Deputy Mayor), McAlister, Nicholson, Graham, Glover and I attended a Councillor workshop meeting

15th June 2022

I attended an online meeting with Adina Care

16th June 2022

Cr Bowden (Deputy Mayor) attended The Arts Centre Cootamundra s355 Committee meeting and free webinar, “An Introduction to Liveability Metrics”, hosted by Play Score.

19th – 22nd June 2022

Cr Bowden (Deputy Mayor), the Interim General Manager and I attended the Australian Local Government National General Assembly in Canberra

20th June 2022

Cr Collins attended the opening the Cootamundra High School Art Exhibition at The Arts Centre Cootamundra

 

 


Ordinary Council Meeting Agenda

28 June 2022

 

6.4         MAYORAL MINUTE - Riverina Region Trainee of the Year 2022 - Casey Polsen

DOCUMENT NUMBER

372601

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

REPORTING OFFICER

Charlie Sheahan, Mayor

ATTACHMENTS

Nil 

 

Recommendation

Council congratulate Miss Casey Polsen for her outstanding achievement of being awarded the Riverina Region Trainee of the Year for 2022.

 

Introduction

Council, at its Ordinary meeting on 24th May 2022 resolved (min.no.170/2022) to congratulate Casey Poulsen, Council’s Tourism Officer at Gundagai for her achievement of progressing to Regional Finalist of the NSW Trainee of the Year Awards.

Discussion

Casey attended a gala event at Griffith on 9th June 2022 with Cindy Smith, Gundagai Library and Community Services Manager, where she was awarded the Riverina Region Trainee of the Year for 2022.

Council is incredibly proud of Casey’s achievement, but the journey is not yet over.  A further interview process is to take place in order for Casey to progress on to the NSW Trainee Awards event in Sydney next month.

We wish Casey all the best in this next stage where she will represent our region to determine State finalists.  State finalists are invited to attend the NSW Training Awards gala event where NSW State winners are announced.  The NSW category winner will represent NSW at the Australian Training Awards.

Congratulations are extended to Casey on this wonderful achievement and recognition of all her hard work. 

 


Ordinary Council Meeting Agenda

28 June 2022

 

7            Reports from Committees

7.1         Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 12 May 2022

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Mark Ellis, Manager Civil Works  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 12 May 2022 

 

Recommendation

1.         The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 12th May 2022 be confirmed as a true and correct record of the meeting.

2.         Council consider the recommendations, if any, contained within the Minutes.

 

The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on 12th May, 2021 are submitted for the information of Council.

 

2.1     Edwardstown Road, South Gundagai - Safety Improvements and Livestock Grid Installation

 

That:

1.    Council undertake further assessment, in consultation with all relevant stakeholders, and appropriate safety improvements, including signage to be installed along the recently upgraded Edwardstown Road;

2.     Council formally write to Reiland Angus (Mr Lucas) and advise the livestock grid request cannot be supported at this time and that further assessment/investigations will be undertaken to determine the need.

 

2.2   Kitchener Street, Gundagai Parking

 

That Council mark the parallel parking in Kitchener Street, Gundagai as detailed in the Cootamundra-Gundagai Local Area Traffic Committee report dated 12 May, 2022.

 

2.3   Road User Safety Improvements - Hanley Street, Gundagai

 

That Council undertake further assessment, in consultation with all relevant stakeholders (including Ms Law), and appropriate safety improvements, including construction of a shared footpath, and signage be investigated further.  This investigation to consider the pedestrian facilities on all corners of the intersection.

2.4   Culvert replacement/widening - Stockinbingal and Meemar Roads

 

That:

1.     The Cootamundra-Gundagai Regional Area Local Traffic Committee endorse that further investigations be undertaken, making the intersection safer for all road users.

2.     An interim measure of culvert widening and repositioning be considered along with associated warning signage.

3.     The property owner be advised and seek consideration for funding the pipe extension.

 

2.5   Boundary Road Cootamundra - Speed Zoning and Mail Delivery

 

That Council contact Transport for NSW seeking the outcome of the Boundary Road, Cootamundra review to extend the existing speed.

 

2.6   Parker Street CBD Cootamundra - Road User Safety Improvements

 

That Council undertake a pedestrian survey to allow further assessment as a group of interested parties (Local Area Traffic Committee representatives and appropriate staff) and appropriate safety improvements be considered including, but not limited to:

·   Reducing speed zone (to 40km/h or lower) in the CBD- Requesting Transport for NSW for consideration/investigation

·   Community education and signage (including line marking to encourage pedestrian use at appropriate location/s)

·   Planting/vegetation selection and management

·   One way lane (traffic flow)

·   Other considerations from the group

 

2.7    Cooper Lane, Cootamundra - Rehabilitation works and One-way Single Lane

 

That:

1.       Approval is given to convert Cooper Lane, Cootamundra to a one way, single lane between Wallendoon Street and Bourke Streets, accessible by left turn only from Wallendoon Street.

2.       Approval is given for this to be implemented following rehabilitation works occurring on Cooper Lane, Cootamundra incorporating the following items:

(a)     Notification to adjacent landholders including all businesses on Parker Street and Cooper Street, within the length of the works.

(b)     A lane width reduction to 4 metres.

(c)     A mountable kerb is installed to allow for entry and exit to properties.

         (d)     Entry and exit signage are installed as per Attachment 2 – Traffic Proposal.

 

2.8    Yass Road - Heavy Vehicle Parking Curfew

 

That:

1.      Council install ‘Heavy Vehicle Parking’ signage prohibiting parking along Yass Road from Barnes Street to Barnes Street between the hours of 9:30pm and 5:30am.

2.      Council explore other parking areas for Heavy Vehicles.

 

2.10   GENERAL BUSINESS

(ix)    Silo Road, Wallendbeen

 

That Silo Road be restricted to 15 Tonne limit from the Railway underpass to the Olympic Highway, Wallendbeen.

 

 


 

../Letterhead/cgrc_lhead_plain_art.jpg

 

 

 

 

 

 

 

 

 

 

Minutes

Cootamundra-Gundagai Local Traffic Committee Meeting

 

Alby Schultz Meeting Centre, Cootamundra

 

10am, Thursday 12th May, 2022

 

Administration Centres:  1300 459 689

 

 


Cootamundra-Gundagai Local Traffic Committee Meeting Minutes

12 May 2022

 

MINUTES OF Cootamundra-Gundagai Regional Council
Cootamundra-Gundagai Local Traffic Committee Meeting
HELD AT THE
Alby Schultz Meeting Centre, Cootamundra
ON
Thursday, 12 May 2022 AT 10am

 

PRESENT:                 Cr Logan Collins, NSW Police Tumut Supervisor – Sergeant Steven Magnone, Community & Safety Support Officer Transport for NSW - Kim Schultz

IN ATTENDANCE:     Mark Ellis - Manager Civil Works

 

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2            Apologies

Local Electorate Representative - Gwen Norman, NSW Police Leading Senior Constable - Paul Kemp and Manager Technical Services - Matt Stubbs

3            Disclosures of Interest

Nil

4            Reports

2.1         Edwardstown Road, South Gundagai - Safety Improvements and Livestock Grid Installation

Recommendation

That:

1.    Council undertake further assessment, in consultation with all relevant stakeholders, and appropriate safety improvements, including signage to be installed along the recently upgraded Edwardstown Road;

2.    Council formally write to Reiland Angus (Mr Lucas) and advise the livestock grid request cannot be supported at this time and that further assessment/investigations will be undertaken to determine the need.

 

2.2         Kitchener Street, Gundagai Parking

Recommendation

That Council mark the parallel parking in Kitchener Street, Gundagai as detailed in the Cootamundra-Gundagai Local Area Traffic Committee report dated 12 May, 2022.

 

2.3         Road User Safety Improvements - Hanley Street, Gundagai

Recommendation

That Council undertake further assessment, in consultation with all relevant stakeholders (including Ms Law), and appropriate safety improvements, including construction of a shared footpath, and signage be investigated further.  This investigation to consider the pedestrian facilities on all corners of the intersection.

 

2.4         Culvert replacement/widening - Stockinbingal and Meemar Roads

Recommendation

That:

1.      The Cootamundra-Gundagai Regional Area Local Traffic Committee endorse that further investigations be undertaken, making the intersection safer for all road users.

2.      An interim measure of culvert widening and repositioning be considered along with associated warning signage.

3.      The property owner be advised and seek consideration for funding the pipe extension.

 

 

2.5         Boundary Road Cootamundra - Speed Zoning and Mail Delivery

Recommendation

That Council contact Transport for NSW seeking the outcome of the Boundary Road, Cootamundra review to extend the existing speed.

 

Update:

Transport for NSW have concluded the investigation into speed zoning changes on Boundary and Temora Roads.  The new speed zones will incorporate extending the existing 50kph limit on each road and then introducing an 80kph limit further along the roads.  Final approval is with Transport for NSW.

 

2.6         Parker Street CBD Cootamundra - Road User Safety Improvements

Recommendation

That Council undertake a pedestrian survey to allow further assessment as a group of interested parties (Local Area Traffic Committee representatives and appropriate staff) and appropriate safety improvements be considered including, but not limited to:

·    Reducing speed zone (to 40km/h or lower) in the CBD

·    Community education and signage (including line marking to encourage pedestrian use at appropriate location/s)

·    Planting/vegetation selection and management

·    One way lane (traffic flow)

·    Other considerations from the group

 

2.7         Cooper Lane, Cootamundra - Rehabilitation works and One-way Single Lane

Recommendation

That:

1.       Approval is given to convert Cooper Lane, Cootamundra to a one way, single lane between Wallendoon Street and Bourke Streets, accessible by left turn only from Wallendoon Street.

2.       Approval is given for this to be implemented following rehabilitation works occurring on Cooper Lane, Cootamundra incorporating the following items:

(a)     Notification to adjacent landholders including all businesses on Parker Street and Cooper Street, within the length of the works.

(b)     A lane width reduction to 4 metres.

(c)     A mountable kerb is installed to allow for entry and exit to properties.

(d)     Entry and exit signage are installed as per Attachment 2 – Traffic Proposal.

 

2.8         Yass Road - Heavy Vehicle Parking Curfew

Recommendation

That:

1.      Council install ‘Heavy Vehicle Parking’ signage prohibiting parking along Yass Road from Barnes Street to Barnes Street between the hours of 9:30pm and 5:30am.

2.      Council explore other parking areas for Heavy Vehicles.

 

2.9         2022 Upcoming Events

Recommendation

For the Committee’s information.

 

2.10       GENERAL BUSINESS

(i)      Future Local Area Traffic Committee Meetings

Gwen Norman asked if all future Local Area Traffic Committee Meetings could be conducted in Cootamundra and via Teams.

The Committee agreed for all future Local Area Traffic Committee Meetings to be held in Cootamundra and via Teams.

(ii)     RV Parking in Cootamundra CBD

Cr Collins received a request from Nina Piotrowicz regarding signage for RV parking in the Cootamundra CBD.

This has been raised in the past, with signs ordered and to be erected at suitable locations eg Murray Street, and Adams Street. Advice was also sort from the Ex-Services Club to use their carpark as temporary parking. These signs will be chased up.

(iii)    Disabled Parking Places on Parker Street, Cootamundra between Adams and Bourke Streets

Cr Collins requested that an investigation be undertaken on Disabled Parking places on Parker Street, between Adams and Bourke Streets, with a report to be provided to the Local Area Traffic Committee.

(iv)    Possible Pedestrian Crossing on Parker Street, Cootamundra - Adams Street end

Cr Collins requested that an investigation be undertaken on in the possibility of a Pedestrian Crossing on Parker Street at the Adams Street end, with a report to be provided to the Local Area Traffic Committee.

(v)     Site distance – Crown and O’Donnell Street, Cootamundra Intersection

Cr Collins requested that an investigation be undertaken in relation to the lack of site distance at the Crown/O’Donnell Street intersection, with a report to be provided to the Local Area Traffic Committee.

(vi)    Cooper Street, Cootamundra Pedestrian Crossing – Bourke Street Intersection

Sergeant Steven Magnone asked about the state of the Cooper/Bourke Street Pedestrian Crossing as it is in a poor condition.

Mark Ellis advised that the the Pedestrian Crossing has been scheduled to be resurfaced in the next few weeks.

(vii)   Access road into ‘Dog on the Tuckerbox’ – Annie Pyres Drive, Gundagai

Sergeant Steven Magnone asked about the state of the access road into the Dog on the Tuckers Box as it is in a very poor condition.

Mark Ellis advised that this issue has been raised with Transport for NSW and local politicians. While it’s a ‘local road’ Council is pursuing external funds to undertake repairs as the damage is being caused by traffic turning off the Hume Highway.

(viii)  Gundagai Road, Cootamundra – extension of 50kph speed zone

Mark Ellis raised the issue of extending the 50kph speed zone along Gundagai Road. Previously the zone was extended past Cowcumbla Street, however a new industrial development has opened between Nashs Lane and Cowcumbla Street. This will involve vehicles turning in and out of the site. Council to formally request Transport for NSW to investigate further extension of the 50kph zone to south of Nashs Lane.

 

 

(ix)    Silo Road, Wallendbeen

Recommendation

That Silo Road be restricted to 15 Tonne limit from the Railway underpass to the Olympic Highway, Wallendbeen.

 

Council has been approached by residents of Wallendbeen about the access of B-Doubles to the GrainCorp silos on Silo Road.

Discussion was that Silo Road was not suitable for B-Doubles and the road width was inadequate and was a safety concern for residents driving along there when encountering trucks.

While Silo Road had been approved for B-Doubles and other trucks to travel the full length of the road, Council recently restricted access along the full length of Silo Road to vehicles under 15 Tonne limit. It is recommended that this be formally approved to only allow trucks to access the silo’s from the Burley Griffin Way. Appropriate signage is also recommended to be placed on the Burley Griffin Way to advise of this approval so that no unnecessary travel by trucks past the Silo’s is undertaken.

 

The Meeting closed at 11:53am.

 

The minutes of this meeting were confirmed at the Cootamundra-Gundagai Regional Council Meeting held on 24 May 2022.

 

...................................................                                                     …………………………………………………

CHAIRPERSON                                                                                       INTERIM GENERAL MANAGER

 


Ordinary Council Meeting Agenda

28 June 2022

 

7.2         Minutes of the Cootamundra Aerodrome Users Advisory Group Meeting held on Wednesday 8 June 2022

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Mark Ellis, Manager Civil Works  

FINANCIAL IMPLICATIONS

Proposed fees and charges will assist with off-setting Aerodrome fees.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Cootamundra Aerodrome Users Advisory Group Meeting held on Wednesday 8th June, 2022 

 

Recommendation

1.      The Minutes of the Cootamundra Aerodrome Users Advisory Group Meeting held on Wednesday 8th June, 2022, attached to the report, be received and noted.

2.      Recommendations in the Minutes, as detailed in the report, be considered by Council.

 

The Minutes of the Cootamundra Aerodrome Users Advisory Group Meeting held on 8th June, 2022 are submitted for the information of Council and the community.

The following recommendations as detailed in the Minutes of the Cootamundra Aerodrome Users Advisory Group Meeting held 8 June, 2022:

 

2.1         Cootamundra Aerodrome Fees and Charges

RecommendationS

1.    That the revised fees and charges, following advice from Council’s Lawyers, as below be adopted and placed on exhibition for a period of twenty-eight days.

2.    The new fees be adopted pending no submissions being received at the end of the twenty-eight day exhibition period.

 

Fee (inc GST)

Term

Operational Aircraft* stationed at the Cootamundra Aerodrome for 7 nights or more per quarter

*Operational Aircraft means an aircraft within the meaning of the section 3 of the Civil Aviation Act 1988 (Cth) which is capable of airborne movement and in condition for safe operation.’

 

 

Private Aircraft*

*Private Aircraft means an aircraft used solely for private purposes where no income is generated from the aircraft use by the aircraft operator.’

$     70.00

Per quarter

Commercial Aircraft*

*Commercial Aircraft means any aircraft operation where income is received by the operator including for example though but not limited to, pilot training, charter, surveying, fire-fighting, joy/adventure flights, skydiving, etc, but excluding Multi-fleet Aircraft Businesses.’

$     80.00

Per quarter

Aircraft under 750kgs

$     32.50

Per quarter

Multi-fleet Aircraft Business*

*Multi-fleet Aircraft Business means an aircraft operator with between 4 and 10 commercial aircraft stationed at the Aerodrome for 7 nights or more per quarter.

$    320.00

Per quarter

Note:

1.   Fees will be applicable to both fixed and rotary wing Aircraft.

2.   Emergency Aircraft will be exempt from fees and charges.

 

2.2         Cootamundra Aerodrome Development

Recommendation

For the Committee’s information.

 

 


 

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Minutes

Aerodrome Advisory Committee Meeting

 

Alby Schultz Meeting Centre, Cootamundra

 

9:00am, Wednesday 8th June, 2022

 

Administration Centres:  1300 459 689

 

 


Aerodrome Advisory Committee Meeting Minutes

8 June 2022

 

MINUTES OF Cootamundra-Gundagai Regional Council
Aerodrome Advisory Committee Meeting
HELD AT THE
Alby Schultz Meeting Centre, Cootamundra
ON
Wednesday, 8 June 2022 AT 9:00am

 

PRESENT:                 Cr Charlie Sheahan (Mayor), Clinton McKenzie,  John Fleming, Scott Adams, Mark Ellis, Madlin Snell and Darren Thompson

IN ATTENDANCE:     Henry Gorman

 

1            Apologies

Col Adams, Paul Roberts and Ben Morgan

2            Reports

2.1         Cootamundra Aerodrome Fees and Charges

Recommendation

1.         That the revised fees and charges, following advice from Council’s Lawyers, as below be adopted and placed on exhibition for a period of twenty-eight days.

2.         The new fees be adopted pending no submissions being received at the end of the twenty-eight day exhibition period.

 

Fee (inc GST)

Term

Operational Aircraft* stationed at the Cootamundra Aerodrome for 7 nights or more per quarter

*Operational Aircraft means an aircraft within the meaning of the section 3 of the Civil Aviation Act 1988 (Cth) which is capable of airborne movement and in condition for safe operation.’

 

 

Private Aircraft*

*Private Aircraft means an aircraft used solely for private purposes where no income is generated from the aircraft use by the aircraft operator.’

$     70.00

Per quarter

Commercial Aircraft*

*Commercial Aircraft means any aircraft operation where income is received by the operator including for example though but not limited to, pilot training, charter, surveying, fire-fighting, joy/adventure flights, skydiving, etc, but excluding Multi-fleet Aircraft Businesses.’

$     80.00

Per quarter

Aircraft under 750kgs

$     32.50

Per quarter

Multi-fleet Aircraft Business*

*Multi-fleet Aircraft Business means an aircraft operator with between 4 and 10 commercial aircraft stationed at the Aerodrome for 7 nights or more per quarter.

$    320.00

Per quarter

Note:

1.      Fees will be applicable to both fixed and rotary wing Aircraft.

2.      Emergency Aircraft will be exempt from fees and charges.

Discussion:

Imposing these fees and charges is expected to return approximately $5,000 per year in revenue.

 

2.2         Cootamundra Aerodrome Development

Recommendation

For the Committee’s information.

Discussion:

A question was asked about what would be the area of the buildings allowed on the allotments?

 Mark advised that he would need to confirm with Council’s Building Department.

 

2.3         General Business

Henry Gorman: Asked if installation of key locks could be place at the terminal building to enable pilots to assess the terminal building when landing at the Aerodrome.

Madlin will investigate and discuss further with Henry.

John Fleming:    Asked if the new residential subdivision will that be freehold or leasehold?

Charlie advised freehold.

Scott Adams:     Asked if the Council land near his hanger and Kim Martel could have grates put into the drain to enable the water to get away.

 Darren will investigate.

Henry Gorman: Asked if the weeds out the front of his hanger could be treated.

Darren said when time permits weed spraying with be completed.

 

The Meeting closed at 10:15am.

 

The minutes of this meeting were confirmed at the Cootamundra-Gundagai Regional Council Meeting held on 28 June, 2022.

 

...................................................                                                     ...................................................

CHAIRPERSON                                                                                                      GENERAL MANAGER

 


Ordinary Council Meeting Agenda

28 June 2022

 

8            General Manager’s Report

8.1        Business

8.1.1      Organisational Structure

DOCUMENT NUMBER

372372

REPORTING OFFICER

Les McMahon, Interim General Manager

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There is expected to be a savings in salaries of $400,000 annually, however, the first year will reduce due to redundancies of staff.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Draft Organisational Structure, Current Organisation Structure and Process/Timeline    

 

Recommendation

1.   The draft Organisational Structure, attached to the report, be received, and endorsed by Council.

2.   Council acknowledge the anticipated savings of $400,000 in salaries.

3.   Council accept a number of staff will be made redundant and their entitlements paid out as part of Award provisions.

 

Introduction

Pursuant to section 333 of the Local Government Act, 1993, Council must review, and may re-determine, the organisation structure within 12 months after any ordinary election of the council.

Accordingly, Council is required to consider this matter prior to 10th December, 2022.

The draft restructure addresses the following objectives of Cootamundra-Gundagai Regional Council (CGRC):

·      To develop an Organisational Structure that is fit for purpose and will facilitate the achievement of the elected Council's Mission, Vision and Outcomes specified in Councils Community Strategic Plan 2022.

·      To develop a ‘whole of organisation’ structure (One Manager will be overseeing a section of the entire organisation, not split by previous boundary area). 

·      To ensure the Council has an organisational design that is effective in the delivery of services and is done in the most cost-effective method available to ensure CGRC financial viability into the future.

Discussion

The draft Organisational Structure was submitted for the discussion of Councillors at a Workshop held on Tuesday, 7th June, 2022, and subsequently submitted to the Management team during a meeting held on Wednesday, 8th June, 2022.

The draft structure has been discussed with staff, through Interim General Manager consultation sessions and was presented to the CGRC Consultative Committee on Tuesday, 14th June, 2022 for consideration.  Staff have been requested to submit any questions or feedback to Councils Acting Deputy General Manager.

Council has presented the draft Organisational Structure to related Unions and has received feedback regarding the Deputy General Manager positions being on a 5-year performance-based contract as opposed to Award Salary Structure. Their recommendation is to have these positions under the Award Salary Structure. It is accepted that the positions will still have measured key performance indicators and they will be assessed every six (6) months in line with their agreed performance strategies. This change has been incorporated into the draft Organisational Structure presented to this meeting.

The draft Organisation Structure, attached to this report, is submitted for endorsement.  Further, as the draft Organisation Structure varies from the existing Organisation Structure, it is also submitted for re-determination. Following re-determination of the structure the Interim General Manager will commence its implementation.

 

Financials

The total employment costs for the current Manager positions are $1.9M per year. The proposed changes will reduce the cost by $400,000. To accomplish the transition, I expect a number of Managers to accept voluntary redundancies or be made reductant due to not being successful into a new position. This cost will be around $200,000.

 


Ordinary Council Meeting Agenda

28 June 2022

 



 


Ordinary Council Meeting Agenda

28 June 2022

 

8.1.2      Final Delivery Progarm, Operational Plan and Resourcing Strategy

DOCUMENT NUMBER

370244

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Linda Wiles, Coordinator Business  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To comply with s.402 of the Local Government Act 1993.

POLICY IMPLICATIONS

To comply with OLG IPR Guidelines and Handbook.

ATTACHMENTS

1.       Submission - Nina Piotrowicz

2.       Delivery Program 2022-2025

3.       Operational Plan 2022-2023

4.       (unbranded) Long Term Financial Plan 2022-2032

5.       (unbranded) Workforce Management Plan 2022-2025    

 

Recommendation

1.   The submissions in response to the public exhibition of the draft 2022/2025 Delivery Program and draft 2022/2023 Operational Plan (incorporating Revenue Policy, Fees & Charges and budget) and draft 2022/2032 Long-Term Financial Plan be considered.

2.   The draft Cootamundra-Gundagai Regional Council 2022/2025 Delivery Program and 2022/2023 Operational Plan be adopted by Council.

3.   The draft Cootamundra-Gundagai Regional Council 2022/2032 Long Term Financial Plan (Part of the Resourcing Strategy), be adopted by Council.

4.   The draft Cootamundra-Gundagai Regional Council 2022/2025 Workforce Management Plan (Part of the Resourcing Strategy) be endorsed by Council.

 

Introduction

At its extraordinary meeting held 31 May 2022, council placed the draft Delivery Program, draft Operational Plan and the draft 2022/2032 Long Term Financial Plan (part of the resourcing strategy) on public exhibition for 28 days.

The draft Delivery Program, draft Operational Plan and draft 2022/2032 Long Term Financial Plan was placed on public exhibition in accordance with Office of Local Government Integrated Planning & Reporting (IP&R) Handbook and the Local Government Act, 1993. Notice of the exhibition and invitation for submissions were advertised in the Council Snippets and Newsletter. It was also published on Council’s website.

In response to the public exhibition process, at the time of writing this report, one (1) submission was received (as of 22 June 2022) and is attached to the report and summarised below:

1.   Submission received from Nina Piotrowicz, Chair, Cootamundra Tourism Advisory Committee - Feedback relevant to the Operational Plan and Delivery Program as details in the attached submission.

Any further submissions received (between 23 June 2022 – 28 June 2022) will be emailed to Councillors and tabled at the meeting for consideration. A late report may be required.

Appropriate feedback and suggestions received have been incorporated into the applicable plans.

Note: It was identified that the Government Information (Public Access) fees were mistakenly increased in the Operational Plan 2022/23 fees and charges. These fees are legislated by the Government Information (Public Access) Act 20009, therefore, will remain as per the 21/22 fee structure.

Resourcing Strategy

Long-Term Financial Plan 2022/2032

The 2022/2023 Long Term Financial Plan (LTFP) was public exhibited for 28 days and is now presented to Council for adoption.

There were no public submissions received during the public exhibition process.

There have been some adjustments made to the original LTFP that was displayed during the public exhibition process, these adjustments are detailed below:

-     Originally $965,136 in grant funds for the Gundagai Golf Club irrigation project was included as income for a Council project in 2022-2023 but is a community project and has been removed.

-     Originally $601,650 in grant funds for the Gundagai Racecourse improvements project was included as income for a Council project in 2022-2023 but is a community project and has been removed.

-     Rates and Annual Charges income was originally calculated inclusive of the special rate variation for the Gundagai Main St project. This special rate variation finishes in 2024-2025. A reduction of $566,125 has been made in 2024/2025 and $868,500 in 2025/2026 to get the correct permissible income from the expiry of the Gundagai Main St SRV. The future years after this has the figure changing by the planned 2.5% rates increase.

The branded version will be made available at the meeting.

Workforce Management Plan 2022/2025

The Workforce Management Plan 2022/2025 is presented to Council and the community for endorsement. The branded version will be made available at the meeting.

Asset Management Plan 2022-2032

The remaining element of the resourcing strategy which consists of the updated Asset Management Plan, will not be presented to Council at this meeting. The General Manager and Management team have decided to engage a specialised consultant to prepare the new Asset Management Planning Strategy, Plan and Policy for Cootamundra-Gundagai Regional Council. The existing plan requires extensive review to align it with Councils recently adopted Community Strategic Plan. It is anticipated that the updated plan will be presented to the September council meeting.

Subsequently, the existing Asset Management Plan will remain current until reviewed and is available at https://www.cgrc.nsw.gov.au/wp-content/uploads/2018/09/RS-3.-Asset-Management-Plan-18-28-adopted.pdf

Description of the Integrated Planning and Reporting Plans

Community Strategic Plan (CSP)

The Community Strategic Plan (CSP) is the highest-level plan that a council will prepare. The purpose of the CSP is to identify the community’s main priorities and aspirations for the future and to plan strategies for achieving these goals. It guides all remaining strategies and plans and must be developed by councils with and on behalf of the community.

Delivery Program (DP)

The Delivery Program (DP) is a statement of commitment to the community from each newly elected council and translates the community’s strategic goals into clear actions.

It is the primary reference point for all activities undertaken by council during its term of office. It allows council to determine what is achievable over the next 4 years, what the priorities are, and how programs will be scheduled.

Operational Plan (OP)

The Operational Plan (OP) is council’s action plan for achieving the community priorities outlined in the Community Strategic Plan (CSP) and Delivery Program (DP).

An OP is prepared each year and adopted. Each OP identifies the projects, programs and activities that council will conduct to achieve the commitments of the DP.

Resourcing Strategy

If the Community Strategic Plan (CSP) is responsible for capturing the community’s long-term vision and aspirations, it is the responsibility of the Resourcing Strategy (RS) to clearly articulate how council will implement and resource that vision.

The Resourcing Strategy consists of 3 components:

1.   10 Year Long-Term Financial Planning

The Long-Term Financial Plan (LTFP) is a 10‑year rolling plan that informs decision‑making and demonstrates how the objectives of the CSP and commitments of the DP and OP will be resourced and funded.

2.   Workforce Management Planning

The Workforce Management Strategy (WMS) is a proactive, 4-year document that shapes the capacity and capability of the workforce to achieve council’s strategic goals and objectives.

It clearly identifies how future staffing and skills requirements will be met, such as through recruitment, staff progression and development, internal redeployment, and succession planning.

3.   Asset Management Planning

The key objective of asset management planning is to provide the required level of service for the community in accordance with the CSP and in the most cost-effective manner. Levels of service are key business drivers for asset planning, along with technical requirements that ensure asset sustainability. Assets may include roads, water and sewerage systems, drains, bridges, footpaths, buildings, recreational facilities, parks and gardens.  


Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

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Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

28 June 2022

 

8.1.3      Cootamundra Beach Volleyball 2023

DOCUMENT NUMBER

372680

REPORTING OFFICER

Anne Chamberlain, Tourism Officer

AUTHORISING OFFICER

Glen McAtear, Acting Deputy General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

 

FINANCIAL IMPLICATIONS

$20,000 has been budgeted for this event, using funds held by Council from the now defunct Volleyball Committee.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Coota Beach Volleyball 2023 Proposal - L & R Group

2.       Coota Beach Volleyball 2023 Proposal - Business Cootamundra    

 

Recommendation

1.   That Council award the coordination of the Coota Beach Volleyball event for 2023 to Business Cootamundra. 

2.   That the $20,000 already allocated to the event be transferred to Business Cootamundra.

 

Introduction

Cootamundra Beach Volleyball is an annual event run in February and located in Murray Street, between Bourke & Wallendoon Streets.

A full-size beach volleyball court is constructed in Murray Street with sand being transported in for the event and attracts a large number of visitors to Cootamundra over the weekend.

Due to the COVID-19 pandemic the Carnival was cancelled in 2021 and 2022 but as restrictions have eased, we are looking at resurrecting the event in 2023.

Council resolved at its Ordinary Meeting of 24th May 2022 (res.no.177/2022) that consideration of arrangements for the 2023 event be discussed at a workshop.  Following that workshop, expressions of interest were sought from both Business Cootamundra and Leisure & Recreation Group to run the event in 2023.  

Discussion

Council received two proposals to run the event in 2023:

1.   Business Cootamundra

2.   Leisure & Recreation Group

 

 

 

Business Cootamundra

Business Cootamundra have provided a comprehensive proposal outlining their intention to employ an Event co-ordinator who will be supported by Business Cootamundra staff & three original Beach Volleyball committee members who have pledged their support.

All committee members have had previous experience organising Beach Volleyball and have volunteered to be part of the Committee for 2023.  Refer to page 9 of the Business Cootamundra proposal.

L&R Group

The L & R Group equally have the resources & capability to run the event successfully and experience in running many community events successfully in the past.

They propose that their staff will be organising the event initially then enlist volunteers closer to the event to assist.

The L & R Group have also consulted with past members of the Beach Volleyball and have a good understanding of what is required to run the event successfully.

While L & R Group have the capability to run this event successfully, Business Cootamundra will run the event with greater community involvement throughout the process and ultimately Business Cootamundra supports local businesses and run local events for the benefit of Cootamundra.

The L & R Group and Business Cootamundra have both expressed their willingness to help with the event in whatever capacity they can whether they will be running the event or not.  Perhaps the Triathlon that was previously run on the Beach Volleyball weekend could be organised by the L & R Group.

Recommendation

Due to its previous experience in organising the Beach Volleyball event, it is recommended that council award the event coordination for 2023 to Business Cootamundra.

Financial

$20,000 from the residual funds of the now defunct Volleyball Committee has been set aside by Council to run the 2023 event.

 


Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

28 June 2022

 

8.1.4      Applications for Community Donations

DOCUMENT NUMBER

368407

REPORTING OFFICER

Catherine Smith, Procurement Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

 

FINANCIAL IMPLICATIONS

The 2022/23 budget allocation for community donations for the financial year is $30,000. If Council resolves to increase the amount by the annual CPI of 2 ½ % then $30,750.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Community Donations Application Form

2.       Community Donations Policy    

 

Recommendation

1.   The Donations budget be increased annually in line with the consumer price index.

2.   Council consider the Community Donation Applications as detailed in the report.

 

Introduction

Council advertised through its usual mediums inviting individuals, community groups and local clubs to submit an application for a donation in accordance with its Community Donations Policy, attached to the report.

Discussion

Council has advertised through its usual mediums for community groups, groups and individuals to submit their application for a donation to Council by Friday 10th June, 22 for consideration by Council.  This year, the applications received exceeded by more than double the amount available. 

All applications submitted were provided separately to Council for consideration prior to the meeting due to the requirement in the Personal Information Protection Act, 1998.

Each application has been assessed on its individual merits and successful applications will be included in a document which will be made available on Council’s website for the information of the community.

A summary of each application is included the table below, noting those that are recommended to be supported by Council:  

 

Organisation

Amount granted

Project details

Cootamundra Girl Guides

$840.00

Monthly Fisher Park Hire fees that are currently invoiced to the Cootamundra Girl Guides at $840.00 per year.

Cootamundra Scouts

$772.88

Contribution towards Rates and Water & Sewer Charges

Koori Kids (NAIDOC Week)

Nil

Printing and distribution of competition details to students in LGA – note competition closes prior to Council meeting and winners announced 30/6/2022

- Did not meet criteria

Cootamundra Red Cross Food Bank

$5,000

Since opening 30.4.21 310 people have registered if you add partners and children we are helping approximately 710.   1711 have used food bank since opening, these fingers do not include Christmas figures and also what we give no charge to those in need.  Over the Year we have placed 62 orders with food bank  with an average of $680.00 per week. We receive no funding from anyone and have relied on the generous support of some organisations and businesses in our community and at times assistance from our Red Cross shop.  Customers are charged $10.00 for 18 shelf items and we also include bread, fruit and veggies at no cost.

Cootamundra Veterans Week of Golf

$1,000

Week of golf for men & women over the age of 55yrs who play 72 holes of golf from Monday thru Friday with a rest on the Tuesday.  Presentation luncheon on the Friday.  These funds will be used as sponsorship for the 54 hole individual winners

Cootamundra Rifle Club

$1,860

To offset the cost of annual council rates

Cootamundra Turf Club

Nil

Repairs to tractor used to mow course and barriers

- Did not meet criteria

Cootamundra Sports Foundation

$500

Community based voluntary organisation, with the aim of providing financial assistance to young athletes and junior sporting clubs in the Cootamundra area. 

Cootamundra Lions Club

$1,250

Contribution towards annual Christmas fireworks display

Gundagai Neighbourhood Centre

$7,000

Funding support for creating, advertising and implementing activities and events in the community for the community

Stockinbingal Community Newsletter

$1,000

To assist with printing and distribution of newsletter

Gundagai Tigers Football Club

Nil

100yr celebration dinner for Gundagai District Rugby League Club.  Event cancelled an hour before due to COVID lockdown.  350 paid attendees (at $80 per head) were not able to attend event which had been paid for by organising committee prior to the event.

- Did not meet criteria

Gundagai Historical Museum

Nil

Improved lighting and displays

- Did not meet criteria

Cootamundra Heritage Centre

$150

Publicity and catering for the 21 year anniversary open day

Cootamundra Rodeo Association

$5,000

Improve facilities -Toilets, lights, roads

Can Assist

$497.75

3x3 Gazebo with insect/solid walls for use at events

Gundagai Basketball Association

$5,000

Contribute to costs of upgrading facilities/equipment, registration drive/day including promotion and marketing to help boost registrations

Cootamundra Country Club Women’s Bowls

$100

Prize money for mixed triples bowls competition

Cootamundra Country Club

Nil

Priority list provided: Driveway layback at Poole St entrance, Repair flood damaged path on 8th hole, Fill holes on fairways and at ends of carts paths, cover large protruding rocks, Banks to divert water away from club and neighbours yard, tree levelling, drainage on 5th and 16th, stump removal, drainage and pipe work on 13th, build banks on 3rd and 17th, repair potholes in 11th pathway, repair flood damaged bunkers.

- Did not meet criteria


Financial

A dedicated allocation of $30,750 has been set aside for Cootamundra-Gundagai Regional Council to assist the community each year.  The sum total of the above is $29,970.63

 


Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

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8.1.5      Reconnecting Regional NSW - Community Events Program

DOCUMENT NUMBER

372108

REPORTING OFFICER

Catherine Smith, Procurement Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

 

FINANCIAL IMPLICATIONS

100% funding of $239,651 from the NSW Government’s Regional Recovery Package with no Council co contribution required.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.   Council note the large number of event proposals submitted by the community.

2.   Council support the proposed events listed in this report being submitted as part of an application to the Reconnecting Regional NSW - Community Events Program.

 

Introduction

The Reconnecting Regional NSW – Community Events Program has been created to promote economic and social recovery across all regional NSW Local Government Areas by delivering COVID-Safe community events and festivals that are open for the entire community to attend, providing immediate positive outcomes for regional communities.  Originally the applications closed 24th June 2022, but have recently been extended this to 8th July 2022.    

Discussion

Council advertised the Community Events Program through its usual Media channels: Facebook, Website, Snippets, Newspaper and through direct phone contact with community groups, requesting submissions be made by 30th May 2022.

This approach proved to be very successful, with submissions received, being more than double the amount of $239,651 made available to Council.

All applications submitted were provided separately to Council for consideration prior to the meeting due to the requirement in the Personal Information Protection Act, 1998. A summary of each application is included the table below, noting those that are recommended to be supported in Council’s grant application.  When a final determination has been made by the funding body, a listing will be made available on Council’s website.

The applications had to meet stringent criteria to be considered. As such, not all applications could be supported. 

An overview of the received applications with projects supported as fitting the assessment criteria are shown below:

 

Organisation

Amount Supported

Project details

Hans Bruitzman

Nil

Ukulele Festival

Did not meet funding body criteria

Hans Bruitzman

Nil

Fibre & Fleece Festival

Did not provide sufficient information for consideration

Business Cootamundra

$20,000

Wattle Time Fair

 

Business Cootamundra

$20,000

Party on Parker – Community Christmas Party

Business Cootamundra

$20,000

Festival of Lights

Business Cootamundra

Nil

John Williamson to perform at Wattle Time Fair

Considered too cost prohibitive and would be at the expense of other worthy events

Gundagai Tigers Football Club

Nil

Gundagai Tigers 100year dinner

Did not meet funding body criteria

Gundagai Business Network

$27,000

Christmas on Sheridan

Bongongo PS P&C

$17,000

Adjungbilly Community Night

Collective of Community Groups

$7,000

Volunteers Expo

L&R Group

$5,000

Community Pool Day

L&R Group

$3,720

Family Multi-sports Day

Arts Centre

$25,000

CREATIVE VOICE - Regional YOUTH Performance Making Project

Gundagai Rodeo Club

$10,000

Campdraft Youth Clinic

Cootamundra Lions Club

$5,000

Christmas Carnival and Fireworks

Gundagai-Adelong Race Club

Nil

Day 2 of Snake Gully Cup Carnival

Considered too cost prohibitive and would be at the expense of other worthy events

Compact

$3,329

Community Career Expo

Gundagai Business Network

$64,602

Rock the Bidgee

Coolac Hall

$2,000

Community Day, celebrating the opening of the hall, markets, cricket, entertainment

Gundagai Basketball Association

$10,000

Skills development day and Referees course

Nangus Hall Ladies Auxiliary

Nil

Nangus Deb Ball

Did not fit funding criteria

 

Financial

A dedicated allocation of $239,651 is available to Cootamundra-Gundagai Regional Council to apply for funding towards the above events. The sum total of the above is $239,651.

 


Ordinary Council Meeting Agenda

28 June 2022

 

8.1.6      Authority to Affix the Common Seal of Council - Riverina Regional Library Deed of Agreement

DOCUMENT NUMBER

372337

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Linda Wiles, Coordinator Business  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

To facilitate the execution of the deed.

LEGISLATIVE IMPLICATIONS

To grant approval to affix the seal of Council by the Mayor and General Manager

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Riverina Regional Library Deed of Agreement    

 

Recommendation

Authority be granted to the Mayor and Interim General Manager to affix the common seal of Council and sign the Riverina Regional Library (RRL) Deed of Agreement for the period 2022/2026.

 

Introduction

The Riverina Regional Library (RRL) Deed of Agreement for the period 2022/2026 requires the signature of the Mayor and General Manager under the common seal of Council. Authority to affix the seal can only granted by Council resolution.

Discussion

This report requests that Council grant authority to affix the common seal of Council to the Riverina Regional Library (RRL) Deed of Agreement for the period 2022/2026.

 

 


Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

28 June 2022

 

8.1.7      LGNSW Destination and Visitor Economy Conference

DOCUMENT NUMBER

372107

REPORTING OFFICER

Leigh Bowden, Councillor

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A prosperous and resilient economy: we are innovative and 'open for business'

2.3 Tourism opportunities are actively promoted

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The report on the Local Government NSW Destination and Visitor Economy Conference be noted.

 

 

Introduction

Cr Leigh Bowden attended the Local Government NSW (LGNSW) Destination and Visitor Economy (DVE) Conference held 17-19th May 2022 at Orange, with a report detailed below.

Discussion

The DVE conference was organised by Local Government NSW and hosted by Orange 360. The theme was “Dare to Dream”.

It included Breakout Streams, Plenary Sessions, Site Visits and the Presentation of NSW Tourism Industry Council’s Top Tourism Awards.

The conference was inspirational. So much is happening in the Visitor Economy space and there was so much to take in. I cannot begin to report on it all.

I have divided the report into 3 sections: sessions that made an impact; key messages and quotations that I liked.

THE SESSIONS

The first two were in the Breakout Stream, Arts, Culture and Heritage.

1.   Penrith City Council: Rebecca Marshall, Program Manager.

The Police Cottage Project.

The Police Cottage was an old, dilapidated building owned by Crown Lands but managed by Council. Rebecca worked for 18 months advocating for funding to restore the property. An arrangement was made where both parties contributed to the restoration. The Police Cottage has been sensitively restored but now operates as a venue for a “Destinational Dining Experience”. It has undergone an adaptive reuse. Council leases the building to the restauranteurs, thus securing an income, which provides the money for ongoing maintenance. The now restored building forms part of the Penrith Heritage Walk so is serving a dual purpose.

See https://www.visitpenrith.com.au/things-to-do/arts-culture-heritage/penrith-heritage-walk

          Think: The Old Cootamundra Hospital

2.   Leeton Council: Brent Lawrence, Manager, Visitor Services and Local Activation.

The Art Deco Capital of Regional Australia. The Art Deco Way

Leeton received $3 million from the Regional Cultural Fund to redevelop the Roxy Theatre, which has become the Roxy Institute of Performing Arts. The CSP wanted Leeton to reach its tourism potential and to celebrate the early days of the town. The focus then became art deco. In 2019, Council, together with a community redevelopment committee, relaunched the Art Deco Festival (see artdecofestival.com), to be held 8-10 July this year, and worked with business owners to repaint the facades of 40 art deco buildings in the town (60% council; 40% business owners). Leeton Museum and Art Gallery opened two years ago and has had over 10,000 visitors each year. There is also a Public Art and Heritage Trail commemorating the area’s history and heritage through Leeton and extending to the neighbouring towns of Yanco and Whitton. It uses a digital interactive map to enhance the experience. Brent stressed that he was working with an active and engaged community and that Council provides strong support in gaining funding for cultural projects. Restoring and exhibiting cultural facilities has fostered community pride.

See https://www.leetontourism.com.au/

          Think: The Old Mill

3.   Hipcamp: James Ho, General Manager

Panel Session: Reframing the role of local government in tourism and the visitor economy.

Hipcamp is a means by which local landowners can share their land and make money by hosting travellers looking for authentic experiences – from camping through to glamping, rustic cabins and farm sheds.

James talked about the need for innovation in a time of crisis. There has been a permanent change in the way people are holidaying: the emphasis is on domestic travel and visitors want a different authentic experience. The new traveller is constantly on the road. Hipcamp is creating a supply base to meet the demand: landowners, farmers and agriculturalist have signed up. Many hosts are earning up to six figures per annum and 46% of campers are returning to the same place.

Hipcamp is sensitive to the needs of the local community and engages with local government

See https://www.hipcamp.com/en-AU/host

          Think. CGRC’s Agritourism Strategy


 

4.   Murray River Council: Sarah Ryan, Director, Community and Economic Development

The Road to Economic Recovery: Pandemics and Innovation.

Moama Lights

During the Covid pandemic the Murray River LGA lost 10,000 jobs and $1 million. To help with recovery, Council decided to activate the night-time economy and created the project, Moama Lights. With a grant of $576,000, it created a pop-up lighting trail in an under-utilised public space. The immersive sound and light trail told 4 unique stories, with images beamed onto the trees on either side of the Murray River and utilised boardwalks and paths. The event ran for 15 days uninterrupted. 

The income to the LGA for the event was estimated to be $7.5 million. 30% of visitors stayed for 3 nights, the optimum length of stay, stimulating economic development. Moama Lights proved that small councils can produce world class events. It strengthened the capabilities of those involved and reframed both problems and solutions. Sarah stressed the need to collect data so that planning includes impact and risk models

Council now aims to grow the event as a signature event and has forged links with Vivid, Sydney. Moama Lights 2022 is a ticketed event and is being held from 31 July until 31 August.

See https://www.visitthemurray.com.au/places-to-go/central/rivercountry/things-to-do/moama-lights-222

Think: Festival of Lights, Rock the Bidgee, etc

KEY MESSAGES

1.   Find your own unique story

·    What is it that makes your town/region unique? Tell that story.

·    Create compelling narratives; create local stories.

·    Visitors want to see things that are real and authentic to you place.

·    Find out what you have to offer.

·    Develop your “destination brand”.

2.   Think “Visitor Economy” rather than “Tourism”

·    Put the visitor experience first; create an experience driven approach.

·    Create a visitor experience that will increase visitation.

·    The visitor economy includes locals and day trippers.

·    Visitors spend, on average, $358 per day.

·    Visitors are not a homogeneous group eg, international travellers; “high yield travellers” (business); “youth and working holiday makers”. 

·    Find the market that your unique offering suits. You can’t be everything to everyone.

·    It’s not what the visitor can ‘do’ there but how it makes them ‘feel’.

3.   Engage the Community

·    Respond to the CSP – create an active and engaged community

·    Work in close consultation with the community

·    Well maintained cultural facilities, council collections, art/bike trails, etc. foster community pride

4.   Collaborate

·    Visitors aren’t aware of LGA borders. Work together with neighbouring towns/councils

·    Collaboration enables businesses to tap into the highest level of marketing.

·    Identify the commonalities with your neighbours.

·    Collaboration and partnerships maximise the visitor experience.

·    Local government is only one player in the Visitor Economy but a critical player.

·    Success depends on a proactive and supportive council

Examples of collaboration: Orange 360 -Orange, Blayney and Cabonne; Eurobodalla and Bega

 

QUOTATIONS

“When things are dicey, you really need a holiday.”

Dominic Mehling, Industry Relations Manager – ACT, NSW, NT, QLD Tourism Australia

“Be different or be dead.”

James Ho, General Manager, Hipcamp.

“Don’t let ‘We have no funding’ stop you. Just plan for it!”

Brent Lawrence, Manager, Visitor Services and Local Activation, Leeton Council

“Don’t underestimate the small things”

Bradley Hammond, Director, Orange Regional Gallery

“If someone knocks on your door, listen!”

Jenny Bennet, Executive Officer, Central NSW Joint Organisation (CNSWJO)

“Art is what ideas and feelings look like”

8-year-old Orange school boy

“Tourism and marketing – it’s never finished”

Caddie Marshall, General Manager, Orange 360

“Don’t waste a crisis!”

Professor Carol Mills, Director, Institute of Public Policy and Governance at UTS

“Word of mouth is the biggest marketing tool.”

Jenny Bennet

“It’s about progress not perfection”

Dominic Mehling

“Make sure the visitor is at the front of your mind”

Caddie Marshall

This Conference is highly recommended. It is my hope that CGRC will keep participating so we keep in touch with the new innovations in the Visitor Economy.

To see LGNSW’s wrap up of the DVE Conference go to https://www.youtube.com/watch?v=CwK0ssX5XKk

 


Ordinary Council Meeting Agenda

28 June 2022

 

8.1.8      The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

DOCUMENT NUMBER

371342

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Linda Wiles, Coordinator Business  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the CGRC s.355 Committee Management Manual.

ATTACHMENTS

1.       Cootamundra Heritage Centre s.355 Committee Meeting Minutes 2nd May 2022    

 

Recommendation

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Ordinary Meeting held on 2nd May, 2022, attached to the report, be noted.

 

Introduction

The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee Ordinary Meeting held 2nd May, 2022, are submitted for the information of Council and the community.

 


Ordinary Council Meeting Agenda

28 June 2022

 


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Ordinary Council Meeting Agenda

28 June 2022

 

8.1.9      Muttama Creek Regeneration Group s.355 Committee Meeting Minutes

DOCUMENT NUMBER

371838

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Linda Wiles, Coordinator Business  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1.       Muttama Creek Regeneration Group s.355 Committee Meeting Minutes 4th April 2022    

 

Recommendation

The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 4th April, 2022 attached to the report, be received and noted.

 

Introduction

The attached Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 4th April 2022, is submitted for the information of Council and the community.

 


Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

28 June 2022

 

8.1.10    Muttama Hall Management s.355 Committee Meeting Minutes

DOCUMENT NUMBER

372000

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Linda Wiles, Coordinator Business  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1.       Muttama Hall Management Committee Meeting Minutes 4th May 2022    

 

Recommendation

The Minutes of the Muttama Hall Management s.355 Committee meeting held 4th May, 2022 attached to the report, be received and noted.

 

Introduction

The attached Minutes of the Muttama Hall Management s.355 Committee meeting held on 4th May, 2022, is submitted for the information of Council and the community.

 


Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

28 June 2022

 

8.1.11    Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

DOCUMENT NUMBER

371334

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Linda Wiles, Coordinator Business  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the s.355 Committee Management Manual.

ATTACHMENTS

1.       Ellwood's Hall s.355 Committee Meeting Minutes 26th May 2022    

 

Recommendation

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held 26th May, 2022, attached to the report, be noted.

 

Discussion

The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 26th May, 2022, are submitted for the information of Council and the community.

 


Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

28 June 2022

 

8.1.12    Cootamundra Tourism Action Group (Advisory Committee) - 2nd June 2022 - Minutes

DOCUMENT NUMBER

372679

REPORTING OFFICER

Catherine Smith, Procurement Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Cootamundra Tourism Action Group meeting minutes 2nd June 2022    

 

Recommendation

The Minutes of the Cootamundra Tourism Action Group (Advisory Committee), meeting held 2nd June, 2022, attached to the report be noted.

 

The attached Minutes of the Cootamundra Tourism Action Group (Advisory Committee) meeting held on 2nd June, 2022 are submitted for the information of Council and the community.

 


Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

28 June 2022

 

8.2        Finance

8.2.1      Investment Report - May 2022

DOCUMENT NUMBER

372489

REPORTING OFFICER

John Blackman, Manager Finance

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

Council’s investment income for May 2022 was $8,939.62, 75% over the budgeted figure of $5,096.00

LEGISLATIVE IMPLICATIONS

Council investments comply fully with Section 625 of the Local Government Act (NSW), 1993, Local Government (General) Regulation, 2005 paragraph 212.

POLICY IMPLICATIONS

The Investment Policy was adopted on 31st July 2018 and was due for review on 31st July 2021.

ATTACHMENTS

1.       Investments Report - May 2022    

 

Recommendation

The Investment Report for May, 2022 be received and noted.

 

 

Introduction

The monthly investment report provides an overview of Council’s investments, and their performance for the month.

Discussion

Investments for the month have produced interest of $8,939.62 being over the budget for the month.

 


Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

28 June 2022

 

8.2.2      2022/23 Rates and Annual Charges

DOCUMENT NUMBER

372734

REPORTING OFFICER

Phillip Chapman, Accounting Officer

AUTHORISING OFFICER

John Blackman, Manager Finance  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

The Financial implications associated with this report are listed in the body of the report.

LEGISLATIVE IMPLICATIONS

In accordance with the provisions of Section 535 of the Local Government Act, 1993.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil  

 

Recommendation

1.    ORDINARY RATES

In accordance with the provisions of Section 535 of the Local Government Act 1993 Cootamundra Gundagai Regional Council hereby resolves to make the following rates for the 2022/23 rating year:

a) Farmland Category Rate of 0.29266 cents in the dollar, with a base amount of $427.00 per assessment, for all rateable land within the Farmland Category in Council’s area, as defined in Section 515 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019. The base amount for the Farmland Category is estimated to realise 10.55% of the total yield in this category.

b) Residential Category Rate of 0.67946 cents in the dollar, with a base amount of $427.00 per assessment, for all rateable land within the Residential Category in Council’s area, as defined in Section 516 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019.  The base amount for the Residential Category is estimated to realise 45.49% of the total yield of this category.

c)  Business Category Rate of 1.67157 cents in the dollar, with a base amount of $427.00 per assessment, for all rateable land within the Business Category in Council’s area, as defined in Section 518 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019. The base amount for the Business Category is estimated to realise 19.51% of the total yield of this category.

d)  Mining Rate of 0.29266 cents in the dollar, with a base amount of $427.00 per assessment, for all rateable land within the Mining Category in Council’s area, as defined in Section 517 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019.

2.    WASTE MANAGEMENT CHARGES

In accordance with the provisions of Sections 535, 496 and 501 of the Local Government Act 1993 Council hereby resolves to make the following domestic waste management and waste management charges for the 2022/23 rating year:

 

a)    Domestic Waste Management Charge of $486.00 per annual service for each parcel of rateable residential land within the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas for which the service is available, excluding vacant and unoccupied land. The levying of such charge is to entitle the ratepayer to a regular weekly service of one 120 litre bin for domestic rubbish and a fortnightly service of one 240 litre bin for recyclable domestic rubbish.

b)    Green Waste/Organics Charge of $63.50 per annual service for each parcel of rateable residential land within the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas for which the service is available, excluding vacant and unoccupied land. The levying of such charge is to entitle the ratepayer to a regular fortnightly service of one 240 litre bin for green domestic waste.

c)    Residential Waste Management – Other Charge of $486.00 per annual service for each assessment of residential land outside of the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas, for which the service is available and required. The levying of such charge is to entitle the ratepayer to a regular weekly service of one 140 litre bin for domestic rubbish, a fortnightly service of one 240 litre bin for recyclable domestic rubbish. (Ratepayers for whom this service is requested and available, may also elect to be provided with a Green Waste/Organics service subject to the charge as noted in d) below.)

d)    Green Waste/Organics Charge – Other Charge of $63.50 per annual service for each assessment of residential land outside of the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas, for which the service is available and required. The levying of such charge is to entitle the ratepayer to a regular fortnightly service of one 240 litre bin for domestic green waste

e)    Rural Waste Charge of $72.00 on each parcel of rateable land outside the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging areas, and for which there is no service being provided as noted in c) above.

f)     Commercial Waste Management Charge of $486.00 per service for the removal of waste (one 240 litre general waste pickup per week and one 240 litre recyclable waste pickup per fortnight) from Non-Residential properties for which the service is requested and available. Multiple services will be charged for multiple bins and/or collections per week.  

g)    Unoccupied (Vacant Land) Waste Charge of $72.00 on each parcel of rateable land within the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging areas for which a domestic waste management service is available, but the land is vacant and unoccupied.

3.    STORMWATER MANAGEMENT SERVICE CHARGE

In accordance with the provisions of Section 535, 496A and 510A of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual stormwater management service charges, in respect of occupied rateable land within the urban area of Cootamundra, excepting Council owned or controlled parks, land and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993, for the 2022/23 rating year:

a)    Residential Stormwater Management Charge of $25.00 per annum per residential assessment of occupied rateable land within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993, and excluding land that is part of a residential strata allotment.

b)    Residential Strata Stormwater Management Charge of $12.50 per annum per residential Strata assessment within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993.

c)    Business (Non-Residential) Stormwater Management Charge of $25.00 for each 350 square meters of area of land or part thereof of land categorised as business, subject to a minimum of $25.00 per annum per assessment and a maximum charge of $250.00 per annum per assessment within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993.

c)    Business (Non-Residential) Stormwater Management Charge being the greater of $5.00, or the assessment’s proportion of the charge that would apply if the total land area was not strata’d, per annum per business strata assessment within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993.

4.    ON-SITE SEWERAGE MANAGEMENT ADMINISTRATION CHARGE

In accordance with the provisions of Sections 535 and 501 of the Local Government Act 1993 Council hereby resolves to make the following domestic waste management and waste management charges for the 2022/23 rating year:

On-Site Sewerage Management Administration Charge of $49.00 per annum for properties for which on-site sewerage services are available and connected.

5.    WATER CONSUMPTION CHARGES

In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following water consumption charges for the 2022/23 rating year:

a)    Water Usage Charge of $2.16 per kilolitre for usage up to and including 39 kilolitres per quarter, and thereafter $3.24 per kilolitre for water usage exceeding 39 kilolitres per quarter, for all land connected to the water supply, excepting that land as identified as subject to the charges in 5.b) below.

b)    Non-Residential Community Water Usage Charge of $1.62 per kilolitre for usage up to and including 39 kilolitres per quarter, and thereafter $2.43 per kilolitre for usage exceeding 39 kilolitres per quarter, for land to which the water supply is available and connected and whereby Council has by resolution identified the assessment as being subject to Non-Residential Community Water Usage charges.

6.    NON-RESIDENTIAL SEWER USAGE CHARGES

In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following non-residential sewer usage charges for the 2022/23 rating year:

Non-Residential Sewer Usage Charge of $2.87 per kilolitre of the volume of sewerage discharged. The volume of sewerage discharged shall be calculated by multiplying the volume of water measured at the water meter(s) connected to the property, based on actual usage per kilolitre, by the sewerage discharge factors (SDF) for the predominant use of the land as follows:

PROPERTY USE

SDF %

Concrete Plant, Park Watering

2

Pool

10

Bowling Green, Clubhouse

20

Caravan Park

60

Community use (as defined in Community Based Not For Profit Organisations)

50

Hospital, Motel

85

General business, RLPB, Pharmacy, Medical Centre, Bakery, Restaurant/Hotel/Club,

Takeaway food, McDonalds, Service Station, Dentist, Butcher, Hairdresser, Supermarket, Carwash

95

Sewer Well

100

 

 

7.    WATER ACCESS CHARGES

The annual water access charges as identified below are charged quarterly in arrears.

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual water access charges for the 2022/23 rating year:

a)     Residential Water Access Charge on residential land to which the water supply is available and connected, excluding land that is part of a residential strata allotment, in accordance with the number and size of water service meters connected to the land as follows;

 

Water Meter Size

Annual Charge

20mm

$432.00

25mm

$676.00

32mm

$1,108.00

40mm

$1,730.00

50mm

$2,704.00

63mm

$4,293.00

75mm

$6,084.00

80mm

$6,922.00

100mm

$10,816.00

 

b)    Residential Strata Water Access Charge of $432.00 per annum per residential Strata assessment for which the water supply is available and connected.

c)    Non Residential Water Access Charge in respect of non-residential land to which the water supply is available and connected, excluding land that is part of a strata allotment and that land that is identified as liable for charges outlined in 7.e) below, in accordance with the number and size of water service meters connected to the parcel as follows (excluding fire service meters);

Water Meter Size

Annual Charge

20mm

$432.00

25mm

$676.00

32mm

$1,108.00

40mm

$1,730.00

50mm

$2,704.00

63mm

$4,293.00

75mm

$6,084.00

80mm

$6,922.00

100mm

$10,816.00

 

d)    Non-Residential Strata Water Access Charge of $432.00 per annum per non-residential Strata assessment for which the water supply is available and connected.

 

e)    Non-Residential Community Water Access Charge in respect of non-residential land to which the water supply is available and connected, and whereby Council has by resolution identified the assessment as being subject to Non-Residential Community Water Access charges, in accordance with the number and size of water service meters connected to the parcel as follows (excluding fire service meters):

 

 

 

Water Meter Size

Annual Charge

20mm

$216.00

25mm

$338.00

32mm

$554.00

40mm

$865.00

50mm

$1,352.00

80mm

$3,461.00

100mm

$5,408.00

8.    VACANT WATER ACCESS CHARGES

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual vacant water access charges for the 2022/23 rating year:

a)    Vacant Residential Water Access Charge of $432.00 per annum per residential assessment to which the water supply is available but not connected.

b)    Vacant Non-Residential Water Access Charge of $432.00 per annum per non-residential assessment to which the water supply is available but not connected.

c)    Vacant Non-Residential Community Water Access Charge of $216.00 per annum per non-residential assessment whereby Council has by resolution identified the assessment as being subject to the Vacant Non-Residential Community Water Access Charge.

9.    SEWER ACCESS CHARGES

The annual sewer access charges as identified below are charged quarterly in arrears.

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual sewer access charges for the 2022/23 rating year:

a)     Residential Sewer Access Charge of $649.00 per annum per residence to which sewerage services are available and connected.

b)     Non-Residential Sewer Access Charge in respect of non-residential land to which sewerage services are available and connected, excepting land identified as liable for the charges as outlined in 9.c) below, in accordance with the number and size of the water service meters connected to the land as follows (excluding fire service meters);

Water Meter Size

Annual Charge

20mm

$541.00

25mm

$649.00

32mm

$757.00

40mm

$1,038.00

50mm

$1,298.00

63mm

$1,635.00

75mm

$1,947.00

80mm

$2,076.00

100mm

$2,596.00

 

c)      Non-Residential Community Sewer Access Charge in respect of non-residential land to which sewerage services are available and connected, and whereby Council has by resolution identified the assessment as being subject to Non-Residential Community Sewer Access charges, in accordance with the number and size of water service meters connected to the land as follows (excluding fire service meters):

 

Water Meter Size

Annual Charge

20mm

$270.50

25mm

$324.50

32mm

$378.50

40mm

$519.00

50mm

$649.00

80mm

$1,038.00

100mm

$1,298.00

10.  VACANT SEWER ACCESS CHARGES

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual vacant sewer access charges for the 2022/23 rating year:

a)    Vacant Residential Sewer Access Charge of $379.00 per annum per residential assessment to which the water supply is available but not connected.

b)    Vacant Non-Residential Sewer Access Charge of $379.00 per annum per non-residential assessment to which the water supply is available but not connected.

c)    Vacant Non-Residential Community Sewer Access Charge of $189.50 per annum per non-residential assessment to which sewerage services are available but not connected, and whereby Council has by resolution identified the assessment as being subject to Vacant Non-Residential Community Access Charges

11.  LIQUID TRADE WASTE CHARGES

The annual trade waste charges as identified below are charged bi-annual in arrears. In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Council hereby resolves to make the following trade waste charges for the 2022/23 rating year:

a)   Trade Waste Annual Fee on non-residential land connected to the sewerage service of $250.00 where liquid trade waste is discharged.

 

b)   Trade Waste Usage Charge on (Category 2) non-residential land connected to the sewerage service of $4.33 per kilolitre of the estimated volume of liquid trade waste discharged to the sewerage system with prescribed pre-treatment. The volume of liquid trade waste discharged shall be calculated by multiplying the volume of water measured at the water meter(s) connected to the property, based on actual usage per kilolitre, by the trade waste discharge factors (TWDF) for the predominant use of the property as follows:

PROPERTY USE

TWDF %

Concrete Plant, Park Watering & Sewer Well

1

Pool, Bowling Green, Clubhouse & General Business

10

RLPB, Pharmacy, Medical Centre

20

Caravan Park, School & Bakery, Community use (as defined in Community Based Not For Profit Organisations)

25

Motel, Restaurant, Hotel, Club

30

Takeaway food

50

McDonalds

62

Service Station

70

Dentist

80

Hospital

85

Butcher, Hairdresser, Supermarket, Carwash

90

12.  INTEREST ON OVERDUE RATES & CHARGES

Interest on overdue rates and charges for the 2022-23 rating year has been set by Council at the maximum rate of interest payable as determined by the Minister of Local Government of 6.0% per annum, calculated daily, in accordance with Section 566 of the Local Government Act 1993.

13.  COMMUNITY BASED NOT FOR PROFIT ORGANISATIONS

Cootamundra-Gundagai Regional Council hereby resolves to make the assessments shown below as being those assessments to which Non-Residential Community Water Access Charges, Non-Residential Community Sewer Access Charges, Non-Residential Community Water Usage Charges, and Community Use Sewerage and Trade Waste Discharge Factors shall apply as follows:

Assessment

Name of Owner/Occupier

Use of Land

Religious Organisations

10001451

Sacred Heart Parish

Convent and Place of Worship

10001477

Catholic Church Trustees

Place of Worship

10001485

Catholic Church Trustees

Minister's Residence/Place of Worship

10008142

Presbyterian Church

Place of Worship

10013340

Jehovah's Witnesses Congregations

Place of Worship

10013423

Salvation Army

Minister's Residence/Place of Worship

10015444

Church Of The Foursquare Gospel

Place of Worship

10015832

Baptist Church Of NSW

Place of Worship

10017119

Anglican Church Property Trust Diocese

Minister's Residence/Place of Worship

10017135

Anglican Church Of Australia

Place of Worship

10029445

Uniting Church

Church Hall and Place of Worship

10029478

Uniting Church

Place of Worship

10039766

Australasian Conference Association Ltd

Place of Worship

11011715

Anglican Church Property Trust Dc & G

Place of Worship

 

 

 

11018389

Anglican Church Property Trust Dc & G

Place of Worship

11019627

Roman Catholic Church

Place of Worship

Local Sporting, Charitable & Community Groups

10006328

Society of St Vincent de Paul

Public Charity

10008399

Boy Scouts Association

Community Group

10008431

Cootamundra Ex-Servicemen's and Citizens Club

Community Facility

10008837

Australian Red Cross Society

Public Charity

10008845

Australian Red Cross Society

Public Charity

10009660

Showground Users Committee

Community Facility

10010320

The Cootamundra Country Club Ltd

Community Facility

10010882

CADAS Coota West

Community Group/Facility

10011955

Southern Cross Care - Retirement Village

Community Facility

10012060

Elouera Association Incorporated

Public Charity/Community Organisation

10015725

Cootamundra Wattle Guides

Community Group/Facility

10017556

Cootamundra Squash Assoc

Community Sporting Facility

10018877

Elouera Association Incorporated

Public Charity/Community Organisation

10030450

Town Tennis Club

Community Sporting Facility

10030468

Cootamundra Rugby League Club

Community Sporting Facility

10033223

Cootamundra Preschool Incorporated

Community Facility

10035780

Cootamundra Lions Club

Community Group

10039246

Coota Health Care Co-Op - Nursing Home

Community Facility

10039865

Elouera Cootamundra Assn Pty Ltd

Public Charity/Community Organisation

10045698

Cootamundra Strikers Soccer Club

Community Sporting Facility

10046159

Elouera Association Incorporated

Public Charity/Community Organisation

11011913

Gundagai Pre-School Kindergarten

Community Facility

11015922

Gundagai Common Trust

Community Group/Facility

11016136

Gundagai Racecourse and Showground Land

Community Sporting & Rec Facility

11019452

Gundagai District Services Club Ltd

Community Facility

11019460

Gundagai District Services Club Ltd

Community Facility

11019569

Valmar Support Services Ltd

Community Facility

11019965

Gundagai District Services Club Ltd

Community Facility

11019973

Gundagai District Services Club Ltd

Community Facility

11021318

Gundagai Scout Group

Community Group/Facility

11021730

Gundagai District Services Club Ltd

Community Facility

11032836

Gundagai Historic Bridges Committee Inc.

Community Group/Facility

11037132

South Gundagai Common Trust

Community Group/Facility

 

 

 

 

Introduction

Section 535 of the Local Government Act, 1993 requires that rates and charges must be made by resolution of Council.

Discussion

The provisions of Section 532 of the Local Government Act, 1993 specify that a council must not make a rate or charge until it has given public notice (in accordance with Section 405(3)) of its Draft Operational Plan for the year for which the rate or charge is to be made and has considered any matters concerning the Draft Operational Plan (in accordance with Section 405(5)).

Council has fulfilled the public notice obligation and the rates and charges for 2022-23
must be made by resolution of Council.

On 14 May 2021, the NSW Independent Pricing and Regulatory Tribunal (IPART) approved a Special Rate Variation for Cootamundra-Gundagai Regional Council consisting of the following annual and cumulative increases to Council’s general income, to remain permanently in Council’s general income, inclusive of the annual rate pegging increase approved by IPART (0.7% for the 2022-23 financial year).

Year

Annual Increase in

Cumulative Increase

General Income

in General Income

2021-22

20.0%

20.0%

2022-23

16.0%

39.2%

2023-24

5.0%

46.2%

2024-25

5.0%

53.5%

 

The Special Rate Variation previously approved for the former Gundagai Shire Council will be retained in Council’s general income base for 10 years from June 2014, and from 1 July 2024, Council’s general income will be reduced by the amount of that expiring Special Rate Variation.

 


Ordinary Council Meeting Agenda

28 June 2022

 

8.3        Community and Culture

8.3.1      Extension of Memorandum of Understanding with Paranormal Entertainment

DOCUMENT NUMBER

372225

REPORTING OFFICER

Casey Polsen, Tourism Administration Trainee

AUTHORISING OFFICER

Glen McAtear, Acting Deputy General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A prosperous and resilient economy: we are innovative and 'open for business'

2.3 Tourism opportunities are actively promoted

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       DRAFT - MOU Paranormal Events 2022-2023    

 

Recommendation

1.       Council extend Memorandum of Understanding with Paranormal Entertainment (trading as APPI Ghost Hunts & Tours) to conduct ghost hunts and other activities at the Old Gundagai Gaol until 31st July, 2023.

 

Introduction

Cootamundra-Gundagai Regional Council’s Memorandum of Understanding (MOU) with APPI Ghost Hunts & Tours (APPI) is due to expire on the 31st of August. To avoid interruptions, it is recommended that Council extend the current agreement with APPI which has had minor changes including the removal of the 1 hour ghost tours which are being replaced with shorter length ghost hunts held multiple times per night and other paranormal and psychic events including overnight stays at the Old Gundagai Gaol.

Background

The interest in and enthusiasm with the paranormal are immense now, due to the prominence of paranormal television shows currently available on television.  A Ghost Hunt is an interactive tour, where the participants take part in experiments to attempt to contact any spirits who may still reside at the location. Recently, every ghost hunt or tour held by APPI at their locations has 30 plus attendees, and every event at Parramatta Gaol sells out within days of tickets being released. APPI have been featured in many local newspapers, in the Daily Telegraph, and as a full segment with Mike Whitney on the “Sydney Weekender”. In 2012 they were also flown to the United States to film an episode of “My Ghost Story” (a popular show on the Bio channel).

Should the proposed events go ahead, APPI would contact the local papers to ensure they receive media attention. APPI also have a few very popular Facebook pages with over 45,000 followers, the majority of whom are from NSW. APPI hold public liability insurance to the amount of $20million plus volunteers’ insurance.

The proposed events can run without interruption to the current self-guided tours of the Old Gundagai Gaol. With 40% commission to be allocated to Council from ticket sales, they present a valuable additional income opportunity for Gundagai Gaol, now that the $5000 per annum previously generated by Friends of Gundagai Gaol (FOGG) hosting the Bald Archy Exhibition has ceased. The events will be a tourism attraction for Gundagai for which visitors are likely to stay overnight and spend additional money in the town.

Discussion

Ms Banks and her team of paranormal investigators have been holding Ghost Tours and Hunts of the Old Gundagai Gaol once a month since November last year, with Cootamundra-Gundagai Regional Council collecting 40% of all profits from these tours/hunts. Since November 2021 to June 2022 the Council has received $6,114.80 in profits directly from the tours provided by APPI. Council supply APPI with the venue once a month and provide limited advertising and promotions for the event. APPI manage all bookings directly, this means Council have limited involvement with the running of this event and have minimal costs associated with this arrangement.

It has been identified as per the previous MOU that the Ghost Tours are not as popular as our Ghost Hunts which are a longer, more inclusive experience allowing visitors to have more opportunities to explore and absorb the atmosphere of the Old Gundagai Gaol. It has been proposed that we discontinue the Ghost Tours of the Gaol and provide possible attendees with two ghost hunts per night that will run for 2 hours.

The ghost hunts are attracting visitors from all over NSW and have been booked out many months in advance. After every ghost hunt Peta Banks provides us with a breakdown of attendees and where they have travelled from to attend the hunt. Over 80% of attendees are travelling from over 2 hours away. This would indicate that people would be planning an overnight stay with their ghost hunt, therefore injecting further income into the local economy.

During the short period APPI have held their ghost hunts they have received feedback regarding the expansion of the offering. The recommendations include the addition of overnight stays and a psychic fair to held on the grounds in which local artisans and psychics are invited to offer products and readings for a fee.

The proposed events can run with limited interruption to the current self-guided tours of the Old Gundagai Gaol. With 40% commission to be allocated to Council from ticket sales, they present a valuable additional income opportunity for Gundagai Gaol. The events will be a tourism attraction for Gundagai for which visitors are likely to stay overnight and spend additional money in the town.

 


Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

28 June 2022

 

8.3.2      Gundagai Tourism Action Group (Advisory Committee) 6th June 2022 - Minutes

DOCUMENT NUMBER

372234

REPORTING OFFICER

Casey Polsen, Tourism Administration Trainee

AUTHORISING OFFICER

Glen McAtear, Acting Deputy General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Gundagai Tourism Action Group Advisory Committee Meeting - Mon 6th June 2022    

 

Recommendation

1.       The Minutes of the Gundagai Tourism Advisory Group meeting held 6th June, 2022, attached to the report, be noted.

2.       Council considers the recommendations contained within the minutes and acknowledges the work that needs to be done and the various matters contained within the minutes and will address the Committee concerns accordingly.

 

Introduction

The Minutes of the Gundagai Tourism Advisory Group meeting held 6th June, 2022 are submitted for the information of Council and the community.

 


Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

28 June 2022

 

8.4        Development, Building and Compliance

8.4.1      Development Applications May 2022

DOCUMENT NUMBER

372618

REPORTING OFFICER

Sharon Langman, Manager Development, Building and Compliance

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Compliance with the provisions of the Environmental Planning and Assessment Act, 1979 and related legislation..

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil  

 

Recommendation

The information on Development Applications approved in May 2022 be received and noted.

 

 

Introduction

The Development Applications Approved in May 2022 Report is submitted for the information of Council regarding development applications processed.

Discussion

The following development applications were approved by Cootamundra-Gundagai Regional Council in May 2022:

APP. NO.

PROPOSED DEVELOPMENT

PROPERTY DESCRIPTION

10.2021.191.2

Proposed Modification to Development Consent (Alterations & Additions to Commercial Premises)

Lot 505 DP 753601

Hurley Street, Cootamundra

10.2022.34.1

Proposed New Carport

Lot 10 DP236999

Olney, Cootamundra

10.2022.43.1

Proposed New Transportable Dwelling

Lot 365 DP753622

Reef Creek Road, Muttama

10.2022.48.1

Proposed Earthworks

Lot 2 DP1176297

Matilda Avenue, Cootamundra

10.2022.52.1

Proposed New Shed

Lot 18 DP18650

Murray Street, Cootamundra

10.2022.57.1

Proposed New Dwelling with attached Garage

Lot 3 DP1199338

Bartley Street, Cootamundra

10.2022.59.1

Proposed New Shed

Lot 30 DP851

Hovell Street, Cootamundra

10.2022.62.1

Proposed New Shed

Lot 20 Sec B DP9530

Renehan Street, Cootamundra

10.2021.118.1

Proposed demolition of existing structures and construction of New Shed

Lot 5 DP 771078

Nangus Road, Gundagai

10.2020.003.1

Proposed Subdivision – 3 Lots – to make a boundary adjustment between the three existing lots (Refused)

Lot 3 DP 1070803, Murray Street, Cootamundra; Lot 1 DP 1070803 (being the Common Property Lot in SP 75213), Murray Street, Cootamundra; Lot 2 DP 1070803, Parker Lane, Cootamundra

10.2022.060.1

Proposed New Shed

Lot 1 DP401703

Murray Street, Cootamundra

10.2022.061.1

Proposed New Carport

Lot 9 DP1074421

Matilda Avenue, Cootamundra

10.2022.065.1

Proposed Relocation of Existing Shed

Lot 646 DP1206449

Pinkerton Lane, Cootamundra

10.2022.066.1

Proposed New Shed

Lot 130 DP751421

Burra Road, Cootamundra

10.2022.069.1

Proposed Dwelling Alterations & Additions

Lot 1 DP595320

5 King Street, Wallendbeen

10.2021.170.1

New Dwelling & Continued Use of Un-Approved Shed

Lot 2 DP512362

Tumut Street, Gundagai

18.2022.002.2

Proposed Modification of Consent (Swimming Pool)

Lot 1 DP1111818

Carool Road, Cootamundra

10.2022.064.1

Proposed New Dwelling with attached Garage

Lot 4 DP1103227

George Street, Wallendbeen

10.2022.068.1

Proposed New Shed

Lot 16 DP12887

Congou Street, Cootamundra

10.2022.070.1

Proposed New Shed

Lot 352 DP753601

Pinkerton Road, Cootamundra

10.2022.075.1

Proposed New Shed

Lot 4 DP1103227

George Street, Wallendbeen

10.2022.030.1

Proposed Shed (pending compliance with deferred commencement conditions of consent)

Lot 19 Sec B DP1975

Warren Street, Cootamundra

10.2022.071.1

Proposed New Shed with attached Carport

Lot B DP331406

Hay Street, Cootamundra

 

VALUE OF WORK REPORTED TO THIS MEETING

 

$  2,285,071.00

 

VALUE OF WORK REPORTED YEAR TO DATE

 

$ 57,057,956.00

 

THIS TIME LAST YEAR:

 

VALUE OF WORK – May 2021-   

$    2,448,136.00

VALUE OF WORK – YTD 2021-     

$ 26,736,162.00

 

 


Ordinary Council Meeting Agenda

28 June 2022

 

8.4.2      Development Application 2022/63 Construct dwelling and shed at 15 George Street Wallendbeen - Variation to Development Standard

DOCUMENT NUMBER

372619

REPORTING OFFICER

Sharon Langman, Manager Development, Building and Compliance

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Council needs to assess each application on its individual merits in accordance with legislative requirements and timeframes.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Assessment Report DA 63-2022 - 15 George Street Wallendbeen    

 

Recommendation

Council approve the following development subject to the consent conditions below:

·    Application No:             DA2022/63

·    Property:                       Lot: 2 DP: 1103227

                                      15 George Street

                                      WALLENDBEEN NSW 2588

·    Development:               New dwelling and attached shed

 

GENERAL CONDITIONS

 

(1)           GEN Condition - Compliance Standards

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

 

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

(2)           GEN Condition - Compliance with Council

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

 

 

 

 

Document Reference

Description

Author

Date

 

Site Plan

Applicant

April 2022

 

Elevations / Top View

Applicant

April 2022

Job No. 65-21-2

Site Plan Elevations

Inkspot Design Services

April 2022

Job No. 65-21-1

Floor Plan Window/Door Schedule Member Size Schedule

Inkspot Design Services

April 2022

Job No. 65-21-3

Cross Section Bracing Detail

Inkspot Design Services

April 2022

Project No. 2107S02 Drawing No. GA1

Footing Plan

Applicant

April 2022

Project No. 2107S02 Drawing No. GA2

HD Bolts Plan

Applicant

April 2022

Project No. 2107S02 Drawing No. GA3

Gable Elevations

Applicant

April 2022

Project No. 2107S02 Drawing No. GA4

Gable Elevations

Applicant

April 2022

Project No. 2107S02 Drawing No. GA5

Side Elevations

Applicant

April 2022

Project No. 2107S02 Drawing No. GA6

Side Elevations

Applicant

April 2022

Project No. 2107S02 Drawing No. GA7

Roof Framing

Applicant

April 2022

 

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

 

(3)           GEN Condition - Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the  subject property.

 

Reason: To ensure that any public utilities are maintained and protected from damage.

 

 

(4)          Gen Condition – Not certify compliance with BCA or NCC

The issue of this Development Consent does not certify compliance with the  relevant provisions of the Building Code of Australia or National Construction Code Series.

 

Reason: This consent does not certify compliance with the BCA or NCC.

 

PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE

 

(1)          PCC Condition - Section 94A Contributions.

At the time of submission of a Construction Certificate all owning monies as they relate to Section 94A contributions must be paid in full.

 

Section 94A contributions are calculated on the estimated cost of development as specified on the Development Application at time of lodgement and may be subject to change with the coming of a new financial year or revised estimated cost of development.

 

Reason: So that the Section 94A Developer Contributions are paid in accordance with

Council’s Section 94A policy as adopted 2011.

 

(2)          PCC Condition - Certificates in Relation to Energy Efficiency.

Prior to obtaining a Construction Certificate, the Applicant shall furnish Council with Certificates in relation to energy efficiency. In general terms, these certificates shall be provided by appropriately qualified persons and reference compliance of the particular element of construction with requirements of BASIX. Certificates shall be provided for the following parts of construction:

1.    Building Fabric

2.    External Glazing

3.    Air Movement

4.    Air Conditioning and Ventilation Systems

5.    Artificial Lighting and Power

6.    Hot Water Supply

7.    Access for Maintenance

 

Reason: To ensure the development meets the energy requirements of BASIX.

 

(3)          PCC Condition – New Connection: Plumbing and Drainage Works.

An application shall be lodged and approved by Cootamundra Shire Council under Section 68 of the Local Government Act for any new water, sewerage or drainage connection prior to the issue of a Construction Certificate.

 

All plumbing works must be undertaken by a licenced plumber or drainer. They must submit their Notice of Work (N.O.W) and pay for any associated inspections 48hrs before the first inspection. They also must submit a correct Sewer Service Diagram (S.S.D) for all works. The C.O.C and S.S.D. must be submitted before an Occupation Certificate can be released by the Principal Certifying Authority (P.C.A).

 

The proponent shall comply with all requirements tabled under any approval issued under section 68 of the Local Government Act 1993, NSW Fair Trading and The Plumbing Code of Australia.

 

Reason: Statutory compliance.

 

(4)          PCC Condition - Onsite Sewerage Management System.

An application shall be lodged and approved by Cootamundra Shire Council under Section 68 of the Local Government Act for the installation of an onsite sewerage management system prior to the issue of a Construction Certificate. Details of the proposed system are to be included with the application detailing the tank capacity, type and location and size of effluent disposal area.

 

The proponent shall comply with all requirements tabled under any approval issued under section 68 of the Local Government Act.

 

Reason: To comply with the requirements of Section 68 of the Local Government Act.

 

 

PRIOR TO COMMENCEMENT OF WORKS

 

(1)          PCW Condition – Prior to Building Work Commencing.

The erection of a building in accordance with the development consent must not commence until:-

 

1.    a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

 

2.    the person having the benefit of the development consent has:

a.    appointed a principal certifying authority for the building work, and

b.    notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

 

3.    the principal certifying authority has, no later than 2 days before building works commences:

a.    notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.    notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

 

4.    the person having the benefit of the development consent, if not  carrying out the work as an owner-builder, has,

a.    appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.    notified the principal certifying authority of any such appointment, and

c.     unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are  to be carried out in respect of the building work .

 

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

 

(2)          PCW Condition – Signage.

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include:

1.    Statement that unauthorised entry to the site is not permitted

2.    Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.    The name, address and telephone contact of the Principal Certifying Authority for the work

 

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

 

(3)          PCW Condition – Notice of Commencement.

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least 2 days prior to work commencing.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(4)          PCW Condition – Builders Toilets.

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

 

Reason: To ensure minimum standards of hygiene for onsite workers.

 

(5)          PCW Condition – Residential Building Work.

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

 

1.    In the case of work for which a principal contractor is required to be appointed:

a.    In the name and licence number of the principal contractor, and

b.    The name of the insurer by which the work is insured under Part 6 of  that Act.

 

2.    In the case of work to be done by an owner-builder:

a.    The name of the owner-builder and,

b.    If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

 

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

 

Reason: Statutory compliance.

 

(6)          PCW Condition – Siting of Building.

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

 

Reason: To ensure the development is carried out on the correct allotment.

 

(7)          PCW Condition – Waste Storage During Construction.

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

 

Reason: To ensure that the site is not a source of wind-blown litter.

 

(8)          PCW Condition – Soil Erosion Control.

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

 

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

 

(9)          PCW Condition – Underground Services.

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

 

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

 

DURING CONSTRUCTION

 

(1)           DUR Condition – Works to be undertaken in Accordance with the Approval.

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

 

Reason: ensure all works are carried out in accordance with the development consent.

 

(2)           DUR Condition – Hours of Construction Site Works.

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

 

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

 

The applicant is responsible to instruct and control subcontractors regarding hours of work.

 

Reason: So that the development does not reduce the amenity of the area.

 

(3)           DUR Condition – Waste Removal.

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

 

Reason: To ensure that the amenity and unsightly condition is minimised.

 

 

 

(4)           DUR Condition – Tree Protection - Nature Strip.

Existing trees which are located on the nature-strip shall be protected during the construction period.

 

Reason: The Council's concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance.

 

(5)           DUR Condition - BCA Compliance.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made).

 

Reason: To ensure the building complies with the BCA.

 

(6)           DUR Condition – Inspections.

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made).

 

Reason: To ensure that adequate time is given of required inspections.

 

(7)           DUR Condition – Restricted Public Access.

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

 

Reason: To ensure public safety is maintained.

 

(8)           DUR Condition – Termite Protection.

The building and immediate surrounds shall be treated be treated in accordance with Australian Standard 3660.1 for protection against subterranean termites, and a copy of the guarantee submitted to Council.

 

NB: If a chemical system is selected for use as a barrier against termite attack, a durable notice shall be attached to the house providing information relating to the treatment supplied and the chemical used. This notice should be affixed permanently in either the electric meter box or at the entrance to the subfloor area.

 

Whilst the Building Code of Australia (BCA) and AS 3660.1 prescribe measures for protection in relation to the structural elements of a building, there are many other elements which may be susceptible to termite attack. Council therefore, encourages builders and owners to take general protective measures against termite attack according to approved industry standards and practices.

 

No protective measure is permanent. Owners should therefore, arrange regular inspections of their building by appropriate experts.

 

Reason: To protect the building from attack.

 

(9)           DUR Condition – Storm Water.

Storm water is to be discharged: -

 

1.    Clear of the building and septic tank disposal area

2.    To diffusion pit a minimum 3m from any building and in such a position that it does not cause nuisance to neighbours

3.    To the requirements of the BASIX Certificate, and any overflows to be without nuisance

 

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

 

(10)        DUR Condition – Water Proofing - Wet Areas.

An owner/builder will not be permitted to provide water proofing membranes to any wet area unless that person holds a Water Proofing Membrane   subcontractor's

licence with the Department of Fair Trading. The application of water proof membranes to nominated wet areas is a 'Critical Stage Inspection' requiring mandatory inspection by the Council or an accredited Private Certifying Authority. The standards for compliance are AS 3740 2010 for Water Proofing Internal Wet Areas.

 

Reason: To ensure that water proofing of internal wet areas are competently carried out to the required Standard and Code of Practice.

 

(11)        DUR Condition – Slab on Ground Construction.

The following points must be complied with: -

1.    Internal floor level must be a minimum of 150mm above the external finished surface level adjacent to the building

2.    External paths and ground surface adjoining the walls of the building must  be graded and drained away from the dwelling in such a manner as not to cause a nuisance

 

Reason: To ensure minimum requirements for surcharge gully heights are met and to minimise problems caused by flooding.

 

(12)        DUR Condition – Scalding.

The Hot Water System to the bathroom/ensuite is to be set not to exceed 50°C to prevent accidental scalding of children and the infirm. The licensed Plumber is to complete the attached certificate of compliance for the completed installation.

 

Reason: Statutory requirement.

 

(13)        DUR Condition – Smoke Alarms.

Install AC operated hard wired smoke alarms as per Australian Standard AS3786 to the building, where there is more than one smoke alarm installed all alarms must be interconnected.

 

Reason: To provide for fire safety in residential buildings.

 

(14)        DUR Condition – Storm Water / Ground Water Diversion.

Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.

 

Reason: To minimise the opportunity for ponding and flooding.

 

(15)        DUR Condition – Residential Driveway Safety Requirements.

The connecting door to the garage/shed from the dwelling shall comply with the requirements within ‘Residential Driveway Safety Requirements’ of the Cootamundra Development Control Plan (DCP) 2013.

 

If a door adjoins a ‘covered vehicle area’ on or within the immediate adjoining wall (parallel or at any angle thereto but not including the front entrance door to the dwelling), the door must have at minimum the following to comply:

 

·    Door shall swing inward of the dwelling,

·    No sliding or concertina door of any type to be used,

·    The door leaf shall be fitted with a hydraulic self-closing fixture that is at minimum a size 2 spring strength in accordance with AS4145.5.

Note: In the case of unusually high or heavy doors, windy or draughty conditions, or special installations a larger power size of door closer should be used); and

·    any door latch or passage set shall be installed at a minimum of 1500mm above finished floor level; and

·    Any bolt or function that could, in normal usage, render a door leaf non-self- latching shall not be incorporated.

Note: A non-self-latching bolt (e.g. a dead bolt) will prevent the door from closing if left protruding while the door is open. Any electrically operated locking devices or bolts shall be self-latching in the event of power failure and any activation switches installed 1500mm above finished floor level.

·    If pairs of doors are used both leaves are to be self-closing and self-latching and shall include a selective sequence closing device.

 

NOTE: for the purpose of this condition, immediate adjoining wall includes any wall of a dwelling or part thereof within 3 metres of the bounding construction of the 'covered vehicle area' whether attached or covered or not.

 

Reason: To incorporate building design elements and prevention methods that could reduce the risk of Low Speed Roll Overs (LSRO) associated with residential dwellings.

 

POST CONSTRUCTION

 

(1)          POC Condition – Occupation of Building.

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

 

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

 

 

 

(2)          POC Condition – Compliance Certificates.

Prior to occupation of the building an Occupation Certificate is to be obtained. If Council is requested to issue the Occupation Certificate, all relevant compliance certificates must be submitted.

 

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

 

(3)          POC Condition – BASIX.

The development is to be carried out in accordance with the current BASIX certificate and schedule of commitments approved in relation to this development.

Prior to an Occupation Certificate being issued, the applicant is to provide certification certificates to the PCA which specifies that all commitments listed in the BASIX Certificate have been completed.

 

Reason: To ensure the development meets State Government energy and water efficiency targets

 

(4)          POC Condition – Property Identification.

Street numbers of a size and type satisfactory to Council being affixed to the building or fence. Such numbers to be clearly visible from the street.

In rural areas, the number should be affixed near your property entrance at the fence line. The property is 15

 

Reason: To ensure that the development is clearly identifiable and easily found by emergency, trade and other services.

 

ONGOING USE

 

(1)          USE Condition – Clean and Tidy.

The premises are to be maintained in a clean and tidy condition at all times.

 

Reason: So that the development does not reduce the amenity of the area.

 

(2)          USE Condition –Amenity General.

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

 

Reason: So that the development does not reduce the amenity of the area.

 

 

 

Introduction

Council has received an application to construct a dwelling and shed at 15 George St Wallendbeen. The applicant seeks a variation to the controls within Council’s adopted Development Control Plan. In accordance with the delegations issued to staff where variation to the Development Control Plan is above 5% the matter is referred to Council for determination.

Discussion

Council has in place an adopted a Development Control Plan (DCP) that provides guidance on the development standards that Council believes will lead to desired outcomes in building design, streetscape, traffic, heritage, and environment. The DCP contains performance criteria and associated acceptable solutions to assist applicants in achieving the desired outcomes. However, it is recognised that there are other means of achieving the desired outcomes outside of the acceptable solutions and where a similar or better result can be achieved such alternatives should be considered.

In considering variations to the standards contained within the DCP applicants are required to justify why the standards should be varied and how this will lead to an outcome that is equivalent, if not better, than the articulated performance criteria. In this instance the development controls require that the shed portion of the development is limited to 110m2. The applicant has indicated that a larger shed is required to cater for personal interests. There will be a dwelling associated with the shed and although the shed portion of the development is above that as prescribed by the controls, the overall floor space ratio of the development does not exceed the controls within the DCP. The proposal is situated on a large site in a village area and does not present any perceived negative impacts. Furthermore, the attached assessment report considers all the required matters pursuant to Section 4.15 of the Environmental Planning and Assessment Act, 1979 and has found that there are no impacts or planning grounds that would preclude the approval of the development as proposed.

 

 


Ordinary Council Meeting Agenda

28 June 2022

 

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Ordinary Council Meeting Agenda

28 June 2022

 

8.5        Regulatory Services

8.5.1      Regulatory Report

DOCUMENT NUMBER

371772

REPORTING OFFICER

Janelle Chapman, Senior Regulatory Officer

AUTHORISING OFFICER

Glen McAtear, Acting Deputy General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil  

 

Recommendation

The Regulatory Report for May, 2022 be noted.

 

Introduction

The following report details the main activities that were undertaken by Regulatory staff during the month of May 2022.

 

Cemetery Activities

The cemeteries had general maintenance undertaken with, mowing and whipper snipping. The topping up of sunken graves continues and the backfilling of feral animal holes mostly rabbits was undertaken.

Burial/Interments: 7 in the Cootamundra Cemetery.

Burial enquiries undertaken - locate graves, provide maps and information for family research: 35

 

Ranger Activities

The Animal Care Facility (ACF) and holding facilities were cleaned, mowed, whipper snipped and maintained. The parks along with the fenced off leash dog park and other off leash areas in both Cootamundra and Gundagai had all Dog Waste Stations refilled with bags.

Along with regular patrols around the Local Government Area (LGA), Council Rangers attended to several Animal complaints: 6 Nuisance animal issues, 8 straying livestock incidents on Darbarlara Road, Hume Highway, Middleton Drive, Go-cup Road, Jessops Lagoon Road, Burra Road and Dirnaseer Road. There have been 7 illegal dumping cases and related clean-ups. The Rangers have been busy with illegal dumping incidents removing dumped mattresses, furniture, household waste and green waste. Hot spots included town streets in both Cootamundra and Gundagai, Muttama Road, Stoney Beach and Nangus Road. There were 4 abandoned vehicles 2 removed and 2 impounded. 1 illegal fence issue on Road Reserve continuing (South Gundagai). 1 Dog incident and No Penalty notices were issued in May.

NSW Companion Animal Registrations: 27 - Amount received: $1 921.00

 

Total number of Dogs and Cats seized across the LGA for this period were: 15.

11 animals seized in Cootamundra, 1 in Gundagai, 1 in Coolac, 1 in Darbalara and 1 in Stockinbingal. The outcomes of these animals seized were:  7 returned home, 1 were Euthanised and 9 animals remain impounded going into June and are now available for rehoming from the Animal Care Facility, there are 8 cats and 1 dog. Information is available on Councils website.

The Ranger conducted an educational Companion Animals presentation at the Sacred Heart School and for the U3A in Cootamundra.

 

Saleyard Activities

·    Sheep Sales held – Cootamundra: 2 - Yarding information: Total sheep sold:  2900 head.

·    Total amount of Vendor sales - $434,310.00 - Top price: $215.00, Average Price:  $149.76

·    Cattle Sales held – 0

·    Truck wash Registered Operators: Cootamundra Saleyards: 41, Individual usages 95 - Amount received $3,863.00

·    Truck wash Registered Operators: Gundagai Saleyards: 32, Individual usages 127 - Amount received $3437.28

·    Transit Fees Received:  Cootamundra Yards: 0   Gundagai Yards: $35.00

General yard maintenance, hosing and repairs were undertaken at the Cootamundra saleyards. Weed spraying and tree maintenance and whipper snipping was conducted at Cootamundra and Gundagai yards. Minor welding of pen gates and trough repairs were undertaken. Cootamundra truck wash maintenance was carried out with excess manure removal from pit and truck wash bay maintenance and tank flushing.

 

Emergency Management

Council held a Local Emergency Management Committee Meeting which was held in Gundagai on the 17th May, 2022 and was attended by Police, SES, RFS, Fire & Rescue NSW, Ambulance, LLS, Resilience NSW and NSW Health. Discussions were had in relation to Disaster Risk Reduction Funding that may be available for warning lights on causeways during flood events, along with recent incidents across the LGA and their outcomes.

 

Biosecurity Activities

Weed spraying is continuing around town streets and lanes, along with more concentrated areas of roadside spraying. Regulatory staff have supported across other sections where needed, driving the garbage truck and assisting parks staff. Regulatory staff accepted used chemical drums from farmers under the drumMUSTER collection program.

 


Ordinary Council Meeting Agenda

28 June 2022

 

8.6        Assets

Nil

8.7        Civil Works

8.7.1      Civil Works and Technical Services Report - June 2022

DOCUMENT NUMBER

371973

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Mark Ellis, Manager Civil Works  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

That the Civil Works and Technical Services Report for the month of June 2022 be noted.

 

Introduction

The Civil Works and Technical Services Report for the month of June 2022 is submitted for the information of Council and the community.

Discussion

Fixing Local Roads Projects:

All major works on Mackay Street (Cootamundra) are now complete. The final stages of pavement rehabilitation were undertaken at the end of May with sealing taking place shortly after.

Some minor works on driveways will be completed by end of June which will wrap up this project. Since completion, some minor pavement movement has been noticed, which will be monitored and remediated if necessary. The final project cost around $1.2million with most of the funds from Fixing Local Roads and Roads to Recovery grants.

Culvert works have been completed on the first stage of the Brawlin Road (Brawlin) upgrade. The first stage works will see approximately 1km of gravel road upgraded to bitumen seal.

Initial tree removal has taken place on Warralong Road (Cootamundra) to enable the new road alignment to fit between the trees. The next stage of this work will involve the installation of box culverts and drainage.

Service relocating/redepthing has been scheduled for Cooper Lane (Cootamundra). This work is necessary before any construction works can commence. Works on Cooper Lane will involve traffic disruptions and access along the laneway, so public advice will be provided prior to the works.

Local Roads & Community Infrastructure (LRCI) Program:

Works are continuing on the footpath replacement in Wallendoon Street (Cootamundra) adjacent to the Council offices. Works near the offices and library are complete and at the time of writing, the section between was being finalised. This work includes a new disabled access ramp to be constructed which is compliant to the Australian Standards. Completion of the project will be dependent on the replacement of two Telstra pits which have to be replaced by Telstra.

The final section of footpath replacement has been completed in Bourke Street (Cootamundra). This involved the replacement of the old asphalt and concrete path with new asphalt from Parker Street to the laneway.

Natural Disaster Event Funding:

Fallen trees from the December 2021 storm event have been cleaned up along the Burley Griffin Way and Olympic Highway near Wallendbeen. This work has been undertaken as part of the Road Maintenance Contract with Transport for NSW.  Work is currently underway of long-awaited repairs from the 2019 Natural Disaster event to the embankment on the Cullinga Creek Bridge on Old Gundagai Road. Repairs have been delayed due to creek flows and contractor availability.  This contractor is also scheduled to undertake similar repairs to the Cullinga Creek causeway on Muttama Road before the end of June when funding for this event closes out.

Transport for NSW Works - Olympic Highway:

Works are continuing the pavement rehabilitation on Yass Road (Cootamundra). This work involves excavating out 400mm of existing pavement and replacing with 200mm of stabilised pavement followed by 200mm of asphalt. The length of the project commences at Hovell Street and continues to the Railway overpass near Rodeo Drive.

Unfortunately, wet weather has limited progress on the project with no works able to be undertaken when the chance of rain is evident.

This work is being done at night to assist with traffic control and is expected to be completed by the end of June.

This project is being totally funded by Transport for NSW.

Muttama Road REPAIR Project:

Work is well underway on the current REPAIR program on Muttama Road near the model Aero Club. At the time of writing, the sub-base layer had been stabilised to a depth of 250mm and the top 200mm of road base was being placed and compacted. Expectations are this project will be primer sealed by the end of June. The project is being funded by REPAIR funds as well as Roads to Recovery funds.

General Works:

With the continual wet weather, Council’s bitumen roads are again showing signs of deterioration. Crews are endeavouring to undertake maintenance patching as conditions permit to try and keep on top of the deterioration.

Crews have finished maintenance grading on Bundarbo Road (Gobarralong) and are working towards the Nanangroe and Adjungbilly areas as weather permits. A crew is planned to head towards the Old Hume Highway to repair edge breaks and shoulder defects.

Crews have completed the widening and batter shaping works on Darbalara Road (Darbalara), west of Carrs Road (Darbalara). This work has provided significant improvement to pavement width and sight distance through this section.

Concrete kerb and gutter replacements on Hanley and Bourke Streets (Gundagai) are continuing with a second stage on Bourke Street to commence when conditions are favourable.

 


Ordinary Council Meeting Agenda

28 June 2022

 

8.8        Technical Services

8.8.1      CGRC Development Strategy

DOCUMENT NUMBER

372160

REPORTING OFFICER

Matt Stubbs, Manager Technical Services

AUTHORISING OFFICER

Glen McAtear, Acting Deputy General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A prosperous and resilient economy: we are innovative and 'open for business'

2.2 Strategic land-use planning is co-ordinated and needs-based

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil  

 

Recommendation

1.       Council note the report on the Cootamundra-Gundagai Regional Council Development Strategy.

2.       Council consider the sale of 39 Harold Conkey Drive, Cootamundra.

 

 

Introduction

Council has identified a need for strategic review of all existing assets and development opportunities within the local government area. In response, an internal working group has been established to identify and investigate all opportunities with Council Officers to provide a regular report to council on progress.

This report serves to provide an update on the progress of the group to date whilst also presenting an opportunity to maximise an opportunity the market currently presents through the potential sale of 39 Harold Conkey Drive, Cootamundra.

Discussion

Council has established an internal Development Strategy Committee with relevant representatives from across the organisation that have a role with regards to developing and managing property including departments such as engineering, planning, facilities, and finance.

The group has commenced meeting fortnightly, with individual development opportunities to be included in the agenda for discussion. An agenda is prepared for each meeting at which each project is nominated a project lead, a single officer responsible for co-ordinating with the nominated project team to progress the development and provide advice back to the group through collaborative working documents. It is envisaged that the group will provide status updates and recommendations to council monthly.

Initial committee meetings have been well attended and largely spent gathering information relating to each site, determination of a priority ranking system for each development has been identified as an important consideration to ensure that reporting to Council is objective and based on predetermined weighted criteria.

While the group establishes the background and recommendations for each project over the coming months, an opportunity has arisen that the group has flagged to expedite. Given the unique market opportunity, Council may wish to consider the sale of 39 Harold Conkey Drive.

Financials

The current residential housing market is strong, and this property is currently vacant proving an opportunity to consider selling, with a valuation providing a price guide of $650,000-$750,000. These funds could be utilised by Council to fund other future development initiatives.

 


Ordinary Council Meeting Agenda

28 June 2022

 

8.8.2      NSW Local Roads Congress 2022

DOCUMENT NUMBER

372673

REPORTING OFFICER

Matt Stubbs, Manager Technical Services

AUTHORISING OFFICER

Glen McAtear, Acting Deputy General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       NSW Local Roads Congress 2022 Program

2.       Roads Congress Draft Communique 2022    

 

Recommendation

This report in relation to the NSW Local Roads Congress be received and noted.

 

 

Introduction

The NSW Roads & Transport Directorate, a partnership between Local Government NSW (LGNSW) and the NSW Institute of Public Works Engineering Australia (IPWEA NSW) holds an annual NSW Local Roads Congress as a forum to provide a strong collective voice from key stakeholders with regards to the aspects of managing the road network.

Discussion

The NSW Roads & Transport Directorate, Local Roads Congress 2022 was held at NSW Parliament House, Macquarie Street, Sydney on the 6th of June and attended by Councillor Logan Collins and Mr Matt Stubbs, Manager Technical Services.

The theme for the congress was “putting policies into practise” and provided an opportunity to hear from speakers across the roads and transport sector whilst also providing an opportunity to network and discuss local issues with a range of stakeholders. There were a range of topics discussed with a focus on understanding the challenges councils are presently facing across the state face whilst collating a coordinated, concise communique to flag these challenges with state and federal governments.

The status of various government programs including the Road Classification Review, Fixing Local Roads and Fixing Country Bridges was provided by government representatives, the benefits of these programs were discussed along with challenges faced during application and delivery. Another key theme was the current infrastructure backlog and the dramatic negative effects the skills shortage and increasing costs are having across the local government sector with regards to delivering services and maintaining assets. It was acknowledged that Council’s are reliant on funding programs to maintain their asset base to an appropriate standard and further lobbying had to be done to continue the existing programs that are in place whilst also pushing to increase the Financial Assistance Grant allocation that rural councils rely on to remain financially viable.

A detailed congress communique is attached to this report that serves as the executive summary for the congress that will be circulated on behalf of member organisations to provide a greater understanding of the challenges the sector currently faces and to assist with lobbying for much needed funding and support.

Financials

There are no financial issues related to this report.

 


Ordinary Council Meeting Agenda

28 June 2022

 


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Ordinary Council Meeting Agenda

28 June 2022

 












 


Ordinary Council Meeting Agenda

28