Agenda of Ordinary Council Meeting - Tuesday, 28 June 2022

Ordinary Council Meeting Minutes

24 May 2022

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Gundagai
ON Tuesday, 24 May 2022 AT 6:00PM

PRESENT: Cr Charlie Sheahan (Mayor), Cr Leigh Bowden (Deputy Mayor), Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly, Cr Abb McAlister, Cr Penny Nicholson

IN ATTENDANCE: Les McMahon (Interim General Manager), Glen McAtear (Acting Deputy General Manager), Mark Ellis (Manager Civil Works), Andrew Brock (Manager Facilities), John Chapman (Acting Manager Finance and Customer Service), Janelle Chapman (Acting Manager Regulatory Services), Matt Stubbs (Manager Technical Services), Wayne Bennett (Manager Waste, Parks & Recreation Services)

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

Adjourn Meeting For Open Forum

Resolution 164/2022

Moved: Cr Trevor Glover

Seconded: Cr Leigh Bowden

Council adjourn for Open Forum.

Carried

2 Open Forum

List of Speakers

1. Mr. Ross Tout – Spoke against item 9.1 Notice of Motion A report be prepared by Council staff on the feasibility of dismantling and clearing the Cootamundra and Gundagai cattle yards with the intention of subdividing and selling the lots as light industrial. The report should include potential options and procedures for engaging appropriately experienced contractors to undertake the requisite activities to achieve the proposed outcome.

2. Mr. Jim Saunderson - Spoke against item 9.1 Notice of Motion A report be prepared by Council staff on the feasibility of dismantling and clearing the Cootamundra and Gundagai cattle yards with the intention of subdividing and selling the lots as light industrial. The report should include potential options and procedures for engaging appropriately experienced contractors to undertake the requisite activities to achieve the proposed outcome.

3. Mr. Gordon Lindley - Spoke against item 9.1 Notice of Motion A report be prepared by Council staff on the feasibility of dismantling and clearing the Cootamundra and Gundagai cattle yards with the intention of subdividing and selling the lots as light industrial. The report should include potential options and procedures for engaging appropriately experienced contractors to undertake the requisite activities to achieve the proposed outcome.

Resume Open Meeting

Resolution 165/2022

Moved: Cr Leigh Bowden

Seconded: Cr Gil Kelly

Council resume the Open Meeting.

Carried

3 Apologies

Resolution 166/2022

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

Apologies from Cr Les Boyd be received and leave of absence granted.

Carried

4 Disclosures of Interest

5 Confirmation of Minutes

5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 26 April 2022

Resolution 167/2022

Moved: Cr Leigh Bowden

Seconded: Cr Trevor Glover

The Minutes of the Ordinary Meeting of Council held on Tuesday 26 April 2022 be confirmed as a true and correct record of the meeting.

Carried

6 Mayoral Minutes

6.1 Mayoral Minute - Deputy Mayor Allowance

Resolution 168/2022

Moved: Cr David Graham

Seconded: Cr Logan Collins

That the amount of $500 per month from the Mayoral allowance be paid to the Deputy Mayor, in addition to the usual Councillor payment, as recompense for undertaking the supportive role of Deputy Mayor until such time that a review of the arrangement is required, be formalised.

Carried

6.2 Mayoral Minute - Financial Support for Cr Bowden (Deputy Mayor) to fulfill Her Obligations as Country Vice President with Australian Local Government Women's Association.

Resolution 169/2022

Moved: Cr Logan Collins

Seconded: Cr Trevor Glover

Cr Bowden (Deputy Mayor) be fully supported by Council by way of the provision of a Council car and payment of accommodation to fulfil her obligations as Country Vice President of the Australian Local Government Women’s Association at any conference, Executive and Board meeting.

Carried

6.3 Mayoral Minute - Congratulations to Casey Polsen and Councillor Engagement

Resolution 170/2022

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

1. Council congratulate Miss Casey Polsen for her outstanding achievement of progressing to Regional Finalist of the New South Wales Trainee of the Year Awards.

2. The information in the Mayoral Minute be received and noted.

Carried

7 Reports from Committees

Nil

LATE REPORTS

Resolution 171/2022

Moved: Cr Leigh Bowden

Seconded: Cr Penny Nicholson

The Late Reports be accepted and heard in the normal order of business.

Carried

8 General Manager’s Report

8.1 Business

8.1.1 2022-23 Determination of the Local Government Remuneration Tribunal - Councillor Fees and Additional Mayoral Fee and Consideration of Superannuation for Councillors

Resolution 172/2022

Moved: Cr Leigh Bowden

Seconded: Cr Penny Nicholson

1. It be noted that Cootamundra-Gundagai Regional Council is listed as Rural in the Local Government Remuneration Tribunal – April, 2022 Annual Report and Determination.

2. Council adopt the maximum amount of $12,650 as the Councillors annual fee effective 1^st July, 2022 for a rural council as detailed in the Local Government Remuneration Tribunal – April, 2022 Annual Report and Determination.

3. Council adopt the maximum amount of $27,600 as the Mayor’s annual fee effective 1^st July, 2022 for a rural council as detailed in the Local Government Remuneration Tribunal – April, 2022 Annual Report and Determination.

Carried

Resolution 173/2022

Moved: Cr Trevor Glover

Seconded: Cr Leigh Bowden

4. The making of superannuation contribution payments for Councillors as detailed in the Council Circular 22-04 Payment of Councillor Superannuation, attached to the report, be supported.

Carried

8.1.2 Purchasing Procedures and the General Managers Delegation

Resolution 174/2022

Moved: Cr Penny Nicholson

Seconded: Cr Gil Kelly

The details contained in the report regarding purchasing procedures and the General Manager’s delegation for accepting Tenders be noted, and the Procurement Guidelines for Staff be amended to reflect the details contained in the report.

Carried

8.1.3 Community Strategic Plan, Delivery Program and Operational Plan

Resolution 175/2022

Moved: Cr Logan Collins

Seconded: Cr Trevor Glover

1. The draft Cootamundra-Gundagai Regional Council 2022-2032 Community Strategic Plan be endorsed.

2. The draft Cootamundra-Gundagai Regional Council 2022-2024 Delivery Program and Cootamundra-Gundagai Regional Council 2022-2023 Operational Plan, be deferred to the Extraordinary Meeting being held 31^st May, 2022.

Carried

8.1.4 Delivery Program and Operational Plan Quarterly Progress Report

Resolution 176/2022

Moved: Cr Logan Collins

Seconded: Cr Abb McAlister

The Delivery Program incorporating the Operational Plan 2021/22, quarterly progress report, (3rd Quarter 1^st January – 31^st March 2022), attached to the report, be received and noted.

Carried

8.1.5 Cootamundra Annual Beach Volleyball Event

Resolution 177/2022

Moved: Cr Logan Collins

Seconded: Cr Leigh Bowden

1. Council use the residual $26,000 of the now defunct Volleyball Committee to assist a Coordinator to manage the annual Cootamundra Beach Volleyball event.

2. A workshop be held to undertake further consideration on arrangements for the 2023 Cootamundra Beach Volley Ball Competition.

3. Following the workshop further report on the Cootamundra Beach Volley Ball Competition be brought back to Council for final determination.

Carried

8.1.6 Eastern Riverina Arts Annual General Meeting

Resolution 178/2022

Moved: Cr Leigh Bowden

Seconded: Cr Logan Collins

The Report on the Eastern Riverina Arts Annual General Meeting held 22^nd April, 2022 prepared by Cr Leigh Bowden (Deputy Mayor) and supporting documents attached to the report, be noted.

Carried

8.1.7 Wallendbeen Memorial Hall s.355 Committee Meeting Annual Fees

Resolution 179/2022

Moved: Cr Abb McAlister

Seconded: Cr David Graham

The proposed 2022/2023 schedule of hall hire charges for the Wallendbeen Memorial Hall, attached to the report, be listed in the 2022/23 Operational Plan Fees and Charges.

Carried

8.1.8 Muttama Hall Management s.355 Committee Meeting Minutes and Membership

Resolution 180/2022

Moved: Cr Trevor Glover

Seconded: Cr Leigh Bowden

1. The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held on 19^th January, 2022 and 23^rd February, 2022, and 19^th April, 2022 attached to the report, be noted.

2. The new chairperson and membership of the Muttama Hall Management s.355 Committee, as detailed in the report, be endorsed.

Carried

8.1.9 The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

Resolution 181/2022

Moved: Cr Abb McAlister

Seconded: Cr Trevor Glover

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Ordinary Meeting held on 4^th April, 2022, attached to the report, be noted.

Carried

8.1.10 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

Resolution 182/2022

Moved: Cr Leigh Bowden

Seconded: Cr Trevor Glover

1. The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held 28^th April, 2022, attached to the report, be noted.

2. The proposed 2022/2023 schedule of hall hire charges for the Stockinbingal Ellwood’s Hall, attached to the report, be listed in Cootamundra-Gundagai Regional Council’s 2022/23 Operational Plan Fees and Charges.

Carried

8.1.11 Cootamundra Tourism Action Group (Advisory Committee) - 5th May 2022 - Minutes

Resolution 183/2022

Moved: Cr Logan Collins

Seconded: Cr Penny Nicholson

The Minutes of the Cootamundra Tourism Action Group (Advisory Committee), attached to the report be noted.

Carried

8.2 Finance

8.2.1 Investment Report - April 2022

Resolution 184/2022

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The Investment Report for April, 2022 be noted.

Carried

8.3 Community and Culture

8.3.1 Gundagai Tourism Action Group Advisory Committee Meeting 2 May, 2022

Resolution 185/2022

Moved: Cr Penny Nicholson

Seconded: Cr Abb McAlister

1. The Minutes of the Gundagai Tourism Advisory Group meeting held 2^nd May, 2022, attached to the report, be noted.

2. Council considers the recommendations contained within the minutes:

2.1 Extend Memorandum of Understanding with APPI Ghost Hunts and Tours be extended and further opportunities with the group be explored.

2.2 The Gundagai Tourism Action Committee would like to formally acknowledge and thank Miriam Crane for her dedication and hard work and support she has provided to be committee during her time in her role.

2.3 Former employees having worked over 10 years be formally thanked for their service.

Carried

8.3.2 Cootamundra and Gundagai Youth Council Meetings

Resolution 186/2022

Moved: Cr Logan Collins

Seconded: Cr Abb McAlister

1. The minutes of the Cootamundra Youth Council meetings held 7^th March and 2^nd May 2022, attached to the report be received and noted.

2. New members of the Cootamundra Youth Council Ellenore Clapham, Tanesha Silk, Jade Wiggins (March, 2022) be welcomed and endorsed.

3. The resignations of Bridie Ingold and Lillian Crane (Gundagai Youth Mayors) and Michelle Rabey (Cootamundra Youth Secretary) be noted.

4. Bridie Ingold, Lillian Crane and Michelle Raby be acknowledged for the significant leadership contributions they have made to their respective Youth Councils.

5. The updated Vision for the Cootamundra Youth Hub (attached) be endorsed.

Carried

8.3.3 Cootamundra Community Services Meeting

Resolution 187/2022

Moved: Cr Leigh Bowden

Seconded: Cr Logan Collins

1. Council notes the report and the issues identified at the meeting.

2. Council expresses its ongoing support for the important work undertaken by a wide range of community organisations in Cootamundra.

Carried

8.4 Development, Building and Compliance

8.4.1 Development Applications April 2022

Resolution 188/2022

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The information on Development Applications approved in April 2022 be received and noted.

Carried

8.4.2 Development Application Modification - 2021/62 MOD1 - 87-89 First Avenue Gundagai - Late Report

Resolution 189/2022

Moved: Cr Abb McAlister

Seconded: Cr David Graham

That Council approve the following modification subject to the consent conditions below:

· Application No: DA2021/62 MOD1

· Property: Lot 213 DP 1276945

(formerly Lot 13 DP 1102375 & Lot 2 DP 574412)

87-89 First Avenue, Gundagai

· Development: Centre-based childcare facility - to modify the development by:

- Changing the entry steps, access and front fencing/gate

- Removing the ramp and access gate from the rear verandah to the rear yard,

- Changing the height of the sliding doors to the playrooms (reduced from 2400mm to 2100mm) and removing some fixed glass panels,

- Changing the building fabric from compressed fibre cement cladding to metal cladding, and

- Changing the external colour from burgundy to shale grey.

CONDITIONS:

1. Modifying Condition A1, as follows (~~struck -thru~~ deletions and bold italic insertions):

A1. The developer shall carry out the development generally in accordance with the

Following plans and documentation:

Statement of Environmental Effects, dated May 2021, prepared by Habitat Planning
The following plans, prepared by NBRS Architecture:
Drawing No.	Version	Content	Date of plan
20124-NBRS-A-DA03	3 4	Site plan	~~06.05.2021~~ *13.05.2022*
20124-NBRS-A-DA04	3 4	Existing and Demolition - Stage 1	~~06.05.2021~~ *13.05.2022*
20124-NBRS-A-DA05	3 4	Existing and Demolition - Stage 2	~~06.05.2021~~ *13.05.2022*
20124-NBRS-A-DA10	3 4	Floor plan	~~06.05.2021~~ *13.05.2022*
20124-NBRS-A-DA11	3 4	Roof plan	~~06.05.2021~~ *13.05.2022*
20124-NBRS-A-DA30	3 4	External building elevations	~~06.05.2021~~ *13.05.2022*
20124-NBRS-A-DA31	3 4	External building elevations	~~06.05.2021~~ *13.05.2022*
20124-NBRS-A-DA32	3 4	External building elevations	~~06.05.2021~~ *13.05.2022*
20124-NBRS-A-DA60	3 4	Materials schedule	~~06.05.2021~~ *13.05.2022*
20124-NBRS-A-DA70	3 4	Finishes Board	~~06.05.2021~~ *13.05.2022*

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Charlie Sheahan (Mayor) Cr Leigh Bowden Cr Logan Collins Cr Trevor Glover Cr David Graham Cr Gil Kelly Cr Abb McAlister Cr Penny Nicholson	Nil
ABSENT	DECLARED INTEREST
Cr Les Boyd	Nil

Carried

8.5 Regulatory Services

8.5.1 Regulatory Report

Resolution 190/2022

Moved: Cr David Graham

Seconded: Cr Logan Collins

The Regulatory Report for April, 2022 be noted.

Carried

8.6 Assets

Nil

8.7 Civil Works

8.7.1 Civil Works and Technical Services Report - May 2022

Resolution 191/2022

Moved: Cr Penny Nicholson

Seconded: Cr Trevor Glover

The Civil Works and Technical Services Report for the month of May, 2022 be noted.

Carried

8.7.2 Crown Road Reserve - Transfer to Council

Resolution 192/2022

Moved: Cr Trevor Glover

Seconded: Cr Gil Kelly

That Council lodge an application with the NSW Department of Industry, to transfer the ownership of the unformed Crown Road near Back Brawlin Road, Cootamundra, which runs through Lot 2 DP 583945, and between Lots 1 and 2 DP 34565, to Cootamundra-Gundagai Regional Council.

Carried

8.8 Technical Services

8.8.1 New South Wales Local Roads Congress - 6th June, 2022 - Late Report

Resolution 193/2022

Moved: Cr Leigh Bowden

Seconded: Cr Logan Collins

The Manager for Technical services and Cr Collins attend the New South Wales Local Roads Congress to be held at Parliament House Sydney on 6^th June, 2022.

Carried

8.9 Facilities

8.9.1 Proposed Redevelopment of Fisher Park Sporting Precinct - Masterplan

Resolution 194/2022

Moved: Cr Gil Kelly

Seconded: Cr Trevor Glover

The amount of $100,000 be allocated for the required immediate upgrades at the Fisher Park facilities including the creation of a Master Plan.

Carried

8.9.2 Facilities Works Report May 2022

Resolution 195/2022

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The facilities Works report for May, 2022 be noted.

Carried

8.10 Waste, Parks and Recreation

Nil

9 Motion of which Notice has been Given

9.1 A report be prepared by Council staff on the feasibility of dismantling and clearing the Cootamundra and Gundagai cattle yards with the intention of subdividing and selling the lots as light industrial. The report should include potential options and procedures for engaging appropriately experienced contractors to undertake the requisite activities to achieve the proposed outcome.

Resolution 196/2022

Moved: Cr Logan Collins

Seconded: Cr Leigh Bowden

A report be prepared by Council staff on the feasibility of dismantling and clearing the Cootamundra cattle yards with the intention of subdividing and selling the lots as light industrial and a separate report be prepared for the usage of the Gundagai cattle yards focusing on the amount of money gained or lost, the occurrences of trucks releasing stock into the yards and the revenue raised through the annual sale. The Cootamundra report should include potential options and procedures for engaging appropriately experienced contactors to undertake the requisite activities achieve the proposed outcome. The Gundagai report should include an overview of the expected future use and strategies to maintain the cattle yard so that it may be sustained in the Gundagai community into the future.

Carried

10 Questions with Notice

10.1 Questions with Notice from Councillors

Resolution 197/2022

Moved: Cr Abb McAlister

Seconded: Cr Leigh Bowden

The Questions with Notice from Councillors and related responses from Council officers be noted.

Carried

11 Confidential Items

11.1 Closed Council Report

Resolution 198/2022

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public.

11.2 RFT2022/5 Jubilee Park Redevelopment Stage 2

Provisions for Confidentiality

Section 10A (2) (d(i)) – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as publication of all tendered amounts would discourage potential tenderers from submitting commercial information in the future and therefore prejudice Council's ability to secure the optimum outcome for the community.

Carried

11.2 RFT2022/5 Jubilee Park Redevelopment Stage 2

Resolution 199/2022

Moved: Cr Logan Collins

Seconded: Cr Abb McAlister

1. The Tender for Stage 2 of the Jubilee Park Redevelopment be awarded to Arcscape Landscape Construction and Design for the amount of $479,425.16 (ex GST) in accordance with the details contained in the report.

2. Council enter into a contract with Arcscape Landscape Construction and Design to undertake Stage 2 of the Jubilee Park Redevelopment.

Carried

11.3 Resumption of Open Council Meeting

Resolution 200/2022

Moved: Cr Logan Collins

Seconded: Cr Penny Nicholson

The Open Council meeting resume.

Carried

11.4 Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

The Meeting closed at 7:33PM

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 28 June 2022.

................................................... ...................................................

CHAIRPERSON GENERAL MANAGER

Ordinary Council Meeting Agenda

28 June 2022

7 Reports from Committees

7.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 12 May 2022

REPORTING OFFICER	Julie Buckley, Operations Support Officer
AUTHORISING OFFICER	Mark Ellis, Manager Civil Works
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 12 May 2022

Recommendation

1. The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 12^th May 2022 be confirmed as a true and correct record of the meeting.

2. Council consider the recommendations, if any, contained within the Minutes.

The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on 12th May, 2021 are submitted for the information of Council.

2.1 Edwardstown Road, South Gundagai - Safety Improvements and Livestock Grid Installation

That:

1. Council undertake further assessment, in consultation with all relevant stakeholders, and appropriate safety improvements, including signage to be installed along the recently upgraded Edwardstown Road;

2. Council formally write to Reiland Angus (Mr Lucas) and advise the livestock grid request cannot be supported at this time and that further assessment/investigations will be undertaken to determine the need.

2.2 Kitchener Street, Gundagai Parking

That Council mark the parallel parking in Kitchener Street, Gundagai as detailed in the Cootamundra-Gundagai Local Area Traffic Committee report dated 12 May, 2022.

2.3 Road User Safety Improvements - Hanley Street, Gundagai

That Council undertake further assessment, in consultation with all relevant stakeholders (including Ms Law), and appropriate safety improvements, including construction of a shared footpath, and signage be investigated further. This investigation to consider the pedestrian facilities on all corners of the intersection.

2.4 Culvert replacement/widening - Stockinbingal and Meemar Roads

That:

1. The Cootamundra-Gundagai Regional Area Local Traffic Committee endorse that further investigations be undertaken, making the intersection safer for all road users.

2. An interim measure of culvert widening and repositioning be considered along with associated warning signage.

3. The property owner be advised and seek consideration for funding the pipe extension.

2.5 Boundary Road Cootamundra - Speed Zoning and Mail Delivery

That Council contact Transport for NSW seeking the outcome of the Boundary Road, Cootamundra review to extend the existing speed.

2.6 Parker Street CBD Cootamundra - Road User Safety Improvements

That Council undertake a pedestrian survey to allow further assessment as a group of interested parties (Local Area Traffic Committee representatives and appropriate staff) and appropriate safety improvements be considered including, but not limited to:

· Reducing speed zone (to 40km/h or lower) in the CBD- Requesting Transport for NSW for consideration/investigation

· Community education and signage (including line marking to encourage pedestrian use at appropriate location/s)

· Planting/vegetation selection and management

· One way lane (traffic flow)

· Other considerations from the group

2.7 Cooper Lane, Cootamundra - Rehabilitation works and One-way Single Lane

That:

1. Approval is given to convert Cooper Lane, Cootamundra to a one way, single lane between Wallendoon Street and Bourke Streets, accessible by left turn only from Wallendoon Street.

2. Approval is given for this to be implemented following rehabilitation works occurring on Cooper Lane, Cootamundra incorporating the following items:

(a) Notification to adjacent landholders including all businesses on Parker Street and Cooper Street, within the length of the works.

(b) A lane width reduction to 4 metres.

(c) A mountable kerb is installed to allow for entry and exit to properties.

(d) Entry and exit signage are installed as per Attachment 2 – Traffic Proposal.

2.8 Yass Road - Heavy Vehicle Parking Curfew

That:

1. Council install ‘Heavy Vehicle Parking’ signage prohibiting parking along Yass Road from Barnes Street to Barnes Street between the hours of 9:30pm and 5:30am.

2. Council explore other parking areas for Heavy Vehicles.

2.10 GENERAL BUSINESS

(ix) Silo Road, Wallendbeen

That Silo Road be restricted to 15 Tonne limit from the Railway underpass to the Olympic Highway, Wallendbeen.

Cootamundra-Gundagai Local Traffic Committee Meeting Minutes

12 May 2022

MINUTES OF Cootamundra-Gundagai Regional Council
Cootamundra-Gundagai Local Traffic Committee Meeting
HELD AT THE Alby Schultz Meeting Centre, Cootamundra
ON Thursday, 12 May 2022 AT 10am

PRESENT: Cr Logan Collins, NSW Police Tumut Supervisor – Sergeant Steven Magnone, Community & Safety Support Officer Transport for NSW - Kim Schultz

IN ATTENDANCE: Mark Ellis - Manager Civil Works

1 Acknowledgement of Country

2 Apologies

Local Electorate Representative - Gwen Norman, NSW Police Leading Senior Constable - Paul Kemp and Manager Technical Services - Matt Stubbs

3 Disclosures of Interest

Nil

4 Reports

2.1 Edwardstown Road, South Gundagai - Safety Improvements and Livestock Grid Installation

Recommendation

That:

2.2 Kitchener Street, Gundagai Parking

Recommendation

That Council mark the parallel parking in Kitchener Street, Gundagai as detailed in the Cootamundra-Gundagai Local Area Traffic Committee report dated 12 May, 2022.

2.3 Road User Safety Improvements - Hanley Street, Gundagai

Recommendation

2.4 Culvert replacement/widening - Stockinbingal and Meemar Roads

Recommendation

That:

1. The Cootamundra-Gundagai Regional Area Local Traffic Committee endorse that further investigations be undertaken, making the intersection safer for all road users.

2. An interim measure of culvert widening and repositioning be considered along with associated warning signage.

3. The property owner be advised and seek consideration for funding the pipe extension.

2.5 Boundary Road Cootamundra - Speed Zoning and Mail Delivery

Recommendation

That Council contact Transport for NSW seeking the outcome of the Boundary Road, Cootamundra review to extend the existing speed.

Update:

Transport for NSW have concluded the investigation into speed zoning changes on Boundary and Temora Roads. The new speed zones will incorporate extending the existing 50kph limit on each road and then introducing an 80kph limit further along the roads. Final approval is with Transport for NSW.

2.6 Parker Street CBD Cootamundra - Road User Safety Improvements

Recommendation

· Reducing speed zone (to 40km/h or lower) in the CBD

· Community education and signage (including line marking to encourage pedestrian use at appropriate location/s)

· Planting/vegetation selection and management

· One way lane (traffic flow)

· Other considerations from the group

2.7 Cooper Lane, Cootamundra - Rehabilitation works and One-way Single Lane

Recommendation

That:

1. Approval is given to convert Cooper Lane, Cootamundra to a one way, single lane between Wallendoon Street and Bourke Streets, accessible by left turn only from Wallendoon Street.

2. Approval is given for this to be implemented following rehabilitation works occurring on Cooper Lane, Cootamundra incorporating the following items:

(a) Notification to adjacent landholders including all businesses on Parker Street and Cooper Street, within the length of the works.

(b) A lane width reduction to 4 metres.

(c) A mountable kerb is installed to allow for entry and exit to properties.

(d) Entry and exit signage are installed as per Attachment 2 – Traffic Proposal.

2.8 Yass Road - Heavy Vehicle Parking Curfew

Recommendation

That:

1. Council install ‘Heavy Vehicle Parking’ signage prohibiting parking along Yass Road from Barnes Street to Barnes Street between the hours of 9:30pm and 5:30am.

2. Council explore other parking areas for Heavy Vehicles.

2.9 2022 Upcoming Events

Recommendation

For the Committee’s information.

2.10 GENERAL BUSINESS

(i) Future Local Area Traffic Committee Meetings

Gwen Norman asked if all future Local Area Traffic Committee Meetings could be conducted in Cootamundra and via Teams.

The Committee agreed for all future Local Area Traffic Committee Meetings to be held in Cootamundra and via Teams.

(ii) RV Parking in Cootamundra CBD

Cr Collins received a request from Nina Piotrowicz regarding signage for RV parking in the Cootamundra CBD.

This has been raised in the past, with signs ordered and to be erected at suitable locations eg Murray Street, and Adams Street. Advice was also sort from the Ex-Services Club to use their carpark as temporary parking. These signs will be chased up.

(iii) Disabled Parking Places on Parker Street, Cootamundra between Adams and Bourke Streets

Cr Collins requested that an investigation be undertaken on Disabled Parking places on Parker Street, between Adams and Bourke Streets, with a report to be provided to the Local Area Traffic Committee.

(iv) Possible Pedestrian Crossing on Parker Street, Cootamundra - Adams Street end

Cr Collins requested that an investigation be undertaken on in the possibility of a Pedestrian Crossing on Parker Street at the Adams Street end, with a report to be provided to the Local Area Traffic Committee.

(v) Site distance – Crown and O’Donnell Street, Cootamundra Intersection

Cr Collins requested that an investigation be undertaken in relation to the lack of site distance at the Crown/O’Donnell Street intersection, with a report to be provided to the Local Area Traffic Committee.

(vi) Cooper Street, Cootamundra Pedestrian Crossing – Bourke Street Intersection

Sergeant Steven Magnone asked about the state of the Cooper/Bourke Street Pedestrian Crossing as it is in a poor condition.

Mark Ellis advised that the the Pedestrian Crossing has been scheduled to be resurfaced in the next few weeks.

(vii) Access road into ‘Dog on the Tuckerbox’ – Annie Pyres Drive, Gundagai

Sergeant Steven Magnone asked about the state of the access road into the Dog on the Tuckers Box as it is in a very poor condition.

Mark Ellis advised that this issue has been raised with Transport for NSW and local politicians. While it’s a ‘local road’ Council is pursuing external funds to undertake repairs as the damage is being caused by traffic turning off the Hume Highway.

(viii) Gundagai Road, Cootamundra – extension of 50kph speed zone

Mark Ellis raised the issue of extending the 50kph speed zone along Gundagai Road. Previously the zone was extended past Cowcumbla Street, however a new industrial development has opened between Nashs Lane and Cowcumbla Street. This will involve vehicles turning in and out of the site. Council to formally request Transport for NSW to investigate further extension of the 50kph zone to south of Nashs Lane.

(ix) Silo Road, Wallendbeen

Recommendation

That Silo Road be restricted to 15 Tonne limit from the Railway underpass to the Olympic Highway, Wallendbeen.

Council has been approached by residents of Wallendbeen about the access of B-Doubles to the GrainCorp silos on Silo Road.

Discussion was that Silo Road was not suitable for B-Doubles and the road width was inadequate and was a safety concern for residents driving along there when encountering trucks.

While Silo Road had been approved for B-Doubles and other trucks to travel the full length of the road, Council recently restricted access along the full length of Silo Road to vehicles under 15 Tonne limit. It is recommended that this be formally approved to only allow trucks to access the silo’s from the Burley Griffin Way. Appropriate signage is also recommended to be placed on the Burley Griffin Way to advise of this approval so that no unnecessary travel by trucks past the Silo’s is undertaken.

The Meeting closed at 11:53am.

The minutes of this meeting were confirmed at the Cootamundra-Gundagai Regional Council Meeting held on 24 May 2022.

................................................... …………………………………………………

CHAIRPERSON INTERIM GENERAL MANAGER

Ordinary Council Meeting Agenda

28 June 2022

8.1.2 Final Delivery Progarm, Operational Plan and Resourcing Strategy

DOCUMENT NUMBER

370244

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Linda Wiles, Coordinator Business

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To comply with s.402 of the Local Government Act 1993.

POLICY IMPLICATIONS

To comply with OLG IPR Guidelines and Handbook.

ATTACHMENTS

1. Submission - Nina Piotrowicz ⇩

2. Delivery Program 2022-2025 ⇩

3. Operational Plan 2022-2023 ⇩

4. (unbranded) Long Term Financial Plan 2022-2032 ⇩

5. (unbranded) Workforce Management Plan 2022-2025 ⇩

Recommendation

1. The submissions in response to the public exhibition of the draft 2022/2025 Delivery Program and draft 2022/2023 Operational Plan (incorporating Revenue Policy, Fees & Charges and budget) and draft 2022/2032 Long-Term Financial Plan be considered.

2. The draft Cootamundra-Gundagai Regional Council 2022/2025 Delivery Program and 2022/2023 Operational Plan be adopted by Council.

3. The draft Cootamundra-Gundagai Regional Council 2022/2032 Long Term Financial Plan (Part of the Resourcing Strategy), be adopted by Council.

4. The draft Cootamundra-Gundagai Regional Council 2022/2025 Workforce Management Plan (Part of the Resourcing Strategy) be endorsed by Council.

Introduction

At its extraordinary meeting held 31 May 2022, council placed the draft Delivery Program, draft Operational Plan and the draft 2022/2032 Long Term Financial Plan (part of the resourcing strategy) on public exhibition for 28 days.

The draft Delivery Program, draft Operational Plan and draft 2022/2032 Long Term Financial Plan was placed on public exhibition in accordance with Office of Local Government Integrated Planning & Reporting (IP&R) Handbook and the Local Government Act, 1993. Notice of the exhibition and invitation for submissions were advertised in the Council Snippets and Newsletter. It was also published on Council’s website.

In response to the public exhibition process, at the time of writing this report, one (1) submission was received (as of 22 June 2022) and is attached to the report and summarised below:

1. Submission received from Nina Piotrowicz, Chair, Cootamundra Tourism Advisory Committee - Feedback relevant to the Operational Plan and Delivery Program as details in the attached submission.

Any further submissions received (between 23 June 2022 – 28 June 2022) will be emailed to Councillors and tabled at the meeting for consideration. A late report may be required.

Appropriate feedback and suggestions received have been incorporated into the applicable plans.

Note: It was identified that the Government Information (Public Access) fees were mistakenly increased in the Operational Plan 2022/23 fees and charges. These fees are legislated by the Government Information (Public Access) Act 20009, therefore, will remain as per the 21/22 fee structure.

Resourcing Strategy

Long-Term Financial Plan 2022/2032

The 2022/2023 Long Term Financial Plan (LTFP) was public exhibited for 28 days and is now presented to Council for adoption.

There were no public submissions received during the public exhibition process.

There have been some adjustments made to the original LTFP that was displayed during the public exhibition process, these adjustments are detailed below:

- Originally $965,136 in grant funds for the Gundagai Golf Club irrigation project was included as income for a Council project in 2022-2023 but is a community project and has been removed.

- Originally $601,650 in grant funds for the Gundagai Racecourse improvements project was included as income for a Council project in 2022-2023 but is a community project and has been removed.

- Rates and Annual Charges income was originally calculated inclusive of the special rate variation for the Gundagai Main St project. This special rate variation finishes in 2024-2025. A reduction of $566,125 has been made in 2024/2025 and $868,500 in 2025/2026 to get the correct permissible income from the expiry of the Gundagai Main St SRV. The future years after this has the figure changing by the planned 2.5% rates increase.

The branded version will be made available at the meeting.

Workforce Management Plan 2022/2025

The Workforce Management Plan 2022/2025 is presented to Council and the community for endorsement. The branded version will be made available at the meeting.

Asset Management Plan 2022-2032

The remaining element of the resourcing strategy which consists of the updated Asset Management Plan, will not be presented to Council at this meeting. The General Manager and Management team have decided to engage a specialised consultant to prepare the new Asset Management Planning Strategy, Plan and Policy for Cootamundra-Gundagai Regional Council. The existing plan requires extensive review to align it with Councils recently adopted Community Strategic Plan. It is anticipated that the updated plan will be presented to the September council meeting.

Subsequently, the existing Asset Management Plan will remain current until reviewed and is available at https://www.cgrc.nsw.gov.au/wp-content/uploads/2018/09/RS-3.-Asset-Management-Plan-18-28-adopted.pdf

Description of the Integrated Planning and Reporting Plans

Community Strategic Plan (CSP)

The Community Strategic Plan (CSP) is the highest-level plan that a council will prepare. The purpose of the CSP is to identify the community’s main priorities and aspirations for the future and to plan strategies for achieving these goals. It guides all remaining strategies and plans and must be developed by councils with and on behalf of the community.

Delivery Program (DP)

The Delivery Program (DP) is a statement of commitment to the community from each newly elected council and translates the community’s strategic goals into clear actions.

It is the primary reference point for all activities undertaken by council during its term of office. It allows council to determine what is achievable over the next 4 years, what the priorities are, and how programs will be scheduled.

Operational Plan (OP)

The Operational Plan (OP) is council’s action plan for achieving the community priorities outlined in the Community Strategic Plan (CSP) and Delivery Program (DP).

An OP is prepared each year and adopted. Each OP identifies the projects, programs and activities that council will conduct to achieve the commitments of the DP.

Resourcing Strategy

If the Community Strategic Plan (CSP) is responsible for capturing the community’s long-term vision and aspirations, it is the responsibility of the Resourcing Strategy (RS) to clearly articulate how council will implement and resource that vision.

The Resourcing Strategy consists of 3 components:

1. 10 Year Long-Term Financial Planning

The Long-Term Financial Plan (LTFP) is a 10‑year rolling plan that informs decision‑making and demonstrates how the objectives of the CSP and commitments of the DP and OP will be resourced and funded.

2. Workforce Management Planning

The Workforce Management Strategy (WMS) is a proactive, 4-year document that shapes the capacity and capability of the workforce to achieve council’s strategic goals and objectives.

It clearly identifies how future staffing and skills requirements will be met, such as through recruitment, staff progression and development, internal redeployment, and succession planning.

3. Asset Management Planning

The key objective of asset management planning is to provide the required level of service for the community in accordance with the CSP and in the most cost-effective manner. Levels of service are key business drivers for asset planning, along with technical requirements that ensure asset sustainability. Assets may include roads, water and sewerage systems, drains, bridges, footpaths, buildings, recreational facilities, parks and gardens.

Ordinary Council Meeting Agenda

28 June 2022

8.1.4 Applications for Community Donations

DOCUMENT NUMBER

368407

REPORTING OFFICER

Catherine Smith, Procurement Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

FINANCIAL IMPLICATIONS

The 2022/23 budget allocation for community donations for the financial year is $30,000. If Council resolves to increase the amount by the annual CPI of 2 ½ % then $30,750.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Community Donations Application Form ⇩

2. Community Donations Policy ⇩

Recommendation

1. The Donations budget be increased annually in line with the consumer price index.

2. Council consider the Community Donation Applications as detailed in the report.

Introduction

Council advertised through its usual mediums inviting individuals, community groups and local clubs to submit an application for a donation in accordance with its Community Donations Policy, attached to the report.

Discussion

Council has advertised through its usual mediums for community groups, groups and individuals to submit their application for a donation to Council by Friday 10^th June, 22 for consideration by Council. This year, the applications received exceeded by more than double the amount available.

All applications submitted were provided separately to Council for consideration prior to the meeting due to the requirement in the Personal Information Protection Act, 1998.

Each application has been assessed on its individual merits and successful applications will be included in a document which will be made available on Council’s website for the information of the community.

A summary of each application is included the table below, noting those that are recommended to be supported by Council:

Organisation	Amount granted	Project details
Cootamundra Girl Guides	$840.00	Monthly Fisher Park Hire fees that are currently invoiced to the Cootamundra Girl Guides at $840.00 per year.
Cootamundra Scouts	$772.88	Contribution towards Rates and Water & Sewer Charges
Koori Kids (NAIDOC Week)	Nil	Printing and distribution of competition details to students in LGA – note competition closes prior to Council meeting and winners announced 30/6/2022 - Did not meet criteria
Cootamundra Red Cross Food Bank	$5,000	Since opening 30.4.21 310 people have registered if you add partners and children we are helping approximately 710. 1711 have used food bank since opening, these fingers do not include Christmas figures and also what we give no charge to those in need. Over the Year we have placed 62 orders with food bank with an average of $680.00 per week. We receive no funding from anyone and have relied on the generous support of some organisations and businesses in our community and at times assistance from our Red Cross shop. Customers are charged $10.00 for 18 shelf items and we also include bread, fruit and veggies at no cost.
Cootamundra Veterans Week of Golf	$1,000	Week of golf for men & women over the age of 55yrs who play 72 holes of golf from Monday thru Friday with a rest on the Tuesday. Presentation luncheon on the Friday. These funds will be used as sponsorship for the 54 hole individual winners
Cootamundra Rifle Club	$1,860	To offset the cost of annual council rates
Cootamundra Turf Club	Nil	Repairs to tractor used to mow course and barriers - Did not meet criteria
Cootamundra Sports Foundation	$500	Community based voluntary organisation, with the aim of providing financial assistance to young athletes and junior sporting clubs in the Cootamundra area.
Cootamundra Lions Club	$1,250	Contribution towards annual Christmas fireworks display
Gundagai Neighbourhood Centre	$7,000	Funding support for creating, advertising and implementing activities and events in the community for the community
Stockinbingal Community Newsletter	$1,000	To assist with printing and distribution of newsletter
Gundagai Tigers Football Club	Nil	100yr celebration dinner for Gundagai District Rugby League Club. Event cancelled an hour before due to COVID lockdown. 350 paid attendees (at $80 per head) were not able to attend event which had been paid for by organising committee prior to the event. - Did not meet criteria
Gundagai Historical Museum	Nil	Improved lighting and displays - Did not meet criteria
Cootamundra Heritage Centre	$150	Publicity and catering for the 21 year anniversary open day
Cootamundra Rodeo Association	$5,000	Improve facilities -Toilets, lights, roads
Can Assist	$497.75	3x3 Gazebo with insect/solid walls for use at events
Gundagai Basketball Association	$5,000	Contribute to costs of upgrading facilities/equipment, registration drive/day including promotion and marketing to help boost registrations
Cootamundra Country Club Women’s Bowls	$100	Prize money for mixed triples bowls competition
Cootamundra Country Club	Nil	Priority list provided: Driveway layback at Poole St entrance, Repair flood damaged path on 8^th hole, Fill holes on fairways and at ends of carts paths, cover large protruding rocks, Banks to divert water away from club and neighbours yard, tree levelling, drainage on 5^th and 16^th, stump removal, drainage and pipe work on 13^th, build banks on 3^rd and 17^th, repair potholes in 11^th pathway, repair flood damaged bunkers. - Did not meet criteria

Financial

A dedicated allocation of $30,750 has been set aside for Cootamundra-Gundagai Regional Council to assist the community each year. The sum total of the above is $29,970.63

Ordinary Council Meeting Agenda

28 June 2022

8.1.5 Reconnecting Regional NSW - Community Events Program

DOCUMENT NUMBER

372108

REPORTING OFFICER

Catherine Smith, Procurement Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

FINANCIAL IMPLICATIONS

100% funding of $239,651 from the NSW Government’s Regional Recovery Package with no Council co contribution required.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. Council note the large number of event proposals submitted by the community.

2. Council support the proposed events listed in this report being submitted as part of an application to the Reconnecting Regional NSW - Community Events Program.

Introduction

The Reconnecting Regional NSW – Community Events Program has been created to promote economic and social recovery across all regional NSW Local Government Areas by delivering COVID-Safe community events and festivals that are open for the entire community to attend, providing immediate positive outcomes for regional communities. Originally the applications closed 24^th June 2022, but have recently been extended this to 8^th July 2022.

Discussion

Council advertised the Community Events Program through its usual Media channels: Facebook, Website, Snippets, Newspaper and through direct phone contact with community groups, requesting submissions be made by 30^th May 2022.

This approach proved to be very successful, with submissions received, being more than double the amount of $239,651 made available to Council.

All applications submitted were provided separately to Council for consideration prior to the meeting due to the requirement in the Personal Information Protection Act, 1998. A summary of each application is included the table below, noting those that are recommended to be supported in Council’s grant application. When a final determination has been made by the funding body, a listing will be made available on Council’s website.

The applications had to meet stringent criteria to be considered. As such, not all applications could be supported.

An overview of the received applications with projects supported as fitting the assessment criteria are shown below:

Organisation	Amount Supported	Project details
Hans Bruitzman	Nil	Ukulele Festival Did not meet funding body criteria
Hans Bruitzman	Nil	Fibre & Fleece Festival Did not provide sufficient information for consideration
Business Cootamundra	$20,000	Wattle Time Fair
Business Cootamundra	$20,000	Party on Parker – Community Christmas Party
Business Cootamundra	$20,000	Festival of Lights
Business Cootamundra	Nil	John Williamson to perform at Wattle Time Fair Considered too cost prohibitive and would be at the expense of other worthy events
Gundagai Tigers Football Club	Nil	Gundagai Tigers 100year dinner Did not meet funding body criteria
Gundagai Business Network	$27,000	Christmas on Sheridan
Bongongo PS P&C	$17,000	Adjungbilly Community Night
Collective of Community Groups	$7,000	Volunteers Expo
L&R Group	$5,000	Community Pool Day
L&R Group	$3,720	Family Multi-sports Day
Arts Centre	$25,000	CREATIVE VOICE - Regional YOUTH Performance Making Project
Gundagai Rodeo Club	$10,000	Campdraft Youth Clinic
Cootamundra Lions Club	$5,000	Christmas Carnival and Fireworks
Gundagai-Adelong Race Club	Nil	Day 2 of Snake Gully Cup Carnival Considered too cost prohibitive and would be at the expense of other worthy events
Compact	$3,329	Community Career Expo
Gundagai Business Network	$64,602	Rock the Bidgee
Coolac Hall	$2,000	Community Day, celebrating the opening of the hall, markets, cricket, entertainment
Gundagai Basketball Association	$10,000	Skills development day and Referees course
Nangus Hall Ladies Auxiliary	Nil	Nangus Deb Ball Did not fit funding criteria

Financial

A dedicated allocation of $239,651 is available to Cootamundra-Gundagai Regional Council to apply for funding towards the above events. The sum total of the above is $239,651.

Ordinary Council Meeting Agenda

28 June 2022

8.1.7 LGNSW Destination and Visitor Economy Conference

DOCUMENT NUMBER

372107

REPORTING OFFICER

Leigh Bowden, Councillor

AUTHORISING OFFICER

Les McMahon, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A prosperous and resilient economy: we are innovative and 'open for business'

2.3 Tourism opportunities are actively promoted

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The report on the Local Government NSW Destination and Visitor Economy Conference be noted.

Introduction

Cr Leigh Bowden attended the Local Government NSW (LGNSW) Destination and Visitor Economy (DVE) Conference held 17-19^th May 2022 at Orange, with a report detailed below.

Discussion

The DVE conference was organised by Local Government NSW and hosted by Orange 360. The theme was “Dare to Dream”.

It included Breakout Streams, Plenary Sessions, Site Visits and the Presentation of NSW Tourism Industry Council’s Top Tourism Awards.

The conference was inspirational. So much is happening in the Visitor Economy space and there was so much to take in. I cannot begin to report on it all.

I have divided the report into 3 sections: sessions that made an impact; key messages and quotations that I liked.

THE SESSIONS

The first two were in the Breakout Stream, Arts, Culture and Heritage.

1. Penrith City Council: Rebecca Marshall, Program Manager.

The Police Cottage Project.

The Police Cottage was an old, dilapidated building owned by Crown Lands but managed by Council. Rebecca worked for 18 months advocating for funding to restore the property. An arrangement was made where both parties contributed to the restoration. The Police Cottage has been sensitively restored but now operates as a venue for a “Destinational Dining Experience”. It has undergone an adaptive reuse. Council leases the building to the restauranteurs, thus securing an income, which provides the money for ongoing maintenance. The now restored building forms part of the Penrith Heritage Walk so is serving a dual purpose.

See https://www.visitpenrith.com.au/things-to-do/arts-culture-heritage/penrith-heritage-walk

Think: The Old Cootamundra Hospital

2. Leeton Council: Brent Lawrence, Manager, Visitor Services and Local Activation.

The Art Deco Capital of Regional Australia. The Art Deco Way

Leeton received $3 million from the Regional Cultural Fund to redevelop the Roxy Theatre, which has become the Roxy Institute of Performing Arts. The CSP wanted Leeton to reach its tourism potential and to celebrate the early days of the town. The focus then became art deco. In 2019, Council, together with a community redevelopment committee, relaunched the Art Deco Festival (see artdecofestival.com), to be held 8-10 July this year, and worked with business owners to repaint the facades of 40 art deco buildings in the town (60% council; 40% business owners). Leeton Museum and Art Gallery opened two years ago and has had over 10,000 visitors each year. There is also a Public Art and Heritage Trail commemorating the area’s history and heritage through Leeton and extending to the neighbouring towns of Yanco and Whitton. It uses a digital interactive map to enhance the experience. Brent stressed that he was working with an active and engaged community and that Council provides strong support in gaining funding for cultural projects. Restoring and exhibiting cultural facilities has fostered community pride.

See https://www.leetontourism.com.au/

Think: The Old Mill

3. Hipcamp: James Ho, General Manager

Panel Session: Reframing the role of local government in tourism and the visitor economy.

Hipcamp is a means by which local landowners can share their land and make money by hosting travellers looking for authentic experiences – from camping through to glamping, rustic cabins and farm sheds.

James talked about the need for innovation in a time of crisis. There has been a permanent change in the way people are holidaying: the emphasis is on domestic travel and visitors want a different authentic experience. The new traveller is constantly on the road. Hipcamp is creating a supply base to meet the demand: landowners, farmers and agriculturalist have signed up. Many hosts are earning up to six figures per annum and 46% of campers are returning to the same place.

Hipcamp is sensitive to the needs of the local community and engages with local government

See https://www.hipcamp.com/en-AU/host

Think. CGRC’s Agritourism Strategy

4. Murray River Council: Sarah Ryan, Director, Community and Economic Development

The Road to Economic Recovery: Pandemics and Innovation.

Moama Lights

During the Covid pandemic the Murray River LGA lost 10,000 jobs and $1 million. To help with recovery, Council decided to activate the night-time economy and created the project, Moama Lights. With a grant of $576,000, it created a pop-up lighting trail in an under-utilised public space. The immersive sound and light trail told 4 unique stories, with images beamed onto the trees on either side of the Murray River and utilised boardwalks and paths. The event ran for 15 days uninterrupted.

The income to the LGA for the event was estimated to be $7.5 million. 30% of visitors stayed for 3 nights, the optimum length of stay, stimulating economic development. Moama Lights proved that small councils can produce world class events. It strengthened the capabilities of those involved and reframed both problems and solutions. Sarah stressed the need to collect data so that planning includes impact and risk models

Council now aims to grow the event as a signature event and has forged links with Vivid, Sydney. Moama Lights 2022 is a ticketed event and is being held from 31 July until 31 August.

See https://www.visitthemurray.com.au/places-to-go/central/rivercountry/things-to-do/moama-lights-222

Think: Festival of Lights, Rock the Bidgee, etc

KEY MESSAGES

1. Find your own unique story

· What is it that makes your town/region unique? Tell that story.

· Create compelling narratives; create local stories.

· Visitors want to see things that are real and authentic to you place.

· Find out what you have to offer.

· Develop your “destination brand”.

2. Think “Visitor Economy” rather than “Tourism”

· Put the visitor experience first; create an experience driven approach.

· Create a visitor experience that will increase visitation.

· The visitor economy includes locals and day trippers.

· Visitors spend, on average, $358 per day.

· Visitors are not a homogeneous group eg, international travellers; “high yield travellers” (business); “youth and working holiday makers”.

· Find the market that your unique offering suits. You can’t be everything to everyone.

· It’s not what the visitor can ‘do’ there but how it makes them ‘feel’.

3. Engage the Community

· Respond to the CSP – create an active and engaged community

· Work in close consultation with the community

· Well maintained cultural facilities, council collections, art/bike trails, etc. foster community pride

4. Collaborate

· Visitors aren’t aware of LGA borders. Work together with neighbouring towns/councils

· Collaboration enables businesses to tap into the highest level of marketing.

· Identify the commonalities with your neighbours.

· Collaboration and partnerships maximise the visitor experience.

· Local government is only one player in the Visitor Economy but a critical player.

· Success depends on a proactive and supportive council

Examples of collaboration: Orange 360 -Orange, Blayney and Cabonne; Eurobodalla and Bega

QUOTATIONS

“When things are dicey, you really need a holiday.”

Dominic Mehling, Industry Relations Manager – ACT, NSW, NT, QLD Tourism Australia

“Be different or be dead.”

James Ho, General Manager, Hipcamp.

“Don’t let ‘We have no funding’ stop you. Just plan for it!”

Brent Lawrence, Manager, Visitor Services and Local Activation, Leeton Council

“Don’t underestimate the small things”

Bradley Hammond, Director, Orange Regional Gallery

“If someone knocks on your door, listen!”

Jenny Bennet, Executive Officer, Central NSW Joint Organisation (CNSWJO)

“Art is what ideas and feelings look like”

8-year-old Orange school boy

“Tourism and marketing – it’s never finished”

Caddie Marshall, General Manager, Orange 360

“Don’t waste a crisis!”

Professor Carol Mills, Director, Institute of Public Policy and Governance at UTS

“Word of mouth is the biggest marketing tool.”

Jenny Bennet

“It’s about progress not perfection”

Dominic Mehling

“Make sure the visitor is at the front of your mind”

Caddie Marshall

This Conference is highly recommended. It is my hope that CGRC will keep participating so we keep in touch with the new innovations in the Visitor Economy.

To see LGNSW’s wrap up of the DVE Conference go to https://www.youtube.com/watch?v=CwK0ssX5XKk

Ordinary Council Meeting Agenda

28 June 2022

8.2.2 2022/23 Rates and Annual Charges

DOCUMENT NUMBER

372734

REPORTING OFFICER

Phillip Chapman, Accounting Officer

AUTHORISING OFFICER

John Blackman, Manager Finance

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

FINANCIAL IMPLICATIONS

The Financial implications associated with this report are listed in the body of the report.

LEGISLATIVE IMPLICATIONS

In accordance with the provisions of Section 535 of the Local Government Act, 1993.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. ORDINARY RATES

In accordance with the provisions of Section 535 of the Local Government Act 1993 Cootamundra Gundagai Regional Council hereby resolves to make the following rates for the 2022/23 rating year:

a) Farmland Category Rate of 0.29266 cents in the dollar, with a base amount of $427.00 per assessment, for all rateable land within the Farmland Category in Council’s area, as defined in Section 515 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019. The base amount for the Farmland Category is estimated to realise 10.55% of the total yield in this category.

b) Residential Category Rate of 0.67946 cents in the dollar, with a base amount of $427.00 per assessment, for all rateable land within the Residential Category in Council’s area, as defined in Section 516 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019. The base amount for the Residential Category is estimated to realise 45.49% of the total yield of this category.

c) Business Category Rate of 1.67157 cents in the dollar, with a base amount of $427.00 per assessment, for all rateable land within the Business Category in Council’s area, as defined in Section 518 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019. The base amount for the Business Category is estimated to realise 19.51% of the total yield of this category.

d) Mining Rate of 0.29266 cents in the dollar, with a base amount of $427.00 per assessment, for all rateable land within the Mining Category in Council’s area, as defined in Section 517 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019.

2. WASTE MANAGEMENT CHARGES

In accordance with the provisions of Sections 535, 496 and 501 of the Local Government Act 1993 Council hereby resolves to make the following domestic waste management and waste management charges for the 2022/23 rating year:

a) Domestic Waste Management Charge of $486.00 per annual service for each parcel of rateable residential land within the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas for which the service is available, excluding vacant and unoccupied land. The levying of such charge is to entitle the ratepayer to a regular weekly service of one 120 litre bin for domestic rubbish and a fortnightly service of one 240 litre bin for recyclable domestic rubbish.

b) Green Waste/Organics Charge of $63.50 per annual service for each parcel of rateable residential land within the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas for which the service is available, excluding vacant and unoccupied land. The levying of such charge is to entitle the ratepayer to a regular fortnightly service of one 240 litre bin for green domestic waste.

c) Residential Waste Management – Other Charge of $486.00 per annual service for each assessment of residential land outside of the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas, for which the service is available and required. The levying of such charge is to entitle the ratepayer to a regular weekly service of one 140 litre bin for domestic rubbish, a fortnightly service of one 240 litre bin for recyclable domestic rubbish. (Ratepayers for whom this service is requested and available, may also elect to be provided with a Green Waste/Organics service subject to the charge as noted in d) below.)

d) Green Waste/Organics Charge – Other Charge of $63.50 per annual service for each assessment of residential land outside of the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas, for which the service is available and required. The levying of such charge is to entitle the ratepayer to a regular fortnightly service of one 240 litre bin for domestic green waste

e) Rural Waste Charge of $72.00 on each parcel of rateable land outside the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging areas, and for which there is no service being provided as noted in c) above.

f) Commercial Waste Management Charge of $486.00 per service for the removal of waste (one 240 litre general waste pickup per week and one 240 litre recyclable waste pickup per fortnight) from Non-Residential properties for which the service is requested and available. Multiple services will be charged for multiple bins and/or collections per week.

g) Unoccupied (Vacant Land) Waste Charge of $72.00 on each parcel of rateable land within the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging areas for which a domestic waste management service is available, but the land is vacant and unoccupied.

3. STORMWATER MANAGEMENT SERVICE CHARGE

In accordance with the provisions of Section 535, 496A and 510A of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual stormwater management service charges, in respect of occupied rateable land within the urban area of Cootamundra, excepting Council owned or controlled parks, land and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993, for the 2022/23 rating year:

a) Residential Stormwater Management Charge of $25.00 per annum per residential assessment of occupied rateable land within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993, and excluding land that is part of a residential strata allotment.

b) Residential Strata Stormwater Management Charge of $12.50 per annum per residential Strata assessment within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993.

c) Business (Non-Residential) Stormwater Management Charge of $25.00 for each 350 square meters of area of land or part thereof of land categorised as business, subject to a minimum of $25.00 per annum per assessment and a maximum charge of $250.00 per annum per assessment within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993.

c) Business (Non-Residential) Stormwater Management Charge being the greater of $5.00, or the assessment’s proportion of the charge that would apply if the total land area was not strata’d, per annum per business strata assessment within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993.

4. ON-SITE SEWERAGE MANAGEMENT ADMINISTRATION CHARGE

In accordance with the provisions of Sections 535 and 501 of the Local Government Act 1993 Council hereby resolves to make the following domestic waste management and waste management charges for the 2022/23 rating year:

On-Site Sewerage Management Administration Charge of $49.00 per annum for properties for which on-site sewerage services are available and connected.

5. WATER CONSUMPTION CHARGES

In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following water consumption charges for the 2022/23 rating year:

a) Water Usage Charge of $2.16 per kilolitre for usage up to and including 39 kilolitres per quarter, and thereafter $3.24 per kilolitre for water usage exceeding 39 kilolitres per quarter, for all land connected to the water supply, excepting that land as identified as subject to the charges in 5.b) below.

b) Non-Residential Community Water Usage Charge of $1.62 per kilolitre for usage up to and including 39 kilolitres per quarter, and thereafter $2.43 per kilolitre for usage exceeding 39 kilolitres per quarter, for land to which the water supply is available and connected and whereby Council has by resolution identified the assessment as being subject to Non-Residential Community Water Usage charges.

6. NON-RESIDENTIAL SEWER USAGE CHARGES

In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following non-residential sewer usage charges for the 2022/23 rating year:

Non-Residential Sewer Usage Charge of $2.87 per kilolitre of the volume of sewerage discharged. The volume of sewerage discharged shall be calculated by multiplying the volume of water measured at the water meter(s) connected to the property, based on actual usage per kilolitre, by the sewerage discharge factors (SDF) for the predominant use of the land as follows:

PROPERTY USE	SDF %
Concrete Plant, Park Watering	2
Pool	10
Bowling Green, Clubhouse	20
Caravan Park	60
Community use (as defined in Community Based Not For Profit Organisations)	50
Hospital, Motel	85
General business, RLPB, Pharmacy, Medical Centre, Bakery, Restaurant/Hotel/Club, Takeaway food, McDonalds, Service Station, Dentist, Butcher, Hairdresser, Supermarket, Carwash	95
Sewer Well	100

7. WATER ACCESS CHARGES

The annual water access charges as identified below are charged quarterly in arrears.

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual water access charges for the 2022/23 rating year:

a) Residential Water Access Charge on residential land to which the water supply is available and connected, excluding land that is part of a residential strata allotment, in accordance with the number and size of water service meters connected to the land as follows;

Water Meter Size	Annual Charge
20mm	$432.00
25mm	$676.00
32mm	$1,108.00
40mm	$1,730.00
50mm	$2,704.00
63mm	$4,293.00
75mm	$6,084.00
80mm	$6,922.00
100mm	$10,816.00

b) Residential Strata Water Access Charge of $432.00 per annum per residential Strata assessment for which the water supply is available and connected.

c) Non Residential Water Access Charge in respect of non-residential land to which the water supply is available and connected, excluding land that is part of a strata allotment and that land that is identified as liable for charges outlined in 7.e) below, in accordance with the number and size of water service meters connected to the parcel as follows (excluding fire service meters);

Water Meter Size	Annual Charge
20mm	$432.00
25mm	$676.00
32mm	$1,108.00
40mm	$1,730.00
50mm	$2,704.00
63mm	$4,293.00
75mm	$6,084.00
80mm	$6,922.00
100mm	$10,816.00

d) Non-Residential Strata Water Access Charge of $432.00 per annum per non-residential Strata assessment for which the water supply is available and connected.

e) Non-Residential Community Water Access Charge in respect of non-residential land to which the water supply is available and connected, and whereby Council has by resolution identified the assessment as being subject to Non-Residential Community Water Access charges, in accordance with the number and size of water service meters connected to the parcel as follows (excluding fire service meters):

Water Meter Size	Annual Charge
20mm	$216.00
25mm	$338.00
32mm	$554.00
40mm	$865.00
50mm	$1,352.00
80mm	$3,461.00
100mm	$5,408.00

8. VACANT WATER ACCESS CHARGES

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual vacant water access charges for the 2022/23 rating year:

a) Vacant Residential Water Access Charge of $432.00 per annum per residential assessment to which the water supply is available but not connected.

b) Vacant Non-Residential Water Access Charge of $432.00 per annum per non-residential assessment to which the water supply is available but not connected.

c) Vacant Non-Residential Community Water Access Charge of $216.00 per annum per non-residential assessment whereby Council has by resolution identified the assessment as being subject to the Vacant Non-Residential Community Water Access Charge.

9. SEWER ACCESS CHARGES

The annual sewer access charges as identified below are charged quarterly in arrears.

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual sewer access charges for the 2022/23 rating year:

a) Residential Sewer Access Charge of $649.00 per annum per residence to which sewerage services are available and connected.

b) Non-Residential Sewer Access Charge in respect of non-residential land to which sewerage services are available and connected, excepting land identified as liable for the charges as outlined in 9.c) below, in accordance with the number and size of the water service meters connected to the land as follows (excluding fire service meters);

Water Meter Size	Annual Charge
20mm	$541.00
25mm	$649.00
32mm	$757.00
40mm	$1,038.00
50mm	$1,298.00
63mm	$1,635.00
75mm	$1,947.00
80mm	$2,076.00
100mm	$2,596.00

c) Non-Residential Community Sewer Access Charge in respect of non-residential land to which sewerage services are available and connected, and whereby Council has by resolution identified the assessment as being subject to Non-Residential Community Sewer Access charges, in accordance with the number and size of water service meters connected to the land as follows (excluding fire service meters):

Water Meter Size	Annual Charge
20mm	$270.50
25mm	$324.50
32mm	$378.50
40mm	$519.00
50mm	$649.00
80mm	$1,038.00
100mm	$1,298.00

10. VACANT SEWER ACCESS CHARGES

a) Vacant Residential Sewer Access Charge of $379.00 per annum per residential assessment to which the water supply is available but not connected.

b) Vacant Non-Residential Sewer Access Charge of $379.00 per annum per non-residential assessment to which the water supply is available but not connected.

c) Vacant Non-Residential Community Sewer Access Charge of $189.50 per annum per non-residential assessment to which sewerage services are available but not connected, and whereby Council has by resolution identified the assessment as being subject to Vacant Non-Residential Community Access Charges

11. LIQUID TRADE WASTE CHARGES

The annual trade waste charges as identified below are charged bi-annual in arrears. In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Council hereby resolves to make the following trade waste charges for the 2022/23 rating year:

a) Trade Waste Annual Fee on non-residential land connected to the sewerage service of $250.00 where liquid trade waste is discharged.

b) Trade Waste Usage Charge on (Category 2) non-residential land connected to the sewerage service of $4.33 per kilolitre of the estimated volume of liquid trade waste discharged to the sewerage system with prescribed pre-treatment. The volume of liquid trade waste discharged shall be calculated by multiplying the volume of water measured at the water meter(s) connected to the property, based on actual usage per kilolitre, by the trade waste discharge factors (TWDF) for the predominant use of the property as follows:

PROPERTY USE	TWDF %
Concrete Plant, Park Watering & Sewer Well	1
Pool, Bowling Green, Clubhouse & General Business	10
RLPB, Pharmacy, Medical Centre	20
Caravan Park, School & Bakery, Community use (as defined in Community Based Not For Profit Organisations)	25
Motel, Restaurant, Hotel, Club	30
Takeaway food	50
McDonalds	62
Service Station	70
Dentist	80
Hospital	85
Butcher, Hairdresser, Supermarket, Carwash	90

12. INTEREST ON OVERDUE RATES & CHARGES

Interest on overdue rates and charges for the 2022-23 rating year has been set by Council at the maximum rate of interest payable as determined by the Minister of Local Government of 6.0% per annum, calculated daily, in accordance with Section 566 of the Local Government Act 1993.

13. COMMUNITY BASED NOT FOR PROFIT ORGANISATIONS

Cootamundra-Gundagai Regional Council hereby resolves to make the assessments shown below as being those assessments to which Non-Residential Community Water Access Charges, Non-Residential Community Sewer Access Charges, Non-Residential Community Water Usage Charges, and Community Use Sewerage and Trade Waste Discharge Factors shall apply as follows:

Assessment	Name of Owner/Occupier	Use of Land

Religious Organisations
10001451	Sacred Heart Parish	Convent and Place of Worship
10001477	Catholic Church Trustees	Place of Worship
10001485	Catholic Church Trustees	Minister's Residence/Place of Worship
10008142	Presbyterian Church	Place of Worship
10013340	Jehovah's Witnesses Congregations	Place of Worship
10013423	Salvation Army	Minister's Residence/Place of Worship
10015444	Church Of The Foursquare Gospel	Place of Worship
10015832	Baptist Church Of NSW	Place of Worship
10017119	Anglican Church Property Trust Diocese	Minister's Residence/Place of Worship
10017135	Anglican Church Of Australia	Place of Worship
10029445	Uniting Church	Church Hall and Place of Worship
10029478	Uniting Church	Place of Worship
10039766	Australasian Conference Association Ltd	Place of Worship
11011715	Anglican Church Property Trust Dc & G	Place of Worship

11018389	Anglican Church Property Trust Dc & G	Place of Worship
11019627	Roman Catholic Church	Place of Worship

Local Sporting, Charitable & Community Groups
10006328	Society of St Vincent de Paul	Public Charity
10008399	Boy Scouts Association	Community Group
10008431	Cootamundra Ex-Servicemen's and Citizens Club	Community Facility
10008837	Australian Red Cross Society	Public Charity
10008845	Australian Red Cross Society	Public Charity
10009660	Showground Users Committee	Community Facility
10010320	The Cootamundra Country Club Ltd	Community Facility
10010882	CADAS Coota West	Community Group/Facility
10011955	Southern Cross Care - Retirement Village	Community Facility
10012060	Elouera Association Incorporated	Public Charity/Community Organisation
10015725	Cootamundra Wattle Guides	Community Group/Facility
10017556	Cootamundra Squash Assoc	Community Sporting Facility
10018877	Elouera Association Incorporated	Public Charity/Community Organisation
10030450	Town Tennis Club	Community Sporting Facility
10030468	Cootamundra Rugby League Club	Community Sporting Facility
10033223	Cootamundra Preschool Incorporated	Community Facility
10035780	Cootamundra Lions Club	Community Group
10039246	Coota Health Care Co-Op - Nursing Home	Community Facility
10039865	Elouera Cootamundra Assn Pty Ltd	Public Charity/Community Organisation
10045698	Cootamundra Strikers Soccer Club	Community Sporting Facility
10046159	Elouera Association Incorporated	Public Charity/Community Organisation
11011913	Gundagai Pre-School Kindergarten	Community Facility
11015922	Gundagai Common Trust	Community Group/Facility
11016136	Gundagai Racecourse and Showground Land	Community Sporting & Rec Facility
11019452	Gundagai District Services Club Ltd	Community Facility
11019460	Gundagai District Services Club Ltd	Community Facility
11019569	Valmar Support Services Ltd	Community Facility
11019965	Gundagai District Services Club Ltd	Community Facility
11019973	Gundagai District Services Club Ltd	Community Facility
11021318	Gundagai Scout Group	Community Group/Facility
11021730	Gundagai District Services Club Ltd	Community Facility
11032836	Gundagai Historic Bridges Committee Inc.	Community Group/Facility
11037132	South Gundagai Common Trust	Community Group/Facility

Introduction

Section 535 of the Local Government Act, 1993 requires that rates and charges must be made by resolution of Council.

Discussion

The provisions of Section 532 of the Local Government Act, 1993 specify that a council must not make a rate or charge until it has given public notice (in accordance with Section 405(3)) of its Draft Operational Plan for the year for which the rate or charge is to be made and has considered any matters concerning the Draft Operational Plan (in accordance with Section 405(5)).

Council has fulfilled the public notice obligation and the rates and charges for 2022-23
must be made by resolution of Council.

On 14 May 2021, the NSW Independent Pricing and Regulatory Tribunal (IPART) approved a Special Rate Variation for Cootamundra-Gundagai Regional Council consisting of the following annual and cumulative increases to Council’s general income, to remain permanently in Council’s general income, inclusive of the annual rate pegging increase approved by IPART (0.7% for the 2022-23 financial year).

Year	Annual Increase in	Cumulative Increase
	General Income	in General Income
2021-22	20.0%	20.0%
2022-23	16.0%	39.2%
2023-24	5.0%	46.2%
2024-25	5.0%	53.5%

The Special Rate Variation previously approved for the former Gundagai Shire Council will be retained in Council’s general income base for 10 years from June 2014, and from 1 July 2024, Council’s general income will be reduced by the amount of that expiring Special Rate Variation.

Ordinary Council Meeting Agenda

28 June 2022

8.4 Development, Building and Compliance

8.4.1 Development Applications May 2022

DOCUMENT NUMBER

372618

REPORTING OFFICER

Sharon Langman, Manager Development, Building and Compliance

AUTHORISING OFFICER

Les McMahon, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Compliance with the provisions of the Environmental Planning and Assessment Act, 1979 and related legislation..

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The information on Development Applications approved in May 2022 be received and noted.

Introduction

The Development Applications Approved in May 2022 Report is submitted for the information of Council regarding development applications processed.

Discussion

The following development applications were approved by Cootamundra-Gundagai Regional Council in May 2022:

APP. NO.	PROPOSED DEVELOPMENT	PROPERTY DESCRIPTION
10.2021.191.2	Proposed Modification to Development Consent (Alterations & Additions to Commercial Premises)	Lot 505 DP 753601 Hurley Street, Cootamundra
10.2022.34.1	Proposed New Carport	Lot 10 DP236999 Olney, Cootamundra
10.2022.43.1	Proposed New Transportable Dwelling	Lot 365 DP753622 Reef Creek Road, Muttama
10.2022.48.1	Proposed Earthworks	Lot 2 DP1176297 Matilda Avenue, Cootamundra
10.2022.52.1	Proposed New Shed	Lot 18 DP18650 Murray Street, Cootamundra
10.2022.57.1	Proposed New Dwelling with attached Garage	Lot 3 DP1199338 Bartley Street, Cootamundra
10.2022.59.1	Proposed New Shed	Lot 30 DP851 Hovell Street, Cootamundra
10.2022.62.1	Proposed New Shed	Lot 20 Sec B DP9530 Renehan Street, Cootamundra
10.2021.118.1	Proposed demolition of existing structures and construction of New Shed	Lot 5 DP 771078 Nangus Road, Gundagai
10.2020.003.1	Proposed Subdivision – 3 Lots – to make a boundary adjustment between the three existing lots (Refused)	Lot 3 DP 1070803, Murray Street, Cootamundra; Lot 1 DP 1070803 (being the Common Property Lot in SP 75213), Murray Street, Cootamundra; Lot 2 DP 1070803, Parker Lane, Cootamundra
10.2022.060.1	Proposed New Shed	Lot 1 DP401703 Murray Street, Cootamundra
10.2022.061.1	Proposed New Carport	Lot 9 DP1074421 Matilda Avenue, Cootamundra
10.2022.065.1	Proposed Relocation of Existing Shed	Lot 646 DP1206449 Pinkerton Lane, Cootamundra
10.2022.066.1	Proposed New Shed	Lot 130 DP751421 Burra Road, Cootamundra
10.2022.069.1	Proposed Dwelling Alterations & Additions	Lot 1 DP595320 5 King Street, Wallendbeen
10.2021.170.1	New Dwelling & Continued Use of Un-Approved Shed	Lot 2 DP512362 Tumut Street, Gundagai
18.2022.002.2	Proposed Modification of Consent (Swimming Pool)	Lot 1 DP1111818 Carool Road, Cootamundra
10.2022.064.1	Proposed New Dwelling with attached Garage	Lot 4 DP1103227 George Street, Wallendbeen
10.2022.068.1	Proposed New Shed	Lot 16 DP12887 Congou Street, Cootamundra
10.2022.070.1	Proposed New Shed	Lot 352 DP753601 Pinkerton Road, Cootamundra
10.2022.075.1	Proposed New Shed	Lot 4 DP1103227 George Street, Wallendbeen
10.2022.030.1	Proposed Shed (pending compliance with deferred commencement conditions of consent)	Lot 19 Sec B DP1975 Warren Street, Cootamundra
10.2022.071.1	Proposed New Shed with attached Carport	Lot B DP331406 Hay Street, Cootamundra
VALUE OF WORK REPORTED TO THIS MEETING			$ 2,285,071.00
VALUE OF WORK REPORTED YEAR TO DATE			$ 57,057,956.00
THIS TIME LAST YEAR:
VALUE OF WORK – May 2021-			$ 2,448,136.00
VALUE OF WORK – YTD 2021-			$ 26,736,162.00

Ordinary Council Meeting Agenda

28 June 2022

8.4.2 Development Application 2022/63 Construct dwelling and shed at 15 George Street Wallendbeen - Variation to Development Standard

DOCUMENT NUMBER

372619

REPORTING OFFICER

Sharon Langman, Manager Development, Building and Compliance

AUTHORISING OFFICER

Les McMahon, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Council needs to assess each application on its individual merits in accordance with legislative requirements and timeframes.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Assessment Report DA 63-2022 - 15 George Street Wallendbeen ⇩

Recommendation

Council approve the following development subject to the consent conditions below:

· Application No: DA2022/63

· Property: Lot: 2 DP: 1103227

15 George Street

WALLENDBEEN NSW 2588

· Development: New dwelling and attached shed

GENERAL CONDITIONS

(1) GEN Condition - Compliance Standards

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

(2) GEN Condition - Compliance with Council

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

Document Reference	Description	Author	Date
	Site Plan	Applicant	April 2022
	Elevations / Top View	Applicant	April 2022
Job No. 65-21-2	Site Plan Elevations	Inkspot Design Services	April 2022
Job No. 65-21-1	Floor Plan Window/Door Schedule Member Size Schedule	Inkspot Design Services	April 2022
Job No. 65-21-3	Cross Section Bracing Detail	Inkspot Design Services	April 2022
Project No. 2107S02 Drawing No. GA1	Footing Plan	Applicant	April 2022
Project No. 2107S02 Drawing No. GA2	HD Bolts Plan	Applicant	April 2022
Project No. 2107S02 Drawing No. GA3	Gable Elevations	Applicant	April 2022
Project No. 2107S02 Drawing No. GA4	Gable Elevations	Applicant	April 2022
Project No. 2107S02 Drawing No. GA5	Side Elevations	Applicant	April 2022
Project No. 2107S02 Drawing No. GA6	Side Elevations	Applicant	April 2022
Project No. 2107S02 Drawing No. GA7	Roof Framing	Applicant	April 2022

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

(3) GEN Condition - Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

Reason: To ensure that any public utilities are maintained and protected from damage.

(4) Gen Condition – Not certify compliance with BCA or NCC

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

Reason: This consent does not certify compliance with the BCA or NCC.

PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE

(1) PCC Condition - Section 94A Contributions.

At the time of submission of a Construction Certificate all owning monies as they relate to Section 94A contributions must be paid in full.

Section 94A contributions are calculated on the estimated cost of development as specified on the Development Application at time of lodgement and may be subject to change with the coming of a new financial year or revised estimated cost of development.

Reason: So that the Section 94A Developer Contributions are paid in accordance with

Council’s Section 94A policy as adopted 2011.

(2) PCC Condition - Certificates in Relation to Energy Efficiency.

Prior to obtaining a Construction Certificate, the Applicant shall furnish Council with Certificates in relation to energy efficiency. In general terms, these certificates shall be provided by appropriately qualified persons and reference compliance of the particular element of construction with requirements of BASIX. Certificates shall be provided for the following parts of construction:

1. Building Fabric

2. External Glazing

3. Air Movement

4. Air Conditioning and Ventilation Systems

5. Artificial Lighting and Power

6. Hot Water Supply

7. Access for Maintenance

Reason: To ensure the development meets the energy requirements of BASIX.

(3) PCC Condition – New Connection: Plumbing and Drainage Works.

An application shall be lodged and approved by Cootamundra Shire Council under Section 68 of the Local Government Act for any new water, sewerage or drainage connection prior to the issue of a Construction Certificate.

All plumbing works must be undertaken by a licenced plumber or drainer. They must submit their Notice of Work (N.O.W) and pay for any associated inspections 48hrs before the first inspection. They also must submit a correct Sewer Service Diagram (S.S.D) for all works. The C.O.C and S.S.D. must be submitted before an Occupation Certificate can be released by the Principal Certifying Authority (P.C.A).

The proponent shall comply with all requirements tabled under any approval issued under section 68 of the Local Government Act 1993, NSW Fair Trading and The Plumbing Code of Australia.

Reason: Statutory compliance.

(4) PCC Condition - Onsite Sewerage Management System.

An application shall be lodged and approved by Cootamundra Shire Council under Section 68 of the Local Government Act for the installation of an onsite sewerage management system prior to the issue of a Construction Certificate. Details of the proposed system are to be included with the application detailing the tank capacity, type and location and size of effluent disposal area.

The proponent shall comply with all requirements tabled under any approval issued under section 68 of the Local Government Act.

Reason: To comply with the requirements of Section 68 of the Local Government Act.

PRIOR TO COMMENCEMENT OF WORKS

(1) PCW Condition – Prior to Building Work Commencing.

The erection of a building in accordance with the development consent must not commence until:-

1. a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

2. the person having the benefit of the development consent has:

a. appointed a principal certifying authority for the building work, and

b. notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

3. the principal certifying authority has, no later than 2 days before building works commences:

a. notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b. notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

4. the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a. appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b. notified the principal certifying authority of any such appointment, and

c. unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

(2) PCW Condition – Signage.

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include:

1. Statement that unauthorised entry to the site is not permitted

2. Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3. The name, address and telephone contact of the Principal Certifying Authority for the work

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(3) PCW Condition – Notice of Commencement.

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least 2 days prior to work commencing.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(4) PCW Condition – Builders Toilets.

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

Reason: To ensure minimum standards of hygiene for onsite workers.

(5) PCW Condition – Residential Building Work.

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

1. In the case of work for which a principal contractor is required to be appointed:

a. In the name and licence number of the principal contractor, and

b. The name of the insurer by which the work is insured under Part 6 of that Act.

2. In the case of work to be done by an owner-builder:

a. The name of the owner-builder and,

b. If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

Reason: Statutory compliance.

(6) PCW Condition – Siting of Building.

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

Reason: To ensure the development is carried out on the correct allotment.

(7) PCW Condition – Waste Storage During Construction.

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

Reason: To ensure that the site is not a source of wind-blown litter.

(8) PCW Condition – Soil Erosion Control.

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

(9) PCW Condition – Underground Services.

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

DURING CONSTRUCTION

(1) DUR Condition – Works to be undertaken in Accordance with the Approval.

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

Reason: ensure all works are carried out in accordance with the development consent.

(2) DUR Condition – Hours of Construction Site Works.

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

The applicant is responsible to instruct and control subcontractors regarding hours of work.

Reason: So that the development does not reduce the amenity of the area.

(3) DUR Condition – Waste Removal.

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

Reason: To ensure that the amenity and unsightly condition is minimised.

(4) DUR Condition – Tree Protection - Nature Strip.

Existing trees which are located on the nature-strip shall be protected during the construction period.

Reason: The Council's concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance.

(5) DUR Condition - BCA Compliance.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made).

Reason: To ensure the building complies with the BCA.

(6) DUR Condition – Inspections.

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

Reason: To ensure that adequate time is given of required inspections.

(7) DUR Condition – Restricted Public Access.

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

Reason: To ensure public safety is maintained.

(8) DUR Condition – Termite Protection.

The building and immediate surrounds shall be treated be treated in accordance with Australian Standard 3660.1 for protection against subterranean termites, and a copy of the guarantee submitted to Council.

NB: If a chemical system is selected for use as a barrier against termite attack, a durable notice shall be attached to the house providing information relating to the treatment supplied and the chemical used. This notice should be affixed permanently in either the electric meter box or at the entrance to the subfloor area.

Whilst the Building Code of Australia (BCA) and AS 3660.1 prescribe measures for protection in relation to the structural elements of a building, there are many other elements which may be susceptible to termite attack. Council therefore, encourages builders and owners to take general protective measures against termite attack according to approved industry standards and practices.

No protective measure is permanent. Owners should therefore, arrange regular inspections of their building by appropriate experts.

Reason: To protect the building from attack.

(9) DUR Condition – Storm Water.

Storm water is to be discharged: -

1. Clear of the building and septic tank disposal area

2. To diffusion pit a minimum 3m from any building and in such a position that it does not cause nuisance to neighbours

3. To the requirements of the BASIX Certificate, and any overflows to be without nuisance

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

(10) DUR Condition – Water Proofing - Wet Areas.

An owner/builder will not be permitted to provide water proofing membranes to any wet area unless that person holds a Water Proofing Membrane subcontractor's

licence with the Department of Fair Trading. The application of water proof membranes to nominated wet areas is a 'Critical Stage Inspection' requiring mandatory inspection by the Council or an accredited Private Certifying Authority. The standards for compliance are AS 3740 2010 for Water Proofing Internal Wet Areas.

Reason: To ensure that water proofing of internal wet areas are competently carried out to the required Standard and Code of Practice.

(11) DUR Condition – Slab on Ground Construction.

The following points must be complied with: -

1. Internal floor level must be a minimum of 150mm above the external finished surface level adjacent to the building

2. External paths and ground surface adjoining the walls of the building must be graded and drained away from the dwelling in such a manner as not to cause a nuisance

Reason: To ensure minimum requirements for surcharge gully heights are met and to minimise problems caused by flooding.

(12) DUR Condition – Scalding.

The Hot Water System to the bathroom/ensuite is to be set not to exceed 50°C to prevent accidental scalding of children and the infirm. The licensed Plumber is to complete the attached certificate of compliance for the completed installation.

Reason: Statutory requirement.

(13) DUR Condition – Smoke Alarms.

Install AC operated hard wired smoke alarms as per Australian Standard AS3786 to the building, where there is more than one smoke alarm installed all alarms must be interconnected.

Reason: To provide for fire safety in residential buildings.

(14) DUR Condition – Storm Water / Ground Water Diversion.

Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.

Reason: To minimise the opportunity for ponding and flooding.

(15) DUR Condition – Residential Driveway Safety Requirements.

The connecting door to the garage/shed from the dwelling shall comply with the requirements within ‘Residential Driveway Safety Requirements’ of the Cootamundra Development Control Plan (DCP) 2013.

If a door adjoins a ‘covered vehicle area’ on or within the immediate adjoining wall (parallel or at any angle thereto but not including the front entrance door to the dwelling), the door must have at minimum the following to comply:

· Door shall swing inward of the dwelling,

· No sliding or concertina door of any type to be used,

· The door leaf shall be fitted with a hydraulic self-closing fixture that is at minimum a size 2 spring strength in accordance with AS4145.5.

Note: In the case of unusually high or heavy doors, windy or draughty conditions, or special installations a larger power size of door closer should be used); and

· any door latch or passage set shall be installed at a minimum of 1500mm above finished floor level; and

· Any bolt or function that could, in normal usage, render a door leaf non-self- latching shall not be incorporated.

Note: A non-self-latching bolt (e.g. a dead bolt) will prevent the door from closing if left protruding while the door is open. Any electrically operated locking devices or bolts shall be self-latching in the event of power failure and any activation switches installed 1500mm above finished floor level.

· If pairs of doors are used both leaves are to be self-closing and self-latching and shall include a selective sequence closing device.

NOTE: for the purpose of this condition, immediate adjoining wall includes any wall of a dwelling or part thereof within 3 metres of the bounding construction of the 'covered vehicle area' whether attached or covered or not.

Reason: To incorporate building design elements and prevention methods that could reduce the risk of Low Speed Roll Overs (LSRO) associated with residential dwellings.

POST CONSTRUCTION

(1) POC Condition – Occupation of Building.

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

(2) POC Condition – Compliance Certificates.

Prior to occupation of the building an Occupation Certificate is to be obtained. If Council is requested to issue the Occupation Certificate, all relevant compliance certificates must be submitted.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

(3) POC Condition – BASIX.

The development is to be carried out in accordance with the current BASIX certificate and schedule of commitments approved in relation to this development.

Prior to an Occupation Certificate being issued, the applicant is to provide certification certificates to the PCA which specifies that all commitments listed in the BASIX Certificate have been completed.

Reason: To ensure the development meets State Government energy and water efficiency targets

(4) POC Condition – Property Identification.

Street numbers of a size and type satisfactory to Council being affixed to the building or fence. Such numbers to be clearly visible from the street.

In rural areas, the number should be affixed near your property entrance at the fence line. The property is 15

Reason: To ensure that the development is clearly identifiable and easily found by emergency, trade and other services.

ONGOING USE

(1) USE Condition – Clean and Tidy.

The premises are to be maintained in a clean and tidy condition at all times.

Reason: So that the development does not reduce the amenity of the area.

(2) USE Condition –Amenity General.

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

Reason: So that the development does not reduce the amenity of the area.

Introduction

Council has received an application to construct a dwelling and shed at 15 George St Wallendbeen. The applicant seeks a variation to the controls within Council’s adopted Development Control Plan. In accordance with the delegations issued to staff where variation to the Development Control Plan is above 5% the matter is referred to Council for determination.

Discussion

Council has in place an adopted a Development Control Plan (DCP) that provides guidance on the development standards that Council believes will lead to desired outcomes in building design, streetscape, traffic, heritage, and environment. The DCP contains performance criteria and associated acceptable solutions to assist applicants in achieving the desired outcomes. However, it is recognised that there are other means of achieving the desired outcomes outside of the acceptable solutions and where a similar or better result can be achieved such alternatives should be considered.

In considering variations to the standards contained within the DCP applicants are required to justify why the standards should be varied and how this will lead to an outcome that is equivalent, if not better, than the articulated performance criteria. In this instance the development controls require that the shed portion of the development is limited to 110m². The applicant has indicated that a larger shed is required to cater for personal interests. There will be a dwelling associated with the shed and although the shed portion of the development is above that as prescribed by the controls, the overall floor space ratio of the development does not exceed the controls within the DCP. The proposal is situated on a large site in a village area and does not present any perceived negative impacts. Furthermore, the attached assessment report considers all the required matters pursuant to Section 4.15 of the Environmental Planning and Assessment Act, 1979 and has found that there are no impacts or planning grounds that would preclude the approval of the development as proposed.

Ordinary Council Meeting Agenda

28 June 2022

8.10 Waste, Parks and Recreation

8.10.1 Waste,Parks & Recreation Services Monthly Works Report

DOCUMENT NUMBER

371390

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Glen McAtear, Acting Deputy General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. The Waste, Parks & Recreation Monthly Works Report be received and noted.

Introduction

This report outlines the Waste, Parks & Recreation Services Division’s routine field work activities over the past month. These works are in addition to all the works associated with the Division’s major capital works program, office administration and delivery of a number of diverse community services.

There has been a heavy impact on work outcome productivity over the past 6 weeks due to the large number of staff COVID cases throughout the Division’s operations.

Discussion

Cootamundra Parks & Gardens Section

Due to the continuation of an unseasonably wet Spring, Summer and Autumn, works have consisted in most part of mowing and maintaining the urban and village public open spaces. The excessive rainfall over past months, storm damage and managing community complaints/requests is still keeping staff very busy, and away from other normal maintenance issues, like garden and facility maintenance.

The winter annuals have been planted, and now the colder weather has arrived, the mowing has slowed down and winter maintenance works on park and street urban gardens will step up a notch in preparation for the coming Spring display.

Staff have also been heavily involved in certain parts of the Albert, Jubilee & Pioneer Parks redevelopment/construction.

Cootamundra Sportsfield Unit

The excessive wet weather has again caused maintenance difficulties due to waterlogging. Also, in some circumstances additional playing field repairs have been required due to sport activities on saturated grounds. In saying this, it is great to see the majority of sport back in full swing after the past seasonal restrictions caused by COVID.

Staff have completed preparing the change over from summer to winter sports. This is a very time-consuming exercise and has kept staff busy for several weeks.

Cootamundra Urban Street Tree Unit

Council continues to receive large numbers of community requests for action on urban street trees. This is in addition to all the demands placed on staff due to damage caused to urban street trees from severe storm damage. Unfortunately, due to the lack of a positive response to the community inquiries, this is now reflecting poorly on Council.

Currently there are minimal finances and resources available to carry out all the required works and to attend to community demand. Many issues and required tasks associated with urban street trees are of medium to high risk, and if left unattended may place Council and sections of the community at risk.

In regard to routine street tree maintenance, pruning and shaping trees which allow Councils Street Sweeper and Garbage trucks access to the street kerbs can no longer be undertaken at this stage, unless the work is paid for by the relevant Division requesting the work.

Until such times as the resource and funding issues are addressed by Council, only high risk/emergency matters relating to urban street tree works can be addressed.

Cootamundra Facilities Unit

Staff are carrying out the basic maintenance of Council’s open space facilities e.g., public toilets, BBQ’s etc. This position also carries out Council’s regulated safety inspection of all Cootamundra playgrounds, sport fields and carries out minor repairs to local street and park furniture, vandalism, litter bins etc.

There has been an unusual high level of vandalism recently which has resulted in expensive repairs to Open Space facilities.

Cootamundra Recreation Section

The relationship with the L & R Group (Aquatic Centre and Sports Stadium) is working extremely well with both facilities back in full operation after recovering from the COVID restrictions. The L & R group are to be congratulated in delivering high quality services to the local community and increasing the activities now available to facility user groups.

Through the Co-operation between the L&R Group and Council, CGRC has been able to obtain a full set (3x units) of Solar Heat Blankets from Wagga Aquatic Centre, valued at over $40,000. for free. This will go a long way in allowing the pool to be kept full of water during winter, increase early pool season water temperatures and remove the need to refill the pool every year, resulting in a substantial water (2Meg) and operational cost saving of $7,145.00 pa.

L & R Group is working with Council and the old committee in an attempt to ensure the annual Beach Volleyball Carnaval continues into the future. This Carnaval has been extremely successful in the past and would be a great lost to the community if it was to fail.

Final works on the Rock-Climbing Wall are currently being undertaken, with the expectation that the wall be in operation shortly. The L & R Group have some great plans and activities associated around the Wall and Council is looking forward to another great facility for Cootamundra. It is currently believed that the Climbing Wall’s operational insurance issues will be addressed via the supplier (Summit Climbing Walls Group) underwriting the related policy for the L & R Group. Discussions are still in progress.

Communications and working relationships with local sporting clubs is working well with great cooperation between Council and the Sporting and Recreation Clubs of Cootamundra. Arrangements are currently being made to meet with certain clubs to discuss playing field waterlogging, and what alternatives if any to allow games to be played during excessive wet periods.

CGRC Waste Section.

Landfill/Transfer Station Operations Unit

The following graphs reflect the activities both in and out over the weighbridge since July 1^st, 2021. There has been a substantial increase in movements, activities and income since Council taking over the weighbridge and office operations in 2019/2020. Councils Waste revenue from the Landfill has increased substantially over the past 18 months but is still not full cost recovery at this stage. This is mainly due to Council having no internal Divisional waste charges.

Council/Management will continue to seek opportunities that will both improve the level of waste reduction, reuse and increase cost recovery. The sale of Compost is continuing to be strong with substantial loads going into Canberra, Jugiong and to local contractors and residents.

Current daily work activities at the landfill/weighbridge include the following:

DOCUMENT NUMBER	370992
AUTHORISING OFFICER	Les McMahon, Interim General Manager
REPORTING OFFICER	Charlie Sheahan, Mayor
ATTACHMENTS	Nil

DOCUMENT NUMBER	372454
AUTHORISING OFFICER	Les McMahon, Interim General Manager
REPORTING OFFICER	Charlie Sheahan, Mayor
ATTACHMENTS	Nil

DOCUMENT NUMBER	372468
AUTHORISING OFFICER	Les McMahon, Interim General Manager
REPORTING OFFICER	Catherine Smith, Procurement Officer
ATTACHMENTS	Nil

DOCUMENT NUMBER	372601
AUTHORISING OFFICER	Les McMahon, Interim General Manager
REPORTING OFFICER	Charlie Sheahan, Mayor
ATTACHMENTS	Nil