Business Paper
Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 24th May, 2022
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Agenda |
24 May 2022 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Council Chambers, Gundagai on:
Tuesday, 24th May, 2022 at 6:00PM
The agenda for the meeting is enclosed.
Les McMahon
Interim General Manager
Live Streaming of Meetings Statement
This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.
By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.
Persons who conduct themselves in a manner considered by any reasonable person, to be disorderly, will be expelled from the forum in a similar manner as that provided under the Meetings Regulations for Council and Connittee meetings under Section 258 of Local Government (General) Regulation, 2005.
Should the behaviour of a speaker and, or audience be such that the Administrator or Chairperson of the forum deems it necessary to discontinue a particular section of the forum you may be asked to leave the building where the meeting is being held.
Ordinary Council Meeting Agenda |
24 May 2022 |
AGENDA
A special smoking ceremony performed by the Cootamundra Aboriginal Working Party and Gundagai Cultural Group.
Acknowledgment of Country by Uncle Pete
Singing of the Bala-yanhi Miya with the Cootamundra Aboriginal Working Party
Signing of the Memorandum of Understanding with Gundagai Cultural Group
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 26 April 2022
6.1 Mayoral Minute - Deputy Mayor Allowance.
6.3 Mayoral Minute - Congratulations to Casey Polsen and Councillor Engagement
8.1.2 Purchasing Procedures and the General Managers Delegation
8.1.3 Community Strategic Plan, Delivery Program and Operational Plan
8.1.4 Delivery Program and Operational Plan Quarterly Progress Report
8.1.5 Cootamundra Annual Beach Volleyball Event
8.1.6 Eastern Riverina Arts Annual General Meeting
8.1.7 Wallendbeen Memorial Hall s.355 Committee Meeting Annual Fees
8.1.8 Muttama Hall Management s.355 Committee Meeting Minutes and Membership
8.1.9 The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes
8.1.10 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes
8.1.11 Cootamundra Tourism Action Group (Advisory Committee) - 5th May 2022 - Minutes
8.3.1 Gundagai Tourism Action Group Advisory Committee Meeting 2 May, 2022
8.3.2 Cootamundra and Gundagai Youth Council Meetings
8.3.3 Cootamundra Community Services Meeting
8.4 Development, Building and Compliance
8.4.1 Development Applications April 2022
8.7.1 Civil Works and Technical Services Report - May 2022
8.7.2 Crown Road Reserve - Transfer to Council
8.9.1 Proposed Redevelopment of Fisher Park Sporting Precinct - Masterplan
8.9.2 Facilities Works Report May 2022
8.10 Waste, Parks and Recreation
9 Motion of which Notice has been Given
10.1 Questions with Notice from Councillors
11.2 RFT2022/5 Jubilee Park Redevelopment Stage 2
11.3 Resumption of Open Council Meeting
11.4 Announcement of Closed Council Resolutions
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
24 May 2022 |
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Ordinary Meeting of Council held on Tuesday 26 April 2022
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The Minutes of the Ordinary Meeting of Council held on Tuesday, 26th April, 2022 be confirmed as a true and correct record of the meeting.
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Minutes Ordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00PM, Tuesday 26TH APRIL, 2022
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Minutes |
26 April 2022 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Alby
Schultz Meeting Centre, Cootamundra
ON Tuesday, 26 April
2022 AT 6:00PM
PRESENT: Cr Charlie Sheahan (Mayor), Cr Leigh Bowden (Deputy Mayor), Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly, Cr Abb McAlister, Cr Penny Nicholson
IN ATTENDANCE: Les McMahon (Interim General Manager), Glen McAtear (Acting Deputy General Manager), Ganesh Ganeshamoorthy (Manager Assets), Mark Ellis (Manager Civil Works), Craig Perrin (Acting Manager Development, Building and Compliance), Andrew Brock (Manager Facilities), Janelle Chapman (Acting Manager Regulatory Services), Matt Stubbs (Manager Technical Services)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
Adjourn Meeting For Open Forum
Resolution 117/2022 Moved: Cr Logan Collins Seconded: Cr Gil Kelly Council adjourn for Open Forum. Carried |
2 Open Forum
List of Speakers
1. Marcia Thorburn – Addressed Council on the Wallendbeen Memorial Hall 100 Years Celebration.
2. Greg Quirk – Addressed Council on Silo Road, Wallendbeen.
3. Bronwyn Naughton – Spoke against the defunct proposed Cootamundra–Gundagai Rail Trail.
4. Kylie Tout – Spoke against the defunct proposed Cootamundra–Gundagai Rail Trail.
5. Jim Hamilton – Spoke against the defunct proposed Cootamundra–Gundagai Rail Trail.
6. Cathy Hamilton – Spoke against the defunct proposed Cootamundra–Gundagai Rail Trail.
7. Mark Lucas – Spoke against the defunct proposed Cootamundra–Gundagai Rail Trail.
Resume Open Meeting
Resolution 118/2022 Moved: Cr Leigh Bowden Seconded: Cr Logan Collins Council resume the Open Meeting. Carried |
3 Apologies
Nil
4 Disclosures of Interest
Cr Kelly disclosed a Significant Non-Pecuniary Interest in Item 8.8.1 Sale of the Toyota Hiace Mini Bus.
Cr David Graham disclosed a Pecuniary Interest in item 10.1 Questions with Notice Procurement of Weed Spraying Chemicals.
5 Confirmation of Minutes
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 22 March 2022 |
Resolution 119/2022 Moved: Cr Leigh Bowden Seconded: Cr Gil Kelly The Minutes of the Ordinary Meeting of Council held on Tuesday 22 March 2022 be confirmed as a true and correct record of the meeting. Carried |
5.2 Minutes of the Extraordinary Meeting of Council held on Monday 28 March 2022 |
Note: It was noted that Cr Graham was not in attendance at the Extraordinary Meeting as minuted. |
Resolution 120/2022 Moved: Cr Leigh Bowden Seconded: Cr Logan Collins The Minutes of the Extraordinary Meeting of Council held on Monday 28 March 2022 be confirmed as a true and correct record of the meeting. Carried |
Procedural Motion |
Note: At this point of the meeting the Mayor requested that standing orders be suspended to consider an urgent item on the proposals for the recruitment of a new General Manager. |
Resolution 121/2022 Moved: Cr Gil Kelly Seconded: Cr Logan Collins That Standing Orders be suspended to consider the Proposals for the recruitment of a new General Manager as matter of urgency.
Carried |
proposal for the recruitment of a new general manager |
Note: the Mayor advised that three (3) proposals had been received from recruitment companies for the recruitment of a new General Manager and that the proposal Local Government Management Solutions was considered to be the most competitive proposal. |
Resolution 122/2022 Moved: Cr Gil Kelly Seconded: Cr Leigh Bowden
The proposal for the recruitment of the General Manager submitted by Local Government New South Wales Management Solutions for $12,000 be accepted. Carried |
Resolution 123/2022 Moved: Cr David Graham Seconded: Cr Gil Kelly The current recruitment panel comprise of the Mayor, Deputy Mayor, Cr Glover, Cr McAlister and the Interim General Manager.
Carried |
Resumption of standing orders |
Resolution 124/2022 Moved: Cr Leigh Bowden Seconded: Cr Logan Collins That Standing Orders resume.
Carried |
6 Mayoral Minutes
6.1 Mayoral Minute - Councillor Engagement |
Note: the following amendments were made at the meeting: 24th March, 2022 I also attended the interviews with candidates for the position of Interim General. 25th March, 2022 I also attended the interviews with candidates for the position of Interim General. 5th April, 2022 Cr Bowden was in attendance at the tree planting with students from Elouera special School and the Cootamundra Public School at the new Livvies Place Albert Park. Afterward we were given a tour of the progressing play space by Council’s Manager Waste, Parks and Recreation. |
Resolution 125/2022 Moved: Cr Logan Collins Seconded: Cr Les Boyd The information in the Mayoral Minute be received and noted. Carried |
7 Reports from Committees
7.1 Minutes of the Audit, Risk and Improvement Committee (ARIC) Meeting held on Tuesday 5 April 2022 |
Resolution 126/2022 Moved: Cr David Graham Seconded: Cr Abb McAlister The Minutes of the Audit, Risk and Improvement Committee (ARIC) Meeting held on Tuesday 5 April, 2022 be confirmed as a true and correct record of the meeting. Carried |
8 General Manager’s Report
8.1 Business
8.1.1 Final Community Strategic Plan |
Resolution 127/2022 Moved: Cr Leigh Bowden Seconded: Cr Abb McAlister The Cootamundra-Gundagai Regional Council Draft Community Strategic Plan (CSP) be deferred to the Ordinary Meeting scheduled to be held 24th May 2022 for consideration. Carried |
8.1.2 Draft Code of Meeting Practice |
Resolution 128/2022 Moved: Cr Gil Kelly Seconded: Cr Penny Nicholson The draft Code of Meeting Practice, attached to the report, be adopted. Carried |
8.1.3 Election of Councillor Leigh Bowden as Country Vice President of the Australian Local Government Women’s Association NSW Branch |
Resolution 129/2022 Moved: Cr Penny Nicholson Seconded: Cr Trevor Glover 1. Council congratulate Cr Bowden (Deputy Mayor) on her recent election as the Country Vice President of the Australian Local Government Women’s Association NSW Branch Annual General Meeting. 2. Council support Cr Bowden to undertake her duties in this elected position not only in her attendance at conferences but also to fulfil her role at the executive and board meetings by way of the provision of a Council car. 3. The Australian Local Government Women’s Association NSW Branch be notified that Council will not cover the cost of accommodation at conferences or executive and board meetings. Carried |
8.1.4 Registration for the National General Assembly 2022 |
Resolution 130/2022 Moved: Cr Abb McAlister Seconded: Cr Leigh Bowden 1. The attendance of the Mayor and Interim General Manager at the 2022 National General Assembly scheduled to be held in Canberra 19th - 22nd June, 2022 be endorsed. 2. Registration for each attendee must be finalised before 20th May, 2022 to receive the early bird rate of $989 per attendee. Carried |
8.1.5 Annual Community Grants |
Resolution 131/2022 Moved: Cr Gil Kelly Seconded: Cr Penny Nicholson 1. Councils Communications Officer promote the annual Community Grants Program with a closing date of Friday, 10th June, 2022. 2. A report containing all Community Grant Applications received by the closing be prepared and submitted to the Ordinary Meeting scheduled to be held Tuesday, 28th June, 2022 for the consideration of Council.
Carried |
8.1.6 Draft Use of Information Technology and Communication Devices Policy |
Resolution 132/2022 Moved: Cr Logan Collins Seconded: Cr Abb McAlister The Draft Use of Information Technology and Communication Devices Policy, attached to the report, be adopted. Carried |
8.1.7 Tabling of Pecuniary Interest Returns |
Resolution 133/2022 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden The tabling of pecuniary interest returns from Councillors and designated persons be noted. Carried |
8.1.8 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes |
Resolution 134/2022 Moved: Cr Leigh Bowden Seconded: Cr Les Boyd The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held 24th February and 24th March 2022, attached to the report, be received and noted. Carried |
8.1.9 The Arts Centre Cootamundra s.355 Committee Meeting Minutes |
Resolution 135/2022 Moved: Cr Abb McAlister Seconded: Cr Penny Nicholson The Minutes of The Arts Centre Cootamundra s.355 Committee Ordinary Meeting held 17th March, 2022, attached to the report, be received and noted. Carried |
8.1.10 Wallendbeen Memorial Hall s.355 Committee Meeting AGM Minutes and Membership |
Resolution 136/2022 Moved: Cr Leigh Bowden Seconded: Cr Les Boyd 1. The Minutes and supporting documentation of the Wallendbeen Memorial Hall s.355 Committee Annual General Meeting (AGM) held 16th March 2022, attached to the report, be received and noted. 2. The office bearers and membership of the Wallendbeen Memorial Hall s.355 Committee as detailed in the report and attached AGM minutes, be endorsed. Carried |
8.1.11 The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes |
Resolution 137/2022 Moved: Cr Les Boyd Seconded: Cr Logan Collins 1. The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Ordinary Meeting held on 7th March 2022, attached to the report, be received and noted. 2. The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Annual General Meeting held on 7th March 2022, attached to the report, be received and noted. 3. The office bearer and membership of the Cootamundra Heritage Centre Management s.355 Committee as detailed in the report, be endorsed. Carried |
8.1.12 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes |
Resolution 138/2022 Moved: Cr Gil Kelly Seconded: Cr Penny Nicholson The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 7th February, 2022 attached to the report, be received and noted. Carried |
8.1.13 Information Bulletin - March, 2022 |
Resolution 139/2022 Moved: Cr Logan Collins Seconded: Cr Trevor Glover The Information Bulletin March 2022, and attached correspondence, be received and noted. Carried |
8.1.14 Council Meeting Action Report - April 2022 |
Resolution 140/2022 Moved: Cr Les Boyd Seconded: Cr Logan Collins The Council Meeting Action Report be noted. Carried |
8.2 Finance
8.2.1 Investment Report - March 2022 |
Resolution 141/2022 Moved: Cr Abb McAlister Seconded: Cr Leigh Bowden The Investment Report for March, 2022 be received and noted. Carried |
8.2.2 Monthly Finance Report for March, 2022 |
Resolution 142/2022 Moved: Cr Les Boyd Seconded: Cr Logan Collins The Finance Report for March, 2022 and attached reports be received and noted. Carried |
8.3 Community and Culture
8.3.1 Business Cootamundra - Memorandum of Understanding |
Resolution 143/2022 Moved: Cr Leigh Bowden Seconded: Cr Les Boyd Council delegate authority to the Interim General Manager to execute the Business Cootamundra Memorandum of Understanding 2022/23 on behalf of Cootamundra-Gundagai Regional Council. Carried |
8.3.2 Proposal to Re-form s355 Committee for the Bradman Birthplace and Museum |
Resolution 144/2022 Moved: Cr Leigh Bowden Seconded: Cr Trevor Glover 1. That a Section 355 Committee be formed to manage the Bradman’s Birthplace Museum with the following to be appointed and an induction be arranged through Coordinator Business: · Chairman – Eric Thorburn · Vice Chairman – Phil Moran · Secretary / Treasurer – Paul Burge · Committee – Brian Nolan, Charlie Donoghue · Member – Graeme Worboys · Councillor – Cr Collins 2. The Section 355 Committee take on all responsibilities of the management of the facility including: · Volunteer Roster Management · Merchandise Management · Garden Maintenance · Facilities Maintenance 3. The Interim General Manager facilitate further discussion to finalise financial controls and prepare a further report to Council once complete agreement is established. Carried |
8.3.3 Cootamundra Tourism Action Group Advisory Committee Meeting 7th April, 2022 |
Resolution 145/2022 Moved: Cr Leigh Bowden Seconded: Cr Les Boyd 1. The Minutes of the Cootamundra Tourism Action Group Advisory Committee meeting held on 3rd March, 2022, attached to the report, be received and noted. 2. Council consider the recommendations contained within the minutes:
Carried |
8.4 Development, Building and Compliance
8.4.1 DA 2022-52 Proposed Shed- 13 Murray St Cootamundra |
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Resolution 146/2022 Moved: Cr David Graham Seconded: Cr Penny Nicholson That Council approve the following development subject to the consent conditions below: · Application Number: DA2022/52 · Property: Lot 18 DP 18650 13 Murray Street, Cootamundra · Proposed Development: New Shed (ancillary to an existing dwelling)
GENERAL CONDITIONS
(1) GEN Condition - Compliance Standards
Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).
Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.
(2) GEN Condition - Compliance with Council
The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.
Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.
(3) GEN Condition - Utilities
Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.
Reason: To ensure that any public utilities are maintained and protected from damage.
(4) Gen Condition – Not certify compliance with BCA or NCC
The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.
Reason: This consent does not certify compliance with the BCA or NCC.
PRIOR TO COMMENCEMENT OF WORKS (1) PCW Condition – Prior to Building Work Commencing.
The erection of a building in accordance with the development consent must not commence until:-
1. a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and
2. the person having the benefit of the development consent has: a. appointed a principal certifying authority for the building work, and b. notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and
3. the principal certifying authority has, no later than 2 days before building works commences: a. notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and b. notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and
4. the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has, a. appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and b. notified the principal certifying authority of any such appointment, and c. unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .
Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.
(2) PCW Condition – Signage.
Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -
1. Statement that unauthorised entry to the site is not permitted 2. Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours 3. The name, address and telephone contact of the Principal Certifying Authority for the work
Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.
Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.
(3) PCW Condition – Notice of Commencement.
Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least 2 days prior to work commencing.
Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.
(4) PCW Condition – Builders Toilets.
Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.
Reason: To ensure minimum standards of hygiene for onsite workers.
(5) PCW Condition – Residential Building Work.
Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information
1. In the case of work for which a principal contractor is required to be appointed: a. In the name and licence number of the principal contractor, and b. The name of the insurer by which the work is insured under Part 6 of that Act.
2. In the case of work to be done by an owner-builder: a. The name of the owner-builder and, b. If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.
If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.
Reason: Statutory compliance.
(6) PCW Condition – Siting of Building.
The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.
Reason: To ensure the development is carried out on the correct allotment.
(7) PCW Condition – Waste Storage During Construction.
Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.
Reason: To ensure that the site is not a source of wind-blown litter.
(8) PCW Condition – Soil Erosion Control.
Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.
Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.
(9) PCW Condition – Underground Services.
The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.
Reason: To ensure the utility services are protected and satisfactory for the proposed development.
DURING CONSTRUCTION (1) DUR Condition – Works to be undertaken in Accordance with the Approval.
All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.
Reason: ensure all works are carried out in accordance with the development consent.
(2) DUR Condition – Hours of Construction Site Works.
Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-
Monday to Saturday from 7.00am to 7.00pm Sundays and public holidays from 9.00am to 12.00pm
The applicant is responsible to instruct and control subcontractors regarding hours of work.
Reason: So that the development does not reduce the amenity of the area.
(3) DUR Condition – Waste Removal.
All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.
Reason: To ensure that the amenity and unsightly condition is minimised.
(4) DUR Condition - BCA Compliance.
All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made).
Reason: To ensure the building complies with the BCA.
(5) DUR Condition – Inspections.
The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.
All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made).
Reason: To ensure that adequate time is given of required inspections.
(6) DUR Condition – Restricted Public Access.
It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.
Reason: To ensure public safety is maintained.
(7) DUR Condition – Storm Water.
Storm water is to be discharged: -
1. To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter 2. To the roadside table drain. The end of the storm water pipe at the table drain shall be suitably protected to avoid damage to the end of the pipe Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system
(8) DUR Condition – Storm Water / Ground Water Diversion.
Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.
Reason: To minimise the opportunity for ponding and flooding.
POST CONSTRUCTION (1) POC Condition – Occupation of Building.
A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.
Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.
ONGOING USE (1) USE Condition – Business Use.
The shed not being let, adapted or used for separate occupation or commercial purposes.
Reason: Development consent is required for any activity other than residential.
(2) USE Condition – Clean and Tidy.
The premises are to be maintained in a clean and tidy condition at all times.
Reason: So that the development does not reduce the amenity of the area.
(3) USE Condition –Amenity General.
The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.
Reason: So that the development does not reduce the amenity of the area.
(4) USE Condition – Non Habitable Use.
The shed is not to be used for residential occupation without prior consent of Council.
Reason: Health and safety prohibition.
Carried |
8.4.2 DA 2022-34 - Proposed Carport - 71 Olney Street, Cootamundra |
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Resolution 147/2022 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden 1. That Council approve the following development subject to the consent conditions below: · Application Number: DA2022/34 · Property: Lot 10 DP 236999 71 Olney Street, Cootamundra · Proposed Development: New Carport (ancillary to an existing dwelling)
GENERAL CONDITIONS (1) GEN Condition - Compliance Standards
Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).
Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.
(2) GEN Condition - Compliance with Council
The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.
Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.
(3) GEN Condition - Utilities
Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.
Reason: To ensure that any public utilities are maintained and protected from damage.
(4) Gen Condition – Not certify compliance with BCA or NCC
The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.
Reason: This consent does not certify compliance with the BCA or NCC.
PRIOR TO COMMENCEMENT OF WORKS (1) PCW Condition – Prior to Building Work Commencing.
The erection of a building in accordance with the development consent must not commence until:-
1. a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and
2. the person having the benefit of the development consent has: a. appointed a principal certifying authority for the building work, and b. notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and
3. the principal certifying authority has, no later than 2 days before building works commences: a. notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and b. notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and
4. the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has, a. appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and b. notified the principal certifying authority of any such appointment, and c. unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .
Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.
(2) PCW Condition – Signage.
Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: - 1. Statement that unauthorised entry to the site is not permitted 2. Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours 3. The name, address and telephone contact of the Principal Certifying Authority for the work Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected. Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.
(3) PCW Condition – Notice of Commencement.
Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least 2 days prior to work commencing.
Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.
(4) PCW Condition – Builders Toilets.
Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.
Reason: To ensure minimum standards of hygiene for onsite workers.
(5) PCW Condition – Residential Building Work.
Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information
1. In the case of work for which a principal contractor is required to be appointed: a. In the name and licence number of the principal contractor, and b. The name of the insurer by which the work is insured under Part 6 of that Act.
2. In the case of work to be done by an owner-builder: a. The name of the owner-builder and, b. If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.
If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.
Reason: Statutory compliance.
(6) PCW Condition – Siting of Building.
The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.
Reason: To ensure the development is carried out on the correct allotment.
(7) PCW Condition – Waste Storage During Construction.
Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.
Reason: To ensure that the site is not a source of wind-blown litter.
(8) PCW Condition – Second Hand Materials.
No second hand materials are to be used on any external surface of the building unless made available for inspection and separately approved by Council prior to erection.
Reason: To ensure the external appearance of the building is maintained to an acceptable standard.
(9) PCW Condition – Underground Services.
The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.
Reason: To ensure the utility services are protected and satisfactory for the proposed development. DURING CONSTRUCTION (1) DUR Condition – Works to be undertaken in Accordance with the Approval.
All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.
Reason: ensure all works are carried out in accordance with the development consent.
(2) DUR Condition – Hours of Construction Site Works.
Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-
Monday to Saturday from 7.00am to 7.00pm Sundays and public holidays from 9.00am to 12.00pm
The applicant is responsible to instruct and control subcontractors regarding hours of work.
Reason: So that the development does not reduce the amenity of the area.
(3) DUR Condition – Footpath Storage.
Building materials not to be stored on Council footway or nature strip at any time.
Reason: To ensure an adequate level of public safety is maintained.
(4) DUR Condition – Waste Removal.
All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.
Reason: To ensure that the amenity and unsightly condition is minimised.
(5) DUR Condition – Tree Protection - Nature Strip.
Existing trees which are located on the nature-strip shall be protected during the construction period.
Reason: The Council's concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance.
(6) DUR Condition - BCA Compliance.
All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made).
Reason: To ensure the building complies with the BCA. (7) DUR Condition – Inspections.
The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.
All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made).
Reason: To ensure that adequate time is given of required inspections. (8) DUR Condition – Restricted Public Access.
It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.
Reason: To ensure public safety is maintained.
(9) DUR Condition – Storm Water.
Storm water is to be discharged: -
1. To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter
Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system
(10) DUR Condition – Storm Water / Ground Water Diversion.
Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.
Reason: To minimise the opportunity for ponding and flooding. POST CONSTRUCTION (1) POC Condition – Occupation of Building.
A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.
Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building. ONGOING USE (1) USE Condition – Business Use.
The carport not being let, adapted or used for separate occupation or commercial purposes.
Reason: Development consent is required for any activity other than residential.
(2) USE Condition – Carport Enclosure Prohibited.
The open sides of the carport are not to be enclosed at any point in time without the prior consent of Council.
Reason: Statutory compliance with the fire separation requirements of the Building Code of Australia. (3) USE Condition – Clean and Tidy.
The premises are to be maintained in a clean and tidy condition at all times.
Reason: So that the development does not reduce the amenity of the area. (4) USE Condition –Amenity General.
The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.
Reason: So that the development does not reduce the amenity of the area.
(5) USE Condition – Non Habitable Use. The carport is not to be used for residential occupation without prior consent of Council.
Reason: Health and safety prohibition.
Carried |
8.4.3 DA 2022-30 Proposed Shed and Carport (Garaport) - 17 Warren Street Cootamundra |
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Resolution 148/2022 Moved: Cr Les Boyd Seconded: Cr Trevor Glover Attachment 2.0 Recommended Conditions: Council Item Number 8.4.3 - DA 2022-30 Proposed Shed and Carport (Garaport) – 17 Warren Street Cootamundra Council Determination - Council Approved subject to: - no objection to relocating the proposed development from the adjoining neighbour (15 Warren Street Cootamundra); - an additional condition (to the conditions listed below) requiring the proposed shed and carport be moved back to the building line from the original proposal; - the following conditions contained in Attachment 2.0 Recommended Conditions: DATE OF COUNCIL MEETING: 18 May 2022 DEVELOPMENT REFERENCE: DA 2022/30 DEVELOPMENT ADDRESS: 17 Warren Street COOTAMUNDRA DEVELOPMENT LOT / SEC / PLAN: Lot: 19 / Section B / DP: 1975 PROPERTY OWNER:
Council approved the following development, of 100m2 shed subject to the consent conditions below:
▪ Application No.: DA2022/30 ▪ Property: Lot 19 / Section B / DP1975 17 Warren Street COOTAMUNDRA NSW 2590
▪ Development: To construct new (6m x 12m) shed and carport (Garaport) Colourbond clad shed as ancillary to the existing dwelling
Determination and Conditions:
Application Council Approved subject to the following conditions and reasons: - GENERAL CONDITIONS Attachment 2.0 Recommended Conditions: Council Item Number 8.4.3 - DA 2022-30 Proposed Shed and Carport (Garaport) – 17 Warren Street Cootamundra
DATE OF COUNCIL MEETING: 18 May 2022 DEVELOPMENT REFERENCE: DA 2022/30 DEVELOPMENT ADDRESS: 17 Warren Street COOTAMUNDRA DEVELOPMENT LOT / SEC / PLAN: Lot: 19 / Section B / DP: 1975 PROPERTY OWNER: Michael Purtell
Council approved the following development, of 100m2 shed subject to the consent conditions below:
▪ Application No.: DA2022/30 ▪ Property: Lot 19 / Section B / DP1975 17 Warren Street COOTAMUNDRA NSW 2590
▪ Development: To construct new (6m x 12m) shed and carport (Garaport) Colourbond clad shed as ancillary to the existing dwelling
Determination and Conditions: Application Council Approved subject to the following conditions and reasons: - GENERAL CONDITIONS (1) GEN Condition - Compliance Standards
Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).
Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.
(2) GEN Condition - Compliance with Council
The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.
Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.
(3) GEN Condition - Utilities
Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.
Reason: To ensure that any public utilities are maintained and protected from damage.
(4) Gen Condition – Not certify compliance with BCA or NCC
The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.
Reason: This consent does not certify compliance with the BCA or NCC.
(5) Gen Condition - Road Opening and Closing Permit.
If it is proposed to construct a new or alter the existing vehicular crossing on the public footpath, a road opening permit must be obtained from Council and an appropriate fee paid for Council to assess or to carry out the design and construction of such crossing. No excavation of, or construction on the public footpath is authorised to be carried out by others than Council except in accordance with (a) a design approved by Council and (b) the terms of an appropriate road opening permit.
Reason: To ensure that work carried out on public roads conforms to the requirements of Council, the responsible authority. PRIOR TO COMMENCEMENT OF WORKS
(1) PCW Condition – Prior to Building Work Commencing.
The erection of a building in accordance with the development consent must not commence until:
1. a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and
2. the person having the benefit of the development consent has: a. appointed a principal certifying authority for the building work, and b. notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and
3. the principal certifying authority has, no later than 2 days before building works commences: a. notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and b. notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and
4. the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has, a. appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and b. notified the principal certifying authority of any such appointment, and c. unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .
Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.
(2) PCW Condition – Signage.
Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -
1. Statement that unauthorised entry to the site is not permitted 2. Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours 3. The name, address and telephone contact of the Principal Certifying Authority for the work
Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.
Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.
(3) PCW Condition – Notice of Commencement.
Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least 2 days prior to work commencing.
Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.
(5) PCW Condition – Residential Building Work.
Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information
1. In the case of work for which a principal contractor is required to be appointed: a. In the name and licence number of the principal contractor, and b. The name of the insurer by which the work is insured under Part 6 of that Act.
2. In the case of work to be done by an owner-builder: a. The name of the owner-builder and, b. If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.
If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.
Reason: Statutory compliance.
(6) PCW Condition – Siting of Building.
The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.
Reason: To ensure the development is carried out on the correct allotment.
(7) PCW Condition – Waste Storage During Construction.
Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.
Reason: To ensure that the site is not a source of wind-blown litter.
(8) PCW Condition – Soil Erosion Control.
Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.
Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.
(9) PCW Condition – Underground Services.
The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.
Reason: To ensure the utility services are protected and satisfactory for the proposed development. DURING CONSTRUCTION (1) DUR Condition – Works to be undertaken in Accordance with the Approval.
All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.
Reason: ensure all works are carried out in accordance with the development consent.
(2) DUR Condition – Hours of Construction Site Works.
Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-
Monday to Saturday from 7.00am to 7.00pm Sundays and public holidays from 9.00am to 12.00pm
The applicant is responsible to instruct and control subcontractors regarding hours of work.
Reason: So that the development does not reduce the amenity of the area.
(3) DUR Condition – Waste Removal.
All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.
Reason: To ensure that the amenity and unsightly condition is minimised.
(4) DUR Condition - BCA Compliance.
All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made).
Reason: To ensure the building complies with the BCA.
(5) DUR Condition – Inspections.
The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.
All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made).
Reason: To ensure that adequate time is given of required inspections.
(6) DUR Condition – Restricted Public Access.
It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.
Reason: To ensure public safety is maintained.
(7) DUR Condition – Storm Water.
Storm water is to be discharged: -
1. To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter 2. To the roadside table drain. The end of the storm water pipe at the table drain shall be suitably protected to avoid damage to the end of the pipe
Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system
(8) DUR Condition – Storm Water / Ground Water Diversion.
Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.
Reason: To minimise the opportunity for ponding and flooding. POST CONSTRUCTION (1) POC Condition – Occupation of Building.
A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.
Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building. ONGOING USE (1) USE Condition – Business Use.
The shed not being let, adapted or used for separate occupation or commercial purposes.
Reason: Development consent is required for any activity other than residential.
(2) USE Condition – Clean and Tidy.
The premises are to be maintained in a clean and tidy condition at all times.
Reason: So that the development does not reduce the amenity of the area.
(3) USE Condition –Amenity General.
The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.
Reason: So that the development does not reduce the amenity of the area.
(4) USE Condition – Non Habitable Use.
The shed is not to be used for residential occupation without prior consent of Council.
Reason: Health and safety prohibition.
And no submission from neighbour notification
Carried |
8.4.4 Development Application March 2022 |
Resolution 149/2022 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden The information on Development applications approved in March, 2022 be received and noted. Carried |
8.5 Regulatory Services
8.5.1 Regulatory Report |
Resolution 150/2022 Moved: Cr David Graham Seconded: Cr Abb McAlister The Regulatory Report for March, 2022 be received and noted. Carried |
8.6 Assets
8.6.1 Integrated Water Cycle Management Engagement and Funding Deed through the Department of Planning and Environment |
Resolution 151/2022 Moved: Cr David Graham Seconded: Cr Logan Collins 1. The Interim General Manager be delegated authority to execute the NSW Department Planning and Environment - Funding Deed – Integrated Water Cycle Management Project attached to the report. 2. NSW Public Advisory Works - Proposal - Preparation of an Integrated Water Cycle Management Strategy - additional works, attached to the report be endorsed. 3. The Safe and Secure Water Program – Subsidy Levels, attached to the report be noted. Carried |
8.7 Civil Works
8.7.1 Civil Works and Technical Services Report - April 2022 |
Resolution 152/2022 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The Civil Works and Technical Services Report for the month of April, 2022 be received and noted. Carried |
8.7.2 Tender Refresh - Wet and Dry Plant Hire RFT2021/15 |
Resolution 153/2022 Moved: Cr Gil Kelly Seconded: Cr Logan Collins 1. The Open Tendering Method for the refresh of the panel contract for Wet and Dry Plant Hire be endorsed. 2. A further report be prepared and submitted for the consideration of Council at the completion of the tendering process. Carried |
8.8 Technical Services
8.8.1 Expressions of Interest to purchase the 2017 Toyota Hiace Mini Bus |
Note: Having disclosed a significant non-pecuniary interest in this item Cr Kelly left the meeting. |
Resolution 154/2022 Moved: Cr Logan Collins Seconded: Cr Abb McAlister 1. That preference be given to the Gundagai Neighbourhood Centre for the sale of the 2017 Toyota Hiace Mini Bus for $45,000. 2. If the Gundagai Neighbourhood Centre does not want the bus then it be sold to the Cootamundra Ex-Services Club Carried |
8.9 Facilities
8.9.1 Facilities Works Report April 2022 |
Resolution 155/2022 Moved: Cr Leigh Bowden Seconded: Cr Logan Collins The Facilities Works report for April, 2022 be received and noted. Carried |
8.10 Waste, Parks and Recreation
Nil
9 Motion of which Notice has been Given
9.1 Notice of Motion - All salvageable timber from the dismantling of the historic Gundagai Prince Alfred Bridge be quarantined at the Gundagai Landfill facility until such time that fitting projects or tributes are nominated to memorialise the bridge and it is known how the precious timber will be used and how much of the timber is required. |
Resolution 156/2022 Moved: Cr Abb McAlister Seconded: Cr Penny Nicholson All salvageable timber from the dismantling of the historic Gundagai Prince Alfred Bridge be quarantined at the Gundagai Landfill facility until such time that a fitting project or projects are nominated to memorialise the bridge and it is known how the precious timber will be used and how much of the timber is required. Carried |
9.2 Notice of Motion - An invitation be extended immediately to the Minister for Local Government, the Hon. Wendy Tuckerman, MP - to visit and tour the Local Government Area, speaking with Councillors and community members at a grass-roots level, discussing the real issues and concerns affecting the merged Council. |
Resolution 157/2022 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden Carried |
9.3 Notice of Motion - Funding options be explored to obtain Electrical Vehicle Charging stations to be installation in Gundagai and Cootamundra and villages. Advice, guidance and strategy be sought from Council's Manager Community and Culture, Mrs Miriam Crane, prior to her last day with Cootamundra-Gundagai Regional Council. |
Resolution 158/2022 Moved: Cr Penny Nicholson Seconded: Cr Logan Collins Funding options be explored to obtain Electrical Vehicle Charging stations to be installation in Gundagai and Cootamundra and villages. Advice, guidance and strategy be sought from Council's Manager Community and Culture, Mrs Miriam Crane, prior to her last day with Cootamundra-Gundagai Regional Council. Carried |
10 Questions with Notice
10.1 Questions With Notice |
Note: Having disclosed a pecuniary interest in this item Cr Graham left the meeting. |
Resolution 159/2022 Moved: Cr Abb McAlister Seconded: Cr Logan Collins The Questions with Notice from Councillors and related responses from Council officers be noted. Carried |
11 Confidential Items
11.1 Closed Council Report |
Resolution 160/2022 Moved: Cr Logan Collins Seconded: Cr Trevor Glover 1. Items 11.2 and 11.3 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2 and 11.3 be withheld from the press and public. 11.2 Mowing of Sporting Fields Provisions for Confidentiality Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 11.3 Road Closure Tom Street Gundagai Provisions for Confidentiality Section 10A (2) (b) – The Confidential Report contains discussion in relation to the personal hardship of a resident or ratepayer. Public Interest N/A.
Carried |
11.2 Mowing of Sporting Fields |
Resolution 161/2022 Moved: Cr Leigh Bowden Seconded: Cr Gil Kelly 1. Council is to assume all responsibility for the maintenance of ANZAC Park, Stan Crowe and Owen Vincent Ovals. 2. The Interim General Manager undertake discussions with Gundagai District Services Club regarding the historical arrangements in relation to the Gundagai Golf Course. Carried |
11.3 Road Closure Tom Street Gundagai |
Resolution 162/2022 Moved: Cr Trevor Glover Seconded: Cr Abb McAlister 1. The submissions received on the closure of Tom Street Gundagai between Camphor Lane and Camphor Street, attached to the report, be noted. 2. The closure of Tom Street Gundagai between Camphor Lane and Camphor Street in accordance with Part 4, Division 3 of the Roads Act 1993 be finalised. 3. Council pay all costs associated with the closure of Tom Street Gundagai. 4. A report be prepared with an identified funding source. Carried |
11.4 Resumption of Open Council Meeting
Resolution 163/2022 Moved: Cr Logan Collins Seconded: Cr Les Boyd The Open Council meeting resume. Carried |
11.5 Announcement of Closed Council Resolutions
Note: The Chairperson announced the resolutions made in Closed Council.
The Meeting closed at 9:20 PM.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 24 May 2022.
................................................... ...................................................
CHAIRPERSON GENERAL MANAGER
24 May 2022 |
DOCUMENT NUMBER |
369966 |
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
REPORTING OFFICER |
Charlie Sheahan, Mayor |
1. Late Motions LGNSW Special Conference 2021 ⇩ 2. Late motion to LGNSW Special Conference ⇩ |
That the amount of $500 per month from the Mayoral allowance be paid to the Deputy Mayor, in addition to the usual Councillor payment, as recompense for undertaking the supportive role of Deputy Mayor until such time that a review of the arrangement is required, be formalised. |
Discussion
The former Mayor, Cr Abb McAlister and former Deputy Mayor, Dennis Palmer had an arrangement in relation to the provision of a permanent monthly payment from the Mayoral allowance being paid to the Deputy Mayor to acknowledge the Deputy Mayor providing a supporting role to the undertaking of Mayoral commitments.
At the Ordinary Meeting held 22nd February, 2022 Council resolved (Min. no.043/2022) the following:
3. Consideration be given to remunerate for the role of deputy mayor in councils. The role of deputy mayor currently has no remuneration. Where two events are held for simultaneous celebrations; Events such as Australia Day, ANZAC Day, Remembrance Day, the mayor cannot attend both ceremonies and some are many kilometres apart in regional and rural areas. The role of deputy mayor is increasing and the proposal for the role to be remunerated is not unreasonable.
Attachment 1 Late Motions LGNSW Special Conference shows the motion was listed for debate. While the motion detailed in the attachment was carried unanimously at the NSW Local Government Special Conference held 28th February – 2nd March, 2022.
Cr Bowden, in her role as Deputy Mayor provides support to me in the administration of my duties as Mayor. Cr Bowden and I have come to an agreement for the amount of $500 to be paid to her from my Mayoral allowance on a monthly basis acknowledging the supporting role of Deputy Mayor.
The payment is coming directly from the Mayoral allowance, it is not an additional fee to be budgeted for by Council. This payment will be a permanent arrangement until such time that the role of Deputy Mayor is assumed by an alternative Councillor.
24 May 2022 |
6.2 Mayoral Minute - Financial Support for Cr Bowden (Deputy Mayor) to fulfill Her Obligations as Country Vice President with Australian Local Government Women's Association.
DOCUMENT NUMBER |
370732 |
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
REPORTING OFFICER |
Charlie Sheahan, Mayor |
Nil |
Cr Bowden (Deputy Mayor) be fully supported by Council by way of the provision of a Council car and payment of accommodation to fulfil her obligations as Country Vice President of the Australian Local Government Women’s Association at any conference, Executive and Board meeting. |
Introduction
At its Ordinary Meeting held 26th April, 2022 Council was presented with a report item 8.1.3 Election of Councillor Leigh Bowden as a Country Vice President of the Australian Local government Women’s Association NSW Branch. The recommendations of that report are detailed below.
1. Council congratulate Cr Bowden on her recent election as the Country Vice President of the Australian Local Government Women’s Association NSW Branch Annual General Meeting.
2. Council support Cr Bowden by assisting her to undertake her duties in this elected position not only in her attendance at conferences but also to fulfil her role at the executive and board meetings by way of the provision of a Council car and payment for the cost of accommodation.
At that meeting Council amended the recommendations and resolved (Min. no.129/2022):
1. Council congratulate Cr Bowden (Deputy Mayor) on her recent election as the Country Vice President of the Australian Local Government Women’s Association NSW Branch Annual General Meeting.
2. Council support Cr Bowden to undertake her duties in this elected position not only in her attendance at conferences but also to fulfil her role at the executive and board meetings by way of the provision of a Council car.
3. The Australian Local Government Women’s Association NSW Branch be notified that Council will not cover the cost of accommodation at conferences or executive and board meetings.
Discussion
I have since reflected on the resolution made by Council and, as such, have submitted this Mayoral Minute to reconsider this matter.
There are many requirements of councils to participate at local, State and National levels. As a Council there is a commitment and a responsibility to meet such requirements where possible.
As this stands it is very disappointing that Council, a regional council, believed it appropriated to support Cr Bowden (Deputy Mayor) only partially in having been elected to the significant position Country Vice President to Australian Local Government Women’s Association (ALGWA) NSW Branch by approving a Council car and passing any accommodation costs to ALGWA.
As a progressive Council we should be proud and honoured that a Councillor has been elected to such an esteemed position in a high profile national organisation that promotes and supports women in local government. ALGWA is a peak national body representing women of any level in local government and Cr Bowden’s election as Country Vice President is no small accomplishment.
I hold serious concerns that the amended resolution, which does not fully support Cr Bowden could be perceived by other councils, Cr Linda Scott, President of the Australian Local Government Association, Cr Darriea Turley, President of Local Government NSW, the Hon. Wendy Tuckerman, Minister for Local Government, the United Services Union, and others that Cootamundra-Gundagai Regional Council DOES NOT fully support the role of women in local Government.
Cr Bowden declined to attend the 2022 National General Assembly scheduled to be held in June. By not attending she has already saved Council approximately $1,500 and there are unexpended funds available in the Councillor budget for this financial year. Furthermore, the Councillor budget will be reviewed as part of the upcoming fees and charges for the 2022/23 financial year.
24 May 2022 |
DOCUMENT NUMBER |
369021 |
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
REPORTING OFFICER |
Charlie Sheahan, Mayor |
Nil |
1. Council congratulate Miss Casey Polsen for her outstanding achievement of progressing to Regional Finalist of the New South Wales Trainee of the Year Awards. 2. The information in the Mayoral Minute be received and noted. |
Cr Nicholson requests Council acknowledge the success and offer its support to Casey Polsen, Gundagai Visitor Centre Trainee.
Casey has been nominated as a regional finalist for the NSW Trainee of the Year Awards. Attending interviews, completing and achieving her Traineeship milestones to a high standard has ensured Casey is a perfect candidate for such a notable achievement.
On behalf of Council, we recognise the efforts of Casey and offer our congratulations on this wonderful achievement of being nominated as NSW Trainee of the Year Regional Finalist. Casey has shown dedication and commitment to progress to this level, an accomplishment that Casey should be enormously proud of and Cootamundra-Gundagai Regional Council (CGRC), as her employer, equally proud. Casey holds a maturity and commitment to CGRC beyond her years, which is to be commended.
We wish Casey the very best for the NSW Trainee of the Year Awards ceremony to be held in Griffith on Thursday, 9th June, 2022. If Casey is announced as the regional winner of her category, she will progress to the next stage, where she will represent the region and be invited to attend an interview in Sydney to determine the State finalists. State finalists are invited to attend the NSW Training Awards gala event where NSW State winners are announced. The NSW category winner will represent NSW at the Australian Training Awards.
An exciting success for Casey and a privilege for CGRC to be able to assist and support Casey in this process. Council will look forward to news of Casey’s outcome at the finals.
Congratulations are extended to Casey for her outstanding academic achievement.
So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes.
19th April, 2022
Cr McAlister attended a Gundagai Prince Alfred Bridge working Group Meeting.
Cr Glover attended a Muttama Community Hall s355 Committee meeting.
21st April, 2022
Crs Graham, Nicholson and McAlister met with the Interim General Manager.
22nd April, 2022
The Interim General Manager and I attended the Riverina Joint Organisation and Riverina Eastern Regional Organisation of Councils Board meetings.
25th April, 2022
Crs Collins and Kelly attended the Cootamundra ANZAC Commemorative dawn service and Cr Kelly laid a wreath on behalf of Council.
Crs McAlister and Nicholson attended the Gundagai ANZAC Commemorative dawn service and laid a sheath on behalf of Council.
Cr Kelly attended the ANZAC Day breakfast at the Cootamundra-Ex Services Club.
Cr Bowden (Deputy Mayor) and Cr Collins attended the Wallendbeen ANZAC Commemorative service and Cr Collins laid a wreath on behalf of Council.
I participated in the ANZAC Day march from the Cootamundra Ex-Services Club to the cenotaph in Albert Park and laid a wreath on behalf of Council during the Commemorative service.
Cr McAlister attended the Gundagai ANZAC Day Commemorative service and welcome address and laid a sheath on behalf of Council.
Cr McAlister attended the Gundagai RSL Sub-Branch luncheon.
Cr Bowden (Deputy Mayor) and Cr Collins attended the ANZAC Day commemorative service in Stockinbingal and Cr Bowden laid a wreath on behalf of Council.
Cr Bowden (Deputy Mayor) and Cr Collins attended the Wallendbeen Memorial Hall Centenary event.
26th April, 2022
Cr Bowden (Deputy Mayor) Crs Boyd, Collins, Glover, Graham, Kelly, McAlister, Nicholson, and I attended a Councillor Workshop.
27th April, 2022
Cr Bowden (Deputy Mayor) and I attended a meeting with the Interim General Manager and the Acting Deputy General Manager.
Cr Bowden (Deputy Mayor), Crs Collins, Glover, Kelly, McAlister, Nicholson and I met with the Local Government Boundaries Commission.
Cr Bowden (Deputy Mayor), Crs Collins, Glover, McAlister, Nicholson and I attended a Local Government Boundaries Commission Hearing in Cootamundra.
28th April, 2022
Cr Bowden (Deputy Mayor), Cr Glover and I attended a Local Government Boundaries Commission Hearing in Cootamundra.
Cr Bowden (Deputy Mayor) and I created the first Council Meeting Wrap-UP recording.
Cr McAlister attended a Goldenfields Water County Council meeting.
Crs Glover, McAlister, and Nicholson attended a Local Government Boundaries Commission Hearing in Gundagai.
Cr Bowden (Deputy Mayor) attended an Ellwood’s Hall s355 Committee meeting.
Cr Boyd and I attended an Adina Care Board meeting.
29th April, 2022
Cr Bowden (Deputy Mayor) and I attended the Cootamundra Red Cross Food Bank 1st birthday celebrations.
Crs Nicholson and McAlister attended a Local Government Boundaries Commission Hearing in Gundagai.
2nd May, 2022
Cr Bowden (Deputy Mayor), Cr McAlister and I attended a meeting with Local Government NSW President, Cr Darriea Turley, AM and Chief Executive Scott Phillips.
Cr Bowden (Deputy Mayor), Crs Glover, Graham, McAlister, Nicholson, and I attended a meeting in relation to the development of the Dog on the Tuckerbox.
Cr Nicholson attended a Gundagai Tourism Action Committee Advisory Group meeting.
3rd May, 2022
I attended a Riverina Joint Organisation Working Party meeting.
4th May, 2021
Cr Glover attended an Adjungbilly CWP Windfarm community information day.
Cr Glover attended a Muttama Community Hall s355 Committee meeting.
5th May, 2022
Cr Bowden (Deputy Mayor) attended a Cootamundra tourism Action Committee Advisory Group meeting.
I attended a meeting with Transport for NSW regarding the new Wallendbeen Bridge.
9th May, 2022
Crs McAlister and Nicholson attended a Gundagai Business Chamber meeting.
10th May, 2022
Cr Bowden (Deputy Mayor) and I visited at the Gundagai Historical Museum.
Cr Bowden (Deputy Mayor), Crs Boyd, Collins, Glover, Graham, McAlister, Nicholson and I attended a Councillor Workshop.
11th May, 2022
Cr Bowden (Deputy Mayor) attended a Business Cootamundra Board Meeting.
I attended a Riverina Joint Organisation and Riverina Eastern Regional Organisation of Councils Dinner.
12th May, 2022
The Interim General Manager and I attended a Riverina Joint Organisation and Riverina Eastern Regional Organisation of Councils breakfast and Board Meeting attended by the Minister for Emergency Services and Resilience: Flood Recovery, the Hon Steph Cooke; Minister for Women, Regional Health and Mental Health, the Hon. Bronnie Taylor; Minister for Planning and Homes, the Hon. Anthony Roberts; Minister for Local Government, the Hon. Wendy Tuckerman; Minister for Regional NSW and Deputy Premier, the Hon. Paul Toole; Minister for Agriculture, the Hon. Dugald Saunders; Minister for Arts, Aboriginal Affairs and Regional Youth, the Hon. Ben Franklin; and Executive Director Office of Local Government, Ally Dench.
Cr Bowden (Deputy Mayor) attended a Gundagai Cultural Group Meeting.
Cr Collins attended a Cootamundra-Gundagai Local Traffic Committee meeting.
24 May 2022 |
Nil
24 May 2022 |
8.1.1 2022-23 Determination of the Local Government Remuneration Tribunal - Councillor Fees and Additional Mayoral Fee and Consideration of Superannuation for Councillors
DOCUMENT NUMBER |
349294 |
|||
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
An increase to annual remuneration of and the introduction of superannuation payments to Council. |
|||
LEGISLATIVE IMPLICATIONS |
Compliance with Division 5 of the Local Government Act, 1993 and the Local Government Amendment Act 2021. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Local Government Remuneration Tribunal - April 2022 Annual Report and Determination ⇩ 2. Council Circular 22-04 - Payment of Councillor Superannuation ⇩ 3. Councillor Superannuation Discussion Paper Discussion Paper ⇩ |
1. It be noted that Cootamundra-Gundagai Regional Council is listed as Rural in the Local Government Remuneration Tribunal – April, 2022 Annual Report and Determination. 2. Council consider the Councillors annual fee effective 1st July, 2022 for a rural council as detailed in the Local Government Remuneration Tribunal – April, 2022 Annual Report and Determination. 3. Council consider the Mayor’s annual fee effective 1st July, 2022 for a rural council as detailed in the Local Government Remuneration Tribunal – April, 2022 Annual Report and Determination. 4. The making of superannuation contribution payments for Councillors as detailed in the Council Circular 22-04 Payment of Councillor Superannuation, attached to the report, be considered.
|
Introduction
Division 5 of the Local Government Act, 1993 (the Act), describes what fees, expenses and facilities may be paid or provided to Councillors
Every year Council must adopt fees as described by the Local Government Remuneration Tribunal (the Tribunal) for the coming financial year. Each Council is categorised by the Tribunal and fees are set for each category for their consideration (see table below).
Under Section 254B of the Local Government Act, 1993 Councillors may now resolve to make superannuation contributions to Councillors.
Discussion
The Tribunal determines a range of fees for the remuneration of Councillors and Mayors annually. Each year councils must consider the reviewed fees and make a resolution prior to the 1st July each year.
The fees for rural councils are detailed in the table below:
Section 254B of the Act Payment for superannuation contributions for councillors’ states:
1. A council may make a payment (a superannuation contribution payment) as a contribution to a superannuation account nominated by a councillor, starting from the financial year commencing 1 July 2022.
2. The amount of a superannuation contribution payment is the amount the council would have been required to contribute under the Commonwealth superannuation legislation as superannuation if the councillor were an employee of the council.
3. A superannuation contribution payment is payable with, and at the same intervals as, the annual fee is payable to the councillor.
4. A council is not permitted to make a superannuation contribution payment:
I. unless the council has previously passed a resolution at an open meeting to make superannuation contribution payments to its councillors, or
II. if the councillor does not nominate a superannuation account for the payment before the end of the month to which the payment relates, or
III. to the extent the councillor has agreed in writing to forgo or reduce the payment.
IV. The Remuneration Tribunal may not take superannuation contribution payments into account in determining annual fees or other remuneration payable to a mayor or other councillor.
V. A person is not, for the purposes of any Act, taken to be an employee of a council and is not disqualified from holding civic office merely because the person is paid a superannuation contribution payment.
7. A superannuation contribution payment does not constitute salary for the purposes of any Act.
8. Sections 248A and 254A apply in relation to a superannuation contribution payment in the same way as they apply in relation to an annual fee.
The development of the Councillor Superannuation Discussion Paper was to determine if mayors and councillors are adequately remunerated and why mayors and councillors should receive superannuation payments in addition to their fees. A comprehensive investigation and consultation process was undertaken for a report to be prepared and submitted with 4 options for consideration.
As detailed in the Council Circular 22-04 - Payment of Councillor Superannuation, attached to the report, amendment was made to the Act in 2021. As of 1st July, 2022 councils may make payments as a contribution to a superannuation account nominated by its councillors and made superannuation contributions payments optional at the discretion of councils.
A resolution in open council is required to make superannuation contribution payments to their councillors. With a resolution council is required to make superannuation contributions payments for its councillors and the amount of the payment is to be the amount council would have been required to contribute under the Commonwealth Superannuation Guarantee (Administration) Act 1992 as superannuation if the councillors were employees of the council.
As of 1st July, 2022 the superannuation guarantee rate will be 10.5% with the rate increasing by 0.5% each year until 1st July, 2025 when it reaches 12%. The council will make the contribution payments at the same intervals as the annual fee is paid to councillors. Councillors must nominate an eligible superannuation account for the payments to be made to prior to the next month’s payment.
24 May 2022 |
DOCUMENT NUMBER |
369652 |
|||
REPORTING OFFICER |
Catherine Smith, Procurement Officer |
|||
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
To comply with Sections 55 and 55A of the Local Government Act, 1993 |
|||
POLICY IMPLICATIONS |
Council’s Procurement Guidelines for Officers |
|||
Nil |
The details contained in the report regarding purchasing procedures and the General Manager’s delegation for accepting Tenders be noted, and the Procurement Guidelines for Staff be amended to reflect the details contained in the report.
|
Introduction
At its Ordinary Meeting held 10th January, 2022 Council considered the delegations of the General Manager and resolved (Min.no.004/2022) as follows:
Discussion
In relation to Tenders, in granting these delegations, the General Manager is authorised to determine the method of tendering, the inviting and acceptance of tenders except those involving the provision of services currently provided by members of staff of Council.
Notwithstanding this delegation, and the fact that Part 3, Division 1, Section 55 (1)(e) of the Local Government Act, 1993 (the Act) requires that councils are only required to go to tender for the provision of goods or materials, for amounts over $250,000 (inc. GST) or contracts expected to exceed two (2) years. The former General Manager practiced the reporting of all purchases above $150,000 (inc. GST), irrespective of the method of procurement, to Council.
Typically, expenditure up to this level has already been approved by Council through the Budget process so a further report to Council represents a duplication by staff in seeking approval for the expenditure. This process whereby Councillors re-approve expenditure creates delays in progressing purchases due to the need to wait for the next Council meeting.
It is recommended that these practices be discontinued, meaning that, purchasing and acceptance of Tenders will be undertaken in accordance with Council’s Procurement Policy and Procedures and the delegations of the General Manager. It should be noted that the General Manager is able to refer any procurement to Council for determination on an exception basis.
24 May 2022 |
DOCUMENT NUMBER |
370182 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
To comply with s.402 of the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
To comply with the Office of Local Government Integrated Planning and Reporting Guidelines and Handbook. |
|||
1. Final draft CSP ⇩ |
1. The draft Cootamundra-Gundagai Regional Council 2022-2032 Community Strategic Plan be endorsed. 2. The draft Cootamundra-Gundagai Regional Council 2022-2024 Delivery Program and Cootamundra-Gundagai Regional Council 2022-2023 Operational Plan, circulated separately to Council, be placed on public exhibition for twenty-eight (28) days. |
Introduction
At its Ordinary Meeting held 26th March, 2022, Council resolved to place the draft Community Strategic Plan (CSP) on public exhibition for twenty-eight (28) days. The public exhibition period ended on the 19th March, 2022.
The CSP was subsequently presented to Council at the Ordinary Meeting held 26th April, 2022 for endorsement. Council requested further time to consider the CSP and resolved the item be deferred to the Ordinary Meeting scheduled to be held 24th May, 2022 for consideration.
No further updates have been made to the CSP. The final draft Community Strategic Plan is presented to Council and the community.
At the time of writing this report the draft Delivery Program and Operational Plan had not been received for distribution and will be provided to Council and the community as a late attachment, as soon as they are received, prior to the commencement of the Council meeting and are to be placed on public exhibition for 28 days.
The draft resourcing strategy which consists of the Workforce Management Plan, Long Term Financial Plan and Asset Management Plan is to be presented to Council at its Ordinary Meeting scheduled to be held 28th June, 2022.
Community Strategic Plan (CSP)
The Community Strategic Plan (CSP) is the highest-level plan that a council will prepare. The purpose of the CSP is to identify the community’s main priorities and aspirations for the future and to plan strategies for achieving these goals. It guides all remaining strategies and plans and must be developed by councils with and on behalf of the community.
Delivery Program (DP)
The Delivery Program (DP) is a statement of commitment to the community from each newly elected council and translates the community’s strategic goals into clear actions.
It is the primary reference point for all activities undertaken by a council during its term of office. It allows councils to determine what is achievable over the next 4 years, what the priorities are, and how programs will be scheduled.
Operational Plan (OP)
The Operational Plan (OP) is a council’s action plan for achieving the community priorities outlined in the Community Strategic Plan (CSP) and Delivery Program (DP).
An OP is prepared each year and presented to a council for adoption. Each OP identifies the projects, programs and activities that a council will conduct to achieve the commitments of the DP.
24 May 2022 |
DOCUMENT NUMBER |
368919 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
In accordance with section 404(5) of the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Q3 Progress Report Update ⇩ |
The Delivery Program incorporating the Operational Plan 2021/22, quarterly progress report, (3rd Quarter 1st January – 31st March 2022), attached to the report, be received and noted. |
Discussion
Section 404 (5) of the Local Government Act, 1993 requires that “The general manager must ensure that regular progress reports are provided to the council, reporting as to its progress with respect to the principal activities detailed in its delivery plan”.
Accordingly, attached to this report is the quarterly progress report detailing the extent to which performance measures and targets, set out in the Delivery Program and Operational Plan, have been achieved during the third quarter of the reporting year; that is between 1st January and 31st March, 2022.
The next progress report will be presented to Council at the Ordinary Meeting to be held 23rd August, 2022 and will consist of status updates for actions within the 21/22 Operational Plan (4th quarter reporting period of April-June, 2022).
24 May 2022 |
DOCUMENT NUMBER |
369651 |
|||||||||
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
|||||||||
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
|||||||||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||||||||
FINANCIAL IMPLICATIONS |
$26,000 residual profit from the former Coota Beach Volley Competition. |
|||||||||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||||||||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||||||||
Nil |
1. Council use the residual $26,000 of the now defunct Volleyball Committee to assist a Coordinator to manage the annual Cootamundra Beach Volleyball event. 2. A workshop be held to undertake further consideration on arrangements for the 2023 Cootamundra Beach Volley Ball Competition. 3. Following the workshop further report on the Cootamundra Beach Volley Ball Competition be brought back to Council for final determination. |
Introduction
The former Cootamundra Beach Volleyball Committee approached Council to hand over the management and coordination of the popular annual Cootamundra Beach Volleyball Competition. The impact of COVID-19 and relevant restrictions and dwindling membership were some factors leading to this action.
While numerous discussions were held between committee members and Council staff on the outstanding financial balance from previous competitions a full handover has now been finalised.
Discussion
The annual Cootamundra Beach Volleyball Competition (the Event) is a major tourism and economic event for Cootamundra. It has grown over some twenty years. Around one hundred teams annually register and have come from across New South Wales, interstate and overseas. It has been a tourism event that has provided significant economic benefit across the Cootamundra business district including but not limited to; hotels, motels, cafes, Woolworths and IGA supermarkets.
The Event was unable to be held in 2021 and 2022 due to the COVID-19 pandemic restrictions. This resulted in a significant downturn in the local economy. It is imperative that the Cootamundra Beach Volleyball Competition continue to support the local economy.
Cootamundra-Gundagai Regional Council has always provided significant in-kind support to the Event though never acknowledged as a major sponsor. As such, taking on the management of the annual competition is a reasonable, responsible and essential action.
Council is to receive two proposals from external organisations expressing an interest in managing the Event. Both of these submissions will be provided to Council in a workshop environment for consideration to establish the best outcome for the Event and the community. Once a date for the workshop is determined an invitation is to be extended to both parties to discuss their proposals with Council.
24 May 2022 |
DOCUMENT NUMBER |
370673 |
|||
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Eastern Riverina Arts Annual General Meeting - 22nd April 2022 ⇩ 2. Eastern Riverina Arts Annual Report 2021 ⇩ 3. Eastern Riverina Arts Annual Membershihp Fees 2022/2023 ⇩ 4. Eastern Riverina Arts 2021 Financial Statements ⇩ |
The Report on the Eastern Riverina Arts Annual General Meeting held 22nd April, 2022 prepared by Cr Leigh Bowden (Deputy Mayor) and supporting documents attached to the report, be noted.
|
Introduction
The Report on the Eastern Riverina Arts Annual General Meeting held 22nd April, 2022 is submitted for the information of Council and the community.
24 May 2022 |
DOCUMENT NUMBER |
370287 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
The schedule of fees and charges for the Wallendbeen Memorial Hall hire be included in Council’s annual fees and charges to be considered for the 2022/23 financial year. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the s.355 Committee Management Manual. |
|||
1. Wallendbeen Memorial Hall s.355 Committee Hiring Fees and Charges for 2022/23 ⇩ |
The proposed 2022/2023 schedule of hall hire charges for the Wallendbeen Memorial Hall, attached to the report, be listed in the 2022/23 Operational Plan Fees and Charges. |
Schedule of Fees
The proposed 2022/2023 schedule of hall hire charges for the Wallendbeen Memorial Hall are attached for the consideration of Council. It is recommended that the Committees proposed fees be listed in Councils 2022/2023 Operational Plan Fees and Charges for public consideration and subsequent adoption by Council.
24 May 2022 |
DOCUMENT NUMBER |
369423 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
1. MHMC s.355 Meeting Minutes 19th January 2022 ⇩ 2. MHMC s.355 Meeting Minutes 23rd February 2022 ⇩ 3. MHMC s.355 Meeting Minutes 19th April 2022 ⇩ |
1. The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held on 19th January, 2022 and 23rd February, 2022, and 19th April, 2022 attached to the report, be noted. 2. The new chairperson and membership of the Muttama Hall Management s.355 Committee, as detailed in the report, be endorsed. |
Introduction
The attached Minutes of the Muttama Hall Management s.355 Committee, Ordinary Meetings held on 19th January, 2022, 23rd February, 2022 and 19th April, 2022 are submitted for the information of Council and the community.
Membership
Recently, Council has received the resignations of three (3) existing members. Subsequently, a new chairperson has been elected and new membership interest has been received.
The Chairperson and new membership details are provided for Council’s information and consideration, as follows:
Chairperson: Robert Flint (existing member)
New Member: Hilary Connors
24 May 2022 |
DOCUMENT NUMBER |
369595 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the CGRC s.355 Committee Management Manual. |
|||
1. Cootamundra Heritage Centre s.355 Committee Meeting Minutes 4th April 2022 ⇩ |
The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Ordinary Meeting held on 4th April, 2022, attached to the report, be noted. |
Introduction
The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee Ordinary Meeting held 4th April, 2022, are submitted for the information of Council and the community.
24 May 2022 |
DOCUMENT NUMBER |
370249 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the s.355 Committee Management Manual. |
|||
1. Ellwood's Hall s.355 Committee Meeting 28th April 2022 ⇩ 2. Ellwood's Halls proposed Hiring Fees for 2022-23 ⇩ |
1. The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held 28th April, 2022, attached to the report, be noted. 2. The proposed 2022/2023 schedule of hall hire charges for the Stockinbingal Ellwood’s Hall, attached to the report, be listed in Cootamundra-Gundagai Regional Council’s 2022/23 Operational Plan Fees and Charges. |
Discussion
The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 28th April, 2022, are submitted for the information of Council and the community.
Schedule of Fees
The proposed 2022/2023 schedule of hall hire charges for the Stockinbingal Ellwood’s Hall is attached for the consideration of Council and subsequent inclusion in the 2022/23 Operational Plan Fees and Charges.
24 May 2022 |
DOCUMENT NUMBER |
370574 |
|||
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Cootamundra Tourism Action Group Advisory Committee - 5th May 2022 - Minutes ⇩ |
The Minutes of the Cootamundra Tourism Action Group (Advisory Committee), attached to the report be noted. |
The Minutes of the Cootamundra Tourism Action Group (Advisory Committee) held 5th May, 2022 are attached to the report for the information of Council and the community.
24 May 2022 |
DOCUMENT NUMBER |
370195 |
|||
REPORTING OFFICER |
John Chapman, Interim Manager Finance and Customer Service |
|||
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Council’s investment income for April, 2022 was $8,759.39, 72% over the budgeted figure of $5,096. |
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LEGISLATIVE IMPLICATIONS |
Council investments comply fully with Section 625 of the Local Government Act (NSW), 1993, Local Government (General) Regulation, 2005 paragraph 212. |
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POLICY IMPLICATIONS |
The Investment Policy was adopted on 31st July 2018 and is now due for review. |
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1. Investments Report - April 2022 ⇩ |
The Investment Report for April, 2022 be noted. |
Introduction
The monthly investment report provides an overview of Council’s investments, and their performance for the month.
Discussion
Investments for the month have produced interest of $8,759.39, being 72% over the budget for the month.
24 May 2022 |
DOCUMENT NUMBER |
369887 |
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REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
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AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
|
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Gundagai Tourism Action Group - Minutes May 02052022 ⇩ |
1. The Minutes of the Gundagai Tourism Advisory Group meeting held 2nd May, 2022, attached to the report, be noted. 2. Council consider the recommendations contained within the minutes: 2.1 Extend Memorandum of Understanding with APPI Ghost Hunts and Tours be extended and further opportunities with the group be explored. 2.2 The Gundagai Tourism Action Committee would like to formally acknowledge and thank Miriam Crane for her dedication and hard work and support she has provided to be committee during her time in her role.
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Introduction
The Minutes of the Gundagai Tourism Advisory Group meeting held 2nd May, 2022 are submitted for the information of Council and the community.
24 May 2022 |
DOCUMENT NUMBER |
370363 |
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REPORTING OFFICER |
James Tonson, Youth and Inclusion Officer |
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AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Cootamundra Youth Council Minutes May 2nd 2022 ⇩ 2. Cootamundra Youth Council Minutes March 7th 2022 ⇩ 3. Gundagai Youth Week Program 2022 ⇩ 4. Cootamundra Youth Week Program 2022 ⇩ 5. Cootamundra Youth Hub Vision Updated May 2022 ⇩ |
1. The minutes of the Cootamundra Youth Council meetings held 7th March and 2nd May 2022, attached to the report be received and noted. 2. New members of the Cootamundra Youth Council Ellenore Clapham, Tanesha Silk, Jade Wiggins (March, 2022) be welcomed and endorsed. 3. The resignations of Bridie Ingold and Lillian Crane (Gundagai Youth Mayors) and Michelle Rabey (Cootamundra Youth Secretary) be noted. 4. Bridie Ingold, Lillian Crane and Michelle Raby be acknowledged for the significant leadership contributions they have made to their respective Youth Councils. 5. The updated Vision for the Cootamundra Youth Hub (attached) be endorsed. |
Introduction
The Minutes of the Cootamundra Youth Council (CYC) Meetings held Monday, 7th March, 2022 and Monday, 2nd May, 2022 are submitted for the information of Council and the community. No formal CYC meeting was held in April as it focused on preparations for Youth Week.
The Gundagai Youth Council (GYC) has not met this year due to a lack of members following the departure of some long standing leaders at the end of 2021. Unfortunately, COVID-19 disrupted the usual succession planning process. An information session for new members is to be held at Gundagai High School on Thursday, 19th May, 2022 with a healthy number of young people interested in joining.
GYC has continued to run Youth Stalls at the Sundy in Gundy Markets and have an upcoming Youth Mental Health Trivia Night at the Gundagai District Services Club, hosted by Murrumbidgee Local Health District and Rural Adversity Mental Health Team
Discussion
Youth Week
Both CYC and GYC have had successful Youth Weeks (April 4-14) with over 100 young people in each town participating in a wide range of events. The skate park workshops and movie nights were the most popular events aa was the Night Nature Walk in Cootamundra’s Pioneer Park.
CYC and GYC would like to thank their various partner organisations, Councillors, staff and community members who helped to make these events happen. CYC would also like to thank GYC for sharing equipment for movie night and archery tag events.
Youth Hubs
As per Council’s Youth Strategy 2020-2030, both CYC & GYC continue to work towards establishing a Youth Hubs in both towns.
Renovation works on the Gundagai Youth Hub are expected to begin soon with work orders now in process.
Cootamundra Youth Council continues to develop its vision for a Cootamundra Youth Hub and the attached document reflects the latest community consultations and has a simpler layout that is easier to understand. CYC hopes that the Vision Statement assists in identifying an appropriate location for the Youth Hub and funding opportunities for the Youth Hub.
24 May 2022 |
DOCUMENT NUMBER |
370364 |
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REPORTING OFFICER |
James Tonson, Youth and Inclusion Officer |
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AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
1. The issues identified at the meeting be noted. 2. Council expresses its ongoing support for the important work undertaken by a wide range of community organisations in Cootamundra.
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Meeting of Cootamundra Community Service Organisations
Representatives from 17 Cootamundra based community services met for the first time since the onset of the COVID-19 pandemic (the pandemic) on 29th March, 2022.
Discussion
The existing Cootamundra Interagency meeting convened by the Department of Communities and Justice (DCJ) is only attracting a small number of participants with discussions focused on enhancing agency cooperation in relation to case management for children and families doing it tough. This is an important function but several groups expressed the need to re-establish a wider forum that would enable more strategic community development initiatives.
After consultation with DCJ to avoid any overlap or duplication, Council’s Youth and Inclusion Officer, James Tonson, and Helen Eccleston (Red Cross) convened a meeting of groups relevant to this wider purpose.
The initiative was warmly welcomed by all participants who were keen to re-connect after the pandemic. Most of the meeting was taken up with introductions and an update from each group on the services they are providing, their focus for 2022 and their sense of current needs in the community.
Issues Identified
· Housing and homelessness was identified as the most pressing community issue by many of the organisations present.
· The lack of transport options for those without a car was also raised repeatedly.
· For the organisations themselves, the need for more volunteers was a common theme. To this end the group is looking at putting on a Volunteer Expo for Cootamundra, where groups seeking volunteers can host a stall promoting the volunteer opportunities they offer. This can be targeted at young people and others needing to build employment experience as well as retirees and others who are beginning to re-emerge post-pandemic.
Next Steps
· The group agreed to meet every 2 months for the remainder of 2022 with hosting a volunteering expo as the major project for the year.
· Individual networking and information sharing can also be facilitated by these regular gatherings.
· Invitations to future meetings to be extended to DCJ Housing team and local schools where relevant.
Organisations represented were:
·
· Business Cootamundra (CDC)
· Can Assist
· Community Kitchen and Garden
· Cootamundra Aboriginal Working Party
· Cootamundra-Gundagai Regional Council
· Cootamundra Library
· Cootamundry Community Centre
· Elouera
· Generocity Church
· Intereach
· Mission Australia
· NSW Police
· Pinnicle Community Services
· Red Cross Charity Shop
· Salvation Army
· Uniting Church
· Vinnies Conference
24 May 2022 |
8.4 Development, Building and Compliance
DOCUMENT NUMBER |
370265 |
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REPORTING OFFICER |
Sally Atkinson, Acting Manager Development, Building and Compliance |
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AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
Compliance with the provisions of the Environmental Planning and Assessment Act, 1979 and related legislation.. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
The information on Development Applications approved in April 2022 be received and noted.
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Introduction
The Development Applications Approved in April 2022 Report is submitted for the information of Council regarding development applications processed.
Discussion
The following development applications were approved by Cootamundra-Gundagai Regional Council in April 2022:
APP. NO. |
PROPOSED DEVELOPMENT |
PROPERTY DESCRIPTION |
|
010.2022.58 |
Demolition of Part Existing Cottage & Proposed Dwelling Alterations & Additions |
Lot 1 DP 300218 Poole Street, Cootamundra |
|
010.2022.56 |
Proposed Dwelling Alterations & Additions (Detached Sunroom) |
Lot 1 DP 586867 Byrne Street, Cootamundra |
|
010.2022.55 |
Proposed Skillion Extension of Existing Industrial Shed |
Lot 28 DP1010590 Quinlan Drive, Cootamundra |
|
010.2022.54 |
New Dwelling |
Lot 1 DP 1194683 Nangus Road, Gundagai |
|
010.2022.53 |
New Shed |
Lot 12 DP751000 Darbalara Road, Gundagai |
|
010.2022.51 |
New Shed |
Lot 5 DP 793625 Salt Clay Road, Cootamundra |
|
010.2022.50 |
Proposed Duplex Dwelling with attached Garages |
Lot 24 DP 1270489 Keith Taylor Crescent, Cootamundra |
|
010.2022.49 |
New Alterations and additions to residential |
Lot 4 DP 259786 Coora Avenue, Cootamundra |
|
010.2022.47 |
New Alterations and additions to commercial |
Lot 4 DP 1236632 Gundagai Road, Cootamundra |
|
010.2022.46 |
New Carport |
Lot 26 Sec E DP 1471 Justin Street, Cootamundra |
|
010.2022.41 |
New Shed |
Lot 1 DP 1096839 West Street, Gundagai |
|
010.2022.40 |
New Dwelling House |
Lot 1 DP1106966 Gocup Road, South Gundagai |
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010.2022.39 |
New Dwelling |
Lot 12 DP 1270489 22 Keith Taylor Crescent, Cootamundra |
|
010.2022.38 |
New Shed |
Lot 13 DP 613865 Rodeo Drive, Cootamundra |
|
010.2022.37 |
New Shed |
Lot 1 DP 360103 Sutton Street, Cootamundra |
|
010.2022.35 |
New Dwelling |
Lot 86 DP 750978 Nanangroe Road, Adjungbilly |
|
010.2022.29 |
New Dwelling |
Lot 5 DP 1270489 6 Keith Taylor Crescent, Cootamundra |
|
010.2022.15 |
New Alterations and additions to residential |
Lot 30 DP 669233 Sutton Street, Cootamundra |
|
010.2021.92 |
New Shed |
Lot 2 DP 847826 Berthong Street, Cootamundra |
|
VALUE OF WORK REPORTED TO THIS MEETING: $ 4,395,693.00
|
|
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VALUE OF WORK REPORTED YEAR TO DATE: $54,772,885.00 |
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THIS TIME LAST YEAR: |
|
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VALUE OF WORK – April 2021 - $2,493,071.00 |
|
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VALUE OF WORK – YTD 2021 - $24,288,026.00 |
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24 May 2022 |
DOCUMENT NUMBER |
370011 |
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REPORTING OFFICER |
Janelle Chapman, Senior Regulatory Officer |
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AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
The Regulatory Report for April, 2022 be noted. |
Introduction
The following report details the main activities that were undertaken by Regulatory staff during the month of April, 2022.
Ranger Activities
The Ranger droned the Albert Park project in Cootamundra to capture aerial images to assist Open space staff with milestone reconciliation responsibilities.
The Animal Care Facility (ACF) and holding facilities were cleaned, mowed, whipper snipped and maintained. The parks along with the fenced off leash dog park and other off leash areas in both Cootamundra and Gundagai had all Dog Waste Stations refilled with bags.
Along with regular patrols around the Local Government Area (LGA), Council Rangers attended to several Animal complaints: 6 Nuisance animal issues, 1 straying livestock incident, 2 illegal dumping cases and related clean-ups (tyres and a car window) and 1 abandoned vehicle removed and impounded. 1 illegal fence issue on Road Reserve (South Gundagai). 1 Penalty notice was issued in April.
NSW Companion Animal Registrations: 25 - Amount received: $2,047.00
Total number of Dogs and Cats seized across the LGA for this period were: 14.
11 animals seized in Cootamundra, 2 in Gundagai and 1 in Wallendbeen. The outcomes of these animals seized were: 10 returned home, 2 were Euthanised and 2 animals remain impounded going into May and may now be available for adoption from the Animal Care Facility.
Cemetery Activities
The cemeteries had general maintenance undertaken with, mowing and whipper snipping. The topping up of sunken graves continues and the backfilling of feral animal holes mostly rabbits was undertaken.
Burial/Interments: 8 - Cemetery Locations: Cootamundra 2, North Gundagai 2 and Nangus 2, Tumblong 1 and Coolac 1.
Burial enquiries undertaken - locate graves, provide maps and information for family research: 42
The Council has been in discussions with Peter Fitzpatrick from the Local Lands Service in regard to further assistance in the control of wild rabbits within our village Cemeteries. Rabbit numbers are on the increase and their burrows are undermining the integrity of the old graves within the Cemeteries. Regulatory staff are assisting the LLS with this ongoing problem.
Council staff met with Cassie Douglas from the NSW Biodiversity Conservation Trust to discuss CGRC’s current Voluntary Conservation Agreements at Wallendbeen and Stockinbingal Cemeteries and the potential to enter into new EOI agreements for Muttama and South Gundagai Cemeteries to protect, preserve and maintain the native vegetation and wildlife that exists within these Cemeteries. Regulatory staff are working with the BCT on potential funding to assist with our current VCA areas.
Saleyard Activities
· Sheep Sales held – Cootamundra: 1 due to Easter break- Yarding information: Total sheep sold: 916 head.
· Total amount of Vendor sales - $128,758.40 - Top price: $200.00, Average Price: $140.57
· Cattle Sales held – 0
· Truck wash Registered Operators: Cootamundra Saleyards: 49, Individual usages 100 - Amount received $3,755.83
· Truck wash Registered Operators: Gundagai Saleyards: 37, Individual usages 87 - Amount received $2,975.29
· Transit Fees Received: Cootamundra Yards: 0 Gundagai Yards: $49.00
General yard maintenance, hosing and repairs were undertaken at the Cootamundra saleyards. Weed spraying and tree maintenance is continuing around the yards. Minor welding of pen gates undertaken, and Cootamundra truck wash maintenance was carried out with tank flushing and excess manure removal from pit and truck wash bay maintenance.
Emergency Management
Resilience NSW have provided the CGRC Local Emergency Management Committee with additional COVID dry food & personal hampers to be allocated throughout the LGA to local groups of need that service our vulnerable communities. These packs were collected from Wagga by the Regulatory staff and are being distributed from Council’s Emergency Management Centre in Bradman Street Cootamundra.
Biosecurity Activities
Weed spraying is continuing around Cootamundra town streets and lanes, along with more concentrated areas of roadside spraying. The Council has received 6 EOI’s regarding the Thistle Program with another 3 possible farmers looking at taking up the offer.
Council’s Biosecurity staff will be undertaking on-site assessments with these property owners during the next few weeks and providing them with suitable chemical to assist with the control of these thistles on their properties.
Biosecurity staff attended a Grass Identification course ran by TOCAL held in Leeton, to assist them with their duties of grass classification within NSW.
Regulatory staff accepted used chemical drums from farmers under the drumMUSTER collection program.
Council was contacted this week from Michael Leane from the Local Lands Service to advise we have been successful in our application for additional weed funding. The Council will receive an additional $30,000 to assist with the mechanical and chemical application to control St Johns Wort along Councils roadsides, town streets and lanes of Gundagai, the villages of Nangus, Adjungbilly, Coolac and Tumblong, Cootamundra Township and surrounding villages of Wallendbeen and Stockinbingal.
24 May 2022 |
DOCUMENT NUMBER |
370173 |
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REPORTING OFFICER |
Julie Buckley, Operations Support Officer |
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AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
The Civil Works and Technical Services Report for the month of May, 2022 be noted. |
Introduction
The Civil Works and Technical Services Report for the month of May, 2022 is submitted for the information of Council and the community.
Discussion
Fixing Local Roads Projects:
Mackay Street, Cootamundra
Work has commenced on the next stage of the Mackay Street (Cootamundra) reconstruction. This work involves the section between Onley and Ursula Streets. The pavement design requires the milling and removal of the top 200mm of existing pavement, stabilising the lower 250mm and then replacing the top 200mm layer with road base before applying a bitumen seal. Once this section is finished the remaining section from Ursula Street to Parker Street will be commenced.
While these works are underway traffic will be detoured around to side streets with advertising of this provided to the local residents, general public and emergency services. A temporary access has also been provided for the Caravan Park during the works.
Expectations are that all work in Mackay Street will be completed by the end of May provided the weather remains suitable.
Both the Berthong Road and Millvale Road projects have been completed. Guideposts and line marking has been scheduled and will be undertaken by the end of June, 2022.
Initial works on the clearing of low hanging vegetation has commenced on the Brawlin Road (Cootamundra) project. This project involves the reconstruction of approximately 2kms of gravel road and upgrading to bitumen seal. Several culverts will have to be widened and replaced on this project due to their narrow width and poor condition. This project is being funded from both Round 1 and Round 3 of the Fixing Local Roads Program.
Local Roads & Community Infrastructure (LRCI) Program:
Work is underway on the footpath replacement in Wallendbeen Street (Cootamundra) adjacent to the Council Offices and Library. This work was determined priority and included in the Round 3 of LRCI program, due to high volume of pedestrian traffic and its recent deterioration due to the lifting of several concrete slabs which created a serious tripping hazard. The disabled access/parking bay will also be upgraded to the appropriate standards as part of this project.
Natural Disaster Event Funding:
Repairs to storm damage from the 2019 storm event in the Rosehill area have seen the embankments repaired and strengthened near the Cowang Ridge (Rosehill). Funding for this work comes from the approved 2019 Natural Disaster event which is required to be completed by 30 June, 2022.
Bridge Renewal Program:
Guardrails have been installed on Burra Road Bridge (Burra Creek).
Transport for NSW Works- Olympic Highway:
Works have commenced on pavement rehabilitation on Yass Road, Cootamundra. Initial works were to concentrate on the failed areas near South West Fuels however, Transport for NSW (TfNSW) have now funded the project from the Hovell Street intersection all the way the Railway overpass near the Cemetery.
The scope of this work is to excavate 400mm deep and replace with 200mm of suitable stabilised material and then a 200mm layer of asphalt.
Some of the work will involve night works near the Fuel Station to reduce the impact on access, other works from Barnes Street to Hovell Street will be day works. This work is expected to run until the end of May and is also weather dependant. Again, public advertising of the works has been carried out to advise the residents/public of the works.
General Works:
Bitumen road patching is being undertaken on regional and rural roads, where necessary across the whole Local Government Area. Grass slashing has also been undertaken as required in and around Cootamundra but with the change in weather this work is expected to cease shortly.
Kerb and guttering works are continuing on Hanley and Bourke Streets, Gundagai.
Maintenance grading is continuing on Bundarbo Road (Jugiong), with shoulder widening and batter works being carried out on Darbalara Road (Darbalara).
Private works on driveways in Gundagai are to be scheduled into the works programme.
24 May 2022 |
DOCUMENT NUMBER |
370694 |
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REPORTING OFFICER |
Julie Buckley, Operations Support Officer |
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AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
That Council lodge an application with the NSW Department of Industry, to transfer the ownership of the unformed Crown Road off Back Brawlin Road, Cootamundra, which runs through Lot 2 DP 583945, and between Lots 1 and 2 DP 34565, to Cootamundra-Gundagai Regional Council. |
Introduction
This report has been prepared in support of a recommendation to acquire ownership, of a currently unformed Crown Road, located west of Back Brawlin Road, Cootamundra, shown in the images in this report.
Discussion
Unformed road reserves, known as ‘paper’ or ‘green’ roads, are a substantial feature of rural land tenure, and are owned by the New South Wales Government. Many such ‘paper’ roads remain across rural areas, and a system of permits and licences has been established around paper roads to enable landholders to effectively incorporate them into their broader holdings for a range of limited uses specified in the relevant permit or licence.
Broadly speaking, relevant legislation provides for ongoing legal public access over those paper roads, but no legal right to construct or place any structure on them without the consent of the landowner, the Crown. The Crown will only give consent for physical construction on such paper roads (outside of any licence agreement) where Council agrees to assume ownership of the road reserve in question. Alternatively, a person seeking to construct in a paper road reserve can apply to the Crown to close the road (remove it as a means of public access) and purchase it from the Crown, after which it becomes private land.
The transfer of the Crown Road identified above, to Council ownership, is required to undertake an approved subdivision (DA 2017/017) and to facilitate the approval of a further subdivision application (DA 2022/005), both of which rely upon on the construction of the Crown Road, and its dedication as a public road in Council ownership.
Figure 1: Location of Crown Road to be transferred to Council (source Intramaps)
Figure 2: Location of the Crown road to be transferred to Council – aerial image (source Intramaps)
In 2017, Council approved a Development Application (DA 2017/017) for the subdivision of Lot 2 DP 583945, 186 Back Brawlin Road, Cootamundra, into ten (10) lots, including the construction of a road, as shown in the following plan (Figure 3). This included:
§ the construction and dedication of approximately 300 metres of a new road running west of Back Brawlin Road (hatched orange on the plan) and
§ the partial construction of approximately 340 metres of Crown Road, (hatched green on the plan).
Figure 3 – Approved subdivision DA 2017/017
Council is now assessing a development application (DA 2022/005), for the further subdivision of proposed Lot 10 in the above subdivisions, into six (6) additional lots, which will utilise the approved roads in the above subdivision, and involve the further construction of the Crown Road, being approximately 180 metres to the south (shown red on the following plan – Figure 4).
Figure 4 – Proposed subdivision DA2022/005 (pending determination)
In assessing this application, it became apparent that neither the developer or Council sought the concurrence of Crown Lands for the 2017 development application, for subdivision and construction of the Crown Road. Therefore, as part of the assessment of this application, Council notified the Department of Planning and Environment – Crown Lands, as an affected landowner, advising of this application, as well as the subdivision approved in 2017.
The Department has provided a response in relation to this matter, and have objected to the development, as it impacts a Crown Road, as the Crown Road is to be formed and used as access to the new subdivision. The Department has advised that “any proposal where Crown Public Road/s (formed or unformed) will be required to provide access, Council must accept transfer of control of such roads before approving any such proposal and starting construction, regardless of the number of lots to be serviced”.
In approving the 2017 subdivision application, and assessing the 2022 subdivision application, Council staff were cognisant that the new roads to be constructed would ultimately be dedicated to Council as public roads, and they would then become the responsibility of Council to maintain once constructed and dedicated. As a consequence, conditions have been, will be imposed requiring the roads to be constructed to Council’s specifications, consistent with a sealed rural road standard.
This position is consistent with the following Council policies, specifically the following sections:
Cootamundra DCP
Subdivision in the RU4 Primary Production Small Lots
“Standard of construction for roads built and roads fronted or other road network facilities are provided as part of the development application, such standards to incorporate a 2 coat bitumen sealed standard with a 20, metre wide road reserve, 8 metre road, formation width and 7 metre seal width. The road pavement is to be designed to meet the requirements of the Austroads design guidelines with a minimum gravel pavement thickness of 250mm”.
“All roads created as a part of the subdivision are sealed and are designed and constructed in accordance with Council’s Engineering Guidelines for Subdivision and Development”.
Council’s Roads Management Policy
Development Considerations
“Where the subdivision of land creates a new road, a condition of the development approval will be that the developer constructs the new road in accordance with Council requirements”.
Responsibility for unmaintained roads
“Council only maintains the roads that are included in Council’s Road Segment Ledger (Roads Register). Maintained Roads have been constructed by Council or by another party to Council standards and formally handed to and accepted by Council”.
The proposal is also consistent with the Department’s Criteria for transferring Crown Roads to Council, which states that Crown roads are considered suitable for transfer to Council, if they meet the following criteria:
§ road works on a Crown Road are proposed by someone, other than the department, who requires development consent under the Environmental Planning & Assessment Act 1979 (EP&A Act).
§ development consent has been granted by a council that requires a Crown Road to service a development that increases traffic on the road.
From a legislative perspective, the following provisions are relevant to the proposal:
Local Government Act, 1993
Section 186 allows Council to acquire land for exercising its functions.
Roads Act, 1993
To transfer Crown public road reserve ownership to Council is by way of an application made to the Crown requesting transfer. Councils can by way of this application, request the transfer of a Crown public road reserve to be vested in Council as a public road reserve. This is generally a straightforward process and does not attract an application fee.
In conclusion, in order for the developments to proceed, the transfer of the Crown Road to Council must occur.
24 May 2022 |
DOCUMENT NUMBER |
369197 |
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REPORTING OFFICER |
Andrew Brock, Manager Facilities |
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AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
The costs of the upgrade to Fisher Park and the development of a Masterplan to redevelop the Fisher Park Sporting Precinct be funded from the sale of the Southern Phone Share sale. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
1. The amount of $100,000.00 be allocated for the required immediate upgrades at the Fisher Park facilities including the creation of a Master Plan.
|
Introduction
At its Ordinary Meeting held 22nd February 2022 Council resolved through a Mayoral Minute:
1. That Council, in conjunction with the Cootamundra Rugby League Football Club, seek appropriate funding to upgrade and refit the players facilities to accommodate female referees and female players in the ever-increasing female sports.
2. Funds from the sale of the Southern Phone Company share be used as a co-contribution if required.
3. A working committee be formed with representatives from Cootamundra Rugby League Football Club and Council staff to undertake the project.
Discussion
Upgrades of the player and referees’ facilities at the Fisher Park have commenced. However, the facilities were built in the 1980’s with maintenance work undertaken as required. With the introduction of women’s teams to many sporting codes, including female referees, some major changes must be made to the facilities. Currently the women’s teams are sharing the changerooms with their male counterparts which is clearly inappropriate and undesirable in today’s standards.
The proposal is to carry out works in a staged program as funding becomes available.
Items highlighted requiring immediate and urgent attention:
Stage 1: Current changeroom and shower facilities are open with no privacy screens. Partitions need to be installed to create individual shower cubicles. Existing lighting to be changed to “LED” to help reduce power consumption. Painting of the changerooms and passageways to brighten the area. Creation of a Master Plan for the site, which incorporates an overall upgrade of the facilities taking into consideration requests from the user groups.
Stage 2: Construction of a dedicated female changerooms and canteen comparative to the Stan Crowe building. Demolition of existing canteen and announcer’s box
Stage 3: New grandstand roof. Address drainage issues on the playing field and modification to cycle track to allow for better safety margins as per the sporting code for the playing fields.
Stage 4: A request for cricket nets between Fisher Park and Nicholson Park has been put forward, also new lighting for Nicholson Park, which is adjacent Fisher Park.
Recently a meeting with Cr Charlie Sheahan (Mayor), Les McMahon (Interim General Manager), Andrew Brock (Facilities Manager) and members of the Fisher Park users’ group was arranged to discuss the project. The meeting was positive and the communication between user group representatives and Council is clear.
The upgrade to the Fisher Park facilities is too long overdue and is essential for the future use of the ground. The scale of the project cannot be funded by Council, as such funding will need to be sought. Most funding streams will require a dollar for dollar contribution and the funds from the sale of the Southern Phone Company share will be required for this project. Once a masterplan is developed a scope of works can be undertaken. This will determine the amount required from the fund.
At its Ordinary Meeting held 29th October, 2019 Council resolved (Min. No399/2019) to accept the AGL offer to purchase Council’s share in Southern Phone Company with the funds of the sale to be reserved to projects in the Cootamundra area. Currently $602,917 is available in the fund.
24 May 2022 |
DOCUMENT NUMBER |
370455 |
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REPORTING OFFICER |
Andrew Brock, Manager Facilities |
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AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
The facilities Works report for May, 2022 be noted.
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Introduction
The Facilities Works Report for May, 2022 provides a detailed update on works activities undertaken by the Gundagai Facilities and Parks and Garden Team. The scheduled activities and projects undertaken for the month of May 2022 are included in this report which has been prepared and submitted for the information of Council and the community.
Discussion
Staff have been preparing garden beds at the entrance of Sheridan and West Streets, in preparation of new flowers arriving in May. Repairs to irrigation lines and addition of new mulch have the beds ready for planting. Maintenance works are continuing to garden beds in the main street and local parks. Safety inspections of Gundagai’s playgrounds are currently underway.
Sporting field line marking, and mowing have been completed in readiness for athletics, soccer, and football season. A new long jump pit has been created in anticipation of the athletics season and the increase in participants to the sport.
Council staff have attended to multiple tree trimming and removal requests, to minimise slips, trips, and falls. Works have been undertaken within existing budgets and will allow for future suitable replacement trees to be planted.
General mowing and slashing of villages and around town have been completed, as well as assisting other departments with maintenance works.
Projects Update:
Cootamundra AFL
Building works are complete. Councils Building inspector has carried out an interim final inspection and provided a list of items to be addressed before occupancy can be permitted. Council staff and contractors are working together to complete these items.
Ellwood Hall
The kitchen upgrade is 95% complete with some minor electrical works to be fitted and a new access ramp to be installed at the rear of the building. It has been identified that an electrical switch board upgrade is required to meet the Building Code of Australia standard. Quotes will be sourced before engaging a qualified electrician. A contractor has been engaged to carry out roof repairs and install replacement guttering. New doors have been purchased for the external storeroom entrance and awaiting installation. Designs are currently being prepared for upgrading of the footpath area
Fisher Park
The referee’s room has seen an upgrade to shower facilities, with new plumbing, hot water and fixtures installed. Flooring and painting throughout the room has been completed. Meetings have been had with the Mayor, Interim General Manager, and sporting groups to discuss the creation of a master plan for the site, highlighting the need for female change facilities. The creation of a masterplan will be undertaken over the coming year.
Cootamundra Showground
Refurbishment works to the campground toilets and electrical works have been completed. Plans for refurbishment of the Rotunda are underway and quotes are currently being sourced to carry out required repair works. The grounds are continually being prepared for various events throughout the year. Many positive responses have been received with multiple words of thanks for the great work the caretaker is undertaking to keep the grounds looking fantastic.
Cootamundra Library Refurbishment
Staff are working on finalising plans for the works proposed. Some of the materials and designs have been completed and quotes are being sourced for these items. Discussion with staff have been positive and great ideas have been put forward to modernise and improve library services moving into the future.
Heritage Centre Upgrade
Consultation with a heritage architect has been undertaken to develop a draft plan. Currently, Council’s heritage advisor is completing a report to NSW Heritage for approval prior to a section 60 application being approved.
Gundagai Preschool
The committee have been working hard to secure a contractor to carry out the works within the allocated budget. Construction certificate has been approved, materials are currently on order and should see earthworks starting within the near future. This has been a difficult project to get off the ground due to budget restraints. The preschool and council staff have worked tirelessly to secure a positive outcome for the community.
Gundagai Visitor Information Centre
Due to budget restraints and discussions with staff, plans and material selections were required to be revised. Development approval with the final design is being worked on. Discussions with contractors are underway and final costs to be approved in the coming weeks, allowing for construction works to be undertaken and completed before end of year.
Gundagai Library
After discussions with Library staff, plans and engineering have been completed. Planning consent is currently being applied for. Quotes are being sourced concurrently with planning approval.
Netball Court Building
Consultation with netball co-ordinator and Youth space co-ordinator, have allowed building designs to be completed. Planning staff have met to complete the approval process. Purchase orders have been raised for construction works to proceed soon.
Gundagai Community Garden
Final touches are being put on this project, with the arrival of a pizza oven and outdoor seating arriving within the next four (4) weeks.
Sheridan Street Toilets-Vandalism Repairs
Currently, insurance documents are being prepared and quotes are being sourced to carry out major repair works. Staff have carried out minor repairs to the facility to allow one side to continue operating while works are undertaken.
24 May 2022 |
9 Motion of which Notice has been Given
9.1 A report be prepared by Council staff on the feasibility of dismantling and clearing the Cootamundra and Gundagai cattle yards with the intention of subdividing and selling the lots as light industrial. The report should include potential options and procedures for engaging appropriately experienced contractors to undertake the requisite activities to achieve the proposed outcome.
DOCUMENT NUMBER |
370466 |
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
The following Notice of Motion signed by Councillor Les Boyd was submitted on 9 May, 2022.
I hereby give notice of my intention to move the following motion at the Council meeting of Monday, 23 May, 2022:
A report be prepared by Council staff on the feasibility of dismantling and clearing the Cootamundra and Gundagai cattle yards with the intention of subdividing and selling the lots as light industrial. The report should include potential options and procedures for engaging appropriately experienced contractors to undertake the requisite activities to achieve the proposed outcome. |
Note from Councillor
Council is undertaking a review of its assets with a view to rationalising holdings and disposing of under performing assets.
The Gundagai saleyards are used once a year for the sale of cattle. The Gundagai cattle yards are costing Council money as they are unsupervised and used by stock transportation organisations.
Council is looking to provide industrial space for investment to stimulate economic activity in the local government area.
Relative to the cost of providing the Gundagai sale yards the actual use of the facility is disproportionately low, with the sale yards used once for an annual sale of stock whilst the Cootamundra sale yard is used far more frequently. There is still the likelihood that the Cootamundra asset would deliver greater economic benefit to the community if it was converted to a different use.
24 May 2022 |
DOCUMENT NUMBER |
370325 |
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
The Questions with Notice from Councillors and related responses from Council officers be noted.
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Questions with Notice
The following questions with notice from Councillors have been received with the responses from Council officers provided respectively:
Cr Penny Nicholson – Please provide an update on the status and progress of the upgrade to the Gundagai Visitors Information Centre including project milestones and when funding for the project was received. |
Response from Council Officer – A response will be provided at the meeting. |
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Cr Abb McAlister – Can an update be provided on the progress of the Lindley Park car park and the Palmer Park |
Response from Council Officer – Discussions with the Technical Services manager, Council staff and plant will undertake the work at their earliest convenience. Staff will be incorporating drainage and putting in services for future development of public facilities when further funding becomes available. Staff are currently looking at the required work to mark out future facilities and carpark and drainage. Subject to availability of machinery, works should be underway in the near future. The shade sail for Palmer Park Gundagai: there are several shade sail projects to be undertaken. Specifications are being completed & discussions with our procurement officer as to the best way of undertaking the procurement process. It is anticipated the request for quotations will be put on exhibition late May for a design and construction project. |
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Cr Leigh Bowden – If not managed by a S355 Committee, how are the buildings which are owned by Council such as the Gundagai Museum, The Old Mill and the Old Gundagai Gaol, managed and how are the maintenance needs, building improvements and activities undertaken in the buildings reported to Council? |
Response from Council Officer – Gundagai Museum has a new committee. The old committee were splitting the entry takings in half with council and carried out minor works themselves. The committee continually applied for grants to carry out improvements when they could and didn’t request too many things from Council. Council was invited to their committee meetings on a regular basis, so Council knew what was happening on the site. The new committee has fresh ideas for the site, part of this process was their request for Council to improve fire safety and accessibility issues. The old committee secured funding to carry out some of these works in a staged process. I would suggest a formal new agreement should be created with the committee. |
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Response from Council Officer – Old Mill-Council owned. Grant funding secured for renovation works. Use of the building will require a commercial aspect, so the site is paying for its own ongoing maintenance |
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Response from Council Officer – Old Gundagai Gaol-Council owned. Grant funding is sought to carry out major repairs. Minor maintenance and ground keeping is carried out by internal staff and volunteers. Entry fees are collected by the Tourist Information Centre for tours and ghost hunting tours. There are plans to renovate the residence when funding can be secured and have this used for short term stays. This was an idea Miriam had suggested. Planning approval is still required before implementing |
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24 May 2022 |
DOCUMENT NUMBER |
370463 |
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REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
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AUTHORISING OFFICER |
Les McMahon, Interim General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
To facilitate compliance with sections 10 and 11 of the Local Government Act 1993. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
Note
Council’s Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should be closed.