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Business

Paper

 

Ordinary Council Meeting

 

Alby Schultz Meeting Centre, Cootamundra

 

6:00PM, Tuesday 26th April, 2022

 

Administration Centres:  1300 459 689

 

 

 


Ordinary Council Meeting Agenda

26 April 2022

 

 

The Mayor & Councillors

Cootamundra-Gundagai Regional Council

PO Box 420

Cootamundra NSW 2590

NOTICE OF MEETING

An Ordinary Meeting of Council will be held in the Alby Schultz Meeting Centre, Cootamundra on:

Tuesday, 26th April, 2022 at 6:00pm

The agenda for the meeting is enclosed.

 

 

Les McMahon

Interim General Manager

 

Live Streaming of Meetings Statement

 

This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.

 

By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.

 


Ordinary Council Meeting Agenda

26 April 2022

 

AGENDA

Order Of Business

 

1          Acknowledgement of Country. 7

2          Open Forum.. 7

3          Apologies. 7

4          Disclosures of Interest. 7

5          Confirmation of Minutes. 8

5.1            Minutes of the Ordinary Meeting of Council held on Tuesday 22 March 2022. 8

5.2            Minutes of the Extraordinary Meeting of Council held on Monday 28 March 2022. 34

6          Mayoral Minutes. 40

6.1            Mayoral Minute - Councillor Engagement 40

7          Reports from Committees. 43

7.1            Minutes of the Audit, Risk and Improvement Committee (ARIC) Meeting held on Tuesday 5 April 2022. 43

8          General Manager’s Report. 48

8.1            Business. 49

8.1.1        Final Community Strategic Plan. 49

8.1.2        Draft Code of Meeting Practice. 63

8.1.3        Election of Councillor Leigh Bowden as an Country Vice President of the Australian Local Government Women’s Association NSW Branch. 105

8.1.4        Registration for the National General Assembly 2022. 108

8.1.5        Annual Community Grants. 128

8.1.6        Draft Use of Information Technology and Communication Devices Policy. 129

8.1.7        Tabling of Pecuniary Interest Returns. 139

8.1.8        Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes. 141

8.1.9        The Arts Centre Cootamundra s.355 Committee Meeting Minutes. 146

8.1.10     Wallendbeen Memorial Hall s.355 Committee Meeting AGM Minutes and Membership. 153

8.1.11     The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes. 159

8.1.12     Muttama Creek Regeneration Group s.355 Committee Meeting Minutes. 162

8.1.13     Information Bulletin - March, 2022. 165

8.1.14     Council Meeting Action Report - April 2022. 223

8.2            Finance. 238

8.2.1        Investment Report - March 2022. 238

8.2.2        Monthly Finance Report for March, 2022. 241

8.3            Community and Culture. 247

8.3.1        Business Cootamundra - Memorandum of Understanding. 247

8.3.2        Proposal to Re-form s355 Committee for the Bradman Birthplace and Museum   251

8.3.3        Cootamundra Tourism Action Group Advisory Committee Meeting 7th April, 2022. 254

8.4            Development, Building and Compliance. 259

8.4.1        DA 2022-52 Proposed Shed- 13 Murray St Cootamundra. 259

8.4.2        DA 2022-34 - Proposed Carport - 71 Olney Street, Cootamundra. 291

8.4.3        DA 2022-30 Proposed Shed and Carport (Garaport) - 17 Warren Street Cootamundra. 324

8.4.4        Development Application March 2022. 342

8.5            Regulatory Services. 344

8.5.1        Regulatory Report 344

8.6            Assets. 346

8.6.1        Integrated Water Cycle Management Engagement and Funding Deed through the Department of Planning and Environment 346

8.7            Civil Works. 420

8.7.1        Civil Works and Technical Services Report - April 2022. 420

8.7.2        Tender Refresh - Wet and Dry Plant Hire RFT2021/15. 422

8.8            Technical Services. 424

8.9            Facilities. 425

8.9.1        Facilities Works Report April 2022. 425

8.10          Waste, Parks and Recreation. 428

9          Motion of which Notice has been Given. 429

9.1            Notice of Motion - All salvageable timber from the dismantling of the historic Gundagai Prince Alfred Bridge be quarantined at the Gundagai Landfill facility until such time that fitting projects or tributes are nominated to memorialise the bridge and it is known how the precious timber will be used and how much of the timber is required. 429

9.2            Notice of Motion - An invitation be extended immediately to the Minister for Local Government, the Hon. Wendy Tuckerman, MP -  to visit and tour the Local Government Area, speaking with Councillors and community members at a grass-roots level, discussing the real issues and concerns affecting the merged Council. 431

9.3            Notice of Motion - Funding options be explored to obtain Electrical Vehicle Charging stations to be installation in Gundagai and Cootamundra and villages.  Advice, guidance and strategy be sought from Coiuncil's Manager Community and Culture, Mrs Miriam Crane, prior to her last day with Cootamundra-Gundagai Regional Council. 432

10       Questions with Notice. 433

10.1          Questions With Notice. 433

11       Confidential Items. 434

11.1          Closed Council Report 434

11.2          Mowing of Sporting Fields. 434

11.3          Road Closure Tom Street Gundagai 435

11.4          Resumption of Open Council Meeting. 435

11.5          Announcement of Closed Council Resolutions. 435

 


1            Acknowledgement of Country

Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.

ADJOURN MEETING FOR OPEN FORUM

2            Open Forum

RESUME OPEN MEETING

3            Apologies

4            Disclosures of Interest


Ordinary Council Meeting Agenda

26 April 2022

 

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 22 March 2022

REPORTING OFFICER

Marianne McInerney, Executive Assistant to the General Manager

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Ordinary Meeting of Council held on Tuesday 22 March 2022 

    

 

Recommendation

The Minutes of the Ordinary Meeting of Council held on Tuesday, 22nd March, 2022 be confirmed as a true and correct record of the meeting.

 

 

 


 

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Minutes

Ordinary Council Meeting

 

Council Chambers, Gundagai

 

6:00PM, Tuesday 22nd March, 2022

 

Administration Centres:  1300 459 689

 

 


Ordinary Council Meeting Minutes

22 March 2022

 

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE
Council Chambers, Gundagai
ON
Tuesday, 22 March 2022 AT 6:00PM

 

PRESENT:                 Cr Charlie Sheahan (Mayor), Cr Leigh Bowden (Deputy Mayor), Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly, Cr Abb McAlister, Cr Penny Nicholson

IN ATTENDANCE:     Glen McAtear (Acting General Manager), Mark Ellis (Manager Civil Works), Miriam Crane (Manager of Community and Culture), Sally Atkinson (Acting Manager Development, Building and Compliance), Andrew Brock (Manager Facilities), John Chapman (Interim Manager Finance and Customer Service), Wayne Bennett (Manager Waste, Parks & Recreation Services)

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

Adjourn Meeting For Open Forum

Resolution  071/2022  

Moved:       Cr Trevor Glover

Seconded:   Cr Abb McAlister

Council adjourn for Open Forum.

Carried

 

2            Open Forum

1.      List of Speakers

2.      Mary Law – Mrs. Law addressed Council regarding her correspondence in item 8.1.10 Information Bulletin – March 2022.

3.      Mrs Turner – Addressed the Council in relation to Gundagai Staff numbers.

4.      Mark Maynard – sought clarification on the purchase of a double burial plot.

5.      Ms Rebecca Gorman – In support of Item 8.3.1 Gundagai Tourism Action Group Advisory Committee’s recommendation to recommence the consultation and development plan for the Cootamundra-Gundagai Rail Trail Project.

6.      Mr Moston – In support of Item 8.3.1 Gundagai Tourism Action Group Advisory Committee’s recommendation to recommence the consultation and development plan for the Cootamundra-Gundagai Rail Trail Project.

7.      Mr Austin – In support of Item 8.3.1 Gundagai Tourism Action Group Advisory Committee’s recommendation to recommence the consultation and development plan for the Cootamundra-Gundagai Rail Trail Project.

8.      Mr Dougherty - In support of Item 8.3.1 Gundagai Tourism Action Group Advisory Committee’s recommendation to recommence the consultation and development plan for the Cootamundra-Gundagai Rail Trail Project.

9.      Mr Smith – Expressed his thanks to the outgoing General Manager for his work at Cootamundra-Gundagai Regional Council.

10.  Mrs McAlister – Expressed her thanks to the outgoing General Manager for his administration during his time at Cootamundra-Gundagai Regional Council.

 

Resume Open Meeting

Resolution  072/2022  

Moved:       Cr Penny Nicholson

Seconded:   Cr Gil Kelly

Council resume the Open Meeting.

Carried

 

3            Apologies

Note: Council received a leave of absence request from Cr Les Boyd from the 16th – 25th March, 2022.

Council received an apology from Cr Logan Collins

Resolution  073/2022  

Moved:       Cr Trevor Glover

Seconded:   Cr Gil Kelly

Leave of Absence be granted to Cr Les Boyd for the period 16th – 25th March, 2022.

The apology received from Cr Collins be accepted and a leave of absence granted.

Carried

 

 

4            Disclosures of Interest

Nil


 

8.2         Finance - Moved Report

 

Motion to Move item 8.2.4       Presentation Of Audited Financial Statements  To Follow Disclosures Of Interest

 

Resolution  074/2022  

Moved:       Cr Abb McAlister

Seconded:   Cr David Graham

Item 8.2.4 Presentation of Audited Financial Statements be moved forward and heard following the Disclosures of Interest.

 

Carried

 

 

 

8.2.4      Presentation of Audited Financial Statements

Resolution  075/2022  

Moved:       Cr Penny Nicholson

Seconded:   Cr Trevor Glover

1.    That Mr Brad Bohun of Crowe deliver a presentation to Council on the Audited Financial Statements for the year ended 30th June 2021.

2.     The General Purpose Financial Statements, Special Purpose Financial Statements and Special Schedules for the year ended 30th June 2021 be adopted following consideration of any submission received.

Carried

 

 

 

LATE REPORTS

Resolution  076/2022  

Moved:       Cr Abb McAlister

Seconded:   Cr David Graham

The late Reports be received and heard during the Order of Business.

 

Carried

 

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 22 February 2022

Resolution  077/2022  

Moved:       Cr David Graham

Seconded:   Cr Gil Kelly

The Minutes of the Ordinary Meeting of Council held on Tuesday 22 February 2022 be confirmed as a true and correct record of the meeting.

Carried

 

 

 

5.2         Minutes of the Extraordinary Meeting of Council held on Wednesday 9 March 2022

Resolution  078/2022  

Moved:       Cr Abb McAlister

Seconded:   Cr Trevor Glover

The Minutes of the Extraordinary Meeting of Council held on Wednesday 9 March 2022 be confirmed as a true and correct record of the meeting.

Carried

 

6            Mayoral Minutes

6.1         Mayoral Minute - Councillor Engagement February - March, 2022

Note: the following additions were provided at the Meeting:

2nd March, 2022

Cr Graham attended a Finance Meeting.

18th March, 2022

Cr Bowden (Deputy Mayor) attended an Eastern Riverina Arts Advisory Committee meeting.

Resolution  079/2022  

Moved:       Cr Penny Nicholson

Seconded:   Cr Gil Kelly

The information in, and the additions to, the Mayoral Minute be received and noted.

Carried

 

6.2         Mayoral Minute - Recruitment of Interim General Manager - Late Report

Resolution  080/2022 

Moved:       Cr Charlie Sheahan

Seconded:   Cr Trevor Glover

·         In accordance with sections 336 and 351 of the Local Government Act, 1993 an Interim General Manager be appointed with that person to hold the position until such time as a permanent General Manager is appointed and commences duties with Council. 

·         The Interim General Manager be retained for a period to facilitate a hand over with the  General Manager when appointed

·         A recruitment panel comprising of the Mayor, Deputy Mayor, and two other councillors be established for the recruitment of the Interim General Manager.

·         The recruitment panel prepare and submit a report to Council on the recruitment process, undertaken by the panel, including a recommendation of the preferred candidate for consideration by Council with a view to the appointment of an Interim General Manager including all associated costs.

·         An Extraordinary Meeting be called for Monday, 28th March, 2022 to discuss the appointment of the preferred candidate to Interim General Manager.

 

Carried

 

7            Reports from Committees

7.1         Minutes of the Cootamundra Aerodrome Users Advisory Group Meeting held on Wednesday 9 March 2022

Note: the following amendment was made to recommendation 2.4 Cootamundra Aerodrome Development  point 3:

3. That Council remove both the ‘Restriction to as User’ for the building heights and vehicle restrictions form the former Antenna Zone on Lot 12 DP 858687

Resolution  081/2022  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Trevor Glover

1.     The Minutes of the Cootamundra Aerodrome Users Advisory Group Meeting held on Wednesday 9 March 2022, attached to the report, be received and noted.

2.     Recommendations in the Minutes, as detailed in the report, be considered by Council.

2.3 Cootamundra Aerodrome Fees and Charges

1.     In accordance with section 610F of the Local Government Act, 1993 the following fees  be placed on public exhibition for a period of twenty-eight (28) as  permanent fees:

        Private Aircraft based at the Aerodrome                    $280.00 per year

        Commercial Aircraft based at the Aerodrome           $320.00 per year

        Aircraft under 750kgs                                                   $130.00 per year 

       

          Fees will be charged quarterly and will be applicable for all operational aircraft stationed at the Aerodrome for 7 nights or more per quarter.

        No other landing fees will be applicable.

        Fees will be applicable to both fixed and rotary wing Aircraft.

        Emergency Aircraft will be exempt from fees and charges.

2.   Following the exhibition period further report be prepared and submitted to Council containing any submissions received at the end of the twenty-eight-day exhibition period.

3.     The new fee be adopted pending no submissions be received at the end of the twenty-eight-day exhibition period.

2.4 Cootamundra Aerodrome Development

   1.  That Council commence the process to subdivide lots 39-49 Quinlan Drive, Cootamundra, as shown below and lots 39 to 41 be offered for sale ASAP.

2.     That the further duplication of Quinlan Drive, Cootamundra (lots 50-56) be commenced pending rezoning of the Aerodrome land.

3.     That Council remove the ‘Restriction as to User’ for building heights and vehicle restrictions from the former Antenna zone.

4.     The proposed development of the residential/hangar development on the northeast corner of the Aerodrome be further investigated.

Carried

 

8            General Manager’s Report

8.1         Business

8.1.1      Community Strategic Plan Public Exhibition

Resolution  082/2022  

Moved:       Cr David Graham

Seconded:   Cr Abb McAlister

The Cootamundra-Gundagai Regional Council Draft Community Strategic Plan (CSP) be placed on public exhibition for twenty eight (28) days.

Carried

 

8.1.2      Section 355 Committee Appointment and Membership for new council term

Resolution  083/2022  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

Council re-appoint the section 355 committees and endorse their membership, as detailed in the report, until September, 2024, the current Council term.

Carried

 

 

 

8.1.3      Local Government Procurement (LGP) Customer Reference Group

Resolution  084/2022  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Gil Kelly

1.      Council’s Procurement Officer be acknowledged for her successful nomination to represent Cootamundra-Gundagai Regional Council on the Local Government Procurement Customer Reference Group for the next two years.

2.      Council’s Procurement Officer be commended for her appointment to the Customer Reference Group

Carried

 

 

 

8.1.4      Australian Local Government Women's Association 2022 Conference 7th-9th July, 2022

Resolution  085/2022  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Trevor Glover

1.       A Councillor, or Councillors, or staff be nominated to attend the 2022 Australian Local Government Women’s Association Conference to be held 7th – 9th July, 2022. 

2.      Registration for each attendee be made before 30th  April, 2022 to take advantage of the Early Bird Registration amount.

Carried

 

8.1.5      WaterNSW Customer Advisory Group Membership

Resolution  086/2022  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Trevor Glover

Membership of a Water NSW area based customer advisory group be considered.

Carried

 

 

8.1.6      The Arts Centre Cootamundra s.355 Committee Meeting - 17th February 2022 - Minutes

Resolution  087/2022  

Moved:       Cr Penny Nicholson

Seconded:   Cr David Graham

The Minutes of The Arts Centre Cootamundra s.355 Committee Ordinary Meeting held 17th February, 2022, attached to the report, be received and noted.

Carried

 

 

8.1.7      The Cootamundra Heritage Centre Management S.355 Committee Meeting Minutes

Resolution  088/2022  

Moved:       Cr Abb McAlister

Seconded:   Cr Gil Kelly

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 7 February, 2022, attached to the report, be received and noted.

Carried

 

 

8.1.8      Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

Resolution  089/2022  

Moved:       Cr David Graham

Seconded:   Cr Abb McAlister

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 27th  January, 2022, attached to the report, be received and noted.

Carried

 

8.1.9      Council Meeting Action Report - March 2022

Resolution  090/2022  

Moved:       Cr Trevor Glover

Seconded:   Cr David Graham

1.                 The Council Meeting Action Report be noted.

2.                 The Nangus Water Committee be provided with an update on the Nangus Water Project.

Carried

 

 

 

8.1.10    Information Bulletin - March, 2022

Resolution  091/2022  

Moved:       Cr David Graham

Seconded:   Cr Abb McAlister

1.      The Information Bulletin March 2022, and attached correspondence, be received and noted.

2.      Item 6 - Correspondence in – Mary Law – Intersection West and Hanley Streets Gundagai – 15.03.2022 be referred to the Cootamundra-Gundagai Local Traffic Committee for discussion.

3.       A letter be sent to Cr Rick Firman, OAM commending him on his letter to the Independent Pricing And Regulatory Tribunal.

 

Carried

 

8.2         Finance

8.2.1      Monthly Finance Report for February, 2022

Resolution  092/2022  

Moved:       Cr David Graham

Seconded:   Cr Gil Kelly

The Finance Report for February, 2022 and attached reports be received and noted.

Carried

 

8.2.2      Investment Report - February 2022

Resolution  093/2022  

Moved:       Cr Penny Nicholson

Seconded:   Cr Gil Kelly

The Investment Report for February, 2022 be received and noted.

Carried

 

 

 

8.2.3      Draft Complaints Handling Policy and Procedure

Resolution  094/2022  

Moved:       Cr David Graham

Seconded:   Cr Trevor Glover

The draft Complaints Handling Policy and Procedure, attached to the report, be adopted.

Carried

 

Item 8.2.4 Presentation of audited Financial Statements was moved and heard following 4 Disclosures of Interest.

 

 

8.3         Community and Culture

8.3.1      Gundagai Tourism Action Group Advisory Committee Meeting 14 March, 2022

Resolution  095/2022  

Moved:       Cr Penny Nicholson

Seconded:   Cr Charlie Sheahan

1.       The Minutes of the Gundagai Tourism Advisory Group meeting held 14th March, 2022, attached to the report, be received and noted.

2.       Council make appointment to appoint a Museum Advisor for Cootamundra-Gundagai Regional council and makes a matching contribution of $5,000 available for this purpose.

3.   Council recommence the consultation and development plan for the Cootamundra-Gundagai Rail Trail project.

Carried

 

8.3.2      Cootamundra Tourism Action Group Advisory Committee Meeting 3rd March, 2022

Resolution  096/2022  

Moved:       Cr Penny Nicholson

Seconded:   Cr Trevor Glover

1.      The Minutes of the Cootamundra Tourism Action Group Advisory Committee meeting held on 3rd March, 2022, attached to the report, be received and noted.

2.       That Council develop a public art, commemoration, and interpretation policy to enable these activities to be undertaken in a coordinated manner across the LGA.

Carried

 

8.4         Development, Building and Compliance

8.4.1      Development Application - 2019/94 - 11 Bourke Street Gundagai

Resolution  097/2022  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Trevor Glover

That Council approve the following development subject to the consent conditions below:

·    Application No:   DA2019/94

·    Property:              Lot 183 DP 1078686

                                      11 Bourke Street,

                                      GUNDAGAI  NSW 

·    Development:     To construct a new Two (2) bedroom Dwelling

 

GENERAL CONDITIONS

 

(1)           GEN Condition - Compliance Standards

 

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

 

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

 

(2)       GEN Condition - Compliance with Council

 

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

 

Document Reference

Description

Author

Date

Page No. 1

Main Floor A

Cedarwood Building P/L

15/07/2019

Page No. 2

Elevational Views

Cedarwood Building P/L

15/07/2019

Page No.3

Site Plan, Section A and 3D Rendering View

Cedarwood Building P/L

15/07/2019

Page No.4

Notes

Cedarwood Building P/L

15/07/2019

1029601S

BASIX Certificate

Cedarwood Building P/L

15/07/2019

 

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

 

(3)       GEN Condition - Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

 

Reason: To ensure that any public utilities are maintained and protected from damage.

 

(4)       Gen Condition – Not certify compliance with BCA or NCC

 

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

 

Reason: This consent does not certify compliance with the BCA or NCC.      

PRIOR TO COMMENCEMENT OF WORKS

 

(1)       PCW Condition – Prior to Building Work Commencing.

 

The erection of a building in accordance with the development consent must not commence until:-

 

1.    a Construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

 

2.    the person having the benefit of the development consent has:

a.    appointed a principal certifying authority for the building work, and

b.    notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

 

3.    the principal certifying authority has, no later than 2 days before building works commences:

a.    notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.    notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

 

4.    the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a.    appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.    notified the principal certifying authority of any such appointment, and

c.     unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

 

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

 

(2)       PCW Condition – Signage.

 

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -

 

1.    Statement that unauthorised entry to the site is not permitted

2.    Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.    The name, address and telephone contact of the Principal Certifying Authority for the work

 

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(3)       PCW Condition – Notice of Commencement.

 

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least    2 days prior to work commencing.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(4)       PCW Condition – Builders Toilets.

 

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

 

Reason: To ensure minimum standards of hygiene for onsite workers.

 

(5)       PCW Condition – Residential Building Work.

 

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

 

1.    In the case of work for which a principal contractor is required to be appointed:

a.    In the name and licence number of the principal contractor, and

b.    The name of the insurer by which the work is insured under Part 6 of that Act.

 

2.    In the case of work to be done by an owner-builder:

a.    The name of the owner-builder and,

b.    If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

 

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

 

Reason: Statutory compliance.

 

(6)       PCW Condition – Siting of Building.

 

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

 

Reason: To ensure the development is carried out on the correct allotment.

 

(7)       PCW Condition – Waste Storage During Construction.

 

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

 

Reason: To ensure that the site is not a source of wind-blown litter.

 

(8)       PCW Condition – Soil Erosion Control.

 

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

 

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

 

(9)       PCW Condition – Underground Services.

 

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

 

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

DURING CONSTRUCTION

(1)           DUR Condition – Works to be undertaken in Accordance with the Approval.

 

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

 

Reason: ensure all works are carried out in accordance with the development consent.

 

(2)           DUR Condition – Hours of Construction Site Works.

 

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

 

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

 

The applicant is responsible to instruct and control subcontractors regarding hours of work.

 

Reason: So that the development does not reduce the amenity of the area.

 

(3)           DUR Condition – Footpath Storage.

 

Building materials are not to be stored on Council footway or nature strip at any time.

 

Reason: To ensure an adequate level of public safety is maintained.

 

(4)           DUR Condition – Waste Removal.

 

All debris and any waste fill are to be removed from the site and disposed of at Gundagai Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

 

Reason: To ensure that the amenity and unsightly condition is minimised.

 

(5)           DUR Condition – Tree Protection - Nature Strip.

 

The existing tree located on the nature-strip which may need to be removed, shall be done so in accordance with requirements of Council staff.

 

Reason: The Council's concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance.

 

(6)           DUR Condition – Driveway and Layback.

 

The provision of an adequate vehicle access, including the provision of an invert crossing at the kerb and gutter is required to be installed as part of the development. The installation of the vehicle access and kerb and gutter crossing are to be constructed in accordance with Councils 'Typical vehicle kerb and gutter crossing KG 65/1'.

 

An Application is to be lodged with Council along with appropriate current fee’s paid, for approval under Section 138 of the Roads Act 1993.

 

Twenty four (24) hours’ notice is to be given to Council before placement of concrete to enable formwork to be inspected. Failure to do so may result in rejection of the works and a need for reconstruction.

 

Reason: To ensure appropriate vehicle access is provided to the development which does not adversely impact on pedestrian traffic or Council's public road infrastructure.

 

(7)           DUR Condition - BCA Compliance.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure the building complies with the BCA.

 

(8)           DUR Condition – Inspections.

 

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure that adequate time is given of required inspections.

 

(9)           DUR Condition – Restricted Public Access.

 

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

 

Reason: To ensure public safety is maintained.

 

(10)        DUR Condition – Termite Protection.

 

The building and immediate surrounds shall be treated be treated in accordance with Australian Standard 3660.1 for protection against subterranean termites, and a copy of the guarantee submitted to Council.

 

NB: If a chemical system is selected for use as a barrier against termite attack, a durable notice shall be attached to the house providing information relating to the treatment supplied and the chemical used. This notice should be affixed permanently in either the electric meter box or at the entrance to the subfloor area.

 

Whilst the Building Code of Australia (BCA) and AS 3660.1 prescribe measures for protection in relation to the structural elements of a building, there are many other elements which may be susceptible to termite attack. Council therefore, encourages builders and owners to take general protective measures against termite attack according to approved industry standards and practices.

 

No protective measure is permanent. Owners should therefore, arrange regular inspections of their building by appropriate experts.

 

Reason: To protect the building from attack.

 

(11)        DUR Condition – Storm Water.

 

Storm water is to be discharged to the 1000 litre rainwater tank as required by the BASIX Certificate and the overflow is to be taken through the kerb to the gutter in Bourke Street. The kerb is to be made good where the stormwater pipeline is taken through.

 

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

 

(12)        DUR Condition – Water Proofing - Wet Areas.

 

An owner/builder will not be permitted to provide water proofing membranes to any wet area unless that person holds a Water Proofing Membrane subcontractor's licence with the Department of Fair Trading. The application of water proof membranes to nominated wet areas is a 'Critical Stage Inspection' requiring mandatory inspection by the Council or an accredited Private Certifying Authority. The standards for compliance are AS 3740 2010 for Water Proofing Internal Wet Areas.

 

Reason: To ensure that water proofing of internal wet areas are competently carried out to the required Standard and Code of Practice.

 

(13)        DUR Condition – Slab on Ground Construction.

 

The following points must be complied with: -

1.    Internal floor level must be a minimum of 225mm above the external finished surface level adjacent to the building

2.    External paths and ground surface adjoining the walls of the building must be graded and drained away from the dwelling in such a manner as not to cause a nuisance

 

Reason: To ensure minimum requirements for surcharge gully heights are met and to minimise problems caused by flooding.

 

(14)        DUR Condition – Scalding.

 

The Hot Water System to the bathroom/ensuite is to be set not to exceed 50°C to prevent accidental scalding of children and the infirm. The licensed Plumber is to complete the attached certificate of compliance for the completed installation.

 

Reason: Statutory requirement.

 

(15)        DUR Condition – Smoke Alarms.

 

Install AC operated hard wired smoke alarms as per Australian Standard AS3786 to the building, where there is more than one smoke alarm installed all alarms must be interconnected.

 

Reason: To provide for fire safety in residential buildings.

 

(16)        DUR Condition – Storm Water / Ground Water Diversion.

 

Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.

 

Reason: To minimise the opportunity for ponding and flooding.

 

(17)       PCC Condition – New Connection: Plumbing and Drainage Works.

 

An application shall be lodged and approved by Cootamundra-Gundagai Regional Council under Section 68 of the Local Government Act for any new water, sewerage or drainage connection prior to the issue of a Construction Certificate.

 

All plumbing works must be undertaken by a licenced plumber or drainer. They must submit their Notice of Work (N.O.W) and pay for any associated inspections 48hrs before the first inspection. They also must submit a correct Sewer Service Diagram (S.S.D) for all works. The C.O.C and S.S.D. must be submitted before an Occupation Certificate can be released by the Principal Certifying Authority (P.C.A).

 

The proponent shall comply with all requirements tabled under any approval issued under section 68 of the Local Government Act 1993, NSW Fair Trading and The Plumbing Code of Australia.

 

Reason: Statutory compliance.

 

POST CONSTRUCTION

(1)       POC Condition – Occupation of Building.

 

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

 

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

 

(2)       POC Condition – Compliance Certificates.

 

Prior to occupation of the building an Occupation Certificate is to be obtained. If Council is requested to issue the Occupation Certificate, all relevant compliance certificates must be submitted.

 

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

 

(3)       POC Condition – BASIX.

 

The development is to be carried out in accordance with the current BASIX certificate numbered 1029601S dated 15 July 2019 and schedule of commitments approved in relation to this development.

 

Prior to an Occupation Certificate being issued, the applicant is to provide certification certificates to the PCA which specifies that all commitments listed in the BASIX Certificate have been completed.

 

Reason: To ensure the development meets State Government energy and water efficiency targets

 

(4)       POC Condition – Property Identification.

 

Street numbers of a size and type satisfactory to Council being affixed to the building or fence. Such numbers to be clearly visible from the street.

 

 The property is numbered 11.

 

Reason: To ensure that the development is clearly identifiable and easily found by emergency, trade and other services.

 

ONGOING USE

(1)       USE Condition – Clean and Tidy.

 

The premises are to be maintained in a clean and tidy condition at all times.

 

Reason: So that the development does not reduce the amenity of the area.

 

(2)       USE Condition –Amenity General.

 

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

 

Reason: So that the development does not reduce the amenity of the area.

 

VOTING RECORD

FOR RESOLUTION

AGAINST RESOLUTION

Cr Charlie Sheahan (Mayor)

Cr Leigh Bowden

Cr Trevor Glover

Cr David Graham

Cr Gil Kelly

Cr Abb McAlister

Cr Penny Nicholson

Nil

ABSENT

DECLARED INTEREST

Cr Les Boyd

Cr Logan Collins

Nil

 

Carried

 

8.4.2      Development Applications February 2022

Resolution  098/2022  

Moved:       Cr Abb McAlister

Seconded:   Cr Trevor Glover

The information on Development Applications approved in February 2022 be received and noted.

Carried

8.5         Regulatory Services

8.5.1      Regulatory Report

Resolution  099/2022  

Moved:       Cr David Graham

Seconded:   Cr Abb McAlister

The Regulatory Report for February, 2022 be received and noted.

Carried

 

8.6         Assets

Nil

8.7         Civil Works

8.7.1      Civil Works and Technical Services Report - March 2022

Resolution  100/2022  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

The Civil Works and Technical Services Report for the month of March, 2022 be received and noted.

Carried

 

 

iTEMS 8.7.2         RFQ2022/3 - Supply of Pre-Cast Concrete Products and 8.7.3   RFQ2022/4 - Yass Road Asphalt Concrete Rehabilitation Project BE MOVED TO CONFIDENTIAL FOR CONSIDERATION

Resolution  101/2022  

Moved:       Cr Abb McAlister

Seconded:   Cr Trevor Glover

Item 8.7.2   RFQ2022/3 - Supply of Pre-Cast Concrete Products and item 8.7.3 RFQ2022/4 - Yass Road Asphalt Concrete Rehabilitation Project be moved to Confidential.

 

Carried

 

8.8         Technical Services

Nil

8.9         Facilities

Nil

8.10       Waste, Parks and Recreation

8.10.1     RFQ2021/37 - Albert Park Changing Places Restroom

Resolution  102/2022  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Gil Kelly

Item 8.10.1 RFQ2021/37 be moved to Confidential

Carried

 

 

8.10.2    Independent Pricing And Remuneration Tribunal Draft Review of Domestic Waste Management Charges

Resolution  103/2022  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Trevor Glover

1.      A submission be provided for incorporation into a Riverina Eastern Regional Organisation of Councils submission to the Independent Pricing and Regulatory Tribunal (IPART) in response to the release of the Draft Local Council Domestic Waste Management Charges (DWMC) discussion paper.

2.       Cootamundra-Gundagai Regional Council support Local Government NSW in advocating  the NSW Government to adequately re-invest portions of waste levy funds to fund local rural waste management and the development of improved and innovative infrastructure.

Carried

 

 

8.10.3    Jugiong Regional Landfill Annual Environmental Management Report

Resolution  104/2022  

Moved:       Cr David Graham

Seconded:   Cr Abb McAlister

The Jugiong Regional Landfill Annual Environmental Management Report be received and noted.

Carried

 

8.10.4    Sale of Recyclable Materials

Resolution  105/2022  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Trevor Glover

1.      The recyclable item classifications and associated sale prices as detailed in this report be adopted and incorporated into Council’s 2021/2022 Revenue Policy’s fees and charges.

2.      The funds generated from the sale of recyclable items at Cootamundra-Gundagai Regional Council’s waste facilities being allocated to the waste reserves be affirmed.

Carried

 

 

 

8.10.5    Monthly Works Report

Resolution  106/2022  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

The Waste, Parks and Recreation monthly works report be received and noted.

Carried

 

 

 

8.10.6    Tender for Stages 2-5 Jubilee Park Upgrade

Resolution  107/2022  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Gil Kelly

1.       The Open Tendering method for Stages 2, 3, 4 and 5 of the Jubilee Park Upgrade be endorsed.

2.       A further report be prepared and submitted for the consideration of Council at the completion of each tendering process.

Carried

 

9            Motion of which Notice has been Given

9.1         Notice of Motion - Arrangements be Made to Update the Citizen and Sportsperson of the Year Honour Board, Located in the Gundagai Administration Centre.

Resolution  108/2022  

Moved:       Cr Penny Nicholson

Seconded:   Cr David Graham

Arrangements be made to update the Citizen and Sportsperson of the Year honour board, located in the Gundagai administration centre.

Carried

 

9.2         Notice of Motion - Investigations be Undertaken to Assess the Feasibility to Provide a Kerbside Bulk Waste Collection in the Cootamundra-Gundagai Local Government Area

Resolution  109/2022  

Moved:       Cr Leigh Bowden

Seconded:   Cr Trevor Glover

That investigations be undertaken to assess the feasibility to provide a Kerbside Bulk Waste Collection in the Cootamundra-Gundagai Local Government Area.

The investigation would include community consultation to ascertain demand, determination of the cost to Council, disposal of items collected and the method of collection: for example by registering for a scheduled collection day or just across the local government area by townships and villages.

Carried

 

10          Questions with Notice

10.1       Questions With Notice - Late Report

Resolution  110/2022  

Moved:       Cr Gil Kelly

Seconded:   Cr Trevor Glover

The Questions with Notice from Councillors and related responses from Council officers be noted.

Carried

 

11          Confidential Items  

11.1       Closed Council Report

Resolution  111/2022  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Penny Nicholson

1.       Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.       In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public.

11.2       Tender for Stabilisation Works at Old Mill Gundagai

Provisions for Confidentiality

Section 10A (2) (d(i))  – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.

 

Carried

 

 

 

11.2       Tender for Stabilisation Works at Old Mill Gundagai

Resolution  112/2022  

Moved:       Cr Abb McAlister

Seconded:   Cr David Graham

1.       The Open Tendering method for the proposed stabilisation works at the Old Mill Gundagai be endorsed.

2.       An additional quotation be obtained from a suitably qualified Heritage Architect to complete this work.

3.       A further report be prepared and submitted for the consideration of Council at the completion of the tendering process.

Carried

 

 

8.7.2      RFQ2022/3 - Supply of Pre-Cast Concrete Products

Resolution  113/2022  

Moved:       Cr Trevor Glover

Seconded:   Cr Abb McAlister

1.       Council treat the Evaluation Matrix, attached to the report as confidential in accordance with section 11(3) of the Local Government Act 1993, as the Matrix relates to a matter specified in section 10A(2)(d)(i) of the Local Government Act 1993. The Matrix contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person(s) who supplied it; and

2.      Council accept the quotation of $190,985.00 (excluding GST) from Bruno Altin and Co Pty Ltd as detailed in the confidential evaluation matrix attached to the report. 

Carried

 

 

8.7.3      RFQ2022/4 - Yass Road Asphalt Concrete Rehabilitation Project

Resolution  114/2022  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Gil Kelly

1.      Council treat the Evaluation Matrix, attached to the report as confidential in accordance with section 11(3) of the Local Government Act 1993, as the Matrix relates to a matter specified in section 10A(2)(d)(i) of the Local Government Act 1993. The Matrix contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person(s) who supplied it; and

2.      Council accept the quotation of $581,709.00 (excluding GST) from Complete Road Seal as detailed in the confidential evaluation matrix attached to the report.   

Carried

 

 

8.10.1    RFQ2021/37 - Albert Park Changing Places Restroom

Resolution  115/2022  

Moved:       Cr Trevor Glover

Seconded:   Cr Charlie Sheahan

1.       Council treat the Evaluation Matrix, attached to the report as confidential in accordance with section 11(3) of the Local Government Act, 1993 as the Matrix relates to a matter specified in section 10A(2)(d)(i) of the Local Government Act, 1993. The Matrix contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person(s) who supplied it; and

2.      Council accept the quotation of $165,290.00 (excluding GST) from Landmark Products as detailed in the confidential Evaluation Matrix attached to the report.     

Carried

 

 

11.3       Resumption of Open Council Meeting

Resolution  116/2022  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

The Open Council meeting resume.

Carried

 

11.4       Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

 

The Meeting closed at 8:42 PM.

 

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 26 April 2022.

 

...................................................                                                     ...................................................

CHAIRPERSON                                                                                                      GENERAL MANAGER

 


Ordinary Council Meeting Agenda

26 April 2022

 

5.2         Minutes of the Extraordinary Meeting of Council held on Monday 28 March 2022

REPORTING OFFICER

Marianne McInerney, Executive Assistant to the General Manager

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Extraordinary Meeting of Council held on Monday 28 March 2022 

    

 

Recommendation

The Minutes of the Extraordinary Meeting of Council held on Monday, 28th March, 2022 be confirmed as a true and correct record of the meeting.

 

 

 

 


 

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Minutes

Extraordinary Council Meeting

 

Council Chambers, Gundagai

 

6:00pm, Monday 28th March, 2022

 

Administration Centres:  1300 459 689

 

 


Extraordinary Council Meeting Minutes

28 March 2022

 

MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council Meeting
HELD AT THE
Council Chambers, Gundagai
ON
Monday, 28 March 2022 AT  

 

PRESENT:                 Cr Charlie Sheahan (Mayor), Cr Leigh Bowden (Deputy Mayor), Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Abb McAlister (via Teams), Cr Penny Nicholson

IN ATTENDANCE:     Glen McAtear (Acting General Manager)

 

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

 

2            Open Forum

There is no Open Forum held at an Extraordinary Meeting.

 

3            Apologies

Cr Gil Kelly

 

Apologies and Leave of Absence

Note: An apology was received from Cr Gil Kelly and Cr David Graham

Resolution  117/2022  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

The apology received from Cr Kelly and Cr Graham be accepted and a leave of absence granted.

 

 

Carried

 

4            Disclosures of Interest


 

5            Confidential Items  

5.1         Closed Council Report

Resolution  118/2022  

Moved:       Cr Logan Collins

Seconded:   Cr Trevor Glover

1.       Items 5.2, 5.3 and 5.4 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.       In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 5.2, 5.3 and 5.4 be withheld from the press and public.

5.2         Electricity Procurement

Provisions for Confidentiality

Section 10A (2) (c)  – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; and

Section 10A (2) (d(i))  – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as publication of all tendered amounts would discourage potential tenderers from submitting commercial information in the future and therefore prejudice Council's ability to secure the optimum outcome for the community.

5.3         Additional Conditions with Interim and Permanent Positions of Council

Provisions for Confidentiality

Section 10A (2) (a)  – The Confidential Report contains personnel matters concerning particular individuals (other than councillors).

Public Interest

Not applicable.

5.4         Recruitment of Interim General Manager

Provisions for Confidentiality

Section 10A (2) (f)  – The Confidential Report contains details of systems and/or arrangements that have been implemented to protect council, councillors, staff and Council property.

Public Interest

Not applicable.

Carried

 

5.2         Electricity Procurement

Resolution  119/2022  

Moved:       Cr Logan Collins

Seconded:   Cr Leigh Bowden

1.   That a reduced tender period has been considered be noted.

2.   The extenuating circumstances set out in the report that a satisfactory result would not be achieved by inviting tenders for the aggregated procurement of electricity for large market sites and streetlighting which are due to commence on 1 January 2023 be noted.

3.   Authority be delegated to the Acting General Manager to execute the contracts for the supply of electricity for large market sites and streetlighting; and

4.   Council’s resolution be forwarded to the Central NSW Joint Organisation.

Carried

 

5.3         Additional Conditions with Interim and Permanent Positions of Council

Resolution  120/2022  

Moved:       Cr Trevor Glover

Seconded:   Cr Les Boyd

The Report on Costs Associated with Interim and Permanent Positions of Council be received and noted.

Carried

 

5.4         Recruitment of Interim General Manager

Resolution  121/2022  

Moved:       Cr Leigh Bowden

Seconded:   Cr Trevor Glover

1.   Mr. Les McMahon be offered the position of Interim General Manager until a permanent General Manager is appointed and commences duties.

2.   Mr. Les McMahon be paid in accordance with the current General Manager’s Standard Contract.

3.   A car from Council’s fleet be provided as an additional condition to the Total Remuneration Package. 

4.   Accommodation to the value specified in the report be provided as an additional condition to the Total Remuneration Package. 

Carried

 

 

5.5         Resumption of Open Council Meeting

Resolution  122/2022  

Moved:       Cr Logan Collins

Seconded:   Cr Les Boyd

The Open Council meeting resume.

Carried

 

5.6         Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

 

The Meeting closed at 6:32pm.

 

The minutes of this meeting were confirmed at the Extraordinary Council Meeting held on 26 April 2022.

 

...................................................                                                     ...................................................

CHAIRPERSON                                                                                                      GENERAL MANAGER

 


Ordinary Council Meeting Agenda

26 April 2022

 

6            Mayoral Minutes

6.1         Mayoral Minute - Councillor Engagement

DOCUMENT NUMBER

367943

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

REPORTING OFFICER

Marianne McInerney, Executive Assistant to the General Manager

ATTACHMENTS

Nil 

 

So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes.

 

Recommendation

The information in the Mayoral Minute be received and noted.

 

20th March, 2022

Cr Bowden (Deputy Mayor) attended a fund raising Ladies Lunch for Young Crisis Accommodation Centre.

21st March, 2022

I attended a Gundagai Preschool Kindergarten development meeting.

22nd March, 2022

I attended  Murrumbidgee Murray Water Strategy meeting via Teams.

Cr Leigh Bowden (Deputy Mayor), Cr’s Glover, Graham, Kelly, McAlister, Nicholson and I attended a Councillor Workshop.

23rd March, 2022

Cr’s Glover, Graham, McAlister and I attended a meeting with the NSW Grants Commission

24th March, 2022

Cr Leigh Bowden (Deputy Mayor), Cr’s Glover and McAlister conducted interviews with candidates for the position of Interim General Manager.

25th March, 2022

Cr Leigh Bowden (Deputy Mayor), Cr’s Glover and McAlister conducted interviews with candidates for the position of Interim General Manager.

27th March, 2022

Cr Bowden (Deputy Mayor) opened Senior’s Week in Gundagai.

28th March, 2022

Cr Bowden (Deputy Mayor) and I met with the Acting General Manager.

Cr Collins met with Council’s newly appointed Road Safety Officer.

Cr Bowden (Deputy Mayor), Cr’s Boyd, Collins, Glover, McAlister, Nicholson and I attended an Extraordinary Meeting of Council.

29th March, 2022

Cr’s Nicholson, Graham and I attended the Senior’s Week morning tea in Gundagai.

Cr Nicholson attended a Gundagai Business Chamber meeting.

30th March, 2022

I inspected the Albert Park – Livvies Play Space.

I attended the Seniors Week morning tea in Cootamundra.

31st March, 2022

Cr Collins and I attended the Cootamundra Sports Foundation Presentations.

1st April, 2022

Cr Glover opened the Seniors Expo in Cootamundra.

4th April, 2022

Cr Collins and I attended a meeting with representatives of the Murrumbidgee Local Health District.

Cr McAlister attended a Gundagai Prince Alfred Bridge Working Group meeting.

5th April, 2022

I attended a tree planting with student from Elouera Special School the Cootamundra Public School at the new  Livvies Place Albert Park. Afterward  I was given a tour of the progressing play space by Council’s Manager Waste, Parks and Recreation .

Cr’s Glover and Graham attended an Audit, Risk and Improvement Committee meeting.

6th April, 2022

Cr McAlister met with the Gundagai Historical Museum Committee.

7th April, 2022

I attended the 5th Cootamundra Summit hosted by Member for Cootamundra, Minister of Emergency Services and Resilience, the Hon. Steph Cooke, MP.

Cr Bowden (Deputy Mayor) attended the Cootamundra Tourism Action Group Advisory Committee meeting.

Cr Bowden (Deputy Mayor) and I  were interviewed by Sally Bryant, ABC Riverina.

9th April, 2022

Cr Bowden (Deputy Mayor) attended the Australian Local Government Women’s Association Annual General Meeting.

12th April, 2022

Cr Bowden (Deputy Mayor) and I attended a meeting with the Interim General Manager.

Cr Collins attended the Cootamundra Youth Council’s Scooter and Skate Workshop as part of Youth Week events.

Cr Bowden (Deputy Mayor), Cr’s Collins, Graham, Kelly, McAlister (Teams) Nicholson and I attended a Councillor Workshop.

Cr Bowden (Deputy Mayor), Cr Collins, and I attended a welcome dinner for the Interim General Manager.

13th April, 2022

Cr Collins inspected the progress of the Albert Park Play Space, Livvies Place.

Cr Collins participated in the Cootamundra Youth Councils Pioneer Park Night Nature Walk as part of Youth Weeks events.

I attended a Riverina Eastern Regional Organisation of Councils online executive meeting.

19th April, 2022

Cr McAlister attended a Gundagai Prince Alfred Bridge Working Group meeting.

 


Ordinary Council Meeting Agenda

26 April 2022

 

7            Reports from Committees

7.1         Minutes of the Audit, Risk and Improvement Committee (ARIC) Meeting held on Tuesday 5 April 2022

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Audit, Risk and Improvement Committee (ARIC) Meeting held on Tuesday 5 April 2022 

    

 

Recommendation

The Minutes of the Audit, Risk and Improvement Committee (ARIC) Meeting held on Tuesday, 5th April, 2022 be confirmed as a true and correct record of the meeting.

 

 

 


 

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Minutes

AUDIT, RISK AND IMPROVEMENT Committee Meeting

 

Council Chambers, Gundagai

 

11:30am, Tuesday 5th April, 2022

 

Administration Centres:  1300 459 689

 

 


Audit, Risk and Improvement Committee Meeting Minutes

5 April 2022

 

MINUTES OF Cootamundra-Gundagai Regional Council
Audit, RISK AND IMPROVEMENT Committee Meeting
HELD AT THE
Council Chambers, Gundagai
ON
Tuesday, 5 April 2022 AT 11:30am

 

PRESENT:                 Chairperson Tony Donoghue, Courtney Armstrong, Cr David Graham
and Cr Trevor Glover

IN ATTENDANCE:     Glen McAtear (Acting General Manager) Linda Wiles (Coordinator Business), John Chapman (Manager Finance and Customer Service) and Teresa Breslin (Governance Officer).

 

1            Apologies

Nil

2            Confirmation of Minutes

2.1         Minutes of the Audit, Risk and Improvement Committee (ARIC) Meeting held on Thursday 4 November 2021

Committee Resolution  

Moved:       Cr David Graham

Seconded:   Courtney Armstrong

The Minutes of the Audit, Risk and Improvement Committee (ARIC) Meeting held on Thursday 4 November 2021 be confirmed as a true and correct record of the meeting.

Carried

 

3            Reports

3.1         CGRC Information Technology Audit

Committee Resolution  

Moved:       Courtney Armstrong

Seconded:   Cr David Graham

The information provided in the attached CGRC I.T Health Check Final Report, be received and noted.

Carried

 

3.2         Financial Statements and Audit Office final report

Committee Resolution  

Moved:       Cr David Graham

Seconded:   Courtney Armstrong

1.   The Cootamundra-Gundagai Regional Councils Financial Statements, attached to the report, be received and noted.

2.   The Final Management Letter for the year ending 30 June 2021 and other supporting documentation, attached to the report, be received and noted.

Carried

 

 

3.3         Draft Depot Inventory Management Policy and Procedure

Committee Resolution  

Moved:       Courtney Armstrong

Seconded:   Cr David Graham

The draft Depot Inventory Management Policy and Procedure, attached to the report, be received and noted.

Carried

 

 

3.4         ARIC Recommendations Register

Committee Resolution  

Moved:       Cr David Graham

Seconded:   Courtney Armstrong

The updated ARIC Recommendations Register, attached to this report, be received and noted.

Carried

 

Note: s.355 Committees were briefly discussed, with council staff advising they plan to investigate s.355 Committee structures.


 

3.5         Notification of Incidents (ICAC, Ombudsman, Code of Conduct)

Committee Resolution  

Moved:       Courtney Armstrong

Seconded:   Cr David Graham

The report on notification of incidents, be received and noted.

Carried

 

 

3.6         Other Business

Committee Resolution  

Moved:       Cr David Graham

Seconded:   Courtney Armstrong

No other business was discussed.

Carried

 

 

The Meeting closed at 12:30pm.

 

The minutes of this meeting were confirmed at the Audit, Risk and Improvement Committee Meeting held on TBA.

 

...................................................                                                     ...................................................

CHAIRPERSON                                                                                                      GENERAL MANAGER

 


Ordinary Council Meeting Agenda

26 April 2022

 

8            General Manager’s Report


Ordinary Council Meeting Agenda

26 April 2022

 

8.1        Business

8.1.1      Final Community Strategic Plan

DOCUMENT NUMBER

368664

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To comply with s.402 of the Local Government Act 1993.

POLICY IMPLICATIONS

To comply with OLG IPR Guidelines and Handbook.

ATTACHMENTS

1.       Gundagai Tourism Action Group Advisory Committee

2.       Nina Piotrowicz - Cootamundra Tourism Action Group Advisory Committee

3.       S Henderson

4.       S Henderson 2

5.       Reuben Xuereb - Koala Sanstuary    

 

Recommendation

The Cootamundra-Gundagai Regional Council Draft Community Strategic Plan (CSP) be adopted.

 

Introduction

At its ordinary meeting held 26 March 2022, council resolved to place the draft Community Strategic Plan (CSP) on public exhibition for twenty-eight (28) days. The public exhibition period ended on the 19th of March 2022.

The Community Strategic Plan (CSP) is the highest-level plan that a council will prepare. The purpose of the CSP is to identify the community’s main priorities and aspirations for the future and to plan strategies for achieving these goals. It guides all remaining strategies and plans and must be developed by councils with and on behalf of the community.

Discussion

Council received three (3) submissions during the public exhibition period. All submissions have been analysed with applicable changes made to the draft CSP, to align with the recommendations we received.

 

Full copies of the submissions received have been attached to the report. Submission recipients and date received summarised below.

 

1.   Gundagai Tourism Action Group Advisory Committee – 14 April 2022

2.   Nina Piotrowicz (Chair) – Cootamundra Tourism Action Group Advisory Committee – 30 March 2022

3.   Shirley Henderson – 8 April 2022

4.   Reuben Xuereb - 18 April 2022

The final draft Community Strategic Plan will be provided to council and the community as a late attachment, prior to the commencement of the council meeting.

 


Ordinary Council Meeting Agenda

26 April 2022

 

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Ordinary Council Meeting Agenda

26 April 2022

 

8.1.2      Draft Code of Meeting Practice

DOCUMENT NUMBER

365654

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To comply with Sections 360 and 361 of the Local Government Act, 1993.

POLICY IMPLICATIONS

Code of Meeting Practice is to be in accordance with the Model prescribed by the Office of Local Government.

ATTACHMENTS

1.       Final draft Code of Meeting Practice    

 

Recommendation

The draft Code of Meeting Practice, attached to the report, be adopted.

 

Introduction

At its Ordinary Meeting on 25 January 2022, the draft Code of Meeting Practice was submitted. Council resolved to place the draft Code of Meeting Practice on public exhibition for a period of not less than 28 days, with members of the community invited to comment on the draft Code for a period of not less than 42 days from the commencement of the public exhibition period. It was also resolved, that subsequent to the public exhibition period, a further report be prepared and submitted to the March 2022 Council meeting, including details of any submissions received. However, due to the delays with exhibiting the document this report is now being presented to the April council meeting. This was to ensure the public exhibition process was conducted appropriately. Submissions closed 4pm Tuesday 22nd March 2022.

Discussion

Councils are required to adopt a code of meeting practice that incorporates the mandatory provisions of the Model Meeting Code prescribed by the Regulation. The draft Code of Meeting Practice for CGRC, placed on public exhibition, includes all of these Mandatory provisions.

The draft Code was placed on public exhibition in accordance with s.361 of the Local Government act. Council received one (1) submission during the public exhibition period.

Submission received on 24/02/2022 from Ross Fitzell as follows;

I have read over the Draft Code of Meeting Practice and would like to make the following submission.

1.   I support the new propose Draft Code of Meeting Practice displayed for public exhibition.

2.   Renton’s Law of Meetings, would be recommended to be read in conjunction with the Code of Meeting Practice.

3.   I am grateful and thankful that this document has been formulated as an opportunity for Council meetings to be conducted professionally.

Changes made to the code of meeting practice (staff or councillor request)

3.9 Giving notice of business to be considered at council meetings.

From:

3.9          A councillor may give notice of any business they wish to be considered by the council at its next ordinary meeting by way of a notice of motion. To be included on the agenda of the meeting, the notice of motion must be in writing and must be submitted by 12pm on the  Tuesday immediately preceding the meeting.

 

Changed to:

3.9          A councillor may give notice of any business they wish to be considered by the council at its next ordinary meeting by way of a notice of motion. To be included on the agenda of the meeting, the notice of motion must be in writing and must be submitted by 12pm the Monday of the week preceding the meeting.

 

No other changes were requested or made.

 


Ordinary Council Meeting Agenda

26 April 2022

 

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Ordinary Council Meeting Agenda

26 April 2022

 

8.1.3      Election of Councillor Leigh Bowden as an Country Vice President of the Australian Local Government Women’s Association NSW Branch

DOCUMENT NUMBER

369034

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

The associated costs would be funded through the annual Councillor budget.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       ALGWA - AGM 9th April 2022 - Advice of Election of Country Vice President Cr Leigh Bowden    

 

Recommendation

1.   Council congratulate Cr Bowden on her recent election as the Country Vice President of the Australian Local Government Women’s Association NSW Branch Annual General Meeting.

2.   Council support Cr Bowden by assisting her to undertake her duties in this elected position not only in her attendance at conferences but also to fulfil her role at the executive and board meetings by way of the provision of a Council car and payment for the cost of accommodation.

 

Introduction

Australian Local Government Women’s Association (ALGWA) is an organisation for women in local government which was established in 1951. The objectives of the association is to support, promote and advocate for women in local government.

The ALGWA holds an annual conference at which election of the ALGWA NSW Branch Executives is held. The tenure of the position of elected Country Vice President is for a period of two years. The members of the executive members work collaboratively toward the promotion of ALGWA objectives and are expected to attend a variety of meetings in New South Wales throughout the elected term.

At its Annual General Meeting held Saturday, 9th April, 2022 Cr Bowden was elected to the position of Country Vice President. This appointment to the ALGWA Executive is Cr Bowden’s second appointment. Cr Bowden was elected as an executive member in 2019 for a twelve (12) month term.  Cr Bowden’s commitment to her role as Councillor of the Cootamundra-Gundagai communities and role model to women working in local government is a positive outcome for us all.

Since the 2017 local government elections, for the merged council, the annual councillor budget has not been depleted. An increase to the annual Councillor budget will form part of report for consideration for the 2022/23 financial year. It is not anticipated that the provision of a vehicle and the cost of accommodation to support Cr Bowden attend meetings to fulfil her obligations in her term as Country Vice President will see a significant impact to the annual Councillor budget. 

 


Ordinary Council Meeting Agenda

26 April 2022

 


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Ordinary Council Meeting Agenda

26 April 2022

 

8.1.4      Registration for the National General Assembly 2022

DOCUMENT NUMBER

368210

REPORTING OFFICER

Marianne McInerney, Executive Assistant to the General Manager

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

Registration and accommodation costs detailed in the report are to be funded through the Councillor’s and General Manager’s budget.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       2022 National General Assembly 19th-22nd June 2022 Registration Brochure    

 

Recommendation

1.   The attendance of the Mayor, Deputy Mayor and General Manager at the 2022 National General Assembly scheduled to be held in Canberra 19th -22nd June, 2022 be endorsed.

2.   Registration for each attendee must be finalised before 20th May, 2022 to receive the early bird rate of $989 per attendee.

 

 

Introduction

The Australian Local Government Association (ALGA) advocates on behalf of Australia’s 537 councils for funding and policy outcomes that support local governments to deliver better results for their communities.

Each year ALGA holds a National General Assembly (NGA) in Canberra where councils from around the nation discuss current and emerging challenges and opportunities and advocate to the Federal Government on critical issues facing our sector.

 

Discussion

This year the National General Assembly is scheduled to be held in Canberra from 19th – 22nd June, 2022.  Previously, the Mayor, Deputy Mayor and General Manager have attended the annual event. 

Costs associated to attend, per person, are: Early bird registration is $989, accommodation for each person for three (3) nights at the Sebel Civic Hotel is $555, to attend the Networking Dinner is $150 and the general Assembly Dinner is $175. In total the cost is $1,869.

 

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Ordinary Council Meeting Agenda

26 April 2022

 

8.1.5      Annual Community Grants

DOCUMENT NUMBER

368127

REPORTING OFFICER

Marianne McInerney, Executive Assistant to the General Manager

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.   Councils Communications Officer promote the annual Community Grants Program with a closing date of Friday, 10th June, 2022.

2.   A report on Community Grant Applications be prepared and submitted to the Ordinary Meeting scheduled to be held Tuesday, 28th June, 2022 for the consideration of Council.

 

Introduction

Cootamundra-Gundagai Regional Council’s Community Grants Program is promoted between April and May each year for local community and sporting groups, and individuals to submit an application for donation for the consideration of Council.

Council’s Communications Officer has commenced promoting the annual grants program to ensure more than adequate time is given for applications to be submitted by community groups, sporting groups and individuals.

A report will be prepared for consideration of the applications at the Ordinary Meeting scheduled to be held Tuesday, 28th June, 2022. All applications will be circulated separately to Council for consideration with a summary of applications included in the report for the information of the community.

 


Ordinary Council Meeting Agenda

26 April 2022

 

8.1.6      Draft Use of Information Technology and Communication Devices Policy

DOCUMENT NUMBER

368908

REPORTING OFFICER

Linda Wiles, Coordinator Business

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Draft Use of Information Technology and Communication Devices Policy    

 

Recommendation

The Draft Use of Information Technology and Communication Devices Policy, attached to the report, be adopted.

 

Introduction

The objective of this policy is to provide clear guidelines for staff and Councillors in their use of computers, internet, email, telephone and other electronic media and devices in the conduct of Council-related activities.

Discussion

The guidelines in this policy are based upon the requirements of legislation and other related policies, to protect Council, staff and Councillors from legal action.

This policy has been endorsed by Council’s Consultative Committee at its meeting held 17th March, 2022.

 


Ordinary Council Meeting Agenda

26 April 2022

 

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Ordinary Council Meeting Agenda

26 April 2022

 

8.1.7      Tabling of Pecuniary Interest Returns

DOCUMENT NUMBER

367961

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

In accordance with Section 440AAB of the Local Government Act, 1993.

POLICY IMPLICATIONS

To comply with the Code of Conduct.

ATTACHMENTS

Nil  

 

Recommendation

The tabling of pecuniary interest returns from Councillors and designated persons be noted.

 

Introduction

The Code of Conduct specifies that councillors and designated persons must make and lodge with the general manager a return, disclosing the designated person’s or councillors’ interests within 3 months after:

(a) becoming a designated person or councillor, and

(b) 30th June of each year, and

(c) the designated person or councillor becoming aware of an interest they are required to disclose under schedule 1 that has not been previously disclosed in a return lodged under paragraphs (a) or (b).

 

Returns required to be lodged with the general manager under (a) and (b) must be tabled at the first meeting of the council after the last day the return is required to be lodged.

 

Returns required to be lodged with the general manager under clause (c) must be tabled at the next council meeting after the return is lodged.


 

Discussion

Pecuniary interest returns from Councillors as of 10th January, 2022, and new designated person as of 11th April, 2022, are tabled. Register of disclosed Pecuniary Interest Returns are listed below:

Designated Person

Position

Return Type

Return received

Charlie Sheahan

Mayor

New

7/02/2022

Leigh Bowden

Deputy Mayor

New

12/04/2022

Les Boyd

Councillor

New

22/02/2022

Logan Collins

Councillor

New

25/02/2022

Trevor Glover

Councillor

New

10/02/2022

David Graham

Councillor

New

8/02/2022

Gil Kelly

Councillor

New

22/03/2022

Abb McAlister

Councillor

New

2/02/2022

Penny Nicholson

Councillor

New

1/02/2022

Les McMahon

Interim General Manager

New

14/04/2022

Glen McAtear

Acting Deputy General Manager

New

14/04/2022

 

 


Ordinary Council Meeting Agenda

26 April 2022

 

8.1.8      Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

DOCUMENT NUMBER

367612

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the s.355 Committee Management Manual.

ATTACHMENTS

1.       Ellwood's Hall s.355 Meeting Minutes 24 February 2022

2.       Ellwood's Hall s.355 Meeting Minutes 24 March 2022    

 

Recommendation

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held 24th February and 24th March 2022, attached to the report, be received and noted.

 

Discussion

The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 24th February, and 24th March 2022, are submitted for the information of Council and the community.

 


Ordinary Council Meeting Agenda

26 April 2022

 

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8.1.9      The Arts Centre Cootamundra s.355 Committee Meeting Minutes

DOCUMENT NUMBER

367957

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1.       The Art Centre Cootamundra Meeting Minutes 17 March 2022    

 

Recommendation

The Minutes of The Arts Centre Cootamundra s.355 Committee Ordinary Meeting held 17th March, 2022, attached to the report, be received and noted.

 

Introduction

The attached Minutes of The Art Centre Cootamundra s.355 Committee Ordinary Meeting held 17th March, 2022 are submitted for the information of Council and the community.

 


Ordinary Council Meeting Agenda

26 April 2022

 

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Ordinary Council Meeting Agenda

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8.1.10    Wallendbeen Memorial Hall s.355 Committee Meeting AGM Minutes and Membership

DOCUMENT NUMBER

367965

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the s.355 Committee Management Manual.

ATTACHMENTS

1.       AGM Minutes 16 March 2022

2.       Membership Details    

 

Recommendation

1.   The Minutes and supporting documentation of the Wallendbeen Memorial Hall s.355 Committee Annual General Meeting (AGM) held 16th March 2022, attached to the report, be received and noted.

2.   The office bearers and membership of the Wallendbeen Memorial Hall s.355 Committee as detailed in the report and attached AGM minutes, be endorsed.

 

Minutes

The attached Minutes of the Wallendbeen Memorial Hall s.355 Committee Ordinary Meeting held on 2 March 2021, are submitted for the information of Council and the community.

 

The attached Minutes, Treasurers Report, Confirmation of Committee Members and Hiring Fees of the Wallendbeen Memorial Hall s.355 Committee Annual General Meeting (AGM) held 2nd March 2021, are submitted for the information of Council.

 

Membership

The Wallendbeen Memorial Hall s.355 Committee conducted their Annual General Meeting (AGM) on 16th March, 2022. The details of office bearers and membership is provided for Council’s consideration, as follows:

Chairperson:                Alex Baldry                             Vice Chairperson:      Phil McGeoch

Secretary/Treasurer:   Marcia Thorburn

Other Members:          Toby Bassingthwaite, Ken Thorburn, Michael Baldry, James Baldry, Ken Clark, Michael Wilkinson, Natalie Wilkinson and Margaret McGeoch


 

Council Representative: Cr Leigh Bowden

Council’s endorsement of the Committee’s elected office bearers and membership is requested.

 


Ordinary Council Meeting Agenda

26 April 2022

 

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Ordinary Council Meeting Agenda

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8.1.11    The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

DOCUMENT NUMBER

368348

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the CGRC s.355 Committee Management Manual.

ATTACHMENTS

1.       Cootamundra Heritage Centre Meeting Minutes 7/03/2022    

 

Recommendation

1.   The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Ordinary Meeting held on 7th March 2022, attached to the report, be received and noted.

2.   The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Annual General Meeting held on 7th March 2022, attached to the report, be received and noted.

3.   The office bearer and membership of the Cootamundra Heritage Centre Management s.355 Committee as detailed in the report, be endorsed.

 

Introduction

The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee ordinary meeting held 7th March 2022, are submitted for the information of Council and the community.

The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee Annual General Meeting held 7th March 2022, are submitted for the information of Council and the community.

Membership

The Cootamundra Heritage Centre Management s.355 Committee conducted their Annual General Meeting (AGM) on 7th March 2022.

The details of elected office bearers are provided for Council’s consideration, as follows:

Chairperson:                     Geoff Larsen                      Vice-Chairperson:          Craig Stewart

Secretary/ Treasurer        Betti Punnett                     Roster Coordinator:       Betti Punnett

Publicity Officer:               Betty Brown                       VIC Liaison:                     Yvonne Forsyth

 


Ordinary Council Meeting Agenda

26 April 2022

 

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Ordinary Council Meeting Agenda

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8.1.12    Muttama Creek Regeneration Group s.355 Committee Meeting Minutes

DOCUMENT NUMBER

368375

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1.       Muttama Creek Regeneration Group s.355 Committee    

 

Recommendation

The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 7th February, 2022 attached to the report, be received and noted.

 

Introduction

The attached Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 7th February 2022, is submitted for the information of Council and the community.

 


Ordinary Council Meeting Agenda

26 April 2022

 

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Ordinary Council Meeting Agenda

26 April 2022

 

8.1.13    Information Bulletin - March, 2022

DOCUMENT NUMBER

368399

REPORTING OFFICER

Marianne McInerney, Executive Assistant to the General Manager

AUTHORISING OFFICER

Glen McAtear, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Steph Cooke Media Release Cootamundra Electorate to Benefit Following $125 Million Investment to Drive Farms of the Future

2.       Steph Cooke Media Release Regional Events Acceleration Fund Round Two Now Open

3.       Council Circular - 22-05 15.03.2022 - Companion Animals Amendment - Rehoming Animals) Act 2022

4.       Council Circular 22-06 - Information About Ratings 2022-23 01.04.2022

5.       Softwoods Working Group Meeting - 18.02.2022 - Minutes

6.       Murray Region Forestry Hub - 18.02.2022 - Minutes

7.       NSW Legislative Council Inquiry into the Sustainability of the NSW Timber Industry

8.       Steph Cooke Media Release 5th Annual Cootamundra Summit

9.       Steph Cooke Media Release Final Design Ready for New Bridge at Wallendbeen

10.     SBS Inclusion Program Content

11.     Riverina Eastern Regional Organisation of Councils - Eastern Riverina Regional Housing Strategy

12.     Cootamundra Sports Foundation - Letter of Thanks

13.     Council Circular - 22-08 - 7.04.2022 - Model Social Media and Councillor and Staff Interaction Policies

14.     Council Circular 22-09-11.04.2022 - Council's Obligations under the Modern Slavery Act 2018

15.     Cricket NSW - Congratulations to Mayor

16.     Council Circular 22-10 - 12.04.2022  Local Government Amendment Act 2021 - Guidance on Local Government Rating Reforms

17.     Response to Letter Regarding Funding for Housing    

 

Recommendation

The Information Bulletin March 2022, and attached correspondence, be received and noted.

 

 

Introduction

Council receives a variety of correspondence including Ministerial Messages, Council Circulars, media releases, community correspondence and other items. The correspondence attached has been included for the information of Council and the community.

 


Ordinary Council Meeting Agenda

26 April 2022

 

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8.1.14    Council Meeting Action Report - April 2022

DOCUMENT NUMBER

369036

REPORTING OFFICER

Marianne McInerney, Executive Assistant to the General Manager

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Updated Council Meeting Action Report    

 

Recommendation

The Council Meeting Action Report be noted.

 

The updated Council Meeting Action Report is submitted for the information of Council.

 


Ordinary Council Meeting Agenda

26 April 2022

 

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Ordinary Council Meeting Agenda

26 April 2022

 

8.2        Finance

8.2.1      Investment Report - March 2022

DOCUMENT NUMBER

368858

REPORTING OFFICER

John Chapman, Interim Manager Finance and Customer Service

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

Council’s investment income for March, 2022 was $9,000.72, 77% over the budgeted figure of $5,096.

LEGISLATIVE IMPLICATIONS

Council investments comply fully with Section 625 of the Local Government Act (NSW), 1993, Local Government (General) Regulation, 2005 paragraph 212.

POLICY IMPLICATIONS

The Investment Policy was adopted on 31st July 2018 and was due for review on 31st July 2021.

ATTACHMENTS

1.       Investments Report - March 2022    

 

Recommendation

The Investment Report for March, 2022 be received and noted.

 

Introduction

The monthly investment report provides an overview of Council’s investments, and their performance for the month.

Discussion

Investments for the month have produced interest of $9,000.72, being 77% over the budget for the month.

 

 

 


Ordinary Council Meeting Agenda

26 April 2022

 

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Ordinary Council Meeting Agenda

26 April 2022

 

8.2.2      Monthly Finance Report for March, 2022

DOCUMENT NUMBER

368928

REPORTING OFFICER

John Chapman, Interim Manager Finance and Customer Service

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

Regular monitoring of Council’s finances will ensure that any issues are identified in a timely manner.

LEGISLATIVE IMPLICATIONS

There are no legislative implications associated with this report.

POLICY IMPLICATIONS

There are no policy implications associated with this report.

ATTACHMENTS

1.       Consolidated Financial Report 31 March 2022

2.       Capital Expenditure Report 31 March 2022

3.       Rates and Charges Outstanding 4 April 2022

4.       Government Grants Outstanding 4th April 2022    

 

Recommendation

The Finance Report for March, 2022 and attached reports be received and noted.

 

 

Introduction

The attached Monthly Finance Report provides Councillors with an update on the current budget status, outstanding rates and annual charges, together with government grants monies due on 30th  June, 2021 and remaining outstanding.

Discussion

At this stage of the financial year no major concerns have been identified.

 

Some adjustments to the current budget may be necessary in conjunction with the 3rd Quarterly Budget Review to be considered at the Ordinary Meeting scheduled to be held 24th May, 2022.

 

Rates and Annual Charges outstanding as at 4th April, 2022 totalled $719,800, 7.88% of arrears and amounts due for the year to date.  Water Consumption and Sewerage Service Charges totalled $1,010,823.

 

Finance staff are continually monitoring the relevant rates, water and sewerage arrears accounts and working with Council’s debt collection agency to reduce the outstanding figures.

 

 

 

Government Grants due to Council at 30th June, 2021 ($6,528,319) and remaining outstanding totalled $3,528,684  as at 4th April, 2022.  Finance staff continue to work with  the relevant managers to provide financial data and liaise with auditors, where relevant, to facilitate prompt payments of grant monies due to Council by the various government agencies.

 

 


Ordinary Council Meeting Agenda

26 April 2022

 


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26 April 2022

 

8.3        Community and Culture

8.3.1      Business Cootamundra - Memorandum of Understanding

DOCUMENT NUMBER

368799

REPORTING OFFICER

Marianne McInerney, Executive Assistant to the General Manager

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A prosperous and resilient economy: we are innovative and 'open for business'

 

2.1 The local economy is strong and diverse

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       2021-2022 Business Cootamundra Annual Report (under separate cover)

2.       Business Cootamundra -  Memorandum of Understanding 2022 /23    

 

Recommendation

Council delegate authority to the Interim General Manager to execute the Business Cootamundra Memorandum of Understanding 2022/23 on behalf of Cootamundra-Gundagai Regional Council.

 

Introduction

Business Cootamundra (formerly Cootamundra Development Corporation) has carried out activities for the Cootamundra business community with some activities funded through annual sponsorship detailed in the Business Cootamundra – Memorandum of Understanding 2022/23, attached to the report.

The 2021-2022 Business Cootamundra Annual Report provides details of events undertaken in the 2021/22 financial year. The dedicated board has navigated COVID-19 for a second year and provided much need support to local businesses through its Shop Coota-Gundy campaigns. The inaugural Festival of Lights was a resounding success with the hope of it becoming an annual event firmly in the Board’s agenda.

Executing the 2022/23 Memorandum of Understanding will ensure that Business Cootamundra can continue working with and providing support to local businesses for the ensuing financial year.

The Memorandum of Understanding for 2022/23 requires a resolution of Council delegating authority to the General Manager, in this instance the Interim General Manager, to execute the Business Cootamundra Memorandum of Understanding 2022/23 on behalf of Council.

 


Ordinary Council Meeting Agenda

26 April 2022

 

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Ordinary Council Meeting Agenda

26 April 2022

 

8.3.2      Proposal to Re-form s355 Committee for the Bradman Birthplace and Museum

DOCUMENT NUMBER

367278

REPORTING OFFICER

Miriam Crane, Manager Community and Culture

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

The financial implications are detailed in the report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

Compliance with S355 Committee Manual.

ATTACHMENTS

Nil 

 

Recommendation

1.      That a Section 355 Committee be formed to manage of the Bradman’s Birthplace Museum with the following to be appointed and an induction be arranged through Coordinator Business:

·    Chairman – Eric Thorburn

·    Vice Chairman – Phil Moran

·    Secretary / Treasurer – Paul Burge

·    Committee – Brian Nolan, Charlie Donoghue

·    Member – Graeme Worboys

·    Councillor – to be nominated

2.      The Section 355 Committee take on all responsibilities of the management of the facility including:

·    Volunteer Roster Management

·    Merchandise Management

·    Garden Maintenance

·    Facilities Maintenance

3.       The Interim General Manager facilitate further discussion to finalise financial controls and prepare a further report to Council once complete agreement is established.

 

 

 

Introduction

Phil Moran, Eric Thorburn and Cr Sheahan (Mayor) met on 2nd February, 2022 and agreed they would like to take the management of Bradman’s Birthplace in a new direction, removing some responsibility from Council and establish a Section 355 committee.

By way of history, it is noted that at the ordinary meeting of Council held 12th December, 2017 it was noted “The Bradman’s Birthplace Management (Section 355) Committee has not met regularly for some time, and it is recommended that the committee not be reappointed. There are 27 volunteers currently working for the Museum, and these volunteers will continue their work under the management of Council, exactly as before.” (Kate Monaghan, Director Corporate Services)

 

Discussion

At the regular Bradman’s Birthplace Steering Committee meeting held 8th February, 2022 the Committee were provided an overview of Section355 Committee responsibilities including executive, maintenance, and financial implications. It was agreed that Phil Moran, Eric Thorburn and Betti Punnet would review the Section 355 Handbook and consider the optimum structure of the committee including management of financial, volunteers, merchandise and maintenance.  A meeting will be held with all current volunteers to gauge support.

The volunteers of Bradman Birthplace were invited to attend a meeting at Bradman Birthplace on 3rd March, 2022 to discuss forming a Section 355 Committee. The minutes of the meeting were tabled at the regular Bradman’s Birthplace Steering Committee meeting held 8th March, 2022 reflecting that a motion was moved by Phil Moran and seconded by Paul Burge that the committee be formed.

The following Officers were elected:

·    Chairman – Eric Thorburn

·    Vice Chairman – Phil Moran

·    Secretary / Treasurer – Paul Burge

·    Committee – Brian Nolan, Charlie Donoghue

·    Member – Graeme Worboys

Phil Moran and Eric Thorburn confirmed the committee agreed to take on all responsibilities for:

·    Volunteer Roster Management

·    Merchandise Management

·    Garden Maintenance

·    Facilities Maintenance

·    Financial Control

Further discussion was held around management of the committee with the following proposed outcomes requiring further consultation and clarification:

1.   Financial control to be ultimately retained by council.

Agreement to set up meeting with Paul Burge, Phil Moran, Eric Thorburn and Council’s Finance Manager to discuss and facilitate establishment of two financial accounts, to be held independently of Council:

i. Maintenance account, and

ii. Merchandise account.

S 355 Committee to provide a reconciliation at an agreed date (annually).

Each year an allocated amount to be returned to the S355 committee for each of these accounts, proposed $5,000 maintenance and $10,000 souvenirs.

2.   Leave capital improvements management with Council.

3.   Leave electricity accounts with Council as Council attracts a better rate.

4.   Council will continue to do volunteer inductions.

5.   Council to still advertise for volunteers.

6.   A nominated Councillor representative will be required.

The Interim General Manager will coordinate another meeting between finance staff, the proposed Bradman Committee, Manager Facilities and the Mayor to discuss further, clarify and finalise the financial arrangements between the Committee and Council. Once complete agreement is met a further report will come to Council for endorsement.

 

 


Ordinary Council Meeting Agenda

26 April 2022

 

8.3.3      Cootamundra Tourism Action Group Advisory Committee Meeting 7th April, 2022

DOCUMENT NUMBER

369035

REPORTING OFFICER

Marianne McInerney, Executive Assistant to the General Manager

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no financial implications attached to this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Cootamundra Tourism Action Group - Advisory Committee - 7.04.2022 -  Minutes    

 

Recommendation

1.      The Minutes of the Cootamundra Tourism Action Group Advisory Committee meeting held on 3rd March, 2022, attached to the report, be received and noted.

2.      Council consider the recommendation contained within the minutes.

 

 

Introduction

The Minutes of the Cootamundra Tourism Action Group (CTAG) Advisory Committee meeting held 3rd March, 2022 attached to the report, are submitted for the information of Council and the community.

Recommendation to Council

1.   That Council note the Cootamundra Tourism Action Group’s disappointment to learn of the resignation of both individuals and offers its heartfelt thanks to both Kate Sharman and Miriam Crane for their support and dedicated efforts to enhance tourism in Cootamundra and the broader region.

2.   That council ensure it undertakes proper consultation prior to commencement of Pioneer Park Stage 2 works with the Friends of Pioneer Park, and in keeping with the spirit of the soon to be signed Bal-yanhi Miya (Together we are working), also with the Cootamundra Aboriginal working party (CAWP) to ensure the ecological and cultural importance of the site is incorporated in the activities undertaken.

3.   That Council, as part of the 22-23 FY activities, undertake the repaint and repair (so they light up) of the two wattle light fixtures on Parker Street. Council to also repair and install the third fixture which is currently located at a Council depot. Council to allow an appropriate provision for future maintenance of these fixtures once the initial repair has been completed.


Ordinary Council Meeting Agenda

26 April 2022

 

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Ordinary Council Meeting Agenda

26 April 2022

 

8.4        Development, Building and Compliance

8.4.1      DA 2022-52 Proposed Shed- 13 Murray St Cootamundra

DOCUMENT NUMBER

368797

REPORTING OFFICER

Craig Perrin, Town Planner

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Council needs to assess each application on its individual merits in accordance with legislative requirements and timeframes.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Development Assessment Report - DA2022-52 - 13 Murray Street Cootamundra    

 

Recommendation

That Council approve the following development subject to the consent conditions below:

·    Application Number: DA2022/52

·    Property:

Lot 18  DP 18650

13 Murray Street, Cootamundra

·    Proposed Development: New Shed (ancillary to an existing dwelling)

 

GENERAL CONDITIONS

 

(1)           GEN Condition - Compliance Standards

 

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

 

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

 

(2)     GEN Condition - Compliance with Council

 

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

 

Document Reference

Description

Author

Date

Drawing No. 2022001/1

Site Plan, Elevations,

Floor Plan and Cross Section

S.J.C.

21.02.2022

Drawing No. 2022001/2

Engineering

S.J.C.

21.02.2022

 

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

 

 

(3)     GEN Condition - Utilities

 

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

 

Reason: To ensure that any public utilities are maintained and protected from damage.

 

(4)     Gen Condition – Not certify compliance with BCA or NCC

 

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

 

Reason: This consent does not certify compliance with the BCA or NCC.

 

PRIOR TO COMMENCEMENT OF WORKS

(1)       PCW Condition – Prior to Building Work Commencing.

 

The erection of a building in accordance with the development consent must not commence until:-

 

1.   a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

 

2.   the person having the benefit of the development consent has:

a.   appointed a principal certifying authority for the building work, and

b.   notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

 

3.   the principal certifying authority has, no later than 2 days before building works commences:

a.   notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.   notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

 

4.   the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a.   appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.   notified the principal certifying authority of any such appointment, and

c.   unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

 

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

 

(2)       PCW Condition – Signage.

 

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -

 

1.   Statement that unauthorised entry to the site is not permitted

2.   Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.   The name, address and telephone contact of the Principal Certifying Authority for the work

 

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(3)     PCW Condition – Notice of Commencement.

 

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least    2 days prior to work commencing.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(4)     PCW Condition – Builders Toilets.

 

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

 

Reason: To ensure minimum standards of hygiene for onsite workers.

 

(5)     PCW Condition – Residential Building Work.

 

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

 

1.   In the case of work for which a principal contractor is required to be appointed:

a.   In the name and licence number of the principal contractor, and

b.   The name of the insurer by which the work is insured under Part 6 of that Act.

 

2.   In the case of work to be done by an owner-builder:

a.   The name of the owner-builder and,

b.   If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

 

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

 

Reason: Statutory compliance.

 

(6)     PCW Condition – Siting of Building.

 

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

 

Reason: To ensure the development is carried out on the correct allotment.

 

(7)     PCW Condition – Waste Storage During Construction.

 

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

 

Reason: To ensure that the site is not a source of wind-blown litter.

 

 

(8)     PCW Condition – Soil Erosion Control.

 

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

 

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

 

(9)     PCW Condition – Underground Services.

 

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

 

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

 

DURING CONSTRUCTION

(1)        DUR Condition – Works to be undertaken in Accordance with the Approval.

 

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

 

Reason: ensure all works are carried out in accordance with the development consent.

 

(2)        DUR Condition – Hours of Construction Site Works.

 

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

 

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

 

The applicant is responsible to instruct and control subcontractors regarding hours of work.

 

Reason: So that the development does not reduce the amenity of the area.

 

(3)        DUR Condition – Waste Removal.

 

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

 

Reason: To ensure that the amenity and unsightly condition is minimised.

 

(4)        DUR Condition - BCA Compliance.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure the building complies with the BCA.

 

(5)        DUR Condition – Inspections.

 

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure that adequate time is given of required inspections.

 

(6)        DUR Condition – Restricted Public Access.

 

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

 

Reason: To ensure public safety is maintained.

 

 

(7)        DUR Condition – Storm Water.

 

Storm water is to be discharged: -

 

1.   To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter

2.   To the roadside table drain. The end of the storm water pipe at the table drain shall be suitably protected to avoid damage to the end of the pipe

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

 

(8)        DUR Condition – Storm Water / Ground Water Diversion.

 

Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.

 

Reason: To minimise the opportunity for ponding and flooding.

 

POST CONSTRUCTION

(1)     POC Condition – Occupation of Building.

 

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

 

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

 

ONGOING USE

(1)     USE Condition – Business Use.

 

The shed not being let, adapted or used for separate occupation or commercial purposes.

 

Reason: Development consent is required for any activity other than residential.

 

(2)     USE Condition – Clean and Tidy.

 

The premises are to be maintained in a clean and tidy condition at all times.

 

Reason: So that the development does not reduce the amenity of the area.

 

(3)     USE Condition –Amenity General.

 

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

 

Reason: So that the development does not reduce the amenity of the area.

 

(4)     USE Condition – Non Habitable Use.

 

The shed is not to be used for residential occupation without prior consent of Council.

 

Reason: Health and safety prohibition.

 

 

 

Introduction

The applicant is seeking a variation to Council’s Cootamundra Development Control Plan.

The proposed shed will have a floor area of 100m2 which exceeds the maximum sized outbuilding specified within the DCP for a site of this size.  The maximum size specified in the DCP for a site of this size is 70m2.  Whilst beyond the variance percentage for which staff have delegation, the application is referred to Council for determination.

The applicant has recently demolished older sheds in the rear yard that totalled approximately 70m2. The subject development meets the requirements for site coverage and open space for the site.

The subject development was notified to adjoining neighbours with no submissions received.

The overall impact of the proposed shed is considered appropriate in keeping with similar sheds in the locality, is not considered out of place and will have no visual impact or a detrimental impact on the streetscape.

It is therefore recommended that the application be approved by Council with the following conditions:

 

GENERAL CONDITIONS

 

(1)           GEN Condition - Compliance Standards

 

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

 

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

 

(2)     GEN Condition - Compliance with Council

 

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

 

Document Reference

Description

Author

Date

Drawing No. 2022001/1

Site Plan, Elevations,

Floor Plan and Cross Section

S.J.C.

21.02.2022

Drawing No. 2022001/2

Engineering

S.J.C.

21.02.2022

 

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

 

 

(3)     GEN Condition - Utilities

 

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

 

Reason: To ensure that any public utilities are maintained and protected from damage.

 

(4)     Gen Condition – Not certify compliance with BCA or NCC

 

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

 

Reason: This consent does not certify compliance with the BCA or NCC.

 

PRIOR TO COMMENCEMENT OF WORKS

(1)       PCW Condition – Prior to Building Work Commencing.

 

The erection of a building in accordance with the development consent must not commence until:-

 

1.   a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

 

2.   the person having the benefit of the development consent has:

a.   appointed a principal certifying authority for the building work, and

b.   notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

 

3.   the principal certifying authority has, no later than 2 days before building works commences:

a.   notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.   notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

 

4.   the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a.   appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.   notified the principal certifying authority of any such appointment, and

c.   unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

 

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

 

(2)       PCW Condition – Signage.

 

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -

 

1.   Statement that unauthorised entry to the site is not permitted

2.   Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.   The name, address and telephone contact of the Principal Certifying Authority for the work

 

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(3)     PCW Condition – Notice of Commencement.

 

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least    2 days prior to work commencing.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(4)     PCW Condition – Builders Toilets.

 

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

 

Reason: To ensure minimum standards of hygiene for onsite workers.

 

(5)     PCW Condition – Residential Building Work.

 

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

 

1.   In the case of work for which a principal contractor is required to be appointed:

a.   In the name and licence number of the principal contractor, and

b.   The name of the insurer by which the work is insured under Part 6 of that Act.

 

2.   In the case of work to be done by an owner-builder:

a.   The name of the owner-builder and,

b.   If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

 

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

 

Reason: Statutory compliance.

 

(6)     PCW Condition – Siting of Building.

 

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

 

Reason: To ensure the development is carried out on the correct allotment.

 

(7)     PCW Condition – Waste Storage During Construction.

 

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

 

Reason: To ensure that the site is not a source of wind-blown litter.

 

 

(8)     PCW Condition – Soil Erosion Control.

 

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

 

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

 

(9)     PCW Condition – Underground Services.

 

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

 

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

 

DURING CONSTRUCTION

(1)        DUR Condition – Works to be undertaken in Accordance with the Approval.

 

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

 

Reason: ensure all works are carried out in accordance with the development consent.

 

(2)        DUR Condition – Hours of Construction Site Works.

 

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

 

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

 

The applicant is responsible to instruct and control subcontractors regarding hours of work.

 

Reason: So that the development does not reduce the amenity of the area.

 

(3)        DUR Condition – Waste Removal.

 

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

 

Reason: To ensure that the amenity and unsightly condition is minimised.

 

(4)        DUR Condition - BCA Compliance.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure the building complies with the BCA.

 

(5)        DUR Condition – Inspections.

 

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure that adequate time is given of required inspections.

 

(6)        DUR Condition – Restricted Public Access.

 

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

 

Reason: To ensure public safety is maintained.

 

 

(7)        DUR Condition – Storm Water.

 

Storm water is to be discharged: -

 

1.   To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter

2.   To the roadside table drain. The end of the storm water pipe at the table drain shall be suitably protected to avoid damage to the end of the pipe

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

 

(8)        DUR Condition – Storm Water / Ground Water Diversion.

 

Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.

 

Reason: To minimise the opportunity for ponding and flooding.

 

POST CONSTRUCTION

(1)     POC Condition – Occupation of Building.

 

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

 

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

 

ONGOING USE

(1)     USE Condition – Business Use.

 

The shed not being let, adapted or used for separate occupation or commercial purposes.

 

Reason: Development consent is required for any activity other than residential.

 

(2)     USE Condition – Clean and Tidy.

 

The premises are to be maintained in a clean and tidy condition at all times.

 

Reason: So that the development does not reduce the amenity of the area.

 

(3)     USE Condition –Amenity General.

 

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

 

Reason: So that the development does not reduce the amenity of the area.

 

(4)     USE Condition – Non Habitable Use.

 

The shed is not to be used for residential occupation without prior consent of Council.

 

Reason: Health and safety prohibition.

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Ordinary Council Meeting Agenda

26 April 2022

 

8.4.2      DA 2022-34 - Proposed Carport - 71 Olney Street, Cootamundra

DOCUMENT NUMBER

368832

REPORTING OFFICER

Craig Perrin, Town Planner

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Council needs to assess each application on its individual merits in accordance with legislation requirements and timeframes.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Development Assessment Report - DA2022-34 - 71 Olney Street Cootamundra    

 

Recommendation

1.       That Council approve the following development subject to the consent conditions below:

·    Application Number: DA2022/34

·    Property:

Lot 10 DP 236999

71 Olney Street, Cootamundra

·    Proposed Development: New Carport (ancillary to an existing dwelling)

 

GENERAL CONDITIONS

(1)           GEN Condition - Compliance Standards

 

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

 

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

 

(2)     GEN Condition - Compliance with Council

 

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

 

Document Reference

Description

Author

Date

71 Olney St Cootamundra

Site Plan

Coota Design

February 2022

71 Olney St Cootamundra

Elevations, Cross-Sections, Floor Plan, Roof Plan & Connection Detail

Coota Design

20.10.2021

 

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

 

(3)     GEN Condition - Utilities

 

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

 

Reason: To ensure that any public utilities are maintained and protected from damage.

 

(4)     Gen Condition – Not certify compliance with BCA or NCC

 

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

 

Reason: This consent does not certify compliance with the BCA or NCC.

 

PRIOR TO COMMENCEMENT OF WORKS

(1)     PCW Condition – Prior to Building Work Commencing.

 

The erection of a building in accordance with the development consent must not commence until:-

 

1.   a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

 

2.   the person having the benefit of the development consent has:

a.   appointed a principal certifying authority for the building work, and

b.   notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

 

3.   the principal certifying authority has, no later than 2 days before building works commences:

a.   notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.   notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

 

4.   the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a.   appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.   notified the principal certifying authority of any such appointment, and

c.   unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

 

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

 

(2)     PCW Condition – Signage.

 

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -

1.   Statement that unauthorised entry to the site is not permitted

2.   Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.   The name, address and telephone contact of the Principal Certifying Authority for the work

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(3)     PCW Condition – Notice of Commencement.

 

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least    2 days prior to work commencing.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(4)     PCW Condition – Builders Toilets.

 

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

 

Reason: To ensure minimum standards of hygiene for onsite workers.

 

(5)     PCW Condition – Residential Building Work.

 

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

 

1.   In the case of work for which a principal contractor is required to be appointed:

a.   In the name and licence number of the principal contractor, and

b.   The name of the insurer by which the work is insured under Part 6 of that Act.

 

2.   In the case of work to be done by an owner-builder:

a.   The name of the owner-builder and,

b.   If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

 

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

 

Reason: Statutory compliance.

 

 

(6)     PCW Condition – Siting of Building.

 

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

 

Reason: To ensure the development is carried out on the correct allotment.

 

(7)     PCW Condition – Waste Storage During Construction.

 

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

 

Reason: To ensure that the site is not a source of wind-blown litter.

 

(8)     PCW Condition – Second Hand Materials.

 

No second hand materials are to be used on any external surface of the building unless made available for inspection and separately approved by Council prior to erection.

 

Reason: To ensure the external appearance of the building is maintained to an acceptable standard.

 

(9)     PCW Condition – Underground Services.

 

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

 

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

DURING CONSTRUCTION

(1)           DUR Condition – Works to be undertaken in Accordance with the Approval.

 

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

 

Reason: ensure all works are carried out in accordance with the development consent.

 

(2)        DUR Condition – Hours of Construction Site Works.

 

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

 

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

 

The applicant is responsible to instruct and control subcontractors regarding hours of work.

 

Reason: So that the development does not reduce the amenity of the area.

 

(3)        DUR Condition – Footpath Storage.

 

Building materials not to be stored on Council footway or nature strip at any time.

 

Reason: To ensure an adequate level of public safety is maintained.

 

(4)        DUR Condition – Waste Removal.

 

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

 

Reason: To ensure that the amenity and unsightly condition is minimised.

 

(5)        DUR Condition – Tree Protection - Nature Strip.

 

Existing trees which are located on the nature-strip shall be protected during the construction period.

 

Reason: The Council's concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance.

 

(6)        DUR Condition - BCA Compliance.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure the building complies with the BCA.

 

(7)        DUR Condition – Inspections.

 

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure that adequate time is given of required inspections.

 

(8)        DUR Condition – Restricted Public Access.

 

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

 

Reason: To ensure public safety is maintained.

 

(9)        DUR Condition – Storm Water.

 

Storm water is to be discharged: -

 

1.   To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter

 

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

 

(10)      DUR Condition – Storm Water / Ground Water Diversion.

 

Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.

 

Reason: To minimise the opportunity for ponding and flooding.

 

POST CONSTRUCTION

(1)       POC Condition – Occupation of Building.

 

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

 

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

ONGOING USE

(1)       USE Condition – Business Use.

 

The carport not being let, adapted or used for separate occupation or commercial purposes.

 

Reason: Development consent is required for any activity other than residential.

 

(2)     USE Condition – Carport Enclosure Prohibited.

 

The open sides of the carport are not to be enclosed at any point in time without the prior consent of Council.

 

Reason: Statutory compliance with the fire separation requirements of the Building Code of Australia.

 

(3)     USE Condition – Clean and Tidy.

 

The premises are to be maintained in a clean and tidy condition at all times.

 

Reason: So that the development does not reduce the amenity of the area.

 

(4)     USE Condition –Amenity General.

 

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

 

Reason: So that the development does not reduce the amenity of the area.

 

(5)     USE Condition – Non Habitable Use.

 

The carport is not to be used for residential occupation without prior consent of Council.

 

Reason: Health and safety prohibition.

 

 

Introduction

The applicant is seeking a variation to Council’s Cootamundra Development Control Plan.

The subject application is for the construction of a new carport with a set back of 3.6m from the front property boundary and located in front of an existing dwelling.

A 3.6m setback does not comply with Development Control Plan (DCP) requirements. Whilst beyond the variance percentage for which staff have delegation, the application is referred to Council for determination.

The proposed carport will be 6.5m x 6.5m and be 2.2m at the lowest point of the roof, the roof will be flat and colours will match the existing dwelling. A flat roof will deliver a less visual impact within the locality.

The subject development was notified to adjoining neighbours with no submissions received.

The overall impact of the proposed carport is considered appropriate in keeping with an existing carport on the neighbouring property, is not considered out of place and will have no visual impact or a detrimental impact on the streetscape.

It is therefore recommended that the application be approved by Council with the following conditions:


 

GENERAL CONDITIONS

(1)           GEN Condition - Compliance Standards

 

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

 

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

 

(2)     GEN Condition - Compliance with Council

 

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

 

Document Reference

Description

Author

Date

71 Olney St Cootamundra

Site Plan

Coota Design

February 2022

71 Olney St Cootamundra

Elevations, Cross-Sections, Floor Plan, Roof Plan & Connection Detail

Coota Design

20.10.2021

 

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

 

(3)     GEN Condition - Utilities

 

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

 

Reason: To ensure that any public utilities are maintained and protected from damage.

 

(4)     Gen Condition – Not certify compliance with BCA or NCC

 

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

 

Reason: This consent does not certify compliance with the BCA or NCC.

 

PRIOR TO COMMENCEMENT OF WORKS

(1)     PCW Condition – Prior to Building Work Commencing.

 

The erection of a building in accordance with the development consent must not commence until:-

 

1.   a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

 

2.   the person having the benefit of the development consent has:

a.   appointed a principal certifying authority for the building work, and

b.   notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

 

3.   the principal certifying authority has, no later than 2 days before building works commences:

a.   notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.   notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

 

4.   the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a.   appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.   notified the principal certifying authority of any such appointment, and

c.   unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

 

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

 

(2)     PCW Condition – Signage.

 

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -

1.   Statement that unauthorised entry to the site is not permitted

2.   Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.   The name, address and telephone contact of the Principal Certifying Authority for the work

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(3)     PCW Condition – Notice of Commencement.

 

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least    2 days prior to work commencing.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(4)     PCW Condition – Builders Toilets.

 

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

 

Reason: To ensure minimum standards of hygiene for onsite workers.

 

(5)     PCW Condition – Residential Building Work.

 

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

 

1.   In the case of work for which a principal contractor is required to be appointed:

a.   In the name and licence number of the principal contractor, and

b.   The name of the insurer by which the work is insured under Part 6 of that Act.

 

2.   In the case of work to be done by an owner-builder:

a.   The name of the owner-builder and,

b.   If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

 

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

 

Reason: Statutory compliance.

 

 

(6)     PCW Condition – Siting of Building.

 

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

 

Reason: To ensure the development is carried out on the correct allotment.

 

(7)     PCW Condition – Waste Storage During Construction.

 

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

 

Reason: To ensure that the site is not a source of wind-blown litter.

 

(8)     PCW Condition – Second Hand Materials.

 

No second hand materials are to be used on any external surface of the building unless made available for inspection and separately approved by Council prior to erection.

 

Reason: To ensure the external appearance of the building is maintained to an acceptable standard.

 

(9)     PCW Condition – Underground Services.

 

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

 

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

DURING CONSTRUCTION

(1)           DUR Condition – Works to be undertaken in Accordance with the Approval.

 

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

 

Reason: ensure all works are carried out in accordance with the development consent.

 

(2)        DUR Condition – Hours of Construction Site Works.

 

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

 

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

 

The applicant is responsible to instruct and control subcontractors regarding hours of work.

 

Reason: So that the development does not reduce the amenity of the area.

 

(3)        DUR Condition – Footpath Storage.

 

Building materials not to be stored on Council footway or nature strip at any time.

 

Reason: To ensure an adequate level of public safety is maintained.

 

(4)        DUR Condition – Waste Removal.

 

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

 

Reason: To ensure that the amenity and unsightly condition is minimised.

 

(5)        DUR Condition – Tree Protection - Nature Strip.

 

Existing trees which are located on the nature-strip shall be protected during the construction period.

 

Reason: The Council's concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance.

 

(6)        DUR Condition - BCA Compliance.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure the building complies with the BCA.

 

(7)        DUR Condition – Inspections.

 

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure that adequate time is given of required inspections.

 

(8)        DUR Condition – Restricted Public Access.

 

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

 

Reason: To ensure public safety is maintained.

 

(9)        DUR Condition – Storm Water.

 

Storm water is to be discharged: -

 

1.   To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter

 

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

 

(10)      DUR Condition – Storm Water / Ground Water Diversion.

 

Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.

 

Reason: To minimise the opportunity for ponding and flooding.

POST CONSTRUCTION

(1)       POC Condition – Occupation of Building.

 

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

 

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

ONGOING USE

(1)       USE Condition – Business Use.

 

The carport not being let, adapted or used for separate occupation or commercial purposes.

 

Reason: Development consent is required for any activity other than residential.

 

(2)     USE Condition – Carport Enclosure Prohibited.

 

The open sides of the carport are not to be enclosed at any point in time without the prior consent of Council.

 

Reason: Statutory compliance with the fire separation requirements of the Building Code of Australia.

 

(3)     USE Condition – Clean and Tidy.

 

The premises are to be maintained in a clean and tidy condition at all times.

 

Reason: So that the development does not reduce the amenity of the area.

 

(4)     USE Condition –Amenity General.

 

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

 

Reason: So that the development does not reduce the amenity of the area.

 

(5)     USE Condition – Non Habitable Use.

 

The carport is not to be used for residential occupation without prior consent of Council.

 

Reason: Health and safety prohibition.

 


Ordinary Council Meeting Agenda

26 April 2022

 


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Ordinary Council Meeting Agenda

26 April 2022

 

8.4.3      DA 2022-30 Proposed Shed and Carport (Garaport) - 17 Warren Street Cootamundra

DOCUMENT NUMBER

368848

REPORTING OFFICER

Craig Perrin, Town Planner

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Council needs to assess each application on its individual merits in accordance with legislative requirements and timeframes.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Development Assessment Report - DA2022-30 - 17 Warren Street Cootamundra    

 

Recommendation

1.       That Council refuse the following development:

·    Application Number: DA2022/30

·    Property:

Lot: 19 / Section: B / DP: 1975

17 Warren Street, Cootamundra

·    Proposed Development: New Shed and Carport (Garaport) - (ancillary to an existing dwelling)

 

 

REASONS FOR DECISION AND HOW COMMUNITY VIEWS WERE TAKEN INTO CONSIDERATION:

·    The proposed development is not an acceptable variation of the Cootamundra Development Control Plan

·    The development will have a negative impact on the street scape of the locality

·    The development may pose a visual obstruction to the intersection from existing known amenity

Determination and Conditions:

Application recommended for Refusal:

·    No conditions applied as refusal recommended

 

 

Reasons for refusal:

·    The proposed development does not comply to the requirements of the Cootamundra Development Control Plan

·    The Development is not in the public interest

·    The proposed development detracts for safety at the intersection

 

 

Introduction

The applicant is seeking variations to Council’s Cootamundra Development Control Plan (DCP).

The applicant is seeking consent to construct a shed and carport (Garaport) 7.5m forward of the building line.  Whilst the variation to the DCP is beyond the variance percentage for which staff have delegation, the application is referred to Council for determination.

The DCP stipulates that garages, sheds and carports be a minimum of 1m behind the building line. This development is proposed to be 7.5m forward of the building line and located in front of an existing dwelling. This is a large variation to the DCP meaning the overall context of the proposed structure needs considering.

 

Background

The surrounding street scape does not present to have development of carports, garages or similar types of development in front of the building line. The two closest neighbouring dwellings have setbacks of 8m and 6m with no structures in front of the building line.

The locality is a well preserved classic residential area of the Cootamundra community and is representative of the community heritage values. The variations of the DCP being proposed are large and the owner does not address these impacts through the SEE or in design features.

The proposed development will also exceed site coverage requirements of the DCP. For development in this land use zone, the total development of the site must not exceed 50% or 540m2. The allotment is 1378 m2 which will allow for a total coverage of 540m2. With the current and proposed development, total coverage would be approximately 563m2 and would exceed the maximum allowable. Therefore, the proposed development would also exceed the total site coverage and needs to be revised for scale and size to meet the requirements of the DCP. The subject site has an existing large shed located in the rear of the site and further expansion has not satisfactorily been justified to allow approval.

The current building line setback and general street scape design allows for excellent visual contact to traffic movements to the intersection of Warren and Hume Streets. When this line of sight is considered with the tree lined streets of the intersection. The introduction of further blockage to this line of sight will not be conducive to good design. When reviewing the whole intersection, there is a consistent open space for good traffic visualisation.

The proposed development will also introduce a new access off Warren Street. The current access is via the laneway at the rear of the dwelling to the existing large shed.

The subject development was notified to adjoining neighbours with no submissions received.

 

Conclusion

The proposed development is likely to have a detrimental effect to the surrounding street scape by the introduction of bulk and scale to the street line and setback of the residential setting. The nature of the proposed garaport as a steel construction and steel clad, is inconsistent with the surrounding development types and will cause a breakdown in the street line and textural consistency of the landscape.

Such departure from policy and existing design principals generally leads to further deterioration of the street scape over time and failure of the core principals of the CDCP.

The final outcome of the development would be negative to the locality, traffic engagement at the intersection and bulk and scale in the streetscape. It is considered that the design needs to be revised with the carport being moved back to the building line and the necessity of further shed space reassessed.

It is therefore recommended that the application be refused by Council with the following considerations and reasons for refusal:

 

REASONS FOR DECISION AND HOW COMMUNITY VIEWS WERE TAKEN INTO CONSIDERATION:

·    The proposed development is not an acceptable variation of the Cootamundra Development Control Plan

·    The development will have a negative impact on the street scape of the locality

·    The development may pose a visual obstruction to the intersection from existing known amenity

Determination and Conditions:

Application recommended for Refusal..:  -

·    No conditions applied as refusal recommended

 

Reasons for refusal:

·    The proposed development does not comply to the requirements of the Cootamundra Development Control Plan

·    The Development is not in the public interest

·    The proposed development detracts for safety at the intersection

 


Ordinary Council Meeting Agenda

26 April 2022

 

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Ordinary Council Meeting Agenda

26 April 2022

 

8.4.4      Development Application March 2022

DOCUMENT NUMBER

368669

REPORTING OFFICER

Craig Perrin, Town Planner

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Compliance with the provisions of the Environmental Planning and Assessment Act, 1979 and related legislation.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The information on Development applications approved in March, 2022 be received and noted.

 

Introduction

The Development Applications approved in March 2022 report is submitted for the information of Council regarding development applications processed.

Discussion

The following development applications were approved by Cootamundra-Gundagai Regional Council in March 2022:

 

APP. NO.

PROPOSED DEVELOPMENT

PROPERTY DESCRIPTION

 

018.2022.2

New Pool/Spa

Lot: 1 DP: 1111818,

Carool Road, Cootamundra

 

010.2022.36

New Shed

Lot: 428 DP: 753601,

Pinkerton Road, Cootamundra

 

010.2022.33

Commercial  (alterations and additions)

Plt: B DP: 389831,

Parker Street, Cootamundra

 

010.2022.32

New Single Dwelling

Lot: 52 DP: 1173450,

Lawson Drive, Gundagai

 

010.2022.31

New Shed

Lot: 53 DP: 1173450,

Banjo Patterson Pl, Gundagai

 

010.2022.28

New Shed

Lot: 455 DP: 751421,

Nangus Road, Gundagai

 

010.2022.26

Alterations and Additions

Lot: C DP: 355772,

Congou Street, Cootamundra

 

010.2022.25

Dwelling with detached Garage Carport

Lot: 1 DP: 1103227,

George Street, Wallendbeen

 

010.2022.11

Dwelling with attached Garage & Detached Shed

Lot: 2 DP: 518456,

Congou Street, Cootamundra

 

010.2022.20

New Dwelling

Lot: 2 Sec: 4 DP: 758915,

Eagle Street, Gundagai

 

010.2022.19

New Shed

Lot: 3 DP: 103370,

Ursula Street, Cootamundra

 

010.2022.18

Demolition of Existing Building

Lot: B DP: 323126,

Temora Street, Cootamundra

 

010.2022.3

New Dwelling House, Garage & Carport

Lot: 19 DP: 882016,

Nangus Road, Gundagai

 

010.2021.84

Unapproved structure

Lot: 1 DP: 1111818,

Brungle Road, Gundagai

 

010.2021.195

Dwelling

Lot: 428 DP: 753601,

Five Mile Creek Road, Gundagai

 

 

VALUE OF WORK REPORTED TO THIS MEETING:       $ 4,552,230.00

 

 

 

VALUE OF WORK REPORTED YEAR TO DATE:             $50,377,192.00

 

 

THIS TIME LAST YEAR:

 

 

VALUE OF WORK – March 2021-    $2,490,261.00

 

 

VALUE OF WORK – YTD 2021-      $21,794,955.00

 

 

 

 


Ordinary Council Meeting Agenda

26 April 2022

 

8.5        Regulatory Services

8.5.1      Regulatory Report

DOCUMENT NUMBER

368783

REPORTING OFFICER

Janelle Chapman, Senior Regulatory Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil  

 

Recommendation

The Regulatory Report for March, 2022 be received and noted.

 

Introduction

The following report details the main activities that were undertaken by Regulatory staff during the month of March, 2022.

Cemetery Activities

The cemeteries had general maintenance undertaken with, mowing and whipper snipping. The topping up of sunken graves continues with the ongoing wet weather and the backfilling of feral animal holes mostly rabbits was undertaken. LLS have again been engaged to undertake control measures within the village cemeteries to assist with this issue.

Burial/Interments: 8 - Cemetery Locations: Cootamundra 6, North Gundagai 1 and Wallendbeen 1.

Burial enquiries undertaken - locate graves, provide maps and information for family research: 54

Saleyard Activities

·    Sheep Sales held – Cootamundra: 3 - Yarding information: Total sheep sold:  4,138 head.

·    Total amount of Vendor sales - $689,265.80 Top price: $230.00, Average Price:  $166.57

·    Cattle Sales held – 0

·    Truck wash Registered Operators: Cootamundra Saleyards: 43, Individual usages 74 - Amount received $3,368.05

·    Truck wash Registered Operators: Gundagai Saleyards: 34, Individual usages 111 - Amount received $2,695.2

·    Transit Fees Received:  Cootamundra Yards: 0   Gundagai Yards: $28.00

General yard maintenance, hosing and repairs were undertaken at the Gundagai and Cootamundra saleyards. Tree maintenance is continuing around the yards. Cootamundra truck wash maintenance was undertaken with tank flushing and excess manure removal from pit and truck wash bay maintenance.

Ranger Activities

The Animal Care Facility (ACF) and holding Facility were cleaned, mowed, whipper snipped and maintained. The water troughs in the ACF had some maintenance and some new troughs were installed. The parks, the fenced off leash dog park and other off leash areas in both Cootamundra and Gundagai had all Dog Waste Stations refilled with bags.

Along with regular patrols around the Local Government Area (LGA), Council Rangers attended to several complaints: 5 Nuisance animal issues, 2 straying livestock incidents, 2 illegal dumping cases and related clean-ups and 2 abandoned vehicles removed and impounded. 3 Penalty notices were issued in March.

NSW Companion Animal Registrations: 18 - Amount received: $1,734.00

Total number of Dogs and Cats seized across the LGA for this period were: 18.

11 animals seized in Cootamundra and 7 in Gundagai. The outcomes of these animals seized were:  4 returned home, 4 were rehomed, 4 were Euthanised and 6 animals remain impounded going into March and can now be adopted from the Animal Care Facility.

 


Ordinary Council Meeting Agenda

26 April 2022

 

8.6        Assets

8.6.1      Integrated Water Cycle Management Engagement and Funding Deed through the Department of Planning and Environment

DOCUMENT NUMBER

369096

REPORTING OFFICER

Ganesh Ganeshamoorthy, Manager Assets

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

$93,993.20 (Ex. GST)to be funded through the Water and Sewer fund.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       NSW Department Planning and Environment - Funding Deed - Integrated Water Cycle Management Project

2.       NSW Public Advisory Works - Proposal - Preparation of an Integrated Water Cycle Management Strategy - additional works

3.       Safe and Secure Water Program - Subsidy Level    

 

Recommendation

1.   The Interim General Manager be delegated authority to execute the NSW Department Planning and Environment - Funding Deed – Integrated Water Cycle Management Project attached to the report.

2.   NSW Public Advisory Works - Proposal - Preparation of an Integrated Water Cycle Management Strategy - additional works, attached to the report  be endorsed.

3.   The Safe and Secure Water Program – Subsidy Levels, attached to the report be noted.

 

 

Introduction

The Integrated Water Cycle Management (IWCM) Project is a strategic water supply and sewerage service planning instrument which embodies a thirty (30) year plan to be developed by Cootamundra-Gundagai Regional Council being the Local Water Utility (LWU). This strategic plan provides a long term asset planning for water supply and sewerage scenarios and provides the best value for money on the basis of social, environmental and economic consideration.

 

Discussion

IWCM strategic planning should be undertaken in accordance with the Best Practice Management of Water Supply and Sewerage Guidelines.

The Department of Planning and Environment (DPE) provides strategic technical support for the process of IWCM strategies and provides partial funding for the implementation of IWCM principles based on the annual revenue of the LWU.

As detailed in the Safe and Secure Water Programs – Subsidy Levels Cootamundra-Gundagai Regional Council is entitled to a 60% subsidy, a maximum of $140,989.80, of the Project cost of $234,983. The Department will pay the Grant in instalments in accordance with Annexure A – Project Milestones, of the Funding Deed. The remaining 40% of the Project costs, $93,993.20 must be paid by Council.

The Service will equip the Council in the long term strategy (30 years) for Water and Sewerage facilities ensuring best practice for decision making.

 

 

 

 


Ordinary Council Meeting Agenda

26 April 2022

 

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Ordinary Council Meeting Agenda

26 April 2022

 

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Ordinary Council Meeting Agenda

26 April 2022

 

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Ordinary Council Meeting Agenda

26 April 2022

 

8.7        Civil Works

8.7.1      Civil Works and Technical Services Report - April 2022

DOCUMENT NUMBER

368938

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Manager Technical Services  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The Civil Works and Technical Services Report for the month of April 2022 be received and noted.

 

Introduction

The Civil Works and Technical Services Report for the month of April 2022 is submitted for the information of Council and the community.

Discussion

Fixing Local Roads Projects:

Mackay Street, Cootamundra:

The last section of kerb from the Scout Hall to the Caravan Park has now been poured. Scheduling of the last stages of the road pavement rehabilitation is expected to be undertaken during May.

Berthong Road, Cootamundra

Pavement works have now been completed on approximately 2kms of road, commencing near the Jindalee State Forrest and heading north.

At the time of writing this work was being trimmed in preparation for sealing prior to Easter. This section of road was identified at the time of project submission from the Maloney Asset Condition Survey.

Milvale Road, Stockinbingal

This project has now been completed and involved the reconstruction of 1.5km of gravel road from the end of the existing bitumen to bring it up to a sealed standard.

While this section has now been sealed there is still approximately 8.0km of unsealed road left.

REPAIR program:

Council’s next section of the REPAIR program which involves the reconstruction of around 800m of Muttama Road, Brawlin near the Model Aero Club has commenced. Work during the last month saw the replacement of three culverts across the road in preparation for pavement reconstruction. The old culverts were damaged and needed upgrading to increase their capacity as well as widening to improve safety.

Local Roads & Infrastructure (LRCI) Program:

The Pioneer Park (Cootamundra) access road and carpark has now been completed following the sealing of the pavement.

Bridge Renewal Program:

Works are at practical completion on the Burra Road Bridge (Burra Creek) replacement with the bridge itself now complete and open to traffic. Council crews have finished constructing abutments and road approaches with contract sealing crews to seal the length and complete placement of the guardrail.

Work has commenced on the Brawlin Road Bridge (Burra Creek) with the temporary sidetrack now in place ahead of Council’s contractor starting work on the bridge itself.

Restart NSW Timber Haulage Projects:

Work has been completed on Nanangroe Road (Adjungbilly) with sealing completed on a 2.5km section north of Threeways Road.

Crews have also completed the widening and rehabilitation of an 800m section on Adjungbilly Road (Adjungbilly) to the west of the Adjungbilly School.

General Works:

Bitumen road patching has been completed were necessary across the whole Local Government Area (LGA). Grass slashing has also been undertaken as required in and around Cootamundra.

Work has commenced on Darbalara Road, to the north of Carrs Road (Darbalara) with shoulder widening and batter works underway to improve sight distance and road width for motorists.

Kerb and Gutter replacement is complete on the eastern side of Bourke Street, Gundagai with works continuing on the southern side of Hanley Street, Gundagai.

Maintenance grading has been completed on Illawong (Coolac), Coggans (Coolac) and Bundarbo (Jugiong) Roads. Crews are moving towards the Nanangroe and Wee Jasper area along with other roads impacted by recent weather events.

 

 


Ordinary Council Meeting Agenda

26 April 2022

 

8.7.2      Tender Refresh - Wet and Dry Plant Hire RFT2021/15

DOCUMENT NUMBER

369071

REPORTING OFFICER

Catherine Smith, Procurement Officer

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

Funding has been allocated within the 2021/22 Budget

LEGISLATIVE IMPLICATIONS

To comply with the tendering conditions of the Local Government Act, 1993 and (General) Regulation, 2005.

POLICY IMPLICATIONS

To comply with Council’s Procurement Policy and Guidelines.

ATTACHMENTS

Nil 

 

Recommendation

1.       The Open Tendering Method for the refresh of the panel contract for Wet and Dry Plant Hire be endorsed.

2.       A further report be prepared and submitted for the consideration of Council at the completion of the tendering process.

 

Introduction

Council, at its Ordinary Meeting of 27th July, 2021 resolved in part [211/2021] that subject to the receipt of required information from Tenderers, that the General Manager be authorised to execute contracts to form a panel of contractors for the Wet and Dry Hire of Plant (RFT2021/15). 

At the time of writing this report, approximately 15% of contractors have completed all required obligations and documentation to form part of the panel, with the remainder in varying stages of completing their obligations to form part of the panel. 

Discussion

In the original Tender documentation, Council reserved the option to call to “refresh” the panel on an annual basis in order to appoint new suppliers.  The purpose of the “refresh” is to allow contractors who did not submit a Tender for whatever reason, the opportunity to do so.  It also allows contractors already on the panel the opportunity to review their pricing, or for additional items of plant on offer to be added. 

Part 3, Division 1, Section 55 (1)(e) of the Local Government Act, 1993 (the Act) states that councils must invite tenders before entering into any number of contracts, such as a contract for the provision of goods or materials, for amounts over $250,000 (inc. GST) or contracts expected to exceed two (2) years.  Further, Part 7, Division 2, Section 166 of the Local Government (General) Regulation 2005, states that whenever a council is required to invite tenders under the Act, before entering into a contract, the council must decide which method of tendering is to be used. 

The following methods may be chosen:

(a)  The open tendering method by which tenders for the proposed contract are invited by public advertisement;

(b)  The selective tendering method by which invitations to tender for a proposed contract are made following a public advertisement asking for expressions of interest; and

(c)   The selective tendering method by which recognised contractors, selected from a list prepared or adopted by the council, are invited to tender for proposed contracts of a particular kind.     

In this instance, open tendering is seen to be the most beneficial and fair method in the case of calling a refresh to procure a panel of contractors for wet and dry plant hire.

 

 


Ordinary Council Meeting Agenda

26 April 2022

 

8.8        Technical Services

Nil


Ordinary Council Meeting Agenda

26 April 2022

 

8.9        Facilities

8.9.1      Facilities Works Report April 2022

DOCUMENT NUMBER

369183

REPORTING OFFICER

Andrew Brock, Manager Facilities

AUTHORISING OFFICER

Les McMahon, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The Facilities Works report for April, 2022 be received and noted.

 

 

Introduction

The Facilities Works Report for April, 2022 provides a detailed update on the works undertaken by the Gundagai Facilities and Parks and Garden Team. The scheduled activities and projects, undertaken for the month of April, 2022 are included in this report which has been prepared and submitted for the information of Council and the Community.

Discussion

Council staff have been mowing the parks, sporting fields and RV (recreational vehicle) sites on a weekly basis. Staff have recently assumed responsibility for the maintenance of the sporting fields from the Gundagai RSL Club, with future arrangements being considered. Marking of sporting ovals for carnivals and erection of goal posts for soccer season are complete. Maintenance of barbeque areas and additional cleaning of barbeque units are being undertaken due to the increase use by travellers.

Staff have seen an increase in vandalism activities around the township and have spent many hours removing graffiti and carrying out repairs to public amenities in addition to replacing plants and trees which are being removed from garden beds.

Daily activities of cleaning the main street, garden maintenance, weeding, hedging, and pruning are being undertaken where required. Staff are continuing to water new trees to help establish their growth.

Garden bed preparation and planting were undertaken at the Gundagai Chambers, in addition to  turf works at the intersections of Sheridan and Homer Streets. Additional watering was required to establish the turf.

Staff are assisting other teams in maintaining cemeteries, repairs to garbage bins and keeping the Gundagai waste facility neat and tidy by pushing up green waste deposits and steel piles. 

 

Snap shot of current Projects:

Sherwood Forest

Final community consultation was undertaken in Gundagai’s main street by consultants and staff, with a positive turnout and suggestion of ideas received. Morley’s creek was a hot topic by the community and suggestion was made to look at ways of having this area flow all year round. This would enhance any works being undertaken in Sherwood Forest. Sala4D, are now using the information gathered to create some design suggestions for a master plan. Further reports to come to council upon receiving these designs proposals.

Cootamundra AFL Clubhouse

Finishing works are being undertaken with flooring laid and fit off plumbing fixtures. Handrails and flashings to be completed by the end of the month. The grounds around the building have been levelled off, rubbish removed, and minor defects being addressed. The planning team have carried out an inspection and given the build team a list of defects to be completed by the end of April before occupancy can be allowed. The club and staff have been working together to deliver a user-friendly building with the budget allocated. There have been several issues along the way but due to teamwork, this has allowed the delivery of the building that staff, and the club can be proud of. An official opening is to be planned soon.

Fisher Park

The Facilities Manager met with representatives from all the user groups who use Fisher and Nicholson Park to discuss much needed long term upgrades. A request was made to the clubs to provide a list of items which need to be addressed. The clubs understand this will be a long-term project and are excited about the prospect of working together to improve the facilities. We undertook a walkthrough of the existing facilities and highlighted several projects that could be undertaken in the short term, to assist with current demands, subject to finances being available.

There is currently works being undertaken at the old toilets/referees room, to update the building suitable for use. Works undertaken so far- new toilets, upgraded plumbing, new showers, painting. Floor coverings and Shower partitions will be installed by the end of the month. 

Ellwood Hall Kitchen

Installation of kitchen has been completed, along with painting being undertaken by members of the S355 committee. Installation of accessible ramp and floor coverings are also complete. A new concrete path from the rear of the building is still to be completed. Replacement doors to the front storerooms of the building are ready for installation. Investigation of electrical issues has been undertaken with a recommendation that the current switch board be upgraded to the current building standards.

Pest Control

Competitive quotes were sought to undertake pest control works to all council facilities. We received 3 prices and awarded the works based on pricing. Council facilities are 80% completed, with remaining buildings to be completed by the end of the month. Through this process, we have also determined there will be further works required to treat terminates in some of the buildings in the future.

Cootamundra Showground

Maintenance works have been undertaken to the existing public facilities with a new potable water line being installed into the RDA grounds and around the camping grounds. Upgrades of electricity supply has also been completed to the grounds. Solar panels, as part of grant funding have been switched on and will be a welcome reduction in assisting with power bills. Sourcing of quotes for upgrade works to the old rotunda has been undertaken and is still ongoing. The luncheon Pavillion has seen an increase in use, after Covid restrictions have been lifted. Camping at the showgrounds has seen a welcome increase over the last few months, allowing for other upgrade works to be undertaken.

Gundagai Pre-School

Negotiations have progressed well with a preferred contractor and as a result further information is being requested. A design Modification package is currently being prepared for the planning team to assess, along with regular building team meetings being undertaken.

There are other projects which are in various stages of design, quoting and planning phases. Staff are looking at the long-term future of Council’s parks and facilities by developing a schedule for upgrades and maintenance work to assure the continued use and growth of these valuable assets.

 

 


Ordinary Council Meeting Agenda

26 April 2022

 

8.10      Waste, Parks and Recreation

Nil


Ordinary Council Meeting Agenda

26 April 2022

 

9            Motion of which Notice has been Given

9.1         Notice of Motion - All salvageable timber from the dismantling of the historic Gundagai Prince Alfred Bridge be quarantined at the Gundagai Landfill facility until such time that fitting projects or tributes are nominated to memorialise the bridge and it is known how the precious timber will be used and how much of the timber is required.

DOCUMENT NUMBER

368764

REPORTING OFFICER