Agenda of Ordinary Council Meeting - Tuesday, 22 March 2022

Ordinary Council Meeting Minutes

22 February 2022

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Alby Schultz Meeting Centre,
ON Tuesday, 22 February 2022 AT 6:00PM

PRESENT: Cr Charlie Sheahan (Mayor), Cr Leigh Bowden (Deputy Mayor), Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly, Cr Abb McAlister, Cr Penny Nicholson

IN ATTENDANCE: Phillip McMurray (General Manager), Ganesh Ganeshamoorthy (Manager Assets), Craig Perrin (Acting Manager Development, Building and Compliance), Andrew Brock (Manager Facilities), John Chapman (Manager Finance and Customer Service), Wayne Bennett (Manager Waste, Parks & Recreation Services)

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

ADJOURN MEETING FOR OPEN FORUM

Resolution 036/2022

Moved: Cr Leigh Bowden

Seconded: Cr Les Boyd

Council adjourn for Open Forum.

Carried

2 Open Forum

List of Speakers

1. Mr. Wayne Warren – Mr. Warren addressed Council in relation to the water pressure Bartley Street Cootamundra.

2. Mrs. Rosalind Wight – Mrs. Wight addressed Council on Council’s Cultural Awareness Program.

3. Mrs. Yvonne Forsyth – addressed Council on the Visitor Information Centre and Heritage Centre Cootamundra.

4. Mr. Scott Piffero – Addressed Council in relation to Item 6.1 A Working Party To Undertake An Upgrade Of The Fisher Park Stadium Facilities Be Developed.

RESUME OPEN MEETING

Resolution 037/2022

Moved: Cr Logan Collins

Seconded: Cr Trevor Glover

Council resume the Open Meeting.

Carried

3 Apologies

Nil

4 Disclosures of Interest

Nil

5 Confirmation of Minutes

5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 25 January 2022

Resolution 038/2022

Moved: Cr Logan Collins

Seconded: Cr Abb McAlister

The Minutes of the Ordinary Meeting of Council held on Tuesday 25 January 2022 be confirmed as a true and correct record of the meeting.

Carried

6 Mayoral Minutes

6.1 Mayoral Minute - A Working Party to Undertake an Upgrade of the Fisher Park Stadium Facilites be Developed.

Resolution 039/2022

Moved: Cr Leigh Bowden

Seconded: Cr Logan Collins

1. That Council, in conjunction with the Cootamundra Rugby League Football Club, seek appropriate funding to upgrade and refit the players facilities to accommodate female referees and female players in the ever increasing female sports.

2. Funds from the sale of the Southern Phone Company share be used as a co-contribution if required.

3. A working committee be formed with representatives from Cootamundra Rugby League Football Club and Council staff to undertake the project.

Carried

6.2 Mayoral Minute - Councillor Engagement February 2022

Note: The following amendments were made at the meeting:

26^th January, 2022

Cr Collins attended the Australia Day Pool Party with Byrce Collins, Australia Day Ambassador.

2^nd February, 2022

Cr Collins attended the Wallendbeen Community Association Meeting

7^th February, 2022

Cr Collins attended the Cootamundra Youth Council meeting.

Resolution 040/2022

Moved: Cr Penny Nicholson

Seconded: Cr Abb McAlister

The information in the Mayoral Minute be received and noted.

Carried

7 Reports from Committees

7.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 10 February 2022

Resolution 041/2022

Moved: Cr Logan Collins

Seconded: Cr Trevor Glover

1. The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 10 February 2022 attached to the report be received and noted.

2. That the Sheridan Street crossing remain with the current layout and Council will continue to monitor pedestrian movements to determine any future measures.

3. That approval for the Cootamundra Festival of Lights event be given to the Cootamundra Development Corporation to hold the 2022 Festival of Lights event on Friday, 18 March, 2022 with the following conditions:

I. The closure of Parker Street between Adams and Wallendoon Street between 4:00pm and 11:00pm. Including each of Bourke Street at Parker Street and the Woolworths carpark entry exit at Parker Street;

II. That all businesses along the route be advised and road closures be advertised in the community;

III. That appropriate COVID Safety Plans be adhered to;

IV. That appropriate approvals are received from NSW Police for Alcohol consumption on the street;

V. Council approve a temporary exemption of the Alcohol Free zone along Parker Street.

4. That approval (Road Occupancy Licence) be given for the Cootamundra Cycle Club to hold the Haycarters Cycle race on Saturday, 14 May 2022 and the Annual Classic on Sunday, 15 May 2022, subject to the following conditions:

I. The event organiser complies with any conditions set by Council and the NSW Police;

II. All Traffic Control Plans for the Haycarters Race and Annual Classic are applied in accordance with the ‘Traffic Control at Worksites Manual’;

III. All traffic controllers must have appropriate traffic control tickets;

IV. All riders must comply with the Road Licence requirements;

V. Signage being placed at all driveways to warn motorists when exiting private property onto the Council road;

VI. Consent be received from both Junee and Temora Councils for the event to be held in their municipalities;

VII. The event organiser has a COVID Safe Plan prepared for the event.

5. That an onsite inspection be held between Committee members and Council staff to look at the vegetation issues in Parker Street, Cootamundra.

Carried

8 General Manager’s Report

8.1 Business

8.1.1 Delegations of the Mayor

Resolution 042/2022

Moved: Cr David Graham

Seconded: Cr Leigh Bowden

Pursuant to Sections 351,377 of the Local Government Act, 1993 Council delegate to the Mayor the authority to:

1. Appoint a person to the position of Acting General Manager temporarily whilst the General Manager is incapacitated; or during such time as there is a vacancy in the position until a temporary appointment can be determined by the Council.

2. Approve the attendance of the General Manager at conferences, seminars and courses at Council’s cost.

3. Approve leave of absence for the General Manager in accordance with his Contract of Employment.

4. Approve expenses incurred by the General Manager on Council’s behalf

5. Manage complaints regarding the General Manager.

6. To ensure the General Manager’s salary package is accurately reflected in accordance to Schedule C to the standard contract.

Carried

8.1.2 Australian Local Government Association National General Assembly - Call for Motions

Resolution 043/2022

Moved: Cr Leigh Bowden

Seconded: Cr Penny Nicholson

1. The Australian Local Government Association -Working Together for Our Communities - Call for Motions NGA21 -Discussion Paper, attached to the report, be received and noted.

2. The Rural Medical Work Force Gundagai Motion, attached to the report, be received and noted.

3. Correspondence to Cr Linda Scott – Letter of support for the redistribution of Financial Assistance Grants be received and noted.

4. Motions 1 and 2 be submitted by the General Manager for the National General Assembly 2022 as detailed in the Report be endorsed.

5. That Motion 3 be submitted as a late motion to the New South Wales Local Government Conference to be held 28^th February to 2^nd March, 2022 as detailed in the report.

Carried

8.1.3 Delivery Program/Operational Plan Quarterly Progress Report

Resolution 044/2022

Moved: Cr David Graham

Seconded: Cr Abb McAlister

The Delivery Program incorporating the Operational Plan 2021/22, quarterly progress report, (2^nd Quarter 1^st October – 31^st December, 2021), attached to the report, be received and noted.

Carried

8.1.4 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes

Resolution 045/2022

Moved: Cr Trevor Glover

Seconded: Cr Logan Collins

The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 13^th December, 2021 attached to the report, be received and noted.

Carried

8.1.5 Muttama Hall Management s.355 Committee Meeting Minutes and Membership

Resolution 046/2022

Moved: Cr Trevor Glover

Seconded: Cr Penny Nicholson

1. The Minutes of the Muttama Hall Management s.355 Committee General Meeting held on 19^th January 2022 attached to the report, be received and noted.

2. The office bearer and membership of the Muttama Hall Management s.355 Committee as detailed in the report, be endorsed.

Carried

8.1.6 Lachlan Regional Transport Committee Request for Council Delegate

Resolution 047/2022

Moved: Cr Logan Collins

Seconded: Cr David Graham

1. The Lachlan Regional Transport Committee – Request for Delegate of Council to Committee, attached to the report, be received and noted.

2. Cr Boyd and Council’s Manager of Civil Works be appointed as delegates to the Lachlan Regional Transport Committee.

Carried

8.1.7 Information Bulletin - February 2022

Resolution 048/2022

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

The Information Bulletin February 2022, and attached correspondence, be received and noted.

Carried

8.1.8 Updated Council Meeting Action Report

Resolution 049/2022

Moved: Cr Abb McAlister

Seconded: Cr Penny Nicholson

The Updated Council Meeting Action Report, attached to the report, be received and noted.

Carried

8.2 Finance

8.2.1 The Arts Centre Cootamundra - Goods and Services Tax Debt

Resolution 050/2022

Moved: Cr Les Boyd

Seconded: Cr Abb McAlister

1. The Correspondence in 21.12.2021 - The Arts Centre Cootamundra GST Proposal be received and noted.

2. The Arts Centre Cootamundra pay $7,000 of the Goods and Services Tax Debt and pay the remaining $7,000 by an arranged monthly instalment.

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Charlie Sheahan (Mayor) Cr Les Boyd Cr Logan Collins Cr Trevor Glover Cr David Graham Cr Abb McAlister Cr Penny Nicholson	Cr Leigh Bowden Cr Gil Kelly
ABSENT	DECLARED INTEREST
Nil	Nil

Carried

8.2.2 Investment Report - January 2022

Resolution 051/2022

Moved: Cr David Graham

Seconded: Cr Abb McAlister

The Investment Report for January, 2022 be received and noted.

Carried

8.2.3 December 2021 Quarterly Budget Review Statement

Resolution 052/2022

Moved: Cr Leigh Bowden

Seconded: Cr David Graham

1. The attachments included in the December, 2021 Quarterly Budget Review Report be received and noted.

2. The budget variations listed in the report be adopted.

Carried

8.3 Community and Culture

8.3.1 Cootamundra Youth Council Meeting 7th February 2022

Resolution 053/2022

Moved: Cr Logan Collins

Seconded: Cr Les Boyd

1. The minutes of the Cootamundra Youth Council meeting held 7^th February, 2022, attached to the report be received and noted.

2. The new members of the Cootamundra Youth Council Laila Ismay (February, 2022) and Hannah Drum (December, 2021) be welcomed and endorsed.

3. Council congratulate the newly elected Youth Mayor Kyle Collins.

4. The updated Vision for the Youth Hub (attached) be endorsed.

Carried

8.3.2 Cootamundra Tourism Action Group Advisory Committee - Meeting Held 3rd February, 2022 - Late Report

Resolution 054/2022

Moved: Cr Leigh Bowden

Seconded: Cr Logan Collins

1. The Minutes of the Cootamundra Tourism Action Group Advisory Committee meeting held on 3^rd February, 2022, attached to the report, be received and noted.

2. Council consider the recommendation contained within the minutes.

i. The Cootamundra Tourism Action Group (CTAG) requests the opportunity to hold a workshop, together with the Gundagai Tourism Action Group, with the CSP consultants to ensure tourism and economic development opportunities are adequately captured in the new Plan. CTAG also requests that Council consider further engagement activities suitable to capture the views of the younger and family demographics of the Local Government Area, along with a considered review of the existing CSP and Council strategies to ensure those items are captured.

ii. CTAG requests that Council allocates resources to develop a conservation and trail management plan for Pioneer Park.

iii. CTAG requests Council works with the Wallendbeen Community Association and Transport for NSW to undertake temporary works to the roundabout including weed removal and temporary plantings. CTAG requests Council undertake an urgent safety review of the old service station site and conducts any necessary follow-up with the site owners

Carried

8.3.3 Gundagai Tourism Action Group Advisory Committee - Meeting Held 14th February, 2022 - Late Report

Resolution 055/2022

Moved: Cr Penny Nicholson

Seconded: Cr Abb McAlister

1. The Minutes of the Gundagai Tourism Advisory Group Action Committee held 14^th February, 2022, attached to the report be received and noted.

2. Council consider allocating resources to assist the Gundagai community to form a business chamber.

Carried

8.4 Development, Building and Compliance

8.4.1 Joint Regional Planning Panel - Community Representative Proposal

Resolution 056/2022

Moved: Cr Abb McAlister

Seconded: Cr David Graham

1. Mr Gordon Lindley remaining in the position of sitting Member for Cootamundra-Gundagai Regional Council on the Joint Regional Planning Panel be considered.

2. Mark Ellis, Manager Civil Works be nominated as the alternative delegate in the event Mr Lindley is unavailable to fulfil his role as representative to the Joint Regional Planning Panel.

Carried

8.4.2 Employment Zone Reform - Translation Detail to amend Land Use Tables of Cootamundra and Gundagai Local Environmental Plans

Resolution 057/2022

Moved: Cr Leigh Bowden

Seconded: Cr Trevor Glover

1. The proposed translation changes to the Land Use Tables of the Cootamundra Local Environmental Plan (LEP) 2013 and Gundagai LEP 2011 as detailed in the Translation of the Employment Zones Land Use Tables documents be endorsed.

2. The Translation of the Employment Zones Land Use Tables documents are submitted to the Department of Planning, Industry and Environment for public exhibition and further processing as part of the Employment Zone Reforms.

Carried

8.4.3 Development Applications January 2022

Resolution 058/2022

Moved: Cr Penny Nicholson

Seconded: Cr Logan Collins

The information on Development Applications approved in January 2022 be received and noted.

Carried

8.5 Regulatory Services

8.5.1 Regulatory Report

Motion

Moved: Cr Abb McAlister

Seconded: Cr Logan Collins

The Regulatory Report for November 2021 to January 2022 be received and noted.

8.6 Assets

Nil

8.7 Civil Works

8.7.1 Civil Works and Technical Services Report - February 2022

Resolution 059/2022

Moved: Cr David Graham

Seconded: Cr Trevor Glover

The Civil Works and Technical Services Report for the month of February 2022 be received and noted.

Carried

8.7.2 2021-22 Roads to Recovery Program Funding

Resolution 060/2022

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

1. The allocation of the 2021/22 Roads To Recovery funding for Fixing Local Roads projects and Regional Roads REPAIR program detailed below be endorsed:

· Mackay Street $ 90,000

· Brawlin Road $ 50,000

· Warralong Road $ 60,000

· French Street $ 62,276

· Cooper Street Laneway $ 50,000

· Old Hume Highway $225,000

· Edwardstown Road $145,000

· Darbalara Road $122,776

2. Muttama Road REPAIR $180,500 be endorsed .

3. Council’s contribution to be funded through the Roads To Recovery Program $985,552 be endorsed.

Carried

8.8 Technical Services

Nil

8.9 Facilities

8.9.1 Proposal to Create an Alcohol Free Zone at Carberry Park, Gundagai

Resolution 061/2022

Moved: Cr David Graham

Seconded: Cr Leigh Bowden

The Report on the Proposal to Create an Alcohol Free Zone at Carberry Park Adventure Playground between 10:00pm to 9:00am from 23^rd February, 2022 to 26^th January, 2023 be considered.

Carried

8.9.2 Essentail Energy Bulk Light Emitting Diode Luminaire Upgrade

Resolution 062/2022

Moved: Cr Abb McAlister

Seconded: Cr David Graham

The Report on the Essential Energy Bulk Light Emitting Diode Luminaire Upgrade be received and noted.

Carried

8.9.3 Facilities Works Report - February, 2022

Resolution 063/2022

Moved: Cr Abb McAlister

Seconded: Cr Penny Nicholson

The Facilities Works Report for February, 2022 be received and noted.

Carried

8.10 Waste, Parks and Recreation

8.10.1 Waste, Parks and Recreation Major Projects for 2021-22 Report

Resolution 064/2022

Moved: Cr Les Boyd

Seconded: Cr Logan Collins

The Waste, Parks and Recreation Major Projects Report for 2021-22 report be received and noted.

Carried

9 Motion of which Notice has been Given

9.1 Notice of Motion - To discuss immediate emergency repairs be undertaken on Annie Pyers Drive, Gundagai, the ownership of the road and the scheduling of long-term repairs or upgrading of the road.

Resolution 065/2022

Moved: Cr Penny Nicholson

Seconded: Cr Leigh Bowden

To discuss with the Minister for Regional Transport and Roads the need for immediate emergency repairs be undertaken on Annie Pyers Drive, Gundagai, the ownership of the road and the scheduling of long-term repairs or upgrading of the road.

Carried

10 Questions with Notice

10.1 Questions with Notice - February, 2022

Resolution 066/2022

Moved: Cr Abb McAlister

Seconded: Cr Les Boyd

The Questions with Notice from Councillors and related responses from Council officers be noted.

Carried

11 Confidential Items

Nil

The Meeting closed at 8:15pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 22 March 2022.

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CHAIRPERSON GENERAL MANAGER

Ordinary Council Meeting Agenda

22 March 2022

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagement February - March, 2022

DOCUMENT NUMBER	366070
AUTHORISING OFFICER	Glen McAtear, Acting General Manager
REPORTING OFFICER	Marianne McInerney, Executive Assistant to the General Manager
ATTACHMENTS	Nil

So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes.

Recommendation

The information in the Mayoral Minute be received and noted.

14^th February, 2022

Cr Nicholson attended a Gundagai Tourism Advisory Group meeting.

15^th February, 2022

Cr Nicholson attended a Gundagai Historic Bridges Working Group meeting.

16^th February, 2022

Cr McAlister met with Dog on the Tuckerbox developers.

18^th February, 2022

I attended the Business Cootamundra Launch.

19^th February, 2022

Cr Nicholson and I attended the Gundagai Show.

21^st February, 2022

Cr Bowden (Deputy Mayor) and I attended a meeting with the General Manager.

22^nd February, 2022

Cr Bowden (Deputy Mayor), Cr’s Boyd, Collins and Glover, attended a citizenship ceremony where I had the pleasure of facilitating the citizenship ceremony and welcome a new Australian citizen to Cootamundra.

Cr Bowden (Deputy Mayor), Cr’s Boyd, Collins, Glover, Kelly, McAlister, Nicholson and I attended a Councillor Workshop.

23^rd February, 2022

Cr Bowden (Deputy Mayor) attended a Business Cootamundra (formerly the Cootamundra Development Corporation) Extraordinary Board meeting.

Cr McAlister attended a meeting regarding a proposed road purchase.

24^th February, 2022

Cr Bowden (Deputy Mayor) attended an Elwood’s Hall s355 Committee meeting.

Cr Boyd and I attended an Adina Care Board Meeting.

25^th February, 2022

Cr Bowden (Deputy Mayor) and I attended a Riverina Joint Organisation and Riverina Eastern Regional Organisation of Council meetings.

27^th February, 2022

Cr Bowden (Deputy Mayor) and I attended a meeting with Blackadder and Associates.

28^th February – 2^nd March, 2022

Cr Bowden and I attended the Local Government NSW Special Conference.

2^nd March, 2022

Cr McAlister attended a finance meeting.

3^rd March, 2022

I attended a Murrumbidgee Local Health District meeting.

Cr Bowden (Deputy Mayor) attended a Cootamundra Tourism Advisory Committee meeting.

Cr McAlister attended and inspection of the Brungle Water Treatment Works.

4^th March, 2022

Cr Glover and I attended a finance meeting.

5^th March, 2022

Cr Bowden (Deputy Mayor) attended a “Welcome to Stockinbingal” barbeque at Ellwood’s Hall.

6^th March, 2022

Cr Bowden (Deputy Mayor) and Cr Nicholson attended an international Women’s Day luncheon at Gundagai.

7^th March, 2022

Cr Bowden (Deputy Mayor) and I attended a meeting with the General Manager.

Cr Nicholson attended a Gundagai Business Chamber Meeting.

Cr Collins and I attended a Cootamundra Youth Council Meeting.

8^th March, 2022

I attended a meeting with Bradman Birthplace and Museum volunteers.

I attended a Riverina Joint Organisation Working Group zoom meeting.

Cr Bowden (Deputy Mayor), Cr McAlister and I attended a Strategic Planning for Residential and Industrial land development and, or acquisition in Cootamundra and Gundagai Workshop.

Cr Bowden (Deputy Mayor), Cr’s Boyd, Glover, Kelly, McAlister, Nicholson and I attended a Councillor Workshop.

Cr Bowden (Deputy Mayor), Cr’s Boyd, Collins, Kelly, McAlister, Nicholson and I attended a Closed Council Workshop.

9^th March, 2022

Cr Bowden (Deputy Mayor) and I had a meeting with the General Manager.

Cr Bowden (Deputy Mayor) Cr’s Boyd, Collins, Glover, Kelly, McAlister, Nicholson and I attended an Extraordinary Meeting of Council.

10^th March, 2022

I attended a meeting with Cootamundra administration staff.

I attended a meeting with Gundagai administration staff.

I attended EA Southee Public School to present 2022 School Captains, Leadership team and House Captains their badges.

I attended a meeting with Cootamundra outdoor staff.

Cr Bowden (Deputy Mayor) attended a Regional Development Australia meeting.

Cr Bowden (Deputy Mayor) attended a meeting with Gundagai outdoor staff.

Cr McAlister attended a meeting regarding the Old Mill, Gundagai.

14^th March, 2022

Cr Bowden (Deputy Mayor) and Cr Nicholson attended a combined Cootamundra and Gundagai Tourism Advisory Committees meeting.

16^th March, 2022

Cr Bowden (Deputy Mayor) attended a Wallendbeen Hall s355 Committee meeting.

17^th March, 2022

Cr Bowden (Deputy Mayor) attended The Arts Centre Cootamundra s355 Committee meeting.

18^th March, 2022

Cr Bowden (Deputy Mayor), Cr’s Bowden, Collins, Kelly and I attended the Business Cootamundra’s Festival of Lights.

20^th March, 2022

Cr Bowden (Deputy Mayor) attended a Ladies Luncheon hosted by the Young Crisis Accommodation Centre.

Aerodrome Advisory Committee Meeting Minutes

9 March 2022

MINUTES OF Cootamundra-Gundagai Regional Council
Aerodrome Advisory Committee Meeting
HELD AT THE Alby Schultz Meeting Centre, Cootamundra
ON Wednesday, 9 March 2022 AT 9:30am

PRESENT: Clinton McKenzie, John Fleming, Paul Roberts, Col Adams, Scott Adams, Ben Morgan, Mark Ellis, Madlin Snell and Darren Thompson

IN ATTENDANCE: Geoff Wilcock (Guest)

1 Apologies

Councillor Charlie Sheahan and Guest Speaker, Henry Gorman

John Fleming raised the matter, on Mr Gorman’s behalf, of opening of the terminal building for visiting pilots. It was suggested this could be done by using a keypad lock.

Clinton McKenzie will check with other Aerodromes as to their use of a keypad lock.

It was suggested that Council could apply for a grant to set up the terminal for a keypad lock.

Mr Henry Gorman be invited to attend the next Aerodrome Advisory Committee Meeting.

Mr Geoff Wilcock expressed an interest in the meeting and the reason for his attendance.

He would like to plant trees along Quinlan Drive to improve the amenity of the area (possibly as part of the proposed Quinlan Drive duplication works).

2 Reports

2.1 Drainage issues on northern side of Col Adam's Aerial Services Hangar

Recommendation

That the report be noted.

Discussion:

The Committee discussed issues with drainage and ways of improving – some minor works could be achieved but major works would need a design and estimate of works and funding.

2.2 Proposed Wash Down Shower and Eyewash Bay at Cootamundra Aerodrome RFS Shed

Recommendation

That an onsite meeting be arranged between the RFS and Council to determine a suitable location for the Chemical Eye Wash Shower.

2.3 Cootamundra Aerodrome Fees and Charges

Recommendation

1. In accordance with section 610F of the Local Government Act, 1993 the following fees of:

Private Aircraft based at the Aerodrome $280.00 per year

Commercial Aircraft based at the Aerodrome $320.00 per year

Aircraft under 750kgs $130.00 per year

Fees will be charged quarterly and will be applicable for all operational aircraft stationed at the Aerodrome for 7 nights or more per quarter (a yearly payment is acceptable with a 10% reduction in payment).

No other landing fees will be applicable.

Fees will be applicable to both fixed and rotary wing Aircraft.

Emergency Aircraft will be exempt from fees and charges.

be placed on public exhibition for a period of twenty-eight (28) as a permanent fee.

2. Following the exhibition period further report be prepared and submitted to Council containing any submissions received at the end of the twenty-eight-day exhibition period.

3. The new fee be adopted pending no submissions be received at the end of the twenty-eight-day exhibition period.

Discussion:

General users are reluctant to have fees imposed but if they are used for general improvements to the Aerodrome, it would be more acceptable.

Questions were raised about the enforcement of the fee – honesty and surveillance.

Aerodrome fees should go towards the Aerodrome – under the Local Government Act 1993 - rates go into general fund.

2.4 Cootamundra Aerodrome Development

Recommendation

1. That Council commence the process to subdivide lots 39-49 Quinlan Drive, Cootamundra, as shown below and lots 39 to 41 be offered for sale ASAP.

2. That the further duplication of Quinlan Drive, Cootamundra (lots 50-56) be commenced pending rezoning of the Aerodrome land.

3. That Council remove the ‘Restriction as to User’ for building heights exceeding 2.5 metres within the former Antenna zone.

4. The proposed development of the residential/hangar development on the northeast corner of the Aerodrome be further investigated.

Discussion:

Consider existing residential use on existing Quinlan Drive lots.

Funds from development go to Aerodrome improvements – Quinlan Drive will fund further development with additional funds to other Council developments.

There is possible funding sources through the Aircraft Owners and Pilots Association of Australia.

Why not offer all of this development to private developers – Council would not reap financial benefit.

Have conditions on all new lots that they be purely aircraft related premises.

Ensure conditions on lots stipulate this is aircraft activity and no objections can be raised in relation to Aerodrome activities.

2.5 GENERAL BUSINESS

Recommendation

For the Committee’s information.

Paul Roberts – concentrate on Aircraft related activities for new developments.

Clinton McKenzie – Funds from development need to go to reserve for improvements; possible requirement to develop within 12 months.

Ben Morgan – consider long term success of the development with appropriate controls, by-laws and caveats to prevent unwarranted opposition to the development.

Col Adams – Firefighting operations: check with CASA about restricting take-offs to north and away from residential areas.

Darren Thompson – mentioned all private access gates need to be closed when no one is in attendance.

Ben Morgan, representing Aircraft Owners & Pilots Association Australia (AOPA), put forward the following:

1. AOPA Australia is in full support of the proposed air-park aviation development at the Cootamundra Aerodrome, citing how important it is that the aviation community and industry assist Council to succeed;

2. AOPA Australia has expressed a desire to see the Quinlan Drive aviation development be dual-purpose, including residential-hangar developments on those sites, matching what will be offered on the north eastern side;

3. AOPA Australia discussed the need to establish a clear long-term airfield management plan, that will provide a strategy for long-term financial security, suggesting looking at community strata to facilitate annual funding for airfield maintenance and upkeep;

4. AOPA Australia has offered to assist council in advertising the available airfield land through an expression of interest process to our members;

5. AOPA Australia has offered to assist the Council in engaging with Air Services Australia to help bring forward the removal of the decommissioned NDB facilities;

6. AOPA Australia has offered to write letters of support for council applications for grant funding to improve airport and to execute their air-park development;

a. AOPA Australia expressed a concern that the sale-proceeds from the airport development should be invested into a long-term airport sinking fund, to ensure its long-term future;

b. AOPA Australia raised discussion around noise-complaint protection, the establishment of a clear council direction and communication about the role of the airport to community to protect its long-term use.

The Meeting closed at 11:30am.

The minutes of this meeting were confirmed at the Cootamundra-Gundagai Regional Council Meeting held on 22 March 2022.

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CHAIRPERSON GENERAL MANAGER

Ordinary Council Meeting Agenda

22 March 2022

8.1.2 Section 355 Committee Appointment and Membership for new council term

DOCUMENT NUMBER

366374

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Glen McAtear, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1. Delegations Register ⇩

2. s.355 Committee Management Manual ⇩

Recommendation

Council re-appoint the section 355 committees and endorse their membership, as detailed in the report, until September, 2024, the current Council term.

Introduction

Under section 355 and 377 of the Local Government Act 1993, Council is able to delegate some of its functions to a Committee of Council. Council uses this delegation and appoints community members to manage facilities or functions through a section 355 committee. These delegations are detailed in the s.355 Committee delegation register, attached to the report.

Section 355 allows Council to exercise a function of Council by a committee of the Council; and Section 377 allows Council to delegate functions of Council.

The term of office for Section 355 Committees is the same as a council term (with the addition of 3 months). As such this report is presented to council for its consideration.

Discussion

The Committees provide a mechanism by which interested persons can have an active role in the provision/management of Council facilities or services. This provides a twofold benefit by giving protection to the Committee operating under the banner of Council, and by providing Council with assistance in the carrying out of its functions.

Council has the discretion to appoint community members to section 355 committees. Each committee has a charter that describes the specific objectives that Council has delegated to it. The s.355 committee charters are detailed at schedule 1 of the Delegations Register, as well as in the s.355 Committee Management Manual. Each committee reserves the right to request changes to its charter, however any amendments to these charters must be approved by a resolution of council.

The current s.355 Committee Management Manual has been attached to this report for Council’s information.

Current Section 355 Committees for re-appointment and membership details for endorsement

Details of the Council representatives have also been included for Council’s information. Council representatives were appointed by resolution of council at its extraordinary meeting held 10 January, 2022.

Section 355 Committee Name	Members
Cootamundra Showground Users Group Pinkerton Rd, Cootamundra	Chairperson/Treasurer: Andrew Brock, Secretary: Bec Medhurst APH&I: David Manwaring Alt Darren Absolon Cootamundra & District Machinery Restoration Society: Roderick Jones Cootamundra Antique Motor Club: John Collins Alt Joan Collins Cootamundra Kennel Club: Brian Childs Alt Lesley Childs Cootamundra Harness Racing Club: Bec Medhurst Alt Crystal Bell Riding for the Disabled: Trish Taylor Alt Doreen O’Connor Cootamundra Pony Club: Paul Clancy Alt Alice Crawford Council Representative: Cr Kelly
Cootamundra Heritage Centre Management Committee Hovell Street, Cootamundra	Chairperson: Geoff Larsen, Vice Chairperson: Craig Stewart Secretary/Treasurer: Betti Punnett, Roster Coordinator: Betti Punnett, Publicity Officer: Betty Brown, Other Members: Yvonne Forsyth, Betty Brown, Hugh Hamilton, Michele Pigram and Arthur Ward Council Representative: Cr Boyd
Stockinbingal Ellwood's Hall 30 Martin Street, Stockinbingal	Chairperson: Carmel Payne, Vice Chairperson: Sue Caldwell Secretary: Lorna Nixon, Treasurer: Alan Pether Booking Officer: Steve Neave (Temp: Carmel Payne), Other Members: Russell Vincent and Lynn Basham. Sub Committee Heritage Room: Steve Neave Council Representative: Cr Bowden
Wallendbeen Memorial Hall 14 King Street, Wallendbeen	Chairperson: Al Baldry, Vice Chairperson: Phil McGeoch Sec/Treasurer: Marcia Thorburn Other Members: Greg Hines, Toby Bassingthwaite, Ken Thorburn, James Baldry, Michael Baldry, Ken Clark Michael Wilkinson and Natalie Wilkinson Council Representative: Cr Bowden
Muttama Hall Management Committee Armstrong Street, Muttama	Chairperson: Sarah Last Secretary: Faith Morris Treasurer: Liên Puddicombe Other Members: Bill Buckley, Robert Flint, Bart Groen and Rachael Moorby Council Representative: Cr Glover
The Arts Centre Cootamundra Wallendoon Street, Cootamundra	Chairperson: Andrew Brock, Vice Chairperson: Julie Cowell Secretary: Natalie Cowled, Treasurer: Bruce Haines Other Members: Eric Steinke, Annabel Marley, Amanda-Lee Boatswain, Daya Saraswati, Anette Haines, Rosemary Fowler-Sullivan and Isabel Scott Council Representative: Cr Bowden
Muttama Creek Regeneration Group Cootamundra	Chairperson: Graeme Johnson, Sec/Treasurer: Di Pearton, Other Members: Win Main, Betti Punnett, Norma Clarke, Linley Chaplin, Amelia Steinbeck, Greg Ewings and Steve Mills Council Representative: Cr Sheahan

Ordinary Council Meeting Agenda

22 March 2022

8.1.3 Local Goverment Procurement (LGP) Customer Reference Group

DOCUMENT NUMBER

367231

REPORTING OFFICER

Catherine Smith, Procurement Officer

AUTHORISING OFFICER

Glen McAtear, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Local Government Procurement - Customer Reference Group agenda March 2022 ⇩

Recommendation

Council’s Procurement Officer be acknowledged for her successful nomination to represent Cootamundra-Gundagai Regional Council on the Local Government Procurement Customer Reference Group for the next two years.

Introduction

As a wholly owned subsidiary of Local Government NSW, Local Government Procurement (LGP) was established to help member councils acquire goods and services as efficiently and cost effectively as possible. Each year, LGP saves NSW councils millions of dollars in the procurement of goods and services through negotiated pricing and bulk purchasing power. This not only delivers the best possible value for money on sector-specific solutions, but it also streamlines access to reputable suppliers and helps minimise procurement risk for councils.

Every two years, LGP call for expressions of interest from Procurement Professionals across NSW Councils to join their Customer Reference Group. The composition of the membership of the group is shown in the attached agenda for the March, 2022 meeting.

Discussion

The Customer Reference Group Framework is as follows:

Purpose

· To establish a new and diverse group of LGP customers who are provided with intimate access, and the opportunity to influence various LGP strategic initiatives during their two-year tenure.

Objectives

· Refresh the existing CRG, each calendar year, with a trusted group of LGP customers who combine to help provide perspective and influence the development of select LGP strategic initiatives.

· Allow LGP to gain valuable insights and feedback into NSW councils’ changing needs and expectations.

· Provide an opportunity for metropolitan and regional procurement professionals to combine with others on initiatives specifically targeted to impact the NSW local government sector.

· Lift the profile and importance of procurement professionals in NSW local government.

Outcomes

The outcomes from the CRG can be described, but are not limited to the following:

· Bringing together metropolitan and regional procurement professionals to collaborate on innovative sector-wide initiatives.

· Support the LGP Board and Executive by ensuring select LGP strategies under the Strategic Plan have customer perspectives included in their development.

· Customers gain an insight into the strategic program being delivered by LGP, and better understand where LGP sees its role in enhancing sector procurement capability.

· Create an environment for creative thinking that breeds innovation into LGP strategy, practices and products to help the organisation continually evolve and improve.

Role of LGP

In establishing the CRG, LGP will:

· Conduct an annual Expression of Interest (EOI) process to identify and select members to participate in the CRG during their two-year tenure.

· Host four meetings per calendar year to discuss and collaborate on strategic initiatives.

· Provide funding to allow in-person attendance of regional council representatives.

· Share and communicate to all stakeholders the in-progress activities and key outcomes from the CRG.

Conclusion

The previous CRG group prepared a white paper titled Challenges of Innovative Projects and/or Preferential Treatment under the Tendering Process in NSW Local Government. The paper can be viewed by clicking on the link below. The current CRG will be preparing a white paper covering Procurement and the Circular Economy.

https://lgp.org.au/wp-content/uploads/2021/10/Whitepaper-Innovative-Tendering-Final.pdf

This is an important forum to have Cootamundra-Gundagai Regional Council representation.

Ordinary Council Meeting Agenda

22 March 2022

8.4 Development, Building and Compliance

8.4.1 Development Application - 2019/94 - 11 Bourke Street Gundagai

DOCUMENT NUMBER

367227

REPORTING OFFICER

Sally Atkinson, Acting Manager Development, Building and Compliance

AUTHORISING OFFICER

Glen McAtear, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Development Assessment Report DA2019/994 11 Bourke Street Gundagai ⇩

Recommendation

That Council approve the following development subject to the consent conditions below:

· Application No: DA2019/94

· Property: Lot 183 DP 1078686

11 Bourke Street,

GUNDAGAI NSW

· Development: To construct a new Two (2) bedroom Dwelling

GENERAL CONDITIONS

(1) GEN Condition - Compliance Standards

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

(2) GEN Condition - Compliance with Council

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

Document Reference	Description	Author	Date
Page No. 1	Main Floor A	Cedarwood Building P/L	15/07/2019
Page No. 2	Elevational Views	Cedarwood Building P/L	15/07/2019
Page No.3	Site Plan, Section A and 3D Rendering View	Cedarwood Building P/L	15/07/2019
Page No.4	Notes	Cedarwood Building P/L	15/07/2019
1029601S	BASIX Certificate	Cedarwood Building P/L	15/07/2019

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

(3) GEN Condition - Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

Reason: To ensure that any public utilities are maintained and protected from damage.

(4) Gen Condition – Not certify compliance with BCA or NCC

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

Reason: This consent does not certify compliance with the BCA or NCC.

PRIOR TO COMMENCEMENT OF WORKS

(1) PCW Condition – Prior to Building Work Commencing.

The erection of a building in accordance with the development consent must not commence until:-

1. a Construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

2. the person having the benefit of the development consent has:

a. appointed a principal certifying authority for the building work, and

b. notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

3. the principal certifying authority has, no later than 2 days before building works commences:

a. notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b. notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

4. the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a. appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b. notified the principal certifying authority of any such appointment, and

c. unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

(2) PCW Condition – Signage.

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -

1. Statement that unauthorised entry to the site is not permitted

2. Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3. The name, address and telephone contact of the Principal Certifying Authority for the work

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(3) PCW Condition – Notice of Commencement.

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least 2 days prior to work commencing.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(4) PCW Condition – Builders Toilets.

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

Reason: To ensure minimum standards of hygiene for onsite workers.

(5) PCW Condition – Residential Building Work.

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

1. In the case of work for which a principal contractor is required to be appointed:

a. In the name and licence number of the principal contractor, and

b. The name of the insurer by which the work is insured under Part 6 of that Act.

2. In the case of work to be done by an owner-builder:

a. The name of the owner-builder and,

b. If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

Reason: Statutory compliance.

(6) PCW Condition – Siting of Building.

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

Reason: To ensure the development is carried out on the correct allotment.

(7) PCW Condition – Waste Storage During Construction.

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

Reason: To ensure that the site is not a source of wind-blown litter.

(8) PCW Condition – Soil Erosion Control.

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

(9) PCW Condition – Underground Services.

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

DURING CONSTRUCTION

(1) DUR Condition – Works to be undertaken in Accordance with the Approval.

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

Reason: ensure all works are carried out in accordance with the development consent.

(2) DUR Condition – Hours of Construction Site Works.

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

The applicant is responsible to instruct and control subcontractors regarding hours of work.

Reason: So that the development does not reduce the amenity of the area.

(3) DUR Condition – Footpath Storage.

Building materials are not to be stored on Council footway or nature strip at any time.

Reason: To ensure an adequate level of public safety is maintained.

(4) DUR Condition – Waste Removal.

All debris and any waste fill are to be removed from the site and disposed of at Gundagai Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

Reason: To ensure that the amenity and unsightly condition is minimised.

(5) DUR Condition – Tree Protection - Nature Strip.

The existing tree located on the nature-strip which may need to be removed, shall be done so in accordance with requirements of Council staff.

Reason: The Council's concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance.

(6) DUR Condition – Driveway and Layback.

The provision of an adequate vehicle access, including the provision of an invert crossing at the kerb and gutter is required to be installed as part of the development. The installation of the vehicle access and kerb and gutter crossing are to be constructed in accordance with Councils 'Typical vehicle kerb and gutter crossing KG 65/1'.

An Application is to be lodged with Council along with appropriate current fee’s paid, for approval under Section 138 of the Roads Act 1993.

Twenty four (24) hours’ notice is to be given to Council before placement of concrete to enable formwork to be inspected. Failure to do so may result in rejection of the works and a need for reconstruction.

Reason: To ensure appropriate vehicle access is provided to the development which does not adversely impact on pedestrian traffic or Council's public road infrastructure.

(7) DUR Condition - BCA Compliance.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made).

Reason: To ensure the building complies with the BCA.

(8) DUR Condition – Inspections.

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

Reason: To ensure that adequate time is given of required inspections.

(9) DUR Condition – Restricted Public Access.

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

Reason: To ensure public safety is maintained.

(10) DUR Condition – Termite Protection.

The building and immediate surrounds shall be treated be treated in accordance with Australian Standard 3660.1 for protection against subterranean termites, and a copy of the guarantee submitted to Council.

NB: If a chemical system is selected for use as a barrier against termite attack, a durable notice shall be attached to the house providing information relating to the treatment supplied and the chemical used. This notice should be affixed permanently in either the electric meter box or at the entrance to the subfloor area.

Whilst the Building Code of Australia (BCA) and AS 3660.1 prescribe measures for protection in relation to the structural elements of a building, there are many other elements which may be susceptible to termite attack. Council therefore, encourages builders and owners to take general protective measures against termite attack according to approved industry standards and practices.

No protective measure is permanent. Owners should therefore, arrange regular inspections of their building by appropriate experts.

Reason: To protect the building from attack.

(11) DUR Condition – Storm Water.

Storm water is to be discharged to the 1000 litre rainwater tank as required by the BASIX Certificate and the overflow is to be taken through the kerb to the gutter in Bourke Street. The kerb is to be made good where the stormwater pipeline is taken through.

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

(12) DUR Condition – Water Proofing - Wet Areas.

An owner/builder will not be permitted to provide water proofing membranes to any wet area unless that person holds a Water Proofing Membrane subcontractor's licence with the Department of Fair Trading. The application of water proof membranes to nominated wet areas is a 'Critical Stage Inspection' requiring mandatory inspection by the Council or an accredited Private Certifying Authority. The standards for compliance are AS 3740 2010 for Water Proofing Internal Wet Areas.

Reason: To ensure that water proofing of internal wet areas are competently carried out to the required Standard and Code of Practice.

(13) DUR Condition – Slab on Ground Construction.

The following points must be complied with: -

1. Internal floor level must be a minimum of 225mm above the external finished surface level adjacent to the building

2. External paths and ground surface adjoining the walls of the building must be graded and drained away from the dwelling in such a manner as not to cause a nuisance

Reason: To ensure minimum requirements for surcharge gully heights are met and to minimise problems caused by flooding.

(14) DUR Condition – Scalding.

The Hot Water System to the bathroom/ensuite is to be set not to exceed 50°C to prevent accidental scalding of children and the infirm. The licensed Plumber is to complete the attached certificate of compliance for the completed installation.

Reason: Statutory requirement.

(15) DUR Condition – Smoke Alarms.

Install AC operated hard wired smoke alarms as per Australian Standard AS3786 to the building, where there is more than one smoke alarm installed all alarms must be interconnected.

Reason: To provide for fire safety in residential buildings.

(16) DUR Condition – Storm Water / Ground Water Diversion.

Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.

Reason: To minimise the opportunity for ponding and flooding.

(17) PCC Condition – New Connection: Plumbing and Drainage Works.

An application shall be lodged and approved by Cootamundra-Gundagai Regional Council under Section 68 of the Local Government Act for any new water, sewerage or drainage connection prior to the issue of a Construction Certificate.

All plumbing works must be undertaken by a licenced plumber or drainer. They must submit their Notice of Work (N.O.W) and pay for any associated inspections 48hrs before the first inspection. They also must submit a correct Sewer Service Diagram (S.S.D) for all works. The C.O.C and S.S.D. must be submitted before an Occupation Certificate can be released by the Principal Certifying Authority (P.C.A).

The proponent shall comply with all requirements tabled under any approval issued under section 68 of the Local Government Act 1993, NSW Fair Trading and The Plumbing Code of Australia.

Reason: Statutory compliance.

POST CONSTRUCTION

(1) POC Condition – Occupation of Building.

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

(2) POC Condition – Compliance Certificates.

Prior to occupation of the building an Occupation Certificate is to be obtained. If Council is requested to issue the Occupation Certificate, all relevant compliance certificates must be submitted.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

(3) POC Condition – BASIX.

The development is to be carried out in accordance with the current BASIX certificate numbered 1029601S dated 15 July 2019 and schedule of commitments approved in relation to this development.

Prior to an Occupation Certificate being issued, the applicant is to provide certification certificates to the PCA which specifies that all commitments listed in the BASIX Certificate have been completed.

Reason: To ensure the development meets State Government energy and water efficiency targets

(4) POC Condition – Property Identification.

Street numbers of a size and type satisfactory to Council being affixed to the building or fence. Such numbers to be clearly visible from the street.

The property is numbered 11.

Reason: To ensure that the development is clearly identifiable and easily found by emergency, trade and other services.

ONGOING USE

(1) USE Condition – Clean and Tidy.

The premises are to be maintained in a clean and tidy condition at all times.

Reason: So that the development does not reduce the amenity of the area.

(2) USE Condition –Amenity General.

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

Reason: So that the development does not reduce the amenity of the area.

Ordinary Council Meeting Agenda

22 March 2022

8.4.2 Development Applications February 2022

DOCUMENT NUMBER

366753

REPORTING OFFICER

Sally Atkinson, Acting Manager Development, Building and Compliance

AUTHORISING OFFICER

Glen McAtear, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Compliance with the provisions of the Environmental Planning and Assessment Act, 1979 and related legislation..

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The information on Development Applications approved in February 2022 be received and noted.

Introduction

The Development Applications Approved in February, 2022 report is submitted for the information of Council regarding development applications processed.

Discussion

The following development applications were approved by Cootamundra-Gundagai Regional Council in February 2022:

APP. NO.	PROPOSED DEVELOPMENT	PROPERTY DESCRIPTION
010.2021.186	New Alterations and additions to residential dwelling.	Lot: 7 Sec: 52 DP: 758785, Punch Street, Gundagai
010.2021.184	Multi dwelling housing - to demolish the three (3) existing dwelling houses, ancillary structures and trees and shrubs on the site, to construct eleven (11), 1 and 2 storey attached and detached units, along with associated infrastructure, and to carry out a community title subdivision.	Lot: 6 Sec: 47 DP: 758785, Punch Street, Gundagai
010.2021.175	Subdivision – to subdivide the land into six (6) lots of approximately 56.72 ha, 64.33 ha, 116.5 ha, 145.5 ha, 236.5 ha and 237 ha	Lot: 129 DP: 751000, Adjungbilly Road, Gundagai
010.2021.168	New Dwelling	Lot: 31 DP: 751000, Darbalara Road, Gundagai
010.2021.142	Subdivision – to subdivide the land into two (2) lots of approximately 1.32 ha and 11.79 ha.	Lot: 1 DP: 247125, Springflat Drive, Gundagai
010.2022.23	New Alterations and additions to residential dwelling	Lot: 1 DP: 350546, Margaret Street, Cootamundra
018.2022.1	New Farm buildings	Lot: 220 DP: 753620, Berthong Road, Cootamundra
010.2022.22	New Shade Sails	Lot: 505 DP: 753601, Hurley Street, Cootamundra
010.2022.21	New Demolition	Lot: 392 DP: 751421, Nangus Road, Gundagai
010.2022.17	New Dwelling	Lot: 59 DP: 1173450, Banjo Patterson Place, Gundagai
010.2022.16	New Shed	Lot: 2 DP: 26262, Francis Street, Cootamundra
010.2022.13	New Dwelling	Lot: 3 DP: 1270489, Oliver Selwyn Drive, Cootamundra
010.2022.12	New Dwelling with attached Garage	Lot: 30 DP: 1270489, Oliver Selwyn Drive, Cootamundra
010.2022.7	New Dwelling	Lot: 48 DP: 1173450, Lawson Drive, Gundagai
010.2022.4	New Garage	Lot: 12 DP: 1239846, Punch Street, Gundagai
010.2022.2	New Shed	Lot: 1 DP: 777855, Cowcumbla Street, Cootamundra
VALUE OF WORK REPORTED TO THIS MEETING: $ 6,383,223.00
VALUE OF WORK REPORTED YEAR TO DATE: $45,824,962.00
THIS TIME LAST YEAR:
VALUE OF WORK –February 2021- $6,215,484.00
VALUE OF WORK – YTD 2021- $19,304,694.00

Ordinary Council Meeting Agenda

22 March 2022

8.5 Regulatory Services

8.5.1 Regulatory Report

DOCUMENT NUMBER

366471

REPORTING OFFICER

Janelle Chapman, Senior Regulatory Officer

AUTHORISING OFFICER

Glen McAtear, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

FINANCIAL IMPLICATIONS

Nil

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Regulatory Report for February, 2022 be received and noted.

Introduction

The following report details the main activities that were undertaken by Regulatory staff during the month of February, 2022.

Cemetery Activities

Burial enquiries undertaken - locate graves, provide maps and information for family research: 38.

All cemeteries were sprayed for weeds, mowed, plants, roses and hedges were pruned, and tree litter was removed. General grave maintenance was undertaken with the topping up of sunken graves, backfilling feral animal holes and irrigation repairs were undertaken.

Regulatory staff continued to collect additional cemetery data and photographs for the new cemetery mapping system being developed for Council’s 13 cemeteries.

Local Funeral Directors utilised Council’s marquees to hold private ceremonies in the Cootamundra Lawn Cemetery.

Burial/Interments: 6 - Cemetery Locations: Cootamundra 2, North Gundagai 2, South Gundagai 1, Tumblong 1.

Saleyard Activities

· Sheep Sales held – Cootamundra: 2 - Yarding information: Total sheep sold: 2,667 head.

· Total amount of Vendor sales - $477,747.70 Top price: $230.20, Average Price: $179.13

· Cattle Sales held – 0

· Truck wash Registered Operators: Cootamundra Saleyards: 41, Individual usages 79 - Amount received $3,337.39

· Truck wash Registered Operators: Gundagai Saleyards: 36, Individual usages 97 - Amount received $2,992.58

· Transit Fees Received: Cootamundra Yards: 0 Gundagai Yards: $112.00

General yard maintenance, hosing and repairs were undertaken at the Gundagai and Cootamundra yards. Tree maintenance undertaken around the yards. Cootamundra Truck wash maintenance was undertaken with tank flushing and excess manure removal from pit and truck wash bay maintenance.

Biosecurity Activities

Regulatory staff have continued with weed spraying throughout the Local Government Area (LGA). Regional roads and highways, township lanes and streets, in addition to parks, sporting ovals and reserves, tips and stockpile sites and fire suppressions.

List of roads sprayed during February 2022 include (fog line run):

Muttama Road, Soldiers Settlers Road, Tabers Lane, Oakhills Road, Nashs Lane, Jugiong Road, Old Gundagai Road, Kilrush Road, Brungle Road, Cullinga Road, Wallendoon Lane, Rosehill Road, North Jindalee Road, Blonde Val Lane, Burra Road, Morrisons Hill Road, Allbutts Lane, Caulderwood Road and North Berthong Road.

Various weeds were targeted including Phalaris, Paspalum, Pigeon grass, Kangaroo grass, Lucerne, Medic, Clover/s, Oxalis, Flatweed, Paterson’s curse, Mustard weed (limited success – post flowering), Ribwort, Mallow and Wireweed. The mix used was generally glyphosate, dicamba, metsulfron and a wetter. Application was with a side jet spray. Cootamundra town streets were targeted, along with saleyards and cemetery land. Cootamundra Cemetery had a small contingent of Silverleaf nightshade & Bathurst burr. Additionally, several young Blue thistles were germinating (chemical applied). This will need a follow up inspection in coming weeks.

Cootamundra Showgrounds – Riding for Disabled (RDA) was sprayed for St John’s Wort. This mix, consistent when targeting St John’s Wort was Apparent Woody (Active constituents: triclopyr & picloram), metsulfron and a wetter. This mix was also used for the St John’s Wort and Briar targeted at Cowcumbla Tank Travelling Stock Reserve on the corner of Jugiong Road and Muttama Road with Blackberries targeted along North Jindalee Rd and Morrisons Hill Rd. Inspections were also undertaken during February for Blackberries and they appear to have taken up the chemical and are showing signs of deterioration (good chemical uptake).

Roadside spraying prior to resurfacing Gundagai town streets was undertaken in Homer Street, Virgil Street, Hanley Street and Byron Streets.

Staff are monitoring St John’s Wort coming into next spring and early summer, especially after last year’s season, and another weed of concern is St Barnaby’s thistle. This weed has increased its spread in the road reserves and will probably need to be targeted in the future.

Biosecurity staff also carried out roadside weed inspections, drumMUSTER collections continued to be received and all Cemeteries and Saleyards have also been sprayed.

Council has commenced an Expression of Interest program to assist with Thistle infestations in the LGA. The program is being offered in conjunction with the NSW Department of Primary Industry (DPI) – Local Land Service (LLS) to primary producers to provide assistance with weed identification and appropriate management and control skills. Chemical assistance will also be available for the reduction of Scotch/Illyrian Thistle infestations. Farmers are encouraged to register their interest and book in an inspection with the Biosecurity Officer.

Ranger Activities

Along with regular patrols around the LGA, the Council Rangers attended to several complaints: 6 Nuisance animal issues (predominantly barking issues), 2 straying livestock incidents, including a pony. 4 dog attack incidents (1 in Cootamundra and 3 in Gundagai), 1 menacing dog issue and 2 illegal dumping cases and related clean-ups and 3 abandoned vehicles removed and impounded. 6 Penalty notices were issued in February.

The Animal Care Facility was cleaned, mowed, whipper snipped and maintained. The fenced dog off leash park was sprayed for weeds and all Dog Waste Stations were refilled with bags in the parks and off leash areas in both Cootamundra and Gundagai. Rangers continue to follow up communications regarding the Companion Animal Registration Audit.

NSW Companion Animal Registrations: 18 - Amount received: $1,418.00

Total number of Dogs and Cats seized across the LGA for this period were: 19.

All of these from the Gundagai area. The outcomes of these animals seized were: 9 returned home, 2 were rehomed, 5 were Euthanised (3 feral cats and 2 dogs involved in Dog Incident), 3 animals remain impounded going into March.

Ordinary Council Meeting Agenda

22 March 2022

8.10.2 Independent Pricing And Remuneration Tribunal Draft Review of Domestic Waste Management Charges

DOCUMENT NUMBER

366127

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Glen McAtear, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Draft Report IPART Review of Domestic Waste Management Charges 13 December 2021 ⇩

Recommendation

1. A submission be provided for incorporation into a Riverina Eastern Regional Organisation of Councils submission to the Independent Pricing and Regulatory Tribunal (IPART) in response to the release of the Draft Local Council Domestic Waste Management Charges (DWMC) discussion paper.

2. Cootamundra-Gundagai Regional Council support Local Government NSW in advocating the NSW Government to adequately re-invest portions of waste levy funds to fund local rural waste management and the development of improved and innovative infrastructure.

Introduction

This report and attachment relating to the Independent Pricing And Remuneration Tribunal (IPART) investigation and review into Domestic Waste Management charges is presented to Council for information.

Discussion

Council’s Manager, Waste, Parks, and Recreation, has reviewed the Domestic Waste Management Charges draft report recently issued by IPART, and comments as follows:

Most of CGRC’s waste is sourced from domestic customers, the Domestic Waste Management Charge (DWMC) is of fundamental importance in delivering quality, sustainable waste management services to Cootamundra, Gundagai, villages, and rural communities.

The IPART draft report's assertions that local councils in general, are over-charging or failing to deliver good value for money to domestic waste customers are incorrect.

Throughout the draft report, IPART provides no evidence to support its assertions, yet publicly criticises Local Government. This appears to be based on a lack of research and understanding of local government economics - i.e., that domestic waste charges are increasing faster than the rate peg and inflation rates, therefore councils must be overcharging or mismanaging.

The draft report demonstrates a lack of understanding of the complexities of the waste management industry, and the limited role that local government plays in managing and controlling the key cost drivers within that industry.

IPART's own commissioned research makes it clear that local government is a relatively minor player in waste management services. Of the more than 21 million tonnes of waste generated in NSW, only 4.25 million tonnes are managed by Councils. Additionally, the key cost drivers of waste management, such as complex regulatory requirements, the NSW Waste Levy and the current market concentration of private providers are all well beyond the control of Local Government and this Council.

IPART’s recommendation of a proposed benchmark waste peg of 1.1% for 2022/23 is unreasonable. The proposed option of increased benchmarking would be largely ineffective given the inherent difficulties of comparing like for like across the 809,000 sq km currently administered by the State's 128 councils. The Office of Local Government currently publishes all council domestic waste charges in its annual ‘Time Series Data Report’ and the diversity of information outlined is largely meaningless, given the wide variation in Council services, internal/external policies, and local price drivers.

It is difficult to understand how IPART's benchmarking proposal would prove any more useful than what is currently available. IPART's second option of increased regulation of domestic waste charges would be detrimental to local councils' long-term sustainability, particularly in regional/rural NSW. Regulating domestic waste prices in an environment where the main cost drivers are external to Local Government will only place more cost pressure on local communities and result in reduced services.

Rather than applying price controls, IPART's energies might be better employed working respectfully and collaboratively with the Local Government and private sectors, to gain a detailed understanding of the cost pressures and challenges that all NSW communities face, in delivering waste management services. This would include supporting and funding research and development (R & D) of new technologies in waste management and minimisation. CGRC’s position is strong on this issue, as this Council is proactively pursuing opportunities to constrain and or minimise future costs for our ratepayers.

CGRC has partnered with REROC, to explore more sustainable solutions based on a stock take of waste generation and management across this region. Councils could take offence to the implication that Councils are somehow profiting from managing domestic waste. Councils don't make profits; CGRC invests into our community for the benefit of current and future generations.

Any surplus that Council may generate would go into a Council’s Waste Reserve, so that Council has funds to build the next landfill cell, or to rehabilitate old landfill cells to required standards etc. All these necessities come at significant and increasing costs, as environmental regulations and need for detailed technical documentation tighten every year and gaining EPA approvals is a long, complex, and often laborious process.

Comparison to the rate pegging is unrealistic as the discussion paper asserts that domestic waste charges are unreasonable because the average residential rate across the local government sector has increased by 16.8% from 2014-15 to 2017-18, while the average DWM charge has increased by 22.9%. This is an illogical comparison.

DWM charges are a fee for service - they reflect the actual costs of delivering the service and the level of service received by the customer. Residential rates are a property tax, based largely on property valuations. It is to be expected that these costs will increase at different rates. There is no direct correlation between the amount a resident pays in residential rates and the amount of service they receive from their council. There is a direct correlation between the amount a resident pays in domestic waste charges and the amount of service they receive and costs for waste disposal.

It has long been asserted that the Local Government Cost Index is not a reliable indicator of Councils' increasing expenses, and the rate peg does not reflect the true cost of providing services to the community. The steady increase in domestic waste charges beyond the rate peg percentage demonstrates this point. Some examples of cost increases over the past 6 months are, fuel prices 35%, wages 2%, transportation and disposal costs 5%, Bins 15%, this equates to an average operational increase for Domestic Waste Services to our community of 14.2% for 2021/2022, well above the proposed 1.1% allowable.

Comparing domestic waste management charge increases to the inflation rate is also largely pointless, because the main driver of domestic waste management costs - government policy and regulation has no regard to the inflation rate (currently 3.5%). In the period 2010-20, the cumulative inflation rate was 22.71% (based on CPI). In the same period, the NSW Waste Levy Regional Regulated Area charge increased by 741%.

Clearly many councils are unable to absorb these cost increases, and, of necessity, they are passed on to the consumer. There is also a real threat that the Waste Levy will be introduced into rural councils’ sometime in the future, as another revenue generating opportunity for the NSW Government.

The draft report asserts that "local councils are monopoly providers of DWM services" and that IPART has a responsibility to "protect consumers by limiting the ability of monopolies to exercise market power". Clearly councils have very limited control over the major cost drivers in the market - they are largely on the receiving end of existing monopolies in the private waste management sector, as well as the controlling influence of federal and state government policy and regulation.

It should be noted that there is technically no legislative requirement for a Council to deliver domestic waste collection services. In several rural and remote communities, residents make their own arrangements for waste disposal. This is very common throughout the rural/farming communities, including the CGRC area.

Councils deliver DMW because the consequences of not providing these services would be catastrophic for their communities. Apart from public health and environmental considerations, consumers would be at the mercy of private providers, with little or no protection against increasing prices and variable service standards.

In this regard councils' so-called 'monopoly' serves as a price regulator and quality control mechanism. Unlike commercial providers, Councils are directly accountable to their communities for the services they deliver and the prices they charge. They deliver DWM services as part of their stewardship role under the Local Government Act 1993 - to ensure the health, environmental and social outcomes that their communities need and deserve.

Government policy setting and regulation is a major cost driver. Over the past 10 years, Local Government domestic waste management charges have been largely influenced by the policy decisions of higher levels of Government at international, federal, and state levels. Councils have no control over these policy levers and must absorb the cost and consequences of these decisions.

Some key cost drivers have included:

· The NSW Government's decision to introduce the Waste Levy (2009)

· The NSW Government's decision to introduce the Container Deposit Scheme (2017)

· The EPA's decision to ban the use of Mixed Waste Organic Output (MWOO) (2018)

· The Chinese Government's decision to greatly restrict the import of recyclable materials (China Sword policy - 2018)

· The Australian Government's decision to phase out the export of recyclables that have not been processed into value-added materials from July 2020.

None of these significant cost drivers is addressed in IPART's discussion paper- it is simply assumed that council DWM charges are rising because councils are cross subsidising other services, are inefficient, or 'lack experience at procurement'. This again, demonstrates a limited understanding of the Local Government operating environment and the complexities of the waste management industry.

Challenges of long-term planning waste management is an inter-generational responsibility and requires effective long-term planning to ensure the best outcomes for communities. However, councils currently face inherent difficulties in planning and funding for long-term waste management solutions because the industry is in a state of flux and the regulatory environment is changing rapidly, with no clear policy direction from federal or state governments.

In this environment, Councils must continue to deliver services, develop long term financial sustainability and to plan, as best they can, for long-term solutions for their communities. CGRC utilise funds from the Waste Reserves for major infrastructure investment, to spread the cost of providing these facilities over a longer timeframe. However, continued regulatory changes and additional requirements make it difficult to accurately predict the cost of future investment, particularly in rehabilitation of landfill sites.

For example, since 2013, CGRC's projected costs of rehabilitating existing landfills have recently increased from $1.2M to $4.3M due to additional requirements as outlined in EPA licence conditions; this is a $3.1M increase over 8 years or 28% annual increase.

Council’s DWM charges are set in accordance with the OLG Rating and Revenue Raising Manual and are subject to annual review via public exhibition of the Council's Revenue Policy. This ensures that the community has an opportunity to test and challenge whether it is getting value for money, and to provide feedback for the elected Council to consider before annual charges are set.

Conversely, Councils are required to report annually to their community on their waste management activities and to provide annual data to regulators such as the EPA. Councils' financial statements are independently audited, open for public review and scrutinised each year by the Auditor General.

According to IPART's draft report, the underpinning assumption of incremental charging is that councils should only allow for overhead costs that 'would disappear' if they stopped providing DWM services- i.e., that council must employ someone to do the payroll and process the invoices anyway, regardless of whether it collects domestic waste, so it can't account for those costs in the DWM charge, unless it can prove a direct correlation. This leaves councils with two choices: Either ignore that (very real) component of 'core functions' that currently supports waste management services (in contravention of s.504) or drill down into the minutia of exactly how much of Council's Accounts Rates Officer's time is dedicated to waste management services or exactly how many biros the assistant coordinator of waste really uses from the stationery cupboard each month. To suggest that this is an appropriate use of community resources and would make any material difference to the DWM charge is simply hard to understand.

The OLG Rating and Revenue Manual provides guidance on how to adequately account for corporate overheads in determining DWM charges. Councils have been referring to this manual for the past 10 years and IPART has presented no evidence to suggest that they are departing from its guidance. CGRC can see no value in adopting IPART’s suggested pricing principles.

Conclusion

NSW Councils produce over 3.6 million tonnes of Domestic Waste annually. The NSW Government generates over $750M annually in Waste Levy charges. Of this <18% goes back to local Councils for waste management and environmental programs with approximately 82% going back to consolidated revenue.

While Cootamundra-Gundagai Regional Council acknowledges IPART's good intentions in trying to ensure that domestic waste customers get value for money, its proposed methodology and the solutions offered in the discussion paper are inappropriate within a Local Government environment and non-sustainable.

If IPART wants to make a tangible difference to escalating domestic waste management costs, its attentions might be better focused on the major cost drivers within the waste industry - all of which are beyond the control and remit of Local Government.

Council may believe that a significantly higher level of re-investment of waste levy funds by the NSW Government to support all Councils to be innovative and identify and develop new solutions to better manage waste, would be a recommendation IPART needs to seriously consider.

For those who may be interested, Southern Sydney Regional Organisation of Councils (SSROC) is holding a Webinar at 10.00am on the 22^nd March, 2022 to discuss DWMC’s in detail and the impact of the proposed recommendations of the draft IPART report on NSW Councils.

Ordinary Council Meeting Agenda

22 March 2022

8.10.3 Jugiong Regional Landfill Annual Environmental Management Report

DOCUMENT NUMBER

366128

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Glen McAtear, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Jugional Regional Landfill Annual Environmental Mangement Report ⇩

Recommendation

· The Jugiong Regional Landfill Annual Environmental Management Report be received and noted.

Discussion

The independent Jugiong Regional Landfill Annual Environmental Management Report is a very important document, as it outlines the Landfills performance over the past 12 months, but more importantly sets the parameters and performance targets for the future.

Jugiong Landfill and its associated management and operation (also known as Bald Hill Landfill) is extremely important to Cootamundra-Gundagai Regional Council and its community. This landfill takes all Councils domestic and mixed waste (putrescible) that is collected from all Cootamundra-Gundagai Regional Council’s waste facilities, including surrounding Transfer Stations.

Council is represented on the South-West Regional Waste Management Group (SWRWMG), the body that oversees the contract agreement and operation of the four Councils (Cootamundra-Gundagai, Hill Tops, Yass and Snowy Valleys) that use the Bald Hill Landfill as their primary location for disposal of domestic and mixed waste. Therefore, the effectiveness and efficiency of the management of this facility is of the upmost importance.

There are several very important components of this report that are of interest to Council. They are as follows:

1. The current longevity of the facility;

2. The amount of waste and locations from which the materials enter the facility;

3. Compliance to contractual agreements and EPA licence conditions and continuing support;

4. Life cycle and future disposal/expansion opportunities; and

5. Rehabilitation plans & associated cost (from reserves).

The document has several important outcomes that Council needs to be aware of, that if not managed correctly, may have serious consequences due Council needing to find alternatives to the current arrangements.

These are:

· Current life span estimated on current usage and volumes entering the facility of 10 years.

· SWRWMG contract with Bald Hill Landfill and Terms and Conditions of that contract.

· The need to review the current Terms and Conditions and the impacts of any proposed changes to the contract and the operation of the Bald Hill Landfill.

· Expansion opportunities once the existing landfill is completed.

· EPA requirements for the approval and development of Pit (2).

· Current funds in the rehabilitation Reserves and the current agreement and management of the site once its life cycle has concluded and rehabilitation works required.

Summary

The Bald Hill Landfill operations and management is very professionally run. The facility in most part is Environmental Protection Agency (EPA) compliant and receives few operational and or user complaints.

There are several areas that are questionable, like the annual volumes received which appears not to have included the additional materials received from the fire clean up, these volumes would have been substantial, and would have had a negative impact on the longevity of the facility. There are also no Bald Hill management incentives to assist users of the facility to minimise waste entering the facility. This will need to be addressed at the next contract review with member Councils.

It is good to see that Bald Hill Management took the advice from members of the SWRWMG, and had the survey done of the land cells remaining air space. This now gives a more accurate measure of available space remaining for waste disposal into the future.

Bald Hill also has a similar sized pit (Pit No.2) that they are currently seeking EPA approval for future waste disposal. Obtaining this approval is a very complex and time-consuming process and will take years to finalise. Pit No.2 has a substantial rock fracture that will need to be corrected prior to any approvals been given by the EPA for waste disposal.

With the current pit’s estimated life span of 13 years on current disposal rates, and the possible availability of Pit No.2 coming online sometime within the next 10 years, the future for Council’s putrescible waste disposal needs looks secure.

Bald Hill

Subject	Result
Maximum Capacity	530,000m³
Capacity for Cover Liner	30,000m³
Remaining Capacity	500,000m³
Current Annual Fill Rate	37,000m³ pa
Calculated Remaining Life	13 Years

SWRWMG 2020/2021 financial statements for Bald Hill

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Ordinary Council Meeting Agenda

22 March 2022

8.10.4 Sale of Recyclable Materials

DOCUMENT NUMBER

366129

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Glen McAtear, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A prosperous and resilient economy: we are innovative and 'open for business'

2.1 The local economy is strong and diverse

FINANCIAL IMPLICATIONS

Inclusion of the fees and charges into the Revenue Policy documents.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. The recyclable item classifications and associated sale prices as detailed in this report be adopted and incorporated into Council’s 2021/2022 Revenue Policy’s fees and charges.

2. The funds generated from the sale of recyclable items at Cootamundra-Gundagai Regional Council’s waste facilities being allocated to the waste reserves be affirmed.

Introduction

At its Ordinary Meeting held 30^th November, 2021 Council resolved (Min. no. 365/2021) that the proposed charges associated with the sale of second-hand materials from the Cootamundra- Gundagai Regional Council landfills be placed of public exhibition for 30 days for information and comment.

There were no comments and or responses received.

The objective is to remove items from the landfill waste stream that may have a market value, and sell to interested members of the community.

In addition to the opportunity to generate additional revenue and recycle valued items, there will also be substantial landfill space savings, reduced transportation costs of waste materials to Bald Hill and increase the lifespan of Council landfills.

Discussion

The initiatives’ objective is to reduce the amount of material sent away to landfill and on sell waste items that have a personal value to certain members of our communities. It is proposed as part of the normal daily maintenance operations of all CGRC landfill sites, to remove permissible items that may have a resaleable/reuse value. This service will offer the CGRC community, businesses, and regions an opportunity to gain access to materials that otherwise would be disposed of and lost for ever. The adage ‘one man’s rubbish is another man’s treasure’ within the waste industry is very true.

Initially it was the intention to have Elouera as part of its recycling contract with Council, carry out and manage this activity. Council had in the past allocated a $50,000 Grant to Elouera as an incentive to introduce this recycling program. After discussions with Elouera regarding the implementation of this initiative, Elouera has now declined the offer, and now wish to not be involved with collection and on selling of recycled items.

Council has over the past 1-1/2 years’ since taking over the weighbridge operations, experienced a strong inquiry from landfill visitors who wish to purchase used items for personal interests. This has included but not limited to items like timber, steel, household goods, compost, mulch, garden mix, clean fill etc. This has involved companies like TEGRA who are currently purchasing commercial amounts of Compost and Garden Mix materials for use in the landscaping industry.

To complement the above demand, it is therefore proposed that Council’s waste operations staff when available, remove relevant materials from the waste stream, prepare items for sale in a safe manner for display, ensuring full regularity compliance.

Due to the complexity and category diversity of materials that come into the Landfill, it is the recommendation that the fee structure be as simple as possible allowing staff some flexibility when determining the items descriptive for sale and the level of a particular items value.

Saleable items to be removed from the incoming waste stream, their classification and proposed sale values are as follows:

Compost/Top Dressing

- 20< tonne -$30.00/tonne (Retail Value)

- 20> tonne - $11/tonne (Wholesale Value) - (to be reviewed again for the 2022/2023 financial year)

Garden Growing Mix

- $15/tonne - (to be reviewed again for the 2022/2023 financial year)

Garden Mulch

- $15/tonne

Clean Fill

- $20/tonne

Processed Concrete (suitable for road/driveway/drainage/stormwater construction)

- $30/ton

Recycled Timber

- Minimum $1.50/Unit

- Medium $5.00/Unit

- Maximum $10.00/Unit

Recycled Steel (proceeds to Elouera Pty Ltd)

- Minimum $5.00/Unit

- Medium $10.00/Unit

- Maximum $20.00/Unit

Recycled Goods & Materials (chairs, tables, bikes, mowers etc)

- Minimum $5.00/Unit

- Medium $15.00/Unit

- Maximum $30.00/Unit

Bricks, Blocks, Bush Rocks etc.

- Minimum $1.00/Unit

- Maximum $10.00/Unit

High Value Items (e.g., Antique Items etc)

- Specific items that are considered by Council staff to be or have a high market value above that of the normal listed maximum value, may need to be negotiated by Council staff to a reasonable value that exceeds the maximum listed price.

Unit Description

- A Unit is a saleable item that is determined as: -

o A single section, piece and or length of an Item (e.g., length of a piece of timber, single sheet of roofing iron etc.)

o A single bulk Item (e.g., box of bolts etc)

o A bound and or pelleted Item (e.g., pellet of bricks/blocks/stone etc)

o Bulk Items/Materials - m³ and or tonnage (e.g., soil/clean fill 1x m³ = 0.625t) Item (e.g., steel etc)

It is the intent via the budget review process, and as identified within the Waste Management Strategy, to seek funding through the Waste Reserves to construct a storage and recycling shed. This shed in part, would be used to store, prepare for sale, and display items for sale to the community.

Ordinary Council Meeting Agenda

22 March 2022

8.10.5 Monthly Works Report

DOCUMENT NUMBER

366130

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Phillip McMurray, General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. The Waste, Parks & Recreation monthly works report be received and noted.

Introduction

This report outlines the Waste, Parks & Recreation Division’s routine work activities over the past month. These works are in addition to all the works associated with the Division’s major works program.

Discussion

Parks & Gardens Section

Consisting of three (3) full time staff & one (1) apprentice.

Due to an unseasonal wet Spring & Summer, works have consisted in the most part of mowing the urban and village public open spaces. The excessive rainfall, storm damage and managing community complaints/requests has kept staff very busy, and away from other normal maintenance issues, like garden and facility maintenance. Council has engaged two (2) casuals for three (3) months to assist during this very busy period to help in managing the current workload.

Staff have introduced selective weed control throughout the Open Space areas which has proven to be a great success. On average and especially during this very wet season and prolific weed growth, mowing within high profile areas has been reduced by 33%.

High focus/priority garden areas like the CBD precinct have been neglected lately, but efforts are now in place to bring these areas back to looking their best.

Staff have also been heavily involved in certain parts of the Albert Park Playground development/construction.

Sportsfield Unit

Consisting of one (1) full time staff member (currently vacant)

The wet weather has again caused maintenance difficulties due to waterlogging. Also, in some circumstances, additional playing field repairs have been required due to sport activities on saturated grounds. In saying this, it is great to see sport back in full swing after the restrictions caused by COVID.

Staff prepared the Country Club Oval for the Cootamundra Rugby Club, who were hosts to the women’s teams from The Melbourne Rebels and the representative team from NSW Country.

On Bradman Oval the existing large Cricket Bat, associated interpretation and cricket practice nets have been refurbished and certainly improve the look of the area. Many thanks to the local cricket clubs that assisted with the practice nets refurbishments, a great team effort.

Staff are now currently preparing for the change over from summer to winter sports. This is a very time-consuming exercise and will keep staff busy for several weeks.

Due to the lack of resources and time, there has been no Sportsfield ground improvements at this stage like, fertilising, coring, top dressing, or broadleaf weed spraying.

Urban Street Tree Unit

Normally consisting of two (2) full time staff members and one (1) apprentice, currently working in the Parks & Gardens/Sportfield Units.

This area is one of Council’s largest areas of operation, with public enquiries and demands from the community and within Council is substantial. Council has over the past few months received over 270 community requests for action on urban street trees alone. This is in addition to all the demands placed on staff due to damage caused to urban street trees from severe storm damage. Unfortunately, the lack of response to community enquiries is reflecting poorly on Council.

Currently, there are minimal finances and resources to carry out all the required works and to attend to community demand. Many issues and required tasks associated with urban street trees are of medium to high risk, and if left unattended may place Council and sections of the community at risk.

Until such times as the resource and funding issues are addressed by Council, only high risk/emergency matters relating to urban street tree works can be addressed.

Facilities Unit

Consisting of one (1) full time staff member.

Staff are carrying out the basic maintenance of Council’s open space facilities e.g. public toilets, BBQ’s etc, but currently due to resource constraints are unable to attend to other minor repairs such as park seats, benches, park litter bin repairs, vandalism, etc. This position also carries out Council’s regulated safety inspection of all playgrounds and sport fields.

Recreation Section

The relationship with Leisure and Recreation Group (L&R) who operate the Aquatic Centre and Sports Stadium is working extremely well with both facilities back in full operation after recovering from the COVID restrictions. L&R are to be congratulated for delivering high quality services to the local community and increasing the activities now available to user groups.

Final works on the Rock-Climbing Wall have recommenced with the expectation that the wall be in operation by the end of March. L&R have some great plans and activities associated around the Wall and Council is looking forward to another great facility for Cootamundra. It is currently believed that the Climbing Wall’s operational insurance issues will be addressed via the supplier (Summit Climbing Walls Group) underwriting the related policy for L&R.

Communications and working relationships with local sporting clubs are working well with great cooperation between Council and the Sporting and Recreation Clubs of Cootamundra.

Waste Section

Landfill/Transfer Station Operations Unit

Councils waste operations is an extremely busy business unit of Council and is made up of two (2) full time and two (2) part time staff members. The graphs as detailed below reflect the activities both in and out over the weighbridge since July 1, 2021. There has been a substantial increase in movements, activities and income since Council took over the weighbridge and office operations in 2020. Councils waste revenue from the Landfill has increased substantially over the past 18 months but is still not full cost recovery at this stage.

Council/Management will continue to seek opportunities that will both improve the level of waste reduction, reuse and increase cost recovery.

Current daily work activities at the landfill/weighbridge include the following:

Ø Ø Office/weighbridge administration

Ø Customer service

Ø Managing the Disposal Pit

Ø Managing the transportation of waste to Bald Hill

Ø Managing the recycling of goods

Ø Green waste management and processing

Ø Managing trade/industrial waste

Ø Managing asbestos disposal

Ø Managing EPA monitoring requirements

Ø Managing sale of goods and materials e.g. compost

Ø Ground and facility maintenance and litter control

Ø Managing scrap steel

Ø Managing the disposal of dead animals

Ø Maintaining village landfills and local transfer stations

Ø Plant and equipment operations

Ø Report and data collection

Ø Managing Elouera contract compliance, recycling processing and disposal.

Ø Wheelie Bin orders/purchases and deliveries.

Ø Manage Village Landfills

Staff have managed over >260 applications and bin allocations for the new Domestic Rural Waste Initiative which at this stage has proven to be very popular.

Staff will be travelling to Cooma, Albury & Bega Councils over the next few months to observe and learn how these progressive Councils are managing their Organic Waste Streams and compost operations.

The following tables and graphs give a snapshot of the materials in and out of the Landfill since July 2021.

		Cootamundra Waste Transfer Facility
	Transaction Summary Report by Waste Stream Entry
	From 01/07/2021 to 28/02/2022
Name			Transaction Count	Net(t)	Gross(t)	Tare(t)	Cost	GST	Total Cost
Aluminium			1	4.56	21.48	16.92	0	0	0
Asbestos			27	2.44	95.4	92.96	3310.57	331.09	3641.66
Commercial/Industrial			3365	6462.33	23673.13	17210.96	297064.79	29705.59	326770.38
Recyclables			1494	1044.84	10490.12	9446.28	6684.4	668.44	7352.84
Compost			2	6.54	21.96	15.42	0	0	0
Contaminated Soil			98	3486.94	5253.6	1766.66	34869.4	0	34869.4
Animal Waste			67	67	0	0	836	83.6	919.6
Steel			867	207.45	2796.84	2590.39	6616.01	664.36	7280.37
Mix Waste			3877	1797.65	17995.1	16197.85	222846.32	22277.95	245124.27
Mattress			172	125.64	187.28	185.64	4310.24	430.77	4741.01
Paper/Cardboard			1	41.56	67.54	25.98	0	0	0
Plastics			23	5.08	116.44	111.36	0	0	0
Liquid Waste			36	186.2	687.5	501.3	4232.33	423.23	4655.56
Soil			323	1662.38	3990.48	2328.1	0	0	0
Tyres			36	99	0	0	1856.69	185.63	2042.32
Green Waste			3352	2584.23	13679.01	11096.26	192289.29	19229.64	211518.93
Grand Total			13741	17783.84	79075.88	61586.08	774916.04	74000.3	848916.34

Note: Mattresses are the number of crates NOT the number of mattresses.

WASTE SCIENCE – Contaminated SoilsError! Not a valid link.

Note: Last Quarter sale (income) of scrap steel for Cootamundra & Gundagai was $140,000, in addition to the $22,836.66 sales in recycled goods shown below.

Mixed Waste to Bald Hill LandfillError! Not a valid link.Error! Not a valid link.

Note: Each container load from Cootamundra Landfill to Bald Hill costs $2,500. This currently equates to a $18,750 pa saving to Council over a 12 month period. Staff are looking at ways of improving on this even further via improved management of the waste going into the transfer/compactor Pit.

Council staff are managing the transition of the security and lock system of all Councils Transfer Stations. Staff have allowed 2 months between the change over from the Key system to the new electronic scanning system. The official changeover will take effect from 22 April, 2022.

Waste Collection Unit

This Work Unit is made up of three (3) full time staff and two (2) garbage trucks. Council has a very dedicated and enthusiastic staff that run this operation with very few complaints ever received. Staff are to be congratulated for their professionalism and reliability for this very difficult and volatile task.

They manage the collection and disposal of all domestic waste operations, including household waste, recycling and green waste.

All waste staff have been fully trained in every area of the waste operations and associated task requirements. This allows for staff to fill-in and or relieve when a need arises. This also allows for staff to rotate duties and maintain skills and enthusiasm in all areas of waste and plant operations.

This Unit also manage the repair of wheelie bins and bin deliveries throughout the shire.

Waste, Parks and Recreation are about to embark on a promotion and education program to better inform the community of their recycling obligations, and to assist the community on how best to manage their own personal and business waste. This will also include detailed information on the current waste services provided by Council, and a survey on how we can do the job better within current financial and regularity restraints. An investigation will be undertaken to show how Council can better invest in new modern technologies and development that may reduce costs and increase revenue opportunities.

Conclusion

I would like to take this opportunity to sincerely thank all my staff within the Waste, Parks and Recreation team for their professionalism, great community service delivery, but especially dedication to their jobs during at time under very difficult and testing circumstances.

REPORTING OFFICER	Julie Buckley, Operations Support Officer
AUTHORISING OFFICER	Glen McAtear, Acting General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Cootamundra Aerodrome Users Advisory Group Meeting held on Wednesday 9 March 2022

DOCUMENT NUMBER	366261
REPORTING OFFICER	Penny Nicholson, Councillor
AUTHORISING OFFICER	Glen McAtear, Acting General Manager

DOCUMENT NUMBER	366985
REPORTING OFFICER	Leigh Bowden, Councillor
AUTHORISING OFFICER	Glen McAtear, Acting General Manager