Business Paper
Ordinary Council Meeting
Alby Schultz Meeting Centre,
6:00PM, Tuesday 22nd February, 2022
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Agenda |
22 February 2022 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Alby Schultz Meeting Centre, on:
Tuesday, 22nd February, 2022 at 6:00PM
The agenda for the meeting is enclosed.
Phillip McMurray
General Manager
Live Streaming of Meetings Statement
This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.
By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.
Ordinary Council Meeting Agenda |
22 February 2022 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 25 January 2022
6.2 Mayoral Minute - Councillor Engagement February 2022
8.1.1 Delegations of the Mayor
8.1.2 Australian Local Government Association National General Assembly - Call for Motions
8.1.3 Delivery Program/Operational Plan Quarterly Progress Report
8.1.4 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes
8.1.5 Muttama Hall Management s.355 Committee Meeting Minutes and Membership
8.1.6 Lachlan Regional Transport Committee Request for Council Delegate
8.1.7 Information Bulletin - February 2022
8.1.8 Updated Council Meeting Action Report
8.2.1 The Arts Centre Cootamundra - Goods and Services Tax Debt
8.2.2 Investment Report - January 2022
8.2.3 December 2021 Quarterly Budget Review Statement
8.3.1 Cootamundra Youth Council Meeting 7th February 2022
8.4 Development, Building and Compliance
8.4.1 Joint Regional Planning Panel - Community Representative Proposal
8.4.3 Development Applications January 2022
8.7.1 Civil Works and Technical Services Report - February 2022
8.7.2 2021-22 Roads to Recovery Program Funding
8.9.1 Proposal to Create an Alcohol Free Zone at Carberry Park, Gundagai
8.9.2 Essentail Energy Bulk Light Emitting Diode Luminaire Upgrade
8.9.3 Facilities Works Report - February, 2022
8.10 Waste, Parks and Recreation
8.10.1 Waste, Parks and Recreation Major Projects for 2021-22 Report
9 Motion of which Notice has been Given
10.1 Questions with Notice - February, 2022
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
22 February 2022 |
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Ordinary Meeting of Council held on Tuesday 25 January 2022
|
The Minutes of the Ordinary Meeting of Council held on Tuesday 25 January 2022 be confirmed as a true and correct record of the meeting.
|
Minutes Ordinary Council Meeting
Council Chambers, Gundagai
2:00PM, Tuesday 25TH JANUARY, 2022
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Minutes |
25 January 2022 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Gundagai
ON Tuesday, 25 January
2022 AT 2:00PM
PRESENT: Cr Charlie Sheahan (Mayor) Cr Leigh Bowden (Deputy Mayor), Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly, Cr Abb McAlister
IN ATTENDANCE: Phillip McMurray (General Manager), Sally Atkinson (Acting Manager Development, Building and Compliance), John Chapman (Interim Manager Finance and Customer Service), Matt Stubbs (Manager Technical Services)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
ADJOURN MEETING FOR OPEN FORUM
2 Open Forum
There were no speakers for the Open Forum.
RESUME OPEN MEETING
Resolution 007/2022 Moved: Cr Trevor Glover Seconded: Cr Gil Kelly Council resume the Open Meeting. Carried |
3 Apologies
Motion Moved: Cr Leigh Bowden Seconded: Cr David Graham Apologies from Cr Penny Nicholson be received and leave of absence granted.
|
4 Disclosures of Interest
Cr Charlie Sheahan (Mayor) disclosed a Significant Non-Pecuniary Interest in item:
9.1 Notice of Motion - Procurement of Weed Spraying Chemicals.
Cr Logan Collins disclosed a Less than Significant Non-Pecuniary Interest in item:
8.1.1 Cootamundra-Gundagai Regional Council and CWP Renewables Voluntary Planning Agreement.
Cr David Graham disclosed a Pecuniary Interest in the following items:
8.1.1 Cootamundra-Gundagai Regional Council and CWP Renewables Voluntary Planning Agreement.
8.4.1 Development Applications November and December 2021.
9.1 Notice of Motion - Procurement of Weed Spraying Chemicals.
5 Confirmation of Minutes
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 30 November 2021 |
Resolution 008/2022 Moved: Cr David Graham Seconded: Cr Leigh Bowden The Minutes of the Ordinary Meeting of Council held on Tuesday 30 November 2021 be confirmed as a true and correct record of the meeting. Carried |
5.2 Minutes of the Extraordinary Meeting of Council held on Monday 10 January 2022 |
Note: Cr Gil Kelly pledged his role as Councillor by Oath, not by affirmation as detailed in the Minutes of the Extraordinary Meeting of Council held 10th January, 2022. Those Minutes have been amended to reflect this. |
Resolution 009/2022 Moved: Cr Gil Kelly Seconded: Cr Abb McAlister The amended Minutes of the Extraordinary Meeting of Council held on Monday 10 January 2022 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
6.1 Mayoral Minute - Councillor Engagement to 3rd December, 2021 |
Note: The Following Amendments Were Made At The Meeting: 26th November, 2021 Cr Graham and I attended a Softwoods Working Group meeting at Holbrook.
3rd December, 2021 I attended a meeting at Cootamundra regarding Gundagai Taxi’s.
4th December, 2021 Gundagai South Public speech night.
10th December, 2021. As Council’s community representative I attended the Gundagai High School Awards Presentation. Day
I attended the Opening of Gundagai South Public School Sensory Garden with Member for Cootamundra, the Hon. Steph Cooke MP.
I attended the announcement of Stronger Country
Community Fund Round 4 with Member for Cootamundra, the Hon. Steph Cooke MP at
Gundagai Racecourse and Gundagai Sporting Club. |
Resolution 010/2022 Moved: Cr David Graham Seconded: Cr Logan Collins The information in and amendments made to the Mayoral Minute be received and noted. Carried |
6.2 Mayoral Minute - Councillor Engagement January, 2022 |
Motion Moved: Cr Les Boyd Seconded: Cr Trevor Glover The information in the Mayoral Minute be received and noted.
|
7 Reports from Committees
Nil
8 General Manager’s Report
8.1 Business
8.1.1 Cootamundra-Gundagai Regional Council and CWP Renewables Voluntary Planning Agreement |
Note: Having disclosed a Pecuniary Interest in this item Cr Graham left the Meeting. Having disclosed a Less than Significant Non-Pecuniary Interest in item Cr Logan Collins stayed in the Meeting. |
Resolution 011/2022 Moved: Cr Gil Kelly Seconded: Cr Leigh Bowden The General Manager and Mayor be authorised to sign the Voluntary Planning Agreement between Cootamundra-Gundagai Regional Council and CWP Renewables. Carried |
8.1.2 Local Government Remuneration Tribunal Review 2022 Annual Determination |
Resolution 012/2022 Moved: Cr Leigh Bowden Seconded: Cr David Graham Cootamundra-Gundagai Regional Council retain its Rural categorisation. Carried |
8.1.3 Committees Requiring Council Representatives. |
||||||||||||||||||
Resolution 013/2022 Moved: Cr Trevor Glover Seconded: Cr Les Boyd A Councillor be nominated to the remaining Committees detailed in the report.
Carried |
8.1.4 Draft Code of Meeting Practice |
Resolution 014/2022 Moved: Cr Leigh Bowden Seconded: Cr Abb McAlister 1. Council to discuss and select or alter the necessary non-mandatory provisions detailed in the draft Code of Meeting Practice, attached to the report. 2. The draft Code of Meeting Practice, attached to the report, including any amendments made from 1 above, be placed on public exhibition for a period of not less than 28 days, with members of the community invited to comment on the draft Code for a period of not less than 42 days from the commencement of the public exhibition period. 3. Following 2 above, a report, including any submissions received, be prepared and submitted to the March 2022 Ordinary Meeting of Council. Carried |
8.1.5 Political Donation and Electoral Expenditure disclosures |
Resolution 015/2022 Moved: Cr Logan Collins Seconded: Cr Abb McAlister Councillors submit their political donation and electoral expenditure disclosures to the NSW Electoral Commission, as detailed in the report. Carried |
8.1.6 Australian Local Government Association (ALGA) National General Assembly 2022 |
Resolution 016/2022 Moved: Cr David Graham Seconded: Cr Leigh Bowden 1. Motions be presented to the General Manager for consideration. 2. A further report be prepared and submitted for consideration by Council at the Ordinary Meeting to be held 22nd February, 2022. Carried |
8.1.7 The Arts Centre Cootamundra s.355 Committee Meeting Minutes |
Resolution 017/2022 Moved: Cr David Graham Seconded: Cr Gil Kelly The Minutes of The Arts Centre Cootamundra s.355 Committee Ordinary Meeting held on 18th November, 2021, attached to the report, be received and noted. Carried |
8.1.8 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes |
Resolution 018/2022 Moved: Cr Leigh Bowden Seconded: Cr Logan Collins The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 25th November, 2021, attached to the report, be received and noted. Carried |
8.1.9 The Cootamundra Heritage Centre Management S.355 Committee Meeting Minutes |
Resolution 019/2022 Moved: Cr Leigh Bowden Seconded: Cr Abb McAlister The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 25th October, 2021 and 6th December, 2021, attached to the report, be received and noted. Carried |
8.1.10 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes |
Resolution 020/2022 Moved: Cr Gil Kelly Seconded: Cr Trevor Glover The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 11th October, 2021 attached to the report, be received and noted. Carried |
8.1.11 Muttama Hall Management s.355 Committee Meeting Minutes and Membership |
Resolution 021/2022 Moved: Cr Trevor Glover Seconded: Cr Les Boyd 1. The Minutes of the Muttama Hall Management s.355 Committee Annual General Meeting held on 24th November, 2021 attached to the report, be received and noted. 2. The office bearer and membership of the Muttama Hall Management s.355 Committee as detailed in the report, be endorsed. 3. The report regarding seeking additional membership be noted. Carried |
8.1.12 Council Meeting Action Report - January 2021 |
Resolution 022/2022 Moved: Cr Gil Kelly Seconded: Cr David Graham The Council Meeting Action Report be noted. Carried |
8.1.13 Information Bulletin - January 2022 |
Resolution 023/2022 Moved: Cr Les Boyd Seconded: Cr Leigh Bowden The Information Bulletin January 2022, and attached documents, be received and noted. Carried |
8.2 Finance
8.2.1 Monthly Finance Report for December, 2021 |
Resolution 024/2022 Moved: Cr Abb McAlister Seconded: Cr Logan Collins The Finance Report for December, 2021, and attached reports, be received and noted. Carried |
8.2.2 Investment Report - November 2021 |
Resolution 025/2022 Moved: Cr Leigh Bowden Seconded: Cr Abb McAlister The Investment Report for November, 2021 be received and noted. Carried |
8.2.3 Investment Report - December 2021 |
Resolution 026/2022 Moved: Cr Logan Collins Seconded: Cr Les Boyd The Investment Report for December, 2021 be received and noted. Carried |
8.3 Community and Culture
8.3.1 Change to Council Contribution to the Riverinal Regional Library Membership. |
Resolution 027/2022 Moved: Cr Leigh Bowden Seconded: Cr Logan Collins 1. The membership for Riverina Regional Library for the term of the next Deed of Agreement being 1st July, 2022 to 30th June, 2025 be endorsed. 2. The increased financial contribution detailed in the report be allocated in the 2022 – 2023 financial year’s budget. Carried |
8.4 Development, Building and Compliance
8.4.1 Development Applications November and December 2021 |
Note: Having disclosed a Pecuniary Interest in this item Cr Graham left the Meeting. |
Resolution 028/2022 Moved: Cr Trevor Glover Seconded: Cr Abb McAlister The information on Development Applications approved in November and December 2021 be received and noted. Carried |
8.5 Regulatory Services
Nil
8.6 Assets
8.6.1 Progress Report of the Construction of the Gundagai Sewage Treatment Plant and Associated Works |
Resolution 029/2022 Moved: Cr Abb McAlister Seconded: Cr Logan Collins The Progress Report of the Construction of the Gundagai Sewage Treatment Plant and Associated Works, Gundagai Sewerage Augmentation Construction of 3000EP Wastewater Treatment Plant and Associated Works Progress Report, Appendix B Gundagai STP and Pump Station Program- 13 October 2021 and Appendix C Gundagai STP Finance Project Financial Summary October 2021 attached to the report, be received and noted. Carried |
8.7 Civil Works
8.7.1 January 2022 Rainfall Event |
Resolution 030/2022 Moved: Cr Gil Kelly Seconded: Cr Les Boyd 1. The Report on the January, 2022 Rainfall Event be received and noted. 2. This report be forwarded to the Cootamundra Flood Study Committee for discussion. Carried |
8.7.2 Civil Works and Technical Services Report - January 2022 |
Resolution 031/2022 Moved: Cr Leigh Bowden Seconded: Cr Logan Collins The Civil Works and Technical Services Report for the month of January, 2022 be received and noted. Carried |
8.8 Technical Services
8.8.1 Road Closure Tom Street Gundagai |
Resolution 032/2022 Moved: Cr Abb McAlister Seconded: Cr David Graham 1. Council proceed with intent to close Tom Street between Camphor Lane and Camphor Street in accordance with Part 4, Division 3 of the Roads Act 1993. 2. Following the roads closure, the land be classified as operational and made available for purchase by the beneficiary, subject to valuation at time original consent had been granted (1983). 3. All costs associated with the closure are to be borne by the beneficiary. Carried |
8.9 Facilities
8.9.1 Facilities Works Report December 2021 to January 2022 |
Resolution 033/2022 Moved: Cr Logan Collins Seconded: Cr David Graham The Facilities Works Report for December, 2021 and January, 2022 to be received and noted. Carried |
8.10 Waste, Parks and Recreation
Nil
9 Motion of which Notice has been Given
9.1 Notice of Motion - Procurement of Weed Spraying Chemicals |
Note: Having disclosed a Pecuniary Interest in this item Cr Graham left the Meeting. Note: Having disclosed a Pecuniary Interest Cr Sheahan (Mayor) left the Meeting. Note: Due to the Mayor vacating the Chair Cr Bowden (Deputy Mayor) assumed the Chair. |
Resolution 034/2022 Moved: Cr Les Boyd Seconded: Cr Gil Kelly That the General Manager arrange a workshop for Councillors on Council’s Procurement Policy and Procedures with the workshop to include examples of current procurement procedures and practices, particularly including the purchase of weed spraying chemicals. Carried |
10 Questions with Notice
10.1 Questions With Notice - January 2022 |
Resolution 035/2022 Moved: Cr Logan Collins Seconded: Cr Abb McAlister The Questions with Notice from Councillors and related responses from Council officers be noted. Carried |
11 Confidential Items
Nil
The Meeting closed at 4:00pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 22 February 2022.
................................................... ...................................................
CHAIRPERSON GENERAL MANAGER
22 February 2022 |
6.1 Mayoral Minute - A Working Party to Undertake an Upgrade of the Fisher Park Stadium Facilites be Developed.
DOCUMENT NUMBER |
365556 |
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
Nil |
1. That Council, in conjunction with the Cootamundra Rugby League Football Club, seek appropriate funding to upgrade and refit the players facilities to accommodate female referees and female players in the ever increasing female sports. 2. Funds from the sale of the Southern Phone Company share be used as a co-contribution if required. 3. A working committee be formed with representatives from Cootamundra Rugby League Football Club and Council staff to undertake the project. |
Note from the Mayor
Representatives from the Cootamundra Rugby league Football Club (the Club) have been seeking assistance from Council to refurbish some areas in the player and referee facilities. Currently female referees are having to use the female toilets to change without access to shower facilities. Female league tag players are having to share change rooms with male players which is appreciably inappropriate.
The facilities were built in the 1980’s and have had very little improvement works undertaken since that time just as required maintenance. The Club pays annual fees and has done so for decades and as expected, the players and their families give much of their time attending to required maintenance and repairs. Refitting the facilities will be costly should not expected to occur at the Club’s expense. Due to COVID the Club has paid the ground fees with very little income. The ground fee for this financial year is $3,771 plus electricity and gas. Some $7,000 was paid to Council last year.
In the interim, Council has committed to the provide urgent work required before commencement of this season, however, it will fall short of an appropriate refit. If substantial funding is found an upgrade of the facilities could be scheduled to commence at the end of the 2022 football season.
The Cootamundra Cricket Club, the Lions’ Club, the Cootamundra Development Corporation (Wattle Festival), local school’s book parade and the Cootamundra Girl Guide monthly markets, are just some users of the grounds and facilities with other various activities undertaken at the park. An upgrade of the facilities would encourage other major cricket and football events and more comprehensive use.
A working party comprising of Committee members and Council staff would support the necessary dialogue to see the project from conception to completion. The Working Party would ideally comprise of a member of staff from Planning, Development and Compliance, Facilities, Finance a Councillor and members of the Cootamundra Rugby League Football club. I suggest that the committee consider meeting on a monthly basis to determine a wish list for the project, develop a concept plan, scope of works, determine the project cost and identify funding opportunities.
Council previously resolved that the funds from the sale of the Southern Phone Share were to be spent on projects in the Cootamundra area. Should an appropriate funding stream be identified and a co-contribution be required from Council a further report is to come back to Council for consideration.
22 February 2022 |
DOCUMENT NUMBER |
365228 |
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
Nil |
So as to keep the community aware of my and Councillor engagements I intend to provide regular updates through my Mayoral Minutes.
The information in the Mayoral Minute be received and noted. |
24th January, 2022
Cr Bowden (Deputy Mayor), Cr’s Boyd, Collins, Glover, Graham, Kelly, McAlister and I attended a Councillor Induction Program.
25th January, 2022
Cr Bowden (Deputy Mayor), Cr’s Boyd, Collins, Glover, Graham, Kelly, McAlister, Nicholson and I attended a Councillor workshop.
Cr’s Boyd, Collins, Kelly and I attended dinner with Bryce Collins, Australia Day Ambassador for Cootamundra.
Cr Bowden (Deputy Mayor), Cr’s Graham and McAlister attended dinner with Jeremy Jones AM, Australia Day Ambassador for Gundagai.
26th January, 2022
Cr’s Collins, Kelly and I attended the Australia Day Celebrations in Cootamundra.
Cr Bowden (Deputy Mayor) and Cr McAlister attended the Australia Day Celebrations in Gundagai.
27th January, 2022
I attended an Adina Care Board meeting.
Cr Bowden (Deputy Mayor) attended an Ellwood’s Hall s355 Committee meeting.
Cr McAlister attended a Goldenfields Water County Council Board Meeting.
27th January, 2022
Cr Bowden (Deputy Mayor), Cr’s Boyd, Glover and I attended a Local Government New South Wales Councillor Induction.
28th January, 2022
Cr Bowden (Deputy Mayor), Cr’s Collins and Glover attended a Local Government New South Wales Councillor Induction.
2nd February, 2022
Cr Bowden (Deputy Mayor), Cr’s Graham, Kelly, McAlister, and I attended a Community Strategic Planning workshop.
I attended a meeting with Bradman’s Birthplace volunteers.
3rd February, 2022
Cr’s Nicholson and McAlister attended a Nangus Water Meeting.
Cr Bowden (Deputy Mayor), Cr’s McAlister and Nicholson attended a Christmas 2022 Planning Discussion.
Cr Bowden (Deputy Mayor) attended a Cootamundra Tourism Advisory Group meeting.
6th February, 2022
I attended the Annual General Meeting of the Returned and Services League of Australia Cootamundra Branch.
7th February, 2022
Cr Bowden (Deputy Mayor) and I met with the General Manager.
I attended a meeting with Brian Murnane, Chief Executive Officer of St Vincent De Paul via Teams to discuss the Affordable Housing project.
Cr McAlister attended a Prince Alfred Bridge meeting.
I attended a Cootamundra Youth Council meeting.
I attended a Muttama Creek Regeneration Group s355 Committee meeting
8th February, 2022
Cr Bowden (Deputy Mayor), Cr’s Boyd, Collins, Glover, Kelly, and I attended a meeting of the Strategic Planning for Residential and Industrial land development Working Party.
Cr Bowden (Deputy Mayor), Cr’s Boyd, Collins, Glover, Kelly, McAlister, Nicholson and I attended a Councillor workshop.
Cr Graham attended an Upper House Inquiry into the long term sustainability and future of the timber and forest products industry.
10th February, 2022
Cr Collins attended a Cootamundra-Gundagai Local Area Traffic Advisory Committee meeting.
Cr Bowden (Deputy Mayor) Chaired a Coota Beach Volleyball meeting.
Cr Bowden (Deputy Mayor) attended a Cootamundra Development Corporation meeting.
14th February, 2022
I attended a meeting with the General Manager.
Cr’s McAlister and Nicholson attended a Gundagai Tourism Action Group meeting.
16th February, 2022
I attended and Local Government New South Wales Mayoral meeting via Teams.
17thFebruary, 2022
Cr McAlister attended a meeting to discuss the proposed memorialisation and heritage of Prince Alfred Bridge.
Cr Bowden attended The Arts Centre Cootamundra s355 Committee meeting.
18th February, 2022
Cr Bowden (Deputy Mayor), Cr’s Collins, Glover and I attended the Cootamundra Development Corporation’s Welcome to 2022.
22 February 2022 |
7.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 10 February 2022
REPORTING OFFICER |
Julie Buckley, Operations Support Officer |
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 10 February 2022
|
1. The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 10 February 2022 attached to the report be received and noted. 2. Council consider the recommendations contained in the Minutes as detailed in the report. |
The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held 10th February, 2022 are submitted for the information of Council and the community.
Recommendations for consideration within the Minutes:
2.1 Sheridan Street Pedestrian Crossing Warrants.
That the Sheridan Street crossing remain with the current layout and Council will continue to monitor pedestrian movements to determine any future measures.
2.2 Cootamundra Festival of Lights
That approval be given to the Cootamundra Development Corporation to hold the 2022 Festival of Lights event on Friday, 18th March, 2022 with the following conditions:
1. The closure of Parker Street between Adams and Wallendoon Street between 4:00pm and 11:00pm. Including each of Bourke Street at Parker Street and the Woolworths carpark entry exit at Parker Street;
2. That all businesses along the route be advised and road closures be advertised in the community;
3. That appropriate COVID Safety Plans be adhered to;
4. That appropriate approvals are received from NSW Police for Alcohol consumption on the street;
5. Council approve a temporary exemption of the Alcohol Free zone along Parker Street.
2.4 2022 Cootamundra Annual Haycarters Race.
That approval (Road Occupancy Licence) be given for the Cootamundra Cycle Club to hold the
Haycarters Cycle race on Saturday, 14th May, 2022 and the Annual Classic on Sunday, 15th May, 2022, subject to the following conditions:
(a) The event organiser complies with any conditions set by Council and the NSW Police;
(b) All Traffic Control Plans for the Haycarters Race and Annual Classic are applied in accordance with the ‘Traffic Control at Worksites Manual’;
(c) All traffic controllers must have appropriate traffic control tickets;
(d) All riders must comply with the Road Licence requirements;
(e) Signage being placed at all driveways to warn motorists when exiting private property onto the Council road;
(f) Consent be received from both Junee and Temora Councils for the event to be held in their municipalities;
(h) The event organiser has a COVID Safe Plan prepared for the event.
2.5 Parker Street, Cootamundra Vegetation.
Committee Discussion on this determined that an onsite inspection be held between Committee members and Council staff to look at the vegetation issues in Parker Street, Cootamundra.
Minutes Cootamundra-Gundagai Local Traffic Committee Meeting
Council Chambers, Gundagai
10am, Thursday 10th February, 2022
Administration Centres: 1300 459 689 |
Cootamundra-Gundagai Local Traffic Committee Meeting Minutes |
10 February 2022 |
MINUTES OF Cootamundra-Gundagai Regional Council
Cootamundra-Gundagai
Local Traffic Committee Meeting
HELD AT THE Council
Chambers, Gundagai
ON Thursday, 10
February 2022 AT 10am
PRESENT: Cr Logan Collins, NSW Police Leading Senior Constable – Paul Kemp, Local Electorate Representative – Gwen Norman and Kim Schultz (Community & Safety Support Officer Transport for NSW)
IN ATTENDANCE: Mark Ellis (Manager Civil Works), Matt Stubbs (Manager Technical Services)
Gwen Norman was nominated and accepted the position of Chairperson.
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
2 Apologies
General Manager Phillip McMurray and Greg Minehan (Manager Network & Safety Services Transport for NSW)
3 Disclosures of Interest
Nil
4 Reports
2.1 Sheridan Street Pedestrian Crossing Warrants |
Recommendation That the Sheridan Street crossing remain with the current layout and Council will continue to monitor pedestrian movements to determine any future measures. |
2.2 Cootamundra Festival of Lights |
Recommendation That approval for the Cootamundra Festival of Lights event be given to the Cootamundra Development Corporation to hold the 2022 Festival of Lights event on Friday, 18 March, 2022 with the following conditions: 1. The closure of Parker Street between Adams and Wallendoon Street between 4:00pm and 11:00pm. Including each of Bourke Street at Parker Street and the Woolworths carpark entry exit at Parker Street; 2. That all businesses along the route be advised and road closures be advertised in the community; 3. That appropriate COVID Safety Plans be adhered to; 4. That appropriate approvals are received from NSW Police for Alcohol consumption on the street; 5. Council approve a temporary exemption of the Alcohol Free zone along Parker Street. |
2.3 2022 Cootamundra Anzac Day Parade |
Discussion: As no formal Event Management Plan has been received for the Cootamundra, Wallendbeen and Gundagai ANZAC Marches, they will be approved at a later date. |
2.4 2022 Cootamundra Annual Haycarters Race |
Recommendation That approval (Road Occupancy Licence) be given for the Cootamundra Cycle Club to hold the Haycarters Cycle race on Saturday, 14 May 2022 and the Annual Classic on Sunday, 15 May 2022, subject to the following conditions: (a) The event organiser complies with any conditions set by Council and the NSW Police; (b) All Traffic Control Plans for the Haycarters Race and Annual Classic are applied in accordance with the ‘Traffic Control at Worksites Manual’; (c) All traffic controllers must have appropriate traffic control tickets; (d) All riders must comply with the Road Licence requirements; (e) Signage being placed at all driveways to warn motorists when exiting private property onto the Council road; (f) Consent be received from both Junee and Temora Councils for the event to be held in their municipalities; (h) The event organiser has a COVID Safe Plan prepared for the event. |
2.5 Parker Street, Cootamundra Vegetation |
Recommendation That an onsite inspection be held between Committee members and Council staff to look at the vegetation issues in Parker Street, Cootamundra. Discussion: The Committee discussed the reasoning with the streetscape and that design standards have been met in undertaking the plantings. Consideration of a 30kph pedestrian zone be investigated in the Cootamundra CBD. |
2.6 2022 Upcoming Events |
Recommendation For the Committee’s information. |
2.7 General Business |
2022 ANZAC Marches No Event Management Plans have been received for Cootamundra, Gundagai and Wallendbeen marches. They will be assessed and approved when received. Francis Street, Cootamundra Giveway signs in Francis Street, Cootamundra are hidden by trees and linemarking at the intersections is faded. Murray/Temora Street, Cootamundra Giveway signs at the Murray/Temora Streets intersection, Cootamundra are hidden by trees and linemarking at the intersections is faded. Hurley/Parker Street, Cootamundra Sight distance at the corner of Hurley and Parker Streets, Cootamundra is hindered by a hedge. Parker Street, Cootamundra Incident Advice has been received about a pedestrian being hit by a cyclist on the footpath in Parker Street, Cootamundra. Discussion about other incidents as well was bought up. A community awareness campaign will be arranged to raise this issue. |
The Meeting closed at 11:45am.
The minutes of this meeting were confirmed at the Cootamundra-Gundagai Regional Council Meeting held on 22 February 2022.
................................................... …………………………………………………
CHAIRPERSON GENERAL MANAGER
22 February 2022 |
DOCUMENT NUMBER |
364571 |
|||
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
Compliance with Sections 225, 226, 351 and 377 of the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
Pursuant to Sections 351,377 of the Local Government Act, 1993 Council delegate to the Mayor the authority to: 1. Appoint a person to the position of Acting General Manager temporarily whilst the General Manager is incapacitated; or during such time as there is a vacancy in the position until a temporary appointment can be determined by the Council. 2. Approve the attendance of the General Manager at conferences, seminars and courses at Council’s cost. 3. Approve leave of absence for the General Manager in accordance with his Contract of Employment. 4. Approve expenses incurred by the General Manager on Council’s behalf 5. Manage complaints regarding the General Manager.
|
Introduction
Following a local government election a new council must be sworn in and a Mayoral Election is held. A council is traditionally elected for a four year term, however, due to circumstances this may be changed by conferring on the Minister for Local Government a time-limited power to postpone council elections.
Under s277 of the Act, The mayor of an area is the person elected to the office of mayor by:
a. The councillors from among their number, unless there is a decision in force under the Division which provides for the election of mayor by the electors, or
b. The electors, if such a decision is in force.
Under s230 of the Act The term of an elected mayor is two years, or the 4 year if elected by the electors. A second mayoral election is held at the end of the two year term of the term of council or earlier in the occurrence of a casual vacancy in the office.
Discussion
Under s226 of the Act, the role of the mayor is as follows:
a. to be the leader of the council and a leader in the local community,
b. to advance community cohesion and promote civic awareness,
c. to be the principal member and spokesperson of the governing body, including representing the views of the council as to its local priorities,
d. to exercise, in cases of necessity, the policy-making functions of the governing body of the council between meetings of the council,
e. to preside at meetings of the council,
f. to ensure that meetings of the council are conducted efficiently, effectively and in accordance with this Act,
g. to ensure the timely development and adoption of the strategic plans, programs and policies of the council,
h. to promote the effective and consistent implementation of the strategic plans, programs and policies of the council,
i. to promote partnerships between the council and key stakeholders,
j. to advise, consult with and provide strategic direction to the general manager in relation to the implementation of the strategic plans and policies of the council,
k. in conjunction with the general manager, to ensure adequate opportunities and mechanisms for engagement between the council and the local community,
l. to carry out the civic and ceremonial functions of the mayoral office,
m. to represent the council on regional organisations and at inter-governmental forums at regional, State and Commonwealth level,
n. in consultation with the councillors, to lead performance appraisals of the general manager,
o. to exercise any other functions of the council that the council determines.
The Mayor requires certain delegations to be able to fulfill certain responsibilities of the role.
22 February 2022 |
DOCUMENT NUMBER |
365738 |
|||
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. 2022 National General Assembly Call for Motions - Discussion Paper ⇩ 2. Rural Medical Workforce Gundagai Motion ⇩ 3. Cr Linda Scott - Letter of support for the Redistribution of Financial Assistance Grants ⇩ |
1. The Australian Local Government Association -Working Together for Our Communities - Call for Motions NGA21 -Discussion Paper, attached to the report, be received and noted. 2. The Rural Medical Work Force Gundagai Motion, attached to the report, be received and noted. 3. Correspondence to Cr Linda Scott – Letter of support for the redistribution of Financial Assistance Grants be received and noted. 4. The Motions submitted by the General Manager for the National General Assembly 2022 as detailed in the Report be endorsed.
|
Introduction
Convened annually by the Australian Local Government Association (ALGA) the National General Assembly (NGA) of Local Government is the peak annual event for Local Government attracting Mayors and General Managers from across the Country.
Discussion
The National General Assembly of Local Government (NGA) is an important opportunity for councils to influence the national policy agenda. The submissions were required to be submitted by 11:59pm (AEDT) on Friday, 25th March, 2022. Due to the fact that Council would resolve its Motions after the deadline the General Manager is required to submit the Motions. The motions below meet the criteria required for submission. The generic criteria for the Motions called is detailed in the Discussion Paper attached to the report.
Motions submitted by the General Manager are as follows:
1. Rural Doctors Workforce Change to attract and retain doctors in regional and rural areas across the nation.
2. For the federal government to undertake a review of the current financial distribution arrangement of the Financial Assistance Grants with the purpose of developing a formula which will redistribute the funds and increase the amount currently apportioned to regional and rural local government areas across the nation.
3. Consideration be given to remunerate for the role of deputy mayor in councils. The role of deputy mayor currently has no remuneration. Where two events are held for simultaneous celebrations; Events such as Australia Day, ANZAC Day, Remembrance Day, the mayor cannot attend both ceremonies and some are many kilometres apart in regional and rural areas. The role of deputy mayor is increasing and the proposal for the role to be remunerated is not unreasonable.
Back ground
The Rural Medical Work Force Gundagai Motion, attached to the report, was submitted on behalf of Dr Paul Mara, and endorsed as a motion at the National General Assembly 2021 (NGA21). It is still relevant in regional, rural and remote councils particularly through the 2 year COVID Pandemic. Councils must continue to lobby state and federal governments on this critical issue.
The Federal Government’s Financial Assistance Grants (FAGs) have been losing their value over decades and the annual National General Assembly has motions submitted continually seeking representations be made to restore the value of the FAGs to the previous national level of an amount equal to 1% of Commonwealth taxation revenue that applied in 1996. The assessment criteria has also changed over time and at the expense of reginal, rural and remote local government areas. the letter sent to Cr Linda Scott - Letter of support for the Redistribution of Financial Assistance Grants, attached to the report was send in May, 2019 and is provided as some back ground to the motion.
Under Section 231(3) of the Local Government Act, 1993 (the Act), Deputy Mayor:
‘May exercise any function of the mayor at the request of the mayor or if the mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of mayor’.
Under Section 249(5) Fixing and payment of annual fees for the mayor:
A council may pay the deputy mayor (if there is one) a fee determined by the council for such time as the deputy mayor acts in the office of the mayor. The amount of the fee so paid must be deducted from the mayor’s annual fee.
22 February 2022 |
DOCUMENT NUMBER |
364888 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
In accordance with section 404(5) of the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Q2 Progress Report ⇩ |
The Delivery Program incorporating the Operational Plan 2021/22, quarterly progress report, (2nd Quarter 1st October – 31st December, 2021), attached to the report, be received and noted. |
Discussion
Section 404 (5) of the Local Government Act, 1993 requires that “The general manager must ensure that regular progress reports are provided to the council, reporting as to its progress with respect to the principal activities detailed in its delivery”.
Accordingly, attached to this report is the quarterly progress report outlining the extent to which performance measures and targets, set out in the Delivery Program and Operational Plan, have been achieved during the second quarter of the reporting year; that is between 1st October and 31st December, 2021.
The next progress report will be presented to Council at the Ordinary Meeting to be held 31st May, 2022, and will consist of status updates for actions within the 21/22 Operational Plan (3rd quarter reporting period of January-March, 2022).
22 February 2022 |
DOCUMENT NUMBER |
365164 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
1. Muttama Creek Regeneration Group s.355 Committee Meeting Minutes 13 December 2021 ⇩ |
The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 13th December, 2021 attached to the report, be received and noted. |
Introduction
The attached Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 13th December, 2021, is submitted for the information of Council and the community.
22 February 2022 |
DOCUMENT NUMBER |
365299 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
1. Muttama Hall s.355 Committee Meeting Minutes 19 January 2022 ⇩ |
1. The Minutes of the Muttama Hall Management s.355 Committee General Meeting held on 19th January 2022 attached to the report, be received and noted. 2. The office bearer and membership of the Muttama Hall Management s.355 Committee as detailed in the report, be endorsed. |
Introduction
The attached Minutes of the Muttama Hall Management s.355 Committee, General Meeting (AGM) held on 19th January 2022 are submitted for the information of Council.
Membership
The details of new office bearers and membership is provided for Council’s consideration, as follows:
Secretary: Faith Morris Treasurer: Liên Puddicombe Other Members: Rachael Moorby
22 February 2022 |
DOCUMENT NUMBER |
365523 |
|||
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Lachlan Regional Transport Committee - Request for Delegate of Council to Committee ⇩ |
1. The Lachlan Regional Transport Committee – Request for Delegate of Council to Committee, attached to the report, be received and noted. 2. Council consider nominating Delegates, one Councillor and one Manager, for the Lachlan Regional Transport Committee. |
Introduction
The Lachlan Regional Transport Committee (LRTC) has written to Council requesting Cootamundra-Gundagai Regional Council consider joining LRTC. The attached document does not clearly state if the delegates need to be one or the other, however, the Cootamundra-Gundagai Local Traffic Committee, has one Councillor and one member of the Management team it seems reasonable to consider doing the same for LRTC.
The aim of the LRTC is to establish the most efficient and fair transport system covering all means of transport for freight and people in New South Wales.
Membership contains neighbouring Councils of Temora, Hilltops, and others in proximity.
Meetings are held every three (3) months and move around each member council. Meetings are not currently held online. Members are emailed well in advance with details of the location of the meeting, date, agenda and minutes.
22 February 2022 |
DOCUMENT NUMBER |
365227 |
|||
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Softwoods Working Group Annual General Meeting - 26.11.2021 - Minutes ⇩ 2. Southwest Slopes Forestry Hub - 26.11.2021 - Minutes ⇩ 3. Softwoods Working Group - 26.11.2021 - Minutes ⇩ 4. Eastern Riverina Arts letter of Congratulation to Mayor, Deputy Mayor and Council. ⇩ 5. NatO Ceremonies - Australia Day - Letter of thanks ⇩ 6. Council Circular - 22-01 Local Government Code of Accounting Practice and Financial Reporting 2021-22 ⇩ 7. Stockinbingal Community Newsletter January 2022 ⇩ 8. Stockinbingal Community Newsletter February 2022. ⇩ 9. Gundagai Tourism Action Group Advisory Meeting - 14.02.2022 - Minutes.pdf ⇩ 10. Cootamundra Heritage Centre Meeting - 7.02.2022 - Minutes ⇩ |
The Information Bulletin February 2022, and attached correspondence, be received and noted. |
Introduction
Council receives a variety of correspondence including Ministerial Messages, Council Circulars, media releases, community correspondence and other items. The correspondence attached has been included for the information of Council and the community.
22 February 2022 |
DOCUMENT NUMBER |
365529 |
|||
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Updated Council Meeting Action Report ⇩ |
The Updated Council Meeting Action Report, attached to the report, be received and noted. |
22 February 2022 |
DOCUMENT NUMBER |
365291 |
|||
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
$7,000 of the outstanding GST debt to be funded from the Finance Budget. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Correspondence in 21.12.2021 - The Arts Centre Cootamundra GST Proposal ⇩ |
1. The Correspondence in 21.12.2021 - The Arts Centre Cootamundra GST Proposal be received and noted. 2. The Proposal for Cootamundra-Gundagai Regional Council and The Arts Centre Cootamundra to each pay 50% of the $14,000 Goods and Services Tax Debt be endorsed. 3. Council’s $7000 be funded from the Finance Budget. |
Introduction
At its Ordinary Meeting held 30th November, 2021, Council resolved (Min. no 363/2021) that The General Manager and Interim Manager of Finance and Customer Service develop a payment plan for the Arts Centre Cootamundra to repay their Goods and Services Tax debt while continued operations at the Arts Centre Cootamundra remain in place.
In the attached correspondence from The Arts Centre Cootamundra (TACC), due the historical nature of the outstanding GST, it is proposed to split the debt equally between TACC and Council for each to pay 50%. If Council were to endorse this proposal the debt would be settled promptly and allow TACC to continue with its work of managing the Arts Centre and providing valuable programs and entertainment to the local community.
22 February 2022 |
DOCUMENT NUMBER |
365539 |
|||
REPORTING OFFICER |
John Chapman, Interim Manager Finance and Customer Service |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Council’s investment income for January, 2022 was $6,104.34, 20% over the budgeted figure of $5,096. |
|||
LEGISLATIVE IMPLICATIONS |
Council investments comply fully with Section 625 of the Local Government Act (NSW), 1993, Local Government (General) Regulation, 2005 paragraph 212. |
|||
POLICY IMPLICATIONS |
The Investment Policy was adopted on 31st July 2018 and was due for review on 31st July 2021. |
|||
1. Investment Report - January 2022 ⇩ |
The Investment Report for January, 2022 be received and noted. |
Introduction
The monthly investment report provides an overview of Council’s investments, and their performance for the month.
Discussion
Investments for the month have produced interest of $6,104.34, being 20% over the budget for the month.
22 February 2022 |
DOCUMENT NUMBER |
365635 |
|||
REPORTING OFFICER |
John Chapman, Interim Manager Finance and Customer Service |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
As reported in the attached quarterly budget review, the revised net operating result for the year to 31 December 2021 estimates a profit of $12,275,514 compared with the original budget of $9,240,964 profit. The net movement in unrestricted cash now anticipated is $1,441,165 increase, compared with the original budget of $704,566 increase. A summary of the operational and capital budget variations is included in the attached reports. |
|||
LEGISLATIVE IMPLICATIONS |
Compliance with Clause 203(1) of the Local Government (General) Regulation, 2005 requires that, not later than 2 months after the end of each quarter, excluding the June quarter, the responsible accounting officer must submit a budget review statement to Council. The format of the review must be consistent with the minimum requirements contained in the Quarterly Budget Review Statement Guidelines provided by the Office of Local Government. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Consolidated Summary ⇩ 2. Operational Budget Variances ⇩ 3. Capital Expenditure ⇩ 4. Business Unit Summary ⇩ |
1. The attachments included in the December, 2021 Quarterly Budget Review Report be received and noted. 2. The budget variations listed in the report be adopted. |
Introduction
The purpose of this report is to present a summary of Council’s financial position at the end of the quarter, and to report on progress made against the original budget adopted by Council in its 2021-22 Operational Plan. A summary of budget variances is included in the December, 2021 Quarterly Budget Review attached to the report.
Discussion
Commentary on the operational budget variations is included in the attached reports.
22 February 2022 |
DOCUMENT NUMBER |
365528 |
||||||
REPORTING OFFICER |
James Tonson, Youth and Inclusion Officer |
||||||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
||||||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
||||||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
||||||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
||||||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
||||||
1. Cootamundra Youth Council - Minutes 7th February 2022 ⇩ 2. Cootamundra Youth Council - Youth Hub Vision February 2022 ⇩ |
1. The minutes of the Cootamundra Youth Council meeting held 7th February, 2022, attached to the report be received and noted. 2. The new members of the Cootamundra Youth Council Laila Ismay (February, 2022) and Hannah Drum (December, 2021) be welcomed and endorsed. 3. Council congratulate the newly elected Youth Mayor Kyle Collins. 4. The updated Vision for the Youth Hub (attached) be endorsed. |
Introduction
The Minutes of the Cootamundra Youth Council (CYC) Meeting held Monday, 7th February, 2022 are submitted for the information of Council and the community.
Discussion
CYC continues to receive welcome interest from new members. Current CYC members are:
· Kyle Collins (Youth Mayor)
· Michelle Rabey (Secretary)
· Will Ellis (Treasurer)
· Kyle Sheppard
· Eliza Cowell
· Hannah Drum
· Leila Ismay
CYC looks forward to continuing to work with Logan Collins in his capacity as Councillor and Councillor Delegate to CYC.
Youth Hub Vision
As per Council’s Youth Strategy 2020-2030, CYC continues to work towards establishing a Youth Hub in Cootamundra.
The Vision for the Youth Hub, attached to the report, has been developed by CYC with input from young people in the wider community through public consultation and direct submissions. The Vision will continue to be refined through ongoing consultation.
The Vision reflects the range of the enthusiastic ideas, as detailed in submissions received and noted at consultation sessions, so as to reflect funding realities and provide a narrower sense of what is essential for a viable Youth Hub.
This updated Vision has also been submitted for inclusion in Council’s Community Strategy Plan once endorsed by Council.
CYC thanks Council for their vital support of this project and hopes that the Vision Statement assists in identifying an appropriate location for the Youth Hub and funding opportunities for the Youth Hub.
22 February 2022 |
8.4 Development, Building and Compliance
DOCUMENT NUMBER |
364797 |
||||||
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
||||||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
||||||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
||||||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
||||||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
||||||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
||||||
Nil |
1. Mr Gordon Lindley remaining in the position of sitting Member for Cootamundra-Gundagai Regional Council on the Joint Regional Planning Panel be considered. 2. Mark Ellis, Manager Civil Works be nominated as the alternative delegate in the event Mr Lindley is unavailable to fulfil his role as representative to the Joint Regional Planning Panel. |
Introduction
At it’s Ordinary Meeting held 10th December, 2019 Council endorsed (Min. no. 463/2019) Mr. Gordon Lindley as the community representative on the Joint Regional Planning Panel.
Regional Planning Panel’s (RPP) determine regional development, as outlined in Schedule 7 of the State Environmental Planning Policy (State and Regional Development) 2011, with a capital investment value of over $30Million (M) or developments over $5M which are:
· Council related
· Lodged by or on behalf of the Crown (state of NSW)
· Private infrastructure and community facilities
· Eco-tourist facilities
· Extractive industries, waste facilities and marinas that are designated development,
· Certain coastal subdivisions
· Development with a capital investment value between $10M and $30M which is referred to the Planning Panel by the applicant after 120 days.
It is the responsibility of the relevant local council to carry out a proper and professional assessment of a proposal for a Panel’s determination of a relevant DA. This will include the public exhibition of the application and assessment of submissions received.
Discussion
The Planning Panel Operational Procedures indicate that Panels have two council members appointed by each Council. Panel members should have good local knowledge of the community and the issues that are important in the wider community context. The guidelines for panel members contain qualifications that at least one of the council appointed members should have. Currently Council’s two appointed members are Mr. Tony Donoghue and Mr. Gordon Lindley.
Mr. Tony Donoghue is independent from our Council, and the current General Manager from Coolamon Shire Council. He holds necessary qualification. He is willing to continue in that capacity.
This report seeks the endorsement of Council for Mr Gordon Lindley to continue in the role of community member. In the past it has been difficult to recruit members with local knowledge, wide ranging experience and awareness of planning matters.
Mr Lindley has been involved in the Gundagai community for many decades. He served the former Gundagai Shire Council community, as councillor, for a period of 12 years, with six of those years as Mayor.
Mr Lindley has wide ranging interests in the community, significant local knowledge and community connections, understanding of the functions of local government and awareness of planning matters that affected the local economy, community and environment. Mr Lindley is a respected member of the community and has been a credible Council representative to the Joint Regional Planning Panel.
With potential for upcoming developments, it is thought appropriate to resolve to have an alternative delegate within our Council team to cover availability if needed.
22 February 2022 |
8.4.2 Employment Zone Reform - Translation Detail to amend Land Use Tables of Cootamundra and Gundagai Local Environmental Plans
DOCUMENT NUMBER |
365336 |
|||
REPORTING OFFICER |
Craig Perrin, Town Planner |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
Compliance with the Standard Instrument (Local Environmental Plans) (Land Use Zones) Order 2021 as part of the Employment Zones Reform. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Gundagai LEP 2011 - Translation of the employment zones land use table ⇩ 2. Cootamundra LEP 2013 - Translation of the employment zones land use tables ⇩ |
1. The proposed translation changes to the Land Use Tables of the Cootamundra Local Environmental Plan (LEP) 2013 and Gundagai LEP 2011 as detailed in the Translation of the Employment Zones Land Use Tables documents be endorsed. 2. The Translation of the Employment Zones Land Use Tables documents are submitted to the Department of Planning, Industry and Environment for public exhibition and further processing by DPIE as part of the Employment Zone Reforms. |
Introduction
The Standard Instrument (Local Environmental Plans) Order 2006 (SI LEP Order) has been amended to give effect to the Employment Zones reform that, on completion, will replace the existing Business and Industrial zones with new zones. All Standard Instrument Local Environmental Plans (LEP) in NSW must be made in accordance with the SI LEP Order. This means that a translation amendment to Cootamundra LEP 2013 and Gundagai LEP 2011 be proposed. The Department of Planning, Industry and Environment (DPIE) is coordinating the translation of LEPs amendments and is proposing a centralised public exhibition of all LEP amendments in April, 2022.
Upon review of Council’s initial return translation documents by the DPIE, there has been refinements to the documents provided at a Councillor workshop where the amendments were discussed.
Discussion
The DPIE has amended the SI LEP Order introduce five employment zones and three supporting zones. On 1st December, 2022 the Business and Industrial zones will be repealed from the SI LEP Order.
· The new zones are:
o E1 Local Centre
o E2 Commercial Centre
o E3 Productivity Support
o E4 General Industrial
o E5 Heavy Industrial
· Supporting zones
o MU1 Mixed Use
o W4 Working Waterfront
o SP4 Enterprise
The new employment zones came into effect within the Standard Instrument Principal Local Environmental Plan on 1st December, 2021.
It was recommended by the NSW Productivity Commission to rationalise the number of employment zones in NSW and to increase flexibility within the new zones to expand the land uses that are permitted.
The DPIE exhibited the employment zones framework from 20th May to 30th June, 2021. Cootamundra-Gundagai Regional Council did not make a submission.
To progress the translation to the new zones DPIE has provided a preliminary translation of Council’s LEP including prepared land use tables. Council has reviewed DPIE’s translation. This detail is now being prepared for public exhibition being coordinated by DPIE.
Current considerations
• Council can review the translation of the zones alongside the broader suite of employment zones to find a zone that best fits councils’ strategic planning.
• There may be some scope to make changes to align with endorsed employment strategies however a zone selection that generally changes the intent of the existing zone or range of permitted uses may be better dealt with as part of future planning proposal.
• A savings and transitional provision will be made which means councils can make changes to other documents incrementally including DCPs, Local Strategic Planning Statements, council strategies, policies, plans and forms.
Next steps
• A self-repealing State Environmental Planning Policy (SEPP) Explanation of Intended Effect (EIE) will be exhibited by DPIE in April, 2022.
• The SEPP EIE will outline each council’s proposed LEP amendment.
• DPIE is building a web platform so that communities can readily identify their local changes and make specific submissions on the proposed translation and associated detail relevant to their local areas.
• Submissions in their entirety as well as summaries will be shared with councils following exhibition to enable finalisation of the policy between DPIE and Council in the second half of 2022.
• It is intended to amend all LEPs before December, 2022.
22 February 2022 |
DOCUMENT NUMBER |
365357 |
|||
REPORTING OFFICER |
Craig Perrin, Town Planner |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
Compliance with the provisions of the Environmental Planning and Assessment Act, 1979 and related legislation.. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The information on Development Applications approved in January 2022 be received and noted.
|
Introduction
The Development Applications Approved in January 2022 report is submitted for the information of Council regarding development applications processed.
Discussion
The following development applications were approved by Cootamundra-Gundagai Regional Council in January 2022:
APP. NO. |
PROPOSED DEVELOPMENT |
PROPERTY DESCRIPTION |
|
|
010.2022.6 |
New Signage |
Lot: A DP: 327881, Hovell Street, Cootamundra |
|
|
010.2022.1 |
New Pool/Spa |
Lot: 10 DP: 660536, Centenary Avenue, Cootamundra |
|
|
010.2021.196 |
New Dwelling |
Lot: 541 DP: 1250917, Hanley Lane, Gundagai |
|
|
010.2021.192 |
Change of Use (Homebased Childcare Service) and Internal Alterations to Existing Shed |
Lot: 5 Sec: F DP: 1975, Berthong Street, Cootamundra |
|
|
010.2021.191 |
Alterations to Alterations and additions to commercial |
Lot: 505 DP: 753601, Hurley Street, Cootamundra |
|
|
010.2021.187 |
Addition/alteration to Darbalara Rural Fire Shed |
Lot: 3 DP: 1113473, Darbalara Road, Gundagai |
|
|
010.2021.189 |
Demolish existing toilet block & build new attached toilet block |
Lot: 237 DP: 753599, Coolac Road, Coolac |
|
|
010.2021.188 |
Home business – to establish and operate a home based food business |
Lot: 10 DP: 825825, Brungle Road, Gundagai |
|
|
010.2021.183 |
New Dwelling |
Lot: 3 DP: 1112706, Nangus Road, Gundagai |
|
|
010.2021.150 |
New Shed |
Lot: 1 DP: 811149, Scott Avenue, Cootamundra |
|
|
VALUE OF WORK REPORTED TO THIS MEETING: $ 1,384,526.00
|
|
|
||
VALUE OF WORK REPORTED YEAR TO DATE: $39,442,739.00 |
|
|
||
THIS TIME LAST YEAR: |
|
|
||
VALUE OF WORK –January 2021- $2,429,839.00 |
|
|
||
VALUE OF WORK – YTD 2021- $13,089,210.00 |
|
|
||
22 February 2022 |
DOCUMENT NUMBER |
364904 |
|||
REPORTING OFFICER |
Glen McAtear, Manager Regulatory Services |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Nil |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Regulatory Report for November 2021 to January 2022 be received and noted. |
Introduction
The following report details the main activities that were undertaken by the Regulatory staff during the months of October, November & December 2021 and January 2022.
Saleyard Activities
· Sheep Sales held – Cootamundra: 4 - Yarding information: Total sheep sold: 8,554 head.
· Total amount of Vendor sales - $1,492,106.30 Top price: $274.20, Average Price: $174.43
· Cattle Sales held – 0
· Truck wash Registered Operators: Cootamundra Saleyards: 113, Individual usages 203 - Amount received $9,419.25
· Truck wash Registered Operators: Gundagai Saleyards: 117, Individual usages 298 - Amount received $9,692.61
· Transit Fees Received: Cootamundra Yards: 0 Gundagai Yards: 0
General yard maintenance, hosing and repairs were undertaken at the Gundagai and Cootamundra yards. Cootamundra Truck wash maintenance was undertaken with tank flushing and excess manure removal from pit.
Biosecurity Activities
Regulatory staff have continued with weed spraying throughout the Local Government Area (LGA). Regional roads and Highways, Township lanes and streets, in addition to Parks, Sporting ovals and reserves, tips and stockpile sites and fire suppressions.
Staff have been targeting Blue Thistles along- Ryans Lane, Ingolds Lane, Rosehill Road, Old Gundagai Road (partial, Olympic Hwy end), St Johns Wort along Back Brawlin Road, Brawlin Road, Shaftsbury Lane, Ryans Lane, Old Gundagai Road, Cullinga Road, Cullinga Mines Road, Ingolds Lane, Wallendoon Lane, Pioneer Park (access and car park areas) Also St Johns Wort & Blue thistle were sprayed south and west of Cootamundra (Dirnaseer, Frampton, Dudaumen & Stockinbingal areas) & various other spot spraying around town vicinity. Blackberries, Blue Thistles and St Johns Wort along with other invasive weeds were sprayed in and around Gundagai. Biosecurity staff also carried out roadside weed inspections, drumMUSTER collections continued to be received and all Cemeteries and Saleyards have also been sprayed.
Ranger Activities
Along with regular patrols around the LGA the Council Rangers attended to several complaints: 3 Nuisance dog issues (predominantly barking issues), 2 nuisance cat complaints, no straying livestock incidents. 7 dog attack incidents, menacing dog compliance home checks were carried out and 4 illegal dumping cases and related clean-ups and 2 abandoned vehicles impounded.
The Animal Care Facilities was cleaned, mowed, whipper snipped and maintained. Dog Waste Stations were refilled with bags in all parks and off leash areas. Rangers continue to follow up communications regarding the Companion Animal Audit.
NSW Companion Animal Registrations: 73 - Amount received: $4,266.00
Total number of Dogs and Cats seized across the LGA for this period were: 60.
20 of these from the Cootamundra area, 1 from Coolac, 39 from the Gundagai area. The outcomes of these animals seized were: 12 returned home, 12 were rehomed, 32 were Euthanised (predominately feral cats from South Gundagai), 4 animals remain impounded going into February.
Cemetery Activities
Burial enquiries undertaken-Locate graves, provide maps and information for family research: 108.
All cemeteries were sprayed for weeds, mowed, plants, roses and hedges were pruned, and tree litter was removed. General grave maintenance was undertaken with the topping up of sunken graves, backfilling feral animal holes and irrigation repairs were undertaken.
Regulatory staff continued to collect additional cemetery data and photographs for the new cemetery mapping system being developed for Council’s 13 cemeteries.
Local Funeral Directors utilised Council’s marquees to hold private ceremonies in the Cootamundra Lawn Cemetery.
Burial/Interments: 29 - Cemetery Locations: Cootamundra 17, North Gundagai 4, South Gundagai 3, Tumblong 2, Nangus 1, Coolac 1, Wallendbeen 1 and Stockinbingal 1.
22 February 2022 |
DOCUMENT NUMBER |
365188 |
|||
REPORTING OFFICER |
Julie Buckley, Operations Support Officer |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
That the Civil Works and Technical Services Report for the month of February 2022 be received and noted. |
Introduction
The Civil Works and Technical Services Report for the month of February 2022 is submitted for the information of Council and the community.
Discussion
Fixing Local Roads Projects:
Edwardstown Road, Gundagai has reached practical completion following the placement of primer seal the first week of February. This project involved considerable earthworks, removal and replacement of unsuitable pavement subgrade material followed by in situ stabilisation. The result is a wider, improved surface for road users and has rectified numerous defects along this length.
Mackay Street, Cootamundra:
Mackay Street Cootamundra has seen the section, either side of Onley Street, reconstructed and sealed, which now sees the section between Onley and Poole Streets finished. The kerb between Onley and Margaret Streets has been replaced and at the time of reporting, the last section from Ursula to Parker Streets was being prepared for replacement. A couple for damaged sections near the Caravan Park will also be replaced prior to actual road works. Expectations are that the road pavement works will commence in March.
Local Roads and Community Infrastructure Program:
The new footbridge at the top end of Mackay Street (Cootamundra) has now been completed. This has seen the old narrow footbridge replaced with a 2.4 meter wide bridge suitable for all users including disability scooters.
Work has recommenced on the Pioneer Park Access Road (Cootamundra). Formation and reshaping of new table drains has been completed with road and carpark pavement works currently underway.
Bridge Renewal Program:
Work is progressing well on the Burra Road Bridge (Burra Creek) replacement with the bridge itself now complete following the pouring of the in situ reinforced concrete deck in early February. Council crews are working on constructing abutments and road approaches whilst observing the 28-day concrete curing time. It is expected the bridge will be opened in early March.
Work has commenced on the Brawlin Road Bridge (Burra Creek) with a temporary sidetrack now in place ahead of Council’s contractor starting work on the bridge itself.
Restart NSW Timber Haulage Projects:
Work has resumed on Nanangroe Road (Adjunbilly) with drain clearing and preliminary earthworks underway on a 2.5km section north of Threeways Road (Adjunbilly). Crews will progress onto pavement work in the coming weeks.
Storm Damage Repairs:
Work have been undertaken on Black Springs Road (Wallendbeen), West Jindalee Road (Jindalee) and Sheep Station Creek (Brawlin), Bundarbo Road (Gobarralong), Hopewood Road (Gobarralong), Hoares Lane (Coolac) and Parsons Creek Road (Adjungbilly) to repair damage from the early January storms. These were the most damaged from this event and required substantial repairs while other numerous roads only suffered minimal damage and were attended to as well. Several bitumen roads including Berthong Road (Cootamundra) and Silo Road (Wallendbeen) had small areas of bitumen surface damage which has been temporarily repaired. Council is currently submitting a storm damage claim for assistance for the cost recovery from this storm event.
General Works:
Bitumen shire road patching has continued where necessary across the whole Local Government Area (LGA) as required. Grass slashing has continued in earnest to keep ahead of the prolific growth currently being experienced. Areas include Stockinbingal and Wallendbeen townships and the Cootamundra township.
Kerb and Gutter replacement is underway in the vicinity of Bourke and Hanley Streets, Gundagai.
Heavy patching is again underway on the Burley Griffin Way just east of Stockinbingal. These works have been recently approved by Transport for NSW (TfNSW) as addition to the works completed in December 2021 and will be followed by other additional works again in March. Heavy patching is also underway on Muttama Rd, east of Muttama, to rectify numerous defects. Council crews have been challenged by lime supply issues that have limited the ability to deliver works efficiently.
22 February 2022 |
DOCUMENT NUMBER |
365189 |
|||
REPORTING OFFICER |
Julie Buckley, Operations Support Officer |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
$985,552 to be funded from 2021 |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
1. The allocation of the 2021/22 Roads To Recovery funding for Fixing Local Roads projects and Regional Roads REPAIR program detailed below be endorsed: · Mackay Street $ 90,000 · Brawlin Road $ 50,000 · Warralong Road $ 60,000 · French Street $ 62,276 · Cooper Street Laneway $ 50,000 · Old Hume Highway $225,000 · Edwardstown Road $145,000 · Darbalara Road $122,776
2. Muttama Road REPAIR $180,500 be endorsed . 3. Total contribution from Roads To Recovery Program $985,552 be endorsed. |
Introduction
Currently there is $985,552 of unallocated funds from the 2021/2022 Roads to Recovery Program to be allocated for local road works.
Discussion
Over time, Council has been successful in obtaining approximately $5.5 Million in grant funds under the Fixing Local Roads (FLR) program. Projects approved under the grants have been successful and require a co-contribution from Council.
At the Ordinary Meeting held 8th December, 2020 Council resolved (400/2020) to fund the co-contributions for the FLR program from funds in its Roads to Recovery grants to avoid the co-contributions being taken from Council’s general revenue.
The proposed projects and allocations are:
Road Name |
Works Description |
Location |
Approved FLR Funds |
Council Funds (Roads to Recovery) |
Total Project cost |
Mackay Street |
Reconstruction |
Cootamundra |
$823,555 |
$ 90,000 Note: $186,958 was used from R2R in 2020/21 |
$1,100,513
|
Brawlin Road |
Reconstruction (Stage 1) |
Brawlin |
$157,500 |
$ 50,000 |
$ 207,500 |
Warralong Road |
Reconstruction (Stage 1) |
Cootamundra |
$187,500 |
$ 60,000 |
$ 247,500 |
French Street |
Reconstruction |
Cootamundra |
$187,500 |
$ 62,276 |
$ 249,776 |
Cooper lane |
Reconstruction |
Cootamundra |
$251,160 |
$ 50,000 |
$ 301,160 |
Old Hume Highway |
Reconstruction and sealing previously unsealed |
Tumblong |
$354,900 |
$225,000 |
$ 579,900 |
Edwardstown Road |
Reconstruction |
Gundagai |
$269,861 |
$145,000 |
$ 414,861 |
Darbalara Road |
Rehabilitation |
Darbalara |
Nil (Fully Council funded) |
$122,776 |
$ 122,776 |
Sub total |
|
|
|
$805,052 |
|
REPAIR Funds |
|
|
|
$180,500 |
|
TOTAL |
|
|
|
$985,552 |
|
Regional Roads REPAIR Program
While the allocation of funds to meet the commitments of the FLR program are noted above, Council also has REPAIR funds to be spent on specific Regional Roads projects. These funds also have to be matched 50/50 by Council and Transport for NSW (TfNSW).
This year’s project is a continuation of the rehabilitation works which commenced in 2021 on Muttama Road, just north of Brawlin Road (near the Model Aero Club). The second stage of this work involves a further 800m of rehabilitation. TfNSW has allocated $180,500 to the project which has to be matched by Council. It is suggested that the $180,500 be funded through the Roads to Recovery Program funds.
22 February 2022 |
DOCUMENT NUMBER |
364527 |
||||||
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
||||||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
||||||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
||||||
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
||||||
LEGISLATIVE IMPLICATIONS |
Consideration of S632A of the Local Government Act, 1993 |
||||||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
||||||
Nil |
The Report on the Proposal to Create an Alcohol Free Zone at Carberry Park Adventure Playground between 10:00pm to 9:00am from 23rd February, 2022 to 26th January, 2023 be considered. |
Introduction
Recently Council has received correspondence, circulated to Councillors separately, in relation to people gathering at the play space in Carberry Park after pubs and, or clubs, have closed. At such times alcohol has been consumed and associated noise has drifted to adjacent residences.
The correspondence has provided details of the loud and intrusive behaviour. Furthermore, Police have been called and when available, have attended the park and moved the gathering on.
Discussion
Under 632A Confiscation of alcohol in certain public and other places:
1. A police officer or an enforcement officer may seize any alcohol (and the bottle, can, receptacle or package in which it is contained) that is in the immediate possession of a person in an alcohol prohibited area if the officer has reasonable cause to believe that the person—
a) is drinking, or
b) is about to drink, or
c) has recently been drinking,
alcohol in the alcohol prohibited area.
2. Any alcohol or thing seized under this section is, by virtue of the seizure, forfeited—
a) if seized by a police officer—to the State, or
b) if seized by an enforcement officer—to the council that employs the officer.
3. Any alcohol seized under this section may—
a) be disposed of immediately by tipping it out of the bottle, can, receptacle or package in which it is contained, or
b) be otherwise disposed of in accordance with directions given by the Commissioner of Police or the council (as the case requires).
4. A council may declare any public place (or any part of a public place) in the council’s area to be an alcohol prohibited area for the purposes of this section. However, an alcohol prohibited area cannot be established in relation to a public place that is a public road (or part of a public road) or car park.
Note: Alcohol-free zones can be established under Part 4 of this Chapter in relation to public roads or car parks.
22 February 2022 |
DOCUMENT NUMBER |
364564 |
|||
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Report on the Essential Energy Bulk Light Emitting Diode Luminaire Upgrade be received and noted.
|
Introduction
At its Ordinary Meeting held Council resolved (Min. no. 306/2021) for provision to be made in the September, 2021 Quarterly Budget Review to the expenditure of $521,877 to fund the proposed Bulk Light Emitting Diode (LED) Upgrade for Street Lighting.
Discussion
Riverina Eastern Regional Organisation of Councils (REROC) has liaised with Essential Energy on behalf of its member councils over the previous eighteen months and negotiated a bulk light emitting diode luminaire upgrade of street lights.
Essential Energy is managing the project on behalf of the REROC councils. Councils could choose to pay an upfront amount or choose Essential Energy to fund their contribution with a repayment plan. A 2% contingency to cover any variation to the program scope has been allowed for. While Council’s contribution to Essential Energy is significant the long term ongoing cost saving to Council is also significant.
The General Manager executed the LED Upgrade Acceptance form committing Council to a Council Funded agreed amount of $521,876.98 (exc. GST) and including the 2% contingency dated 21st January, 2022, attached to the report.
A resolution of Council is required for the programme.
22 February 2022 |
DOCUMENT NUMBER |
365582 |
|||
REPORTING OFFICER |
Andrew Brock, Manager Facilities |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Facilities Works Report for February, 2022 be received and noted.
|
Introduction
The Facilities Works Report for February, 2022 provides a detailed update on the works undertaken by the Gundagai Facilities and Parks and Garden Team. The scheduled activities and projects, undertaken for the month of February 2022 are included in this report which has been prepared and submitted for the information of Council and the community.
Discussion
Staff have been working on new planting new foliage and trees, installation of an irrigation system, weeding of Sheridan Street garden beds, watering new trees and preparation of gardens around the Gundagai Administration building. Ongoing maintenance of irrigation systems, weeding of garden beds and preparation of new garden beds after main street works have been completed, form part of works undertaken during the month.
Due to the high rainfall over the previous months and exceptional plant growth, staff have been working hard to keep parks and streets beautifully presented. In addition to COVID caused staff absences the unseasonal wet weather has created challenges which staff have met to ensure the streets and entrances to the township are looking bright and attractive for visitors during the holiday season.
As a result of the la Ninà weather pattern there has been an increase in tree maintenance activities, fallen limbs to clean up and general tidy up works around footpaths and roadways. Staff have been assisting the road crews to remove unsafe trees and debris around the area.
There has been an increase in slashing around the Gundagai Villages, which is supporting the hazard reduction undertaken by local Rural Fire Service crews. Roadside spraying has been undertaken as part of these works, to help minimise further slashing leading into the fire season.
The township has seen an increase in vandalism around the town which has resulted in increased attention to repair and replace of damaged equipment, in addition to the daily cleaning of public amenities. These matters of concern have been raised with local Police and Council’s safety officers, for increased monitoring.
Staff are attending to the barbeques in Carberry and Yarri Parks daily. Clean up of transfer stations are undertaken as needed. The Burra Road landfill green waste and steel piles are attended to for clear safe access for rate payers between the stockpiles. Staff have been clearing the spilled waste material left by Cleanaway when collecting the bulk waste bins within the site. Waste bin repair is being undertaken as requested and new bins and delivered as required.
Gundagai Administration Building- With refurbishment of the Administration Building complete staff have returned to the office for normal operations. The garden beds are currently being prepared for planting
Stockinbingal Ellwood Hall Kitchen- Facilities staff have been involved in preparation works for the installation of a new kitchen. Works include the creation of an access ramp, plastering in preparation of painting and general repairs to locks and doorways. Further works are required to replace weather damaged doors at the front of the building.
Pickled Pantry @ the Cootamundra Arts Centre- Safety works have been undertaken to prepare the former shop site for a new lessee. General maintenance and the creation of a false platform between existing concrete plinths was undertaken to minimise trip hazards, and some electrical maintenance due to electrical safety concerns.
Fisher Park Cootamundra Referee Room- Staff met with representatives of the Cootamundra Bulldogs Committee to discuss issues with the existing toilet block and change room. A previous funding application to carry out major renovations of the building was unsuccessful and as a result, concerns have been raised requiring areas for referees to change away from players. Minor works are underway to replace plumbing for showers, floor coverings, painting, and an upgrade of the existing toilet facilities. This minor work will allow for better facilities for the upcoming rugby league season. Funding streams will be investigated with the intention of an application being submitted for significant refurbishment and roof replacement.
22 February 2022 |
8.10 Waste, Parks and Recreation
DOCUMENT NUMBER |
365581 |
|||
REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
|||
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Waste, Parks and Recreation Major Projects for 2021-22 report be received and noted. |
Introduction
The Waste, Parks and Recreation report is presented to keep Council informed of relevant planning and progress of major work activities for the 2021/22 financial year. A report regarding the scheduled activities of the Waste, Parks and Recreation attended to by staff will be prepared for the information of Council at its Ordinary Meeting to be held 22nd March 2022.
Discussion
The table below details major projects scheduled works and progress.
TASK/PROJECT |
CURRENT ACTIONS /STATUS |
1. Parker Street Redevelopment
Budget - $500,000 Expended - $484,815. |
Redevelopment completed on time, within budget and quality. The damaged sculpture repaired, and the maintenance of the central business district new landscape works classified as a high priority. |
2. Jubilee Park Redevelopment
Budget - $2M Expended - $195,615. |
· Funding deed completed. · Project Management Plan completed. · Technical designs, specifications, scope of works and cost estimates all completed. · Quotes for concept designs for water features received with 'Waterworks International’ being appointed. · Stage (1) consisting of construction of new pathways and gardens is 50% complete. · Stage (2) specifications and tender documents are currently being prepared. |
3. Commercial and Industrial Waste Processing |
· Trialling of shredding of commercial and industrial waste at both Cootamundra and Gundagai landfill sites. · First trials in Cootamundra completed. · Both trials completed, but heavy contamination with bulk steel items has caused problems. This will need to be rectified as contractor will not return until Council rectifies the problem · Result - 75% reduction in air space (landfill). |
4. Albert Park Playground
Stage (1) Budget - $400,000. Expenditure - $365,186.
Stage (2) Toilet Block, Pathways, Fencing Budget $350,000. (Pending final approval) Expenditure - $0 |
· Grant Reports, funding deed, project management plan, scope of works and estimates all completed. Expressions of interest/Tenders called for stage 1. · Contractor appointed. · Fencing completed. · Technical designs for playground completed. · Unwanted tree and shrubs removed, and trees pruned and shaped. · Design works of new irrigation system completed, and quotations received. · New plants and trees ordered. · Play trees, logs, stones, pipes selected for natural play positioned and installed. · Construction well underway, however wet weather is causing delays. Current deadline is end March 2022. · Tender prepared for stage 2 and reported ready to go to Council pending final funding approval. · Council staff are carrying out approximately 25% of the playground construction and refurbishment phase. This has saved Council tens of thousands of dollars and filled a void left by the unavailability of suitable Tradesmen. |
5. 15 Year Financial Landfills Rehabilitation Plan |
Works Completed and approved by Council’s Auditors. Auditor’s interest is for Council to have enough funds in Waste Reserves to cover any landfill rehabilitation costs once the landfill life cycle has concluded. |
16. Transfer Station Review Budget- $80,000 (pending budget allocation). Expenditure $0 |
· Council requested the Manager undertake a complete Transfer Station Review including Wallendbeen and Stockinbingal Landfills with a view to transferred to Transfer Stations. with a report back to Council. · Review on hold until funds have been allocated. Waiting on confirmation of waste reserve figures from Finance. · In response to direction of Environmental Protection Agency, electronic access, and security upgrade complete. This involved upgrade from key entry to electronic access and placement of surveillance cameras. This action is complete. |
17. Cootamundra Pump Track Budget - $165,000. Expenditure - $ 162,933 |
Project Completed on time, within budget and quality. |
18. Cootamundra Weighbridge Office. Budget - $250,000 Expenditure - $98,344.09 |
· Office installed and operational with some internal finishing off work yet to be completed. · Getting Tradesmen on site has proven extremely difficult. |
Cootamundra Landfill Operating Hours Review |
Completed and has proven to be a great success. |
19. Waste Landfill Infrastructure Cootamundra and Gundagai Landfills 2021/22 Budget - $550,000. (pending) Expenditure - $0 |
The following Waste Infrastructure as identified in the Waste Management Strategy is required for both Cootamundra and Gundagai Landfill facilities. · Machinery and Storage Shed at Cootamundra $250,000. · 240V power connected to Gundagai $100,000. · Refurbish existing fixed compactor Gundagai $50,000. · purchase and install Weighbridge Gundagai Landfill $150,000. All pending financial approval from the Waste Reserves. |
20. Organic's Processing Systems and sale of 2nd Hand Goods. |
· Currently investigating latest business techniques in organic processing systems, preparing a business case including costs, seeking grant funding opportunities. · Substantial sales of compost have gone out to local business. · Further sieving trials are to commence to help improve quality. · Processing ongoing sales have been good and still seeking grant opportunities for further process development. · No grant funds for infrastructure at this stage. |
21. Pioneer Park Redevelopment
(Stage 1)
Budget - $ 164,980. Expenditure - $74,920. |
Scope of Works, technical designs for drainage, car parking and access road completed. Construction by the Civil Works is currently underway.
|
22. Bradman Oval Cricket Net Refurbishment
Budget - $16,500.00 Expenditure - $14,920. |
Works completed with new nets, new synthetic turf, new run-up, and concrete wicket installed. |
23. Closure Village Tips (Wallendbeen and Stockinbingal) 2021 – 2022
Budget - $250,000. Expenditure - $0 |
Need to prepare Local Environmental Management Plan for all sites, obtain estimates and prepare Rehabilitation Plans for both Landfill sites, Survey works estimates completed. Estimates have been received, currently preparing budget from Waste Reserves. |
24. Cootamundra Landfill Waste LEMP Budget - $60,000 Expenditure - $45,000. |
Current Local Environmental Management Plan is outdated and requires revision, updating, and approval of the Environmental Protection Agency. Works are well underway and nearing completion slow down on meeting deadline due to Christmas shutdown. |
25. Wallendbeen Mainstreet and Memorial Stage (1) Completed (2020-2021)
(Stage 2) Budget - $ 19,323. Expenditure - $ $7,831.
|
· Have undertaken site inspection and developed a Scope of Works. Now in construction phase. Delays in obtaining contractors. · Works are ready to commence, site meetings with contractors completed but delays in commencing due to availability of contractors due to existing workload. · Memorial upgrade completed waiting on design plans for main street drainage works. |
26. Food Organics and Green Organics Grant Budget 103,000. Expenditure - $0.00 |
· Currently attempting to resolve issued raised from the Environmental Trust regarding previous EPA grants. Have completed doc. upgrade for ET Funding Deed now being prepared. Funding Deed completed and approval to proceed from EPA (Environmental Trust) pending. EPA has placed on hold pending the response from Councils Finance Division. · Finance Division has submitted outstanding financial reports to the EPA, now waiting on EPA approval to commence FOGO implementation. · Still pending final approval to proceed from the EPA. |
27. Green waste Processing |
· Contractor has been engaged to undertake shredding and sieving and ensuring that all products meet EPA and landscape market guidelines. · Midyear processing just completed. Very high-quality product produced. |
28. Cootamundra Landfill Fencing, Sign Posting & Education Interpretation. Budget - $87,050. Expenditure - $89,140. |
98% completed some interpretation yet to be completed. |
29.Ampol Heritage Site Interpretation. Budget - $60,000. Expenditure - $23,182. |
· Research and develop interpretation for the Ampol Heritage Site. · Historic interpretation brochures completed. Ready for distribution/sale. |
30. EPA Annual Reports |
Completed for 2021/2022 |
31. REROC Waste Group
|
Attend as required/quarterly meetings |
32. SWRWG |
· as required/quarterly, 1st meeting for 21/22 completed. · Site inspection of Bald Hill due sometime in March 22 · Bald Hill Annual Environmental Management Report Received. Will be presented to the March Council meeting for information. |
33. Bald Hill Licence Approval 2nd Land Cell |
· Responsibility of Bald Hill Quarry. · Included in the Bald Hill Annual Environmental Management Report. |
34. NSW Bushfire Local Economic Recovery Fund (BLERF) - Enhance Pioneer Park (Stage 2) Budget - $212,000. Expenditure - $0.00 |
Currently developing a Scope of Works and writing a projecMP. Have completed and approved Funding Deed & Milestones. Deadline not until 2023. |
35. Rotary Garden Upgrade Budget (Rotary Grant) - $3,000. Expenditure - $3,000. |
· Have completed site inspection and Scope of Works · Meet with Rotary Representative on site happy with design concept proposed. · Works completed. |
36. Rock Climbing Wall
Budget - $250,000. Expenditure - $47,700. |
· Design completed, materials ordered, DA approved, construction about to commence. · There has been delays caused by COVID. Works still in progress. NOTE - $37,500 removed from budget for administration costs. · works still pending due to contractors unable to leave WA due to Covid. · All materials are now on site. |
37. CRC Audit Report |
· 2021/2022 Auditor’s report has identified actions that need to be implemented. · currently all issues and requirements have been implemented. |
38.Transfer Station Electronic Access Budget - $60,000. Expenditure $60,000. |
· Search what is available in the marketplace and used at other Transfer locations that will enable Council to restrict the abuse of the current access system. · investigations completed · installation works completed currently implementing change over. |
39. Upgrade the Landfill Software to cater for sale of materials. |
· Prepare and report to Council and have adopted system up and in place by the end of September 21 · works completed, Sale prices of 2nd hand goods report to go to Ordinary Meeting to be held March 2022. |
22 February 2022 |
9 Motion of which Notice has been Given
9.1 Notice of Motion - To discuss immediate emergency repairs be undertaken on Annie Pyers Drive, Gundagai, the ownership of the road and the scheduling of long-term repairs or upgrading of the road.
DOCUMENT NUMBER |
365209 |
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
The following Notice of Motion signed by Councillor Penny Nicholson was submitted on 14 February, 2022.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 22 February, 2022:
To discuss immediate emergency repairs be undertaken on Annie Pyers Drive, Gundagai, the ownership of the road and the scheduling of long-term repairs or upgrading of the road. |
Note from Councillor
Annie Pyers Drive is the north bound entrance to the Dog on the Tuckerbox tourist site and many businesses in the precinct. Thousands of vehicles visit the site every week for fuel, food and to see the Dog on the tuckerbox monument.
The current state of Annie Pyers Drive is alarming and presents a significant danger to all that use the southern entrance to the Dog on the Tuckerbox tourism and commercial site. The dust created from northbound vehicles driving onto the gravel road is substantial and at times reduces vision for secondary and oncoming drivers. The ‘canyons’ present in the unsealed road are almost impossible for smaller vehicles to navigate and are a constant cause for negative comment and complaint, and justifiably so.
The condition of Annie Pyers Drive has been longstanding and although many meeting have been had between with government departments there has been no resolution to the problem. The long standing state of this major thoroughfare is an embarrassment and I cannot help but believe at some stage there will be a significant accident that could well have been avoided.
22 February 2022 |
DOCUMENT NUMBER |
365226 |
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
The Questions with Notice from Councillors and related responses from Council officers be noted.
|
Questions with Notice
The following questions with notice from Councillors have been received with the responses from Council officers provided respectively:
Cr Penny Nicholson – Please provide an update on discussions held with local Police regarding un-social behaviour at Gundagai Adventure Playground and the possible implementation of an alcohol-free zone in this area. |
Response from Council Officer – Local Police have advised that on 3 weekends a number of people were asked to move on from the playground. Police also stated there has been no calls “000” logged regarding the noise or drunken behavior described within the park. The officer further advised that there has been no recent complaints regarding late use of the park and patrols are undertaken when time permits. |
|
Cr Abb McAlister – Can clarification on the permitted interaction between Councillors and Council staff be provided? |
Response from Council Officer – At its Ordinary Meeting held 31st August, 2021, Council adopted (Min. no.220/2021) a Model Councillor and Staff Interaction Policy to develop positive working relationships between councillors and senior staff. Page 10 of the Policy details such interaction. |
|