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Business Paper
Ordinary Council Meeting
Council chambers, Gundagai
6:00 PM, Tuesday 28th September, 2021
Administration Centres: 1300 459 689 |
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Business Paper
Ordinary Council Meeting
Council chambers, Gundagai
6:00 PM, Tuesday 28th September, 2021
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Agenda |
28 September 2021 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Council Chambers, Gundagai on:
Tuesday, 28th September, 2021 at 6:00 PM
The agenda for the meeting is enclosed.
Phillip McMurray
General Manager
Live Streaming of Meetings Statement
This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.
By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.
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Ordinary Council Meeting Agenda |
28 September 2021 |
AGENDA
6.1 Mayoral Minute - Proposed Infrastructure Contribution Reforms
6.2 Mayoral Minute - Councillor Engagement
8.1.1 Election of the Mayor 28th September - 3rd December, 2021
8.1.2 Election of the Deputy Mayor 28th September - 3rd December, 2021
8.1.3 Local Government NSW Annual Conference 2021.
8.1.4 Cootamundra-Gundagai Regional Council and CWP Renewables Voluntary Planning Agreement
8.1.5 Draft Communication and Engagement Strategy.
8.1.6 Draft Community Engagement Strategy for the Community Strategic Plan 2022-2033
8.1.9 Cootamundra and Gundagai Tourism s.355 Committees.
8.1.10 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes
8.1.12 Updated Council Meeting Action Report
8.1.13 Information Bulletin - September 2021
8.2.1 Corporate Credit Card Use and Management
8.2.2 Investment Report - August 2021
8.2.3 Monthly Finance Report for August, 2021
8.3.1 Gundagai Tourism Action Group s355 Committee Meeting - 6th September, 2021
8.3.2 Old Gundagai Murrumbidgee River Access Project
8.3.3 Cootamundra-Gundagai Youth Program Funding
8.4 Development, Building and Compliance
8.4.1 Development Applications August 2021
8.5.1 Regulatory Report August 2021
8.6.1 Construction of Gundagai Sewage Treatment Plant Report
8.6.2 Irrigation Using Recycled Water at Cootamundra
8.7.1 Civil Works and Technical Services Report - September 2021
8.8.1 LG Grants Commission Special Submission
8.8.2 Softwoods Working Group - Growing Local Economies Funding Support
8.9.1 Facilities Works Report September 2021
8.9.2 Gundagai Memorial Swimming Pool Master Plan
8.10 Waste, Parks and Recreation
8.10.1 Domestic Rural Waste Initiative
9 Motion of which Notice has been Given
11.2 RFQ2021/29 - Water Main Replacement - Mackay Street Cootamundra
11.3 South West Fuels Electricity Provision Financial Considerations
11.4 Resumption of Open Council Meeting
11.5 Announcement of Closed Council Resolutions
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
ADJOURN MEETING FOR OPEN FORUM
Nil
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28 September 2021 |
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DOCUMENT NUMBER |
357400 |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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REPORTING OFFICER |
Abb McAlister, Mayor |
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1. Infrastructure Contributions - Background Brief ⇩ 2. Infrastructure Contributions Reforms - LGNSW forum ⇩ |
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1. Council call on the NSW Government to Withdraw the Environmental Planning and Assessment Amendment (Infrastructure Contributions) Bill 2021 (the Bill) from the NSW Parliament. 2. Council call on the NSW Government to undertake further consultation with the local government sector on any proposed reforms to the infrastructure contributions system. 3. Council call on the NSW Government to de-couple the Independent Pricing and Regulatory Tribunal led review of the rate peg to include population growth from the infrastructure contributions reforms. 4. Council write to the local State Members, the Premier the Hon. Gladys Berejiklian MP, Treasurer the Hon. Dominic Perrottet MP, Minister for Planning and Public Spaces the Hon. Rob Stokes MP and Minister for Local Government the Hon. Shelley Hancock MP seeking them to withdraw the Bill. 5. Council write to the Shadow Treasurer the Hon. Daniel Mookhey MLC, Shadow Minister for Planning and Public Spaces Mr Paul Scully MP, Shadow Minister for Local Government Mr Greg Warren MP, The Greens Mr David Shoebridge MLC, Shooters, Fishers and Farmers Party the Hon. Robert Borsak MLC, Pauline Hanson’s One Nation the Hon. Mark Latham MLC, Animal Justice Party the Hon. Emma Hurst MLC, Christian Democratic Party (Fred Nile Group) the Hon. Fred Nile MLC, Independent Mr Justin Field, Portfolio Committee Chair The Greens Ms. Cate Faehmann, Portfolio Committee Deputy Chair Animal Justice Party the Hon Mark Pearson MLC and Committee members Liberal Party the Hon Catherine Cusack MLC and the Hon Shayne Mallard MLC, The Nationals the Hon Ben Franklin MLC and Australian Labor Party the Hon Rose Jackson MLC and the Hon Adam Searle MLC seeking their support in securing the withdrawal of the Bill from the NSW Parliament and outlining council’s concerns with the Bill. 6. Council alert the local media to the threat of future ratepayer funds being expended rather than developer levies for new infrastructure brought about by increased development under the proposed legislation and shares and promotes these messages via its digital and social media channels and via its networks. 7. Council affirms its support to LGNSW and requests LGNSW continue advocating on our behalf to protect local government from any amendments to infrastructure contributions which leaves councils and communities exposed to expending ratepayer funds on new infrastructure made necessary by new development, currently the responsibility of developers.
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Introduction
The Infrastructure Contributions Bill was introduced into Parliament on 22nd June, 2021 and the referred to the Upper House Planning and Environment committee for inquiry and report. The committee called for submissions and held a hearing on 16th July, 2021 where local government representatives, including Local Government NSW (LGNSW), appeared as witnesses.
LGNSW made a submission to the inquiry, opposing the passage of the Bill in this form calling for it to be withdrawn. The Committee tabled its report on 10th August, 2021 recommending that the bill not proceed until the draft regulations have been developed and released for consultation and the reviews into the rate pegging system, benchmarking and the essential works list have been published by the Independent Pricing and Regulatory Tribunal.
Discussion
The Infrastructure Contributions - Background Brief and Infrastructure Contributions Reforms - LGNSW forum, attached to the report detail why the contributions are important, what is being proposed, what the potential impacts are and the advocacy being conducted on behalf of NSW councils.
I am calling on Councillors to support our local government sector’s campaign on infrastructure contributions reforms.
The Bill was subsequently referred on 24th June, 2021 to the Upper House Portfolio Committee No. 7 – Planning and Environment for inquiry and report by 10th August, 2021.
Councils support efforts to reduce complexity, cut red tape and improve transparency and equity. However, implementation of the reforms will have far reaching financial implications for our council and community that are unknown at this stage and there is concern that we may be worse off under the reforms.
These reforms may force our Council to delay or completely remove projects from our expenditure plan with a detrimental impact not only on community wellbeing and participation in civic life, but also crucially on job creation.
Developer Contributions can assist Council in planning and funding a range of infrastructure projects; everything from roads and footpaths, playgrounds, public toilet upgrades, cycleways, community facilities and projects such as the Cootamundra Swimming Pool, the Wallendbeen Silo Art Project and the Old Gundagai Town Site.
Councils need to be in a position to deliver quality infrastructure and open spaces if they are to attract homebuyers, housing and commercial development and business investment and these reforms put this at risk.
Councils also object to the Government’s decision to tie reform of the rate peg to cater for population growth to reductions in infrastructure contributions. Reform of the rate peg is required independent of changes to contributions. This presents a concerning cost shift from developers onto local government and ratepayers.
It is premature to push forward with this legislation while so much of the infrastructure reform agenda remains unknown.
Local Government NSW (LGNSW) has been advocating this position on our behalf and has met with the Minister for Planning and Public Spaces the Hon. Rob Stokes, MP on several occasions to stress that councils and their communities must not be worse off under any reforms.
LGNSW has made a submission to the parliamentary inquiry, opposing the passage of the Bill, and on Friday, 16th July, 2021 LGNSW President Linda Scott spoke at the inquiry hearing alongside other local government representatives to present a united front on this issue.
LGNSW will continue its advocacy efforts on our behalf and is asking councils in NSW to add their voice in calling on the NSW Government to withdraw the Bill from the NSW Parliament.
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28 September 2021 |
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DOCUMENT NUMBER |
356832 |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
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Nil |
So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes.
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The information in the Mayoral Minute be received and noted. |
24th August, 2021
Cr Palmer (Deputy Mayor), Cr’s Bowden, Nicholson, Sheahan and I attended a Planning Workshop regarding the proposed Gundagai Solar Farm development.
25th August, 2021
I attended an online Riverina Eastern Regional Organisation of Councils Board Meeting with Telstra via Zoom.
27th August, 2021
I attended a Riverina Joint Organisation Board Meeting via Zoom.
I attended a Riverina Eastern Regional Organisation of Councils Board Meeting via Zoom.
Cr Bowden attended an Extraordinary Cootamundra Development Corporation Board Meeting.
30th August, 2021
Cr Sheahan attended an Adina Court Board Meeting.
31st August, 2021
Cr Palmer (Deputy Mayor), Cr’s Bowden (Teams), Graham, Kelly, Nicholson, Sheahan and I attended a Councillor Workshop.
2nd September, 2021
Cr Bowden attended an online Cootamundra Tourism Action Group s355 Committee meeting.
6th September, 2021
I attended a Gundagai Tourism Action Group s355 Committee meeting.
8th September, 2021
Cr Graham and I attended a Finance Committee workshop.
9th September, 2021
I attended a meeting with representatives from Australian Meat Group
16th September, 2021
Cr Bowden attended a Cootamundra Development Corporation Board meeting.
Cr Bowden attended The Arts Centre Cootamundra s355 Committee meeting.
17th September, 2021
I attended a Riverina Eastern Regional Organisation of Councils Executive meeting.
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28 September 2021 |
Nil
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28 September 2021 |
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DOCUMENT NUMBER |
355725 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
The election of a Deputy Mayor may be conducted pursuant to Section 231 of the Local Government Act, 1993. Such election is conducted in accordance with Schedule 7 of the Local Government (General) Regulation, 2005. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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1. Council determine the method of electing the Mayor with it being noted that in accordance with Schedule 7 of the Local Government (General) Regulation 2005, the method must be either: I. Preferential Ballot, or II. Ordinary Ballot, or III. Open Voting.
2. The election of the Mayor for the 28th September - 3rd December, 2021 term proceed. 3. Council determine to elect a Deputy Mayor.
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Introduction
Due to the current Delta strain of the COVID-19 pandemic, and the lockdown restrictions imposed by the State Government, the Local Government Elections which were scheduled to be held Saturday, 4th September, 2021 have been deferred to Saturday, 4th December, 2021. However, even though the elections have been deferred, the term for the current mayor deputy mayor lapses in September, 2021. As such, the election of mayor and deputy mayor, if Council resolves to elect a deputy mayor, for the term of 28th September - 3rd December, 2021 still needs to proceed.
Discussion
1. Nomination papers for the election of Mayor for the 28th September - 3rd December, 2021 term have been circulated to all Councillors.
2. In accordance with Clause 1 of Schedule 7, of the Local Government (General)
Regulation, 2005, the General Manager is the Returning Officer.
3. Nominations will be accepted by the Returning Officer, until the time the matter is before Council at this Meeting and the Returning Officer declares nominations to have closed.
4. The election is to be conducted in accordance with the Local Government (General)
Regulation 2005 (Clause 394 and Schedule 7). Clause 394 and Part 1 of Schedule 7 are reproduced below:
Clause 394
If a Mayor or Deputy Mayor is to be elected by the Councillors of an area, the election is to be in accordance with Schedule 7.
Schedule 7 Part 1
Returning Officer
1. The General Manager (or a person appointed by the General Manager) is the returning officer.
Nomination
2. 1) A Councillor may be nominated without notice for election as Mayor or Deputy Mayor.
2) The nomination is to be made in writing by 2 or more Councillors (one of whom may be the nominee). The nomination is not valid unless the nominee has indicated consent to the nomination in writing.
3) The nomination is to be delivered or sent to the returning officer.
4) The returning officer is to announce the names of the nominees at the council meeting at which the election is to be held.
Election
3. 1) If only one Councillor is nominated, that Councillor is elected.
2) If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.
3) The election is to be held at the Council meeting at which the Council resolves on the method of voting.
4) In this clause:
· ballot has its normal meaning of secret ballot;
· open voting means voting by a show of hands or similar means.
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28 September 2021 |
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DOCUMENT NUMBER |
355724 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
The election of a Deputy Mayor may be conducted pursuant to Section 231 of the Local Government Act, 1993. Such election is conducted in accordance with Schedule 7 of the Local Government (General) Regulation, 2005. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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1. Subject to Council resolving to elect a Deputy Mayor (previous Item on the agenda) the election of the Deputy Mayor for the 28th September - 3rd December, 2021 term proceed. 2. Council determine the method of electing the Deputy Mayor with it being noted that in accordance with Schedule 7 of the Local Government (General) Regulation 2005, the method must be either: i. Preferential Ballot, or ii. Ordinary Ballot, or iii. Open Voting.
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Introduction
Due to the current Delta strain of the COVID-19 pandemic, and the lockdown restrictions imposed by the State Government, the Local Government Elections which were scheduled to be held Saturday, 4th September, 2021 have been deferred to Saturday, 4th December, 2021. However, even though the elections have been deferred, the term for the current mayor deputy mayor lapses in September, 2021. As such, the election of deputy mayor, if Council resolved to elect a deputy mayor, for the term of 28th September - 3rd December, 2021 still needs to be held.
1. Section 231 of the Local Government Act, 1993, provides that Councillors may elect a person from among their number to be the Deputy Mayor. The Councillor may be elected as Deputy Mayor for the Mayoral term or a shorter term.
2. The Deputy Mayor may exercise any function of the Mayor at the request of the Mayor or if the Mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of Mayor.
Discussion
3. The provisions of the Local Government (General) Regulation 2005, Clause 394 and Schedule 7, apply to the election of the Deputy Mayor in the same manner as they apply to the election of the Mayor.
4. Nomination papers for the election of Deputy Mayor for 28th September - 3rd December, 2021 term have been circulated to all Councillors.
5. In accordance with Clause 1 of Schedule 7 of the Local Government (General) Regulation 2005, the General Manager is the Returning Officer.
6. Nominations will be accepted by the Returning Officer, until the time the matter is before Council at this meeting and the Returning Officer declares nominations to have closed.
7. It is noted that the election of Deputy Mayor will only proceed if Council resolves to elect a Deputy Mayor in the previous item on this agenda.
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28 September 2021 |
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DOCUMENT NUMBER |
356784 |
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REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
Approximate cost to attend for the conference is $2000 per person. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Letter of Invitation 2021 Annual Conference ⇩ 2. Rural Medical Workforce Gundagai - LGNSW Conference Motion ⇩ |
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1. The Mayor and Deputy Mayor be nominated as voting delegates for the Annual Conference. 2. The Mayor be nominated as the Voting Delegate – Board Nomination. 3. LGNSW be advised of the voting delegates before 5pm Tuesday, 5th October, 2021. 4. The Mayor, Deputy Mayor and General Manager be registered to attend both components for the Local Government NSW Annual Conference 2021. 5. The Rural Medical Workforce – Recruitment and Retention of Doctors, attached to the report, be submitted as a Motion for the Local Government NSW Annual Conference 2021. |
Introduction
The postponement of the local government elections in NSW has had a significant flow-on effect for Local Government NSW’s Annual Conference. It was previously scheduled to take place at the Hyatt Regency Sydney from 28th - 30th November, 2021.
As a result, Local Government NSW (LGNSW) has decided to the event into 2 (two) components:
· A one (1) hour Annual Conference to present the annual report and financial reports, which will be conducted online from 9:30am on Monday 29th November, 2021; and
· A Special Conference – including the debate and resolution of motions setting the advocacy agenda for 2022 – to be held in person at the Hyatt Regency Sydney from Monday, 28th February to Wednesday, 2nd March 2022.
The previous timetable (28th – 30th November, 2021) would have placed the three day event squarely in the last week of the election campaign period. This would have been inconvenient for all councillors and one with potentially far reaching implications.
LGNSW is working hard to navigate the complex interplay between the rules and regulations for registered organisations while helping our members uphold the strict requirements of electoral law.
The attached letter of invitation includes details required to participate fully in the conference.
Cootamundra-Gundagai Regional Council is entitled to 2 voting delegates for both voting on motions and Board Elections. Nominations must be received by 5:00pm Tuesday, 5th October, 2021. Nominations submitted after this time will not be accepted, however, a member may notify LGNSW of a change to the name of an already nominated voting delegate, a substitute delegate, for voting at the Annual Conference subject to the LGNSW rules.
Registration has been made for attendance by the Mayor, Deputy Mayor and the General Manager.
The Costs per person are as follow:
· Member Early bird registration cost is $979 per person;
· Conference dinner $176 per person;
· Accommodation Hyatt Regency approximately $600 ($300 per night) per person; and
· Any travelling, parking and meal allowances.
The conference costs would be paid from the general manager and councillor annual budgets.
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28 September 2021 |
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DOCUMENT NUMBER |
357629 |
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REPORTING OFFICER |
Phillip McMurray, General Manager |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
The financial implications associated with this report are detailed within the body of the report. |
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LEGISLATIVE IMPLICATIONS |
The Legislative implications associated with this report are detailed in the body of the report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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1. The voluntary Planning Agreement and explanatory note between Cootamundra-Gundagai Regional Council and CWP Renewable be placed on public exhibition for a period of not less than twenty eight (28) days seeking submissions from all interested parties be endorsed by council. 2. The General Manager and Mayor be authorised to sign the Voluntary Planning Agreement between Cootamundra-Gundagai Regional Council and CWP Renewables on the provision that no objections are received at the end of the 28 day exhibition period. |
Introduction
The Report on the Voluntary Planning Agreement (VPA) between Cootamundra-Gundagai Regional Council (CGRC) and CWP Renewables seeks the endorsement of Council to place the draft Voluntary Planning Agreement (VPA) and explanatory note of the Jeremiah Wind Farm on exhibition for a period of 28 days in accordance with 7.5(1) of the Environmental Planning and Assessment Act, 1979 (the Act), and to undertake consultation with landowners in the immediate locality of the wind farm.
The VPA establishes the mechanism for collecting and distributing funds for a community enhancement program.
If any objections are received as a result of public exhibition, a further report will be presented to Council for consideration, including all submissions received during the exhibition period.
Discussion
Council has been negotiating with CWP Renewables (on behalf of the Proponent, Jeremiah Wind Farm Pty Ltd) to establish terms of a Voluntary Planning Agreement. It is common among similar State Significant Development projects that a VPA would form part of the conditions of consent issued by the Department of Planning, Industry and Environment (DPIE). The VPA would serve as a mechanism for establishing a community enhancement fund, in accordance with Section 7.4 of the Act, and the VPA will establish the terms of reference for the expenditure of funds collected under the agreement.
The Project (known as the Jeremiah Wind Farm) is proposed to consist of up to 65 wind turbine generators and associated infrastructure and will be located in the Adjungbilly area, wholly within the Cootamundra-Gundagai Regional Council area. The draft VPA establishes the following:
· $3,500 per installed wind turbine generator.
· Indexed annually from the date of the agreement.
· Contributions made on a per turbine installed basis from the commencement of construction for the lifetime of the Project.
· Payments will be allocated by per cent across two (2) funding streams: transport asset maintenance and community purposes.
· The first two (2) years of the community enhancement fund will be allocated to projects in the local area of Adjungbilly. Future funds will be available to community projects across the LGA, however projects undertaken in or in proximity to the Adjungbilly area will be highly considered.
The draft VPA is an agreement that has been reached between CGRC and the proponent for the development to provide a monetary contribution each year in the form of a community enhancement program payment to be used to benefit the community impacted by the proposed development. The amount of $3,500 as negotiated is commensurate with other recent wind farm approvals issued by the DPIE.
FINANCIAL IMPLICATIONS
Should this proposal be granted consent Council can expect to receive $3,500 per turbine constructed per year; the proposal contains up to 65 turbines in total. The negotiated annual amount for each turbine is indexed annually for the life of the project. This will have positive implications for the community in allowing additional public purpose infrastructure amenities and services.
LEGISLATIVE IMPLICATIONS
Section 7.4 of the Act provides that planning agreements may be entered into by a planning authority and a developer (for development proposals or changes to environmental planning instruments) where the developer is required to pay a contribution, dedicate land or provide material benefit which is to be used for a public purpose. A voluntary planning agreement may, but does not necessarily need to, exclude the application of Section 7.11 and Section 7.12. Entering into such an agreement does not oblige the planning authority to grant consent; rather it is a means for obtaining a negotiated public benefit should consent be granted.
In entering into an agreement under Section 7.4 the Council is required to provide an explanatory note on exhibition with the VPA. The explanatory note summarises the objectives, nature and effect of the proposed agreement as well as an assessment of the merits of the proposed agreement.
CONSULTATION
The VPA and explanatory note must, in accordance with the provisions of legislation, be placed on public exhibition for a period of no less than 28 days.
Attachments will be circulated to Council separately.
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28 September 2021 |
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DOCUMENT NUMBER |
357366 |
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REPORTING OFFICER |
Linda Wiles, Coordinator Business |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Draft Communication and Engagement Strategy ⇩ |
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The draft Communication and Engagement Strategy, attached to the report, be endorsed. |
Introduction
The Communication and Engagement Strategy has been prepared as a framework to support all of Council’s plans, programs, and key activities, as part of Council’s commitment to encourage open, transparent and active relationships between Council and the Community.
The strategy proposes a marketing communications program for Council, designed to achieve the goals of engaging the community, building awareness of Council brand, culture, and reputation, promote characteristics of the region and reinforce positive community sentiment.
Discussion
The primary objectives are to:
· Achieve broad community engagement.
· Build trust in the organisation.
· Encourage community interaction and response.
· Improve communication within the organisation for the benefit of the community.
The objectives of developing this strategy were to:
· Understand community satisfaction and expectations of Council in the areas of communication and community engagement.
· Analyse Council’s current process in Engagement and Communications to ensure Council is effectively reaching the community.
· Identify new initiatives that will assist with providing a service that supports Council in its commitment to communicate and engage in a way that encourages an open and transparent relationship between community and Council.
· Increase awareness within the community of Council’s objectives.
· Increase knowledge and understanding.
· Change attitudes (i.e., gain acceptance).
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28 September 2021 |
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DOCUMENT NUMBER |
357237 |
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REPORTING OFFICER |
Linda Wiles, Coordinator Business |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
To comply with section 402A of the Local Government Act 1993. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Draft Community Engagement Strategy for the Community Strategic Plan 2022-32 ⇩ |
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The draft Community Engagement Strategy for the Community Strategic Plan 2022-2032, attached to the report, be endorsed. |
Introduction
Council acknowledges its role in facilitating the development of the Community Strategic Plan (CSP), and remains committed to ensuring the community is informed, encouraged, enabled, and welcomed to participate in the development and implementation of the plan.
A Community Engagement Strategy (CES) has been specifically created to support the development of the Draft Community Strategic Plan. The CES strategy outlines how Council will engage on this Council-wide high impact project with stakeholders during a three (3) month period.
Discussion
Over the coming months CGRC will be seeking community input into the development of its Integrated Planning and Reporting Framework. The Framework is made up of an integrated suite of documents which will guide the actions that Council, the community and key stakeholders will take to meet the aspirations and priorities of a vibrant, and dynamic community.
The Framework consists of:
• The Community Strategic Plan (10 years)
• A Resourcing Strategy:
o Long-Term Financial Plan (10 Years)
o Strategic Asset Management Plan (10 years)
o Workforce Plan (4 years)
• Delivery Program (4 years)
• Operational Plan (annual)
The office of local government has recently released an updated Handbook and Guidelines to assist councils develop the next round of IP&R documents. A Council Circular has been released and is available within the information bulletin of this business paper.
Councils will need to deliver a new and effective CSP and associated IP&R documentation for the new Council, by 30th June, 2022.
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28 September 2021 |
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DOCUMENT NUMBER |
357306 |
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REPORTING OFFICER |
Linda Wiles, Coordinator Business |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
Potential advertising requirements once application is approved. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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The report on RV Friendly Sites, be received and noted. |
Introduction
At its ordinary meeting held 27th July 2020, Council resolved (Min. no. 180/2021) to update the current application with the Campervan and Motorhome Club of Australia (CMCA) to reflect the removal of registered sites located within the Cootamundra Aerodrome and Cootamundra Rodeo Grounds and to register the site located within Pioneer Park on Back Brawlin Road, Cootamundra as a Short Term and Long Term RV Friendly site.
Discussion
Staff have contacted CMCA and approval for the site change has been received. Once a second site has been determined registration of that site can take place.
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28 September 2021 |
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DOCUMENT NUMBER |
357269 |
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REPORTING OFFICER |
Linda Wiles, Coordinator Business |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Australia Day 2022 Community Program ⇩ |
|
The information on Australia Day Awards, 2022 be received and noted. |
Introduction
Council proposes to present its annual Australia Day Awards on Wednesday 26th January, 2022, at two distinct ceremonies: one to be held in Gundagai and one to be held in Cootamundra.
Discussion
Advertising and promotion has commenced requesting nominations for Australia Day Awards for the following categories:
1. Citizen of the Year
2. Young Citizen of the Year
3. Sportsperson of the Year / Sports Achievement Award
Nominations are to be in writing (by letter, or on the form available from Council Offices and website) and received by Council no later than Friday 19th November 2021. This will allow for timely consideration and selection of Awardees at workshop held immediately prior to the November, 2021 Ordinary Meeting of Council. It must be noted that Council resolved (Min. no.221/2021) to cancel the Ordinary Meeting of Council to be held in December, 2021. As such an earlier workshop is preferred to determine the Australia Day 2022 nominations.
Council has registered to be part of the Australia Day Ambassador Program and will be allocated an ambassador for each location.
Council staff will make contact with Community representatives who have previously assisted with planning and preparation of Australia Day celebrations and request their assistance for the 2022 Celebrations.
|
28 September 2021 |
|
DOCUMENT NUMBER |
357266 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
1. The Tourism Action Committee (Gundagai) and Cootamundra Tourism Action Group, be dissolved as a section 355 Committee, for reasons detailed in the report. 2. The Tourism Action Committee (Gundagai) and Cootamundra Tourism Action Group, be endorsed, as advisory committees of Council. |
Introduction
Currently the Tourism Action Committee (Gundagai) and Cootamundra Tourism Action Group hold s.355 Committee status.
Under sections 355 and 377 of the Local Government Act, 1993 (the Act) Council is able to delegate some of its functions to a Committee of Council. Council uses this delegation and appoints community people to manage Council facilities or functions through a section 355 Committee.
There are three main types of Council Committees:
• Committees of Council, whose membership is made up entirely of Councillors.
• Advisory Committees or Reference Groups, whose membership may include experts, professionals, government employees, community representatives and Council staff as well as Councillors.
• Section 355 Committees, which are delegated by Council to perform certain functions of the Council (such as managing a public hall, other property, or a council event or service) and have no Councillors or Council staff as members.
Discussion
To comply with the Act and the requirements set out in the s.355 Management Manual, it has been determined that the Tourism Action Committee (Gundagai) and Cootamundra Tourism Action Group should not hold s.355 status. These committees do not manage a council facility or function, but rather, provide an advisory service to Council.
It is recommended that the Tourism Action Committee (Gundagai) and Cootamundra Tourism Action Group s.355 Committee be dissolved as section 355 Committees, and subsequently, be recognised as advisory committees of Council.
Council’s Manager Community and Culture has been in consultation with both these committees in relation to the status change. The Committees are supportive of this change.
The Cootamundra and Gundagai Tourism Advisory Committees will continue to be overseen by the Manager of Community and Culture.
|
28 September 2021 |
|
DOCUMENT NUMBER |
356593 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
|
1. CTAG s.355 Committee Meeting Minutes 2 September 2021 ⇩ |
|
1. The Minutes of the Cootamundra Tourism Action Group s.355 Committee ordinary meeting held on 2nd September 2021, attached to the report, be received and noted. 2. Council to note the motion of thanks, included in the report and detailed in the ordinary meeting minutes. |
Introduction
The attached Minutes of the Cootamundra Tourism Action Group s.355 Committee ordinary meeting held on 2nd September 2021, are submitted for the information of Council.
Motion of Thanks
The Cootamundra Tourism Action Committee would like to formally acknowledge and thank CRGC Staff Member, Casey Polsen for her hard work and wonderful support of the Committee, and tourism activities in Cootamundra over the past 12 months.
|
28 September 2021 |
|
DOCUMENT NUMBER |
357605 |
|||
|
REPORTING OFFICER |
Phillip McMurray, General Manager |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Refugee Welcome Zone Report - Cr Bowden ⇩ 2. 2017 Refugee Welcome Zone Declaration ⇩ |
|
1. Cootamundra-Gundagai Regional Council be endorsed by the current Council as a Refugee Welcome Zone. 2. Cr Abb McAlister (mayor) sign a Refugee Welcome Zone declaration as a recommitment to the Refugee Council of Australia. 3. A copy of the newly signed Declaration be displayed in each of Council’s Administration Centres and placed on Council’s website. |
Introduction
As a newly amalgamated Council in May, 2016 the sitting Administrator resolved Cootamundra-Gundagai Regional Council (Min. no. 16/E205/16) become a Refugee Welcome Zone. For reasons unknown, the certificate was signed significantly later than the making of the resolution by a former General Manager on 17th November, 2017.
Correspondence regarding Refugee Week 2021 was received by Council and included in the Information Bulletin as part of the 25th May, 2021 Ordinary Meeting Agenda. At that Meeting, Council resolved (Min. no. 118/2021) at Cr Bowden’s request, for her to attend the refugee Welcome Zones Forum, 2021 online. A report on the online forum has been prepared by Cr Bowden and is attached for the information of Council.
|
28 September 2021 |
|
DOCUMENT NUMBER |
357093 |
|||
|
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Updated Council Meeting Action Report ⇩ |
|
The Updated Council Meeting Action Report, attached, be noted. |
Introduction
The Council Meeting Action Report lists actions resolved from previous Council Meetings so the Mayor and Councillors can be assured those actions are completed or progressing.
|
28 September 2021 |
|
DOCUMENT NUMBER |
356287 |
|||
|
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Finance Committee Meeting - 08.09.2021 - Minutes ⇩ 2. OLG - Minister's message - 6 September 2021 ⇩ 3. the Hon. Michael McCormack- MP Response to Correspondence Set Regarding Proposed Changes to Financial Support for Meals on Wheels 6.09.2021 ⇩ 4. Correspondence in dated 07.09.2021 - Gundagai First Scouts Group - Thank you letter to CGRC ⇩ 5. Correspondence in received 16.09.2021 - the Hon. Bronnie Taylor MLC - Spring Holiday Break. ⇩ 6. Riverina Joint Organisation Board Meeting - 27th August 2021 - Draft Minutes ⇩ 7. Riverina Easterm Regional Organisation of Councils Board - 27th August 2021 - Draft Minutes ⇩ 8. Correspondence in - Cootamundra Sports Foundation dated 25.08.202 ⇩ 9. Council Circular - New Risk Management and Internal Audit Framework for Council and Joint Organisation - 21-26. ⇩ 10. Council circular dated 13.08.2021 - September 2021 Mayoral Elections - 21-2 ⇩ 11. Council Circular dated 11.06.2021 - Electoral Matter and use of council Resources Prior to Local Government Elections 21-12 ⇩ 12. Council Circular dated 06.08.2021 - Accounting and Financial Reporting Fundamentals - Information Session -21-21 ⇩ 13. Council Circular dated 10.08.2021 - End of Financial Year Reporting - 21-23 ⇩ 14. Council Circular dated 10.08.2021 - Updated guidance on the appointment and dismissal of senior staf - 21-22. ⇩ 15. Council Circular dated 20.08.2021 - Job Retention Allowance - 21-25 ⇩ 16. Council Circular dated 7.09.2021 - Updated Integrated Planning and Reporting Guidelines and Handbook 21-28 ⇩ 17. FAQs – Postponement of Local Government Elections ⇩ 18. Ministerial Release dated 3.08.2021 - Councils continue to Build on Their Legacy of Helping the Community ⇩ 19. Ministerial Release dated 13.08.2021 - NSW Government Safeguards Council Jobs ⇩ 20. Ministers Message - Extra Support for Child Care Relief ⇩ 21. COVID-19 Guidance for Councils FAQs 17.08.2021 ⇩ 22. Riverina Eastern Regional Organisataion of Councils Board Minutes - June 2021. ⇩ 23. Riverina Joint Organisation Board Minutes - June 2021 ⇩ 24. Managers Meeting - 10.08.2021 - Minutes ⇩ 25. Managers Meeting - 18.08.2021 - Minutes ⇩ 26. Riverina Regional Library Advisory Committee Extraordinary Meeting - Minutes - 22.07.2021 ⇩ 27. Managers Meeting - 15.09.2021 - Minutes ⇩ |
|
The Information Bulletin – August and September, 2021, and attached correspondence, be received and noted.
|
|
28 September 2021 |
|
DOCUMENT NUMBER |
357094 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
Reference to section 23A of the Local Government Act 1993. |
|||
|
POLICY IMPLICATIONS |
Reference to Councils Corporate Credit Card Policy. |
|||
|
1. Guidelines on the Use and Management of Credit Cards-September 2021 ⇩ 2. Council Circular dated 13.09.2021 - Guideline on the Use and Management of Credit Cards -21-29 ⇩ 3. Corporate Credit Card Policy. ⇩ |
|
1. The Office of Local Government Guidelines on the Use and Management of Credit Cards, attached to the report, be endorsed, as a supplement guideline to councils existing Corporate Credit Card Policy. 2. Council officers develop an overarching framework for the management and use of corporate credit cards, to align with the provisions of the Office of Local Government Guidelines on the Use and Management of Credit Cards. 3. A subsequent report be provided to council, once the Corporate Credit Card Use and Management Framework has been developed. |
Introduction
The Office of Local Government issued Circular 21-29 to Councils dated 13th September 2021 detailing the Release of the Guideline on the Use and Management of Credit Cards under section 23A of the Local Government Act, 1993 (the Act).
Initial observation of the OLG guidelines indicate that Council’s current policy will need to be examined and thoroughly reviewed to align with the guideline provisions. Collaboration between the governance and finance departments is required to oversee this review.
Discussion
It is acknowledged that the existing Corporate Credit Card Policy requires updating, and staff will now use the OLG guidelines to develop a new set of overarching documents to manage councils corporate credit card use and management. These documents will include a Policy, Procedure, and other supporting documentation.
A total of 15 corporate credit cards are currently issued to staff. The positions that have been issued with those cards, along with related expenditure limits is listed as follows:
|
Card Holder |
Limit |
|
General Manager |
$ 10,000 |
|
Personal Assistant to the General Manager |
$ 10,000 |
|
Manager Civil Works |
$ 5,000 |
|
Manager Technical Services |
$ 2,000 |
|
Manager Waste, Parks and Recreation Services |
$ 2,000 |
|
Manager Community and Culture |
$ 2,000 |
|
Manager Assets |
$ 2,000 |
|
Manager Facilities |
$ 2,000 |
|
Manager Regulatory |
$ 2,000 |
|
Manager Development, Building and Compliance |
$ 2,000 |
|
Library Manager |
$ 2,000 |
|
Library & Community Services Manager |
$ 2,000 |
|
Risk WHS Officer |
$ 2,000 |
|
Works Supervisor |
$ 2,000 |
|
Manager Community and Culture |
$ 1,500 |
|
TOTAL |
$ 48,500 |
|
28 September 2021 |
|
DOCUMENT NUMBER |
357067 |
|||
|
REPORTING OFFICER |
John Chapman, Interim Manager Finance and Customer Service |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
Council’s investment income for August 2021 was $5,345.34, 5% over the budgeted figure of $5,096. |
|||
|
LEGISLATIVE IMPLICATIONS |
Council investments comply fully with Section 625 of the Local Government Act (NSW), 1993, Local Government (General) Regulation, 2005 paragraph 212. |
|||
|
POLICY IMPLICATIONS |
The Investment Policy was adopted on 31st July 2018 and was due for review on 31st July 2021. |
|||
|
1. Investment Report August 2021 ⇩ |
|
The Investment Report for August, 2021 be received and noted. |
Introduction
The monthly investment report provides an overview of Council’s investments, and their performance for the month.
Discussion
Investments for the month have produced interest of $5,345.34, being 5% over the budget for the month.
|
28 September 2021 |
|
DOCUMENT NUMBER |
357368 |
|||
|
REPORTING OFFICER |
John Chapman, Interim Manager Finance and Customer Service |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
Regular monitoring of Council’s finances will ensure that any issues are identified in a timely manner. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no policy implications associated with this report. |
|||
|
1. Consolidated Budget Report August 2021 ⇩ 2. Business Unit-Cost Centre Report August 2021 ⇩ 3. Capital Expenditure Summary August 2021 ⇩ |
|
The Finance Report for August, 2021, and attached reports, be received and noted. |
Introduction
The Monthly Finance Report provides Councillors with an update on the current budget status.
Discussion
At this early stage of the financial year no major concerns have been identified.
A number of capital works projects commenced in 2020-2021 were incomplete as of 30th June, 2021. The balance of funding for these projects will be carried forward to the 2021/22 financial year.
These, and other relevant adjustments, will be made in the September, 2021 Quarterly Budget Review, scheduled for consideration by Council at the Ordinary Meeting to be held 30th November, 2021.
|
28 September 2021 |
|
DOCUMENT NUMBER |
357485 |
|||
|
REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
A potential 25% Council co-contribution for two grant applications detailed in the report totalling $212,500 if successful. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Gundagai Tourism Action Group s355 Committee - 6.09.2021 - Minutes ⇩ |
|
1. The Minutes of the Gundagai Tourism Action Group s.355 Committee meeting held on 6th September, 2021 attached to the report, be received and noted.
|
Introduction
The attached Minutes of the Gundagai Tourism Action Committee meeting held on 19th July, 2021 are submitted for the information of Council and the community.
|
28 September 2021 |
|
DOCUMENT NUMBER |
357516 |
|||
|
REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
No matched contribution required. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Master Plan - Old Gundagai Murrumbidgee River Access Project - Stage 1 ⇩ |
|
Council endorse the Bushfire Black Summer Recovery Grant for $1,055,000 for the Old Gundagai Murrumbidgee River Access Project. |
Introduction
Council has been working on a project to adequately interpret the Old Gundagai site since 1999 when Brendan O’Keefe prepared a conservation management plan for the site. Council has also identified in the Gundagai Tourism Strategy 2014 and subsequently the CGRC Tourism and Economic Development Strategy the need to improve access to the Murrumbidgee River at Gundagai and better interpret the Town’s origin as a River Crossing.
Discussion
Success of recent projects such as the Darlington Point Boat Ramp and Pontoon development have shown the importance of appropriate access to riverine areas for locals and tourists alike. Currently the main access to the Murrumbidgee River at South Gundagai is difficult to access due to the closure of the Railway Viaduct on Tumut Street. Timing for the opening of this intersection is unknown.
A 2014 Masterplan for the Old Gundagai Precinct identified opportunities to provide river access as a way to both encourage recreational usage and also better interpret the location of Old Gundagai. The proposed project reflects an update on this concept to incorporate a floating pontoon, as provided at Darlington Point, to facilitate canoe/kayak access. It also uses an altered pathway to allow for cultural tours incorporating the Bora Ring.
Future proposals for a viewing platform on the northern end of the Prince Alfred Bridge (currently proposed by Crown Lands) will allow for easy pedestrian access to the area from the end of Sheridan street (via steps).
The project would go through a detailed design phase once funding has been secured as the site-specific nature of design investigative requirements (soil testing, riverbed modelling, etc.) would make further planning cost prohibitive at this stage.
Interpretive elements are planned to include the use of an App-based walking tour (which will utilise some parts of the existing pedestrian network) and an Augmented Reality experience to allow viewers to better imagine what conditions would have been like on the site at the time of the Great Flood.
Project Budget Breakdown:
|
28 September 2021 |
|
DOCUMENT NUMBER |
357527 |
|||
|
REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
No matched contribution required. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
1. Council endorse the Youth Opportunities Grant application for $50,000 for the Cootamundra-Gundagai Youth Program. 2. Council endorse the Black Summer Bushfire Recovery Grant Program application for $150,000 for the Cootamundra-Gundagai Youth Officer.
|
Introduction
Council employed a Youth and Inclusion Officer in 2019 with funding from the NSW Government Stronger Communities Fund. Subsequently Council developed the Cootamundra Youth Council and prepared the CGRC Youth Strategy.
Discussion
Two grant applications are being prepared to provide opportunities and support the young people of the Cootamundra-Gundagai Regional community, support the activities of its two Youth Councils and ensure that Council can continue to employ a Youth and Inclusion Officer beyond June, 2022.
Cootamundra-Gundagai Youth Program - Youth Opportunities Grant
The Program guidelines are to support youth-run events and opportunities for young people, which fits with youth community demand for more activities and the Youth Council’s enthusiasm to run more events. A twelve-month event program is proposed beginning with event management training for youth councillors and other interested young people, and further market research about the types of events and activities young people seek and the participation barriers faced. This will enable events to be planned in Cootamundra and Gundagai with the two Youth Councils swapping event plans and supporting each other to run similar events. Such events will include sports, the arts and social events in addition to workshops (for example financial literacy for young people) with online option contingencies in preparation of potential future COVID lockdowns. The program will culminate in a large joint event such as a live music event or dance party. The project will also develop a directory of existing youth activities and services in the local government area and list details of service providers and activities available to different aged young people. The aims of the program are to build youth participation, confidence, skills and a sense of belonging to a the regions vibrant community ensuring its relevance to the Community Strategic Plan . Project partners include the Cootamundra Development Corporation, the Gundagai Neighbourhood Centre and NSW Police. The program period will be March, 2022 to March, 2023. This application must be submitted by Monday, 20th September, 2021.
Cootamundra-Gundagai Youth Officer - Black Summer Bushfire Recovery Grant Program
This application with have a central focus of allowing the continuation of funding for the Youth and Inclusion Officer role. The application will allow implementation of the Cootamundra-Gundagai Regional Council’s (CGRC) Youth Strategy, particularly supporting youth mental health, a leading concern of young people across the Cootamundra and Gundagai communities, and central to the grants focus on community resilience. The CGRC Youth Strategy seeks to develop spaces, events and activities that enable young people to create community connections where they can receive informal advice and support for challenges that don’t warrant (or aren’t perceived to warrant) formal counselling or therapy. This could include the development of a Youth Hub in Cootamundra, pending the identification of an appropriate site. It is likely to include the development of regular activities in a relaxed informal setting where participation can be intermittent and still meaningful. Potential partnerships include Cootamundra Aboriginal Working Party (CAWP) and other indigenous groups, The Arts Centre Cootamundra, the Gundagai Neighbourhood Centre and others. The program period will span March, 2022 to March, 2024. This application is to be submitted by 6th October, 2021.
|
28 September 2021 |
8.4 Development, Building and Compliance
|
DOCUMENT NUMBER |
357072 |
|||
|
REPORTING OFFICER |
Sally Atkinson, Acting Manager Development, Building and Compliance |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
Compliance with the provisions of the Environmental Planning and Assessment Act, 1979 and related legislation. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The information on Development Applications approved in August, 2021 be received and noted |
Introduction
The Development Applications Approved in August, 2021 report is submitted for the information of Council regarding development applications processed.
Discussion
The following development applications were approved by Cootamundra-Gundagai Regional Council in August, 2021.
|
APP. NO. |
PROPOSED DEVELOPMENT |
PROPERTY DESCRIPTION |
||
|
CDC 2021.19 |
Alterations and additions to residential |
Lot 2 DP327748, Sutton St, Cootamundra |
|
|
|
2021.121 |
Verandah - Deck |
Lot 3 DP209034, Williams Ave, Cootamundra |
|
|
|
2021.119 |
New Shed |
Lot 7 DP1199338, Bartley St, Cootamundra |
|
|
|
2021.117 |
New Shed |
Lot 303 DP753601, Temora St, Cootamundra |
|
|
|
2021.112 |
New Shed |
Lot B DP931903, Warren St, Cootamundra |
|
|
|
2021.111 |
New Shed |
Lot 131 DP751421, Burra Rd, Cootamundra |
|
|
|
CDC 2021.17 |
New Dwelling House |
Lot 44 DP1173450, Neil McInerney St, Gundagai |
|
|
|
2021.106 |
New Shed |
Lot 1 DP134012, Lismore Rd, Cootamundra |
|
|
|
2021.105 |
New Shed |
Lot 1 DP134012, Lismore Rd, Cootamundra |
|
|
|
2021.104 |
New Shed |
Lot 1 DP134012, Lismore Rd, Cootamundra |
|
|
|
2021.102 |
New Shed |
Lot 14 Sec A DP2203, Queen St Cootamundra |
|
|
|
2021.99 |
Alterations to Abattoir |
Lot 1 DP611755, Stockinbingal Rd Cootamundra |
|
|
|
2021.97 |
New Shed |
Lot B DP36525, Jack Moses Ave, Gundagai |
|
|
|
2021.95 |
New Shed (Rural Fire Se4 |
Lot 97 DP750970, Wee Jasper Rd Tumorrama |
|
|
|
2021.85 |
Subdivision – 33 lots |
Lot 33 DP1270489, Temora St, Cootamundra |
|
|
|
2021.81 |
Boundary Adjustment |
Lot 1 DP1092442, Bethungra Rd Cootamundra |
|
|
|
2021.64 |
Transportable Retail Building |
Lot 23 DP252138, Mount St, Gundagai |
|
|
|
2021.48 |
Subdivision - Torrens |
Lot 1 DP 794158, Bradman St, Cootamundra |
|
|
|
2020.165 |
Solar Farm (Electricity Generating Works) |
Lot 8 DP1244273, Five Mile Creek Rd, Gundagai |
|
|
|
2021.98 |
Change of Use – Commercial |
Lot A DP363649, 2-4 Cooper St, Cootamundra |
|
|
|
VALUE OF WORK REPORTED TO THIS MEETING: |
$20,604,297.00 |
|
VALUE OF WORK REPORTED YEAR TO DATE: |
$24,700,442.00 |
|
THIS TIME LAST YEAR: |
|
|
VALUE OF WORK –August 2020: |
$1,335,368.00 |
|
VALUE OF WORK – YTD 2020: |
$3,062,529.00 |
(Note: Value of Work reported for financial year)
|
28 September 2021 |
|
DOCUMENT NUMBER |
356864 |
|||
|
REPORTING OFFICER |
Glen McAtear, Manager Regulatory Services |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
$21,600 in Crown Reserves Improvement Fund funding from the Department Primary Industries – Crown Lands. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Regulatory Report for August, 2021 be received and noted. |
Introduction
The following report details the main activities that were undertaken by the Regulatory staff during August, 2021.
Saleyard Activities
· Sheep Sales held – Cootamundra: 2 - Yarding information: Total sheep sold: 5673 head.
· Total amount of Vendor sales - $1,157348.60 Top price: $285.00, Average Price: $204.01
· Cattle Sales held – Gundagai: 0
· Truck wash Registered Operators: Cootamundra Saleyards: 21, Individual usages 82 - Amount received $2,596.87
· Truck wash Registered Operators: Gundagai Saleyards: 22, Individual usages 103 - Amount received $3,067.82
· Transit Fees Received: Cootamundra Yards: 0 Gundagai Yards: 0
General yard maintenance and repairs were undertaken at the Gundagai and Cootamundra yards. Cootamundra Truck wash maintenance was undertaken with tank flushing and excess manure removal from pit.
Cemetery Activities
Burial enquiries - Locate grave, provide maps and information for family research: 37.
All Cemeteries had weeds were sprayed, were mowed, plants, roses and hedges pruned, and tree litter was removed. General grave maintenance was undertaken with the topping up of sunken graves due to excess rainfall in August, backfilling feral animal holes and irrigation repairs were undertaken. Fencing repairs and general upkeep of Cemetery fences was carried out. Regulatory staff have assisted in collecting additional Cemetery data and photographs for the new Cemetery mapping system which is being developed for the 13 cemeteries.
Burial/Interments: 9
Cemetery Locations: Cootamundra 4, Gundagai North 2 & South Gundagai 3
Biosecurity Activities
Regulatory staff have continued with weed spraying throughout the LGA. Cemeteries and Saleyards have been spayed along with laneways and roadsides in the townships of Cootamundra and Gundagai. Other areas include the 5 Mile at Gundagai, Old Hume Highway, Nangus Road, Adelong Road, Coolac Road, Muttama Road and Adjunbilly/Darbalara Road. Biosecurity staff have also carried out roadside weed inspections, but no property inspections were carried out in August, due to COVID restrictions. drumMUSTER collections continued to be received.
Ranger Activities
The Rangers attended to several complaints: 3 Nuisance dog issues, predominantly barking issues, 1 Menacing dog incident, 5 Penalty Notices written, 3 Cat traps were hired, 2 straying livestock incidents and 4 illegal dumping cases and related clean-ups. The Animal Care Facility was cleaned, mowed, whipper snipped and maintained, along with continued baiting for mice and rats. Dog Waste Stations were refilled with bags in all parks and off leash areas. Rangers continue to patrol the LGA and have undertaken 30 follow up communications regarding the Companion Animal Audit.
NSW Companion Animal Registrations: 30. Amount received for August 2021: $1,270.00
Dog Attack Incidents across the LGA: 3 - Dogs and Cats Seized across the LGA: 11 - 8 returned home and 3 rehomed.
Seizure Locations: Cootamundra 9 and Stockinbingal 2
|
28 September 2021 |
|
DOCUMENT NUMBER |
357401 |
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REPORTING OFFICER |
Ganesh Ganeshamoorthy, Manager Assets |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Gundaga Sewage Treatment Plant Progress Report ⇩ 2. Appendix B Gundagai Sewage Treatment Plant Program ⇩ 3. Appendix C Gundagai Sewage Treatment Plant Finance Report ⇩ 4. Appendix B Gundagai Sewage Treatment Plant Effluent Report ⇩ |
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The Progress Report on the Construction of Gundagai Sewage Treatment Plant be received and noted.
|
Introduction
Construction works have been in progress to replace the existing sewage treatment plant (STP) at Gundagai. The existing plant is a Trickling filter plant and the level of treatment provided by this plant and the treated effluent produced by this plant will not meet current and future regulatory guidelines. The new STP which is based on Intermittently Decanted Extended Aeration (IDEA) technology will provide improved nutrient removal and produce treated effluent of high quality, which is used for irrigation at the golf course, Council parks and sporting ovals.
The Attachments provide comprehensive and updated details on the project program and finance.
Discussion
Construction of Gundagai Sewage Treatment Plant reached 80% completion status during August 2021. Most of the civil works, mechanical and electrical installation have been completed and the power supply connection to the site is scheduled to be connected on 28th September, 2021. This will enable testing of electrical mechanical equipment and complete site acceptance testing (SAT) procedures and to commence SCADA (Supervisory Control and Data Acquisition) and Telemetry programming.
Construction of effluent pipeline, rising mains from sewage pumping station (SPS) SPS-SG01 (Boys club SPS) is under construction.
Wet weather in the past impacted on the progress of construction works. Bureau of Meteorology (BOM) predicts a Spring with higher than average rainfall events for the Murrumbidgee River catchment area. This has the potential to delay the progress and completion date of the project.
Project Costs Summary
Two sources of grant funding were obtained for design and construction of sewerage infrastructure works at Gundagai.
Building Better Regions Funds (BBRF 56676) $ 3.5M
Safe and secure Water Program (SSWP 151) $10.5M
Both programs are based on milestone payment and payments are made on achieving completion of various milestones.
|
28 September 2021 |
|
DOCUMENT NUMBER |
357422 |
|||
|
REPORTING OFFICER |
Ganesh Ganeshamoorthy, Manager Assets |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
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FINANCIAL IMPLICATIONS |
$75,000 to engage Public Works Advisory to be funded from sewer budget. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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1. The Report for Irrigation Using Recycled Water at Cootamundra be received. 2. Council approve $75,000 to engage Public Works Advisory for the preparation of a RISK Assessment Report and Recycled Water Management plan.
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Introduction
At its Ordinary Meeting held 10th December, 2019 Council resolved (Min. no. 482/2019) to connect recycled water to irrigate the off leash dog park situated at the corner of Thompson and Hurley Streets, Cootamundra. The proposal was evaluated, and steps were taken to connect the irrigation system to the recycled water supply system and commission the works.
During discussions with Department of Primary Industry and Environment (DPIE) and NSW Environmental Protection Authority (EPA) it was advised that a recycled water management system was approved during early 2000, however, the recycled water quality requirements and related environmental regulations have changed, and it is not possible to expand this system or include additional sites without approval from DPIE and NSW EPA.
Discussion
Council conducted preliminary investigations and a desk top assessment along with the existing Environmental Protection Licence (EPL No. 1603) which relates to the operation of Cootamundra’s sewage treatment plant (STP) and recycled water management system.
This assessment revealed that recycled water supply connections were provided to two sites; O’Connor Park, Betts Street, and Environmental Earth Sciences International (EESI) soil recycling facility, Old Treatment Works Road without going through the regulatory approval process. Furthermore, these two sites are not included as monitoring points in the current EPL.
Existing recycled water utilisation sites (not included in the EPL No.1603)
Site1 – O’Connor Park
Figure 1 – O’Connor Park
Site 2 – Environmental Earth Science International facility
Figure 2-Soil Recycling Facility, Cootamundra
Proposed New site – Off Leash Dog Park
Figure 3 - New Site - Dog off Leash Park
Regulatory Approval Under Section 60 of the Local Government Act
Based on the discussions with DPIE and EPA NSW approval would be required under Section 60 of the Local Government Act, 1993 from regulatory authorities to proceed with the inclusion of additional sites for irrigation with effluent.
This involves a comprehensive risk assessment process with stakeholders input and involvement including representatives from NSW DPIE and EPA with preparation of an updated recycled water management system so as to obtain approval from the DPIE and EPA to proceed with the inclusion of a new site and include these sites as monitoring points in accordance with EPA requirements.
The cost of this further investigation and preparation of recycled water management system is estimated to be $75,000. However, there is an element of capital risk that the risk assessment and analysis might lead to or recommend an additional treatment process such as UV (Ultraviolet Light) disinfection unit or additional filtration process. Such capital upgrade costs cannot be estimated at this stage. The $75,000 only covers PWA services costs and does not include any capital upgrades.
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28 September 2021 |
|
DOCUMENT NUMBER |
357342 |
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REPORTING OFFICER |
Julie Buckley, Operations Support Officer |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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The Civil Works and Technical Services Report for the month of September 2021 be received. |
Introduction
This report provides a detailed update of the Civil Works and Technical Services Department’s works undertaken for the month of September, 2021 and is submitted for the information of Council and the community.
Discussion
Fixing Local Roads Projects:
McKay Street Cootamundra:
All stormwater and drainage works have now been completed at the end blocks from Onley Street to Hemet Crescent. Footpath and pram ramps at McKay and Poole Streets have also been completed. At the time of writing this report, pavement rehabilitation works were due to commence at the McKay and Poole Streets intersection. This work will see the intersection closed for several days while the works are undertaken. This work is being undertaken during the school holidays to avoid bus movements. Media releases will be prepared to keep residents and emergency services informed on traffic detours as works progress. Once this intersection has been completed works will move north along Mackay Street towards Hemet Crescent and then back toward Onley Street.
Works have recommenced on the Old Hume Highway with gravel resheeting and drain clearing complete. Stabilisation is currently in progress on the 4kilometre section to the north of the bridge over Hillas Creek and sealing work will soon follow.
Drought Communities Program:
Work is continuing in Sheridan Street, Gundagai on block 3 with all drainage works now complete. Contract crews are progressing with placement of kerb and gutter and undertaking preliminary works on concrete pavement ahead of paving works. This work has been staged to ensure the Gundagai Medical Centre continues to operate and Council staff would like to thank the Medical Centre and general public for their understanding to date.
Local Roads Community Infrastructure Program:
The bridge replacement on Rosehill Road, Cootamundra is almost complete with all of the concrete works and erosion protection works finalised. Final placement and compaction of the road pavement of the road approaches will commence shortly, but sealing is now expected in October, 2021 due to weather delays.
The shared footpath along Muttama Creek, Cootamundra adjacent to the Ex-Services Club is complete. The placement of bollards alongside the path to prevent vehicle access will finalise this project.
Work on replacing the footbridge at the end of Scott Avenue, Cootamundra has commenced. This will see the old footbridge replaced with a wider and safer bridge for pedestrians and motor scooter access.
Works are nearing completion at the intersection of Sheridan and West Streets, Gundagai. Paving infill has been completed within all traffic islands and Parks and Gardens staff have completed the installation of an irrigation system, mulching and plants that are consistent with the theme along the remainder of Sheridan Street.
Old Gundagai Road, Cootamundra:
All the pavement material has now been placed and compacted. Currently, the pavement is being allowed to settle under traffic to consolidate it further before final working and sealing is undertaken.
General Works:
The ongoing wet weather continues to cause road surface failures around the entire road network. A concerted effort is being undertaken by several road crews to have patching attended to as quickly as possible. These roads include, Stockinbingal, Muttama, and Old Cootamundra Roads, the Olympic Highway and Burley Griffin Way. Routine bitumen patching is being completed on all roads on an as needed basis with regional roads including Muttama and Nangus being prioritised. Council asks all drivers to take care driving on its roads by driving to road conditions, particularly at night. Furthermore, Council asks drivers to observe roadwork speed zones, most of all whilst road works are being undertaken to ensure the safety of work crews.
Maintenance grading has been completed on Cooininee, Hoares, Tabers, Armours, Wambidgee, Deltroit and Reef Creek Roads in the Coolac area. Works will then progress towards the Muttama and Nangus areas.
Roadside slashing and spraying is underway on all sealed rural roads. Culvert cleaning and maintenance repairs are also being undertaken. Please take care while passing council vehicles and staff undertaking these roadside works.
|
28 September 2021 |
|
DOCUMENT NUMBER |
357548 |
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REPORTING OFFICER |
Matt Stubbs, Manager Technical Services |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
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FINANCIAL IMPLICATIONS |
LGGC consideration of relative disability allowances, not currently included in CGRC’s FAG allocation. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. LGGC Advice to CGRC ⇩ 2. LGGC Submission Appendix A ⇩ 3. LGGC Submission Appendix B ⇩ 4. LGGC Submission Appendix C ⇩ 5. LGGC Submission Appendix D ⇩ 6. Proposed LGGC Special Submission ⇩ |
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1. The Special Submission attached to this report be submitted to the Local Government Grants Commission on behalf of Cootamundra Gundagai Regional Council.
|
Introduction
At its August meeting, Council resolved: A report on special submissions relating to 2022/23 Financial Assistance Grants detailing the financial impact of inherent expenditure disabilities beyond council’s control be prepared and submitted to the ordinary Meeting to be held 28th September 2021 for the consideration of Council (Resolution 229/2021).
Special submissions from councils for 2022-23 will be considered by the Commission. The purpose of a submission is to give councils the opportunity to present information on the financial impact of inherent expenditure disabilities beyond councils’ control that are not generally recognised in the current methodology.
Discussion
The details of the Commission's expenditure calculations for Council’s area are enclosed (See Appendix A). This information should be used in assessing whether to make a submission on expenditure disabilities; that is, in assessing whether the particular disabilities of Council's area are already recognised in the formula. If council believes that disabilities other than those currently identified by the formula have an impact on the cost of providing services, then this should be substantiated in the submission. Similarly, if council believes that the impact of any disability already identified by the Commission is greater than indicated, then the case should be argued in the submission.
Submissions should be based only on inherent disabilities and problems, which are outside a council's control. Only operational costs should be included; capital costs are to be excluded.
Appendix A outlines the contribution categories considered by the grants commission, Appendix D provides a description of the disabilities that are already incorporated into the calculation of the existing contribution and are to be excluded from special submissions. The Expenditure Disability Factors Table outlines that Population Size, ATSI, Local Road Length, Environment and Rainfall, Topography and Drainage Index have already been considered for each LGA.
Local industry within the LGA also provides seasonal increases to maintenance demand within the road network, in particular those roads impacted by timber and grain harvest operations.
The other element of maintenance that doesn’t appear to be addressed by the formula is the distance our local road network is located from our main townships and works depots. There are numerous roads that are over an hour drive for maintenance crews to reach to undertake routine maintenance that presents multiple challenges including access to water and suitable gravel material that is a necessity for maintenance activities. The result is that maintenance works cost considerably more at these locations when compared those that are closer to town. When considering travel to the more remote roads within the LGA, a 25% cost increase can be observed in labour alone, this is without considering the additional cost to transport materials required for these works including gravel supply, water or bitumen. It is evidenced that roads that are subject to heavy traffic require more frequent maintenance to ensure an acceptable level of service and when it is considered that these roads are also some of the most remote in the LGA it is reasonable to assume a conservative figure of 30% increased cost to maintain these roads as compared to those without the same limitations.
The impacts noted above apply to a large portion of the road network, which is conservatively estimated at 25%. It is proposed to include these figures into a special submission, representing the 7.5% increased cost to council’s annual roads maintenance budget ($4,157,552) of $311,816.40 per annum.
|
28 September 2021 |
|
DOCUMENT NUMBER |
357551 |
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REPORTING OFFICER |
Matt Stubbs, Manager Technical Services |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
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FINANCIAL IMPLICATIONS |
$5,454.55 Ex GST to be costed to Council’s roads operating budget. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. SWG Invoice ⇩ |
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1. The payment of $5,454.55 Ex GST to Softwoods Working Group for their work in securing funding for timber haulage upgrades be endorsed. 2. Softwoods Working Group be congratulated for their strong advocacy and evidence preparation work for the Growing Local Economies Funding and for the successful application that will benefit the softwoods industry and the local communities. 3. Cootamundra Gundagai Regional Council’s position that the three Councils will continue to work with the Softwoods Working Group to develop partnerships for works on roads to benefit the softwoods industry on the basis of upfront agreed contributions be confirmed.
|
Introduction
The Softwoods Working Group (SWG) has formally written to the Cootamundra-Gundagai Regional Council, Snowy Valleys Council and Greater Hume Council (CGRC, SVC and GH) via Snowy Valleys Council on 27th May, 2021 regarding the successful Growing Local Economies Funding received in 2020. The softwoods working group is requesting reimbursement of some expenditure for the $20 million achieved in roads funding.
The three Councils received roads funding under this proposal – Snowy Valleys, Greater Hume and Cootamundra-Gundagai Regional Councils under the following projects (with no matching funding required from Councils):
Bombowlee Creek Road – SVC - $7m
Taradale/Broadleaf Park Roads – SVC - $2.65m
Coppabella Road – GH - $7 m
Northern Complex – CGRC - $3.7m
The Executive Group of the Softwoods Working Group (SWG) resolved to send a submission and seek funding reimbursement from the three councils advising that when the project was initiated in 2015 there were discussions that reimbursements would be claimable against the project. None of the three councils can find any record to support this claim. Extensive conversations were had between Phil Clements (Executive Officer) Softwoods Working Group and the General Managers of the councils involved.
Discussion
The work undertaken by SWG was initiated in 2015 with the SWG’s Road Haulage Study that formed the business case to justify the upgrades and SWG resolved to lodge an application for funding.
The SWG scope of work included:
- Consultations with stakeholders
- Site visits
- Collection and compilation of data
- Economic analysis and modelling
- Report writing
- Preparation of funding submissions
- Advocacy
- Ancillary costs
The work involved considerable work by SWG’s Executive who played a considerable role in securing this funding.
The SWG Executive initially considered that remuneration of approximately $300,000 was appropriate. divided between the three councils as a ratio as compared to funding amounts received as outlined below:
Following this submission, the General Managers further discussed the matter with concerns following raised:
- Due to the guidelines imposed by the funding, providing this remuneration from the funding allocation itself was not an option as it is dedicated to actual works. As a result the requested amount would need to be sourced from each council’s general fund.
- Given there was no formal record of this agreement being made, of the three councils none can recall any verbal agreement taking place prior to funding being obtained.
There is no doubt that the work undertaken by SWG has been extremely beneficial for the councils and it is anticipated the demonstrated goodwill through the partnership with SWG continues to provide benefits to each community. Furthermore, It is mutually recognised that SWG should be compensated for their work.
Following discussions between all parties and considering the circumstances involved, both Snowy Valleys Council and Greater Hume Council resolved, at their respective June and July meetings, to:
- Offer Softwoods Working Group a combined total of $30,000 shared proportionately between each council, should each Council agree individually to support this proposal;
- Thank Softwoods Working Group for their strong advocacy and evidence preparation work for the Growing Local Economies Funding and congratulate them for the successful application that will benefit the softwoods industry and the local communities.
- Advise Softwoods Working Group that the three Councils are supportive of future partnership works on roads to benefit the softwoods industry on the basis of upfront agreed contributions.
The breakdown of the $30,000 contribution is outlined in the table below:
|
28 September 2021 |
|
DOCUMENT NUMBER |
357519 |
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REPORTING OFFICER |
Andrew Brock, Manager Facilities |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
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Nil |
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The Facilities Works report for September, 2021 be received and noted
|
Introduction
The Facilities Works report provides a detailed update on works undertaken by the Gundagai Facilities and Parks and Garden Team. The scheduled activities and projects, undertaken for the month of September , 2021 are included in this report which has been prepared and submitted for the information of Council and the community.
Discussion
Staff have carried out irrigation and planting work to the Sheridan and West Street intersection. Additional potted colour plants are to be added to these areas, to create a vibrant entrance to the township. These plants are expected to arrive and be planted within the next two (2) weeks.
Top dressing work and tree preparation have been undertaken along West Street as part of the tidy up works following water main replacement work, which is now complete. The trees are due to arrive week ending 26th September, 2021 with plans to commence planting the following week, weather permitting.
Parks and Gardens staff continue with ongoing mowing and general maintenance works around the town.
Gundagai Memorial Swimming Pool
Works have continued through the month of September with the removal of old diving blocks. Concrete pads have been poured in readiness for the new barbeque area which includes shelter and seating. Plans are to install these items in the next two weeks weather permitting. An additional concrete pour is required for the installation of new diving blocks and this will include new tiling to be done at the diving board end of the 50m pool. Top dressing and general tidy up works are still being undertaken to ensure readiness for this year’s swimming season.
Gundagai Administration Centre and Chambers
Existing gardens have been removed in readiness of construction works being undertaken at the start of October, 2021. Staff are being prepared for relocation to several sites while this work is being undertaken. Facilities staff have started erecting construction fencing in preparation for these works. Contractors have been engaged and all preparations are in place for the scheduled start. Councillors have been invited to a walkthrough to discuss the planned work prior to construction starting.
Bradman Cottage
Roof replacement at the site has been completed successfully and the installation of storage cupboards is imminent. Windows are being costed for replacement in preparation for painting works to be undertaken.
Stockinbingal Ellwood Hall
Demolition of the old kitchen is complete and a new concrete floor has been poured. A contractor will be engaged to carry out framing work and window replacement. Kitchen cabinets are on order and it is hoped that they will be delivered as soon as possible.
Cootamundra Stadium
At the time of writing this report Stadium roof repairs were nearing completion and to be followed with solar replacement which should be complete by the end of September, 2021 weather permitting.
Cootamundra Showground
Installation of new water pipes has been completed at the camping ground area and painting of the camping toilet block is also complete. Ongoing mowing and spraying of the grounds continues in preparation of spring season use.
Cootamundra AFL
The fit out works are 80% complete. Club members have been unable to carry out installation of the internal roofing due to lockdown, however, it is anticipated that the club will start this work within the next few weeks. Preparation for new electrical cabling has been completed and new electrical fitting can be installed once painting has been completed. Installation of panelling and toilet partitions is currently being undertaken. The new kitchen has been installed, however, stainless steel bench tops have yet to be delivered to complete the work.
Gundagai Community Garden
Installation of toilets and basins anticipated to be completed by the end of September, 2021.
Gundagai Pre-School
The Gundagai Preschool Kindergarten project is currently on Vendor Panel inviting tenders which closes mid-October, 2021. A report will be presented to the Ordinary Meeting to be held 26th October, 2021 for the consideration of Council.
Lindley Park
Development approval has been issued to demolish the house on the property. A Contractor has been engaged to undertake the demolition work. All services to the house have been dis-connected in preparation for its demolition this month. Planning and design preparations are underway for the carpark and stormwater work which will be completed over the next few months.
Cootamundra Administration Building
Roof replacement works are continuing over the Alby Schultz Meeting Centre. Painting inside the space is well underway and will be completed prior to the end of September, 2021.
Muttama Hall
Work funded through a Veterans Grant has been completed. This work included fencing, pathways and flag poles. Further grant applications have yet to be announced to undertake the supper room refurbishment and painting. Quotes are being sourced for repair works to existing windows.
Gundagai Library extension
A concept design is being finalised in preparation for a development application to be submitted to Council.
Cootamundra Library Refurbishment
Ongoing consultation with staff regarding new design layout continue. Specifications are being prepared to invite contractors to provide a quotation for the work. It is anticipated that work will commence in the New Year dependent upon the on again off again COVID restriction.
Cootamundra Men’s Shed
Electrical work is underway with club members carrying out internal framing work and replacement of curved roof area due to water leaks. Shaping of the site is required to minimise drainage issues found over the recent rain events. Although the committee has been extremely dedicated to completing the work, the haphazard COVID lockdowns have interfered to a certain extent.
Some of the existing Stronger Country Communities Fund grants are currently being reassessed by the approval body for scope of works and budget variations. Works are unable to proceed until those approvals have been received.
|
28 September 2021 |
|
DOCUMENT NUMBER |
357531 |
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REPORTING OFFICER |
Andrew Brock, Manager Facilities |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Submissioins received during the Master Plan Public Exhibition Period ⇩ |
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1. The submission for the proposed Gundagai War Memorial Olympic Pool Masterplan be received and noted. 2. Use of the Proposed Gundagai War Memorial Olympic Pool Complex Masterplan by Halliday design - dated April, 2021 be endorsed for use in future funding opportunities.
|
Introduction
Halliday design was engaged to prepare a concept plan for the upgrade of the Gundagai War Memorial Olympic Pool Complex. The Proposed Masterplan Gundagai War Memorial Olympic Pool Complex by Halliday design - dated April, 2021 (attached to a report submitted the July, 2021 Ordinary Meeting) addresses the aging infrastructure, non-compliance with current Australian standards, and upgrades to facilities which will meet the growing needs of the local sporting fraternity and attract visitors to stop in the Gundagai region.
Discussion
At the Ordinary Meeting held 27th July, 2021 Council requested the proposed masterplan be placed on public exhibition for the required 28 days. In response to this exhibition period, Council received only two submissions and are attached to the report.
The submissions requested consideration be given for the installation of heating, which would allow the pool to be used all year round. Although this suggestion carries merit, the cost implications require a business case to be undertaken as it the current design would need to be amended to accommodate this change. Furthermore, Public consultation would have to be undertaken to determine if such a development would be patronised well enough to justify significant cost expenditure.
The adoption of the proposed masterplan will allow staff to seek funding opportunities and enhance any future applications. The works currently being undertaken will have a positive reduction, in running expenses for the 2021/22 swimming season.
Council has received grant funding from numerous state funding streams, to allow some of the repair works to be undertaken. The intention is to continue seeking funding sources to enable the proposed upgrade work and the masterplan is an essential component of any funding applications.
|
28 September 2021 |
8.10 Waste, Parks and Recreation
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DOCUMENT NUMBER |
357015 |
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REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
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FINANCIAL IMPLICATIONS |
The costs associated with the proposed Domestic Rural Waste Initiative be funded from the Waste Reserves. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
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POLICY IMPLICATIONS |
Councils associated Fees & Charges reflect the recommended changes. |
|||
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Nil |
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The following Domestic Rural Waste Initiatives be adopted: · Council to issue on application 1 x 240Lt bin per residential rural property (black bin with red lid) free of charge. · Single rateable properties with more than one house would have to pay for an additional annual Waste service of $69.68. · The Domestic Rural Waste Initiative be funded from the waste reserves. · All Domestic Rural Waste Management bins be issued on receipt of a formal application with Council, whereby all property details are recorded into Council’s domestic waste management system. · Each liveable rural property is limited to one service only. · Each bin issued is to bear Council branding and branded Domestic Rural Waste Management. The bins remain the property of Cootamundra-Gundagai Regional Council. · Unlimited visits to Cootamundra-Gundagai Regional Council landfill sites. · No disposal fee on the approved Domestic Rural Waste Management bin disposed at a Cootamundra-Gundagai Regional Council Landfill site. · Any unbranded bin will not be accepted at a Cootamundra-Gundagai Regional Council Landfill as part of this initiative. · The Domestic Rural Waste Initiative be promoted through Council’s usual mediums detailing the initiative as an improved waste management strategy throughout the local government area. |
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Introduction
The Domestic Rural Waste Initiative has been developed in response to rural community residents inquiries regarding free waste disposal and access to the Cootamundra-Gundagai Regional Council (CGRC) landfill sites for domestic waste.
Discussion
Council has, as part of its fees and charges review and rates harmonisation process, introduced an annual rural waste charge of $69.68 per annum charged on rural landholders. This charge was implemented to ensure a financial contribution from all ratepayers to contribute towards better management of waste throughout the local government area.
Since the introduction of the rural waste charge, there has been several inquiries received from rural ratepayers that currently receive no domestic waste collection service, however, pay an annual waste charge in addition to paying to take domestic waste to a CGRC landfill site.
On review of the comments and concerns received from the rural ratepayers, it is considered appropriate that they too receive some incentive and encouragement to manage household waste and for Council to support good waste management principles and beneficial community incentives.
It is therefore recommended that Council consider allowing rural households that do not receive a domestic waste service, free access to their local Landfill site. This would be for the emptying of a Council provided wheelie bin used solely for the purpose of disposing of household domestic waste.
It is proposed that rural households would manage their domestic waste in a wheelie bin provided by Council for the disposal such waste.
It is proposed that the Domestic Rural Waste Initiative agreement be implemented as detailed below:
· Council to issue 1 x 240Lt bin per rural residential only (black bin with red lid) free of charge on application.
· Single rateable properties with more than one liveable house would be required to pay for an additional Waste service of $69.68.
· The cost of bins be funded from the waste reserves.
· Bins issued on formal application with Council, whereby all property details are recorded into Council’s waste management system. Each rateable property is limited to one bin only.
· Each bin issued, to have a Council logo, and branded DRWM (Domestic Rural Waste Management). The bins remain the property of CGRC.
· Unlimited visits to landfills.
· No waste charge on the approved bin disposed at a CGRC Landfill.
· Any unbranded bin will not be accepted at a Cootamundra-Gundagai Regional Council Landfill as part of this initiative.
· The Domestic Rural Waste Initiative be promoted through Council’s usual mediums detailing the initiative as an improved waste management strategy throughout the local government area.
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28 September 2021 |
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DOCUMENT NUMBER |
357727 |
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REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
To facilitate compliance with sections 10 and 11 of the Local Government Act 1993. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
Note
Council’s Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should be closed.
