5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 29 June 2021

Resolution  169/2021  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Dennis Palmer

The Minutes of the Ordinary Meeting of Council held on Tuesday 29 June 2021 be confirmed as a true and correct record of the meeting.

Carried

6.1         Mayoral Minute - For Discussion: The information in the Examination of a Proposal to Alter the Boundaries of the Cootamundra-Gundagai Local Government Area and Create a New Local Government Area, Dissenting report by Commissioners Rick Firman and Lesley Furneaux-Cook to the Minister for Local Government and the Terms of Reference – Review into the Local Government Boundaries Commission, attached to the Mayoral  Minute.

Resolution  171/2021  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

The information in the Examination of a Proposal to Alter the Boundaries of the Cootamundra-Gundagai Local Government Area and Create a New Local Government Area, Dissenting report by Commissioners Rick Firman and Lesley Furneaux-Cook to the Minister for Local Government and the Terms of Reference – Review into the Local Government Boundaries Commission, attached to the Mayoral  Minute, be considered.

Carried

6.3         Mayoral Minute - Councillor Engagement for July, 2021

Note: Cr Graham made the following amendments at the Meeting:

24^th June, 2021

Cr’s Graham, Nicholson and I attended a meeting with Council staff regarding the matter of Reno Road.

6^th July, 2021

Cr Graham attended an Internal Audit Committee Meeting.

Resolution  173/2021  

Moved:       Cr Gil Kelly

Seconded:   Cr Charlie Sheahan

The information and amendments in the Mayoral Minute be received and noted.

Carried

8.3.1      Gundagai Tourism Action Group s355 Committee - Meeting Held 19th July, 2021

Resolution  175/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

1.       The Minutes of the Gundagai Tourism Action Group s.355 Committee meeting held on 19th July, 2021 attached to the report, be received and noted.

2.       Council endorse Verity Whittaker, Michael Whittaker, and Izzy Perko as members of the Gundagai Tourism Action Committee.

3.     Council submit two funding applications to the Regional Tourism Activation Fund being $200,000 for The Old Gaol Residence Accommodation (including a 25%/$50,000 Council co-contribution) and $800,000 for The Old Mill Agrotourism Development (including a 25%/$200,000 Council co-contribution) to be funded through previous grant monies received from the Stronger Country Communities Fund.

Carried

7.1         Minutes of the Internal Audit Committee Meeting held on Tuesday 6 July 2021

Note: Cr Graham also attended the Internal Audit Committee Meeting held on Tuesday 6 July 2021 held in the Alby Schultz Meeting Centre, Cootamundra.

Resolution  176/2021  

Moved:       Cr David Graham

Seconded:   Cr Leigh Bowden

The Minutes of the Internal Audit Committee Meeting held on Tuesday 6 July 2021 be confirmed as a true and correct record of the meeting.

Carried

8.1.1      National General Assembly 2021 Report

Note: A Report submitted by Cr Bowden which should have been an attachment for item 8.1.1 National General Assembly 2021 Report was tabled at the Meeting for discussion.

Resolution  177/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Dennis Palmer

The General Managers Report On Attendance At The National General Assembly 2021 Held in Canberra 21^st – 23^rd June, 2021 be received and noted.

Carried

8.1.2      Applications for Community Donations

Note: In this item the table had $5000 being allocated to the Muttama Hall Management Committee and the comment advised no financial allocation due to the committee being an s355 Committee of Council. To clarify there was no financial allocation given to the Muttama Hall Management Committee and is reflected as such in the table included in the Minutes.

Resolution  178/2021  

Moved:       Cr David Graham

Seconded:   Cr Doug Phillips

1.    The Report on the Applications for Community Donation be received.

2.    The Community Donation Applications, as detailed in the report, be considered.

Carried

8.1.3      Mandatory Proactive Release of Government Information - Disclosures of Pecuniary Interests and other matters by Councillors and designated staff

Resolution  179/2021  

Moved:       Cr Penny Nicholson

Seconded:   Cr Dennis Palmer

A register detailing the position, title and name of designated persons and Councillors, be uploaded to Council’s website, along with advice that Returns may be viewed free of charge at Council’s Administration Building.

Carried

8.1.4      RV Friendly Sites

Resolution  180/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

1.       Pioneer Park , Cootamundra be included in a new RV Friendly Town Assessment submission to the Campervan and Motorhome Club of Australia (CMCA) to have Cootamundra included in the Recreational Vehicle Friendly Town program.

2.       A new application be submitted to the Campervan and Motorhome Club of Australia (CMCA)for approval of the determined sites.

3.       Once approval has been received, the new RV Friendly sites be advertised through Council’s usual mediums and  (previously purchased) RV Friendly Town signs be installed accordingly.

Carried

8.1.5      The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

Resolution  181/2021  

Moved:       Cr Doug Phillips

Seconded:   Cr David Graham

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 5 July 2021, attached to the report, be received and noted.

Carried

8.1.6      Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes and Membership

Resolution  182/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Charlie Sheahan

1.       The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting and Annual General Meeting held on 24 June 2021, attached to the report, be received and noted.

2.       Membership of the Ellwood’s Hall s.355 Committee: Chairperson: Carmel Payne, Vice Chairperson: Sue Caldwell, Secretary: Lorna Nixon, Treasurer: Alan Pether, Other Committee members: Stephen Neave, Lynn Basham and Russell Vincent, be endorsed.

Carried

8.1.7      Cootamundra Tourism Action Group s.355 Committee Meeting Minutes

Resolution  183/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr David Graham

1.       The Minutes of the Cootamundra Tourism Action Group s.355 Committee Ordinary Meeting held on 1^st July, 2021, attached to the report, be received and noted.

2.       Council review the proposal for the Hillside Adventure Walking Track and Dirt Bike Facility, submitted by Isobel Scott, and consider its suitability for further investigation and planning with the intention of the proposal being in a grant ready state.

Carried

8.1.8      Muttama Hall Management s.355 Committee Meeting Minutes

Resolution  184/2021  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Gil Kelly

The Minutes of the Muttama Hall Management s.355 Committee meeting held on 7^th July, 2021, attached to the report, be received and noted.

Carried

8.1.9      Updated Council Meeting Action Report

Resolution  185/2021  

Moved:       Cr Penny Nicholson

Seconded:   Cr Doug Phillips

The Updated Council Meeting Action Report, attached, be noted.

Carried

8.1.11    Information Bulletin - July 2021 – Late Report

Resolution  186/2021  

Moved:       Cr Gil Kelly

Seconded:   Cr Dennis Palmer

The Information Bulletin July, 2021, Late Report and attached correspondence, be received and noted.

Carried

8.4.1      Renewal of Partnership Agreement with Service NSW

Resolution  187/2021  

Moved:       Cr Charlie Sheahan

Seconded:   Cr David Graham

Council delegate authority to the General Manager to enter into a renewed Partnership Agreement with Service NSW.

Carried

8.4.2      NSW Heritage Grants

Resolution  188/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr Leigh Bowden

That Council:

1.       Accept the letter of offer for funding under the Heritage Advisor Service Program.

2.       Accept the letter of offer for funding under the Small Heritage Grants Program.

3.       Match the funding of both programs on a dollar-for-dollar basis.

4.       An Internal Heritage Committee be established to manage, monitor and report on both programs.

Carried

8.4.3      Development Applications June 2021

Resolution  189/2021  

Moved:       Cr Gil Kelly

Seconded:   Cr Doug Phillips

The information on Development Applications approved in June, 2021 be received and noted.

Carried

8.4.4      Development Application 2021/80 - 1 Centenary Ave, Cootamundra - Variation to Development Control Plan

Resolution  190/2021  

Moved:       Cr Gil Kelly

Seconded:   Cr Dennis Palmer

That Council approve the following development subject to the consent conditions below:

·    Application No:             DA2021/80

·    Property:                       Lot A DP383307

                                      1 Centenary Ave

                                      COOTAMUNDRA  NSW  2590

·    Development                To construct a 234m² shed as ancillary to the existing dwelling

GENERAL CONDITIONS

(1)        GEN Condition - Compliance Standards

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

(2)     GEN Condition - Compliance with Council

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

(3)     GEN Condition - Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

Reason: To ensure that any public utilities are maintained and protected from damage.

(4)     Gen Condition – Not certify compliance with BCA or NCC

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

Reason: This consent does not certify compliance with the BCA or NCC.

PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE

(1)     PCC Condition – New Connection: Plumbing and Drainage Works.

An application shall be lodged and approved by Cootamundra Shire Council under Section 68 of the Local Government Act for any new water, sewerage or drainage connection prior to the issue of a Construction Certificate.

All plumbing works must be undertaken by a licenced plumber or drainer. They must submit their Notice of Work (N.O.W) and pay for any associated inspections 48hrs before the first inspection. They also must submit a correct Sewer Service Diagram (S.S.D) for all works. The C.O.C and S.S.D. must be submitted before an Occupation Certificate can be released by the Principal Certifying Authority (P.C.A).

The proponent shall comply with all requirements tabled under any approval issued under section 68 of the Local Government Act 1993, NSW Fair Trading and The Plumbing Code of Australia.

Reason: Statutory compliance.

PRIOR TO COMMENCEMENT OF WORKS

(1)     PCW Condition – Prior to Building Work Commencing.

The erection of a building in accordance with the development consent must not commence until:

1.   a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

2.   the person having the benefit of the development consent has:

a.   appointed a principal certifying authority for the building work, and

b.   notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

3.   the principal certifying authority has, no later than 2 days before building works commences:

a.   notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.   notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

4.   the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a.   appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.   notified the principal certifying authority of any such appointment, and

c.   unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

(2)     PCW Condition – Signage.

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include:

1.   Statement that unauthorised entry to the site is not permitted

2.   Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.   The name, address and telephone contact of the Principal Certifying Authority for the work

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(3)     PCW Condition – Notice of Commencement.

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least    2 days prior to work commencing.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(4)     PCW Condition – Builders Toilets.

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

Reason: To ensure minimum standards of hygiene for onsite workers.

(5)     PCW Condition – Residential Building Work.

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information:

1.   In the case of work for which a principal contractor is required to be appointed:

a.   In the name and licence number of the principal contractor, and

b.   The name of the insurer by which the work is insured under Part 6 of that Act.

2.   In the case of work to be done by an owner-builder:

a.   The name of the owner-builder and,

b.   If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

Reason: Statutory compliance.

(6)     PCW Condition – Siting of Building.

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

Reason: To ensure the development is carried out on the correct allotment.

(7)     PCW Condition – Waste Storage During Construction.

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

Reason: To ensure that the site is not a source of wind-blown litter.

(8)     PCW Condition – Soil Erosion Control.

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

(9)     PCW Condition – Second Hand Materials.

No second hand materials are to be used on any external surface of the building unless made available for inspection and separately approved by Council prior to erection.

Reason: To ensure the external appearance of the building is maintained to an acceptable standard.

(10)   PCW Condition – Underground Services.

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

DURING CONSTRUCTION

(1)        DUR Condition – Works to be undertaken in Accordance with the Approval.

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

Reason: ensure all works are carried out in accordance with the development consent.

(2)        DUR Condition – Hours of Construction Site Works.

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

The applicant is responsible to instruct and control subcontractors regarding hours of work.

Reason: So that the development does not reduce the amenity of the area.

(3)        DUR Condition – Footpath Storage.

Building materials not to be stored on Council footway or nature strip at any time.

Reason: To ensure an adequate level of public safety is maintained.

(4)        DUR Condition – Waste Removal.

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

Reason: To ensure that the amenity and unsightly condition is minimised.

(6)        DUR Condition - Pipe Replacement.

Should the proposed building be located over existing vitrified clay sewer pipes then such pipes shall be reinstated in PVC material in the area under the proposed building.

Reason: To minimise the opportunity for damage to the building as a result of leaking sewage.

(7)        DUR Condition - BCA Compliance.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

Reason: To ensure the building complies with the BCA.

(8)        DUR Condition – Inspections.

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

Reason: To ensure that adequate time is given of required inspections.

(9)        DUR Condition – Restricted Public Access.

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

Reason: To ensure public safety is maintained.

(10)      DUR Condition – Storm Water

Stormwater is to be discharged to the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

(11)     DUR  Condition- Clearance to Boundary Trap

Council existing boundary trap must be accessible to Council and plumbers, a clearance of 500mm maintained around the connection point. No structures to be built over sewer lines or old clay pipes, unless the line is PVC pipe.

Reason: to provide clear and unobstructed access to the main connection point to Council sewer/boundary trap and prevent failure under structures built.

POST CONSTRUCTION

(1)     POC Condition – Occupation of Building

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

ONGOING USE

(1)     USE Condition – Business Use

The carport or shed is not being let, adapted or used for separate occupation or commercial purposes.

Reason: Development consent is required for any activity other than residential.

(2)     USE Condition – Carport Enclosure Prohibited

The open sides of the carport are not to be enclosed at any point in time without the prior consent of Council.

Reason: Statutory compliance with the fire separation requirements of the Building Code of Australia.

(3)     USE Condition – Clean and Tidy

The premises are to be maintained in a clean and tidy condition at all times.

Reason: So that the development does not reduce the amenity of the area.

(4)     USE Condition –Amenity General

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

Reason: So that the development does not reduce the amenity of the area.

(5)     USE Condition – Non Habitable Use

The shed is not to be used for residential occupation without prior consent of Council.

Reason: Health and safety prohibition.

Carried

8.4.5      Development Application 2021/86 - 48 Thompson St, Cootamundra - Variation to Development Control Plan

Resolution  191/2021  

Moved:       Cr Gil Kelly

Seconded:   Cr Charlie Sheahan

That Council approve the following development subject to the consent conditions below:

·    Application No: DA2021/86

·    Property:           Lot 1 DP166465

48 Thompson Street

COOTAMUNDRA  NSW  2590

·    Development:   To construct a 78m² Colorbond clad shed as ancillary to the existing                              dwelling

GENERAL CONDITIONS

(1)           GEN Condition - Compliance Standards

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

(2)       GEN Condition - Compliance with Council

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

(3)       GEN Condition - Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

Reason: To ensure that any public utilities are maintained and protected from damage.

(4)       Gen Condition – Not certify compliance with BCA or NCC

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

Reason: This consent does not certify compliance with the BCA or NCC.

PRIOR TO COMMENCEMENT OF WORKS

(1)       PCW Condition – Prior to Building Work Commencing

The erection of a building in accordance with the development consent must not commence until:

1.    a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

2.    the person having the benefit of the development consent has:

a.    appointed a principal certifying authority for the building work, and

b.    notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

3.    the principal certifying authority has, no later than 2 days before building works commences:

a.    notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.    notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

4.    the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a.    appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.    notified the principal certifying authority of any such appointment, and

c.     unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work.

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

(2)       PCW Condition – Signage

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include:

1.    Statement that unauthorised entry to the site is not permitted

2.    Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.    The name, address and telephone contact of the Principal Certifying Authority for the work

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(3)       PCW Condition – Notice of Commencement

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least    2 days prior to work commencing.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(4)       PCW Condition – Builders Toilets

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

Reason: To ensure minimum standards of hygiene for onsite workers.

(5)       PCW Condition – Residential Building Work

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information:

1.    In the case of work for which a principal contractor is required to be appointed:

a.    In the name and licence number of the principal contractor, and

b.    The name of the insurer by which the work is insured under Part 6 of that Act.

2.    In the case of work to be done by an owner-builder:

a.    The name of the owner-builder and,

b.    If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

Reason: Statutory compliance.

(6)       PCW Condition – Siting of Building

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

Reason: To ensure the development is carried out on the correct allotment.

(7)       PCW Condition – Waste Storage During Construction

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

Reason: To ensure that the site is not a source of wind-blown litter.

(8)       PCW Condition – Soil Erosion Control

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

(9)       PCW Condition – Underground Services

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

DURING CONSTRUCTION

(1)           DUR Condition – Works to be undertaken in Accordance with the Approval

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

Reason: ensure all works are carried out in accordance with the development consent.

(2)           DUR Condition – Hours of Construction Site Works

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

The applicant is responsible to instruct and control subcontractors regarding hours of work.

Reason: So that the development does not reduce the amenity of the area.

(3)           DUR Condition – Footpath Storage

Building materials not to be stored on Council footway or nature strip at any time.

Reason: To ensure an adequate level of public safety is maintained.

(4)           DUR Condition – Waste Removal

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

Reason: To ensure that the amenity and unsightly condition is minimised.

(5)           DUR Condition - BCA Compliance

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

Reason: To ensure the building complies with the BCA.

(6)           DUR Condition – Inspections

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

Reason: To ensure that adequate time is given of required inspections.

(7)           DUR Condition – Restricted Public Access

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

Reason: To ensure public safety is maintained.

(8)           DUR Condition – Storm Water

Storm water is to be discharged to the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

(9)           DUR Condition – Storm Water / Ground Water Diversion

Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.

Reason: To minimise the opportunity for ponding and flooding.

POST CONSTRUCTION

(1)       POC Condition – Occupation of Building

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

ONGOING USE

(1)       USE Condition – Business Use

The shed is not being let, adapted or used for separate occupation or commercial purposes.

Reason: Development consent is required for any activity other than residential.

(2)       USE Condition – Clean and Tidy

The premises are to be maintained in a clean and tidy condition at all times.

Reason: So that the development does not reduce the amenity of the area.

(3)       USE Condition –Amenity General

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, wastewater, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

Reason: So that the development does not reduce the amenity of the area.

(4)       USE Condition – Non-Habitable Use

The shed is not to be used for residential occupation without prior consent of Council.

Reason: Health and safety prohibition.

Carried

8.4.6      Development Application 2011-058 - Mod 2- Soil Treatment Facility - Old Treatment Works Lane, Cootamundra

Resolution  192/2021  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Gil Kelly

1.       Council refuse development application 2011-058 Mod 2 for a soil treatment facility at Lot 562 DP 881310 17 Turners Lane, Cootamundra for the following reasons:

a.   The consent authority has been advised by an approval authority that general terms of approval will not be issued for the modification proposal;

b.   The consent authority is not satisfied that the modification proposal is not designated development;

c.   The consent authority is not satisfied that the modification proposal is substantially the same development as that for which consent was originally granted. 

Carried

8.4.7  Development Application 2019-143 Mod 2 - Waste Facility - Tumblong Reserve Road, Tumblong

This item was withdrawn by the applicant.

8.4.8      Development Application 2021/15 Modification - 2 Ward St, Cootamundra - Variation to Development Control Plan

Resolution  193/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr Gil Kelly

That Council approve the following development subject to the consent conditions below:

·    Application No.: DA2021/15.3

·    Property:               Lot 3, Section 4, DP2740

2 Ward Street

COOTAMUNDRA  NSW  2590

·    Development:     To construct a 20.8m² Colorbond shed as ancillary to the                                                                                                  existing dwelling 

Determination and Conditions:

Application Approved subject to the following conditions and reasons:  -

GENERAL CONDITIONS

(1)           GEN Condition - Compliance Standards

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

(2)       GEN Condition - Compliance with Council

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

(3)       GEN Condition - Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

Reason: To ensure that any public utilities are maintained and protected from damage.

(4)       Gen Condition – Not certify compliance with BCA or NCC

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

Reason: This consent does not certify compliance with the BCA or NCC.

PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE

(1)       PCC Condition - Driveway & Layback Installations

The provision of adequate vehicle access, including the provision of an invert crossing at the kerb and gutter is required to be installed as part of the development. The installation of the vehicle access and kerb and gutter crossing are to be constructed in accordance with Councils “Typical vehicle kerb and gutter crossing KG 65/1”.

An Application is to be lodged with Council along with appropriate current fee’s paid, for approval under Section 138 of the Roads Act 1993 prior to the issue of a Construction Certificate.

Twenty four (24) hours’ notice is to be given to Council’s Engineering Services group before placement of concrete to enable formwork to be inspected. Failure to do so may result in rejection of the works and a need for reconstruction.

Reason: To ensure that adequate vehicle access is achieved and maintained throughout the development

(2)       PCC Condition – Provision of Landscape Plan

                Prior to the issue of a Construction Certificate, the applicant shall submit to Council for approval a proposed landscape plan.  The plan shall provide the following details:

·    Common and botanical name of proposed plantings;

·    Location and number of proposed plantings;

·    Height at planting;

·    Height at maturity;

·    Timeframe for plants to reach maturity;

·    Water and  maintenance requirements for plantings.

PRIOR TO COMMENCEMENT OF WORKS

(1)       PCW Condition – Prior to Building Work Commencing

The erection of a building in accordance with the development consent must not commence until:

1.    a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

2.    the person having the benefit of the development consent has:

a.    appointed a principal certifying authority for the building work, and

b.    notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

3.    the principal certifying authority has, no later than 2 days before building works commences:

a.    notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.    notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

4.    the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a.    appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.    notified the principal certifying authority of any such appointment, and

c.     unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

(2)       PCW Condition – Signage

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include:

1.    Statement that unauthorised entry to the site is not permitted

2.    Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.    The name, address and telephone contact of the Principal Certifying Authority for the work

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(3)       PCW Condition – Notice of Commencement

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least    2 days prior to work commencing.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(4)       PCW Condition – Builders Toilets

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

Reason: To ensure minimum standards of hygiene for onsite workers.

(5)       PCW Condition – Residential Building Work

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information:

1.    In the case of work for which a principal contractor is required to be appointed:

a.    In the name and licence number of the principal contractor, and

b.    The name of the insurer by which the work is insured under Part 6 of that Act.

2.    In the case of work to be done by an owner-builder:

a.    The name of the owner-builder and,

b.    If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

Reason: Statutory compliance.

(6)       PCW Condition – Siting of Building

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

Reason: To ensure the development is carried out on the correct allotment.

(7)       PCW Condition – Waste Storage During Construction

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

Reason: To ensure that the site is not a source of wind-blown litter.

(8)       PCW Condition – Soil Erosion Control

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

(9)       PCW Condition – Underground Services

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

DURING CONSTRUCTION

(1)           DUR Condition – Works to be undertaken in Accordance with the Approval

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

Reason: ensure all works are carried out in accordance with the development consent.

(2)           DUR Condition – Hours of Construction Site Works

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

The applicant is responsible to instruct and control subcontractors regarding hours of work.

Reason: So that the development does not reduce the amenity of the area.

(3)           DUR Condition – Footpath Storage

Building materials not to be stored on Council footway or nature strip at any time.

Reason: To ensure an adequate level of public safety is maintained.

(4)           DUR Condition – Waste Removal

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

Reason: To ensure that the amenity and unsightly condition is minimised.

(5)           DUR Condition – Tree Protection - Nature Strip

Existing trees which are located on the nature-strip shall be protected during the construction period.

Reason: The Council's concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance.

(6)           DUR Condition - BCA Compliance

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

Reason: To ensure the building complies with the BCA.

(7)           DUR Condition – Inspections

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

Reason: To ensure that adequate time is given of required inspections.

(8)           DUR Condition – Restricted Public Access

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

Reason: To ensure public safety is maintained.

(9)           DUR Condition – Storm Water

Storm water is to be discharged to the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

POST CONSTRUCTION

(1)       POC Condition – Occupation of Building

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

(2)       USE Condition – Establishment of Landscaping

Proposed landscaping in accordance with the approved plans for established tree planting shall be maintained to ensure a dense screen is established. Such plantings are to be at least to an established height of the gutter line of the shed and are to occur prior to the issue of an Occupation Certificate.

Reason: To minimise visual impact and promote/enhance the rural character of the area and Council's concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance.

ONGOING USE

(1)       USE Condition – Business Use

The carport not being let, adapted or used for separate occupation or commercial purposes.

Reason: Development consent is required for any activity other than residential.

(3)       USE Condition – Clean and Tidy

The premises are to be maintained in a clean and tidy condition at all times.

Reason: So that the development does not reduce the amenity of the area.

(4)       USE Condition –Amenity General

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

Reason: So that the development does not reduce the amenity of the area.

(5)       USE Condition – Non Habitable Use

The shed is not to be used for residential occupation without prior consent of Council.

Reason: Health and safety prohibition.

Carried

8.4.9      Development Applciation 2020/155 Modification - 24 Lawrence St, Cootamundra - Variation to Development Control Plan

Resolution  194/2021  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

That Council approve the following development subject to the consent conditions below:

·    Application No.: DA2020/155.2

·    Property:               Lot 1, Section 5, DP2740

24 Lawrence Street

COOTAMUNDRA  NSW  2590

·    Development:     To construct a 60m² Colorbond shed (including awning)  as                                   ancillary to the existing dwelling 

Determination and Conditions:

Application Approved subject to the following conditions (modified as relevant) and reasons:  

(1)           GEN Condition - Compliance Standards

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

(2)       GEN Condition - Compliance with Council

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

As modified 2020/155 Mod 1 dated 28 July, 2021

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

(3)       GEN Condition - Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

Reason: To ensure that any public utilities are maintained and protected from damage.

(4)       Gen Condition – Not certify compliance with BCA or NCC

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

Reason: This consent does not certify compliance with the BCA or NCC.

PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE

nil

PRIOR TO ISSUE OF SUBDIVISION CERTIFICATE (if applicable)

nil

PRIOR TO COMMENCEMENT OF WORKS

(1)       PCW Condition – Prior to Building Work Commencing.

The erection of a building in accordance with the development consent must not commence until:-

1.    a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

2.    the person having the benefit of the development consent has:

a.    appointed a principal certifying authority for the building work, and

b.    notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

3.    the principal certifying authority has, no later than 2 days before building works commences:

a.    notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.    notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

4.    the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a.    appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.    notified the principal certifying authority of any such appointment, and

c.     unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

(2)       PCW Condition – Signage.

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -

1.    Statement that unauthorised entry to the site is not permitted

2.    Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.    The name, address and telephone contact of the Principal Certifying Authority for the work

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(3)       PCW Condition – Notice of Commencement.

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least    2 days prior to work commencing.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(4)       PCW Condition – Builders Toilets.

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

Reason: To ensure minimum standards of hygiene for onsite workers.

(5)       PCW Condition – Residential Building Work.

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

1.    In the case of work for which a principal contractor is required to be appointed:

a.    In the name and licence number of the principal contractor, and

b.    The name of the insurer by which the work is insured under Part 6 of that Act.

2.    In the case of work to be done by an owner-builder:

a.    The name of the owner-builder and,

b.    If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

Reason: Statutory compliance.

(6)       PCW Condition – Siting of Building.

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

Reason: To ensure the development is carried out on the correct allotment.

(7)       PCW Condition – Waste Storage During Construction.

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

Reason: To ensure that the site is not a source of wind-blown litter.

(8)       PCW Condition – Soil Erosion Control.

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

(9)       PCW Condition – Second Hand Materials.

No second hand materials are to be used on any external surface of the building unless made available for inspection and separately approved by Council prior to erection.

Reason: To ensure the external appearance of the building is maintained to an acceptable standard.

(10)     PCW Condition – Underground Services.

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

DURING CONSTRUCTION

(1)           DUR Condition – Works to be undertaken in Accordance with the Approval.

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

Reason: ensure all works are carried out in accordance with the development consent.

(2)           DUR Condition – Hours of Construction Site Works.

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

The applicant is responsible to instruct and control subcontractors regarding hours of work.

Reason: So that the development does not reduce the amenity of the area.

(3)           DUR Condition – Footpath Storage.

Building materials not to be stored on Council footway or nature strip at any time.

Reason: To ensure an adequate level of public safety is maintained.

(4)           DUR Condition – Waste Removal.

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

Reason: To ensure that the amenity and unsightly condition is minimised.

(5)           DUR Condition – Tree Protection - Nature Strip.

Existing trees which are located on the nature-strip shall be protected during the construction period.

Reason: The Council's concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance.

(6)           DUR Condition – Driveway and Layback.

The provision of an adequate vehicle access, including the provision of an invert crossing at the kerb and gutter is required to be installed as part of the development. The installation of the vehicle access and kerb and gutter crossing are to be constructed in accordance with Councils 'Typical vehicle kerb and gutter crossing KG 65/1'.

Twenty four (24) hours’ notice is to be given to Council's Works & Services group before placement of concrete to enable formwork to be inspected. Failure to do so may result in rejection of the works and a need for reconstruction.

Reason: To ensure appropriate vehicle access is provided to the development which does not adversely impact on pedestrian traffic or Council's public road infrastructure.

(7)           DUR Condition - Pipe Replacement.

Should the proposed building be located over existing vitrified clay sewer pipes then such pipes shall be reinstated in PVC material in the area under the proposed building.

Reason: To minimise the opportunity for damage to the building as a result of leaking sewage.

(8)           DUR Condition - BCA Compliance.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

Reason: To ensure the building complies with the BCA.

(9)           DUR Condition – Inspections.

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

Reason: To ensure that adequate time is given of required inspections.

(10)        DUR Condition – Restricted Public Access.

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

Reason: To ensure public safety is maintained.

(11)        DUR Condition – Storm Water.

Storm water is to be discharged to the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

(12)        DUR Condition – Storm Water / Ground Water Diversion.

Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.

Reason: To minimise the opportunity for ponding and flooding.

POST CONSTRUCTION

(1)       POC Condition – Occupation of Building.

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

(2)       POC Condition – Compliance Certificates.

Prior to occupation of the building an Occupation Certificate is to be obtained. If Council is requested to issue the Occupation Certificate, all relevant compliance certificates must be submitted.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

ONGOING USE

(1)       USE Condition – Business Use.

The garage and awning not being let, adapted or used for separate occupation or commercial purposes.

Reason: Development consent is required for any activity other than residential.

(2)       USE Condition – Carport Enclosure Prohibited.

The open sides of the carport are not to be enclosed at any point in time without the prior consent of Council.

Reason: Statutory compliance with the fire separation requirements of the Building Code of Australia.

(3)       USE Condition – Clean and Tidy.

The premises are to be maintained in a clean and tidy condition at all times.

Reason: So that the development does not reduce the amenity of the area.

(4)       USE Condition –Amenity General.

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

Reason: So that the development does not reduce the amenity of the area.

(5)       USE Condition – Non Habitable Use.

The garage is not to be used for residential occupation without prior consent of Council.

Reason: Health and safety prohibition.

Carried

8.5.1      Regulatory Report June 2021

Resolution  195/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr Penny Nicholson

The Regulatory Report for June, 2021 be received and noted.

Carried

8.5.2      Use of Saleyards

Resolution  196/2021  

Moved:       Cr Charlie Sheahan

Seconded:   Cr David Graham

1.             Council liaise with agents and discuss the options detailed in the report to determine a consensus on the preferred saleyard use and management.

2.              A further report come back to the Ordinary Meeting to be held 31st August, 2021 meeting for the consideration of Council.

  Carried

8.6.1      Fleet Forecast and Plant Management Cootamundra-Gundagai Regional Council

Note – Having disclosed a pecuniary interest in this item Cr Palmer left the Meeting.

Resolution  197/2021  

Moved:       Cr David Graham

Seconded:   Cr Gil Kelly

1.       The Fleet Forecast and Plant Management Replacement Program Financials, attached to the report, be further reviewed and an updated program be brought back to the Ordinary Meeting to be held 31^st August, 2021 for the consideration of Council.

2.       A report be prepared regarding the Hiace Mini Bus detailing usage and income related performance and submitted for consideration by Council to the Ordinary Meeting to be held January, 2022.

Carried

8.6.2      Water Supply Extension to the Dog on the Tucker Box Tourist Precinct, Gundagai

Resolution  198/2021  

Moved:       Cr David Graham

Seconded:   Cr Leigh Bowden

1.       The proposed water supply extension design proposed by Moloney & Sons Engineering from Spring Flat Drive to the Dog on the Tucker Box Tourist Precincts, attached to the report, be adopted.

2.       $1Million be allocated through the water fund to complete the construction of the Water Supply Extension to Dog on the Tucker Box Tourist Precinct, Gundagai.

3.      An application to assist with funding the water supply extension the project to the Dog on the Tucker Box Tourist Precinct be submitted through NSW Safe and Secure Water.

 Carried

8.6.3      Business Case for Nangus Water Supply Project

Resolution  199/2021  

Moved:       Cr Penny Nicholson

Seconded:   Cr David Graham

1.              The Report for the Business Case for the Nangus Water Supply Project,  attached to this report, be received and noted.

2.              Council seek a review of the cost estimates provided by Cardno.

3.              Council meet with the Nangus Water Supply Project Committee to discuss the details of the project including figures.

Carried

8.7.1      Civil Works and Technical Services Report - July 2021

Resolution  200/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr Charlie Sheahan

The Civil Works and Technical Services Report for the month of July 2021 be received.

Carried

8.8.1      2022/23 Safer Roads Program Nominations

Resolution  201/2021  

Moved:       Cr David Graham

Seconded:   Cr Leigh Bowden

1.       The resubmission of the Muttama Road Safety Improvement Project for the 2022/23 Safer Roads Program be endorsed.

2.       The nomination of the Nangus Road Safety Improvement Project for the 2022/23 Safer Roads Program be endorsed.

Carried

8.9.1      Draft Gundagai Pool Master Plan

Resolution  202/2021  

Moved:       Cr Penny Nicholson

Seconded:   Cr David Graham

1.       The Report on the Proposed Masterplan Gundagai War Memorial Olympic Pool Complex by Halliday design - dated April 2021 be Received.

2.       The Proposed Masterplan Gundagai War Memorial Olympic Pool Complex by Halliday design - dated April 2021 be placed on public exhibition for a period of 28 days inviting submission with a further report to be prepared for the consideration of Council at the end of the exhibition period.

Carried

8.9.2      Facilities Works Report July 2021

Resolution  203/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

The Facilities Works Report for July, 2021 be received and noted.

Carried

11.1       Closed Council

Resolution  204/2021  

Moved:       Cr Gil Kelly

Seconded:   Cr Dennis Palmer

1.       Items 11.2, 11.3, 11.4, 11.5, 11.6, 11.7 and 11.8 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.       In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2, 11.3, 11.4, 11.5, 11.6, 11.7 and 11.8 be withheld from the press and public.

11.2       Reno Road Boundary Adjustment

Provisions for Confidentiality

Section 10A (2) (g)  – The Confidential Report contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

Public Interest

It is considered that discussion of this matter in Open Council would, on balance, be contrary to the public interest as it may prejudice Council's ability to secure the optimum outcome for the community..

11.3       Tender - Albert Park - Inclusive Playspace RFT2021/19

Provisions for Confidentiality

Section 10A (2) (d(i))  – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.

11.4       Tender - Winning, Blasting and Crushing of Gravel RFT2021/06.1

Provisions for Confidentiality

Section 10A (2) (d(i))  – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.

11.5       Replacement of Patching Truck - Plant 3601 RFQ2021/25

Provisions for Confidentiality

Section 10A (2) (d(i))  – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure optimum outcome for the community.

11.6       Replacement of Loader - Plant 1302 RFQ2021/24

Provisions for Confidentiality

Section 10A (2) (d(i))  – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure optimum outcome for the community.

11.7       Replacement of All Wheel Drive Grader - Plant 1202 RFQ2021/23

Provisions for Confidentiality

Section 10A (2) (d(i))  – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure optimum outcome for the community.

11.8       Tender - Wet and Dry Plant Hire RFT2021/15

Provisions for Confidentiality

Section 10A (2) (d(i))  – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.

Carried

11.2       Reno Road Boundary Adjustment

Resolution  205/2021  

Moved:       Cr Penny Nicholson

Seconded:   Cr David Graham

1.         The Report on the Reno Road Boundary Adjustment and attachments to the report be received and noted.

2.       Council offer a financial contribution of $30,000 in addition to the ongoing maintenance on the road.

Carried

11.3       Tender - Albert Park - Inclusive Playspace RFT2021/19

Resolution  206/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr Gil Kelly

1.       Council notes that two (2) tenders for the Albert Park – Inclusive Playspace were received, of which, both were conforming. 

2.       In accordance with Clause 178(1)(b) of the Local Government (General) Regulation 2005, Council declines to accept either of the tenders for the Albert Park – Inclusive Playspace (RFT2021/19).

3.       Council declines to invite fresh tenders in accordance with Clause 178(3)(b)-(d) of the Local Government (General) Regulation 2005 for the following reasons as required under  178(4)(a) and (b) of the Local Government (General) Regulation 2005:

·    Both submissions received, are financially borderline regarding the ability to achieve the project objectives within the budget allocated.

·    There is a grant acquittal deadline of December, 2021 which would mean that inviting fresh tenders would negatively impact on Council’s ability to deliver the project on time.

·    The best value outcome would be achieved by entering into negotiations with the persons listed in the table within the report.

4.       Further to (2) and (3) above, and in accordance with Clause 178(3)(e) of the Local Government (General) Regulation, 2005, Council enter into negotiations with persons listed in the table within the report for the reasons listed in (3) above with a view to forming a contract for the Albert Park – Inclusive Playspace (RFT2021/19). 

5.       The General Manager be authorised to enter into negotiations and execute contracts to form a contract for the Albert Park – Inclusive Playspace (RFT2021/19).

6.       That all tenderers be advised of Council’s decision.

Carried

11.4       Tender - Winning, Blasting and Crushing of Gravel RFT2021/06.1

Resolution  207/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr Charlie Sheahan

1.       Council notes that three (3) tenders to form a Panel Contract for the Winning, Blasting and Crushing of Gravel were received, of which only one (1) was conforming.

2.       In accordance with Clause 178(1)(b) of the Local Government (General) Regulation 2005, Council declines to accept any of the tenders for the Panel Contract for the Winning, Blasting and Crushing of Gravel (RFT2021/06.1).

3.       Council declines to invite fresh tenders in accordance with Clause 178(3)(b)-(d) of the Local Government (General) Regulation 2005 for the following reasons as required under  178(4)(a) and (b) of the Local Government (General) Regulation 2005:

·    Two previous tender processes have resulted in one conforming tender being received on both occasions.

·    There are a total of fourteen pits to be serviced under the contract which would require more than one contractor to undertake the work.

·    The best value outcome would be achieved by entering into negotiations with the persons listed in the table within the report.

4.       Further to (2) and (3) above, and in accordance with Clause 178(3)(e) of the Local Government (General) Regulation 2005, Council enter into negotiations with persons listed in the table within the report for the reasons listed in (3) above with a view to forming a panel contract for the Winning, Blasting and Crushing of Gravel (RFT2021/06.1). 

5.       The General Manager be authorised to enter into negotiations and execute contracts to form a panel of contractors for the Winning, Blasting and Crushing of Gravel (RFT2021/06.1).

6.       That all tenderers be advised of Council’s decision.

Carried

11.5       Replacement of Patching Truck - Plant 3601 RFQ2021/25

Resolution  208/2021  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

1.       The Report for the replacement of 2009 Isuzu FVD1000 Truck with Flo-con patching unit, Plant No 3601 be received and noted.

2.       The quotation received from Ausroad Systems Pty Ltd of $439,430.00 (Ex GST) for the purchase of a Ausroad 6m³ Jetmaster with Isuzu FXZ 260-350 Auto Truck be accepted.

3.       The additional extras being Road Broom $6,090.00 (Ex GST) and Multipurpose full width paving and edging unit $7,815.00 (Ex GST) be purchased.

4.       The trade in offer of $54,545.45 (Ex GST) received from Ausroad Systems Pty Ltd for the 2009 Isuzu FVD1000 Truck with Flo-con patching unit, Plant No 3601 be accepted.

Carried

11.6       Replacement of Loader - Plant 1302 RFQ2021/24

Resolution  209/2021  

Moved:       Cr David Graham

Seconded:   Cr Charlie Sheahan

1.       The Report for the replacement of 2012 Volvo L110F Loader, Plant No 1302 be received and noted.

2.       The quotation received from Earthmoving Equipment Australia Pty Ltd of $275,650.00 (Ex GST) for the purchase of a CASE 721G Loader be accepted.

3.       The trade in offer of $145,000.00 (Ex GST) received from Earthmoving Equipment Australia Pty Ltd for 2012 Volvo L110F Loader, Plant No 1302 be accepted.

Carried

11.7       Replacement of All Wheel Drive Grader - Plant 1202 RFQ2021/23

Resolution  210/2021  

Moved:       Cr Penny Nicholson

Seconded:   Cr David Graham

1.       The Report for the replacement of 2011 CAT 120M AWD Grader, Plant No 1202 be received and noted.

2.       The quotation received from Westrac Pty Ltd of $471,177.12 (Ex GST) for the purchase of a CAT 150 AWD Grader be accepted.

3.       The trade in offer of $140,000.00 (Ex GST) received from Westrac Pty Ltd for 2011 CAT 120M AWD Grader, Plant No 1202 be accepted.

Carried

11.8       Tender - Wet and Dry Plant Hire RFT2021/15

Resolution  211/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Gil Kelly

1.       Council notes that Forty-Five (45) tenders to form a Panel Contract for the Wet and Dry Hire of Plant were received.

2.       In accordance with Clause 178(1)(a) of the Local Government (General) Regulation 2005, Council accepts all tenders listed Column A and B of within this report, subject to the receipt of required information from tenderers listed in Column B of this report for the Panel Contract for the Wet and Dry Hire of Plant (RFT2021/15). 

3.       That the General Manager be authorised to execute contracts to form a panel of contractors for the Wet and Dry Hire of Plant (RFT2021/15).

4.       That all tenderers be advised of Council’s decision.

Carried

6.2         Mayoral Minute - Council Obtain Legal Advice with a View to Taking Action in Negligence against the NSW Government and KPMG seeking damages to cover the financial Losses Incurred as a Result of the Forced Amalgamation

The General Manager report to Council his progress in obtaining legal advice with a view to taking action in negligence against the NSW Government and KPMG seeking damages to cover the financial losses incurred as a result of the forced amalgamation as resolved at the Ordinary Meeting held 25^th May, 2021 (Min. no.105/2021).

As there was no motion moved on this matter, the matter lapsed.

2.1         First Avenue Gundagai One Way Modifications

Recommendation

1.       The Committee endorse the changes to the existing one-way arrangement between Kitchener and Homer Streets.

2.       The Committee endorse the extension of the one-way arrangement between Homer and Virgil Streets.

2.2         Impact of additional Safety Barriers on State Road Networks

Recommendation

For the Committee’s discussion

Comment:

Concern was raised about safety of when vehicles have to stop adjacent to new guard rail installations on State Roads.  There is insufficient space between the guard rail and the edge of the road.

The TfNSW representative will take back to TfNSW for comment.

2.3         Sightseeing/Viewing areas along Council Roads

Recommendation

That Council does not establish any viewing areas along Council roads.

2.4         Morris Street Cootamundra - Parking and Pedestrian Issues

Recommendation

That the Committee explore the option of one-way traffic along Morris Street, Cootamundra.

2.5         Cootamundra Arts Centre Emergency Exit

Recommendation

That the Committee seek a design regarding access and resubmit to the Local Area Traffic Committee.

2.6         Update to Wattle Time Celebrations 2021

Recommendation

1.   That further approval be given for the annual Wattle Time Parade and Fair, to be held on 11 September 2021, to the Cootamundra Development Corporation to:

      Hold the annual Wattle Time Parade with the following road closures:

·      The closure of Murray Street between Adams and Bourke Street between 9:00am and 12:30pm to assist with marshalling of the participants;

·      The closure of Adams Street from Murray Street to Parker Street, the closure of Parker Street between Adams and Wallendoon Street, the closure of Wallendoon Street between Parker and Murray Street to hold the Street Parade between 9:55am and 11:00am;

·      The closure of Murray Street from Adams Street to Bourke Street at the cessation of the parade to assist with the dis-assembly of the floats.

2.   That all businesses along the route be advised.

3.   That approval be given for the Closure of Bourke Street from Thompson and Sutton Streets between 9:00 am and 4:00 pm to display vintage cars.

4.   That appropriate COVID Safety Plans be adhered to.

2.7         Special Event Application - 99 Not Out Vintage Motorcycle Run

Recommendation

The Committee noted the 99 Not Out Vintage Motorcycle Run, to be held on 20 November 2021 on minor rural roads in the Cootamundra-Gundagai Regional area.

2.8         Pollie Pedal 2021

Recommendation

The Committee noted the Pollie Pedal 2021, to be held on 11 September 2021 on minor rural roads in the Cootamundra-Gundagai Regional area.

2.9         ANU Inward Bound Event 2021

Recommendation

The Traffic Committee endorse the proposed ANU Inward Bound event, to be held on 8 & 9 October 2021, pending evidence of approval is provided from Forestry Corporation of NSW, NSW Ambulance and NSW Police.

2.10       Celebrate Coota Christmas Party

Recommendation

1.   That approval be given for the Celebrate Coota Christmas Party be given to the Cootamundra Development Corporation to:

      Hold the 2021 Celebrate Coota Christmas Party on 16 December 2021 with the following road closures:

·      The closure of Parker Street between Adams and Wallendoon Street to hold the Christmas festivities incorporating late night shopping between 4:30pm and 9:00pm.

2.   That all businesses along the route be advised and road closures be advertised in the community.

3.   That appropriate COVID Safety Plans be adhered to.

2.11       Cootamundra Showground Events

Recommendation

That Council install permanent signage to enable events at the showground to proceed under appropriate reduced traffic speeds.

2.12       2021 Upcoming Events

Recommendation

For the Committee’s information

Aerodrome Events

Runway Thrash 2                    17/18 September OR 19/20 November – to be confirmed

Showground

Swap Meet                             5 September

99 Not Out Motorbike Run    20 November

Pollie Pedal                             11 September 2021

Inward Bound                         8/9 October

Toy Run                                   11 December (yet to be confirmed with Traffic Committee – November meeting)

2.13       GENERAL BUSINESS

Old Gundagai Road Closure – Bathurst Car Racing Event

The Committee considered erecting signage at each end of the Old Gundagai Road for the weekend of the Bathurst Car Races to redirect the traffic through Cootamundra.  A trial will be undertaken for the next event.

Speed Zone Extension

Transport for NSW will investigate extending the 50kph signage along Boundary Road to include the new Boundary Road subdivision.

Transport for NSW to also investigate the extension of the 50kph signage along Temora Road to  West Jindalee Road.

Speed Zone – Parker Street

Transport for NSW will undertake a preliminary investigation into reduced speeds along Parker Street in the Cootamundra CBD with the view of creating a safer road environment.

Burra Road Bridge/Detour

Advice that, due to the Burra  Road Bridge failure, that a side track is being constructed to allow vehicles past.

Wallendbeen Rail Bridge

Greg Minehan updated progress on the bridge.  Current plans are for the temporary bridge to be open in mid-November with traffic lights to be installed allowing for one-way traffic at a time.

A further investigation will be undertaken to assess the current signage from traffic detours around the area.

Pedestrian Crossings

Advice has been received from Steph Cooke, MP advising warrants for Pedestrian Crossings on local streets and roads can be considered/designed according to current standards and design controls.

Any such works will have to be at Council’s cost unless a funding grant is available.

The Committee have now requested a report be prepared and presented back to the Committee for Sheridan Street, Gundagai.

2.1         Fees and Charges

Recommendation

That:

1.      The proposed $250.00 per annum fee for all premises be noted.

2.       The Committee suggested that income from the Aerodrome rates and lease fees be directed to an Aerodrome Reserve fund for future works.

2.2         Future Land Use

Recommendation

1.      Investigates be undertaken to identify potential land development options at the Cootamundra Aerodrome.

2.      Consideration be given to Quinlan Drive duplication and land at the north eastern end of the aerodrome behind South West Fuels.

3.      Once land development options have been identified, a report be prepared and submitted to Council for consideration. 

2.3         General Business Update

Recommendation

For the Committee’s information.

New Windsock – has been installed.

Update on Derelict Planes – 3 out of the 4 owners have advised they will remove their planes as soon as possible.  The 4^th plane has no ownership and maybe advertised for removal.

Operating Procedures for Aerodrome Events – Ensure qualified operator, who is conversant with operating procedures, is using the radio for communications. 

John Fleming indicated he could train someone or would volunteer at events.

NOTAMS - Concern was raised about the details in the NOTAMS issued for aerodrome events. Further discussion about wording and closures/restrictions will be undertaken between Council staff and Committee members to determine and clarify the most appropriate wording.

Poll declared

First meeting no later than

Tuesday 21 December 2021

Tuesday 11 January 2022

Wednesday 22 December 2021

Wednesday 12 January 2022

Thursday 23 December 2021

Thursday 13 January 2022