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Business

Paper

 

Ordinary Council Meeting

 

Alby Schultz Meeting Centre, Cootamundra

 

6:00 PM, Tuesday 29th June, 2021

 

Administration Centres:  1300 459 689

 

 

 


Ordinary Council Meeting Agenda

29 June 2021

 

 

The Mayor & Councillors

Cootamundra-Gundagai Regional Council

PO Box 420

Cootamundra NSW 2590

NOTICE OF MEETING

An Ordinary Meeting of Council will be held in the Alby Schultz Meeting Centre, Cootamundra on:

Tuesday, 29th June, 2021 at 6:00 PM

The agenda for the meeting is enclosed.

Phillip McMurray

General Manager

 

Live Streaming of Meetings

 

This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.

 

By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available.


Ordinary Council Meeting Agenda

29 June 2021

 

AGENDA

Order Of Business

 

1          Acknowledgement of Country. 5

2          Open Forum.. 5

3          Apologies. 5

4          Disclosures of Interest. 5

5          Confirmation of Minutes. 6

5.1            Minutes of the Extraordinary Meeting of Council held on Wednesday 2 June 2021. 6

5.2            Minutes of the Ordinary Meeting of Council held on Tuesday 25 May 2021. 19

6          Mayoral Minutes. 37

6.1            Mayoral Minute - Councillor Engagement for May, 2021. 37

7          Reports from Committees. 45

8          General Manager’s Report. 45

8.1            Business. 46

8.1.1        Draft 2021/2022 Operational Plan. 46

8.1.2        2021/22 Determination of the Local Government Remuneration Tribunal - Councillor Fees and Additional Mayoral Fee. 117

8.1.3        Applications for Community Donations. 137

8.1.4        Amendment of the Procedures for the Administration of the Code of Conduct 146

8.1.5        Tabling of Pecuniary Interest Return/s - New Designated Person. 199

8.1.6        The Arts Centre Cootamundra s.355 Committee Meeting Minutes. 200

8.1.7        Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes. 213

8.1.8        The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes. 217

8.1.9        Muttama Hall Management s.355 Committee Meeting Minutes. 221

8.1.10     Muttama Creek Regeneration Group s.355 Committee Meeting Minutes. 229

8.1.11     Cootamundra Tourism Action Group s.355 Committee Meeting Minutes. 231

8.1.12     Cootamundra Showground Users Group s.355 Committee Meeting Minutes. 235

8.1.13     Information Bulletin. 240

8.2            Finance. 320

8.2.1        2021/22 Rates and Annual Charges. 320

8.3            Community and Culture. 330

8.4            Development, Building and Compliance. 331

8.4.1        Development Applications Approved May 2021. 331

8.4.2        Categorisation of Council Managed Crown Land. 333

8.5            Regulatory Services. 345

8.5.1        Regulatory Report May 2021. 345

8.6            Assets. 348

8.6.1        Recycled Water Management Policy. 348

8.6.2        Plant Replacement Programme. 351

8.7            Civil Works. 358

8.7.1        Civil Works and Technical Services Report - June 2021. 358

8.8            Technical Services. 361

8.8.1        Tender for Design & Construct Five (5) Bridges Project 361

8.8.2        Fixing Local Roads Round Three Project Nominations. 363

8.9            Facilities. 365

8.9.1        Tender for the Gundagai Preschool Kindergarten Inc Redevelopment, First Avenue, Gundagai 365

8.10          Waste, Parks and Recreation. 368

9          Motion of which Notice has been Given. 369

9.1            Notice of Motion - That Council not Adopt the Proposed 2% Increase to Mayor and Councillor Fees for the 2021/22 Financial Year as Determined by the Local Government Remuneration Tribunal Effective from 1st July, 2021. 369

9.2            Notice of Motion - That Council writes to Minister of Local Government to ensure that the current proposal of de-amalgamation, including Business Case as previously submitted,  is considered in line with the new Section 218CC of the Local Government Act, 1993. 370

10       Questions with Notice. 371

11       Confidential Items. 372

11.1          Closed Council Report 372

11.2          RFQ2021/18 - Water Main Replacement - West Street Gundagai 372

11.3          Resumption of Open Council Meeting. 372

11.4          Announcement of Closed Council Resolutions. 373

 


1            Acknowledgement of Country

Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.

ADJOURN MEETING FOR OPEN FORUM

2            Open Forum

RESUME OPEN MEETING

3            Apologies

4            Disclosures of Interest


Ordinary Council Meeting Agenda

29 June 2021

 

5            Confirmation of Minutes

5.1         Minutes of the Extraordinary Meeting of Council held on Wednesday 2 June 2021

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Extraordinary Meeting of Council held on Wednesday 2 June 2021 

    

 

Recommendation

The Minutes of the Extraordinary Meeting of Council held on Wednesday 2 June 2021 be confirmed as a true and correct record of the meeting.

 

 

 


 

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Minutes

Extraordinary Council Meeting

 

Alby Schultz meeting Centre, Cootamundra

 

5:30pm, Wednesday 2nd June, 2021

 

Administration Centres:  1300 459 689

 

 


Extraordinary Council Meeting Minutes

2 June 2021

 

MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council Meeting
HELD AT THE
Alby Schultz meeting Centre, Cootamundra
ON
Wednesday, 2 June 2021 AT 5:30pm

 

PRESENT:                 Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan

IN ATTENDANCE:     Phil McMurray (General Manager), Sharon Langman (Manager Development, Building and Compliance), Andrew Brock (Manager Facilities), Matt Stubbs (Manager Technical Services), Linda Wiles (Business Coordinator)

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2            Open Forum

Open Forum was not held

3            Apologies

Apology was received from Cr Gil Kelly and leave of absence was granted.

4            Disclosures of Interest

No disclosures of interest were declared.

5            General Manager’s Report

5.1         Development, Building and Compliance

5.1.1      Development Application - 62/2021 Gundagai Preschool Redevelopment, First Avenue, Gundagai

Resolution  135/2021  

Moved:       Cr Doug Phillips

Seconded:   Cr Penny Nicholson

Council approves development application 62/2021 for Centre-based childcare facility - to demolish the existing preschool building and dwelling house, and to construct a new preschool and kindergarten facility, including a new car park, bus stop, landscaping, signage and outdoor play areas on Lot 13 DP 1102375 and Lot 2 DP 574412, 87 and 89 First Avenue, Gundagai, subject to the following conditions:

PART A – ADMINISTRATIVE CONDITIONS

 

Compliance with plans

A1.      The developer shall carry out the development generally in accordance with the following plans and documentation:

Statement of Environmental Effects, dated May 2021, prepared by Habitat Planning

The following plans, prepared by NBRS Architecture:

Drawing No.

Version

Content

Date of plan

20124-NBRS-A-DA03

3

Site plan

06.05.2021

20124-NBRS-A-DA04

3

Existing and Demolition - Stage 1

06.05.2021

20124-NBRS-A-DA05

3

Existing and Demolition - Stage 2

06.05.2021

20124-NBRS-A-DA10

3

Floor plan

06.05.2021

20124-NBRS-A-DA11

3

Roof plan

06.05.2021

20124-NBRS-A-DA30

3

External building elevations

06.05.2021

20124-NBRS-A-DA31

3

External building elevations

06.05.2021

20124-NBRS-A-DA32

3

External building elevations

06.05.2021

20124-NBRS-A-DA60

3

Materials schedule

06.05.2021

20124-NBRS-A-DA70

3

Finishes Board

06.05.2021

 

Parameters of consent

A2.      This consent permits the facility to be licenced for a maximum capacity of eighty (80) children.

Compliance with plans and inconsistencies between documents

A3.      In the event of an inconsistency between the documents and/or plans referred to above, the latter documents and/or plans, shall prevail to the extent of the inconsistency.

A4.      In the event of an inconsistency between the conditions of this consent and the documents and/or plans referred to above, then the conditions of this consent shall prevail to the extent of the inconsistency.

A5.      No departure from the approved plans and specifications shall be made unless the prior approval of Council has been obtained in writing (i.e Section 4.55 modification or new development consent).

Cost of works

A6.      All works associated with the proposal, or required by this consent, will be at no cost to Council.

A7.      All works associated with the cost of the retaining walls and fencing shall be by the developer, and not any adjoining or adjacent land owner.

Compliance with legislation

A8.      All building and construction works must be carried out in accordance with the requirements of the:

(a)       Building Code of Australia,

(b)       Environmental Planning and Assessment Act, 1979, and the Regulations made thereunder, and

(c)       Education and Care Services National Regulations.

PART B - PRIOR TO ISSUE OF A CONSTRUCTION CERTIFICATE

Consolidation of land

B1.      Prior to a construction certificate being issued Lot 13 DP 1102375 and Lot 2 DP 574412, shall be consolidated into a single lot, by way of a plan of consolidation registered with NSW Land Registry Services.

Section 7.12 Contributions

B2.      Prior to the issue of construction certificate, a contribution is required towards the provision of public amenities and services, in accordance with the Cootamundra-Gundagai Regional Council Section 7.12 Fixed Development Consent Levy Contributions Plan 2018. 

Section 7.12 contributions are calculated on the estimated cost of development as specified on the Development Application at time of lodgment and may be subject to change with the coming of a new financial year or revised estimated cost of development.

 

The contribution payable with respect to this application is 1 % of the cost of the development ($ 1,500,000), being $ 15,000.

Retaining walls

B3.      The retaining walls shall be designed by an appropriately qualified and certified structural engineer, and details shall be submitted to and approved by the Principal Certifying Authority, as part of the application for a construction certificate.  Adequate provisions are also to be made for drainage, and specific consideration shall be given to overland flow, as identified in the Gundagai Floodplain Risk Management Study and Plan (December 2018).

Stormwater

B4.      A comprehensive stormwater drainage system shall be designed by a suitably qualified practising Civil or Hydraulic Engineer or other suitably qualified professional.   The plan shall be submitted to, and approved by, Council, prior to the issue of a construction certificate.   The plan shall include, but not necessarily be limited to, the following:

(a)       detailed engineering design plans for the management of stormwater, to collect and treat all stormwater generated by the proposed development (from roofs and hardstand areas),

(b)       specifically addressing run-on and overland flow, as identified in the Gundagai Floodplain Risk Management Study and Plan (December 2018),

(c)       stormwater drainage as it relates to the proposed retaining walls,

(d)       the hydraulic requirements, discharge details, pipe sizes, pit details and conveyance and disposal details,

(e)       the risk of water surcharging onto the footpath,

(f)        connection into Council’s stormwater drainage system,

(g)       the hydrology and hydraulic calculations shall be based on models described in the current edition of Australian Rainfall and Runoff,

(h)       provision of a minimum of a 10,000 litre rainwater tank, incorporating escape paths for overland flow of water in the event of a major rainfall event. The escape paths shall be properly constructed overflow channels for floor relief for the 100 year ARI event.

Sedimentation and erosion controls

B5.      Prior to the issue of a construction certificate, a detailed erosion and sedimentation control plan shall be submitted to, and approved by, Council.

Construction management plan

B6.      A management plan to address demolition and construction activity access and parking is to be prepared to ensure that suitable provision is available on site for all vehicles associated with the construction of the development to alleviate any need to park within, or load/unload from the road reserve of First Avenue. Appropriate signage and fencing is to be installed and maintained to effect this requirement.

Plumbing and drainage approvals

B7.      Prior to a construction certificate being issued, a plumbing and drainage approval for the proposed plumbing works and installation of any liquid trade waste pre-treatment devices (e.g dry basket arrestor in the main kitchen), shall be obtained from Cootamundra-Gundagai Regional Council, in accordance with Section 68 of the Local Government Act 1993 and Liquid Trade Waste Regulation Guidelines.

Landscaping plan

B8.      A detailed landscaping plan shall be submitted to, and approved by Council, prior to a construction certificate being issued.

PART C - PRIOR TO COMMENCEMENT OF WORK

Asbestos

C1.      Prior to work commencing on-site, the dwelling and existing preschool building shall be inspected by a suitably qualified person, for the presence of asbestos.  In the event of asbestos being discovered, its removal shall be in accordance with the relevant conditions of this consent (see Part D of this consent).

C2.      Prior to work commencing on-site, testing for the presence of naturally occurring asbestos (NOA) shall be undertaken, in accordance with the Council’s Asbestos Policy (Section 5.1).  In the event that NOA is found, an asbestos management plan shall be prepared in accordance with the requirements of the Work Health and Safety Regulation 2017.

Construction certificate

C3.      Prior to construction work commencing on-site a Construction Certificate must be obtained from Council or a Registered Certifier.

Dilapidation report

C4.      A dilapidation report prepared by a professional engineer, accredited building surveyor or other suitably qualified person must be submitted to the satisfaction of the Principal Certifying Authority prior to commencement of any demolition, excavation or building works.

             The dilapidation report shall include the two (2) sheds and ancillary works (e.g concrete slab), located on 88 Punch Street, Gundagai, directly behind 87 First Avenue, Gundagai, and shall detail the current condition and status of the structures (including photographs).

Sedimentation and erosion controls

C5.      Prior to work commencing, the measures contained in the approved erosion and sedimentation control plan shall be implemented on-site, and shall be maintained in good working condition, throughout the life of the project.

Builders Toilet

C6.      The applicant shall ensure that a suitable builders’ toilet is situated on the property prior at the time of the first inspection, prior to commencing construction.

Site Security

C7.      Access to the site shall be restricted by way of safety/security fencing and the access point clearly delineated.

Protection of trees

C8.      All trees on the site (not approved for removal), and that may be threatened by the works, are to be suitably protected in accordance with AS 4970-2009 Protection of trees on development sites, by way of tree guards, barriers or other measures as necessary in order to protect tree root systems, trunks and branches, during construction.

Construction signage

C9.      No more than two signs shall be erected at the front of the site to display the following details.  At least one of these signs shall have the following minimum information:

§ the name of the Principal Certifying Authority, their address and telephone number;

§ the name of the person in charge of the work site and telephone number at which that person may be contacted outside working hours;

§ that unauthorised entry to the work site is prohibited.

The signs shall be maintained to a tidy and legible standard at all times and must be removed when the work has been completed.

C10.    A notice bearing the lot number and the builders name and license number shall be prominently displayed at the front of the land from the time work commences, until the building is complete, or an occupation certificate is issued.

PART D – DURING DEMOLITION, CONSTRUCTION AND THE CARRYING OUT OF WORKS

Approved plans to be on-site

D1.      A legible copy of the stamped plans, specifications, a copy of the development consent, the construction certificate and any other certificates to be relied upon shall be available on site at all times during construction.

Hours of work

D2.         Work on the project shall be limited to the following hours:

(i)        Monday to Friday         -7:00 am to 6:00 pm

(ii)       Saturday                          -8:00 am to 5:00 pm

(iii)      Sunday/Public Holidays -              No work to be carried out on, without the prior consent of Council.

Naturally occurring asbestos

D3.      The applicant is advised that the subject land may be affected by naturally occurring asbestos. If naturally occurring asbestos material is encountered during excavation works on site, the works are to cease immediately and Council is to be notified. Interception of any naturally occurring asbestos will require specific processes to be implemented to secure the site and to manage any further works in accordance with the requirements of Safework NSW.

Demolition

D4.      Demolition of the subject buildings shall be carried out in accordance with the requirements of Australian Standard AS2601 The Demolition of Structures and Work Health and Safety Act 2011.

D5.      All removal, transport and disposal of asbestos or other contaminated waste materials shall be controlled in accordance with the Work Health and Safety Act 2011, SafeWork Australia Code of Practice – How to Manage and Control Asbestos in the Workplace and the Protection of Environment Operations Act 1997.

D6.      Work involving asbestos removal work (of an area of more than 10 square metres) or friable asbestos removal work must be undertaken by a person who carries on a business of such removal work in accordance with a licence under clause 485 of the Work Health & Safety Regulation 2011.

D7.      All excavated material or demolition waste to be removed from the site is to be assessed, classified, transported and disposed of in accordance with the NSW Department of Environment and Climate Change’s ‘Waste Classification Guidelines Part 1: Classifying Waste’ publication and disposed of at a lawful waste facility.

D8.      Copies of receipts stating the following must be retained and given to the principal certifying authority if requested:

(a)       the place to which waste materials were transported,

(b)       the name of the contractor transporting the materials,

(c)       the quantity of materials transported off-site and recycled or disposed of.

D9.      All works are to be carried out so as not to cause damage to adjacent and adjoining properties, including Council’s road reserve and nature strip area. Any damage arising from the removal / demolition works is to be made good and any necessary repairs are carried out by the person having the benefit of this consent at no cost to Council.

D10.    Whilst work is being undertaken:

(a)       all vehicles entering or leaving the site must have their loads covered, and

(b)       all vehicles, before leaving the site, must be cleaned of dirt, sand and other materials, to avoid tracking these materials onto public roads.

D11.    It is the responsibility of the person having the benefit of this consent to notify the adjoining neighbours two (2) days prior to commencing work of the intention to carry out demolition works.  The notification shall detail the type of machinery to be utilised, hours of operation, likely duration of works, and safety measures taken to protect property and persons from damage.

D12.    Suitable measures shall be taken to ensure that there is no adverse effect to occupants of adjoining buildings and the public by the generation of dust and noise.

D13.    Protection shall be afforded to the users of any public place by the provision of fencing and/or hoardings adjacent to any public places.

D14.    Where possible, one (1) of the existing water and sewer connections shall be retained for connection of the new development.  Where the existing services cannot be reused, they shall be removed, in accordance with the following conditions.

D15.    The Developer shall carry out all works associated with the removal of the redundant water and sewer services, as follows:

§ the disconnection of water within the site (being on the property side of the water meter), and

§ the disconnection of sewerage services within the site (excluding works on the sewer main), with the work being carried out by a licensed plumber where necessary.

D16.    Council shall carry out all works associated with the removal of the redundant water and sewer services, including  water meters, and capping of the sewer main (including all work on the sewer main), at full cost to the Developer.

Unexpected finds

D17.    If Aboriginal objects are uncovered during earthworks, excavation or disturbance, work in the immediate area must stop immediately and Council and Heritage NSW shall be consulted.

Rainwater tank

D18.    A rainwater tank (minimum size of 10,000 litres) shall be installed to capture roof water.  The rainwater tank shall be connected to a minimum of one (1) block of toilets and one (1) outdoor tap.

Shoring and adequacy of adjoining property

D19.    As the development involves an excavation that extends below the level of the base of the footings of a building, structure or work on adjoining land, the person having the benefit of this development consent must, at the person’s own expense—

(a)    protect and support the building, structure or work from possible damage from the excavation, and

(b)    where necessary, underpin the building, structure or work to prevent any such damage.

Retaining walls

D20.    All excavations associated with the development must be executed safely in accordance with appropriate professional standards and excavations must be properly guarded and supported to prevent them from being dangerous to life, property or buildings.

             Retaining walls, must be provided to support land which is excavated in association with the erection or demolition of a building, to prevent the movement of soil and to support the adjacent land and buildings, if the soil conditions require it.  Adequate provisions are also to be made for drainage.

Vehicular access

D21.    All redundant vehicular access points or laybacks to the subject property from First Avenue, shall be removed and the road reserve and kerb and gutter reinstated to match the surrounding roadside landform to Council’s specifications.

D22.    A suitably constructed vehicle access shall be provided to the service area and the carpark. The vehicle access shall be constructed in accordance with Council’s specifications, after making application to and obtaining approval from Council, under Section 138 of the Roads Act 1993.

Carpark

D23.    The carpark shall be designed and constructed in accordance with AS2890.1 - Parking facilities - Off-street car parking.

Trafficable areas

D24.    All trafficable areas on-site (access, parking and manoeuvring areas) shall be sealed (concrete or bitumen) and shall be drained in an appropriate manner.

Stormwater drainage

D25.    Stormwater shall be collected and discharged in accordance with the approved stormwater plan.

Wastewater drainage and sewer

D26.    All plumbing and drainage work is to comply with the requirements of Australian Standard AS3500 Plumbing and Drainage and the Plumbing Code of Australia and the NSW Code of Practice Plumbing and Drainage.

Liquid trade waste

D27.    Liquid trade waste facilities shall be installed in accordance with the Section 68 liquid trade waste approval, and the Liquid Trade Waste Management Guidelines.

Waste management

D28.    All waste generated during the construction stage shall be stored on-site in suitable receptacles, and disposed of to a licensed waste disposal facility.

Storage of materials

D29.    No materials, goods, etc, shall be placed in Council's road reserve during the construction phase.

Food preparation areas

D30.    The fit out of the kitchen and kitchenette is to comply with the Food Act 2003, Food Regulation 2015, and the Food Standards Code.

D31.    The mechanical ventilation in the kitchen must comply with AS/NZS 1668.1 and AS 1668.2 if required by the BCA.

Disabled access and facilities

D32.    Access for the disabled must be provided to the whole floor in accordance with Australian Standard AS1428.1 Design for Access and Mobility – General Requirements for Access – New Building Work.

D33.    Toilet accommodation shall be provided for disabled persons in accordance with the design criteria in Australian Standard AS1428.1 Design for Access and Mobility – General Requirements for Access – New Building Work.

D34.    Ramps provided for disabled access shall comply with Australian Standard AS1428.1 Design for Access and Mobility – General Requirements for Access – New Building Work.

D35.    The applicant shall provide all required tactile indicators, audible indicators and signage as required by Australian Standard AS1428.1 Design for Access and Mobility – General Requirements for Access – New Building Work.

PART E - PRIOR TO OCCUPATION OR COMMENCEMENT OF USE

Occupation Certificate

E1.       A final Occupation (Completion) Certificate must be issued by the Principal Certifying Authority prior to occupation or use of the development.   In issuing an occupation certificate, the Principal Certifying Authority must be satisfied that the requirements of section 6.9 of the Environmental Planning and Assessment Act 1979 have been satisfied.

Registration as a food premises

E2.       The business shall register as a food premises with Council on the approved form prior to commencement of business.

Liquid Trade Waste

E3.       A liquid trade waste approval shall be obtained from Council.

PART F - PRIOR TO THE ISSUE OF AN OCCUPATION CERTIFICATE

Arrange issue of Occupation Certificate

F1.       When all conditions of consent have been complied with, the applicant shall notify the PCA to arrange a final inspection and for the issue of a final Occupation (Completion) Certificate.

Dilapidation report

F2.       A dilapidation report prepared by a professional engineer, accredited building surveyor or other suitably qualified person must be submitted to the satisfaction of the Principal Certifying Authority after completion of all works on site and prior to the issuing of an occupation certificate for the whole development).

             The dilapidation report shall include the two (2) sheds and ancillary works (e.g concrete slab), located on 88 Punch Street, Gundagai, directly behind 87 First Avenue, Gundagai, and shall detail the current condition and status of the structures (including photographs).

F3.       Any damage caused to the adjacent sheds as a result of the excavation or construction works, shall be repaired, at full cost to the developer.

Fire Safety Certificates

F4.       A Final Fire Safety Certificate must be issued for the building prior to the issue of an Occupation Certificate.  As soon as practicable after a Final Fire Safety Certificate is issued, the owner of the building to which it relates must cause a copy of the certificate (together with a copy of the current fire safety schedule) to be prominently displayed in the building.

PART G - DURING OPERATIONS

Annual Essential Services Compliance Certification

G1.      The owner shall submit to Council an Annual Fire Safety Statement, each twelve months after the original certificate was issued.

Hours of operation

G2.      Hours of the operation shall be:

§  Monday to Friday – 8:00 am to 6:00 pm

Waste

G3.      All solid waste and rubbish generated by the use of the buildings, shall be stored in suitable receptacles within the curtilage of the buildings at all times, and shall be disposed of to an authorised landfill site on a regular basis, so as not to create a nuisance in terms of odour, vermin, contamination, or the like.

Noise

G4.      The use of the property for the approved development, shall not give rise to “offensive noise” as defined in the Protection of the Environment Operations Act 1997, at the closest residence, at any time.

Amenity

G5.      The business shall not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, waste water, waste products or grit, oil or otherwise.

G6.      The development shall not involve exposure to view from any adjacent premises or from any public place of any unsightly matter.

Signage

G7.      The business identification sign shall be adequately maintained so as not to lose its cosmetic integrity.

Food premises

G8.      The premises shall be operated in accordance with the requirements of the Food Act 2003, and Chapter 3 of the Australia New Zealand Food Standards Code, a copy of which is available at the following website: http://www.foodstandards.gov.au

G9.      The storage of food products shall be in accordance with the Australia New Zealand Food Standards Code. In particular your attention is drawn to the need to store potentially hazardous foods under temperature, and all foods in such a way that they are protected from the likelihood of contamination.

G10.   The handling of food products shall be in accordance with Chapter 3 of the Australia New Zealand Food Standards Code.

G11.   The food premises shall be subject to payment of an annual registration fee and scheduled and random inspections.  Fees and Charges will be charged at the rate nominated in Council’s Operational Plan.

REASONS FOR THE CONDITIONS:

§  To confirm the details of the application as submitted by the applicant and as approved by Council.

§  To manage any inconsistencies between the approved plan/documents and conditions of consent.

§  To achieve the objectives of section 1.3 of the Environmental Planning and Assessment Act 1979, having regard to the relevant matters for consideration contained in section 4.15 of the Act and the Environmental Planning Instruments applying to the land.

§  To ensure necessary approvals are applied for and are in force, before the facility operates.

§  To protect the amenity of the local environment, residents and adjoining landowners.

§  To ensure the development complies with all relevant approvals.

 

VOTING RECORD

FOR RESOLUTION

AGAINST RESOLUTION

Cr Abb McAlister (Mayor)

Cr Dennis Palmer

Cr Leigh Bowden

Cr David Graham

Cr Penny Nicholson

Cr Doug Phillips

Cr Charlie Sheahan

Nil

ABSENT

DECLARED INTEREST

Cr Gil Kelly

Nil

 

Carried

 

6            Confidential Items  

6.1         Closed Council

Resolution  136/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Charlie Sheahan

1.       Item 6.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.       In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 6.2 be withheld from the press and public.

6.2         Sheridan Street Main Street Upgrade (Block 3)

Provisions for Confidentiality

Section 10A (2) (d(i))  – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as publication of all tendered amounts would discourage potential tenderers from submitting commercial information in the future and therefore prejudice Council's ability to secure the optimum outcome for the community.

 

Carried

 

6.2         Sheridan Street Main Street Upgrade (Block 3)

Resolution  137/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr Doug Phillips

1.   The Tender for the Sheridan Street Main Street Upgrade (Block 3) be awarded to Civil & Civic Group Pty Ltd for the amount of $357,288.00 (ex GST) in accordance with the details contained in the report.

2.   Council enter into a contract with Civil & Civic Group Pty Ltd to undertake Work Packages 1: Stormwater Drainage; 2: Kerb & Gutter Construction; 3: Footpath – Concrete Subgrade and 4: Footpath Stone Paving

Carried

 

 

6.3         Resumption of Open Council Meeting

Resolution  138/2021  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Dennis Palmer

The Open Council meeting resume.

Carried

 

6.4         Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

 

The Meeting closed at 5:41 PM.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 29 June 2021.

 

...................................................                                                     ...................................................

CHAIRPERSON                                                                                                      GENERAL MANAGER

 


Ordinary Council Meeting Agenda

29 June 2021

 

5.2         Minutes of the Ordinary Meeting of Council held on Tuesday 25 May 2021

REPORTING OFFICER

Marianne McInerney, Executive Assistant to the General Manager

AUTHORISING OFFICER

Phillip McMurray, General Manager  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Ordinary Meeting of Council held on Tuesday 25 May 2021 

    

 

Recommendation

The Minutes of the Ordinary Meeting of Council held on Tuesday 25 May 2021 be confirmed as a true and correct record of the meeting.

 

 

 


 

../Letterhead/cgrc_lhead_plain_art.jpg

 

 

 

 

 

 

 

 

 

 

Minutes

Ordinary Council Meeting

 

Council Chambers, Gundagai

 

6:00 PM, Tuesday 25th May, 2021

 

Administration Centres:  1300 459 689

 

 


Ordinary Council Meeting Minutes

25 May 2021

 

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE
Council Chambers, Gundagai
ON
Tuesday, 25th May, 2021 AT 6:00 PM

 

PRESENT:                 Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan

IN ATTENDANCE:     Phil McMurray (Cr), Kay Whitehead (Interim Deputy General Manager), Ganesh Ganeshamoorthy (Manager Assets), Mark Ellis (Manager Civil Works), Sharon Langman (Manager Development, Building and Compliance), Andrew Brock (Manager Facilities), Tim Swan (Manager Finance), Glen McAtear (Manager Regulatory Services), Matt Stubbs (Manager Technical Services), Wayne Bennett (Manager Waste, Parks & Recreation Services), Linda Wiles (Coordinator Business)

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2            Open Forum

Nil

3            Apologies

Nil

4            Disclosures of Interest

Cr Palmer disclosed significant non-pecuniary in item 11.2 Turners Lane Land Sales

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 27 April 2021

Resolution  103/2021  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Penny Nicholson

The Minutes of the Ordinary Meeting of Council held on Tuesday 27 April 2021 be confirmed as a true and correct record of the meeting.

Carried

 

6            Mayoral Minutes

6.1         Mayoral Minute - Resignation of Councillor Craig 'Stewie' Stewart

Resolution  104/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr Gil Kelly

The Mayoral Minute on the Resignation of Councillor Craig ‘Stewie’ Stewart be received and noted.

Carried

 

6.2         Mayoral Minute - Proposed Demerger of Cootamundra-Gundagai Regional Council

Resolution  105/2021  

Moved:       Cr Abb McAlister

Seconded:   Cr Leigh Bowden

1.   Council notes the report and content of letters sent to the Premier and Deputy Premier.

2.   The community is encouraged to write to the Premier and Deputy Premier in support of a Demerger.

3.   Council obtains legal advice with a view to taking action in negligence against the NSW Government and KPMG seeking damages to cover the financial losses incurred as a result of the forced amalgamation.

4.   An appropriate increase within legal services budget be included to cover legal costs.

VOTING RECORD

FOR RESOLUTION

AGAINST RESOLUTION

Cr Abb McAlister (Mayor)

Cr Leigh Bowden

Cr David Graham

Cr Gil Kelly

Cr Penny Nicholson

Cr Dennis Palmer

Cr Doug Phillips

Cr Charlie Sheahan

ABSENT

DECLARED INTEREST

Nil

Nil

 

Carried

 


 

 

6.3         Mayoral Minute - Councillor Engagement for April 2021

Resolution  106/2021  

Moved:       Cr David Graham

Seconded:   Cr Leigh Bowden

The information in the Mayoral Minute be received and noted.

Carried

 

7            Reports from Committees

7.1         Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 13 May 2021

Resolution  107/2021  

Moved:       Cr Gil Kelly

Seconded:   Cr Doug Phillips

The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 13th May 2021, attached to the report be received and noted.

Carried

 

 

7.2         Minutes of the Cootamundra Aerodrome Users Advisory Group Meeting held on Wednesday 12 May 2021

Resolution  108/2021  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Gil Kelly

The Minutes of the Cootamundra Aerodrome Users Advisory Group Meeting held on Wednesday 12 May 2021, attached to the report, be received and noted.

Carried


 

8            General Manager’s Report

8.1         Business

8.1.1      Dog on the Tuckerbox Draft Masterplan Study

Resolution  109/2021  

Moved:       Cr Penny Nicholson

Seconded:   Cr David Graham

The Dog on the Tuckerbox Draft Master Plan Study be adopted as exhibited.

Carried

 

8.1.2      Draft 2021/22 Operational Plan and Associated Documents

Resolution  110/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr David Graham

Council resolve that the Draft 2021/22 Operational Plan, inclusive of the Draft Revenue Policy, Draft Fees and Charges, Draft Budget and Draft Long Term Financial Plan, be placed on public exhibition for a period of 28 days.

Carried

 

8.1.3      Delivery Program/Operational Plan Quarterly Progress Report

Resolution  111/2021  

Moved:       Cr David Graham

Seconded:   Cr Gil Kelly

The Delivery Program incorporating the Operational Plan 2020/21, quarterly progress report, (3rd Quarter 1 January – 31 March, 2021), attached to the report, be received and noted.

Carried

 

8.1.4      Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

Resolution  112/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on
22 April 2021, attached to the report, be received and noted.

Carried

 

8.1.5      The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

Resolution  113/2021  

Moved:       Cr Doug Phillips

Seconded:   Cr Dennis Palmer

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 12 April, 2021, attached to the report, be received and noted.

Carried

 

 

8.1.6      Cootamundra Tourism Action Group s.355 Committee Meeting Notes

Resolution  114/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

The Meeting Notes of the Cootamundra Tourism Action Group s.355 Committee Meeting held on 6 May, 2021, attached to the report, be received and noted.

Carried

 

 

8.1.7      Muttama Hall Management s.355 Committee Meeting Minutes

Resolution  115/2021  

Moved:       Cr Charlie Sheahan

Seconded:   Cr David Graham

The Minutes of the Muttama Hall Management s.355 Committee meeting held on 21 April 2021, attached to the report, be received and noted.

Carried

 

 

8.1.8      Cootamundra Showground Users Group s.355 Committee Meeting Minutes

Resolution  116/2021  

Moved:       Cr Doug Phillips

Seconded:   Cr Gil Kelly

The Minutes of the Cootamundra Showground Users Group s.355 Committee Ordinary Meeting held on 21 April, 2021, attached to the report, be received and noted.

Carried

 


 

 

 

8.1.9      Updated Council Meeting Action Report

Resolution  117/2021  

Moved:       Cr Gil Kelly

Seconded:   Cr Leigh Bowden

The Updated Council Meeting Action Report, attached, be noted.

Carried

 

 

 

8.1.10    Information Bulletin

Resolution  118/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

1.      The correspondence and information attached to the Information Bulletin be received and noted.

2.      Council pay the $200 cost of registration for Cr Bowden to attend the Refugee Welcome Zones Forum 2021.

3.      Council encourage nominations for the NSW Inspirational Women’s Awards 2021.

Carried

 

 

8.2         Finance

8.2.1      March 2021 Quarterly Budget Review Statement

Resolution  119/2021  

Moved:       Cr David Graham

Seconded:   Cr Charlie Sheahan

1.       The March 2021 Quarterly Budget Review Report be received.

2.       The budget variations listed in the report be adopted.

Carried

 


 

8.3         Community and Culture

8.3.1      Draft Bala-yanhi Miya (Memorandum of Understanding) between Cootamundra Aboriginal Working Party and Cootamundra-Gundagai Regional Council

Resolution  120/2021  

Moved:       Cr David Graham

Seconded:   Cr Doug Phillips

The execution of the Bala-yahni Miya (Memorandum of Understanding) between Cootamundra Aboriginal Working Party and Cootamundra-Gundagai Regional Council be endorsed.

Carried

 

 

 

8.3.2      Cootamundra-Gundagai Regional Council Youth Strategy 2020-2030

Resolution  121/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Doug Phillips

Council endorse the amended draft Cootamundra-Gundagai Regional Council Youth Strategy 2020-2030 be placed on public exhibition for a period of 28 days.

Carried

 

 

 

8.3.3      Gundagai Tourism Action s355 Committee - Meeting Held 10th May, 2021

Resolution  122/2021  

Moved:       Cr Penny Nicholson

Seconded:   Cr Leigh Bowden

1.     The Minutes of the Gundagai Tourism Action Group s.355 Committee meeting held on 10th May, 2021 attached to the report, be received and noted.

2.     The membership of Ian Truesdale, Francis Truesdale, and Peter Smith onto the Gundagai Tourism Action Committee, as detailed in the attached minutes, be endorsed.

3.     Wier repairs be discussed with relevant authorities and undertaken within existing budget.

Carried

 

8.4         Development, Building and Compliance

8.4.1      Development Applications Approved April 2021

Resolution  123/2021  

Moved:       Cr Gil Kelly

Seconded:   Cr Charlie Sheahan

The information on Development Applications approved in April 2021 be received and noted.

Carried

 

8.4.2      Development  Application 2021/53 - 88 Mackay Street, Cootamundra - Variation to Development Control Plan

Resolution  124/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr Gil Kelly

That Council approve the following development subject to the consent conditions below:

·  Application No:                   DA2021/53

·  Property:                               Lot A DP449867

88 Mackay Street

COOTAMUNDRA  NSW  2590

·  Development:                     To construct additions to garage as ancillary to the existing dwelling

GENERAL CONDITIONS

(1)           GEN Condition - Compliance Standards

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

 

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

 

(2)       GEN Condition - Compliance with Council

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

 

Document Reference

Description

Author

Date

Plan No. 1.1

All Development Plans

Simple Designs

April 2021

 

Building Specifications

Simple Design

April 2021

 

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

 

(3)       GEN Condition - Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

 

Reason: To ensure that any public utilities are maintained and protected from damage.

 

(4)       Gen Condition – Not certify compliance with BCA or NCC

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

 

Reason: This consent does not certify compliance with the BCA or NCC.

 

PRIOR TO COMMENCEMENT OF WORKS

(1)       PCW Condition – Prior to Building Work Commencing.

The erection of a building in accordance with the development consent must not commence until:

 

1.    a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

 

2.    the person having the benefit of the development consent has:

a.    appointed a principal certifying authority for the building work, and

b.    notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

 

3.    the principal certifying authority has, no later than 2 days before building works commences:

a.    notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.    notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

 

4.    the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a.    appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.    notified the principal certifying authority of any such appointment, and

c.     unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

 

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

 

(2)       PCW Condition – Signage.

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -

 

1.    Statement that unauthorised entry to the site is not permitted

2.    Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.    The name, address and telephone contact of the Principal Certifying Authority for the work

 

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(3)       PCW Condition – Notice of Commencement.

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least    2 days prior to work commencing.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(4)       PCW Condition – Builders Toilets.

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

 

Reason: To ensure minimum standards of hygiene for onsite workers.

 

(5)       PCW Condition – Residential Building Work.

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

 

1.    In the case of work for which a principal contractor is required to be appointed:

a.    In the name and licence number of the principal contractor, and

b.    The name of the insurer by which the work is insured under Part 6 of that Act.

 

2.    In the case of work to be done by an owner-builder:

a.    The name of the owner-builder and,

b.    If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

 

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

 

Reason: Statutory compliance.

 

(6)       PCW Condition – Siting of Building.

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

 

Reason: To ensure the development is carried out on the correct allotment.

 

(7)       PCW Condition – Waste Storage During Construction.

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

 

Reason: To ensure that the site is not a source of wind-blown litter.

 

(8)       PCW Condition – Soil Erosion Control.

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

 

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

 

(9)       PCW Condition – Underground Services.

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

 

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

 

DURING CONSTRUCTION

(1)           DUR Condition – Works to be undertaken in Accordance with the Approval.

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

 

Reason: ensure all works are carried out in accordance with the development consent.

 

(2)           DUR Condition – Hours of Construction Site Works.

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

 

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

 

The applicant is responsible to instruct and control subcontractors regarding hours of work.

 

Reason: So that the development does not reduce the amenity of the area.

 

(3)           DUR Condition – Footpath Storage.

Building materials not to be stored on Council footway or nature strip at any time.

 

Reason: To ensure an adequate level of public safety is maintained.

 

(4)           DUR Condition – Waste Removal.

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

 

Reason: To ensure that the amenity and unsightly condition is minimised.

 

(5)           DUR Condition - Pipe Replacement.

Should the proposed building be located over existing vitrified clay sewer pipes then such pipes shall be reinstated in PVC material in the area under the proposed building.

 

Reason: To minimise the opportunity for damage to the building as a result of leaking sewage.

 

(6)           DUR Condition - BCA Compliance.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure the building complies with the BCA.

 

(7)           DUR Condition – Inspections.

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure that adequate time is given of required inspections.

 

(8)           DUR Condition – Storm Water.

Storm water is to be discharged: -

 

1.    To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter

 

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

 

POST CONSTRUCTION

(1)       POC Condition – Occupation of Building.

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

 

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

 

ONGOING USE

(1)       USE Condition – Business Use.

The Garage Addition not being let, adapted or used for separate occupation or commercial purposes.

 

Reason: Development consent is required for any activity other than residential.

 

(2)       USE Condition – Clean and Tidy.

The premises are to be maintained in a clean and tidy condition at all times.

 

Reason: So that the development does not reduce the amenity of the area.

 

(3)       USE Condition –Amenity General.

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

 

Reason: So that the development does not reduce the amenity of the area.

 

(4)       USE Condition – Non Habitable Use.

The garage is not to be used for residential occupation without prior consent of Council.

 

Reason: Health and safety prohibition.

VOTING RECORD

FOR RESOLUTION

AGAINST RESOLUTION

Cr Abb McAlister (Mayor)

Cr Dennis Palmer

Cr Leigh Bowden

Cr David Graham

Cr Gil Kelly

Cr Penny Nicholson

Cr Doug Phillips

Cr Charlie Sheahan

Nil

ABSENT

DECLARED INTEREST

Nil

Nil

Carried

 

8.5         Regulatory Services

8.5.1      Regulatory Report April 2021

Resolution  125/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr David Graham

The Regulatory Report for April, 2021 be received and noted.

Carried

 

8.6         Assets

Nil

8.7         Civil Works

8.7.1      Tender - Winning, Blasting and Crushing of Gravel

Resolution  126/2021  

Moved:       Cr David Graham

Seconded:   Cr Dennis Palmer

1.       Pursuant to Clause 178 of the Local Government (General) Regulation, 2005 it be noted that two (2) tenders to form a Panel Contract for the Winning, Blasting and Crushing of Gravel were received, of which only one (1) was complying.

2.       Due to the number of pits to be serviced under this contract, and in accordance with Clause 178(1)(b) of the Local Government (General) Regulation 2005, Council decline to accept any of the tenders.

3.       In view of (1) and (2) above, in accordance with Clause 178(3)(b) and Clause 167 of the Local Government (General) Regulation, 2005, Council invite fresh tenders with a view to enter into the panel contract referred to in (1) above.

4.       That both Tenderers, be advised of the above.

Carried

 


 

 

8.7.2      Civil Works and Technical Services Report - May 2021

Resolution  127/2021  

Moved:       Cr Gil Kelly

Seconded:   Cr Leigh Bowden

The Civil Works and Technical Services Report for the month of May, 2021 be received.

Carried

 

8.8         Technical Services

Nil

8.9         Facilities

Nil

 

8.10       Waste, Parks and Recreation

8.10.1    Jubilee Park Landscape Development Masterplan

Resolution  128/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Charlie Sheahan

1.       The report on the Jubilee Park Landscape Development Masterplan and the NSW Public Spaces Legacy Program Funding Agreement cover Letter - Cootamundra-Gundagai Regional Council, attached to the report, be received and noted.

2.       The Jubilee Park Landscape Development Masterplan Report be adopted.

3.       The successful grant from the Department of Planning Industry & Environment - NSW Public Spaces Legacy Program - for the sum of $2Million be accepted in accordance with the Terms and Conditions of the Funding Deed.

4.       The sum of $2Million be allocated for the purpose of implementing the Jubilee Park Landscape Development Masterplan.

Carried

 


 

 

8.10.2    Cootamundra Landfill Operating Hour Review

Resolution  129/2021  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Doug Phillips

1.       The report on the Cootamundra Landfill operating hours review be received and noted.

2.       The revised Cootamundra Landfill operating hours be adopted as follows:

·   Monday to Friday – 7.30am to 3.30pm

·   Saturday to Sunday – 10.00am to 3.00pm

3.       The proposed operating hours take effect as from the 1st July, 2021.

VOTING RECORD

FOR RESOLUTION

AGAINST RESOLUTION

Cr Abb McAlister (Mayor)

Cr Leigh Bowden

Cr David Graham

Cr Penny Nicholson

Cr Doug Phillips

Cr Charlie Sheahan

Cr Dennis Palmer

Cr Gil Kelly

ABSENT

DECLARED INTEREST

Nil

Nil

 

Carried

 

8.10.3    Tender for Albert Park - Inclusive Playground

Resolution  130/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr David Graham

1.       The Open Tendering method for the Inclusive Playground at Albert Park be endorsed.

2.       A further report be prepared and submitted for the consideration of Council at the completion of the tendering process.

Carried

9            Motion of which Notice has been Given

Nil

 

 

 

 

 

10          Questions with Notice

10.1       Questions with Notice

Resolution  131/2021  

Moved:       Cr Penny Nicholson

Seconded:   Cr David Graham

The Questions with Notice from Councillors and related responses from Council officers be noted.

Carried

 

 

 

11          Confidential Items

11.1       Closed Council

Resolution  132/2021  

Moved:       Cr Gil Kelly

Seconded:   Cr Charlie Sheahan

1.       Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.       In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public.

11.2       Turners Lane Land Sales

Provisions for Confidentiality

Section 10A (2) (d(i))  – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.

Carried

 


 

 

11.2       Turners Lane Land Sales

Note: Having declared a significant non-pecuniary interest in this item Cr Palmer left the room.

Resolution  133/2021  

Moved:       Cr Doug Phillips

Seconded:   Cr Gil Kelly

1.       Council approve the sale of Lots 2 and 4 Turners Lane Cootamundra as detailed in the report.

2.       Council approve the proposed subdivision of Lot 3 Turners Lane, and allow for the sale as detailed in the report.

Carried

 

11.3       Resumption of Open Council Meeting

Resolution  134/2021  

Moved:       Cr Doug Phillips

Seconded:   Cr Charlie Sheahan

The Open Council meeting resume.

Carried

 

11.4       Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

 

The Meeting closed at 7:46 PM.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 29 June 2021.

 

...................................................                                                     ...................................................

CHAIRPERSON                                                                                                      GENERAL MANAGER

 


Ordinary Council Meeting Agenda

29 June 2021

 

6            Mayoral Minutes

6.1         Mayoral Minute - Councillor Engagement for May, 2021

DOCUMENT NUMBER

351692

AUTHORISING OFFICER

Phillip McMurray, General Manager  

REPORTING OFFICER

Marianne McInerney, Executive Assistant to the General Manager

ATTACHMENTS

1.       Correspondence - The Returned and Services League of Australia Cootamundra Sub-Branch - Letter of Thanks

2.       Country Mayors Association -  5 March 2021 -  Minutes    

 

So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minute and include appropriate correspondence.

 

Recommendation

The information in the Mayoral Minute be received and noted.

 

20th May, 2021

Cr Bowden participated in a walk through the Old Cootamundra Hospital with Council staff and interested members of the community.

Cr Bowden attended The Arts Centre Cootamundra s355 Committee meeting.

24th May, 2021

I attended a Riverina Eastern Regional Organisation

Cr Bowden attended The Coota District Co-op Steering Committee meeting.

25th May, 2021

Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson, Phillips and Sheahan, Phillip McMurray (General Manager) and I attended a Councillor Workshop in Gundagai.

27th May, 2021

Cr Palmer (Deputy Mayor)and I attended the Official Opening of the Adina Court Palliative Care Room in Cootamundra.

28th May, 2021

Cr Graham, Nicholson and I attended the farewell of a long serving member of Gundagai staff.

Phillip McMurray and I attended the Country Mayor’s Association meeting in Sydney. The Minutes of the meeting are attached.

31st May, 2021

Cr’s Bowden and Sheahan attended the Coota District Co-op Ltd formation meeting.

2nd June, 2021

Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson, Phillips and Sheahan, Phillip McMurray (General Manager) and I attended an Extraordinary Meeting of Council.

3rd June, 2021

Cr Palmer (Deputy Mayor),Cr’s Bowden, Sheahan and I attended the media launch of the Jubilee Park Cootamundra development at the invitation of Member for Cootamundra, Steph Cooke, MP.

Cr Bowden attended a Cootamundra Tourism Action Group s355 Committee meeting.

7th June, 2021

Cr Palmer (Deputy Mayor)Cr Sheahan attended a Muttama Creek Regeneration Group meeting.

8th June, 2021

I attended a Strategic Planning for Residential and Industrial land development /acquisition in Cootamundra and Gundagai Working Party meeting in Cootamundra.

I attended a Cr Sheahan and I attended an Inland Rail presentation.

Cr Palmer (Deputy Mayor), Cr’s Graham, Kelly,  Phillip McMurray (General Manager) and I attended a Councillor Workshop in Cootamundra.

Cr Palmer (Deputy Mayor)Cr’s Graham, Kelly, Nicholson and Sheahan, Phillip McMurray (General Manager) and I attended a Meet the Councillors session for potential candidates considering standing for the Local Government Elections to be held 4th September, 2021.

16th June, 2021

Cr Bowden attended a Cootamundra Development Corporation Board meeting.

Cr Kelly attended a Cootamundra Showground Users Group s355 Committee meeting.

21st -23rd June, 2021

Cr Palmer (Deputy Mayor), Phillip McMurray (General Manager) and I attended the Australian Local Government Annual National General Assembly 2021 in Canberra.

21st June, 2021

Cr Bowden attended a National Australian Local Government Women’s Association Networking Breakfast in Canberra.

 

 

 


Ordinary Council Meeting Agenda

29 June 2021

 

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7            Reports from Committees

Nil 

8            General Manager’s Report

8.1        Business

8.1.1      Draft 2021/2022 Operational Plan

DOCUMENT NUMBER

350080

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

In accordance with section 405 of the Local Government Act, 1993.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Amended - 2021/22 Draft Fees and Charges    

 

Recommendation

1.   The draft 2021/22 Operational Plan, inclusive of the Revenue Policy, Long Term Financial Plan and budget, be adopted, as presented to the Ordinary Meeting held 25th May, 2021.

2.   The amended 2021/22 draft Fees and Charges (Part 5 of the Operational Plan), attached to the report, be adopted.

3.   All submissions received be considered prior to formal adoption of the draft 2021/22 Operational Plan.

4.   Council consider any tabled submissions, received after the publication of the June Business Paper, received up until 3pm 29th June 2021.

 

Introduction

At its ordinary meeting held on Tuesday, 25th  May, 2021, Council resolved (Min. no.110/2021) to place the draft 2021/22 Operational Plan (inclusive of the draft Long Term Financial Plan/Budget, draft Revenue Policy and draft Fees and Charges) on public exhibition for 28 days, from Wednesday, 26th May, 2021 to 3pm Wednesday, 23rd June, 2021. However, Council extended the public exhibition period up until 3pm Monday, 29th  June, 2021.

Following Council’s endorsement of the draft 2021/22 Operational Plan for public exhibition, the document was made available for inspection at Council Offices, Libraries and on Council’s website.

The draft Operational Plan was placed on public exhibition in accordance with Section 405 of the Local Government Act, 1993. Notice of the exhibition and invitation for submissions were advertised in the Council Snippets and Newsletter. It was also published on Council’s website.

In response to the public exhibition process one, at the time of writing this report, (1) submission was received (as of 23 June 2021) and is reproduced below:

1.   Nina Piotrowicz, Engineering Business Group, 16th June, 2021

Comment/s: The following are comments, and suggested inclusions for actions in the 2021-22 Operational Plan Part 2 (Actions (Projects and Activities)).

1.1, 1.1a(1) –

·    Help with the promotion of local events through the Council tourism and general Social media channels;

·    Provide agreed in-kind support to major events such as the Beach Volleyball Carnival, Cootamundra and the Busking Festival, Gundagai;

·    Seek grants or support other group grant applications as they relate to Events.

1.1,1.1a(2) – The only action is Surveys?? Really?? You can do better!

1.1, 1.1d(1)

·    Seek grants to enhance the museum collections

·    Investigate new experiences such as virtual technology, visual media etc to enhance the experience of museum visitors

·    Investigate a collection exchange or travelling/temporary exhibition options to enhance the attraction of the museums

1.1, 1.2b(1)

·    Seek a grant for landscaping plans/works at the Wallendbeen Roundabout & Rest Area and South Gundagai Roundabout to enhance the visual “entrances” to our LGA.

1.1, 1.3b(2)

·    Seek appropriate grants for the refurbishment and associated signage etc of the Big Bat & Stumps at Bradman Oval, Cootamundra.

2.1, 2.1f(2)

·    Develop a plan with the local Real Estate agents to jointly promote available business opportunities in the LGA

Response: The General Manager ensures that all comments and suggestions will be considered by Council prior to the adoption of the draft 2021/22 Operational Plan .

 

Amendments to the draft Operational Plan by Council staff

Council staff have made the following amendments to Part 5 of the Operational Plan (Fees and Charges), as follows:

1.   Community Group Weekend Hire fee added to the Stephen Ward Rooms Fees and Charges section (page 25).

2.   Exhumations, Removal of Grave Bed in Monumental Section – fee corrected to ‘At Cost’ (Page 29).

3.   Exhumations, Preservation of grave bed, headstone etc/Pack on Pallet – fee corrected to ‘At Cost’ (Page 29).

The changes made, were initially overlooked, and not accurately updated before going on public exhibition.  


Ordinary Council Meeting Agenda

29 June 2021

 

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Ordinary Council Meeting Agenda

29 June 2021

 

 

8.1.2  2021/22 Determination of the Local Government Remuneration Tribunal - Councillor Fees and Additional Mayoral Fee

DOCUMENT NUMBER

350003

REPORTING OFFICER

Marianne McInerney, Executive Assistant to the General Manager

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       2021-22 Determination of the Local Government Remuneration Tribunal - 21-06

2.       Local Government Remuneration Tribunal - Annual Report and Determination 2021    

 

Recommendation

1.       The Report on the 2021/22 Determination of the Local Government Remuneration Tribunal,  the 2021-22 Determination of the Local Government Remuneration Tribunal - 21-06 and the Local Government Remuneration Tribunal - Annual Report and Determination 2021, attached to the report be received and noted.

2.       The proposed 2% increase to the Mayor and Councillors fees as detailed in the Local Government Remuneration Tribunal attached to the report be considered.

 

Introduction

At its Ordinary meeting 30th  June, 2020 Council considered the 2020/21 Determination of the Local Government Remuneration Tribunal (LGRT) and resolved (min. no.171/2020) as follows:

Due to COVID-19, the Councillor annual fee of $12,160 and the Mayoral (Additional) annual fee of $26,530 adopted for the 2019/20 financial year (Min. No 185/2019), be adopted for the 2020/21 financial year.

 

Pursuant to section 241 of the Local Government Act, 1993, the Local Government Remuneration Tribunal has reviewed Councillor and Mayoral fees effective from 1st July, 2021 and determined an annual fee increase of 2%. The Local Government Remuneration Tribunal – Annual Report and Determination 2021 is attached to the report.


 

Discussion

The following table details the maximum and minimum amount of fees to be paid to mayors and councillors in New South Wales for the period 1st July, 2021 to 30th June, 2022. The table reflects the determination of the (LGRT) that the fees be unchanged from the previous year. It is noted that changes have been made to the General Purpose – Non Metropolitan Councils category with “Regional City” being replaced with “Major Regional City” and the following categories added:

Table 4: Fees for General Purpose and County Councils

Table

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*This fee must be paid in addition to the fee paid to the Mayor/Chairperson as a Councillor/Member (s.249(2).

 

The Statutory Provisions contained in Division 5 of the Local Government Act, 1993 require the Council to fix the annual fee for the Mayor and Councillors in accordance with the determination of the Remuneration Tribunal. In addition, the Council may resolve a fee for the Deputy Mayor for such time as they act in the office of the Mayor. The amount of the fee so paid must be deducted from the Mayor’s annual fee. The maximum Mayoral and Councillor fees have been allowed for in the Draft Operational Plan for the 2020/21 financial year.

Adoption of the 2021 fees for the Mayor and Councillors as determined by the LGRT would see an increase of $540 to the Councillor annual fee and an increase of $530 to the Mayoral annual additional fee.

It is noted that Cr Kelly has submitted a Notice of Motion That Council not Adopt the Proposed 2% Increase to Mayor and Councillor Fees for the 2021/22 financial Year as Determined by the Local Government Remuneration Tribunal Effective from 1st July, 2021 for discussion pending the Council’s resolution of this report.


Ordinary Council Meeting Agenda

29 June 2021

 

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Ordinary Council Meeting Agenda

29 June 2021

 

8.1.3      Applications for Community Donations

DOCUMENT NUMBER

348094

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

 

FINANCIAL IMPLICATIONS

The budget allocation for community donations for the 2021/22 financial year is $30,000

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       CGRC Community Donations Policy

2.       Community Donation Application Form    

 

Recommendation

1.    The Report on the Applications for Community Donation be received.

2.    Council consider the Community Donation Applications as detailed in the report.

 

Introduction

Council advertised through its usual mediums inviting individuals, community groups and local clubs to submit an application for a donation in accordance with its Community Donations Policy, attached to the report.

 

Discussion

Council has advertised through its usual mediums for community groups, groups and individuals to submit their application for a donation to Council by Friday 21st May, 2021 for consideration by Council. Due to few applications being submitted the closing date was extended to 18th June, 2021.  All the applications were provided separately to Council for consideration prior to the meeting due to the requirement in the Personal Information Protection Act, 1998. A summary of each application is included in a table at the end of this report for the information of the community.

The applications had to meet certain criteria to be considered. As such, the applications received are detailed in a table within this report and submitted for the consideration of Council.

Each application will be assessed on its individual merits and successful applications will be included, in a document which will be made available on Council’s website for the information of the community.

An overview of the received applications, projects and donation amounts sought are provided below:

 

Organisation

Amount Requested

Project details

Bling it on Ball

 

$3,696

 

A fundraising ball for approximately 300 guests with Live band. All proceeds of the ball with be given to Cootamundra CanAssist

Busking Championships Gundagai

 

$5,000

the busking competition is an inclusive and unique event which welcomes all participants of varied ability to Gundagai. The two day event encourages overnights stays to show case the LGA and promotion of the area and local businesses.

Cootamundra Amateur Dramatic Arts Society - CADAS

$7,000

CADAS runs a youth Drama group called CADAS kids which generally has a theatre production every second year. A donation would be used to help fund production costs for a production to be held in 2022. These productions are our main source of revenue which have allowed CADAS to remain self-sufficient for many years. Due to the  COVID-19 pandemic CADAS was unable to hold theatre productions in 2020 or 2021 meaning our funds to cover our operating costs are currently well below what they would usually be. Any remaining funds or revenue generated would also be used to help fund productions and fundraising for adult CADAS.

Cootamundra Australian Rules Football Club

$2,796

(as listed in the Draft fees and charges)

Annual Park Hire for Clarke Oval Cootamundra

 

Cootamundra District Cricket Association

$1,250

Toward the cost to service a roller and mower and a new marking framer for Fisher Park.

Cootamundra Girl Guides

 

$420

Donation toward the cost of the bi-monthly hire of Fisher Park for Markets that raise money which helps to fund activities and projects for members of the Cootamundra Girl Guides.

Cootamundra Lions Club

$750

Annual Christmas Fair & Fireworks display. Council receives good advertisement in print, electronic media and on the day of the event.

Cootamundra Riding for the Disabled

 

$4,000

RDA Cootamundra is attached to the showground.  As they have 8 horses on the RDA grounds there is a need to refurbish the pasture.  Currently it has a lot of weed that includes marshmallow weed.  They need to be slashed, ploughed up, sprayed and resown.

Cootamundra Sports Foundation

 

$500

Assist with the provision of financial assistance to local young athletes, junior clubs and schools.

Cootamundra Showground Users Group

 

$3,000

The CSUG is asking for a donation to cover the cost of the purchase of one defibrillator unit and required signage by Council. Members group of the CSUG will cover cost of the second unit.

Cootamundra Strikers Soccer Club

$9490 or $7040

Levelling of Fields 2 and 3 or Purchase of new Lawn mower

Cootamundra Veterans Week of Golf

 

$1,000

The Cootamundra Veterans Golfers week of Golf is a highlight of the golfing calendar at the Cootamundra Country Club. The event, now in its 13th year attracts a significant number of visitors to Coota each year. The overall number of entrants in this tournament averages 123-150 each year.  On average 60% are visitors of Coota. The golf event is played over 4 days and a presentation dinner (usually of 100 People) is held on Friday night.  The council has generously supported the event in both money terms and Cootamundra merchandise over the past 13 years.

1st Gundagai Scout Group

$6,000

The full amount received will be used to compensate the Group funds for the Council rates paid during the past 4 years, thereby enabling us to utilise funds on providing fun and healthy activities for our members.

Gundagai Regional Enhancement Group

$5,000

The GREG Committee has recently carried a motion to redevelop their strategy by becoming a business chamber. GREG will rebrand and join BusinessNSW as a ChamberAlliance Partner. The committee, through their consultation with local business, believe that this will be a fantastic source of support for local business owners. To commence the rebranding and have the ability to serve new members in the best way possible, we are asking for funding to assist with our branding and website development. This website will provide the business community with access to resources, information about news/events and also a directory of members to increase networking opportunities.

Gundagai Historical Museum Inc

$7,563

The Museum would like to purchase a shipping container for the purposes of setting it up as a secure storage area to be used to store items, enabling a rotation of the displays. This will also allow us to facilitate future travelling exhibitions by providing us with the means to make space on the Museum floor. Council support is required to assist with the continued improvements towards our financial sustainability.

Gundagai Neigbourhood Centre

$7,000

Financial assistance to hold community events.

 

Muttama Hall Management Committee

$5,000

The application for funds from the Community Donations programme is sought to cover
some of the much-needed repainting of the front of the hall. A professional signwriter and
painter will be needed as a signwriter has indicated the hall's signage may have been
shadowed in the past, which would ideally be replicated. Additionally, the Statement of
Heritage Impact notes the gable end contains some asbestos fibre in the sheeting. Painting
the gable was last completed in 2002 and since that time, the impacts of the weather are
now quite stark on all components of the front of the hall. Painting the front of the hall will
help prevent further deterioration and enhance its appeal, especially now that the
renovations and landscaping have already made a positive impact on the hall's appearance.

Stockinbingal – Our Heritage Room

$300

Printing Cost for a book about the families and Pioneers of Stockinbingal

Wallendbeen Community Association

 

$2,000

To assist with the cost of submitting a development application to develop the station master’s residence as a viewing platform for silo artwork and a historic walking trail through the Wallendbeen township. This is to develop Wallendbeen as a tourism site.

 


Ordinary Council Meeting Agenda

29 June 2021

 

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8.1.4      Amendment of the Procedures for the Administration of the Code of Conduct

DOCUMENT NUMBER

351197

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To comply with Sections 440 and 440AA of the Local Government Act 1993.

POLICY IMPLICATIONS

Code of Conduct Policy and Procedures to be in accordance with the Model prescribed by the Office of Local Government.

ATTACHMENTS

1.       Procedures for the Administration of the Model Code of Conduct for Local Councils in NSW 2020    

 

Recommendation

The Procedures for the Administration of The Model Code of Conduct for Local Councils in NSW 2020, attached to the report, be adopted.

 

Background

At its Ordinary Meeting on 29th September, 2020 Council adopted (Min. no.262/2020) the draft procedures for the administration of the Code of Conduct. These procedures were allegedly created using the Office of Local Governments (OLG’s) 2020 Model: Procedures for the Administration of The Model Code of Conduct for Local Councils in NSW 2020.

However, it has now been discovered that the adopted version is not in line with the 2020 Model, as it still has elements of the OLG’s 2019 Model throughout.

Therefore, it is recommended that the attached Procedures for the Administration of The Model Code of Conduct for Local Councils in NSW 2020, be adopted.

Additionally, the Code of Conduct policies were also checked against the OLG Models for safe measure. These documents were all correct as per the OLG Models.


Ordinary Council Meeting Agenda

29 June 2021

 

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Ordinary Council Meeting Agenda

29 June 2021

 

8.1.5      Tabling of Pecuniary Interest Return/s - New Designated Person

DOCUMENT NUMBER

350434

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

In accordance with Section 440AAB Local Government Act, 1993.

POLICY IMPLICATIONS

To comply with the Code of Conduct.

ATTACHMENTS

Nil  

 

Recommendation

The tabling of a pecuniary interest return from a new designated person be noted.

 

Introduction

The Code of Conduct specifies that councillors and designated persons must make and lodge with the general manager a return, disclosing the designated person’s or councillors’ interests within 3 months after:

(a) becoming a designated person or councillor, and

(b) 30th June of each year, and

(c) the designated person or councillor becoming aware of an interest they are required to disclose under schedule 1 that has not been previously disclosed in a return lodged under paragraphs (a) or (b).

 

Returns required to be lodged with the general manager under (a) and (b) must be tabled at the first meeting of the council after the last day the return is required to be lodged.

 

Returns required to be lodged with the general manager under clause (c) must be tabled at the next council meeting after the return is lodged.

Discussion

Pecuniary interest return from new designated staff as of 18 June 2021, is tabled.

Register of disclosed Pecuniary Interest Return/s, listed below:

Designated Person

Position

Return Type

Return received

John Chapman

Interim Manager Finance and Customer Service

New

9 June 2021

 


Ordinary Council Meeting Agenda

29 June 2021

 

8.1.6      The Arts Centre Cootamundra s.355 Committee Meeting Minutes

DOCUMENT NUMBER

350104

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1.       TACC s.355 Committee Meeting Minutes 20 May 2021

2.       TACC s.355 Committee Meeting Minutes 17 June 2021    

 

Recommendation

The Minutes of The Arts Centre Cootamundra s.355 Committee meetings held on 20 May and 17 June 2021, attached to the report, be received and noted.

 

Introduction

The attached Minutes of The Arts Centre Cootamundra s.355 Committee Ordinary Meetings held on 20 May and 17 June 2021, are submitted for the information of Council and the community.

 

 

 


Ordinary Council Meeting Agenda

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Ordinary Council Meeting Agenda

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8.1.7      Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

DOCUMENT NUMBER

350223

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the s.355 Committee Management Manual.

ATTACHMENTS

1.       Ellwood's Hall Meeting Minutes 27 May 2021    

 

Recommendation

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on
27 May 2021, attached to the report, be received and noted.

 

Minutes

The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 27 May 2021, are submitted for the information of Council and the community.

 


Ordinary Council Meeting Agenda

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8.1.8      The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

DOCUMENT NUMBER

350235

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the CGRC s.355 Committee Management Manual.

ATTACHMENTS

1.       The Cootamundra Heritage Centre Management Committee Meeting Minutes 3 May 2021

2.       The Cootamundra Heritage Centre Management Committee Meeting Minutes 7 June 2021    

 

Recommendation

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 3 May 2021, and 7 June 2021, attached to the report, be received and noted.

 

Introduction

The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held 3rd May, 2021, and 7th June, 2021 are submitted for the information of Council and the community.  


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8.1.9      Muttama Hall Management s.355 Committee Meeting Minutes

DOCUMENT NUMBER

350411

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1.       Muttama Hall s.355 Committee Meeting Minutes 27 May 2021    

 

Recommendation

The Minutes of the Muttama Hall Management s.355 Committee meeting held on 27 May 2021, attached to the report, be received and noted.

 

Introduction

The attached Minutes of the Muttama Hall Management s.355 Committee meeting held on 27th May, 2021, is submitted for the information of Council and the community.

 


Ordinary Council Meeting Agenda

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8.1.10    Muttama Creek Regeneration Group s.355 Committee Meeting Minutes

DOCUMENT NUMBER

350643

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1.       Muttama Creek Regeneration Group Meeting Minutes 12 April 2021    

 

Recommendation

The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 12 April 2021, attached to the report, be received and noted.

 

Introduction

The attached Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 12th April, 2021, is submitted for the information of Council and the community.

 


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8.1.11    Cootamundra Tourism Action Group s.355 Committee Meeting Minutes

DOCUMENT NUMBER

351055

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

Potential monies to be spent are detaild in the recommendations submitted for the consideration of Council.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1.       CTAG Meeting Minutes 3 June 2021    

 

Recommendation

1.    The Minutes of the Cootamundra Tourism Action Group s.355 Committee Ordinary Meeting held on 3 June 2021, attached to the report, be received and noted.

2.    Council consider the Committee recommendation included in the report and detailed in the Ordinary Meeting Minutes.

 

Introduction

The attached Minutes of the Cootamundra Tourism Group s.355 Committee ordinary meeting and AGM held on 3rd June, 2021, is submitted for the information of Council.

Committees Recommendations to Council from the Ordinary Meeting held on 3rd June, 2021

That any required preparatory planning work needed be undertaken to enable the expansion and renovation of the Cootamundra Heritage Centre – Visitors Information Centre project so as to be “grant ready”. Furthermore, that applications be prepared for this project and submitted in any appropriate upcoming grant programs.


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8.1.12    Cootamundra Showground Users Group s.355 Committee Meeting Minutes

DOCUMENT NUMBER

351583

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the s.355 Committee Management Manual.

ATTACHMENTS

1.       Cootamundra Showground Users Group s.355 Meeting 16.06.2021 - Minutes    

 

Recommendation

The Minutes of the Cootamundra Showground Users Group s.355 Committee Ordinary Meeting held on 16 June 2021, attached to the report, be received and noted.

 

Discussion

The Minutes of the Cootamundra Showground Users Group s.355 Committee Ordinary Meeting held on 16th June, 2021, attached to the report, are submitted for the information of Council and the community.


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8.1.13    Information Bulletin

DOCUMENT NUMBER

351768

REPORTING OFFICER

Marianne McInerney, Executive Assistant to the General Manager

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Country Mayors Association - Press Release dated 28.5.2021 Emergency Services Levy

2.       Corresponcdence received 27.04.2021 - AAA 2021 NAIDOC Week School Initiatives Proposal

3.       Circular 21-22 dated 12.05.2021 - Determination of the Local Government Remuneration Tribunal

4.       Circular 21-07 dated 27.05.2021 -Commencement of Local Government Amendment Act 2021

5.       Circular 21-08 dated 28.05.2021 - Draft Model Social Media Policy and Model Councillors and Staff Interaction Policy

6.       Correspondence received 14.06.2021 - artEfacts — Arts & Cultural news from Eastern Riverina Art

7.       Correspondence Dated 06.06.2021 - Minister for Minister for Transport

8.       Correspondence Dated 08.06.2021 - Minister for Local Government - Response to Mayoral Letter

9.       Correspondence dated 09.06.2021 - Keep Australia Beautiful Awards.

10.     Correspondence dated 09.06.2021 - Riverina Local Land Services

11.     Correspondence dated 10.06.2021 - An invitation from the National President, LG Professionals Australia

12.     Correspondence dated 16.06.2021 - Member for Cootamundra - Councillor and Community Workshop

13.     Correspondence dated 16.06.2021 - Member for Cootamundra

14.     Circular 21-13 - Review of General Manager and Senior Staff Remuneration - dated 21.06. 2021

15.     Correspondence received 11.06.2021 - Mrs James of Temora

16.     Circular 150/9 dated 9.06.2021 - Financial Assistance Grants

17.     Issues Paper - Local governments and natural disasters Published 5.06.2020

18.     Ministerial Letter dated 15.06.2021 - Regarding the Increase to the Emergency Services Levy 2021-22 Financial Year

19.     Ministerial Release dated 07.06.2021 - More Cash for Local Road Upgrades in the Bush

20.     Ministers Message dated 22 June 2021

21.     Correspondence dated 14.06.2021 - Personal Invitation to the Launch of The Coota Co-op Ltd

22.     Transport for NSW dated 17.06.2021 - Wallendbeen Bridge Solution in Sight    

 

Recommendation

The correspondence and information attached to the Information Bulletin be received and noted.

 

Council receives correspondence and information from a variety of sources on a regular basis. The attached correspondence and information is attached for the interest of Council and the community.

The link below will take you to an ABC Story on the record breaking tree planting marking the beginning of the softwood industry’s fire recovery in the Tumut and Tumbarumba areas following the devastating bushfires of 2020. Whilst this devastation was not directly felt by Cootamundra-Gundagai communities, many people in this area, including Council staff, assisted with fire fighting and providing support to the affected neighbouring communities.

https://www.abc.net.au/news/2021-06-16/record-breaking-tree-planting-marks-beginning-of-fire-recovery/100208392?utm_campaign=news-article-share-control&utm_content=mail&utm_medium=content_shared&utm_source=abc_news_web

 

 


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8.2        Finance

8.2.1      2021/22 Rates and Annual Charges

DOCUMENT NUMBER

351620

REPORTING OFFICER

Phillip Chapman, Accounting Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

The Financial implications associated with this report are listed in the body of the report.

LEGISLATIVE IMPLICATIONS

In accordance with the provisions of Section 535 of the Local Government Act, 1993.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil  

 

Recommendation

1.   ORDINARY RATES

In accordance with the provisions of Section 535 of the Local Government Act 1993 Cootamundra Gundagai Regional Council hereby resolves to make the following rates for the 2021/22 rating year:

a) Farmland Category Rate of 0.25229 cents in the dollar, with a base amount of $368.50 per assessment, for all rateable land within the Farmland Category in Council’s area, as defined in Section 515 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019. The base amount for the Farmland Category is estimated to realise 10.57% of the total yield in this category.

b) Residential Category Rate of 0.58574 cents in the dollar, with a base amount of $368.50 per assessment, for all rateable land within the Residential Category in Council’s area, as defined in Section 516 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019.  The base amount for the Residential Category is estimated to realise 45.61% of the total yield of this category.

c)  Business Category Rate of 1.44101 cents in the dollar, with a base amount of $368.50 per assessment, for all rateable land within the Business Category in Council’s area, as defined in Section 518 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019. The base amount for the Business Category is estimated to realise 19.57% of the total yield of this category.

d)  Mining Rate of 0.25229 cents in the dollar, with a base amount of $368.50 per assessment, for all rateable land within the Mining Category in Council’s area, as defined in Section 517 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2019.

 

2.   WASTE MANAGEMENT CHARGES

In accordance with the provisions of Sections 535, 496 and 501 of the Local Government Act 1993 Council hereby resolves to make the following domestic waste management and waste management charges for the 2021/22 rating year:

a)   Domestic Waste Management Charge of $474.00 per annual service for each parcel of rateable residential land within the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas for which the service is available, excluding vacant and unoccupied land. The levying of such charge is to entitle the ratepayer to a regular weekly service of one 120 litre bin for domestic rubbish and a fortnightly service of one 240 litre bin for recyclable domestic rubbish.

b)   Green Waste/Organics Charge of $62.00 per annual service for each parcel of rateable residential land within the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas for which the service is available, excluding vacant and unoccupied land. The levying of such charge is to entitle the ratepayer to a regular fortnightly service of one 240 litre bin for green domestic waste.

c)   Residential Waste Management – Other Charge of $474.00 per annual service for each assessment of residential land outside of the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas, for which the service is available and required. The levying of such charge is to entitle the ratepayer to a regular weekly service of one 140 litre bin for domestic rubbish, a fortnightly service of one 240 litre bin for recyclable domestic rubbish. (Ratepayers for whom this service is requested and available, may also elect to be provided with a Green Waste/Organics service subject to the charge as noted in d) below.)

d)   Green Waste/Organics Charge – Other Charge of $62.00 per annual service for each assessment of residential land outside of the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging Areas, for which the service is available and required. The levying of such charge is to entitle the ratepayer to a regular fortnightly service of one 240 litre bin for domestic green waste.

e)   Rural Waste Charge of $70.00 on each parcel of rateable land outside the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging areas, and for which there is no service being provided as noted in c) above.

f)    Commercial Waste Management Charge of $474.00 per service for the removal of waste (one 240 litre general waste pickup per week and one 240 litre recyclable waste pickup per fortnight) from Non-Residential properties for which the service is requested and available. Multiple services will be charged for multiple bins and/or collections per week.  

g)   Unoccupied (Vacant Land) Waste Charge of $70.00 on each parcel of rateable land within the Gundagai, Cootamundra, Stockinbingal & Wallendbeen Scavenging areas for which a domestic waste management service is available, but the land is vacant and unoccupied.

3.   STORMWATER MANAGEMENT SERVICE CHARGE

In accordance with the provisions of Section 535, 496A and 510A of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual stormwater management service charges, in respect of occupied rateable land within the urban area of Cootamundra, excepting Council owned or controlled parks, land and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993, for the 2021/22 rating year:

 

a)   Residential Stormwater Management Charge of $25.00 per annum per residential assessment of occupied rateable land within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993, and excluding land that is part of a residential strata allotment.

b)   Residential Strata Stormwater Management Charge of $12.50 per annum per residential Strata assessment within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993.

c)   Business (Non-Residential) Stormwater Management Charge of $25.00 for each 350 square meters of area of land or part thereof of land categorised as business, subject to a minimum of $25.00 per annum per assessment and a maximum charge of $250.00 per annum per assessment within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993.

c)   Business (Non-Residential) Stormwater Management Charge being the greater of $5.00, or the assessment’s proportion of the charge that would apply if the total land area was not strata’d, per annum per business strata assessment within the townships of Gundagai & Cootamundra, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993.

4.   ON-SITE SEWERAGE MANAGEMENT ADMINISTRATION CHARGE

In accordance with the provisions of Sections 535 and 501 of the Local Government Act 1993 Council hereby resolves to make the following domestic waste management and waste management charges for the 2021/22 rating year:

On-Site Sewerage Management Administration Charge of $48.00 per annum for properties for which on-site sewerage services are available and connected.

5.   WATER CONSUMPTION CHARGES

In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following water consumption charges for the 2021/22 rating year:

a)   Water Usage Charge of $2.08 per kilolitre for usage up to and including 39 kilolitres per quarter, and thereafter $3.12 per kilolitre for water usage exceeding 39 kilolitres per quarter, for all land connected to the water supply, excepting that land as identified as subject to the charges in 5.b) below.

b)   Non-Residential Community Water Usage Charge of $1.56 per kilolitre for usage up to and including 39 kilolitres per quarter, and thereafter $2.34 per kilolitre for usage exceeding 39 kilolitres per quarter, for land to which the water supply is available and connected and whereby Council has by resolution identified the assessment as being subject to Non-Residential Community Water Usage charges.

6.   NON-RESIDENTIAL SEWER USAGE CHARGES

In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following non-residential sewer usage charges for the 2021/22 rating year:

Non-Residential Sewer Usage Charge of $2.76 per kilolitre of the volume of sewerage discharged. The volume of sewerage discharged shall be calculated by multiplying the volume of water measured at the water meter(s) connected to the property, based on actual usage per kilolitre, by the sewerage discharge factors (SDF) for the predominant use of the land as follows:

PROPERTY USE

SDF %

Concrete Plant, Park Watering

2

Pool

10

Bowling Green, Clubhouse

20

Caravan Park

60

Community use (as defined in Community Based Not For Profit Organisations)

50

Hospital, Motel

85

General business, RLPB, Pharmacy, Medical Centre, Bakery, Restaurant/Hotel/Club,

Takeaway food, McDonalds, Service Station, Dentist, Butcher, Hairdresser, Supermarket, Carwash

95

Sewer Well

100

7.   WATER ACCESS CHARGES

The annual water access charges as identified below are charged quarterly in arrears.

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual water access charges for the 2021/22 rating year:

a)    Residential Water Access Charge on residential land to which the water supply is available and connected, excluding land that is part of a residential strata allotment, in accordance with the number and size of water service meters connected to the land as follows:

 

Water Meter Size

Annual Charge

20mm

$416.00

25mm

$650.00

32mm

$1,065.00

40mm

$1,664.00

50mm

$2,600.00

63mm

$4,128.00

75mm

$5,850.00

80mm

$6,656.00

100mm

$10,400.00

 

b)   Residential Strata Water Access Charge of $416.00 per annum per residential Strata assessment for which the water supply is available and connected.

c)   Non-Residential Water Access Charge in respect of non-residential land to which the water supply is available and connected, excluding land that is part of a strata allotment and that land that is identified as liable for charges outlined in 7.e) below, in accordance with the number and size of water service meters connected to the parcel as follows (excluding fire service meters):

 

Water Meter Size

Annual Charge

20mm

$416.00

25mm

$650.00

32mm

$1,065.00

40mm

$1,664.00

50mm

$2,600.00

63mm

$4,128.00

75mm

$5,850.00

80mm

$6,656.00

100mm

$10,400.00

 

d)   Non-Residential Strata Water Access Charge of $416.00 per annum per non-residential Strata assessment for which the water supply is available and connected.

e)   Non-Residential Community Water Access Charge in respect of non-residential land to which the water supply is available and connected, and whereby Council has by resolution identified the assessment as being subject to Non-Residential Community Water Access charges, in accordance with the number and size of water service meters connected to the parcel as follows (excluding fire service meters):

Water Meter Size

Annual Charge

20mm

$208.00

25mm

$325.00

32mm

$532.50

40mm

$832.00

50mm

$1,300.00

80mm

$3,328.00

100mm

$5,200.00

8.   VACANT WATER ACCESS CHARGES

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual vacant water access charges for the 2021/22 rating year:

a)   Vacant Residential Water Access Charge of $416.00 per annum per residential assessment to which the water supply is available but not connected.

b)   Vacant Non-Residential Water Access Charge of $416.00 per annum per non-residential assessment to which the water supply is available but not connected.

c)   Vacant Non-Residential Community Water Access Charge of $208.00 per annum per non-residential assessment whereby Council has by resolution identified the assessment as being subject to the Vacant Non-Residential Community Water Access Charge.

9.   SEWER ACCESS CHARGES

The annual sewer access charges as identified below are charged quarterly in arrears.

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual sewer access charges for the 2021/22 rating year:

a)    Residential Sewer Access Charge of $624.00 per annum per residence to which sewerage services are available and connected.

b)    Non-Residential Sewer Access Charge in respect of non-residential land to which sewerage services are available and connected, excepting land identified as liable for the charges as outlined in 9.c) below, in accordance with the number and size of the water service meters connected to the land as follows (excluding fire service meters):

Water Meter Size

Annual Charge

20mm

$520.00

25mm

$624.00

32mm

$728.00

40mm

$998.00

50mm

$1,248.00

63mm

$1,572.00

75mm

$1,872.00

80mm

$1,996.00

100mm

$2,496.00

c)    Non-Residential Community Sewer Access Charge in respect of non-residential land to which sewerage services are available and connected, and whereby Council has by resolution identified the assessment as being subject to Non-Residential Community Sewer Access charges, in accordance with the number and size of water service meters connected to the land as follows (excluding fire service meters):

Water Meter Size

Annual Charge

20mm

$260.00

25mm

$312.00

32mm

$364.00

40mm

$499.00

50mm

$624.00

80mm

$998.00

100mm

$1,248.00

10. VACANT SEWER ACCESS CHARGES

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual vacant sewer access charges for the 2021/22 rating year:

a)   Vacant Residential Sewer Access Charge of $364.00 per annum per residential assessment to which the water supply is available but not connected.

b)   Vacant Non-Residential Sewer Access Charge of $364.00 per annum per non-residential assessment to which the water supply is available but not connected.

c)   Vacant Non-Residential Community Sewer Access Charge of $182.00 per annum per non-residential assessment to which sewerage services are available but not connected, and whereby Council has by resolution identified the assessment as being subject to Vacant Non-Residential Community Access Charges.

 

11. LIQUID TRADE WASTE CHARGES

The annual trade waste charges as identified below are charged bi-annual in arrears. In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Council hereby resolves to make the following trade waste charges for the 2021/22 rating year:

a)   Trade Waste Annual Fee on non-residential land connected to the sewerage service of $240.00 where liquid trade waste is discharged.

b)   Trade Waste Usage Charge on (Category 2) non-residential land connected to the sewerage service of $4.16 per kilolitre of the estimated volume of liquid trade waste discharged to the sewerage system with prescribed pre-treatment. The volume of liquid trade waste discharged shall be calculated by multiplying the volume of water measured at the water meter(s) connected to the property, based on actual usage per kilolitre, by the trade waste discharge factors (TWDF) for the predominant use of the property as follows:

PROPERTY USE

TWDF %

Concrete Plant, Park Watering & Sewer Well

1

Pool, Bowling Green, Clubhouse & General Business

10

RLPB, Pharmacy, Medical Centre

20

Caravan Park, School & Bakery, Community use (as defined in Community Based Not For Profit Organisations)

25

Motel, Restaurant, Hotel, Club

30

Takeaway food

50

McDonalds

62

Service Station

70

Dentist

80

Hospital

85

Butcher, Hairdresser, Supermarket, Carwash

90

12. INTEREST ON OVERDUE RATES & CHARGES

Interest on overdue rates and charges for the 2021-22 rating year has been set by Council at the maximum rate of interest payable as determined by the Minister of Local Government of 6.0% per annum, calculated daily, in accordance with Section 566 of the Local Government Act 1993.

13. COMMUNITY BASED NOT FOR PROFIT ORGANISATIONS

Cootamundra-Gundagai Regional Council hereby resolves to make the assessments shown below as being those assessments to which Non-Residential Community Water Access Charges, Non-Residential Community Sewer Access Charges, Non-Residential Community Water Usage Charges, and Community Use Sewerage and Trade Waste Discharge Factors shall apply as follows:

Assessment

Name of Owner/Occupier

Use of Land

Religious Organisations

10001451

Sacred Heart Parish

Convent and Place of Worship

10001477

Catholic Church Trustees

Place of Worship

10001485

Catholic Church Trustees

Minister's Residence/Place of Worship

10008142

Presbyterian Church

Place of Worship

10013340

Jehovah's Witnesses Congregations

Place of Worship

10013423

Salvation Army

Minister's Residence/Place of Worship

10015444

Church Of The Foursquare Gospel

Place of Worship

10015832

Baptist Church Of NSW

Place of Worship

10017119

Anglican Church Property Trust Diocese

Minister's Residence/Place of Worship

10017135

Anglican Church Of Australia

Place of Worship

10029445

Uniting Church

Church Hall and Place of Worship

10029478

Uniting Church

Place of Worship

10039766

Australasian Conference Association Ltd

Place of Worship

11011715

Anglican Church Property Trust Dc & G

Place of Worship

11017787

Saint Davids Uniting Church

Place of Worship

11018389

Anglican Church Property Trust Dc & G

Place of Worship

11019627

Roman Catholic Church

Place of Worship

Local Sporting, Charitable & Community Groups

10006328

Society of St Vincent de Paul

Public Charity

10008399

Boy Scouts Association

Community Group

10008431

Cootamundra Ex-Servicemen's and Citizens Club

Community Facility

10008837

Australian Red Cross Society

Public Charity

10008845

Australian Red Cross Society

Public Charity

10009660

Showground Users Committee

Community Facility

10010320

The Cootamundra Country Club Ltd

Community Facility

10010882

CADAS Coota West

Community Group/Facility

10011955

Southern Cross Care - Retirement Village

Community Facility

10012060

Elouera Association Incorporated

Public Charity/Community Organisation

10015725

Cootamundra Wattle Guides

Community Group/Facility

10017556

Cootamundra Squash Assoc

Community Sporting Facility

10018877

Elouera Association Incorporated

Public Charity/Community Organisation

10030450

Town Tennis Club

Community Sporting Facility

10030468

Cootamundra Rugby League Club

Community Sporting Facility

10033223

Cootamundra Preschool Incorporated

Community Facility

10035780

Cootamundra Lions Club

Community Group

10039246

Coota Health Care Co-Op - Nursing Home

Community Facility

10039865

Elouera Cootamundra Assn Pty Ltd

Public Charity/Community Organisation

10045698

Cootamundra Strikers Soccer Club

Community Sporting Facility

10046159

Elouera Association Incorporated

Public Charity/Community Organisation

11011905

Gundagai Pre-School Kindergarten

Community Facility

11011913

Gundagai Pre-School Kindergarten

Community Facility

11015922

Gundagai Common Trust

Community Group/Facility

11016136

Gundagai Racecourse and Showground Land

Community Sporting & Rec Facility

11019452

Gundagai District Services Club Ltd

Community Facility

11019460

Gundagai District Services Club Ltd

Community Facility

11019569

Valmar Support Services Ltd

Community Facility

11019965

Gundagai District Services Club Ltd

Community Facility

11019973

Gundagai District Services Club Ltd

Community Facility

11021318

Gundagai Scout Group

Community Group/Facility

11021730

Gundagai District Services Club Ltd

Community Facility

11032836

Gundagai Historic Bridges Committee Inc.

Community Group/Facility

11037132

South Gundagai Common Trust

Community Group/Facility

 

 

 

Introduction

Section 535 of the Local Government Act, 1993 requires that rates and charges must be made by resolution of Council.

Discussion

The provisions of Section 532 of the Local Government Act, 1993 specify that a council must not make a rate or charge until it has given public notice (in accordance with Section 405(3)) of its Draft Operational Plan for the year for which the rate or charge is to be made and has considered any matters concerning the Draft Operational Plan (in accordance with Section 405(5)).

Council has fulfilled the public notice obligation and the rates and charges for 2020-21
must be made by resolution of Council.

On 14 May 2021, the NSW Independent Pricing and Regulatory Tribunal (IPART) approved a Special Rate Variation for Cootamundra-Gundagai Regional Council consisting of the following annual and cumulative increases to Council’s general income, to remain permanently in Council’s general income, inclusive of the annual rate pegging increase approved by IPART (2.0% for the 2021-22 financial year).

Year

Annual Increase in

Cumulative Increase

 

General Income

in General Income

2021-22

20.0%

20.0%

2022-23

16.0%

39.2%

2023-24

5.0%

46.2%

2024-25

5.0%

53.5%

 

The Special Rate Variation previously approved for the former Gundagai Shire Council will be retained in Council’s general income base for 10 years from June 2014, and from 1 July 2024, Council’s general income will be reduced by the amount of that expiring Special Rate Variation.

 

 



  


Ordinary Council Meeting Agenda

29 June 2021

 

8.3        Community and Culture

Nil


Ordinary Council Meeting Agenda

29 June 2021

 

8.4        Development, Building and Compliance

8.4.1      Development Applications Approved May 2021

DOCUMENT NUMBER

350752

REPORTING OFFICER

Sharon Langman, Manager Development, Building and Compliance

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Compliance with the provisions of the Environmental Planning and Assessment Act, 1979 and related legislation.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The information on Development Applications approved in May 2021 be received and noted.

 

Introduction

The Development Applications Approved in May, 2021 report is submitted for the information of Council regarding development applications processed.

Discussion

The following development applications were approved by Cootamundra Gundagai Regional Council in May, 2021.

APP. NO.

PROPOSED DEVELOPMENT

PROPERTY DESCRIPTION

018.2021.9

Alterations & additions to dwelling

Lot 499 DP753601 132 Hurley St Cootamundra

010.2021.66

New Shed

Lot 9 DP1092957 27 Mary Angove Cres Cootamundra

010.2021.65

Alterations & additions to dwelling

Lot 303 DP753625 Muttama Rd Cootamundra

010.2021.61

New Single Dwelling

Lot 3 DP1237342 307 Back Brawlin Rd Cootamundra

010.2021.58

Alterations & additions to dwelling

Lot 10 DP1037605 6 O’Donnell St Cootamundra

010.2021.57

New Shed

Lot 1 DP355434 18 Poole St Cootamundra

010.2021.56

New Shed

Lot 11 DP866100 14 Fuller Dr Cootamundra

018.2021.8

New Shed

Lot 33 DP1092957 24 Mary Angove Cres Cootamundra

010.2021.55

New Shed

Lot 379 DP753622 1 Bridge St Muttama

010.2021.54

New Shed

Lot 2 DP315409 344 Parker St Cootamundra

010.2021.53

New Garage

Lot A DP449867 88 Mackay St Cootamundra

010.2021.52

New Carport & Back Veranda

Lot 2 DP625430 10 Nicholls Ave Gundagai

010.2021.51

New Garage

Lot 1 DP819587 131 Back Brawlin Rd Cootamundra

010.2021.50

New Dwelling with attached Garage 

Lot 306 DP753601 370 Temora St Cootamundra

010.2021.47

New Dwelling with attached Garage

Lot 306 DP753601 370 Temora St Cootamundra

010.2021.45

New Rear Veranda and Shed

Lot 53 DP707561 4 Allumba Pl Cootamundra

010.2021.44

New Single Dwelling

Lot 3 DP667058 7 Centenary Ave Cootamundra

010.2021.43

Relocated Dwelling and New Shed

Lot 14 DP1121080 1 Luke St Gundagai

 

 

VALUE OF WORK REPORTED TO THIS MEETING:

$2,448,136.00

VALUE OF WORK REPORTED YEAR TO DATE:

$16,121,726.00

 

THIS TIME LAST YEAR:

 

VALUE OF WORK –May 2020:

$642,300.00

VALUE OF WORK – YTD 2020:

$12,191,394.00

 

 


Ordinary Council Meeting Agenda

29 June 2021

 

8.4.2      Categorisation of Council Managed Crown Land

DOCUMENT NUMBER

351549

REPORTING OFFICER

Sharon Langman, Manager Development, Building and Compliance

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Initial Categorisation of Council Managed Crown Land    

 

Recommendation

1.       The report on the Categorisation of Council Managed Crown Land and the Initial Categorisation of Council Managed Crown Land, attached to the report, be received and noted.

2.       Council endorse the initial Categorisation of Council Managed Crown Land as provided in the Initial Categorisation of Council Managed Crown Land, attached to the report.

3.       The Minister for Water, Property and Housing be advised in writing of the initial categorisation of Council Managed Crown Land as provided in the Initial Categorisation of Council Managed Crown Land, attached to the report.

 

Introduction

The Crown Land Management Act 2016 provides that Council Crown Land Managers must assign Crown Land one, or more, community land categories as soon as practicable after becoming the manager for the land.  Council must advise the Minister of the assigned initial categorisation in writing in the approved form and set out justification for the initial categorisation provided.  Initial categorisation is only required for Crown Land that is classified as community land for which Council has been appointed as Land Manager.

Discussion

The Crown Land Management Act 2016 (CLM Act) authorises Councils that are appointed Crown Land Managers for reserves or dedicated Crown Land to manage that land as if it were public land under the Local Government Act (LG Act).  The LG Act requires that all public land must be classified as either operational or community land. 

Section 3.23 of the CLM Act provides that Council must assign one or more community land categories to Council Managed Crown Land.  The categories for community land are as in contained in Section 36 of the LG Act and are as follows:

a.   Natural Area (sub-category: watercourse, bushland, escarpment, wetland and foreshore)

b.   Sportsground

c.   Park

d.   Area of Cultural Significance

e.   General Community Use

Council is required to provide an initial categorisation that most closely matches the purpose for which the land is dedicated or reserved, and the categories should not materially harm the use of the land for its existing reserve purpose.  It is important to note that a categorisation cannot be assigned to cover future or proposed use of the land; this can be applied for when a plan of management is prepared for the land.  Assigning an initial categorisation is the first step in managing Crown Land under the 2016 CLM Act, upon acknowledgement from the Minister of the initial categorisation Council will then prepare a Plan of Management.

In assigning a categorisation to community land Council must consider:

a.   the purposes for which the land was reserved or dedicated;

b.   the existing use of the reserve;

c.   the characteristics of the land if a category of ‘natural area’ or ‘area of cultural significance’ is proposed;

d.   if the management of the reserve under the assigned category is likely to result in a material harm.

Accordingly, all Council Managed Crown Land has had the above considerations applied and been provided with an initial categorisation as outlined in the Attachment to this report “Initial Categorisation of Council Managed Council”.  This attachment is now presented to Council for endorsement and resolution to forward to the Minister.

It should be noted that Crown Land managed by Councils as public land must be managed as it if were community land unless the minister has given written consent to classify the land as operational land.  In assigning categories to land where Cootamundra Gundagai Regional Council has been appointed as land manager it has been discovered that some of the reserves or dedicated land is not appropriate to be managed as community land and it is more appropriate to manage the land as operational land.  In these instances paperwork has been completed to present to the minister to change the land to operational land and is noted as such on the Attachment – Initial Categorisation of Council Managed Crown Land.  Land that is identified as being more appropriate managed as operational land include the sewer treatment plants, quarries, cemetery and Council depot.

 


Ordinary Council Meeting Agenda

29 June 2021

 

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Ordinary Council Meeting Agenda

29 June 2021

 

8.5        Regulatory Services

8.5.1      Regulatory Report May 2021

DOCUMENT NUMBER

351149

REPORTING OFFICER

Glen McAtear, Manager Regulatory Services

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil  

 

Recommendation

The Regulatory Report for May, 2021 be received and noted.

 

Introduction

The following report details the main activities that were undertaken by the Regulatory staff during May, 2021.

 

Saleyard Activities

Sheep Sales held – Cootamundra: 2 - Yarding information: Total sheep sold:  3401 head.

Total amount of sales - $636,964.20 Top price: $244.60, Average Price:  $187.29

Cootamundra yards were cleaned and maintained with minor gate repairs and weed spraying of yards and grounds. Gundagai yards had trough repairs undertaken and were cleaned with general maintenance carried out in readiness for the upcoming June, 2021 Store Cattle Sale. Cootamundra Truck wash maintenance including tank flushing and manure removal from pit.

Cattle Sales held – Gundagai: 0

Truck wash Registered Users: Cootamundra Saleyards: 22 - Amount received $3,124.80

Gundagai Saleyards: 22 - Amount received $2,537.51

Transit Fees Received Cootamundra Yards: 0. Gundagai Yards: 94hd - $658.00

 

 

 

 

Cemetery Activities

Burial enquiries - Locate grave, provide maps and information for family research: 48.

All 13 Cemeteries were mowed, weeds sprayed, trees watered, and plants and hedges pruned and sprayed, and tree litter was removed. General grave maintenance including backfilling, feral animal holes, topping up graves and irrigation repairs were undertaken. Fencing repairs are currently being made at Coolac, Muttama and South Gundagai Cemeteries.

Burial/Interments: 11

 

Cemetery Locations: Cootamundra 7, Gundagai North 1, South Gundagai 2 & Tumblong 1

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Biosecurity Activities

CGRC roadsides, town lanes and RMS roads were inspected and sprayed and concentrated spraying on Coolatai grass and Tussock control was undertaken. Staff have been liaising with the LLS regarding CRIF funding and future weed control programs. 8 Property Inspections were carried out for the Month, working with farmers to control Coolatai and Illyrian Thistles.

Biosecurity Officers attended Macquarie Valley Weeds Committee Meeting in Lightning Ridge and a Field Day in Young to discuss the latest research and what action is being undertaken when new incursions occur and how they manage these. 

 

 

 

 

Ranger Activities

The Animal Care Facility was cleaned, mowed, whipper snipped and maintained, along with continued baiting for mice and rats.

The Rangers attended to several complaints, 9 Nuisance Dog issues, predominantly barking issues, 2 illegally parked unregistered motor vehicles and 1 illegal dumping incident and clean up. No Penalty Infringement Notices were issued.

Dog Waste Stations were refilled with bags in all parks and further Waste Stations continue to be installed around Cootamundra and Gundagai to encourage better behaviour from dog owners regarding picking up after their dogs. Drone flights were carried out in Tor Street Gundagai.

Rangers have been continuing with the Companion Animal Audit to assist with responsible pet ownership, explaining the two-step process of Microchipping and Lifetime Registration. Rangers have undertaken follow ups compliance checks on Menacing Dogs.

NSW Companion Animal Registrations: 53, amount received for May, 2021: $5,323.00
Dog Attack Incidents across the LGA: 0    -    Dogs and Cats Seized across the LGA: 18 -   
Seizure Locations: Cootamundra 17 and Gundagai 1

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Ordinary Council Meeting Agenda

29 June 2021

 

8.6        Assets

8.6.1      Recycled Water Management Policy

DOCUMENT NUMBER

351599

REPORTING OFFICER

Ganesh Ganeshamoorthy, Manager Assets

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.1 The natural environment is valued and protected

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Draft Recycled Water Policy    

 

Recommendation

1.    The Recycled Water Policy Report and the Draft Recycled Water Policy, attached to the report be received and noted.

2.    The Draft Recycled Water Policy, attached to the report be adopted.

 

 

Introduction

Cootamundra-Gundagai Regional Council uses recycled water for irrigation of Golf Course and Municipal open spaces at both town centres Cootamundra and Gundagai. Cootamundra-Gundagai Regional Council need to comply with relevant statutory requirements to use recycled water.

 

Discussion

Cootamundra-Gundagai Regional Council supplies recycled water for irrigation of local golf courses and some open recreational spaces. Supplying recycled water for irrigation requires approval from Department of Planning, Industry and Environment and NSW Environmental Protection Authority the relevant regulatory authorities through an approved Recycled Water Management Program in compliance with Section 60 of the Local Government Act.

Additionally, ongoing monitoring of irrigated areas and reporting via annual License returns against the Environmental Protection Licenses held by Cootamundra Gundagai Regional Council also required.

The Recycled Water Policy broadly outlines the requirements.

  


Ordinary Council Meeting Agenda

29 June 2021

 

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Ordinary Council Meeting Agenda

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8.6.2      Plant Replacement Programme

DOCUMENT NUMBER

351611

REPORTING OFFICER

Ganesh Ganeshamoorthy, Manager Assets

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Plant Replacement Programme Financials.    

 

Recommendation

1.       The Plant Replacement Report and the Plant Replacement Programme Financials, attached to the report be received and noted.

2.       The Plant and Fleet Replacement Program attached to the report to be adopted.

 

 

Introduction

Several measures have been identified to manage and control the plant fund. Some of these measures have been implemented and others are yet to be implemented.

Discussion

Income levels need to be achieved in the plant fund to provide for the forecast expenditure for replacement of plant and fleet vehicles.

The replacement programme has been reviewed by operational staff and managers to ensure accuracy in timing of replacement and forecast replacement costs and sale value. The Programme will be amended as new information becomes available.

Plant income has improved during the previous two financial years and during 2019/20 and 2020/21 achieving $3.7 M and $3.8M (up to 30th May, 2021) thus exceeding the forecast values of $3.6M and $3.8 M, respectively.


Ordinary Council Meeting Agenda

29 June 2021

 

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Ordinary Council Meeting Agenda

29 June 2021

 

8.7        Civil Works

8.7.1      Civil Works and Technical Services Report - June 2021

DOCUMENT NUMBER

351294

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The Civil Works and Technical Services Report for the month of June, 2021 be received.

 

 

Introduction

This report provides a detailed update of the Civil Works and Technical Services Department’s works undertaken for the month of June, 2021 and is submitted for the information of Council and the community.

Discussion

Fixing Local Roads Projects

Mackay Street works in Cootamundra have now seen gas and Telstra services lowered.  This will now allow the replacement of the kerb to commence between Onley and Poole Streets Cootamundra and the construction of new kerb alongside the Country Club Oval. It is expected these works will commence by July, 2021.

Works are well underway on the reconstruction of a section of Old Gundagai Road, Cullinga, near Harris’s Lane. This work involves some minor lowering of the existing road crest, then pavement stabilisation and road base overlay before the bitumen seal.

Works have been completed on the Adjungbilly Road, Adjungbilly widening and realignment project with pavement works finalised and the primer seal applied. The final seal coat will be applied in summer time.

REPAIR and Roads to Recovery Programs

The pavement reconstruction works on Muttama Road, Brawlin near Brawlin Road have been sealed. Guidepost and signage have also been reinstated, with line marking scheduled for July, 2021.   The final pavement stabilisation works involved both Cootamundra and Gundagai crews. This project was funded from both the Regional Road ‘REPAIR’’ Program and Roads To Recovery funds.

Local Roads Community Infrastructure Program

Work on the Rosehill Road, Cootamundra bridge replacement is progressing, although recent rain has slowed progress. The new box culverts have been installed with reinstatement of the road pavement expected over the next month. Currently traffic is passing the site via a detour track.

Wallendbeen Railway Bridge

Advice from John Holland Rail and Transport for NSW has been received that a temporary one lane bridge will be installed over the railway line to enable traffic including trucks to travel along the Burley Griffin Way at Wallendbeen.

Works on setting up a construction site for the assembly of the temporary bridge will commence in late June.  Once the bridge is ready to be lifted into place, further road closures will be required for a few days to enable this to proceed. It is expected that this bridge will be in place by September, 2021.

While the bridge is closed and no formal detour has been approved to use Stockinbingal Road, some of our roads around the Cootamundra area including Stockinbingal, Old Cootamundra and Silo Roads are experiencing additional traffic and as such some road damage is being experienced. Transport for NSW have indicated they will cover any such repairs, so this work is continually being monitored.

In regard to Silo Road, Wallendbeen the residents have advised that it is being used by numerous heavy vehicles. In order to restrict this action, temporary 15 Tonne Load limit signs will be installed in order to limit these heavy vehicles travelling along Silo Road.

Timber Haulage Projects:

Works have been completed on Nanangroe Road, Adjunbilly with drains cleared and shoulder preparation completed. This work will resume when weather conditions are more suitable in springtime.

Work is ongoing on Adjungbilly Road, Adjunbilly with tree clearing, drain cleaning and batter works underway in the Grahams Road area.

Works

With the continual wet weather, the bitumen roads are experiencing surface deterioration and potholing. Patching crews have been undertaking repairs as required and when conditions permit. Crews have also been attending to drainage issues around various town streets and the rural road network.

Kerb and Gutter replacement has been completed on West Street between Sheridan and Punch Streets, Gundagai.

Maintenance grading has been completed on Hopewood Road, Gobarralong and crews are continuing on Bundarbo and Hopewood Roads. This section has had some gravel resheeting and also new culverts being installed to assist drainage. Edge repair works and table drain maintenance has been completed on Gobarralong Road between Darabalara and Hopewood Roads, Gobarralong. Grading crews will then continue onto Cooneys Creek Road, Coolac, the Old Hume Highway, Redhill Road, Adjunbilly, Fairview Road, Tumorrama and Wee Jasper Road, Tumorrama.

Other routine maintenance is ongoing around the Local Government Area on an as needed basis.

8.8        Technical Services

8.8.1      Tender for Design & Construct Five (5) Bridges Project

DOCUMENT NUMBER

350346

REPORTING OFFICER

Catherine Smith, Procurement Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To comply with the tendering conditions of the Local Government Act, 1993 and (General) Regulation, 2005.

POLICY IMPLICATIONS

To comply with Council’s Procurement Policy and Guidelines.

ATTACHMENTS

Nil  

 

Recommendation

1.       The Open Tendering method for the Design & Construct portion of the Five (5) Bridge Replacement Project be endorsed.

2.       A further report be prepared and submitted for the consideration of Council at the completion of the tendering process.

 

Introduction

Council’s works program includes the replacement of Five (5) Bridge Structures for the 2021/22 Financial Year. These replacements are funded through the Federal Government Bridge Replacement Program (BRP), the State Government Fixing Country Bridges Program (FCB) and Council’s General Fund.

A condition imposed under the FCB Program requires Council enter into an MOU with Yass Valley Council (YVC) for the delivery of the three (3) nominated structures within this program. It is intended to also include the two (2) BRP structures and the one (1) bridge located within YVC to this open tender to provide both convenience and efficiency benefits for both organisations whilst meeting the requirements of the FCB Program.

 

Discussion

Part 3, Division 1, Section 55 (1)(e) of the Local Government Act, 1993 (the Act) states that councils must invite tenders before entering into any number of contracts, such as a contract for the provision of goods or materials, for amounts over $250,000 (inc. GST) or contracts expected to exceed two (2) years.  Further, Part 7, Division 2, Section 166 of the Local Government (General) Regulation 2005, states that whenever a council is required to invite tenders under the Act, before entering into a contract, the council must decide which method of tendering is to be used. 

 

The following methods may be chosen:

(a)  The open tendering method by which tenders for the proposed contract are invited by public advertisement;

(b)  The selective tendering method by which invitations to tender for a proposed contract are made following a public advertisement asking for expressions of interest; and

(c)   The selective tendering method by which recognised contractors, selected from a list prepared or adopted by the council, are invited to tender for proposed contracts of a particular kind.     

In this instance, open tendering is seen to be the most beneficial and fair method in the case of procuring a suitably qualified contractor for the Design & Construct portion of the Five (5) Bridge Replacement Project.

 


Ordinary Council Meeting Agenda

29 June 2021

 

8.8.2      Fixing Local Roads Round Three Project Nominations

DOCUMENT NUMBER

351564

REPORTING OFFICER

Matt Stubbs, Manager Technical Services

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.    The Fixing Local Roads Round Three (3) Project Nominations report be received.

2.    The project list recommended within the Fixing Local Roads Round Three (3) Project Nominations report for nomination under Round Three (3) of the Fixing Local Roads funding program be endorsed.

 

 

Introduction

Council’s External Grant Policy stipulates that formal Council resolution is required prior to grant funding being applied for amounts over $50,000 that are not specifically detailed in the Delivery Program / Operational Plan.

Fixing Local Roads is a $500 million NSW Government program, providing funding to councils to assist in reducing the local roads maintenance backlog. Councils can apply for funding to assist in repairing, patching, maintaining or sealing existing priority council roads.

 

Discussion

Council has received funding from the first two rounds of the Fixing Local Roads Program as detailed below:

Fixing Local Roads Round 1

Project

FLR Funding

Mackay St Rehabilitation

$823,550

Nanangroe Rehabilitation

$584,850

Adjungbilly Rd Rehabilitation

$408,750

Old Hume Hwy Seal Ext

$354,900

Berthong Rd Rehabilitation

$294,431

Edwardstown Rd

$281,250

Kilrush Rd

$278,361

Old Gundagai Rd

$276,850

Rosehill Rd

$259,975

Millvale Rd Seal Extension

$259,849

Cooper Ln Rehabilitation

$251,160

 

Fixing Local Roads Round 2

Project

FLR Funding

Warralong Rd Reconstruction and Sealing

$187,500

French St Rehabilitation

$187,500

Brawlin Rd Reconstruction and Sealing

$157,500

 

It should be noted that the first two rounds of the program resulted in only a selection of the nominated projects being approved by Transport for NSW (TfNSW) at their discretion. Round Three of the program requires Council to set its own priority order to hopefully assist with ensuring that higher priority projects are a greater chance of being successful.

In determining the ranking of the nominated projects below, Council’s engineering staff have referred to the Moloney Asset System condition ratings whilst also applying some individual judgement to produce the order suggested. The decision process involved discussions around workload and other commitments to ensure that works would be deliverable within the timeframes nominated by the program (which requires commencement within 6 months of the funding announcement and delivery within 24 months).

Fixing Local Roads Round 3 Recommended Project Nominations:

Project

Cost Estimate

Priority Order

West and Punch Streets Intersection Reconstruction

$450,000

1

West and Hanley Streets Intersection Reconstruction

$520,000

2

Salt Clay Lane Rehabilitation

$300,000

3

Old Gundagai Road Rehabilitation

$300,000

4

Old Hume Highway Rehabilitation

$300,000

5

Brawlin Road Seal Extension (Following Stage 2)

$300,000

6

 

It should be noted that the above cost estimates are for the full scope of works and Council co-contributions are given favourable consideration in the TfNSW weighted evaluation criteria. It is proposed that this co-contribution amount is 10% and to be sourced from the relevant department’s capital allocation if successful.   


Ordinary Council Meeting Agenda

29 June 2021

 

8.9        Facilities

8.9.1      Tender for the Gundagai Preschool Kindergarten Inc Redevelopment, First Avenue, Gundagai

DOCUMENT NUMBER

351105

REPORTING OFFICER

Catherine Smith, Procurement Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To comply with the tendering conditions of the Local Government Act, 1993 and (General) Regulation, 2005.

POLICY IMPLICATIONS

To comply with Council’s Procurement Policy and Guidelines.

ATTACHMENTS

Nil  

 

Recommendation

1.       The report on the Tender for the Gundagai Preschool Kindergarten Inc Redevelopment, first Avenue, Gundagai be received.

2.       The Open Tendering method for the Gundagai Pre-School redevelopment be endorsed.

3.       A further report be prepared and submitted for the consideration of Council at the completion of the tendering process.

 

Introduction

At its Extraordinary Meeting of 2nd June, 2021 Council resolved (Min. no.135/2021) to approve Development Application 62/2021 (Centre-based childcare facility - to demolish the existing preschool building and dwelling house, and to construct a new preschool and kindergarten facility, including a new car park, bus stop, landscaping, signage and outdoor play areas on Lot 13 DP 1102375 and Lot 2 DP 574412, 87 and 89 First Avenue, Gundagai).  

The next phase of this project is to seek competitive pricing from the market.  This project is being delivered in partnership with the Gundagai Pre-School and Council Staff are now preparing Tender documentation to progress this project. 

Discussion

Part 3, Division 1, Section 55 (1)(e) of the Local Government Act, 1993 (the Act) states that councils must invite tenders before entering into any number of contracts, such as a contract for the provision of goods or materials, for amounts over $250,000 (inc. GST) or contracts expected to exceed two (2) years.  Further, Part 7, Division 2, Section 166 of the Local Government (General) Regulation 2005, states that whenever a council is required to invite tenders under the Act, before entering into a contract, the council must decide which method of tendering is to be used. 

 

The following methods may be chosen:

(a)  The open tendering method by which tenders for the proposed contract are invited by public advertisement; or

(b)  The selective tendering method by which invitations to tender for a proposed contract are made following a public advertisement asking for expressions of interest; or

(c)   The selective tendering method by which recognised contractors, selected from a list prepared or adopted by the council, are invited to tender for proposed contracts of a particular kind.     

In this instance, open tendering is seen to be the most beneficial and fair method in the case of procuring suitably qualified Contractor/s to bring this project to life.

  


Ordinary Council Meeting Agenda

29 June 2021

 

8.10      Waste, Parks and Recreation

Nil


Ordinary Council Meeting Agenda

29 June 2021

 

9            Motion of which Notice has been Given

9.1         Notice of Motion - That Council not Adopt the Proposed 2% Increase to Mayor and Councillor Fees for the 2021/22 Financial Year as Determined by the Local Government Remuneration Tribunal Effective from 1st July, 2021

DOCUMENT NUMBER

351612

REPORTING OFFICER

Gil Kelly, Councillor

AUTHORISING OFFICER

Phillip McMurray, General Manager    

 

The following Notice of Motion signed by Councillor Cr Gil Kelly was submitted on 18 June, 2021.

I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 29 June, 2021:

Motion

Council not adopt the proposed 2% increase to Mayor and Councillor fees for the 2021/22 financial year as determined by the Local Government Remuneration Tribunal Effective from 1st July, 2021.

 

Note from Councillor

At the Ordinary Meeting held 30th June, 2020 Council resolved (Min. no.171/2020) to not adopt the increase to the annual Mayor and Councillor fees for the 2020/21 financial year due to the impact of the COVID-19 pandemic on the local economy and maintain the annual fees as resolved for the 2019/20 financial year.

On 8th February, 2021 Council submitted an application for a Special Rate Variation (SRV) of 53.5%, to be implemented over a period four (4) years, to the Independent Pricing and Regulatory Tribunal for its consideration. The SRV was approved in May, 2021 and will be permanently retained as the base rate.

As such I move the Motion that, due to the harmonisation of fees and charges undertaken and approved by Council for the 2020/21 financial year, the lingering effects of COVID-19 on the local economy, and now the SRV to be implemented from 1st July, 2021, that Council not incur a further financial burden to the ratepayers of the Cootamundra-Gundagai Regional Council local government area by adopting the 2% increase proposed by the LGRT and maintain the current annual Mayor allowance of $26,530 and Councillor annual fee of $12,160 for the 2021/22 financial year.

 


Ordinary Council Meeting Agenda

29 June 2021

 

9.2         Notice of Motion - That Council writes to Minister of Local Government to ensure that the current proposal of de-amalgamation, including Business Case as previously submitted,  is considered in line with the new Section 218CC of the Local Government Act, 1993

DOCUMENT NUMBER

351894

REPORTING OFFICER

Marianne McInerney, Executive Assistant to the General Manager

AUTHORISING OFFICER

Phillip McMurray, General Manager    

 

The following Notice of Motion signed by Councillor Leigh Bowden was submitted on 24 June, 2021.

I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 29 June, 2021:

Motion

That Council writes to Minister of Local Government to ensure that the current proposal of de-amalgamation, including Business Case as previously submitted,  is considered in line with the new Section 218CC of the Local Government Act.

 

 

Note from Councillor

Councillors, general managers and staff should familiarise themselves with the key reforms in the Local Government Amendment Act 2021, with a particular focus on those changes that came into effect on commencement on 13 May 2021.

The Amendment Act provides a process for councils constituted within the last 10 years to submit a business case with supporting reasons to the Minister for a de-amalgamation of an area.

 

Although CGRC is already under consideration of a de-amalgamation proposal which has been considered by the Boundaries Commission, it may be prudent to now write again to the Minister noting the newly passed legislation and attach the business case in support of a de-amalgamation (as previously supplied). We can leave no stone unturned.

This may ensure that the matter is treated with respect to new Section 218CC of the Local Government Act, which sets out the specific requirements related for a proposal for de-amalgamation.

There is a mandated timeframe for release of the report of the Boundaries Commission, and requirements to fully fund a de-amalgamation, contained within that legislation.

 

  


Ordinary Council Meeting Agenda

29 June 2021

 

10         Questions with Notice

Nil 


 

11         Confidential Items

11.1       Closed Council Report

DOCUMENT NUMBER

351642

REPORTING OFFICER

Marianne McInerney, Executive Assistant to the General Manager

AUTHORISING OFFICER

Phillip McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To facilitate compliance with sections 10 and 11 of the Local Government Act 1993.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Note

Council’s Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should be closed.

RECOMMENDATION

1.       Item  be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.       In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item  be withheld from the press and public.

11.2       RFQ2021/18 - Water Main Replacement - West Street Gundagai

Provisions for Confidentiality

Section 10A (2) (d(i))  – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as publication of all tendered amounts would discourage potential tenderers from submitting commercial information in the future and therefore prejudice Council's ability to secure the optimum outcome for the community.