Minutes of the Ordinary Meeting of Council held on Tuesday 30 March 2021

Resolution  069/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr David Graham

The Minutes of the Ordinary Meeting of Council held on Tuesday 30 March 2021 be confirmed as a true and correct record of the meeting.

Carried

              Mayoral Minute - Councillor Engagement

Resolution  070/2021  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Dennis Palmer

The information in the Mayoral Minute be received and noted.

Carried

8.1.1      Report on the Eastern Riverina Arts Annual General Meeting by Councillor Leigh Bowden

Resolution  071/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Doug Phillips

1.   The Report on the Eastern Riverina Arts Annual General Meeting by Councillor Leigh Bowden, Eastern Riverina Arts 202 Annual Report, Annual Report chair of the Board and Eastern Riverina Arts Schedule of Fees, attached to the report, be received and noted.

2.   The 2019/20 fees be set using the standard model with an uplift of 2.0% in line with IPARTs rate peg as detailed in the Eastern Riverina Arts Schedule of Fees, attached to the report.

Carried

8.1.2      Report on the NSW Australian Local Government Women's Association Held 18-20 March, 2021 by Cr Leigh Bowden

Resolution  072/2021  

Moved:       Cr David Graham

Seconded:   Cr Dennis Palmer

The Report on the Australian Local Government Women's Association Annual Conference held 18-20 March, 2021  by Cr Leigh Bowden be received and noted.

Carried

8.1.3      Cootamundra Floodplain Risk Management Committee Meeting held 31st March, 2021 - Minutes and Study Plan

Resolution  073/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Doug Phillips

The Report On The Cootamundra Floodplain Risk Management Committee Meeting held 31^st March, 2021, The Minutes Of The Cootamundra Floodplain Risk Management Committee Meeting held 31^st March, 2021 and The Cootamundra Floodplain Risk Management Study and Plan dated 31.03.2021, attached to the report, be noted.

Carried

8.1.4      Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

Resolution  074/2021  

Moved:       Cr Gil Kelly

Seconded:   Cr Charlie Sheahan

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on
25 March 2021, attached to the report, be received and noted.

Carried

8.1.5      Cootamundra Tourism Action Group s.355 Committee Meeting Minutes and Membership

Resolution  075/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr Charlie Sheahan

1.   The Minutes of the Cootamundra Tourism Action Group s.355 Committee Ordinary Meeting held on 1 April 2021, attached to the report, be received and noted.

2.   The membership of Elizabeth Brown and joint membership of Lorna Nixon and Rosalie Dale onto the Cootamundra Tourism Action Group s.355 Committee as detailed in the report and attached minutes, be endorsed.

3.   the recommendation included in the report and detailed in the Ordinary Meeting Minutes be deferred pending the outcome of discussions between Council and the State  concerning the Old Cootamundra Hospital.

Carried

8.1.6      Muttama Creek Regeneration Group s.355 Committee Meeting Minutes

Resolution  076/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr Penny Nicholson

The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 1 February 2021, attached to the report, be received and noted.

Carried

8.1.7      The Arts Centre Cootamundra s.355 Committee Meeting Minutes

Resolution  077/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

The Minutes of The Arts Centre Cootamundra s.355 Committee meeting held on 15 April 2021, attached to the report, be received and noted.

Carried

8.1.8      Information Bulletin

Resolution  078/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Charlie Sheahan

The correspondence and information attached to the Information Bulletin be received and noted.

Carried

8.1.9      Updated Council Meeting Action Report

Resolution  079/2021  

Moved:       Cr Penny Nicholson

Seconded:   Cr Leigh Bowden

The Updated Council Meeting Action Report, attached, be noted.

Carried

8.2.1      Monthly Finance Report for March 2021

Resolution  080/2021  

Moved:       Cr David Graham

Seconded:   Cr Doug Phillips

That the Finance Report for March 2021 be received and noted.

Carried

8.2.2      Investment Report - March 2021

Resolution  081/2021  

Moved:       Cr David Graham

Seconded:   Cr Gil Kelly

That the Investment Report for March 2021 be received and noted.

Carried

8.3.1      Cootamundra-Gundagai Regional Council Youth Strategy 2020-2030

Resolution  082/2021  

Moved:       Cr Doug Phillips

Seconded:   Cr Dennis Palmer

The draft Cootamundra-Gundagai Regional Council Youth Strategy 2020-2030 be deferred for consideration to place on public exhibition for a period of 28 days to the Ordinary Meeting scheduled to be held 25^th May, 2021. 

Carried

8.3.2      Gundagai Tourism Action Group s355 Committee - Meeting Held 24th March, 2021

Resolution  083/2021  

Moved:       Cr Penny Nicholson

Seconded:   Cr David Graham

The Minutes of the Gundagai Tourism Action Group meeting held on 24th March, 2021 attached to the report, be received and noted.

Carried

8.3.3      Gundagai Tourism Action s355 Committee - Meeting Held 14th April, 2021

Resolution  084/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

1.       The Minutes of the Gundagai Tourism Action Group s.355 Committee meeting held on 14th April, 2021 attached to the report, be received and noted.

2.       Council look at possible ideas for the Railway Bridge and further design models using timber.

3.     Council to receive and note the report from Virginia Wrice about the Tumbarumba Rail Trail Success.

Carried

8.4.1      Planning Proposal No.4 to amend Gundagai Local environmental Plan 2011

Resolution  085/2021  

Moved:       Cr Doug Phillips

Seconded:   Cr David Graham

That Council:

1.       Accept the report Planning Proposal No.4 to amend Gundagai LEP 2011.

2.       Proceed to finalise the planning proposal to amend the land zone and minimum lot size requirements for the village of Coolac to help promote and develop the village,

3.       Delay the matters in the original planning proposal relating to Nangus and Tumblong to be included with a future comprehensive LEP planning proposal, 

4.       Proceed to finalise minor corrections to Schedule 5 Environmental Heritage of the Gundagai LEP 2011.

Carried

8.4.4      Lot 53 Banjo Paterson Place, Gundagai - Variation to 88B Instrument

Resolution  086/2021  

Moved:       Cr Penny Nicholson

Seconded:   Cr Doug Phillips

Further consultation be held between Planning staff, the developer, the mortgagees and other landholders in the estate be undertaken with a further report to be brought back to Council for consideration.

Carried

8.4.2      Development Application 2021/15 - 2 Ward Street, Cootamundra - Variation to Development Control Plan

Resolution  087/2021  

Moved:       Cr Doug Phillips

Seconded:   Cr Dennis Palmer

That Council approve the following development, in a new location, being 6.64m from the front boundary line subject to the consent conditions below:

Application No.:     DA2021/15

Property:                  Lot 3, Section 4, DP2740

2 Ward Street

COOTAMUNDRA  NSW  2590

Development:      To construct a shed as ancillary to the existing dwelling 

GENERAL CONDITIONS

(1)           GEN Condition - Compliance Standards

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

(2)       GEN Condition - Compliance with Council

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

(3)       GEN Condition - Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

Reason: To ensure that any public utilities are maintained and protected from damage.

(4)       Gen Condition – Not certify compliance with BCA or NCC

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

Reason: This consent does not certify compliance with the BCA or NCC.

PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE

(1)       PCC Condition - Driveway & Layback Installations.

The provision of adequate vehicle access, including the provision of an invert crossing at the kerb and gutter is required to be installed as part of the development. The installation of the vehicle access and kerb and gutter crossing are to be constructed in accordance with Councils “Typical vehicle kerb and gutter crossing KG 65/1”.

An Application is to be lodged with Council along with appropriate current fee’s paid, for approval under Section 138 of the Roads Act 1993 prior to the issue of a Construction Certificate.

Twenty four (24) hours’ notice is to be given to Council’s Engineering Services group before placement of concrete to enable formwork to be inspected. Failure to do so may result in rejection of the works and a need for reconstruction.

Reason: To ensure that adequate vehicle access is achieved and maintained throughout the development

(2)       PCC Condition – Amended Site Plan

The applicant is to submit, and receive approval for, an amended site plan that places the shed 6.64m from the front boundary.

Reason: To protection the amenity and streetscape of the locality.

PRIOR TO COMMENCEMENT OF WORKS

(1)       PCW Condition – Prior to Building Work Commencing.

The erection of a building in accordance with the development consent must not commence until:-

1.    a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

2.    the person having the benefit of the development consent has:

a.    appointed a principal certifying authority for the building work, and

b.    notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

3.    the principal certifying authority has, no later than 2 days before building works commences:

a.    notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.    notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

4.    the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a.    appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.    notified the principal certifying authority of any such appointment, and

c.     unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

(2)       PCW Condition – Signage.

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -

1.    Statement that unauthorised entry to the site is not permitted

2.    Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.    The name, address and telephone contact of the Principal Certifying Authority for the work

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(3)       PCW Condition – Notice of Commencement.

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least    2 days prior to work commencing.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(4)       PCW Condition – Builders Toilets.

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

Reason: To ensure minimum standards of hygiene for onsite workers.

(5)       PCW Condition – Residential Building Work.

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

1.    In the case of work for which a principal contractor is required to be appointed:

a.    In the name and licence number of the principal contractor, and

b.    The name of the insurer by which the work is insured under Part 6 of that Act.

2.    In the case of work to be done by an owner-builder:

a.    The name of the owner-builder and,

b.    If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

Reason: Statutory compliance.

(6)       PCW Condition – Siting of Building.

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

Reason: To ensure the development is carried out on the correct allotment.

(7)       PCW Condition – Waste Storage During Construction.

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

Reason: To ensure that the site is not a source of wind-blown litter.

(8)       PCW Condition – Soil Erosion Control.

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

(9)       PCW Condition – Underground Services.

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

DURING CONSTRUCTION

(1)           DUR Condition – Works to be undertaken in Accordance with the Approval.

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

Reason: ensure all works are carried out in accordance with the development consent.

(2)           DUR Condition – Hours of Construction Site Works.

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

The applicant is responsible to instruct and control subcontractors regarding hours of work.

Reason: So that the development does not reduce the amenity of the area.

(3)           DUR Condition – Footpath Storage.

Building materials not to be stored on Council footway or nature strip at any time.

Reason: To ensure an adequate level of public safety is maintained.

(4)           DUR Condition – Waste Removal.

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

Reason: To ensure that the amenity and unsightly condition is minimised.

(5)           DUR Condition – Tree Protection - Nature Strip.

Existing trees which are located on the nature-strip shall be protected during the construction period.

Reason: The Council's concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance.

(6)           DUR Condition – Driveway and Layback.

The provision of an adequate vehicle access, including the provision of an invert crossing at the kerb and gutter is required to be installed as part of the development. The installation of the vehicle access and kerb and gutter crossing are to be constructed in accordance with Councils 'Typical vehicle kerb and gutter crossing KG 65/1'.

Twenty four (24) hours’ notice is to be given to Council's Works & Services group before placement of concrete to enable formwork to be inspected. Failure to do so may result in rejection of the works and a need for reconstruction.

Reason: To ensure appropriate vehicle access is provided to the development which does not adversely impact on pedestrian traffic or Council's public road infrastructure.

(7)           DUR Condition - Pipe Replacement.

Should the proposed building be located over existing vitrified clay sewer pipes then such pipes shall be reinstated in PVC material in the area under the proposed building.

Reason: To minimise the opportunity for damage to the building as a result of leaking sewage.

(8)           DUR Condition - BCA Compliance.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

Reason: To ensure the building complies with the BCA.

(9)           DUR Condition – Inspections.

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

Reason: To ensure that adequate time is given of required inspections.

(10)        DUR Condition – Restricted Public Access.

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

Reason: To ensure public safety is maintained.

(11)        DUR Condition – Storm Water.

Storm water is to be discharged: -

1.    To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

POST CONSTRUCTION

(1)       POC Condition – Occupation of Building.

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

ONGOING USE

(1)       USE Condition – Business Use.

The shed not being let, adapted or used for separate occupation or commercial purposes.

Reason: Development consent is required for any activity other than residential.

(2)       USE Condition – Clean and Tidy.

The premises are to be maintained in a clean and tidy condition at all times.

Reason: So that the development does not reduce the amenity of the area.

(3)       USE Condition –Amenity General.

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

Reason: So that the development does not reduce the amenity of the area.

(4)       USE Condition – Non Habitable Use.

The shed is not to be used for residential occupation without prior consent of Council.

Reason: Health and safety prohibition.

Carried

8.4.3      Development Application 2021/36 - 4 Lawrence Street, Cootamundra - Variation to Development Control Plan

Resolution  088/2021  

Moved:       Cr Gil Kelly

Seconded:   Cr Charlie Sheahan

That Council approve the following development subject to the consent conditions below:

·     Application No.:         DA2021/36

·     Property:                      Lot 2, DP501617

4 Lawrence Street

COOTAMUNDRA  NSW  2590

·                                    Development:         To construct a carport and shed additions as ancillary to the existing dwelling 

GENERAL CONDITIONS

(1)           GEN Condition - Compliance Standards

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

(2)       GEN Condition - Compliance with Council

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

(3)       GEN Condition - Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

Reason: To ensure that any public utilities are maintained and protected from damage.

(4)       Gen Condition – Not certify compliance with BCA or NCC

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

Reason: This consent does not certify compliance with the BCA or NCC.

PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE

(1)       PCC Condition – New Connection: Plumbing and Drainage Works.

An application shall be lodged and approved by Cootamundra Shire Council under Section 68 of the Local Government Act for any new water, sewerage or drainage connection prior to the issue of a Construction Certificate.

All plumbing works must be undertaken by a licenced plumber or drainer. They must submit their Notice of Work (N.O.W) and pay for any associated inspections 48hrs before the first inspection. They also must submit a correct Sewer Service Diagram (S.S.D) for all works. The C.O.C and S.S.D. must be submitted before an Occupation Certificate can be released by the Principal Certifying Authority (P.C.A).

The proponent shall comply with all requirements tabled under any approval issued under section 68 of the Local Government Act 1993, NSW Fair Trading and The Plumbing Code of Australia.

Reason: Statutory compliance.

PRIOR TO COMMENCEMENT OF WORKS

(1)       PCW Condition – Prior to Building Work Commencing.

The erection of a building in accordance with the development consent must not commence until:

1.    a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

2.    the person having the benefit of the development consent has:

a.    appointed a principal certifying authority for the building work, and

b.    notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

3.    the principal certifying authority has, no later than 2 days before building works commences:

a.    notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.    notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

4.    the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a.    appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.    notified the principal certifying authority of any such appointment, and

c.     unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

(2)       PCW Condition – Signage.

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -

1.    Statement that unauthorised entry to the site is not permitted

2.    Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.    The name, address and telephone contact of the Principal Certifying Authority for the work

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(3)       PCW Condition – Notice of Commencement.

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least    2 days prior to work commencing.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(4)       PCW Condition – Builders Toilets.

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

Reason: To ensure minimum standards of hygiene for onsite workers.

(5)       PCW Condition – Residential Building Work.

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

1.    In the case of work for which a principal contractor is required to be appointed:

a.    In the name and licence number of the principal contractor, and

b.    The name of the insurer by which the work is insured under Part 6 of that Act.

2.    In the case of work to be done by an owner-builder:

a.    The name of the owner-builder and,

b.    If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

Reason: Statutory compliance.

(6)       PCW Condition – Siting of Building.

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

Reason: To ensure the development is carried out on the correct allotment.

(7)       PCW Condition – Waste Storage During Construction.

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

Reason: To ensure that the site is not a source of wind-blown litter.

(8)       PCW Condition – Soil Erosion Control.

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

(9)       PCW Condition – Second Hand Materials.

No second hand materials are to be used on any external surface of the building unless made available for inspection and separately approved by Council prior to erection.

Reason: To ensure the external appearance of the building is maintained to an acceptable standard.

(10)     PCW Condition – Underground Services.

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

DURING CONSTRUCTION

(1)           DUR Condition – Works to be undertaken in Accordance with the Approval.

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

Reason: ensure all works are carried out in accordance with the development consent.

(2)           DUR Condition – Hours of Construction Site Works.

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

The applicant is responsible to instruct and control subcontractors regarding hours of work.

Reason: So that the development does not reduce the amenity of the area.

(3)           DUR Condition – Footpath Storage.

Building materials not to be stored on Council footway or nature strip at any time.

Reason: To ensure an adequate level of public safety is maintained.

(4)           DUR Condition – Waste Removal.

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

Reason: To ensure that the amenity and unsightly condition is minimised.

(5)           DUR Condition – Tree Protection - Nature Strip.

Existing trees which are located on the nature-strip shall be protected during the construction period.

Reason: The Council's concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance.

(6)           DUR Condition - Pipe Replacement.

Should the proposed building be located over existing vitrified clay sewer pipes then such pipes shall be reinstated in PVC material in the area under the proposed building.

Reason: To minimise the opportunity for damage to the building as a result of leaking sewage.

(7)           DUR Condition - BCA Compliance.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

Reason: To ensure the building complies with the BCA.

(8)           DUR Condition – Inspections.

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

Reason: To ensure that adequate time is given of required inspections.

(9)           DUR Condition – Restricted Public Access.

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

Reason: To ensure public safety is maintained.

(10)        DUR Condition – Storm Water.

Storm water is to be discharged:

1.    Clear of the building and septic tank disposal area

2.    To diffusion pit a minimum 3m from any building and in such a position that it does not cause nuisance to neighbours

3.    To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter

4.    To the roadside table drain. The end of the storm water pipe at the table drain shall be suitably protected to avoid damage to the end of the pipe

5.    To the requirements of the BASIX Certificate, and any overflows to be without nuisance

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

POST CONSTRUCTION

(1)       POC Condition – Occupation of Building.

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

ONGOING USE

(1)       USE Condition – Business Use.

The carport not being let, adapted or used for separate occupation or commercial purposes.

Reason: Development consent is required for any activity other than residential.

(2)       USE Condition – Carport Enclosure Prohibited.

The open sides of the carport are not to be enclosed at any point in time without the prior consent of Council.

Reason: Statutory compliance with the fire separation requirements of the Building Code of Australia.

(3)       USE Condition – Clean and Tidy.

The premises are to be maintained in a clean and tidy condition at all times.

Reason: So that the development does not reduce the amenity of the area.

(4)       USE Condition –Amenity General.

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

Reason: So that the development does not reduce the amenity of the area.

(5)       USE Condition – Non Habitable Use.

The shed is not to be used for residential occupation without prior consent of Council.

Reason: Health and safety prohibition.

Carried

8.4.5      Development Applications Approved March 2021

Resolution  089/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Doug Phillips

The information on Development Applications approved in March 2021 be received and noted.

Carried

              Regulatory Report March 2021

Resolution  090/2021  

Moved:       Cr Charlie Sheahan

Seconded:   Cr David Graham

The Regulatory Report for March, 2021 be received and noted.

Carried

              Civil Works and Technical Services Report - April 2021

Resolution  091/2021  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Doug Phillips

The Civil Works and Technical Services Report for the month of April, 2021 be received.

Carried

8.9.1      Report on the Involvement of Staff on S355 Committees of Council

Resolution  092/2021  

Moved:       Cr Doug Phillips

Seconded:   Cr Penny Nicholson

1.       The Report on the Involvement of Staff on s355 Committees of Council be received.

2.       That s355 Committees be included on the agenda for discussion at the Councillor Workshop scheduled to be held Tuesday, 11^th May, 2021.

Carried

8.9.2      Gundagai Administration Building Upgrade Report

Resolution  093/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr Penny Nicholson

The Gundagai Administration Building Upgrade Report be noted.

Carried

8.9.3      Cootamundra Strikers Soccer Club Request for Assistance to Develop Fields at O'Connor Park Cootamundra

Resolution  094/2021  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Dennis Palmer

1.       The Report on the Cootamundra Strikers’ Soccer Club’s Request for Assistance to Develop Fields at O’Connor Park Cootamundra, Correspondence from Cootamundra Strikers’ Soccer Club dated 12th April, 2021 attached to the report, be received and noted.

2.       Council not support the request from the Cootamundra Strikers’ Soccer Club to assist with the development of fields 1 and 2 contained within O’Connor Park for the purpose of holding annual events to raise funds for all ongoing maintenance costs of the playing fields in an effort for the Club to be self sustainable.

3.     Council support the Strikers Soccer Club to return to the Cootamundra Showground for future B and S Ball events dependent upon the requirements for approval at the time of the event.

Carried

8.9.4      Alby Schultz Meeting Space Roof Replacement

Resolution  095/2021  

Moved:       Cr Doug Phillips

Seconded:   Cr Gil Kelly

1.      The Alby Schultz Roof Replacement Report be received and noted.

2.      Funds be approved to replace the aged roofing.

Carried

8.9.5      Tender for Products and Services

Resolution  096/2021  

Moved:       Cr Doug Phillips

Seconded:   Cr Leigh Bowden

1.       The Open Tendering method for the proposed panel contract for Products and Services be endorsed.

2.       A further report be prepared and submitted for the consideration of Council at the completion of the tendering process.

Carried

Notice of Motion – That Council, that is The Mayor and/or the General Manager, on behalf of all councillors and the community, writes, once again, to The Honorable Shelley Hancock, Minister of Local Government, to request that she inform Council of her decision as to whether or not Cootamundra-Gundagai Regional Council is to be demerged. Furthermore, that a copy of the letter be sent to the Premier, the Honorable Gladys Berejiklian MP, the Deputy Premier, the Honorable John Barilaro MP, the Member for Cootamundra, Ms Stephanie Cooke MP, each member of the Boundaries Commission, that is Mr Bob Sendt, Cr Rick Firman OAM, Cr Lesley Furneaux-Cook and Mr Grant Gleeson, the Leader of the Opposition, Ms Jodi McKay MP and the Shadow Minister for Local Government, Mr Greg Warren MP.

Resolution  097/2021  

Moved:       Cr Leigh Bowden

Seconded:   Cr Doug Phillips

That Council, that is The Mayor and/or the General Manager, on behalf of all councillors and the community, writes, once again, to The Honorable Shelley Hancock, Minister of Local Government, to request that she inform Council of her decision as to whether or not Cootamundra-Gundagai Regional Council is to be demerged. Furthermore, that a copy of the letter be sent to the Premier, the Honorable Gladys Berejiklian MP, the Deputy Premier, the Honorable John Barilaro MP, the Member for Cootamundra, Ms Stephanie Cooke MP, each member of the Boundaries Commission, that is Mr Bob Sendt, Cr Rick Firman OAM, Cr Lesley Furneaux-Cook and Mr Grant Gleeson, the Leader of the Opposition, Ms Jodi McKay MP and the Shadow Minister for Local Government, Mr Greg Warren MP.

Carried

              Questions With Notice

Resolution  098/2021  

Moved:       Cr Doug Phillips

Seconded:   Cr David Graham

The Questions with Notice from Councillors and related responses from Council officers be noted.

Carried

URGENT ITEM

AT THIS STAGE OF THE MEETING CR SHEAHAN REQUESTED THAT COUNCIL CONSIDER A MATTER RELATING TO THE PROPOSED TUMBLONG COOTAMUNDRA RAIL TRAIL AS A MATTER OF URGENCY.

Resolution  099/2021  

Moved:       Cr Doug Phillips

Seconded:   Cr David Graham

That the matter of the Proposed Tumblong Cootamundra Rail Trail be dealt with as a matter of urgency.

Carried

In accordance with the resolution the Mayor opened consideration of this matter.

Moved: Cr Sheahan

Seconded: Cr Bowden

That Council  pass correspondence provided by Mr Ian and Mrs Angela Doughty to the Office of Local Government and reference recordings of meetings for an urgent written response and ruling and if, required a directive to resolve this matter.

On being put to the vote the motion in the names of Cr Sheahan and Cr Bowden was lost.

A Division was called with the voting record as follows:

8.1.10    Riverina Local Land Services Partnership with Cootamundra-Gundagai Regional Council - Planning For New Office/Depot Facility in Gundagai - Late Report

Recommendation

1.   The Report on the Riverina Local Land Services Partnership with Cootamundra-Gundagai Regional Council - Planning for New Gundagai Office/Depot facility, Map of Lot 2 DP1111549 Block for Proposed Local Land Services Build and the Aerial Map of Lot 2 DP1111549  Block for Proposed Local Land Services Build, attached to the report, be received and noted.

2.    That Council delegate approval to the General Manager to enter into a long term lease with NSW Property for 0.5 hectares (approx.) of land over Lot 2 DP1111549, for the purpose of development of a new office and depot facility for the Local Land Services.

3.   That Council provides in kind support by assisting with earthworks for roads, drainage and development of a building pad on site.

8.8.1      Tender for Sheridan Street Upgrade (Block 3) - Late Report

Recommendation

1.       The Tender for Sheridan Street Upgrade (Block 3) – Late Report be received and noted.

2.       The Open Tendering method be used for the Sheridan Street Upgrade (Block 3) project be endorsed.

3.       A further report be prepared and submitted for the consideration of Council at the completion of the tendering process.

              Closed Council Reports

Resolution  101/2021  

Moved:       Cr Dennis Palmer

Seconded:   Cr Doug Phillips

1.       Item  be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.       In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item  be withheld from the press and public.

              Class Action against Jardine Lloyd Thompson Pty Ltd

Provisions for Confidentiality

Section 10A (2) (g)  – The Confidential Report contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

Public Interest

It is considered that discussion of this matter in Open Council would, on balance, be contrary to the public interest as it may prejudice Council's ability to secure the optimum outcome for the community.

Carried

              Class Action against Jardine Lloyd Thompson Pty Ltd

Resolution  102/2021  

Moved:       Cr David Graham

Seconded:   Cr Doug Phillips

Council not participate in the proceeding Richmond Valley Council v Jardine Lloyd Thompson Risk Solutions Pty Ltd, commenced on behalf of NSW Local Council’s concerning Jardine Lloyd Thompson’s conduct as the insurance adviser to NSW Local Councils.

Carried

2.1         RV and Caravan Parking Parker Street Cootamundra

Recommendation

That signage be installed to indicate suitable RV and Caravan Parking along the western side of Murray Street, Cootamundra and, with consultation at the Cootamundra Ex-Servicemens & Citizens Memorial Club.

2.2         Wattle Time Celebrations 2021

Recommendation

That approval be given to the Cootamundra Development Corporation for the annual Wattle Time Parade and Fair to hold this year’s event with the following road closures:

1.   Closure of Murray Street between Adams and Bourke Street between 9:00am and 12:30 pm to assist with marshalling of the participants.

2.   The closure of Adams Street from Murray Street to Parker street, the closure of Parker Street between Adams and Wallendbeen Street, the closure of Wallendoon Street between Parker and Murray Street to hold the Street Parade between 11:55am and 1:00pm

3.   Closure of Murray Street from Adams Street to Bourke Street at the cessation of the parade to assist with the dis-assembly of the floats.

4.   All businesses along the route be advised.

5.   Appropriate COVID Safety Plans be adhered to.

6.   A copy of their Certificate of Currency Insurance be provided to Council.

2.3         Sight Distance at Traffic Islands

Recommendation

1.         That all appropriate Australian standard sight distances be applied in the design and aftercare of any traffic facility.

2.         That Council monitors traffic and pedestrian movements and these be considered in the design of any traffic and pedestrian facilities.

3.         That Council applies to Transport for NSW for speed zone reviews in the Cootamundra CBD area.

2.4         Request to reinstate Bus Stop at 886 Olympic Highway Cootamundra

Recommendation

For the Committee’s information as this is an agreement between bus operators and applicants for safe stops.

2.5         2021 Upcoming Events

Recommendation

For the Committee’s information.

Cycle Events:

Hay Carters Saturday 15 May 2021

Coota Annual Sunday 16 May 2021

Aerodrome Events:

Coota 400 Friday/Saturday 21/22 May 2021

Runway Thrash 1 Friday/Saturday 4/5 June 2021

Wagga Car Club Saturday 19 June 2021

Runway Thrash 2 Friday/Saturday 17/18 September 2021

2.6         GENERAL BUSINESS

Noise on Temora Street, Cootamundra

Traffic noise along Temora Street Cootamundra has been reported. Traffic calming with the intention of reducing noise (Speed Zone reviews) to be investigated and applied.

Burley Griffin Way detour at Wallendbeen

The temporary Traffic Management Plan is to be monitored and reviewed noting the soft road closure at Stockinbingal.

Council has requested for assistance for the upgrade and maintenance of Stockinbingal Road Cootamundra, given the increased traffic on the Stockinbingal Road due to the detour at Wallendbeen.

Load limits and traffic control to be considered for Silo Road, Wallendbeen.

Tumblong Sylvia’s Gap Road intersection with Hume Highway

Enhanced Stop Sign to be installed, advisory signs  to be installed and road markings installed to warn road users of the Stop Sign conditions for the entrance to the Hume Highway. Council’s responsibility.

One Way Traffic for Laneways in Cootamundra

A plan for the One Way traffic in laneways (Parker Lane, Cooper Lane, Sutton Lane) in Cootamundra to be considered.

2.1         Proposed RV site from Cootamundra Aerodrome

Recommendation

That the proposed RV parking area not proceed at the Cootamundra Aerodrome.

2.2         Annual Cootamundra Aerodrome User Fees

Recommendation

1)         That the annual recreational charge of $250.00 per aircraft be levied to appropriate owners commencing in the 2021/2022 Financial year.

2)         That a methodology be developed with the aerodrome businesses to determine an annual charge for business aviation activities.

2.3         Future Land Use at Cootamundra Aerodrome

Recommendation

1)                  That the area immediately to the west of Quinlan Drive be considered for new hangar sites and suitable development designs be undertaken.

2)                  The possibility of covered mooring sites be investigated on the existing grassed mooring site area.

3)                  Investigation and redesign of the area of the north east corner of the Aerodrome be undertaken.

2.4         WINDSOCK

Recommendation

The old Windsock stand be recommissioned to replace the existing Windsock at the western end of the main runway.

2.5         GENERAL BUSINESS

Derelict planes

Letters have been sent to the owners of the derelict planes at the Cootamundra Aerodrome requesting their removal or other arrangements.

APP. NO.

PROPOSED DEVELOPMENT

PROPERTY DESCRIPTION

DA2021.49

New Dwelling

Lot 332 DP751421 Short St Gundagai

DA2021.42

New Dwelling Lot 14 in New Subdivision

Lot 306 DP753601 Temora St Cootamundra

DA2021.41

New Dwelling Lot 32 in New Subdivision

Lot 306 DP753601 Temora St Cootamundra

DA2021.40

New Dwelling Lot 19 in New Subdivision

Lot 306 DP753601 Temora St Cootamundra

DA2021.35

New Dwelling & Shed Lot 11 in New Subdivision

Lot 306 DP753601 Temora St Cootamundra

DA2021.34

Change of Use - establish and operate a food shop

Lot x DP412094 Parker St Cootamundra

DA2021.20.2

New Carport (enclose 1 bay)

Lot 2 DP819587 Back Brawlin Rd Cootamundra

DA2021.39

New Shed

Lot 35 DP1173450 Lawson Dr Gundagai

DA2021.38

Addition to Existing Fire Shed

Lot 31 DP1075694 Barrett St Cootamundra

CDC2021.6

New Carport

Lot 2 DP625430 Nicholls Ave Gundagai

DA2021.37

New Dwelling Lot 13 in New Subdivision

Lot 308 DP753601 Temora St Cootamundra

CDC2021.5

New Swimming Pool

Lot 110 DP751421 Burra Rd Gundagai

DA2021.36

Addition to Shed and New Carport

Lot 2 DP501617 Lawrence St Cootamundra

DA2021.39

New Carport

Lot 35 DP1173450 Lawson Dr Gundagai

DA2021.28

Installation of Aboriginal artwork panel/s on existing fence

Lot B DP440420 Parker St Cootamundra

DA2021.15

New Shed

Lot 3 Sec 4 DP2740 Ward St Cootamundra

CDC2021.1

New Swimming Pool

Lot 2 DP818049 Warralong Rd Cootamundra

DA2021.3

Subdivision (rural) - three (3) lots

Lot 21 DP1244267 Nanangroe Rd Adjungbilly

DA2020.218

New Shed

Lot 332 DP751421 Short St Gundagai

VALUE OF WORK REPORTED TO THIS MEETING:

$2,493,071.00

VALUE OF WORK REPORTED YEAR TO DATE:

$13,628,655.00

THIS TIME LAST YEAR:

VALUE OF WORK –April 2020:

$1,201,735.00

VALUE OF WORK – YTD 2020:

$10,989,659.00