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Business Paper
Ordinary Council Meeting
Council Chambers, Gundagai
6:00 PM, Tuesday 30th March, 2021
Administration Centres: 1300 459 689 |
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Business Paper
Ordinary Council Meeting
Council Chambers, Gundagai
6:00 PM, Tuesday 30th March, 2021
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Agenda |
30 March 2021 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Council Chambers, Gundagai on:
Tuesday, 30th March, 2021 at 6:00 PM
The agenda for the meeting is enclosed.
Phillip McMurray
General Manager
Live Streaming of Meetings
This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website. By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available.
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Ordinary Council Meeting Agenda |
30 March 2021 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 23 February 2021
6.1 Mayoral Minute - Councillor Engagement for March, 2021
8.1.1 Tabling of Pecuniary Interest Returns
8.1.2 Dog on the Tucker Box Development Draft Masterplan Study
8.1.3 Australian Local Government Association National General Assembly - Call for Motions
8.1.4 Report on Efficiencies and Cost Savings of Cootamundra-Gundagai Regional Council.
8.1.5 Tender for Wet and Dry Hire of Plant
8.1.6 Remote Attendance by Councillors at Council Meetings
8.1.7 Riverina Eastern Regional Organisation of Councils and Riverina Joint Organisation Report
8.1.8 Legislative Compliance Framework
8.1.9 The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes
8.1.10 The Arts Centre Cootamundra s.355 Committee Meeting Minutes
8.1.11 Cootamundra Showground Users Group s.355 Committee Meeting Minutes
8.1.12 Muttama Hall Management s.355 Committee Meeting Minutes
8.1.13 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes
8.1.14 Wallendbeen Memorial Hall s.355 Committee Meeting Minutes, Membership and Fees
8.1.15 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes and Membership
8.1.16 Updated Council Meeting Action Report
8.1.17 March 2021 Information Bulletin
8.2.1 Monthly Finance Report for February 2021
8.2.2 Investment Report - February 2021
8.3.1 Cootamundra-Gundagai Agritourism Development Strategy for Community Consultation
8.3.2 Gundagai and Cootamundra Tourism Communication Plans
8.3.3 Building Better Regions Fund Application Old Mill
8.4 Development, Building and Compliance
8.4.1 Development Application DA2020/138 – Dwelling, Lot 12 Stockinbingal Road, Cootamundra
8.4.2 Development Application DA2021/13 - Farm Building 659 Berthong Road, Cootamundra
8.4.3 Development Applications Approved February 2021
8.5.1 Regulatory Report February 2021
8.6.1 Road Assets Condition Assessment and Valuation
8.6.2 Gundagai Sewage Treatment Plant - February 2021 Progress Report
8.7.1 Tender for Winning and Crushing of Gravel
8.7.2 Cootamundra Aerodrome Annual Costs
8.7.3 Civil Works and Technical Services Report - March 2021
8.10 Waste, Parks and Recreation
8.10.1 Cootamundra Landfill Operating Hours Review
9 Motion of which Notice has been Given
11.2 The Five Bridge Replacement Project Report
11.3 Resumption of Open Council Meeting
11.4 Announcement of Closed Council Resolutions
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
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30 March 2021 |
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REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Minutes of the Ordinary Meeting of Council held on Tuesday 23 February 2021
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The Minutes of the Ordinary Meeting of Council held on Tuesday 23 February 2021 be confirmed as a true and correct record of the meeting.
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Minutes Ordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00 PM, Tuesday 23rd February, 2021
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Minutes |
23 February 2021 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Alby
Schultz Meeting Centre, Cootamundra
ON Tuesday, 23
February 2021 AT 6:00 PM
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan, Cr Craig Stewart
IN ATTENDANCE: Phil McMurray (General Manager), Kay Whitehead (Interim Deputy General Manager), Ganesh Ganeshamoorthy (Manager Assets), Mark Ellis (Manager Civil Works), Andrew Brock (Manager Facilities), Tim Swan (Manager Finance), Glen McAtear (Manager Regulatory Services),
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
2 Open Forum
Nil
3 Apologies
Cr Kelly
4 Disclosures of Interest
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Resolution 034/2021 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer That item 8.2.1 Presentation of Audited Financial Statements be moved forward for the information of Council. Carried |
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8.2.1 Presentation of Audited Financial Statements |
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Resolution 035/2021 Moved: Cr David Graham Seconded: Cr Penny Nicholson 1. That Mr Brad Bohun of Crowe deliver a presentation to Council on the Audited Financial Statements for the year ended 30th June 2020. 2. The General Purpose Financial Statements, Special Purpose Financial Statements and Special Schedules for the year ended 30th June 2020 be adopted following consideration of any submissions received. Carried |
5 Confirmation of Minutes
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5.1 Minutes of the Ordinary Meeting of Council held on Wednesday 27 January 2021 |
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Resolution 036/2021 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The Minutes of the Ordinary Meeting of Council held on Wednesday, 27 January 2021 be confirmed as a true and correct record of the meeting. Carried |
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5.2 Minutes of the Extraordinary Meeting of Council held on Wednesday 3 February 2021 |
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Resolution 037/2021 Moved: Cr David Graham Seconded: Cr Leigh Bowden The Minutes of the Extraordinary Meeting of Council held on Wednesday 3 February 2021 be confirmed as a true and correct record of the meeting. Carried |
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5.3 Minutes of the Cootamundra Aerodrome Users Advisory Group Meeting held on Wednesday 10 February 2021 |
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Resolution 038/2021 Moved: Cr David Graham Seconded: Cr Leigh Bowden The Minutes of the Cootamundra Aerodrome Users Advisory Group Meeting held on Wednesday 10 February 2021 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
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6.1 Mayoral Minute - Councillor Engagement |
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Resolution 039/2021 Moved: Cr Penny Nicholson Seconded: Cr Craig Stewart The information in the Mayoral Minute be received and noted. Carried |
7 Reports from Committees
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7.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 11 February 2021 |
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Resolution 040/2021 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan 1. The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on 11 February, 2021, attached to the report, be received and noted. 2. Council consider the recommendations, if any, contained within the Minutes. Carried |
8 General Manager’s Report
8.1 Business
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8.1.1 Building Better Regions Fund Round Five application for the Turners Lane Industrial Subdivision Development Cootamundra |
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Resolution 041/2021 Moved: Cr Leigh Bowden Seconded: Cr Doug Phillips 1. The Report of Funding for Turners Lane Industrial Subdivision Cootamundra be received and noted. 2. Council endorse an application to be prepared and submitted through the Building Better Regions Fund Round 5 for the Turners Lane Industrial Subdivision. Carried |
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8.1.2 Delivery Program and Operational Plan Quarterly Progress Report |
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Resolution 042/2021 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer The Delivery Program incorporating the Operational Plan 2020/21, quarterly progress report, (2nd Quarter 1 October – 31 December, 2020), attached to the report, be received and noted. Carried |
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8.1.3 Tumorrama Brigade Station Establishment |
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Resolution 043/2021 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden 1. The Report on the Tumorrama Brigade Station Establishment and Correspondence in – Jon Gregory NSW Rural Fire Service - dated 30th November, 2020 and Map - lot 97 in Deposit Plan 750970, 3122 Wee Jasper Road, Tumorrama attached to the report, be received and noted. 2. Council support the proposed construction of the new Tumorrama Brigade Station upon lot 97 in Deposit Plan 750970, 3122 Wee Jasper Road, Tumorrama and advice of Council’s resolution be sent to Jon Gregory as a matter of importance. Carried |
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8.1.4 The 2021 National General Assembly to be Held 20-23 June, 2021 |
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Resolution 044/2021 Moved: Cr Craig Stewart Seconded: Cr Doug Phillips 1. Council resolved the Mayor, Deputy Mayor and General Manager register to attend the 2021 National General Assembly scheduled to be held in Canberra 20-23 June, 2021. 2. Registration for each attendee be finalised before 7th May, 2021 to receive the early bird rate of $989 per attendee. Carried |
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8.1.5 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes |
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Resolution 045/2021 Moved: Cr Craig Stewart Seconded: Cr Leigh Bowden The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 7 December, 2020, attached to the report, be received and noted. Carried |
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8.1.6 The Arts Centre Cootamundra s.355 Committee Meeting Minutes |
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Resolution 046/2021 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The Minutes of The Arts Centre Cootamundra s355 Committee meeting held on 21st January, 2021, attached to the report, be received and noted. Carried |
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8.1.7 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes |
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Resolution 047/2021 Moved: Cr Leigh Bowden Seconded: Cr David Graham The Minutes of the Cootamundra Tourism Action Group s.355 Committee meetings held on 4th February 2021, attached to the report, be received and noted. Carried |
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8.1.8 Updated Council Meeting Action Report |
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Resolution 048/2021 Moved: Cr Penny Nicholson Seconded: Cr Craig Stewart The Updated Council Meeting Action Report be noted. Carried |
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8.1.9 Information Bulletin. |
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Resolution 049/2021 Moved: Cr Dennis Palmer Seconded: Cr David Graham The Information Bulletin and correspondence attached to the report, be received and noted. Carried |
8.2 Finance
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8.2.2 December 2020 Quarterly Budget Review Statement |
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Resolution 050/2021 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden 1. The December 2020 Quarterly Budget Review Report be received. 2. The budget variations listed in the report be adopted. Carried |
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8.2.3 Monthly Finance Report for January 2021 |
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Resolution 051/2021 Moved: Cr Craig Stewart Seconded: Cr Charlie Sheahan The Finance Report for January 2021 be received and noted. Carried |
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8.2.4 Investment Report - January 2021 |
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Resolution 052/2021 Moved: Cr David Graham Seconded: Cr Doug Phillips The Investment Report for January 2021 be received and noted. Carried |
8.3 Community and Culture
Nil
8.4 Development, Building and Compliance
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8.4.1 Development Applications Approved January 2021 |
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Resolution 053/2021 Moved: Cr David Graham Seconded: Cr Charlie Sheahan The information on Development Applications Approved in January, 2021 be received and noted. Carried |
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8.4.2 Development Application 2020/191 - 37 Crown Street, Cootamundra - Variation to Development Control Plan |
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Resolution 054/2021 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan 1. That Council approve DA2020/191 for the construction of a shed at Lot A DP384426, 37 Crown Street Cootamundra with an increased set back of 2.5m from the Queen Street frontage subject to the following conditions: GENERAL CONDITIONS (1) GEN Condition - Compliance Standards Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).
Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.
(2) GEN Condition - Compliance with Council The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.
Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.
(3) GEN Condition - Utilities Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.
Reason: To ensure that any public utilities are maintained and protected from damage.
(4) Gen Condition – Not certify compliance with BCA or NCC The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.
Reason: This consent does not certify compliance with the BCA or NCC.
PRIOR TO COMMENCEMENT OF WORKS (1) PCW Condition – Prior to Building Work Commencing. The erection of a building in accordance with the development consent must not commence until:-
1. a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and
2. the person having the benefit of the development consent has: a. appointed a principal certifying authority for the building work, and b. notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and
3. the principal certifying authority has, no later than 2 days before building works commences: a. notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and b. notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and
4. the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has, a. appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and b. notified the principal certifying authority of any such appointment, and c. unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .
Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.
(2) PCW Condition – Signage. Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -
1. Statement that unauthorised entry to the site is not permitted 2. Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours 3. The name, address and telephone contact of the Principal Certifying Authority for the work
Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.
Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.
(3) PCW Condition – Notice of Commencement. Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least 2 days prior to work commencing.
Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.
(4) PCW Condition – Residential Building Work. Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information
1. In the case of work for which a principal contractor is required to be appointed: a. In the name and licence number of the principal contractor, and b. The name of the insurer by which the work is insured under Part 6 of that Act.
2. In the case of work to be done by an owner-builder: a. The name of the owner-builder and, b. If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.
If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.
Reason: Statutory compliance.
(5) PCW Condition – Siting of Building. The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council. In this regard the applicant shall submit a revised site plan to Council showing a setback of 2.5m from the Queen Street frontage.
Reason: To ensure the development is carried out correctly on the allotment and in accordance with the resolution of Council.
(6) PCW Condition – Waste Storage During Construction. Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.
Reason: To ensure that the site is not a source of wind-blown litter.
(7) PCW Condition – Soil Erosion Control. Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.
Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.
(8) PCW Condition – Second Hand Materials. No second hand materials are to be used on any external surface of the building unless made available for inspection and separately approved by Council prior to erection.
Reason: To ensure the external appearance of the building is maintained to an acceptable standard.
(9) PCW Condition – Underground Services. The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.
Reason: To ensure the utility services are protected and satisfactory for the proposed development.
(10) PCW Condition – All Weather Crossover The applicant shall upgrade the existing footpath crossover (driveway) in Queen Street to an all weather access. A works in road reserve application shall be submitted, and approved by Council prior to undertaking the upgrade.
Reason: To ensure that physical and legal access is provided in a manner that is compliant with Council standards. DURING CONSTRUCTION (1) DUR Condition – Works to be undertaken in Accordance with the Approval. All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.
Reason: ensure all works are carried out in accordance with the development consent.
(2) DUR Condition – Hours of Construction Site Works. Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-
Monday to Saturday from 7.00am to 7.00pm Sundays and public holidays from 9.00am to 12.00pm
The applicant is responsible to instruct and control subcontractors regarding hours of work.
Reason: So that the development does not reduce the amenity of the area.
(3) DUR Condition – Footpath Storage. Building materials not to be stored on Council footway or nature strip at any time.
Reason: To ensure an adequate level of public safety is maintained.
(4) DUR Condition – Waste Removal. All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.
Reason: To ensure that the amenity and unsightly condition is minimised.
(5) DUR Condition – Tree Protection – existing vegetation. Existing vegetation along Queen Street and at the rear boundary shall be protected during the construction period.
Reason: Due to the secondary building line variation, the existing vegetation is required to be maintained to help screen the development when completed.
(6) DUR Condition - Pipe Replacement. Should the proposed building be located over existing vitrified clay sewer pipes then such pipes shall be reinstated in PVC material in the area under the proposed building.
Reason: To minimise the opportunity for damage to the building as a result of leaking sewage.
(7) DUR Condition - BCA Compliance. All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made).
Reason: To ensure the building complies with the BCA.
(8) DUR Condition – Inspections. The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.
All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made).
Reason: To ensure that adequate time is given of required inspections.
(9) DUR Condition – Restricted Public Access.
It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.
Reason: To ensure public safety is maintained.
(10) DUR Condition – Storm Water. Storm water is to be discharged: -
1. To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter
Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system
(11) DUR Condition – Storm Water / Ground Water Diversion. Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.
Reason: To minimise the opportunity for ponding and flooding.
POST CONSTRUCTION (1) POC Condition – Occupation of Building. A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.
Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.
ONGOING USE (1) USE Condition – Business Use. The shed is not to be let, adapted or used for separate occupation or commercial purposes.
Reason: Development consent is required for any activity other than residential.
(2) USE Condition – Clean and Tidy. The premises are to be maintained in a clean and tidy condition at all times.
Reason: So that the development does not reduce the amenity of the area.
(3) USE Condition –Amenity General. The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.
Reason: So that the development does not reduce the amenity of the area.
(4) USE Condition – Non Habitable Use. The shed is not to be used for residential occupation without prior consent of Council.
Reason: Health and safety prohibition.
(5) USE Condition – Tree Protection – existing vegetation. Existing vegetation along Queen Street and at the rear boundary shall be protected and maintained for the life of the shed.
Reason: Due to the secondary building line variation, the existing vegetation is required to be maintained to help screen the development when completed.
Carried |
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8.5 Regulatory Services
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8.5.1 Regulatory Section Activities 2020 |
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Resolution 055/2021 Moved: Cr Charlie Sheahan Seconded: Cr Doug Phillips The Regulatory Section Activities report for 2020, be received and noted. Carried |
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8.5.2 Regulatory Section Activities January 2021 |
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Resolution 056/2021 Moved: Cr Leigh Bowden Seconded: Cr Doug Phillips The Regulatory Section Activities report for January, 2021 be received and noted. Carried |
8.6 Assets
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8.6.1 Road Assets Condition Assessment and Valuation |
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Resolution 057/2021 Moved: Cr David Graham Seconded: Cr Dennis Palmer The report prepared by Moloney Asset Management Systems on the Condition of Road Assets and Valuation of these assets be deferred to the Ordinary Meeting scheduled to be held 23rd March, 2021. Carried |
8.7 Civil Works
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8.7.1 Civil Works and Technical Services Report - February 2021 |
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Resolution 058/2021 Moved: Cr Dennis Palmer Seconded: Cr Penny Nicholson The Civil Works and Technical Services Report for the month of February 2021 be received. Carried |
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8.7.2 Proposed Street Names for the Boundary Road Subdivision Development Cootamundra |
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Note: In the report 2.1 Taylor Drive was incorrectly referred to as Taylor Crescent and 2.2 Keith Crescent was incorrectly referred to as Keith Drive. |
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Motion Moved: Cr Charlie Sheahan Seconded: Cr Dennis Palmer 1. The report on the Proposed Street Names for the Boundary Road Subdivision Development Cootamundra be received and noted. 2. The following proposed street names for the Boundary Road Subdivision Development, Cootamundra be noted: 2.1 Taylor Drive 2.2 Keith Crescent 2.3 Oliver Street, and 2.4 Louisa Street
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8.8 Technical Services
Nil
8.9 Facilities
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8.9.1 Otway Street and Sheridan Street Gundagai Intersection Upgrade and Tree Removal |
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Resolution 059/2021 Moved: Cr Penny Nicholson Seconded: Cr Doug Phillips 1. The Otway Street and Sheridan Street, Gundagai Intersection Upgrade and Tree Removal Report be received and noted. 2. Council endorse the removal of the London Plane trees and Liquid Amber trees identified within the report. Carried |
8.10 Waste, Parks and Recreation
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8.10.1 Replacement of the Salt Cells Cootamundra Aquatic Centre |
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Resolution 060/2021 Moved: Cr Leigh Bowden Seconded: Cr Charlie Sheahan 1. The report on the Cootamundra Aquatic Centre salt cells, be received and noted. 2. Council authorise the replacement and installation of a new existing salt dosing/water sanitation system. 3. The cost for the replacement salt dosing/water sanitation system be funded from the Cootamundra Aquatic Centre maintenance budget. Carried |
9 Motion of which Notice has been Given
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9.1 Notice of Motion - That Council Provides Support, in Principal and Inkind to the Esablishment and Ongoing Development of a Cooperative In Cootamundra, The Coota Co-op Ltd |
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Resolution 061/2021 Moved: Cr Leigh Bowden Seconded: Cr Charlie Sheahan That Council provides support, in principle and in kind, to the establishment and ongoing development of a cooperative in Cootamundra, The Coota Co-op Ltd. Carried |
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9.2 Notice
of Motion - That Council, that is The Mayor and, or the General Manager on
behalf of all Councillors and the community, writes to each individual member
of the NSW State Cabinet stating the case for the demerger of the
Cootamundra-Gundagai Regional Council back to the former Cootamundra Shire
Council and Gundagai Shire Council. |
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Resolution 062/2021 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson That Council, that is The Mayor and, or the General Manager on behalf of all Councillors and the community, writes to each individual member of the NSW State Cabinet stating the case for the demerger of the Cootamundra-Gundagai Regional Council back to the former Cootamundra Shire Council and Gundagai Shire Council. That the letters be sent at the time that the verdict of the Boundaries Commission is due to be delivered. Carried |
10 Questions with Notice
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10.1 Questions With Notice |
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Resolution 063/2021 Moved: Cr Leigh Bowden Seconded: Cr Craig Stewart The Questions with Notice from Councillors and related responses from Council officers be noted. Carried |
11 Confidential Items
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11.1 Closed Council |
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Resolution 064/2021 Moved: Cr Dennis Palmer Seconded: Cr Doug Phillips 1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public. 11.2 RFQ Asphalt Works Sheridan and West Street Intersection Provisions for Confidentiality Section 10A (2) (d(i)) – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.
Carried |
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11.2 RFQ Asphalt Works Sheridan and West Street Intersection |
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Resolution 065/2021 Moved: Cr Doug Phillips Seconded: Cr Penny Nicholson 1. The Report for the engagement of Complete Road Seal for the Sheridan and West Street Intersection works be received and noted. 2. Council endorse the action of staff in awarding the contract to undertake the upgrade of the Sheridan and West Streets, Gundagai intersection to Complete Road Seal for the amount of $242,270 (exc. GST). Carried |
11.3 Resumption of Open Council Meeting
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Resolution 066/2021 Moved: Cr Leigh Bowden Seconded: Cr Dennis Palmer The Open Council meeting resume. Carried |
11.4 Announcement of Closed Council Resolutions
Note: The Chairperson announced the resolutions made in Closed Council.
The Meeting closed at 8:07pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 30 March 2021.
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CHAIRPERSON GENERAL MANAGER
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30 March 2021 |
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DOCUMENT NUMBER |
345893 |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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REPORTING OFFICER |
Abb McAlister, Mayor |
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1. Country Mayors Association - Minutes - 5 March 2021 ⇩ |
So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes.
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The information in the Mayoral Minute be received and noted. |
23rd February, 2021
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly and Nicholson, Phillip McMurray (General Manager) and I attended a Councillor Workshop.
26th February, 2021
Phillip McMurray (General Manger) and I attended a Riverina Eastern Regional Organisation of Councils Board Meeting and a Riverina Joint Organisation Board Meeting in Wagga Wagga.
1st March, 2021
Phillip McMurray (General Manager) and I met with Member of the Pauline Hanson’s One Nation, the Hon. Rodney Roberts, MLC.
Cr Bowden attended a Cootamundra Youth Council meeting.
2nd March, 2021
Cr Sheahan and I attended a Free Cuppa for the Driver Road Safety Promotion at the Dog on the Tucker Box.
4th March, 2021
I attended the official opening of the Cootamundra Ambulance Station with Member for Cootamundra, Steph Cooke, MP.
Cr Palmer (Deputy Mayor), Phillip McMurray (General Manager) attended a meeting with representatives from Environmental Earth Sciences International.
Cr Bowden attended at Cootamundra Tourism Action Group s355 Committee meeting and Annual General Meeting.
5th March, 2021
Phillip McMurray (General Manager) and I attended the monthly Country Mayors Association meeting in Sydney.
8th March, 2021
Cr Bowden attended a Cootamundra Development Corporation International Women’s Day event and launch of the Women in Business Networking Group.
9th March, 2021
Cr Palmer (Deputy Mayor) and I met with representatives from JLW Pty Ltd.
Cr Palmer (Deputy Mayor) and I met with representatives from Australian Meat Group.
Cr Bowden attended a Cootamundra Development Corporation Board meeting.
12th March, 2021
Phillip McMurray (General Manager) and I attended a meeting with Member for Cootamundra, Steph Cooke, MP in relation to funding secured through the NSW Government’s Fixing Country Bridges program.
I attended a Riverina Eastern Regional Organisation of Councils Executive Meeting in Wagga Wagga.
16th March, 2021
Cr Palmer (Deputy Mayor), Phillip McMurray (General Manager) and I met with Alistair Pennington of Conqueror Milling.
Cr Palmer (Deputy Mayor), Phillip McMurray (General Manager) and I met with Daryl Sedgwick of Ron Loiterton Real Estate to discuss housing and rental shortages in the area.
18th March, 2021
Cr’s Graham, Nicholson, Phillip McMurray (General Manager) and I, as part of the Dog on the Tucker Box working Party, met with representatives of Paramount Concrete Constructions to discuss the redevelopment of the Dog on the Tucker Box site.
Cr’s Graham and Nicholson, Phillip McMurray (General Manager) and I attended an information session on the roll out of the COVID-19 vaccination program in Gundagai presented by Dr Paul Mara.
18th – 21st March, 2021
Cr Bowden attended an Australian Local Government Women’s Association NSW Annual Conference held at Shellharbour.
19th March, 2021
I attended a Riverina Eastern Regional Organisation of Councils housing shortage workshop in Wagga Wagga.
23rd March, 2021
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson, Phillip McMurray (General Manager) and I attended a Councillor Workshop.
24th March, 2021
Cr Nicholson and I attended a Gundagai Tourism Action Group s355 Committee meeting.
25th March, 2021
Cr Bowden attended a meeting hosted by Temora Council and Temora Business Chamber Public Forum on community coops.
26th March, 2021
I officially opened the inaugural Tucker Box Bash car show event in Gundagai.
27th March, 2021
I attended the Well Being Day held in Carberry Park Gundagai.
|
30 March 2021 |
Nil
|
30 March 2021 |
|
DOCUMENT NUMBER |
344281 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
In accordance with Section 440AAB Local Government Act, 1993. |
|||
|
POLICY IMPLICATIONS |
To comply with the Code of Conduct. |
|||
|
Nil |
|
The tabling of pecuniary interest return from new designated staff be noted. |
Introduction
The Code of Conduct specifies that councillors and designated persons must make and lodge with the general manager a return, disclosing the designated person’s or councillors’ interests within 3 months after:
(a) becoming a designated person or councillor, and
(b) 30th June of each year, and
(c) the designated person or councillor becoming aware of an interest they are required to disclose under schedule 1 that has not been previously disclosed in a return lodged under paragraphs (a) or (b).
Returns required to be lodged with the general manager under (a) and (b) must be tabled at the first meeting of the council after the last day the return is required to be lodged.
Returns required to be lodged with the general manager under clause (c) must be tabled at the next council meeting after the return is lodged.
Discussion
Pecuniary interest return from new designated staff as of 15th March, 2021, is tabled.
Register of disclosed Pecuniary Interest Returns, listed below:
|
Designated Person |
Position |
Return Type |
Return received |
|
Craig Perrin |
Town Planner |
New |
23 February 2021 |
|
30 March 2021 |
|
DOCUMENT NUMBER |
345879 |
|||
|
REPORTING OFFICER |
Phillip McMurray, General Manager |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Dog on the Tuckerbox - Draft Master Plan Study - Dated 22 March 2021 ⇩ |
|
1. The Report on the Dog on the Tucker Box Masterplan be received and noted. 2. The Draft Dog on the Tuckerbox Masterplan be placed on Public Exhibition for no less than 28 days inviting submissions from stakeholders, the community and all interested parties. 3. A further report on the Dog on the Tuckerbox Development will be prepared and submitted for the consideration of Council at a future Meeting.
|
Introduction
Expressions of Interest were invited in relation to the development and enhancement of the famous national icon “The Dog on the Tuckerbox site”. Submissions closed on 7th December, 2018 with two submissions being received. At a Workshop held on 19th December, 2018, Council agreed to invite the two developers to present at a Councillor Workshop which was held on 12th February, 2019.
At an Extraordinary Meeting of Council held 13th August, 2019 Council resolved (Min. no. 254/2019) to enter into a Call Option Deed with Paramount Concrete Construction to redevelop the Dog on the Tucker Box site.
Council, in partnership with Paramount Concrete Construction and through open dialogue and negotiation, fulfill all avenues to procure the development and enhancement of the site whilst ensuring that a financially sustainable model is in place for its long term viability.
Included in the Call Option Deed is that:
3.1 The ‘Option’ must be exercised before three (3) years, but not before 100 days from the date of this deed (Due Date) provided that before being exercised the following conditions precedent have been met:
a. The purchaser at their cost must prepare a property masterplan (Masterplan) of their proposed development which address the following four (4) aspects:
i. Preservation and Enhancement of the Dog on The Tuckerbox Memorial (DoTT),
ii. Preservation of the Joseph Carberry (aka) Limestone Inn historic ruins (Limestone Inn),
iii. Provide and maintain Public Amenity Facilities, and
iv. The development meeting the objectives of the Gundagai Local Environment Pal (LES) 2001.
And
b. The purchaser must lodge the Masterplan no later than 12 months from the date of this deed, and
c. The approval and adoption of the Masterplan by the vendor.
Discussion
Subsequently, a working party (the Party) for the Dog on the Tucker Box redevelopment was established comprising of representatives of Council, staff and Paramount Concrete Constructions. The Party met on Thursday, 18th March, 2021 to discuss a draft Masterplan, attached.
The Masterplan as presented has incorporated key points requested by the Working Party, for their inclusion, to ensure the historical amenity was not lost with the redevelopment as it is the current charm and historical value of the site that brings many new and returning travellers to stop at the site.
Some of those key points are:
· Minimising impact on the environment by keeping the trees and accessibility to ensure continued operation of the site.
· Staged construction to ensure the current operations continued.
· Public amenities to be included in stage 1.
· Focus on landscaping particularly the open outdoor spaces.
· Accessibility and preservation of historical sites such as the Inn and the Dog on the Tucker Box statue.
· Stage three to focus on accommodation.
The Public Exhibition period will include a planned drop in morning where members of the community can come and review the master plan and discuss any concerns or queries with the developers and architects of the Master Plan, attached, at a future date to be confirmed and advertised.
The southern entrance to the site is an ongoing significant financial burden to Council in its current condition. A meeting is to be arranged between the Working Party, Member for Riverina, the Hon. Michael McCormack, Deputy Prime Minister and Minister for Infrastructure, Transport and Regional Development, Member for Cootamundra, Steph Cooke, MP and representatives of the Roads and Maritime Services to discuss the current condition and ongoing maintenance of the road to accommodate the anticipated increase of traffic to the site and its integration with the Masterplan.
|
30 March 2021 |
|
1. The Report on the Australian Local Government Association Call for Motions and the Australian Local Government Association -Working Together for Our Communities - Call for Motions NGA21 -Discussion Paper, attached to the report, be received and noted. 2. Council endorse the Motions submitted by the General Manager for the National General Assembly 2021 a detailed in the Report. |
Introduction
Convened annually by the Australian Local Government Association (ALGA) the National General Assembly (NGA) of Local Government is the peak annual event for Local Government attracting Mayors and General Managers from across the Country.
Discussion
The National General Assembly of Local Government (NGA) is an important opportunity for councils to influence the national policy agenda. The submissions were required to be submitted by 11:59pm on Friday, 26th March, 2021. Due to the fact that Council would resolve its Motions after the deadline the General Manager submitted the Motions. The motions below meet the criteria required for submission. The generic criteria for the Motions called is detailed in the Discussion Paper attached to the report.
Motions submitted by the General Manager are as follows:
· Rural Doctors Workforce Change to attract and retain doctors in regional and rural areas across the nation.
· For the federal government to undertake a review of the current financial distribution arrangement of the Financial Assistance Grants with the purpose of developing a formula which will redistribute the funds and increase the amount currently apportioned to regional and rural local government areas across the nation.
The information which led to the selection the Motions submitted has been circulated separately to Council for their information.
|
30 March 2021 |
|
DOCUMENT NUMBER |
345895 |
|||
|
REPORTING OFFICER |
Phillip McMurray, General Manager |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Report on Efficiencies and Cost Savings of Cootamundra-Gundagai Regional Council be received and noted. |
Introduction
At an Extraordinary Meeting held 3rd February, 2021 Council resolved (Min. no.032/2021) to submit an application for a Special Rate Variation for consideration by the Independent Pricing and Regulatory Tribunal (IPART). Council has yet to be advised of any determination of that application for the SRV having been made by IPART.
Discussion
Part 6 of the resolution (above) was that the General Manager and Management continue to pursue operation efficiencies and saving on an ongoing basis in an attempt to see continuous improvement in operational costs in each management area.
Managers have been undertaking a Service Review of all operational aspects within their sections, as part of their Personal Performance Agreement requirements. A workshop was conducted with all Councillors and Management on Tuesday, 3rd March, 2021 exploring opportunities for efficiencies to implemented. A draft improvement Program has been developed taking into account the feedback from these processes.
Actions that have been achieved or considered ready for the upcoming budget preparation, will be reported within the next business paper to Council.
Further workshops will be held to review operations and discuss opportunities for further savings with a report to be prepared and submitted for the information of Council on a quarterly basis.
|
30 March 2021 |
|
DOCUMENT NUMBER |
345596 |
|||
|
REPORTING OFFICER |
Catherine Smith, Procurement Officer |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
To comply with the tendering conditions of the Local Government Act, 1993 and (General) Regulation, 2005. |
|||
|
POLICY IMPLICATIONS |
To comply with Council’s Procurement Policy and Guidelines. |
|||
|
Nil |
|
1. The Open Tendering method for the proposed panel contract for Wet and Dry Plant Hire be endorsed. 2. A further report be prepared and submitted for the consideration of Council at the completion of the tendering process. |
Introduction
Discussion
Part 3, Division 1, Section 55 (1)(e) of the Local Government Act, 1993 (the Act) states that councils must invite tenders before entering into any number of contracts, such as a contract for the provision of goods or materials, for amounts over $250,000 (inc. GST) or contracts expected to exceed two (2) years. Further, Part 7, Division 2, Section 166 of the Local Government (General) Regulation 2005, states that whenever a council is required to invite tenders under the Act, before entering into a contract, the council must decide which method of tendering is to be used.
The following methods may be chosen:
(a) The open tendering method by which tenders for the proposed contract are invited by public advertisement;
(b) The selective tendering method by which invitations to tender for a proposed contract are made following a public advertisement asking for expressions of interest; and
(c) The selective tendering method by which recognised contractors, selected from a list prepared or adopted by the council, are invited to tender for proposed contracts of a particular kind.
In this instance, open tendering is seen to be the most beneficial and fair method in the case of procuring a panel of contractors for wet and dry plant hire.
|
30 March 2021 |
|
DOCUMENT NUMBER |
345467 |
|||
|
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
Compliance with amended Local Government (General) Regulation, 2005 |
|||
|
POLICY IMPLICATIONS |
Should Council resolve to permit Councillor attendance at meetings of Council and Committees of Council it would become effective from the date of amendment of the Regulation through to 31st December, 2021 |
|||
|
1. OLG Circular - Transitioning back to in Person Council and Committee Meetings and consultation on proposed changes allowing remote attendance at meetings - dated 9 March 2021 ⇩ 2. Remote Attendance By Councillors Consultation Paper ⇩ |
|
That Council:
1. Resolves to permit Councillors to attend meetings of Council and Committees of Council remotely by audio video link in exceptional circumstances. 2. Notes that the resolution in 1 above will apply from the date upon which the Regulation is amended to amend the Model Code of Meeting Practice until 31st December, 2021. 3. Notes that members of the public will be permitted to physically attend the gallery at meetings of Council and Committees of Council, with the number of attendees to be up to 25 conditional on the size of the chamber. 4. Make a submission in response to the Office of Local Government consultation paper titled “Remote Attendance by Councillors at Council Meetings” in support of continuing the ability of Councillors to attend meetings of Council and Committees of Council remotely by audio video link to assist and increase the attendance of Councillors impacted by distance between Cootamundra and Gundagai. 5. Note that submissions in response to OLG’s consultation paper titled “Remote Attendance by Councillors at Council Meetings” close on 3rd May, 2021. |
Introduction
In response to COVID-19, amendments were made to the Local Government (General) Regulation (the Regulation), relating to the Model Code of Meeting Practice, to permit Councillors to attend meetings of Council and Committees of Council remotely by video link. These provisions expire on 25th March, 2021 meaning that from 26th March, 2021 attendance by Councillors at meetings reverts to ‘in-person’ only.
The Office of Local Government, in Circular no. 21-01, attached to the report, has advised that the Regulation is to be amended again to permit Councillors to attend and participate in meetings remotely but only in “exceptional circumstances”. The expiry of the Regulation on 25th March, 2021 also results in the return of the physical attendance of members of the public at meetings of Council and Committees of Council, subject to compliance with relevant Public Health Orders.
The Office of Local Government has also issued a consultation paper, attached to the report, seeking views on proposed amendments to the Model Code of Meeting Practice for Council’s in NSW to allow councillors to attend meetings remotely by video link in certain circumstances.
Discussion
Following amendments to the Local Government (General) Regulation that became effective in March, 2020. Council has conducted Council meetings by video link from April, 2020. From that meeting, and up to September, 2020 Council meeting, all meetings of Council were conducted this way. From October, 2020, all subsequent meetings of Council have been conducted with Councillors having the option to either physically attend the meetings at the Council Chambers or d remotely by video link.
The relevant Regulation expires on 25th March, 2021, the result of which is that Council must revert to the provisions of the Code of Meeting Practice (Clause 5.2) which specifies that a Councillor cannot participate in a meeting of the Council or of a Committee of the Council unless personally present at the meeting.
However, the Office of Local Government, in Circular no. 21-01 has advised that the Regulation is to be amended again to permit Councillors to attend and participate in meetings remotely but only in “exceptional circumstances”. Examples cited of exceptional circumstances where a Councillor is prevented from attending the meeting are illness, disability, carer responsibility, a natural disaster or being away from the local area on Council related business. The amendments to the regulation have yet to be made, however based on the advice of the Office of Local Government, Council should make a decision on whether it is going to permit Councillors to attend meetings remotely in exceptional circumstances, including with distance constraints in anticipation of the foreshadowed amendments.
Should Council resolve to permit such attendance, it would become effective from the date of the commencement of the amended Regulation. The next Council Meeting is scheduled for 27th April, 2021. Representatives of the Office of Local Government have advised that they are confident that the amended Regulation will be in effect prior to those dates. However, in the event that does not occur, there would be no option for Councillors to attend remotely in extenuating circumstances until the Regulation is amended. The amendments will be temporary and will expire on 31st December, 2021.
Nevertheless, Council’s decision regarding Councillors attending meetings remotely, the expiry of the current amended Regulation means that the public will once again be able to physically attend meetings at the Council Chambers from 26th March, 2021. The advice from the Office of Local Government is that up to 25 people can be present in the gallery, with greater than 25 permitted provided the size of the meeting venue is sufficient to ensure there is at least 2 square metres of space (or whatever the prevailing Public Health Order is at the time) for each person (not including Councillors and staff) at the meeting venue. In the case of the Alby Schultz Meeting Centre and Gundagai Chambers, this number could be six to twelve.
|
30 March 2021 |
|
DOCUMENT NUMBER |
345894 |
|||
|
REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Riverina Eastern Regional Organisation of Councils Board Meeting - Draft Minutes - 26 February 2021 ⇩ 2. Riverina Joint Organisaion Board Meeting - Draft Minutes 26 February 2021 ⇩ |
|
The Report on the Riverina Eastern Regional Organisation of Councils and Riverina Joint Organisation and Minutes of the Riverina Eastern Regional Organisation of Councils Board Meeting and Riverina Joint Organisation Board Meeting held 26th February, 2021, attached to the report, be received and noted.
|
Introduction
The Draft Minutes of the Riverina Eastern Regional Organisation of Councils Board Meeting and Riverina Joint Organisation Board Meeting held 26th February, 2021are attached for the information of Council and the community.
|
30 March 2021 |
|
DOCUMENT NUMBER |
345602 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Legislative Compliance Policy ⇩ |
|
1. The Legislative Compliance Framework report be received and noted. 2. The Draft Legislative Compliance Policy, attached to the report, be endorsed. |
Introduction
It was recommended by the Audit Office, for Council to develop a formalised Legislative Compliance Register and Policy. Council recognises that the development of a Register and Policy would strengthen Council’s legislative framework, in line with best practice.
A Legislative Compliance Framework is important as it:
• promotes a culture of compliance,
• fosters continuous improvement in compliance processes, and
• ensures obligations are met and helps the organisation demonstrate its corporate and social responsibilities.
The absence of a legislative compliance policy and register reduces accountability for complying with key legislative requirements. It also increases the Council’s risk of breaching key legislative requirements. Non-compliance with laws and regulations may attract penalties and, or, result in significant reputational damage.
Discussion
The mammoth task to create a Legislative Compliance Register in-house, would not be achievable for Cootamundra-Gundagai Regional Council (CGRC). The Office of Local Government (OLG) or council stakeholder Riverina Eastern Regional Organisation of Council (REROC) had not been able to assist or identify a suitable creation method at this time. Therefore, methods to capture and maintain a legislative compliance register were researched by Council’s governance staff. It was identified that Pulse Management Software offered a module that could meet Council’s requirements for capturing, maintaining and reporting on legislative compliance, as well as provide an updated method to manage councils Delegations and Policy requirements. Council has been using Pulse Management Software to capture and report on its IPR progress reporting for the past few years, so integrating the new module would be efficient and practicable. The delegations data including the legislative compliance element, will be updated by Kell and Moore Law Firm every 6 months, keeping the data current and reducing the risk of non-compliance.
A Legislative Compliance Policy, attached to the report, has been developed in line with Council's objectives as articulated in Council’s Integrated Plans. The policy establishes the overarching principles and commitment to action for Council with respect to achieving compliance by:
· identifying a clear legislative compliance framework within which Council operates,
· promoting a consistent, and comprehensive approach to compliance throughout Council,
· developing and maintaining practices that facilitate and monitor compliance within Council,
· seeking to ensure standards of good corporate governance, and
· promoting a culture of compliance within the organisation.
|
30 March 2021 |
|
DOCUMENT NUMBER |
344324 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the CGRC s.355 Committee Management Manual. |
|||
|
1. The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes 1 February, 2021 ⇩ 2. The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes 1 March, 2021 ⇩ |
|
The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 1 February, 2021, and 1 March, 2021, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held 1 February, 2021 and 1 March, 2021, are submitted for the information of Council and the community.
|
30 March 2021 |
|
DOCUMENT NUMBER |
344623 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
|
1. The Arts Centre Cootamundra s.355 Committee Meeting Minutes 18 February, 2021 ⇩ 2. The Arts Centre Cootamundra s.355 Committee Meeting Minutes 18 March, 2021 ⇩ |
|
The Minutes of The Arts Centre Cootamundra s.355 Committee meeting held on 18 February 2021, and 18 March 2021, attached to the report, be received and noted. |
Introduction
The attached Minutes of The Arts Centre Cootamundra s.355 Committee Ordinary Meeting held on 18 February, 2021, and 18 March 2021 are submitted for the information of Council and the community.
|
30 March 2021 |
|
DOCUMENT NUMBER |
345700 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the s.355 Committee Management Manual. |
|||
|
1. Cootamundra Showground Users Group s.355 Committee Meeting Minutes 17 March, 2021 ⇩ |
|
The Minutes of the Cootamundra Showground Users Group s.355 Committee Ordinary Meeting held on 17 March 2021, attached to the report, be received and noted. |
Discussion
The Minutes of the Cootamundra Showground Users Group s.355 Committee Ordinary Meeting held on 17 March 2021, attached to the report, are submitted for the information of Council and the community.
|
30 March 2021 |
|
DOCUMENT NUMBER |
345907 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
|
1. Muttama Hall Managment s.355 Committee Meeting Minutes 17 March 2021 ⇩ 2. Muttama Hall Email dated 23.03.2021 ⇩ |
|
The Minutes of the Muttama Hall Management s.355 Committee meeting held on 17 March 2021, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Muttama Hall Management s.355 Committee meeting held on 17 March 2021, is submitted for the information of Council.
The attached email from the Muttama Hall s.355 Committee Chairperson, provides some background in relation to decisions made on item 9 of the Minutes.
|
30 March 2021 |
|
DOCUMENT NUMBER |
344653 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phillip McMurray, General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
The schedule of fees and charges for Ellwood’s Hall hire to be included in Council’s annual fees and charges to be adopted for the 2021/22 financial year. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the s.355 Committee Management Manual. |
|||
|
1. Ellwood's Hall s.355 Committee Meeting Minutes 25 February 2021 ⇩ 2. Schedule of Hiring Fees 21/22 ⇩ |
|
1. The
Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary
Meeting held on 2. The proposed 2021/2022 schedule of hall hire charges for the Stockinbingal Ellwood’s Hall, attached to the report, be listed in the 2021/22 CGRC Operational Plan Fees and Charges. |
Minutes
The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 25 February, 2021, are submitted for the information of Council and the community.
Schedule of Fees
The proposed 2021/2022 schedule of hall hire charges for the Stockinbingal Ellwood’s Hall is attached for the consideration of Council. It is proposed that these fees remain the same as 2020/21 financial year, with the expectation that the committee will conduct a review of these hiring charges once kitchen renovations have been completed. It is recommended that the Committees proposed fees be listed in Councils 2021/22 Operational Plan Fees and Charges for public consideration and subsequent adoption by Council.
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30 March 2021 |
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DOCUMENT NUMBER |
345526 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
The schedule of fees and charges for the Wallendbeen Memorial Hall hire be included in Council’s annual fees and charges to be adopted for the 2021/22 financial year. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
To comply with the s.355 Committee Management Manual. |
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1. Ordinary Meeting Minutes 2 March 2021 ⇩ 2. AGM Minutes 2 March 2021 ⇩ 3. Treasurers Report ⇩ 4. Committee Membership confirmation ⇩ 5. Schedule of Hiring Fees 21/22 ⇩ 6. Letter of appreciation to Council ⇩ |
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1. The Minutes of the Wallendbeen Memorial Hall s.355 Committee Ordinary Meeting held on 2 March 2021, attached to the report, be received and noted. 2. The Minutes and supporting documentation of the Wallendbeen Memorial Hall s.355 Committee Annual General Meeting (AGM) held on 2 March 2021, attached to the report, be received and noted. 3. The office bearers and membership of the Wallendbeen Memorial Hall s.355 Committee as detailed in the report and attached AGM minutes, be endorsed. 4. The proposed 2021/2022 schedule of hall hire charges for the Wallendbeen Memorial Hall, attached to the report, be listed in the 2021/22 CGRC Operational Plan Fees and Charges. 5. The letter of appreciation to Council, from the Wallendbeen Memorial Hall s.355 Committee, attached to the report, be received and noted. |
Minutes
The attached Minutes of the Wallendbeen Memorial Hall s.355 Committee Ordinary Meeting held on 2 March 2021, are submitted for the information of Council.
The attached Minutes, Treasurers Report, Confirmation of Committee Members and Hiring Fees of the Wallendbeen Memorial Hall s.355 Committee Annual General Meeting (AGM) held on 2 March 2021, are submitted for the information of Council.
Membership
The Wallendbeen Memorial Hall s.355 Committee conducted their Annual General Meeting (AGM) on 2 March, 2021. The details of office bearers and membership is provided for Council’s consideration, as follows:
Chairperson: Al Baldry Vice Chairperson: Phil McGeoch
Secretary/Treasurer: Marcia Thorburn
Other
Members: Greg Hines, Toby
Bassingthwaite, Ken Thorburn, Michael Baldry,
James Baldry, Ken Clark, Michael Wilkinson and Natalie Wilkinson
Council’s endorsement of the Committee’s elected office bearers and membership is requested.
Schedule of Fees
The proposed 2021/2022 schedule of hall hire charges for the Wallendbeen Memorial Hall are attached for the consideration of Council. It is recommended that the Committees proposed fees be listed in Councils 2021/22 Operational Plan Fees and Charges for public consideration and subsequent adoption by Council.
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30 March 2021 |
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DOCUMENT NUMBER |
345063 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
Potential monies to be spent on details in the recommendations submitted for the consideration of Council. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
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1. CTAG Meeting Minutes 4 March 2021 ⇩ 2. CTAG AGM Meeting Minutes 4 March 2021 ⇩ |
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1. The Minutes of the Cootamundra Tourism Action Group s.355 Committee Ordinary Meeting held on 4 March 2021, attached to the report, be received and noted. 2. The Minutes of the Cootamundra Tourism Action Group s.355 Committee Annual General Meeting (AGM) held on 4 March 2021, attached to the report, be received and noted. 3. The office bearers and membership of the Cootamundra Tourism Action Group s.355 Committee as detailed in the report and attached AGM minutes, be endorsed. 4. Council consider the Committee recommendations included in the report and detailed in the Ordinary Meeting Minutes. |
Introduction
The attached Minutes of the Cootamundra Tourism Group s.355 Committee ordinary meeting and AGM held on 4 March, 2021, are submitted for the information of Council.
Membership
The Cootamundra Tourism Group s.355 Committee conducted their Annual General Meeting (AGM) on 4 March, 2021. The details of office bearers and membership is provided for Council’s consideration, as follows:
Chairperson: Nina Piotrowicz
Secretary: Leah Sutherland
Other
Members: Yvonne Forsyth,
Hans Bruitsman, Brian Nolan, Gwen Norman,
Kim Knox-Thurn and Annie Jacobs
Council’s endorsement of the Committee’s elected office bearers and membership is requested.
Committees Recommendations to Council from the Ordinary Meeting held on 4 March 2021
1. Council contact the original artist, of the Milestone Monument Lights, to discuss the ongoing issues and to ascertain whether she would be open to replacement lighting technology being installed at the sculptures. If the answer is favourable, that Council investigates the best options that could be put forward for funding opportunities.
2. Council funds (or seeks appropriate funding) for the development of a masterplan, in conjunction with the other concerned bodies, for Muttama Creek with the aim to truly turn it into a valuable and useable recreational and tourism asset.
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30 March 2021 |
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DOCUMENT NUMBER |
344874 |
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REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Updated Council Meeting Action Report ⇩ |
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The Updated Council Meeting Action Report, attached, be noted. |
Introduction
The Council Meeting Action Report lists actions resolved from previous Council Meetings so the Mayor and Councillors can be assured those actions are completed or progressing.
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30 March 2021 |
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DOCUMENT NUMBER |
345997 |
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REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. NSW TfNSW - Fixing Country Bridges Letter - Cootamundra Gundagai Regional Council - 17.03.2021 ⇩ 2. MMR-Specialist Support Group Flood Affected Communities dated 23.03.20 ⇩ 3. Correspondence - Coota Co-Op dated 22.03.2021 ⇩ 4. Correspondence - the Hon. Shelley Hancock - Women's Forum dated 18.03.202 ⇩ 5. MMR -Nominations Now Open For Women In Local Government Awards dated 18.03.2021 ⇩ 6. Correspondence - the Hon. Rob Stokes MP - Received 17.03.2021 ⇩ 7. MMR-Fairer Rating Reforms Introduced to Parliament dated 16.03.2021 ⇩ 8. MMR - Wingecarribee Shire Council Suspended dated 12.03.2021 ⇩ 9. MMR - Changes to Encourage More Women to Run for Council dated 09.03.2021 ⇩ 10. MMR-Local Government Legend's Stellar Career Immortalised dated 08.03.2021 ⇩ 11. MMR-States Councillors Put on Notice dated 03.03.2021 ⇩ 12. MMR-Funding Boost for Councils to Engage Youth dated 02.03.2021 ⇩ 13. Cootamundra Floodplain Management Committee - Minutes - 11.11.2020 ⇩ 14. Street Trading and Outdoor Dining ⇩ |
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The Correspondence and Information attached to the March, 2021 Information Bulletin be received and noted. |
Introduction
Council receives correspondence and information from a variety of sources. The correspondence and information attached to the March, 2021 Information Bulletin is included for the information of council and the community.
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30 March 2021 |
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DOCUMENT NUMBER |
345956 |
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REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
Regular monitoring of Council’s finances will ensure that any issues are identified in a timely manner. |
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LEGISLATIVE IMPLICATIONS |
There are no legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no policy implications associated with this report. |
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1. Finance Report - February 2021 ⇩ |
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The Finance Report for February 2021 be received and noted. |
Introduction
The Monthly Finance Report provides Councillors with an update on the current budget status.
Discussion
Operating expenditure is slightly over budget for the current year, largely due to the capital/operating split in roads. Weather conditions may force capital works to be deferred, requiring adjustment at the next Quarterly Budget Review. Any adjustments would need to be factored into the 2021/22 capital works budget.
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30 March 2021 |
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DOCUMENT NUMBER |
345958 |
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REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
Council’s investment income for February 2021 was $2,991.05, 9% under the budgeted figure of $3,289.37. |
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LEGISLATIVE IMPLICATIONS |
Council investments comply fully with Section 625 of the Local Government Act (NSW), 1993, Local Government (General) Regulation, 2005 paragraph 212. |
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POLICY IMPLICATIONS |
The Investment Policy was adopted on 31st July 2018 and is due for review on 31st July 2021. |
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1. Investment Report - February 2021 ⇩ |
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The Investment Report for February 2021 be received and noted. |
Introduction
The monthly investment report provides an overview of Council’s investments, and their performance for the month.
Discussion
Investments for the month have produced interest of $2,991.05 - 9% below the budget.
A significant adjustment to the budget was adopted in the December 2020 Quarterly Budget Review Statement.
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30 March 2021 |
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DOCUMENT NUMBER |
343889 |
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REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
Monies spent to be drawn from the Bushfire Community Resilience & Economic Recovery Fund- Phase 1 Grant Program |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Cootamundra-Gundagai Agritourism Strategy ⇩ |
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The Cootamundra-Gundagai Agritourism Development Strategy document be placed on Public Exhibition for the required 28 days.
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Discussion
In April, 2020, Council received Grant funding to the amount of $62,024.55 from Bushfire Community Resilience & Economic Recovery Fund- Phase 1 Grant Program, through the Department of Planning, Industry and Environment. Of that an amount $38,800.00 was allocated to the Tilma Group Pty Ltd to conduct research for businesses and to produce an Agritourism Development Strategy for the Cootamundra-Gundagai Regional Council local government area.
Consultative sessions with local businesses were conducted over Zoom meetings with registered businesses involved in the program due to COVID-19 restrictions. Businesses involved in the program were provided feedback from the Tilma Group Pty Ltd as to how they could develop their business further in the Agritourism space.
The Cootamundra-Gundagai Agritourism Development Strategy document has been developed by two consultants at the Tilma Group Pty Ltd in conjunction with consultation with Council staff and with feedback from the Cootamundra Tourism Action Group s355 Committee and the Gundagai Tourism Action Group s355 Committee.
Proposed Priority Projects for Council mentioned within the document (page 28) include the following two phases:
· Phase 1: Establish Foundations- marketing and experience development.
· Phase 2: Ongoing Development- Investment attraction and product development
Phase 1 will ‘develop an annual Agritourism Business Development Program to educate producers on how to develop, finesse and promote their agritourism experiences’ and ‘support existing agritourism operators’.
Phase 2 will ‘implement the Agritourism Business Development Program’.
It is recommended that the Cootamundra-Gundagai Agritourism Development Strategy document placed on Public Exhibition for 28 days seeking submissions from the community. A further report is to be prepared and submitted for the consideration of Council after the closing of exhibition period.
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30 March 2021 |
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DOCUMENT NUMBER |
345687 |
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REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
Total $79,600. Proposed activities to be funded from existing grants allocations ($44,800), Remaining 2020/21 Tourism Promotion Campaign Budget ($29,500), and proposed component of 2021/22 budget ($5,300), plus funds for matching grant applications (proposed remaining $24,700 of usual $30,000 promotion budget), subject to adoption of 2021/22 budgets. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Cootamundra Communications Plan 2021 ⇩ 2. Gundagai Communications Plan 2021 ⇩ |
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The Gundagai Communications Plan 2021 (Tourism) and the Cootamundra Communications Plan 2021 (Tourism) be adopted. |
Introduction
Wisdom Inc. were employed in 2020 to prepare a Branding and Marketing Strategy for Council utilising funding from the NSW Government. At the time of presenting the Strategy for adoption the Communications plans were held over for further review as a result of the COVID situation and a need to determine resourcing.
Discussion
The attached Communications Plan allows for the development of much needed high quality digital media for the region, along with promotion into Canberra as a key COVID market, as well as Billboard advertising for highway travellers for both Cootamundra and Gundagai.
Mindful of the limited Council resources, many activities will be delivered grant funding dependent, and a great deal of focus has been placed of promotional campaigns that can be run internally without an advertising spend.
Event development activities have been removed from this year’s Communication Plan as these are not feasible to deliver without a dedicated Events Officer which was proposed by the Tourism and Economic Development Strategy but is yet to be resourced. Similarly some “shop local” activities which have been tried before unsuccessfully by the Council were removed in favour of new and potentially more successful initiatives.
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30 March 2021 |
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DOCUMENT NUMBER |
345691 |
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REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
$165,000 from NCIF2 Grant funds held for the site. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Old Mill Project Management Plan ⇩ |
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The application for funding made through the Building Better Regions Fund Round 5 for the amount of $495,000, with a co-contribution from Council of $165,000 funded from the New Council Implementation Fund Round2 funds held for the Old Mill be endorsed. |
Introduction
In 2018 Council purchased the Old Mill at Gundagai (2 Sheridan Lane) at the request of the community and in recognition of the significant local heritage significance of the C.1848 building, which is the only structure to have survived the Great Flood of 1852 in which one third of the Gundagai townsfolk perished.
Discussion
Subsequently, Council has engaged a heritage architect, Noel Thomson who has prepared detailed drawings for the structural rectification of the building in conjunction with structural engineer Peter Kennard. A Development Application has been approved. To date $200,000 has been spent on the building purchase (including costs) and a further $35,000 has been expended on the structural drawings which are now at a Construction Certificate stage. Council then went to tender for the works required and the works required to make the building usable to be in the order of $700,000. Council have a remaining budget of $165,000 which can be utilised towards these construction expenses however at this stage works cannot continue until Council acquires full funding due to the complex structural nature of the repairs making staging of works impossible.
The application for $495,000 will provide sufficient funding for site works to be fully completed allowing a suitable tenant to be sought, making the site both functional and able generate income. It will also prevent the structure from further decay in the event of a flood.
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30 March 2021 |
8.4 Development, Building and Compliance
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DOCUMENT NUMBER |
345583 |
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REPORTING OFFICER |
Laura Schweiger, Town Planner |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. One of the submissions foreshadowed possible legal action should Council approve the development, however local development does not have any Class 1 “merits based” appeal rights. The only possible legal action could come in the form of a Class 4 “procedural appeal”, that is, if Council failed to follow the law in processing the application, which it has not. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Development Application 2020/138 Assessment Report - Dwelling, Lot 12 Stockinbingal Road, Cootamundra ⇩ |
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Council approve the following development, subject to the conditions below: § Application No.: DA2020/138 § Property: Lot 12 DP 870918 Stockinbingal Road COOTAMUNDRA NSW 2590 § Development: Dwelling – to erect a three (3) bedroom, weatherboard-clad dwelling, and ancillary infrastructure.
ADMINISTRATIVE CONDITIONS
Approved plans
1. The development shall be generally in accordance with the supporting documentation, including, but not limited to, the following:
and as modified by any conditions of this consent.
2. No departure from the approved plans and specifications shall be made unless the prior approval of Council has been obtained in writing.
Compliance with relevant legislation
3. The development shall be carried out in accordance with the provisions of the Building Code of Australia, Environmental Planning and Assessment Act, 1979 and the regulations made thereunder, in accordance with the plans and specifications approved by Council.
4. The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series. Utilities
5. Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property. PRIOR TO ISSUE OF A CONSTRUCTION CERTIFICATE
Payment of section 7.12 contribution
6. Prior to the issuing of a construction certificate, a contribution is required towards the provision of public amenities and services, in accordance with the Cootamundra–Gundagai Regional Council Section 7.12 Fixed Developer Consent Levy Contributions Plan 2018.
Onsite Sewerage Management System
7. Prior to the issuing of a construction certificate, a section 68 approval under the Local Government Act 1993 shall be obtained for the installation of the onsite sewerage management system.
Solid fuel heater
8. Prior to the issuing of a construction certificate, a section 68 approval under the Local Government Act 1993 shall be obtained for the installation of the solid fuel heater.
PRIOR TO WORK/CONSTRUCTION COMMENCING
Inspection/Certification
9. Where Cootamundra-Gundagai Regional Council is nominated as the Principal Certifying Authority, the following requirements shall be satisfied before works commence: § the Principal Certifying Authority Service Agreement shall be completed and signed by the applicant; and § terms and conditions of the Principal Certifying Authority Service Agreement shall be satisfied, § a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection shall be given.
Signs
10. Site signage must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -
§ statement that unauthorised entry to the site is not permitted, § the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours, § the name, address and telephone contact of the Principal Certifying Authority.
Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.
Notice of Commencement
11. Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least two (2) days prior to work commencing.
Builders Toilets
12. Provision shall be made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.
Residential Building Work
13. Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information
A. In the case of work for which a principal contractor is required to be appointed: § the name and licence number of the principal contractor, and § the name of the insurer by which the work is insured under Part 6 of that Act.
B. In the case of work to be done by an owner-builder: § the name of the owner-builder and, § the number of the owner-builder permit (where required).
If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.
Prior to Building Work Commencing
14. The erection of a building in accordance with the development consent must not commence until:-
A. A construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and
B. The person having the benefit of the development consent has: § appointed a principal certifying authority for the building work, and § notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and
C. The principal certifying authority has, no later than 2 days before building works commences: § notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and § notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and
D. The person having the benefit of the development consent, if not carrying out the work as an owner-builder, has, § appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and § notified the principal certifying authority of any such appointment, and § unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .
Cut and Fill
15. The applicant shall ensure that any cut or fill on site is appropriately graded, drained, retained and revegetated.
Siting of Building
16. The applicant is responsible for ensuring that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.
Soil Erosion Control
17. Site erosion control measures shall be incorporated into site management prior to work commencing. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.
Restricted Public Access
18. It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.
DURING CONSTRUCTION
Bushfire Construction level
19. All development shall be constructed to BAL-29 construction standard, in accordance with Australian Standard AS3959 - Construction of Buildings in Bushfire Prone Areas, the provisions of Planning for Bush Fire Protection, 2019, and the Bush Fire Hazard Assessment report referenced in Condition 1.
Works to be undertaken in accordance with the approval
20. All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.
21. The builder shall maintain on the site, at all times a legible copy of the following: § development consent including plans and related documentation, § construction certificate including plans, specifications and certificates.
Hours of Construction Site Works
22. Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:- § Monday to Saturday from 7.00am to 7.00pm § Sundays and public holidays from 9.00am to 12.00pm The applicant is responsible to instruct and control subcontractors regarding hours of work.
Effluent disposal and plumbing and drainage works.
23. The onsite sewerage management system shall be installed and operated in accordance with the section 68 approval.
24. All plumbing works must be undertaken by a licenced plumber or drainer. They must submit their Notice of Work (N.O.W) and pay for any associated inspections 48 hours before the first inspection. They also must submit a correct Sewer Service Diagram (S.S.D) for all works. The Certificate of Compliance (C.O.C) and S.S.D. must be submitted before an Occupation Certificate can be released by the Principal Certifying Authority (P.C.A).
The applicant shall comply with all requirements tabled under any approval issued under section 68 of the Local Government Act 1993, NSW Fair Trading and The Plumbing Code of Australia.
Construction waste management
25. Provision shall be made on site for the proper storage waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. paper, sheets of iron, ridge capping, cement and lime bags and the like.
26. All construction waste shall be removed from the site and disposed of to a licenced waste disposal facility, on a regular basis.
Termite Protection
27. The building and immediate surrounds shall be treated be treated in accordance with Australian Standard 3660.1 for protection against subterranean termites, and a copy of the guarantee submitted to Council.
NB: If a chemical system is selected for use as a barrier against termite attack, a durable notice shall be attached to the house providing information relating to the treatment supplied and the chemical used. This notice should be affixed permanently in either the electric meter box or at the entrance to the subfloor area.
Whilst the Building Code of Australia (BCA) and AS 3660.1 prescribe measures for protection in relation to the structural elements of a building, there are many other elements which may be susceptible to termite attack. Council, therefore, encourages builders and owners to take general protective measures against termite attack according to approved industry standards and practices.
No protective measure is permanent. Owners should, therefore, arrange regular inspections of their building by appropriate experts.
Storm Water
28. Storm water from roof and hard stand areas, as well as any overflow from a tank, is to be discharged clear of the building and septic tank disposal area, and in such a position that it does not cause nuisance to neighbours or erosion.
29. Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable drainage system.
Water Proofing - Wet Areas
30. An owner/builder will not be permitted to provide water proofing membranes to any wet area unless that person holds a Water Proofing Membrane subcontractor's licence with the Department of Fair Trading. The application of water proof membranes to nominated wet areas is a 'Critical Stage Inspection' requiring mandatory inspection by the Council or an accredited Private Certifying Authority. The standards for compliance are AS 3740 2010 for Water Proofing Internal Wet Areas.
Slab on Ground Construction.
31. The following points must be complied with: - § internal floor level must be a minimum of 225mm above the external finished surface level adjacent to the building § external paths and ground surface adjoining the walls of the building must be graded and drained away from the dwelling in such a manner as not to cause a nuisance
Scalding
32. The Hot Water System to the bathroom/ensuite is to be set not to exceed 50°C to prevent accidental scalding of children and the infirm. The licensed Plumber is to complete the attached certificate of compliance for the completed installation.
Smoke Alarms
33. A smoke alarm system complying with Australian Standard AS3786 Self Contained Smoke Alarms or listed in the Scientific Services Laboratory (SSL) Register of Accredited Products - Fire Protection Equipment shall be installed. The smoke alarm system must be connected to the mains electrical power supply and must have a standby (battery backup) power supply, and where there is more than one smoke alarm installed, all alarms must be interconnected.
PRIOR TO OCCUPATION OR COMMENCEMENT OF USE
Occupation of Building
34. A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.
Compliance Certificates
35. Prior to occupation of the building an Occupation Certificate is to be obtained. If Council is requested to issue the Occupation Certificate, all relevant compliance certificates must be submitted.
BASIX
36. The development is to be carried out in accordance with the current BASIX certificate and schedule of commitments approved in relation to this development.
Prior to an Occupation Certificate being issued, the applicant is to provide certification certificates to the PCA which specifies that all commitments listed in the BASIX Certificate have been completed.
Driveway and Layback
37. A suitably located and constructed vehicle access shall be provided to the site, prior to the issue of an occupation certificate. The vehicle access shall be constructed in accordance with Council’s specifications, after making application to and obtaining approval from Council, under Section 138 of the Roads Act 1993.
Property Identification
38. A rural addressing number shall be affixed to the fence adjacent the property entrance, prior to the issuing of an occupation certificate. The rural addressing number shall be allocated upon construction of the access.
PRIOR TO OCCUPATION OR COMMENCEMENT OF USE
Ongoing bushfire protection measures
39. The following bushfire protection measures shall be installed and maintained on site, in accordance with the provisions of Planning for Bush Fire Protection 2019 and the Bush Fire Hazard Assessment report referenced in Condition 1: § an Asset Protection Zone (APZ) of 25 metres around the development, § a minimum of 20,000 litres of water shall be provided to be used exclusively for fire-fighting purposes, fitted with a 65 mm Storz outlet (this shall be in addition to any private supply or storage for drinking water purposes), § internal access road.
REASONS FOR THE CONDITIONS:
§ To achieve the objectives of section 1.3 of the Environmental Planning and Assessment Act 1979, having regard to the relevant matters for consideration contained in section 4.15 of the Act and the Environmental Planning Instruments applying to the land. § To ensure compliance with the Building Code of Australia, to enable the achievement and maintenance of acceptable standards of structural sufficiency, safety, health and amenity, for the benefit of the community now and in the future. § To confirm the details of the application and plans submitted by the Applicant. § To ensure compliance with relevant planning controls. § To ensure that appropriate environmental protection measures are in place. § To ensure the development complies with the requirements of Council policies. § To ensure that works do not interfere with reasonable amenity expectations of residents and the community.
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Introduction
The application is being referred to Council for determination due to the nature of the submissions received in relation to the development.
Discussion
This report assesses a development application (DA2020/138), for the erection of a dwelling house, at Lot 12 Stockinbingal Road, Cootamundra.
The application was duly notified, and subsequently renotified, when amended plans were lodged in response to initial submissions. In total five (5) submissions were received, with four (4) submissions from the same person, objecting to the development, and the fifth submission (from another party) stating they did not object to the amended location of the dwelling. The key issues raised in the objections include:
§ development is contrary to the LEP and zone,
§ impact on adjacent farming land and right to farm,
§ unsafe access,
§ unsuitable site conditions,
§ adverse impacts from stormwater and effluent disposal,
§ erosion and sedimentation,
§ natural hazards (bushfire, flooding, landslip, wind),
§ poor quality application and information.
The assessment of the application has considered all relevant matters under Section 4.15 of the Environmental Planning and Assessment Act 1979 (the Act). The assessment concludes that the design of the development is appropriate in the local context, and the location of the dwelling will minimise the potential for conflict with adjacent land uses and will have minimal environmental impact. See development assessment report (Attachment 1).
It is considered that the development meets all relevant environmental and amenity criteria and that the development is in the public interest and is recommended for approval, subject to the standard conditions of consent for a dwelling.
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30 March 2021 |
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DOCUMENT NUMBER |
345776 |
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REPORTING OFFICER |
Sharon Langman, Manager Development, Building and Compliance |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Development Assessment Report DA2021/13 - Farm Building, 659 Berthong Road, Cootamundra ⇩ |
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Council approve the following development, subject to the conditions below: Application No.: DA2021/13 Property: Lot 4 DP1085359 659 Berthong Road COOTAMUNDRA NSW 2590 Development: Farm Building – to erect a 384m2 zincalume clad farm building.
ADMINISTRATIVE CONDITIONS
Approved plans
1. The development shall be generally in accordance with the supporting documentation, including, but not limited to, the following:
and as modified by any conditions of this consent. 2. No departure from the approved plans and specifications shall be made unless the prior approval of Council has been obtaining writing.
Compliance with relevant legislation
3. The development shall be carried out in accordance with the provisions of the Building Code of Australia, Environmental Planning and Assessment Act, 1979 and the regulations made thereunder, in accordance with the plans and specifications approved by Council.
4. The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.
PRIOR TO WORK/CONSTRUCTION COMMENCING
Prior to Building Work Commencing
5. The erection of a building in accordance with the development consent must not commence until:
A. A construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and
B. The person having the benefit of the development consent has: § appointed a principal certifying authority for the building work, and § notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and
C. The principal certifying authority has, no later than 2 days before building works commences: § notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and § notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and
D. The person having the benefit of the development consent, if not carrying out the work as an owner-builder, has, § appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and § notified the principal certifying authority of any such appointment, and § unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work.
Inspection/Certification
6. Where Cootamundra-Gundagai Regional Council is nominated as the Principal Certifying Authority, the following requirements shall be satisfied before works commence: § the Principal Certifying Authority Service Agreement shall be completed and signed by the applicant; and § terms and conditions of the Principal Certifying Authority Service Agreement shall be satisfied, § a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection shall be given. Signs
7. Site signage must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -
§ statement that unauthorised entry to the site is not permitted, § the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours, § the name, address and telephone contact of the Principal Certifying Authority.
Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.
Notice of Commencement
8. Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least two (2) days prior to work commencing.
Builders Toilets
9. Provision shall be made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.
Siting of Building
10. The applicant is responsible for ensuring that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.
Soil Erosion Control
11. Site erosion control measures shall be incorporated into site management prior to work commencing. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.
Second Hand Materials
12. No second hand materials are to be used on any external surface of the building unless made available for inspection and separately approved by Council prior to erection.
Restricted Public Access
13. It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.
DURING CONSTRUCTION
Works to be undertaken in accordance with the approval
14. All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.
15. The builder shall maintain on the site, at all times a legible copy of the following: § development consent including plans and related documentation, § construction certificate including plans, specifications and certificates.
Hours of Construction Site Works
16. Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:- § Monday to Saturday from 7.00am to 7.00pm § Sundays and public holidays from 9.00am to 12.00pm The applicant is responsible to instruct and control subcontractors regarding hours of work.
Construction waste management
17. Provision shall be made on site for the proper storage waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. paper, sheets of iron, ridge capping, cement and lime bags and the like.
18. All construction waste shall be removed from the site and disposed of to a licenced waste disposal facility, on a regular basis.
Storm Water
19. Storm water from roof and hard stand areas, as well as any overflow from a tank, is to be discharged clear of the building and septic tank disposal area, and in such a position that it does not cause nuisance to neighbours or erosion.
20. Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable drainage system.
PRIOR TO OCCUPATION OR COMMENCEMENT OF USE
Occupation of Building
21. A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.
Compliance Certificates
22. Prior to occupation of the building an Occupation Certificate is to be obtained. If Council is requested to issue the Occupation Certificate, all relevant compliance certificates must be submitted.
ONGOING USE
23. The shed is not to be, nor adapted to be capable of being, used for residential occupation
REASONS FOR THE CONDITIONS:
§ To achieve the objectives of section 1.3 of the Environmental Planning and Assessment Act 1979, having regard to the relevant matters for consideration contained in section 4.15 of the Act and the Environmental Planning Instruments applying to the land. § To ensure compliance with the Building Code of Australia, to enable the achievement and maintenance of acceptable standards of structural sufficiency, safety, health and amenity, for the benefit of the community now and in the future. § To confirm the details of the application and plans submitted by the Applicant. § To ensure compliance with relevant planning controls. § To ensure that appropriate environmental protection measures are in place. § To ensure the development complies with the requirements of Council policies. § To ensure that works do not interfere with reasonable amenity expectations of residents and the community. |
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Introduction
The application is being referred to Council for determination as the applicant is a Councillor as per the delegations issued to staff; viz:
“(3) Notwithstanding, any development application or application to modify a consent that involves a member of senior staff of a Councillor is to be referred to Council for determination”.
Discussion
This report assesses a development application (DA2021/13) for the erection of a 384m2 zincalume farm shed at Lot 4 DP1085359, 359 Berthong Road, Cootamundra.
The assessment of the application has considered all relevant matters under Section 4.15 of the Environmental Planning and Assessment Act, 1979 (the Act). The assessment concludes that the design of the development is appropriate in the local context and will have minimal environmental impact; see development assessment report (Attached).
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30 March 2021 |
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DOCUMENT NUMBER |
345594 |
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REPORTING OFFICER |
Sharon Langman, Manager Development, Building and Compliance |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
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LEGISLATIVE IMPLICATIONS |
Compliance with the provisions of the Environmental Planning and Assessment Act, 1979 and related legislation. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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The information on Development Applications approved in February 2021 be received and noted. |
Introduction
The Development Applications Approved in February 2021 report is submitted for the information of Council regarding development applications processed.
Discussion
The following development applications were approved by Cootamundra Gundagai Regional Council in February 2021.
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APP. NO. |
PROPOSED DEVELOPMENT |
PROPERTY DESCRIPTION |
|
|
DA.2020.203 |
New Carport |
Lot 2 DP339956 Centenary Ave Cootamundra |
|
|
DA.2020.205 |
New Shed |
Lot 2 DP961528 Olney St Cootamundra |
|
|
DA.2020.207 |
New Dwelling |
Lot 308 DP753601 Temora St Cootamundra |
|
|
DA.2020.217 |
New Shed |
Lot 2 Sec F DP1975 Berthong St Cootamundra |
|
|
DA.2020.219 |
New Overhead Load Out Bin |
Lot2 DP229988 Sutton St Cootamundra |
|
|
DA.2020.140.2 |
Modification - Dwelling |
Lot 1 DP1199338 Bartley St Cootamundra |
|
|
DA.2020.210 |
Storage Units |
Lot 3 DP1099476 Hovell St Cootamundra |
|
|
DA.2020.199 |
Livestock Processing Facility Additions and Alterations |
Lot 1 DP611755 Stockinbingal Rd Cootamundra |
|
|
DA.2020.191 |
New Garage |
Lot A DP384426 Crown St Cootamundra |
|
|
DA.2021.1 |
New Shed |
Lot 378 DP751421Tor St Gundagai |
|
|
DA.2021.5 |
New Garage and Swimming Pool |
Lot 1 DP314992 Cooper St Cootamundra |
|
|
DA.2021.6 |
Dwelling Alterations and Additions |
Lot 5 Sec D DP1975 Warren St Cootamundra |
|
|
DA.2021.7 |
Dwelling Alterations and Additions |
Lot 266 DP 753601 Olympic Way Cootamundra |
|
|
DA.2021.8 |
Dwelling Alterations and Additions |
Lot 8 DP259786 Coora Ave Cootamundra |
|
|
DA.2021.9 |
Demolish shed & construct new shed |
Lot 1 DP166465 Thompson St Cootamundra |
|
|
DA.2021.11 |
Dwelling Alterations and Additions |
Lot 6 Sec 4 DP2740 Ward St Cootamundra |
|
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DA.2021.12 |
New Shed |
Lot 23 Sec E DP1975 Hume St Cootamundra |
|
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DA.2021.14 |
Shed Alterations and Additions Shed |
Lot 183 DP753601 Old Cootamundra Rd Cootamundra |
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|
VALUE OF WORK REPORTED TO THIS MEETING: |
$6,215,484.00 |
|
VALUE OF WORK REPORTED YEAR TO DATE: |
$8,645,323.00 |
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THIS TIME LAST YEAR: |
|
|
VALUE OF WORK –February 2020: |
$646,229.00 |
|
VALUE OF WORK – YTD 2020: |
$832,734.00 |
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30 March 2021 |
|
DOCUMENT NUMBER |
344660 |
|||
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REPORTING OFFICER |
Glen McAtear, Manager Regulatory Services |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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The Regulatory Report for February, 2021 be received and noted. |
Introduction
The following report outlines the main activities that were carried out by the Regulatory staff during February, 2021.
Emergency Management
The Local Emergency Management Committee (LEMC) Meeting was held in Gundagai on Tuesday 16th February, 2021 with local emergency agencies in attendance. A presentation from Inland Rail staff was received to discuss potential flood issues in relation to the Illabo to Stockinbingal Inland Rail Project.
Biosecurity Activities
Continuation of weed spraying throughout the Local Government Area (LGA). With recent rain the control of weeds along roadsides, street and town lanes along with the Parks and Reserves is very challenging. The following Roadsides, streets and areas have been sprayed and inspected: Culinga Road, Gundagai Road, Brawlin Road, Old Cootamundra Road, North Gundagai streets, South Gundagai Streets, Gundagai Works depot, Nangus Township and Nangus road, Gundagai Railway station precinct and Transfer stations at Coolac, Tumblong, Nangus and Muttama. Ongoing Parks and Gardens weed control for Bindi eye and Khaki weed.
Weeds targeted: Coolatai grass, Bathurst burr, Johnson grass, Devils claw and Chilean needle grass.
No property inspections were undertaken due to the continued COVID-19 restrictions, however, farmers were engaged and consulted with regard to the 2018 flood water issues, Roads and Maritime Services roadside spraying, and a possible new weed identification. Organised Biosecurity Radio and Media releases and worked on Weed Information Field Day. The Biosecurity Officers attended Regional Weed meeting in Cowra. drumMUSTER collections were also received throughout the month.
Cemetery Activities
Burial enquiries - Locate grave, provide maps and information for family research: 21
All Cemeteries mowed, weeds sprayed, trees watered and plants pruned and sprayed. General grave maintenance including backfilling feral animal holes, topping up graves and irrigation repairs.
Burial/Interments: 14
Cemetery Locations: Cootamundra 8, Gundagai North 1, Gundagai South 3, Nangus 2
Ranger Activities
Rangers have been continuing with the Companion Animal Audit to assist with responsible pet ownership, explaining the two step process of Microchipping and Lifetime Registration.
The Animal Care Facility was mowed and maintained, along with baiting for mice and rats. The Rangers attended to several complaints, 3 Nuisance Dog issues, 1 Dog Park issue, 1 Menacing Dog Assessment and an illegal dumping incident and clean up. During this month several cat traps were hired out for feral cat capture and 3 feral cats were euthanised. Dog Waste Stations were refilled with bags in all parks. Regulatory staff also attended to 1 straying livestock incident.
NSW Companion Animal Registrations: 58, amount received for
February, 2021: $3,955.00
Dogs and Cats Seized across the LGA 21 - Seizure Locations: Cootamundra 19,
Stockinbingal 2
Dog Attack Incidents: 1 -
Dog Attack Incident Locations: Cootamundra 1 
Saleyard Activities
Sheep Sales held – Cootamundra: 2 - Yarding information: Total sheep sold: 3385 head.
Total amount of sales - $669,683.80 Top price: $473.00, Average Price: $199.34
Cootamundra yards maintained with minor welding of gates, along with weed spraying and cleaning of the facility.
Cattle Sales – Gundagai: Nil
Truck wash Registered Users: Cootamundra Saleyards: 31 - Amount received $1,977.46
Gundagai Saleyards: 37 - Amount received $2,180.54
Transit Fees Received Cootamundra Yards: Nil. Gundagai Yards: Nil
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30 March 2021 |
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DOCUMENT NUMBER |
343815 |
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REPORTING OFFICER |
Ganesh Ganeshamoorthy, Manager Assets |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
The report will assist Council to determine funding levels and priorities for renewal expenditure on road assets. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Report Following the Survey of Road Assets for Cootamundra-Gundagai Regional Council - June 2020 (under separate cover) |
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The Report on Road Assets Condition Assessment and Valuation and the Report Following the Survey of Road Assets for Cootamundra-Gundagai Regional Council – June 2020 attached to the report, be received and noted.
|
Introduction
Moloney Asset Management System (MAMS) was engaged to undertake a survey of roads assets for Cootamundra-Gundagai Regional Council as part of the Asset Management Strategy. The final survey report MAMS is attached under separate cover for the information of Council and the community.
Discussion
The Report Following the Survey of Road Assets for Cootamundra-Gundagai Regional Council – June 2020 (the Report) undertaken by MAMS, attached under separate cover, provides a comprehensive review of assets covering sealed and unsealed roads, kerb, footpath assets, a report summary of financial findings, estimated asset valuations and a summary of recommended future funding strategies. Furthermore, the Report provides the information required by Civil Works and Technical Services for a Capitol Works Program, asset valuations prediction of future financial renewal demand and performance benchmarking.
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30 March 2021 |
|
DOCUMENT NUMBER |
345891 |
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REPORTING OFFICER |
Ganesh Ganeshamoorthy, Manager Assets |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
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FINANCIAL IMPLICATIONS |
The attached reports include detail of expenditures for the project |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Gundagai Sewerage Augmentation Construction of 3000EP Wastewater Treatment Plant and Associated Works Progress Report dated 11.03.2021 ⇩ 2. Appendix B Gundagai STP Construction Program and Project Summary ⇩ 3. Appendix C Project Financial Summary ⇩ 4. Appendix D Gundagai Sewage Treatment Plant Treat Effluent Monitoring Report February 2021 ⇩ |
|
The Gundagai Sewage Treatment Plant Progress Report, Gundagai Sewerage Augmentation Construction of 3000EP Wastewater Treatment Plant and Associated Works Progress Report dated 11.03.2021, Appendix B Gundagai STP Construction Program and Project Summary, Appendix C Project Financial Summary and Appendix D Gundagai Sewage Treatment Plant Treat Effluent Monitoring Report February 2021, attached to the report, be received and noted.
|
Introduction
Construction of a 3000 Equivalent Population (EP) capacity sewage treatment plant (STP) to replace the existing trickling filter sewage treatment facilities in Gundagai is in progress and this report provides an update on the status and percentage completion of various milestones. The attached report provides a detailed account on the status on the construction of the Sewage Treatment Plant (STP) and associated works.
Discussion
Construction of a 3000 Equivalent Population (EP) capacity sewage treatment plant (STP) to replace the existing trickling filter sewage treatment facilities in Gundagai is in progress and this report provides an update on the status and percentage completion of various milestones.
At the Ordinary Meeting held 26th May, 2020 Council resolved (Min. no. 151/2020) to award the contract for the construction of Gundagai Sewage Treatment Plant (STP) and associated works to Precision Civil Infrastructure. The progress of work to date is on target with completion of major milestones including:
· Pile foundation to the intermittently decanted extended aeration (IDEA) tank has been completed including construction of the base and 100% of the wall sections.
· Decanter on the IDEA tank has been installed.
· Construction of the amenities building is 70% complete.
· Civil Construction of inlet works is 40% complete.
· Electrical wiring work has commenced at the treatment plant site.
· New rising main from SPS-G01 (Royal Pump Station) is complete from the STP up to the Morleys Creek crossing.
· Construction of the effluent pipe line is in progress and is 50% complete.
Notwithstanding time lost due to wet weather, by the end of March, 2021, an overall completion target of 70% will be achieved with an anticipated date for the testing and commissioning of the STP being 2nd July, 2021.
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Activities |
Contract period (weeks) |
Original Completion Date |
Revised completion date |
Comments Notes |
|
Contract Milestones |
||||
|
Milestone 1 – Gundagai STP |
50 |
25/5/2021 |
2/7/2021 |
Construction in progress |
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Milestone 2 – Royal SPS |
51 |
1/6/2021 |
9/7/2021 |
Site clearing and power pole replacement complete |
|
Milestone 3 – Royal RM |
50 |
25/5/2021 |
2/7/2021 |
Construction in progress |
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Milestone 6 – Effluent Reuse |
50 |
25/5/2021 |
2/7/2021 |
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List of acronyms:
EP Equivalent Population
STP Sewage Treatment Plant
SPS Sewage Pumping Station
RM Rising Main (a pipe line conveying sewage to the treatment plant or other designated point)
|
30 March 2021 |
|
DOCUMENT NUMBER |
344132 |
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REPORTING OFFICER |
Catherine Smith, Procurement Officer |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
To comply with the tendering conditions of the Local Government Act 1993 and (General) Regulation 2005. |
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POLICY IMPLICATIONS |
To comply with Council’s Procurement Policy and Guidelines. |
|||
|
Nil |
|
1. Council endorse the Open Tendering method for the proposed panel contract for the supply of winning and crushing of gravel. 2. A further report be prepared and submitted for the consideration of Council at the completion of the tendering process. |
Introduction
Council’s gravel stockpiles across the local government area are low and, as such, new material needs to be sourced from existing private pits. In order to procure this material, Council has previously arranged these works via a contractor after advertising a tender.
In 2016 material was provided and stockpiled with 10,000m3 being sourced from several pits. Once won and crushed the material is stock piled into Council store and is costed accordingly against various works as used. Such works include road construction and gravel resheeting.
Discussion
Part 3, Division 1, Section 55 (1)(e) of the Local Government Act, 1993 (the Act) states that councils must invite tenders before entering into any number of contracts, such as a contract for the provision of goods or materials, for amounts over $250,000 (inc. GST) or contracts expected to exceed two (2) years. Further, Part 7, Division 2, Section 166 of the Local Government (General) Regulation 2005, states that whenever a council is required to invite tenders under the Act, before entering into a contract, the council must decide which method of tendering is to be used.
The following methods may be chosen:
(a) The open tendering method by which tenders for the proposed contract are invited by public advertisement.
(b) The selective tendering method by which invitations to tender for a proposed contract are made following a public advertisement asking for expressions of interest. And,
(c) The selective tendering method by which recognised contractors, selected from a list prepared or adopted by the council, are invited to tender for proposed contracts of a particular kind.
In this instance, open tendering is seen to be the most beneficial and fair method in the case of procuring a panel of contractors for the winning and crushing of gravel.
|
30 March 2021 |
|
DOCUMENT NUMBER |
345838 |
|||
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REPORTING OFFICER |
Julie Buckley, Operations Support Officer |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There Financial implications associated with this report are detailed within the report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The report on the Cootamundra Aerodrome Annual Costs be noted. |
Introduction
At the Ordinary Meeting held 27th January, 2021, Council requested a report into the annual running costs and income for the Cootamundra Aerodrome. The following report provide these details.
Discussion
A summary of the annual Cootamundra Aerodrome costs for the last three years is presented in the table below. The current year 2020/21 are costs to date.
As can be seen the annual running expenses of $83,000 to $91,000 for the previous two financial years show consistent Council charges. To date this financial year, the cost is approximately $55,000 and when including the annual depreciation figures this would be approximately $72,000.
This year the wages and plant expenses are above previous years due to increased mowing with unseasonal continual grass growth. However, it should be noted that approximately 1½ days are saved each time the aerodrome is mowed now due to the new wider and more efficient slasher which was purchased in September, 2020. Other extra maintenance works include tree trimming to reduce the height of trees for take-off and landing. This is an annual requirement and based on independent assessment.
An additional expense this year is the replacement of the Windsock which was discussed at the February, 2021 Cootamundra Aerodrome Users Advisory Group Meeting and reported to Council by aerodrome users. The windsock has an estimated cost of approximately $15,000.00.
Income in 2018/19 was higher due to the number of aerodrome events which took place. This was lower last year as the events were cancelled due to the COVID-19 restrictions. Car events recommenced in November, 2020. To date this year the number of car events has been 2 with 5 more expected before the end of June, 2021 which are anticipated to generate $7,500. The income from fuel commissions is down compared to previous years.
With consideration to the expenses being incurred by the aerodrome, the newly formed Cootamundra Aerodrome Users Advisory Group have suggested several means of improving the yearly income for the facility. These will be investigated further at the next Cootamundra Aerodrome Users Advisory Group meeting is scheduled to be held 12th May, 2021 and reported back to Council.
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30 March 2021 |
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DOCUMENT NUMBER |
345814 |
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REPORTING OFFICER |
Julie Buckley, Operations Support Officer |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
All works in this report are costed accordingly within the Civil Works and Technical Services budgets accordingly. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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The Civil Works and Technical Services report for the month of March, 2021 be received. |
Introduction
This report provides a detailed update of the Civil Works and Technical Services Department’s works undertaken for the month of March, 2021 and is prepared for the information of Council and the community.
Discussion
Fixing Local Road Projects:
Rosehill Road, Rosehill - Work has been completed on this project which involved the full width pavement reconstruction and bitumen sealing of some 1.2kms of the road near Beggan Beggan Road, Beggan Beggan.
Kilrush Road, Cootamundra - This project commences just east of Nertherleigh Road, Cootamundra with a length of 1.3kms. Again this project involves full width pavement reconstruction and sealing. Initial works to repair some pavement deformations have been undertaken, with the full works expected to be completed by early April, 2021 if the weather conditions permit.
Works on Red Hill Road, Adjungbilly are nearing completion with widening and gravel resheeting works well underway. The Nanangroe Road, Adjungbilly section between Parsons Creek Road and the Forestry boundary has been sealed.
Works are underway on Adjungbilly Road, Adjungbilly with a 2km section west of the Bongongo School currently being widened in preparation of a gravel overlay and stabilisation in the coming weeks.
Works are being completed at the intersection of Sheridan and Otway Streets, Gundagai with new kerb and gutter being installed, landscaping works will follow.
Mackay Street, Cootamundra - Gas main and Communications line relocations are due to commence in early April, 2021. Once those works are completed drainage and kerb works will commence. Commencement on the pavement rehabilitation works will be dependent on the replacement of the kerb and weather conditions permitting. The water main replacement, along Mackay Street will also impact on scheduling of the roadworks.
Footpath and kerb repairs have now been completed in front of the Cootamundra Country Club in Hurley Street, Cootamundra. Repairs to sections of pavers has also been completed in the Cootamundra Post Office Plaza. These were necessary due to sunken pavers causing trip hazards and had been caused by a broken underground stormwater pipe. A length of new footpath has been completed from the Cootamundra Stadium to the toilet block in Nicholson Park. This was a Local Roads and Community Infrastructure funded project.
Bitumen road patching crews have been undertaking patching as required across the whole road and street network. Patching works have been completed in the Gobarralong and Wee Jasper areas along with urban streets within Gundagai. Guide posting has been carried out to replace missing and broken posts along numerous bitumen roads. Mowing, slashing and roadside spraying has continued around all areas due to the continual vegetation growth and, in particular around the Brungle and Nangus areas.
Maintenance grading has been undertaken on the access road to Reservoir 2 in Cootamundra following recent heavy rainfall which washed away part of the access road. Maintenance grading has also been completed on Crowes, Cooininee and Coggans Roads Coolac and Deltroit Road Mundarlo in addition to the Old Hume Highway near Mundarlo.
Works have been completed on the replacement of a concrete causeway on Finlays Lane, Muttama.
Works have continued on flood restoration works on Rosehill Road, Rosehill to repair more of the flood damage caused by the February, 2019 rain storms, with these works being funded through NSW Natural Disaster Funding. Further drainage works have been completed on the Burley Griffin Way, west of Wallendbeen to clean up debris from recent storms which contributed to the blocking of drains and culverts.
Council’s resealing contractor Boral has continued to undertake the annual resealing program as well as new seals on some of the road reconstruction projects. Resealing works are scheduled to commence soon around the Nangus area. Shoulders have been widened on Brungle Road, Gundagai in preparation for resealing.
Tree pruning has been completed on Nanangroe Road, Adjungbilly to improve access and safety for heavy vehicles.
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30 March 2021 |
8.10 Waste, Parks and Recreation
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DOCUMENT NUMBER |
344918 |
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REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There is an anticipated saving of $94,933 with the proposed changes of the landfill hours of operation. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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1. The report on the proposed changes to the Cootamundra Landfill Operating Hours Review be received and noted. 2. The proposed changes to the Cootamundra Landfill operating hours of Monday to Friday 7:30am – 3:30pm, and Saturday and Sunday 9:00am – 2:00pm be endorsed for public exhibition. 3. The proposal to close the Cootamundra Landfill on all public holidays or predetermined public holidays, be endorsed for public exhibition. 4. The proposed changes to the Cootamundra Landfill operating hours be placed on public exhibition for a period of 21 days inviting submissions from any interested persons. 5. A further report be prepared and submitted to the Ordinary Meeting to be held 27th April, 2021 for the consideration of Council following the 21 day public exhibition period. |
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INTRODUCTION
As of 1st June, 2020, Cootamundra-Gundagai Regional Council assumed control of the operations at the weighbridge and transfer station (known as the Pit) at the Cootamundra landfill from Elouera Association (Elouera).
During this period, Council staff working at the weighbridge have seen challenges associated with its management and investigating past and current operational procedures. As part of this undertaking staff are tasked with identifying practices to implement that will improve processes and customer service delivery on an ongoing basis.
This report proposes adjustments to the current operating hours which has been identified as an opportunity to improve efficiency and customer service delivery.
DISCUSSION
The current hours of operation were determined when Elouera operated the weighbridge many years ago and have not been reviewed over that time. The current operating hours still reflect the same operating hours as Elouera’s Material Recovery Facility.
Since Council has taken over the operation of the weighbridge and transfer station, staff through the evaluation of data collected over the weighbridge, have identified numerous deficiencies with the current operating hours. Records show that on weekends, the landfill waste facility has a greater demand from users for landfill access during the earlier hours and less of a demand later in the afternoon.
The waste facility is currently closed on Wednesday mornings which negatively impacts several local businesses, particularly private lawn mowing, Skip Bin operators and gardening businesses that are unable to use the facility until 1.30pm.
There are also several local businesses that require the use of the facility during early morning prior to current opening time, and although some of these businesses have been issued with keys for after hour access, they do not always follow the correct procedures and agreements.
On many occasions the entry gates to the landfill site have been left unlocked or open creating a security issue, transactions have not been recorded on and off the weighbridge (honour system) and waste is being unloaded in incorrect locations.
The transactions from when the facility is used outside of the operating hours must therefore be entered manually by staff. Council have found at times that the use of the weighbridge is not being recorded correctly or not at all. There have also been several complaints from local businesses regarding some businesses having approved access the landfill outside of opening hours where others do not.
On weekends the Cootamundra Landfill is currently open on Saturdays from 1:00pm-5:00pm, and Sundays from 9:00am – 5:00pm. Weighbridge data shows that mornings are considerably busier than late afternoons. The number of customers using the facility earlier in the day are very consistent compared to in the late afternoons where the numbers are minimal. Adjusting the weekend hours to 9:00am – 2:00pm for both Saturday and Sunday will be more appropriate based on actual transactions and customer feedback. This change would also reduce Council’s operational costs.
Current operating hours:
Monday, Tuesday, Thursday, Friday 8:30pm–4:30pm
Wednesday 1:30pm–4:30pm
Saturday 1:00pm–5:00pm
Sunday 9:00m–5:00 pm
Proposed hours:
Monday–Friday 7:30am–3:30pm
Saturday, Sunday 9:00am–2:00pm
Closed Public Holidays
Since filling the required staffing levels as of 1st January, 2021 to 3rd March, 2021 (2 months), there has been 6 less compactors (3 per month) being sent from Cootamundra Landfill to Bald Hill with a reduction of 55 tonnes per month (on average 660tonne per annum(pa)), compared to the same time over the previous 3 years. This is a monthly saving of approximately $6,600 ($79,200pa) at current service levels. The environmental impact on the Landfill is also substantially reduced therefore extending its life which also has a financial saving. Through the proposed changes to the operating hours, Council can potentially reduce this tonnage further with better control of the remaining unsorted loads coming in over the weighbridge providing further financial savings.
Using the date from the weighbridge the proposed new times will provide hours more suitable to the needs of the public and offer an increase to the total weekly hours to the community from 47 hours per week to 50 hours per week, with no after service hours to the community. Consequently, these changes will see a reduction in operational costs to Council due to less overtime, no meal allowances and lower penalty rates.
This adjustment will increase productivity, whilst eliminating some issues created by businesses that have access to the facility out of operating hours, these include:
· security risks incurred by unauthorised entry through gates being left either unlocked or open outside operating hours
· customers unloading rubbish in incorrect areas out of hours
· the need for waste staff to manually enter the out of hours transactions.
This will result in an increase of weighbridge fees through the elimination of after hour use which are not being paid for.
The following points are further examples of how the proposed new operating hours will benefit both Council and the community:
· Weekend financial saving.
o by changing the operation hours to the landfill, Council will save $14,040pa in staff wages, and $1,693.12 in entitlements, totalling $15,733.12pa.
o $79,200 saving in transport costs to Bald Hill
o 660 tonne diversion from landfill.
· Customer service benefits.
o Longer landfill hours available to the community
o Better service delivery to targeted businesses
o Reduced security and workplace health and safety risks
· Reduced waste in the Transfer Station (pit).
o less pushing with machinery (approximately 8hours per week),
o reduction in operation costs and wear and tear and maintenance costs on machine (extending the life of the machine).
· Improved efficiency
o Eliminating customers unloading rubbish in incorrect areas out of hours.
o Eliminating the need to manually enter out of hours transactions.
o Eliminating the occurrence of unrecorded loads from out of hours transactions.
o Reduced damage to machinery through the removal of inappropriate materials being pushed into the compactor
Council staff, as part of this review, have discussed the proposed changes to operating hours with users who, in most part, agree. The data collected clearly indicates that the proposal is based on the accumulation of accurate data and customer feedback.
It is proposed that during the 21 day public exhibition period, Council inform the community that the proposal is based on accurate weighbridge data and feedback from the landfill users and businesses alike.
A further report on will be prepared and submitted to Council for consideration following the 21 day public exhibition period. It will be recommending introducing the proposed changes to operating hours from 1st May, 2021.
Gundagai Landfill Transfer Station has not been included in this review as there is no accurate way of accumulating data at this point. This may change over time with potential development of the Gundagai Landfill site.
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30 March 2021 |
8.10.2 Cootamundra, Stockinbingal, Wallendbeen and Gundagai Landfill Rehabilitation Cost Estimate Report
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DOCUMENT NUMBER |
345479 |
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REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. There is a long-term financial impact that will need to be considered when setting the annual financial operational plan. This would be done in associated with meeting the outcomes/recommendations as outline in this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Landfill Rehabilitation and Preliminary Cost Estimation Report ⇩ |
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1. The Landfill Preliminary Cost Estimation Report and Landfill Rehabilitation and Preliminary Cost Estimation Report, attached, be received and noted. 2. The Landfill Preliminary Cost Estimate Report, attached, be adopted. |
Introduction
The Landfill Preliminary Cost Estimate Report (LPCER) has been developed to allow Council to plan for financially so to ensure that the appropriate level of funding is available for the future rehabilitation and management of the Cootamundra, Gundagai, Wallendbeen, and Stockinbingal Landfills as and when required.
Council’s Manager Finance has presented the LPCER to Council Auditors for review and comment and the report has been endorsed in principle.
Discussion
The attached Landfill Preliminary Cost Estimation Report (LPCER) is submitted for Council review, comment, and approval.
Council has an obligation to rehabilitate and monitor the relevant landfill sites now and for a significant period into the future. In most instances these obligations create a liability for Council. The liability can be significant, and the correct measurement and treatment is vital to ensure financial reports are presented fairly. It also identifies potential opportunities to reduce the long-term costs on Council.
Budgeting for the ongoing maintenance of landfill sites is a technically complex accounting issue that gives rise to several specific challenges for Council. This report will allow CGRC to take a proactive approach to better financially manage and to chronicle landfill assets and potential liabilities. This includes operating landfills and closing and, or rehabilitating landfill sites.
This LPCER has been prepared to meet the long-life cycle accounting requirements of a landfill site. The Plan is general in nature and is not expected to identify or incorporate all possible scenarios. The Plan has been developed to assist in communicating the principles to be applied with illustrative data based on a simplistic single cell example. It is acknowledged that additional complexities will exist, particularly in multi type environments.
The Plan it is not a replacement for certain accounting advice and, where appropriate, Council should seek specific guidance.
Key Issues that formed the foundation of this report are:
• Accounting for site improvements.
• Accounting for rehabilitation costs; and
• Accounting for landfill airspace (intangible asset).
While each of these issues are related, from an operational and accounting perspective, they require individual consideration.
Consideration of the proposed requirements detailed in the Preliminary Cost Estimate Report should be heeded well in advance of the 2020/21 financial years end. Where potential issues exist discussions with key stakeholders, including Council’s auditors, ought to be undertaken to be proactive so as to avoid significant financial issues impacting on the Waste Reserves now and into the future. Such issues are clearly detailed in the Preliminary Cost Estimate Report. Such action would maintain compliance in accordance with Environmental Protection Agency licence requirements.
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Ordinary Council Meeting Agenda |
30 March 2021 |
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30 March 2021 |
9 Motion of which Notice has been Given
9.1 Notice of Motion - That Minutes or Briefing Notes be Supplied to all Councillors Unable to Attend Councillor Workshops in a Timely Manner when These Meetings Have Not Been Recorded.
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DOCUMENT NUMBER |
344904 |
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REPORTING OFFICER |
Gil Kelly, Councillor |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
The following Notice of Motion signed by Councillor Gil Kelly was submitted on 8 March, 2021.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 30 March, 2021:
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That Minutes or briefing notes be supplied to all Councillors unable to attend Councillor Workshops in a timely manner when such meetings have not been recorded.
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Note from Councillor.
The Cootamundra-Gundagai Regional Council’s Code of Conduct Policy states that the General Manager is responsible for ensuring that Councillors can access information necessary for the performance of their duties.
There are times when Councillors are unable to attend meetings and information discussed at these meetings is not always provided to those Councillors unable to attend. As such, there are times during an Ordinary Council Meeting where a question is raised and the reply is “this was discussed this at a workshop.”
How can Councillors be expected to perform their duties to the best of their ability without all information being provided to them?
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30 March 2021 |
9.2 Notice of Motion - That Council Liaise with the Relevent Government Agencies to Undertake the Process Necessary to Commence Cleaning and Removal of Exotic Trees Along the Muttama Creek.
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DOCUMENT NUMBER |
345002 |
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REPORTING OFFICER |
Gil Kelly, Councillor |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
The following Notice of Motion signed by Councillor Gil Kelly was submitted on 8 March, 2021.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 30 March, 2021:
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That Council liaise with the relevant government agencies to undertake the processes necessary to commence cleaning and removal of exotic trees along the Muttama Creek. That Council work with the Mutta
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Note from Councillor
For too long the creek has been an eyesore. Council needs to do everything in its power to clean it up. Reading the document accessed by clicking on the link below, there appears to be conflicting information in relation to what Council is legally allowed to do.
1) That information and approval be sought from relevant Government agencies if needed that would facilitate Council to remove exotic (introduced) trees from the Muttama Creek. Especially in the locations nearest the John Rees Bridge in Wallendoon Street and Mackay Street Bridge on the Drill Hall side.
2) That Council work with the Muttama Creek Regeneration Group during this clean-up.
3) That if Council is unable to legally allowed to clean up the Creek, that this information be distributed to residents advising them of such.
4) A report be provided to Councillors stating any costs associated with the clean-up that cannot be undertaken within the Council existing budget.
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30 March 2021 |
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DOCUMENT NUMBER |
345819 |
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REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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The Questions with Notice from Councillors and related responses from Council officers be noted.
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Questions with Notice
The following questions with notice from Councillors have been received with the responses from Council officers provided respectively:
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Gil Kelly – Have any projects been identified by Managers to be considered for an application to be submitted for funding under the anticipated Stronger Country Communities Fund Round4? |
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Response from Council Officer – Potential projects under consideration: the Gundagai Pool Amenities, Adult change facility and entry upgrade, |
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Gil Kelly – Is there any ‘shovel ready’ projects currently waiting for a funding source such as the Stronger Country Communities Fund Round4? |
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Response from Council Officer – The following projects are being considered for submission through the Stronger Country Communities Fund Round4: Gundagai Swimming Pool Facilities; Jubilee Park Landscape Development; Albert Park Landscape Development; Food Organics, Garden Organics Compost Operations; |
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Gil Kelly – What is the status of the following projects: AFL Clubhouse, Rugby Union Clubhouse and the Men’s Shed relocation? |
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Response from Council Officer – Construction work has commenced on the AFL Clubhouse. Contracts have been issued. Rugby Union Clubhouse – works are anticipated to be completed early to mid-April; Men’s shed Relocation – final quotes received and under assessment for internal electrical and internal works. Funding for additional concreting and fencing works are yet to be confirmed. |
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Gil Kelly – What is the status of the Ampol Fuel Depot |
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Response from Council Officer – A grant of $2m has been applied for to allow a masterplan to be developed and the site made accessible. For the site to be accessible pathways and connections need to be provided to Council’s existing open spaces and footpaths. The funding grant also seeks to provide interpretive information, seating, pathways and plantings within the site to meet the guidelines of the funding requirements. |
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Gil Kelly – What is the status of the following projects: Skate Park Pump Track, Stadium climbing Wall, Pioneer Park, Bradman Oval Cricket nets, Albert Park beautification project and Cootamundra Parker Street upgrade. |
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Response from Council Officer – Progress of the Skate Park Pump Track, Stadium climbing Wall, Pioneer Park, Bradman Oval Cricket nets, Albert Park beautification project and Cootamundra Parker Street upgrade are addressed in the March, 2021 Waste, Parks and Recreation Quarterly Report. |
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Gil Kelly – What is the status of the Mackay Street upgrade? |
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Response from Council Officer – The Mackay Street upgrade has been included in the March, 2021 Civil and Technical Services Works Report. |
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Gil Kelly – Please provide a report on the Turners Lane Industrial Development Project detailing what funding has been applied for to finish the development of the site. Furthermore, detailing how the $790,000 previously set aside for this project has been spent to date. |
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Response from Council Officer – An application for the Turners Lane Industrial Development was submitted on Friday 12th March, 2021 through the federal government’s Building Better Regions Fund Round 5 for approximately $2.4million with the Council contribution being 50% or approximately $1.2million. A further report will be prepared and submitted for the consideration of Council once the outcome of Council’s application has been determined. A copy of the application has been circulated separately to Council. |
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Gil Kelly – A report be provided to Council as to how plans are progressing at the Cootamundra Waste Facility detailing any progress to modernise the facility given that $1million has been budgeted for this upgrade to be funded from Council’s Waste Reserve. |
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Response from Council Officer – The progress of the Cootamundra Waste Facility has been addressed in the March, 2021 Waste, Parks and Recreation Quarterly Report. |
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Gil Kelly – A report be provided to Council regarding any plans for the green waste matter being held at the Cootamundra Waste Facility detailing how much of the processed matter is currently being held on site, its certification for commercial or private sale and any plans for it to be sold or used by Council. |
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Response from Council Officer – The green waste matter has been addressed in the March, 2021 Waste, Parks and Recreation Quarterly Report. |
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Gil Kelly – A progress report be provided to Council regarding the off leash dog area in Hurley Street, Cootamundra |
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Response from Council Officer – The reticulated water has been connected with the required pipes and taps. Council is still waiting on licence approval by the Environmental Protection Authority (EPA) |
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Gil Kelly – A progress report be provided to Council regarding the Sewerage Treatment Plant, Gundagai detailing its milestones to date and if it is anticipated to be completed under, on or over budget on time. Furthermore, is any alternative funding source currently being sought to assist with the completion of the project? |
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Response from Council Officer – A report on the progress of the Gundagai Sewerage Treatment Plant has been prepared and submitted for the information of Council. |
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Penny Nicholson – Please provide an update on the Nangus Water project. |
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Response from Council Officer – Investigations being undertaken by Goldenfields Water County Council (GWCC) on how increased demand on water would impact on current water use have taken longer than expected to finalise. Further meetings between GWCC consultants are yet to be had. A draft report is anticipated to be received early April, 2021. |
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Penny Nicholson – Please provide an update on the Gundagai office upgrade. |
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Response from Council Officer – Construction plans are yet to be finalised. Until these plans have been received works cannot be costed or commence. |
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30 March 2021 |
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DOCUMENT NUMBER |
345839 |
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REPORTING OFFICER |
Marianne McInerney, Executive Assistant to the General Manager |
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AUTHORISING OFFICER |
Phillip McMurray, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
To facilitate compliance with sections 10 and 11 of the Local Government Act 1993. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
Note
Council’s Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should be closed.
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1. Item be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item be withheld from the press and public. 11.2 The Five Bridge Replacement Project Report Provisions for Confidentiality Section 10A (2) (d(i)) – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as publication of all tendered amounts would discourage potential tenderers from submitting commercial information in the future and therefore prejudice Council's ability to secure the optimum outcome for the community.. |
