Agenda of Ordinary Council Meeting

Ordinary Council Meeting Minutes

27 January 2021

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Gundagai
ON Wednesday, 27 January 2021 AT 6:00 PM

PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan, Cr Craig Stewart

IN ATTENDANCE: Phil McMurray (General Manager), Kay Whitehead (Interim Deputy General Manager), Ganesh Ganeshamoorthy (Manager Assets), Sharon Langman (Manager Development, Building and Compliance), Andrew Brock (Manager Facilities), Tim Swan (Manager Finance), Glen McAtear (Manager Regulatory Services), Matt Stubbs (Manager Technical Services)

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

ADJOURN MEETING FOR OPEN FORUM

Resolution 001/2021

Moved: Cr Dennis Palmer

Seconded: Cr Charlie Sheahan

Council adjourn for Open Forum.

Carried

2 Open Forum

List of Speakers

1. Rupert Tait – Submitted correspondence suggesting improvements at Bradman Oval (read aloud)

2. Chris Imrie - Made representations on behalf of his client who is the applicant for of 8.4.1 Development Application 2020/176 - 8 Chamen Street, Cootamundra - Variation to Development Control Plan.

RESUME OPEN MEETING

Resolution 002/2021

Moved: Cr Dennis Palmer

Seconded: Cr Leigh Bowden

Council resume the Open Meeting.

Carried

3 Apologies

Nil

4 Disclosures of Interest

Cr David Graham disclosed a less than significant non-pecuniary interest in item 8.9.1 Gundagai Preschool Kindergarted Inc. and Cootamundra-Gundagai Regional Council - Memorandum of Understanding due to being the former owner of the block of land purchased out of grant funding money for use of the Gundagai Preschool and Kindergarten Inc. development.

5 Confirmation of Minutes

5.1 Minutes of the Extraordinary Meeting of Council held on Thursday 3 December 2020

Resolution 003/2021

Moved: Cr David Graham

Seconded: Cr Dennis Palmer

The Minutes of the Extraordinary Meeting of Council held on Thursday 3 December 2020 be confirmed as a true and correct record of the meeting.

Carried

(

5.2 Minutes of the Ordinary Meeting of Council held on Tuesday 8 December 2020

Resolution 004/2021

Moved: Cr Dennis Palmer

Seconded: Cr Charlie Sheahan

The Minutes of the Ordinary Meeting of Council held on Tuesday 8 December 2020 be confirmed as a true and correct record of the meeting.

Carried

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagement

Resolution 005/2021

Moved: Cr David Graham

Seconded: Cr Leigh Bowden

The information in the Mayoral Minute be received and noted.

Carried

7 Reports from Committees

Nil

8 General Manager’s Report

8.1 Business

8.1.1 Riverina Eastern Regional Organisation of Councils Report

Resolution 006/2021

Moved: Cr Penny Nicholson

Seconded: Cr Leigh Bowden

1. The Minutes of the Riverina Eastern Regional Organisation of Councils Board Meeting and the Minutes of the Riverina Joint Organisation Board Meeting held 11th December, 2020 be noted.

2. The Riverina Joint Organisation Annual Performance Statement 2020, to be tabled at the January 2021 Ordinary Meeting be accepted.

Carried

8.1.2 Australian Local Government Womens Association Women's Forum

Resolution 007/2021

Moved: Cr Leigh Bowden

Seconded: Cr Penny Nicholson

1. The Report on the Australian Local Government Women’s Association Women’s Forum, and correspondence attached to the report, be received and noted.

2. Council endorse a Women’s Forum conducted by Australian Local Government Women’s Association in Gundagai to be held 11^th April, 2021.

3. The Mayor attend the Australian Local Government Women’s Association Women’s Forum and perform an official Welcome.

4. Council make representation to the Minister for Local Govern requesting funding to host the Australian Local Government Women’s Association Women’s Forum in Gundagai.

Carried

8.1.3 Section 355 Committee Management Manual Amendment

Resolution 008/2021

Moved: Cr Penny Nicholson

Seconded: Cr Craig Stewart

1. The Manual be amended to reflect that a Councillor holding full membership on an s355 Committee must disclose any conflicts of interest for any item that comes to an Ordinary Meeting of Council requiring a resolution.

2. Council endorse the amended Cootamundra-Gundagai Regional Council Section 355 Committee Management Manual, with the inclusion of 1 above.

3. An updated copy of the Cootamundra-Gundagai Regional Council Section 355 Committee Management Manual, attached to the report, with cover letter be forwarded to all Cootamundra-Gundagai Regional Council Section 355 Committees.

Carried

8.1.4 The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes and Membership

Resolution 009/2021

Moved: Cr David Graham

Seconded: Cr Charlie Sheahan

1. The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 2 November, 2020, attached to the report, be received and noted.

2. The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Annual General Meeting held on 2 November, 2020, attached to the report, be received and noted.

3. The letter from the Cootamundra Heritage Centre supporting Councillor Stewart’s membership, attached to the report, be received and noted.

4. The office bearers of the Cootamundra Heritage Centre Management s.355 Committee as detailed in the report, be endorsed for 2021.

5. Council write to the Heritage Centre advising of Council resolution of Cr Stewart

Carried

8.1.5 Muttama Hall Management s.355 Committee Meeting Minutes and Membership

Resolution 010/2021

Moved: Cr Leigh Bowden

Seconded: Cr Charlie Sheahan

1. The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meeting held on 9 December, 2020, attached to the report, be received and noted.

2. The Minutes of the Muttama Hall Management s.355 Committee Annual General Meeting held on 25 November, 2020, attached to the report, be received and noted.

3. The office bearers and membership of the Muttama Hall Management s.355 Committee as detailed in the report, be endorsed.

Carried

8.1.6 Cootamundra Showground Users Group s.355 Committee Meeting Minutes and Membership

Resolution 011/2021

Moved: Cr Charlie Sheahan

Seconded: Cr Dennis Palmer

1. The Minutes of the Cootamundra Showground Users Group s.355 Committee Ordinary Meeting held on 18 November 2020, attached to the report, be received and noted.

2. The Minutes of the Cootamundra Showground Users Group s.355 Committee Annual General Meeting held on 18 November 2020, attached to the report, be received and noted.

3. The office bearers of the Cootamundra Showground Users Group s.355 Committee as detailed in the report, be endorsed.

Carried

8.1.7 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes

Resolution 012/2021

Moved: Cr Doug Phillips

Seconded: Cr Craig Stewart

1. The Minutes of the Cootamundra Tourism Action Group s.355 Committee meeting held on 3 December 2020, attached to the report be received and noted.

2. Council consider the recommendations contained within the Minutes.

Carried

8.1.8 Information Bulletin

Resolution 013/2021

Moved: Cr Dennis Palmer

Seconded: Cr David Graham

1. The Information Bulletin and attached correspondence be received and noted.

2. Correspondence be sent to Dallas Tout (President NSW Public Libraries Association) in relation to ensuring that the future sustainability of library funding is safe beyond the existing funding increase for the next four years, through the Renew Our Libraries Campaign, for merged councils with two libraries that only receive a single funding allocation.

Carried

8.2 Finance

8.2.1 Draft Local Government Amendment (Rating) Bill 2021

Resolution 014/2021

Moved: Cr Charlie Sheahan

Seconded: Cr Leigh Bowden

1. The Report on the Draft Bill on Local Government Rating Reform and correspondence from the Office of Local Government, attached to the report be received and noted.

2. Council respond to each item in terms of the Consultation Guide.

3. These responses be conveyed to the Minister.

Carried

8.2.2 Investment Report - December 2020

Resolution 015/2021

Moved: Cr Craig Stewart

Seconded: Cr Dennis Palmer

The Investment Report for December 2020 be received and noted.

Carried

8.3 Community and Culture

Nil

8.4 Development, Building and Compliance

8.4.1 Development Application 2020/176 - 8 Chamen Street, Cootamundra - Variation to Development Control Plan

Resolution 016/2021

Moved: Cr Charlie Sheahan

Seconded: Cr Dennis Palmer

That Council approve DA2020/176 for the construction of an addition to the shed at Lot 5 DP10285, 8 Chamen Street Cootamundra subject to the following:

Standard conditions for the construction of a residential garage as included in Council’s standard condition set; with the addition of the following specific conditions:

1. the development, including all services, be fully contained within the allotment and Council be provided with a surveyor’s report upon peg out of the development and upon completion to demonstrate compliance.

2. to ensure the amenity of the neighbourhood is maintained the building be clad in non-reflective metal material, the details of which shall be submitted to Council prior to the issue of a Construction Certificate.

3. Prior to the issue of a Construction Certificate the applicant shall provide details to Council, and receive approval, demonstrating that the stormwater system for the existing shed is capable of dealing with the cumulative water from the existing building and the proposed development.

Carried

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Abb McAlister (Mayor) Cr Dennis Palmer Cr Leigh Bowden Cr David Graham Cr Gil Kelly Cr Penny Nicholson Cr Doug Phillips Cr Charlie Sheahan Cr Craig Stewart	Nil
ABSENT	DECLARED INTEREST
Nil	Nil

8.4.2 Development Applications Approved December 2020

Resolution 017/2021

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The information on Development Applications Approved in December, 2020 be noted.

Carried

8.5 Regulatory Services

Nil

8.6 Assets

8.6.1 Construction of Gundagai Sewage Treatment Plant and Associated Works Progress Report

Resolution 018/2021

Moved: Cr Doug Phillips

Seconded: Cr David Graham

The Construction of the Gundagai Sewage Treatment Plant and Associated Works Progress Report and the Gundagai Sewerage Augmentation Construction of 3000EP Wastewater Treatment Plant and Associated Works Progress Report dated 15th January 2021, attached to the report, be received and noted.

Carried

8.6.2 Adoption Of Cootamundra Flood Study

Resolution 019/2021

Moved: Cr Charlie Sheahan

Seconded: Cr David Graham

1. The Report on the Cootamundra Flood Study be received and noted.

2. The Cootamundra Flood Study, attached to the report, be adopted with the minor amendments as detailed in the report.

Carried

8.7 Civil Works

8.7.1 Aerodrome Advisory Committee

Resolution 020/2021

Moved: Cr Dennis Palmer

Seconded: Cr Gil Kelly

1. The Report on the Proposed Aerodrome Advisory Committee be received and noted.

2. Council appoint a Representative to sit on the Proposed Aerodrome Advisory Committee.

3. Cr Sheahan be appointed as the Council representative on the Proposed Aerodrome Advisory Committee and the committee be notified accordingly.

Carried

8.7.2 Civil Works and Technical Services Report - January 2021

Resolution 021/2021

Moved: Cr David Graham

Seconded: Cr Leigh Bowden

The Civil Works and Technical Services Report for the month of January 2021 be received.

Carried

8.8 Technical Services

Nil

8.9 Facilities

8.9.1 Gundagai Preschool Kindergarted Inc. and Cootamundra-Gundagai Regional Council - Memorandum of Understanding

Note: Having disclosed a less than significant non-pecuniary interest in this item Cr Graham left the meeting.

Resolution 022/2021

Moved: Cr Penny Nicholson

Seconded: Cr Charlie Sheahan

Council endorse the Gundagai Preschool Kindergarten and Cootamundra-Gundagai Regional Council Memorandum of Understanding 2020.

Carried

8.9.2 Bradman Birthplace Rejuvenation

Resolution 023/2021

Moved: Cr Dennis Palmer

Seconded: Cr Leigh Bowden

Council endorse the allocation of funds for Rejuvenation works and additional souvenirs at the Bradman Cottage site to be funded through the Bradman Reserves

Carried

8.10 Waste, Parks and Recreation

Nil

9 Motion of which Notice has been Given

9.1 Notice of Motion - To Arrange a Meeting Between Council, the NSW Premier, the Minister for Local Government and the Member for Cootamundra to Discuss the Proposed Special Rate Variation Application being Prepared to be Submitted to IPART for Consideration

Resolution 024/2021

Moved: Cr Leigh Bowden

Seconded: Cr Penny Nicholson

1. That Council, as a matter of urgency, seek an appointment with the Minister for Local Government, the Hon Shelley Hancock, NSW Premier, the Hon. Gladys Berejiklian and Member for Cootamundra, Ms Steph Cooke, MP to advise them that:

I. Cootamundra-Gundagai Regional Council is preparing an application for a Special Rate Variation for consideration by the Independent Pricing and Regulatory Tribunal (IPART) to address the serious financial situation Council finds itself in as a result of the 2016 amalgamation; and

II. To request the NSW State Government give financial support to Cootamundra-Gundagai Regional Council to prevent the adverse impact that the rate increases are likely to have on many members of its community.

2. That Representatives of Council travel to Sydney on 9^th February, 2021, at their expense, to attend the meetings should an audience be granted.

Carried

9.2 Notice of Motion - To Make Representation to Australian Community Media to Recommence the Printing of the Cootamundra Herald as Soon as Practically Possible.

Resolution 025/2021

Moved: Cr Abb McAlister

Seconded: Cr Leigh Bowden

That Representation be made to Australian Community Media for the resumption of the printing of a hard copy of the Cootamundra Herald to occur as soon as practicably possible.

Carried

10 Questions with Notice

10.1 Questions With Notice - January 2021

Resolution 026/2021

Moved: Cr Charlie Sheahan

Seconded: Cr Dennis Palmer

The Questions with Notice from Councillors and related responses from Council officers be noted.

Carried

8.2.3 Monthly Finance Report for December 2020

Resolution 027/2021

Moved: Cr Doug Phillips

Seconded: Cr Leigh Bowden

The Finance Report for December 2020 be received and noted.

Carried

11 Confidential Items

11.1 Closed Council Reports

Resolution 028/2021

Moved: Cr Gil Kelly

Seconded: Cr Craig Stewart

1. Items 11.2 and 11.3 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2 and 11.3 be withheld from the press and public.

11.2 Skid Steer Loader Request For Quotation

Provisions for Confidentiality

Section 10A (2) (d(i)) – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure optimum outcome for the community.

11.3 Replacement of Tractor for Stabiliser - Plant 4001

Provisions for Confidentiality

Section 10A (2) (d(i)) – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

Carried

11.2 Skid Steer Loader Request For Quotation

Resolution 029/2021

Moved: Cr Dennis Palmer

Seconded: Cr Leigh Bowden

1. The report for the purchase of a Skid Steer Loader for the Cootamundra Landfill be received and noted.

2. The quotation received by Kubota Australia Pty Ltd for $94,950.90 (Ex GST) for the purchase of a Skid Steer Loader be accepted.

Carried

11.3 Replacement of Tractor for Stabiliser - Plant 4001

Resolution 030/2021

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

1. The Report for the replacement of 2011 John Deere 8335R Tractor, Plant No 4001 be received and noted.

2. The quotation received from JGW Harvest & Tillage Support of $361,727.27 (Ex GST) for the purchase of a 2020 Fendt 942 G6 Pro Tractor be accepted.

3. The trade in offer of $106,000.00 (Ex GST) received from JGW Harvest & Tillage Support for the 2011 John Deere 8335R Tractor, Plant No 4001 be accepted.

Carried

11.4 Resumption of Open Council Meeting

Resolution 031/2021

Moved: Cr Leigh Bowden

Seconded: Cr Gil Kelly

The Open Council meeting resume.

Carried

11.5 Announcement of Closed Council Resolutions

Note: The General Manager announced the resolutions made in Closed Council.

The Meeting closed at 7:55 pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 23 February 2021.

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CHAIRPERSON GENERAL MANAGER

Extraordinary Council Meeting Minutes

3 February 2021

MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council Meeting
HELD AT THE Alby Schultz meeting Centre, Cootamundra , Council Chambers, Gundagai
ON Wednesday, 3 February 2021 AT 11:00AM

PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Doug Phillips, Cr Charlie Sheahan

IN ATTENDANCE: Phil McMurray (General Manager), Kay Whitehead (Interim Deputy General Manager) and Tim Swan (Manager Finance)

1 Acknowledgement of Country

2 Open Forum

Open Forum was not held

3 Apologies

Apologies were received from Cr Gil Kelly, Cr Penny Nicholson and Cr Craig Stewart and leave of absence was granted.

4 Disclosures of Interest

No disclosures of interest were declared.

acceptance late report

Resolution 030/2021

Moved: Cr Doug Phillips

Seconded: Cr Dennis Palmer

Council accept Application for Special Rate Variation 2021- Supplementary

Carried

5 General Manager’s Report

5.1 Finance

5.1.2 Application for Special Rate Variation 2021 - Supplementary

Resolution 031/2021

Moved: Cr Doug Phillips

Seconded: Cr Dennis Palmer

1. Council consider this report in conjunction with item 5.1.1 Application for Special Rate Variation 2021.

2. The following recommendation be considered as an alternative to 4. That, reflective of community feedback detailed in the report, IPART consider a mechanism for a review process to be undertaken in 12 months’ time following a determination of the Minister for Local Government in response to a proposal to demerge Cootamundra-Gundagai Regional Council (CGRC), without either CGRC or demerged Gundagai and Cootamundra Councils having to undergo another costly and emotionally challenging full SRV application process. in item 5.1.1 Application for Special Rate Variation:

4. That in response to strong community preference IPART considers using its powers under s508A(4) of the Local Government Act, 1993 (the Act) to add a condition to the approval instrument requiring Cootamundra-Gundagai Regional Council to re-engaged with the community through a postal survey proximate to May, 2022. This request respects the community’s wishes to retain a voice after Council has demonstrated efficiencies and after the Minister has provided advice of the Boundary Commission’s decision. The community has made it very clear that they desire a further consultation, however, that they want to avoid the high pecuniary and emotional costs of a further full SRV application. A postal survey therefore appears to be the most efficient way to satisfy the community’s wishes.

With the proposed survey as detailed below:

Now that the community has been able to see the changes to efficiency as well as the outcomes of the Minister’s boundary decision, to maintain the optimum level of service to the community, Council needs to pass on the remaining three years of proposed rate increases as per the 2021 approved Special Rate Variation proposal and instrument.

Do you agree that this must be done?

¨¨ Yes, Council must pass on the remaining three years of SRV rate increases as approved in the IPART instrument to ensure that service levels are maintained and council remains sustainable.

¨¨ No, Council must not pass on the remaining three years of the SRV rate increases as approved by the IPART instrument. I understand that this may mean that Council has to conduct a new costly Special Rate Variation, or that this might place Council solvency in jeopardy.

Carried

5.1.1 Application for Special Rate Variation 2021

Resolution 032/2021

Moved: Cr Charlie Sheahan

Seconded: Cr Leigh Bowden

1. That the Addendum to 2018-2021 Delivery Program and Long Term Financial Plan for 2020/21 to 2029/30 be adopted with incorporation of amendments arising from community consultation.

2. Council adopt the Rates and Financial Charges Hardship Policy and Debt Recovery policy as presented to the December 2020 meeting of Council.

3. Council make application to the Independent Pricing and Regulatory Tribunal (IPART) for a Special Rate Variation (SRV) under Section 508(A) of the Local Government Act, 1993 to be permanently included in the rate base, of successive rate increases of 20%, 16%, 5% and 5%, commencing in 2021/22, amounting to a cumulative 53.5% increase over four years.

4. That in response to strong community preference the Independent Pricing and Regulatory Tribunal (IPART) considers using its powers under s508A(4) of the Local Government Act, 1993 (the Act) to add a condition to the approval instrument requiring Cootamundra-Gundagai Regional Council to re-engaged with the community through a postal survey proximate to May, 2022. This request respects the community’s wishes to retain a voice after Council has demonstrated efficiencies and after the Minister has provided advice of the Boundary Commission’s decision. The community has made it very clear that they desire a further consultation, however, that they want to avoid the high pecuniary and emotional costs of a further full SRV application. A postal survey therefore appears to be the most efficient way to satisfy the community’s wishes.

With the proposed survey as detailed below:

Do you agree that this must be done?

¨¨ Yes, Council must pass on the remaining three years of SRV rate increases as approved in the IPART instrument to ensure that service levels are maintained and council remains sustainable.

5. Council note the conclusion of community engagement on the proposal and acknowledge the community’s contribution in developing the final application.

6. Council, through the General Manager and Management, continue to pursue operational efficiencies and savings through continuing implementation of regular service reviews and those efficiencies and savings be reported to Council on a quarterly basis.

7. A further report be submitted to Council following notification being received on IPART’s determination of Council’s Special Rate Variation application.

Carried

Resolution 033/2021

Moved: Cr Charlie Sheahan

Seconded: Cr Leigh Bowden

1. Council seek confirmation of the attendance of the Premier and Minister for Local Government at the requested meeting with Council and Member for Cootamundra in Sydney on 9^th February, 2021.

2. Council invite Jodi McKay and Greg Warren to attend the proposed meeting in Sydney 9^th February, 2021 with Premier, Minister for Local Government and Member for Cootamundra.

Carried

The Meeting closed at 11:53am.

The Minutes of this Meeting were confirmed at the Council Meeting held on 23 February 2021.

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CHAIRPERSON GENERAL MANAGER

Ordinary Council Meeting Agenda

23 February 2021

7 Reports from Committees

7.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 11 February 2021

REPORTING OFFICER	Julie Buckley, Operations Support Officer
AUTHORISING OFFICER	Phillip McMurray, General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 11 February 2021 ⇩

Recommendation

1. The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on 11 February, 2021, attached to the report, be received and noted.

2. Council consider the recommendations, if any, contained within the Minutes.

Heading

The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on 11 February, 2021 are submitted for the information of Council.

2.2 Pedestrian Crossings

Recommendation

That a Ministerial exemption be requested through Member for Cootamundra, Ms Steph Cooke, MP to vary the warrants for controlled crossings so that road crossings suitable for disabled pedestrians can cross Sheridan Street, Gundagai and Hovell Street, Cootamundra in the vicinity of the Railway Station.

Transport for NSW recommended the addition of High Pedestrian Access Area signs to the existing 40kph signs plus the installation of some repeater signs within the 40kph pedestrian zone.

2.3 A-Double Access to Manildra Grain Site Lewins Lane Stockinbingal

Recommendation

1. To Contact and register with Transport for NSW that Council and NSW Police have significant concerns regarding the proposed turning of A-Doubles onto the Burley Griffin Way. These concerns relate to the speed difference in relation to traffic on the Burley Griffin Way when approaching a slow-moving A-Double. Issue would be complicated by reduction in visibility due wet and foggy conditions and sun glare.

2. That consideration should also be given to additional warning signage.

2.4 Wallendbeen Service Station Facility

Recommendation

That the conditions recommended by the Roads & Maritime Services for access and egress to the new Service Station at Wallendbeen as per the Development Consent be noted.

However, the Committee had reservations regarding the proposed traffic movements negotiating the roundabout and median strips when either entering or exiting the service station and suggested that Transport for NSW should reconsider aspects of the proposal.

Potential for seeking reduction of speed to 50kph on the Olympic Highway and Burley Griffin Way through Wallendbeen.

2.7 2021 Cootamundra Anzac Day Parade

Recommendation

That approval be given for the Cootamundra Returned and Services League to hold the 2021 ANZAC Day March subject to the following conditions:

(a) The event organiser complies with any conditions set by Council and the NSW Police,

(b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’,

(d) Council will arrange for the placement and removal of all road barriers,

(e) A COVID-19 safe plan shall be provided by the organiser, which meets NSW Health requirements,

(f) That the wording on the insurance policy be amended to Transport for NSW and not RMS.

2.8 Haycarters Race

Recommendation

That approval (Road Occupancy Licence) be given for the Cootamundra Cycle Club to hold the Haycarters Cycle race on Saturday, 15 May 2021 and the Annual Classic on Sunday, 16 May 2021, subject to the following conditions:

(a) The event organiser complies with any conditions set by Council and the NSW Police,

(b) That all Traffic Control Plans for the Haycarters Race and Annual Classic are applied in accordance with the ‘Traffic Control at Worksites Manual’,

(d) All riders must comply with the Road Licence requirements,

(e) Signage being placed at all driveways to warn motorists when exiting private property onto the Council road,

(f) That consent be received from both Junee and Temora Councils for the event to be held in their municipalities,

(g) That updated Certificate of Currency be received as soon as possible,

(h) The event organiser has a COVID Safe Plan prepared for the event, which meets NSW Health requirements.

Cootamundra-Gundagai Local Traffic Committee Meeting Minutes

11 February 2021

MINUTES OF Cootamundra-Gundagai Regional Council
Cootamundra-Gundagai Local Traffic Committee Meeting
HELD AT THE Council Chambers, Gundagai
ON Thursday, 11 February 2021 AT 10:00am

PRESENT: Cr Charlie Sheahan, Manager Technical Services Matt Stubbs, RMS Fazlul Hoque, Local Electorate Representative - Gwen Norman, NSW Police Acting Sergeant Paul Kemp

IN ATTENDANCE: Anthony Carroll (Road Safety Officer), Mark Ellis (Manager Civil Works)

1 Acknowledgement of Country

2 Apologies

Senior Constable Gregory Tarbit (NSW Police) and General Manager Phil McMurray

3 Disclosures of Interest

Nil

4 BUSINESS ARISING

· Parker Street - One Way Street:

Concept drawing being prepared. Episodes of Traffic congestion were noted.

· First Avenue - One Way Street:

Implemented and appears to be running smoothly.

· Wallendoon Street - Change to the Give Way signs:

VMS Boards displayed changes prior to the change in traffic control arrangements. There was some observed hesitation from road users about new arrangements but situation appears settled.

· West Street, Nangus Road, Gundagai:

The Stop sign has been changed to a Give Way sign.

· Viewing Areas for Agricultural Scenery:

Some sites have been nominated. Dedicated viewing areas will need consultation with RFS, school bus operators and land owners as part of their selection. The evolving planting/ sowing of canola crops needs to be accounted to. The illegal and often dangerous parking of tourists with Canola Crops was noted.

· 2.3 Disabled Parking - Cootamundra Ex-servicemen’s and Citizens Memorial Club:

Council wrote to the Club informing them of the cost and possible alternative designs. The Ex-Servicemen’s Club Committee will discuss the alternatives and determine a course of action.

· 2.7 EA Southee School:

Signs are being moved for the shortening of the bus bays.

· 2.8 Salt Clay /Olympic Highway Intersection:

Transport for NSW will not extend the speed zone to the intersection. Driver education campaign to be investigated for turn off rules into Salt Clay Road (perhaps a turning traffic ahead sign). Illegal and dangerous parking in the area was noted especially for “trainspotters”.

· 2.11 Speed Zone Adjustments:

Three speed zones reviews need to be submitted for Council to the Customer Service of Transport for NSW : Tumblong Tavern precinct; Temora Street, Cootamundra; Wallendbeen township.

· 7.0 General Business:

Parking pad for Highway Patrol Vehicles. Stationary vehicle sites need to be audited and the resistance to fire needs to be noted so patrol vehicles do not set fire to grass. Speeding through the village was noted with some high speeds noted. Could NSW Police nominate some sites that Council could assist in establishing?

5 Reports

2.1 New Safety Measures introduced for State Highways

Transport for NSW (TfNSW) has begun the roll-out of Audio Tactile markings and wide centre line markings on the Olympic Highway and Burley Griffin Way.

Recommendation

That the information be noted.

2.2 Pedestrian Crossings

Recommendation

Transport for NSW recommended the addition of High Pedestrian Access Area signs to the existing 40kph signs plus the installation of some repeater signs within the 40kph pedestrian zone.

2.3 A-Double Access to Manildra Grain Site Lewins Lane Stockinbingal

Recommendation

2. That consideration should also be given to additional warning signage.

2.4 Wallendbeen Service Station Facility

Recommendation

That the conditions recommended by the Roads & Maritime Services for access and egress to the new Service Station at Wallendbeen as per the Development Consent be noted.

Potential for seeking reduction of speed to 50kph on the Olympic Highway and Burley Griffin Way through Wallendbeen.

2.5 Pedestrian and Mobility Plan (PAMPS)

Recommendation

For the Committee’s consideration noting the additional plans for Nangus, Wallendbeen and Gundagai that are being prepared and be added to the final Cootamundra-Gundagai Regional Council PAMPS Plan.

2.6 Cootamundra Town Event Signage

Recommendation

1. That the signage be approved at:

· The corner of Stratton Court and Olympic Highway, and

· The Olympic Highway 50m north of the Cootamundra Saleyards.

2. A section 138 application be completed and submitted to Transport for NSW.

2.7 2021 Cootamundra Anzac Day Parade

Recommendation

That approval be given for the Cootamundra Returned and Services League to hold the 2021 ANZAC Day March subject to the following conditions:

(a) The event organiser complies with any conditions set by Council and the NSW Police,

(b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’,

(c) All Traffic controllers must have appropriate traffic control tickets,

(d) Council will arrange for the placement and removal of all road barriers,

(e) A COVID-19 safe plan shall be provided by the organiser, which meets NSW Health requirements,

(f) That the wording on the insurance policy be amended to Transport for NSW and not RMS.

2.8 Haycarters Race

Recommendation

(a) The event organiser complies with any conditions set by Council and the NSW Police,

(b) That all Traffic Control Plans for the Haycarters Race and Annual Classic are applied in accordance with the ‘Traffic Control at Worksites Manual’,

(c) All traffic controllers must have appropriate traffic control tickets,

(d) All riders must comply with the Road Licence requirements,

(e) Signage being placed at all driveways to warn motorists when exiting private property onto the Council road,

(f) That consent be received from both Junee and Temora Councils for the event to be held in their municipalities,

(g) That updated Certificate of Currency be received as soon as possible,

(h) The event organiser has a COVID Safe Plan prepared for the event, which meets NSW Health requirements.

2.9 2021 List of Events

Recommendation

For the Committee’s information.

6 GENERAL BUSINESS

· Speeding along Temora Street

NSW Police have made a request to Transport for NSW for a speed zone review noting the high speeds of traffic entering Cootamundra from the Stockinbingal Road along Temora Street and Boundary Road, the cycle lane on the edge of the seal and the residential developments along Boundary Road.

The Meeting closed at 12:06pm.

The minutes of this meeting were confirmed at the Cootamundra-Gundagai Council Meeting held on 23 February 2021.

................................................... …………………………………………………

CHAIRPERSON GENERAL MANAGER

Ordinary Council Meeting Agenda

23 February 2021

8.4 Development, Building and Compliance

8.4.1 Development Applications Approved January 2021

DOCUMENT NUMBER

343744

REPORTING OFFICER

Sharon Langman, Manager Development, Building and Compliance

AUTHORISING OFFICER

Phillip McMurray, General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Compliance with the provisions of the Environmental Planning and Assessment Act, 1979 and related legislation.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The information on Development Applications Approved in January, 2021 be received and noted.

Introduction

The Development Applications Approved in January, 2021 report is submitted for the information of Council regarding development applications processed.

Discussion

The following development applications were approved by Cootamundra-Gundagai Regional Council in January, 2021.

APP. NO.	PROPOSED DEVELOPMENT	PROPERTY DESCRIPTION
CDC.2020.25	Dwelling Alterations	Lot 1 DP350007 Mackay St, Cootamundra
DA.2020.214	Dwelling Alterations and Additions	Lot C DP324155 Olney St, Cootamundra
DA.2020.213	New Rear Awning	Lot 3 DP1158484 Thompson St, Cootamundra
DA.2020.212	New Manufactured Dwelling	Lot 379 DP753622 Bridge St, Muttama
DA.2020.211	Demolish Dwelling and Sheds	Lot 2 DP518456 Congou St, Cootamundra
DA.2020.210	Storage Units	Lot 3 DP1099476 Hovell St, Cootamundra
DA.2020.209	New Garage	Lot 1 DP557620 Mount St, Gundagai
DA.2020.208	New Dwelling	Lot D DP407473 Back Station Creek Rd, Gundagai
DA.2020.206	New Dwelling and Garage	Lot 5 DP861374 Dalkeith Rd, Gundagai
DA.2020.204	New Shed	Lot 184 DP753594 Muttama Rd, Coolac
DA.2020.202	New Carport	Lot 3 Sec C DP1975 Warren St, Cootamundra
DA.2020.201	Dwelling Alterations and Additions	Lot 1 DP405925 Stockinbingal Rd, Cootamundra
DA.2020.197	New Shed	Lot 11 DP1168163 Burley Griffin Way, Stockinbingal
DA.2020.195	Dwelling Alterations and Additions	Lot 5 DP851885 West St, Gundagai
DA.2020.193	Dwelling Alterations and Additions	Lot 6 DP20405 Crown St, Cootamundra
DA.2020.176	Alterations to Garage	Lot 5 DP10285 Chamen St, Cootamundra
010.2020.216	New Subdivision - Strata	Lot 12 Sec A DP2203 Queen St, Cootamundra
VALUE OF WORK REPORTED TO THIS MEETING:			$2,429,839.00
VALUE OF WORK REPORTED YEAR TO DATE:			$2,429,839.00
THIS TIME LAST YEAR:
VALUE OF WORK –January 2020:			$186,505.00
VALUE OF WORK – YTD 2020:			$186,505.00

Ordinary Council Meeting Agenda

23 February 2021

8.4.2 Development Application 2020/191 - 37 Crown Street, Cootamundra - Variation to Development Control Plan

DOCUMENT NUMBER

343797

REPORTING OFFICER

Sharon Langman, Manager Development, Building and Compliance

AUTHORISING OFFICER

Phillip McMurray, General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Development Assessment Report For DA2020-191 - 37 Crown Street, Cootamundra for the Erection of a Shed ⇩

Recommendation

1. That Council approve DA2020/191 for the construction of a shed at Lot A DP384426, 37 Crown Street Cootamundra with an increased set back of 2.5m from the Queen Street frontage subject to the following conditions:

GENERAL CONDITIONS

(1) GEN Condition - Compliance Standards

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

(2) GEN Condition - Compliance with Council

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

Document Reference

Description

Author

Date

n/a

Site plan (as amended showing 2.5m setback from Queen Street)

Applicant

112877

Engineering plans-

Tumut river sheds, pages

1-19

Eclipse Consulting Engineers

10/11/2020

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

(3) GEN Condition - Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

Reason: To ensure that any public utilities are maintained and protected from damage.

(4) Gen Condition – Not certify compliance with BCA or NCC

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

Reason: This consent does not certify compliance with the BCA or NCC.

PRIOR TO COMMENCEMENT OF WORKS

(1) PCW Condition – Prior to Building Work Commencing.

The erection of a building in accordance with the development consent must not commence until:-

1. a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

2. the person having the benefit of the development consent has:

a. appointed a principal certifying authority for the building work, and

b. notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

3. the principal certifying authority has, no later than 2 days before building works commences:

a. notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b. notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

4. the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a. appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b. notified the principal certifying authority of any such appointment, and

c. unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work .

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

(2) PCW Condition – Signage.

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -

1. Statement that unauthorised entry to the site is not permitted

2. Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3. The name, address and telephone contact of the Principal Certifying Authority for the work

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(3) PCW Condition – Notice of Commencement.

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least 2 days prior to work commencing.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(4) PCW Condition – Residential Building Work.

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

1. In the case of work for which a principal contractor is required to be appointed:

a. In the name and licence number of the principal contractor, and

b. The name of the insurer by which the work is insured under Part 6 of that Act.

2. In the case of work to be done by an owner-builder:

a. The name of the owner-builder and,

b. If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

Reason: Statutory compliance.

(5) PCW Condition – Siting of Building.

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council. In this regard the applicant shall submit a revised site plan to Council showing a setback of 2.5m from the Queen Street frontage.

Reason: To ensure the development is carried out correctly on the allotment and in accordance with the resolution of Council.

(6) PCW Condition – Waste Storage During Construction.

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

Reason: To ensure that the site is not a source of wind-blown litter.

(7) PCW Condition – Soil Erosion Control.

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

(8) PCW Condition – Second Hand Materials.

No second hand materials are to be used on any external surface of the building unless made available for inspection and separately approved by Council prior to erection.

Reason: To ensure the external appearance of the building is maintained to an acceptable standard.

(9) PCW Condition – Underground Services.

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

(10) PCW Condition – All Weather Crossover

The applicant shall upgrade the existing footpath crossover (driveway) in Queen Street to an all weather access. A works in road reserve application shall be submitted, and approved by Council prior to undertaking the upgrade.

Reason: To ensure that physical and legal access is provided in a manner that is compliant with Council standards.

DURING CONSTRUCTION

(1) DUR Condition – Works to be undertaken in Accordance with the Approval.

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

Reason: ensure all works are carried out in accordance with the development consent.

(2) DUR Condition – Hours of Construction Site Works.

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

The applicant is responsible to instruct and control subcontractors regarding hours of work.

Reason: So that the development does not reduce the amenity of the area.

(3) DUR Condition – Footpath Storage.

Building materials not to be stored on Council footway or nature strip at any time.

Reason: To ensure an adequate level of public safety is maintained.

(4) DUR Condition – Waste Removal.

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

Reason: To ensure that the amenity and unsightly condition is minimised.

(5) DUR Condition – Tree Protection – existing vegetation.

Existing vegetation along Queen Street and at the rear boundary shall be protected during the construction period.

Reason: Due to the secondary building line variation, the existing vegetation is required to be maintained to help screen the development when completed.

(6) DUR Condition - Pipe Replacement.

Should the proposed building be located over existing vitrified clay sewer pipes then such pipes shall be reinstated in PVC material in the area under the proposed building.

Reason: To minimise the opportunity for damage to the building as a result of leaking sewage.

(7) DUR Condition - BCA Compliance.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made).

Reason: To ensure the building complies with the BCA.

(8) DUR Condition – Inspections.

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

Reason: To ensure that adequate time is given of required inspections.

(9) DUR Condition – Restricted Public Access.

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

Reason: To ensure public safety is maintained.

(10) DUR Condition – Storm Water.

Storm water is to be discharged: -

1. To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

(11) DUR Condition – Storm Water / Ground Water Diversion.

Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.

Reason: To minimise the opportunity for ponding and flooding.

POST CONSTRUCTION

(1) POC Condition – Occupation of Building.

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

ONGOING USE

(1) USE Condition – Business Use.

The shed is not to be let, adapted or used for separate occupation or commercial purposes.

Reason: Development consent is required for any activity other than residential.

(2) USE Condition – Clean and Tidy.

The premises are to be maintained in a clean and tidy condition at all times.

Reason: So that the development does not reduce the amenity of the area.

(3) USE Condition –Amenity General.

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

Reason: So that the development does not reduce the amenity of the area.

(4) USE Condition – Non Habitable Use.

The shed is not to be used for residential occupation without prior consent of Council.

Reason: Health and safety prohibition.

(5) USE Condition – Tree Protection – existing vegetation.

Existing vegetation along Queen Street and at the rear boundary shall be protected and maintained for the life of the shed.

Reason: Due to the secondary building line variation, the existing vegetation is required to be maintained to help screen the development when completed.

Introduction

Council has received an application for the erection of a new shed structure at Lot A DP384426, 37 Crown Street Cootamundra. The applicant seeks a variation to the controls within Council’s adopted Development Control Plan by placing the garage in front of the secondary building line facing Queen Street. In accordance with the delegations issued to staff where variation to the Development Control Plan is greater than 10% the matter is referred to Council for determination.

Discussion

Council has in place an adopted a Development Control Plan (DCP) that provides guidance on the development standards that Council believes will lead to desired outcomes in building design, streetscape, traffic, heritage and environment. The DCP contains performance criteria and associated acceptable solutions to assist applicants in achieving the desired outcomes. However, it is recognised that there are other means of achieving the desired outcomes outside of the acceptable solutions and where a similar or better result is able to be achieved such alternatives should be considered.

In considering variations to the standards contained within the DCP applicants are required to justify why the standards should be varied and how this will lead to an outcome that is equivalent, if not better, than the articulated performance criteria. In this instance the justification for varying the requirements of the DCP are summarised below with a full assessment of the proposed development contained within the assessment report attached herewith.

The applicant has proposed a setback of 1metre (m) from the secondary building line, ordinarily the secondary street setback is that of the dwelling on site. In this instance the dwelling has a setback of 3.7m from the secondary street frontage. The variation sought is 2.7m; a compromise is proposed of a 2.5m setback from the secondary street frontage and this is commensurate with past decisions of Council for reduced secondary street frontage setbacks in this area. A full discussion in this regard is contained within the attached report.

Ordinary Council Meeting Agenda

23 February 2021

8.5 Regulatory Services

8.5.1 Regulatory Section Activities 2020

DOCUMENT NUMBER

343139

REPORTING OFFICER

Glen McAtear, Manager Regulatory Services

AUTHORISING OFFICER

Phillip McMurray, General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Regulatory Section Activities report for 2020, be received and noted.

Introduction

The following report outlines the main activities that were carried out by the Regulatory Section during 2020.

Many activities are performed by the Regulatory team such as Cemetery mowing and maintenance, truck wash and Saleyard maintenance, Companion Animal Audits and rehoming, Animal Care Facility maintenance, complaints received in regard to Companion Animals such as barking dogs, taking action on illegal dumping, abandoned motor vehicles, roadside weed spraying, biosecurity issues, roadside grazing permits and emergency management in addition to regular meetings attended by Regulatory staff just to name a few.

The following report lists some of the areas that have been quite significant, and an ongoing monthly Regulatory Section report of activities will be compiled from January 2021 for the information of Council and the community.

The following information has been compiled for the year 2020.

Biosecurity Activities

Due to COVID-19 Restrictions implemented in March, 2020 Property inspections were postponed.

Number of Property Inspections held: 48. Hectares inspected: 15,300

Grant funding was received for several projects in relation to Crown Lands and this work was carried out successfully. Part of these works was the installation of Weed Hygiene Stations along the Cootamundra Bike Track and Pioneer Park. This work will continue into 2021.

Cemetery Activities

The Muttama Cemetery fence was replaced to secure the Cemetery grounds and protect the endangered woodlands and native flowers.

Locate grave/burial enquiries for family research: 110

Burial/Interments: 103

Cemetery Locations: Coolac 4, Cootamundra 63, Gundagai North 21, Gundagai South 7, Nangus 2, Stockinbingal 2, Wallendbeen 4

Ranger Activities

The Rangers have been equipped with Body Worn Cameras to assist in their daily duties, these cameras are only activated in the event of Rangers feeling threatened, to capture direct evidence.

Two Free microchipping days were held in both Cootamundra and Gundagai.

NSW Companion Animal Registrations: 397, amount received for 2020: $35,295.00
Dogs and Cats Seized across the LGA: 243 - Seizure Locations: Coolac 2, Cootamundra 204, Gundagai North 20, Gundagai South 9, Nangus 1, Tumblong 3, and Wallendbeen 4

Dog Attack Incidents: 23 - Dog Attack Incident Locations: Cootamundra 13, Gundagai North 7, Gundagai South 1, Nangus 1 and Tumblong 1

Saleyard Activities

Sheep Sales held – Cootamundra: 24 - Yarding information: Total sheep sold: 49,844 head.

Total amount of sales - $8,575,078.60. Top price: $276.00. Average Price: $226.10

In December, storm damage was occasioned to the weighbridge and office at the Cootamundra Cattle yards.

Cattle Sales – Gundagai: 1 – Yarding information: Total cattle sold: 1,377 head.

Total amount of sale - $1,836,995.00. Top price $1,660.00. Average price $970.00

Truck wash Registered Users: Cootamundra Saleyards: 77 - Amount received $22,663.90

Gundagai Saleyards: 68 - Amount received $26,568.25.

Transit Fees Received Cootamundra Yards: $280.00. Gundagai Yards: Nil

Ordinary Council Meeting Agenda

23 February 2021

8.5.2 Regulatory Section Activities January 2021

DOCUMENT NUMBER

343242

REPORTING OFFICER

Glen McAtear, Manager Regulatory Services

AUTHORISING OFFICER

Phillip McMurray, General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Regulatory Section Activities report for January, 2021 be received and noted.

Introduction

The following report outlines the main activities that were carried out by the Regulatory Section during January, 2021.

Biosecurity Activities

No property inspections were undertaken due to COVID-19 restrictions, however, farmers were engaged and consulted with in regard to Black Willows and various other weed controls. The weather has been a significant factor in regard to weed control measures in January.

Liaised with LLS in regard to Travelling Stock Reserves.

The following Roadsides have been sprayed and inspected:

Old Gundagai Rd, Muttama Rd, Stockinbingal Rd, Sutton’s Ln, all 2021 reseal areas, Mundarlo Rd, Old Hume Hwy, Deltroit Rd, Snowy Mountains Hwy, Nangus Rd and Oura Rd.

Weeds targeted: Coolatai grass, St. John’s wort, Blackberries, Silverleaf nightshade, Privet trees, Bathurst burr & Johnson grass.

Ongoing Parks and Gardens weed control for Bindi eye and Khaki weed.

drumMUSTER collections received throughout the month.

Cemetery Activities

Locate grave/burial enquiries for family research: 15

All Cemeteries mowed, sprayed and general maintenance including repairs due to feral animals burrowing and irrigation repairs.

Burial/Interments: 6

Cemetery Locations: Cootamundra 1, Gundagai North 1, Gundagai South 2, Tumblong 2

Ranger Activities

Rangers have been continuing with the Companion Animal Audit and compiling an Education package along with a New Resident package to assist with responsible pet ownership.

During this month several cat traps were hired out for feral cat capture. The Animal Care Facility was maintained and had repairs undertaken due to a break-in. The Rangers attended to several complaints, 8 Nuisance Dog issues, 1 roaming livestock complaint, 2 illegal dumping incidents and 3 abandoned motor vehicles. Dog Waste Stations were refilled with bags in all parks.

NSW Companion Animal Registrations: 45, amount received for January 2021: $3,412.00
Dogs and Cats Seized across the LGA 18 - Seizure Locations: Cootamundra 12, Gundagai South 1, Stockinbingal 5

Dog Attack Incidents: 2 - Dog Attack Incident Locations: Cootamundra 1, Gundagai South 1

Saleyard Activities

Sheep Sales held – Cootamundra: 2 - Yarding information: Total sheep sold: 2895 head.

Total amount of sales - $541,242.60. Top price: $250.00. Average Price: $239.00

Cootamundra yards maintained with minor welding of gates, along with weed spraying and cleaning of the facility.

Cattle Sales – Gundagai: Nil

Truck wash Registered Users: Cootamundra Saleyards: 20 - Amount received $2,246.97

Gundagai Saleyards: 32 - Amount received $2,109.50.

Transit Fees Received Cootamundra Yards: Nil. Gundagai Yards: Nil

Ordinary Council Meeting Agenda

23 February 2021

8.7 Civil Works

8.7.1 Civil Works and Technical Services Report - February 2021

DOCUMENT NUMBER

343389

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Phillip McMurray, General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Civil Works and Technical Services Report for the month of February 2021 be received.

Introduction

This report provides a detailed update of the Civil Works and Technical Services Department’s works undertaken for the month of February, 2021 and is prepared for the information of Council and the community.

Discussion

Shoulder works have been completed on Gobarralong Road, Gobarralong to repair issues with pavement edge breaks along this section.

Works on the last stage of the Gap Bridge Cootamundra Rehabilitation project has been completed. This last section saw works from Campbell Street to the Cootamundry Creek Bridge completed. Sections of new guard rail and new line marking will also be installed as part of the project.

Bitumen road patching crews have been undertaking patching as required across the whole road and street network. The frequent rainfall is contributing to pavement failures and the necessity for additional repairs.

Storm damage repairs are continuing on Rosehill Road, Rosehill which has included culvert maintenance as well as batter re-establishment and rock reinforcement. These works were funded from the Natural Disaster Funding from the February 2019 storm event.

Pavement repairs are also being carried out on Rosehill Road, Rosehill to undertake repair on failed sections of pavement.

Roadside spraying has also been undertaken to spray the vegetation on various road shoulders. Grass slashing has been completed across the Local Government Area, including Stockinbingal and Wallendbeen villages.

Replacement of a section of kerb and gutter has been completed near the Cootamundra Country Club in Hurley Street, Cootamundra. This section of kerb had been damaged by the aged London Plane trees which were growing in close proximity to the kerb and had damaged the kerb and pathway being lifted by tree roots posing risks to the safety of pedestrians and vehicles. The re-laying of the pavers should be completed by the end of February 2021 weather permitting.

Preliminary investigations for the Mackay Street, Cootamundra rehabilitation are underway. The water main will be replaced from Parker Street to Margaret Street, Cootamundra including all property services, before actual roadworks can commence as the depths of such are shallow and will impact on the pavement rehabilitation. Affected residents will be notified prior to works commencing.

The first stage of rehabilitation works on Nanangroe Road, Gundagai have been completed with road widening, pavement rehabilitation and sealing undertaken. Approximately 2.5kms of this road that was previously unsealed to the north of Parsons Creek, Gobarralong has now had a primer seal applied and represents a significant improvement for local road users.

Works are continuing on Red Hill Road, Red Hill with pavement widening and reshaping underway.

Work has commenced on Adjungbilly Road, Adjungbilly with crews working on preliminary earthworks in preparation of pavement widening and shape correction.

The replacement of the concrete causeway on Finlays Lane, Muttama is nearing completion. The concrete crew have also completed the replacement of concrete footpaths on West Street and Middleton Drive, Gundagai. The new kerb return at the intersection of Sheridan and Otway Streets, Gundagai is currently being prepared and works will commence in the coming weeks.

The Sheridan and West Streets, Gundagai intersection asphalt contract has been submitted for consideration by Council in Closed Council at the February, 2021 Ordinary Council Meeting. Once the contract has been awarded it is planned for those works to resume at the intersection in early April, 2021 weather permitting. Landscaping and paving will be completed in conjunction with these works when staff are available.

Resealing works, being undertaken by Boral Asphalt, on Council roads are still ongoing around the whole Local Government Area as per the prioritised 2020/21 works program with works scheduled to commence this month around the Nangus and Gundagai areas.

Ordinary Council Meeting Agenda

23 February 2021

8.10 Waste, Parks and Recreation

8.10.1 Replacement of the Salt Cells Cootamundra Aquatic Centre

DOCUMENT NUMBER

343244

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Phillip McMurray, General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

The replacement of the Salt Chlorinator has not been budgeted for in the 2020/2021 financial year and will have a $16,000 negative impact on the Cootamundra Aquatic Centre operational maintenance budget.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no direct Policy implications associated with this report. But it is important to note that if the unit is not replaced, the pool water quality will not meet health regulation requirements for public pools.

ATTACHMENTS

Nil

Recommendation

1. The report on the Cootamundra Aquatic Centre salt cells, be received and noted.

2. Council authorise the replacement and installation of a new existing salt dosing/water sanitation system.

3. The cost for the replacement salt dosing/water sanitation system be funded from the Cootamundra Aquatic Centre maintenance budget.

Introduction

The salt cell located at the Cootamundra Aquatic Centre needs replacement. The unit turns salt into chlorine which has the same effect as adding add liquid chlorine to the pool. This is extremely important in maintaining pool water quality and health regulation compliance.

Discussion

A salt chlorine generator (also known as a salt system or a salt chlorinator) is a swimming pool chlorination system that creates chlorine from sodium chloride (salt). Before a salt chlorine generator can operate, the swimming pool water must have a salt concentration of 3,000 ppm (parts per million).

As saltwater travels through the swimming pool’s circulation system, it enters the salt chlorine generator and passes through a salt cell. As the saltwater flows through the cell, a low-voltage direct current is applied to flat, rectangular plates inside the cell, initiating electrolysis. Through electrolysis, salt and water break up into hydrogen gas and hypochlorous acid. The hydrogen gas simply leaves the swimming pool water in the form of small bubbles. The hypochlorous acid sanitizes the swimming pool water and ultimately reverts into salt, and the process repeats.

Advantages

Salt chlorine generators offer a wide array of benefits. Salt chlorine generators, because they eliminate the need for chemical maintenance (which translates to lower maintenance costs). For example, at the site of electrolysis (the salt cell), chlorine is so concentrated that the swimming pool water is super chlorinated, preventing the build-up of chloramines and algae. As another example, sanitisers such as tri-chlor have very low pH levels (some as low as 2.8), which can significantly lower the pH of a swimming pool. Pools who use sanitisers with very low pH levels must use liberal amounts of sodium carbonate to offset the drop in pH. Salt chlorine generators, on the other hand, require few, if any, additional chemicals, as they produce nearly neutral pH levels.

Other advantages of salt chlorine generators include reduced skin and eye irritation, no harsh chemical odours, and swimmer safety.

Disadvantages

There are few disadvantages associated with salt chlorine generators. Perhaps the most prominent is their negative effects on swimming pool equipment. Salt is corrosive but if maintained within the normal operating range, is benign. However, if allowed to increase more than 6,000 ppm, high salt concentrations can contribute to the breakdown of handrails, lighting systems, and swimming pool liners. Care must be taken if splash out pool water is continually pooling and evaporating, as the resulting salt concentration will increase in that area, and unless it is rinsed off, or diluted by rainfall, has to potential to create salt damage.

Other disadvantages of salt chlorine generators include high initial costs and high salt cell replacement costs.

Council engaged Mark McLean from Total Creations (the company that built the Indoor Heated Pool and Splash Park) to undertake a full investigation into the dosing system and the ability for the Aquatic Centre to meet the required health regulations associated with water quality for public pools.

Mark from Total Creations reported as follows:

‘I would like to confirm that the salt cell has reach the end of its life. This is a known asset that needs replacement every 2-3 years. The current cell is approximately 2.4 years old. A replacement cell will cost $9,200 ex GST plus labour and parts to replace’.

On investigation into the advantages and disadvantages of the existing unit and possible alternative sanitation systems, it is the recommendation that the best option is to replace the existing unit. It has been estimated that the replacement cost and installation for the Unit will be $16,000.

To put it into context, the one-off cost of $10,000 every 3 years could be compared to 3 years' worth of liquid chlorine.

Due to the nature of this existing unit, this cost is currently associated with the existing building infrastructure and is not associated with the existing pool operational contract.

The photos below give a good illustration of the damaged caused.

REPORTING OFFICER	Marianne McInerney, Executive Assistant to the General Manager
AUTHORISING OFFICER	Phillip McMurray, General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Ordinary Meeting of Council held on Wednesday 27 January 2021

DOCUMENT NUMBER	343830
AUTHORISING OFFICER	Phillip McMurray, General Manager
REPORTING OFFICER	Abb McAlister, Mayor
ATTACHMENTS	Nil

DOCUMENT NUMBER	343934
REPORTING OFFICER	Leigh Bowden, Councillor
AUTHORISING OFFICER	Phillip McMurray, General Manager

DOCUMENT NUMBER	343939
REPORTING OFFICER	Leigh Bowden, Councillor
AUTHORISING OFFICER	Phillip McMurray, General Manager

DOCUMENT NUMBER	343929
REPORTING OFFICER	Marianne McInerney, Executive Assistant to the General Manager
AUTHORISING OFFICER	Phillip McMurray, General Manager