5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 30 June 2020

Note: the following amendments were made at the Meeting:

Item 8.1.2 Draft 2020/21 Operational Plan

5. The easement rental in the Water & Sewer fund not be paid and no income be received by the General Fund for rental payments.

Item 8.1.7 Applications for Community Donations

Gundagai Regional Enhancement Group received $5000 to assist with the cost of Christmas decorations, entertainment and children’s activities.

Resolution  201/2020  

Moved:      Cr Dennis Palmer

Seconded:  Cr Charlie Sheahan

The amended Minutes of the Ordinary Meeting of Council held on Tuesday 30 June 2020 be confirmed as a true and correct record of the meeting.

6.1         Mayoral Minute - Councillor Engagement

Resolution  202/2020  

Moved:      Cr David Graham

Seconded:  Cr Penny Nicholson

The information in the Mayoral Minute be received and noted.

Carried

8.1.1      Cootamundra-Gundagai Regional Council Recreation Needs Study Final Report

Recommendation

1.      The Cootamundra-Gundagai Regional Council Recreation Needs Study Final Report, be returned to Treadwell for amendment and updated with specific reference to Appendix 3: Funding Opportunities.

2.      The amended Cootamundra-Gundagai Regional Council Recreation Needs Study Final Report be included in a further report for the consideration of Council when received.

8.1.2      Draft Workplace Surveillance Policy and Draft Use of Body Worn Video Camera Procedure

Resolution  203/2020  

Moved:      Cr David Graham

Seconded:  Cr Charlie Sheahan

1.    The Report on the Draft Workplace Surveillance Policy and Draft Use of Body Worn Video Camera Procedure be received and noted.

2.    The Draft Workplace Surveillance Policy and Draft Use of Body Worn Video Camera Procedure, attached to the  report, be  adopted.

Carried

8.1.3      Governance responses to issues identified by the Audit Office NSW

Resolution  204/2020  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Dennis Palmer

1.      Council’s Related Party Disclosure Policy be amended to delete Section Managers and the Public Officer from the list of Key Management Personnel.

2.      Council continue negotiations with Riverina Eastern Regional Organisation of Council regarding software and training for Legislative policy and register reporting frameworks and initiate more formal discussions with the Office of Local Government and the Audit Office to address administrative and cost burdens associated with best practice responses.

Carried

8.1.4      Cootamundra Tourism Action Group Section 355 Committee - Minutes of Meeting held 2 July 2020

Resolution  205/2020  

Moved:      Cr Doug Phillips

Seconded:  Cr Gil Kelly

1.   The Minutes of the Cootamundra Tourism Action Group Section 355 Committee held 2 July 2020, attached to the report, be received and noted.

Carried

Resolution  206/2020  

Moved:      Cr David Graham

Seconded:  Cr Craig Stewart

2.   The first banner created and erected on the across street pole system on Parker Street, Cootamundra be the new logo and tag line and that this banner be used when there is no other banner in use.

Carried

Resolution  207/2020  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Dennis Palmer

1.       Two Town Centre directional signs – one on Yass Road, prior to the Hovell Street Olympic Highway diversion turn-off and one at the Sutton Street Wallendoon Street intersection be installed.

Carried

8.1.5      Cootamundra Youth Council - Meetings held Tuesday 7th July 2020

Resolution  208/2020  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Gil Kelly

That Council receive and note the attached Minutes of the Cootamundra Youth Council meetings held 7 July 2020.

Carried

8.1.6      THe Arts Centre Cootamundra s355 Committee Annual General Meeting Reports and Minutes

Resolution  209/2020  

Moved:      Cr Penny Nicholson

Seconded:  Cr Doug Phillips

The attached reports and minutes of the Annual General Meeting of The Arts Centre Cootamundra be received and noted.

Carried

8.1.7      Updated Council Meeting Action Report

Resolution  210/2020  

Moved:      Cr Penny Nicholson

Seconded:  Cr Doug Phillips

The Updated Council Meeting Action Report be noted.

Carried

8.1.8      Open Forum Submissions

Resolution  211/2020  

Moved:      Cr David Graham

Seconded:  Cr Craig Stewart

Written submissions for the Open Forum received after the publishing of the July, 2020  Business Paper, if any, be received and read aloud.

Carried

8.1.9      Local Government NSW Annual Conference 2020 - Late Report

Resolution  212/2020  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Craig Stewart

1.       Council nominated Cr McAlister (Mayor), Cr Palmer (Deputy Mayor) and Phillip McMurray General Manager as the attendees for the Local Government NSW Annual Conference, 2020 scheduled to be held 22^nd to 24^th November, 2020.

2.       Council nominated Cr McAlister (Mayor) and Cr Palmer (Deputy Mayor) as the voting delegates for the Local Government NSW Annual Conference, 2020 detailed in 1 above.

Carried

8.2.1      2020/21 Rates and Annual Charges

Resolution  213/2020  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Dennis Palmer

This report is submitted for the information of Council.

Carried

8.2.5      2020/21 Rates and Annual Charges - Late Report

Resolution  215/2020  

Moved:      Cr David Graham

Seconded:  Cr Penny Nicholson

1.   ORDINARY RATES

In accordance with the provisions of Section 535 of the Local Government Act, 1993 Cootamundra-Gundagai Regional Council hereby resolves to make the following rates for the 2020/21 rating year:

a) Farmland Category Rate of 0.2102605 cents in the dollar, with a base amount of $307.11 per assessment, for all rateable land within the Farmland Category in Council’s area, as defined in Section 515 of the Local Government Act, 1993 based upon the land value at a base valuation date of 1^st July, 2019. The base amount for the Farmland Category is estimated to realise 10.59% of the total yield in this category.

b) Residential Category Rate of 0.4881518 cents in the dollar, with a base amount of $307.11 per assessment, for all rateable land within the Residential Category in Council’s area, as defined in Section 516 of the Local Government Act, 1993, based upon the land value at a base valuation date of 1^st July, 2019.  The base amount of $307.11 for the Residential Category is estimated to realise 45.47% of the total yield of this category.

c)  Business Category Rate of 1.2009279 cents in the dollar, with a base amount of $307.11 per assessment, for all rateable land within the Business Category in Council’s area, as defined in Section 518 of the Local Government Act, 1993, based upon the land value at a base valuation date of 1^st July, 2019. The base amount of $307.11 for the Business Category is estimated to realise 19.68% of the total yield of this category.

d) Mining Rate of 0.210 cents in the dollar, with a base amount of $307.11 per assessment, for all rateable land within the Mining Category in Council’s area, as defined in Section 517 of the Local Government Act, 1993 based upon the land value at a base valuation date of 1st July 2019.

Carried

8.2.2      Monthly Finance Report for May 2020

Resolution  216/2020  

Moved:      Cr Doug Phillips

Seconded:  Cr Gil Kelly

The Monthly Finance Report for May 2020 be received and noted.

Carried

8.2.3      Investment Report - June 2020

Resolution  217/2020  

Moved:      Cr Craig Stewart

Seconded:  Cr Charlie Sheahan

The Investment Report for June 2020 be received and noted.

Carried

8.2.4      Updated Monthly Major Projects Program and Projects Schedule

Note: Cr Graham requested that the Major Projects be scheduled for discussion at the next Councillor Workshop.

Resolution  218/2020  

Moved:      Cr David Graham

Seconded:  Cr Dennis Palmer

The Updated Monthly Major Projects Program Report, and Updated Monthly Major Projects Schedule attached to the report, be received and noted.

Carried

8.2.6      2020/21 Rates and Amended Annual Charges - Late Report

Resolution  219/2020  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Craig Stewart

WASTE MANAGEMENT CHARGES

In accordance with the provisions of 535 and 501 of the Local Government Act 1993, Council hereby resolves to make the following waste management charge for the 2020/2021 rating year:

Commercial Waste Management Charge of $456.00 per service for the removal of waste (one 240 litre general waste pickup per week and one 240 litre recyclable waste pickup per fortnight) from Non-Residential properties for which the service is requested and available. Multiple services will be charged for multiple bins and/or multiple collections per week.

Carried

8.3.1      Gundagai Neighbourhood Centre Incorporated (Gundagai Cultural Group) Memorandum of Understanding with Council

Resolution  220/2020  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Craig Stewart

The execution of the Memorandum of Understanding between Gundagai Neighbourhood Centre Incorporated (Gundagai Cultural Group) and Cootamundra-Gundagai Regional Council by the General Manager Report is submitted to Council for endorsement.

Carried

8.4.1      Request to Waive Payment of Contribution Fees for DA 2018/18 - Service Station, Yass Road, Cootamundra

Resolution  221/2020  

Moved:      Cr Charlie Sheahan

Seconded:  Cr David Graham

Council refused the Request to Waive Payment of Contribution Fees For DA 201/18 – Service Station, Yass Road, Cootamundra.

Carried

8.4.2      Development Application DA2018/094 MOD 1 - Resource Recovery Facility, Lot 1 Turners Lane, Cootamundra

Resolution  222/2020  

Moved:      Cr Dennis Palmer

Seconded:  Cr Penny Nicholson

Council approve the following application for modification of the existing approved resource recovery facility, subject to the amended conditions below (new or amended conditions in red type and deletions struck through)

·    Application No:         DA2019/094 MOD 1

·    Property:                   Lot 1 DP12233224

                                   Turners Lane

                                   COOTAMUNDRA  NSW  2590

·    Modification:                      To modify a number of physical and operational aspects of the approved resource recovery facility, including: building location and size, infrastructure location, storage and processing area locations, car parking number and location, first-flush stormwater catchment system, earthworks, waste stream (type and volume), processing methods, hours of operation and general operational matters to improve amenity.

CONDITIONS:

GENERAL CONDITIONS

(1)       GEN Condition - Compliance Standards

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

(2)       GEN Condition - Compliance with Council

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(2A)    Inconsistencies between approved plans and documents

In the event of an inconsistency between the documents and/or plans referred to above, the latter documents and/or plans, shall prevail to the extent of the inconsistency.

Reason: To manage any inconsistencies between the approved plan and documents.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(2B)    Inconsistencies between approved plans / documents and conditions of consent

               In the event of an inconsistency between the conditions of this consent and the documents and/or plans referred to above, then the conditions of this consent shall prevail to the extent of the inconsistency.

Reason: To manage any inconsistencies between the approved plan/documents and conditions of consent.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(3)       GEN Condition - Compliance with Legislation

Regardless of consent the applicant is still responsible for adhering to the requirements of State Legislation including (but not limited to) the Protection of Environment Operations Act and Dangerous Goods (Road and Rail Transport) Act.

Reason: This consent does not remove obligations imposed by State and Federal Legislation.

(4)       GEN Condition - Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

Reason: To ensure that any public utilities are maintained and protected from damage.

(5)       Gen Condition – Not certify compliance with BCA or NCC

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

Reason: This consent does not certify compliance with the BCA or NCC.

(6)       GEN Condition – New Footpath Construction.

The Developer shall at their cost, construct a concrete footpath, 1.5 metres wide across the full frontage of the allotment and re-instate the nature strip afterwards to Council’s satisfaction along with the entire area under the proposed awning paved or concreted.

Reason: To ensure that adequate pedestrian access facilities are provided to the development to be benefit of the community.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(7)       GEN Non Standard Condition – Not Approval for Buildings

This development consent does not signify consent for structures and other builds on the site. Application for development consent is to be sought before the erection of buildings and other works requiring certification.

Reason: Compliance with Environmental Planning & Assessment Act 1979

(8)       GEN Condition – Public Land Costs

Costs attributed to all work involved on public land shall be borne by the proponent.

Reason: Need for applicants to be reasonable for costs arising as a result of development work

(9)       Parameters of the development

The maximum volume of waste that can be received at the premises in any 12-month period is limited to the following:

-      5,500 tonnes of waste mattresses,

-      1,100 tonnes of silage tarp,

-      5,500 tonnes of waste electronic goods and whitegoods.

Reason: To identify the approved waste limits

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE

(1)       PCC Condition - Section 94A Contributions.

At the time of submission of a Construction Certificate all owning monies as they relate to Section 94A contributions must be paid in full.

Section 94A contributions are calculated on the estimated cost of development as specified on the Development Application at time of lodgement and may be subject to change with the coming of a new financial year or revised estimated cost of development.

Reason: So that the Section 94A Developer Contributions are paid in accordance with Council’s Section 94A policy as adopted 2011.

(2)       PCC Condition - Certificates in Relation to Energy Efficiency.

Prior to obtaining a Construction Certificate, the Applicant shall furnish Council with Certificates in relation to energy efficiency.  In general terms, these certificates shall be provided by appropriately qualified persons and reference compliance of the particular element of construction with Part J of the Building Code of Australia.  Certificates shall be provided for the following parts of construction:

1.    Building Fabric

2.    External Glazing

3.    Air Movement

4.    Air Conditioning and Ventilation Systems

5.    Artificial Lighting and Power

6.    Hot Water Supply

7.    Access for Maintenance

Reason: To ensure the development meets the energy requirements of Section J of the Building Code of Australia.

(3)       PCC Condition - Traffic Control Plan.

The applicant shall provide to Council, for approval, a Traffic Control Plan for those areas which involve work in the vicinity of the intersection of Muttama Road and Coolac Road to the Roads & Traffic Authority Guidelines.

Reason: To ensure acceptable standards of safety for both vehicular and pedestrian traffic.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(4)       PCC Condition - Carpark Design.

Detailed car parking plan outlining car spacing's, vehicle manoeuvering, exit/entrance points and location and provision for service delivery vehicles in accordance with Australian Standard 2890 submitted for Council approval providing for 30 23 light vehicle spaces and 5 truck parking spaces.  Entry and exit points are to be clearly signposted.

Reason: To ensure that adequate and practical off-street parking and access to the development has been provided.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(5)       PCC Condition – New Connection: Plumbing and Drainage Works.

An application shall be lodged and approved by Cootamundra Shire Council under Section 68 of the Local Government Act for any new water, sewerage or drainage connection prior to the issue of a Construction Certificate.

All plumbing works must be undertaken by a licenced plumber or drainer. They must submit their Notice of Work (N.O.W) and pay for any associated inspections 48hrs before the first inspection. They also must submit a correct Sewer Service Diagram (S.S.D) for all works. The C.O.C and S.S.D. must be submitted before an Occupation Certificate can be released by the Principal Certifying Authority (P.C.A).

The proponent shall comply with all requirements tabled under any approval issued under section 68 of the Local Government Act 1993, NSW Fair Trading and The Plumbing Code of Australia.

Reason: Statutory compliance.

(6)       PCC Condition - Onsite Sewerage Management System.

An application shall be lodged and approved by Cootamundra Shire Council under Section 68 of the Local Government Act for the installation of an onsite sewerage management system prior to the issue of a Construction Certificate. Details of the proposed system are to be included with the application detailing the tank capacity, type and location and size of effluent disposal area.

The proponent shall comply with all requirements tabled under any approval issued under section 68 of the Local Government Act.

Reason: To comply with the requirements of Section 68 of the Local Government Act.

(7)       PCC Condition - Road Opening and Closing Permit.

If it is proposed to construct a vehicular crossing on the public footpath a road opening permit must be obtained from Council and an appropriate fee paid for Council to assess or to carry out the design and construction of such crossing. No excavation of, or construction on the public footpath is authorised to be carried out by others than Council except in accordance with (a) a design approved by Council and (b) the terms of an appropriate road opening permit.

Reason: To ensure that work carried out on public roads conforms to the requirements of Council, the responsible authority.

(8)       PCC Condition - Trade Waste Device Required.

Any business or premises proposing to discharge a pollutant discharge greater than or differing from domestic usage is to submit to Council an application for a Trade Waste Licence. This application is to be approved by Council. This application is to be approved by Council prior to any discharge to sewer being commenced. A trade waste fee may be applicable in accordance with Council’s adopted Fees and Charges.

Reason: To comply with Council’s Trade Waste Policy

(9)       PCC Condition - Driveway & Layback Installations.

The provision of adequate vehicle access, including the provision of an invert crossing at the kerb and gutter is required to be installed as part of the development. The installation of the vehicle access and kerb and gutter crossing are to be constructed in accordance with Councils “Typical vehicle kerb and gutter crossing KG 65/1”.

An Application is to be lodged with Council along with appropriate current fee’s paid, for approval under Section 138 of the Roads Act 1993 prior to the issue of a Construction Certificate.

Twenty four (24) hours’ notice is to be given to Council’s Engineering Services group before placement of concrete to enable formwork to be inspected. Failure to do so may result in rejection of the works and a need for reconstruction.

Reason: To ensure that adequate vehicle access is achieved and maintained throughout the development

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(10)    PCC Condition - Internal Road Design.

Provision of a detailed internal road design outlining car parking spacing’s, vehicle manoeuvring, site lines, exit/entrance points and location and provision for service vehicles in accordance with Australian Standard 2890 are to be submitted for Council approval prior to the issuing of a Construction Certificate. Entry and exit points to be clearly signposted.

The vehicle entrance into the development from Parker Street shall be of concrete construction from the kerb line to the building line. The provision of a new vehicle access point off Parker Street, including the provision of an invert crossing at the kerb and gutter is required to be installed as part of the development. The installation of the vehicle access and kerb and gutter crossing are to be constructed in accordance with Councils “Typical vehicle kerb and gutter crossing KG 65/1”.

Twenty four (24) hours’ notice is to be given to Council’s Works & Services group before placement of concrete to enable formwork to be inspected. Failure to do so may result in rejection of the works and a need for reconstruction.

Reason: To ensure that adequate vehicle access and internal movement is achieved and maintained throughout the development

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

PRIOR TO COMMENCEMENT OF WORKS

(1)       PCW Condition – Prior to Building Work Commencing.

The erection of a building in accordance with the development consent must not commence until:

1.    a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

2.    the person having the benefit of the development consent has:

a.    appointed a principal certifying authority for the building work, and

b.    notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

3.    the principal certifying authority has, no later than 2 days before building works commences:

a.    notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.    notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

4.    the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a.    appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.    notified the principal certifying authority of any such appointment, and

c.    unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work.

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

(2)       PCW Condition – Signage.

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include:

1.    Statement that unauthorised entry to the site is not permitted

2.    Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.    The name, address and telephone contact of the Principal Certifying Authority for the work

4.    Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(3)       PCW Condition – Notice of Commencement.

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least 2 days prior to work commencing.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(4)       PCW Condition – Public Safety – Hoardings.

A hoarding or fence must be erected between the building or site of the proposed building and the public place (street frontage). If necessary, an awning sufficient to prevent any substance from, or in connection with, the work, falling onto a public place is also to be erected. Such hoardings require separate approval by Council and must comply with the requirements of the WorkCover Authority.

The hoarding or fence is to be kept lit during the time between sunset and sunrise if the work may be a source of danger to persons using the public place.

The hoarding, fence or awning is to be removed when it is no longer required for the purposes for which it was provided. Restriction of public access to the building site shall restrict entry by members or equipment on the site when building work is in progress or the site is otherwise unoccupied.

Reason: To protect the general public.

(5)       PCW Condition – Traffic Control Plan.

The applicant shall provide to Council, for approval, a Traffic Control Plan for those areas which involve work in the vicinity of the ***development***, to the Roads & Maritime Services Guidelines.

Reason: To ensure acceptable standards of safety for both vehicular and pedestrian traffic.

(6)       PCW Condition – Waste Storage During Construction.

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

Reason: To ensure that the site is not a source of wind-blown litter.

(7)       PCW Condition – Construction Safeguards.

Fire precautions during construction are to comply with PART E1.9 Building Code of Australia. Not less than one fire extinguisher to suit Class A, B and C fires and electrical fires must be provided at all times on each storey adjacent to each required exit.

Reason: To provide a minimum standard of fire safety during construction.

(8)       PCW Condition – Soil Erosion Control.

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

(9)       PCW Non Standard Condition – Essential Energy Infrastructure

No building works or land use may commence under and within the 20m easement of the existing Essential Energy infrastructure until Council has been provided with written consent to do so by Essential Energy or the infrastructure has been moved.

Reason: Ensure the ongoing use and service of essential infrastructure.

(10)    PCW Condition – Underground Services.

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

DURING CONSTRUCTION

(1)       DUR Condition – Works to be undertaken in Accordance with the Approval.

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

Reason: ensure all works are carried out in accordance with the development consent.

(2)       DUR Condition – Hours of Construction Site Works.

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

The applicant is responsible to instruct and control subcontractors regarding hours of work.

Reason: So that the development does not reduce the amenity of the area.

(3)       DUR Condition – Footpath Construction.

All work on the public footpath and roadway shall be carried out with due care and regard for the safety and convenience of the public including pedestrians, cyclists and motorists. Special regard shall be paid to caring for the needs of children, the disabled, the infirm and the elderly.

Reason: Preservation of the life, health and good will of members of the public.

(4)       DUR Condition – Footpath Storage.

Building materials not to be stored on Council footway or nature strip at any time.

Reason: To ensure an adequate level of public safety is maintained.

(5)       DUR Condition – Waste Removal.

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

Reason: To ensure that the amenity and unsightly condition is minimised.

(6)       DUR Condition – Driveway and Layback.

The provision of an adequate vehicle access, including the provision of an invert crossing at the kerb and gutter is required to be installed as part of the development. The installation of the vehicle access and kerb and gutter crossing are to be constructed in accordance with Councils 'Typical vehicle kerb and gutter crossing KG 65/1'.

Twenty four (24) hours’ notice is to be given to Council's Works & Services group before placement of concrete to enable formwork to be inspected. Failure to do so may result in rejection of the works and a need for reconstruction.

Reason: To ensure appropriate vehicle access is provided to the development which does not adversely impact on pedestrian traffic or Council's public road infrastructure.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(7)       DUR Condition - BCA Compliance.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

Reason: To ensure the building complies with the BCA.

(8)       DUR Condition – Inspections.

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

Reason: To ensure that adequate time is given of required inspections.

(9)       DUR Condition – Restricted Public Access.

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

Reason: To ensure public safety is maintained.

(10)    DUR Condition – Storm Water.

Storm water is to be discharged:

1.    Clear of the building and septic tank disposal area

2.    To diffusion pit a minimum 3m from any building and in such a position that it does not cause nuisance to neighbours

3.    To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter

4.    To the roadside table drain. The end of the storm water pipe at the table drain shall be suitably protected to avoid damage to the end of the pipe

5.    To the requirements of the BASIX Certificate, and any overflows to be without nuisance

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

(11)    DUR Condition – Exit Doors.

In accordance with Clause D2.20 and Clause D2.21 of the Building Code of Australia, all exit doors must swing in the direction of egress. Exit doors must be readily openable without a key from the side that faces a person seeking egress, by a single handed downward action or pushing action on a single device which is located between 900mm and 1200mm from the floor.

Reason: To facilitate exit from the building.

(12)    DUR Condition – Fire Hazard Index.

The early fire hazard indices of materials, linings and surface finishes must comply with specification C1.10 of the Building Code of Australia.

Reason: To suppress fire within places of public entertainment.

(13)    DUR Condition – Disabled Fitouts.

All ramps, hand rails and ablution fitouts shall be installed in accordance with Australian Standard 1428.1-2009 “Design for Access and Mobility, Part 1: General Requirements for Access – Buildings”.

Reason: To provide access for disabled people.

(14)    DUR Condition – Provide Suitable Access.

Access is to be constructed to Council specification and location. The access to be constructed and maintained at the owners cost such no soil erosion is caused.

Reason: To ensure that traffic movement generated by the development does not adversely affect the road system of the locality and that siltation of waterways is minimised.

(15)    DUR Condition – Disabled Carparking.

Additional Disabled Carparking spaces shall be incorporated in the existing carpark facility and in a position, which is located as near as practical, adjacent to the premises entrance.

Reason: The legal obligations of an applicant to provide access/parking for disabled persons.

(16)    DUR Condition – Dust Free Carpark.

Carpark area and access driveway shall be constructed to a dust free standard, and maintained in good, dust fee condition.

Reason: To ensure that no dust nuisance occurs.

(17)    DUR Condition – Carpark Entry.

Entry and exit from the carpark is to be in a forward direction. Adequate turning space will be required to enable vehicles to leave the carpark in a forward direction.

Reason: To ensure acceptable standards of safety for both vehicular and pedestrian traffic.

(18)    DUR Condition – New connection: Plumbing and Drainage Works.

All plumbing works must be undertaken by a licenced Plumber or Drainer. They must submit their Notice of Work (N.O.W.) and pay for associated inspections 48hrs before the first inspection. They also must submit a Certificate of Compliance (C.O.C) after the work has been completed and also submit a correct Sewer Service Diagram (S.S.D.) for all works. The C.O.C and S.S.D must be submitted before an Occupation Certificate can be released by the Principal Certifying Authority (P.C.A.)

The proponent shall comply with all requirements tabled under any approval issued under Section 68 of The Local Government Act, 1993, NSW Fair Trading and The Plumbing Code of Australia.

Reason: Statutory compliance.

(19)    DUR Condition – Alterations: Plumbing and Drainage Works.

All plumbing works must be undertaken by a licenced Plumber or Drainer. They must submit their Notice of Work (N.O.W) and pay for any associated inspections 48hrs before the first inspection. They also must submit a Certificate of Compliance (C.O.C) after the work has been completed and also submit a correct Sewer Service Diagram (S.S.D.) for all works. The C.O.C and S.S.D must be submitted before an Occupation Certificate can be released by the Principal Certifying Authority (P.C.A).

The proponent shall comply with all requirements tabled under NSW Fair Trading and The Plumbing Code of Australia.

Reason: Statutory compliance.

(20)    Retaining Walls.

Where retaining walls exceed 1 metre in height, the design of such retaining walls shall be provided to Council as certified by a practicing Structural Engineer.

            Reason: To ensure the structural adequacy of the retaining wall.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(21)    First flush catchment system

               Detailed design plans and calculations, demonstrating that the first flush catchment system will capture the first 15 mm of rainwater that falls on or passes though the potentially contaminated areas of the site, shall be submitted to Council within sixty (60) days of the date of the modification being determined

               Reason: To ensure that the first flush catchment system is designed, located and constructed to capture potentially contaminated stormwater, so as not to pollute surface waters.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

POST CONSTRUCTION

(1)       POC Condition – Occupation of Building.

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

(2)       POC Condition – Compliance Certificates.

Prior to occupation of the building an Occupation Certificate is to be obtained. If Council is requested to issue the Occupation Certificate, all relevant compliance certificates must be submitted.

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

(3)       POC Condition – Property Identification.

Street numbers of a size and type satisfactory to Council being affixed to the building or fence. Such numbers to be clearly visible from the street.

In rural areas, the number should be affixed near your property entrance at the fence line.

Reason: To ensure that the development is clearly identifiable and easily found by emergency, trade and other services.

(4)       POC Condition – Landscaping.

All proposed landscaping, fencing and outdoor structures such as water tanks and clothes lines etc. are to be installed in strict accordance with the approved plans for the development prior to the release of a Final Occupation Certificate by the PCA.

Changes to these items during construction may require the submission of amended plans and a Section 96 Application to modify the development consent.

Reason:  So that the completed appearance and functionality of the development is maintained from that which was originally approved.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(5)       POC Condition – Landscaping, Fencing and Outdoor Structures.

All proposed landscaping, fencing and outdoor structures such as water tanks and clothes lines etc. are to be installed in strict accordance with the approved plans for the development prior to the release of a Final Occupation Certificate by the PCA.

Changes to these items during construction may require the submission of amended plans and a Section 96 Application to modify the development consent.

Reason:  So that the completed appearance and functionality of the development is maintained from that which was originally approved.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(6)       POC Condition – Driveway and Layback Crossings.

The applicant shall ensure that the provision of an adequate vehicle access, including the provision of an invert crossing at the kerb and gutter is installed as part of the development. The installation of the vehicle access and kerb and gutter crossing are to be constructed in accordance with Councils 'Typical vehicle kerb and gutter crossing KG 65/1' and the approval issued under Section 138 of the Roads Act, 1993.

Reason: To ensure appropriate vehicle access is provided to the development which does not adversely impact on pedestrian traffic or Council's public road infrastructure.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(7)       Stabilisation of exposed surfaces

As soon as practical after all structures (cuts, batters, mounds) have been finished, exposed surfaces shall be stabilised (seeding, spraying or other suitable method).

Reason:  To ensure that the integrity of the structures and surfaces are maintained and no erosion occurs.

[as amended by DA2018/094 MOD1, approved 28th July 2020]

ONGOING USE

(1)       USE Condition – Annual Certificate.

The owner of the building shall submit to Council an 'Annual Fire Safety Statement' (Form 1) by 1 July, each subsequent year after obtaining a 'Fire Safety Certificate' for the building from Council.

The 'Annual Fire Safety Statement' shall comply with the provisions set out in the Environmental Planning & Assessment Regulation 2000. Forms for this purpose can be collected from Council's offices.

Reason: To ensure that fire and other safety measures are maintained in a proper working condition.

(2)       USE Condition – Discrimination Laws.

The applicant's attention is drawn to legislation regarding responsibility to provide an improved environment for disabled persons.

The Disability Discrimination Act (DDA) is commonwealth legislation that aims to increase the economic and social independence of people with a disability.

The DDA applies to discrimination against any person on the grounds of disability in the areas of:  accommodation; education; access to premises; provision of goods; services and facilities; the activities of clubs or sports; and the request for information.

It should be noted that by the issuing of this consent the Council does not guarantee that all legislative requirements of the DDA or subsequent premises standards have been satisfied and that the owners/operators may still be subject to complaints being made under the DDA. It is advisable that the applicant should satisfy themselves with the requirements of the DDA and seek further professional advice if deemed necessary.

Reason: To clarify that the issuing of this development consent does not certify that the establishment or operation of the development satisfies all requirements of the Disability Discrimination Act.

(3)       USE Condition – Establishment of Landscaping.

Proposed landscaping in accordance with the approved plans for tree planting shall be maintained to ensure a dense screen is established. Such plantings are to occur within six (6) months from the date of this approval.

Reason: To minimise visual impact and promote/enhance the rural character of the area and Council's concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance.

(4)       USE Condition – Hours of Operation.

The development shall only be conducted between the hours of:-

Monday to Saturday from 7am to 8pm

Sundays and public holidays from 9am to 5pm

The hours of operation of the development shall be limited to the following:

(a)   Processing of waste

-      7:00 am and 6:00 pm Monday to Friday

-      8:00 am to 1:00 pm Saturday

-      Nil on Sundays or Public Holidays.

(b)   Ancillary activities including heavy vehicle arrival/departure and loading/unloading, light vehicle arrival/departure, office work, work within buildings using hand tools only, such as vehicle maintenance, and the like:

-            7:00 am to 10:00 pm (Monday to Saturday)

-            9:00 am to 6:00 pm (Sundays).

-            Nil on Public Holidays

Reason: So that the development does not reduce the amenity of the area.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(5)       USE Condition – Clean and Tidy.

The premises are to be maintained in a clean and tidy condition at all times.

Reason: So that the development does not reduce the amenity of the area.

(6)       USE Condition –Amenity General.

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

Reason: So that the development does not reduce the amenity of the area.

(7)       USE Non Standard Condition –EPA General Terms of Approval

The construction and operation of the site must be done in accordance with the EPA General Terms of Approval which form a part of this consent (Notice No. 1570667).

Reason: Protection of the Environment Operations Act 1997

(7A)    Amendment to Environment Protection Licence (EPL)

Prior to the modification being acted upon, the Applicant shall apply to the Environment Protection Authority for a variation to Environment Protection Licence No 21294, and the license variation shall be approved.

Reason: Requested by the EPA, and to ensure that the activities carried out on-site are consistent with the EPL.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(8)       USE Condition – Non Habitable Use.

The garage or shed is not to be used for residential occupation without prior consent of Council.

Reason: Health and safety prohibition.

(9)       Storage and handling of dangerous goods

Dangerous goods, as defined by the Australian Dangerous Goods Code, must be stored and handled strictly in accordance with all relevant Australian Standards.

Reason:  To minimise the risk associated with the storage and handling of dangerous goods.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(10)    Storage and handling of chemicals, fuels, oils, etc

The Applicant must store all chemicals, fuels and oils used on-site in accordance with:

(a)    all requirements of all relevant Australian Standards; and

(b)    within an impermeable and bunded area, with a capacity of 110% of the intended storage capacity.

Reason:  To prevent the contamination of surface and groundwater.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(11)    Storage and handling of batteries

The Applicant must store all batteries in a secure, ventilated and roofed area on an impermeable surface, away from combustible or flammable items such as the tyres and mattresses, and shall be removed from site on a regular basis.

Reason:  To prevent the contamination of surface and groundwater, and minimise the risk of an explosion or ignition.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(12)    Dust and airborne particle management

Activities occurring at the premises must be carried out in a manner that will minimise emissions of dust and airborne particles at the premises, and measures to be employed shall include the following, as a minimum:

§ limiting activities on windy days (more than 20 km/h),

§ actively using a water cart to dampen down trafficable and processing areas of the site.

Reason:  So that the development does not reduce the amenity of the area.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(13)    Waste storage and disposal

All waste generated from the recycling activities on-site (i.e the by-products of the recycling process that cannot be reused), shall be stored in a bunded area with an impermeable surface, and shall be removed from the site and disposed of to a waste management facility lawfully permitted to accept the waste, on a regular basis.

Reason:  So that the development does not reduce the amenity of the area, and to protect surface and groundwater.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(14)    Storage and stockpiles - combustible waste material

The storage and stockpiling of combustible waste material (excluding tyres) shall be carried out in accordance with Section 8.2 of Fire and Rescue NSW’s Fire safety guidelines – Fire safety in waste facilities, and stockpile limits shall be permanently marked to ensure limits are understood and adhered to.

Reason:  To minimise the likelihood and severity of fire.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(15)    Stockpile movement - combustible waste material

Stockpiles of combustible waste material (excluding tyres) shall be rotated or managed to dissipate any generated heat and minimise risk of auto-ignition, in accordance with Section 8.3 of Fire and Rescue NSW’s Fire safety guidelines – Fire safety in waste facilities.

Reason:  To minimise the likelihood of fire.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

16)      External stockpiles - combustible waste material

               The width and location of external stockpiles of combustible waste material (excluding tyres), shall be in accordance with Section 8.4 of Fire and Rescue NSW’s Fire safety guidelines – Fire safety in waste facilities.

Reason:  To minimise the likelihood and severity of fire.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(17)        Operations plan

A copy of the proposed operations plan, prepared in accordance with Section 8.6 of Fire and Rescue NSW’s Fire safety guidelines – Fire safety in waste facilities, shall be submitted to Council, within sixty (60) days of the date of the modification being determined.

Reason:  To clearly document the procedures related to the daily operations of the facility.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(18)        Emergency plan

A copy of the proposed emergency plan, prepared in accordance with Section 9.3 of Fire and Rescue NSW’s Fire safety guidelines – Fire safety in waste facilities, shall be submitted to Council, within sixty (60) days of the date of the modification being determined.

Reason:  To clearly document the procedures relating emergencies on site.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

(19)    Emergency services information package (ESIP)

A copy of the proposed ESIP shall be submitted to Fire and Rescue NSW, within sixty (60) days of the date of the modification being determined.

Reason:  To ensure those people responding to a fire or emergency on-site, have all relevant information.

[as amended by DA2018/094 MOD1, approved 28^th July 2020]

Carried

8.4.3      Development Applications Approved June 2020

Resolution  223/2020  

Moved:      Cr David Graham

Seconded:  Cr Dennis Palmer

The information on Development Applications Approved in June 2020 be noted.

Carried

8.5.1      Cootamundra CBD Pigeon Strategy Report

Resolution  224/2020  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Dennis Palmer

1.   Pigeon proofing be undertaken on Council assets where roosting pigeons congregate.

2.   Council consider the ongoing maintenance of pigeon control be the responsibility of affected businesses.

3.   Council contribute to a pigeon population management program.

4.     The businesses in the central business district be advised of Council’s final resolution of this matter.

Carried

8.6.1      Ten Year Plant Replacement Programme and Plant Fund

Resolution  225/2020  

Moved:      Cr David Graham

Seconded:  Cr Dennis Palmer

That development of a detailed ten year strategic plant management plan be referred to the Finance Committee for ongoing review until the committee is satisfied that the plan be referred to Council for adoption.

Carried

8.7.1      Civil Works and Technical Services Report - July 2020

Resolution  226/2020  

Moved:      Cr Penny Nicholson

Seconded:  Cr Craig Stewart

1.     The Civil Works and Technical Services Report for the month of July, 2020 be received.

2.     Council investigate drainage concerns along the Wallendoon Street edge of Clarke Oval.

Carried

8.8.1      Federal Government Funding - Local Road and Community Infrastructure Programme

Resolution  227/2020  

Moved:      Cr David Graham

Seconded:  Cr Charlie Sheahan

1.      The Report on Federal Government Funding – Local Road and Community Infrastructure Programme and attachments be received and noted.

2.      The projects identified within the report be nominated on behalf of Cootamundra-Gundagai Regional Council for funding under the Local Road and Community Infrastructure Programme.

Carried

8.10.1    Replacement of Case Landfill Loader Plant No. 1304

Resolution  228/2020  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Doug Phillips

1.   The Report for the Replacement of Case Landfill Loader, Plant No 1304 be received and noted.

2.   The quotation received from Porter Equipment Australia for the purchase of a Hyundai HL757-9 Wheel Loader (including 4:1 bucket & foam filled tyres) for $269,500 (inc. GST) and trade in amount of $55,000 be accepted.

3.   The $175,000 be funded through the Plant Reserve, and additional funds of $12,550, above the plant reserve, required allocation be funded from the Waste Reserve.

Carried

9.1         Notice of Motion - Rail Trail between Cootamundra and Tumblong

Resolution  229/2020  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Penny Nicholson

1.     That CGRC produce a submission to present to the NSW Government for development of the Cootamundra to Tumblong Rail Trail as a place making project, promoting tourism growth and economic stimulus, benefiting the whole local government area.

2.     That Council apply for $100,000 to be reallocated for project pre-planning from NCIF2, A Better Community Strategy Project funding through the Office of Local Government.

3.     That all legitimate concerns of adjoining landholders be considered and addressed.

Carried

9.2         Notice of Motion - Cootamundra Main Street Enhancement Lighting Program

Note: That Council review the internally restricted reserves in order to consider inclusion of a reserve of the proceeds from the sale of  Council’s Southern Phone Company share as resolved (Min. no. 399/2019) at the Ordinary Meeting held 29^th October, 2019.

Motion

That Council proceed with the implementation of the Cootamundra Main Street Enhancement Lighting Program

9.3         Notice of Motion - That Cootamundra-Gundagai Regional Council Defer the Rates Harmonisation Until the 2021/22 Financial Year.

Motion

That Cootamundra-Gundagai Regional Council defer the implementation of the Rates Harmonisation until the 2021/22 financial year.

The Motion was WITHDRAWN.

4.                   2.1         Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 14 MAY 2020

Committee Recommendation  

The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 14 May 2020 be confirmed as a true and correct record of the meeting.

Moved:      Mark Ellis

Seconded:  Anthony Carroll

5.                   5   BUSINESS ARISING

·    3.4  Cootamundra Cycling Club has cancelled all events due to COVID-19

·    3.6  Approach ramp to Hume Highway from Sheridan Street, Gundagai

Transport for NSW (TfNSW) have reviewed the speed on the ramp and will move the 110 kilometres per hour (kph) speed zone 140 metres away from the Highway so that road users have 210 metres to reach Highway speed from 50kph speed zone.

TfNSW investigated the West Street approach ramp to the Hume Highway and will eliminate the 80kph speed zone therefore removing the length of road with two different speed zones. The north bound lane (towards highway) 50kph speed zone will extend beyond the overpass to the 110kph speed zone.

·    6     General Business

Committee to consider front to kerb parking for Cootamundra. This will be reported at the Cootamundra-Gundagai Local Traffic Committee Meeting scheduled to be held 12^th November, 2020.

·    3.2 Cross Street Overpass (from 13 February, 2020)

TfNSW will replace the Give Way signage with Stop signage and paint the lines for Stop signs on the pavement. Work to be completed by TfNSW staff.

7.                   2.1         Salt Clay Road/Olympic Highway Intersection update

Recommendation

That Council design a lay out for the slip lane into slip lane and submit the layout  to Transport for NSW.

Committee’s discussion included:

The road was reconstructed and painted according to AustRoads standards and the new linemarking is in accordance to those guidelines.

Residents have reported near misses when traffic is not aware of the cars needing to stop in order to giveway to oncoming traffic.

NSW Police commented on the lack of sight distance for approaching traffic due to the bridge being just before the intersection.

Cr Sheahan commented that ideally would have a slip lane.

Past conditions of Salt Clay Road subdivision required this widening.

8.                   2.2         Olympic Highway  (yass road) Speed Signage

Recommendation

That the Committee agree to alternative locations and sizes of the repeater signs of the 50kph zone as suggested by Transport for New South Wales.

Committee’s discussion included:

Repeaters of 50kph required to remind drivers of the speed limit. TfNSW submitted a design, this layout was debated due to features on the road that need to be considered.

9.                   2.3         Cootamundra Town Centre Directional Signage

Recommendation

That new Town Centre directional signage be installed at:

(i)      Parker Street at the Hovell Street intersection;

(ii)     The intersection of Sutton and Wallendoon Streets.

10.               2.4         Yass Road Truck Parking

Recommendation

That the existing ‘No Parking’ Signage at  35 Yass Road be moved to the northern side of its driveway.

Committee’s discussion included:

The parking zone to be extended north of the entrance of Elouera.  NSW Police support the extension of the No Parking Zone as Trucks are parked on the inside of the curve.

There is significant parking available in the Service Centre, as such south bound trucks can easily turn into the Service Centre so the extension of the No Parking zone along the Eastern side of the Yass Road will not reduce parking availability. The added safety bonus is that truck drivers themselves will not be crossing the Highway to the access the Service Centre.

11.               2.5         Parker Lane - One Way Traffic Proposal for Parker Lane between Bourke and Wallendoon Streets (Woolworths block)

Recommendation

1.      That Parker Lane be made One Way between Bourke and Wallendoon Streets.

2.       That Council request Transport for NSW to investigate the suitability for Parker Lane, between Bourke Street and the southern limit of Woolworths, implement a 10kph Shared Pedestrian Zone.

3.      That Council consult with Woolworths, regarding the exit design and the proposed changes to traffic, and submit a design for traffic flow within and around the car parking  areas to be reviewed at the Cootamundra-Gundagai Local Traffic Committee scheduled to be held 12^th November, 2020.

The overwhelming agreement of business owners or managers, between Bourke Street and Wallendoon Street, for Parker Lane to be made one way to traffic was unexpected. The breakdown of traffic moving north to south 2 thirds to 1 third moving in the opposite direction was also noted. Combined with the narrowness of the Lane the Committee was in favour of Parker Lane being made One Way to traffic.

Consultation with businesses between Adams and Bourke Streets needs to be undertaken to provide Councillors with community information.

Committee’s discussion included:

Discussion was made regarding the unpredictable and frequent pedestrian movements down Parker Lane from Bourke Street to the southern end to the entrance to Woolworths. Pedestrians are more likely to disregard the pedestrian crossing and the number of pedestrians walking directly and diagonally down Parker Lane was also noted. To cater for this informal shared pedestrian crossing zone the following recommendation was made.

It was noted that there should be consultation between businesses and Council due to the changes to traffic flow outside Woolworths and the car park area.

12.               2.6         Wallendoon Street/Sutton Street Intersection

Recommendation

That the Wallendoon and Sutton Streets, Cootamundra right of way be amended to reflect Sutton Street as the Give Way.

13.               2.7         Coolac Service Centre - Muttama Road Intersection

Recommendation

That the information be noted.

The Service Centre has opened and there are a number of works to be undertaken with a timeframe of six months for completion.

14.               2.8         Signage around the Coolac Muttama Road Intersection

Recommendation

That road signs be placed around the Coolac Muttama Road intersection to cater for site clearances.

The Destination Direction Sign could be shifted to a location to allow more site clearance for traffic travelling north towards Cootamundra.

The design of the sign for the Coolac Motel needs to be negotiated with using the guidelines from Transport for NSW if the business wants an authorised Blue Sign. The sign will be installed between the Farm Stay Services sign and the Hume Highway access ramps. The final design will need to be referred to Transport for NSW for approval.

15.               2.9         Old Gundagai Road/Muttama Road Intersection

Recommendation

That Council prioritises, and seeks funding options for, concept design plans for upgrading of  the Old Gundagai and Muttama Roads intersection.

The proposals for upgrades to the intersection were noted with the issues of the 10% fall and the purchase of land required. Hazards regarding the existing intersection notably the lack of a slip lane for traffic turning north onto Old Gundagai Road on a corner were discussed.

The plans for the intersection are to be prioritised and funding sought for the upgrade plans to be implemented. Funding may be available through the Safer Roads applications.

16.               2.10       Cootamundra Community Christmas Party

Recommendation

1.    That the event be limited to Parker Street, within the roundabouts,

2.     Council support the community event with the arrangement of road closures.

The event should be limited to Parker Street excluding the roundabout of Wallendoon Street to avoid congestion. Parking for the event is to be limited from 3pm so that cars can leave but none enter the proposed site. The restrictions to parking prior to the event will need to be extensively advertised by the event organizers. Council will organise the necessary Traffic Management Plans and provide staff to ensure road closures are in place and vehicles do not re-enter during the set up time.

17.               2.11       Advance Warning Signage Burley Griffin Way - Manildra Grain, Stockingbingal

Recommendation

That Council approve the placement of advance warning signage for the Manildra Grain site on the Burley Griffin Way at Lewins Lane and requests Transport for NSW to approve sign location and installation and changes to the centre line.

An advance warning sign is needed on the Burley Griffin Way so that B double trucks (and larger) have time to turn into the destination and avoid traffic overshooting the intersection and needing to turn in Stockinbingal.

The centre line on the Eastern side of the intersection (Stockinbingal side) should be solid in an attempt to stop traffic overtaking turning trucks and to prevent traffic from overtaking in the vicinity of the intersection. Manildra Corporation will provide the signage.

18.               2.12       First Avenue Gundagai - Proposal to be a One Way Street

Recommendation

That First Avenue be a One Way street from in an Eastern direction between Kitchener Street and Homer Street.

Various community groups were surveyed for their attitudes towards First Avenue to be a one street. The overwhelming majority agreeing to the one way proposal was noted.

19.               2.13       First Avenue Gundagai - Proposal for consistent No Parking Zone

Recommendation

That the community be surveyed for First Avenue to have a consistent “No Parking” zone on the southern (downhill) side in early 2021.

Several community requests were made for the First Avenue to have a consistent No Parking zone on the southern (downhill) side. The need for the No Parking zone may not be as necessary when the street is made into an one way street so the community should be consulted after a time when residents become familiar with the traffic flow.

20.               2.14       West Street, Gundagai Parking Congestion

Recommendation

1.      That Gundagai Public School consider other vehicular arrangements onto the school property.

2.      That a range of parking and pickup options, that provide ample site distance to maintain safe traffic flow, be considered in consultation with the Committee of the Gundagai Preschool and Kindergarten, and the Principal of Gundagai Public School.

3.        That a No Parking Zone be investigated to improve sight distance and consultation be undertaken with the resident of 135 West Street.

The complexity of the parking and site distances around the southern exit to the Gundagai Public School were recognised. Several issues are the parking arrangements for staff of the Gumnuts Preschool and Long Term Child Care, the amount of traffic entering and leaving the school property and the amount of off-site parking and pick up zones that already exist around the school. Concerns were raised regarding the traffic flow on school grounds which may be not according to Department of Education guidelines and whether the other parking and drop off facilities should be encouraged.

21.               2.15       Grant Funding: Safer Roads Application and NHVR Asset Inspections

Recommendation

Muttama Road be considered for safety upgrades within the Safer Roads Funding program.

2.1         Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 14 MAY 2020

Committee Recommendation  

The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 14 May 2020 be confirmed as a true and correct record of the meeting.

Moved:      Mark Ellis

Seconded:  Anthony Carroll

5            BUSINESS ARISING

·       3.4  Cootamundra Cycling Club has cancelled all events due to COVID-19

·       3.6  Approach ramp to Hume Highway from Sheridan Street, Gundagai

Transport for NSW (TfNSW) have reviewed the speed on the ramp and will move the 110 kilometres per hour (kph) speed zone 140 metres away from the Highway so that road users have 210 metres to reach Highway speed from 50kph speed zone.

TfNSW investigated the West Street approach ramp to the Hume Highway and will eliminate the 80kph speed zone therefore removing the length of road with two different speed zones. The north bound lane (towards highway) 50kph speed zone will extend beyond the overpass to the 110kph speed zone.

·       6     General Business

Committee to consider front to kerb parking for Cootamundra. This will be reported at the Cootamundra-Gundagai Local Traffic Committee Meeting scheduled to be held 12^th November, 2020.

·       3.2 Cross Street Overpass (from 13 February, 2020)

TfNSW will replace the Give Way signage with Stop signage and paint the lines for Stop signs on the pavement. Work to be completed by TfNSW staff.

2.1         Salt Clay Road/Olympic Highway Intersection update

Recommendation

That Council design a lay out for the slip lane into slip lane and submit the layout  to Transport for NSW.

Committee’s discussion included:

The road was reconstructed and painted according to AustRoads standards and the new linemarking is in accordance to those guidelines.

Residents have reported near misses when traffic is not aware of the cars needing to stop in order to giveway to oncoming traffic.

NSW Police commented on the lack of sight distance for approaching traffic due to the bridge being just before the intersection.

Cr Sheahan commented that ideally would have a slip lane.

Past conditions of Salt Clay Road subdivision required this widening.

2.2         Olympic Highway  (yass road) Speed Signage

Recommendation

That the Committee agree to alternative locations and sizes of the repeater signs of the 50kph zone as suggested by Transport for New South Wales.

Committee’s discussion included:

Repeaters of 50kph required to remind drivers of the speed limit. TfNSW submitted a design, this layout was debated due to features on the road that need to be considered.

2.3         Cootamundra Town Centre Directional Signage

Recommendation

That new Town Centre directional signage be installed at:

(i)      Parker Street at the Hovell Street intersection;

(ii)     The intersection of Sutton and Wallendoon Streets.

2.4         Yass Road Truck Parking

Recommendation

That the existing ‘No Parking’ Signage at  35 Yass Road be moved to the northern side of its driveway.

Committee’s discussion included:

The parking zone to be extended north of the entrance of Elouera.  NSW Police support the extension of the No Parking Zone as Trucks are parked on the inside of the curve.

There is significant parking available in the Service Centre, as such south bound trucks can easily turn into the Service Centre so the extension of the No Parking zone along the Eastern side of the Yass Road will not reduce parking availability. The added safety bonus is that truck drivers themselves will not be crossing the Highway to the access the Service Centre.

2.5         Parker Lane - One Way Traffic Proposal for Parker Lane between Bourke and Wallendoon Streets (Woolworths block)

Recommendation

1.           That Parker Lane be made One Way between Bourke and Wallendoon Streets.

2.            That Council request Transport for NSW to investigate the suitability for Parker Lane, between Bourke Street and the southern limit of Woolworths, implement a 10kph Shared Pedestrian Zone.

3.           That Council consult with Woolworths, regarding the exit design and the proposed changes to traffic, and submit a design for traffic flow within and around the car parking  areas to be reviewed at the Cootamundra-Gundagai Local Traffic Committee scheduled to be held 12^th November, 2020.

The overwhelming agreement of business owners or managers, between Bourke Street and Wallendoon Street, for Parker Lane to be made one way to traffic was unexpected. The breakdown of traffic moving north to south 2 thirds to 1 third moving in the opposite direction was also noted. Combined with the narrowness of the Lane the Committee was in favour of Parker Lane being made One Way to traffic.

Consultation with businesses between Adams and Bourke Streets needs to be undertaken to provide Councillors with community information.

Committee’s discussion included:

Discussion was made regarding the unpredictable and frequent pedestrian movements down Parker Lane from Bourke Street to the southern end to the entrance to Woolworths. Pedestrians are more likely to disregard the pedestrian crossing and the number of pedestrians walking directly and diagonally down Parker Lane was also noted. To cater for this informal shared pedestrian crossing zone the following recommendation was made.

It was noted that there should be consultation between businesses and Council due to the changes to traffic flow outside Woolworths and the car park area.

2.6         Wallendoon Street/Sutton Street Intersection

Recommendation

That the Wallendoon and Sutton Streets, Cootamundra right of way be amended to reflect Sutton Street as the Give Way.

2.7         Coolac Service Centre - Muttama Road Intersection

Recommendation

That the information be noted.

The Service Centre has opened and there are a number of works to be undertaken with a timeframe of six months for completion.

2.8         Signage around the Coolac Muttama Road Intersection

Recommendation

That road signs be placed around the Coolac Muttama Road intersection to cater for site clearances.

The Destination Direction Sign could be shifted to a location to allow more site clearance for traffic travelling north towards Cootamundra.

The design of the sign for the Coolac Motel needs to be negotiated with using the guidelines from Transport for NSW if the business wants an authorised Blue Sign. The sign will be installed between the Farm Stay Services sign and the Hume Highway access ramps. The final design will need to be referred to Transport for NSW for approval.

2.9         Old Gundagai Road/Muttama Road Intersection

Recommendation

That Council prioritises, and seeks funding options for, concept design plans for upgrading of  the Old Gundagai and Muttama Roads intersection.

The proposals for upgrades to the intersection were noted with the issues of the 10% fall and the purchase of land required. Hazards regarding the existing intersection notably the lack of a slip lane for traffic turning north onto Old Gundagai Road on a corner were discussed.

The plans for the intersection are to be prioritised and funding sought for the upgrade plans to be implemented. Funding may be available through the Safer Roads applications.

2.10       Cootamundra Community Christmas Party

Recommendation

1.       That the event be limited to Parker Street, within the roundabouts,

2.        Council support the community event with the arrangement of road closures.

The event should be limited to Parker Street excluding the roundabout of Wallendoon Street to avoid congestion. Parking for the event is to be limited from 3pm so that cars can leave but none enter the proposed site. The restrictions to parking prior to the event will need to be extensively advertised by the event organizers. Council will organise the necessary Traffic Management Plans and provide staff to ensure road closures are in place and vehicles do not re-enter during the set up time.

2.11       Advance Warning Signage Burley Griffin Way - Manildra Grain, Stockingbingal

Recommendation

That Council approve the placement of advance warning signage for the Manildra Grain site on the Burley Griffin Way at Lewins Lane and requests Transport for NSW to approve sign location and installation and changes to the centre line.

An advance warning sign is needed on the Burley Griffin Way so that B double trucks (and larger) have time to turn into the destination and avoid traffic overshooting the intersection and needing to turn in Stockinbingal.

The centre line on the Eastern side of the intersection (Stockinbingal side) should be solid in an attempt to stop traffic overtaking turning trucks and to prevent traffic from overtaking in the vicinity of the intersection. Manildra Corporation will provide the signage.

2.12       First Avenue Gundagai - Proposal to be a One Way Street

Recommendation

That First Avenue be a One Way street from in an Eastern direction between Kitchener Street and Homer Street.

Various community groups were surveyed for their attitudes towards First Avenue to be a one street. The overwhelming majority agreeing to the one way proposal was noted.

2.13       First Avenue Gundagai - Proposal for consistent No Parking Zone

Recommendation

That the community be surveyed for First Avenue to have a consistent “No Parking” zone on the southern (downhill) side in early 2021.

Several community requests were made for the First Avenue to have a consistent No Parking zone on the southern (downhill) side. The need for the No Parking zone may not be as necessary when the street is made into an one way street so the community should be consulted after a time when residents become familiar with the traffic flow.

2.14       West Street, Gundagai Parking Congestion

Recommendation

1.      That Gundagai Public School consider other vehicular arrangements onto the school property.

2.      That a range of parking and pickup options, that provide ample site distance to maintain safe traffic flow, be considered in consultation with the Committee of the Gundagai Preschool and Kindergarten, and the Principal of Gundagai Public School.

3.        That a No Parking Zone be investigated to improve sight distance and consultation be undertaken with the resident of 135 West Street.

The complexity of the parking and site distances around the southern exit to the Gundagai Public School were recognised. Several issues are the parking arrangements for staff of the Gumnuts Preschool and Long Term Child Care, the amount of traffic entering and leaving the school property and the amount of off-site parking and pick up zones that already exist around the school. Concerns were raised regarding the traffic flow on school grounds which may be not according to Department of Education guidelines and whether the other parking and drop off facilities should be encouraged.

2.15       Grant Funding: Safer Roads Application and NHVR Asset Inspections

Recommendation

Muttama Road be considered for safety upgrades within the Safer Roads Funding program.

25.               2.1         Minutes of the Access and Inclusion Committee Meeting held on Thursday 23 January 2020

Committee Resolution  

Moved:      Ms Lin Chaplin

Seconded:  Mr Allan Young

The Minutes of the Access and Inclusion Committee Meeting held on Thursday 23 January 2020 be confirmed as a true and correct record of the meeting.

Carried

27.               3.1         Update on Lift & Change Facilities

Cr Sheahan will follow up at the workshop for an update on the status of this project, which has been long standing.

28.               3.3         Business Access audit

Mr Ben Lewis (Intereach Wagga office) has provided sticker templates for Council to adapt and is yet to provide further information on the process for the Audits or dates for completion. Miriam, to arrange for both town’s main streets to be audited.

RECOMMENDATION

Moved:      Mr Alan Young

Seconded:  Mrs Lin Chaplin

1.   Council consider donating Development Application Fees back for businesses that make access improvements. 

2.   Council apply for funding to assist businesses with access upgrades through the Heritage Places and Heritage Advice Grant Programs.

Carried

29.               3.4         SBS Courses

The courses through SBS attract fees. Miriam is awaiting a quotation from them.

30.               3.5         Inclusive playspace at Albert park

Wayne provided an update to the meeting. Funding of $200,000 has been obtained through the Everyone Can Play Grants. Funding has been matched by Council out of funds received through the sales of Southern Phone Company Shares. The process from here is supported by Variety Children’s Charity and includes the preparation of a communication plan and project plan. Wayne will ensure that the Committee is heavily involved in the project.

31.               3.6         dinner in the dark

Southeastern Guide Dogs promotes “Dining in the Dark” events as a way to gain a new appreciation for the challenges facing the visually impaired whilst enjoying your meal and beverage blindfolded. Cheney is looking to organise one of these events at the Cootamundra Town Hall and will involve the Cootamundra Youth Council in organisation. It was suggested that we may need to provide a fundraising partner (such as the Red Cross) and a suitable local project to fundraise for.                                                                                                                                               

32.               3.7         PORTABLE RAMPs

Eastern Riverina Arts Platform Project -Portable Event Access Ramps kits are now available to loan from council to help make venues accessible for those with disabilities. This gives the ability to hold events that may not have been possible previously due to access limitations. Events they may be used for include festivals, workshops, exhibitions etc.

The ramps can be booked and picked up for use and returned to council after the event has ended. For more information contact the Cootamundra or Gundagai Library on 1300 459 689

If any venues or shops were interested in purchasing the equipment to keep on their venue they

can call Riverina Scooters and Mobility and contact Michael on (02) 69214444. Council will do a media release, put information in the newsletter and display the ramps at the libraries to make the general community aware of this.