Agenda of Ordinary Council Meeting

Ordinary Council Meeting Minutes

28 January 2020

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Gundagai
ON Tuesday, 28 January 2020 AT 6:00pm

PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Charlie Sheahan, Cr Craig Stewart

IN ATTENDANCE: Phil McMurray (Acting General Manager), Ganesh Ganeshamoorthy (Manager Assets), Susan Gheller (Manager of Business), Mark Ellis (Manager Civil Works), Miriam Crane (Manager of Community and Culture), Sharon Langman (Manager Development, Building and Compliance), Andrew Brock (Manager Facilities), Tim Swan (Manager Finance),

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

ADJOURN MEETING FOR OPEN FORUM

Resolution 001/2020

Moved: Cr Leigh Bowden

Seconded: Cr Penny Nicholson

Council adjourn for Open Forum.

Carried

2 Open Forum

List of Speakers

1. Mrs Nancy Lawton – Requested Council seek clarification from Snowy Valleys Council in relation to the conditions of consent of the development application for the disposal of waste by Visy.

RESUME OPEN MEETING

Resolution 002/2020

Moved: Cr Dennis Palmer

Seconded: Cr Gil Kelly

Council resume the Open Meeting.

Carried

3 Apologies

Resolution 003/2020

Moved: Cr Dennis Palmer

Seconded: Cr Gil Kelly

Note: An apology was received by Cr Doug Phillips.

Recommendation

The apology from Cr Doug Phillips was received and leave of absence granted.

Carried

4 Disclosures of Interest

Cr Dennis Palmer (Deputy Mayor) disclosed a significant non-pecuniary interest in item 11.2 Proposed Purchase of Lot 1 Turners Lane, Cootamundra as the owners of the property are clients of his business.

5 Confirmation of Minutes

5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 10 December 2019

Resolution 004/2020

Moved: Cr Dennis Palmer

Seconded: Cr Leigh Bowden

The Minutes of the Ordinary Meeting of Council held on Tuesday 10 December 2019 be confirmed as a true and correct record of the meeting.

Carried

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagement

Note: The following amendment to the Mayoral Minute was made at the meeting:

13^th January, 2020

Cr Palmer (Deputy Mayor), Cr’s Bowden, Sheahan, and Nicholson attended a Climate Change presentation by Mr. Jim Main.

Resolution 005/2020

Moved: Cr Charlie Sheahan

Seconded: Cr Penny Nicholson

The information, and amendments, in the Mayoral Minute be received and noted.

Carried

7 Reports from Committees

Nil

8 General Manager’s Report

8.1 Business

8.1.1 Proposal to create a new local government area affecting the area of Cootamundra-Gundagai Regional Council

Resolution 006/2020

Moved: Cr Leigh Bowden

Seconded: Cr Craig Stewart

1. A submission be lodged to the Minister of Local Government, the Hon. Shelley Hancock by Friday, 31^st January, 2020 in support of the proposal proceeding to the Boundaries Commission as detailed in the report.

2. The submission to the Minister of Local Government, the Hon. Shelley Hancock include supporting correspondence from Joseph Drew, Associate Professor of Public Policy and Local Government at University of Technology Sydney.

Carried

8.1.2 Riverina Eastern Region Organisation of Councils Electricity Tender

Resolution 007/2020

Moved: Cr Dennis Palmer

Seconded: Cr David Graham

The report on the Riverina Eastern Region Organisation of Councils Electricity Tender, and attachments under confident be received and noted.

Carried

8.1.3 City of Sydney Partnership

Resolution 008/2020

Moved: Cr Dennis Palmer

Seconded: Cr Gil Kelly

Council accept the invitation from the City of Sydney Council to discuss this valuable partnership opportunity as one of the initiatives to address this critical issue for Cootamundra-Gundagai Regional Council.

Carried

8.1.4 Statewide Mutual Report - Climate Change

Resolution 009/2020

Moved: Cr Dennis Palmer

Seconded: Cr Penny Nicholson

The information on Statewide Mutual Report on Climate Change, circulated under separate cover, be received and noted.

Carried

8.1.5 Annual Report

Resolution 010/2020

Moved: Cr David Graham

Seconded: Cr Craig Stewart

1. The draft Annual Report for the year ended 30 June, 2019, be reviewed by Councillor’s with any feedback provided to staff.

2. The Annual Report for the year ended 30 June, 2019, including any amendments resulting from 1 above, be endorsed, prior to publication on Council’s website and submission to the Office of Local Government in conjunction with the release of the financial statements.

Carried

8.1.6 Updated Procurement Policy

Resolution 011/2020

Moved: Cr Gil Kelly

Seconded: Cr Leigh Bowden

1. The amended Procurement Policy be endorsed.

2. Council note that an updated Procurement Guidelines document will be provided for information purposes at a future meeting.

3. Council note that a Local Purchasing Policy will be investigated with findings presented to a future meeting.

4. Council note that the Procurement Officer will provide updates to Council on the development of an online platform to seek quotations from local suppliers.

Carried

8.1.7 Tender - Town Entry Signs, Cootamundra and Gundagai

Resolution 012/2020

Moved: Cr Dennis Palmer

Seconded: Cr Charlie Sheahan

1. Pursuant to Clause 178 of the Local Government (General) Regulation, 2005 it be noted that no conforming tenders for Town Entry Signs at Cootamundra and Gundagai were received, and accordingly, no tenders be accepted.

2. It be noted that the tendering threshold recently increased to $250,000 and the estimate for the proposed work is less than that amount.

3. In view of (1) and (2) above, and in accordance with Clause 178(3)(a) of the Local Government (General) Regulation, 2005, Council postpone the proposal for the contract and invite competitive quotations for the work in accordance with the Procurement Policy, with a view to entering into the contract referred to in (1) above in the future.

4. That the Tenderer, Gundagai Construction Services be advised of the above.

Carried

8.1.8 The Response to the New Risk Management and Internal Audit Framework for Local Councils in New South Wales

Resolution 013/2020

Moved: Cr Dennis Palmer

Seconded: Cr Charlie Sheahan

1. The Response to the New Risk Management and Internal Audit Framework for Local Councils in New South Wales, and attached reports, be received and noted.

2. Council make representations to Member for Cootamundra, Steph Cooke MP and the Office of Local Government in relation to the associated costs and commitment required by Council for the Audit, Risk and Improvement Committee.

Carried

8.1.9 Cootamundra-Gundagai Regional Council's Response to the Current Catastrophic Bushfire Event

Resolution 014/2020

Moved: Cr Dennis Palmer

Seconded: Cr Leigh Bowden

The report on Cootamundra-Gundagai Regional Council’s response to the current Catastrophic Bushfire Event be received and noted.

Carried

8.1.10 Code of Conduct Complaint Statistics

Resolution 015/2020

Moved: Cr Craig Stewart

Seconded: Cr Charlie Sheahan

The report on Code of Conduct complaint statistics for the period 1^st September, 2018 to 31^st August 2019, be received and noted.

Carried

8.1.11 Draft Companion Animals Management Plan

Resolution 016/2020

Moved: Cr Leigh Bowden

Seconded: Cr Gil Kelly

The Report For The Draft Companion Animals Management Plan Be Deferred To The Ordinary Meeting To Be Held 25^th February, 2020 to allow Council to review the document.

Carried

8.1.12 Draft Pesticide Notification Plan

Resolution 017/2020

Moved: Cr David Graham

Seconded: Cr Dennis Palmer

The Report For the draft Pesticide Use Notification Plan be deferred to the Ordinary Meeting to be held 25^th February, 2020 to allow Council to review the document.

Carried

8.1.13 s.355 Committee Update

Note: The following amendments were made at the Meeting:

Tourism Action Committee (Gundagai) – Other Members: the Late Peter Batey is to be removed and Mike Kingwill is to be added.

Cootamundra Tourism Action Group – Chairperson: Annie Jacobs is the presiding Chairperson.

Resolution 018/2020

Moved: Cr Charlie Sheahan

Seconded: Cr Craig Stewart

1. Councillor representation was confirmed for s.355 Committees, as detailed in the report.

2. Council staff representation was confirmed for s.355 Committees, as detailed in the report.

3. The Cootamundra Concert Band s.355 Committee be dissolved, for reasons detailed in the report, and correspondence be sent advising of Council’s resolution.

Carried

8.1.14 Minutes of the Arts Centre Cootamundra Section 355 Committee of Council Extraordinary Meeting held on 20th November, 2019

Note: I was noted that Councillor Bowden resigned from the Arts Centre Cootamundra Board and not the Arts Centre Cootamundra s.355 Committee as reported in the Minutes of the Extraordinary Meeting held 20^th November, 2019.

Resolution 019/2020

Moved: Cr Leigh Bowden

Seconded: Cr Penny Nicholson

The Minutes of the Extraordinary Meeting of The Arts Centre Cootamundra s.355 Committee, held 20^th November, 2019, be received and noted.

Carried

8.1.15 Cootamundra Tourism Action Group Section 355 Committee Minutes of meeting held 15 January 2020

Resolution 020/2020

Moved: Cr Dennis Palmer

Seconded: Cr Leigh Bowden

1. The Minutes of the Cootamundra Tourism Action Group s.355 Committee meetings held on 15^th January 2020, attached to the report, be received and noted.

2. That appropriate grant funding be acquired to develop a specific agri-tourism and regional tourism tours strategy for the Gundagai and Cootamundra region which develops rural, agriculture, food tourism and experiential tourism opportunities through the collaboration between Council, Local businesses and producers.

3. That Council investigate an appropriate funding arrangement to ensure the position of Economic Development and Tourism Officer in Cootamundra, continues beyond the current one year tem which ends in November, 2020.

Carried

8.1.16 Gundagai Tourism Action Section 355 Committee

Resolution 021/2020

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

1. The Minutes of the Gundagai Tourism Action s.355 Committee meetings held on 11 December 2019 attached to the report, be received and noted.

2. Council approach Transport for New South Wales to consider locating a variable message sign on the northern side of Gundagai, with the intention of encouraging south bound motorists to Stop, Revive and Survive in Gundagai.

Carried

8.1.17 Cootamundra Veteran Golfers Request for Sponsorship

Resolution 022/2020

Moved: Cr Craig Stewart

Seconded: Cr Dennis Palmer

The amount of $400 be donated to the Cootamundra Veterans Golfers for their April, 2020 tournament.

Carried

8.1.18 Cootamundra CanAssist Request for Sponsorship

Resolution 023/2020

Moved: Cr Charlie Sheahan

Seconded: Cr Gil Kelly

1. Council apply the 50 per cent discount of the Town Hall hire cost of $1164 as per the fees and charges policy regarding town hall hire by local community groups.

2. Council donate the amount of $1164 being for the remaining amount for the hire of the Town Hall hire for the CanAssist Bling It On Ball being held on Saturday, 21^st March, 2020.

Carried

8.1.19 The Arts Centre Cootamundra Request for Donation

Resolution 024/2020

Moved: Cr Penny Nicholson

Seconded: Cr Dennis Palmer

Council donate the amount of $165 to the Arts Centre Cootamundra.

Carried

8.2 Finance

8.2.1 December 2019 Quarterly Budget Review Statement

Resolution 025/2020

Moved: Cr David Graham

Seconded: Cr Dennis Palmer

1. The December, 2019 Quarterly Budget Review Statement be accepted.

2. The budget variations listed in the attached report be adopted.

3. A report on the funding of Cootamundra Water Mains Replacement Program be prepared and submitted to the Ordinary Meeting to be held 25^th February, 2020.

Carried

8.2.2 Investment Report - December 2019

Resolution 026/2020

Moved: Cr Leigh Bowden

Seconded: Cr Craig Stewart

The Investment Report as at 31^st December 2019 be received and noted.

Carried

8.2.3 Monthly Finance Report for December, 2019

Resolution 027/2020

Moved: Cr Penny Nicholson

Seconded: Cr Craig Stewart

The Monthly Finance Report for December, 2019 be received and noted.

Carried

8.2.4 Projected Plant Reserve Balances for 2019/20 Financial Year

Note: the Ordinary Meeting of Council referred to in the report was held on 10^th December, 2019 and not 12^th December, 2019.

Resolution 028/2020

Moved: Cr David Graham

Seconded: Cr Charlie Sheahan

1. The four (4) purchases of plant reports submitted for consideration at the Ordinary Meeting held 10^th December, 2019 proceed as recommended.

2. Future Plant Replacement be deferred and a Plant Reserve report be prepared and submitted for the consideration of Council prior to further purchases.

Carried

8.2.5 Monthly Major Projects Status Report - October, 2019

Resolution 029/2020

Moved: Cr Dennis Palmer

Seconded: Cr Gil Kelly

1. The Monthly Major Projects Status Update report be received and noted.

2. The recommended changes to the project budgets as listed be adopted.

Carried

8.3 Community and Culture

Nil

8.4 Development, Building and Compliance

8.4.1 Development Application 2019/156 - 25 Hovell St, Cootamundra - Fence

Resolution 030/2020

Moved: Cr Gil Kelly

Seconded: Cr Dennis Palmer

Development Application 2019/156 for a 1800mm high front and side boundary picket fence at25 Hovell Street, Cootamundra be approved subject to the following conditions:

GENERAL CONDITIONS

(1) GEN Condition - Compliance with Council

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

Document Reference	Description	Author	Date
NA	Site Plan- Aerial View	Applicant	27.11.2019
NA	Front Elevation Plan	Applicant	27.11.2019
NA	Side Elevation Plan	Applicant	27.11.2019

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

(2) GEN Condition - Utilities

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

Reason: To ensure that any public utilities are maintained and protected from damage.

(3) Gen Condition – Not certify compliance with BCA or NCC

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

Reason: This consent does not certify compliance with the BCA or NCC.

PRIOR TO COMMENCEMENT OF WORKS

(1) PCW Condition – Prior to Building Work Commencing.

The erection of a building in accordance with the development consent must not commence until:

1. a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

2. the person having the benefit of the development consent has:

a. appointed a principal certifying authority for the building work, and

b. notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

3. the principal certifying authority has, no later than 2 days before building works commences:

a. notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b. notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

4. the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a. appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b. notified the principal certifying authority of any such appointment, and

c. unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work.

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

(2) PCW Condition – Signage.

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -

1. Statement that unauthorised entry to the site is not permitted

2. Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3. The name, address and telephone contact of the Principal Certifying Authority for the work

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(3) PCW Condition – Notice of Commencement.

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least 2 days prior to work commencing.

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

(4) PCW Condition – Underground Services.

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

DURING CONSTRUCTION

(1) DUR Condition – Works to be undertaken in Accordance with the Approval.

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

Reason: ensure all works are carried out in accordance with the development consent.

(2) DUR Condition – Hours of Construction Site Works.

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

The applicant is responsible to instruct and control subcontractors regarding hours of work.

Reason: So that the development does not reduce the amenity of the area.

(3) DUR Condition – Footpath Storage.

Building materials not to be stored on Council footway or nature strip at any time.

Reason: To ensure an adequate level of public safety is maintained.

(4) DUR Condition – Waste Removal.

All debris and any waste fill are to be removed from the site and disposed of at Cootamundra Garbage Depot, in the building refuse section of the garbage depot. Please note that a separate fee applies for disposal of waste at Council's waste depot. You should contact Council's Works Operations Manager for an estimate of costs in this regard.

Reason: To ensure that the amenity and unsightly condition is minimised.

(5) DUR Condition - BCA Compliance.

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made).

Reason: To ensure the building complies with the BCA.

(6) DUR Condition – Inspections.

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 91A of the Environmental Planning and Assessment Act 1979.

Reason: To ensure that adequate time is given of required inspections.

(7) DUR Condition – Restricted Public Access.

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with WorkCover Regulations.

Reason: To ensure public safety is maintained.

(8) DUR Non Standard Condition – Encroachment of Fence

The Applicant is to ensure that no part of the proposed fence encroaches over the front or side boundary of the property onto the Road Reserve.

Reason: To ensure that the proposed fence is wholly contained on the allotment.

POST CONSTRUCTION

(1) POC Condition – Completion of Building Works.

At the completion of the building works, an Occupation Certificate must be applied for and issued by the appointed Principal Certifying Authority.

Reason: So that the development is substantially completed to a safe standard.

ONGOING USE

(1) USE Condition – Clean and Tidy.

The premises are to be maintained in a clean and tidy condition at all times.

Reason: So that the development does not reduce the amenity of the area.

Carried

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Abb McAlister (Mayor) Cr Dennis Palmer Cr Leigh Bowden Cr David Graham Cr Gil Kelly Cr Penny Nicholson Cr Charlie Sheahan Cr Craig Stewart	Nil
ABSENT	DECLARED INTEREST
Cr Doug Phillips	Nil

8.4.2 Development Applications Approved December, 2019

Resolution 031/2020

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The information on Development Applications approved in December, 2019 be noted.

Carried

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Abb McAlister (Mayor) Cr Dennis Palmer Cr Leigh Bowden Cr David Graham Cr Gil Kelly Cr Penny Nicholson Cr Charlie Sheahan Cr Craig Stewart	Nil
ABSENT	DECLARED INTEREST
Cr Doug Phillips	Nil

8.5 Regulatory Services

Nil

8.6 Assets

8.6.1 Gundagai Sewer Treatment Plant Replacemnet Project - Construction of Earthworks and Retaining Wall

Resolution 032/2020

Moved: Cr Leigh Bowden

Seconded: Cr Craig Stewart

That Council:

1. The progress on the upgrading of the treatment plant be noted.

2. Avail themselves of the opportunity to attend the open day.

3. Resolve that the requirements for tendering do not apply for contracts related to the Earthworks and Retaining wall components for the Gundagai Sewer Treatment Plant Replacement Project, because of extenuating circumstances related to overall project timing and funding as documented in the report.

4. Accept the tenders of the companies in the report, provided under confidential cover as the most cost effective and beneficial course of action in this unique circumstance.

Carried

8.7 Civil Works

8.7.1 Civil Works and Technical Services Report - January 2020

Resolution 033/2020

Moved: Cr Dennis Palmer

Seconded: Cr Gil Kelly

The Civil Works and Technical Services Report for the month of January, 2020 be received.

Carried

8.8 Technical Services

Nil

8.9 Facilities

Nil

8.10 Waste, Parks and Recreation

Nil

9 Motion of which Notice has been Given

9.1 Notice of Motion - To Review 2019/20 Budget With Relation To Staff and Councillor Development With The View To Allocate Funds In The 2020/21 Budget.

Resolution 034/2020

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The Motion to review the 2019/20 budget with relation to staff and councillor development with the view to allocate funds in the 2020/21 Budget was deferred until the Ordinary Meeting to be held 25^th February, 2020 to source benchmark funding information to then be provided for the information of Council at the request of Cr Graham and with the approval of Cr Nicholson.

Carried

9.2 Notice of Motion – That Council Property, 39 Harold Conkey Avenue Cootamundra, Be Available To Rent to Doctors Coming to Cootamundra That Are Having Difficulty In Acquiring Suitable Accommodation.

Motion

That Council property, 39 Harold Conkey Avenue, Cootamundra be available to rent to doctors coming to Cootamundra that are having difficulty in acquiring suitable accommodation.

The Motion was withdrawn.

9.3 Notice of Motion - That Cootamundra-Gundagai Regional Council (CGRC) provides bushfire recovery support for all residents within the Cootamundra-Gundagai Regional Council Local Government Area who are impacted by bushfire, in accordance with Council’s Rates and Charges Financial Hardship Policy, the Office of Local Government’s Local Government Bushfire Recovery Support Group and at the discretion of the General Manager.

Resolution 035/2020

Moved: Cr Charlie Sheahan

Seconded: Cr Leigh Bowden

That Cootamundra-Gundagai Regional Council (CGRC) provides bushfire recovery support for all residents within the Cootamundra-Gundagai Regional Council Local Government Area who are impacted by bushfire, in accordance with Council’s Rates and Charges Financial Hardship Policy, the Office of Local Government’s Local Government Bushfire Recovery Support Group and at the discretion of the General Manager.

Carried

9.4 Notice of Motion - Council investigate the feasibility of redirecting water from the Murrumbidgee River to develop a permanent water flow into Morley’s Creek so as to have consistent and fresh water in the creek. Further, that Council engages with the appropriate state organisations and undertake discussions to achieve the concept.

Resolution 036/2020

Moved: Cr Penny Nicholson

Seconded: Cr Dennis Palmer

Council investigate the feasibility of redirecting water from the Murrumbidgee River to develop a permanent water flow into Morley’s Creek so as to have consistent and fresh water in the creek. Further, that Council engages with the appropriate state organisations and undertakes discussions to achieve the concept.

Carried

9.5 Notice of Motion - That any Notices of Motion Presented by Councillors, Regardless of Subject, Not be Debated by Emails Sent by Councillors or Decided at Workshops Prior to the Council Meeting. Decisions are to be Made at Council Meetings

Motion

Moved: Cr Gil Kelly

Seconded: Cr Dennis Palmer

That any notices of motion submitted by Councillors, regardless of subject, not be debated by emails sent by councillors or decided at workshops prior to the Council meeting. Decisions are to be made at Council meetings.

Report from the General Manager:

Clause 3.11 of Council’s Code of Meeting Practice states that:

If the General Manager considers that a notice of motion submitted by a councillor for consideration at an ordinary meeting of the Council has legal, strategic, financial or policy implications which should be taken into consideration by the meeting, the General Manager may prepare a report in relation to the notice of motion for inclusion with the business papers for the meeting at which the notice of motion is to be considered by the Council.

In relation to the Notice of Motion it is therefore appropriate that I provide information to Councillors as I believe that the Notice of Motion has policy implications.

Council’s adopted Code of Meeting Practice, which includes mandatory provisions from the Office of Local Government’s Model Code, states that:

Prior to each ordinary meeting of the Council, the General Manager may arrange a pre-meeting briefing session to brief councillors on business to be considered at the meeting. Pre-meeting briefing sessions may also be held for extraordinary meetings of the Council and meetings of committees of the Council. (Clause 3.31)

It also states that:

Councillors must not use pre-meeting briefing sessions to debate or make preliminary decisions on items of business they are being briefed on, and any debate and decision-making must be left to the formal Council or committee meeting at which the item of business is to be considered. (Clause 3.34)

Therefore, a component of the Notice of Motion is already addressed by an existing Council Policy and adoption of the Notice of Motion would be superfluous and potentially conflicting with that Policy.

In relation to limitations on Notices of Motion being “debated by email”, Council’s Code of Conduct, which also includes mandatory provisions of the Office of Local Government’s Model Code, includes the following relevant provisions:

• You must not participate in binding caucus votes in relation to matters to be considered at a council or committee meeting. (Clause 3.15)

• For the purposes of clause 3.15, a binding caucus vote is a process whereby a group of councillors are compelled by a threat of disciplinary or other adverse action to comply with a predetermined position on a matter before the council or committee, irrespective of the personal views of individual members of the group on the merits of the matter before the council or committee. (Clause 3.16)

• Clause 3.15 does not prohibit councillors from discussing a matter before the council or committee prior to considering the matter in question at a council or committee meeting, or from voluntarily holding a shared view with other councillors on the merits of a matter. (Clause 3.17)

One again, I consider that adoption of the Notice of Motion would be superfluous and, in this case, directly conflicting with provisions of Council’s adopted Code of Conduct.

10 Questions with Notice

Note: It was noted that the following Question with Notice submitted by Cr Bowden was not included in the business paper and tabled as a Memo on the 28^th January, 2020:

At the Ordinary Council Meeting on 10 December the following resolution was carried.

Resolution 481/2019

Moved: Cr Leigh Bowden

Seconded: Cr Gil Kelly

That Cootamundra-Gundagai Regional Council formally acknowledges the invaluable work done by all our s355 committees and forwards a letter to each committee thanking them for their contribution to the work of Council.

None of the S355 Committees with which I have contact (CTAG, Ellwood’s Hall, Muttama Hall, TACC) has received a thank you letter/email from Council.

Were any letters/emails sent to the S355 Committees? If not, could they please be sent now.

Officer’s Response: The attachments provided include a copy of the letter sent to the s355 committees and an email from the relief governance officer providing a list of the s355 committees the was sent and the dates.

11 Confidential Items

11.1 Confidential Items

Resolution 037/2020

Moved: Cr Dennis Palmer

Seconded: Cr Gil Kelly

1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public.

11.2 Proposed Purchase of Lot 1 Turners Lane Cootamundra

Provisions for Confidentiality

Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.

Carried

11.2 Proposed Purchase of Lot 1 Turners Lane Cootamundra

Note: Having disclosed a significant non-pecuniary interest in this item Cr Palmer (Deputy Mayor) left the meeting.

Resolution 038/2020

Moved: Cr Leigh Bowden

Seconded: Cr Charlie Sheahan

1. Council approve the purchase of Lot 4 DP 1223224, Tuners Lane Cootamundra from Mr Scott Boxsell for the amount of $165,000 as detailed in the report and attachment.

2. The General Manager be authorised to sign any relevant documentation in relation to the proposed purchase referred to in 1 above.

3. Authority be granted to affix the common seal of Council to any related documents.

4. Upon purchase the Land referred to in 1 above be classified as operational land.

Carried

11.3 Resumption of Open Council Meeting

Resolution 039/2020

Moved: Cr Gil Kelly

Seconded: Cr Leigh Bowden

The Open Council meeting resume.

Carried

11.4 Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

The Meeting closed at 7:56 PM.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 25 February 2020.

................................................... ...................................................

CHAIRPERSON GENERAL MANAGER

MINUTES OF Cootamundra-Gundagai Regional Council
Cootamundra-Gundagai Local Traffic Committee Meeting
HELD AT THE Council Chambers, Gundagai
ON Thursday, 13 February 2020 AT 10am

PRESENT: Cr Charlie Sheahan, Road Safety Officer Anthony Carrol, Sgt James Prentice NSW Police, TfNSW Representative Fazlul Hoque, Matt Stubbs (Manager Technical Services)

IN ATTENDANCE: Mark Ellis (Manager Civil Works)

1 Acknowledgement of Country

2 Apologies

Ros White, General Manager Phil McMurray

3 Disclosures of Interest

4 Confirmation of Minutes

2.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 14 November 2019

Recommendation

The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 14 November 2019 be confirmed as a true and correct record of the meeting.

Buisness arising from previous minutes

Slip lanes off Olympic Highway into Lismore Road

- NSW transport does not support the installation of turning lanes at this location at this point of time. The intersection has ample sight distance in both directions, minimal traffic turning movements and no reported crash history. NSW Police may consider providing additional resources to combat the known speeding issues in this area.

Recommendation – Council advises land owner of this decision.

Cross Street Overpass on Hume Highway in South Gundagai

- NSW transport will undertake a review of the intersection with regards to the existing signage and any need for improved delineation.

Recommendation – Site inspection to be undertaken with Council and TFNSW representatives.

Service centre at Yass Road Cootamundra, breaks in the double lines

- Road Rules 2014, 134 Exceptions to keeping to the left of a dividing line clarify this question.

- The chanelised right turn lane should be marked with three right arrows as per Section 10 of the NSW Transport Delineation Guidelines.

- Possible media campaign to highlight correct road procedures.

Recommendation – On site inspection to be arranged.

School bus stops on the Olympic Way (Wallendoon Lane) south of Wallendbeen

- Any informal bus stops and the safety risks involved are to be determined and agreed upon by the bus operator and the parents. These bus stops are not signposted or developed. NSW Transport is unable to support or fund any formal bus stop locations on the Olympic Highway.

Recommendation – On site inspeciton to be arranged.

5 Reports

3.1 Punch Street Speed Zone Request

Recommendation

1. That Council requests an adjustment in the speed zone

(a) Between -35.050826, 148.086817 (255 Punch Street, Gundagai) and -35.054263, 148.089552 (224 Punch Street, Gundagai) from the currently posted 50km/hr to 80km/hr and

(b) That the 50 km/hr zone is moved west, approx. 200 m to -35.054263, 148.089552 (224 Punch Street, Gundagai) where a 50 km/hr regulatory speed sign already is posted on the north side, left hand side of the road.

3.2 Oversize Vehicle Bypass Signs

Recommendation

1. That Council requests that TfNSW consider

(a) height information be included on the Oversize Detour Route signs for vehicles approaching the detour,

(b) additional signs on two intersections at Boundary Road and Suttons Lane.

3.3 2020 Wattle Time Parade

Recommendation

1. That discussions with the CDC be undertaken to determine whether suitable alternative closures be undertaken.

3.4 Haycarters Race

Recommendation

1. That approval be given for the Cootamundra Cycle Club to hold the Haycarters Cycle race on Saturday 2nd May 2020 and the Haycarters Recovery race on Sunday 3rd May 2020 subject to the following conditions:

(a) The event organiser complies with any conditions set by Council and the NSW Police

(b) That all Traffic Control Plans for the Haycarters and Haycarters Recovery events are applied in accordance with the ‘Traffic Control at Worksites Manual’,

(c) All traffic controllers must have appropriate traffic control tickets,

(d) All riders must comply with the Road Licence requirements,

(e) Signage being placed at all driveways to warn motorists when exiting private property onto the Council road,

(f) That consent be received from both Junee and Temora councils for the event to be held in their municipalities,

(g) That updated Certificate of Currency be received ASAP.

3.5 Temporary Closure - Hoskins Street, Wallendbeen

Recommendation

1. That a Risk Assessment be completed,

2. Council approves the closure of Hoskins and King Street Wallendbeen on the 11^th and 12^th April 2020,

3. All traffic control measures are in place as per the approved Traffic Control Plan,

4. A current insurance policy be provided,

5. A Road Occupancy licence be granted subject to the above conditions.

3.6 2020 Cootamundra ANZAC Day Parade

Recommendation

1. That approval be given for the Cootamundra Returned and Services League to hold the 2020 ANZAC Day March subject to the following conditions:

(a) The event organiser complies with any conditions set by Council and the NSW Police,

(b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’,

(c) All Traffic controllers must have appropriate traffic control tickets,

(d) Council will arrange for the placement and removal of all road barriers.

3.7 2020 Wallendbeen ANZAC Day Parade

Recommendation

1. That approval be given to hold the 2020 ANZAC Day March subject to the following conditions:

(a) The event organiser complies with any conditions set by Council and the NSW Police,

(b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’,

(c) All Traffic controllers must have appropriate traffic control tickets,

(d) Council will arrange for the placement and removal of all road barriers.

3.8 2020 Gundagai ANZAC Day Parade

Recommendation

1. That the March is to be treated at the same level of security as the March in Cootamundra. The standards used in Gundagai are to be the same as Cootamundra.

2. (a) The event organiser complies with any conditions set by Council and the NSW Police,

(b) That all Traffic Control Plans are applied in accordance with the ‘Traffic Control at Worksites Manual’,

(c) All Traffic controllers must have appropriate traffic control tickets,

(d) Council will arrange for the placement and removal of all road barriers.

General Business

Jugiong Road Feedlot:

Council is currently considering an application of a feedlot along Jugiong Road. This feedlot will require access of extra trucks along Jugiong Road.

The traffic committee discussed the potential impact of these vehicles on the road with a further report to be presented to the next Traffic Committee meeting.

Cootamundra BnS Ball:

The next Cootamundra BnS ball is planned for Saturday 28^th March and will once again be held at the Showgrounds. It will be single one night event with no camping on Friday night.

While the committee were satisfied with the proposed Saturday event. Some questions were raised about possible Friday night campers, noise and monitoring of that. It was suggested that the BnS Committee be asked these questions.

Sgt James Prentice:

Turning traffic from Muttama Road into Old Gundagai Road. Currently there are no turn lanes and when a vehicle is turning right from Muttama Road into Old Gundagai Road any vehicle coming from behind a propped turning vehicle is at risk of rear end collision.

With number of heavy vehicles travelling this road, the question of safety was raised.

Recommendation: That a further report be present to the next Traffic Committee meeting.

Request from NSW Police for Traffic Counter Speed Data from the Nangus area, as well as for Gocup near the Edwardstown Road junction.

Parker Street Laneway Cootamundra.

Question was raised about the traffic movements along the laneway between Bourke and Wallendoon Streets and into/out of the Woolworths carpark. Also the positioning of the current pedestrian crossings. One way traffic movement was suggested to be investigated.

Recommendation: A report be presented back to the traffic Committee meeting regarding possibility of the full length of the Parker Street laneway from Adams to Bourke to Wallendoon Streets be changed to one way.

B-Double Access on Mount Street Gundagai

Larger signs are required to indicate that no b-doubles are permitted along Mount Street and a reminder sign to be erected just before the Murrumbidgee bridge on Middleton Street.

The Meeting closed at 11:10am.

The minutes of this meeting were confirmed at the Cootamundra-Gundagai Local Traffic Committee Meeting held on 14 May 2020.

................................................... …………………………………………………

CHAIRPERSON GENERAL MANAGER

Ordinary Council Meeting Agenda

25 February 2020

8.1.2 Energy Efficiencies

DOCUMENT NUMBER

322787

REPORTING OFFICER

Phil McMurray, General Manager

AUTHORISING OFFICER

Phil McMurray, General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.1 The natural environment is valued and protected

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the reporton Energy Efficiencies be received and noted

Introduction

At the Ordinary Meeting held 30thn July, 2019, it was resolved (Min no.249/2019) that a report be prepared addressing Energy Efficiency for the Cootamundra-Gundagai Regional Council (CGRC) local government area and prepared for the consideration of Council. Inclusive of:

1. The installation of rooftop solar panels and supporting batteries, to Council administration centres and all other Council facilities where appropriate.

2. A programme for the replacement of current street lighting with solar Smart Street lights where appropriate.

3. Council consider the replacement of current Council fleet vehicles with electric vehicles, as they become available, in the future.

CGRC, being a relatively small regional area with limited resources, does not have dedicated professional resources in fields of energy efficiencies, climate change and environmental sustainability like larger regional and urban Councils. However, Council has developed some good practice and taken on practical initiatives, where possible, to ensure that energy efficiencies are occurring. The discussion detailed below outlines some of the processes, and thoughts from across our business.

At the Ordinary Meeting held 28^th January, 2020 Council resolved (Min no.008/2020) to accept the invitation extended by City of Sydney Council to discuss a valuable partnership opportunity to address the critical issue of skill shortages in regional New South Wales and providing professional support, mentoring and short term staff resourcing for Council. A targeted area to learn and glean further areas of improvement could occur in this space, under the program.

Should Council consider to become more proactive, a small working party of Councillors and staff could be established to look at research, develop business cases, and prepare a list of priorities to for consideration for inclusion in 2020/21 Operational Plan activities. The working party would in essence become an advisory committee to Council. There would be a small, but manageable, impost on existing resources

Discussion

ELECTRICITY CONTRACTS

Council recently participated in a new procurement process for the supply of electricity for contracts which commenced on 1^st January, 2020. This included retail energy contracts for small tariff sites (< 100MWh p.a.), large contract sites (> 100MWh p.a.) and street lighting. Sourced Energy were engaged to conduct this process on behalf of the REROC participating councils.

Councils provided the opportunity to include a renewable energy Power Purchase Agreement (PPA) in the procurement process for the supply of electricity, with a minimum of 20% of the load would go to a renewable energy PPA, where financially advantageous to Council. That opportunity unfortunately was lost due to price.

The outcome was recently reported to Council recently with savings achieved.

Council has embarked on a program with essential energy to change the street lighting and awning lights all to LED’s, this will give bulbs a longer life span, use less energy and cost less to run. This is due for rollout in the 21/22 financial year. Further reports from REROC will outline the specifics.

Council has previously received two (PPA) proposals from organisations on the installation of solar panels to various Council facilities. These are currently being reviewed to reflect the potential savings against the new electricity contract rates.

FACILITIES

As Council is currently constructing new buildings with grant funding, the facilities team are investigating better building materials and ways of reducing Council’s carbon footprint. Council is endeavouring to incorporate solar technology, LED lighting and the installation of more efficient air-conditioning. As part of the solar works, Council is investigating the option of storing unused power in battery format, as opposed to feeding solar back into the grid. Further, by using smart technology, turning light switches on and off is no longer a problem. Council have been adding timers and sensors to new buildings so lights automatically turn off and, as such, reducing costs and energy.

Designing buildings to utilise the natural environment and where possible to re-use storm water and grey water for irrigation and flushing toilets. This cannot always be achieved but council staff with designers are working towards better technology to achieve these outcomes.

OPERATIONS AND TECHNICAL

These areas are considering a number of energy efficiencies including the installation of a solar array onto the significant roof areas of Council’s works depot, exploring electric vehicle options and embracing the circular economy through the use of recycled materials. Some of those items were featured in report to Council, prepared by Cr Sheahan, from the National Roads Congress held in November, 2019.

An array of electric vehicles are available now and present a compelling argument for specific applications that could include passenger vehicles, small tippers and garbage trucks within the Council fleet. The SEA Electric drivetrain can be used in trucks up to 26 tonne. These vehicles generate no noise or heat, have the ability to be charged through a normal 3 phase power outlet due to their inbuilt charger and have an operating range up to 350km on a single charge (depending on the model). These vehicles typically cost twice the amount of their diesel counterparts but due to cheap charging costs and savings on routine mechanical maintenance, typically present a favourable return on investment within four (4) years. The batteries have a warranty of five (5) years and an expected life of greater than ten (1)0 years.

LEASEBACK AND FLEET VEHICLES.

Currently Tesla seem to be the only electric vehicles with a big enough range for country people, and I don’t suggest Council or its employees would choose one as their leaseback vehicle, nor is it included in the current leaseback policy. Should a competitor release a range in the future high upfront costs would be anticipated. An additional problem is that Fringe Benefit Tax (FBT) is based heavily on the purchase price, impeding the option to have them as leaseback vehicles to staff. For example, the Tesla Model X at $150,000 would cost about $29,000 per year as a car pool vehicle, but the added FBT of $33,000 per year make the total $62,000. When the purchase price reduces to $70,000 the cost would be $13,000 per year plus FBT $15,000 per year.

If the government were to remove FBT from electric vehicles as an incentive it would make them viable. This could be an opportunity for Council to lobby its local members.

The table below was prepared to show that hybrid and electric vehicles could be considered for fleet vehicles when electric charge station infrastructure becomes available.


CURRENT FLEET	Cost to Council per annum
Toyota Corolla	$ 9,138
Holden Equinox	$ 12,397
POTENTIAL
Toyota Camry Hybrid	$ 8,465
Toyota Camry	$ 9,651

Hyundai Ioniq Electric	$ 10,677
Toyota Corolla	$ 9,138

Hyundai Kona Highlander	$ 11,195
Holden Trax	$ 9,982

The use of recycled materials for applications such as modified bitumen and asphalt have numerous benefits from an engineering and environmental perspective including: Increased pavement life, improved durability, rut resistance, lower maintenance costs, reduced spray back, improved aging and oxidisation resistance, increased use of waste materials (tyres, soft plastics etc.), reduced noise, savings in energy and natural resources and a reduction in the use of non-renewable resources.

The recent grader recommended for purchase while being a larger engine, it is said to reduce fuel consumption because the engine will be running at less RPM and thus have less fuel burn. This type of investigation into potential new machines should be considered.

ASSETS

Water and wastewater systems are significant energy consumers with electricity consumption used for movement and treatment of water and wastewater.

Water energy issues are of growing importance in the context of water shortages, higher energy, and material costs and a changing climate. In this economic environment, it is in the best interest for utilities to find efficiencies, both in water and energy use. Performing energy audits at water and wastewater treatment facilities is under way to identify opportunities to save money, energy and water.

System Performance

The reasons for poor energy efficiency performance are many and varied. This could include, but not limited to:

· High Pumping requirements associated with terrain

· Types of pump(s) and motor(s) being used

· Mixing requirements including number and type of mixers

· Aeration systems design, type age and conditions

· Poor Operating efficiency, particularly for pumping, mixing and aeration systems.

To fully understand the reasons for a plant’s poor performance, and to assess the level and viability of opportunities for energy efficiency, requires case by case investigation. Generally energy improvement opportunities may lie with;

· Appropriate pump selection – i.e. number, size and type;

· Rationalising pump flow rates and operating pressure(duty points) as far as possible;

· Use of variable speed drives and operation of pumps relative to best efficiency point on the pump curve to meet system requirements;

· Upgrading aeration systems – e.g. review use of surface aerators, diffuser type, blowers, tank depth etc.;

· Systematic data collection and practical reporting of energy use;

· Improved training of operators to respond to changes in energy efficiency and

· Establishing and reporting relative to benchmarks and regular benchmarking

Pumping Equipment in water industry

The following figure shows a typical pump curve and the recommended operating range for a pump. If a pump is selected and operated outside the recommended operating range, the efficiency will be lower which is associated with high energy consumption.

Image result for pump efficiency curve

Energy Audits

There are three levels of energy audit outlined by the American Society for Heating, Refrigerating and Air Conditioning Engineers. Audits range from Level 1 (walk through) to Level 3 (Computer modelling)

Audit Levels

Level 1 Walk through assessment

Level 2 Energy Survey and Analysis

Level 3 Detailed Analysis and modelling

Energy Management will require capital investment for various activities, investigations, concept development and detailed design and implementation.

IT EQUIPMENT – COMPUTERS, SCREENS AND PRINTERS

Turning off computers, laptops and screens at night is energy efficient and will save money because the cumulative effect of having a large number of devices in sleep mode ends up being costly to Council. Staff will be reminded to turn off all IT devices at the end of the day. Unlike computer equipment, the energy efficient sleep mode in modern printers and the small number of printers makes turning them off at the end of the day unnecessary. Cartridge World estimates that leaving a printer in standby mode overnight costs less than a dollar a year while cost of powering up a printer every day or after the weekend would actually be higher. Additional energy and resource saving measures with printers include setting the default for all printers to print on both side of paper. This can be overridden if required but will serve to save energy and paper in the long run. High use printers have been set up with this default but it will be rolled out to all printers.

Even more cost and energy efficient is the reduction of paper in the workplace. Council processes are reviewed regularly to encourage digital copies of documents rather than paper. Recently, the implementation of new financial software modules has automated the purchasing process and eliminated the need to have paper copies of invoices and purchase orders.

VIDEO CONFERENCING

Council has introduced video conferencing in the two main administrative buildings thus eliminating the need for staff to drive between locations for meetings. Fortnightly Managers Meetings are being conducted utilising the video conferencing facilities resulting in a savings of over 1,000 kilometres a month. (5 staff at 110 kilometres per meeting)

PURCHASING STRATEGY

The Purchasing Policy states that: “Goods or services being procured should represent the best return and performance for the money spent from a “total costs of ownership” or “whole-of-life costs” perspective”. When purchasing goods that contain an energy rating, the annual running costs are incorporated into the cost assessment. At the other end of the procurement process, e-waste disposal is sent for recycling when possible. This does not provide a cost savings to Council but is environmentally sustainable as e-waste often contains precious metals that can be reused.

The work Council is doing with Vendor Panel allows us to flag suppliers that have sustainable manufacturing/ suppliers of their products. We can also take up membership with LGP’s sustainable choice - https://lgp.org.au/sustainable-choice.

SPORTS AND RECREATION

The main focus would be to install solar panels on the Aquatic Centre Complex and utilise power pack storage as to reduce the operational running costs of the pool during summer and winter.

The main challenge is that the majority of high energy costs are associated with the enclosed pool during winter when sunlight power generation is at its weakest.

WASTE

The proposed new waste facility will also include solar power generation as to reduce energy consumption in the office and related amenities.

Ordinary Council Meeting Agenda

25 February 2020

Civic Events and Ceremonial Functions Policy (DRAFT)

Policy Approval and Distribution

1. Approved by	2. Council resolution
3. Responsible Officer	4. Linda Wiles, Communications Officer
5. Section/Service Unit	6. Business
7. Next Review Date	8. 01-01-2024

Version Control

9. Ref	10. Date	11. Description	12. Resolution Number
13. 0.1	14. February 2020	15. Presented to Council for Adoption.	16. TBA

Policy Statement

Council delivers several civic and ceremonial events and functions, as well as other functions and receptions as the need arises. These events and functions foster positive relationships between the community and Council, connect the community in celebration, recognise and celebrate individual and community achievements, and promote community pride or spirit.

This policy identifies considerations in the management of Council events and ceremonial functions or when requesting the presence of the Mayor or a Councillor representative at an external event or function.

Purpose

The purpose of this policy is to provide guidance on delivering Council events, civic events and ceremonial functions.

The policy sets out the roles of the Mayor and Councillors at events held within Cootamundra-Gundagai Local Government Area (LGA) where representation from Council is required.

Scope

This policy applies to the Mayor, Councillors and staff of Cootamundra-Gundagai Regional Council. Reference to staff in this policy also includes Council delegates, volunteers, and contractors and service providers engaged by Council.

Objectives

To ensure Council’s staging and delivery of events is responsive and responsible to community expectations, meets statutory and civic expectations and is undertaken in a fiscally responsible way.

Event Classifications and organizational arrangements

Welcome to Country / Acknowledgement of Country

Where appropriate, and after consultation with members of the local indigenous community, Council events will incorporate at the beginning of proceedings either a ‘Welcome to Country,’ where Indigenous community members are present and able, or, in other circumstances, an ‘Acknowledgement of Country’.

Acknowledge of Country will be read as follows:

Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.

Class 1 events

For Class 1 events, the Mayor, in conjunction with the General Manager, shall be delegated with making organisational preparations for a civic event in respect to where it is to be held, the date, time and invitation list for attendance.

1A - Civic event: The highest level of Council function, which refers to official duties held for a special purpose (such as an official opening or ribbon cutting, recognising community achievements, significant milestones and other special events) which has been approved by Council resolution.

It specifically involves the Mayor, Councillors, Members of Parliament (MPs), other dignitaries and/or elected representatives. Such events are normally held for celebratory, ritual, recognition or commemorative purposes, and typically follow formal event and State ceremonial protocols, especially where Vice Regal or attendance by Ministers of the Crown is involved.

Class 2 events

For Class 2 events the General Manager will be delegated with making organisational preparations in collaboration, as appropriate, with Councillors, Council staff, and/or third party organisers / sponsors and within the parameters of relevant budget allocations.

2A - Major event: A planned large-scale activity that is conducted for the purpose of community participation or public celebration of a national day or special occasion and is held in a public space such as a park or reserve. These include festivals, expos and some sporting activities, which generate a range of direct and indirect benefits, including economic and reputational outcomes.

2B - Community event: A social activity or gathering with the primary purpose of community engagement, both in the product and process. Key features of community events are as follows:

a) They are community driven as they involve residents and/or community organisations in decision making throughout the planning and organising process;

b) They raise awareness of broad social needs in alignment with local, national or international causes such as Harmony Day, Refugee Week, Youth Week or Anti- Poverty Week;

c) They are delivered in partnership with community organisations and groups;

d) They provide a capacity building component for residents and/or community organisations and groups; and

e) They provide an opportunity for community service organisations to distribute information to residents.

2C – Australian Citizenship ceremony: The ceremonial occasion where approved candidates have their Australian Citizenship conferred.

Cootamundra-Gundagai Regional Council (CGRC) conducts Australian Citizenship Ceremonies on behalf of the Australian Government, Department of Home Affairs, Immigration and Citizenship at various times throughout the year. Ceremonies are held in accordance with The Australian Citizenship Code. The Code outlines all of the legal requirements and best practice guidelines for hosting a citizenship ceremony.

Protocol Notes:

Ceremonies follow a similar order of proceedings.

· a formal introduction

· speeches, including a welcome message from the Minister

· an address to participants

· the pledge

· National Anthem

Dress Code:

Making the Australian Citizenship Pledge is the final step in becoming an Australian Citizen, and Cootamundra-Gundagai Regional Council is proud to welcome those who have made this journey.

Council’s dress code for Australian Citizenship Ceremonies is Smart Casual: Women: there are no rules however it requires a degree of polish, such as a blazer or jewellery. Flats or heels are acceptable. Men: denims, chinos or suit pants with a shirt or dressed-up T-shirt; no ties.

Following each Ceremony a reception is held for participants and their partners with further guests at the approval of the Mayor and General Manager. Other invitees shall include all current Elected Members, Local Members of Parliament and other staff of the Council at the discretion of the Mayor and General Manager.

Recipients are presented with an Australian Native Plant from Council.

2D -Anzac Day Ceremony

The Mayor delegates to representatives responsibilities for Anzac Day ceremonies across the region on Anzac Day, 25 April. Wreaths are laid by Council representatives at Ceremonies as a symbol of remembrance and respect. CGRC supports organisers of Anzac Day Ceremonies throughout the region with park bookings and preparation, road closures, promotion of services and events.

The suggested procedure for the laying of a wreath is as follows:

1. the person moves-up to the memorial with the wreath in the left hand or both hands,

2. the person halts, pauses, lowers and then lays the wreath,

3. the person adopts the attention position, takes one pace rearwards, pauses and either bows, or salutes if the person is wearing military uniform and headdress; and

4. the person pauses again and then moves away from the memorial.

The is no requirement to place the right hand on the left breast pocket, i.e. over the heart region when a person bows their head and pauses to remember.

2E - Remembrance Day Ceremony

The Mayor delegates to representatives responsibilities for Remembrance Day ceremonies across the region on Remembrance Day 11 November. Wreaths are laid by Council representatives at Ceremonies as a symbol of remembrance and respect. CGRC support organisers of Remembrance Day Ceremonies throughout the region with park bookings and preparation, road closures, promotion of services and events.

2F - Australia Day

Australia Day Celebrations held in both Cootamundra and Gundagai, are hosted by the Council for the enjoyment and attendance of the entire community. Event details are coordinated by Council Staff in partnership with the Australia Day Community Programs - Australia Day Council of NSW.

CGRC register both events through the Australia Day Ambassador program.

The Australian National Anthem is played during Australia Day Events and the following will be adhered to:-

1. Usually, only the first verse of the Australian National Anthem is used but both verses can be used.

2. When the Australian National Anthem is played at a ceremony or public event it is customary to stand.

3. The event organiser can choose when the Anthem is played during an event.

2G - NAIDOC Week

NAIDOC Week celebrates the history, culture and achievements of Aboriginal and Torres Strait Islander peoples. The week is celebrated not just in the Indigenous communities but also in an increasing number of government agencies, schools, local councils and workplaces.

CGRC, partners with community NAIDOC Committees to host NAIDOC Week Activities throughout the Council area. NAIDOC Week grants are sought prior to NAIDOC Week to ensure funding is available for events to be held.

2H - Official Openings of Council Facilities

CGRC regularly hosts official openings of new and existing Council facilities (roads, trails, buildings, playgrounds, ovals etc) to celebrate the occasion and recognize, where relevant, the stakeholders, community volunteers and funding bodies. These events are coordinated by the relevant Council Project Manager.

Class 3 events

Class 3 events shall be designed within the parameters of budget allocations, at the discretion of the Mayor and General Manager. The Mayor may also host functions and receptions for visiting dignitaries, local residents who are recipients of awards or prizes and visitors from other local authorities from Australia and overseas. The invitation list shall be at the Mayors discretion.

3A - Ceremonial function: A small official event coordinated by Council in honour of a special day or an achievement. This can include functions such as a flag raising ceremony, or ribbon cutting for an official opening, turning of the sod to mark any official opening, or a commemoration plaque.

3B - Commemoration: To remember officially and give respect to a great person or event.

3C - Volunteer/Community Events

CGRC hosts periodic events to recognise the valuable contribution that various groups make in delivering service and support within our community. These events are coordinated and supported by a number of Council Departments including Community Services, Library and Business Teams.

Class 4 events

For Class 4 events the General Manager is authorised to hold functions for current and retiring Elected Members, local State and Federal Members of Parliament, Councillors of adjoining Local Governments and special guests at a time and date determined by the General Manager.

4A – Service Recognition: A function to acknowledge and thank community members

4B - Christmas Functions for Employees and Elected Members

The General Manager shall determine an appropriate format for a function for employees and elected members to celebrate Christmas and recognise the efforts of employees throughout the preceding twelve (12) months with the cost of such function being borne by the Council.

4C - Days of National Significance

Council actively solicits the community to advise Council of significant days throughout the calendar year that should be acknowledged on it’s website with messaging:

‘Are you aware of a day or week of national or international significance that you would like to see acknowledged or celebrated within our community? Let us know so we can compile dates to be commemorated throughout 2020. Send dates to the General Manager, PO Box 420, Cootamundra NSW 2590, drop your ideas into either Council office or, email to mail@cgrc.nsw.gov.au.’

Requests for Other Functions

In addition to the functions stated above, other functions may be approved by the Mayor or General Manager. The discretion to approve such functions should take into consideration the following;

• the relevant budget;

• venue availability;

• staffing requirements and availability.

Definitions

CGRC: Cootamundra-Gundagai Regional Council (CGRC)

LGA: Local Government Area

Protocols: A set of procedures to be followed in formal situations.

Legislative Framework (Relevant Legislative, Australian Standards, Code of Practice etc)

https://www.pmc.gov.au/government/australian-national-anthem/australian-national-anthem-protocols

https://www.defence.gov.au/Ceremonial/AnzacDayHandyHints.asp

https://immi.homeaffairs.gov.au/citizenship/ceremony

https://immi.homeaffairs.gov.au/citizenship-subsite/files/australian-citizenship-ceremonies-code.pdf

Review Period

This document is to be reviewed every four (4) years to ensure that it remains relevant and meets legislative requirements.

Ordinary Council Meeting Agenda

25 February 2020

PESTICIDE USE

NOTIFICATION PLAN

Cootamundra-Gundagai Regional Pesticide Notification Plan

This pesticide use notification plan has been prepared in accordance with the requirements of the Pesticides Regulation 2009.

The aim of the Cootamundra-Gundagai Regional Pesticide Notification Plan is to meet the communities general right to know about pesticide applications made to outdoor public areas that are owned and controlled by the Cootamundra-Gundagai Regional Council. The plan allows members of the community to take action to avoid exposure to pesticides. The applications of pesticides are applied in a safe responsible manner that minimizes the harm to the community or the environment.

The plan outlines how the council will notify members of the community of pesticide applications made.

The plan describes;

· the public places that are covered by the plan

· the user groups that use the public spaces and an estimate of the level of use

· how the council will notify the community about pesticide applications

· how the community can access the plan and obtain information about councils notification arrangements

· how future reviews of the plan will be conducted

· contact details for anyone wishing to discuss this plan with council

This pesticide notification plan of the Cootamundra-Gundagai Regional Council’s is a commitment to the continual improving of and maintaining infrastructure in away that the community is not put at risk. The Cootamundra-Gundagai Regional Council only uses pesticides in public places when necessary.

The majority of pesticide use consists of herbicides for noxious weed management and parks and garden maintenance, a small proportion of pesticide is used to control and manage insect infestations. Council only uses small quantities of some pesticides that are available from retail outlets and ordinarily used for domestic purposes. Council does not intend to provide notice for such pesticide applications other than what has been described in this plan. This will apply to minor control of indoor and outdoor insect pests using baits or aerosol cans and spot weed control using a hand-held spray bottle.

Further information on pesticide use can be obtained by contacting the Cootamundra-Gundagai Regional Council on 69402100 or by visiting the website www.cootamundra.local-e.nsw.gov.au.

PUBLIC PLACES COVERED BY THIS PLAN

Cootamundra-Gundagai Regional Council proposes to use or allow the use of pesticides in the following categories of outdoor public places that it owns or controls in the Shire Council’s boundaries;

· Public Gardens

· Parks and Playgrounds

· Picnic areas

· Sporting Fields and Ovals

· Public land owned or controlled by the Cootamundra-Gundagai Regional Council;

§ Road verges and reserves

§ Laneways and pathways

§ Skate Park

§ Swimming Pool

§ Garbage tips

§ Sports Stadium

§ Aerodrome

§ Bradman Museum

§ Cemeteries

§ Crown reserves

§ Council Depot

§ Public Car Parks

This notification plan will provide information on how notice will be provided to the community of pesticide use in at the Cootamundra-Gundagai Regional Council chambers.

Cootamundra-Gundagai Regional Council’s estimate of the level of community use, regular user groups and types of pesticide use in each of these categories of public places is summarised in the following table.

Public places

Regular user groups

Level of use of public place

Type of pesticide use

Public gardens

Managed by Council

General Public

Garden Club

Native Plant Group

High

Spot Herbicide

Spot Insecticide

Parks and Playgrounds managed by Council

General Public

Community Groups

Kindergartens

Social Groups

Children

High

Spot Herbicide

Spot Insecticide

Broad scale selective Herbicide

Spray Termiticides

Picnic areas managed by Council

General Public

Social Groups

High

On weekends and holiday periods

Spot Herbicide

Spot Insecticide

Sporting fields and ovals managed by Council

Sporting Associations

General Public

Community Groups

Social Groups

Schools

High

Spot Herbicide

Spot Insecticide

Broad scale selective Herbicides

Road verges and reserves on all Council managed roads

General Public

Graziers

Cyclists

Low for rural roads High for urban roads

Spot Herbicide

Spot Insecticide

Broad scale selective and non-selective Herbicides

Laneways and pathways on all Council managed roads

General Public

Cyclists

Medium

Spot Herbicide

Spot Insecticide

Broad scale selective and non-selective Herbicides

Skate Park and BMX track

General Public

Children

High

Spot Herbicide

Spot Insecticide

Swimming Pool

General Public

Children

Swimming Clubs

Schools

High

In the months of operation

Spot Herbicide

Spot Insecticide

Sports Stadium

Sporting Clubs

Children

Health programs

High

Spot Herbicide

Spot Insecticide

Aerodrome

Contractors

Pilots

General Public

Medium

Spot Herbicide

Spot Insecticide

Broad scale selective and non-selective Herbicides

Garbage Tips

Contractors

Workers

General Public

High

Spot Herbicide

Spot Insecticide

Broad scale selective and non-selective Herbicides

Bradman Museum

General Public

Visitors/Tourists

Workers

High

Spot Herbicide

Spot Insecticide

Cemeteries

General Public

Contractors

High

Spot Herbicide

Spot Insecticide

Broadscale selective and non-selective Herbicides

Rabbit control

Crown Reserves managed or controlled by Council

Eg. Showground

User groups

General Public

High when

Activities are present

Spot Herbicide

Spot Insecticide

Broadscale selective and non-selective Herbicides

Shire Chambers

Community Groups

General Public

Employees

Contractors

User groups

High

Spot Herbicide

Spot Insecticide

Public Car Parks

General Public

High

Spot Herbicide

Spot Insecticide

Council Depots

Employees

Contractors

High

Spot Herbicide

Spot Insecticide

NOTIFICATION ARRANGEMENTS

Cootamundra-Gundagai Regional Council will provide notice of pesticide use in public places. These notification arrangements are based on Council’s assessment of;

· The level of use of the public place to be treated with pesticides

· Activities that could lead to direct contact with pesticides

· Type of pesticide used

Notice of pesticide use will be provided by the use of one or more of the following;

· Signage

· Information on the Council’s website

· Council’s regular newspaper advertisement in local newspaper

· Information at Council Chambers during business hours

· Door-knock in emergency situations

The notification arrangements described below will apply to the following areas owned or controlled by Council;

· Public Gardens

· Parks and Playgrounds

· Picnic areas

· Sporting Fields and Ovals

· Skate Park

· Swimming Pool

· Sports Stadium

· Garbage TIps

· Cemeteries

· Shire Chambers

In these public areas information provided to the general public will be through signage and the regular article in the local newspaper. Signage will be in place during the application and persist for 24 hours after application following pesticide uses;

· Broadscale selective herbicides

· Broadscale non-selective herbicides

· Broadscale insecticides

· Broadscale Fungicides

Where the application of pesticides occurs in an area adjacent to sensitive areas, notification to these areas will be 48 hours prior to application. (Described in ‘sensitive areas’)

Sporting associations or other user groups that express an interest in the sporting fields and ovals, notice will be given 48 hours before application by email,

The notification arrangements described below will apply to the following areas owned or controlled by Council;

· Road verges and reserves

· Laneways and pathways

· Aerodrome

· Crown reserves controlled by Council

In these public places, information on the forward program for Broadscale herbicide application will be posted on Councils website quarterly and as required in the local newspaper article on Councils work program, as Broadscale application of herbicide only occurs at appropriate times of the year.

Emergency pesticide application

Emergency application of pesticides in public areas for problems of dangerous insect’s that pose an immediate danger, Council will where possible post signs in the vicinity of the application.

Pesticide application contractors and lessees of public places

Where contractors are used by Council to apply pesticides, Council will ensure notification is made in accordance with the notification requirements of this plan.

Where persons or organizations hold an existing lease on Council land that remains a public place and if they use pesticides in this area, Council will require notification in accordance with the requirements of this plan.

Sensitive areas

Clause 18 of the pesticide Regulation defines a sensitive place to be any;

· School or pre-school

· Kindergarten

· Childcare centre

· Hospital

· Community health centre

· Nursing home

· Place declared to be a sensitive place by the Environment Protection Authority (EPA) – now a part of the Department of Environment and Conservation (DEC).

In the event of pesticide application in an emergency situation in a sensitive area to control a dangerous pest infestation, the Council will organize a door-knock (in a reasonable amount of time) prior to the application of pesticide.

INFORMATION PROVIDED

In accordance with clause14 of the Pesticides Regulation, notices of pesticide use must include all the following information;

· Product name of pesticide

· Purpose of application in relation to what is being treated

· Proposed date/s or date range

· The area in which the application will take place

· Contact details of responsible officer for application

· Warnings on re-entry to treated area specified on product label or the Australian Pesticides and Veterinary Medicines Authority (APVMA) permit.

Council’s website will have a dedicated area that describes its programmed and emergency pesticide use in public areas with a link to the Notification Plan.

HOW THE COMMUNITY WILL BE INFORMED OF THIS PLAN

Council will advise residents of the contents of the plan by;

· Making a copy of the plan available for public viewing in the Council Library and Council Chambers in Wallendoon Street during office hours.

· Placing a copy of the plan on Council’s website

· https://www.cgrc.nsw.gov.au/

· Placing a notice in The Cootamundra Herald and Gundagai Independent

· Placing a notice in the NSW Government Gazette

FUTURE REVIEWS OF THE PLAN

The notification plan will be reviewed every 5 years. The review will include;

· A report on progress of implementing the plan

· Placing the plan on public exhibition, with any proposed changes and calling for public submissions.

· make recommendations for alterations to the plan (if any needed)

CONTACT DETAILS

Cootamundra-Gundagai Regional Council

PO BOX 420

Cootamundra NSW 2590

Ph: 02 6940 2100

Fax: 02 6940 2127

Email: mail@cgrc.nsw.gov.au

Ordinary Council Meeting Agenda

25 February 2020

COUNCIL MEETING ACTION REPORT

MEETING / ITEM

ACTION

OFFICER

STATUS

05.07.2017

18.06.2019

19.09.2019

Amend Gundagai LEP 2011 to correct mapping discrepancies

Manager Development, Building and Compliance

Ongoing.

Amendment No 4 is currently being reviewed following feedback from the Department of Planning prior to a Gateway determination.

Gateway determination issued, currently on exhibition for 28 days. To be reported back to October 2019 Council meeting.

Partly complete – schedule 1 amendment gazetted

30 October 2018

Council, with further consultation, consider the representations made by Mr Peter Beath on behalf of the members of the Cootamundra Aboriginal Working Pary, in his letter dated 24 October 2018.

8.1.4 Resolution 215/2018

“It is recommended the CGRC take a proactive approach engaging with the existing community groups and organisations to look at the formation of a formal Aboriginal Advisory/Consultative Committee under section 355 of the local Government Act 1993”

8.1.5 Resolution 216/2018

2. In time, and subject to available funding, CGRC, in conjunction with the local Aboriginal communities, the Brungle-Tumut LALC and the Young LALC, undertake the mapping of the sites of cultural significance to Aboriginal people in this LGA.

3. CGRC, in consultation and negotiation with Aboriginal communities in the region, form an Aboriginal Advisory Committee to liaise with Council about matters of importance and concern to local Aboriginal people.

4. The Consultative Committee consider the implementation of an Indigenous Employment Strategy

Manager Development

Manager Culture and Community

CGRC put in place Cultural (Aboriginal) Competency/Cross Cultural training to Council Staff and Councillors.

Manager Culture and Community

28.11.2017 – 7.3.2.1

22.08.2018

17.09.2018

26.09.2018

17/01/2019

4.02.2019

11.02.2020

Waste Collection Services

Waste Collection Services cont.

Manager Waste, Parks and Recreation

Council adopted for Stage 3 to commence with a schedule of works and timelines currently being prepared for staff’s consideration.

Once the schedule and estimates have been approved works will commence with council to be informed accordingly of the adopted schedule of works and timelines.

18/6/19 update- First draft of the financial plan has been completed and review sent back to consultant for consideration. Next stage is the development of the Business Plan. For full details of the scope of works, timelines etc. refer to the Waste, Parks & Recreation Managers’ report to the June, 2019 Council meeting.

23/10/19 update - Draft financial plan delivered to council in September with the final plan scheduled to go to the November Council meeting.

November 2019 - Report to November 2019 for Councils consideration

February 2020 – report adopted in principal, report to Feb meeting seeking council approval to place the report out to the community for 3 months seeking comment.

31.01.2018 – 7.1.1.3

19.06.2019

07.2019

12.02.2020

Continue with land transfer of Inland Aircraft Fuel Depot

GM/

Manager Facilities

Remediation works to be completed by Caltex prior to finalising transfer of title.

Transfer progressing. Following up remediation work.

Site meetings undertaken with consultants. Funding options being investigated.

Additional funding required for site development

31.01.2018 – 7.1.1.4

18.06.2019

Prepare detailed design and cost estimates for Turners Lane industrial subdivision. Include budget allocation in 2018/2019 budget.

Bill

22/03/2018 To be outsourced. An amount of $500K has been included in budget estimates.

Proposals being sought.

Awarded to MJM – Designs expected Dec 18.

Draft final civil design plans have been submitted by consultants and returned to consultants requiring some minor amendments for finalisation. Receipt of the final designs is anticipate early July, 2019.

Works to commence in 2019/20.

July 2019 update - Final civil design plans received. Awaiting final electrical design (anticipated mid-August). Awaiting result of funding application prior to commencement of construction.

17.01.2019

Investigations to be undertaken to determine feasibility of providing a safe and accessible pedestrian pathway to link Cootamundra town centre and the cemetery on Yass Rd.

Manager Civil Works/ Road Safety Officer

Long term project.

Include in new PAMP CYCLEWAYS Plan

Safety audit of rail overpass completed.

31.07.18 – 9.2

11.02.2020

Council, in collaboration with the Muttama Creek Regeneration Group, investigate the feasibility of creating a walking track alongside sections of Muttama Creek.

Council, in collaboration with the Muttama Creek Regeneration Group, investigate the feasibility of creating a walking track alongside sections of Muttama Creek. continued

Manager Waste, Parks and Recreation

Application prepared and submitted for grant funding for footpath/walking track.

17/01/2019 update - Still awaiting response on submission. Actively seeking alternative funding options or grants as they become available.

21/03/2019 update - Arrangements are current being arranged to meet onsite with the group to discuss future plans. Once this has been determined a report will need to be presented to council for determination and approval.

18/06/2019 update -Any plans will need to consider the Muttama Flood Study and seek recreational opportunities.

July 2019 update - A meeting between the group and the Waste, Parks & Recreations Manager is yet to be arranged. It is the intention to arrange a meeting for September 2019.

November 2019 - This is still yet to happen with the current work load and this rated as a low priority action will be implemented ASAP.

In the meantime Council is working with the Group with the existing works as and when required

no change to date.

Ordinary Meeting - 26 March 2019

Item 8.1.7

Showground users group

Manager Facilities

A masterplan for the Showground be prepared with staff and the Committee including the provision of a caretakers cottage.

18/06/2019 update - Drone work complete. Being presented to users group Wednesday 19-6-2019.

July 2019 update - Awaiting feedback from user groups.

12.02.2020 Feb 2020-No further progress. User groups still working on requests.

Item 8.1.10

Identify the correct location of the fence between Ellwood’s Hall and neighbouring property and move fence if required.

Manager Facilities

Investigate if a survey is required and relocate fence if required.

18/06/2019 update - New fence required. Survey works complete.

July 2019 update - Discussions with owners underway.

Feb 2020-Quotes being sourced for installation. Installation proposed March/April

Item 8.4.1

NSW Public Works Advisory be invited to prepare a proposal for a concept design incorporating an optional PV arrangement to offset power costs and with the provision for future chlorine treatment should Council wish to supply treated effluent for irrigation purposes within the village.

GM/

Manager Assets

23/05/2019 update - Discussions with Public Works are continuing.

ORDINARY MEETING - 28 MAY, 2019
Question 8.1.10 Council Meeting Action Report	Follow up progress detailed design for Turners Lane and include in action report.	Bill	See 31.01.2018 – 7.1.1.4 on page 2
Question 8.1.10 Council Meeting Action Report	Bridge Safety Audit Report	Manager Civil Works/ Manager Technical Services	Prepare report for June/July business paper. Ongoing. Seeking funding opportunities for bridge assessment.
8.7.2 Council Mini Bus (165/2019)	The Council Hiace mini bus be retained for a period of six months and a report on the bus’s usage income and costs against the bus be prepared and submitted to the November, 2019 Ordinary Meeting.	GM	Gundagai Neighbourhood Centre manage bus Group induction for users to drive bus Provide requirements e.g. current licence, log books, user spreadsheet, booking form, data spreadsheet to collate use hours, kilometers, use contract and guidelines/limitations (if any) etc.
9.1 Notice of Motion (172/2019) 07.2019	Council investigate the feasibility of extending the Cootamundra indoor pool weekend operating hours. Further, Council undertake a review of the facility’s processes and expenditure and incorporate options regarding the use of staff or contractors in the management of both the pool and stadium facilities.	GM/ Manager Waste, Parks and Recreation	No time frame was provided for a report to be submitted to Council. An independent report to be prepared at the conclusion of the trial period and with a report to be submitted for the Council consideration. The extended winter season operating hours have been implemented as per Council resolution, with the outcomes to be reported back to Council at the end of the winter pool season. A report to Council will be presented in August, 2019 indicating the cost associated with the undertaking of an independent review of the aquatic centre and stadium operations. 23/10/19 update - Associated reports will be submitted to council regarding both the trail extended hours and aquatic centre feasibility study. November 2019 – Report to the November council meeting.
ORDINARY MEETING - 25 June, 2019
	Aside request from Cr Sheahan	GM	Provide Road Safety Audits to EA to GM & Mayor to upload to Councillor Drive.
	Access and Inclusion Committee	Manager Waste, Parks and Recreation	Lift and change table in the Cootamundra pool facility. Adult change facility. 23/10/19 update - MWP & R is still to follow up on this issues. November 2019 – waiting on Manager Facilities to come back to work to give financial details on this project.
		Manager Development, Building and Compliance	Disability access audit of business’ with awareness programme delivered by Council staff to business owners/managers Starting with Council premises first.
ORDINARY MEETING - 30 July, 2019
8.1.2 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes and Membership	The Manager Waste, Parks and Recreation meet with Friends of Pioneer Park to discuss improvements proposed in the Friends of Pioneer Park Management Plan, attached to the report, and report back to Council.	Manager Waste, Parks and Recreation	This is pending the results of a grant submission made as part of the Stronger Community Grants R3 in October. November 2019 – no change, result on grant application is expected early 2020.
9.2	Notice of Motion - A Report be Prepared for Council Addressing Energy Efficiency For the Cootamundra-Gundagai Regional Council Local Government Area.	GM/ Manager Waste, Parks and Recreation/ Manager Facilities	November 2019 – pending Manager Facilities return to work. 12.02.2020 Investigation underway for Feb council meeting
ORDINARY MEETING - 28 AUGUST, 2019
Item 8.1.9 Gundagai TAC Minute Recommendations	1. Council seeks funding for a Tuckerbox plinth for tourists to pose their dogs on for a photo as a permanent fixture at the Dog on the Tuckerbox Site. 2. Council seeks further funding for the Old Mill Project. 3. Existing funding to be used for the redevelopment of the new VIC centre. Additional funding to be sought for the new toilet block.	Manager Community & Culture	Seeking funding opportunities. Update to be provided at a later date. November 2019 – It is intended to use the proceeds of the donations received. Still awaiting quotation to be able to apply for funding 11.02.2020 Completed. Completed.
8.5.1 Pigeon Strategy Report	Council prepare a fact sheet to distribute to residents and local businesses providing information on pigeon control. Council undertake pigeon proofing on Council assets where roosting pigeons congregate. Council liaise with business owners to facilitate efforts to eradicate pigeons from the CBD area and seek Expressions of Interest from pest exterminators with the intention of providing a report to Council once the information has been collated. The report and resolution be distributed to CBD businesses.	Manager Regulatory Services	12.02.2020 Manager Regulatory Services has written to the Cootamundra Development Corporation and, in turn, they have written to the local businesses regarding contributing towards a pigeon control program. A meeting to be held with interested local businesses will be arranged at the end of February.
8.10.1 Cootamundra Aquatic Centre Access	3. The cost for the installation of permanent barricades be investigated with the consideration to disabled access.	Manager Waste, Parks and Recreation	This has been completed on a temporary trial basis. November 2019 – no change.
8.10.2 Cootamundra Aquatic Centre Independent Review	3. A further report be prepared containing any Expressions of Interest received and be submitted to Council for consideration.	Manager Waste, Parks and Recreation	Report going to Council in October 2019. November 2019 – completed, consultants are to be engaged and works undertaken as per Council resolution, Manager Financeeline 22 weeks.
ORDINARY MEETING - 24 September, 2019
8.4.3 Control Of Public Reserve 88379 - Lot 7022 Dp94977 - Corner Gundagai And Jugiong Roads Cootamundra	Further investigation be undertaken with a report containing more comprehensive information, on options regarding the use of the land, be prepared and submitted for the consideration of Council.	Manager Development, Building and Compliance	Investigations underway. Completed – Crown advised that Council does not wish to be the land manager11.3
8.9.1 Electricity Procurement	1. Council acknowledge that there are extenuating circumstances surrounding the procurement of electricity due to the 2-day validity of offers from electricity retailers where anything longer than this is likely to include a price risk component and as such Council should be excused from the tendering requirements under S55(3)(i) of the Local Government Act, 1993 for the procurement of electricity for small tariff sites, large contract sites and street lighting which are due to commence on 1st January, 2020. 2. Council delegate authority to the General Manager to execute the contracts for the supply of electricity for small tariff sites, large contract sites and street lighting. 3. Council contribute 20% of Council’s electricity load to a renewable energy Power Purchase Agreement where the pricing is financially advantageous. 4. Council advise Riverina Eastern Region Organisation of Councils (REROC) of its decision.	GM
9.1 Notice of Motion - The Lighting Scheduled for Replacement at Fisher Park be donated to the Cootamundra Rodeo Association	The lighting scheduled for replacement at Fisher Park be donated to the Cootamundra Rodeo Association.	Manager Waste, Parks and Recreation	November 2019 - Lights and towers will be removed and stored until collected by the Rodeo Club. All electrical works completed, tower footings completed delivery of towers and lights scheduled for November. Tower erecting and commissioning is scheduled for November early December. Project is on time, budget and quality.
9.2 Notice of Motion - Cootamundra-Gundagai Local Area Traffic Committee Develop Draft Guidelines for Roadside Trailer Advertising	Council request Cootamundra-Gundagai Regional Council Local Traffic Committee develop a draft policy guidelines paper to regulate the use of advertising trailers across the local government area. Once the draft policy guidelines to regulate the use of advertising trailers has been completed a report will be prepared and submitted for the consideration of Council. The policy guidelines should commit to: a) Present a degree of fairness, reflecting Council’s ongoing support for the promotion of local businesses, b) Regulate appropriate sites to protect public access and safety, c) The proposal of a fee to cover the cost of administration of the regulation of the policy guidelines, and d) Ensure the proposed fee reflect fair commercial advertising costs.	Manager Civil Works	Report to go to the Traffic Committee. Initial report went to November, 2019 Traffic committee to consider suitable sites
11.3 Lease of Road Reserve Between Lot 5 DP1092838 and Lots 60, 61 and 62 DP753604 Cootamundra.	1. The proposal to lease the subject road reserve as identified on the plan attached to the report be placed on public exhibition for a period of thirty (30) days to comply with Section 153-Section 157 of the Roads Act, 1993. 2. Notification of the proposed lease be sent to neighbouring landholders to comply with Section 153-Section 157 of the Roads Act, 1993. 3. Following the statutory exhibition period, a further report be presented to Council outlining submissions received (if any) for Council’s consideration.	GM Manager Development, Building and Compliance	Currently being advertised. Submissions must be received by 30 October 2019. Neighbours notified in accordance with resolution Report to be provided to council at the November meeting. Report going to February 2020 meeting8.4.4 Report deferred to March 2020 Ordinary Meeting
ORDINARY MEETING - 29^th October, 2019
ITEM	ACTION	STAFF	S
8.1.1 Local Government Elections 2020	1. Council make representations to the State Member for Cootamundra expressing our disappointment and concerns over the increase cost of conducting elections. 2. The General Manager write to the Australian Electoral Commission 3. Council invite a representative from the Australian Electoral Commission to address Council and explain the costs included in the quote received for the local Government elections 2020.	GM/ EA to GM & Mayor	Waiting on response from AEC to indicate their availability to attend a Councillor Workshop
8.1.8 Gundagai Tourism Action s.355 Committee Meeting Minutes	From Minutes – council wait for outcome of SCCF 3 funding before spending $300K	Manager Community & Culture

8.3.1 Friends of Old Gundagai GaolCommittee Meeting AGM Minutes	Restricted funds audit report to Council	Manager Community & Culture	Manager Community & Culture and Manager Finance to discuss to determine what is required.
ITEM	ACTION	STAFF	STATUS
9.4 Council develop a local services preference policy detailing that, where opportunity exists, service providers, based within town boundaries are given preference should they be available, they are able to meet essential criteria and specifications and their quote or tender amount is comparative with other submissions received by Council.	Council develop a Local Services Preference Policy detailing that, where opportunity exists, service providers, based within town boundaries are given preference should they be available, they are able to meet essential criteria and specifications and their quote or tender amount is comparative with other submissions received by Council.	Procurement Officer
ORDINARY MEETING 26TH NOVEMBER, 2019
8.3.4 EVERYONE CAN PLAY APPLICATION - LINDLEY PARK SOUTH GUNDAGAI RESOLUTION 429/2019 Moved: Cr David Graham Seconded: Cr Charlie Sheahan	Council endorse a matched application for funding for Lindley Park South Gundagai to the Everyone Can Play Grants.			Manager Finance/ Manager Community & Culture	If grant application successful set aside funding in budget. Determine how to fund. Works in kind from what department. Discuss with relevant Managers.
8.7.2 COUNCIL MINI HIACE BUS COMMUNITY USAGE REVIEW RESOLUTION 437/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden	1. Council endorse a further five month trial period be undertaken to 30th April, 2020. 2. Council undertake consultation with representatives of Mirabooka to develop a fee proposal, to be included in the report, to be prepared and submitted to the Ordinary Meeting to be held Tuesday, 26th May, 2020 for the consideration of Council for inclusion in the 20/21 Fees and Charges. 3. A further report with more accurate hire details be prepared and submitted to the Ordinary Meeting to be held Tuesday, 26th May, 2020 for the consideration of Council.			Manager Civil Works/ GM	12.02.2020 Trial continuing.
ORDINARY MEETING 10^TH DECEMBER, 2019
ITEM	ACTION			STAFF	STATUS
8.1.11 Internal Finance Committee Interim Update Report – Late report RES 464/2019	Arrange distribution of report and arrange workshop			Manager Finance	Update required
8.7.2 Fixing Local Roads Funding Program. RES 471/2019	Council commit to a 25% contribution to all projects submitted under the program.			Manager Finance/Manager Civil Works/ Manager Technical Services	Reported at December 2019 meeting with nominated projects and 25% council contribution.
9.1 Notice of Motion - Council Undertake Another Volunteer Induction For Drivers of the Council Community Hiace Mini Bus in February, 2020 RES 479/2019	That a group volunteer induction day be advertised in January, 2020 so members of local community groups be eligible to drive the Community Hiace Mini bus so as to optimise its use.			Manager Civil Works/ Madlin	Madlin to arrange induction process
9.4 Notice of Motion - The Cost of an Irrigation System for the Off Leash Dog Park in Hurley Street be Included in the 2020/21 Budget. RES 482/2019	That an amount of up to $30,000 be considered within the 2020/21 Budget for an irrigation system to be installed at the Off Leash Dog Park in Hurley Street, Cootamundra.			Manager Regulatory Services/Manager Waste, Parks and Recreation/Manager Finance	Update required
11.2 Proposed Compulsory Acquisition Land Affecting Lots 35, 71 and 88 DP751415 and Lot 2 DP1100263 Reno Road, Gundagai RES 485/2019	1. Council make application to acquire land affecting lots 35, 71 & 88 DP 751451 and lot 2 DP1100263 under the Land Acquisition (Just Terms Compensation) Act, 1991. 2. The General Manager be authorised to sign any relevant documentation in relation to the proposed acquisition referred to in 1 above. 3. Authority be granted to affix the common seal of Council to the necessary documents.			GM	Confidential Report. Confidential update required.
11.3 Mayoral Minute - General Managers Review RES 486/2019	1. Confirmation be obtained that the contract for Local Government NSW Management Solutions to recruit the position of General Manager included the requirement to provide a performance appraisal for the three (3) month performance review of the General Manager. 2. That Blackadder be requested to provide a proposal to facilitate the three (3) month performance review of the General Manager and report back to the Ordinary Meeting to be held 28th January, 2020. 3. That a report be prepared on the outcomes of 1 and 2 above and be submitted to the January, 2020 Ordinary Meeting.			Mayor	Confidential Report. Confidential update required.
11.4 Proposed Acquisition by Cootamundra-Gundagai Regional Council for Bangus Quarry Remediation Project - Late Report RES 487/2019	1. Council approve the acquisition of Crown land Lot 7300 DP1149008 and Lot 7004 DP1028797 for the Bangus Quarry Remediation Project. 2. The General Manager be authorised to sign any relevant documentation in relation to the proposed acquisition referred to in 1 above. 3. Authority be granted to affix the common seal of Council to the necessary documents. 4. Upon acquisition by Council the land be classified as operational.			GM	Confidential Report. Confidential update required.
ORDINARY MEETING 28^TH JANUARY, 2020
ITEM	ACTION			STAFF	STATUS
8.1.7 Tender - Town Entry Signs, Cootamundra and Gundagai RES 012/2020	That the Tenderer, Gundagai Constructions be advised of the resolution of Council.			Manager Business	Update required by Procurement Officer
8.1.8 The Response to the New Risk Management and Internal Audit Framework for Local Councils in New South Wales RES 013/2020	Council make representations to Member for Cootamundra, Steph Cooke MP and the Office of Local Government in relation to the unfairness of the fees required to be paid by Council for the Audit, Risk and Improvement Committee.			Manager Business
8.1.13 s.355 Committee Update RES 018/2020	Council dissolve the Cootamundra Concert Band s.355 Committee, for reasons detailed in the report.			Manager Business	Correspondence be sent to the Cootamundra concert Band informing them of the resolution of council
8.1.15 Cootamundra Tourism Action Group Section 355 Committee Minutes of meeting held 15 January 2020 RES 020/2020	1. That appropriate grant funding be acquired to develop a specific agri-tourism and regional tourism tours strategy for the Gundagai and Cootamundra region which develops rural, agriculture, food tourism and experiential tourism opportunities through the collaboration between Council, Local businesses and producers. 2. That Council seek an appropriate funding arrangement to ensure the position of Economic Development and Tourism Officer in Cootamundra, continues beyond the current one year tem which ends in November, 2020.			Manager Culture and Community	No update available to date
8.1.16 Gundagai Tourism Action Section 355 Committee RES 021/2020	Council seek permission from Transport for New South Wales to locate a variable message sign on the northern side of Gundagai, with the intention of encouraging south bound motorists to Stop, Revive, Survive in Gundagai.			Manager Culture and Community	Anthony Carroll taking to February, 2020 traffic committee
0.1 Finance
8.2.1 December 2019 Quarterly Budget Review Statement RES 025/2020	A report on the funding of Cootamundra Water Mains Replacement Program be prepared and submitted to the Ordinary Meeting to be held 25^th February, 2020.			Manager Finance	A report on the funding of Cootamundra Water Mains Replacement Program be prepared and submitted to the Ordinary Meeting to be held 25^th February, 2020.

Ordinary Council Meeting Agenda

25 February 2020

17. Minutes

18. Stockinbingal Ellwood’s Hall SECTION 355 COMMITTEE

19. Ellwoods Hall, Martin St, Stockinbingal

20.

21. DATE: 5.15 pm Thursday 16 January 2020

22.

1 AGENDA ITEMS

Sign On in the Volunteer Attendance Register (completed)

1.1 Attendance and Confirmation of Quorum

Greg Briscoe-Hough, relieving Governance Officer at CGRC, kindly explained our options for the vacant Chairperson, following the resignation of Rosalie Dale in December. Vice President Carmel Payne accepted the position for this meeting. This may change at future meetings until the AGM in May.

Attendance: Chairperson: Carmel Payne

Secretary: Lorna Nixon

Treasurer: Alan Pether

Councillor: Leigh Bowden

General Members: Kim Lee

Guest: Greg Briscoe-Hough

Confirmation of a Quorum: There are 7 Members appointed to this Committee. Quorum numbers are met - yes

1.2 Apologies: Steve Neave, Russell Vincent.

1.3 Disclosure of Interests: Nil

1.3 Confirmation of previous meeting Minutes

The minutes of the last Ellwood’s Hall Section 355 Committee meeting dated 28 November 2019 were confirmed as true and correct.

Moved: Lorna Nixon Seconded: Kim Lee

1.4 Business Arising from previous Minutes:

· Paper towel dispensers and paper towels were provided in both the Men’s & Women’s Toilets by Council prior to the School Presentation night in December 2019.

Thank you Andrew Brock for organising same!

· Signage has also been provided to the Pump Track at the Recreation Ground.

Thank you again to Council. Much appreciated.

· Room dividers were supplied by Council prior to the School Presentation Night also.

Thank you Andrew Brock and council staff for delivering same.

· Brendan O’Callaghan supplied an external light at the front of the Hall in time for the School Presentation Night.

· Repairs and maintenance were completed at the Post Office by Council staff also (part of the Hall Building).

· The Christmas meal for the Committee members and partners on 30^th November 2019 at 44 Hibernia St was enjoyed by all with lots of fun and laughter over the giving & receiving of some interesting gifts!!

· Mandatory Code of Conduct Training in Cootamundra for 355s committee members was attended by several of our committee members.

· Request to Council for their Lawn Mowing Schedule at Stockinbingal so we can plan around it – not forthcoming so far.

· Ladies Toilet Blockage on Market Day in November – Council was contacted and a subsequent inspection revealed that there were no roots in the pipes. The problem is more likely to occur when the pipes dry out during low usage times and any accumulated paper/debris may create a blockage. Regular flushing required!!

· School Presentation night held on 16^th December 2019 went well! This was the first time in many years since the Hall has been used for school functions. Committee members worked well at cleaning 130 chairs for the night as requested, as well as the usual floors and toilets etc. The Hall was looking good and functioned well for the purpose.

1.5 Correspondence in/out:

· 28.11.19: From Teresa Breslin – advising that she was going on Maternity Leave from 6 Dec 2019 and offering alternative people to contact until someone was appointed to take her place.

· 29.11.19: from Rosalie Dale to Brendan O’Callaghan, Electrician, accepting his quote of $180 to install an external light at the front of the Hall.

· 02.12.19: from ARTC advising that we were unsuccessful in the second round of grants.

· 02.12.19: from Rosalie to ARTC thanking them and advising that we would be applying for a grant in the next round closing 31 Jan 2020.

· 03.12.19: From Rosalie to Andrew Brock at CGRC confirming his verbal advice that mowing would be provided at the Hall four times per year and that our committee would fill in between times if needed. She also requested a copy of their mowing schedule so that we could plan around it and Hall functions. NO RESPONSE TO THIS REQUEST SO FAR.

· 03.12.19: FROM Teresa Breslin – advising that Greg Briscoe-Hough would be her replacement.

· 04.12.19: From Rosalie to committee advising of chairs, toilets and Hall needing cleaning for School Presentation Night on 16^th Dec. Working Bee date organised for 11^th Dec.

· 09.12.19: From Rosalie to Andrew Brock at CGRC – re boundary fence at Ellwood’s Hall with the neighbouring Pub and enquiring if there has been any further progress in providing this boundary? (We are unable to open the window in the Meeting Room for fear an animal might leap in!!)

· 10.12.19: From Rosalie to Stephen Neave re purchased desk item requiring storage.

· 12.12.19: From Steven Lowe of CGRC advising that the Pump Track signage had been completed. Thanks given by Rosalie.

· 12.12.19: From Rosalie Dale submitting her resignation and thanking the team for their support and hard work.

· 16.12.19: From Grace Foulds to Rosalie advising of her move to Darwin etc and providing a link to CGRC ID Profile which would assist us in completing Grant Applications.

· 13.01.2020: From Keith Turner requesting to book the Hall for 15 Feb for a fundraising gig for fire victims.

· 13.01.2020: From Rod Smith of Wagga Rail Heritage Museum advising of the six different organisations who will be submitting quotes for the Train weekend in July

· 13.01.2020: From Rod Smith of Wagga Railway Heritage Museum with a quote for the weekend in July.

· From Lorna Nixon to Committee: re next meeting date (moved forward one week to 16 Jan 2020) and with some agenda items.

· 13.01.2020: From Epping Model Railway group submitting a quote for Model Railway Show.

· 14.01.2020: From Albert Melchert of NSWGR Trikes submitting a quote.

· 14.01.2020: Sec replied to Albert Melchert requesting an idea of the amount of space that he might require.

· 14.01.2020: Sec to Rod Smith re amount of space needed for all of the displays. (Phone call followed.)

· 14.01.2020: From Signals NSW in ACT with a quote.

· 16.01.2020: From Model Building Services, Wagga with a quote.

· 16.01.2020: From Canberra Monaro N Scale Group with a quote.

· 16.01.2020: From Sec to Helena Johansson of ARTC Grants advising that we were unable to spend all of the previous grant money and asking if we might substitute the room dividers to other items requested in the unsuccessful application for vacuum cleaner, urn and trolley.

1.6 Report from the Treasurer:

See separate Report. Opening Balance: 7,941.28

Income: 436.00

Expenses: 238.00

Closing Balance: $8139.60

1.7 General Business:

1) Recruitment of another committee member: This may not be necessary as Councillor Leigh Bowden may be counted as a committee member.

Action: Greg Briscoe-Hough to make enquiries.

2) ARTC Grant Submission to fund the Rail Weekend: $

Quotes are: Wagga Rail Heritage Museum – 4 people - 370

Epping Model Railway Club Sydney (Bethungra Spiral) - 4 men 650

Canberra Monaro N Scale Group -4 men 500

Signals NSW (Canberra) – 1 man 220

Model Building Services (Wagga) - 1 man 60

NSW Trikes (Cowra-Crookwell) – 2 men 110

________

Total: $1910

4 meals for 16 people @ $10/head/meal 640

_________

Grand Total $ 2550

An alternative if the grant is not forthcoming could be to contact All Aboard Model Trains in Mittagong.

Action: Lorna to complete the submission and email to some of the committee to check or have input. Needs to be submitted by 31 Jan 2020.

3) Hall Bookings:

a. Calendar of events – It has been suggested that we have a calendar or white board with upcoming events listed.

Action: A calendar will be delivered tomorrow to Steve Neave, Booking Officer, to complete.

b. A car boot sale in March has been suggested.

Saturday 28 March has been decided – Cars need to be in the Hall yard by 8.00am and the public may attend between 9.00 -12.00. Charge: $10 per car.

Action: Carmel to make an event advert to go on Facebook pages etc.

c. Wedding in April – the couple have been to inspect the venue again recently.

Action: Lorna to make contact to see what requirements may be needed. Also to check Hall Hire Fee.

NB: Contact made with the bride to be today (17.01.2020) – they will be hiring their own round tables and chairs. They have requested use of the Hall from Wed 15^th, 16^th, 17^th, 18^th. This may clash with Stop & Mingle on Thurs 16^th. It will be during school holidays so Tai Chi will be in recess. They have requested use of some of the stools (in the back room) for outside where the bar will be. They may use our urn and Tea/Coffee facilities.

d. Fundraiser for Fires – Keith Turner booked Hall for 15^th Feb. 2020 7.00 – 11.30.

Committee will set up some tables and chairs and provide dance area at the front; Use of outside area also. No tea/coffee to be provided.

Action: Secretary to contact Keith Turner re: arrangements.

Secretary to contact Brendan O’Callaghan re some external lighting to be installed.

4) Regular cleaning of Toilets and Hall: to be discussed at the next meeting.

5) Media Person: Carmel Payne has offered to do media coverage on Social Media etc.

6) Alaska String Band: made contact with Rosalie wanting to hire the Hall in February. Committee felt it was too close to the Fundraiser night being organised by Lock Stock & Bingal.

Action: Kim to investigate the Alaska String Band.

1.8 Date and Time of Next Meeting: 5.45 pm Thurs 27^th Feb 2020

1.9 Time Meeting Closed: 6.30 pm

Signed …………………………………… …………………………………………..

Chairperson Secretary

Date:

………………………………………

Project	Amount	Commentary / Recommendation
SCF 1 - Cootamundra Water Mains Replacement	$4,335,873	To be funded from the Water Reserves until concerns raised by T Corp can be resolved and funding for the remainder of the project secured.
SCF 1 - Investment into Department of Education, Gundagai High School.	$594,724	The project was a proposed joint venture between Council and the school to provide a multi-purpose sports court to be used by the community and the school. Due to funding and access issues the project has not eventuated. Gundagai High School has since developed a sports court on their site. Recommendation for the project budget of $594,724 to be reallocated to required upgrades to Gundagai Pool including pipework, kiosk and change rooms, plant room, BBQ area, diving board and slide. Council’s resolution will also require endorsement by the Office of Local Government prior to the reallocation of the project funds.
SCF 2 – Cootamundra Netball Courts	$450,000	Commentary/Recommendation – Due to project scope changes, only $350,000 will be expended to complete the Cootamundra Netball Courts project. Recommendation for the surplus project budget of $100,000 to be reallocated to required replacement of the adjacent Nicholson Park Stadium deteriorated roof, enabling indoor sports activity in that facility to continue. Council’s resolution will also require endorsement by the Office of Local Government prior to the reallocation of the project funds.

Project Title	Description	Budget Estimate
Light Up Middleton Drive	Install solar light along river walk along Middleton Drive	$160,000
Gundagai Main Street Redevelopment Stage 2	Paving, gardens, light poles, banner system, road surfacing, drainage and kerb & gutter, art -Gundagai Main Street Art and Stories committee.	$500,000
Cootamundra Effluent Pond Stage 2		$750,000
Cootamundra Reuse Water Irrigation Upgrade	Including moisture sensors for more efficiency	$300,000
Gundagai Youth Recycling Program	Recycling plastic lids into various useful items locally	$60,000
Development of Ampol Site	Walkways, signage and access	$300,000
Install smart powered solar lights in Cootamundra	eg. Captains Walk, Exercise Equipment near pool, Skate Park etc.	$160,000
Improve footpath and shared cycleways in Cootamundra		$500,000
Promote and develop RV Friendly site	Cootamundra	$50,000
Develop Pioneer Park walking track	Including toilets, water and signage	$300,000
Parker Street Upgrade	Paving, gardens, signage, shade structures, tree lighting and art –Cootamundra Tourism Action committee to provide input through a subcommittee.	$500,000
Gundagai Pool Upgrade	Replace large diving board with waterslide, shade, pumping system upgrade, fencing and water play area.	$500,000
Develop additional access road to cemetery	via Bradman Street	$100,000?

APP. NO.	PROPOSED BUILDING	STREET NAME
DA2019/166	New Shed	Ross Friend Place
DA2019/158	New Shed	Olympic Way
DA2019/156	New Fence	Hovell Street
DA2019/155	Home Business	Darbalara Road
CDC2020/2	Swimming Pool	Harold Conkey Ave
DA2020/4	New Garage	Bundarbo Road
CDC2020/1	New Pergola	Parker Street

VALUE OF WORK REPORTED TO THIS MEETING: $186,505.00
VALUE OF WORK REPORTED FINANCIAL YEAR TO DATE: $6,898,915.00
THIS TIME LAST YEAR:
VALUE OF WORK –January 2019 - $4,006,560.00
VALUE OF WORK – FYTD 2019 - $10,668,988.00

REPORTING OFFICER	Marianne McInerney, Personal Assistant to the General Manager
AUTHORISING OFFICER	Phil McMurray, General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Ordinary Meeting of Council held on Tuesday 28 January 2020

DOCUMENT NUMBER	322548
AUTHORISING OFFICER	Phil McMurray, General Manager
REPORTING OFFICER	Abb McAlister, Mayor
ATTACHMENTS	Nil

DOCUMENT NUMBER	322583
AUTHORISING OFFICER	Phil McMurray, General Manager
REPORTING OFFICER	Abb McAlister, Mayor
ATTACHMENTS	Nil

DOCUMENT NUMBER	322687
AUTHORISING OFFICER	Phil McMurray, General Manager
REPORTING OFFICER	Marianne McInerney, Personal Assistant to the General Manager
ATTACHMENTS	Nil