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Business

Paper

 

Ordinary Council Meeting

 

Council Chambers, Gundagai

 

6:00pm, Tuesday 26TH NOVEMBER, 2019

 

Administration Centres:  1300 459 689

 

 

 


Ordinary Council Meeting Agenda

26 November 2019

 

 

The Mayor & Councillors

Cootamundra-Gundagai Regional Council

PO Box 420

Cootamundra NSW 2590

NOTICE OF MEETING

An Ordinary Meeting of Council will be held in the Council Chambers, Gundagai on:

Tuesday, 26th November, 2019 at 6:00pm

The agenda for the meeting is enclosed.

Phillip McMurray

General Manager


Ordinary Council Meeting Agenda

26 November 2019

 

AGENDA

Order Of Business

 

1          Acknowledgement of Country. 7

2          Open Forum.. 7

3          Apologies. 7

4          Disclosures of Interest. 7

5          Confirmation of Minutes. 8

5.1            Minutes of the Ordinary Meeting of Council held on Tuesday 29 October 2019. 8

6          Mayoral Minutes. 31

6.1            Mayoral Minute - Attendances for the Month of November, 2019. 31

6.2            Mayoral Minute - Asbestos Awareness Campaign During November, 2019. 34

6.3            Mayoral Minute - Post Amalgamation Review of Cootamundra-Gundagai Regional Council 36

7          Reports from Committees. 38

7.1            Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 14 November 2019. 38

8          General Manager’s Report. 44

8.1            Business. 45

8.1.1        Internal Audit Committee Meeting Minutes. 45

8.1.2        Muttama Hall Management s.355 Committee Meeting Minutes. 49

8.1.3        Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes. 55

8.1.4        Delay of 18/19 Annual Report 59

8.1.5        Delivery Program/ Operational Plan Quarterly Progress Report 60

8.1.6        Meeting Dates for Ordinary Meetings of Council for 2020. 61

8.1.7        Cootamundra Lions Club Annual Christmas Carnival - Sponsorship Request 62

8.1.8        TAFE NSW - Request for Sponsorship for their Annual Graduation and Awards Presentation Evening. 66

8.1.9        Updated Council Meeting Action Report 69

8.1.10      The Centre for Road Safety 2019 ‘What’s Your Plan B’ Campaign. 84

8.1.11      Australian Local Government Women's Association "Women on Council" Forum 2nd November, 2019. 86

8.1.12      Annual Local Government New South Wales Conference - Warwick Farm 14th - 16th October, 2019. 89

8.1.13      Information Bulletin. 93

8.2            Finance. 133

8.2.1        Monthly Major Projects Status Report - October, 2019. 133

8.2.2        Investment Report - October, 2019. 140

8.2.3        Monthly Finance Report for October 2019. 143

8.3            Community and Culture. 144

8.3.1        Library Report 144

8.3.2        AMPOL Fuel Site- Gathering Early History Workshop. 146

8.3.3        Inquiry - Support for Drought Affected Communities. 188

8.3.4        Everyone Can Play Application - Lindley Park South Gundagai 190

8.4            Development, Building and Compliance. 192

8.4.1        Development Applications Approved October 2019. 192

8.4.2        Adoption Of Coota 2050 Strategy. 194

8.4.3        Adoption Of Rural Lands Strategy. 196

8.4.4        Control Of Public Reserve 88379 - Corner Gundagai and Jugiong Roads Cootamundra. 197

8.4.5        Planning Proposal No 4 to Gundagai Local Environmental Plan. 200

8.5            Regulatory Services. 202

8.6            Assets. 203

8.6.1        Concept Design Report, Cootamundra Water Supply System Rechlorination and Reservoir Review.. 203

8.7            Civil Works. 205

8.7.1        Civil Works and Technical Services Report - November 2019. 205

8.7.2        Council Mini Hiace Bus Community Usage Reveiw.. 207

8.8            Technical Services. 210

8.9            Facilities. 210

8.10          Waste, Parks and Recreation. 211

8.10.1      Cootamundra CBD Streetwise Outdoor Seating Advertising Agreement  Renewal 211

8.10.2      Cootamundra CBD Street Tree Light Enhancement Review.. 218

8.10.3      Cootamundra Aquatic Centre Operating Hours Trial Review.. 220

8.10.4      Cootamundra Aquatic Centre Operations Plan. 224

8.10.5      Annual Community Free Green Waste Collection Service. 249

8.10.6      Request From Cootamundra Swimming & Lifesaving Club Inc. That Entry Fees of The Cootamundra Aquatic Centre For  Family Members and Spectators Be Waived During the 2019/2020 Swimming Season. 251

9          Motion of which Notice has been Given. 252

10       Questions with Notice. 252

11       Confidential Items. 253

11.2          Confidential Report 253

11.3          Land Classification of Council Owned Land - Lot 13 DP 11023375 - 87 First Avenue, Gundagai 253

11.4          Notice of Motion of Rescission - Lease of Road Between Lot 5 DP1092838 and Lots 60, 61 and 62 DP753604 Cootamundra. 254

11.5          Offer to Purchase Council's Shareholding in Southern Phone Company Limited. 254

11.6          Resumption of Open Council Meeting. 254

11.7          Announcement of Closed Council Resolutions. 254

 


1            Acknowledgement of Country

Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.

ADJOURN MEETING FOR OPEN FORUM

2            Open Forum

RESUME OPEN MEETING

3            Apologies

4            Disclosures of Interest


Ordinary Council Meeting Agenda

26 November 2019

 

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 29 October 2019

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, General Manager  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Ordinary Meeting of Council held on Tuesday 29 October 2019 

    

 

Recommendation

The Minutes of the Ordinary Meeting of Council held on Tuesday 29 October 2019 be confirmed as a true and correct record of the meeting.

 

 

 

 


 

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Minutes

Ordinary Council Meeting

 

Alby Schultz Meeting Centre, Cootamundra

 

6:00pm, Tuesday 29th OCTOBER, 2019

 

Administration Centres:  1300 459 689

 

 


Ordinary Council Meeting Minutes

29 October 2019

 

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE
Alby Schultz Meeting Centre, Cootamundra
ON
Tuesday, 29 October 2019 AT 6:00pm

 

PRESENT:                 Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Charlie Sheahan, Cr Craig Stewart

IN ATTENDANCE:    Phil McMurray (General Manager), Ganesh Ganeshamoorthy (Manager Assets), Susan Gheller (Manager of Business), Mark Ellis (Manager Civil Works), Miriam Crane (Manager of Community and Culture), Sharon Langman (Manager Development, Building and Compliance), Tim Swan (Manager Finance), Glen McAtear (Manager Regulatory Services), Wayne Bennett (Manager Waste, Parks & Recreation Services)

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

ADJOURN MEETING FOR OPEN FORUM

Resolution  355/2019  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

Council adjourn for Open Forum.

Carried

 

2            Open Forum

List of Speakers

1.      Konrad Streher – Mr Streher raised concerns in relation to item 8.4.4 Development Application 2019/103 - Fish Rendering Trial - 572 Stockinbingal Road, Cootamundra.

2.      Dean Thompson – Mr Thompson raised concerns in relation to item 8.4.4 Development Application 2019/103 - Fish Rendering Trial - 572 Stockinbingal Road, Cootamundra.

3.      Jason Graham – Mr Graham, as the owner of Manildra Meats, spoke on item 8.4.4 Development Application 2019/103 - Fish Rendering Trial - 572 Stockinbingal Road, Cootamundra.

4.      Helen Hamilton – Mrs Hamilton spoke to Council on the overgrown condition of the old Mitre 10 site in Cootamundra.

5.      Mark Lake – Mr Lake as President of the Cootamundra Swim Club spoke on item 8.10.4 Cootamundra Sports and Recreation Council Meeting Minutes, in particular, the review of the Cootamundra Swimming and Lifesaving Club Summer Season Access Agreement.

6.      Pip McAlister – Mrs McAlister addressed Council on her concern of various tree matters in Gundagai.

7.      Greg Quirk – Mr Quirk addressed Council on matters at Wallendbeen and the Wallendbeen Draft.

 

 

RESUME OPEN MEETING

Resolution  356/2019  

Moved:       Cr Leigh Bowden

Seconded:   Cr Gil Kelly

Council resume the Open Meeting.

Carried

 

 

3            Apologies

 

Note: An apology was received on behalf of Councillor Doug Phillips

Resolution  357/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr Leigh Bowden

 

RECOMMENDATION

The apology received on behalf of Councillor Phillips be received and leave of absence granted.

Carried

 

 

4            Disclosures of Interest

Nil


 

 

 

5            Confirmation of Minutes

 

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 24 September 2019

Resolution  358/2019  

Moved:       Cr Penny Nicholson

Seconded:   Cr David Graham

The Minutes of the Ordinary Meeting of Council held on Tuesday 24 September 2019 be confirmed as a true and correct record of the meeting.

Carried

 

 

 

5.2         Minutes of the Extraordinary Meeting of Council held on Thursday 17 October 2019

Resolution  359/2019  

Moved:       Cr Leigh Bowden

Seconded:   Cr Dennis Palmer

The Minutes of the Extraordinary Meeting of Council held on Thursday 17 October 2019 be confirmed as a true and correct record of the meeting.

Carried

 

 


 

6            Mayoral Minutes

6.1         Mayoral Minute - Councillor Engagement

Note: The following amendments to the Mayoral Minute were noted:

Cr Graham attended the Waste:

24th September, 2019

Crs Bowden, Kelly, Nicholson, Sheahan and I attended a Councillor Workshop.

25th September, 2019

Cr Palmer (Deputy Mayor), Cr Bowden and I attended the GM application interviews.

1st October, 2019

Cr’s Bowden, Graham, Kelly, Nicholson, Sheahan and I attended the CGRC Waste Management Workshop.

24th October, 2019

The Community Access and Inclusion Meeting scheduled to be held in Cootamundra was cancelled due to insufficient numbers for a quorum.

Resolution  360/2019  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Craig Stewart

The information in the Mayoral Minute, as amended, be received and noted.

Carried

 

7            Reports from Committees

Nil 

 

8            General Manager’s Report

Resolution  361/2019  

Moved:       Cr Gil Kelly

Seconded:   Cr Charlie Sheahan

Item 8.4.4  Development Application 2019/103 - Fish Rendering Trial - 572 Stockinbingal Road, Cootamundra be considered next.

Carried

 


 

 

8.4.4      Development Application 2019/103 - Fish Rendering Trial - 572 Stockinbingal Road, Cootamundra

Resolution  362/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr David Graham

Council defer consideration of Development Application 2019/103 – Fish Rendering Trial- 572 Stockinbingal Road, Cootamundra for a further report to be submitted to the Ordinary Meeting scheduled for Tuesday, 10th December, 2019, subject to the applicant providing additional information requested by Council by 29th November, 2019.

VOTING RECORD

FOR RESOLUTION

AGAINST RESOLUTION

Cr Abb McAlister (Mayor)

Cr Dennis Palmer

Cr Leigh Bowden

Cr David Graham

Cr Gil Kelly

Cr Penny Nicholson

Cr Charlie Sheahan

Cr Craig Stewart

Nil

ABSENT

DECLARED INTEREST

Cr Doug Phillips

Nil

 

 Carried

 


 

 

8.1         Business

8.1.1      Local Government Elections 2020

Resolution  363/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr Penny Nicholson

1.      Council make representations to the Member for Cootamundra, Steph Cooke, MP expressing its disappointment and concerns over the increased of cost of conducting the 2020 Local Government Elections.

2.      The General Manager write to the Australian Electoral Commission to invite a representative from the Australian Electoral Commission to address Council and explain the costs included in the quote received for the 2020 Local Government elections 2020.

Carried

 

 

 

8.1.2      Tabling of Pecuniary Interest Returns

Resolution  364/2019  

Moved:       Cr Leigh Bowden

Seconded:   Cr Gil Kelly

1.   The tabling of pecuniary interest returns from Councillors and designated staff be noted.

2.   The tabling of pecuniary interest return from new designated staff be noted.

Carried

 

 

 

8.1.3      Draft Audit, Risk and Improvement Committee Charter

Resolution  365/2019  

Moved:       Cr Penny Nicholson

Seconded:   Cr Leigh Bowden

The draft Audit, Risk and Improvement Committee Charter attached to the report be adopted.

Carried

 

 

 

 

 

 

8.1.4      Strategic Financial Issues in Local Government Workshop

Resolution  366/2019  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Dennis Palmer

1.      The Strategic Financial Issues In Local Government Workshop report be received and noted.

2.      Council seek a proposal from Dennis Bonicevic, DMB Consulting Pty Ltd, to:

a)      undertake an independent review of Cootamundra-Gundagai Regional Council’s current financial status; and

b)     Facilitate a Financial Planning Workshop with Councillors and Executive staff.

Carried

 

 

8.1.5      Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

Resolution  367/2019  

Moved:       Cr David Graham

Seconded:   Cr Gil Kelly

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 26 September 2019, attached to the report, be received and noted.

 

Carried

 

 

8.1.6      Cootamundra Showground Users Group s.355 Committee Meeting Minutes

Resolution  368/2019  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

The Minutes of the Cootamundra Showground Users Group s.355 Committee Ordinary Meeting held on 21 August, 2019 and 18 September, 2019 attached to the report be received and noted.

Carried

 


 

 

8.1.7      Cootamundra Tourism Action Group s.355 Committee Meeting Minutes

Resolution  369/2019  

Moved:       Cr Leigh Bowden

Seconded:   Cr Craig Stewart

The Minutes of the Cootamundra Tourism Action Group s.355 Committee meetings held on 3 October 2019, attached to the report, be received and noted.

Carried

 

8.1.8      Gundagai Tourism Action s.355 Committee Meeting Minutes

Resolution  370/2019  

Moved:       Cr Penny Nicholson

Seconded:   Cr David Graham

The Minutes of the Gundagai Tourism Action s.355 Committee meetings held on 16 October 2019, attached to the report, be received and noted.

Carried

 

8.1.9      Muttama Creek Regeneration Group s.355 Committee Meeting Minutes

Resolution  371/2019  

Moved:       Cr Penny Nicholson

Seconded:   Cr Leigh Bowden

The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 5 August, 2019, attached to the report, be received and noted.

Carried

 

8.1.10    Information Bulletin

Resolution  372/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr Charlie Sheahan

The Information Bulletin and correspondence, attached to the report be received and noted.

Carried

 

 

 

 

 

 

8.1.11    Life After Amalgamation Forum

Resolution  373/2019  

Moved:       Cr Leigh Bowden

Seconded:   Cr Charlie Sheahan

Councillors and the General Manager read and consider the dot points in the report and, at a future workshop, discuss what, if any, could be of benefit or be implemented by Cootamundra-Gundagai Regional Council.

Carried



 

8.1.12    Legal Services Panel Tender

Resolution  374/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr David Graham

Council form a panel of providers for Legal Services comprising of JMA Legal Business Lawyers, Bradley Allen Love, Kell Moore Pty Ltd, Lindsay Taylor Lawyers and Marsdens Law Group for a period of three (3) years with the option of an additional two (2) years to be exercised at Council’s discretion.

Carried

 

 

 

8.1.13    Council Meeting Action Report

Resolution  375/2019  

Moved:       Cr Gil Kelly

Seconded:   Cr Penny Nicholson

The updated Council Meeting Action Report, attached be received and noted.

Carried

 


 

 

8.2         Finance

8.2.1      Monthly Major Projects Status Update Report

Resolution  376/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr Leigh Bowden

1.   The Monthly Major Projects Status Update report be received and noted.

2.   The recommended changes to the project budgets as listed be adopted.

Carried

 

8.2.2      Monthly Finance Report for September 2019

Resolution  377/2019  

Moved:       Cr Charlie Sheahan

Seconded:   Cr David Graham

That the Monthly Finance Report for September 2019 be received and noted.

Carried

 

8.2.3      September 2019 Quarterly Budget Review Statement

Resolution  378/2019  

Moved:       Cr Penny Nicholson

Seconded:   Cr Gil Kelly

1.       The September 2019 Quarterly Budget Review Statement be accepted.

2.       The budget variations listed in the attached report be adopted.

Carried

 

8.2.4      Investment Report - September 2019

Resolution  379/2019  

Moved:       Cr Leigh Bowden

Seconded:   Cr Dennis Palmer

The Investment Report as at 30th September 2019 be received and noted.

Carried

 

 

8.3         Community and Culture

8.3.1      Friends of Old Gundagai Gaol Committee Meeting AGM Minutes

Resolution  380/2019  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Craig Stewart

The Minutes of the Friends of Old Gundagai Gaol Committee meetings held on 10 October 2019, attached to the report, be received and noted.

Carried

 

8.3.2      Ambassador to the Dog on the Tuckerbox

Resolution  381/2019  

Moved:       Cr Penny Nicholson

Seconded:   Cr David Graham

1.       Council accept the proposal offered by Mr Swift as detailed in the correspondence attached to the report.

2.       Mr Swift be advised in writing of Council’s resolution.

Carried

 

8.3.3      Stockinbingal Tellers Desk

Resolution  382/2019  

Moved:       Cr Leigh Bowden

Seconded:   Cr Charlie Sheahan

Council purchase the tellers desk for Ellwood’s Hall Stockinbingal.

Carried

 

8.3.4      Quarterly Library Report

Resolution  383/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr Leigh Bowden

The Quarterly Library Report from 1 July - 30 September 2019, be received and noted.

Carried

 

8.3.5      Library Infrastructure Submission Proposal 2019-20

Resolution  384/2019  

Moved:       Cr Penny Nicholson

Seconded:   Cr Charlie Sheahan

Council approve the submission of the Library Infrastructure funding application.

Carried

 

 

8.4         Development, Building and Compliance

8.4.1      Adoption of Community Participation Plan

Resolution  385/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr Craig Stewart

Council adopt the Community Participation Plan as exhibited.

VOTING RECORD

FOR RESOLUTION

AGAINST RESOLUTION

Cr Abb McAlister (Mayor)

Cr Dennis Palmer

Cr Leigh Bowden

Cr David Graham

Cr Gil Kelly

Cr Penny Nicholson

Cr Charlie Sheahan

Cr Craig Stewart

Nil

ABSENT

DECLARED INTEREST

Cr Doug Phillips

Nil

 

Carried

 

 

 

 

8.4.2      Adoption of King Street, Wallendbeen Masterplan

Resolution  386/2019  

Moved:       Cr Craig Stewart

Seconded:   Cr Gil Kelly

Council adopt the King Street, Wallendbeen Masterplan with the replacement of English Elms and Prunus (as recommended in the Plan) with trees more appropriate to their location and local climatic conditions.

VOTING RECORD

FOR RESOLUTION

AGAINST RESOLUTION

Cr Abb McAlister (Mayor)

Cr Dennis Palmer

Cr Leigh Bowden

Cr David Graham

Cr Gil Kelly

Cr Penny Nicholson

Cr Charlie Sheahan

Cr Craig Stewart

Nil

ABSENT

DECLARED INTEREST

Cr Doug Phillips

Nil

 

Carried

 

 

8.4.3      Development Applications Approved September 2019

Resolution  387/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr David Graham

The information on Development Applications approved in September, 2019 be noted.

Carried

 

 

8.4.4  Development Application 2019/103 - Fish Rendering Trial - 572 Stockinbingal Road, Cootamundra

Note: Item 8.4.4  Development Application 2019/103 - Fish Rendering Trial - 572 Stockinbingal Road, Cootamundra was considered after item 6.1 Mayoral Minute.

 

 

 

8.5         Regulatory Services

Nil

 

8.6         Assets

8.6.1      Asset Renewal - Gundagai Water Treatement Plant

Resolution  388/2019  

Moved:       Cr David Graham

Seconded:   Cr Dennis Palmer

1.       Council approve the replacement of two clear water high lift pumping units at Gundagai Water Treatment Plant.

2.       Council approve the capital expenditure as detailed in the report.

Carried

 

8.7         Civil Works

8.7.1      Civil Works and Technical Services Department Report - October 2019

Resolution  389/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr Craig Stewart

The Civil Works and Technical Services Department Report for the month of October, 2019 be received and noted.

Carried

 

8.8         Technical Services

Nil

8.9         Facilities

Nil


 

 

8.10       Waste, Parks and Recreation

8.10.1    Cootamundra CBD Town Proposed Refurbishments

Resolution  390/2019  

Moved:       Cr Leigh Bowden

Seconded:   Cr Charlie Sheahan

1.      Council receive and note the report relating to the Cootamundra CBD refurbishments.

2.      Council support the continuation of the Cootamundra CBD area refurbishments to be known as stage (2) and to be incorporated into the Cootamundra CBD maintenance program and within existing budget allocations.

3.      The Manager Waste, Parks and Recreation be authorised to prepare concept plans and estimates associated with proposed shade covers, sculptures and water feature proposed for the Cootamundra CBD precinct and undertake appropriate community consultation.

4.      The concept designs and estimates be presented back to council for consideration as part of the 2020/2021 budget review.

5.      Manager Waste, Parks and Recreation seek funding opportunities for projects listed in 3 above.

Carried

 

 

 

8.10.2    Cootamundra Aquatic Centre External Operating Review

Resolution  391/2019  

Moved:       Cr Craig Stewart

Seconded:   Cr Gil Kelly

1.   Council receive and note the Expressions of Interest report on the Cootamundra Aquatic Centre and Sports Stadium as submitted.

2.   Council accept ‘@Leisure Planners’ estimate of $20,000 and be appointed to undertake an independent review of the Cootamundra Aquatic Centre and Sports Stadium in accordance with the Scope of Works as outlined by Council.

3.   The $20,000 budget be funded from the Sport and Recreation Needs Study Grant allocation.

Carried

 

 

 

 

 

 

 

 

 

 

 

8.10.3    Airport Slasher Replacement No.6221

Resolution  392/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr Gil Kelly

As part of the Council 2019/2020 Plant Replacement Program, Council replace plant No. 6221 (6’ tow behind slasher) with a new 16’ or 20’ tow behind slasher, estimated value between a minimum amount of $25,000 to maximum of $40,000.

Carried

 

 

 

 

 

8.10.4    Cootamundra Sports & Recreation Council Meeting Minutes

Resolution  393/2019  

Moved:       Cr Gil Kelly

Seconded:   Cr Charlie Sheahan

1.   The Minutes of the Sports and Recreation Council meeting held on 15 October 2019, attached to the report, be received and noted.

2.   Council defer the Review of Cootamundra Swimming and Lifesaving Club Summer Season Access Agreement to undertake further consultation and report back to Council.

3.  Council approve the remaining recommendations as detailed in the attached Minutes, and summarised in the report.

Carried

 


 

 

 

 

 

 

9            Motion of which Notice has been Given

9.1         Notice of Motion of Rescission - item 8.7.3 Plant Replacement - Motor Grader

The following resolution carried at the Council Meeting held on 24 September 2019 in relation to Item No. Item 8.7.3 Plant Replacement – Motor Grader be rescinded:

Resolution  338/2019  

Moved:       Cr Gil Kelly

Seconded:   Cr Penny Nicholson

1.   Council approve the procurement of the John Deere Motor Grader.

2.   Authority be delegated to Council’s Internal Finance Committee to investigate possible funding options for the purchase of the John Deere Motor Grader.

Carried

Note: At the request of the authors (Councillors Nicholson, Kelly and Stewart), the Notice of Motion of Rescission was WITHDRAWN

 

 

 

 

9.2         Notice of Motion - Three new captains busts for Captains Walk in Jubilee Park

Resolution  394/2019  

Moved:       Cr Leigh Bowden

Seconded:   Cr Gil Kelly

That Council, in collaboration with the Cootamundra Tourism Action Group S.355 Committee (CTAG), organise a community event to celebrate the installation of the three new captains’ busts to The Captains’ Walk in Jubilee Park, Cootamundra.

Carried

 


 

 

 

 

9.3         Notice of Motion - Save our Recycling Campaign

Resolution  395/2019  

Moved:       Cr Charlie Sheahan

Seconded:   Cr David Graham

1.   Council acknowledges the growing imperative to manage waste and recycling within NSW and calls for urgent action from the State Government to help build a circular economy in NSW.

2.   Council recognises initiatives and projects taken within the Cootamundra-Gundagai Regional Council (CGRC) local government area to help achieve this goal, including:

Cootamundra-Gundagai Regional Councils 10 Year Waste Strategy and Business Plan.

3.   Council endorses Local Government NSW’s sector-wide Save our Recycling campaign, and asks the State Government to reinvest the Waste Levy in:

a)   Funding councils to collaboratively develop regional-scale plans for the future of waste and recycling in their regions

b)   The delivery of the priority infrastructure and other local government projects needed to deliver regional-scale plans, particularly where a market failure has been identified

c)   Support for the purchase of recycled content by all levels of government, to help create new markets

d)   Funding and delivery of a state-wide education campaign on the importance of recycling, including the right way to recycle, the purchase of products with recycled content and the importance of waste avoidance.

4.   Council write to the local State Member(s) Ms (Steph) Stephanie Anne Cooke MP, Hon Michael McCormack MP, Minister for Energy and Environment the Hon Matthew Kean MP, Minister for Energy the Hon Angus Tayor, MP Local Government Minister the Hon Shelley Hancock MP, NSW Treasurer the Hon Dominic Perrottet MP, Premier the Hon Gladys Berejiklian MP, Opposition Leader Jodi McKay MP, Shadow Minister for Environment and Heritage Kate Washington MP, and Shadow Minister for Local Government Greg Warren MP to confirm their support for recycling and outline the urgent need to educate, innovate and invest in local waste and recycling services via the Waste Levy.

5.   Council formally write to its own Youth Council advising its members of its support for the Save Our Recycling campaign and asking them to consider endorsing and sharing it with their own networks across the CGRC local government area.

6.   Council advise LGNSW President Linda Scott of the passage of this Motion.

Carried

 


 

 

 

 

9.4     developMent of a Local Services Preference Policy.

 

Resolution  396/2019  

Moved:       Cr Gil Kelly

Seconded:   Cr Penny Nicholson

Motion

Council develop a Local Services Preference Policy detailing that, where opportunity exists, service providers, based within town boundaries are given preference should they be available, they are able to meet essential criteria and specifications and their quote or tender amount is comparative with other submissions received by Council.

Carried

 

 

 

10          Questions with Notice

10.1       Questions with Notice

Resolution  397/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr Leigh Bowden

The Questions with Notice from Councillors and related responses from Council officers be noted.

Carried

 


 

 11         Confidential Items  

11.1       Closed Council Report

Resolution  398/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr David Graham

1.       Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.       In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public.

11.2       Offer to Purchase Council's Shareholding in Southern Phone Company Limited

Provisions for Confidentiality

Section 10A (2) (c)  – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Public Interest

It is considered that discussion of this matter in Open Council would, on balance, be contrary to the public interest as it may prejudice Council's ability to secure the optimum outcome for the community.

 

Carried

 

11.2       Offer to Purchase Council's Shareholding in Southern Phone Company Limited

Resolution  399/2019  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

Council make the following resolutions:

1.   Limited Power of Attorney be executed to authorise the Chairperson to vote on Council’s behalf, in favour of the amendment to the Southern Phone Company Limited constitution.

2.   The AGL offer to purchase Council’s shares in Southern Phone Company Limited be accepted.

3.    Should the purchase of shares by AGL be approved that the funds be reserved for projects in the Cootamundra area.

Carried

 

 

11.3       Resumption of Open Council Meeting

Resolution  400/2019  

Moved:       Cr Craig Stewart

Seconded:   Cr Penny Nicholson

The Open Council meeting resume.

Carried

 

11.4       Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

 

The Meeting closed at 8:24 pm.

 

The Minutes of this meeting were confirmed at the Ordinary Council Meeting held on 26th  November 2019.

 

...................................................                                                           ...................................................

CHAIRPERSON                                                                                                      GENERAL MANAGER

 


Ordinary Council Meeting Agenda

26 November 2019

 

6            Mayoral Minutes

6.1         Mayoral Minute - Attendances for the Month of November, 2019

DOCUMENT NUMBER

315710

AUTHORISING OFFICER

Phil McMurray, General Manager  

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

ATTACHMENTS

Nil 

 

Recommendation

The information on Mayoral and Councillors attendances for the month of November, 2019 be noted.

 

22nd October, 2019

Cr Dennis Palmer (Deputy Mayor), Cr’s Bowden and Sheahan, attended the ‘Walk Through’ official opening of the Cootamundra Hospital Emergency Department.

25th October, 2019

I attended a Riverina Eastern Regional Organisation of Council (REROC) meeting in Wagga Wagga.

27th October, 2019

Cr Graham and I attended the Adjungbilly Rural Fire Service Shed Opening.

28th October, 2019

Cr Sheahan attended the Cootamundra Nursing Home Board Meeting.

29th October, 2019

Cr Dennis Palmer (Deputy Mayor), Cr’s Graham, Kelly, Nicholson, Sheahan and Stewart, Phil McMurray and I met with the Minister for Local Government the Hon. Shelley Hancock, Member for Cootamundra, Steph Cooke MP and other Office of Local Government representatives.

Cr Dennis Palmer (Deputy Mayor), Cr’s Graham, Kelly, Nicholson, Sheahan and Stewart, Phil McMurray and I attended a Workshop with senior Council staff.

30th October, 2019

I attended the Cootamundra Red Cross 100 Year Celebration at the Cootamundra Country Club.

Cr’s Bowden and Nicholson attended a Riverina Regional Library Meeting in Wagga Wagga.

Cr’s Sheahan and Stewart attended the Police Medal and Award Presentation in Wagga Wagga.

Cr Stewart attended a welcome for Constable Aimee, the new Police Officer, at Stockinbingal.

Cr’s Bowden and Sheahan attended a Rally for Rural Doctors at Wagga Wagga.

1st November, 2019

I attended the Country Mayors Association monthly meeting in Sydney.

2nd November, 2019

Cr’s Bowden and Nicholson attended hosted an Australian Local Government Women’s Association Forum in Cootamundra.

3rd November, 2019

I attended the NSW Carriage Drivers Championships luncheon and presentation in Gundagai.

4th November, 2019

Cr Stewart attended a Cootamundra Heritage s355 Committee Annual General Meeting.

7th November, 2019

Cr Graham and Phil McMurray (General Manager) attended an Internal Audit Committee meeting with Council staff.

I attended EA Southee Public and Cootamundra Public Schools Hold My Hand presentation and presented each school with educational resources from the Little Blue Dinosaur Foundation.

Cr Dennis Palmer (Deputy Mayor), Cr’s Bowden, Nicholson, Sheahan and I attended the official Turning on of the Water at the Cootamundra Country Club.

Cr’s Bowden and Nicholson attended the Cootamundra Tourism Action Group s355 Committee meeting.

11th November, 2019

I attended the Remembrance Day ceremony in Gundagai.

Cr Dennis Palmer (Deputy Mayor) and Cr Stewart attended the Remembrance Day ceremony in Cootamundra.

Cr’s Bowden and Sheahan attended Politics in the Pub.

12th November, 2019

Cr Dennis Palmer (Deputy Mayor), Cr’s Bowden, Graham, Nicholson, Sheahan and Stewart, Phillip McMurray (General Manager) and I attended a Workshop in Cootamundra with senior Council staff.

13th November, 2019

Cr Nicholson and I attended a Gundagai Tourism Action s355 Committee meeting.

Cr Dennis Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson and Sheahan, Phillip McMurray (General Manager) and I attended a meeting with representatives from the Environmental Protection Agency and Manildra Meats with senior Council staff.

14th November, 2019

Cr Sheahan Chaired the Cootamundra-Gundagai Local Traffic Committee.

I attended a REROC and Riverina Joint Organisation Annual General Meeting in Wagga Wagga

Cr’s Bowden and Stewart attended a Cootamundra Development Corporation meeting.

15th November, 2019

In my stead Cr Dennis Palmer (Deputy Mayor) officially opened the Invitational Scale Classic Downunder at the Cootamundra State Flying Field.

18th November, 2019

Cr Dennis Palmer (Deputy Mayor), Cr’s Bowden, Graham, Nicholson and Stewart, Phil McMurray and I attended the official opening of the Elouera Multipurpose Hall with the Hon. Michael McCormack, Deputy Prime Minister.

19th November, 2019

I attended a Road Safety Awareness education session at the Gundagai Preschool – Kindergarten and presented educational road safety resources from the Little Blue Dinosaur Foundation. These resources have been developed by the Foundation specifically for the developing minds of children to the age of 10 years old. The Hold My Hand signage has been offered, free of charge, to schools and preschools in the Cootamundra-Gundagai area. Council’s Anthony Carroll (Road Safety Officer) and Sergeant Joanne Gallant (Gundagai Police) presented to the children the importance of road safety.

 

 


Ordinary Council Meeting Agenda

26 November 2019

 

6.2         Mayoral Minute - Asbestos Awareness Campaign During November, 2019

DOCUMENT NUMBER

316417

AUTHORISING OFFICER

Phil McMurray, General Manager  

REPORTING OFFICER

Abb McAlister, Mayor

ATTACHMENTS

Nil 

 

Recommendation

1.   Council support the new Asbestos Awareness campaign being produced by NSW Asbestos Coordination Committee. This campaign will help make Cootamundra-Gundagai Regional Council residents more aware of asbestos and contribute to reducing their risk of exposure to asbestos by providing promotional materials that Council and use across its communication channels to educate residents on best practices when dealing with asbestos in their homes.

2.   Council promotes the asbestos awareness campaign during November, 2019 through its promotional channels.

 

Discussion

In 2015, there were an estimated 4,152 deaths in Australia due to asbestos-related diseases1. It is forecast asbestos related deaths will continue until 2100.   To put this into perspective the Australian national road toll during calendar year 2018 was 1,137 2.

Asbestos was gradually phased out of building materials in Australia during the 1980s so houses built or renovated before 1990 are likely to contain asbestos. While a total ban of asbestos in all products in Australia has been in place since December, 2003, asbestos exposure is still very real  and it is no longer just miners and construction workers being affected by asbestos related
diseases. 

There is a new wave of Australians being affected by asbestos exposure – DIY renovators and tradespeople.  While we know our residents are aware that asbestos is a dangerous health risk, research shows that many Australians are unaware of where asbestos may be in their homes and how to maintain or remove it safely1.

NSW local councils are represented on the NSW Asbestos Coordination Committee (NACC) through LGNSW.  The NACC is a group of nine state government agencies that each have a role in regulating asbestos, and they are joined by LGNSW and the Commonwealth Asbestos Safety and Eradication Agency to provide a comprehensive approach to asbestos management, so as to keep people safe from asbestos.


 

The NACC is participating in a national asbestos awareness campaign and has created campaign materials and a toolkit specifically for councils to help spread the message that “Asbestos lurks in more places than you think”.  It also encourages homeowners to arrange a licensed assessor to
inspect their property of asbestos.  The campaign will run nationally across various government agencies’ communication channels in the run up to and during Asbestos Awareness Week (from 25th November, 2019).

This is an opportunity for our Council to leverage the investment made by the NSW Government to spread the word and help keep our residents aware and safe.

1 Asbestos Safety and Eradication Agency - National Asbestos Profile for Australia 2017 

2 Australian Government - Department of Infrastructure, Transport, Cities and Regional Development

 

 


Ordinary Council Meeting Agenda

26 November 2019

 

6.3         Mayoral Minute - Post Amalgamation Review of Cootamundra-Gundagai Regional Council

DOCUMENT NUMBER

316654

AUTHORISING OFFICER

Phil McMurray, General Manager  

REPORTING OFFICER

Abb McAlister, Mayor

ATTACHMENTS

Nil 

 

Recommendation

That Council obtain a fee proposal from Dr. Joseph Drew from the University of Technology Sydney Centre for Local Government, to undertake a post amalgamation assessment of Cootamundra-Gundagai Regional Council against the proposed benefits expected as a result of the 2016 merger of the former Cootamundra and Gundagai Shire Councils. Further, that the proposal be targeted at reviewing efficiencies, opportunities and strategies, for the Council to achieve long term financial sustainability and social benefit for the communities.

 

 

Introduction

You will recall that Council recently resolved and subsequently submitted a motion at the Local Government NSW Conference, held in October, 2019, requesting the NSW Government undertake a review of progress and successes of the new rural councils that are the result of the 2016 forced amalgamations.

The background to the motion was:

In 2016, twenty (20) new NSW councils were formed through amalgamations. Three years later some of these councils have made some extraordinary advances. For others, some challenges remain. For Cootamundra-Gundagai Regional Council (CGRC) there is still considerable work to be done on harmonising cultures, systems and processes. As a result of the merger CGRC is facing a large ongoing financial deficit.

In business, such a move would warrant a review of the outcome of the decision within twelve months of its implementation. For amalgamated councils there is a feeling of abandonment by the NSW Government which, in some instances, leaves amalgamated councils struggling to survive.

A NSW Government review into amalgamated councils, to look at both the benefits and disadvantages of the forced mergers, is a matter of good business practice.

Discussion

Council recently met with the Hon. Shelley Hancock, Minister for Local Government, and amongst other things, provided our genuine concerns regarding the financial sustainability of Council and the impacts on our community as a result of the forced merger.

In a recent letter distributed by the Auditor-General for NSW it stated that “Given the 20 year timeframe for benefits realisation, a performance audit of Cootamundra-Gundagai Regional Council’s effectiveness in realising benefits from amalgamation would be premature at this time.” Totally contrary to the merits of our motion.

I believe Council must act immediately, for the good of the community, and make arrangements for its own appropriate independent review.

The UTS Centre for Local Government is established as a specialist consulting service with a high standard of professional consulting practice. The Centre’s consultancy is renowned for understanding the needs of local government and local communities across a range of complex strategic, planning and policy issues. Dr. Joseph Drew, is one of Australia’s current experts in examining issues specific to amalgamation and the financial sustainability of local government.

This action will complement Councils previous decision to engage Mr. Banicevic to undertake a financial review.

  


Ordinary Council Meeting Agenda

26 November 2019

 

7            Reports from Committees

7.1         Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 14 November 2019

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, General Manager  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 14 November 2019 

    

 

Recommendation

1.   The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 14 November 2019 (attached) are submitted for adoption.

2.   The Recommendations contained within the Minutes be considered.

 

 


 

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Minutes

Cootamundra-Gundagai Local Traffic Committee Meeting

 

Alby Schultz Meeting Centre, Cootamundra

 

10am, Thursday 14TH NOVEMBER, 2019

 

Administration Centres:  1300 459 689

 

 


Cootamundra-Gundagai Local Traffic Committee Meeting Minutes

14 November 2019

 

MINUTES OF Cootamundra-Gundagai Regional Council
Cootamundra-Gundagai Local Traffic Committee Meeting
HELD AT THE
Alby Schultz Meeting Centre, Cootamundra
ON
Thursday, 14 November 2019 AT 10am

 

PRESENT:                 Cr Charlie Sheahan, Road Saftey Officer Anthony Carroll, local members representative Ros White

IN ATTENDANCE:    Mark Ellis (Manager Civil Works)

 

1            Apologies

General Manager Phil McMurray, Manager Technical Services Matt Stubbs

2            Disclosures of Interest

Nil 

3            Reports

3.1         Consideration of turning lanes from Olympic Highway to Lismore and Frampton Roads

Recommendation

Council write to the Transport NSW requesting consideration be given to the construction of turning lanes from the Olympic Highway into Lismore Road and Frampton Road.

 

 

3.2         Cross Street Overpass

Recommendation

1.       That Council requests Transport for NSW for an investigation of traffic flow and a possible treatment to the Hume Highway exit lane entrance of the Cross Street Overpass (Western Side of overpass.)

 

 

3.3         Coolac Service Centre

Recommendation

It is recommended that

(a)     The Traffic Committee review and, subject to Transport NSW approval, approve the layout plans proposed for the intersection of the Muttama Road and Coolac Road.

(b)     It is recommended that the Traffic Committee review and approve the layout plans proposed for the entrance and exit of the Coolac Service Centre development from Coolac Road. Consideration also be given to installation of Give Way signage on exit to Coolac Road.

(c)     It is recommended that the developer be notified that the presented pavement design is currently not satisfactory and requires approval from council’s Engineering Department prior to works being undertaken.

 

 

3.4         Jugiong Road Property Access

Recommendation

Council to write to the resident advising that the Traffic Committee recommend using the second driveway as an alternative exit as it offers better sight distance. The resident will also be advised that Council will install Concealed Driveway’ signs.

 

 

3.5         Heavy Vehicle Access - Berthong and North Berthong Road

Recommendation

That Council approve access along Berthong Road to CGRC property owners fronting North and West Berthong Roads for heavy vehicles over 15 tonnes.

 

 

3.6         Accomodation Signage - Muttama Road Coolac

Recommendation

That approval be given to the placement of the ‘Farm Stay accommodation’ signage on Muttama Road at a suitable location near the Coolac Road intersection subject to appropriate signage and Transport NSW concurrence.

 

 

3.7         2019 Ulysses Club Toy Run

Recommendation

That the Ulysses Club toy run event in Cootamundra on Saturday 14h December 2019 be approved.

 

 

3.8         2019 Community Christmas Party

Recommendation

That approval is given to Cootamundra Development Corporation to hold the 2019 Christmas Party on Thursday 5th December 2019 with the closure of Bourke Street in accordance with the approved Traffic Control Plan, and subject to the event organiser advising the general public and affected business houses of the planned road closure.

 

 

3.9         Yass Road Service Centre Linemarking

Recommendation

1.  That clarification be sought from Transport NSW & NSW Police regarding legalities of turning across unbroken lines.

2.  Determination of suitable line marking to provide access across the oncoming traffic lane.

 

 

3.10       Guidelines for Roadside Trailer Advertising

The Traffic Committee discussed the legalities of parking advertising trailers on the road reserve.

Recommendation

That Council identify suitable locations other than the roadside where Council could formalise advertising areas.

 

 

3.11       Pedestrian Access - Cootamundra Areas

Recommendation

The Committee recommend cameras be set up to record pedestrian movements along Hovell Street between Wallendoon and Bourke Streets and report these findings back to next meeting for further discussion.

 

 

3.12       Bus turning bay at junction of Wallendoon Lane and Olympic Highway, Wallendbeen

Recommendation

The Road Safety Officer and the Manager Civil Works meet with the bus operator to determine the most appropriate bus stopping area.

 

 

3.13       Dates for future local traffic committee meetings

Recommendation

That the dates for the 2020 Local Traffic Committee Meetings be scheduled.

 

 

General Business

Annie Pyers Drive

That the issue with the Annie Pyers Drive pavement be raised with the local member Steph Cooke. Suggesting that this section of road become part of the State Road Network.

Turning Lanes from the Hume Highway at Old Hume Highway and Bereena Road

This was discussed due to the potential safety issues with heavy vehicles turning into and out of these roads. This matter is to be discussed with the Transport NSW.

Stock Ramp on Edwards Town Road and Hume Highway

This issue was previously discussed by the Traffic Committee with the property owner being advised that the ramp would be at his cost. The owner is requesting an onsite meeting.

Turning traffic and pedestrians

A question was raised about turning traffic not giving way to pedestrians. A media release is to be prepared detailing this road safety issue.

Pedestrian Access

With the number of requests for improved pedestrian access around Cootamundra / Gundagai townships being raised, discussion about PAMP plan being prepared was discussed.

It was recommended that Council seek funding to prepare a PAMP and Cycleway Plan.

 

 

...................................................                                                          …………………………………………………

CHAIRPERSON                                                                                                      GENERAL MANAGER

 


Ordinary Council Meeting Agenda

26 November 2019

 

8            General Manager’s Report


Ordinary Council Meeting Agenda

26 November 2019

 

8.1        Business

8.1.1      Internal Audit Committee Meeting Minutes

DOCUMENT NUMBER

316241

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Internal Audit Committee Meeting 7 November 2019    

 

Recommendation

The Minutes of the Internal Audit Committee Meeting held on Thursday, 7th November, 2019, attached to the report, be received and noted.

 

 

 


Ordinary Council Meeting Agenda

26 November 2019

 

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Ordinary Council Meeting Agenda

26 November 2019

 

8.1.2      Muttama Hall Management s.355 Committee Meeting Minutes

DOCUMENT NUMBER

314735

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1.       MHMC Informal Meeting held on 16 October 2019

2.       MHMC Site Meeting held on 24 October 2019    

 

Recommendation

The Minutes of the Muttama Hall Management s.355 Committee informal meeting held on 16th October, 2019 and the site meeting held on 24th October, 2019, attached to the report, be received and noted.

 

Introduction

The attached Minutes of the Muttama Hall Management s.355 Committee informal meeting held on 16th October, 2019 and the site meeting held on 24th October, 2019 are submitted for the information of Council.  


Ordinary Council Meeting Agenda

26 November 2019

 

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Ordinary Council Meeting Agenda

26 November 2019

 

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Ordinary Council Meeting Agenda

26 November 2019

 

8.1.3      Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

DOCUMENT NUMBER

315482

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

 There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the s.355 Committee Management Manual.

ATTACHMENTS

1.       Ellwood's Hall meeting minutes 24 October 2019    

 

Recommendation

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 24th October, 2019, attached to the report, be received and noted.

 

Discussion

The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 24th October, 2019, are submitted for the information of Council.

 

 


Ordinary Council Meeting Agenda

26 November 2019

 

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Ordinary Council Meeting Agenda

26 November 2019

 

8.1.4      Delay of 18/19 Annual Report

DOCUMENT NUMBER

316127

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To comply with Section 428 of the Local Government Act, 1993 (the Act), the Local Government (General) Regulation 2005.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil  

 

Recommendation

The delay of the 2018/2019 Annual Report, be noted, due to the extension required for producing the financial statement.

 

Introduction

Under Section 428 of the Local Government Act, 1993 (the Act), the Local Government (General) Regulation 2005, councils must prepare an annual report within five months after the end of the financial year. Council must upload a copy of the annual report (including financial statements) to its website and provide a copy to the Minister for Local Government (the Minister) and such other persons and bodies as regulations apply.

Discussion

Council has applied for, and has been granted approval from Office of Local Government (OLG) for an extension in submitting the financial statements. Subsequently, the draft Annual report will also be delayed, and is expected to be submitted for adoption in January 2020. The OLG has been advised of the delay in producing the Annual Report, as legislatively required.

  


Ordinary Council Meeting Agenda

26 November 2019

 

8.1.5      Delivery Program/ Operational Plan Quarterly Progress Report

DOCUMENT NUMBER

313823

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

In accordance with section 404(5) of the Local Government Act, 1993.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Quarterly Progress Report - Q1 (under separate cover)    

 

Recommendation

The Delivery Program 2018-2021 incorporating the Operational Plan 2019/20, quarterly progress report, (Q1 1, July – 30 September, 2019) be received and noted.

 

Background

At its meeting of 27th August, 2019, Council received and noted the half yearly progress report on the 18/19 Operational Plan actions for January, 2019 – June, 2019. Council was also advised that moving forward these progress reports will be presented quarterly. This is to coincide with the quarterly budget review statements.

Section 404 (5) of the Local Government Act, 1993 requires that “The general manager must ensure that regular progress reports are provided to the council reporting as to its progress with respect to the principal activities detailed in its delivery program. Progress reports must be provided at least every 6 months.”

Accordingly, annexed to this report is a quarterly progress report outlining the extent to which performance measures and targets, set out in the Delivery Program and Operational Plan, have been achieved during the first quarter of the reporting year, that is between 1st July and 30th September, 2019.

The next progress report will be presented to Council at the February, 2020 Council Meeting, and will consist of status updates for actions within the 19/20 Operational Plan (Q2 reporting period October-December, 2019).


Ordinary Council Meeting Agenda

26 November 2019

 

8.1.6      Meeting Dates for Ordinary Meetings of Council for 2020.

DOCUMENT NUMBER

315728

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.   The Ordinary Meetings of Council remain at 6:00pm on the last Tuesday of the Month from January to November.

2.   The Ordinary Meeting held in December remain at 6:00pm on the second Tuesday.

3.   The current arrangement of alternating meetings between Cootamundra and Gundagai remain.

4.   Council consider alternatives to the current meeting arrangement if requested.

 

Introduction

A report is submitted annually for Councillors to consider the Ordinary Council Meeting dates and times for the following year.

Should the current arrangement for meetings be detrimental to any Councillor it is suggested they take this opportunity to nominate alternative days and times for the consideration and adoption of Council at the November, 2019 meeting.

 


Ordinary Council Meeting Agenda

26 November 2019

 

8.1.7      Cootamundra Lions Club Annual Christmas Carnival - Sponsorship Request

DOCUMENT NUMBER

315909

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.2 Public spaces provide for a diversity of activity and strengthen our social connections

 

FINANCIAL IMPLICATIONS

The amount of sponsorship determined by Council.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Lions Club Cootamundra - Annual Christmas Carnival and Fireworks Display Sponsorship Request    

 

Recommendation

Council consider an amount to sponsor the Cootamundra Lion Club’s for the annual Cootamundra Christmas Carnival and Fireworks Display.

 

Discussion

The Cootamundra Lions Club committee annually coordinate a Christmas Carnival and Firework display which is enjoyed by residents and visitors. Council has provided financial supported for the event for several years. The Christmas Carnival is to be held in Fisher Park on Saturday, 7th December, 2019.

Note

At the time of preparing the report, it was brought to the attention of staff, that trenching for the new light towers to be installed at Fisher Park required the disconnection of the existing lighting. Installation of the new lighting is not expected to be completed prior to 16th December, 2019. As such, there is no lighting available at Fisher Park for the Cootamundra Lions Club Annual Christmas Carnival.

The Manager Waste, Parks and Recreation has committed to providing 50% of the cost to hire lights for the carnival. Quotes are being obtained for hire of the lights and will be distributed separately to Council once they have been received. A verbal estimate was provided, from a business in Wagga Wagga, of $500 delivery and $120 per light (at least four are required) being a combined total of approximately $980. There is no local provider to hire appropriate lighting from.

It is proposed that in addition to a financial donation for the Lion’s Club Christmas Carnival that approval be given for Council to pay the remaining hire costs of the lighting to ensure that preparations for the annual carnival continue and the community is able to come together and celebrate Christmas. 

 


Ordinary Council Meeting Agenda

26 November 2019

 

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Ordinary Council Meeting Agenda

26 November 2019

 

8.1.8      TAFE NSW - Request for Sponsorship for their Annual Graduation and Awards Presentation Evening

DOCUMENT NUMBER

316010

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

 

FINANCIAL IMPLICATIONS

Sponsorship amount of $100

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       TAFE NSW Cootamundra Annual Graduation and Awards Presentation - Sponsorship Request    

 

Recommendation

Council provide sponsorship of $100 to TAFE NSW, Cootamundra for its Annual Graduation and Award Ceremony, 2019.

 

 

Introduction

Council have previously provided sponsorship to TAFE NSW for the Annual Graduation and Award Ceremony at which the Mayor, or Councillor, presents an award.

Council has received a request for sponsorship for the 2019 Annual Graduation and Award Ceremony, attached, and consideration of the request is required.

 


Ordinary Council Meeting Agenda

26 November 2019

 

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Ordinary Council Meeting Agenda

26 November 2019

 

8.1.9      Updated Council Meeting Action Report

DOCUMENT NUMBER

316253

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Updated Council Meeting Action Report    

 

Recommendation

The updated Council Meeting Action Report, attached be received and noted.

 

 


Ordinary Council Meeting Agenda

26 November 2019

 

COUNCIL MEETING ACTION REPORT

MEETING / ITEM

 

ACTION

OFFICER

STATUS

05.07.2017

 

 

18.06.2019

 

19.09.2019

Amend Gundagai LEP 2011 to correct mapping discrepancies

Sharon

Ongoing. 

 

Amendment No 4 is currently being reviewed following feedback from the Department of Planning prior to a Gateway determination.

Gateway determination issued, currently on exhibition for 28 days.  To be reported back to October 2019 Council meeting.

28.11.2017 – 7.3.2.1

22.08.2018

17.09.2018

26.09.2018

17/01/2019

 

 

 

4.02.2019

 

 

 

Waste Collection Services

 

 

 

 

 

 

 

 

Waste Collection Services cont.

Wayne

Council adopted for Stage 3 to commence with a schedule of works and timeline currently being prepared for staff’s consideration.

Once the schedule and timeline have been approved works will commence with council to be informed accordingly of the adopted schedule of works and timeline.

18/6/19 update- First draft of the financial plan has been completed and review sent back to consultant for consideration. Next stage is the development of the Business Plan. For full details of the scope of works, timelines etc. refer to the Waste, Parks & Recreation Managers’ report to the June, 2019 Council meeting.

23/10/19 update - Draft financial plan delivered to council in September with the final plan scheduled to go to the November Council meeting.

November 2019 - Report to November 2019 for Councils consideration

31.01.2018 – 7.1.1.3

 

19.06.2019

 

 

07.2019

Continue with land transfer of Inland Aircraft Fuel Depot

Phil/

 

Andrew

Remediation works to be completed by Caltex prior to finalising transfer of title.

Transfer progressing. Following up remediation work.

 

Site meetings undertaken with consultants. Funding options being investigated.

31.01.2018 – 7.1.1.4

 

 

 

 

 

18.06.2019

 

 

 

 

 

 

 

Prepare detailed design and cost estimates for Turners Lane industrial subdivision. Include budget allocation in 2018/2019 budget.

Phil

 

 

 

 

 

Bill

22/03/2018 To be outsourced. An amount of $500K has been included in budget estimate.

 

Proposals being sought.

Awarded to MJM – Designs expected Dec 18.

 

Draft final civil design plans have been submitted by consultants and returned to consultants requiring some minor amendments for finalisation. Receipt of the final designs is anticipate early July, 2019.

 

Works to commence in 2019/20.

 

July 2019 update - Final civil design plans received. Awaiting final electrical design (anticipated mid-August). Awaiting result of funding application prior to commencement of construction.

17.01.2019

Investigations to be undertaken to determine feasibility of providing a safe and accessible pedestrian pathway to link Cootamundra town centre and the cemetery on Yass Rd.

Mark/ Anthony Carroll

Long term project.

 

Safety audit of rail overpass completed.

31.07.18 – 9.2

 

 

 

 

 

 

 

 

 

 

 

 

Council, in collaboration with the Muttama Creek Regeneration Group, investigate the feasibility of creating a walking track alongside sections of Muttama Creek.

Wayne

Application prepared and submitted for grant funding for footpath/walking track.

17/01/2019 update - Still awaiting response on submission. Actively seeking alternative funding options or grants as they become available.

21/03/2019 update - Arrangements are current being arranged to meet onsite with the group to discuss future plans. Once this has been determined a report will need to be presented to council for determination and approval.

18/06/2019 update -Any plans will need to consider the Muttama Flood Study and seek recreational opportunities.

 

July 2019 update - A meeting between the group and the Waste, Parks & Recreations Manager is yet to be arranged. It is the intention to arrange a meeting for September 2019.

November 2019 - This is still yet to happen with the current work load and this rated as a low priority action will be implemented ASAP.

In the meantime council are working with the Group with the existing works as and when required

Ordinary Meeting - 26 March 2019

Item 8.1.7

 

 

 

Showground users group

 

Andrew

 

A masterplan for the Showground be prepared with staff and the Committee including the provision of a caretakers cottage.

 

18/06/2019 update - Drone work complete. Being presented to users group Wednesday 19-6-2019.

 

July 2019 update - Awaiting feedback from user groups.

Item 8.1.10

 

 

Identify the correct location of the fence between Ellwood’s Hall and neighbouring property and move fence if required.

Andrew

Investigate if a survey is required and relocate fence if required.

 

18/06/2019 update - New fence required. Survey works complete.

 

July 2019 update - Discussions with owners underway.

Item 8.4.1

 

 

 

 

 

NSW Public Works Advisory be invited to prepare a proposal for a concept design incorporating an optional PV arrangement to offset power costs and with the provision for future chlorine treatment should Council wish to supply treated effluent for irrigation purposes within the village.

Phil/

Ganesh

23/05/2019 update - Discussions with Public Works are continuing.

ORDINARY MEETING - 28 MAY, 2019

Question 8.1.10 Council Meeting Action Report

Follow up progress detailed design for Turners Lane and include in action report.

Bill

             

See 31.01.2018 – 7.1.1.4 on page 2

 

Bridge Safety Audit Report

Mark/

Matt

Prepare report for June/July business paper.

 

Ongoing. Seeking funding opportunities for bridge assessment.

8.7.2 Council Mini Bus

(165/2019)

The Council Hiace mini bus be retained for a period of six months and a report on the bus’s usage income and costs against the bus be prepared and submitted to the November, 2019 Ordinary Meeting.

Phil

Gundagai Neighbourhood Centre manage bus

Group induction for users to drive bus

Provide requirements e.g. current licence, log books, user spreadsheet, booking form, data spreadsheet to collate use hours, kilometers, use contract and guidelines/limitations (if any) etc.

9.1 Notice of Motion

(172/2019)

 

 

 

 

 

 

07.2019

Council investigate the feasibility of extending the Cootamundra indoor pool weekend operating hours. Further, Council undertake a review of the facility’s processes and expenditure and incorporate options regarding the use of staff or contractors in the management of both the pool and stadium facilities.

 

Phil/

Wayne

No time frame was provided for a report to be submitted to Council.

An independent report to be prepared at the conclusion of the trial period and with a report to be submitted for the Council consideration.

The extended winter season operating hours have been implemented as per Council resolution, with the outcomes to be reported back to Council at the end of the winter pool season. A report to Council will be presented in August, 2019 indicating the cost associated with the undertaking of an independent review of the aquatic centre and stadium operations.

23/10/19 update - Associated reports will be submitted to council regarding both the trail extended hours and aquatic centre feasibility study.

November 2019 – Report to the November council meeting.

ORDINARY MEETING - 25 June, 2019

 

Aside request from Cr Sheahan

Phil

Provide Road Safety Audits to Marianne to upload to Councillor Drive.

 

Access and Inclusion Committee

Wayne

Lift and change table in the Cootamundra pool facility.

Adult change facility.

23/10/19 update - MWP & R is still to follow up on this issues.

November 2019 – waiting on Andrew to come back to work to give financial details on this project.

 

 

07.2019

 

Andrew

Ramp installed in the Gundagai pool.

 

Works have commenced.

 

 

Sharon

Disability access audit of business’ with awareness programme delivered by Council staff to business owners/managers

Starting with Council premises first.

ORDINARY MEETING - 30 July, 2019

8.1.2   Cootamundra Tourism Action Group s.355 Committee Meeting Minutes and Membership

The Manager Waste, Parks and Recreation meet with Friends of Pioneer Park to discuss improvements proposed in the Friends of Pioneer Park Management Plan, attached to the report, and report back to Council.

Wayne

This is pending the results of a grant submission made as part of the Stronger Community Grants R3 in October.

 

November 2019 – no change, result on grant application is expected early 2020.

9.2

Notice of Motion - A Report be Prepared for Council Addressing Energy Efficiency For the Cootamundra-Gundagai Regional Council Local Government Area.

Wayne/

Andrew

November 2019 – pending Andrews return to work.


 

ORDINARY MEETING - 28 AUGUST, 2019

Item 8.1.9 Gundagai TAC Minute Recommendations

 

1.    Council seeks funding for a Tuckerbox plinth for tourists to pose their dogs on for a photo as a permanent fixture at the Dog on the Tuckerbox Site.

 

2.   Council seeks further funding for the Old Mill Project.

3.   Existing funding to be used for the redevelopment of the new VIC centre. Additional funding to be sought for the new toilet block.

Miriam

Seeking funding opportunities. Update to be provided at a later date.

November 2019 – It is intended to use the proceeds of the donations received.

 

 

 

Completed.

 

 

Completed.

 

 

8.5.1 Pigeon Strategy Report

Council prepare a fact sheet to distribute to residents and local businesses providing information on pigeon control.

Council undertake pigeon proofing on Council assets where roosting pigeons congregate.

Council liaise with business owners to facilitate efforts to eradicate pigeons from the CBD area and seek Expressions of Interest from pest exterminators with the intention of providing a report to Council once the information has been collated.

The report and resolution be distributed to CBD businesses.

Glen

 

8.10.1 Cootamundra Aquatic Centre Access

3. The cost for the installation of permanent barricades be investigated with the consideration to disabled access.

Wayne

This has been completed on a temporary trial basis.

 

November 2019 – no change.

8.10.2 Cootamundra Aquatic Centre Independent Review

3. A further report be prepared containing any Expressions of Interest received and be submitted to Council for consideration.

Wayne

Report going to Council in October 2019.

November 2019 – completed, consultants are to be engaged and works undertaken as per Council resolution, timeline 22 weeks.

ORDINARY MEETING  - 24 September, 2019

8.4.3 Control Of Public Reserve 88379 - Lot 7022 Dp94977 - Corner Gundagai And Jugiong Roads Cootamundra

Further investigation be undertaken with a report containing more comprehensive information, on options regarding the use of the land, be prepared and submitted for the consideration of Council.

Sharon

Investigations underway.

8.9.1 Electricity Procurement

1. Council acknowledge that there are extenuating circumstances surrounding the procurement of electricity due to the 2-day validity of offers from electricity retailers where anything longer than this is likely to include a price risk component and as such Council should be excused from the tendering requirements under S55(3)(i) of the Local Government Act, 1993 for the procurement of electricity for small tariff sites, large contract sites and street lighting which are due to commence on 1st  January, 2020.

2. Council delegate authority to the General Manager to execute the contracts for the supply of electricity for small tariff sites, large contract sites and street lighting.

3. Council contribute 20% of Council’s electricity load to a renewable energy Power Purchase Agreement where the pricing is financially advantageous.

4. Council advise Riverina Eastern Region Organisation of Councils (REROC) of its decision.

Phil M

 

 

 

9.1 Notice of Motion - The Lighting Scheduled for Replacement at Fisher Park be donated to the Cootamundra Rodeo Association

The lighting scheduled for replacement at Fisher Park be donated to the Cootamundra Rodeo Association.

Wayne

November 2019 - Lights and towers will be removed and stored until collected by the Rodeo Club.

 

All electrical works completed, tower footings completed delivery of towers and lights scheduled for November.

 

Tower erecting and commissioning is scheduled for November early December.

 

Project is on time, budget and quality.

 

9.2 Notice of Motion - Cootamundra-Gundagai Local Area Traffic Committee Develop Draft Guidelines for Roadside Trailer Advertising

Council request Cootamundra-Gundagai Regional Council Local Traffic Committee develop a draft policy guidelines paper to regulate the use of advertising trailers across the local government area. Once the draft policy guidelines to regulate the use of advertising trailers has been completed a report will be prepared and submitted for the consideration of Council. The policy guidelines should commit to:

a) Present a degree of fairness, reflecting Council’s ongoing support for the promotion of local businesses,

b) Regulate appropriate sites to protect public access and safety,

c) The proposal of a fee to cover the cost of administration of the regulation of the policy guidelines, and

d) Ensure the proposed fee reflect fair commercial advertising costs.

Mark

Report to go to the Traffic Committee.

 

 

9.3 Notice of Motion - Council Disregard the Trial Period of the Cootamundra Main Street Tree Enhancement Lighting Program and Approve its Implementation in Full

Council continue the 3 month trial and following the conclusion of the trial a report be prepared and submitted to Council on the costs and potential funding options for continuation of the program.

Wayne

Report scheduled to go to the November Council meeting.

 

November 2019 – report prepared for November, 2019  for the consideration of Council.

11.2 Cootamundra Aerodrome Lands Farming and Grazing Licence for Part Lot 3 Deposit Plan 1243629

Council consent to the transfer of the Cootamundra Aerodrome Lands Farming and Grazing licence, for Part Lot 3 Deposit Plan 1243629, from Mr Garry Waters to Wallandoon Pty Ltd.

Marianne/ Phil M

Paperwork received from JMA was incomplete. Returned to JMA and awaiting for it to be amended and returned to Council for GM to sign.

11.3 Lease of Road Reserve Between Lot 5 DP1092838 and Lots 60, 61 and 62 DP753604 Cootamundra.

1. The proposal to lease the subject road reserve as identified on the plan attached to the report be placed on public exhibition for a period of thirty (30) days to comply with Section 153-Section 157 of the Roads Act, 1993.

2. Notification of the proposed lease be sent to neighbouring landholders to comply with Section 153-Section 157 of the Roads Act, 1993.

3. Following the statutory exhibition period, a further report be presented to Council outlining submissions received (if any) for Council’s consideration.

Phil M

 

 

 

 

 

Sharon

 

 

 

 

Currently being advertised. Submissions must be received by 30 October 2019.

 

 

 

 

 

 

 

 

Report to be provided to council at the November meeting.

 


 

 

ORDINARY MEETING  - 29th October, 2019

ITEM

ACTION

STAFF

S

8.4.4   Development Application 2019/103 - Fish Rendering Trial - 572 Stockinbingal Road, Cootamundra

Meeting to be held with Councillors and EPA

Phil/

Sharon

Meeting Arranged For 13th November With Councillors EPA And Manildra.

Report to be prepared and submitted to December, 2019 Ordinary meeting.

8.1.1   Local Government Elections 2020

1.   Council make representations to the State Member for Cootamundra expressing our disappointment and concerns over the increase cost of conducting elections.

2.   The General Manager write to the Australian Electoral Commission

3.   Council invite a representative from the Australian Electoral Commission to address Council and explain the costs included in the quote received for the local Government elections 2020.

 

Phil/

Marianne

Waiting on response from AEC to indicate their availability to attend a Councillor Workshop

8.1.4   Strategic Financial Issues in Local Government Workshop

1. The Strategic Financial Issues In Local Government Workshop report be received and noted.

2. Council seek a proposal from Dennis Bonicevic, DMB Consulting Pty Ltd, to:

a) undertake an independent review of Cootamundra-Gundagai Regional Council’s current financial status; and

b) Facilitate a Financial Planning Workshop with Councillors and Executive staff.

 

Phil/

Tim

 

ITEM

ACTION

STAFF

STATUS

8.1.8   Gundagai Tourism Action s.355 Committee Meeting Minutes

From Minutes – council wait for outcome of SCCF 3 funding before spending $300K

Miriam

 

8.1.9   Muttama Creek Regeneration Group s.355 Committee Meeting Minutes

Arrange meeting between s355 Committee and Manager Waste, Parks and Recreation

Wayne

November 2019 – as detailed in items 31.07.18 – 9.2

8.1.10 Information Bulletin

 

Attachment 5 – Government response to IPART’s review of local government election costs

Write to the Minister for Local Government, the Hon Shelley Hancock, MP

Phil/

Marianne

 

8.1.13 Council Meeting Action Report

Road Safety Audit to be provided to Councillors

Mark

Please provide audit to Marianne for the provision to councillors

8.3.1   Friends of Old Gundagai Gaol Committee Meeting AGM Minutes

Restricted funds audit report to Council

Miriam

Miriam and Tim to discuss to determine what is required.

 

 

ITEM

ACTION

STAFF

STATUS

9.3       Notice of Motion - Save our Recycling Campaign

4. Council write to the local State Member(s) Ms (Steph) Stephanie Anne Cooke MP, Hon Michael McCormack MP, Minister for Energy and Environment the Hon Matthew Kean MP, Local Government Minister the Hon Shelley Hancock MP, NSW Treasurer the Hon Dominic Perrottet MP, Premier the Hon Gladys Berejiklian MP, Opposition Leader Jodi McKay MP, Shadow Minister for Environment and Heritage Kate Washington MP, and Shadow Minister for Local Government Greg Warren MP to confirm their support for recycling and outline the urgent need to educate, innovate and invest in local waste and recycling services via the Waste Levy.

5.   Council formally write to its own Youth Council advising its members of its support for the Save Our Recycling campaign and asking them to consider endorsing and sharing it with their own networks across the CGRC local government area.

6.   Council advise LGNSW President Linda Scott of the passage of this Motion.

 

Marianne

No action to date

 

ITEM

ACTION

STAFF

STATUS

9.4     Council develop a local services preference policy detailing that, where opportunity exists, service providers, based within town boundaries are given preference should they be available, they are able to meet essential criteria and specifications and their quote or tender amount is comparative with other submissions received by Council.

 

Council develop a Local Services Preference Policy detailing that, where opportunity exists, service providers, based within town boundaries are given preference should they be available, they are able to meet essential criteria and specifications and their quote or tender amount is comparative with other submissions received by Council.

 

Catherine

 

11.2   Offer to Purchase Council's Shareholding in Southern Phone Company Limited

1.  Limited Power of Attorney be executed to authorise the Chairperson to vote on Council’s behalf, in favour of the amendment to the Southern Phone Company Limited constitution.

2.  The AGL offer to purchase Council’s shares in Southern Phone Company Limited be accepted.

 

Abb/Phil

Further resolution of Council Requested by Southern Phone Company and report is contained in November, 2019 agenda for the resolution of Council

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Council Meeting Agenda

26 November 2019

 

8.1.10    The Centre for Road Safety 2019 ‘What’s Your Plan B’ Campaign

DOCUMENT NUMBER

316446

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.3 Our community members are healthy and safe

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The information on the Centre for Road Safety 2019 ‘What’s Your Plan B’ campaign be noted.

 

Introduction

Anthony Carroll (Road Safety Officer) is working with Transport for NSW, Roads and Maritime Services and approximately 15 licenced venues across the local government area to promote the Centre for Road Safety 2019 ‘What’s Your Plan B’ campaign. The participating venues were very supportive of undertaking the campaign at Christmas time as they believe it is the busiest time of the year for patronage.

Discussion

 

An initiative between Cootamundra-Gundagai Regional Council (CGRC) and Snowy Valleys Council (SVC), the respective liquor accords and the NSW Police encourages patrons attending licensed venues to have a ‘Plan B’ to cater for their safe travel home is underway. Cootamundra-Gundagai has a higher rate of crashes, 6%, where alcohol is the significant factor while Snowy Valleys Council is similar to the NSW rate of 4.6%⁽¹⁾.

The ‘win a prize of a swag to camp’ is targeting the Male 15 to 29 age group⁽²⁾ who are over represented in casualty statistics where alcohol is the a significant factor both around the state and within the two LGA's. Males comprise 18 out of the 23 alcohol factored casualties in Detailed Crash analysis of the two LGA's while the 15 to 29 year old cohort makes up 63.6 % of casualties⁽³⁾.

Casualty breakdown by gender:

Snowy Valleys 9 male 4 female

Cootamundra Gundagai 9 male 1 female.


 

By age across both Councils:

0 to 14 0 casualty.

15 to 29 - 15 casualties

30 to 44 - 5 casualties

45 to 59 - 1 casualty

60 to 74 - 2 casualties.

Note that the median age of the townships within the two LGA's is 46 with Tumut having the youngest median age of 43 while Cootamundra's median age is 49.

Ten out of twenty three casualties historically occurred on a Saturday between 3:00pm to midnight while the Sunday three out of twenty three crashes occurring from midnight till 03:00am. These numbers remain consistent throughout the any year.

However, anecdotal conversations with venues that participated in the "Win a Swag" promotion during the 2019 Easter period strongly supported the ‘What's Your Plan B’ to be conducted in December as they felt that this is when their patronage is at the highest. All 15 participating venues, in the local government areas, strongly supported the pre-Christmas end of year season in addition to the Easter or January periods.

The promotion aims to raise discussion amongst the members of the community and to responsibly plan ahead and make arrangements for the way home after consuming alcohol at venues or anywhere.

Participating venues receive t-shirts, swags, bar runners as prizes and other campaign material which are provided by Transport for NSW. All arrangements for the program will be finalised and ready to commence on Friday, 6th December to conclude (with winning entries drawn) on Friday, 20th December, 2019.

It is requested that Councillors consider participating in the local campaign when opportunities present and invitations are extended.

 

⁽¹⁾ Figures taken from Centre for Road Safety Summary Crash Report 2013-17

⁽²⁾ Transport for NSW (formerly Roads and Maritime Services) Road Safety campaigns (insert link)

⁽³⁽ Figures taken from Centre for Road Safety Detailed Crash Report 2013-17  


Ordinary Council Meeting Agenda

26 November 2019

 

8.1.11    Australian Local Government Women's Association "Women on Council" Forum 2nd November, 2019

DOCUMENT NUMBER

316404

REPORTING OFFICER

Leigh Bowden, Councillor

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.   The report prepared by Cr Bowden on the Australian Local Government Women’s Association NSW “Women on Council” Forum held on Saturday, 2nd November, 2019 be received and noted.

2.   In addition to both women councillors attending the ALGWA NSW Conference in 2020, a senior female member of staff also be supported to attend.

 

 

Introduction

In New South Wales (NSW) there are 128 Councils comprising 1300 Councillors. Local Government in NSW employs 50,000 people and spends more than $5 billion per year. Women make up only 29% of elected representatives in NSW and only 29% of the state’s mayors are women which puts NSW well behind other states and territories in having women on Council.

 

In the lead up to the 2020 Local Government Elections, The Australian Local Government Women’s Association (ALGWA) NSW branch is conducting workshops throughout NSW to encourage women to stand for Council.

 

Cootamundra-Gundagai Regional Council (CGRC) supported the ALGWA NSW “Women on Council” Forum held on Saturday, 2nd November, 2019 in the Alby Schultz Centre, Cootamundra.

 

Discussion

The “Women on Council” Forum was hosted by Crs Bowden and Nicholson, both members of ALGWA NSW. The ALGWA NSW presenters were Cr Marianne Saliba, Mayor of Shellharbour and President of National ALGWA and Cr Cassandra Coleman, Lithgow Council and President of ALGWA NSW.

 

Eight women attended the session including two senior members of CGRC staff. Female council staff are also encouraged to become members of ALGWA. With only 14% of General Managers in NSW being women, NSW is lagging behind the rest of the country in female representation at a senior management level. Women staff can benefit from the support that ALGWA offers. However membership is open to anyone who is interested in supporting women working in local government, be they councillors or staff. There is also a Council membership and CGRC is a member of ALGWA.

 

Cr Bowden, a member of the ALGWA NSW Executive, welcomed Crs Saliba and Coleman and participants to the Forum. Cr Nicholson, before her introduction of Cr McAlister (Mayor), stated how the presentation by ALGWA NSW, in 2017, had helped her make her decision to stand for Council.

 

The Mayor, in his welcome to the visitors and the participants, stressed how important women councillors’ contribution is to Council deliberations. He commented that women have a different perspective from men on many issues and that perspective is very important. A combination of female and male councillors ensures that the discussion is balanced and that things work well. The Mayor also mentioned the strong commitment of women councillors and thanked Crs Saliba and Coleman for coming to the region to encourage women to stand for Council.

 

The presenters worked through a Power Point presentation which included the history of ALGWA (which began nationally in 1951) and the statistics of women’s representation at each tier of government. While women comprise 51% of the population they are significantly under-represented in all levels of government. The business case for an increased representation of women in local government included:

·    A more realistic representation of the demographic,

·    Women and men working as equals provides a broader perspective which leads to better decision making,

·    Women have an increased focus on the community and social infrastructure (eg family support services, playgrounds, childcare, children’s services, etc),

·    Elected female representatives empower local women’s organisations,

·    Women councillors give women a stronger voice in their local government area, and

·    Women councillors prioritise a needs based approach to funding and focus on more than roads, rates and rubbish.

 

The presentation also included the role, responsibilities and accountability of a councillor and the skills required to fulfil the role (input that is important for both male and female candidates). Throughout the presentation the councillors shared their experiences of being on council and admitted that, while it was hard work (and took up at least 20 hours per week), it was a very fulfilling role, making decisions and advocating for the benefit of your community.

 

The presenters were thanked with a gift bag of the region’s produce.

 

At least one of the attendees plans to run for election in the Local Government Elections to be held in September, 2020 and it is hoped that more women will be inspired to stand.

 

RECOMMENDATION: That, in addition to both women councillors attending the ALGWA NSW Conference in 2020, a senior female member of staff also be supported to attend. With only three out of ten senior management positions being filled by women, this is a way that senior women staff can be trained, supported and mentored in their role working for Council and undergo professional development.

 


Ordinary Council Meeting Agenda

26 November 2019

 

8.1.12    Annual Local Government New South Wales Conference - Warwick Farm 14th - 16th October, 2019

DOCUMENT NUMBER

316475

REPORTING OFFICER

Leigh Bowden, Councillor

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The report on the Annual Local Government New South Wales Conference, prepared by Cr Bowden, be received.

 

Introduction

Councillors and Council staff who attend conferences representing Council are required to give a report including what things Cootamundra-Gundagai Regional Council (CGRC) could act upon. The 2019 Conference was attended by Cr Abb McAllister (Mayor), Cr Dennis Palmer (Deputy Mayor) Cr Leigh Bowden and Mr Phil McMurray, General Manager. All CGRC attendees provided input into this Report.

 

Local Government New South Wales (LGNSW) is the peak organisation that represents the interests of NSW general and special purpose councils. The Annual Conference provides an opportunity for LGNSW to hear from councils, by way of resolutions put to the membership, and to lobby on CGRC’s behalf.

 

Discussion

The Local Government NSW Conference was held over three consecutive days.

 

Day One began with a Meet the Politicians Breakfast, which included addresses from The Hon. Gladys Berejiklian MP, Premier of NSW, the Hon. Shelley Hancock MP, Minister for Local Government and other ministers and politicians representing key portfolios.

 


 

The rest of the day consisted of concurrent workshops, which included “Financial Decision Making in Local Government” with Dennis Banicevic. The attendance by CGRC delegates at this workshop reinforced Cr Sheahan’s resolution to have Mr Banicevic conduct a finance workshop with CGRC Councillors and Staff using our own financial figures. Other workshops which CGRC delegates attended were “Transport for NSW (TfNSW) Information Sessions, “Land Use Planning for Councillors”, “Update on the Code of Conduct” and Local Government Procurement: Efficiencies and Opportunities”.

 

Day One ended with a Welcome reception which provided an opportunity for informal networking.

Day Two was the first Business Session Day. It included the voting for the Office Bearers and Directors of LGNSW. The new Board is President Cr Linda Scott, City of Sydney Council, Treasurer Cr Jerome Laxale City of Ryde, Vice-President Rural/Regional Cr Stephen Lawrence, Dubbo Regional Council, Vice-President Metropolitan/Urban, Cr Angelo Tsirekas, City of Canada Bay Council. The Directors Regional/Rural are Cr Ruth Fagan Cowra Council, Cr Keith Rhoades AFSM, Coffs Harbour City Council, Cr Dominic King, Bellingen Shire Council, Cr Phyllis Miller, Forbes Shire Council, Cr Marianne Saliba, Shellharbour City Council, Cr Ben Shields, Dubbo Regional Council and  Cr Darriea Turley, Broken Hill City Council.  The Directors Metropolitan/Urban are Cr Khal Asfour, City of Canterbury Bankstown, Cr Lesley Furneaux-Cook, Burwood Council, Cr George Greiss, Campbelltown City Council, Cr Julie Griffiths, Blacktown City Council, Cr Mazhar Hadid, Liverpool City Council Cr Karen McKeown, Penrith City Council and Cr Dai Le, Fairfield City Council.

 

The Conference introduction was given by Tara McCarthy, Chief Executive Officer, LGNSW; Welcome to Country was given by Uncle Malcolm Macoll on behalf of the Gandangara Aboriginal Land Council; the Opening Address was given by President Linda Scott and there was address from Mayor David O’Loughlin, President of the Australian Local Government Association (ALGA).

 

The rest of the second day was spent considering and voting on over 180 Resolutions. Cootamundra- Gundagai Regional Council’s Resolution, No 107 (That Local Government NSW requests the NSW Government to undertake a review of progress/success of the councils that are the result of the 2016 forced amalgamations), was carried without opposition.

 

Cr Palmer commented that the content of the speeches, workshops and resolutions touched on all the issues which confront CGRC daily.  For Cr Palmer the highlights included:

·    Discussion regarding cost shifting impacting our ability to deliver services in line with community expectations.

·    Waste recycling opportunities that exist in the near future.

·    Water delivery – supply in drought conditions recognising allocations and restrictions.

·    The use of new technology to allow flushing of our mains without releasing water into our storm water drains through the use of closed circuit filter systems.

·    Developer contributions and headwork charges discussed with other water authorities.

·    Discussion with the Minister for Water on infrastructure and engineering costs for drought proofing our region.  Goldenfields Water County Council is recognised by the Minister as an industry leader in the field of water management e.g. My H2O App.

·    The use of chemicals in public places.  There is a new process where no chemicals are used for weed control.

·    Transport NSW – Freight industry contributes $66B into our states economy with a projected growth of 28% over the next 15 years.

·    Need for more productive and safer vehicles

-     PBS vehicles can reduce road congestion by 50% as they carry double the payload of a standard semi-trailer.

-     Half as many truck movements leading to safer roads.

-     Council is responsible for approving access on council managed roads for these vehicles eg Stockinbingal rail crossings have been approved for higher mass vehicle movements in response to the construction of Inland Rail.

-     Gundagai Sheahan bridges – the newest bridge is rated for these movements but the older bridge is limited to approx. 60 tonnes.

·    Worksafe with asbestos. 

-     Gundagai is recognised for their management of naturally occurring asbestos.  

-     Owners of buildings containing asbestos are legally allowed to remove the asbestos themselves, but if contractors are employed they must be licenced.  

Cr Bowden was impressed that a Resolution by Gwydir Shire Council, regarding the acquisition of land owned by an Aboriginal Land Council, was unanimously voted to be deferred at the request of Cr Dominic Wy Kanak, President of the Local Government Aboriginal Network, until negotiations had taken place with the NSW Aboriginal Land Council. This demonstrated respect for Aboriginal concerns and processes.

The resolutions which were carried and which resonated with Councillor Bowden were No 59. Ryde City Council -10 days domestic violence leave policy, “that LGNSW includes a 10 day domestic violence leave provision in relevant Local Government Awards as soon as possible”; No 71. Blue Mountains City Council – Attaining Carbon Neutral Certification, “That councils at the Local Government NSW Annual Conference investigate how councils in NSW can advance the aim of achieving carbon neutrality in as much of the sector as possible.” and No 75. Ryde City Council - Climate Emergency, “That Local Government NSW, in recognition of the urgent need for climate action, calls upon the NSW Government to a) Join over 900 governments worldwide, including the United Kingdom, the Australian Capital Territory and over 30 Australian councils in declaring a climate emergency; b) In a bipartisan manner, make clear, effective and unambiguous steps to avert a climate crisis in NSW”. Four addition resolutions (North Sydney Council, Blue Mountains City Council, Lismore City council. Bellingen Shire Council) addressing a Climate Emergency were carried under Ryde’s resolution as was a resolution from Parkes Shire Council calling for action on climate change. As a result, Cr Bowden recommends the following:

RESOLUTION: That Cootamundra- Gundagai Regional Council invite Mr Jim Main to give a presentation, at a workshop next year, about the science and facts about climate change.

[Mr Main wrote to me earlier in the year asking to address council. He is not a member of any environmental or activist group but is doing it out of concern for future generations. He has gathered information from scientific and meteorological institutions such as the Australian Academy of Science and the Australian Bureau of Meteorology. He would give us a visual presentation using information from the same and similar sources that have been approved and are supported by Professor Will Steffen of the Climate Institute and Robyn Williams, the long-time presenter of the Science Show on ABC Radio National.

The 45 minute presentation displays the scientific record of what is actually happening to our climate now compared to what has happened in the past. The aim of the presentation is to help us include the simple and serious reality of climate change in our decision making-processes.]

The second day ended with the Gala Dinner and Awards presentation.

Day Three began with the ALGWA NSW Breakfast and the “Women in Leadership” Panel facilitated by Ellen Fanning. The panel consisted of Dr Sarah Hill, CEO of the Greater Sydney Commission, who with her team developed the Greater Sydney Region Plan which was adopted by the NSW Government in 2018; Ms Morven Cameron, CEO of Lake Macquarie City Council, who won the 2019 Minister’s Awards for Women in Local Government. She was commended on her positive style of leadership and collaborative approach which empowered people across the organisation and Cr Anne Dennis, a Gamilaraay women, who is Chair of the NSW Aboriginal Land Council.

 

There were various speakers on the third day of the conference addressing the theme of innovation. However the address that was most impressive was by Cr Linda Scott on Local Government NSW initiatives. That address, which is attached, describes how resolutions that were passed at the 2018 Conference in Albury have been acted upon by LGNSW. While all the information is contained in the Annual Report on LGNSW’s website, Linda’s address is very concise and illustrates the work LGNSW does on Councils’ behalf.

 

Conclusion

 

For the four of us who attended the LGNSW Conference on CGRC’s behalf the event was very worthwhile. As Cr Palmer’s list illustrates, there was much information to be gleaned from the workshops, talks and resolutions. However, the networking opportunities cannot be underestimated. The Conference provides the opportunity to meet informally with councillors and general managers from other areas, particularly those from other rural councils, to share experiences and initiatives.

 

Attendance at LGNSW Conference fulfils part of the professional development requirements and all councillors are encouraged to attend.

 


Ordinary Council Meeting Agenda

26 November 2019

 

8.1.13    Information Bulletin

DOCUMENT NUMBER

316805

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Michael McCormack - Correspondence in Realtion to Doctor Shortage Cootamundra

2.       Michael McCormack - Correspondence in Realtion to Emergency Services Levy

3.       Steph Cooke - Correspondence in Realtion to Doctor Shortage Cootamundra

4.       Steph Cooke - Correspondence in Realtion to NSW public libraries funding

5.       Letter of Thanks from Australian National Buslking Competition Gundagai

6.       Souther Lights Agreed Deployment and Update

7.       19-27 Extension of the Rates Path Protection for New Council

8.       19-28 Annual Report and Annual Performance Statement Checklists

9.       Fact Sheet - Towards Zero Community Partnerships leadership e_forums

10.     Graffiti Control Act_ Discussion Paper Consultation

11.     Local Government Expenditure Caps    

 

Recommendation

The Information Bulletin and correspondence, attached to the report be received and noted.

 

Introduction

Council receives local government circulars and media releases and are attached for the information of Council.

 


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8.2        Finance

8.2.1      Monthly Major Projects Status Report - October, 2019

DOCUMENT NUMBER

316513

REPORTING OFFICER

Paul Woods, Executive Director - PMO

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Major Projects Update Report - October 2019    

 

Recommendation

1.   The Monthly Major Projects Status Update report be received and noted.

2.   The recommended changes to the project budgets as listed be adopted.

 

Introduction

Council is currently managing 110 projects worth $53,030,487. This report provides a monthly update to Councillors as to the progress of the projects. The attached schedule provides a brief update on the status of each of the projects.

 

Discussion

 

Budget variances

Project

Amount

Commentary / Recommendation

Cootamundra Water Mains Replacement

$3,532,438

To be funded from the Water Reserves until concerns raised by T Corp can be resolved and funding for the remainder of the project secured.

 


 

 

Project expenditure

The figures used for total expenditure include both actual invoices paid and orders raised in the system but not yet paid (committed expenditure). In some instances there can be a lag in time between the goods being ordered and being physically delivered on site. From a budget point of view it is important to include both actual and committed expenditure to assist with management of budgets.

 

 


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8.2.2      Investment Report - October, 2019

DOCUMENT NUMBER

316539

REPORTING OFFICER

Tim Swan, Manager Finance and Customer Service

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

Council’s investment income for October, 2019 was $32,535.81, 3% under the budgeted figure of $33,688.

LEGISLATIVE IMPLICATIONS

Council investments comply fully with Section 625 of the Local Government Act (NSW) 1993, Local Government (General) Regulation, 2005 paragraph 212 and Council’s Investment Policy.

POLICY IMPLICATIONS

The Investment Policy was adopted on 31st July, 2018 and is due for review on 31st July, 2021.

ATTACHMENTS

1.       Investment Report - October 2019    

 

Recommendation

The Investment Report as at 31st October, 2019 be received and noted.

 

Introduction

Returns on investments are 3% below budget but above the October, 2019 benchmark.

Discussion

Investments for October, 2019 have produced interest of $32,535.81, 3% below the adjusted budget adopted in last month’s Quarterly Budget Review.

 

With the outlook for interest rates uncertain, projections of investment income will be reviewed regularly for the foreseeable future.


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8.2.3      Monthly Finance Report for October 2019

DOCUMENT NUMBER

316555

REPORTING OFFICER

Tim Swan, Manager Finance and Customer Service

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

Regular monitoring of Council’s finances will ensure that any issues are identified in a timely manner.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil  

 

Recommendation

The Monthly Finance Report for October, 2019 be received and noted.

 

Introduction

This monthly reporting package provides Councillors with an update on the current budget status.

Discussion

The overall picture shows income ahead of schedule, with expenditure on budget.

 

While no significant issues have been identified, some minor adjustments have been recommended through the Quarterly Budget Review Process. If adopted, these changes will appear from next month.

 

Note: at the time of the Monthly Finance Report for October, 2019 being prepared the attachments related to the report were unavailable. The documents will be distributed to Councillors and uploaded to the Council website as soon as they become available.  


Ordinary Council Meeting Agenda

26 November 2019

 

8.3        Community and Culture

8.3.1      Library Report

DOCUMENT NUMBER

315711

REPORTING OFFICER

Penny Howse, Library Manager

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.       Council make representation to the Member for Riverina, Steph Cooke, MP in relation to the need for a sustainable state funding model for the ongoing provision of public library services.

2.       Council write to the Hon. Don Harwin, Minister for the Arts and the Hon. Walt Secord, Shadow Minister for the Arts, calling for bi-partisan support for Consumer Price Index (CPI) indexation of state funding for NSW public libraries, as well as legislation of all elements of the 2019-20 to 2022-23 NSW state funding model.

3.       Council take a leading role in lobbying for sustainable state government funding for libraries.

4.       Council endorse the distribution of the NSW Public Libraries Association NSW library sustainable funding advocacy information in Council libraries, as well as involvement in any actions proposed by the Association.

 

 

Introduction

The NSW Public Libraries Association’s 2018-19 Renew Our Libraries campaign was a spectacular success, delivering an increase of $60m in state funding for NSW public libraries over the quadrennial period 2019-20 to 2022-23. This is the largest single increase in state funding since the NSW Library Act was introduced in 1939.

This outcome was achieved as a result of the remarkable support of councils, libraries and communities across the state. Over 80% of NSW councils formally endorsed Renew Our Libraries through council resolutions.


 

 

Discussion

The NSW Public Libraries Association has requested the support of NSW councils in its advocacy to State Government to develop a sustainable funding model for NSW libraries.

Renew Our Libraries Phase Two has recently been launched https://renewourlibraries.com.au/ Well known media and advocacy company Essential Media has been engaged to administer the campaign, the objectives of which are to:

·     Index the total increased state funding contribution to the Consumer Price Index (CPI) in perpetuity. Without indexation the actual value of state funding for NSW libraries will decline over time, leaving NSW councils to either meet the shortfall or reduce services.

·     Protect the new funding commitment by including all elements of the new state funding model in legislation through the Library Act and/or the Library Regulation. Currently, only the per-capita component of the funding model (increasing from $1.85 per capita to $2.85 per capita over the 4-year period 2019-20 to 2022-23) is included in library legislation, leaving 46% of the total funding for NSW libraries at risk.

Index the Funding  è Protect the Funding

These two simple measures will ensure that NSW councils continue to receive a significantly increased state government contribution to the operation of public libraries across the state, which will be protected by legislation and will not be subject to cost of living attrition over time.

This will also mean that the NSW Public Libraries Association, its member councils and libraries across the state can direct their funds and efforts to the ongoing support and development of high quality library services for NSW communities, rather than engaging in expensive and time consuming future funding campaigns.

This is our opportunity to lock in the historic 2019 state funding increase for NSW libraries once and for all, thereby ensuring the future prosperity of the NSW public library network.

Accordingly, it is recommended that Council supports the NSW Public Libraries Association by formally endorsing Phase Two of the Renew Our Libraries Campaign to secure a sustainable funding model for NSW public libraries in perpetuity.

 


Ordinary Council Meeting Agenda

26 November 2019

 

8.3.2      AMPOL Fuel Site- Gathering Early History Workshop

DOCUMENT NUMBER

316439

REPORTING OFFICER

Jeana Bell, Tourism and Economic Development Officer

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A prosperous and resilient economy: we are innovative and 'open for business'

2.3 Tourism opportunities are actively promoted

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Draft Preliminary Interpretive Concepts

2.       Chronology of the AMPOL Site    

 

Recommendation

1.   The AMPOL Fuel Site – Gathering Early History Workshop report, the Draft Preliminary Interpretive Concepts and Chronology of the AMPOL Site documents, attached to the report, be received and noted.

2.   Conservation Coordinator Louise Halsey be invited to present to Council her proposal for the AMPOL Fuel Depot site located on the Olympic Highway at the southern entrance to Cootamundra.

 

 

Introduction

At the AMPOL Fuel Site – Gathering Early History Workshop held on Monday the 18th November, 2019 it was proposed that Council consider extending an invitation to Louise Halsey to meet with and present to Councillors a proposal to create this site as an extremely potential tourism destination.

Discussion

The Workshop, held to gather preliminary information about the AMPOL Fuel Depot site, was held at the Stephen Ward rooms on 18th November, 2019. Louise Halsey, a Conservation Coordinator from Tumut, has been engaged by Cootamundra-Gundagai Regional Council to gather the oral history of the AMPOL site. Upon gathering this information, Ms Halsey has become impassioned to create the site into something special for the Cootamundra community and tourists alike.

The attendees at the meeting are of the opinion that Council should be provided with information indicating the interesting history and enormous potential of the site. The Draft Preliminary Interpretive Concepts and Chronology of the Ampol Site, attached to the report, provide an insight to the work undertaken By Ms Halsey.

 


Ordinary Council Meeting Agenda

26 November 2019

 

 

Draft Preliminary Interpretive Concepts

Cootamundra Pull Off Bay, Olympic Drive

No 3. Inland Aircraft Fuel Depot - Cootamundra Mill - Main Southern Railway line (version 2 17/11/2019)

 

Prepared by

Barbara Cameron-Smith

Director

All Things Written Pty Limited

 

Cootamundra’s fuel depot site, originally constructed to house aviation fuel, was repurposed as a fuel depot servicing farmers and trucking operators.


ors.

 

 

For Cootamundra-Gundagai Regional Council

 

18 November 2019

 



The Cootamundra Mill with its massive silos and multi-storey brick mills creates an impressive entry statement for travellers entering the township from Junee via the Olympic Highway.

 

 

 

 

 

 

CONTENTS

 

1.         INTRODUCTION                                                                                                                             

1.1          Cootamundra Pull off Bay Preliminary Concepts                                                        No

1.2        Key Stakeholders                                                                              No

1.3          Acknowledgements

1.4          Preliminary Bibliography

1.5          Scope of on-site visit

1.6          Naming conventions

 

2.         HERITAGE INTERPRETATION

 

2.1          The importance of heritage interpretation

2.2          Scoping the Sutton Street ‘heritage precinct’

2.3          Guided by the Burra Charter

2.4          Interpreting Cootamundra’s industrial and transport heritage

2.5          Key Target audience to pull off bay

2.6          Proposed Visitor Infrastructure

2.7          Proposed Interpretive Themes

2.8          Preliminary Design Concepts for Interpretive Infrastructure

2.9          Phased Delivery of Sutton Street Heritage Precinct facilities

2.10        Promotional Opportunities

 

 

3.   APPENDICES 

Appendix 1: No 3. Inland Aircraft Fuel Depot, Cootamundra

Appendix 2: Additional Photographs

 

1.    INTRODUCTION

 

 

1.1     Cootamundra Pull off Bay Preliminary Concepts

 

This report was prepared after a two-day visit to Cootamundra in October 2019 to explore the establishment of an interpretive pull off bay opposite the disused aircraft fuel depot to highlight its significance and relationship to the adjacent Cootamundra Mill and Main Southern Railway line. 

 

1.2     Key Stakeholders

 

.         Cootamundra-Gundagai Regional Council

.         Cootamundra and regional community.

 

1.3     Acknowledgements

 

The preparation of this preliminary interpretive concepts document was informed by a visit to Cootamundra in October 2019 and on-site discussions with Cootamundra-Gundagai Regional Council staff Miriam Crane (Manager Social & Community), Jeana Bell (Tourism and Economic Development Officer and Louise Halsey, Conservation Coordinator. This visit built on a June 2018 inspection of the fuel depot site with Louise Halsey and Cootamundra Council’s Town Planner Chris Imre.

 

The overview of the No 3. Inland Aircraft Fuel Depot (Appendix 1) has been informed by chronological research undertaken by Chris Lloyd (Wiyanga Pty Ltd) into the 3IAFD, informed by the National Archives of Australia, newspaper reports and a literature search on local history.

 

1.4     Preliminary Bibliography

 

The preparation of the strategy was also informed by reading:

 

-     Chronology 3 Inland Aircraft Fuel Depot (Cootamundra) Chris Lloyd Wiyanga Pty Ltd

 

-     Conqueror Milling Company website [https://www.conquerormilling.com.au]

 

-     Cootamundra Aerodrome Ben Dannecker

 

-     Cootamundra & District History Kenneth Robert Loiterton

 

-     Cootamundra World War II Fuel Depot Site (former No.3 IAFD) Office of Environment and Heritage 2014

 

-     Former No. 3 Inland Aircraft Fuel Depot, Cootamundra Conservation Management Plan Rappoport Pty Ltd April 2011

 

-     GrainCorp Silo Art [http://www.graincorp.com.au/about-graincorp/siloart]

 

-     Heritage Interpretation Policy, Heritage Office, Department of Planning, 2005

 

-     History of Cootamundra Mill as supplied by the Conqueror Milling Company

 

-     Report to Council and Thematic History

Local Government Area Community Based Heritage Study, Cootamundra Shire, NSW

Prepared by Dr Peter Kabaila, Black Mountain Projects Pty Ltd, October 2010

 

-     The Railways Go To War – World War 2 Garry Reynolds

 

-     Tourist Signposting NSW Transport Roads and Maritime Services. [https://www.rms.nsw.gov.au/business-industry/partners-suppliers/documents/technical-manuals/touristsignsv4.pdf]

 

1.5     Scope of On-site visit

 

The on-site visit to Cootamundra involved:

 

·    Meeting at the pull off bay opposite the 3IAFD to review its suitability and issues re access.

 

·    Locating the site of the Cootamundra Brickworks on Pinkerton Road, the source of bricks used at the 3IAFD, the Cootamundra Mill, Cootamundra’s two railway stations and many civic buildings.

 

·    Visiting the Cootamundra Aerodrome and reviewing interpretive signage commemorating the activity of the No 1 Air Observers’ School during WWII

 

·    Meeting with Sue Parkinson (Manager Conqueror Milling Company) and daughter of the last lessee of the Ampol fuel depot l(Fullers) that operated out of the 3IAFD site post war

 

·    Visiting the Cootamundra Heritage Centre and reviewing exhibits of relevance including the war years, the railways, Indigenous history and assessing its coverage of the fuel depot, mill and railway.

 

1.6     Naming conventions

 

For the purposes of this report, the terminology ‘Cootamundra Mill’ has been used to encompass the milling complex that was variously known as the Cootamundra Flour Mill (1875), Stratton and Son’s mill (1893) and the Conqueror Milling Company (2006).

 

The ‘No 3. Inland Aircraft Fuel Depot’ and 3IAFD refers to the facility’s wartime use while the ‘Cootamundra Fuel Depot’ applies to its post war adaptive re-use.

 

2:    HERITAGE INTERPRETATION

2.1     The importance of heritage interpretation

As the Heritage Interpretation Policy (Heritage Office, Department of Planning, 2005) states:

Heritage interpretation is a means of sharing Australian culture and history within communities and with other communities, new citizens, visitors, and people overseas. It is also a means of passing on the knowledge and appreciation of Australian culture to new generations.

Interpretation is an integral part of the experience of significant heritage places.

As to the question ‘Why interpret?’ the policy reminds that:

The significance of some heritage items is easy to understand; but for others the values are not obvious and require interpretation. Many items have values that are better understood through interpretation.

Interpretation media including activities and events, signs, publications, audio, video, artworks and trails, can enhance understanding and enjoyment by appealing to different levels of experience and knowledge, as well as to different learning styles

Interpretation can strengthen and sustain the relationships between the community and its heritage.

 

2.2     Scoping the Sutton Street ‘heritage precinct’

 

At the end of World War 11, the decommissioned No 3. Inland Aircraft Fuel Depot was converted into a storage and distribution for petrol, diesel and heating oils. 


rather than informative experience.

 

 

 

Cootamundra may be lacking in novelty architecture and sculptural ‘big things’ but it has its own equivalents in the form of a sizeable bulk fuel storage depot, the substantial Cootamundra Mill and a series of impressive grain storage silos.

 

Developing an interpretive pull off bay off 219 Sutton Street/Olympic Highway at the southern end of town provides an opportunity for locals and travellers to look back in time and better appreciate the historic relationships between the depot, mill and the adjacent railway line.

 

Bulk aircraft fuel storage depot

 

Completed by 1944, the bulk storage facility known as No.3 Inland Aircraft Fuel Depot (3IAFD), was established as a strategic reserve of aviation fuel primarily for the RAAF and the United States Army Air Corps fighting the War in the Pacific against Japan from Australian shores. There is no evidence to date that the fuel storage played a role in fuelling the No 1 Air Observers’ School based at the Cootamundra aerodrome.

 

After the war the facility had a second life as a fuel storage depot and distributor for the wider district, transporting fuel to service stations in Cootamundra, Young, Harden and Bethungra. Mid 1947 the decommissioned 3IAFD was transferred to the Australian Motorists Petroleum Co. Ltd (AMPOL) and was operated by the Fuller family as an AMPOL fuel depot. Following the merger of the companies, the depot became the property of Caltex in 1995 and was known as the Caltex Service Station prior to its closure. The fuel depot supplied a range of fuels to its account holders, 90 per cent of whom were farmers and truck operators.

 

Some of the most attractive structures of the Cootamundra Mill complex are the multi-storey heritage brick buildings that are used to store and mill grain. 


rather than informative experience.

 

 

 

 

 

Grain storage and milling

 

While the mill was originally constructed in 1875 to store and grind wheat for human consumption, over time its focus has switched to producing a wide range of feed for livestock consumption for onshore and offshore markets.

As the export market for flour to Asia dried up, the mill expanded its operations by adding new mills to grind rice (1942), stock feed (1943), rolled oats (1952) as well as starch and provender mills manufacturing dry food for livestock. Since 1984, rebadged as the Conqueror Milling Company, the complex has been manufacturing high quality stockfeed and vegetable protein meal for Australian and international markets.

During 2001 in response to drought, the mill constructed a pelletising plant to produce fibre pellets for stockfeed using the hulls from rice, oats and almonds. Today the mill’s product range includes pellets and licks specially formulated for beef, dairy, sheep, horses, poultry and alpacas. They also supply a range of grain mixes, mash mixes and grain/pellet blends to the dairy industry and more recently for the aquaculture industry.

 

 

 

Reliance on rail transport

 

Both the Cootamundra Mill and aircraft fuel depot relied on rail transport for their operations and were serviced by rail sidings running off the Sydney to Melbourne Main Southern Railway line. Having a dedicated siding and platform enabled them to take delivery of and unload supplies, and to load up and dispatch their output by rail trucks.

 

The role of the railway was particularly important during the war years in the event of an emergency requirement for aviation fuel, It was also vital for the grain storage and milling industry during an era where grain was routinely trucked from farms to railway silos in readiness for transport to mainland destinations, a practice phased out in 2003.

 

A siding off the Main Southern railway line facilitated the loading and unloading of aviation fuel to and from the No 3. Inland Aircraft Fuel Depot.


rather than informative experience.

 

 

 

 

 

Adaptive re-use and evolution over time

 

The Cootamundra Mill and No. 3 IAFD in their own ways are prime examples of the adaptive reuse and evolution of their original industrial roles. From 1875 to the current day, the mill has switched from making products for human consumption to foodstuffs for livestock while accommodating new challenges including drought. Similarly, from 1947 the fuel depot transitioned from stockpiling aviation fuel to the storage of a vehicular fuel (diesel, standard, super, petroleum) as well as kerosene and heating fuels.

 

After the end of World War 11, the tanks of the decommissioned No 3. Inland Aircraft Fuel Depot were emptied out to accommodate vehicular and heating fuels.

 

 

 

 

2.3     Guided by the Burra Charter

 

The mill and fuel depot site are listed on the Cootamundra LEP, as are Cootamundra’s East and West railway stations and precincts. As visitation increases and resources become available to develop visitor access to the depot and appropriate parts of the mill, it will be important to ensure that the heritage values and significance of both are preserved and protected.

 

The guidelines of the Burra Charter (Australia ICOMOS Charter for the Conservation of Places of Cultural Significance) are a good starting point for this process.

 

In relationship to the No. 3 Inland Aircraft Fuel Depot, the Office of Environment and Heritage citation states:

 

‘Cootamundra’s World War II Fuel Depot Site (former No. 3 Aviation Inland Fuel Depot or No.3 AIFD) is of state significance as a representative mid-twentieth century industrial site and an intact remnant of an Australia-wide network of World War II technical infrastructure’.

 

This is especially important as Cootamundra 3IAFD, the most intact inland fuel depot in NSW, provides an unmatched opportunity to interpret a brief time in history when ‘Total War’ came to Australia and Cootamundra geared up to support the war effort on the home front.

 

Because of the fuel depot’s state significance and intactness, the principles of the Burra Charter include safeguarding and maintaining the fabric, structures and surrounds by ensuring minimal disturbance of the site.

2.4     Interpreting Cootamundra’s industrial and transport heritage

 

Developing a pull off bay and a low-key interpretive installation provides an opportunity to introduce locals and travellers to an overlooked slice of Cootamundra’s history. Establishing an appropriate roadside stop will pave the way for the provision of visitor access to the heritage-listed inland aircraft fuel depot site and potentially to parts of the Cootamundra Mill.

 

The proposed pull off bay provides an opportunity to establish links between a number of the township’s heritage-listed structures (including the No. 3 Inland Aircraft Fuel Depot, the Cootamundra Mill and the Cootamundra East and West Cootamundra railway stations) as well as the Cootamundra Aerodrome precinct and local brickworks on Pinkerton Road.

 

The sloping site earmarked for the pull off bay requires levelling to create a suitable site for erecting interpretive signage and any associated attention-grabbing installations.

 

 

 

 

 

2.5     Key Target Audience to proposed pull off bay

 

The key target audiences for the proposed interpretive pull off bay interpreting the fuel depot, flour mill and railway, include:

 

·    Visiting friends and relatives of residents

·    Grey Nomad passers through (laid back 45-65 year-old age group)

·    World War 11 military buffs and historians

·    Engineering and railway buffs and historians

 

The proposed access road to the pull off parking area would most likely follow the route pictured above along the front of the Conqueror Milling Company’s fence line.

 

 

 

 

2.6     Proposed Visitor Infrastructure

 

·    Provide a new loop road access from near the Cootamundra Mill and exit off the Olympic Way in the 50 kph speed limit zone.

 

·    Develop a level built-up vehicle access area with parking for large vehicles (including cars towing caravans) and smaller vehicles cars.

 

·    Identify a site for an eye-catching installation constructed of local materials, in addition to interpretive signs using local materials. Optional

 

·    Develop heritage interpretation signage and potentially the addition of a small council amenity block and picnic shelter, space permitting.

 

·    Install two Roads and Maritime Services Tourist signposts that are visible to passers through and visitors driving in from Junee or from the north.

The fuel depot and mill qualify for such signage, meeting one or more of the signpost categories, namely:

 

-     Historic properties, sites and walks

-     Primary and secondary industry-based attractions

-     Architectural/engineering structures

-     State significant attractions.

 

Stylish brick amenities blocks are a characteristic feature of Cootamundra’s civic parks, featuring an attractive curved form of architecture. Installing an amenities block and picnic shelter at the pull off bay would encourage more visitors to make a stop.

 

 

 

 

 

 

 

 

2.7     Proposed interpretive themes

 

‘Themes are all encompassing and the single most important element in the interpretive planning process. An interpretive theme is the central concept or key idea of any interpretive experience, interpretive exhibit or interpretive presentation’ according to HDC International, a heritage interpretation and heritage tourism consulting and delivery firm.

 

Key messages or themes appropriate for interpreting the sprawling mill and fuel depot, establishing linkages and introducing a welcome to country opportunity, may include:

 

THEME 1: 

The business models for the Cootamundra Mill and Inland Aircraft Fuel Depot were based on the storage and distribution of contrasting sources of energy—food versus fuel.

 

THEME 2:

The Cootamundra Mill, fuel depot and adjacent railway line are prime examples of ‘industries’ that have moved with the times via adaptive re-use of their impressive superstructures.

 

THEME 3:

The mill and fuel depot have more in common (storage, distribution and reliance on rail transport) with each other than with Cootamundra’s aerodrome and the World War 11 No 1 Air Observers’ School. There is no evidence to date that the fuel depot routinely supplied aviation fuel to the aerodrome.

 

THEME 4:

Cootamundra’s first inhabitants, the Wiradjuri people, valued this locality as a reliable source of swamp turtles, so much so that they named it ‘Cootamundry’ (meaning turtle in the swamp).

 

THEME 5:

Aeons before the Cootamundra Mill opened for business, Wiradjuri women were carrying out their own small-scale milling activities, collecting, winnowing and grinding native grass and wattle seeds into a flour that was mixed with water and baked in the coals.

Comparisons can be made between the Cootamundra Mill, a massive milling factory and the simple tools used by the local Wiradjuri people to grind grains.

 

2.8     Preliminary Design Concepts for low key interpretive infrastructure

A sign installed at the Cootamundra aeodrome pays homage to the No 1 Air Observers’ School, the first of two in Australia that trained pilots, gunners and navigators destined for overseas theatres of war.

In keeping with the modest budget and limited size of the proposed pull off bay, the following guidelines are recommended:

·    Footprint onto the levelled site three, possibly four, interpretive signs, that are grouped and positioned in relation to the view sheds of the fuel depot, mill and railway, with an optional sign, to introduce the Wiradjuri people story.

 

·    Explore the development of aged metal interpretive signs to dovetail with and echo the ‘silhouette style’ Cootamundra Aerodrome signage interpreting the No 1. Air Observers’ Training School, using recycled products and local suppliers where available.

 

·    Incorporate the use of reversed out routing of sign headings to identify the industry in question, eg Cootamundra Mill and Bulk Storage Fuel Depot.

 

·    Incorporate where possible the ‘cut out’ version of the Cootamundra-Gundagai Regional Council logo as part of the signage.

 

·    Look for opportunities to train the eye on key features of the depot, mill and railway siding, for example a cut out to frame the above ground AMPOL-labelled aviation fuel tank. 

 

 

Based on the Cootamundra Aerodrome signage, these preliminary and not to scale concept sketches incorporate ‘silhouettes’ of relevance to the heritage complexes they are interpreting, hence the depiction of a United States Army Air Force B-17 bomber below, the primary intended user of the aircraft fuel.

 

 

 

 

 

2.9     Phased Delivery

 

Stage 1:     

 

·    Develop an attraction (interpretive signage and potentially an arresting installation, amenities block and picnic shelter) between the mill and the fuel depot, providing safe and accessible off-road parking.

 

·    Dedicate a Cootamundra-Gundagai Regional Council website page to interpret the Sutton Street heritage-listed bulk fuel storage site and Cootamundra Mill and links to the railway.

 

·    Develop a map style fold out brochure that overviews the historic industrial precinct end of Cootamundra along the lines of “What happened here and why?”

 

·    Apply for a Grain Corp Silo Art grant and promote appropriate visual representations that reflect Cootamundra’s history especially at the Grain Corp silos.

 

·    Explore the installation of, and funding for, timed on and off night spotlighting to make a feature of the fuel depot’s above ground tanks, powered by solar power.

 

·    Discuss with the Cootamundra Mill the opportunity to implement night lighting to make a feature of the mill’s larger and more historic structural features, also powered by solar power.

 

Stage 2:     

 

·    Provide for visitor access to the fuel depot via the closed road and under road tunnel.

 

·    Establish a walking route, improve tracks and develop interpretive signage on the fuel depot site.

 

·    Investigate opportunities for employing QR (Quick Response) on signs whereby visitors can read available messages from a transitory media via a cell phone.

 

Stage 3:

             

·    Install interpretive signage for walkers and cyclists that explores the roles of the fuel depot, milling complex, railway and waterways/swamp at the key viewing area on Pioneer Park hilltop


 

2.10   Promotional Opportunities

 

Capitalise on a range of opportunities to promote and interpret the mill and the depot including:

 

·    Cootamundra Heritage Centre and Information Centre.

 

·    Cootamundra historical overview brochure (Conqueror Milling, aircraft fuel depot, brickworks, Cootamundra East railway and sidings, Cootamundra West and aerodrome).

 

·    Council website.

 

 

 

 


 

APPENDIX 1: COOTAMUNDRA INLAND AIRCRAFT FUEL DEPOT

 

 

 

 

 

Cootamundra prides itself on being home to some of NSW’s firsts, including the oldest continual cycle club, the oldest golf country club and the first dwelling occupied by a young Donald Bradman, now styled as a birthplace museum.

 

Another claim to fame that generally flies under the radar was the role Cootamundra played during World War II to defend Australia on the home front after it was earmarked to accommodate an aircraft fuel storage depot. Strategically located on the Main Southern Railway line, midway between Sydney and Melbourne, Cootamundra was one of the first of 32 inland towns identified as a prime site for stockpiling aviation fuel.

 

Perceived as secure from attack by planes launched from aircraft carriers, Cootamundra was subsequently chosen, along with 12 other depots, to accommodate additional bulk fuel storages to refuel the both the RAAF and United States Army Air Forces bomber  and fighter planes in should Japan have succeeded in a naval blockade of Australia.

 

After the construction of two extra tanks, the maximum capacity of Cootamundra’s No. 3 Inland Aircraft Fuel Depot (3IAFD) site expanded from 280,000 gallons to over 600,000 gallons, an Olympic-size swimming pool’s worth of fuel. By comparison, the storage capacity of a typical service station is around 10,000 gallons.

 

Their current day intactness aside, Cootamundra’s bulk storage tanks may have never pumped aircraft fuel ‘in anger’ for transport to inland airfields where US and Australian pilots were taking off to do battle. By the time the tanks were completed, the Battles of the Coral Sea and Midway had put paid to Japanese naval ambitions. 3IAFD was listed on 7th June, along with 16 other IAFDs, for closure just five months after the commissioning of Cootamundra’s tanks on 24 January 1944. While questions remain whether the larger bulk storage tanks were ever filled, their conception and eventual construction played a vital ‘just in case’ role at a time when the outcome of the war was uncertain and Australia was in danger of isolation.

 

Cootamundra’s heritage-listed bulk aviation fuel depot is the only one of the 11 fuel depots constructed in NSW whose primary structures, including tanks and earthworks, are still intact. And on the national scale, the only other fuel depot that can match Cootamundra for integrity and intactness is South Australia’s Wolseley inland fuel depot near Border Town.

 

For the residents of Cootamundra and the surrounding district, the post war ‘inheritance’ of a sizeable depot of above and underground tanks facilitated the storage and supply of a versatile range of fuels including various grades of petroleum, diesel, kerosene and heating oil.

 

Contrary to local hearsay, the 3IAFD’s aviation fuel supplies had little role in servicing the RAAF No. 1 Air Observers School operating out of the Cootamundra aerodrome. Started up in 1940, the training school predated the bulk storage depot and had its own 10,000 gallon capacity tanks, sufficient for fuelling the smaller Australian planes using the runways, including British built twin-engined Avro Ansons and the Australian Wirraway.  

 

Thus said, as 3IAFD wound down, some of the aviation fuel stored in its tanks may well have been transported the 3.6 kms distance to the aerodrome for use in some capacity but the bulk was likely railed out just as it had come in.

 

Main Southern Railway line in foreground, Olympic Highway in middle distance and access tunnel under Olympic Highway to the aviation fuel depot in background with the familiar Ampol sign.

 

 

 

APPENDIX 2: ADDITIONAL PHOTOGRAPHS 

 

 

Capitalise on the opportunity to seek funding to decorate Cootamundra’s Grain Corp silos and put Cootamundra on the map as a SiloArt Tourist town.

 

 

 

 

 

 

 

 

Red bricks are a feature of a number of heritage listed structures in Cootamundra including the foam house pictured here at the rear of the 3IAFD complex.

 

 

 

 

Site of the old Cootamundra Brickworks on Pinkerton Road. 

rather than informative experience.

 

 

 

 

 

The heritage-listed Cootamundra West railway station was made redundant soon after construction when the route of the railway changed. This station has close links to the adjacent aerodrome and accommodated WAAFs for a period during World War 11.

 

 

 

 

 

Older buildings on the Cootamundra Aerodrome including an old-style hangar with Cootamundra spelt out on its roof and what appears to be an accommodation hut that may have been used as part of the No 1 Air Observers’ School.

 

 

 

 

 

 

 

Site of the railway siding and platform (to be checked).

 

 

 

 

Model of the No 1 Air Observers’ School based at Cootamundra Aerodrome. Cootamundra Visitor Information and Heritage Centre.

 

 

 

 

 

 

Metal stencils used to identify products produced by the Cootamundra Mill.

 

 

 

 


Ordinary Council Meeting Agenda

26 November 2019

 

Chronology of 3 Inland Aircraft Fuel Depot

This chronology attempts list events and personalities which may have a connection with the siting, design, construction and operation of No. 3 Inland Aircraft Fuel Depot (3IAFD). This includes the history of persons or organisation which may have had some involvement. It also looks at 3IAFD’s its relationship with other fuel and RAAF depots in Cootamundra including the oil majors of the time and both the RAAF wireless and navigator training facilities.

The material is drawn from both primary sources such as the National Archives of Australia (NAA) and newspaper reports and from a literature search on local history. This document is a draft and there is still considerable research to complete with at least another 10-15 NAA files unseen, potential material in the State Records Office and local materials such as interviews. A number of enquiries have been registered with the NAA to establish the location and detail of registers of public works contracts which may indicate the contractors involved in 3IAFD’s construction.

Chronology

1893

13th July the NSW Government gazettes the reservation of what will become the main IAFD site from sale for the extraction of gravel.[1]

1909

Brown’s Central Foundry and engineering works are opened at the corner of Wallendoon and Hovell Streets (south side). Proprietor W.T. Brown dabbled in inventions and was deeply involved in community affairs. [2]  I can find no evidence the foundry continued into the 1930s so unlikely to have been involved in the IAFD.

1927

18th March J. B. Priestly announces the installation of a Shell bowser at their Ford Service Station in Parker St.[3]

1929

5th September Shell is advertising that farmers should purchase their ‘Cross’ brand power kerosene in bulk from Shell Depots.[4] The implication is that their depots had significant storage capacity in tanks.

1930

14th January Vacuum Oil; Co. opened its depot in West Cootamundra near the Yass Road crossing. It was of brick construction (bricks sourced local from J. Brady) with a rail waggon permanently stationed to supply the pumps. It tanks were underground and all products were stored and supplied. They recruited Ernie Hoy late of the public works department to run it and Mr. Chas. J. Loiterton was recruited as the tank waggon driver with J. J. Rourke for local deliveries.[5] The latter would be a subcontract to J. J. Rourke & Sons. Loiterton is, evidently a distinctive Coota name as no less than 65 of them were born to different parents in Coota between 1880 and 1917. C. J. Loiterton came from Frampton and a property called ‘Mintaro’. The property was subject to a clearing sale in 1950. Likely a dead end unless there is more needed on the Loiterton family. J.J. Rourke and Sons were local carters and merchants who, inter alia, were implicated in receiving illegal liquor in 1944 so they were still in operation during the war. Also probably a dead end.

            J. Brady was making bricks back in 1909 when he was advertising for wood to fire his kilns. He went on to supply bricks for the hospital (1909?), Fire Station (1913) for which he had acquired a new press for face bricks. By 1921 he was also on the LGA and by 1922 he was the Mayor – one of the largest brick consumers. He had to shut the works in Pinkerton (the pit is still obvious on the east side of Pinkerton Road) for a year until the war rationing could supply him with labour and fuel. It reopened in January 1944.[6] Apparently T.A. O’Neill’s engineering plant’s extensions suffered as similar fate until the Chamber of Commerce lobbied for a visit from the Country Development Bureau (Prof. Black) who facilitated both plants getting into full operation.

25th March the Herald has a lengthy article describing the local Shell Depot situated on Yass Road near the Gundagai Gates. There is a description of the facilities and operations.[7] Presuming the ‘local Shell Depot’ was the Cootamundra Depot and given the next dated item it would appear that Shell’s depot may have been on the corner of the Olympic Highway and Hovell Streets which is the opposite end of town to the IAFD. The other oil companies (Vacuum & COR) crowded into the same general area which was close to the air field but not the IAFD.

5th May according an advertised for C.H. Gledhill’s wood yard it is opposite the Shell Depot in Hovell Street.[8]

3rd December the ‘Golden Shell’ piloted by flight officer Owen lands in Cootamundra. The plane is owned by Shell and is on an inspection of ground handling facilities for the company. Owen extolled the virtues of the company’s role in aviation by highlighting the stock of aerial maps they keep for pilots, ground fuel supply throughout the country (particularly their new underground tanks) and that they have written the name of the town on top of their depots so pilots can identify them.[9] Shell’s interest in aviation was a worldwide feature of the Royal Dutch/Shell Trading multinational. John Beveridge, the Australian advertising boss of Shell Oil in the late 1930s, was no stranger to aviation and was frequently photographed by the press in the course of promoting Shell products to the new industry or playing with the joy stick himself.[10]

1932

3rd February Mr. W. Howard who had served five years at the local Shell Depot was promoted to the company’s head office.[11] Howard was a local bloke who may also have served as Shell’s superintendent at Warialda in 1936.

1934

9th May Mr. A. Samson, formerly, of Young, has been appointed in charge of the Shell, depot at Cootamundra.[12]

29th June there are depots for Shell, Vacuum and Texaco in Cootamundra according to the Directory in the Herald.[13] The Texaco Depot has not yet been located but 20th July 1936 article on a motor vehicle accident seemed to place it somewhere near West Cootamundra.

31st October C. Melrose a participant in the Great Air Race is refueled by Shell at Cootamundra aerodrome in about 30 minutes.[14]

1936

8th June Herald reports:

The local depot for the Commonwealth Oil Refinery is now in course of construction, the site being near the Cootamundra West railway station. The depot itself is being built by a Sydney firm. The huge benzine tanks, three in number and (each weighing about six tons, are to be placed into position by Messrs. Hulford Bros. The same firm is to erect the steel structure upon which the tanks are to be placed.[15]

The Hulford brothers were involved in the automotive business in Cootamundra since the turn of the century with a business in Parkers St. They became the General Motors dealers with Chevs and Pontiacs. By this time they were also supplying engineering components to council along with the following others[16]:

1.   Danks and Sons –tools- This is the eponymous Melbourne hardware company John Danks and Sons.

2.   AGC – light fittings - Unlikely to be local

3.   W.E. Richardson – sharpening tools – They were a local blacksmith and wheelwright who were established some time before 1901.

4.   F. Mitchell – rails and timber – a local timber and hardware merchant but also a builder.

5.   J. Meagher and Co. Ltd – cement and reinforcement bars – they had a local office but may have been a larger firm as they had at least one other outlet in Barmedan.

6.   Mutch and Gilmour – Louvres – local building firm

These are likely suppliers to the IAFD construction.

Hulford subsequently got the job of erecting the tankage for C.O.R. in Leeton so they clearly had some form of cranage and rigging and boilermaking labour. Hulford also employed a salesperson called Gordon Fitzpatrick who subsequently (1937) became the journalist for the Herald in 1937. He may have been around during the IAFD construction. Hulford seemed to expand based on the C.O.R. work:

The Commonwealth Oil Refineries Ltd.—Contract No. 265—Construction of a bulk oil depot at Somerset Street, Cowra, N.S.W. Contract includes brick office, brick and steel framed drum platform and case store, concrete roadway and earth bund wall.—Hulford Bros., General Engineers, Parker St., Cootamundra.[17]

These domestic commercial facilities were nowhere near the scale of the IAFD but involved precisely the same components so it is logical that a firm building these would be contracted for IAFD construction based on engineering knowledge. The founder Robert Hulford died in 1937 leaving his sons in charge.

The work continued and this tender description could be for an IAFD:

GENERAL.

(Accepted).

The Commonwealth Oil Refineries Ltd.—Contract No. 290.—Supply of certain materials and delivery f.o.b. Sydney, of three sets each of three mild steel electrically welded tanks, 9ft 4in x 29ft 4in long with tankstands, ladders and gangways.—Hume Steel Co., Sydney.

Contract No. 292: Construction of a bulk oil depot at Ferguson and Lambeth Sts., Glen Innes. Contract includes combined brick office and garage building, brick and steel framed drum platform and case store, concrete roadway and earth bund wall.-Hulford Bros., Cootamundra.[18]

The first contract was Humes Steel who were a big player in Sydney even then.

On Friday 25th May the Local War Agricultural Committee based in Temora decided to seek exemption of Hulford Bros as a protected industry. They did not describe why.[19]

Hulfords continued to the end of the century at least but the two brothers separated in 1956 leaving Robert to run the business at 91 Parker Street.

15th September the Herald reports: W. Robinson, who has been in charge of the Texaco Depot in Cootamundra, has been transferred to Parkes. Mr. Smith is now in charge at Cootamundra.[20]

8th December the air race is coming through Cootamundra and The Vacuum Oil and Shell Companies will be in charge of fuelling operations here and -have additional local men to assist them with the work.[21]

1937

A photograph on this date shows Cootamundra Gas Works. The tank looks welded and may have been assembled locally but by whom?[22] This plant was dismantled and subject to considerable work in soil remediation according to a report to the EPA. The soil was to be taken to the old sewerage treatment works near the landfill where it was to be treated. While the company’s name still appears on sign near the old gasworks it is not clear what if any work was carried out. A common byproduct of coal gasworks was benzene – a serious carcinogen and implicated in multiple myeloma and other blood cancers.[23]

1938

16th December Herald carried an advertisement for: T. A. O'NEILL & SON ELECTRIC & OXY WELDERS Sutton Street, Cootamundra. Steel, cast. Bronze, - or Aluminium, Building Steel Work, Farm Machinery…. Perhaps one of the IAFD contractors? This was a father and sons operation but the sons went to either the RAAF or other services. The company definitely grew quite rapidly during the war.

            It started in 1934 when Tom O’Neill left the PWD at Burrinjuck to set up the plant in ‘Sutton Street below the bridge’. The PWD work was heavy enough for him to be competent with the tankage and piping involved in the IAFD.[24]

1939

28th June the Federal Government begins the process of acquiring sufficient war petroleum reserves from the ‘contracting oil companies’ (Shell & Vacuum) to act as a reserve supply which would be contractually looked after by the companies.[25]

1940

19th February the blue prints for the IAFD tanks are produced by the Chief Mechanical Engineer for the Department of the Interior.[26]

22nd July tenders for construction of 3 tanks for Cootamundra close. These tenders were based on manufacture of 2 x10,000 gallon tanks in steel plate with accompanying furniture such as covers, relief valves and so on FOB Sydney. [27] What these tanks were for and whether they were ever built is unclear but likely for the air force training base.

9th August Herald reports:

HUGE STORAGE TANKS

SYDNEY, Friday: The Minister for Supply, Sir Frederick v Stewart, announced today that contracts were about to be let for the construction of huge petrol storage tanks, each of 1,000,000 gallons capacity, for the Commonwealth Government. They would be distributed in provincial areas, which were not vulnerable to enemy attack. He added that other methods of ensuring adequate supplies of liquid fuels were also being contemplated to meet the maximum needs of defence.[28] He went further in an article on the 15th inst. that he hoped they would be started in a month or so and putting them underground was a favoured option.

29th August Federal Cabinet determines to create a reserve of 3 million gallons of aviation spirit in 1.2m gallon tanks to be constructed in Toowoomba, Maitland or Wallerawang and Ballarat or Warragul. The final design of tanks and locations was left to the Air Board.[29] Wallerawang was probably chosen due to its proximity to the Newnes and Glen Davis shale oil plants and reserves.

20th September there was to be a ‘Shell Show’ at the Roxy Theatre put on by the company.[30]

6th November another firm which recurs in Council tenders is General Constructions Ltd. They tended to be involved in civil work like sewerage mains and were Sydney based.

13th November the Air Force proposes underground steel tanks in preference to above ground steel or below ground concrete.[31]

18th December the Secretary of State Dominion Affairs (London) writes saying that all tankage, service or commercial, will have walls erected around then to prevent splinter exploding tanks. In this proposal they suggest leaving 3-4 feet between the tank and the brick work to allow maintenance.[32]

29th November it is decided that eighteen 200,000 gallon tanks of the ‘Shell design’ will be built and give the specifications for these.[33]

21st December and amended list of locations does not have Cootamundra but Grafton, Scone, Wallerawang and Wagga.[34]

1941

9th January a conference of the two oil companies (Vacuum & Shell) and the RAAF, Board of works etc. is held at Shell’s offices. It is decided to erect nine 200,000 gallon tanks at three locations from 50-100 miles from the coast.[35]

16th January a further conference of the two oil companies and the RAAF & Army decides, inter alia, that:

            (iii) Wagga Area. The most suitable point in this area is at Cootamundra. It is suggested that an area south-east of Shell Co. Depot be investigated as there is no room in the present depot which is on railway land.

            As an alternative to this, a site in Junee could be considered.[36]

            This suggested site should be able to be found with reference to local information about Shell’s operation in Cootamundra.

            The conference then went on to discuss the mixing of Ethyl Fluid with the petrol. Effectively ‘lead’ petrol (Tetraethyl lead-TEL) was obtained by the addition of a red dyed compound at roughly 1:800 ethyl to petrol. This raised the octane rating of the fuel and thereby raised the possible cylinder compression ratio and therefore horsepower of aircraft engines. While aviation gas turbines had been experimented with by Whittle et al, they did not reach serious commercial production until after the war. Virtually all aircraft engines at this time were either radial air cooled or inline water/glycol cooled piston engines. The Tetraethyl lead (‘ethyl fluid’) additive was crucial for high performance. In practical terms this meant they needed a 40,000 gallon mixing tank as well as the 120,000 or 200,000 storage tanks.

The ‘ethylising’ equipment was noted as considerably more simple and cheaper than that used by the oil companies (£1,200 v. £200). They further decided that partial burying of tanks would be satisfactory.

6th February the Government writes to BHP to reserve sufficient plate and long sections to fabricate the tanks. BHP gives a four month delivery time.[37] The holdup is plate as the demand from the navy and others is so high.

4th March the Ministry of Interior is told the schedule of steel plate to be supplied. Cootamundra is specified as:

                   2 – 29’6¾” dia.             29’4¾” high

1-   19’8¼” dia.                  24’2¾” high[38]

10th March the contracting oil companies are to use their own drawing offices to design the facilities in the areas they will be responsible for. This inevitably leads to debates about standards in design and welding with Vacuum attempting to adopt its standards. The government directs that they will be to Shell standards.[39] This is reflection of a competition that goes back to the 1920s and the disagreement between Shell and Standard Oil over American Petroleum Industry standards (API & ASME) and UK standards. Exxon (Standard Oil of New Jersey) and Shell were the largest in the industry and would remain so until today but close behind was Standard Oil of New York which was known as Vacuum or Socony in those days. Exxon merged with Mobil in recent years and with Shell have remained the largest industrial concerns in the world for over a century.[40] The tanks involved had, by 1940, become somewhat standardized with the advent of butt welding and the most common design was that of Horton from Chicago Bridge and Iron (CBI). CBI remains the largest tank builder in the world today. The IAFD tanks were welded by the placement of each succeeding strake (a horizontal level of plates, just inside the lower strake and downhand welding into place.

            A typical example of how the war forced local industry to innovate was the requirement for ‘educting units for the Ethyl mixing plant’ which would be required at each centre. These were unavailable from imported sources and had to be manufactured in Australia. The same occurred with the mercury valves.[41]

6th June the decision to install concrete curtain walls to prevent bomb splinters puncturing the tanks meant the standard spiral stair could not be used and Shell designed a new method of egress to the roof.[42]

18th June draft specification for 3 IAFD include 2x 120,000 gallon and 40,000 gallon tanks, ethyl mixing plants and related storage and pump facilities. [43]

1st July a sketch of the Cootamundra property for 3 IAFD is produced.[44] This file contains sketch of many of the facilities showing exact locations.

14th July the RAAF begins the legal process of acquiring land for the extension of 3 IAFD to accommodate the drum storage facility. [45]

9th August nine of twelve construction contracts had been let and the other three were likely within weeks.[46]

14th August the State Government appears to accept the lease of the quarry reserve property to the Commonwealth without charge for the duration of the war. The file indicates that the Commonwealth moved immediately to acquire and use the site with the intention of purchasing the contiguous properties at a later date.[47]

26th August the Government advises Shell that the Ford V8 engines they require will be dispatched from the US by September.[48] Presumably these were for pumps.

27th August the estimate completion dates for the Cootamundra’s tanks are No.1 (120k) 1/12/41, No. 2 (120k) 15/01/42 and No. 3 (40k) 30/01/42.[49]

10th September the minutes of the meeting of the RAAF, Army and two oil companies outline procedures including a brief mention of protective clothing being kept on site.[50]

7th November the Government has decided that Cootamundra will be filled from stocks held by Vacuum rather than Shell.

27th November Shell writes to the Government that Thompson’s Engineering and Pipe Pty Ltd cannot supply the pumps before the 21st December which will mean difficulties filling tanks. The problem seems to be the low priority given by the Government to the order.[51]

An undated document but probably prior to filling tanks discusses the procedure for mixing lead with the petrol. It specifies two pairs of rubber gloves and a gas mask for blending. The staff will be trained by an oil company chemist and they will have to use the test 40,000 gallons within twelve months.[52]

1942

2nd January it is decided that only one of Cootamundra’s main tanks will have splinter proof walls. [53]

8th January following discussions with the US there is a view that an additional 15m gallons will need to be stored in Australia but mainly in the north. It is proposed as part of this to expand Wagga to 1.250 m gallons – no mention of Cootamundra. [54]

10th January the RAAF fuel committee recommends a general expansion of fuel storage for IAFD sites and new sites. This includes the recommendation that Cootamundra:

            Increase from 280,000 gallons to 600,000 gallons. Physically suitable – easily distributed to E.A.T.S. Units in vicinity. [55]

            Note the acronym stands for the Empire Air Training Scheme.

            During the period of the US discussions on storage there was much debate about the most efficient method of petrol storage and figures were produced which used a ton of steel as the benchmark due to it shortage in Australia. The best design appeared to be the Snider (a Melbourne Co.) proposal for a concrete design. This was also popular with the US Army Air Force. [56]

19th January for noting in terms of restoration of the site. Red lead paint was specified for all steel.

26th January it is decided to securely fence all the drum storage in Cootamundra. [57]

28th February the Commonwealth Administrative Planning Committee met to consider expansion of the storage at IAFDs under the joint Australia-US account. Also in February they decided not to use existing oil company depots and would only build facilities on land the Commonwealth owned.[58] Shortly after the Air Board looked to expand Cootamundra, inter alia, to 600,000. They named in the same document the facilities required:

            ……, each Depot consisting of three main large underground concrete tanks lined with steel and 40,000 gallon “Ethyl” mixing tank, together with ancillary “Ethyl” mixing plant, pumps, pipe lines, buildings, railway sidings, and receiving and dispatching points.[59]

4th March specifications are released and a contract issued for underground storage of T.E.L. (Ethyl fluid) drums in all IAFDs including a tripod and block and tackle to raise the drums. This is the date of Cootamundra’s order. They were to a Shell design that placed them 3’6” underground with steel and reinforced asbestos cover.[60] Was this ever built?

9th March Cabinet has agreed with the USAAF and RAAF on the storage expansion including Cootamundra and that concrete construction would be used due to steel plate shortages. The cost is to be shared between Australia and the US. BHP advised that Cootamundra would be 4th in line with Wagga, Parkes and Queanbeyan to received reinforcement rods for the concrete tank construction. [61]

23rd March a conference with the oil companies and RAAF determined that the water jacket concrete design would not suit all IAFD for the expansion and they decided to urgently plan to change to ‘black’ sheet steel lined concrete tanks. [62]

6th April another conference of Interior ministry, oil companies and RAAF decided that the lined concrete tank had too many risks particularly whether the sheet welding could be done given the amount of skilled labour available for such specialized thin sheets. They decided to dump the design and go with welded tanks and immediately rang BHP. It required removing 600 tons of plate from naval work to get the first tanks started. Later in April they decided to still build two sheet steel lined tanks as an experiment. One of these was to be Wagga. Meanwhile BHP were ready to deliver 350 tons of 1/4” late a month. [63]

30th April the site is inspected by Department of the Interior and the Air Board and the decision was made to start the site extensions to 3IAFD immediately and begin the land acquisition process from Ward and Flaus (? Spelling). [64]

25th May they are finding impossible to locate ford V8 engines and radiators to drive the pumps for the new installations and are looking for alternatives. They canvassed a number of alternatives including rebuilt Fordson Tractors, Malcolm Moore and an offer by Southern Diesel Engines to build some. They finally had to accept reconditioned engines but by June they had Chevrolet V8s. There seem to far less trouble getting the centrifugal pumps driven by these engines as Robison Bros. & Co. (1935) said they would supply their brand on time. Curiously on page 49 the table showed Cootamundra not using any of this equipment. [65] Many of the IAFD pumps were driven by Hillman Minx motors.

1st June Shell Co. commenced its contract for inspection and maintenance of 3IAFD in Cootamundra. Shell took all the Qld, NSW and Tasmanian IAFDs while Vacuum (EXXON/Mobil) services Victoria, South Australia and WA. [66]

11th July suddenly there were Ford V8 available from Geelong which was just as well because the Chevrolet engines suddenly became unavailable. By August this was all countermanded and they were back to Chev. Around this time they were issuing drawings for the pump house layout including engine and pump configurations...[67]

12th August 1942 Vacuum writes to government to say that with two Queensland exception the proposed tunnels from tanks to pump house for piping and valve ventilation were impractical and expensive in the terrain of the existing facilities. The maximum proposed length of one was 100’ and this was dismissed as impractical.  Around this time the specification for water and power were described Cootamundra was to have town water through a 4” pipe and town main power with 13 lights and I power point.[68]

11th September the progress report shows that Cootamundra’s extension tanks had the concrete floor of No. 4 tank complete but progress was retarded by a shortage of aggregate (ironic given the tank farm was built of a quarry). By the 18th the floor of No. 4 was finished and they were awaiting completion of No. 3 floor but no progress on steel shell.[69]

15th October is the date they estimated the Cootamundra extension tank would be filled. [70]

2nd November the Commonwealth suggests that as it needs to acquire additional land adjacent to the 3IAFD site for both the underground tanks (Mrs. Ward) and the drum storage facility (leased from Mr. F. J. Haisall) that it should purchase the original site (State of NSW). To that point the land was subject to hiring by the NSW Line of Communications Area under National Security (General) Regulation R.55 8th July 1942. [71]

30th December estimated date to fill first new large tank with the second on 07-01-43. [72]

1943

30th May a technical instruction (No. 61) on tank construction is issued which explains how the tanks were welded.[73]

23 June advice provided that trained dogs are being used guard operations at Cootamundra. [74]

1st December there is substantial debate about why some projects in NSW carried out by State instrumentalities went so far over budget compared to other states and NSW IAFD. Cootamundra was not significantly over budget. [75]

1944

21st January Cootamundra is reported to be in use or ready for use with minor works to be done. [76]

21st March the process of returning the drum storage site to F. J. Haisell commences and includes the latter’s claims for compensation from damage done. The dispute with him goes back to 1943 and the use of the site for petrol drums and the effect of the inevitable leakage on his pasture. The Department made much of the improved fencing though this was of little value to Haisell as the Army sought to remove him from his entire property.[77]

6th May a list of minor outstanding works at Cootamundra is outlined. [78]

7th June Cootamundra is listed with 16 other IAFDs for closure. The attached table indicates that the two recently completed large (300k) tanks may not have been filled. [79]

6th July Full instructions for closure of tanks and equipment at IAFDs. [80]

18th August the Government decides it is no longer necessary to dull paint fuel tanks due to the changed strategic circumstances. [81]

1st September Cootamundra is still open because it contains stocks. [82]

30th October the Department of Interior made estimates of the completed capital value of all IAFDs to determine the maintenance and inspection contracts. Cootamundra was estimated £42,605.

1945

18th July the Department of Interior reports that the oil companies contracted to carry out inspection and maintenance of all IAFDs (Vacuum Oil and Shell Co.) have completed closure of all facilities and now seek to clarify what further maintenance will be required. [83]

87th August the Air Board lists the IAFD it recommends for disposal and those for retention due to possible post-war uses and strategic value.[84]

1946

Photo of the Cootamundra Welding Company 92-96 Parker Street. This company was capable of the tank and pipework.[85] They were still there in 1956 according to SMH 8-11-56: Earl Douglas, carrying on business as COOTAMUNDRA WELDING COMPANY at 92-96 Parker.

            In 1947 the company was making steel furniture and pipe fabrications. The Herald said the venture had come about through the meeting of L. O. Hiscock, a welder of Sydney and A.E. Douglas, previously a farmer of Muttama during the war when they were on essential industries.[86] So this company was not involved as it was only formed the previous year but how did Hiscock meet Douglas?

24th January to 27th February Mr. R. G. Dear of Mt. Coglin, Junee Road Cootamundra is appointed caretaker for the 3 IAFD site. He is given a complete inventory of the site’s equipment and layout drawings. The layout clearly shows the schematic locations of the five tanks, piping and buildings. There was a dispute with the Commanding Officer RAAF Cootamundra who appeared to be still using the site and he refused to hand over keys to the caretaker and that the latter had to time site visits to suit the RAAF. The Department of the Interior considered cancelling the caretaking contract. [87]

Dear had been a stalwart of both the local ALP Branch and the Australian Railways Union but also found time to rear chooks and porkers for the local show and supply screened gravel to the LGA.

15th February After nine years in Cootamundra. Mr. J. C. Lorger, formerly of the Shell Depot, for the last three years superintendent for the Pool Petroleum at Cootamundra, leaves next Monday for the Sydney office of the Shell. Co. The P. and C. has to find a new secretary, and Cootamundra generally will miss this esteemed resident. The family hope to settle at Burwood.[88] Pool Petroleum Ltd. Was not a government organisation but an initiative of the oil companies after the Japanese occupied the Balikpapan oil fields in NEI (modern day Indonesia) and thereby cut off the closest reliable supply of crude and refined product. The oil majors divided the work of distribution and marketing of the rationed product between themselves in this overarching company.[89] Similar processes went on with wool buying and other imports and exports.

9th April 1946 the Department determines that it will keep and maintain 3IAFD, along with others, for post-war strategic use. The remainder were to go to Commonwealth Disposals.[90]

31st July the Herald reports:

In acquiring the 14.300-ton British tanker. 'St. Anglen.' last week, the Australian Motorists Petrol Co. Ltd. and its subsidiary. Alba Petroleum Co. of Australia Pty. Ltd. will be the first fuel companies to operate a vessel under Australian control since the termination of hostilities. The managing director (Mr. W. G. Walkley with Sir George Wales, a director of the company, is in England. assisted the acting managing director Mr. W. A. O'Callaghan) last week that negotiations had been finalised for the ship to trade between Australia and the British oil possessions in the Persian Gulf. He also intimated he was conferring with English shipping authorities to acquire a similar vessel to assist the 'St. Anglen.' …….Furthering a policy of decentralisation, the company recently purchased from the Disposals Commission, eight inland 'A' class bulk fuel depots, capable of storing, 500,000 gallons of fuel. These depots, at Grafton. Tamworth. Dubbo. Muswellbrook. Parkes, Wallerawang. Cootamundra and Wagin; which were used by the R.A.A.F. to store reserve emergency fuel, will allow the company almost unlimited storage when the tanker begins running, should another emergency arise, the company is honored to return the depots to the Government.[91]

1947

19th June the site of 3IAFD is transferred to the Australian Motorists Petroleum Co. Ltd. (AKA AMPOL) in Comm. Gaz. No. 111. [92] There had been some delay on the title transfer even after AMPOL had paid the £1,000 deposit earlier in the year. The price for the sites was not clear in this documentation but may have been as little as £7,000.[93]

1948

4th May Mr. Joe Bladwell, Superintendent .of the Shell Coy's Depot at South Gundagai has been transferred to Cootamundra.[94]

1949

Council received a report from the Engineer that the mains had been extended to AMPOL’s depot.[95] This means there was no electricity there prior to this?

25th October the Herald announces that the extensions to the AMPOL depot have been completed.[96]

The Sydney Morning Herald has a feature article of Cootamundra boy W. M. Leonard who is now the head of AMPOL.[97]

1950

28th March Mr. Keith Alford, zone manager for Ampol Petroleum for the Southern half of the State, and his g6od wife, are new Cootamundra residents.[98]

 


Ordinary Council Meeting Agenda

26 November 2019

 

8.3.3      Inquiry - Support for Drought Affected Communities

DOCUMENT NUMBER

316605

REPORTING OFFICER

Miriam Crane, Manager Community and Culture

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Compliance with the Local Government Act, 1993.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

That a submission be prepared for the NSW Government Inquiry into support for drought affected communities in NSW, recommending:

(a)     The NSW Government consider rate relief for rural businesses as a form of support for drought affected communities.

(b)     That the NSW Government provide financial and administrative support to local Councils to enable them to implement the relief without incurring additional costs for ratepayers.

 

Introduction

On 25th September, 2019 the New South Wales (NSW) Government commenced an Inquiry into support for drought affected communities in NSW.

The Terms of Reference for the inquiry are below. Council has been requested to make a submission by 29th November, 2019. Other community members and groups are also able to make submission.

The Committee on Investment, Industry and Regional Development inquire into and report on the impacts of drought on regional NSW and identify potential government action with particular reference to regional businesses, economies and communities including:

(a)   population loss and loss of key trades, skills and businesses, and community services such as                schools and medical services;

(b)   business debt finance and responses of financial companies to the impact of drought;

(c)   direct and indirect impacts of drought on businesses and industries;

(d)   transition and recovery from drought when drought conditions begin to improve;

(e)   preparedness for future drought events;

(f)   assessment of current Government programs;

(g)     temporary relief from state taxes, charges and levies for drought affected businesses;

(h)     capacity and coordination of town water supplies and further recycling opportunities;

(i)      particular impacts on Indigenous communities; and

(j)      any other related matter.

Discussion

Given that rates form a large expense to residents, rural landholders and business (often it represents the largest single account a business might pay each year), consideration should be given to how Council can influence the State Government to reduce the impact of these costs on drought affected communities.

Effectively, legislation prohibits reducing rates levied & payable. The only concession the Local Government Act, 1993 (the Act) allows Councils to provide currently is pension concession, the amounts and eligibility details of which are prescribed by the Act. Full rates are levied as per legislation, then the concession is applied. This is then 55% funded to Councils by the NSW Government.

There are provisions in the Act for postponement of rates, but this specifically applies only to properties where surrounding development has greatly increased the value of land that has existed for a long time.

Being not legal, there’s no provision in Councils’ finance and rating systems for calculating or processing any other concession or rebate.

As such any provision for rates relief due to drought would need to be a scheme of direct cash operating grant funding from Government to Councils for rates foregone, plus the cost of administration, writing and implementation of IT system changes and programs. There would need to be details provided by the government on eligible assessments and amounts.

 


Ordinary Council Meeting Agenda

26 November 2019

 

8.3.4      Everyone Can Play Application - Lindley Park South Gundagai

DOCUMENT NUMBER

316607

REPORTING OFFICER

Miriam Crane, Manager Community and Culture

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

 

FINANCIAL IMPLICATIONS

An estimated $50,000 across Council’s budget.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Lindley Park Concept Plan    

 

Recommendation

Council endorse a matched application for funding for Lindley Park South Gundagai to the Everyone Can Play Grants.

 

 

Introduction

Lindley Park, South Gundagai has a playground which was installed with funding from the NSW Government in 2019. Subsequently Council purchased 48 Mount Street to enable drainage issues at that site to be rectified and the construction of a carpark and pedestrian access be undertaken.

Discussion

Council will be required to budget for drainage and parking area works at the site. These have been estimated by our engineer at approximately $50,000. It is suggested that these works could form Council’s matched contribution into a funding application for the Everyone Can Play application therefore allowing funds to be leveraged to also provide additional facilities at the site including areas of rubber softfall, shade, seating and drinking water. These additional requirements for the site (excepting softfall) have been identified by site users including the South Gundagai Public School. It is appropriate to include rubber softfall since access is the major requirement of the funding program. Whilst the October, 2019 meeting of the Access and Inclusion Advisory Committee did not achieve a quorum, members were canvassed and support for the application is offered.   


Ordinary Council Meeting Agenda

26 November 2019

 

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Ordinary Council Meeting Agenda

26 November 2019

 

8.4        Development, Building and Compliance

8.4.1      Development Applications Approved October 2019

DOCUMENT NUMBER

315750

REPORTING OFFICER

Sharon Langman, Manager Development, Building and Compliance

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Compliance with the provisions of the Environmental Planning and Assessment Act, 1979 and related regulations.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The information on Development Applications approved in October, 2019 be noted.

 

Introduction

The Development Applications Approved in October, 2019 report is submitted for the information of Council and community in regard to development applications processed.

Discussion

The following development applications were approved by Cootamundra-Gundagai Regional Council in October, 2019.

 

APP. NO.

PROPOSED BUILDING

STREET NAME

DA2019/135

Alteration & additions

Yass Road

DA2019/133

Shed

Boundary Road

DA2019/132

New Awning

Warren Street

DA2019/131

New signage

Landon Street

DA2019/130

Change of Use

Ursula Street

DA2019/129

Shed

Thompson Street

DA2019/127

Dwelling

Bartley Street

DA2019/126

Shed

Willis Street

CDC2019/29

Inground Swimming Pool

Mount Street

CDC2019/28

Conversion

Merle Avenue

CDC2019/27

New verandah

Parker Street

CDC2019/26

Garage

McConaghy Street

CDC2019/25

Inground Swimming Pool

Tarrabandra Road

VALUE OF WORK REPORTED TO THIS MEETING:

$530,620.00

VALUE OF WORK REPORTED YEAR TO DATE :

$5,669,458.00

THIS TIME LAST YEAR:

 

VALUE OF WORK –October 2018 -    $ 2,415,012.00

 

VALUE OF WORK – YTD 2019  -    $4,865,917.00

 

 


Ordinary Council Meeting Agenda

26 November 2019

 

8.4.2      Adoption Of Coota 2050 Strategy

DOCUMENT NUMBER

316431

REPORTING OFFICER

Sharon Langman, Manager Development, Building and Compliance

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A prosperous and resilient economy: we are innovative and 'open for business'

2.2 Strategic land-use planning is co-ordinated and needs-based

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

Council adopt the Coota 2050 Strategy.

 

 

Introduction

The Coota 2050 Strategy was developed following considerable community consultation as part of the suite of Council’s strategic landuse documents.  At the September, 2019 meeting Council resolved (335/2019) to place the Strategy on public exhibition for a period of 28 days.  The document was placed on exhibition accordingly.  This report presents Council the outcomes of that exhibition.

Discussion

In accordance with the resolution of Council the Coota 2050 Strategy was placed on public exhibition from Friday, 4th October until 1st November, 2019.  Three submissions were received as a result of the exhibition.  The submissions raised a number of points including:

·    the need for Council to actively promote the area as this has not occurred well enough in the past.  The unique location of Cootamundra makes it attractive to a variety of people with ease of access to major centres, good train connectivity and well laid out streets;

·    the availability of vacant NSW Government office space should be promoted along with the locational benefits of Cootamundra;

·    the advantage that Cootamundra has in relation to access to Wagga Wagga by offering cheaper land and availability of land for manufacturing and industrial uses;

·    rather than precincts Council consider connections between areas to avoid exclusivity and encourage diversity;

·    consideration to offering incentives for maintenance of vacant buildings within the CBD area;

 

It is encouraging to see that the community is actively engaging in development with Council to develop strategies to guide the future development of the local area.  The themes and ideas put forward in the submissions to the Coota 2050 Strategy are able to be incorporated into Council’s local strategic planning statement which is currently under development.


Ordinary Council Meeting Agenda

26 November 2019

 

8.4.3      Adoption Of Rural Lands Strategy

DOCUMENT NUMBER

316481

REPORTING OFFICER

Sharon Langman, Manager Development, Building and Compliance

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A prosperous and resilient economy: we are innovative and 'open for business'

2.2 Strategic land-use planning is co-ordinated and needs-based

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

Council adopt the Rural Lands Strategy

 

Introduction

This report is presented to Council for the adoption of the Rural Lands Strategy following public exhibition.

Discussion

The Rural Lands Strategy was developed following considerable community consultation during 2018 and 2019.  The Strategy forms part of Council’s suite of strategic landuse planning documents. 

At the September, 2019 meeting Council resolved (331/2019) to place the strategy on public exhibition for a period of 28 days; accordingly the document was placed on public exhibition from 4th October until 1st November, 2019.  No submissions were received as a result of that exhibition


Ordinary Council Meeting Agenda

26 November 2019

 

8.4.4      Control Of Public Reserve 88379 - Corner Gundagai and Jugiong Roads Cootamundra

DOCUMENT NUMBER

316572

REPORTING OFFICER

Sharon Langman, Manager Development, Building and Compliance

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.       Council accept the appointment of Land Managers of Public Recreation Reserve;

2.       An additional purpose for Environmental Protection and Sustainable Grazing as a Reserve Purpose (on the condition that the grazing area is fenced out of environmental protection area) be permitted.

 

Introduction

This matter was reported to the September, 2019 meeting of Council where it was resolved (resolution 332/2019) that further investigation be undertaken with a report containing more comprehensive information on option regarding the use of the land be prepared and submitted for the consideration of Council.

Discussion

Council received a request from Department of Planning Industry and Environment, Crown Land to take over the management of Reserve 88379 comprised in Lot 7022 DP94977.  The purpose of the land is Public Recreation Reserve and, under the Local Government Act, 1993, will vest in Council.  In order for Council to take over the management of this parcel a resolution of Council is required.

Subject site

The land is a currently vacant lot of approximately 22ha.  It is zoned RU4 Primary Production Small Lots under Cootamundra LEP 2013. This zone is a closed zone with the only permissible uses being Home occupations; Extensive agriculture; Aquaculture; Bed and breakfast accommodation; Business identification signs; Cellar door premises; Dual occupancies (attached); Dwelling houses; Environmental protection works; Farm buildings; Farm stay accommodation; Home-based child care; Home businesses; Home industries; Intensive plant agriculture; Plant nurseries; Roads; Roadside stalls.  All other uses are prohibited under the LEP. However, for Council, as the Crown Land Manager, the provisions of State Environmental Planning Policies would permit other uses such as electricity generating works (like solar panels), parks and reserves, biodiversity conservation offset, signage, etcetera, providing they were consistent with the reserve purpose of public recreation.

In making the request for Council to assume the management of the site, the Crown have advised that significant interest in leasing the site for grazing purposes has been received.  Noting that grazing and cropping are extensive agricultural activities that are permissible without consent.  Notwithstanding the advice that interest has been received Council may choose to take on the role of land manager and utilise the site for other activities consistent with the reserve purpose of public recreation.  Such uses could potentially include entrance signage to Cootamundra, passive recreation such as walking or cycling area, solar farm or the like.

Alternatively Council may wish to lease all or part of the site for the purposes of extensive agriculture noting the size of the lot, the presence of a dam and its current unused status.  If Council were to pursue this avenue any expression of interest documentation would need to set out the responsibilities of the lessee such as weed control, fencing, protection of biodiversity areas, etc.  These responsibilities would then continue into a licence or lease agreement.

The site mapped as being affected by Terrestrial Biodiversity (although the type of vegetation is not noted) in the area generally timbered as shown on the north east corner of the lot.  If Council were to resolve to take on the management a plan of management for the site will need to be developed, including measures for managing any potential impact of activities on the mapped area of biodiversity.

If Council does agree to assume the role of land manager, Council will be responsible for drafting the plan of management, calling for expressions of interest and legal costs associated with the drafting of lease agreement.  However, Council will also be able to collect lease fees and have an existing, vacant block of land under active management; including weed control, fire reduction and biodiversity management.  The leasing of whole or part of the site would provide an additional income stream for Council as well as reducing Council’s liability in localised weed management and bush fire risk reduction. 

 


Ordinary Council Meeting Agenda

26 November 2019

 

8.4.5      Planning Proposal No 4 to Gundagai Local Environmental Plan

DOCUMENT NUMBER

316574

REPORTING OFFICER

Sharon Langman, Manager Development, Building and Compliance

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A prosperous and resilient economy: we are innovative and 'open for business'

2.2 Strategic land-use planning is co-ordinated and needs-based

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.       Council proceed with the amendment to Schedule 1 of Gundagai Local Environmental Plan 2011 to permit health consulting rooms at 236 Punch Street Gundagai, Lot 2 DP 634697 and defer the remainder of Planning Proposal No 4 until the matters raised by NSW Planning Industry & Environment (Biodiversity and Conservation Division) have been resolved.

2.       That Gundagai Local Environmental Plan be amended as follows:

 Schedule 1 Additional Permitted Uses

1. Use of certain land at 236 Punch Street, Gundagai

This clause applies to land at 236 Punch Street, Gundagai being Lot 2 DP634697.

Development for the purpose of health consulting rooms is permitted with development consent.

 

Introduction

At its meeting held on 24th April, 2018 Council resolved (77/2018) to support a planning proposal which seeks to achieve a range of outcomes, including rezoning the villages of Coolac and Nangus, rezoning the rural community of Tumblong, amending the RU5 – Village Zone land use table, adding an additional permitted use to Schedule 1 and correcting elements of Schedule 5 and associated mapping.  As a result of agency consultation the NSW Planning Industry & Environment (Biodiversity and Conservation Division) raised matters that need to be resolved. 

Discussion

Planning Proposal No 4 to Gundagai Local Environmental Plan included rezoning of areas around the villages of Coolac and Nangus, some rezoning around Tumblong, correcting some anomalies of Schedule 5 listing of Items of Environmental Heritage and an additional permitted use in Schedule 1 for health consulting rooms for a site at 236 Punch Street, Gundagai. 

In accordance with the gateway determination issued by NSW Planning Industry & Environment Council placed the planning proposal on exhibition and consulted with identified agencies.  The Biodiversity and Conservation Division of NSW Planning Industry & Environment raised some matters in regard to the proposed rezonings contained within the Planning Proposal.  Accordingly, Council is unable to proceed with the planning proposal until such time as the matter raised by agencies have been resolved, or all reasonable attempts have been made to resolve the issues. 

The inclusion of an additional permitted use into Schedule 1 for health consulting rooms at 236 Punch Street, Gundagai is not contained in the matters raised by the Biodiversity and Conservation Division.  As this matter has been ongoing for over 18 months and is not subject to resolution of matters of concern, to facilitate the development and use of the aforementioned health consulting rooms and support local small business agreement was sought from NSW Planning Industry & Environment to proceed with the proposal to include this additional use and defer the remainder of Planning Proposal No 4 pending the resolution of the matters raised by the Biodiversity and Conservation Division. 

Noting that the advice from the Biodiversity and Conservation Division was received less than four days prior to the drafting of this report and the last of the agency consultations to be received, there has been insufficient time to resolve the matters prior to this Council meeting.  It is unclear how long resolution of the matters will take and rather than extend the period in which the consulting rooms cannot operate legally it is preferable that this portion of Planning Proposal No 4 to the Gundagai Local Environmental Plan proceed as expeditiously as possible as it is the only item in the planning proposal that is subject to time pressures at this stage.

  


Ordinary Council Meeting Agenda

26 November 2019

 

8.5        Regulatory Services

Nil


Ordinary Council Meeting Agenda

26 November 2019

 

8.6        Assets

8.6.1      Concept Design Report, Cootamundra Water Supply System Rechlorination and Reservoir Review

DOCUMENT NUMBER

316566

REPORTING OFFICER

Ganesh Ganeshamoorthy, Manager Assets

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

 

3.1 The natural environment is valued and protected

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Cootamundra Chlorination Strategy (under separate cover)

2.       Reservoir Recholrination (under separate cover)    

 

Recommendation

The Concept Design Report – Cootamundra Supply System Re-chlorination and Reservoir Review be received and noted.

 

 

Introduction

Cootamundra Gundagai Regional Council (CGRC) engaged Viridis Consultants to review the storage capacity and the re-chlorination requirements for the Cootamundra Water Supply system following on from an earlier Study “Cootamundra Chlorination Strategy” undertaken during 2018. This study was completed and the final report, “Concept Design Report – Cootamundra Supply System Re-chlorination and Reservoir Review” was submitted by Viridis with recommendations in November, 2019.

Discussion

Cootamundra-Gundagai Regional Council supply reticulated water to 5,600 customers in the township of Cootamundra through one single water supply system. Council purchases bulk potable water from Goldenfields Water County Council and stores it in two reservoirs with a total capacity of 5.3 Megalitres (ml).  These reservoirs are currently operated at a maximum of 60% of capacity to manage pressure within the reticulation network.  Residual disinfectant concentration is not constant and decreases as water residence time increases. Further, as water travels through the reticulation pipe network residual concentration of the disinfectant declines. Disinfectant loss lead to potential increase and accumulation of microorganisms in the water or in the pipe wall thus causing bacteriological contamination to occur with the water supply system.


 

 

Pressure Control Valve

Storage requirements were reviewed for the Cootamundra system, with a total of 4.99ml of storage recommended to account for operation and incident management. This is less than the total reservoir capacity of the system although greater that the current usable volume of the reservoir.

In order to provide appropriate storage volume, installation of pressure control valve at each reservoir is recommended. This will allow the full volume of the reservoir to be utilised. Implementation of this proposal with pressure control valve with bypass at both reservoir sites is recommended at a capital cost of $68,600.

Handover Monitoring Point

Cootamundra Chlorination Strategy also recommended the implementation of a handover monitoring station to enable verification that water received from Goldenfields Water County Council is compliant with the Bulk Water Supply Agreement and so enable prompt corrective actions for any out –of – specification water. The report contains the recommended implementation of monitoring system from parameters such as free chlorine, total chlorine and pH at the two handover points.  Implementation of this system will require capital investment of $76,000.

Implementation of Re-chlorination

The previous report Cootamundra Chlorination Strategy (2018) recommended the implementation of re-chlorination at each reservoir using sodium hypochlorite.  This report recommends that a chlorination system recirculates water in the reservoir to maintain a stable chlorine residual within the reservoir. Implementation of this systems will require capital investment of $264,200.

 

The estimates provided in the above mentioned report are Budget Estimate with a range of accuracy of -10% to +25%.  Once Council resolves to implement the provisions detailed in this report further approval will be sought and relevant Council Procurement Policy will be adopted.  


Ordinary Council Meeting Agenda

26 November 2019

 

8.7        Civil Works

8.7.1      Civil Works and Technical Services Report - November 2019

DOCUMENT NUMBER

316339

REPORTING OFFICER

Shelley Liehr, Executive Assistant - Operations

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The Civil Works and Technical Services Report for the month of November, 2019 be received.

 

Introduction

This report provides a detailed update of the Civil Works and Technical Services Departments works undertaken for the month of November, 2019.

Discussion

Shoulder grading and table drain maintenance has been completed on Dudauman Road and a section of Muttama Road between Jugiong Road and the Model Aero Club State Flying Field.

 

Gravel resheeting and maintenance grading has been completed at Wambidgee Road and Hoares Lane and is now progressing along the Old Hume Highway. The grader and stabiliser crew have completed work on Soldier Settlers and Sommerset Roads of improvements to pavement condition and shape. Works are currently in progress at Bridge Street, Muttama.

 

Work has recommenced on Adjungbilly Road with rock lining of table drains continuing in preparation of final stabilisation and sealing prior to Christmas.

 

Work is underway on the extensions to the taxiway at the Cootamundra aerodrome. Work to date has seen the taxiway formed up and culverts installed. Sealing of this work will take place later in November, 2019. This work is being done to assist with the refilling of water tankers by the Rural Fire Service when required for firefighting purposes.

 

Council’s resealing contractor, Boral, has commenced resealing on this year’s prioritised roads. Roads already sealed include:  Forsyths Lane and Cullinga, Yeo Yeo Hampstead and West Jindalee Roads, and some town streets. This work will continue intermittantly over the next few months until all of the current prioritised roads have been sealed.

 

Works are continuing at the intersection of Sheridan and West Streets, Gundagai with drainage now complete. Concrete kerb and gutter has been installed and the shoulders have been backfilled with asphalt placed in those areas.

 

In Gundagai, work is nearing completion at O’Hagan Street where a 600 mm stormwater pipe is being installed to address ongoing issues with localised flooding. Preliminary works are in progress at Tor Street with services located and design modified in preparation for new kerb and gutter and stormwater drainage installation. Work has commenced on the drainage improvements on Boundary Road. Works have seen excavation undertaken in preparation for construction of the concrete dish drain which will replace the existing open drain.

 

Patching around the bitumen road network is being undertaken as required. Road side spraying and slashing has also been completed where required, and as weather conditions permit, around the Council area.

 

Preliminary works are proceeding with the Roads and Maritime Services in readiness for upgrading of the Olympic Highway, Cootamundra from Back Brawlin and Dirnaseer Roads. The first part of this work will involve culvert replacement and some tree removal and is expected to commence late November, 2019.

 


Ordinary Council Meeting Agenda

26 November 2019

 

8.7.2      Council Mini Hiace Bus Community Usage Reveiw

DOCUMENT NUMBER

316466

REPORTING OFFICER

Mark Ellis, Manager Civil Works

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

Impacts on Plant Fund.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.   Council endorse a further three month trial period be undertaken once suitable insurance cover is finalised.

2.   A further report with more accurate hire details be prepared and submitted for the consideration of Council at the conclusion of that trial period.

 

 

Introduction

A report was presented to the May, 2019 Council meeting detailing the use of Council’s mini bus with Resolution 166/2019 being that the Council Hiace mini bus be retained for six months and a further report on usage costs against the bus be submitted to the November, 2019 Ordinary Council meeting for the consideration of Council.

 

Discussion

Community access to the bus has been recently limited as Council was recently advised by its insurer that only Council employees including Councillors, staff and inducted Section 355 Committee volunteers,are covered by the policy. As such, local community groups including the Mens Shed, OOSH, Gundagai Neighbourhood Centre and Seniors Social Group have had to rely on staff being available and willing to volunteer their time to drive for them. 

 

Usage of the bus has increased over the previous six months.  Council facilitated programs which received funding to pay for transport (essentially paying for the bus usage) included the Gundagai Youth Council’s attendance at the NSW Youth Conference and the Five Mile Mural Art Student Project.

 

In total the bus has completed 16 trips in a period of three and a half months from 9th July to 31st October, 2019 and has travelled a total of 2855 kilometres on these occasions.  The fees charged totalled $1247.34 which included $113.39 GST, $280 administration fee to the Gundagai Neighbourhood Centre and $833.95 for kilometres received by Council.  Current fees are $20.00 administration fee (Gundagai Neighbourhood Centre) and 25c per kilometre plus fuel (Council) being paid by the hirer.

 

Thirty one community group members underwent an induction program to be recognised as Council volunteers and, subsequently, are able to drive the bus for their respective organisations as required. Several further enquiries from other community organisations also wishing to have members inducted as volunteers have been received by the Neighbourhood Centre. Once the induction process has been undertaken it is anticipated current usage will increase considerably when insurance coverage is finalised. Hire charges for the bus will require reviewing, should the bus be retained, once more thorough records are kept and an appropriate usage rate is established to ensure that the bus costs are sufficiently recouped. 

 

Attendance at the following events was made possible for attendance due to access to the bus include:

·    Youth to the REROC leadership forum,

·    Community transport for NAIDOC celebrations,

·    Youth to the NSW Youth Conference,

·    U3A group to the first Murrumbidgee region forum to be held in the area

·    Gundagai Men's Shed to visit a neighbouring Men’s Shed group to share ideas and friendship. 

 

It is acknowledged that having the bus available for transportation is filling a service gap in the community which makes it possible for people to attend and participate in events and activities that otherwise wold not have been possible.  However, Council must also consider that there are opportunities for local businesses, should they be willing, to provide such a vehicle for a hire service.

It was reported in May, 2019 that the bus had travelled 7500 kilometres and it now has 10833 kilometres, being an extra 3333 kilometres which is above the 2855 kilometres usage for community purposes; the remainder of which is attributed to Council usage. The total expenditure and income for the bus, since its purchase, is noted in the table on the following page.


 

Based on the expenses listed below being $8712.28 over the total kilometres already travelled it has cost 80 cents per kilometre.

2018

2019

2020

Description

Actual

Actual

Actual

Fuel & Oils

$   442.08

 $   460.11

 $   163.89

Insurance

$   362.16

 $1,150.61

 $   518.17

Tyres and Batteries

$          -  

 $     45.45

 $          -  

Registration

$1,548.35

 $   986.10

 $1,375.30

Minor Repair & Maintenance - Materials

$   351.89

 $   623.79

 $   684.38

Total expenses

$2,704.48

 $3,266.06

 $2,741.74

Income

$      -

 $          -  

 $     833.95  

 

Should Council wish to continue providing the bus to the community it would appear prudent to increase the kilometre charge rate and/or include a daily hire fee to cover actual costs.  For example, to hire a similar sized bus commercially the hire costs have been noted to be $140.00 per day and 30 cents per kilometre.

 

The forthcoming data will be improved for a further report on the Hiace mini bus be submitted to Council for consideration.

  


Ordinary Council Meeting Agenda

26 November 2019

 

8.8        Technical Services

Nil

8.9        Facilities

Nil


Ordinary Council Meeting Agenda

26 November 2019

 

8.10      Waste, Parks and Recreation

8.10.1    Cootamundra CBD Streetwise Outdoor Seating Advertising Agreement  Renewal

DOCUMENT NUMBER

314130

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Streetwise Outdoor Advertising Agreement

2.       Streetwise Outdoor Advertising Seating Locations    

 

Recommendation

1.   The report relating to the renewal of the agreement between the former Cootamundra Shire Council and Streetwise Outdoor Advertising be received and noted.

2.   The agreement between the former Cootamundra Shire Council and Streetwise Outdoor Advertising not be renewed.

3.   Streetwise Outdoor Advertising be informed accordingly, and requested to remove all relevant advertising in accordance with the Agreement conditions by no later than 24th December, 2019.

 

 

Introduction

The former Cootamundra Shire Council had an agreement with Streetwise Outdoor Advertising allowing for the advertising on the rear of street seating supplied by Streetwise Furniture. The seating locations was, predominantly, determined by Streetwise Outdoor Advertising to optimise the advertisements over the need for seating due to demand.

The current agreement was for a period of ten years and is due to expire in November, 2019.

Discussion

The former Cootamundra Shire Council entered into an agreement with Streetwise Outdoor Advertising, attached, in November, 2009, permitting Streetwise to supply street furniture (courtesy seating) for the purpose of selling advertising space.


 

Some seating was installed in locations which were not best suited for community use, as detailed in attachment 2, however, more strategically placed for the purpose of obtaining the best advertising benefit.

On investigation, the original agreement between Council and Streetwise Outdoor Advertising seeking and obtaining DA approval for advertising, in accordance with Council policy, cannot be located.

The seating is now old and in poor condition, both visually and structurally, with a number of the seats no longer considered safe for use by the community. Council staff, as part of the Central Business District (CBD) refurbishment program, have restored a majority of the related seats to an acceptable standard for use.

Staff are currently refurbishing all existing seating and associated street furniture located in the main CBD area of Cootamundra. In addition to this restorative work, an assessment and assurance that all existing seating locations are best servicing the requirements of residents and visitors alike, is being considered. Further, that the furniture style reflects the historic values of the town.

Under the Streetwise Outdoor Advertising Agreement Condition – Section 9 states that the courtesy seat ownership will always remain with Streetwise once the agreement has concluded. Also, under Section 10 of the Agreement, council is obligated that although the Agreement has expired and may not be renewed, there is an obligation by council to allow Streetwise to fulfil their obligations with existing clients until that obligation has expired or with a 24 month period.

After investigation and review of the Streetwise Outdoor Advertising Agreement, it is recommended that the agreement between Council and Streetwise Outdoor Advertising not be renewed and where permissible, they be requested to remove all relevant advertising, by no later than December, 2019. Council also allow Streetwise to leave the seats if Streetwise consider appropriate.

 


Ordinary Council Meeting Agenda

26 November 2019

 

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Ordinary Council Meeting Agenda

26 November 2019

 

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Ordinary Council Meeting Agenda

26 November 2019

 

8.10.2    Cootamundra CBD Street Tree Light Enhancement Review

DOCUMENT NUMBER

314135

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

The approximate cost of $19,360   

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.   The report on the Cootamundra CBD Street Tree Light Enhancement Review be received and noted.

2.   Council approve for all relevant trees located on Parker Street, between Wallendoon and Adam Streets, to have enhancement lights installed.

3.   The enhancements lights be funded from the Street Lighting budget from surplus funds, that it is anticipated will become available, through saving made by Cootamundra-Gundagai Regional Council entering into a new energy contract.

 

Introduction

In response to Council Resolution 240/2019 Street Tree Enhancement Parker Street, it was proposed that at the conclusion of the three (3) month trial period, the results from community opinion indicating level of success regarding the street tree enhancement lights be submitted for the information of Council.

This report is associated with item 8.10.6 Street Tree Light Enhancement Parker Street submitted at the Ordinary Meeting held on 30th July, 2019 relating to the identified Street Tree Enhancement Light Project.

It is requested for Council to reassess the trial with the information provided and determine, pending the availability of funds, to continue with the tree enhancement lighting or discontinue the program and any further trials.

Discussion

Council staff installed street tree enhancement lights on a trial basis on two (2) trees located in the main street of Cootamundra’s Central Business District (CBD) area. The lights were part of an initiative raised by the community as part of the Future Thirty’s Project.  

The assessment of the success of the trial program is based on verbal feedback from the community and local media reports. There was no controlled assessment or community satisfaction survey undertaken by Council.

The verbal and media (Facebook) feedback has been very positive, with no negative response received or documented. There has been strong community support (verbal) for the enhancement lights to be installed in all the trees located on Parker Street within the Cootamundra CBD area between Wallendoon and Adam Streets.

It is the recommendation of this report that, due to high community satisfaction and the number of positive comments, the remaining trees within the main CBD area of Cootamundra have enhancement lights installed.

Based on the cost of the purchase of the enhancement lighting used for the trail period a further sixteen sets of enhancement lights will cost approximately $1210 each making the total approximately $19,360.

Further, that the lights installation anticipated costs be covered by the savings which will be made from the Street Lighting budget allocation that will come about through savings to be made by Cootamundra-Gundagai Regional Council entering into a new Energy Contract.

Note: At the time of the Cootamundra CBD Street Tree Light Enhancement Review report being prepared there was no data available of the outcome of the recent electricity tender. A report will be prepared and submitted for the information of Council at the Ordinary Meeting scheduled for Tuesday, 10th December, 2019

 

 


Ordinary Council Meeting Agenda

26 November 2019

 

8.10.3    Cootamundra Aquatic Centre Operating Hours Trial Review

DOCUMENT NUMBER

314133

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.2 Public spaces provide for a diversity of activity and strengthen our social connections

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Additonal Operational Hours Results

2.       Additonal Operational Financial Results    

 

Recommendation

1.   The report detailing the information collated from the Cootamundra Aquatic Centre Operating Hours Trial be received and noted.

2.   The Cootamundra Aquatic Centre operating hours be set in accordance with the 2019/2020 Cootamundra Aquatic Centre Operations Plan.

 

Introduction

At the Ordinary Meeting held 25th June, 2019 Council resolved (203/2019) to extend the Cootamundra operating hours for two extra hours per day on Saturdays and Sundays during the winter months as a trial over a period of sixteen (16) weeks. This was undertaken to determine that there was interest from the community to utilise the pool facilities during this trial period.

This report contains information for the consideration of Council of the results from this week (16) trial period.

Discussion

Council adopted to extend the Cootamundra Aquatic Centre winter operating hours over each and every Saturday and Sunday by two hours each day over a trial period of 16 weeks.


 

The summary of the results from that trial of the additional 2 hours (per Saturday and Sunday) operation over 16 weeks is as follows:

Table (1)

Period

Total No. of additional visitation

Average period  additional visitation/16 weeks

Total Revenue

(Approx)

Average Operational $Loss/weekend

Additional Operating costs Labour only

Final Financial Result

6/7/19 to 26/10/19

136

8.5/week or 4.25/day

$150.50

-$360.67

-$5,921.28

-$5,770.78

 

Table (1) indicates a negative budget impact of $5,770.78 over the 16 week trial period. The negative financial result needs to be assessed against the number of visitations that were either patrons that had seasonal passes, spectators and or patrons that were of an age that no entry fee was applicable.

The results have to be assessed against the value of the asset to the community and against the cost to deliver that facility to the community.

When pool users purchase a pool season ticket from Council, it needs to be appreciated that the value of that season ticket should have been determined against the pool availability value, e.g. the value/cost incurred to Council to provide each pool hour to the community.

This issue will be assessed as part of the Cootamundra Aquatic Pool external assessment and will give Council a clearer understanding of what is considered acceptable and affordable when setting pool entry fees against pool availability hours and operating costs.

This report recommends that both the operating hours of the Cootamundra Aquatic Centre be in accordance with, and as outlined, in the updated 2019/2020 Cootamundra Aquatic Centre Operations Plan.

Once completed, the review of the proposed pool entry fees detailed in the final Cootamundra Aquatic Centre external review report will be submitted for the consideration of Council.


Ordinary Council Meeting Agenda

26 November 2019

 

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Ordinary Council Meeting Agenda

26 November 2019

 

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Ordinary Council Meeting Agenda

26 November 2019

 

8.10.4    Cootamundra Aquatic Centre Operations Plan

DOCUMENT NUMBER

315983

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Cootamundra Aquatic Centre Operations Plan    

 

Recommendation

1.   The report on the revised 2019/2020 Cootamundra Aquatic Centre Operation Plan be received and noted.

2.   The 2019/2020 Cootamundra Aquatic Centre Operations Plan as presented be adopted.

 

Introduction

Council currently has two existing 2018/2019 Cootamundra Aquatic Centre Operation Plans which has been reviewed for relativity and current compliance with public swimming pool operations policy and regulation.

There are two separate Plans in place one being for the indoor pool, and one for the outdoor pool. These two documents have now been reviewed and brought together as one document.

Also added to the policy is an agreement between council and the Cootamundra Swimming Club seasonal usage requirements.

Discussion

As detailed above, the existing two (2) Cootamundra Aquatic Centre Operation Plans (indoor & outdoor pool) have been reviewed and brought up to date with current public swimming pool regulation, customer requirements and methods of service delivery.

The documents have also now been combined as one document, to be known as the 2019/2020 Cootamundra Aquatic Centre Operations Plan.

The requirements as submitted by the Cootamundra Swimming and Lifesaving Club and as adopted by the local Sport and Recreation Council have been included into the revised 2019/2020 Cootamundra Aquatic Centre Operations Plan.

The Operation Plan has been sent to the Cootamundra Swimming and Lifesaving Club for comment with no negative feedback received to date.  


Ordinary Council Meeting Agenda

26 November 2019

 

Adopted date,Cootamundra Indoor/Outdoor Aquatic Centre
Operations Plan 2019/2020
Season


 


Table of Contents

Document Control. 4

1.          Introduction.. 5

1.1        Commencement. 5

1.2        Application. 5

1.3        Definitions. 5

2.          POOL FACILITIES. 6

3.          ADMINISTRATION OF SWIMMING POOLS. 6

3.1        Records. 6

3.2        usage Records to be maintained at the Pool 6

4.          WORK HEALTH & SAFETY. 6

4.1        General Compliance. 6

5.          CLUBS, SCHOOLS, ORGANISATIONS. 7

5.1        General 7

5.2        Coaches. 7

5.3        Schools. 7

           5.4    Cootamundra Swimming Club………………………………………………8

6            RESTRICTIONS ON STAFF & OPERATIONS. 9

7            OPERATING HOURS. 9

7.1        General 9

7.2        Specific Conditions on Hours. 10

           8      Kiosk…………………………………………………………………….10

9            FEES. 11

9.1        Evidence of Age. 12

9.2        Fees. 12

10         BOOKINGS. 13

10.1      General 13

10.2      Cancellation of Bookings. 13

11         MANAGING TARDINESS. 13

12         CODE OF CONDUCT. 13

12.1      Code of Conduct - Conditions of Entry. 13

13         ACTIVITIES REQUIRING APPROVAL - ALL POOL AREAS. 14

14         YOUNG CHILDREN.. 14

15         ABANDONED CHILDREN.. 14

16         AUTHORITY. 15

16.1      The Council pool employee on duty may: 15

16.2      Refusal to comply. 15

16.3      Appeals. 15

17         ACCESS FOR PEOPLE LIVING WITH A DISABILITY. 16

17.1      Assistance. 16

18         EMERGENCIES. 16

19         EVACUATION PLANS. 16

20         EQUIPMENT and SERVICES. 16

21         ASBESTOS. 16

23         ACCESS TO COUNCIL RESOURCES. 16

24         DISPLAY OF THE CODE OF CONDUCT. 16

 

 


 

 

Document Control

 

Version number

Date

Date effective

Council resolution

Description

1.0

13/10/14

1/7/14

09/10/14

2014-15 Season Operations Plan adopted by Council

1.1

13/10/14

1/7/14

09/10/15

2015-16 Season Operations Plan adopted by Council

1.2

13/10/14

1/7/14

09/10/15

2016-17 Season Operations Plan adopted by Council

1.3

1/11/19

01/12/19

26/11/19

2019-20 Season Operations Plan adopted by Council

 

This Plan forms part of Council’s Policy Register, and the Policy Register is updated to reflect any changes adopted by Council.

 

 

1.         Introduction

 

This Operations Plan provides the instructions necessary for Council staff to administer the routine functions of its swimming pool facilities.

The aim of this Operations Plan is to provide facilities which promote a healthy lifestyle and social interaction for the residents and visitors of the Shire.

 

The Cootamundra-Gundagai Regional Council’s Operations Plan takes into consideration all aspects of the operation and use of the Aquatic Centre and facilities and the roles and responsibilities of its patrons and staff.

 

1.1       Commencement

The Operations Plan commenced as of November, 2019 and will receive annual reviews by Council and will remain in force until further notice.

 

1.2       Application

This Operations Plan only applies to the 25 metre indoor heated & 50 metre outdoor swimming pool within the Bourke Street Pool complex operated and maintained by Council.

 

The Indoor Heated Pool will operate between the months of July 2019 to November 2019 and March 2020 through to June 2020.

 

The 50 metre outdoor swimming pool within the Bourke Street Pool complex will operate and be maintained by Council between the months of November 2019 to March 2020

 

The Operations Plan commenced as of November 2019 and will receive annual reviews by Council and will remain in force until further notice.

 

This Operations Plan does not affect the operation of any Act or Regulation relating to the appropriate management of public swimming pools.

 

Practice Note 15 (produced by the NSW Department of Local Government) will provide guidance on any standard not specifically discussed in this Operations Plan.

 

1.3       Definitions

In this Operations Plan:

 

i.      “mass evacuation plan” means a plan designed to ensure the safe egress of large organised groups from the swimming pool grounds

 

ii.     “Recreation Officer” is a pool attendant who is also responsible for daily maintenance and general operations at a swimming pool and is employed by Cootamundra-Gundagai Regional Council.

 

iii.    “Recreation Assistant” is a pool attendant employed by to assist the Cootamundra-Gundagai Regional Council to assist the Recreation Officer and who is responsible for lifeguard duties and minor maintenance.

 

iv.   “WH&S” means work health and safety

 

 

v.    “Code of conduct” is a standard of behaviour required on swimming pool grounds and is a condition of entry all patrons must adhere to signage displaying the conditions of entry are provided at a pool which communicates to the public the standard of behaviour required on swimming pool grounds, as detailed in Section 11 of this document.

 

2.         POOL FACILITIES

 

Council aims to provide the following pool related facilities now & into the future:

 

i.            50m outdoor pool with diving blocks.

ii.           25m indoor swimming pool

iii.          Pool deck showers

iv.         Ramped access into pool

v.          Separate male, female and disabled toilets and change areas

vi.         Junior Splash Pool

vii.        Jumping Pillow

viii.       Covered BBQ’s & Seating

ix.         Shade areas

x.          Outdoor wading pool

xi.        1.5m diving platform(there will only be one diving platform in use at any one time)

 

3.         ADMINISTRATION OF SWIMMING POOLS

 

3.1       Records

 

i.            Staff will ensure all records for the operation of this swimming pool is legible and kept for the minimum period of time as per Council’s record keeping policy.

 

3.2       Usage Records to be maintained at the Pool

 

i.            A daily diary in which all incidents and events will be recorded.

ii.           An incident/accident log book.

iii.          A weekly booking calendar.

iv.         A daily inspection checklist.  (as per manual sheets)

v.          Suspension and eviction forms.

vi.         Water analysis records.

vii.        Material Safety Data Sheets (MSDS) for all chemicals used to sanitize swimming water.

 

4.         WORK HEALTH & SAFETY

 

4.1       General Compliance

 

i.            Contractors will be required to submit qualifications and insurance details to Council and either comply with Council WH&S policies and procedures or have their own policies and procedures that are as thorough as Council procedures and policies. This will be clarified at the time of engagement.

ii.           All incidents are to be reported in accordance with Council WH&S procedure.

iii.          All accidents are to be investigated and reported in accordance with Council WH&S procedure.

iv.         All other organisations operating at the pool (see Section 5) that are covered by the NSW WH&S Act will have WH&S policies to a standard that meets the minimum required by the Act.

 

 

 

5.        CLUBS, SCHOOLS, ORGANISATIONS

 

5.1     General

 

A swimming club, school or organisation wishing to utilise a swimming pool must (in addition to other more specific requirements explained in this document):

 

i.          Have a current workers compensation policy if they employ any staff.

ii.         Possess a public liability insurance policy (minimum value aud$20,000,000.00)

iii.        Negotiate with the swimming pool Swimming Club seasonal requirements with council for approval by the end of each winter swimming season year. 

iv.       Ensure that the number of clients can be safely accommodated in the pool space provided by council to conduct their intended activities

v.        Provide all equipment associated with their activity. This includes kickboards, seats & stands for small children, balls, nets, etc. and these items must be designed and approved for their intended purpose and be in good working order and abides by the code of conduct.

vi.       Comply with all pool rules including strict adherence to the code of conduct and Prohibitions for Swimming Pools.

vii.      Ensure that commercial activities and private swimming lessons are not   undertaken at the pool complex without prior approval from Council.

viii.     Spectators and careers are not permitted use of the pool during swimming club events.

 

5.2     Coaches

 

i.          Swimming coaches and instructors will only be provided access if they hold a current AUSTSWIM Teacher of Swimming and Water Safety Certification, a current CPR Certificate and a NSW Working with Children Check.

ii.         Parents or Guardians must escort children under 10 years old to and from Coaches/Instructors.


 

 

5.3     Schools

 

i.          It is the responsibility of the school to perform the custodial role of students. It is not the responsibility of Council pool employees.

ii.         A school must ensure it provides adequate supervision to school students attending the venue. Should school children be left without a teacher the children will be immediately required to vacate the water and the school will be contacted to arrange their collection. The Principal of the school or NSW Department of Education will be advised in writing of the event.

iii.        School children under the age of 10 are not permitted to enter the pool facility unless their supervising teachers are present.

iv.       Underwater breath holding competitions (races) may not be held by schools, nor permitted during free time by supervising teachers due to the risk of Hypoxic Blackout (Teachers wishing more information on this matter should refer to the Royal Life Saving Society Australia Fact Sheet – Hypoxic Blackout No.23 available at www.royallifesaving.com.au)

v.        It is compulsory for Schools to participate in any Mass Evacuation Plan implemented by Council pool employees. This includes teachers taking specific roles in ensuring the pool premise is evacuated quickly and efficiently.

vi.       All schools must complete and submit a Swimming Pool User request/season schedule prior to the first use of the pool each season or entry will be refused.

 

 

5.4         Cootamundra Swimming Club (2019/2020 summer swimming season Agreement)

 

I.     Two lanes be reserved in the outdoor pool on Monday, Tuesday and Wednesday from 5:00 pm to 7:00 pm, plus a third lane for overflow when required.

II.    Two lanes be reserved in the indoor pool from 5:30 pm to 6.30 pm Tuesday and Wednesday each week.

III.   Permission to train in the indoor pool due to bad weather pending usage of the pool at a given time and at the discretion of the Pool Supervisor.

IV.  Access to the outdoor pool from 18th November 2019. Due to installation of new maintenance systems the water quality will not be to standard until mid-November. Access to outdoor pool to be granted at the earliest opportunity.

V.    The facility be closed to the public on Thursday nights from 6:00 pm to 8:30 pm, with set up of lane ropes from 5:45 pm.

VI.  Family members and spectators be permitted free entry to the facility, in accordance with council’s Fees & Charges Policy.

VII. All day event for the outdoor pool on Sunday 9, February 2020 be approved free of charge. Staff to be supplied by Council.

VIII.         Parents and CSLSC members be permitted access on Saturday, 8 February 2020 to set up marquees, on the condition no vehicles (except for emergency vehicles) are allowed within the pool grounds during operating hours.

IX.   CSLSC members and volunteers be permitted access from 7:15 am on Sunday, 9 February 2020 for final set up of event.

X.    CSLSC be permitted to charge a gold coin entry fee at front of facility as a Club fundraiser.

XI.   On Sunday, 9 February 2020 public access will be to the indoor pool only. Participants of the swim meet to use outdoor pool only.

XII. Barbeque to be run at event held on Sunday, 9 February 2020.

XIII.         be incorporated and have a constitution

XIV.         Be run by an elected committee that consists of at least the following office bearers, President, Secretary, Treasurer.

XV. Ensure that coaches hold a current AUSTSWIM Teacher of Swimming and Water Safety Certification and a current CPR Certificate and ASA Coaches Qualification and/or teacher of competitive swimming.

XVI.         Have public liability insurance to the value of $20 million.

XVII.        Provide a completed Swimming seasonal request/schedule for approval by Council 4 weeks prior to facility use.

XVIII.      Provide and maintain their own equipment, the use of which must be approved by the Council pool staff.

XIX.         Ensure sufficient supervision is provided to perform the custodial role of members under 10 years of age and not rely on the life guards to perform this role.

XX. Notify the Council pool staff on each occasion before underwater breath holding competitions (races) or training is conducted.

XXI.         In their request/schedule they must nominate a liaison person (i.e. committee member) to discuss operational matters in relation to the daily use of the pool. The aim of this requirement is to avoid confusion as to the Swimming Club’s requirements during each swimming session and avoid the potential for harassment of Council pool staffs to occur.

XXII.        Must have copy of Councils Cootamundra Operations Plan on hand at Pool.

 

6      RESTRICTIONS ON STAFF & OPERATIONS

 

i.          Whilst on duty during pool operating hours any Council pool employees will not be permitted to volunteer to facilitate (supervise) the running of a community event at the pool.

ii.         A Council pool employee is allowed to volunteer or participate in a community event at a pool where other staff members of Council have been rostered to provide supervision and operate pool plant and equipment.

iii.        Only trained and qualified Council staff will be permitted to operate swimming pool facilities and provide supervision of those Council facilities at the Council pool.

 

7      OPERATING HOURS

 

7.1     General

 

The following is standard for the Aquatic Centre

 

i.          The indoor swimming pool season operates all year.

ii.         The summer season pool opening will commence within the first two weeks of November of each year pending appropriate approvals.

iii.        The pool may be used for NSW Department Sport and Recreation learn to swim programs or other Council approved programs or events.

iv.       The Council may approve the pool to be closed or have advertised operating hours varied to the general public for the holding of special events. Such events if approved will have a minimum of 2 weeks’ notice and closure or variation of times will be advertised at the pool, Council’s website and local paper and councils social media sites.

v.        The pool will be closed on Christmas Day. The pool will also be closed until 1.00pm on ANZAC Day. On the Cootamundra, Gundagai Regional Council staff Picnic Day the pool will be opened for the morning session only and closed for the rest of the day.

vi.       Council organised Swimming programs and Aqua-aerobics classes may operate outside advertised general admission hours.

vii.      The Council pool employee has the discretion to change pool operating hours in cases of extreme heat or when the weather or pool is unsafe and requires closure. Notification to a senior Council staff member of any such change to operating hours will be documented.

viii.     The Council pool employee has the discretion to extend pool operating hours by extending the opening period to a maximum 30 minutes beyond advertised closing times  if patronage is deemed sufficient (minimum of 12 in the pool)

ix.       The Council pool employee has the discretion to decrease pool operating hours by closing the facility early by a maximum 30 minutes before advertised closing times if at the time there is no swimming patrons at the facility.

x.        Facility will be opened early to facilitate school swimming carnivals (but not regular school sport or PE classes) when booked in accordance with Section 9.

 

The following is standard for each outdoor swimming pool season.

 

i.                    The outdoor pool season commences in mid-November and closes in early March

ii.                    The pool may open early NSW Department Sport and Recreation learn to swim programs or other Council approved programs or events.

iii.                   The pool will be closed on Christmas Day. The pool will also be closed until 1.00pm on ANZAC Day. On the Gundagai Council staff Picnic Day the pool will be opened for the morning session only and closed for the rest of the day.

iv.                   Free Entry to the Pool on Australia Day if used for Australia Day civic function & pool hours modified to fit event timetable.

v.                    The Swimming club will be accommodated on Thursday evenings from 5.45pm to 8.30pm, after which all participants must vacate the Aquatic Centre Grounds.

vi.                   Aqua Aerobics classes may operate at dates and times pre-arranged and approved during the season.

vii.                  The Council pool employee has the discretion to change pool operating hours in cases of extreme heat or when the weather or pool is unsafe and requires closure. Notification to a senior Council staff member of any such change to operating hours will be documented.

viii.                 The Council pool employee has the discretion to extend pool operating hours by extending the opening period to a maximum 30 minutes beyond advertised closing times  if patronage is deemed sufficient (minimum of 15+ in the pool)

ix.                   The Council pool employee has the discretion to decrease pool operating hours by closing the pool early by a maximum 30 minutes before advertised closing times  if at the time there is no patrons at the facility (no-one in the pool)

x.                    Pool will be opened early to facilitate school swimming carnivals (but not regular school sport or PE classes) when booked in accordance with Section 9.

 


 

 

7.2     Specific Conditions on Hours for Indoor Pool:

 

Council staff undertaking swimming lessons during public open hours may restrict public access to the indoor pool during these periods.

 

The facility may not open or may close early due to:

 

i.            Safety reasons e.g. Power failure or interruption, lightning is imminent or forecast or a contamination event exists etc.

ii.           A Council Pool employee has the authority to close the facility following notification to a senior Council staff member of any such closure of the facility which will be documented.

iii.          A Council Pool employee has the authority to extend the operating hours of the facility beyond the official closing time of the pool as stated in 7.1 (v) and (VI) as stated above. 

iv.         Maintenance operations

 

7.3     Specific Conditions on Hours for 50m Outdoor Pool

 

A pool may not open or may close early due to:

 

v.         Safety reasons e.g., lightning is imminent or forecast or a contamination event exists etc.

vi.        A Council Pool employee has the authority to close any pool within the pool grounds.

vii.       A Council Pool employee has the authority to close sections of the pool grounds.

viii.      A Council Pool employee has the authority to extend the operating hours of the pool beyond the official closing time of the pool as stated in 5. v and vi above.

ix.        Maintenance operations.

 

 

7.4     Special Events or Family Evenings

 

i.          The application for dates to hold these events within advertised pool operating hours will be submitted in writing to the Council not less than 5 working days prior to the event and assessed for approval by Council staff.

ii.         Special events or family evenings will be available for bookings provided the proposed events are biased towards fulfilling the needs of children generally and are family friendly. Examples include Blue Light Discos, Evenings Hosted by the Local Swimming Club which are open to the community (member drives) or fundraising evenings by Local Community Groups (such as but not limited too - Lions and Rotary). NSW Health or other Government Agencies are welcome to set up stalls or provide free services or information during the evening that may benefit the community.

iii.        An admission charge to the pool cannot be levied by a group which is utilising the facility for a Special Event. An entry fee for an event / race (i.e. business house relay) is permissible provided it is at most a gold coin donation per participant for the event. Any such fee will be in addition to the normal admission charge.

 


 

Cootamundra Aquatic Centre winter Operating Hours

 

Season Commencement Date:  16th March 2020

 

Month

Day

Opening hours

March 16th 2020 to 18th November 2020

Weekdays

6.30am – 8.00am

 

11.30pm – 2.00pm

5.00pm – 7.00pm

Saturdays

Sunday

Public Holidays

9.00am – 12.00pm

9.00am – 12.00pm

9.00am – 12.00pm

 

 

 

 

7.5  Cootamundra Aquatic Centre Summer Operating Hours

 

Season Commencement Date:  18th November 2019.

 

Month

Day

Opening hours

November 18th 2019– December 16th 2019

Weekdays

6.00am  - 8.00am

9.30am – 7.00pm

 

 

 

 

Weekends

11.00am - 6.00pm

 

Public Holidays

11.00am – 6.00pm

December 17th 2019 to 25th January 2020

School Holidays

6.30 to 8.00am

9.30am to 7.00pm

 

Fridays & Saturdays

9.30am to 8.00pm

January 26th 2020 to March 1st 2020

Week Days

6.00am to 8.00am

9.30am to 7.00pm

March 2nd 2020 to March 15th 2020

Week Days

6.00am to 8.00am

9.30am to 6.00pm

 

 

8.0 Kiosk

 

 

i.       The kiosk will be Council operated or leased to suitable applicant(s) and shall ensure;

 

1..1.   That staff be adequately trained in how to safely handle food and are capable of operating emergency equipment to suppress kitchen fires and respond to burn incidents.

1..2.   Induct staff to the workplace in accordance with the WH&S act and keep records of inductions of training provided to kiosk staff.

1..3.   Participate in any emergency evacuation procedure for the pool.

 

ii.      The kiosk operator is required to notify the NSW Food Authority of their presence as required by the NSW Foods Act 2003.

iii.     Council may from time to time allow other organisations to provide/sell food items as part of the organisations activities (i.e. Swimming Club BBQ’s etc.). This must be done with a formal application to the Council.

Other than instances in 5.3 c) the Council will have exclusive access to the pool for the purpose of selling food.

 

9         FEES

 

9.1      Evidence of Age

 

i.          Evidence of age can be requested as a condition of entry to the pool facility (for the purpose of determining which fee to charge or to confirm they are a responsible adult for the purpose of attending minors).

ii.         Acceptable evidence of age will be a current “Proof of Age Card”, Drivers Licence, or Australian Passport.

iii.        A person who cannot provide evidence will be charged the Adult entry fee or advised they cannot enter the facility as a supervisor of persons under the age of 10 (as appropriate).

 

9.2  Fees & Charges

 

i.          Fees will be charged for facility entry and facility services in accordance with Council’s current Fees and Charges.

ii.         Pensioners and Carers – relates to holders of an Australian Government Centrelink issued age pension card, disability pension cards, Commonwealth Seniors Health card and noted Carers/Seniors card. Those patrons holding a noted Carers Card will only be admitted with a discount if they are accompanying the person they are caring for.

iii.        Pass outs are not available, therefore if any patron leaves the facility and returns they will be charged another entry fee

 

 

 

10        BOOKINGS

 

10.2    General

 

i.            The indoor 25 meter swimming pool is available for hire at the fee set by Council for use outside of general admission operating hours listed in 7.3 or when not being used for Council organised programs

ii.           All bookings for the indoor swimming pool outside normal operating hours must be made with a minimum of 24 hours’ notice by email or in writing.

iii.          The General Manager, Manager Waste, Parks & Recreation & Sports & Recreation Officer along with Recreation Officers upon receiving a request or application for use in accordance to point (ii) may consider and approve applications for events outside the official operating hours of the pool.

iv.         Council will assess each booking and where a conflict arises, Council may need to cancel a booking in accordance with Section 9.2.

v.          Schools are to book all swimming programs at least one month in advance

 


 

10.3    Cancellation of Bookings

 

i.            Council has the right to cancel or change bookings at any time.

ii.           Where a booking is cancelled, Council staff will endeavour to provide an acceptable alternative, when such an alternative can be accommodated.

iii.          When there is conflict between bookings, Council will attempt to negotiate an outcome that suits all.

 

11        MANAGING TARDINESS

 

i.            Where a swimming club, sporting club, school, organisation or individual does not vacate the pool or pool grounds by the required time, Recreation Officers and the General Manager, Director of Engineering or Manager Facilities & Services may issue a tardiness notice in writing. Future bookings may be cancelled.

ii.           Neither refunds nor compensation will be paid where bookings have been cancelled due to tardiness.

iii.          The pool hours related to the facility opening and closing times e.g.: 6.30am – 8.00am means facility locks up at 8am so all patrons should have vacated the facility by 8.00am

 

12        CODE OF CONDUCT

 

As a condition of entry all patrons must adhere to the following Code of Conduct at all times whilst in attendance at the Cootamundra Swimming Pool Complex.

 

11.1    Code of Conduct - Conditions of Entry

 

i.            Follow all directions given by Council pool employees and not abuse them in any way

ii.           Pay any fee for pool entry and pool services in accordance with Council’s Fees and Charges.

iii.          Comply with Section 12 - Activities Requiring Approval - All Pool areas

iv.         Not swear 

v.          Wear appropriate swimming attire

vi.         Not run inside the complex

vii.        Not “bomb” (jump on) other patrons

viii.       Not obstruct the entry/exit points to a pool (including sitting on pool steps or ramp)

ix.         Not interfere with any pool safety equipment

x.          Not enter pump rooms or chemical storage areas

xi.         Not enter the Pool Managers office (except for the receipt of first aid or instruction)

xii.        Not enter the Kiosk

xiii.       Adhere to the general Code of Conduct for swimming pools

xiv.       Ensure children under the age of 10 are accompanied by a responsible adult of 18 years of age or over.

xv.        If requested provide evidence of age

xvi.       Wear appropriate unsoiled bathing costumes at all times

xvii.      Be unsoiled before entering a pool

xviii.     Not urinate or defecate anywhere other than in a public toilet

xix.       Not attempt to enter the swimming pool facility whilst intoxicated or under the influence of illegal drugs, nor bring or consume alcohol or illegal drugs within the pool grounds

xx.        Not smoke within the pool facility ( in accordance with NSW no Smoking rules) 

xxi.       Not take photographs or make video (or electronic) recordings in the change rooms or pool facility. This ruling is as a consequence of the Privacy and Personal Information Act. This ruling is in force unless there is written and express permission granted by parents in the context of swimming carnivals.

xxii.      Not sit on, dive over or otherwise interfere with lane ropes.

xxiii.     Not damage, deface, interfere with or alter swimming pool infrastructure

xxiv.     Not obstruct any authorised person/employee of Council or contractor in performing their required duties

xxv.      Not enter the water if they have sores, open cuts or contagious infections/afflictions.

 

13        ACTIVITIES REQUIRING APPROVAL - ALL POOL AREAS

 

A person must not do any of the following within swimming pool facility without either a written exemption from Council or verbal approval from the Council pool staff on duty. Permission will not be unreasonably withheld. Offenders will be prosecuted under relevant State or Federal Law

 

i.      engage in trade or commerce nor distribute any circulars, advertisements, paper drawing or photographic material

ii.     bring or use inflatable devices such as air mattresses, domestic pool toys, or balls onto the grounds but excluding flotation devices or kickboards specifically designed as learn to swim aids

iii.    play or conduct any unapproved sport or contest

iv.   camp or reside on the land

v.    bring or leave any rubbish onto swimming pool grounds,

vi.   Kill, capture or in any way interfere with any animal, bird, fish or other fauna, whether native or introduced, plant any tree, shrub, herbage or other plant without prior consent.

 

14        YOUNG CHILDREN

 

Excluding change rooms, all children must wear either:

 

i.      a clean (unsoiled) bathing costume or

ii.     a water proof nappy at all times when in the pool grounds

iii.    Children who require accompaniment or assistance need to use the Unisex change rooms

 

15        ABANDONED CHILDREN

 

Where a child (under the age of 10) is identified as abandoned at the pool (i.e. without the required supervision), a Council pool employee will firstly ensure the physical safety of the child (remove from the water) and then attempt to contact the parent(s) / legal guardian (via phone if a number is provided). Any child abandonment incident is to be recorded in the pool diary.

 

Children under 10 years old being dropped off for swimming lessons etc. must be escorted to the instructor and picked up from the instructor. This will be a condition of operation for the instructor.

 

If a parent is unable to be contacted by phone or refuses to collect the child or does not arrive within 30 minutes to collect the child the Council Pool employee will contact either the NSW Police Service or Department of Family and Community Services (FACS) to arrange the transfer of the child into their custody.

 

The 24 hour contact number for FACS is 13 21 11.


 

 

16        AUTHORITY

 

15.1    The Council pool employee on duty may:

 

i.      For an instance of non-compliance with the Code of Conduct conditions of entry (11.1) request a person to leave the swimming pool facility at any time 

ii.     For an instance of non-compliance with the Code of Conduct conditions of entry (11.1) implement a Suspension Order for temporary or permanent restriction of access into the swimming pool facility.(Sample attached)

iii.    For an instance of non-compliance with the Code of Conduct conditions of entry (11.1) implement a Warning Notice for temporary or permanent restriction of access into the swimming pool facility.(Sample attached)

iv.   Contact the Police Youth Liaison Officer (6942 0099) or local school if a student appears to be a truant from school and unaccompanied by an adult at the pool.

 

A ban at any one pool applies to all pools operated within the pool complex regardless of swimming season.

If a ban is applied upon a person who is supervising others, those being supervised must also leave the pool.

 

Any poorly behaved person may be banned from the facility.

 

15.2    Refusal to comply

 

A patron refusing to comply with the directions of a Council pool employee will be automatically banned from entering the Cootamundra-Gundagai Regional Council swimming pool grounds for the remainder of the current pool season or as dated on the suspension or non-compliance order.

Council pool employees are to contact the NSW Police to arrange the forced removal of an offender if deemed necessary.

 

15.3    Appeals

 

A person who wishes to appeal the imposition of a ban is entitled to write to Council for a review and state their reasons why the imposition of a ban is unfair.

 

A review will be conducted within 28 days of receipt of correspondence and the appellant notified of the outcome of the review in writing.

 

 

 

17        ACCESS FOR PEOPLE LIVING WITH A DISABILITY

 

16.1    Assistance

 

Staff will provide all reasonable assistance to enable access to the facility, by those living with a disability, to facilitate the enjoyment of the swimming pool facilities by all patrons.

 

18        EMERGENCIES

 

i.      The contact number for emergencies is 000.

ii.     The secondary contact number is Council’s 24hr line 1300 459 689.

 

19        EVACUATION PLANS

 

i.      Facility evacuation plans are located at the entrance, Manager’s Office and throughout the pool and are updated annually by Council’s Risk HSE Officer.

 

20        EQUIPMENT and SERVICES

 

Chemical monitoring and injection equipment (pumps) for Council pools will be inspected by Council pool employees on a regular basis and faults and any repairs are to be reported to the Manager Waste, Parks & Recreation Services.

 

Council pool employees will undertake daily inspection of service metres and log all readings accurately in the pool operations log system and report results to the Manager Waste, Parks & Recreation Services.

 

21        ASBESTOS

 

i.      In the event of a fire the pool grounds are to be closed until clearance is obtained from a suitably qualified person that the area is safe.

ii.     For any other event which results in asbestos building products being disturbed, the Council pool employee is to cordon off the area (minimum of 8m), advise their manager and (if qualified) follow the procedures for the collection and disposal of asbestos (as per the Work Cover publication Your Guide to Working with Asbestos).

 

22        ACCESS TO COUNCIL RESOURCES

 

The phone and computer internet services located within the swimming pool grounds is for the use of Council staff only to conduct Council business.

 

23        DISPLAY OF THE CODE OF CONDUCT

 

The Code of Conduct will be displayed in a prominent place at the Pool.

 

 

 

 

 

 

24        ROUTINE LANE ALLOCATION 50M OUTDOOR POOL

 

23.1    General

 

The Council pool employees on duty may decide to adjust lane allocations to suit pool use on a particular day. This will be based on the employees’ judgment of the current and likely numbers of swimmers. The employees’ decision is final. Harassment of Council pool employees (either as an individual or a group) with regard to lane allocation will not be tolerated. Those guilty of harassing a Council pool employee (i.e. challenging the employees allocation of lanes after they considered their initial request to review the lane allocations) will be warned in writing that if harassment reoccurs during the swimming season the perpetrator will be banned for the season.

 

If, after asking the Council pool employee to consider a reallocation of lanes, a pool user believes that lane allocations are not being properly monitored by the employee they should address their detailed concerns (date, time, numbers etc.) in writing to the General Manager with attention to the Director of Engineering Services.

 

It is expected that Swimming Club members will

 

i.          Use the lanes allocated to the Swimming Club and

ii.         Direct any questions in relation to the setup of the pool to the Council pool employee through the nominated liaison person (see 5.2 ii).

 

At least five (5) lanes of the pool will remain available to the general public at all times when the pool is open to the public for general use. Provision of at least one edge lane provides both the elderly and young swimmers with a quick point of respite in the event of fatigue.

 

Where lap swimming is provided for the general public the Council pool employee may decide to grade each lane as slow, medium or fast.

 

24.2    Early Morning Sessions

 

i.       The early morning session is generally defined as the time from first opening until morning close, Monday to Friday (i.e. between 6.00/6:30am and 8am) from November 18th 2019 to March  15th 2020.

ii.      The available lanes will be allocated to the general public and the Swimming Club depending on the needs of each on the day. The standard arrangement will be determined based on the Swimming Club’s written request at the beginning of each season. The Swimming Club will rope off pool lanes and the general public will use non-roped lanes.

iii.     Lap swimmers may be able to use Swimming Club lanes for individual training where the pool is sufficiently busy that no additional lap swimming lanes can be provided, lap swimmers should consult with the Swimming Club if this situation occurs.


 

25.3    Daily Sessions

 

i.          The daily swimming sessions are as per Section 7.4 Cootamundra Swimming Pool Operating Hours

ii.         An edge lane in a pool may be allocated for non-public use. The lane will be allocated to the local swimming club in preference to other users provided the club has sufficient numbers to warrant the exclusion of the lane or is conducting training which would be incompatible with other users.

iii.        A second lane can be added adjacent to the lane allocated to a local swimming club at the discretion of Council pool employees. A maximum of two lanes will be dedicated for the Swimming Club or lap training at the Cootamundra Pool at any one time. Any additional lanes required by the club will be at the discretion of the Pool Supervisor and or Sports & Recreation Officer.

 

26.4    Weekends and Public Holidays

 

Weekends and public holidays at the Cootamundra Swimming Pool are not available for training by a Swimming Club or squad coaches. Two lanes are to be set aside for public lap swimming on these days if required. Bookings for the following activities will be considered provided they are conducted in harmony with public lap swimming.

 

i.          The running of a regular triathlon

ii.         Adult swim training

iii.        Lifesaving courses

iv.        Learn to swim classes for infants and young children (that does not require a dedicated lane), as run by council.

 

Otherwise lane configuration at weekends will be determined by Council pool employees.

 

27        DIVING PLATFORM

 

Where diving platforms are provided these will only be operated one platform at a time and only at the discretion of Council pool employees. Safety is the paramount consideration when deciding to operate a diving platform.

 

A diving platform will be closed by the placement of a sign and/or barrier between the end of the board and the route which a person using a diving board correctly would normally enter. A person who uses a diving platform that has been closed will be asked to leave the pool and pool grounds immediately.

 

A person who uses a diving platform in a manner which endangers others will be asked to leave the pool and pool grounds immediately.


 

Ph: 1300 459 689
P.O. Box 420
Cootamundra NSW 2590

 

 

COOTAMUNDRA- GUNDAGAI REGIONAL COUNCIL SUSPENSION ORDER

 

Date: ______________________________ 

 

This Order advises you that ______________________________________________________of
                                                                                                          (person)

 

 ____________________________________________________________ has been suspended from

                                                                            (address)

 

the Cootamundra Swimming Pool until       (date) ___________________________

Reason for Suspension:

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

_____________________________________________________________________________________

 

For the above person to be re-admitted after that date, the authority of the parent / or legal guardian is required.

 

Signed:

 

Date:

 



           (Pool Superintendent)

 

 

 

 

I hereby authorise ________________________________________________ to be re-admitted to the

Cootamundra Swimming Pool after (date)___________________________________________________

 

Signed:

 

Date:

 

 

           (Parent/Guardian)

 

 

Note: 

1.    Any appeal to this suspension has to be made to the Manager Waste, Parks & Recreation Services for variation.

2.    The Pool Superintendent has no authority to revoke this suspension.

 

Ph: 1300 459 689
P.O. Box 420
Cootamundra NSW 2590

 

 

 

COOTAMUNDRA- GUNDAGAI REGIONAL COUNCIL EVICTION ORDER

 

 

To: Manager Facilities and Services

 

Date: ________________________________________                             Time: _______________________

 

Person Evicted: Name: ____________________________________ Phone: _________________________

 

  Address: _______________________________________________________________

 

             Reason for Eviction: ______________________________________________________________________________________

 

______________________________________________________________________________________

 

______________________________________________________________________________________

 

______________________________________________________________________________________

 

Police Called:      Yes          No          Time of Arrival: ___________________________________________

 

Police who attended: Name: _________________________________________ Ph: __________________

 

Name: _______________________________________________ Ph: ______________________________

 

Employee who evicted person:

 

Name: ____________________________________ Position: ____________________________________

 

 

Signature: _______________________________

 

 

Noted Manager of Facilities and Services

Signature: _______________________________    Date: _______________________

 

 

 

 

Ph: 1300 459 689
P.O. Box 420
Cootamundra NSW 2590

 

 

 

 

COOTAMUNDRA- GUNDAGAI REGIONAL COUNCIL

WARNING NOTICE

 

 

Date: _____________

 

 

This notice is issued to__________________________________________________________________

 

 

Of________________________________________________________________________________

 

 

This warning is issued by a Cootamundra-Gundagai Regional Council staff member due to an incident that occurred at the Cootamundra Pool on

 

(Date)            ___________________(day)___________________________(time)__________________

 

 

Reason for Warning

 

 

 

Signed:________________________                              Date: ________________________

                    (Pool Supervisor)

 

 

 

 

This facility has a zero tolerance policy. Please treat the staff and fellow users of this facility with courtesy and respect.

 

COOTAMUNDRA-GUNDAGAI REGIONAL COUNCIL
ABN: 46 211 642 339
PO Box 420, Cootamundra NSW 2590
Email: mail@cgrc.nsw.gov.au
www.cgrc.nsw.gov.au

Cootamundra Office:
81 Wallendoon Street, Cootamundra NSW 2590
Phone: 1300 459 689
Fax: 02 6940 2127

Gundagai Office:
255 Sheridan Street, Gundagai NSW 2722
Phone: 1300 459 689
Fax: 02 6940 2127

 



Ordinary Council Meeting Agenda

26 November 2019

 

8.10.5    Annual Community Free Green Waste Collection Service

DOCUMENT NUMBER

315984

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There would be substantial financial and productivity savings to both waste and works operations. A detailed breakdown of what costs are involved in delivering this free community waste service has not at this time been undertaken.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.   The report on the Annual Community Free Green Waste Collection Service currently delivered to Cootamundra residents be received and noted.

2.   The free kerb side green waste collection service be cancelled until the Strategic Waste Strategy is adopted and the actual cost of the service can be established and reported back to Council.

3.   The community be informed of the resolution of Council through the usual media channels.

 

Introduction

In addition to the existing domestic green waste service, Cootamundra-Gundagai Regional Council has provided an additional free green waste kerbside collection service twice a year to the Cootamundra Township only. The collect dates are determined annually and are free of charge. This service is not currently offered to Gundagai residents. A review of this service has been undertaken and is submitted for the consideration of Council.

Discussion

Council currently offers a free green waste collection service twice a year to the local Cootamundra residents. As part of the development of the Waste Strategy, this current service has been reviewed and assessed in association with all other components of Council’s waste services.

The financial costs to deliver this service has not been fully assessed, however, it is known that the cost for Council to supply plant vehicles, labour and green waste processing costs are significant. Currently the waste budget covers these costs. There is also the intangible costs associated with the trucks and labour being directed away from normal duties and the negative impacts on productivity in other areas of Councils operations.

It is the recommendation of this report that until such times as the Waste Strategy is adopted and the real impacts of this free kerbside green waste collection service can be determined, that all future free kerbside green waste services be cancelled until further notice.   

 


Ordinary Council Meeting Agenda

26 November 2019

 

8.10.6    Request From Cootamundra Swimming & Lifesaving Club Inc. That Entry Fees of The Cootamundra Aquatic Centre For  Family Members and Spectators Be Waived During the 2019/2020 Swimming Season.

DOCUMENT NUMBER

316531

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

Loss of Aquatic Centre revenue.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

If there is a change to current policy, current Council pool fees and charges policy will need to be adopted by Resolution to reflect Councils decision

ATTACHMENTS

Nil 

 

Recommendation

The report on the Request From Cootamundra Swimming and Lifesaving Club Inc. That Entry Fees of the Cootamundra Aquatic Centre for Family Members and Spectators be Waived During the 2019/20 Swimming Season is submitted for the consideration of Council.

 

 

Introduction

The Cootamundra Swimming and Lifesaving Club Inc. has, both verbally and through correspondence, requested Council approve that all family members and spectators associated with the swimming club be allowed free access to the Cootamundra Aquatic Centre during the 2019/2020 pool season. The request was amongst other items included in   written correspondence and, as such, was not included in this report. The correspondence can be provided to Council on request.

Discussion

The Cootamundra Swimming and Lifesaving Club have approached Council to allow free access to the pool for family members and spectators who are associated with the swimming club.

Council’s existing Aquatic Centre Fees and Charges Policy does not allow for free access to the pool for family members and or spectators who are associated with the Cootamundra swimming or any other organised club or the general public.  


Ordinary Council Meeting Agenda

26 November 2019

 

9            Motion of which Notice has been Given

Nil

10         Questions with Notice

Nil 


Ordinary Council Meeting Agenda

26 November 2019

 

11         Confidential Items

11.2       Confidential Report

DOCUMENT NUMBER

315708

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To facilitate compliance with sections 10 and 11 of the Local Government Act 1993.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Note

Council’s Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should be closed.

 

RECOMMENDATION

1.       Items 11.1, 11.3, 11.4 and 11.5 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.       In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.1, 11.3, 11.4 and 11.5 be withheld from the press and public.

11.3       Land Classification of Council Owned Land - Lot 13 DP 11023375 - 87 First Avenue, Gundagai

Provisions for Confidentiality

Section 10A (2) (f)  – The Confidential Report contains details of systems and/or arrangements that have been implemented to protect council, councillors, staff and Council property.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community..

11.4       Notice of Motion of Rescission - Lease of Road Between Lot 5 DP1092838 and Lots 60, 61 and 62 DP753604 Cootamundra

Provisions for Confidentiality

Section 10A (2) (g)  – The Confidential Report contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

Public Interest

It is considered that discussion of this matter in Open Council would, on balance, be contrary to the public interest as it may prejudice Council's ability to secure the optimum outcome for the community..

11.5       Offer to Purchase Council's Shareholding in Southern Phone Company Limited

Provisions for Confidentiality

Section 10A (2) (c)  – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community..

 



[1] NAA: A6074: PO4077: Cootamundra, NSW - Proposed acquisition - RAAF Inland Petrol Storage. 1941-1941 [6941580]

[2] Cootamundra Local History Society (1989-2017) Cootamundra District - A photographic History. Vol. II

[3] Cootamundra Herald (NSW : 1877 - 1954) Friday 18 March 1927 p 3 Advertising

[4] Cootamundra Herald (NSW : 1877 - 1954) Thursday 5 September 1929 p 4 Advertising

[5] Cootamundra Herald (NSW : 1877 - 1954) Tuesday 14 January 1930 p 3 Article

[6] Cootamundra Herald (NSW : 1877 - 1954), Friday 14 January 1944, page 2

[7] Cootamundra Herald (NSW : 1877 - 1954), Tuesday 25 March 1930, page 2

[8] Cootamundra Herald (NSW : 1877 - 1954) Monday 5 May 1930 p 3 Advertising

[9] Cootamundra Herald (NSW : 1877 - 1954) Wednesday 3 December 1930 p 3 Article

[10] Lloyd, C.G. (2016). Bernard Smith’s Australian Stories. Unpubl. Manuscript.

[11] Cootamundra Herald (NSW : 1877 - 1954) Wednesday 3 February 1932 p 2 Article

[12] Cootamundra Herald (NSW : 1877 - 1954), Wednesday 9 May 1934, page 2

[13] Cootamundra Herald (NSW : 1877 - 1954) Friday 29 June 1934 p 8 Advertising

[14] Cootamundra Herald (NSW : 1877 - 1954) Wednesday 31 October 1934 p 4 Article

[15] Cootamundra Herald (NSW : 1877 - 1954), Monday 8 June 1936, page 2

[16] Cootamundra Herald (NSW : 1877 - 1954), Monday 23 March 1936, page 2

[17] Construction and Real Estate Journal (Sydney, NSW : 1930 - 1938), Wednesday 29 September 1937, page 1

[18] Construction (Sydney, NSW : 1938 - 1954), Wednesday 8 June 1938, page 16

[19] Cootamundra Herald (NSW : 1877 - 1954), Tuesday 29 May 1945, page 2

[20] Cootamundra Herald (NSW : 1877 - 1954), Tuesday 15 September 1936, page 2

[21] Cootamundra Herald (NSW : 1877 - 1954), Tuesday 8 December 1936, page 2

[22] UK (19--) Cootamundra District - A photographic History. Vol. III

[23] POLLUTION INCIDENT RESPONSE MANAGMENT PLAN (PIRMP) FOR A SOIL RECYCLING FACILITY, OLD TREATMENT WORKS LANE, COOTAMUNDRA, NSW.

[24] Cootamundra Herald (NSW : 1877 - 1954), Friday 23 February 1934, page 2

[25] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072] p.214

[26] NAA: SP155/1: DEF23705G: COOTAMUNDRA Specification for manufacture, supply and delivery of ms petrol storage tanks. 09 July 1940. [Box 14]. 1940-1940 [1683319]

[27] NAA: SP155/1: DEF23705G: COOTAMUNDRA Specification for manufacture, supply and delivery of ms petrol storage tanks. 09 July 1940. [Box 14]. 1940-1940 [1683319]

[28] Cootamundra Herald (NSW : 1877 - 1954), Friday 9 August 1940, page 1

[29] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072] pp. 215-216

[30] Cootamundra Herald (NSW : 1877 - 1954) Friday 20 September 1940 p 5 Advertising

[31] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072] p. 212

[32] NAA: A1196: 23/501/57 PART 1: Distribution and Storage of Aircraft. Fuel and Oil Part 1. 1939-1942. [200070] photo DSC02074

[33] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072] p.210

[34] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072]  p.202

[35] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072]  p. 204

[36] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072]  p.197

[37] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072] pp.187-196

[38] NAA: A1196: 23/501/57 PART 1: Distribution and Storage of Aircraft. Fuel and Oil Part 1. 1939-1942. [200070]photo DSC02064

[39] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072] p.179

[40] Sampson, A. (1975). The Seven Sisters. Coronet Books, Hodder and Stoughton, London

[41] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072] pp.172-174

[42] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072] pp. 145-46

[43] NAA: A705: 171/1/622: DWB[Director of Works and Buildings] - Property - Cootamundra NSW - Inland aircraft fuel depot - Acquisition of site[Property number 382] - Acquisition of drum storage site[Property number 692] - Acquisition of extension of site[Property number 1024][2cm]. 1941-1947 [1761596]

[44] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072] p. 148

[45] NAA: A705: 171/1/622: DWB[Director of Works and Buildings] - Property - Cootamundra NSW - Inland aircraft fuel depot - Acquisition of site[Property number 382] - Acquisition of drum storage site[Property number 692] - Acquisition of extension of site[Property number 1024][2cm]. 1941-1947 [1761596]

[46] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072] p. 118

[47] NAA: A705: 171/1/622: DWB[Director of Works and Buildings] - Property - Cootamundra NSW - Inland aircraft fuel depot - Acquisition of site[Property number 382] - Acquisition of drum storage site[Property number 692] - Acquisition of extension of site[Property number 1024][2cm]. 1941-1947 [1761596]

[48] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072] p.111

[49] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072] p.110

[50] NAA: A1196: 23/501/57 PART 1: Distribution and Storage of Aircraft. Fuel and Oil Part 1. 1939-1942. [200070] photos DSC02058 to 60

[51] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072] p. 82

[52] NAA: A1196: 23/501/57 PART 1: Distribution and Storage of Aircraft. Fuel and Oil Part 1. 1939-1942. [200070]  Photo DSC02056

[53] NAA: A1196: 23/501/58 PART 1: I.A.F.D's Part 1 Inland Aircraft Fuel Depots. 1939-1942. [200072] p. 58

[54] NAA: A1196: 23/501/8: I.A.F.D's Part II Inland Aircraft Fuel Depots. 1941-1942 [200073]

[55] NAA: A1196: 23/501/8: I.A.F.D's Part II Inland Aircraft Fuel Depots. 1941-1942 [200073] p.194

[56] NAA: A1196: 23/501/8: I.A.F.D's Part II Inland Aircraft Fuel Depots. 1941-1942 [200073] pp. 173 - 190

[57] NAA: A1196: 23/501/8: I.A.F.D's Part II Inland Aircraft Fuel Depots. 1941-1942 [200073]

[58] NAA: A1196: 23/501/57 PART 1: Distribution and Storage of Aircraft. Fuel and Oil Part 1. 1939-1942. [200070]

[59] NAA: A1196: 23/501/57 PART 1: Distribution and Storage of Aircraft. Fuel and Oil Part 1. 1939-1942. [200070] photo DSC02045

[60] NAA: A1196: 23/501/8: I.A.F.D's Part II Inland Aircraft Fuel Depots. 1941-1942 [200073] pp. 70-72

[61] NAA: A1196: 23/501/8: I.A.F.D's Part II Inland Aircraft Fuel Depots. 1941-1942 [200073] pp.127-138

[62] NAA: A1196: 23/501/8: I.A.F.D's Part II Inland Aircraft Fuel Depots. 1941-1942 [200073] p. 116

[63] NAA: A1196: 23/501/8: I.A.F.D's Part II Inland Aircraft Fuel Depots. 1941-1942 [200073] p. 88-102

[64] NAA: A705: 171/1/622: DWB[Director of Works and Buildings] - Property - Cootamundra NSW - Inland aircraft fuel depot - Acquisition of site[Property number 382] - Acquisition of drum storage site[Property number 692] - Acquisition of extension of site[Property number 1024][2cm]. 1941-1947 [1761596]

[65] NAA: A1196: 23/501/8: I.A.F.D's Part II Inland Aircraft Fuel Depots. 1941-1942 [200073] pp.57-88

[66] NAA: A1196: 23/501/102: IAFD [Inland aircraft fuel deposits] Maintenance contract. 1940-1947 [200084]

[67] NAA: A1196: 23/501/58 PART 3: I.A.F.D's Part 3 Inland Aircraft Fuel Depots. 1942-1943 [200074] p.119

[68] NAA: A1196: 23/501/58 PART 3: I.A.F.D's Part 3 Inland Aircraft Fuel Depots. 1942-1943 [200074] pp. 86-98

[69] NAA: A1196: 23/501/58 PART 3: I.A.F.D's Part 3 Inland Aircraft Fuel Depots. 1942-1943 [200074] p.85

[70] NAA: A1196: 23/501/58 PART 3: I.A.F.D's Part 3 Inland Aircraft Fuel Depots. 1942-1943 [200074] p.100

[71] NAA: A705: 171/1/622: DWB[Director of Works and Buildings] - Property - Cootamundra NSW - Inland aircraft fuel depot - Acquisition of site[Property number 382] - Acquisition of drum storage site[Property number 692] - Acquisition of extension of site[Property number 1024][2cm]. 1941-1947 [1761596]

[72] NAA: A1196: 23/501/58 PART 3: I.A.F.D's Part 3 Inland Aircraft Fuel Depots. 1942-1943 [200074] p.34

[73] NAA: A1196: 23/501/58 PART 4: I.A.F.D's Part 4 Inland Aircraft Fuel Depots. 1943-1946 [200075] pp. 255-256

[74] NAA: A1196: 23/501/58 PART 4: I.A.F.D's Part 4 Inland Aircraft Fuel Depots. 1943-1946 [200075] pp. 255-256

[75]  NAA: A1196: 23/501/58 PART 4: I.A.F.D's Part 4 Inland Aircraft Fuel Depots. 1943-1946 [200075] pp. 176

[76] NAA: A1196: 23/501/58 PART 4: I.A.F.D's Part 4 Inland Aircraft Fuel Depots. 1943-1946 [200075]pp. 255-256

[77] NAA: SP16/4: 2171: Hire of part of portion 534, Parish of Cootamundra - FJ Haisell [Hire of above property by the Australian Military Forces. Property owned by Frederick James Haisell and required as a petrol drum storage area by RAAF No 3 IAFD (Inland Aircraft Fuel Deposit), Cootamundra] [2cm]. 1942-1944 [3225835]

[78] NAA: A1196: 23/501/58 PART 4: I.A.F.D's Part 4 Inland Aircraft Fuel Depots. 1943-1946 [200075] pp. 149

[79] NAA: A1196: 23/501/58 PART 4: I.A.F.D's Part 4 Inland Aircraft Fuel Depots. 1943-1946 [200075] pp. 136-140

[80] NAA: A1196: 23/501/58 PART 4: I.A.F.D's Part 4 Inland Aircraft Fuel Depots. 1943-1946 [200075] pp. 107-110

[81] NAA: A1196: 23/501/58 PART 4: I.A.F.D's Part 4 Inland Aircraft Fuel Depots. 1943-1946 [200075]

[82] NAA: A1196: 23/501/58 PART 4: I.A.F.D's Part 4 Inland Aircraft Fuel Depots. 1943-1946 [200075] p. 88

[83] NAA: A1196: 23/501/102: IAFD [Inland aircraft fuel deposits] Maintenance contract. 1940-1947 [200084]

[84] NAA: A1196: 23/501/225: Disposal of inland aircraft fuel depots - Policy [9 pages]. 1945-46 [200100] Photo DSC02189-91

[85] UK (19--) Cootamundra District - A photographic History. Vol. III

[86] Cootamundra Herald (NSW : 1877 - 1954), Wednesday 30 July 1947, page 2

[87] NAA: A705: 171/105/100: DWB [Director of Works and Buildings] - Property - Cootamundra NSW - Inland Aircraft Fuel Depot - Utilisation and guarding of property [2cms]. 1946-1947. [1761608]

[88] Cootamundra Herald (NSW : 1877 - 1954), Friday 15 February 1946, page 2

[89] NAA: A1196: 23/501/175: Pool Petroleum Pty. Ltd. Formation of. 1942-1942. [200092]

[90] NAA: A1196: 23/501/102: IAFD [Inland aircraft fuel deposits] Maintenance contract. 1940-1947 [200084]

[91] Cootamundra Herald (NSW : 1877 - 1954), Wednesday 31 July 1946, page 4

[92] NAA: A705: 171/1/622: DWB[Director of Works and Buildings] - Property - Cootamundra NSW - Inland aircraft fuel depot - Acquisition of site[Property number 382] - Acquisition of drum storage site[Property number 692] - Acquisition of extension of site[Property number 1024][2cm]. 1941-1947 [1761596]

[93] NAA: A705:171/94/49. DWB [Director of Works and Buildings] - Property - Tamworth NSW - Number 20 IAFD [Inland Aircraft Fuel Depot] - Acquisition of site. 1942-1947 [1758209]

[94] Cootamundra Herald (NSW : 1877 - 1954), Tuesday 4 May 1948, page 2

[95] Cootamundra Herald (NSW : 1877 - 1954), Tuesday 25 October 1949, page 4

[96] Cootamundra Herald (NSW : 1877 - 1954) Tuesday 25 October 1949 p 4 Article

[97] Sydney Morning Herald (NSW : 1842 - 1954), Thursday 27 October 1949, page 2

[98] Cootamundra Herald (NSW : 1877 - 1954), Tuesday 28 March 1950, page 2