Business Paper
Ordinary Council Meeting
Council Chambers, Gundagai
6:00pm, Tuesday 24TH SEPTEMBER, 2019
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Agenda |
24 September 2019 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Council Chambers, Gundagai on:
Tuesday, 24th September, 2019 at 6:00pm
The agenda for the meeting is enclosed.
Phil McMurray
Acting General Manager
Ordinary Council Meeting Agenda |
24 September 2019 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 27 August 2019
5.2 Minutes of the Extraordinary Meeting of Council held on Friday 13 September 2019
6.1 Mayoral Minute - Councillor Engagement
7.1 Minutes of the Access and Inclusion Committee Meeting held on Thursday 29 August 2019
8.1.1 Election of Mayor for the 2019/20 Term
8.1.2 Election of the Deputy Mayor 2019/20
8.1.3 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes
8.1.4 The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes
8.1.5 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes
8.1.6 Draft Agency Information Guide 2019 (AIG)
8.1.7 Draft Privacy Management Plan
8.1.8 Draft Statement of Business Ethics
8.1.9 Draft Equal Employment Opportunity (EEO) Management Plan
8.1.10 Draft Managing Unreasonable Complainant Conduct Policy and Procedure
8.1.11 Cootamundra- Gundagai Regional Council Gifts for Visiting Dignitaries
8.1.12 SHIFT - Report by Cr Leigh Bowden and Mriram Crane, Manager Social and Community
8.1.14 Gundagai Historic Bridges Inc. - Request for Donation
8.1.15 Gundagai Regional Enhancement Group Donation Request
8.2.1 Donation to Town and Country Club
8.2.2 Monthly Finance Report for August 2019
8.2.3 Investment Report - August 2019
8.2.4 Monthly Major Projects Program Report
8.4 Development, Building and Compliance
8.4.1 Modification Application DA 2010/1048 - Subdivision, Adelong Creek Road Tumblong
8.4.2 Exhibition of Draft Rural Lands Strategy
8.4.5 Development Applications Approved August, 2019
8.4.6 Exhibition of Draft Cootamundra 2050 Strategy
8.7.1 Bituminous Surfacing Tender 2019
8.7.2 Civil Works Report - September 2019
8.7.3 Plant Replacement - Motor Grader
8.7.4 Plant Replacement Program Update - September 2019
8.10 Waste, Parks and Recreation
9 Motion of which Notice has been Given
11.2 Cootamundra Aerodrome Lands Farming and Grazing Licence for Part Lot 3 Deposit Plan 1243629
11.3 Lease of Road Reserve Between Lot 5 DP1092838 and Lots 60,61 and 62 DP753604 Cootamundra.
11.4 Review of Legal Proceedings of Cootamundra-Gundagai Regional Council
11.5 Resumption of Open Council Meeting
11.6 Announcement of Closed Council Resolutions
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
24 September 2019 |
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Ordinary Meeting of Council held on Tuesday 27 August 2019
|
The Minutes of the Ordinary Meeting of Council held on Tuesday 27 August 2019 be confirmed as a true and correct record of the meeting.
|
Minutes Ordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00pm, Tuesday 27th August, 2019
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Minutes |
27 August 2019 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Alby
Schultz Meeting Centre, Cootamundra
ON Tuesday, 27 August
2019 AT 6:00pm
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips
IN ATTENDANCE: Phil McMurray (Acting General Manager), Ganesh Ganeshamoorthy (Manager Assets), Susan Gheller (Manager of Business), Mark Ellis (Manager Civil Works), Miriam Crane (Manager of Community and Culture), Sharon Langman (Manager Development, Building and Compliance), Andrew Brock (Manager Facilities), Tim Swan (Manager Finance), Glen McAtear (Manager Regulatory Services), Matt Stubbs (Manager Technical Services), Wayne Bennett (Manager Waste, Parks & Recreation Services)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
ADJOURN MEETING FOR OPEN FORUM
Resolution 256/2019 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer Council adjourn for Open Forum. Carried |
2 Open Forum
List of Speakers
1. Louise Lewis – Addressed Council on dog related concerns
2. Mark Lake – Thanked Council for approving scheduled training times for Cootamundra Swimming and Lifesaving Club at the Cootamundra indoor swimming pool and, in relation to item 8.10.1 Cootamundra Aquatic Centre Access, objected to the proposed barriers to be located at the turnstile entry.
3. Peter Smith (read by Miriam Crane, Manager Community and Culture) – Addressed Council in relation to item 8.3.1 Stronger Country Communities Fund Round 3 Applications in support of the inclusion of the Old Mill Gundagai in the proposed list of projects to be submitted by Council.
RESUME OPEN MEETING
Resolution 257/2019 Moved: Cr Gil Kelly Seconded: Cr Doug Phillips Council resume the Open Meeting. Carried |
3 Apologies
Resolution 258/2019 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden Apologies from Cr Charlie Sheahan and Cr Craig Stewart be received and leave of absence granted. Carried |
4 Disclosures of Interest
Nil
5 Confirmation of Minutes
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 30 July 2019 |
Resolution 259/2019 Moved: Cr Dennis Palmer Seconded: Cr Penny Nicholson The Minutes of the Ordinary Meeting of Council held on Tuesday 30 July 2019 be confirmed as a true and correct record of the meeting. Carried |
5.2 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 8 August 2019 |
Resolution 260/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 8 August 2019 be confirmed as a true and correct record of the meeting. Carried |
5.3 Minutes of the Extraordinary Meeting of Council held on Tuesday 13 August 2019 |
Resolution 261/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The Minutes of the Extraordinary Meeting of Council held on Tuesday 13 August 2019 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
6.1 Mayoral Minute - Councillor Engagement |
Note: the following amendments were made at the meeting: 22nd August, 2019 Cr Bowden attended an Ellwood’s Hall s355 Committee meeting 23rd August, 2019 Cr Graham and I attended a Softwood Working Group meeting in Holbrook. Resolution 262/2019 Moved: Cr Leigh Bowden Seconded: Cr David Graham The information in the Mayoral Minute be received and noted. Carried |
7 Reports from Committees
Nil
8 General Manager’s Report
8.1 Business
8.1.1 Updated Council Meeting Action Report |
Resolution 263/2019 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden The updated Council Meeting Action Report, attached be received and noted. Carried |
8.1.2 Council Provision of Customer Service Review |
Note: it was requested that the response time for urgent dog attacks and sewer blockages to be amended to immediate. Resolution 264/2019 Moved: Cr Leigh Bowden Seconded: Cr Dennis Palmer That the report be received and noted. Carried |
8.1.3 Tabling of Pecuniary Interest Returns |
Resolution 265/2019 Moved: Cr Doug Phillips Seconded: Cr Penny Nicholson The tabling of pecuniary interest returns from new designated staff be noted. Carried |
8.1.4 Delivery Program 2018-2021/Operational Plan 2018/19 - Half Yearly Progress Report |
Resolution 266/2019 Moved: Cr David Graham Seconded: Cr Gil Kelly The Delivery Program 2018-2021 incorporating the Operational Plan 2018/19 (Year 1) half yearly progress report, (1 January – 30 June 2019) be received and noted. Carried |
8.1.5 Draft Fraud Action Plan |
Resolution 267/2019 Moved: Cr Gil Kelly Seconded: Cr Penny Nicholson The Draft Fraud Control Plan, attached to the report, be adopted. Carried |
8.1.6 Draft Domestic Violence Policy |
Resolution 268/2019 Moved: Cr Doug Phillips Seconded: Cr David Graham The draft Domestic Violence Policy, attached to the report, be adopted. Carried |
8.1.7 Muttama Hall Management s.355 Committee Meeting Minutes and Annual Financial Report |
Resolution 269/2019 Moved: Cr Penny Nicholson Seconded: Cr David Graham 1. The Minutes of the Muttama Hall Management s.355 Committee Ordinary meeting held on 11 July, 2019, attached to the report, be received and noted. 2. The Muttama Hall Management Committee 2019 Annual Financial Report and supporting documentation, attached to the report, be received and noted. Carried |
8.1.8 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes |
Resolution 270/2019 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden The Minutes of the Cootamundra Tourism Action Group s.355 Committee meetings held on 1st August, 2019, attached to the report, be received and noted. Carried |
8.1.9 Gundagai Tourism Action s.355 Committee Meeting Minutes |
Resolution 271/2019 Moved: Cr Leigh Bowden Seconded: Cr Gil Kelly 1. The Minutes of the Gundagai Tourism Action s.355 Committee meetings held on 24 July 2019 and 14 August 2019, attached to the report, be received and noted. 2. Council consider the Committee recommendations included in the report. Carried |
8.1.10 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes |
Resolution 272/2019 Moved: Cr Leigh Bowden Seconded: Cr Dennis Palmer The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Extraordinary Meeting held on 25th July, 2019, attached to the report, be received and noted. Carried |
8.1.11 The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes |
Resolution 273/2019 Moved: Cr David Graham Seconded: Cr Penny Nicholson 1. The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 5th August, 2019, attached to the report be received and noted. 2. The office bearers and membership of the Cootamundra Heritage Centre Management s.355 Committee as detailed in the report, be endorsed. Carried |
8.1.12 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes |
Resolution 274/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 3rd June, 2019, attached to the report, be received and noted. Carried |
8.1.13 Donation Request from Cootamundra Rodeo Association |
Resolution 275/2019 Moved: Cr Gil Kelly Seconded: Cr Penny Nicholson 1. Council donate $2500 to the Cootamundra Rodeo Association. 2. Council consider additional in kind support as requested Carried |
8.1.14 Proposal for Council to Purchase Lots 6 and 7 Pinkerton Road, Cootamundra |
Resolution 276/2019 Moved: Cr Doug Phillips Seconded: Cr Gil Kelly 1. Council consider the proposal from Mr Cunich to purchase lots 6 and 7 Pinkerton Road attached to the report. 2. Mr Cunich be advised in writing that Council will consider the property mentioned in 1 above should a future project of Council require land to be purchased and only if the property be considered appropriate for the needs of Council. Carried |
8.1.15 Information Bulletin |
Resolution 277/2019 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden 1. The correspondence in the Information Bulletin, attached to the report, be received and noted. 2. A Councillor Workshop be determined for consideration of : I. The IPART Reports into rating and compliance matters. II. Recent amendments to the Local Government Act, 1993 3. A letter of thanks be sent to the Minister for Local Government, the Hon Shelley Hancock, MP in relation to representations made to the state government on behalf of councils on the unfair increase to the Emergency Services Levy. Carried |
8.2 Finance
8.2.1 Investment Report - July 2019 |
Resolution 278/2019 Moved: Cr Doug Phillips Seconded: Cr Gil Kelly That the Investment Report as at 31 July 2019 be received and noted. Carried |
8.2.2 Harmonisation of Rating Path |
Resolution 279/2019 Moved: Cr Doug Phillips Seconded: Cr David Graham Council resolve to apply to the Minister for Local Government to end the ordinary rate path freeze at 1 July, 2020. Carried |
8.2.3 Referral of Financial Statements for Audit |
Resolution 280/2019 Moved: Cr David Graham Seconded: Cr Penny Nicholson 1. The Mayor, Deputy Mayor, Acting General Manager and Responsible Accounting Officer be delegated to sign the Statements of Council and Management for the 2019 General Purpose Financial Statements and 2019 Special Purpose Financial Statements for Cootamundra-Gundagai Regional Council. 2. The 2019 Financial Statements be referred for audit. 3. The Acting General Manager be authorised to issue the 2019 Financial Statements upon receipt of the auditor’s report. Carried |
8.2.4 Monthly Finance Report for July 2019 |
Resolution 281/2019 Moved: Cr David Graham Seconded: Cr Doug Phillips The Monthly Finance Report for July 2019 be received and noted. Carried |
8.2.5 Monthly Major Projects Status Update Report |
Resolution 282/2019 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer 1. The Monthly Major Projects Status Update report be received and noted. 2. The recommended changes to the project budgets as listed be adopted. Carried |
8.3 Community and Culture
8.3.1 Stronger Country Coummunities Fund Round 3 Applications |
Resolution 283/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson 1. A Councillor Workshop be 3rd September, 2019, in Gundagai at 2:00 pm to discuss the merits and prioritise projects for consideration for inclusion in the Stronger Country Communities Funds (SCCF) Round 3. 2. The Acting General Manager be authorised to submit the applications following the outcomes of 1 above. 3. The Acting General Manager be authorised to provide letters of support for community and Council applications under the funding program referred to in 1 and 2 above. 4. The list of projects proposed to be submitted through the Stronger Country Communities Funds Round 3, be prepared in a report and submitted for the endorsement of Council at the September, 2019 Ordinary Meeting. Carried |
8.3.2 Friendship Park Gundagai |
Resolution 284/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The Landscape Plan and Materials Plan for the Friendship Park Gundagai Playground, attached to the report, be adopted. Carried |
8.3.3 Ambassador to the Dog on the Tuckerbox Proposal |
Resolution 285/2019 Moved: Cr Penny Nicholson Seconded: Cr David Graham Council defer its decision until consultation has been undertaken with Paramount Concrete Constructions and the Gundagai community. Carried |
8.3.4 Stockinbingal Tellers Desk |
Resolution 286/2019 Moved: Cr Doug Phillips Seconded: Cr Gil Kelly Council defer the item until additional information is provided for further consideration. Carried |
8.3.5 Old Gundagai Gaol Masterplan |
Resolution 287/2019 Moved: Cr Doug Phillips Seconded: Cr Penny Nicholson 1. The Old Gundagai Gaol Masterplan as prepared by Noel Thomson Heritage Architect, under separate cover, be adopted. 2. Council endorse the formation of a Section 355 Committee of Council to assist Council with the implementation of the Old Gundagai Gaol Masterplan and operation of the site. 3. Further grant funding be sought for the implementation of the Old Gundagai Gaol Masterplan. Carried |
8.4 Development, Building and Compliance
8.4.1 Development Applications Approved July 2019 |
Resolution 288/2019 Moved: Cr Dennis Palmer Seconded: Cr Doug Phillips The information on Development Applications Approved in July, 2019 be noted. Carried |
8.4.2 Exhibition of Draft Community Participation Plan (CPP) |
Resolution 289/2019 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden The Draft Community Participation Plan (CPP) be placed on public exhibition for a period of no less than twenty eight (28) days. Carried |
8.4.3 Exhibition of Draft King Street Masterplan |
Resolution 290/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden The Draft King Street Masterplan be placed on public exhibition for a period of no less than twenty eight (28) days Carried |
8.4.4 Exhibition of Draft Rural Lands Strategy |
Resolution 291/2019 Moved: Cr Dennis Palmer Seconded: Cr David Graham The report on the Draft Rural Lands Strategy be deferred for further discussion at a Councillor Workshop and reported back to Council prior to being placed on public exhibition for a period of no less than twenty eight (28) days. Carried |
8.4.5 Exhibition of Draft Cootamundra 2050 Strategy |
Resolution 292/2019 Moved: Cr Dennis Palmer Seconded: Cr Doug Phillips The report on the Draft Cootamundra 2050 Strategy be deferred for further discussion at a Councillor Workshop and reported back to Council prior to being placed on public exhibition for a period of no less than twenty eight (28) days. Carried |
8.5 Regulatory Services
8.5.1 Cootamundra CBD Pigeon Strategy Report |
Resolution 293/2019 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer 1. Council prepare a fact sheet to distribute to residents and local businesses providing information on pigeon control. 2. Council undertake pigeon proofing on Council assets where roosting pigeons congregate. 3. Council liaise with business owners to facilitate efforts to eradicate pigeons from the CBD area and seek Expressions of Interest from pest exterminators with the intention of providing a report to Council once the information has been collated. 4. The report and resolution be distributed to CBD businesses. Carried |
8.6 Assets
Nil
8.7 Civil Works
8.7.1 Cootamundra Aerodrome - Additional Taxiway |
Resolution 294/2019 Moved: Cr Gil Kelly Seconded: Cr David Graham The proposed new taxiway and aircraft filling arrangements be submitted to CASA for approval and for dispensation to be granted to load firefighting aircraft in the area indicated during an emergency. Carried |
8.7.2 Civil Works and Technical Services Report - August 2019 |
Resolution 295/2019 Moved: Cr Dennis Palmer Seconded: Cr Doug Phillips The Civil Works Update Report for the month of August, 2019 be received. Carried |
8.8 Technical Services
Nil
8.9 Facilities
Nil
8.10 Waste, Parks and Recreation
8.10.1 Cootamundra Aquatic Centre Access |
Resolution 296/2019 Moved: Cr Dennis Palmer Seconded: Cr Doug Phillips 1. The report on the issues associated with unauthorised pool access be received an noted. 2. Council authorise the installation of temporary barricade at the point of the existing turnstiles. 3. The cost for the installation of permanent barricades be investigated with the consideration to disabled access. Carried |
8.10.2 Cootamundra Aquatic Centre Independant Review |
Resolution 297/2019 Moved: Cr Leigh Bowden Seconded: Cr Doug Phillips 1. The report of the Cootamundra Aquatic Centre Independent Review be received and noted. 2. Council advertise Stage (1) for a period of 28 days seeking Expressions of Interest for the preparation to undertake a full review of the Cootamundra Aquatic Centre’s management and current operations. 3. A further report be prepared containing any Expressions of Interest received and be submitted to Council for consideration. Carried |
8.10.3 Quote to remove trees Nicholson Park |
Resolution 298/2019 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer 1. Council note the estimated for the cost to remove two large eucalyptus trees from Nicholson Park, Cootamundra as detailed in the quote provided to Council prior to the meeting. 2. Council approve the removal of two eucalyptus trees as identified, located at Nicholson Park in accordance with Council policy and procedures. 3. All costs associated with the removal of the two eucalyptus trees, stumps and ground rehabilitation be fully funded by the Cootamundra Junior League Club, through grant monies received. 4. Council authorise the planting of twelve new advance exotic trees as determined by the Manager Waste, Parks & Recreation Services, to be planted along the Nicholson Park Oval southern fence boundary. 5. Junior League fund 50% (estimated at $900.00) of the costs associated with the purchase and planting of twelve new advance exotic trees. 6. Council contribute 50% of the estimated ($900.00) to purchase and plant 12 advanced exotic trees be funded from the Parks & Gardens maintenance budget. Carried |
8.10.4 Park Infrastructure Wallenbeen & Stockinbingal Parks |
Resolution 299/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden 1. The report on Open Space improvements at the Pump Track, Stockinbingal and Palmer Park, Wallendbeen be received and noted. 2. Council submit an application for $27,050 through appropriate funding sources. 3. Council approve that the following works be undertaken pending the allocation of funds: i. The installation of two tables, benches and covers, Stockinbingal Pump Track. ii. The installation of one double gas barbeque and shelter at the Stockinbingal Pump Track. iii. The installation of an automated irrigation system at Palmer Park. iv. Improvement to the existing storm water drainage at Palmer Park. v. The construction of a levy bank barrier around the court at Palmer Park. vi. The installation of a drinking bubbler at Palmer Park. Carried |
8.10.5 Captains Walk Jubilee Park |
Resolution 300/2019 Moved: Cr Gil Kelly Seconded: Cr Doug Phillips 1. The Manager Waste, Parks and Recreation Services prepare a report on the ongoing management, development and maintenance of the ‘Captains’ Walk’ and Jubilee Park. 2. Council allocate $40,000 from its General Fund for the sculpture and installation of three Australian Cricket Captain Sculptures. Carried |
8.10.6 Street Tree Audit Report |
Resolution 301/2019 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden 1. The Cootamundra-Gundagai Regional Council Street Tree Audit Report be received and noted. 2. The Terms and Conditions of the Street Audit Report be adopted. Carried |
8.10.7 Street Tree Implemenation Plan Report |
Resolution 302/2019 Moved: Cr Doug Phillips Seconded: Cr Gil Kelly 1. The Street Tree Implementation Plan, attached to the report, be received and noted. 2. The Street Tree Implementation Plan, attached to the report, be adopted. Carried |
8.10.8 Public Open Space Audit and Financial Report Cootamundra |
Resolution 303/2019 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden 1. Council receive and note the Public Open Space Audit and Financial Report. 2. Council adopt the public open space classification and maintenance activity specifications. Carried |
9 Motion of which Notice has been Given
Nil
10 Questions with Notice
Nil
11 Confidential Items
Nil
The Meeting closed at 8:52 PM.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 24 September 2019.
................................................... ...................................................
CHAIRPERSON GENERAL MANAGER
24 September 2019 |
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
AUTHORISING OFFICER |
Abb McAlister, Mayor |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Extraordinary Meeting of Council held on Friday 13 September 2019
|
The Minutes of the Extraordinary Meeting of Council held on Friday 13 September 2019 be confirmed as a true and correct record of the meeting.
|
Minutes Extraordinary Council Meeting
Alby Schultz meeting Centre, Cootamundra
4:00 PM, Friday 13TH SEPTEMBER, 2019
Administration Centres: 1300 459 689 |
Extraordinary Council Meeting Minutes |
13 September 2019 |
MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council
Meeting
HELD AT THE Alby
Schultz meeting Centre, Cootamundra
ON Friday, 13
September 2019 AT 4:00 PM
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson and Cr Charlie Sheahan
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
ADJOURN MEETING FOR OPEN FORUM
Recommendation Council adjourn for Open Forum.
|
2 Open Forum
The Open Forum is not held at an Extraordinary Meeting
RESUME OPEN MEETING
Recommendation Council resume the Open Meeting.
|
3 Apologies
Resolution 304/2019 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan Apologies from Cr Doug Phillips and Cr Craig Stewart be received and leave of absence granted. Carried |
4 Disclosures of Interest
5 Mayoral Minutes
5.1 Mayoral Minute - The Appointment of a Four Person Panel for the Recruitment of the Position of General Manager |
Resolution 305/2019 Moved: Cr Penny Nicholson Seconded: Cr Dennis Palmer 1. Councillor Abb McAlister (Mayor) and Councillor Dennis Palmer (Deputy Mayor) were appointed as members of the recruitment panel for the position of General Manager. 2. Cr Leigh Bowden and Cr David Graham were appointed to the remaining two positions on the panel. 3. Following interviews for the position of General Manager by the panel, a report be prepared and submitted to Council on the process, including recruitment recommendations. Carried |
The Meeting closed at 4:24 PM.
The Minutes of this meeting were confirmed at the Extraordinary Council Meeting held on 24 September 2019.
................................................... ...................................................
CHAIRPERSON GENERAL MANAGER
24 September 2019 |
DOCUMENT NUMBER |
311637 |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
REPORTING OFFICER |
Abb McAlister, Mayor |
Nil |
So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes. These Minutes will also include copies of relevant correspondence received by me.
The information in the Mayoral Minute be received and noted. |
27th August, 2019
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, and Nicholson, Phil McMurray (Acting General Manager) and I attended a Councillor Workshop prior to the Ordinary Meeting of Council.
28th August, 2019
Cr Nicholson and I attended the Meals on Wheels Volunteers luncheon in Cootamundra.
Cr Nicholson attended the ‘Galvanised’ exhibition at the Cootamundra Arts Centre.
29th August, 2019
Cr Sheahan Chaired the Access and Inclusion Committee meeting held in Gundagai.
30th August, 2019
Cr Bowden attended SHIFT. A report by Cr Bowden has been included in this Agenda on her attendance at this forum.
31st August, 2019
Cr’s Bowden, Nicholson, Sheahan and I attended the unveiling of the James Kenneth Mackay Monument at Light Horse Monument in Harden.
Cr Nicholson attended the Cootamundra Wattle Time Fair.
2nd September, 2019
Cr’s Nicholson and Graham, Phil McMurray (Acting General Manager) and I attended a Nangus water supply meeting in Gundagai.
3rd September, 2019
Cr’s Bowden Nicholson and I attended the official
opening of Gocup Road, Gundagai. Member for
Riverina, the Hon Michael McCormack Deputy Prime Minister and Member for
Cootamundra.
Cr’s Nicholson and Sheahan attended a meeting with NSW Labour Senator Deborah O’Neill.
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, and Nicholson, Phil McMurray (Acting General Manager) and I attended a Councillor Workshop
5th September, 2019
Cr’s Nicholson and Sheahan attended the Cootamundra Tourism Action s355 Committee meeting.
6th September, 2019
Cr Palmer (Deputy Mayor), Crs Bowden, Nicholson and Sheahan attended a Citizenship Ceremony which I facilitated at which Ms Pooja Singa and Mrs Humaira Tabassum became proud Australian Citizens.
10th September, 2019
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson and Sheahan, Phil McMurray (Acting General Manager) and I attended a Rural Lands Strategy Workshop in Cootamundra
11th September, 2019
Cr Nicholson, Member for Cootamundra, Steph Cooke, MP and I officially opened the new public toilet amenities block in Sheridan Street funded through the Stronger Communities Fund.
Cr Nicholson attended the Gundagai Tourism Action s355 Committee meeting.
12th September, 2019
Cr Palmer (Deputy Mayor), Phil McMurray (Acting General Manager) and I attended a Riverina Eastern Region Organisation of Councils (REROC) and Riverina Joint Organisation event at Parliament House in Canberra.
Cr Nicholson attended a Gundagai Regional Enhancement Group meeting.
13th September, 2019
Cr Palmer (Deputy Mayor) and Cr’s Bowden, Graham, Kelly, Nicholson and Sheahan, and I attended an Extraordinary Meeting of Council.
I attended the official opening of the refurbished Temora Memorial Town Hall.
16th – 17th September, 2019
Cr Dennis Palmer (Deputy Mayor), Cr’s Bowden and Sheahan, and I attended a Life After Amalgamation Forum hosted by Local Government NSW at Terrigal.
17th September, 2019
Cr Bowden attended an Australian Local Government Women’s Association meeting in Cabramatta.
18th September, 2019
I attended a Joint Organisations Working Party Meeting in Wagga Wagga.
In my stead, Cr Stewart officially opened the Digital Cinema Initiative Status at the Arts Centre Cootamundra.
19th September, 2019
Cr Palmer (Deputy Mayor), Cr’s Kelly, Sheahan, Phil McMurray (Acting General Manager) and I attended a meeting at Cootamundra Medical Centre.
24 September 2019 |
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Access and Inclusion Committee Meeting held on Thursday 29 August 2019
|
1. The Minutes of the Access and Inclusion Committee Meeting held on Thursday 29 August 2019, attached to the report, be received and noted. 2. Council consider the Committees recommendations included in the report. |
Introduction
The attached Minutes of the Access and Inclusion Committee Meeting held on Thursday 29 August 2019 are submitted for the information of Council.
Committee Recommendations to Council
In the Minutes of the Committee dated 29 August 2019, the Committee has recommended the following:
1. Council purchase a 200kg water proof wheelchair and portable life for Gundagai and investigate options to install an adult change facility.
Minutes Access and Inclusion Committee Meeting
Council Chambers, Gundagai
3pm, Thursday 29th August, 2019
Administration Centres: 1300 459 689 |
Access and Inclusion Committee Meeting Minutes |
29 August 2019 |
MINUTES OF Cootamundra-Gundagai Regional Council
Access and Inclusion
Committee Meeting
HELD AT THE Council
Chambers, Gundagai
ON Thursday, 29 August
2019 AT 3pm
PRESENT: Cr Charlie Sheahan, Robert Gilholme, Narelle Gilholme, Marjorie Taprell and Irene Booby.
IN ATTENDANCE:
Miriam Crane (Manager of Community and Culture), Sharon Langman (Manager Development, Building and Compliance), Allen Young and Angela Smith.
1 Apologies
Lin Chaplin, Narelle Nibbs and Paula Maher.
2 Confirmation of Minutes
2.1 Minutes of the Access and Inclusion Committee Meeting held on Thursday 27 June 2019 |
Committee Resolution Moved: Cr Charlie Sheahan Seconded: Miriam Crane The Minutes of the Access and Inclusion Committee Meeting held on Thursday 27 June 2019 be confirmed as a true and correct record of the meeting. Carried |
3 Reports
3.1 Update on Lift and Change Facility - Cootamundra Pool |
Committee Resolution Moved: Ms Irene Booby Seconded: Ms Marjorie Taprell Council purchase a 200kg water proof wheelchair and portable lift for Gundagai and investigate options to install an adult change facility. Carried |
3.2 Gundagai Main Street Shared Zone |
Committee Resolution Moved: Ms Narelle Gilholme Seconded: Ms Irene Booby Support the adoption of a shared zone on Sheridan Street from West Street to the cenotaph, in addition to the following road safety initiatives: · Give way to vehicle signs being installed at blisters · Watch out for pedestrians/shared zone signage · Consideration of appropriate marking on pavement · Main Street induction sessions with users (coffee and a road safety assistance chat on how and where to cross )Carried |
3.3 Lindley Park Concept Plan |
Committee Resolution Moved: Cr Charlie Sheahan Seconded: Ms Marjorie Taprell Support the implementation of the concept plan for Lindley Park. Carried |
3.4 Stronger Country Communities Fund Round Three Projects |
Recommendation Noted. |
3.5 Everyone Can Play Priority Applications – Expected due date Dec 2019 |
Recommendation Committee to consider appropriate projects and report to the October meeting. |
The Meeting closed at 4:25pm.
The minutes of this meeting were confirmed at the Access and Inclusion Committee Meeting held at 3pm on Thursday 24 October 2019, in the Alby Schultz Meeting Centre.
................................................... ...................................................
CHAIRPERSON GENERAL MANAGER
24 September 2019 |
DOCUMENT NUMBER |
309455 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
The election of a Mayor is required by Section 290 of the Local Government Act, 1993 with the election of the Mayor to be conducted in accordance with Schedule 7 of the Local Government (General) Regulation, 2005 |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
1. Council determine the method of electing the Mayor with it being noted that in accordance with Schedule 7, of the Local Government (General) Regulation 2005, the method must be either: i. Preferential Ballot, or ii. Ordinary Ballot, or iii. Open Voting. 2. The election of the Mayor for the 2019/20 term proceed. 3. Council determine whether to elect a Deputy Mayor. |
Introduction
At the Extraordinary Meeting of 21st September, 2017 the newly elected Council elected Councillor McAlister as Mayor for a period of two (2) years. With that two year period ending Council is required to undertake a Mayoral Election for the 2019/20 period.
The end of this one year term will coincide with the 2020 Councillor Elections.
Discussion
1. Nomination papers for the election of Mayor for the 2019/20 term have been circulated to all Councillors.
2. In accordance with Clause 1 of Schedule 7, of the Local Government (General)
Regulation, 2005, the General Manager is the Returning Officer.
3. Nominations will be accepted by the Returning Officer, until the time the matter is before Council at this Meeting and the Returning Officer declares nominations to have closed.
4. The election is to be conducted in accordance with the Local Government (General)
Regulation 2005 (Clause 394 and Schedule 7). Clause 394 and Part 1 of Schedule 7 are reproduced below:
Clause 394
If a Mayor or Deputy Mayor is to be elected by the Councillors of an area, the election is to be in accordance with Schedule 7.
Schedule 7 Part 1
Returning Officer
1. The General Manager (or a person appointed by the General Manager) is the returning officer.
Nomination
2. 1) A Councillor may be nominated without notice for election as Mayor or Deputy Mayor.
2) The nomination is to be made in writing by 2 or more Councillors (one of whom may be the nominee). The nomination is not valid unless the nominee has indicated consent to the nomination in writing.
3) The nomination is to be delivered or sent to the returning officer.
4) The returning officer is to announce the names of the nominees at the council meeting at which the election is to be held.
Election
3. 1) If only one Councillor is nominated, that Councillor is elected.
2) If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.
3) The election is to be held at the Council meeting at which the Council resolves on the method of voting.
4) In this clause:
· ballot has its normal meaning of secret ballot;
· open voting means voting by a show of hands or similar means.
24 September 2019 |
DOCUMENT NUMBER |
309460 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
The election of a Deputy Mayor may be conducted pursuant to Section 231 of the Local Government Act, 1993. Such election is conducted in accordance with Schedule 7 of the Local Government (General) Regulation, 2005. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
1. Council determine the method of electing the Deputy Mayor with it being noted that in accordance with Schedule 7 of the Local Government (General) Regulation 2005, the method must be either: i. Preferential Ballot, or ii. Ordinary Ballot, or iii. Open Voting. 2. Subject to Council resolving to elect a Deputy Mayor (previous Item on the agenda) the election of the Deputy Mayor for the 2019/20 term proceed. |
Introduction
1. Section 231 of the Local Government Act, 1993, provides that Councillors may elect a person from among their number to be the Deputy Mayor. The Councillor may be elected as Deputy Mayor for the Mayoral term or a shorter term. In this instance it will be for the 2019/20 term so that the end of the term coincide with the September, 2020 Councillor Elections.
2. The Deputy Mayor may exercise any function of the Mayor at the request of the Mayor or if the Mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of Mayor.
Discussion
The provisions of the Local Government (General) Regulation 2005, Clause 394 and Schedule 7, apply to the election of the Deputy Mayor in the same manner as they apply to the election of the Mayor.
4. Nomination papers for the election of Deputy Mayor for the 2019/20 term have been circulated to all Councillors.
5. In accordance with Clause 1 of Schedule 7 of the Local Government (General) Regulation 2005, the General Manager is the Returning Officer.
6. Nominations will be accepted by the Returning Officer, until the time the matter is before Council at this meeting and the Returning Officer declares nominations to have closed.
7. It is noted that the election of Deputy Mayor will only proceed if Council resolves to elect a Deputy Mayor in the previous item on this agenda.
24 September 2019 |
DOCUMENT NUMBER |
310891 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
To comply with the s.355 Committee Management Manual. |
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1. Ellwoods Hall 22 August 2019 Meeting Minutes ⇩ |
The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Extraordinary Meeting held on 22 August 2019, attached to the report, be received and noted. |
Discussion
The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Extraordinary Meeting held on 22 August 2019 are submitted for the information of Council.
Note:
Council has responded to issues noted in the attached Minutes as Council not having responded. Those matters are ongoing and Council staff are liaising with committee members in an effort to resolve those issues.
24 September 2019 |
DOCUMENT NUMBER |
312233 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
Minutes of s.355 Committee meetings are submitted to Council in accordance with the s.355 Committee Management Manual. |
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1. Cootamundra Heritage Centre Meeting Minutes 2 September 2019 ⇩ |
The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 2 September 2019, attached to the report be received and noted. |
Introduction
The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting are submitted for the information of Council.
24 September 2019 |
DOCUMENT NUMBER |
311735 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
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1. CTAG Minutes 5 September 2019 ⇩ |
1. The Minutes of the Cootamundra Tourism Action Group s.355 Committee meetings held on 5 September 2019, attached to the report, be received and noted. 2. Council consider the Committee recommendations included in the report. |
Introduction
The attached Minutes of the Cootamundra Tourism Group s.355 Committee held on 5th September 2019 are submitted for the information of Council.
Committee Recommendations to Council
In the minutes of the Committee dated 5th September 2019, the Committee has recommended the following:
1. The Cootamundra Tourism Action Group s355 Committee recommends that Council fund or source funds, for the acquisition and operation of two (2) electronic notice boards for event and tourism related promotion. One is to be placed at the front of the Cootamundra Visitor Information Centre (currently the Heritage Centre) that has no existing notice board, and the second in front of the Gundagai Visitor Information Centre to replace their current manual notice board.
2. The Committee also recommends that Council fund or source funds, for an additional four (4) electronic notice boards, two for each town, to be placed at their main town entrances or other suitable locations.
24 September 2019 |
DOCUMENT NUMBER |
309486 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
To comply with part 2, division 2 of the Government Information (Public Access) Act, 2009. |
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POLICY IMPLICATIONS |
The AIG is supported by Council’s Access to Information Policy. |
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1. Draft Agency Information Guide 2019 ⇩ |
The draft Agency Information Guide (AIG), attached to the report, be adopted. |
Introduction
The Government Information (Public Access) Act, 2009 (GIPA Act) states that;
(a) All agencies (other than a Minister) must have an Agency Information Guide (AIG).
(b) An Agency must make their AIG available free of charge on the agency’s website.
(c) An agency must review their AIG and adopt a new AIG every 12 months.
(d) An agency must also notify the Information Commissioner before adopting or amending an AIG.
The updated AIG attached to the report was forwarded to the Information Commissioner on 2nd August, 2019.
Discussion
Cootamundra-Gundagai Regional Council’s Agency Information Guide has been recently reviewed and updated as follows;
· Organisational Structure updated
· Advice on new structure and management positions added
· Legislation added
· Further Fees and Charges, and Formal request processing charges information added
· Hyperlinks updated where required
· Phone number updated
24 September 2019 |
DOCUMENT NUMBER |
312649 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. draft Privacy Management Plan (under separate cover) ⇨ |
The draft Privacy Management Plan, presented to Council, be adopted. |
Introduction
Section 33 of the Privacy and Personal Information Protection Act, 1998 (PIPP Act) requires councils to have a Privacy Management Plan. This sets out a Council’s Commitment to respecting the privacy rights of clients, employees and members of the public. It should also explain Council practices and procedures in handling personal information under PIPP Act and the Health Records and Information Privacy Act 2002 (HRIPA Act).
The draft Privacy Management Plan was endorsed by the Consultative Committee on 17th September 2019.
Discussion
The draft Privacy Management Plan, provided under separate cover, has been developed using the OLG Model Privacy Management Plan for Local Government as a guide.
24 September 2019 |
DOCUMENT NUMBER |
312647 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. draft Statement of Business Ethics ⇩ |
The draft Statement of Business Ethics, attached to the report, be adopted. |
Introduction
At its meeting held on 4th July, 2019, the Internal Audit Committee discussed Cootamundra-Gundagai Regional Council Policy Maintenance. As a result the Committee recommended that Council develop and adopt a Statement of Business Ethics.
The draft Statement of Business Ethics was endorsed by the Consultative Committee on 17th September 2019.
Discussion
The Statement of Business Ethics provides guidelines on what to expect from Council and what the Council expects in return from those who do business with Council.
24 September 2019 |
DOCUMENT NUMBER |
312648 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. draft EEO Managment Plan ⇩ |
The draft Equal Employment Opportunity (EEO) Management Plan, attached to the report, be adopted. |
Introduction
At its meeting held on 4th July, 2019, the Internal Audit Committee discussed CGRC Policy Maintenance. As a result the Committee recommended that Council develop and adopt an Equal Employment Opportunity (EEO) Management Plan.
The draft EEO Management Plan was endorsed by the Consultative Committee on 17th September 2019.
Discussion
The EEO Management Plan is required to be prepared in accordance with section 345 of the Local Government Act 1993, and outlines how Council’s equal employment opportunity strategies will be communicated and implemented by Council.
24 September 2019 |
DOCUMENT NUMBER |
312650 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Draft Managing Unreasonable Complaintant Conduct Policy ⇩ 2. Draft Managing Unreasonable Complaintant Conduct Procedure ⇩ 3. Risk Assessment Worksheet ⇩ 4. Unreasonable Complainant Conduct Form ⇩ |
The draft Managing Unreasonable Complainant Conduct Policy, Procedure, Risk Assessment Worksheet and Unreasonable Complainant Conduct Form, attached to the report be adopted. |
Introduction
The policy, procedure and supporting documents, attached to the report, have been developed at the request of the Acting General Manager. Its purpose is to assist all staff members to better manage unreasonable complainant conduct.
Discussion
The draft Managing Unreasonable Complainant Conduct Policy and Procedure has been developed using the NSW Ombudsman Managing Unreasonable Complainant Conduct Practice Manual as a guide and was endorsed by the Consultative Committee on 17th September, 2019.
24 September 2019 |
DOCUMENT NUMBER |
312055 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
1. The practice for the provision of gift bags at the request of Councillors and for not-for-profit events be adopted. 2. The nominal value of the gift bag be no greater than $100.
|
Introduction
Council prepares and presents gift bags, with local produce and products which are gifted by Council at Council events or when a person is invited to address Council. Such gifts bags are also provided to Councillors, who attend meetings or conferences whilst representing Council, so as to gift the host or dignitary of that event.
From time to time a community group will request Council donate a gift bag comprised of local products for visiting dignitaries. This practice is common and is wholeheartedly supported by Council.
The practice of Council donating gift bags is not extended to events which are not public events or are of a corporate nature where a dignitary is paid to attend, with the exception if the Mayor or Councillors being invited to the event and are presenting the gift bag on behalf of Council. The gift bags will consist of local products and have a nominal value not exceeding $100.
24 September 2019 |
DOCUMENT NUMBER |
312359 |
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REPORTING OFFICER |
Leigh Bowden, Councillor |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
The SHIFT report by Cr Leigh Bowden and Miriam Crane, Manager Social and Community be received and noted. |
Introduction
Councillors and staff who represent Council at conferences, forums and meetings are required to report to Council on the learnings that they received and how those learnings may be relevant to Cootamundra-Gundagai Regional Council.
SHIFT, organised by Eastern Riverina Arts (ERA), was a one day event which explored the role that creative practice and industry plays in transition and transformation – be it the transformation of spaces, the transition to creative economies, or the power of art to transform lives and communities.
The day consisted of a series of presentations and discussions by and with both leaders in the arts industry and local practitioners. It also provided an opportunity to meet with other people from our region to discuss ideas, projects, collaborations and issues.
Discussion
The Welcome to Country was given by Uncle James Ingram from Wagga, who stressed that art is good for the economy and good for people
Councillor David McCann welcomed participants on behalf of Coolamon Shire Council. He proudly explained the nature of the Coolamon Cultural Precinct, which includes the Coolamon Up to Date Store (dating from 1883), which houses three local collections, The Coolamon RSL Memorial Museum and the Coolamon Library. Cr McCann spoke of how the arts community and the Council work very closely together.
In his introduction and welcome, Scott Howie, CEO, Eastern Riverina Arts, said that he hoped we would be inspired through provocative conversations. (We were!)
The three keynote presentations were given by nationally acclaimed artists and arts administrators: S. Shakthidharan, Ros Abercrombie and Wesley Enoch.
Shakthi is a writer, director and producer of film and theatre. He’s also a digital media artist and composer and performer. He recently won a Helpman Award for his debut play, Counting and Cracking. He is the founder of the company, Curious Works and now the artistic lead at Co-Curious.
Shakthi spoke about the importance of storytelling. In his play, Counting and Cracking, ten years in the writing, he tells the story of his life as the son of immigrant Tamil Sri Lankans, who escaped from Sri Lanka’s Civil War and made a new life in Australia. His mother, in particular had been unwilling to talk about the traumatic past however, through Shakhti’s research and the production of his play, she and the family have been able to find acceptance and peace.
As Shakthi describes it, "By knowing our own stories, we are held tight". He explained how it’s possible to change a person’s ideas and emotions through theatre/storytelling. He challenged us to explore our own stories, our stories of place and what made us, which requires “lots of listening”. Consultation and relationships are at the centre of the story – deep, trusting, long-term relationships – then you know what your story really is. He encouraged us to give power to the “quiet voices”. That is the role of community artists. We are living in a time of the “politics of division”. He spoke of the importance of opportunities to share cultural experiences and the sense of belonging that it creates. This gives people a sense of place and community art and storytelling can bring us together.
Ros Abercrombie is CEO Regional Arts Australia (RAA). Regional Arts Australia is a national body comprising of seven state and territory member organisations. Prior to this role, Ros was the Director and Creative Producer for Artlands (Australia’s national regional arts event).
A signature of Ros’ approach is to bring together emerging, established and community artists. She considers art spaces as a cultural landscape. They are more than their physical place and she designs programs for the spaces in-between, crafting unique contemporary experiences. The relationship between the social and the physical environment is dynamic and she works with the intersection of people and place. Her approach is cross-disciplinary and intergenerational.
Regional Arts Australia (which operates out of a “virtual office”) undertakes research, programs and economic development. RAA manages The Regional Arts Fund ($13 million over 4 years), an Australian Government program that supports sustainable cultural development in regional and remote communities in Australia.
Ros stressed that we need to advocate for arts across policies; that arts language is essential and must be embedded in all policies e.g. health, education, agriculture, etc. In particular she noted how health and arts practice work together. In the UK, research is showing that the arts are having a health impact in rural communities. Under the NHS, GPs are prescribing art practice rather than medication. It’s known as “social prescribing”.
Wesley Enoch is the Chair of Create NSW, Aboriginal Arts Assessment Board and the Director of the Sydney Festival (2017 – 2019). He has been a theatre director and writer for over 25 years specialising in Aboriginal Theatre and cultural stories. He has been the Artistic Director of many theatre companies including Queensland Theatre Company 2010-15, Ilbijerri 2003-06 and Kooemba Jdarra 1994-97, as well as the Festival of Pacific Arts – Australia 2008 and 2012.
Wesley began his presentation by explaining the three narratives that run concurrently in Australia. The first is that we have the oldest continuous living culture in the world; the second is the British colonial project and the third is that we are the most multicultural nation in the world. These three narratives are not incompatible.
Wesley told his own story (Aboriginal father and a white mother) and how that story informs all his work. He spoke of the deep Indigenous knowledge of place and of how Aboriginal storytelling is multilayered consisting of the upfront story, behind which is the community, the history and the understanding of place.
He stressed that it is important to understand each other’s stories and that by knowing the stories you know that things can change. He cited the power of theatre in telling the stories of the Stolen Generations and how that led to a change of thinking in the white community. By 2030, 60% of Australians will have been born overseas. Therefore the acceptance of other narratives is essential. Today, the theatre is the public square where connections happen and where we can embrace the stories bind us together.
Elizabeth Rogers, the CEO Regional Arts NSW spoke briefly about their project, Artstate, a four year program which engages with Indigenous people, “On country. In country”. The project encourages participants to learn how Indigenous people manage their culture and environment. Elizabeth acknowledged the diverse landscapes in regional NSW.
The local presenters were Jackie Okot and Mackenze Tooth, the founders of a Young Writers’ Group, “Fresh Feed”, which has been funded by Wagga City Council; Phoebe Pinnock, a regional musical officer from Music NSW, which provides industry support for local musicians. Music NSW is hosting a “Meet and Greet” on 26 September, 6 – 8 pm at Romano’s, Wagga, for regional musicians; Layla Bayco, a young woman with an intellectual disability, from The Art Factory, a Supported Studio at the Riverina Community College, Wagga, who spoke about the Yeild Exhibition held at Griffith Regional Art Gallery which provided a forum on Supported Studios; Scott Howie, who spoke about PLATFORM, a space created from a shipping container which provides a calming, relaxing space for people who identify with a disability and promotes and allows for the inclusion of people with disabilities at local festivals and events. So far PLATFORM has been used at events in Wagga, Tumut and Lockhart.
One of the most exciting local projects had been undertaken by Angela McCann, a local potter, who had developed the Coolamon Poppy Project with the Coolamon RSL Sub-branch
For Remembrance Day 2018, everyone in Coolamon was encouraged to make a ceramic poppy. Those who participated included school children, pre-schoolers, those in aged-care facilities and passers-by in the community as Angela had set up at table in the main street. People were invited to make a poppy as a mark of remembrance. Many were reluctant because they feared a lack of talent but took part anyway. While making poppies, people shared their stories, and gave thanks for their community and each other. During the project the community made 2000 poppies; the glazing (red) took 3 days and 90 hours of firing. Essential Energy contributed to the electricity costs of running the kiln (“Lest We Forget”). The poppies were installed all over the cenotaph, without concealing any names, and for Remembrance Day this year the poppies will be made into wreaths.
Not only did the Poppy Project provide social inclusion for members of the community but resulted in a piece of public art. And public art installations have been proven time and again to create points of interest, generate tourism and foster community pride.
Scott Howie spoke on behalf of Sarah Last, from the Wired Lab, about the first stage of Project X, entitled Hrafn (rhymes with laughin’): Conversations with Odin, which was part of Dark Mofo, in Tasmania. The project was devised by English musician and sound recordist Chris Watson (David Attenborough’s sound recordist), in partnership with The Wired Lab. (Chris Watson and The Wired Lab have a history of collaboration) Hrafn is a major multi-channel ambisonic sound installation presenting the remarkable phenomenon of 2,000 ravens gathering to roost in the high tree canopy overhead at dusk, an avian exchange of sound not usually witnessed by humans. It is installed in the forest 90 minutes south of Hobart in Hastings Caves State Reserve. The project was also part of a recovery effort to attract tourists to the area after a destructive bush fire. It will run for three months.
[For Councillors’ information:
THE WIRED LAB is an artist led organisation evolving interdisciplinary art practices in rural Australia. It creates opportunities for the research, production and presentation of projects that connect international and local artists with communities in new ways. Their curated programs and projects involve artists working from a regional context whilst producing outcomes of local and global relevance. Their activities range from skills development for young people, seniors, emerging and mid-career artists, to the creation, presentation, publication and promotion of new works and major live arts projects.
The Wired Lab is governed by a seven member skills based board
with a minimum of fifteen years expertise across business, communications, the
arts, law, academia, community services and Indigenous affairs. Each member has
previous NFP board experience and is aware of ACNC compliance requirements. The
majority of the Board members reside in the Eastern Riverina region.
The Wired Lab ltd (ABN 79 136 882 463) operates as a NFP registered with the
Australian Charities and Not for Profit Commission (ACNC). It has established
The Wired Lab Culture Trust, a charity eligible to receive tax deductible donations (ABN 43 238 218 453) which has ‘DGR 1’ (Donations
Gift Recipient 1) status recognised by the Australian Taxation Office.]
A local musician, Curley Mills, entertained us with original compositions, Curley runs songwriter sessions on the first Sunday of the month. And an “in-house” poet, Lachlan Brown, produced a poem at the conclusion of each of the three sessions which brought together both the content and the expression of the session. He added invaluable insights into the talks.
Conclusion
While we pride ourselves on being a sporting community we need to acknowledge that not all people are able, nor inclined, to play sport nor do they enjoy being outdoors e.g. the aged, those with a disability, the very young. However, as SHIFT reminded us, everyone can be involved in the Arts.
Through the Arts we can tell the story of who we are and the story of our place. We can celebrate our uniqueness and our achievements. We can show and tell where we have been, the experiences we have shared, our values, beliefs and aspirations.
The Arts contribute to social inclusion and reduce isolation – for the aged, those on low wages, the unemployed, those with a disability, their carers, their families and their friends, but also for all people. The arts provide a way to engage the community and to improve people’s social networks. They promote positive mental health outcomes by increasing connectedness and a sense of community and can contribute to a sense of well-being, particularly in these times of stress, with drought and extreme weather.
The Arts contribute to economic development and public art creates points of interest and generates tourism as well as fosters community pride.
SHIFT was a very useful “refresh and “reinspire” for what we need and would like to do in our LGA. It was a reminder of the value of the Arts in changing the nature of people’s lives. For the reasons above, we encourage Council to promote the Arts and to work closely with the arts community.
“As a society we face so many challenges over the next few decades. Fostering creativity within the community through cultural values and learning serves as the basis for the innovation required to turn constraints into opportunities” (p 64 Coota 2050)
24 September 2019 |
DOCUMENT NUMBER |
311791 |
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REPORTING OFFICER |
Linda Wiles, Public Relations Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Update - Australia Day 2020 ⇩ |
The information on Australia Day Awards, 2020 be received and noted. |
Introduction
Council proposes to present its annual Australia Day Awards on Saturday 26th January, 2020, at two distinct ceremonies: one to be held in Gundagai and one to be held in Cootamundra.
Discussion
Advertising and promotion has commenced requesting nominations for Australia Day Awards for the following categories:
1. Citizen of the Year
2. Young Citizen of the Year
3. Sportsperson of the Year / Sports Achievement Award
Nominations are to be in writing (by letter, or on the form available from Council Offices and website) and received by Council no later than Friday 15th November 2019. This will allow for timely consideration and selection of Awardees at the November, 2019 ordinary Meeting of Council.
Council has registered to be part of the Australia Day Ambassador Program and will be allocated an ambassador for each location.
Council staff will make contact with Community representatives who have previously assisted with planning and preparation of Australia Day celebrations and request their assistance for the 2020 Celebrations.
24 September 2019 |
DOCUMENT NUMBER |
312639 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
The amount to be funded through Community Donations budget. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Gundagai Historic Bridges Request for Donation ⇩ 2. Gundagai Historic Bridges Rates Notice ⇩ |
Council donate the sum of $1464.84 for the levied amount of rates, and water access charges for the 2019/20 financial year, to the Gundagai Historic Bridges Incorporated.
|
Introduction
The Gundagai Historic Bridges Inc. has written to Council requesting a contribution towards the payment of their annual rates, for property located at Middleton Drive, Gundagai.
The Gundagai Historic Bridges Inc. is a volunteer committee advocating for the preservation of historic bridges in the area, in particular, the heritage listed Prince Alfred Bridge. The Committee holds the lease agreement for the Gundagai Heritage Railway Station, a State Heritage-listed timber station dating from 1886 that has now been restored in to a tourist attraction that draws thousands of visitors annually. Council has a role in supporting tourism promotion and activity.
24 September 2019 |
DOCUMENT NUMBER |
311543 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
The donation amount resolved by Council. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Gundagai Region Enhancement Group Request for Donation ⇩ |
Council consider the donation request from Gundagai Regional Enhancement Group for $7000 |
Introduction
Council regularly considers requests from individuals and community groups for financial support and the provision of services. Council considers each request received on its individual merits.
Discussion
Gundagai Region Enhancement Group (GREG) hold an annual Christmas Carols and Carnival event. As part of the Christmas event Greg also purchases Christmas decorations for the main street businesses.
The Group have based the amount of the donation on the costs associated with last year’s Christmas Carnival and, as such, consider the amount of $7000 to be an appropriate request.
24 September 2019 |
DOCUMENT NUMBER |
311893 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Resources to support implementation of the new Model Code of Conduct for Local Councils in NSW ⇩ 2. Shelley Hancock-Not such risky business for NSWcouncils ⇩ 3. A new internal audit and risk management framework for local councils in NSW ⇩ 4. Correspondence received from Mr Paul Pickford. ⇩ |
The Information Bulletin and correspondence, attached to the report be received and noted. |
Introduction
Council receives local government circulars and media releases and are attached for the information of Council
24 September 2019 |
DOCUMENT NUMBER |
311051 |
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REPORTING OFFICER |
Phillip Chapman, Revenue Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
The amount of $2,831.24 be donated to Town & Country Club (Cootamundra) Incorporated. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Request for Donation ⇩ 2. Extract from 31 July 2018 Council Minutes ⇩ |
Council donate the sum of $2,831.24 to Town & Country Club (Cootamundra) Incorporated. |
Introduction
Town & Country Club (Cootamundra) Incorporated (the Club) own property at 59 Cooper Street, Cootamundra, which is utilised by it’s members as clubrooms for meetings and community and social activities, a gathering place for those members, and a respite shelter area for rural and remote members whilst in town attending to medical, business and retail matters.
Discussion
In 2018/2019 the Club made representations to Council regarding the general (ordinary) rates levied on the Club’s property, seeking relief from the perceived relatively high amount of rates.
Whilst in 2018/2019 the nature of the Club’s query and the issue of rate categorisation initially appears to have been confused with zoning, it was established after formal request from the Club for review of rate category, that the category applicable to the property (Business Cootamundra CBD) is correct, and the property cannot be re-categorised for rating.
The Club was formally advised of Council’s decision regarding categorisation, and (as invited by Council per Resolution 175/2018) the Club made a request to Council for a donation in the amount of $2,823.33, representing the difference between the Business Cootamundra CBD general rate levied, and the amount that would have applied if the property was categorised as Residential Cootamundra Township.
This amount was subsequently paid to the Club on 30th August, 2018.
The Club has again written to Council to request a donation (of $2,831.24) on the same basis in respect of 2019/2020 rates, calculated as follows:
General (Ordinary) rate levied 2019/2020 (Business Cootamundra CBD) : $4,570.32
2019/2020 rate applicable if property was categorised Residential : $1,739.08
$2,831.24
Considering the history of Council previously making the annual donation to the Club as the only means available for support to the Club in respect of rating relief, it is recommended that Council again approve the request.
24 September 2019 |
DOCUMENT NUMBER |
312373 |
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REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
Regular monitoring of Council’s finances will ensure that any issues are identified in a timely manner. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. August 2019 Financial Report ⇩ |
The Monthly Finance Report for August, 2019 be received and noted. |
Introduction
This monthly reporting package provides Councillors with an update on the current budget status.
Discussion
At this very early stage of the financial year there is very little of significance to comment on. Overall, revenue is ahead of budget, due mostly to the levying of rates and annual charges in July. A few expense lines are higher than the scheduled budget, however these include committed costs that will be incurred over the full year.
No concerns have been identified in the Monthly Finance Report for August, 2019.
24 September 2019 |
DOCUMENT NUMBER |
312470 |
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REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
Council’s investment income for August, 2019 was $51,262.49, 16% under the budgeted figure of $61,345.00. |
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LEGISLATIVE IMPLICATIONS |
Council investments comply fully with Section 625 of the Local Government Act (NSW) 1993, Local Government (General) Regulation 2005 paragraph 212 and Council’s Investment Policy. |
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POLICY IMPLICATIONS |
The Investment Policy was adopted on 31st July 2018 and is due for review on 31st July 2021. |
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1. Investment Report - August 2019 ⇩ |
The Investment Report as at 31st August, 2019 be received and noted. |
Introduction
Returns on investments are 16% below budget but above the August, 2019 benchmark.
Discussion
Investments for August, 2019 have produced interest of $51,262.
Interest rates have been falling consistently this calendar year. Returns are also decreasing as funds reserved for major projects are expended. As detailed in a previous report, the budget was developed when interest rates were higher, and a significant downgrade will be needed in the September, 2019 Quarterly Budget Review.
24 September 2019 |
DOCUMENT NUMBER |
312646 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
Recommended changes to the projects budgets as listed in the report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Major Projects - Aug 2019 ⇩ |
1. That the progress report on project status be received and noted. 2. That the recommended changes to the project budgets as listed be adopted. |
Introduction
Council is currently managing 110 projects worth $53,030,487. This report provides a monthly update to Councillors as to the progress of the projects. The attached schedule provides a brief update on the status of each of the projects.
Discussion
Budget variances
Project |
Amount |
Commentary / Recommendation |
Cootamundra Water Mains Replacement |
$2,447,490 |
To be funded from the Water Reserves until the budgeted loan proceeds are drawn down. The water reserve balance at 30 June 2018 was $5,872,000 |
Project expenditure
The figures used for total expenditure include both actual invoices paid and orders raised in the system but not yet paid (committed expenditure). In some instances there can be a lag in time between the goods being ordered and being physically delivered on site. From a budget point of view it is important to include both actual and committed expenditure to assist with management of budgets.
24 September 2019 |
8.4 Development, Building and Compliance
DOCUMENT NUMBER |
311264 |
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REPORTING OFFICER |
Sharon Langman, Manager Development, Building and Compliance |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
1. Council approve the modification of development consent 2010/1048 subject to the following conditions: GENERAL CONDITIONS
(1) GEN Condition - Compliance with Council
The Development being completed in accordance with plans stamped by Council and the Statement of Environmental Effects, except where varied by conditions of this consent.
Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.
(2) GEN Condition- Public Land Costs
Costs attributed to all work involved on public land shall be borne by the proponent.
Reason: Need for applicants to be reasonable for costs arising as a result of development work.
(3) GEN Condition- Subdivision Telecommunication Services
The provision of separate telecommunications services to proposed Lots indicated on the sketch plan submitted with the development application, at the full cost of the applicant.
Reason: To ensure that utility services are satisfactory for the proposed development.
(4) GEN Condition – Subdivision Services Consent
The applicant shall obtain consent from the appropriate supply authority relating to water, electricity, gas and telephone where relevant. Work required is to be completed by the applicant in accordance with the consent authority conditions.
Reason: To ensure utility services are protected and satisfactory for the proposed development.
(5) GEN Condition – Subdivision Electrical Supply
The provision of a separate electrical supply line to proposed Lots at the full cost of the applicant.
Reason: To ensure that existing services can be separately metered in the event of separate titles being issued.
PRIOR TO ISSUE OF SUBDIVISION CERTIFICATE
(1) PSC Condition- Formal Plan of Subdivision
A formal Plan of Subdivision is to be prepared in accordance with the plans submitted with the Development Application DA2010/048 dated 25 June 2018 (Ref. 07027) and dated 13 June 2018 (Ref. 07027.2) noting the following:
1. A covenant is to be created over the proposed allotments with common boundary to the road reserve of the Hume Highway to deny access.
Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.
(2) PSC Condition- Subdivision Plan Release - Other Authorities
The requirements of other public utility authorities shall be satisfied prior to Council releasing the Subdivision Plan.
Reason: To ensure that the requirements of public authorities are met prior to work commencing.
(3) PSC Condition- Registration of Subdivision Plans
In accordance with S.109C of the Environmental Planning & Assessment Act; the applicant is required to obtain a subdivision certificate from the consent authority that will authorise the registration of the plan of subdivision under Division 3 of Part 23 of the Conveyancing Act, 1919. The subdivision certificate is in the format supplied to the consent authority upon the plan acceptable to the Registrar General.
Reason: The legal obligations of Council to administer the Environmental Planning & Assessment Act, 1979.
(4) PSC Condition- Driveway and Layback
The applicant is required to receive written consent from the Engineers of Council for final approval of the proposed driveway and layback construction standard for the access to Old Hume Highway from proposed allotment 93.
Reason: To ensure appropriate vehicle access is provided to the development which does not adversely impact on pedestrian traffic or Council's public road infrastructure.
(5) PSC Condition – All Weather Vehicle Access
All weather gravel road vehicle access is to be constructed as a part of this development to a standard which complies with Rural Fire Service Standards (Planning for Bushfire Protection) and Council's Engineering Standards. Cross Sections and Site Plans are to be approved by Council's Engineers prior to works commencing, with all vehicle access and carriageways to be completed to the satisfaction of Council prior to the issue of the Subdivision Certificate.
Reason: To ensure that adequate vehicle access and internal movement is achieved and maintained throughout the development
(6) PSC Non Standard Condition- Boundary Tree Corridors
Vegetation endemic to the site is to be planted along proposed allotment boundaries as shown in the approved subdivision plans and protected from impact from livestock.
Reason: To minimise visual impact and promote/enhance the rural character of the area.
DURING CONSTRUCTION
(1) DUR Condition- Undertake Works on Road Reserve
An application to undertake works on the road reserve is required to be lodged and crossing installed to Council Engineers specifications as part of the development, (application attached). Twenty four (24) hours' notice is to be given to Council Works & Services group before placement of concrete to enable formwork to be inspected. Failure to do so may result in rejection of the works and a need for reconstruction.
Reason: To ensure appropriate vehicle access is provided to the development which does not adversely impact on pedestrian traffic or Council's public road infrastructure.
ONGOING USE
(1) USE Condition- Access to the Hume Highway
Access directly to the Hume Highway is denied. No gates or entrances may be placed allowing access to the road reserve of the Hume Highway.
Reason: Road safety and the effect operation of the road network. |
Introduction
This application was considered at the 26 February 2019 meeting of Cootamundra Gundagai Regional Council where the officer’s report recommended refusal of the application. The recommendation was not supported and the application was approved by resolution of Council. A consent document with conditions was subsequently issued. The applicant is seeking to modify the consent to remove some conditions of consent pursuant to Section 4.55(1) of the Environmental Planning and Assessment Act, 1979. As this determination was a resolution of Council, any modification needs to be by resolution of Council.
Discussion
An application was received by the former Gundagai Council on 16 August 2010 to subdivide lot 22 DP1098374, Lot 270 DP757213 and Lot 8 DP260149 Adelong Creek Road Tumblong into nine lots. The matter was presented to Cootamundra Gundagai Council for determination on 30 January 2018 with the recommendation for refusal. This recommendation was not supported, rather Council resolved that “Consideration of DA048/2010 be deferred to the Ordinary Council Meeting to be held in February, 2018 to provide the opportunity for the application to address Council.”
During 2018 the applicant met with Council and the application was subsequently amended to a proposal to subdivide the same parcels into six lots ranging in size from 0.233ha (in two parts) to 37.41ha. The matter was presented to Council again in February 2019 with the recommendation once again being for refusal as it was considered that the application did not generally comply with the Gundagai LEP 1997 (the EPI that was in place at the time the application was lodged and therefore the applicable EPI for assessing the application). Council, at its meeting of 26 February 2019, resolved to approve the application. There was no inclusion in the resolution for the imposition of conditions. Nonetheless conditions were imposed. The applicant has sought to modify the consent pursuant to the provisions of Section 4.55(1) of the Environmental Planning and Assessment Act, 1979 by removing some conditions. Pursuant to that section, a consent authority may, on application being made, amend a consent to correct a minor error, mis-description or miscalculation. In this instance, and in accordance with legal advice, it is considered that the modification application seeks to amend a miscalculation in the imposition of conditions of consent which was not in accordance with the Council resolution that determined the application.
The submission of a modification application is not an opportunity to revisit the determination nor does it provide the opportunity to impose additional or modify conditions on matters not requested by the applicant. In this instance the applicant has requested that following conditions be removed, staff comments are provided at the end of each removed condition, with reasons supporting the removal of the condition:
GEN Condition - Compliance Standards
Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).
Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.
Staff Comment: There are no building works associated with the subdivision, this condition cannot be met and is therefore to be removed.
GEN Condition- Water Supply Rural Subdivision
That a suitable water supply either from Goldenfields Water mains, a rain water tank with a minimum capacity of 60kl capacity or other permanent supply, such as a bore, be provided.
Reason: Adequate potable water supply is maintained.
Staff Comment: There is no reticulated water to the lots, this condition cannot be met and is therefore to be removed.
GEN Condition – Subdivision Boundaries
For the subdivision of the land and the creation of a Land Title Plan, the following setbacks are required:
1. From the existing dwelling:
a. 50m to rear and side property boundaries
b. 30m from the front property boundary facing a road
2. From existing outbuildings, i.e. sheds and the like:
a. 10m from all boundaries
3. From on-site sewage management systems, effluent disposal areas:
a. 10m from all boundaries
Reason: Compliance with the Cootamundra LEP and development standards.
Staff Comment: There was no development control plan, nor precedent for such a condition in the former Gundagai Council area when the application was lodged, this condition is therefore to be removed. Applications are required to be assessed under the applicable environmental planning instruments in place at the time of lodgement not at the time of determination.
USE Condition- Water Storage Rural Subdivisions
The water storage shall be by enclosed storage tanks with a minimum capacity of 60,000L. At least 20,000L shall be dedicated for firefighting purposes with a 38mm Storz water coupling suitable for connection to the local fire brigade water tanker.
Reason: To ensure that adequate water storage is available for self-sufficiency in fighting fires or a bushfire occurrence adjacent to the house
Staff Comment: This is a positive covenant rather than a restriction as to user. Such a covenant would be imposed to protect hard infrastructure. As there is no building work proposed a condition such as this is more appropriately imposed when structures are proposed to be built on the resultant allotments.
In addition to the request to modify the consent by removing the above conditions, the applicant has sought to amend the following conditions as indicated:
GEN Condition - Compliance with Council
The
Development being completed in accordance with plans and specifications
stamped by Council and the Statement of Environmental Effects, except where
varied by conditions of this consent.
Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.
Staff Comment: The deletion of the words “and specifications” is not unreasonable as there were no specifications lodged with the application nor are there any applicable to the development.
GEN Condition – Subdivision Services Consent
The applicant shall obtain consent from the appropriate supply authority relating to water, electricity, gas and telephone where relevant. Work required is to be completed by the applicant in accordance with the consent authority conditions.
Reason: To ensure utility services are protected and satisfactory for the proposed development.
Staff Comment: The addition of the words “where relevant” is supported as not all services will be available to the allotments and rather than delete the entire condition the addition of these words allows the flexibility for services to be provided in accordance with the requirements of the appropriate supply authority where such services are available.
GEN Condition – Subdivision Electrical Supply
The
provision of a separate electrical supply line to proposed Lots gates as a
minimum, at the full cost of the applicant.
Reason: To ensure that existing services can be separately metered in the event of separate titles being issued.
Staff Comment: The deletion of the words “gates as a minimum” allows for the provision of power to any place on the proposed allotments and not necessarily the gate area, which may not be the most appropriate or practical place for power supply to be located. The rewording of this condition allows flexibility for the power to be provided to the most practical place on the proposed allotments.
PSC Condition- Formal Plan of Subdivision
A formal Plan of Subdivision is to be prepared in accordance with the plans submitted with the Development Application DA2010/048 dated 25 June 2018 (Ref. 07027) and dated 13 June 2018 (Ref. 07027.2) noting the following:
1. Proposed
building envelopes be removed.
2. A covenant is to be created over the proposed allotments with common boundary to the road reserve of the Hume Highway to deny access.
Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.
Staff Comment: The inclusion of “(Ref. 07027) and dated 13 June 2018 (Ref. 07027.2)” ensures that the correct plans are referenced and used to prepare the plan of subdivision, thereby removing confusion in regards to the plans and lot configuration that have been approved.
The deletion of “proposed building envelopes be removed” is supported as it is superfluous given the plans referenced above that do not contain building envelopes.
PSC Condition – All Weather Vehicle Access
All weather gravel road vehicle access is to be constructed as a part of this development to a standard which complies with Rural Fire Service Standards (Planning for Bushfire Protection) and Council's Engineering Standards. Cross Sections and Site Plans are to be approved by Council's Engineers prior to works commencing, with all vehicle access and carriageways to be completed to the satisfaction of Council prior to the issue of the Subdivision Certificate.
Reason: To ensure that adequate vehicle access and internal movement is achieved and maintained throughout the development.
Staff Comment: The inclusion of “gravel road” clearly articulates the type of road that is to be provided and removes ambiguity. A gravel road had been agreed to in discussions between the applicant and Council engineering staff. The amendment of this conditions reflects the outcome of these conversations.
PSC Non Standard Condition- Boundary Tree Corridors
Vegetation
endemic to the site is to be planted along proposed allotment boundaries as
shown in the approved subdivision plans and protected from impact from livestock
and other environmental risks.
Reason:
To minimise visual impact and
promote/enhance the rural character of the area and Council's concern that
the amount of vegetation in the Shire should continue to increase to improve
the climate and appearance.
Staff Comment: The inclusion of “as shown in the approved subdivision plans” ensures that the area to be planted is not open to interpretation, rather is clearly shown on the plans. The removal of “and other environmental risks’ provides clarity to the applicant that protection is to be afforded to the planting to protect them from factors under the control of the applicant, i.e. livestock.
The removal of “and Council’s concern that the amount of vegetation in the Shire should continue to increase to improve the climate and appearance” is superfluous in light of the first part of that reason, i.e. to minimise visual impact and promote the rural character of the area.
24 September 2019 |
DOCUMENT NUMBER |
312038 |
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REPORTING OFFICER |
Sharon Langman, Manager Development, Building and Compliance |
|||
AUTHORISING OFFICER |
Sharon Langman, Manager Development, Building and Compliance |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Any advertising costs associated with the public exhibition. |
|||
LEGISLATIVE IMPLICATIONS |
Compliance with the Environmental Planning and Assessment Act 1979. |
|||
POLICY IMPLICATIONS |
This document, should it be adopted, would be a policy document of Council. |
|||
1. Draft Rural Lands Strategy (under separate cover) ⇨ |
The Draft Rural Lands Strategy be placed on public exhibition for a period of no less than twenty eight (28) days |
Introduction
In 2018, Council began the process of engagement and research to produce a Rural Lands Strategy that would inform the creation of the Cootamundra-Gundagai Regional Council Local Environmental Plan (LEP). The draft Rural Land Strategy is the culmination of this work.
Discussion
The amalgamation of the former Cootamundra and Gundagai Shires necessitates the creation of new planning instruments which cover the entire Cootamundra-Gundagai Regional Council Local Government Area (LGA). The difficulty with amalgamating these instruments is the differences between the two former shires, particularly around the treatment of rural land.
Certain aspects of each of the environmental planning instruments of the former Councils are not considered best practice by the Department of Planning, Industry and Environment. While these aspects work well in individual circumstances, the process of creating a new LGA wide Local Environmental Plan (LEP) mean that the inconsistencies with other agency agendas will result in the LEP not being endorsed by other state agencies.
In order to avoid this, Cootamundra-Gundagai Regional Council (CGRC) embarked on a strategic planning process to provide justification and rationale for how deal with rural land. Thoroughly consulting throughout this process with the community and state agencies as well as conducting extensive research via the production of ten issues papers means that CGRC has a solid rationale on which to base the drafting of the new CGRC LEP and provide some rationale to retain potentially controversial aspects of land use planning.
The Draft Rural Lands Strategy is a document that draws from the information contained within the Rural Lands Issues Paper. The Issues Paper identified ten issues that were of relevance to the strategic planning of rural land for the CGRC area. The Draft Rural Lands Strategy is also supported by a Rural Lands Direction Paper which is an easy to read snapshot of the issues raised from which the Draft Rural Lands Strategy was developed. The Draft Rural Lands Strategy proposes a series of actions organised under five directions. These directions are:
1. Protect and enhance agricultural land
2. Grow agritourism
3. Encourage diversity of rural industries
4. Promote and encourage value add industries to take advantage of transport links and local resources
5. Increase resource efficiency
In accordance with the draft Community Participation Plan, it is recommended that Council place this draft strategy on exhibition for 28 days to allow the community sufficient opportunity to view and provide comment.
24 September 2019 |
8.4.3 Control of Public Reserve 88379 - Lot 7022 DP94977 - Corner Gundagai and Jugiong Roads Cootamundra
DOCUMENT NUMBER |
312073 |
|||
REPORTING OFFICER |
Sharon Langman, Manager Development, Building and Compliance |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
The financial implications associated with this report include advertising and legal costs as well as an income stream from lease fees |
|||
LEGISLATIVE IMPLICATIONS |
Compliance with Crown Land Management Act, 2016, Local Government Act, 1993 and associated regulations |
|||
POLICY IMPLICATIONS |
The outcome of this report will set a precedent for the control of public reserve transfers to Council |
|||
Nil |
1. Council accept the appointment of Land Managers of Public Recreation Reserve; 2. An additional purpose for Environmental Protection and Sustainable Grazing as a Reserve Purpose (on the condition that the grazing area is fenced out of environmental protection area) be permitted |
Introduction
Council received a request from Department of Planning Industry and Environment, Crown Land to take over the management of Reserve 88379 comprised in Lot 7022 DP94977. The purpose of the land is Public Recreation Reserve and, under the Local Government Act, 1993, will vest in Council. In order to Council to take over the management of this parcel a resolution of Council is required.
Discussion
Crown Lands have requested Council to take on the management of public reserve 88379; being the lot of land indicated below. The lot is on the corner of Jugiong and Gundagai/Muttama Roads, known as Lot 7022 DP94977. The Crown are looking to call for expressions of interest for a grazing lease over the land, however as it is a reserve for public recreation, it will vest in Council pursuant to the provisions of the Local Government Act, 1993. The correspondence from the Crown Lands has indicated significant interest in the leasing the land. Contact details have been provided to Council for those who have expressed an interest in leasing the land.
Figure 1 – Reserve 88379. The area of terrestrial biodiversity is in the north east corner.
The land is a currently vacant lot of approximately 22ha. It is zoned RU4 under Cootamundra LEP 2013 where extensive agriculture (grazing/cropping) is permissible without development consent. The site mapped as being affected by Terrestrial Biodiversity (although the type of vegetation is not noted) in the area generally timbered as shown on the north east corner of the lot. If Council were to agree to take on the management a plan of management for the site will need to be developed, including measures for managing the impact of grazing on the biodiversity.
Council will be responsible drafting the plan of management, calling for expressions of interest and legal costs associated with the drafting of lease agreement. However Council will also be able to collect lease fees and have an existing, vacant block of land under active management; including weed control.
24 September 2019 |
8.4.4 Removal of Restriction on Land to Permit A Dwelling - Lot183 DP1078686 - Bourke Street Gundagai
DOCUMENT NUMBER |
312077 |
|||
REPORTING OFFICER |
Sharon Langman, Manager Development, Building and Compliance |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
Compliance with Conveyancing Act, 1919, Local Government Act, 1993 and related regulations. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
1. Council release the restriction as to user to allow an application to be lodged for the erection of a suitably designed dwelling to be erected on Lot 183 DP1078686 Bourke Street Gundagai 2. That the costs associated with the release of the restriction as to user be borne by those seeking the release |
Introduction
A development application has been lodged with Council for the erection of a dwelling on Lot 183 DP1078686 Bourke Street Gundagai. The allotment contains a restriction as to user imposed under Section 88B of the Conveyancing Act, 1919 which states “No residence shall be erected upon the land burdened”. Council is the Authority that has the right to release that restriction.
Discussion
A subdivision application was lodged in 2004 by the Gundagai Lions Club Inc. to create two allotments of 760.8m2 and 216.4m2 (respectively) from a single allotment on the corner of Hanley and Bourke Streets, Gundagai. This subdivision was approved by Council at its meeting of 11 May 2004 subject to the creation of an easement for sewer; a restriction on the title “that the lot is to be used only for a storage shed” and each lot shall be separately serviced. The subdivision was registered resulting in Lot 184 (760.8m2) and Lot 183 (216.4m2). The sewer easement was placed over Lot 184 and a restriction as to user was placed on Lot 183 pursuant to the provisions of 88B of the Conveyancing Act, 1919 that reads “No residence shall be erected upon the land burdened”.
Figure 1: Plan of Subdivision as registered (extract)
In August 2019 a development application was lodged for a single storey, two bedroom dwelling with an attached carport on Lot 183. The dwelling has a floor area of 102.89m2 including verandah and carport. Submissions were received in response to the notification of the development application with submission markers pointing out that a restriction as to user had been placed on the allotment denying the ability for a dwelling to be erected upon it; one stating that it was gifted to a local charity and therefore should not have a dwelling erected upon it. Irrespective of the ownership the lot is an existing allotment to which minimum allotment size restrictions for the erection of a dwelling do not apply.
The applicant for the development application to construct a dwelling has written to Council requesting that the restriction denying the construction of a dwelling on the allotment be removed. In support of this request the owner points out that the block has been vacant for many years and it is possible to construction an aesthetically pleasing dwelling that fits into the streetscape and character of the area. Furthermore, the request states that the land is an existing allotment within 500m of the town centre on a residential street where the zone is R3 medium density residential. Dwellings are permissible in the zone with the zone objectives including “to provide for a variety of housing types within a medium density residential environment’ and ‘to provide for the housing needs of the community within a medium density residential environment’.
The report to Council in regards this subdivision states that the subdivision was to allow the acquisition of a 220m2 allotment by the Lions Club for the construction of a shed. It would appear that the Lions Club did obtain the property, however for whatever reason the construction of a shed did not proceed and the allotment has been vacant since its creation, some 15 years. The property was sold mid 2019 and an application lodged with Council for a dwelling. In order to erect a dwelling on the property the restriction as to user needs to be released, as Council imposed the restriction, Council has the ability to release the restriction. The sale of the property would indicate that it is no longer needed for the use as intended in 2004. It is possible for a dwelling to be designed that is sympathetic to the site constraints. The erection of a dwelling on the allotment would provide additional residential variety and opportunity as well as remove one vacant block in the area that Council has identified is preferred for residential development.
24 September 2019 |
DOCUMENT NUMBER |
312240 |
|||
REPORTING OFFICER |
Sharon Langman, Manager Development, Building and Compliance |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
Compliance with the provisions of the Environmental Planning and Assessment Act, 1979 and related regulations. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The information on Development Applications approved in August, 2019 be noted
|
Introduction
This information is presented for Councillor and community information in regard to development applications processed.
Discussion
The following development applications were approved by Cootamundra-Gundagai Regional Council in August 2019:
APP. NO. |
PROPOSED BUILDING |
STREET NAME |
DA2019/85 |
Information Education Centre |
Sheridan Lane |
DA2019/91 |
Dwelling |
Parker Street |
DA2019/92 |
Change of Use |
Hume Highway |
DA2019/95 |
New Ambulant Toilet |
Punch Street |
DA2019/96 |
New Shed |
Mary Angove Crescent |
DA2019/97 |
New Storage Shed |
Coolac Road |
DA2019/99 |
New Shed |
Attwood Avenue |
DA2019/100 |
New Dwelling |
Burley Griffin Way |
DA2019/104 |
Deck/Patio |
Gilmore Place |
DA2019/105 |
Farm Stay Accommodation |
Old Gundagai Road |
DA2019/106 |
Change of Use |
Parker Street |
DA2019/107 |
Change of Use |
Parker Street |
DA2019/109 |
New Carport |
Crown Street |
DA2019/112 |
Subdivision |
Crown Street |
DA2019/113 |
New Shed |
Mary Angove Crescent |
CDC2019/19 |
Dwelling extensions |
Berthong Street |
CDC2019/20 |
Dwelling extensions |
Thompson Street |
CDC2019/22 |
Demolition |
Annie Pyers Drive |
VALUE OF WORK REPORTED TO THIS MEETING: |
$970,809.00 |
VALUE OF WORK REPORTED YEAR TO DATE : |
$2,782,948.00 |
THIS TIME LAST YEAR: |
|
VALUE OF WORK –August 2018 - $ 270,322.00 |
|
VALUE OF WORK – YTD 2018 - $ 652,507.00 |
|
24 September 2019 |
DOCUMENT NUMBER |
312243 |
|||
REPORTING OFFICER |
Sharon Langman, Manager Development, Building and Compliance |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Any advertising costs associated with the public exhibition.. |
|||
LEGISLATIVE IMPLICATIONS |
Compliance with the Environmental Planning and Assessment Act 1979. |
|||
POLICY IMPLICATIONS |
This document, should it be adopted, would be a policy document of Council. |
|||
1. Draft Cootamundra 2050 Strategy (under separate cover) ⇨ |
The Draft Cootamundra 2050 Strategy be placed on public exhibition for a period of no less than twenty eight (28) days. |
Introduction
Cootamundra-Gundagai Regional Council identified the need to undertake a strategy specifically for Cootamundra. Community engagement and research commenced in May, 2019, with this draft strategy being the culmination of this work.
Discussion
The need for a Cootamundra Town Strategy was identified as being required for the formulation of the new Cootamundra-Gundagai Local Environmental Plan (LEP) and the Cootamundra-Gundagai Local Strategic Planning Statement. As a part of creating the Cootamundra LEP 2013, the former Cootamundra Shire Council undertook some strategic work which looked at existing land uses, particularly industrial land and residential land. The subsequent LEP reflected this strategic work, however there was never any work done to plan Cootamundra into the future, let alone 2050.
Recent changes to the Environmental Planning & Assessment Act, 1979 and Department of Planning Industry and Investment guidelines have emphasised the need for strategic planning, in particular long term planning via the Local Strategic Planning Statements (LSPS). As a merged Council, a single theme or vision for the entire Local Government Area would be unwieldy and not implementable. Because of this, Council is proposing to break their LSPS into four sub areas to better address the diverse needs of its community being:
· The villages,
· Rural lands,
· Cootamundra, and
· Gundagai.
The Cootamundra 2050 Strategy will serve as the background document which will inform the Cootamundra area component of the LSPS, the Cootamundra-Gundagai LEP and the Cootamundra-Gundagai DCP. Good strategic planning is not done in isolation, and in order to ensure the greatest success of this strategy, it has been formulated in line with other strategic plans and considerations.
The Cootamundra 2050 Strategy is an ambitious document which examines six national challenges identified in CSIRO’s National Outlook 2019 in the context of Cootamundra to identify opportunities and mitigation measures for existing and emerging issues. Importantly to promote population growth and liveability, Cootamundra 2050 proposed three focus areas which Council and stakeholders can use to focus their resources and effort to achieve maximum impact and effect. These three focus areas are:
1. Cultural hub
2. Centre of medical excellence
3. Inland port
In accordance with the draft Community Participation Plan, it is recommended that Council place this draft strategy on exhibition for 28 days to allow the community sufficient opportunity to view and provide comment.
24 September 2019 |
1. That Council accept the 2019/2021 Bituminous Sealing Contract to Bitupave Ltd (Boral Asphalt) 2. Council approve the option of a 12 month extension with a further report to be submitted for consideration prior to the 2021/2022 financial year. |
Introduction
Council’s contract with Bitupave Ltd (Boral Asphalt) for the supply of sprayed bituminous surfacing services has now expired with all options to extend the contract exhausted. Council therefore called for tenders to carry out Council’s annual resealing works for the until the 2021/22 financial year.
In accordance
Discussion
Tenders were called for the supply of bituminous surfacing services via Vendorpanel which closed on the 30th August 2019. Tenders were received, attached under separate cover, from the following:
· Bitupave Ltd (Boral)
· Complete Road Seal
· Colas
· Patches Asphalt
· Fulton Hogan Industries
· Downer EDI Workks Pty Ltd
The bitumen sealing tenders are based on a ‘schedule of rates’ tender subject to the estimated quantities Council is expecting to seal in the next twelve months. This includes resealing on local, state, and regional roads, town streets and lanes. Council’s annual resealing program is based on the Maloney Asset Condition Assessment Report and the priorities detailed in the report. The figures shown in the attachment do not include the estimated primer sealing which is noted as an additional rate.
The comparison of the submitted tenders is detailed under separate cover.
On comparing the submitted tenders, the highest three were ruled out based on price alone.
In addition to the quotes submitted the tender panel had to consider all mitigating factors prior to determining the preferred tender.
The lowest tender, supplied a higher rate to supply primer sealing binder based on estimated volumes in 2019/20 as stated in the attached spreadsheet. Whilst some of the tenders seemed comparable one became expensive when multiplied by the number of visits and availability from Sydney, resulting in a total cost to Council, over the contracted period, being considerably more.
Council believes availability is a crucial factor in appointing a contractor to undertaking sealing works. Previously, companies from further distances have to schedule visits for primer sealing in advance and when availability is compromised, has negative implications on getting a project sealed. The worst case scenario is that the works may have to be reworked and reprepared at extra cost. Bitupave have a proven reliability with previous contracts, have been very considerate of Council’s needs and worked in with scheduled programs.
In the previous five (5) years Bitupave Ltd have delivered a high standard of service to Council by constantly meeting all workplace health and safety requirements, providing seal designs and options in addition to providing the standards required for Roads and Maritime Services works programs.
On consideration of all the related issues associated in selecting a tender that delivers best value for money, lowest ongoing maintenance and operational, minimal risk, and best addresses the assessment & evaluation Sheets, Bitupave Ltd was considered best Contractor by the tender panel.
24 September 2019 |
DOCUMENT NUMBER |
312326 |
|||
REPORTING OFFICER |
Shelley Liehr, Executive Assistant - Operations |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Civil Works Report for the month of September, 2019 be received.
|
Introduction
This report provides a detailed update of the Civil Works and Technical Services Departments works undertaken for the month of September, 2019.
Discussion
Maintenance grading has been completed on roads around the Wallendbeen area, Shaftsbury Lane, Parsons Creek, Adjungbilly Village, Stockdale, Tarrabandra, Willis, Brawlin, and Yammatree Roads. Shoulder grading has also been completed on Cullinga and Burra Roads, with the crew currently on Manton’s Road and heading to Reno Road and Snowball Creek Road areas next.
The Burra Road bridge side track at Bongolong Creek has been installed in preparation of bridge replacement works which are scheduled for later this month. Three cattle grids have been installed on Willis Road with another one is scheduled for installation on Darbalara Road.
The concreting teams in Cootamundra have now finished the Temora Street footpath between Parker Street and Murray Street which included new pram ramps at Murray Street. This project was funded from the Stronger Communities Fund. The Gundagai concrete team has been working around the Local Government Area (LGA) at Nangus, Tumblong, Coolac, North Gundagai and South Gundagai cemeteries placing concrete beams and laying slabs in preparation for the installation of benches and seats.
Work has commenced on the Thompson Street laneway drainage line. This pipeline has been designed to intercept overland water to prevent flooding of downstream properties and erosion of the laneway surface.
In Gundagai, Stan Crowe Oval carpark has been upgraded in addition to the entrance to Anzac Park. Minor works have been completed at the toilet block at the corner of Sheridan and Byron Streets.
Works are continuing at the intersection of Sheridan and West Streets with culvert installation and kerb preparation being undertaken.
Other general road maintenance, including patching and roadside slashing, has been undertaken around the LGA.
Preliminary investigations and documentation has commenced for the Roads and Maritime Services funded rehabilitation works along the Olympic Highway, in Cootamundra, between Campbell Street and Dirnaseer Road (Gap Bridge project). The first stage of the works will be culvert and drainage works with this expected to commence in November, 2019.
24 September 2019 |
DOCUMENT NUMBER |
312456 |
|||
REPORTING OFFICER |
Shelley Liehr, Executive Assistant - Operations |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
36 month lease arrangement |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Grader Tender Assessment Summary - Confidential (under separate cover) |
1. Council approve the procurement of the John Deere Grader from Semco through a 36 month lease agreement with an option to purchase the machine at the expiration of the lease. 2. Council approve the existing grader be disposed by auction. |
Introduction
Council recently called for tenders for the replacement of a Caterpillar grader located at the Cootamundra Depot.
Discussion
Tenders were called for the supply and delivery of one Motor Grader though Vendor Panel which closed on the 19th August, 2019. Three tenders were received and are attached under separate cover for the information and consideration of Council.
On considering the machines in the attached Grader Tender Assessment Summary, Council staff have assessed the John Deere grader as being the most suitable and practical machine to undertake the required heavy works. While Council has both model machines across the organisation, it has been observed that the recently acquired John Deere machine in Gundagai has been preforming the required tasks at a high standard (noting that the Gundagai machine is six wheel driven while the tendered grader is only 4 wheel driven, however highly satisfactory to our needs). As the John Deere operates a larger engine capacity it drives a higher power output, delivering an advantage as the machine is not required to work as hard to operate which imposes less demand on the engine. The John Deere has a centralised servicing point which makes it easier to perform the regular maintenance reducing operational costs. The John Deere comes with a five (5) year warranty which is superior to the three (3) year warranty of the Caterpillar. Further, the John Deere has better security features to prevent theft.
Council has allocated $340,000 to 2019/20 financial year’s plant replacement program to replace the existing grader. While this allocation is available for a grader, some unexpected plant priorities have been identified. To assist with the costs of these unexpected changeovers, options on lease arrangements have also been considered with the suppliers being requested to provide figures on alternative leaseback arrangements.
The contract for the John Deere grader is for a 3 year leasing arrangement with the view to purchase in 2023. By doing this Council could defer the higher cost of purchasing the grader until the plant replacement program budget was expected to be lower. The leaseback figures for 36 month lease and end of term purchase option are also shown in the Grader Tender Assessment Summary attached under separate cover.
It is worth noting that all ongoing maintenance costs are still at Council’s expense which does not differ to an outright purchase. At the expiration of the lease, there is the option to refinance as well as purchase.
Based on the lease options provided in the Grader Tender Assessment Summary, the John Deere Grader proves to be the most financially viable option for Council.
Council’s current hourly rate for a grader working 38 hours a week, multiplied by four weeks, sees an opportunity to have a monthly income of $9,880, which is above the quoted rate for any of the leaseback graders, however Council’s rate does include maintenance.
It is acknowledged that leasing comes with an actual monthly lease payment which would have to be charged out to works projects no matter what weekly hours are worked by the machine. It would be the intention that this machine is worked to its maximum and is used on all works which attract the above mentioned income such as Roads and Maritime Services projects and other potential external works.
The leaseback option is a new direction for Council to undertake with the higher worked machines where the potential to attract income is available and it is considered that this grader gives Council the opportunity to trial the leasing process.
It is also considered that Council can receive a higher trade in for the outgoing machine through the auction process.
24 September 2019 |
DOCUMENT NUMBER |
312465 |
|||
REPORTING OFFICER |
Shelley Liehr, Executive Assistant - Operations |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Council Plant Replacement Program |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Plant Replacement Program - September 2019 ⇩ |
That Council approved the amended plant replacement program as tabled. |
Introduction
Council at the March 2019 Council meeting adopted a Plant Replacement Program for 2019/2020. Since that initial program was adopted, several changes to the program have evolved.
Discussion
Several replacement items of plant need to be considered in the current Plant Replacement Program. While trying to work in as close as possible to the adopted program which had a program of replacement valued at $1,910,000, these changes to the program are now expected to increase in that value $1,935,000.
However these extra replacement items can be offset by the leasing of the new grader as recommended in the previous report as well as the revaluation of some of the expected trade in values quoted in the March report and extending the life of other items. Initially it was expected the net trade in for those selected vehicles would be $437,500, this is now expected to be higher at $496,500, an increase of approximately $60,000.
The items of plant are:
Plant 3407 Hino Tipper (2010 model with 300,000 Km). This truck was due to be replaced last year, but due to the low plant reserve at the time, it was removed and then overlooked in the current program. This truck is nearing its 8 year operation life with Council and should be replaced ASAP. Current expectations for a replacement is $140,000 with a trade in of $80,000.
Plant 3606 Hino Prime mover (2012 model with 206,000 km). While this truck was expecting to go another year before scheduled replacement, it is starting to become tired with increasing maintenance costs. With the coming works program and usage of this truck for its capabilities of hauling a float and water cart it will be essential that it be at optimal operating condition. It is expected a replacement prime mover will be around $200,000 with the current trade being $75,000.
Council is expecting a long work program for all of its truck fleet with upcoming RMS works over the next six months and needs these essential items of plant in top condition. While private hire is an option, there is usually no one readily available in Cootamundra. Another major factor to contend with contract hire trucks is the compliance with ‘Chain of Responsibility’ requirements. The RMS have advised Council that they will be auditing Councils’ heavy vehicle fleet on these upcoming RMS projects and being our own sourced plant, we can readily meet the compliance requirements.
Plant 3121 Water Crew Isuzu Crew Cab (2012 model with 200,000 km). This truck is the Cootamundra water crew truck and has reached its useful life. This truck is constantly in use and has had a heavy work demand due to this use. Constantly required to carry heavy spot loads of pipes and water fittings. Also required to tow trailer with water jetter and small excavator. Replacement cost of this truck is estimated to be $90,000 with a trade value of $15,000.
Plant 3405 Mitsubishi FK61FH water cart (50,000 km). This truck was not due for replacement until 2021, but recent inspections have revealed the chassis has rusted and will not pass registration. While the truck/engine is still in satisfactory condition, a refit out of the water tank now will allow this vehicle to be held over for several more years instead of 2021 as originally expected. The refit of this truck will cost $50,000 and should still attract a good trade at a later date. Consideration could also be given to transferring the tank to another cab-chassis.
Being a small water truck, this truck is very versatile and its use is widespread ranging from small water jobs, following slasher when slashing in the fire danger period, flushing drains, dust suppression with concrete grinding and used for water at the race meeting and rodeo. It has also been used to water street trees in the past which is expected to be a continual request with the continual dry conditions. The larger water truck is not suitable for these types of jobs.
Plant 3208 Mitsubishi Canter was listed for replacement this year, but was already replaced in last year’s program.
Plant 3214 Hino Tipper, while being scheduled for replacement this year, it is also still in reasonable condition and its replacement could be extended by 3 years. This truck is the Cootamundra cemetery tipper and only works around town.
On consideration of the above information, these items of plant are essential to Council’s daily operations as well as undertaking the RMS works bringing in outside income. There is also the potential that the truck usage can be applied to future works from the Inland Rail project and private sub-divisional works over the coming years.
As noted above, all efforts have been made to work with the original budget as per the March 2019 report. While we now have an increase of $25,000, some variations are still possible with trade values and maybe savings with purchase prices. Any further major changes and deviations will be reported back to Council should they arise.
24 September 2019 |
DOCUMENT NUMBER |
312453 |
|||
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
1. Council acknowledge that there are extenuating circumstances surrounding the procurement of electricity due to the 2-day validity of offers from electricity retailers where anything longer than this is likely to include a price risk component and as such Council should be excused from the tendering requirements under S55(3)(i) of the Local Government Act, 1993 for the procurement of electricity for small tariff sites, large contract sites and street lighting which are due to commence on 1st January, 2020. 2. Council delegate authority to the General Manager to execute the contracts for the supply of electricity for small tariff sites, large contract sites and street lighting. 3. Council contribute 20% of Council’s electricity load to a renewable energy Power Purchase Agreement where the pricing is financially advantageous. 4. Council advise Riverina Eastern Region Organisation of Councils (REROC) of its decision
|
Introduction
REROC made its first aggregated procurement for electricity in 1998, when the market was first opened to competition for large sites. REROC continued to provide this service to Member Councils until 2014 when changes in the market meant that our small electricity load coupled with the need to execute supply agreements within forty eight (48) hours meant it was no longer viable for REROC to continue.
Member Councils took a decision to use Local Government Procurement services, however feedback has been mixed in relation to the services provided. This year the opportunity arose to join an aggregated procurement of electricity with Central NSW Joint Organisation (CENTROC), the REROC Board agreed to pursue that opportunity. Since then, Tamworth Regional Council has joined the procurement. In addition Southern Sydney Region Organisation of Councils (SSROC), with over 30 participating councils, has agreed to go to tender at the same time.
The REROC’s Participating Councils in the 2019 procurement are Bland, Coolamon, Cootamundra-Gundagai, Greater Hume, Junee and Temora whose energy costs were:
Bland Shire Council |
$328,163 |
Coolamon Shire Council |
$171,816 |
Cootamundra-Gundagai Regional Council |
$659,526 |
Grater Hume Council |
$335,137 |
Junee Shire Council |
$233,637 |
Temora Shire Council |
$345,797 |
Discussion
2019 Retail Electricity Procurement
The procurement of electricity is complex and challenging for councils, for example the short timeframes to accept prices offered by retailers is typically 2 business days which is outside council meeting timeframes for even an extraordinary meeting. Reasons around the short timeframe are that retail offers are based on a fast-moving futures’ market. If councils were to seek a longer timeframe for the acceptance of offers, a large risk component is likely to be added to the price by the retailer.
The following chart which shows historical and potential future price action of the NSW wholesale electricity market demonstrates that volatility:
The current LGP retail energy contracts for small tariff sites (< 100MWh p.a.), large contract sites (> 100MWh p.a.) and street lighting expire on 31st December, 2019. Council must now participate in a new procurement process for the supply of electricity for contracts to commence on 1st January, 2020. Sourced Energy has been engaged to conduct this process on behalf of the REROC participating councils. Sourced Energy has considerable experience in the field having delivered electricity procurements for SSROC for approximately six (6) years.
Councils now have the opportunity to include a renewable energy Power Purchase Agreement (PPA) in the procurement process for the supply of electricity. At a recent workshop on electricity procurement the Participating Councils agreed that councils would consider a minimum of 20% of the load would go to a renewable energy PPA, where financially advantageous to Council.
Mechanics of the Procurement
The procurement will be conducted in two stages:
· Stage 1 – an *RFX will call for tender/quotation from energy suppliers to provide quotes for the provision of baseload and green energy. The proposals will be evaluated and shortlist of suppliers created;
· Stage 2 – The shortlisted suppliers will be asked to:
- Address any terms and conditions in the contract this will occur immediately after the short-listed suppliers are decided on and normally would be resolved within 2-3 days; and
- Provide a Best and Final Offer (BAFO) – the request will be made based on Sourced Energy’s determination of the best time to go to the market. At this point the thinking is the third week in October. Suppliers will provide their BAFOs within 48 hours.
It is expected that the tender will be for a period of 3 years, however the time period will depend on the offers received. Typically, renewable energy PPAs are long-term agreements of around 7 - 10+ years, however the ‘regular grid electricity’ contracts are much shorter agreements ranging from 12 months to 36 months. Sourced Energy has indicated to the market that councils are looking for shorter PPA terms of around 5 years.
Limiting the proposed purchase of renewable energy to only 20% of overall electricity load is a risk management based decision. It recognises that the renewable energy price may decline (it is currently in a long and consistent downtrend as a result of technology advancement) and although it may be in parity or slightly cheaper than regular grid power now, it may be possible to purchase a larger portion of renewable energy in later years at an even cheaper price.
The timeline for the procurement is as follows:
10 September |
RFX for the procurement released on Tenderlink (advertised concurrently with the SSROC procurement) |
1 October |
RFX closes |
2-3 October |
Sourced Energy reviews the proposals to makes recommendations to the Evaluation Committee |
4-5 October |
Evaluation Committee considers recommendations and agrees on short-listed suppliers |
7-10 October |
Shortlisted suppliers asked for clarifications in contract terms and conditions |
7 – 17 October |
Depending on what is happening in the market, at a point within this period shortlisted suppliers will be asked to provide their BAFOs |
Third – Fourth Week of October Within a 48 hour period |
Suppliers will respond to the request for a BAFO within 48 hours, after which Sourced Energy will make a final evaluation and recommendation to be considered by the Evaluation Committee and then given to councils to sign. |
*RFX - is one of the most common acronyms in the strategic sourcing and procurement landscape, is a catch-all term that captures all references to Request for Information (RFI), Request for Proposal (RFP), Request for Quote (RFQ), and Request for Bid (RFB).
There is one Evaluation Committee for the CENTROC/REROC/Tamworth procurement, which is being convened by CENTROC. The REROC representatives on the Committee are: Julie Briggs, David Smith (Greater Hume) and Tony Donoghue (Coolamon). REROC has the smallest load purchase with most of our load being in small market sites. The weighting for the evaluation is as follows:
Large Market and Street lighting Evaluation Criteria (evaluated together):
Criterion |
Score (Total=100%) |
Price – the average cost of electricity and LGCs per MWh over the period (see Footnote to Table) |
60% |
Electricity Supply Agreement - ability to incorporate mandatory and desired requirements |
10% |
Account Management – proposed method of invoicing, account management services, billing portal and other value-added services / products
|
10% |
Term duration and risk management of the model offered |
10% |
Feed-in-Tariff |
5% |
Financial stability and capability to deliver |
5% |
Total |
100% |
Small Market Evaluation Criteria:
Criterion |
Score (Total=100%) |
Price – the average cost of electricity and LGCs per MWh over the period (see Footnote to Table) |
60% |
Electricity Supply Agreement - ability to incorporate mandatory and desired requirements |
10% |
Account Management – proposed method of invoicing, account management services, billing portal, metering management and other value-added services / products
|
20% |
Feed-in-Tariff |
5% |
Financial stability and capability to deliver |
5% |
Total |
100% |
The challenge is obtaining council sign-off to the contract within an extremely short space of time, less than 48 hours.
Proposed Process for Executing the Agreement
REROC and the General Managers from the Participating Councils have discussed the process for acceptance of the price. We have had the benefit of CENTROC’s advice on the course of action they took for their 2016 tender which they will use again this year.
Section 55(3)(i) of the Local Government Act, 1993 states that tendering requirements do not apply to:
(i) a contract where, because of extenuating circumstances, remoteness of locality or the unavailability of competitive or reliable tenderers, a council decides by resolution (which states the reasons for the decision) that a satisfactory result would not be achieved by inviting tenders.
It is reasonable for Council to decide the procurement of retail electricity as an ‘extenuating circumstance’, due to the extremely short timeframe for acceptance of offers which will be less than 48 hours, and to resolve to delegate the acceptance of the recommended offer to the General Manager.
Council should note that Stage One, the RFX, is an open and competitive call for suppliers to provide pricing and that Stage 2 is for short-listed suppliers who responded to Stage 1. Therefore, the market has been effectively tested prior to accepting the final offer.
*RFX - is one of the most common acronyms in the strategic sourcing and procurement landscape, is a catch-all term that captures all references to Request for Information (RFI), Request for Proposal (RFP), Request for Quote (RFQ), and Request for Bid (RFB).
24 September 2019 |
9 Motion of which Notice has been Given
9.1 Notice of Motion - The Lighting Scheduled for Replacement at Fisher Park be donated to the Cootamundra Rodeo Association
DOCUMENT NUMBER |
311550 |
REPORTING OFFICER |
Gil Kelly, Councillor |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
The following Notice of Motion signed by Councillor Gil Kelly was submitted on 5 September, 2019.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 24 September, 2019:
The lighting scheduled for replacement at Fisher Park be donated to the Cootamundra Rodeo Association. |
Note from Councillor
The lighting at Fisher Park are scheduled for replacement with funding secured through Stronger Community Funds and are not being considered for reuse by Council. The Cootamundra Rodeo Association previously expressed an interest, to Council, in the Fisher Park lighting should they be replaced.
As the Cootamundra Rodeo Association is undertaking the upgrade of the grounds with the hope of reviving the rodeo circuit in the area, particularly after seeing the success of such in Harden, the installation of lighting has the potential to significantly increase the use of ground. The Association has expressed a keen interest to hold twilight events should lighting be installed at the grounds.
The Committee has not indicated that they expect Council to bear the cost of installing the lights, in fact to the contrary only, the donation of the lights. From a tourism viewpoint this activity has the potential to bring much needed income to the town’s economy. Council could further assist the committee by assisting with grant opportunities, as they present, for the work at the grounds to continue.
24 September 2019 |
9.2 Notice of Motion - Cootamundra-Gundagai Local Area Traffic Committee Develop Draft Guidelines for Roadside Trailer Advertising
DOCUMENT NUMBER |
312356 |
REPORTING OFFICER |
Charlie Sheahan, Councillor |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
The following Notice of Motion signed by Councillor Cr Charlie Sheahan was submitted on 16 September, 2019.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 24 September, 2019:
“Council request Cootamundra-Gundagai Regional Council Local Traffic Committee develop a draft policy guidelines paper to regulate the use of advertising trailers across the local government area. Once the draft policy guidelines to regulate the use of advertising trailers has been completed a report will be prepared and submitted for the consideration of Council. The policy guidelines should commit to: a) Present a degree of fairness, reflecting Council’s ongoing support for the promotion of local businesses, b) Regulate appropriate sites to protect public access and safety, c) The proposal of a fee to cover the cost of administration of the regulation of the policy guidelines, and d) Ensure the proposed fee reflect fair commercial advertising costs“
|
Note from Councillor
Changes to the Transport Corridor Outdoor Advertising and Signage Guidelines, State Environmental Planning Policies (SEPP) 64, which sets out certain rules in relation to outdoor advertising and signage came into effect on 1st March, 2018.
Under clause 27A of SEPP 64 in relation to Advertising Signage:
Advertisements on parked trailers can be issued with a fine Clause 27A of SEPP 64 prohibits any advertisement on trailers parked on a road, or road-related area (as defined in in the Road Transport Act 2013 (the Act)) and requires development consent for the display of signage on a trailer where displayed on private land that is visible from a road or road-related area.
The penalty does not apply to parked trailers if:
• the advertisement is ancillary to the dominant purpose of the trailer, for example, a trailer used for a gardening or delivery service
• the trailer is erected by RMS for road safety or traffic management purposes.
Further, under SEPP 64 advertising and signage has been banned on parked trailers on roads, road shoulders, footpaths and nature strips and such signage now requires consent for the display of signage on trailers parked on private land in view from roads, road shoulders, footpaths and nature strips. Private land, includes council owned land, and it is this area that I request Council explore options as both a building community business relationships exercise, as a priority to a potential revenue source for Council.
It is expected that the general public are unaware of the changes which came into effect on 1st March 2018. In the interest of fostering positive community relations, I request Council to focus on liaising with advertisers and to investigate where trailer advertising is able to be situated whilst adhering to compliance of the Act.
24 September 2019 |
9.3 Notice of Motion - Council Disregard the Trial Period of the Cootamundra Main Street Tree Enhancement Lighting Program and Approve its Implementation in Full
DOCUMENT NUMBER |
312597 |
REPORTING OFFICER |
Gil Kelly, Councillor |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
The following Notice of Motion signed by Councillor Gil Kelly was submitted on 18 September, 2019.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 24 September, 2019:
That Council disregard the trial period of the Cootamundra Main Street Tree Enhancement Lighting Program and approve its implementation in full. |
Note from Councillor
The Main Street Tree Enhancement Lighting trial can be viewed as a great success with the amount of positive feedback I have received from residents and visitors in relation to how appealing the lighting is and how it improves the appearance of Parker Street at night.
There are sixteen (16) suitable trees remaining to have the enhancement lighting installed and complete the avenue effect at night.
The estimated costs to purchase and install lighting on the remaining 16 trees of the street tree enhancement lighting program, as provided in the report submitted by Wayne Bennett, Manager Waste, Parks and Recreation to Council at the meeting held on 30th July, 2019, is $20,000. The lights are a new budget item and they are not included in the 2019/20 budget.
Council is soon to review its energy supply contract and undertake the tender process at the end of September, 2019 for a new energy supply contract. The new contract is presumed to result in a substantial saving to Council’s energy charges and, as such, I propose Council fund the cost of the lighting through the existing 2019/20 Street Light allocation.
Originally, it was proposed to use solar lighting to reduce power costs, however, as power is easily accessible for the lighting it was decided utilise the power source as there will be less ongoing maintenance and the lighting will come on and off with the existing street lighting.
24 September 2019 |
DOCUMENT NUMBER |
312384 |
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
The Questions with Notice from Councillors and related responses from Council officers be noted.
|
Questions with Notice
The following questions with notice from Councillors have been received with the responses from Council officers provided respectively:
Charlie Sheahan – When is the micro phish system at the Cootamundra Library going to be repaired and updated? |
Response from Council Officer – The system camera has been updated in an attempt to get it working but that was not successful. We are now talking to the suppliers in America with one last option to try and get it working. Ultimately the system may need to be replaced at a cost of some $30,000. |
|
Charlie Sheahan – Given the dire outlook for good rain in the near future and the very real likelihood of water shortage and future water restrictions, has Goldenfields Water indicated when possible restrictions could be introduced? |
Response from Council Officer – In terms of delineation of responsibility Goldenfields Water County Council (GWCC) is responsible for the extraction, treatment and distribution of drinking water through to the inlet of the Cootamundra water reservoirs. CGRC is responsible for water quality and the reticulation of water once it enters the Cootamundra Reservoirs. Council’s current position is that Cootamundra adopts the water usage restrictions of Goldenfields Water. There is no policy for such restrictions in the Cootamundra reticulation area. GWCC are considering a report on water restrictions at their October, 2019 Board meeting. If GWCC do impose a restriction, then Council is obligated under those bulk water arrangements to enact it. If no restrictions are applicable from GWCC, and a restriction position is the desire of Council, Council can consider the introduction of a Policy in regards to the Cootamundra reticulation area (there is nothing to prevent that local policy), and it may be prudent if that is the desire of Council, to follow the same regime as adopted for the Gundagai Local Water Utility. Gundagai is currently on Level 2 restriction. Refer to the table which follows the questions below. |
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Charlie Sheahan – Will Goldenfields member councils consider earlier restrictions to avoid what happened at the last drought going direct to Level 5, so as to better educate the community in water saving measures? |
Response from Council Officer – It would be prudent for Council to await on the outcome of Goldenfields October, 2019 Board meeting prior to adopting a position on the matter of implementing water restrictions. In the meantime, Council through its various media and newsletter arrangements, has arranged for information on voluntary water conservation and drought management to be advertised through its usual mediums. |
|
Penny Nicholson – As a matter of urgency, can a report on the refurbishment of the Gundagai Administration Centre with the inclusion of a scope of works be prepared for the information and consideration of Council |
Response from Council Officer – An allocation of funds was provided for the Gundagai office refurbishment through the New Council Implementation Fund. That funding will not cover all the work required for the administration building. A report containing a scope of works will be prepared and submitted for the consideration of Council as soon as all the information has been obtained. |
|
Abb McAlister – Every year Essential Energy undertakes a tree maintenance program in the Cootamundra and Gundagai townships pruning back trees which are encroaching on power lines. Is it feasible for Parks and Gardens staff to work with Essential Energy contractors to ensure the trees are pruned with care for the health and longevity of the tree, and aesthetics, and not butchered and left in the unattractive state in which they currently are by the Essential Energy contractors? |
Response from Council Officer – As detailed in a report to Council and as part of the Street Tree Management Plan, Council and Essential Energy will, in the future, be working towards corrective tree pruning practices and the development of a tree management plan for all trees located under existing powerlines. This will involve the corrective works to rectify previous poor tree structure and shape. This has begun with many of the smaller trees which required minimal corrective works. Due to the short timeline between Council adopting the Street Tree Policy and the contractor moving into the area, existing resources and planning of works schedules was two short to allow for the corrective pruning of the larger trees to be undertaken immediately. This work has now been included into the future street tree maintenance works program and works will commence over the coming months to manage the larger trees. These works involve a lot of work to bring the trees back to some sort of acceptable form. All endeavours will be made to have works completed as soon as possible, however, costs will need to be monitored as such works have not technically be funded and will need to be funded from the general street maintenance budget at this stage. |
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Gil Kelly – What was the outcome of the waste amnesty trial which was resolved at the Ordinary Meeting held on Tuesday, 11th December, 2018? |
Response from Council Officer – This will be addressed as part of the waste strategy for future consideration. |
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24 September 2019 |
DOCUMENT NUMBER |
311696 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
To facilitate compliance with sections 10 and 11 of the Local Government Act 1993. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
Note
Council’s Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should be closed.
1. Items , and be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items , and be withheld from the press and public. 11.2 Cootamundra Aerodrome Lands Farming and Grazing Licence for Part Lot 3 Deposit Plan 1243629 Provisions for Confidentiality Section 10A (2) (d(i)) – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as, by providing commercial in confidence information, the applicant has facilitated the full consideration of the matter by Council. The release of that information by Council may discourage the provider of such information, or others, from doing so in the future, and therefore prejudice Council’s ability to appropriately resolve the matter without negatively impacting the community.. 11.3 Lease of Road Reserve Between Lot 5 DP1092838 and Lots 60,61 and 62 DP753604 Cootamundra. Provisions for Confidentiality Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Public Interest It is considered that discussion of this matter in Open Council would, on balance, be contrary to the public interest as it may prejudice Council's ability to secure the optimum outcome for the community.. 11.4 Review of Legal Proceedings of Cootamundra-Gundagai Regional Council Provisions for Confidentiality Section 10A (2) (d(i)) – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it; and Section 10A (2) (g) – The Confidential Report contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as, by providing commercial in confidence information, the applicant has facilitated the full consideration of the matter by Council. The release of that information by Council may discourage the provider of such information, or others, from doing so in the future, and therefore prejudice Council’s ability to appropriately resolve the matter without negatively impacting the community.. |