Business Paper
Ordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00pm, Tuesday 27TH AUGUST, 2019
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Agenda |
27 August 2019 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Alby Schultz Meeting Centre, Cootamundra on:
Tuesday, 27th August, 2019 at 6:00pm
The agenda for the meeting is enclosed.
Phil McMurray
Acting General Manager
Ordinary Council Meeting Agenda |
27 August 2019 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 30 July 2019
5.3 Minutes of the Extraordinary Meeting of Council held on Tuesday 13 August 2019
6.1 Mayoral Minute - Councillor Engagement
8.1.1 Updated Council Meeting Action Report
8.1.2 Council Provision of Customer Service Review
8.1.3 Tabling of Pecuniary Interest Returns
8.1.4 Delivery Program 2018-2021/Operational Plan 2018/19 - Half Yearly Progress Report
8.1.6 Draft Domestic Violence Policy
8.1.7 Muttama Hall Management s.355 Committee Meeting Minutes and Annual Financial Report
8.1.8 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes
8.1.9 Gundagai Tourism Action s.355 Committee Meeting Minutes
8.1.10 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes
8.1.11 The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes
8.1.12 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes
8.1.13 Donation Request from Cootamundra Rodeo Association
8.1.14 Proposal for Council to Purchase Lots 6 and 7 Pinkerton Road, Cootamundra
8.2.1 Investment Report - July 2019
8.2.2 Harmonisation of Rating Path
8.2.3 Referral of Financial Statements for Audit
8.2.4 Monthly Finance Report for July 2019
8.2.5 Monthly Major Projects Status Update Report
8.3.1 Stronger Country Coummunities Fund Round 3 Applications
8.3.2 Friendship Park Gundagai
8.3.3 Ambassador to the Dog on the Tuckerbox Proposal
8.3.4 Stockinbingal Tellers Desk
8.3.5 Old Gundagai Gaol Masterplan
8.4 Development, Building and Compliance
8.4.1 Development Applications Approved July 2019
8.4.2 Exhibition of Draft Community Participation Plan (CPP)
8.4.3 Exhibition of Draft King Street Masterplan
8.4.4 Exhibition of Draft Rural Lands Strategy
8.4.5 Exhibition of Draft Cootamundra 2050 Strategy
8.7.1 Cootamundra Aerodrome - Additional Taxiway
8.7.2 Civil Works and Technical Services Report - August 2019
8.10 Waste, Parks and Recreation
8.10.1 Cootamundra Aquatic Centre Access
8.10.2 Cootamundra Aquatic Centre Independant Review
8.10.3 Quote to remove trees Nicholson Park
8.10.4 Park Infrastructure Wallenbeen & Stockinbingal Parks
8.10.5 Captains Walk Jubilee Park
8.10.6 Street Tree Audit Report
8.10.7 Street Tree Implemenation Plan Report
8.10.8 Public Open Space Audit and Financial Report Cootamundra
9 Motion of which Notice has been Given
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
27 August 2019 |
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Ordinary Meeting of Council held on Tuesday 30 July 2019
|
The Minutes of the Ordinary Meeting of Council held on Tuesday 30 July 2019 be confirmed as a true and correct record of the meeting.
|
Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6:00pm, Tuesday 30TH JULY, 2019
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Minutes |
30 July 2019 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Gundagai
ON Tuesday, 30 July
2019 AT 6:00pm
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson and Cr Charlie Sheahan.
IN ATTENDANCE: Phil McMurray (Acting General Manager), Ganesh Ganeshamoorthy (Manager Assets), Susan Gheller (Manager of Business), Miriam Crane (Manager of Community and Culture), Sharon Langman (Manager Development, Building and Compliance), Andrew Brock (Manager Facilities), Tim Swan (Manager Finance), Matt Stubbs (Manager Technical Services), Wayne Bennett (Manager Waste, Parks & Recreation Services)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
ADJOURN MEETING FOR OPEN FORUM
Resolution 208/2019 Moved: Cr Gil Kelly Seconded: Cr Dennis Palmer Council adjourn for Open Forum. Carried |
2 Open Forum
List of Speakers
1. Judith Newman – Addressed Council on the installation of a zebra pedestrian crossing in Sheridan Street Gundagai.
2. Michael Tanks – Addressed Council on Item 8.10.4 Substantial Tree Removal and Replacement Program for Nicholson Park.
3. Casey Smith – Addressed Council on her recent Athletics Tour of Canada and of her success whilst competing there.
RESUME OPEN MEETING
Resolution 209/2019 Moved: Cr Leigh Bowden Seconded: Cr David Graham Council resume the Open Meeting. Carried |
3 apologies
APOLOGY |
Note: An apology was received on behalf of Cr Doug Phillips and Cr Craig Stewart. Resolution 210/2019 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The apology received from Cr Phillips and Cr Stewart be accepted and leave of absence granted. Carried |
4 Disclosures of Interest
Nil
5 Confirmation of Minutes
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 25 June 2019 |
Resolution 211/2019 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The Minutes of the Ordinary Meeting of Council held on Tuesday 25 June 2019 be confirmed as a true and correct record of the meeting. Carried |
5.2 Minutes of the Extraordinary Meeting of Council held on Monday 8 July 2019 |
Resolution 212/2019 Moved: Cr Gil Kelly Seconded: Cr David Graham The Minutes of the Extraordinary Meeting of Council held on Monday 8 July 2019 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
6.1 Mayoral Minute - Councillor Engagement |
Note: 22nd June, 2019 Cr McAlister Mayor, was not at the planning meeting at Friendship Park. Resolution 213/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden The information in the Mayoral Minute be received and noted. Carried |
6.2 Mayoral Minute - The Dog on the Tuckerbox Monument |
Resolution 214/2019 Moved: Cr David Graham Seconded: Cr Penny Nicholson 1. Council express its appreciation to the witnesses, police and media for their diligence in reporting the vandalism of the Dog on the Tuckerbox monument resulting in the perpetrator being swiftly identified and charged. 2. Council acknowledge the outpouring of support received from all parts of Australia and beyond. 3. Council’s Manager Facilities and staff be thanked for their swift response in securing the site and safely removing the Dog on the tuckerbox monument to a secure location. 4. Council thank Member for Cootamundra Steph Cooke, MP and Member for Riverina the Hon Michael McCormack, MP Deputy Prime Minister for their offers of financial support for the repair of the Dog on the Tuckerbox Monument. Carried |
7 Reports from Committees
7.1 Minutes of the Access and Inclusion Committee Meeting held on Thursday 27 June 2019 |
Resolution 215/2019 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The Minutes of the Access and Inclusion Committee Meeting held on Thursday 27 June 2019 (attached) are submitted for adoption. Carried |
8 General Manager’s Report
8.1 Business
8.1.1 Minutes of the Internal Audit Committee Meeting held on Thursday 4 July 2019 |
Resolution 216/2019 Moved: Cr David Graham Seconded: Cr Leigh Bowden The Minutes of the Internal Audit Committee Meeting held on Thursday 4 July 2019 (attached) are submitted for adoption. Carried |
8.1.2 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes and Membership |
Resolution 217/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson 1. The Minutes of the Cootamundra Tourism Action Group s.355 Committee meetings held on 6 June 2019 and 4 July 2019, attached to the report, be received and noted. 2. The membership of Leah Sutherland onto the Cootamundra Tourism Action Group s.355 Committee as detailed in the report, and attached minutes, be endorsed. 3. Council consider the Committee recommendation included in the report. 4. The Manager Waste, Parks and Recreation meet with Friends of Pioneer Park to discuss improvements proposed in the Friends of Pioneer Park Management Plan, attached to the report, and report back to Council. Carried |
8.1.3 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes |
Resolution 218/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Extraordinary Meeting held on 4 July 2019, attached to the report, be received and noted. Carried |
8.1.4 The Art Centre Cootamundra s.355 Committee Meeting Minutes and Membership |
Resolution 219/2019 Moved: Cr Penny Nicholson Seconded: Cr Dennis Palmer 1. The Minutes and supporting documentation of The Art Centre Cootamundra s.355 Committee meeting held on 20 June, 2019 attached to the report, be received and noted. 2. The Minutes and supporting documentation of The Art Centre Cootamundra s.355 Committee Annual General Meeting (AGM) held on 18 July, 2019 attached to the report, be received and noted. 3. The office bearers and membership of the Cootamundra Creative Art and Cultural Centre S.355 Committee as detailed in the report, be endorsed. Carried |
8.1.5 The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes |
Resolution 220/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 12 June, 2019 and 1 July, 2019, attached to the report be received and noted. Carried |
8.1.6 Cootamundra Showground Users Group s.355 Committee Ordinary Meeting |
Resolution 221/2019 Moved: Cr Gil Kelly Seconded: Cr Charlie Sheahan 1. The Minutes of the Cootamundra Showground Users Group s.355 Committee Ordinary Meeting held on 19 June, 2019 and 17 July, 2019, attached to the report be received and noted. 2. Council consider the Committee recommendation included in the report. Carried |
8.1.7 Sponsorship of the New South Wales State Combined Driving Championships 2019 |
Resolution 222/2019 Moved: Cr Penny Nicholson Seconded: Cr David Graham Council donate $2500 toward the 2019 NSW State Combined Driving Championships to be held in Gundagai 2nd and 3rd October, 2019. Carried |
8.1.8 Australian Local Government Women's Association Meeting Report |
Resolution 223/2019 Moved: Cr Gil Kelly Seconded: Cr Penny Nicholson 1. The report on the Australian Local Government Women’s Association Meeting prepared by Councillor Bowden be received and noted. 2. Council, through Councillor Bowden, invite Australian Local Government Women’s Association NSW to conduct a Forum in the Cootamundra-Gundagai Region Local Government Area. Carried |
8.1.9 SEGRA 2019 - Sustainable Economic Growth for Regional Australia |
Resolution 224/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly Council moved against nominating a delegation to attend the Sustainable Economic Growth for Regional Australia (SEGRA) Regional and Economic Development Conference being hosted in Barooga, NSW from 20th – 22nd August, 2019. Carried |
8.1.10 Dog on the Tuckerbox Call Option Deed |
Resolution 225/2019 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan Council resolved to hold an Extraordinary Meeting of Council to consider the Call Option Deed between Cootamundra-Gundagai Regional Council and Paramount Concrete Constructions on Monday, 12th August, 2019 at 6:00pm. Carried |
8.1.11 Council Meeting Action Report |
Resolution 226/2019 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly The updated Council Meeting Action Report, attached, be noted. Carried |
8.1.12 Information Bulletin |
Resolution 227/2019 Moved: Cr Penny Nicholson Seconded: Cr Dennis Palmer The Information Bulletin and attached correspondence be received and noted Carried |
8.2 Finance
8.2.1 Investment Report - June 2019 |
Resolution 228/2019 Moved: Cr David Graham Seconded: Cr Penny Nicholson The attached Investment Report as at 30 June, 2019 be received and noted. Carried |
8.2.2 Cootamundra Water Main Replacement Project Loan |
Resolution 229/2019 Moved: Cr David Graham Seconded: Cr Penny Nicholson That authority be granted to the Acting General Manager to execute the loan application on behalf of Council with TCorp NSW. Carried |
8.2.3 Monthly Major Projects Status Update Report |
Resolution 230/2019 Moved: Cr Leigh Bowden Seconded: Cr David Graham 1. The Monthly Major Projects Status Update report be received and noted. 2. The recommended changes to the project budgets as listed be adopted. Carried |
8.3 Community and Culture
Nil
8.4 Development, Building and Compliance
8.4.1 Development Applications Approved June 2019 |
Resolution 231/2019 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The information on Development Applications Approved in June, 2019 be noted. Carried |
8.5 Regulatory Services
8.5.1 Cootamundra CBD Pigeon Strategy Report |
Resolution 232/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly The Cootamundra CBD Pigeon Strategy Report was deferred to the August, 2019 Ordinary Meeting due to the absence of Council’s Manager Regulatory Services. Carried |
8.6 Assets
Nil
8.7 Civil Works
8.7.1 Civil Works and Technical Services Report - July, 2019 |
Resolution 233/2019 Moved: Cr Charlie Sheahan Seconded: Cr Dennis Palmer The Civil Works and Technical Services Update Report for the month of July, 2019 be received. Carried |
8.8 Technical Services
Nil
8.9 Facilities
8.9.1 Update on the Status of the Dog on the Tuckerbox |
Resolution 234/2019 Moved: Cr Dennis Palmer Seconded: Cr Penny Nicholson The information contained in the Dog on the Tuckerbox report be noted. Carried |
8.10 Waste, Parks and Recreation
8.10.1 Establishment of a Cootamundra Sports Council |
Resolution 235/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden 1. The report relating to the establishment of a Cootamundra-Gundagai Sport and Recreation Council be received and noted. 2. Council approve and support the establishment of a Cootamundra-Gundagai Sport and Recreation Council. 3. The Waste Parks and Recreation Manager develop a Memorandum of Understanding (MOU) that will set the Terms and Conditions associated with facilitating the Cootamundra-Gundagai Sport and Recreation Council. 4. Council endorse Council’s Manager Waste Parks and Recreation to Chair the Committee for the first 12 month period. 5. That the Cootamundra-Gundagai Sport and Recreation Council be made up of the following · Manager Waste Parks & Recreation (Chair) · Councils Recreation Officer · Councils Public Open Space Parks Supervisor · 1x Councillor · 1x representative from each and every registered sport and recreation association. 6. The Cootamundra-Gundagai Sport and Recreation Council meets at minimum Quarterly with the Minutes of the meetings reported to Council for information. 7. Council endorse an annual membership fee to be determined at the inaugural meeting of the Cootamundra-Gundagai Sport and Recreation Council. 8. The nominal membership fee be recorded in the Minutes as a recommendation for the consideration of Council. Carried |
8.10.2 Classification of Cootamundra Gundagai Public Open Spaces |
Resolution 236/2019 Moved: Cr Gil Kelly Seconded: Cr Leigh Bowden 1. The report on the classification of Council’s Public Open Spaces be received and noted. 2. Council endorse the public open space classifications system, and classify the public open spaces throughout the Cootamundra-Gundagai Region into the following categories: · Ornamental Open Space (OOS) · Open Zone Open Space (OZOS) · Urban Nature Open Spaces (UNOS) · Sportfield Open Space (SOS) · Urban Streetscapes Open Space (USOS) 3. Council authorise the Manager Waste, Parks & Recreation & Manager of Facilities to categorise each public open space under Councils control to its relevant category as detailed in this report and be registered into Council’s Asset Management System accordingly. Carried |
8.10.3 Street Tree Management Policy |
Resolution 237/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson 1. Council receive and note the draft Street Tree Management Policy attached to the Report. 2. Council accept the changes to the draft Street Tree Management Policy, attached to the report as included in the Policy. 3. The draft Street Tree Management Policy attached to the report as presented become policy as from 30th July, 2019. 4. The Draft Street Tree Management Policy, attached to the report be implemented and applied by Council staff as from 30th July, 2019. Carried |
8.10.4 Substancial Tree Removal and Replacement Program for Nicholson Park |
Resolution 238/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly 1. The further Report on the Removal of Two Trees from Nicholson Park be prepared for the August, 2019 Ordinary Meeting. 2. The two Eucalyptus Camaldulensis in question be removed. 3. The representatives of the Cootamundra Junior Rugby Club be required to place the appropriate padding around the base of the light towers prior to undertaking sport activities until the trees referred to in 2 above have been removed. Carried |
8.10.5 Tree Removal Albert Park |
Resolution 239/2019 Moved: Cr Charlie Sheahan Seconded: Cr Leigh Bowden 1. The report regarding the removal of dead and unwanted trees located in Albert Park be noted. 2. The trees identified within the report be removed and new trees planted as replacements for their removal. 3. The costs associated with the tree removal be covered under the Parks & Gardens annual maintenance budget be noted. Carried |
8.10.6 Street Tree Light Enhancement Parker Street |
Resolution 240/2019 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly 1. The report on CBD Street Tree enhancement lighting be received and noted. 2. Council approve the purchase and installation of 120mts (1200 lights) of LED solar/240V tree lighting. 3. Council approve for one significant street tree in Parker Street, Cootamundra be used in the three (3) month trial for the installation of LED lights. 4. The $1,050 costs of the trial be funded from the street tree maintenance budget. Carried |
8.10.7 Back Wash Management Cootamundra Aquatic Centre |
Resolution 241/2019 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden 1. Council allocate $27,410 to cover the costs associated with redirecting the pools backwash discharge from Muttama Creek into storage tanks, town’s sewerage system and public space irrigation. 2. The Cootamundra Aquatic Centre annual operation budget be increased by $5,600 to cover the additional costs associated with managing the new discharge system. Carried |
8.10.8 Waste Charge Sludge Material |
Resolution 242/2019 Moved: Cr Charlie Sheahan Seconded: Cr David Graham Council approve the addition of a new fee in the 2019/2020 Fees and Charges for the disposal of clean sludge at a Council waste facility to be set at $20.00 per tonne. Carried |
8.10.9 Project Management Plan Cootamundra Aquatic Centre Splash Pool |
Resolution 243/2019 Moved: Cr Gil Kelly Seconded: Cr Charlie Sheahan 1. The Project Management Plan (PMP) as attached be approved for implementation. 2. Council authorise the Acting General Manager to sign the Project Management Plan (PMP) as the Project Sponsor and the Manager, Waste, Parks & Recreation Services as the Project Manager. Carried |
8.10.10 Project Management Plan Fisher Park Light Towers |
Resolution 244/2019 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden 1. The Project Management Plan (PMP) as attached be approved for implementation. 2. Council delegate the Acting General Manager to sign the Project Management Plan (PMP) as the Project Sponsor. 3. Council endorse the Manager, Waste, and Parks & Recreation Services as the Project Manager. Carried |
8.10.11 Pool Use Proposal by the Cootamundra Swimming Club |
Resolution 245/2019 Moved: Cr Leigh Bowden Seconded: Cr Gil Kelly 1. Council accept the proposal from the Cootamundra Swim Club to have full usage of the four (4) lanes of the Indoor Swimming Pool between 5.30 pm and 7:00 pm for Wednesday and Friday, and continue with two (2) allocated lanes on Mondays as detailed in the attached report. 2. That the change as detailed in item (1) above be for the 2019 winter season only and be reviewed at the end of the winter season. 3. Council advertise the changes to the pool hours and any received feedback, in relation the changes in (1) above, be directed to Councils Administration Centre and responded to accordingly. Carried |
8.10.12 Cootamundra Aquatic Centre Splash Pool Tender |
Resolution 246/2019 Moved: Cr Charlie Sheahan Seconded: Cr Penny Nicholson 1. Council receive the tenders for the construction of new proposed splash pool to be located at the site of the existing junior pool Cootamundra Aquatic Centre. 2. The new proposed Splash Pool be funded from the NSW Stronger Community Grant Funding to the value of $400,000. 3. Council accept the Tender from “Total Creations and Services” for the value of $363,600 (ex GST). 4. The tender is to include a full cover sun shade sail priced at $15,000 (ex GST). Carried |
8.10.13 Fisher Park Lighting Tender |
Resolution 247/2019 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan 1. Council receive the tenders for the construction of new Light Towers to be located at the site of the existing light towers, Fisher Park, Cootamundra. 2. The proposed replacement Light Towers be funded from the NSW Stronger Community Grant Funding to the value of $250,000 (Ex GST). 3. The Tender by “Power by Watts” for the amount of $216,450 (Ex GST) be accepted. 4. The Power Watts be required to include a remote SMS Controller as part of the project for an additional cost, to the above the tender amount, of $4,500 (Ex GST). 5. That the Power Watts be requested to submit an estimate to upgrade the lights from 200Lux to 300Lux as part of the project (optional). 6. That items 4 & 5 only be implemented if the estimates are within the $250,000 (Ex GST) budget allocation. Carried |
9 Motion of which Notice has been Given
9.1 Notice of Motion - For Council Staff to Undertake an Audit of Equipment and Facilities in all Parks and Recreational Fields Across the Cootamundra-Gundagai Local Government Area |
Resolution 248/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden For Council staff to undertake an audit of the equipment and facilities in all parks and recreational fields across the Cootamundra-Gundagai Local Government Area. Carried |
9.2 Notice of Motion - A Report be Prepared for Council Addressing Energy Efficiency For the Cootamundra-Gundagai Regional Council Local Government Area |
Resolution 249/2019 Moved: Cr Charlie Sheahan Seconded: Cr Leigh Bowden Council prepare a detailed report in relation to addressing energy efficiency into the future for the Cootamundra-Gundagai Regional Council (CGRC) local government area. The report should contain proposals for cost efficiencies with the vision to obtaining long term savings by: 1. The installation of rooftop solar panels and supporting batteries, to Council administration centres and all other Council facilities where appropriate. 2. A programme for the replacement of current street lighting with solar Smart Street lights where appropriate. 3. Council consider the replacement of current Council fleet vehicles with electric vehicles, as they become available, in the future.
It is requested that this report be presented to Council for consideration no later than the Ordinary Council meeting scheduled for Tuesday, 25th February, 2020. Carried |
9.3 Notice of Motion - That Local Government NSW requests the NSW Government to undertake a review of the progress/success of the Rural Councils that are the result of the 2016 forced amalgamations. |
Resolution 250/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson Submit the following motion to the 2019 Annual Local Government NSW Conference being held in October, 2019:
That Local Government NSW requests the NSW Government to undertake a review of progress/success of the rural councils that are the result of the 2016 forced amalgamations.
Carried |
9.4 Notice of Motion - That Council facilitate the establishment of an Arts, Culture and Heritage Working Group with the intention of identifying the many arts, cultural and heritage groups in our Local Government Area and where appropriate supporting them |
Motion Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson That Councillor Bowden facilitate the establishment of an Arts, Culture and Heritage Working Group with the intention of identifying the many arts, cultural and heritage groups in the Local Government Area.
|
10 Questions with Notice
10.1 Questions with Notice |
Resolution 251/2019 Moved: Cr Gil Kelly Seconded: Cr Charlie Sheahan The Questions with Notice from Councillors and related responses from Council officers be noted. Carried |
3 Confidential Items
Nil
The Meeting closed at 8:33pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 27 August 2019.
................................................... ...................................................
CHAIRPERSON GENERAL MANAGER
27 August 2019 |
5.2 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 8 August 2019
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
AUTHORISING OFFICER |
Mark Ellis, Manager Civil Works |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 8 August 2019
|
The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 8 August 2019 be confirmed as a true and correct record of the meeting. |
Minutes Cootamundra-Gundagai Local Traffic Committee Meeting
Council Chambers, Gundagai
10am, Thursday 8th August, 2019
Administration Centres: 1300 459 689 |
Cootamundra-Gundagai Local Traffic Committee Meeting Minutes |
8 August 2019 |
MINUTES OF Cootamundra-Gundagai Regional Council
Cootamundra-Gundagai
Local Traffic Committee Meeting
HELD AT THE Council
Chambers, Gundagai
ON Thursday, 8 August
2019 AT 10am
PRESENT: Cr Penny Nicholson (Acting Chairperson), Anthony Carroll (Road Safety Officer), Fazlul Hoque (RMS) and Matthew Clipsmam (Gundagai Police)
IN ATTENDANCE: Matt Stubbs (Manager Technical Services) and Tim Morris (Project Engineer)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
2 Apologies
Phil McMurray (Acting General Manager), Cr Charlie Sheahan (Chairperson), Mark Ellis (Manager Civil Works) and Matt Owens (Gundagai Highway Patrol)
3 Disclosures of Interest
Nil.
4 Confirmation of Minutes
4.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 13 June 2019 |
Committee Resolution Moved: Tim Morris Seconded: Fazlul Hoque The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 13 June 2019 be confirmed as a true and correct record of the meeting. Carried |
5 BUSINESS ARISING FROM PREVIOUS MINUTES
5.1 CATTLE RAMP –EDWARDSTOWN ROAD/HUME HGHWAY
The applicant is requesting an onsite meeting to discuss the installation of the cattle grid. Transport for NSW representative does not need to attend.
5.2 OLYMPIC HIGHWAY – LEFT TURN LANE INTO LISMORE ROAD
The data from the traffic counters has not been retrieved yet to assess the amount of turning traffic. A report will be written for the next Traffic Committee.
5.3 OLYMPIC HIGHWAY- TEMPORARY TRAFFIC CONTROL LISMORE ROAD INTERSECTION
No response from the applicant as of 8th August regarding the recommendation letter regarding signs along the Highway warning users of the event.
5.4 YASS ROAD SERICE CENTRE
Nil.
5.5 OLD HUME HIGHWAY ACCESS TO SIGNATURE QUARRY
A report has been prepared regarding traffic between the Quarry and the Bridge. As with other quarry access sites the cars are travelling much faster than trucks. This information will be shared with Quarry operators and NSW Police.
Council still to organize a pavement and structure review for taking high mass vehicles
5.6 BEREENA ROAD ACCESS TO TEGRA QUARRY
A draft MOU has been sent to Tegra operators regarding the upkeep of this road.
5.7 DARBALARA ROAD ACCESS TO EULONGA QUARRY
Part of the development application covers the upkeep and maintenance of the Darabalara Road.
5.8 COOTAMUNDRA ROATARY CLUB CYCYLING SPECIAL EVENT APPLICATION
The event has been cancelled by the organizers.
5.9 YASS ROAD/BARNES STREET INTERSECTION
Nil
5.10 REQUEST FOR PEDESTRIAN CROSSING ON SHERIDAN STREET, GUNDAGAI
This will be discussed in reports.
5.11 WALLENDOON TO MACKAY STREET LANEWAY COOTAMUNDRA
Traffic counters yet to be placed, meanwhile the councils Building Department are going to review the plans and fire escapes.
5.12 PARKING AT KINGSTON PARK
Pavement painting outside of the driveway has not done yet.
WATTLE STREET PARADE
This application was sent to the committee members, the NSW Police requested further information that the committee provided. There is more correspondence to occur between NSW Police and the event organisers.
6 Reports
6.1 Gundagai High School - Proposed Bus Shelter |
Recommendation Council does NOT approve the location of the proposed bus shelter nor application for the construction of a shelter structure for students catching buses due to the increased risk to pedestrians and road users. (a) Council to notify the principal of Gundagai High School of the decision and rationale. (b) It is recommended that the school internally explore the option of installing the shelter within the school ground in the open area immediately adjacent to the pedestrian refuge. Further discussion was made of the congestion that occurs at the entrance to the school and that the installation of shaded student shelter would add to the risks to all participants of the traffic especially at the end of the school day. |
6.2 Burley Griffin Way Bus Stop |
Recommendation Council approves the application for an extra bus stop and route deviation for Bus Route N0155 operated by John Chamberlain to service ‘Onslow’ 2418 Burley Griffin Way. The
decision by the bus operator to turn around on the property of the passengers
was noted, as the bus can leave the highway to pick up and let down
passengers therefore not impacting upon the traffic flow. The table providing information on sight distances comes from P 12 Appendix B of Advice for choosing locations of informal school bus stops Centre for Road Safety, December 2016 downloaded from |
6.3 Special Event Application - Classic Car Rally |
Recommendation Council approves the Special Event Application from the CLASSIC RALLY CLUB to hold an event, the 2019 ALPINE CLASSIC, on the 19th and 20th October 2019. Transport for NSW has already seen this application when it was submitted from Wagga. Concurrence for the event will be given when The Certificate of Currency is modified to list TfNSW as an “Interested Party”. |
6.4 Hoskins Street Wallendbeen - Temporary Closure |
Recommendation 1. Council approves the closure of Hoskins and King Street Wallendbeen on the 13th October, 2. All traffic control measures are in place as per the approved traffic control plan, 3. A Road Occupancy licence be granted subject to the above conditions. Concurrence for the event will be given when a risk assessment is provided to Transport for NSW and when The Certificate of Currency is modified to list TfNSW as an “Interested Party”; and NSW Police as an “interested party”. |
6.5 Cootamundra Public School Fete |
Recommendation The committee approve the closure of Thompson Street from Bourke Street to the School Driveway on Saturday 2nd November 2019 from 9:00am to 2:00pm for the Public School Fete, subject to the following conditions: 1. All traffic control plans and traffic measures are applied in accordance with the ‘Traffic Control at Worksites manual’ 2. A Road Occupancy licence be granted subject to the above conditions. 3. The event organisers advise of the road closure to the general public and all nearby residents. Concurrence for the event will be given when The Certificate of Currency is provided that includes TfNSW as an “Interested Party”; and NSW Police as an “interested party”. |
6.6 Aerodrome Car Event |
Recommendation The information be noted. |
6.7 EA Southee Public School Pedestrian Facilities |
Recommendation Council investigates the installation of traffic facilities for the EA Southee Public School. Discussion was that Evidence should be provided at the next Local Traffic Committee meeting including site maps showing road widths, car movements and pedestrian traffic. |
6.8 Hovell Street Traffic Movements |
Recommendation Council investigates traffic movements at the northern end of Hovell Street, Cootamundra. Discussion was that evidence should be provided at the next Local Traffic Committee meeting including site maps showing road widths, vehicle movements including heavy traffic. |
6.9 Shared Pedestrian Zone - Sheridan Street |
Recommendation Council requests Transport for NSW to assess Sheridan Street as a 40km/h High Pedestrian Activity Area (HPAA). The extra distance of the application was noted. The extra distance includes the West Street Intersection at the western end of the street and the medical centre at the Eastern End. Further evidence was provided by Transport for NSW
demonstrating the pedestrians are twice as likely to be fatally injured in a
50 km/hr impact compared to a 40 km/hr impact with a vehicle. |
7 General Business
Cr Penny Nicholson raised that road users were still crossing the double lines in Sheridan Street to park on the opposite side of the road.
· An education campaign should be provided to road users regarding safe parking with double lines.
· The Highway Patrol should be notified of the concern and the committee ask them to keep monitoring and apprehending Road Users illegally crossing the double lines.
No further business.
The Meeting closed at 10.55am.
The minutes of this meeting were confirmed at the Cootamundra-Gundagai Local Traffic Committee Meeting held on 10am Thursday 14th November 2019 at Cootamundra.
................................................... …………………………………………………
CHAIRPERSON GENERAL MANAGER
27 August 2019 |
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Extraordinary Meeting of Council held on Tuesday 13 August 2019
|
The Minutes of the Extraordinary Meeting of Council held on Tuesday 13 August 2019 be confirmed as a true and correct record of the meeting.
|
Minutes Extraordinary Council Meeting
Council Chambers, Gundgai
6:00 PM, Tuesday 13th August, 2019
Administration Centres: 1300 459 689 |
Extraordinary Council Meeting Minutes |
13 August 2019 |
MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council
Meeting
HELD AT THE Council
Chambers, Gundgai
ON Tuesday, 13 August
2019 AT 6:00
PM
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson
IN ATTENDANCE: Phil McMurray (Acting General Manager)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
2 Open Forum
There was no Open Forum at the Extraordinary Meeting.
3 Apologies
Resolution 252/2019 Moved: Cr Penny Nicholson Seconded: Cr David Graham Apologies from Cr Doug Phillips, Cr Charlie Sheahan and Cr Craig Stewart be received and leave of absence granted. Carried |
4 Disclosures of Interest
5 Confidential Items
5.1 Dog on the Tuckerbox Call Option Deed |
Resolution 253/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly 1. Item 5.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 5.2 be withheld from the press and public. 5.2 Dog on the Tuckerbox Call Option Deed Provisions for Confidentiality Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.
Carried |
5.2 Dog on the Tuckerbox Call Option Deed |
Resolution 254/2019 Moved: Cr Penny Nicholson Seconded: Cr David Graham 1. Council enter into a Call Option Deed between Council and Paramount Concrete Constructions, attached to the report. 2. The profit of the sale be transferred to a restricted reserve for investment in Gundagai. Carried |
5.3 Resumption of Open Council Meeting
Resolution 255/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly The Open Council meeting resume. Carried |
5.4 Announcement of Closed Council Resolutions
Note: The Chairperson announced the resolutions made in Closed Council.
The Meeting closed at 6:52 PM.
The minutes of this meeting were confirmed at the Extraordinary Council Meeting held on 27 August 2019.
................................................... ...................................................
CHAIRPERSON GENERAL MANAGER
27 August 2019 |
DOCUMENT NUMBER |
309398 |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
REPORTING OFFICER |
Abb McAlister, Mayor |
Nil |
So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes.
The information in the Mayoral Minute be received and noted. |
27th July, 2019
Cr’s Bowden and Nicholson attended the Gundagai NAIDOC Ball.
29th July, 2019
Cr’s Bowden, Sheahan and Phil McMurray (Acting General Manager) and I met with students from EA Southee for Local Government Week.
30th July, 2019
Cr Nicholson, Phil McMurray (Acting General Manager) and I attended met with residents from Gundagai for Local Government Week.
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson, and Sheahan, Phil McMurray (Acting General Manager) and I attended a Councillor Workshop, with senior Council staff.
31st July, 2019
Cr Nicholson, Phil McMurray (Acting General Manager) and I met with Gundagai students for Local Government Week.
1st August, 2019
Cr Nicholson attended a Cootamundra Tourism Action s355 Committee meeting.
2nd August, 2019
I attended the Country Mayors Association meeting held in Sydney.
5th August, 2019
Cr Palmer (Deputy Mayor), Cr Nicholson, Phil McMurray (Acting General Manager) and I met with students from Sacred Heart Central School, Cootamundra for Local Government Week.
7th August, 2019
Cr Graham and I attended a meeting with the Minister for Local Government, the Hon. Shelley Hancock, MP and Member for Riverina, Steph Cooke, MP.
8th August, 2019
Cr Nicholson attended a Cootamundra-Gundagai Local Area Traffic Committee in Gundagai.
Cr Nicholson attended a Gundagai Region Enhancement Group meeting.
9th and 10th August, 2019
Cr Bowden attended an Australian Local Government Women’s Association Executive Committee in Fairfield.
12th August, 2019
Cr Palmer (Deputy Mayor), Bowden, Graham, Kelly, and Nicholson, Phil McMurray (Acting General Manager) and I attended a Councillor Workshop with senior Council staff.
13th August, 2019
Cr Palmer (Deputy Mayor), Bowden, Graham, Kelly, Nicholson, and, Phil McMurray (Acting General Manager) and I attended a Councillor Workshop with senior Council staff.
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson, Phil McMurray (Acting General Manager) and I attended an Extraordinary Meeting of Council.
14th August, 2019
Cr Kelly and Phil McMurray (Acting General Manager) attended a Bushfire Control Management Committee in Harden.
Cr Nicholson attended the Gundagai Tourism Action s355 Committee.
15th August, 2019
Cr Nicholson and I attended a public meeting with Member for Campbelltown Greg Warren, MP, Shadow Minister for Local Government in Cootamundra.
17th August, 2019
Cr’s Bowden, Graham, Nicholson, Phil McMurray (Acting General Manager) and I attended the Welcome Home the Dog, at the Dog on the Tuckerbox. The Member for Riverina, the Hon. Michael McCormack, MP, Deputy Prime Minister and Member for Riverina Steph Cooke, MP, and Member for Campbelltown, Greg Warren, Shadow Minister for Local Government were in attendance.
19th August, 2019
Phil McMurray (Acting General Manager) and I attended a meeting with Brungle Tumut Local Aboriginal Land Council.
21st August, 2019
Cr Kelly attended a Showground Users Group s355 Committee meeting.
22nd August, 2019
Cr Palmer (Deputy Mayor), Cr Bowden and I attended a Cootamundra 2050 Strategy workshop.
23rd August, 2019
Cr Bowden attended an art exhibition at the Cootamundra Arts Centre.
27 August 2019 |
Nil
27 August 2019 |
DOCUMENT NUMBER |
309449 |
|||
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Updated Council Meeting Action Report ⇩ |
The updated Council Meeting Action Report, attached, be received and noted. |
Ordinary Council Meeting Agenda |
27 August 2019 |
MEETING / ITEM
|
ACTION |
OFFICER |
STATUS |
05/07/2017
18.06.2019 |
Amend Gundagai LEP 2011 to correct mapping discrepancies |
Sharon |
Ongoing.
Amendment No 4 is currently being reviewed following feedback from the Department of Planning prior to a Gateway determination. |
28.11.2017 – 7.3.2.1 22.08.2018 17.09.2018 26.09.2018 17/01/2019
4.02.2019
|
Waste Collection Services
Waste Collection Services cont. |
Wayne |
Council adopted for Stage 3 to commence with a schedule of works and timeline currently being prepared for staff’s consideration. Once the schedule and timeline have been approved works will commence with council to be informed accordingly of the adopted schedule of works and timeline. 18/6/19 update- First draft of the financial plan has been completed and review sent back to consultant for consideration. Next stage is the development of the Business Plan. For full details of the scope of works, timelines etc. refer to the Waste, Parks & Recreation Managers’ report to the June, 2019 Council meeting. |
31.01.2018 – 7.1.1.3
19.06.2019
07.2019 |
Continue with land transfer of Inland Aircraft Fuel Depot |
Phil/
Andrew |
Remediation works to be completed by Caltex prior to finalising transfer of title. Transfer progressing. Following up remediation work.
Site meetings undertaken with consultants. Funding options being investigated |
31.01.2018 – 7.1.1.4
18.06.2019
July, 2019 |
Prepare detailed design and cost estimates for Turners Lane industrial subdivision. Include budget allocation in 2018/2019 budget. |
Phil
Bill |
22/03/2018 To be outsourced. An amount of $500K has been included in budget estimate.
Proposals being sought. Awarded to MJM – Designs expected Dec 18.
Draft final civil design plans have been submitted by consultants and returned to consultants requiring some minor amendments for finalisation. Receipt of the final designs is anticipate early July, 2019.
Works to commence in 2019/20
Final civil design plans received. Awaiting final electrical design (anticipated mid-August). Awaiting result of funding application prior to commencement of construction.
|
24.04.18 – 7.1.1.2 |
Amendment 4 be placed on exhibition upon receipt of delegated approval from the Department of Planning and Environment |
Sharon |
Pending formal submission to and approval from DPE. On hold pending DA clarification. |
22.05.18 – 7.1.1.2
18.06.2019 |
Amendment 7 be placed on exhibition upon receipt of delegated approval from the Dept of Planning and Environment |
Sharon
Sharon |
Staff are currently checking the final draft of the Amendment prior to gazettal.
Item 8 to be reported back to Council
Planning staff are currently checking the final draft of the Amendment prior to gazettal. |
22.05.18 – 7.2.2.3
15.09.2018 |
Request for the funding of new signage to the July Workshop in relation to development options for the Dog on the Tuckerbox |
Phil |
Deferred.
Deputy GM preparing options paper. |
17/01/2019 |
Investigations to be undertaken to determine feasibility of providing a safe and accessible pedestrian pathway to link Cootamundra town centre and the cemetery on Yass Rd. |
Mark/ Anthony Carroll |
Long term project.
Safety audit of rail overpass completed. |
31.07.18 – 9.2
17/01/2019
21.03.2019
18.06.2019
07.2019 |
Council, in collaboration with the Muttama Creek Regeneration Group, investigate the feasibility of creating a walking track alongside sections of Muttama Creek. |
Wayne |
Application prepared and submitted for grant funding for footpath/walking track.
Still awaiting response on submission. Actively seeking alternative funding options or grants as they become available.
Arrangements are current being arranged to meet onsite with the group to discuss future plans. Once this has been determined a report will need to be presented to council for determination and approval.
Any plans will need to consider the Muttama Flood Study and seek recreational opportunities
A meeting between the group and the Waste, Parks & Recreations Manager is yet to be arranged. It is the intention to arrange a meeting for September 2019. |
Council Meeting 26/03/2019 |
|
Officer |
Action |
Item 8.1.7
18.06.2019
07.2019 |
Showground users group
|
Andrew
|
A masterplan for the Showground be prepared with staff and the Committee including the provision of a caretakers cottage
Drone work complete. Being presented to users group Wednesday 19-6-2019
Awaiting feedback from user groups
|
Item 8.1.10
18.06.2019
07.2019 |
Identify the correct location of the fence between Ellwood’s Hall and neighbouring property and move fence if required. |
Andrew |
Investigate if a survey is required and relocate fence if required.
New fence required. Survey works complete
Discussions with owners underway
|
Item 8.4.1
23.05.2019 |
NSW Public Works Advisory be invited to prepare a proposal for a concept design incorporating an optional PV arrangement to offset power costs and with the provision for future chlorine treatment should Council wish to supply treated effluent for irrigation purposes within the village. |
Phil/ Ganesh |
Discussions with Public Works are continuing |
Ordinary Meeting 30th April, 2019 |
|
|
|
9.2 Notice of Motion - Council Develop a Civic Events and Ceremonial functions Policy |
That Cootamundra-Gundagai Regional Council develop a Civic Events and Ceremonial Functions Policy.
|
Teresa /Marianne |
Review Liverpool and Camden policies for draft.
Yet to commence |
ORDINARY MEETING 28TH MAY, 2019 |
Resolution |
Officer |
Action |
Question 8.1.10 Council Meeting Action Report |
Follow up progress detailed design for Turners Lane and include in action report |
Bill
|
See 31.01.2018 – 7.1.1.4 on page 2
|
Bridge Safety Audit Report |
Mark/ Matt |
Prepare report for June/July business paper
Ongoing. Seeking funding opportunities for bridge assessment |
|
8.7.2 Council Mini Bus (165/2019) |
The Council Hiace mini bus be retained for a period of six months and a report on the bus’s usage income and costs against the bus be prepared and submitted to the November, 2019 Ordinary Meeting.
|
Phil |
Gundagai Neighbourhood Centre manage bus Group induction for users to drive bus Provide requirements e.g. current licence, log books, user spreadsheet, booking form, data spreadsheet to collate use hours, kilometers, use contract and guidelines/limitations (if any) etc. |
8.7.3 CRUC Financial Assistance (167/2019) |
Council approve the Acting General Manager to investigate available options for Cootamundra-Gundagai Regional Council to provide financial assistance to the Cootamundra Rugby Union for the Facilities Project in accordance with legislation under the Local Government Act, 1993. |
Phil/ Tim |
|
9.1 Notice of Motion (172/2019)
07.2019 |
Council investigate the feasibility of extending the Cootamundra indoor pool weekend operating hours. Further, Council undertake a review of the facility’s processes and expenditure and incorporate options regarding the use of staff or contractors in the management of both the pool and stadium facilities.
|
Phil/ Wayne |
No time frame was provided for a report to be submitted to Council.
An independent report to be prepared at the conclusion of the trial period and with a report to be submitted for the Council consideration.
The extended winter season operating hours have been implemented as per Council resolution, with the outcomes to be reported back to Council at the end of the winter pool season. A report to Council will be presented in August, 2019 indicating the cost associated with the undertaking of an independent review of the aquatic centre and stadium operations.
|
ORDINARY MEETING 25TH June, 2019 |
Resolution/ Question |
Officer |
Action |
7.1 Traffic Committee minutes |
5.6 Traffic Committee Minutes Bereena Road Access to TEGRA Quarry |
Matt |
Arrange letter to approve TEGRA to maintain road until a MoU is prepared. |
|
Aside request from Cr Sheahan |
Phil |
Provide Road Safety Audits to Marianne to upload to Councillor Drive |
|
Access and Inclusion Committee |
Wayne |
Lift and change table in the Cootamundra pool facility Adult change facility |
07.2019 |
|
Andrew |
Ramp installed in the Gundagai pool
Works have commenced |
|
|
Sharon |
Disability access audit of business’ with awareness programme delivered by Council staff to business owners/managers |
07.2019 |
Gundagai Honor Board |
Andrew |
Be moved to a more visible location
Board has been removed and a suitable location is being investigated. |
8.1.12 Requests for Sponsorship (001/2019) |
1. Council donate the amount of $1000 to the Southern Sports Academy for the sponsorship of five young local athletes to participate in sports development programs. 2. Council donate $900 for three local special needs children to attend the annual Special Children’s Christmas Party, 2019 to be held in Albury.
|
Marianne |
Arrange for the payment of donations as per council resolution and send appropriate correspondence
Still waiting for response from Andrew Bell, SSA
Waiting for the nomination of 3 local children
The information of two families has been submitted to the Special Needs Children’s Christmas Party for November, 2019.
|
30 July, 2019 Ordinary Meeting |
|
|
|
8.1.2 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes and Membership |
The Manager Waste, Parks and Recreation meet with Friends of Pioneer Park to discuss improvements proposed in the Friends of Pioneer Park Management Plan, attached to the report, and report back to Council.
|
Wayne |
|
8.1.7 Sponsorship of the New South Wales State Combined Driving Championships 2019 |
Council donate $2500 toward the 2019 NSW State Combined Driving Championships to be held in Gundagai 2nd and 3rd October, 2019.
|
Marianne |
Complete |
8.1.8 Australian Local Government Women's Association Meeting Report |
Council, through Councillor Bowden, invite Australian Local Government Women’s Association NSW to conduct a Forum in the Cootamundra-Gundagai Region Local Government Area. |
Cr Bowden
20.08.19 |
For the Action Report: Following on from the resolution in my ALGWA Report at the last council meeting (I haven’t got the number), two forums have been organised to be held in Gundagai and Cootamundra on Saturday 2 and Sunday 3 November. The forums are for women who are interested in and considering standing for Council.
|
8.10.1 Establishment of a Cootamundra Sports Council |
That the Cootamundra-Gundagai Sport and Recreation Council be made up of the following · Manager Waste Parks & Recreation (Chair) · Councils Recreation Officer · Councils Public Open Space Parks Supervisor · 1x Councillor · 1x representative from each and every registered sport and recreation association |
Council
|
|
9.2 |
Notice of Motion - A Report be Prepared for Council Addressing Energy Efficiency For the Cootamundra-Gundagai Regional Council Local Government Area |
Wayne/ Andrew |
|
9.4 |
Notice of Motion - That Council facilitate the establishment of an Arts, Culture and Heritage Working Group with the intention of identifying the many arts, cultural and heritage groups in our Local Government Area and where appropriate supporting them |
Cr Bowden
20.08.19 |
I have had discussions with Amanda Gay, Culture and Community Services Officer at Temora Council. Amanda has successfully restructured the “silos” of arts, culture and heritage groups into a S355 Committee, “Imagine Temora”. That Committee has been very successful in running events which bring hundreds of people into Temora. We are not forming a Committee but a more informal Working Group. The initial task is to identify what arts, culture and heritage groups exist in our LGA.
|
27 August 2019 |
DOCUMENT NUMBER |
310495 |
|||
REPORTING OFFICER |
Phil McMurray, Acting General Manager |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Draft CGRC Customer Service Charter ⇩ 2. Draft AfterhoursTelephone Etiquett ⇩ |
The Council Provision of Customer Service Review report be received and noted. |
Introduction
Following previous discussions with Council, it became apparent that a review for the improvement of Councils customer service be made a priority for the Acting General Manager. Cootamundra-Gundagai Regional Council is committed to providing high standard of customer service to meet the ever changing needs of the growing and evolving communities. This report below details some recent initiatives undertaken by Council staff to improve on this critical area of its business.
Discussion
Customer Service Charter
A draft Customer Service Charter has been developed to set out Council’s customer service standards to enhance relationships and partnerships within our community and customers. It also provides all Council employees with clear base standards to strive for in providing exceptional service, and determines the standards against which our performance will be judged. This was developed through meetings with staff.
In its current form the Customer Service Charter, attached, is quite aspirational and, following a trial period to be determined, will be reviewed with a further report to be submitted for the consideration of Council.
Records and Service Requests Workflows.
All correspondence received by Council is recorded in the electronic InfoXpert Records System, as a record (generally a letter or email if registered) or a service request (generally phone calls or customer service desk notifications). These records are then transferred to appropriate subject matter staff from a workflow list that is pre-established. And the tasks are then actioned and closed out!!
Over the past few months, Council’s Records Officer has been reviewing current Workflows through discussions with all Managers and myself. As a result, the following changes have been made:
· All Workflows will now have a Supervisor (Manager) on them unless the relevant Supervisor is already included in the Workflow. This means that if a staff member does not complete a task within the prescribed amount of time then the Supervisor will receive the same task. From here the Supervisor will need to determine why the job has not been completed in a timely manner.
· InfoXpert Overdue Documents Reports are now being provided to the Managers on a fortnightly basis. All of the Workflow’s timeframes are based on the Customer Service Charter:
· Records Workflows and Service Requests Workflows are now reflective of the one standard. This means that if a written request is received and recorded in the Records Library it would go to the same staff for the same amount of time had it been a verbal request through the Service Requests Library and vice versa.
· Many of the steps have now been removed. This means that staff will no longer receive the same task up to four times. For the Workflows that still involve steps then the number of days is still based on the Customer Service Charter. For example, the Backyard Burning Workflow is a five day Workflow and it involves two steps. The first step is three days and the second step is two.
· Document Navigation within the info-expert records system, has been better established so that the General Manager may now have an overall view of all Council tasks. Functionality allows for searching categories for all incoming records on a daily and weekly basis, I can now cycle through our records categories and display which staff have received the item for action and any status updates. The same functionality is available for managers.
Although these are internal operational procedures and staff have been advised, I thought it best to share the same details with Council so as to provide an understanding of current processes.
After Hours Emergency Call Centre
A Contract with Southern Star After Hours Call Centre which was signed on the 17th December 2017, and provides an off-site centre to manage any phone contact outside the office opening hours 9:00am to 5:00pm, Monday to Friday and weekends. To date this has proven to be a complex undertaking, due to call centre staff having an unfamiliarity with the local government area, for residents requiring Council assistance and for staff to respond promptly and efficiently to complaints. This is resulting in frustration for callers and staff. The current contract with Southern Star After Hours Call Centre may be terminated by Council without financial penalty.
Following some consultation with staff, the on call staff believe they can more effectively deal directly with matters through their local knowledge, and are prepared to do the same. Rationalisation of our on-call rotation will be make this effective and affordable. This applies to the hours outside of office staff availability 5:00pm to 8:30am Monday to Friday and weekends. It should be noted that changing the diversion times is to allow customer service staff answer the extra morning calls as operational staff will be unavailable.
I am presently formalising a reviewed On-Call Allowance Agreement for Council Employees, through Councils Consultative Committee.
In regards to IT arrangements, Council’s phone system is capable of applying multiple options to allow for a “Press To Connect Option” The following example below would be easy to initiate.
· Press 1 for Assistance with Cootamundra Water and Sewer
· Press 2 for Assistance with Roads, Parks, Animals and any other matters in the Cootamundra Area
· Press 3 for Assistance with Gundagai Water matters
· Press 4 for Assistance with Gundagai Sewer matters
· Press 5 for Assistance with Roads, Parks, Animals and any other matters in the Gundagai Area
· Or Press 6 to hear these options again
An Afterhours Telephone Etiquette Document has been produced in advance to assist team members who answer phone calls outside of business hours. This is attached for your information.
Ordinary Council Meeting Agenda |
27 August 2019 |
Introduction
Cootamundra-Gundagai Regional Council is committed to providing high level customer service to meet the needs of its growing and changing community. As a result, Council’s Customer Service Charter has been developed to set out its service standards and to enhance relationships and partnerships with the community and customers. It also provides Council employees with clear standards to strive for in the provision of exceptional service, and determines the standards against which Council’s performance will be judged.
Service Standards you can expect from our employees
You will be greeted in a friendly and professional manner.
Council staff will communicate in a clear and concise manner at all times.
You will be treated with respect and courtesy.
Council staff will listen carefully and identify your needs.
Council staff will ensure you receive an excellent standard of service each and every time.
Council staff will respect your right to privacy and confidentiality.
Council staff will respond to your requests within our service standards.
Council staff will adhere to Council’s Code of Conduct at all times.
Council staff will deliver solutions which are tailored, transparent and fair.
Expected Response Times
1. Service Request |
2. Standard Response Time |
3. Telephone Enquiries |
4. Return the call within 2 working days |
5. Written Enquiries |
6. Respond within 7 working days |
7. Animals 8. Urgent Dog Attack 9. Other Animal Concerns |
10. 11. Respond within 1 working day 12. Respond within 5 working days |
13. Community Development 14. Property Certificate Requests |
15. 16. Complete within 5 working days |
17. Rates 18. Land and Water Rates Enquiries |
19. 20. Respond within 3 working days |
21. Waste 22. Wheelie Bin Repair 23. Non-collection of Bin |
24. 25. Complete within 7 working days 26. Respond within 3 working days |
27. Roads 28. Assess Hazards 29. Maintenance |
30. 31. Respond within 2 working days 32. Respond within 7 working days |
33. Water and Sewer 34. Water Meter Repairs 35. Burst Water Main 36. Water Quality Issues 37. Sewer Blockages |
38. 39. Respond within 1 working day 40. Respond within 1 working day 41. Respond within 5 working days 42. Respond within 5 working days |
43. Environmental Health 44. Noise Complaints 45. Food Complaints |
46. 47. Respond within 5 working days 48. Respond within 2 working days |
49. Street Trees 50. Urgent Tree Request (Branches obstructing roads or footpaths) 51. Street Tree Maintenance |
52. 53. Respond within 1 working day 54. 55. Respond within 7 working days |
56. All other Enquiries |
57. Respond within 5 working days |
Helping Council help you
You can help Council meet its commitments by:
· Providing accurate and complete information
· Treating staff with mutual respect
· Respecting the rights of other customers
· Working with staff to solve the problem
Measuring and improving the quality of Council service
Council will measure and improve the quality of its service provision by:
· Conducting an annual ‘Customer Satisfaction’ Survey
· Obtaining feedback from the community using feedback forms and customer surveys
· Implementing quality training to all staff
· Using corporate reporting to measure performance
· Recognising staff for delivering exceptional customer service
Customer Service Requests
Requests for specific services will be recorded in Councils Customer Service Request Management System to ensure the correct staff or department is promptly notified and can take action within the Customer Service Charter established standard time frames.
Customer Service Feedback
As Council strives to deliver exceptional customer service, you are encouraged to provide feedback. Your feedback provides valuable information to allow for continued customer service improvement.
Contact us
If you would like to suggest ways in which Council can improve its service, you may contact Council by:
· Visit in person: Cootamundra Office - 81 Wallendoon Street, Cootamundra
Gundagai Office – 255 Sheridan Street, Gundagai
Office Hours – Monday to Friday 9am to 5pm
· Phone: 1300 459 689 - 24 hours a day, 7 days a week
· E-mail: mail@cgrc.nsw.gov.au
· Mail: PO Box 420
Cootamundra
NSW 2590
· Website: www.cgrc.nsw.gov.au
27 August 2019 |
Afterhours Telephone Service Etiquette
Aim
This procedure presents the guidelines for team members to manage telephone calls in a professional manner and provide a positive experience for customers. It aims to ensure that Council’s telephones are answered in a welcoming, consistent and informative manner throughout the Cootamundra-Gundagai Regional Council.
Actions
1. Please take the time to become familiar with the telephone in order to use its features easily and confidently.
2. Initial greetings should aim to be welcoming and positive in tone.
3. Take accurate messages – the caller’s full name, a return contact number, and as much information about the purpose of the call.
4. Strive to help the caller promptly, ensuring they feel valued and acknowledged.
5. Keep detailed records of the call, including their name, address, contact details, time of the call, nature of the call and the resolution.
Standard Greeting
The standard greeting for accepting external calls must include the following:
“Good Morning/Good Afternoon/Good Evening,
Cootamundra-Gundagai Regional Council,
This is (Your Name)”
Telephone Manner
· Always speak clearly, calmly and confidently.
· Answer questions within your area of knowledge, and forward unresolved messages on to the Customer Service Team who can assist the caller further during business hours.
· Inform the caller of other suitable resources, such as the Council Website, that may help them with their enquiries.
Putting Callers on Hold
· Remember to use the Hold button – the caller should not hear any conversations occurring in the background.
· When putting the caller on hold – you must inform them first and do not leave them waiting for extended periods of time.
Abusive or Difficult Callers
· Always remain calm and confident, and remind the customer that you would like to help them resolve their matter.
· If the customer becomes aggressive or abusive, you may warn them that you will terminate the call if their offensive behavior continues.
· Report abusive phone calls to your Supervisor or the Customer Service Team Leader.
The Cootamundra-Gundagai Regional Council wishes to provide exceptional customer service that is professional and effective. These guidelines promote a standard of care that are required to be adhered to at all times, for all customers, clients and visitors.
27 August 2019 |
DOCUMENT NUMBER |
304153 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
In accordance with Section 440AAB Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
To comply with the Code of Conduct. |
|||
Nil |
The tabling of pecuniary interest returns from new designated staff be noted. |
Introduction
The Code of Conduct specifies that councillors and designated persons must make and lodge with the general manager a return, disclosing the designated person’s or councillors interests within 3 months after:
(a) becoming a designated person or councillor, and
(b) 30 June of each year, and
(c) the designated person or councillor becoming aware of an interest they are required to disclose under schedule 1 that has not been previously disclosed in a return lodged under paragraphs (a) or (b).
Returns required to be lodged with the general manager under (a) and (b) must be tabled at the first meeting of the council after the last day the return is required to be lodged.
Returns required to be lodged with the general manager under clause (c) must be tabled at the next council meeting after the return is lodged.
Discussion
Pecuniary interest returns from new designated staff as at 30th April, 2019 are tabled.
27 August 2019 |
DOCUMENT NUMBER |
309457 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
In accordance with section 404(5) of the Local Government Act. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Half Yearly Progress Report January - June 2019 ⇩ |
The Delivery Program 2018-2021 incorporating the Operational Plan 2018/19 (Year 1) half yearly progress report, (1 January – 30 June 2019) be received and noted. |
Background
1. At its meeting of 28th February, 2019, Council received and noted the half yearly progress report on the 18/19 Operational Plan actions for 1st July, 2018 – 31st December, 2018.
2. Section 404 (5) of the Local Government Act 1993 requires that “The general manager must ensure that regular progress reports are provided to the council reporting as to its progress with respect to the principal activities detailed in its delivery program. Progress reports must be provided at least every 6 months.”
3. Accordingly, annexed to this report is a half yearly progress report outlining the extent to which performance measures and targets set out in the Delivery Program and Operational Plan have been achieved during the second half of the reporting year, that is between 1st January and 30th June, 2019.
4. Attached is the Delivery Program 2018-2021 incorporating the Operational Plan 2018/19 (Year 1) - Half Yearly Progress Report (1 January – 30 June 2019) for review.
It is anticipated to provide Council with quarterly reports moving forward. The next progress report will be presented to Council at the November, 2019 Council Meeting, and will consist of status updates for actions within the 19/20 Operational Plan (Q1 reporting period July-September, 2019).
27 August 2019 |
DOCUMENT NUMBER |
310165 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Draft Fraud Control Plan ⇩ |
The Draft Fraud Control Plan, attached to the report, be adopted. |
Introduction
At its meeting held on 4th July, 2019, the Internal Audit Committee recommended that the draft Fraud Control Plan, attached to the report, be adopted by Council.
Discussion
The draft Fraud Control Plan, attached to the report, has been developed to ensure that it aligns with the Audit Offices Fraud Control Improvements Kit with particular reference to the ten attributes in the fraud control framework.
27 August 2019 |
DOCUMENT NUMBER |
309729 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this policy |
|||
LEGISLATIVE IMPLICATIONS |
This policy is supported by the Local Government State (Award) 2017. |
|||
POLICY IMPLICATIONS |
Adoption of the draft policy will provide an appropriate policy in relation to this specific type of special leave. |
|||
1. Draft Domestic Violence Policy ⇩ |
The draft Domestic Violence Policy, attached to the report, be adopted. |
Introduction
At its Ordinary Meeting on 30th April, 2019 Council resolved that:
Council prepares a report on the implications of implementing 10 days paid domestic violence leave for Council staff.
A draft policy was prepared based on best practice in the industry and includes:
· The Council recognising the impact domestic violence can have on the lives of those that experience abuse, including their working lives and financial security
· The policy applies to all employees of Council.
Discussion
The Domestic Violence Policy was endorsed at the Consultative Committee meeting, 25th June, 2019. It was recommended to go to Council for adoption.
The proposed Domestic Violence Policy and its implementation should have no financial implications to Council given that any leave granted by the General Manager will be granted through sick leave accruals and/or special leave (with or without pay).
This is an internal policy document and does not require public exhibition.
27 August 2019 |
DOCUMENT NUMBER |
308108 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
1. Muttama Hall Management Committee meeting minutes 11 July 2019 ⇩ 2. Annual Financial Report for Muttama Managment Committee ⇩ 3. Grants Summary ⇩ |
1. The Minutes of the Muttama Hall Management s.355 Committee Ordinary meeting held on 11 July, 2019, attached to the report, be received and noted. 2. The Muttama Hall Management Committee 2019 Annual Financial Report and supporting documentation, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Muttama Hall Management s.355 Committee Ordinary meeting held on 11 July, 2019, are submitted for the information of Council.
The Muttama Hall Management Committee 2019 Annual Financial Report and supporting documents, are submitted for the information of Council.
27 August 2019 |
DOCUMENT NUMBER |
309846 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
1. Cootamundra Tourism Action Group Meeting Minutes 1 August 2019 ⇩ |
The Minutes of the Cootamundra Tourism Action Group s.355 Committee meetings held on 1st August, 2019, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Cootamundra Tourism Group s.355 Committee held on 1st August, 2019 are submitted for the information of Council.
27 August 2019 |
DOCUMENT NUMBER |
307805 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
1. Gundagai Tourism Action Committee Minutes 24 July 2019 ⇩ 2. Gundagai Tourism Action Committee Minutes 14 August 2019 ⇩ |
1. The Minutes of the Gundagai Tourism Action s.355 Committee meetings held on 24 July 2019 and 14 August 2019, attached to the report, be received and noted. 2. Council consider the Committee recommendations included in the report. |
Introduction
The attached Minutes of the Gundagai Tourism Action s.355 Committee meeting held on 24 July 2019 and 14 August 2019 are submitted for the information of Council.
Committee Recommendations to Council
In the minutes of the Committee dated 14 August 2019, the Committee has recommended the following:
1. Council seeks funding for a Tuckerbox plinth for tourists to pose their dogs on for a photo as a permanent fixture at the Dog on the Tuckerbox Site.
2. Council seeks further funding for the Old Mill Project.
3. Existing funding to be used for the redevelopment of the new VIC centre. Additional funding to be sought for the new toilet block.
27 August 2019 |
DOCUMENT NUMBER |
308109 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the s.355 Committee Management Manual. |
|||
1. Ellwood's Hall meeting minutes 25 July 2019 ⇩ |
The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Extraordinary Meeting held on 25th July, 2019, attached to the report, be received and noted. |
Discussion
The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Extraordinary Meeting held on 25th July, 2019 are submitted for the information of Council.
27 August 2019 |
DOCUMENT NUMBER |
309591 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
Minutes of s.355 Committee meetings are submitted to Council in accordance with the s.355 Committee Management Manual. |
|||
1. Heritage Centre Meeting Minutes 5 August 2019 ⇩ 2. Cootamundra Heritage Centre Managment Committee updated membership details ⇩ |
1. The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 5th August, 2019, attached to the report be received and noted. 2. The office bearers and membership of the Cootamundra Heritage Centre Management s.355 Committee as detailed in the report, be endorsed. |
Introduction
The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting are submitted for the information of Council.
Membership
The Cootamundra Heritage Centre Management s.355 Committee would like to advise Council of their current updated membership, as per the attached correspondence. The details of office bearers and membership is provided for Council’s consideration, as follows:
Chairperson: Geoff Larsen
Vice-Chairperson: Rosalind Wight
Secretary/ Treasurer: Betti Punnett
Other Members: Yvonne Forsyth, Betty Brown, Hugh Hamilton, Margaret Parkinson
Michele Pigram and Arthur Ward
Council Representative: Cr Craig Stewart
Council’s endorsement of the Committee membership and office bearers is requested.
27 August 2019 |
DOCUMENT NUMBER |
309458 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
1. Muttama Creek Regeneration Group Meeting Minutes 3 June 2019 ⇩ |
The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 3rd June, 2019, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 3rd June, 2019 are submitted for the information of Council.
27 August 2019 |
DOCUMENT NUMBER |
310748 |
|||
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
The amount donated by Council |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Request for Donation - Cootamundra Rodeo Association ⇩ |
Council consider a donation to the Cootamundra Rodeo Association |
Introduction
Council regularly receives requests for donations from community groups and Council determines such requests on their individual merit.
Discussion
The Cootamundra Rodeo Association (CRA) is endeavouring to revitalise the rodeo circuit which, if successful, would be of ongoing economic benefit to the Cootamundra Community.
The correspondence from the CRA details the success of their March, 2019 event and their determination to see events continue to be held.
27 August 2019 |
DOCUMENT NUMBER |
309487 |
|||
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Correspondence from Mr William Cunich ⇩ |
1. Council consider the proposal from Mr Cunich to purchase lots 6 and 7 Pinkerton Road attached to the report. 2. Mr Cunich be advised in writing of Councils determination. |
Introduction
Mr William Cunich has previously requested Council consider purchasing lots 6 and 7 Pinkerton Road, Cootamundra. The previous requests were not seen as viable options for Council to undertake at that time and, as such, were not prepared as reports for the consideration of Council.
As the attached correspondence was received from Mr Cunich a report has been prepared for the consideration of Council.
Council is not seeking to purchase land for any current or future known projects and, as such it is recommended that Mr Cunich be notified of that in writing.
27 August 2019 |
DOCUMENT NUMBER |
310747 |
|||
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Release of IPART Reports into rating and compliance matters for consultation ⇩ 2. Recent amendments to the Local Government Act 1993 ⇩ 3. The Appointment and Dismissal of Senior Staff ⇩ 4. Supporting Local Councils and Emergency Services ⇩ 5. Call for Submissions - Regional Migration Inquiry ⇩ 6. Steph Cooke Puts Spotlight on Rural Road Safety ⇩ 7. Correspondence from the Hon Shelley Hancock- Minister for Local Government ⇩ 8. Joint Organisation Funding Guidelines ⇩ 9. Steph Cooke pays tribute to Tim Fischer ⇩ |
The correspondence in the Information Bulletin, attached to the report, be received and noted. |
Introduction
Correspondence received by Council is attached to the report for the information of the Mayor and Councillors.
27 August 2019 |
DOCUMENT NUMBER |
310360 |
|||
REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Council’s investment income for July 2019 was $46,899.27, 34% under the budgeted figure of $62,786.00. |
|||
LEGISLATIVE IMPLICATIONS |
Council investments comply fully with Section 625 of the Local Government Act (NSW) 1993, Local Government (General) Regulation 2005 paragraph 212 and Council’s Investment Policy. |
|||
POLICY IMPLICATIONS |
The Investment Policy was adopted on 31st July, 2018 and is due for review on 31st July, 2021. |
|||
1. Investment Report July 2019 ⇩ |
That the Investment Report as at 31 July 2019 be received and noted. |
Introduction
Returns on investments are 34% below budget but above the July 2019 benchmark.
Discussion
Investments for July 2019 have produced interest of $46,899.
Interest rates have been falling consistently this calendar year. Returns are also decreasing as funds reserved for major projects are expended. As mentioned in a previous report, the budget was developed when interest rates were better, and a significant downgrade will be needed in the September Quarterly Budget Review.
27 August 2019 |
DOCUMENT NUMBER |
310399 |
|||
REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
That Council consider applying to the Minister for Local Government to end the ordinary rate path freeze at 1 July, 2020. |
Introduction
Upon its introduction, Section 218CB of the Local Government Act 1993 (the Act) set transitional provisions for rating paths for amalgamated councils and stipulated that ordinary rates of the former Cootamundra and Gundagai Councils be frozen for a period of 3 years. A recent amendment to the Act extended that period to 4 years, however, it allowed for councils to apply to the Minister to end the freeze at 3 years should they wish to do so.
Discussion
In addition to proclaiming the amalgamation of the former Cootamundra and Gundagai Shire Councils, the Local Government (Council Amalgamations) Proclamation 2016 locked in the existing ordinary rates structure of the legacy Councils for the 2016/2017 financial year.
The NSW government subsequently introduced further amendments: through section 218CB(1) and 218CB(2) of the Local Government Act 1993 (the Act). The effect of these amendments was to continue to ‘freeze’ the ordinary rates structure of the former Councils for a further three financial years 2017/18 - 2019/20.
A further legislative instrument regarding Local Government rating is the introduction of Local Government Amendment Bill 2019.The Bill extends the existing rates path freeze mechanism for an additional year. The effect of this change means Council is required to harmonise its Ordinary Rate structure by 1 July 2021.
However the Minister for Local Government will consider applications from newly formed merged Councils requesting to ‘opt out’ of the additional year of rate path freeze and thereby commence ordinary rates harmonisation in 2020/2021 (i.e. 1 July 2020).
Many amalgamated councils have lobbied the state government to extend the freeze to 4 years, indicating that various issues that have potential implications on the timing of the introduction of a harmonised rating system. The most significant of these issues is the IPART review of the Local Government Rating system which recommends:
· Changes to how ordinary rates are calculated by using capital improved values (CIV) (e.g. Market value of the whole property) rather than the existing unimproved values (UV) which values land only.
· More flexibility to define different ‘residential areas’ that receive different levels of Council services and to charge them differently within a reasonable range.
· Possibility of imposing a limit on any year-on-year increase for each year of rates harmonisation e.g. 10%
· More transparency around the value of rating exemptions given to exempt entities.
· Introduction of a new rating category for ‘environmental land’
· Introduction of business subcategories of ‘industrial’ and ‘commercial’
· Introduction of a vacant land subcategory across residential, business and mining rating categories.
· Reduction of time limit available for sale of land for rates provisions from five years outstanding rates to three years.
While such issues have created difficulties for some councils that would make it unlikely that they could achieve a 1 July 2020 deadline, Cootamundra-Gundagai Regional Council has been fortunate to have highly knowledgeable and experienced rating staff making it possible to implement a new rating system from 1 July, 2020 should Council resolve that way.
Further, over the past 18 months Council has conducted three Councillor Workshops on this matter and preliminary modelling on the impacts of potential new rating structures. The release of new land values, from the Valuer General, later this year will allow detailed modelling. In the interim, a comprehensive communication and education program between Council and the community could be undertaken.
The frozen rating structure, containing the two structures of the former councils, has created considerable inequities in both former Council areas. In view of these inequities, Council may wish to make application to the Minister to end the ordinary rate path freeze from 1 July 2020.
27 August 2019 |
DOCUMENT NUMBER |
310400 |
|||
REPORTING OFFICER |
Tim Swan, Manager Finance |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
To comply with section 413 of the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
Accounting Policies are detailed within the Financial Statements. |
|||
Nil |
1. The Mayor, Deputy Mayor, Acting General Manager and Responsible Accounting Officer be delegated to sign the Statements by Council and Management for the 2019 General Purpose Financial Statements and 2019 Special Purpose Financial Statements for Cootamundra-Gundagai Regional Council. 2. The 2019 Financial Statements be referred for audit. 3. The Acting General Manager be authorised to issue the 2019 Financial Statements upon receipt of the auditor’s report. |
Introduction
Section 413 of the Local Government Act, 1993 requires a resolution of Council to refer the draft financial statements to audit.
Section 413(2)(c) requires a resolution of Council that the annual financial statements have been prepared in accordance with;
· The Local Government Act, 1993 (as amended) and the Regulations made there under.
· The Australian Accounting Standard and professional pronouncements.
· The Local Government Code of Accounting Practice and Financial Reporting.
Further, that to the best of its knowledge and belief, the financial statements present fairly the operating result and financial position, and accord with Council’s accounting and other records.
Section 418 of the Act requires that as soon as practicable after Council receives a copy of the auditor’s report, it must fix a date for a meeting to present the audited financial statements to the public, and it must make the financial statements available for public inspection for at least seven days prior to the meeting date.
Discussion
The financial statements for the reporting period ended 30 June, 2019 are currently being prepared and are scheduled for audit in September, 2019. Pursuant to section 413(1) of the Local Government Act, 1993 Council is required to refer the draft statements to audit.
A Councillor Workshop will be scheduled to allow for information and analysis to be provided.
27 August 2019 |
DOCUMENT NUMBER |
310665 |
|||
REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Regular monitoring of Council’s finances will ensure that any issues are identified in a timely manner. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. July 2019 Finance Report ⇩ |
That the Monthly Finance Report for July 2019 be received and noted. |
Introduction
This monthly reporting package provides Councillors with an update on the financial position of Council.
Discussion
As this is the first monthly report of the financial year, there is very little of significance to comment on. Overall, revenue is ahead of budget, due mostly to the levying of rates and annual charges in July. A few expense lines are higher than the scheduled budget, however these include committed costs that will be incurred over the full year.
There are no major concerns.
27 August 2019 |
DOCUMENT NUMBER |
310462 |
|||
REPORTING OFFICER |
Paul Woods, Executive Director - PMO |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Budget variance for the Cootamundra Water Main Replacement program as detailed in the report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Monthly Major Projects Update Spreadsheet ⇩ |
1. The Monthly Major Projects Status Update report be received and noted. 2. The recommended changes to the project budgets as listed be adopted. |
Introduction
Council is currently managing 110 projects worth $53,030,487. This report provides a monthly update to Councillors as to the progress of the projects. The attached schedule provides a brief update on the status of each of the projects.
Discussion
Budget variances
Project |
Amount |
Commentary / Recommendation |
Cootamundra Water Mains Replacement |
$1,730,393 |
To be funded from the Water Reserves until the budgeted loan proceeds are drawn down. The water reserve balance at 30 June 2018 was $5,872,000 |
Project expenditure
The figures used for total expenditure include both actual invoices paid and orders raised in the system but not yet paid (committed expenditure). In some instances there can be a lag in time between the goods being ordered and being physically delivered on site. From a budget point of view it is important to include both actual and committed expenditure to assist with management of budgets.
27 August 2019 |
DOCUMENT NUMBER |
310667 |
|||
REPORTING OFFICER |
Phil McMurray, Acting General Manager |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
1. A date for a Councillor Workshop be determined for no later than 30 August, 2019, to discuss the merits and prioritise projects for consideration for inclusion in the Stronger Country Communities Funds (SCCF) Round 3. 2. The Acting General Manager be authorised to submit the applications following the outcomes of 1 above. 3. The Acting General Manager be authorised to provide letters of support for community and Council applications under the funding program referred to in 1 and 2 above. 4. The list of projects proposed to be submitted through the Stronger Country Communities Funds Round 3, be prepared in a report and submitted for the endorsement of Council at the September, 2019 Ordinary Meeting. |
Introduction
On 21st June, 2019 the NSW State Government announced Round 3 of the Stronger Country Communities Fund (SCCF) allocation for the Council area being $1.548M. From the grant guidelines 50% of the funding must be allocated to youth (12-24 years old) projects or programs. Applications close on 27th September, 2019.
To facilitate consideration of the potential projects listed in the report, and in view of the limitged time frame available for their consideration, it is proposed that a Councillor Workshop be scheduled so as to consider and prioritise the projects.
Program Guidelines were distributed to Council previously and information has been distributed to the community through Council’s usual communication mediums.
Discussion
Given the current workload of Council officers, and pending the outcome of current strategic planning activities, it would be beneficial to have a focus on renewing existing Council infrastructure. In particular, this activity should focus around the completion of projects already underway where additional funding is required for their completion. Further, the resubmission of projects for which application had previously been made but which were unsuccessful. This approach should allow for the minimisation to Council of the exposure to ongoing maintenance expenses.
Insufficient time to plan and the competing priorities between Council and community projects has resulted in a high number and variety of issues for staff managing these projects. Consequently it has been challenging to see the completion of projects within the timeframe and budget provided.
A break in the creation of “new” projects will provide a much needed opportunity to conduct relevant scoping work, for Council’s future needs. This approach should allow Council to better consolidate its own project management activities.
Community groups are encouraged to submit their own projects utilising their own incorporated group status. Applicants will be required to provide evidence of community consultation and support for projects in the application. So generally, projects that are consistent with Council’s Community Strategic Plan should be supported.
A list of Projects thought worthy of consideration is provided below and indicative estimates, and detailed descriptions of proposals will be discussed at the proposed workshop:
Old Mill Project - $300k
The Arts Centre Cootamundra - $300k
Carberry Park new toilets and car parking - $300k
Gundagai Library - $200k
Cootamundra Library -$200k
Cootamundra Showground, caretaker’s cottage - $200K
Ellwood Hall Cootamundra, painting and toilet upgrade - $190k
Muttama Hall, kitchen and outside area - $190k
Gundagai Middleton Drive, Solar lights - $150k
Lindley Park Gundagai – BBQ, Toilet, carpark – $150k
Palmer Park Wallendbeen, BBQ and Toilet - $110k
Friendship Park Gundagai, BBQ and Toilet - $110k
Muttama Creek Cycleway - $110k
Footbridge over drain near Cootamundra Hospital, Mackay Street to Inala Place - $60k
Footbridge over drain Scott Avenue to Cutler Avenue at Cootamundra Retirement Village - $60k
Footpath replacement- Bourke St Cootamundra - $55k
Solar Flood warning lights for Hovell and Thompson Streets Cootamundra causeways - $50k
Install Footbridge over creek Wallendbeen Recreational reserve - $50k
27 August 2019 |
DOCUMENT NUMBER |
310278 |
|||
REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Friendship Park Gundagai Materials Plan ⇩ 2. Friendship Park Gundagai Landscape Plan ⇩ |
The Landscape Plan and Materials Plan for the Friendship Park Gundagai Playground, attached to the report, be adopted.
|
Introduction
In 2018 Council received $60,000 in Stronger Country Community Funding for the upgrade of the playground at Friendship Park, William Street Gundagai. Council engaged Somewhere Landscape Architects to prepare plans for the upgrade.
Discussion
Draft plans were placed on public display for 28 days in May, 2019. Community consultation conducted on the playground site on 22nd June, 2019 was also used to inform the final plans. The current budget will be used to upgrade equipment, fencing and access paths with other elements of the plan being put forward for future funding as it becomes available.
Adoption of the plan will allow equipment to be ordered to meet the 1st November, 2019 milestone for this activity.
27 August 2019 |
DOCUMENT NUMBER |
310461 |
|||
REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Andrew Swift Ambassador ⇩ |
1. Council give consideration given to the proposal offered by Mr Swift as detailed in the correspondence attached to the report. 2. Mr Swift be advised in writing of Councils resolution.
|
Introduction
Andrew Swift contacted Council and requested that Council give consideration to his offer, detailed in the attached correspondence to be official ambassador to the Dog on the Tuckerbox.
Discussion
Andrew Swift volunteered his time to perform at the reopening of the Dog on the Tuckerbox. He has a personal affinity with the site and feels that his appointment to this honorary role would benefit both himself and Council. It is noted that he has offered to produce a version of the song Along the Road to Gundagai which could be used in Council radio and television advertisements.
27 August 2019 |
DOCUMENT NUMBER |
310503 |
|||
REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
If approved, the $600 will be funded from the 19/20 Donations budget. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Stockinbingal Tellers Desk ⇩ 2. Bank Tellers Desk Request for Fianancial Assistance ⇩ |
For consideration. |
Introduction
Steve Neave of the Stockinbingal Heritage Room has contacted Council for financial assistance with the purchase of the old bank tellers desk from the Stockinbingal branch of the Bank of NSW.
Discussion
The desk is currently offered for sale for a sum of $600. The desk could be utilised for the display of historical information in the Stockinbingal Heritage Room. The concern is that if not purchased, the item will be lost from the community forever. The Stockinbingal Hall 355 Committee have other demands on their finances given the current state of structural repair of the hall. The Committee therefore seek a contribution from Council of the $600 to enable purchase of the desk.
27 August 2019 |
DOCUMENT NUMBER |
310621 |
|||
REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Old Gundagai Gaol Masterplan Report (under separate cover) ⇨ |
1. The Old Gundagai Gaol Masterplan as prepared by Noel Thomson Heritage Architect, under separate cover, be adopted. 2. Council endorse the formation of a Section 355 Committee of Council to assist Council with the implementation of the Old Gundagai Gaol Masterplan and operation of the site. 3. Further grant funding be sought for the implementation of the Old Gundagai Gaol Masterplan. |
Introduction
In 2016 Council received funding through the Office of Environment and Heritage to conduct a masterplan and interpretive works at the Old Gundagai Gaol. This worked culminated in the completion of the Old Gundagai Gaol Masterplan in July, 2018, however, the document is yet to be formally endorsed by Council. In May 2019 Council received advice from the Office of Environment and Heritage that the State Listing of the Old Gundagai Gaol has been progressed to the Minister for determination.
Discussion
Council has received a request from the community to reinstate the activities of the Friends of the Old Gundagai Gaol (FOGG) Committee. Previously operated as an incorporated body due to a perceived need to keep separate finances from Council, the FOGG committee had operated tourism activities at the site and also assisted with maintenance of the building and grounds. As the Committee is essentially carrying out this function on behalf of Council, a Section 355 Committee is considered the appropriate structure and offers coverage under Council’s insurance for the activities. Having the Old Gundagai Gaol Masterplan formally adopted will create a focus for activities of the committee and ensure that it is straightforward to meet obligations under the State Heritage Listing.
27 August 2019 |
8.4 Development, Building and Compliance
DOCUMENT NUMBER |
309602 |
|||
REPORTING OFFICER |
Brooke Douglas, Executive Assistant |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The information on Development Applications Approved in July, 2019 be noted. |
The following development applications were approved by Cootamundra-Gundagai Regional Council in July 2019:
APP. NO. |
PROPOSED BUILDING |
STREET NAME |
|
DA2019/059 |
Quarry Consent Modification |
Darbalara Road |
|
DA2019/070 |
Storage Shed |
Sheridan Lane |
|
DA2019/073 |
Change of Use |
Mantons Road |
|
DA2019/077 |
Commercial Shed |
Hurley Street |
|
DA2019/078 |
Alterations to community Infrastructure |
Landon Street |
|
DA2019/079 |
New Fence |
O’Donnell Street |
|
DA2019/080 |
New Shed |
Adelong Road |
|
DA2019/082 |
Solar Panels |
Bourke Street |
|
DA2019/083 |
Subdivision |
Brawlin Road |
|
DA2019/084 |
New Dwelling |
Bartley Street |
|
DA2019/086 |
Change of Use |
Bethany Place |
|
DA2019/087 |
New Dwelling |
Ross Friend Place |
|
DA2019/088 |
Installation of Ramp |
Sheridan Street |
|
DA2019/090 |
New Dwelling |
Bartley Street |
|
CDC2019/016 |
New Awning |
Parker Street |
|
CDC2019/017 |
New Awning |
Sheridan Street |
|
CDC2019/018 |
Alterations |
Hibernia Street |
|
|
|
|
|
VALUE OF WORK REPORTED TO THIS MEETING: |
$1,812,139.00 |
||
VALUE OF WORK REPORTED YEAR TO DATE: |
$1,812,139.00 |
||
THIS TIME LAST YEAR: |
|
||
VALUE OF WORK –July 2018 - $ 382,185.00 |
|
||
VALUE OF WORK – YTD 2018 - $ 82,185.00 |
|
||
27 August 2019 |
DOCUMENT NUMBER |
310355 |
|||
REPORTING OFFICER |
Grace Foulds, Senior Town Planner |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Any advertising costs for the Public Exhibition. |
|||
LEGISLATIVE IMPLICATIONS |
Compliance with the Environmental Planning and Assessment Act 1979 |
|||
POLICY IMPLICATIONS |
This document, should it be adopted, would be a policy document of Council |
|||
1. Draft Community Participation Plan (under separate cover) ⇨ |
The Draft Community Participation Plan (CPP) be placed on public exhibition for a period of no less than twenty eight (28) days. |
Introduction
Council, as a planning authority, is required to prepare and adopt a community participation plan (CPP) for planning matters. The CPP is to provide details on the mandatory provisions for notification in accordance with Part 1 Schedule 1 of the Environmental Planning and Assessment Act 1979 (the Act) as well as any local provisions.
Discussion
The CPP is a plain English document which seeks to encourage effective and on-going partnerships with the community to provide meaningful opportunities for community participation in planning. The plan aims to give the community sufficient opportunity to participate in strategic planning, have a say on major development which may affect them and ensure that there is transparency in the decision making processes.
The CPP applies to the Cootamundra-Gundagai Regional Council Local Government Area (the LGA) and its exercise of planning functions in accordance with the Act. The Community Participation Plan does not outline Council’s engagement strategies for the delivery of other Council services, functions or infrastructure.
The objective of the CPP is to ensure:
· That the community is informed about planning matters that affect it,
· Effective and on-going partnerships with the community to provide meaningful opportunities for community participation in planning,
· Planning information is conveyed in a manner which is easy to access and understand,
· That the community is given opportunities to participate in strategic planning as early as possible to enable community views to be genuinely considered,
· That community participation is inclusive and that community views are actively sought,
· That proponents of major developments are actively engaging with affected stakeholders before an application is lodged with Council,
· That planning decisions are made in an open and transparent way which clearly outlines how community views have been taken into account, and
· That there is a clear understanding of the methodology Council uses to engage with the community in accordance with the Act.
In accordance with the Act, a draft CPP is required to be exhibited for no less than 28 days.
27 August 2019 |
DOCUMENT NUMBER |
310356 |
|||
REPORTING OFFICER |
Grace Foulds, Senior Town Planner |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Any advertising costs associated with the Public Exhibition |
|||
LEGISLATIVE IMPLICATIONS |
Compliance with the Environmental Planning and Assessment Act 1979 |
|||
POLICY IMPLICATIONS |
This document, should it be adopted, would be a policy document of Council |
|||
1. Draft King Street Masterplan (under separate cover) ⇨ |
The Draft King Street Masterplan be placed on public exhibition for a period of no less than twenty eight (28) days |
Introduction
In 2018, Council received a grant from the NSW Office of Environment and Heritage to complete a heritage study and revitalisation plan for Wallendbeen. This draft masterplan is the result of the grant funding allocated for the revitalisation plan.
Discussion
The Cootamundra-Gundagai Regional Council (CGRC) Villages Strategy 2018 identifies Wallendbeen as having significant potential to develop as a tourism destination centred on celebration of the history of the former town and silo art. Council secured funding from the NSW Office of Environment and Heritage in 2018 under their Heritage Near Me program to further this vision. The grant allocated funding for a heritage study, which has been completed and adopted, as well as a revitalisation plan for King Street.
To undertake the revitalisation plan, Council appointed Moir Landscape Architects in May, 2019. Moir Landscape Architects conducted community engagement sessions in May and June of 2019 in which they canvased the community for themes and visions for King Street. They also undertook analysis of Wallendbeen generally and have included pedestrian and cycling trails as well as signage as a part of their concept to better tie King Street into the fabric of Wallendbeen.
Council has been presented with a draft masterplan for King Street which seeks to revitalise the streetscape, integrate necessary and pressing stormwater upgrades and minimise maintenance requirements on Council for Wallendbeen overall. It should be noted that at this stage the upgrade works are not funded, however the masterplan is an overall strategic future plan for how this area of Wallendbeen should be constructed when funding allows. It provides a concept that can be used for the leverage of external funding sources.
Importantly, the masterplan improves functionality and use of the railway end of King Street as the central meeting area of the village as well as providing an inviting location from which the silos may be viewed. It is proposed that silo art will be installed at Wallendbeen as identified in, and funded by, contributions plan.
In accordance with the draft Community Participation Plan, it is recommended that Council place this draft masterplan on exhibition for 28 days to allow the community sufficient opportunity to view and provide comment.
27 August 2019 |
DOCUMENT NUMBER |
310357 |
|||
REPORTING OFFICER |
Grace Foulds, Senior Town Planner |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Any advertising costs associated with the public exhibition |
|||
LEGISLATIVE IMPLICATIONS |
Compliance with the Environmental Planning and Assessment Act 1979 |
|||
POLICY IMPLICATIONS |
This document, should it be adopted, would be a policy document of Council |
|||
1. Draft Rural Lands Strategy (under separate cover) ⇨ |
That the Draft Rural Lands Strategy be placed on public exhibition for a period of no less than twenty eight (28) days |
Introduction
In 2018, Council began the process of engagement and research to produce a Rural Lands Strategy which would inform the creation of the Cootamundra-Gundagai Regional Council Local Environmental Plan (LEP). The draft Rural Land Strategy is the culmination of this work.
Discussion
The amalgamation of former Cootamundra and Gundagai Shires necessitates the creation of new planning instruments which cover the entire Cootamundra-Gundagai Regional Council Local Government Area (LGA). The difficulty with amalgamating these instruments is the differences between the two former shires, particularly around the treatment of rural land.
Certain aspects of each of the environmental planning instruments of the former Councils are not considered best practice by the Department of Planning and the Department of Primary Industries. While these aspects work well in individual circumstances, the process of creating a new LGA wide LEP mean that the inconsistencies with other agency agendas will result in the LEP not being endorsed by other state agencies.
In order to avoid this, Cootamundra-Gundagai Regional Council (CGRC) embarked on a strategic planning process to provide justification and rationale for how deal with rural land. Thoroughly consulting throughout this process with the community and state agencies as well as conducting extensive research via the production of ten issues papers means that CGRC has a solid rationale on which to base the drafting of the new CGRC LEP and provide some rationale to retain potentially controversial aspects of land use planning.
The Draft Rural Lands Strategy is a summary document which proposes a series of actions organised under five directions. These directions are:
1. Protect and enhance agricultural land
2. Grow agritourism
3. Encourage diversity of rural industries
4. Promote and encourage value add industries to take advantage of transport links and local resources
5. Increase resource efficiency
In accordance with the draft Community Participation Plan, it is recommended that Council place this draft strategy on exhibition for 28 days to allow the community sufficient opportunity to view and provide comment.
27 August 2019 |
DOCUMENT NUMBER |
310359 |
|||
REPORTING OFFICER |
Grace Foulds, Senior Town Planner |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Any advertising costs associated with the public exhibition. |
|||
LEGISLATIVE IMPLICATIONS |
Compliance with the Environmental Planning and Assessment Act 1979 |
|||
POLICY IMPLICATIONS |
This document, should it be adopted, would be a policy document of Council |
|||
1. Draft Cootamundra 2050 Strategy Snapshot (under separate cover) ⇨ |
The Draft Cootamundra 2050 Strategy be placed on public exhibition for a period of no less than twenty eight (28) days. |
Introduction
Cootamundra-Gundagai Regional Council identified the need to undertake a strategy specifically for Cootamundra. Community engagement and research commenced in May, 2019, with this draft strategy being the culmination of this work.
Discussion
The need for a Cootamundra Town Strategy was identified as being required for the formulation of the new Cootamundra-Gundagai Local Environmental Plan (LEP) and the Cootamundra-Gundagai Local Strategic Planning Statement. As a part of creating the Cootamundra LEP 2013, the former Cootamundra Shire Council undertook some strategic work which looked at existing land uses, particularly industrial land and residential land. The subsequent LEP reflected this strategic work, however there was never any work done to plan Cootamundra into the future, let alone 2050.
Recent changes to the Environmental Planning & Assessment Act, 1979 and Department of Planning guidelines have emphasised the need for strategic planning, in particular long term planning via the Local Strategic Planning Statements (LSPS). As a merged Council, a single theme or vision for the entire Local Government Area would be unwieldy and not implementable. Because of this, Council is proposing to break their LSPS into four sub areas to better address the diverse needs of its community being:
· The villages,
· Rural lands,
· Cootamundra, and
· Gundagai.
The Cootamundra 2050 Strategy will serve as the background document which will inform the Cootamundra area component of the LSPS, the Cootamundra-Gundagai LEP and the Cootamundra-Gundagai DCP. Good strategic planning is not done in isolation, and in order to ensure the greatest success of this strategy, it has been formulated in line with other strategic plans and considerations.
The Cootamundra 2050 Strategy is an ambitious document which examines six national challenges identified in CSIRO’s National Outlook 2019 in the context of Cootamundra to identify opportunities and mitigation measures for existing and emerging issues. Importantly to promote population growth and liveability, Cootamundra 2050 proposed three focus areas which Council and stakeholders can use to focus their resources and effort to achieve maximum impact and effect. These three focus areas are:
1. Cultural hub
2. Centre of medical excellence
3. Inland port
In accordance with the draft Community Participation Plan, it is recommended that Council place this draft strategy on exhibition for 28 days to allow the community sufficient opportunity to view and provide comment.
27 August 2019 |
DOCUMENT NUMBER |
309772 |
|||
REPORTING OFFICER |
Bill Moore, Consultant Engineer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
The Allocation of grant funding through the Stronger Country Communities Program (Round 2). |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Correspondence from Rural Fire Service and Site Plan for Proposed Taxiway ⇩ |
The proposed new taxiway and aircraft filling arrangements be submitted to CASA for approval and for dispensation to be granted to load firefighting aircraft in the area indicated during an emergency.
|
Introduction
Funding was successful through the Stronger Country Communities Program (Round 2) for Council to provide additional infrastructure at the Cootamundra Aerodrome, a taxiway, to facilitate the safe filling of water bombing aircraft in the case of emergency.
Discussion
A number of options were prepared and discussed with both the Rural Fire Service (RFS) and a representative of the Cootamundra aircraft operators. A recent meeting on site involving Council staff, an aircraft operator and representatives from both Civil Aviation Safety Authority (CASA) and the RFS agreed that the proposal to construct a new taxiway, parallel to the main runway (as depicted in the site plan attached) would be the most acceptable solution.
The RFS has provided a letter of support for the proposed new taxiway (attached).
The proposed new taxiway will separate firefighting aircraft from other aircraft users and provide a storage area for such planes required to wait to be filled, or to temporarily stand down awaiting further direction.
Delay times for other aircraft wanting to use the existing taxiway, caused by the filling of aircraft with water on the existing taxiway, is expected to be three (3) to five (5) minutes.
Under existing Aerodrome operating rules, the loading of aircraft with water on the taxiway near the RFS building is not permitted however, exemption for such emergency activity could be granted by CASA during an emergency.
27 August 2019 |
DOCUMENT NUMBER |
310379 |
|||
REPORTING OFFICER |
Shelley Liehr, Executive Assistant - Operations |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Civil Works Update Report for the month of August, 2019 be received.
|
Introduction
This report provides a detailed update of the Civil Works and Technical Services Departments works for the month of August, 2019.
Discussion
Maintenance grading has been completed on Nashes Lane, Back Brawlin, Langrove, Boxalls, Yammatree, Willis, Lockhart, and Nanangroe Roads and Faulks Lane as well the access roads to the Cootamundra town reservoirs. The maintenance grading crews are now currently working in the Cullinga and Adjungbilly areas.
Shoulder grading on Old Cootamundra Road has now finished with this crew now working along Berthong Road. Various table drain cleaning works have been completed around the Gundagai area.
The preliminary earthworks along the Old Gundagai Road reconstruction project has seen work undertaken on the cut and fill batters. The next stage of this work will be continued later in the year. This project is being funded from the Roads to Recovery program. Works are continuing at the Sheridan and West Street intersection with culverts and other drainage structures being installed.
Replacement of the footpath along Temora Street, between Parker and Murray Streets, is nearing completion and will be finished by the end of August, 2019. This work was identified for replacement due to its poor condition and unevenness and is being funded from the Stronger Communities Grants. A section of uneven footpath in Wallendoon Street near the Elouera Laundry has been replaced. Concrete work has been completed around the Gundagai Swimming Pool.
Preliminary works have commenced on the replacement of the Bongolong Creek Bridge. Work is continuing on the Sheridan Street toilet block and the entrance to Anzac Park has been widened, along with improvements to the carpark adjacent to Stan Crowe Oval.
Patching works on town streets and bitumen shire roads are being undertaken as required around the whole Council area. Town and village maintenance is also being undertaken where necessary.
27 August 2019 |
8.10 Waste, Parks and Recreation
DOCUMENT NUMBER |
307482 |
|||
REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
This will have a negative impact of the pools maintenance budget of approximately $8,000. It is anticipated that the prevention of lost revenue will allow for additional revenue to be generated to help offset the additional expenditure. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
1. The report on the issues associated with unauthorised pool access be received an noted. 2. Council authorise the installation of visually appealing and effective barricade at the point of the existing turnstiles. 3. The cost for the installation of the barricades estimated at $8,000 be funded by the Cootamundra Aquatic Centre maintenance fund. |
Introduction
The Cootamundra Aquatic Centre is experiencing difficulty in controlling unauthorised access to the pool facilities. This has been caused by the poor design of the first access point into the centre located at the turnstiles. The proposal as set out in this report endeavours to resolve this problem.
Discussion
As shown in the image below, the existing turnstile location is concealed from the office area and staff. Further, due to the turnstile design, persons can easily gain access around the turnstile and in doing so avoid payment of the entry fee.
The estimated cost to install an improved barricade is approximately
$8,000 and is anticipated to be in part recovered over the coming pool
season through the prevention of lost revenue.
27 August 2019 |
DOCUMENT NUMBER |
307484 |
|||
REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Any costs associated with advertising for Expressions of Interest as detailed in the report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
1. The report of the Cootamundra Aquatic Centre Independent Review be received and noted. 2. Council advertise Stage (1) for a period of 28 days seeking Expressions of Interest for the preparation to undertake a full review of the Cootamundra Aquatic Centre’s management and current operations. 3. A further report be prepared containing any Expressions of Interest received and be submitted to Council for consideration.
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Introduction
At the May, 2019 Ordinary Meeting of Council it was requested that consideration be given for an independent review of the management and operation of the Cootamundra Aquatic Centre be undertaken. Should the review be approved it is to commence by November, 2019 and completed no later than March, 2020, with a further report to be submitted in April, 2020 for the consideration of Council prior to the financial year budget for 2020/21 in May, 2020.
Discussion
Council owns and manages an array of sporting and recreation grounds, facilities and seasonal pools in Cootamundra and Gundagai. The development of a needs based Study and Recreation Strategy should convey to Council how to deliver effective and efficient sport and recreation services to residents and ratepayers of the Cootamundra-Gundagai Region.
“Cootamundra-Gundagai Regional Council can be a region where its people are happy, healthy, competitive and safe through its provision of quality and accessible recreation and sporting opportunities that meet the needs of the community now and into the future”.
This proposed review is the first stage of a strategy aiming to provide direction in relation to the provision of efficient and effective aquatic facilities both now and into the future.
This strategy will be required to include a plan which will drive specific actions and allow for practical, time framed and measurable implementation of any proposed efficiencies. The proposed Strategy is intended to have a life span of 10 years, at which point the entire document will need to be completely reviewed for the following 10 years. Corporate Planning Framework of the Cootamundra Aquatic Strategy is proposed to be developed in consideration of Council’s broader planning framework including:
• Council community and Operational Plan 2018-2028
• Recreation Strategy 2019
• Open Space Strategic Plan (yet to be developed)
• Asset Management Plan
• Community Plans
• Councils and Community 20/50 Plan.
Stage (1) Cootamundra Aquatic Centre and Sports Stadium
Aim
The aim of this proposal is to consider and confirm optimum future management of the Cootamundra Leisure Centre complex components and specifically to identify:
· Operating model options that would be appropriate for each of the identified facility sub-sets
· Risks associated with each option when applied to relevant facility sub-sets, risk ratings and mitigation measures that could be applied
· Key drivers of operating efficiency for each facility sub-set, and the potential of each identified operating model to optimise operating efficiencies
· Any issues associated with the transition of management and operation of each facility sub-set
· The impact of Council’s intention to undertake out-sourced operating arrangements, and any recommended ways to manage that impact.
Methodology
The review is proposed to be undertaken in three phases, and the following tasks:
Phase 1: Project Inception
• Project Inception Meeting
• Existing Document, financial and operational Review
Phase 2: Data Collection
• Stakeholder Interviews
• Operational Assessment
• Legal Context
• Case Studies
Phase 3: Reporting
• Preliminary Draft Report
• Presentation
• Final Report
Report
The final report will consist of the following headings and detail:
1. Introduction
• Background
• Aim
• Methodology
2. Stakeholder Discussions
3. Case Studies
4. Management Options
• Description of Each Management Model
• Important Factors
• Assessment
5. Risk Analysis
6. Discussion
· Local Government Act
· Key Factors
· Preferred Management Approach
· Implementation Program
o Key considerations
o Interim management
7. Recommendation
Stage 2 Sport and Active Recreation Strategy (to be considered as part of the current recreation and community Needs Strategy and 20/50 Plan)
Council provides a number of sporting and recreational facilities for the community. These assets are capital intensive and generally have long lives. In recognition of the value and life of these facilities it is proposed that Council developed a Sport and Active Recreation Strategy to cover the next 25 years. The Sport and Active Recreation Strategy provides a robust guide to the current and future provision of sporting facilities and services in Cootamundra Gundagai Regional Council. The Strategy reviews:
· Demographics and other leisure related statistics;
· Key trends in sport and recreation;
· Sustainability;
· Comparison of Australian and NSW sport and recreation participation trends; and
· Current Council facilities and management practices and stakeholder consultation.
This review will provide Council with demographic information, recreational trends and stakeholder views that taken in context with the Council’s Strategic Plan outcomes and strategies gave guidance on the direction Council and its community should head. The Guiding Principles relevant to Sport and Active Recreation are:
· Council responds to the needs of its community;
· Our Community’s health and well-being are important;
· Council will provide for the future needs for public open space and recreation facilities; and
· Council will provide equitable access and pricing policies for services in the context of the community’s capacity to pay.
These Guiding Principles set the direction, policy and associated actions for Council to work through over the 25 year time frame of the Strategy.
Objectives
A. That Council adopts the following Guiding Principles as the basis for the strategies and actions associated with the Sport and Active Recreation Strategy.
· Council responds to the needs of our community;
· our community’s health and well-being are important;
· Council will provide for the future needs for public open space and recreation facilities; and
· Council will provide equitable access and pricing policies for services in the context of the community’s capacity to pay.
B. Based on the above Guiding Principles, Council will implement actions for the following categories:
· Future Facility Requirements;
· Lease and Hire Review;
· Governance and Policy;
· Strategic Alliances and
· Operational Matters.
C. That Council adopts the following actions for the Future Facilities category of strategic actions:
· monitor trends in sport and active recreation to stay informed of changing needs;
· assess the viability of a new multi-purpose outdoor/indoor stadium/s;
· Council’s preferred strategy for future facility development should focus on non-exclusive leases
· or licenses which encourages sharing of facilities by multiple user groups before investing in the development of any new facilities; and
· adopt a demand management approach for sporting facilities that includes:
o develop Management Plans for each Sport and Active Recreation holding in accordance with Council’s Open Space Strategy Principles;
o assess synthetic surfaces for sporting codes to encourage extended usage;
o improve lighting facilities to encourage extended usage;
o investigate opportunities for sharing of existing under-utilised facilities held in other tenures and;
o assess viability of new multi-use facilities for a variety of shared users and uses such as preseason training season facilities for AFL, Soccer and Cricket.
D. That Council adopts the following actions for the Lease and Hire Review category of strategic actions.
1. Review Council’s Lease Policy:
· to include provision for new leases and lease renewals for exclusive use facilities to be based on equity contribution; and
· to ensure equitable pricing for lease rents, licences and hire rates taking into account equity and exclusive use benefits.
2. To encourage participation and ensure fees are set at an affordable and sustainable level.
3. That a component of lease rent from exclusive occupancy and use be set aside in a future facility development fund to support the future development or redevelopment of additional multiuse/shared community facilities.
E. That Council adopts the following actions for the Governance and Policy category of strategic actions.
1. Provide support for administrators of sporting clubs and associations to ensure their long term viability by:
· Council and Sport and Recreation NSW encourage local clubs and State Sporting
· Organisations to develop 10 year strategic plans that will be considered in conjunction with Council’s Management Plans for each sport and active recreation holding in accordance with Council’s Open Space Strategy Principles; and
· in partnership with Sport and Recreation NSW support volunteer administrator training.
2. Individual sporting clubs request for assistance, funding or allocation of additional land or resources will need to show how their proposal is supported by the respective State Sporting Organisation, including where the request or submission sits according to that State Sporting Organisation’s regional or state planning priorities and how the State Sporting Organisation and local club will partner with Council in financing the request.
F. That Council adopts the following actions for the Strategic Alliances Policy category of strategic actions.
1. Encourage planning and funding partnerships with local clubs, State Sporting Organisations, other Councils and State Government for new sporting facilities.
2. Explore opportunities to plan and partner in multi-sport/recreational developments with local clubs, National and State Sporting Organisations, other Councils, other tiers of government and/or in commercially built complexes.
G. That Council adopts the following actions for the Operational Matters category of strategic actions.
1. A mandatory “no use period” to be built in lease and hire arrangements to allow adequate renovation of sporting grounds when required.
2. Given the large amount of additional work to implement the short/medium term strategies over the next decade it is recommended that Council consider the creation and appointment of 1 additional Public Open Space Sport and Recreation Co-ordinating Officer position as part of the 2021-2022 Annual Plan.
H. That Council authorise the General Manager /Manager Waste Parks & Recreation Services to commence the implementation of the Guiding Principles and the strategies and actions associated with the Sport and Active Recreation Strategy once completed.
I. It is recommended that Council hold over all licences, fees and leases pending the Lease and Hire Review to ensure there is certainty and transparency for licensees and lessees.
Council call for expressions of interest from interested consultants to undertake the review. Council advertise for a period of 28 days with a report to come back to the October, 2019 Council meeting for consideration.
27 August 2019 |
DOCUMENT NUMBER |
309630 |
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REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
Approximately $900, to be funded from Parks and Gardens maintenance budget 2019/20 |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
1. Council note the estimated for the cost to remove two large eucalyptus trees from Nicholson Park, Cootamundra as detailed in the quote attached to the report. 2. Council approve the removal of two eucalyptus trees as identified, located at Nicholson Park in accordance with Council policy and procedures. 3. All costs associated with the removal of the two eucalyptus trees, stumps and ground rehabilitation be fully funded by the Cootamundra Junior League Club. 4. Council authorise the planting of twelve new advance exotic trees as determined by the Manager Waste, Parks & Recreation Services, to be planted along the Nicholson Park Oval southern fence boundary. 5. Junior League fund 50% (estimated at $900.00) of the costs associated with the purchase and planting of twelve new advance exotic trees. 6. Council contribute 50% of the estimated ($900.00) to purchase and plant 12 advanced exotic trees be funded from the Parks & Gardens maintenance budget. |
Introduction
At the 30th July, 2019 Ordinary Meeting Council requested a quote be sought for the cost of the removal of the trees.
Discussion
The quote from Cassidy’s Bobcat and Tower Hire was provided to Council prior to this meeting. The cost to remove the two trees and stumps is $10,000(ex GST).
Only one quotation was obtained as the contractor is listed as one of Council’s preferred contractors, and as such three quotations were not required. The estimated cost is indicative, and Council, the contractor and the junior league will work together to remove the trees using the most cost effective and efficient methods.
It is the intention that Council staff work with the Cootamundra Junior League representatives to have the trees removed in the most cost effective and efficient method available according to Council policy and procedures.
For the best outcome of planting the new trees it is recommended that the two trees are removed and new tree plantings be completed no later than October, 2019 prior to summer.
27 August 2019 |
DOCUMENT NUMBER |
307483 |
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REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
It is recommended that all funding be through the Stronger Community Grants Program and have no impact on Council finances. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
1. The report on Open Space improvements at the Pump Track, Stockinbingal and Palmer Park, Wallendbeen be received and noted. 2. Council submit an application for $27,050 through appropriate funding sources. 3. Council approve that the following works be undertaken pending the allocation of funds: i. The installation of two tables, benches and covers, Stockinbingal Pump Track. ii. The installation of one double gas barbeque and shelter at the Stockinbingal Pump Track iii. The installation of an automated irrigation system at Palmer Park. iv. Improvement to the existing storm water drainage at Palmer Park v. The construction of a levy bank barrier around the court at Palmer Park. vi. The installation of a drinking bubbler at Palmer Park. |
Introduction
As part of the Stronger Community Grant program, Council constructed a Bike Pump Track at Stockinbingal and play facilities in Palmer Park, Wallendbeen. The community and Council maintenance staff have identified additional requirements which would further enhance those projects.
The Stockinbingal and Wallendbeen communities have requested that Council consider the additional items so as to complete the projects and make them more enticing to the communities and their visitors.
Discussion
Stockinbingal Pump Track.
The community has requested that Council consider the addition of two covered seating and table and one double barbeque and associated infrastructure, in accordance with Council’s new open space design principals. The community and Council staff believe that the addition of these additional facilities will make a substantial difference to the play areas useability and will benefit the local community and visitors.
The estimated costs are as detailed below:
· The purchase and installation of two tables, benches and shelters $8,700.
· The purchase and installation of one double gas barbeque and associated infrastructure - $8,500.
Palmer Park - Wallendbeen
There are a number of structural and maintenance problems associated with the new Palmer Park play development area. The park improvements have been located in an area that is prone to flooding, poor drainage and lack of vegetative cover (grass) that assists with the prevention of erosion. Also, the park has no access to a water service.
Due to these associated factors, the new basketball courts are no longer serviceable as a result of the courts being covered in dust, soil and mud as a result of erosion during rain events and wind storms.
In an attempt to resolve the aforementioned problems Council has arrange to extend the existing water main with Goldenfields Water County Council to extend the line further to the park to allow water access for drinking and irrigation.
To mitigate the existing problems the following works and estimated costs are as follows:
1. Automated irrigation to allow for the establishment of a grass surface and prevent surface erosion $8,000.
2. Improve the existing storm water drainage $950.
3. To construct a small levy bank/barrier around the court - $300.
4. Installation of a drinking bubbler - $600.
27 August 2019 |
DOCUMENT NUMBER |
307485 |
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REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
There will be a cost to prepare a Master Plan once it is determined to proceed. An estimated cost for a Master Plan would be in the vicinity of $15,000/$20,000. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
1. The Manager Waste, Parks and Recreation Services prepare a report on the ongoing management, development and maintenance of the ‘Captains’ Walk’ and Jubilee Park. 2. Council allocated $40,000 from its General Fund for the sculpture and installation of three Australian Cricket Captain Sculptures. |
Introduction
Council has previously requested that a review of the management and maintenance of the ‘Captains’ Walk’ be undertaken by the Manager Waste, Parks and Recreation Services and to prepare a report for the consideration of Council at the August, 2019 Ordinary Meeting.
Discussion
On investigation of the existing management and maintenance program of the Captains’ Walk, it is apparent that there has been no real strategy or direction for its initial and ongoing future development or maintenance for some time. Due to staffing and the organisations restructure the Captains’ Walk has been left without consideration. Though it is a tourist attraction, it is contained within a Cootamundra public open space area and, as such, it is considered appropriate for the attraction to be managed by the Waste, Parks & Recreation department of Council.
On recent investigation, there appears has been no Master Plan for the initial and ongoing development of the work. Nor is there written record of why Jubilee Park was selected for its location bearing in mind that Albert Park is Cootamundra’s prime cricket ground.
There are currently three Captains’ busts missing and there appears to be no funding allocation to have them made with an estimated cost of $12,000 to $15,000 per sculpture. These sculptures have been commissioned with an artist and are currently being cast to be funded through the 2019/2020 budget.
It is suggested that prior to any further works being commissioned for the ‘Captains’ Walk’ that investigation of its history be undertaken with the intent to determine why Jubilee Park was selected for such a concept in preference to Albert Park.
Once this information has been collated an informal report can be discussed at a Councillor Workshop prior to a report being prepared for the consideration of Council.
27 August 2019 |
DOCUMENT NUMBER |
307486 |
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REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
1. The Cootamundra-Gundagai Regional Council Street Tree Audit Report be received and noted. 2. The Terms and Conditions of the Street Audit Report be adopted. |
Introduction
Council commissioned a comprehensive tree audit report for the Cootamundra-Gundagai Regional Council central business district areas in 2018 and 2019.
This audit is now complete and the Street Tree Audit Report, attached, is submitted to Council for comment and adoption.
Discussion
Cootamundra-Gundagai Regional Council had commissioned a tree survey following a significant storm event in early 2018. The survey is required to cover a number of objectives including species condition and numbers, tree performance and a Quantified Tree Risk Assessment (QTRA) for those trees which were identified as hazards or defective in commonly used areas. The survey took place over six (6) months in late 2018 and early 2019. A tree register with all the trees and collated data forms Appendix A for Cootamundra Township and Appendix B for Gundagai Township in the attached report.
Trees are a valuable asset and necessary part of both the urban and natural environment. They are the cornerstone of our environment and provide numerous benefits to the biodiversity and ecology of any area. They provide water balance stability, salinity and erosion control, amenity, cultural and aesthetic benefits and efforts should be made to preserve and plant new trees where possible. Adequate resources are required to be planned, allocated and actioned to ensure that this occurs.
27 August 2019 |
DOCUMENT NUMBER |
307487 |
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REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
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FINANCIAL IMPLICATIONS |
Any Financial implications associated with this report will be determined during the preparation of the next annual budget allocations. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Street Tree Implementation Plan ⇩ |
1. The Street Tree Implementation Plan, attached to the report, be received and noted. 2. The Street Tree Implementation Plan, attached to the report, be adopted. |
Introduction
The Implementation Plan has been developed to complement the delivery of current and future works program associated with the effective and efficient management and maintenance of the Cootamundra-Gundagai Regional Council Urban Street Trees.
This Plan in association with the newly adopted Street Tree Management Policy, Street Tree Audit and Street Tree Registers will give council and staff a solid understanding how council will be managing all Urban Street Trees now and into the future. All these documents now complete the administration and operational requirements, documentation and strategic planning associated with Urban Street Tree management. They also give council an understanding and appreciation of the resources and finances required to achieve adopted outcomes.
Discussion
Cootamundra-Gundagai Regional Council Tree Implementation Plan has been developed for the following purposes;
· To complement and provide further details, guidance and process to Cootamundra-Gundagai Regional Council Street Tree Management Policy and Street Tree Audit as amended.
o And use of Tree Removal Assessment & Approval Form
· To promote the benefits of trees in our environment and society, including the preservation of trees and enhancement of the Urban Forest
· Provide a working and proactive framework for Council staff to follow and manage all the relevant matters associated with street trees and trees on Council controlled lands.
o Further suggested reference documents and materials.
· Outline and plan specific tree management processes, including the following;
o Inspection and assessment resumes
o Tree Hazard Management and Risk assessment – Application and use of Quantified Tree Risk Assessment (QTRA)
o Pruning and Removal
o Pest and Disease Management – Including Elm Leaf Beetle Control.
o Guidance on Significant trees
o Replanting and Tree Establishment
o Assessment of Tree Root issues
o Assessment of resident complaints and concerns including
§ Tree Root issues
§ Termites and other pests
§ Leaf litter and tree debris
o Stump removal
· Council Engagement of Tree Contractors and minimum Training requirements
· Engagement with Essential Energy and pruning of street trees around power lines.
· Evaluation and use of the 2018/2019 Street Tree Survey.
Ordinary Council Meeting Agenda |
27 August 2019 |
Cootamundra Gundagai Regional Council
Tree Implementation Plan 2019.
1. Introduction, Scope and Purpose.
CGRC Tree Implementation Plan is developed for the following purposes;
· To complement and provide further details, guidance and process to CGRC Street Tree Management Policy as amended.
o And use of Tree Removal Assessment & Approval Form
· To promote the benefits of trees in our environment and society, including the preservation of trees and enhancement of the Urban Forest
· Provide a working and proactive framework for Council staff to follow and manage all the relevant matters associated with street trees and trees on Council controlled lands.
o Further suggested reference documents and materials.
· Outline and plan specific tree management processes, including the following;
o Inspection and assessment resumes
o Tree Hazard Management and Risk assessment – Application and use of Quantified Tree Risk Assessment (QTRA)
o Pruning and Removal
o Pest and Disease Management – Including Elm Leaf Beetle Control.
o Guidance on Significant trees
o Replanting and Tree Establishment
o Assessment of Tree Root issues
o Assessment of resident complaints and concerns including
§ Tree Root issues
§ Termites and other pests
§ Leaf litter and tree debris
o Stump removal
· Council Engagement of Tree Contractors and minimum Training requirements
· Engagement with Essential Energy and pruning of street trees around power lines.
· Evaluation and use of the 2018 Street Tree Survey.
2. Definitions and References.
CGRC Street Tree Management Policy – Council Policy Document adopted by Council that outlines the requirements to ensure that all actions relating to street tress and vegetated areas are appropriately managed.
Tree Removal Assessment & Approval Form – Internal Document used to evaluate trees where removal (or other) is requested either internally or from external sources.
Quantified Tree Risk Assessment (QTRA). Risk assessment process that quantifies the potential risk of harm from a failing tree or tree part. QTRA evaluates Target Range, (land use), Size range (of defect) and probability of failure; to provide and output of Risk of Harm expressed as a fraction.
Risk of harm is a combined measure of likelihood and consequences of tree failure considered against the baseline of a lost human life (or property damage) within the coming year. The risk of harm output can be compared to advisory thresholds of Unacceptable, Tolerable or broadly acceptable to assist tree managers in determining what is reasonable practicable, is the risk as low as reasonable practicable and the costs and benefits of risk control.
The risk of harm output will be a key factor in determining council tree priority ratings outlined in CGRC Street Tree Management Policy.
Australian Standard 4373 -2007 Pruning of Amenity Trees. Reflects current arboricultural practices for tree pruning. This standard should be adopted for pruning of all trees including road verges.
Australian Standard 4970 – 2009 Protection of trees on development Sites. Provides details and evaluation processes for trees that are subjected to or likely to be subjected to development processes including root damage and removal, and canopy impacts. This should be used where all development processes including kerbing, pathways, trenching and other infrastructure works are conducted near trees.
Fakes, Judy. (2000). Practical issues in line clearance and Street trees. A paper written by Judy Fakes that provides guidance on pruning trees around power lines. This can be used by Council to assist in negotiating with Essential Energy on methods used to prune council trees, to minimise the aesthetic damage, decline of trees and risk profile of trees that are subjected to powerline clearing.
CGRC – 2018 Street Tree Survey. A comprehensive survey, including GPS plotting of all street and park trees, that includes tree species, location, condition and hazard assessment, including application of QTRA where applicable. The data from this survey can be used to determine various management functions including removal of trees in very poor condition, risk mitigation actions for trees with higher risk defects in higher use areas and pest and disease management.
Significant Tree. There are various methodologies and definitions for Significant Trees. The following is a summary of qualitative assessment indicative of a Significant Tree.
o The tree is a large tree in good condition and good vigour that dominates the local landscape with longer life expectancy.
o A large tree or tree of substantial age that is remnant or indigenous to the location of and important to the local ecology.
o A medium or large tree that is listed as threatened or endangered species by legislation
o Heritage Listed tree
o A tree that has noted cultural or heritage values
o A group or patch of smaller trees or large shrubs that are listed as threatened or endangered species by legislation.
3. Benefits of Trees – Promotion of the Urban Forest and Tree Retention.
The combined benefits of trees is not well appreciated by many. Trees are a cornerstone of the environment and our eco systems. In line with CGRC Street Tree Management Policy, there should be a compelling and valid reason to remove any tree. The following benefits can be cited for internal discussions and discussions with residents and interested parties where applicable.
· Many have heritage and cultural values – both indigenous and post European settlement.
· They provide shade for people and car parking, protection from wind and reduce hail impact on property.
· Reduce solar radiation impacts on buildings and reduce summer cooling costs.
· Greatly improve aesthetic qualities and amenity value for streets, parks and gardens.
· Increased real estate values are associated with ‘leafy’ streets
· Environmental Values include;
o Storm water management
o Erosion control
o Control of water tables and rising salinity
o Wildlife habitat – food, shelter and breading sites.
o Sequestration of carbon, and localised release of oxygen.
o Interception of dust and other airborne particles.
· Social and psychological benefits are also cited.
It should be realised that every medium or large tree removed will take between 20 to 200 years to replace.
4. Use and Application of QTRA.
This plan is not intended to fully explain QTRA. At least two staff from Council should be formally trained and maintained as a QTRA user. Other Arboricultural consultants who are QTRA users can be identified from the QTRA web site if Council staff are not available. https://www.qtra.co.uk/cms/
The risk of harm output from the QTRA process forms the risk assessment required to assist in the evaluation of Council Priority for tree works. From the Council risk management process it will not be possible or reasonable practicable to conduct tree works on all trees, therefore the QTRA risk of harm (the Risk Assessment) needs to drive priority for limited resources and priority for tree works.
Note on Interpretation of QTRA and Council Priority Rating.
If the Calculated risk of harm is in the mid to higher tolerable region or broadly acceptable region then the Priority for Tree works will be low – 4 or 5, or no action required. Even if a tree has a large impending defect, but there is no target or a low target range then the risk of harm will be tolerable or broadly acceptable and resource allocation will not normally occur or likely be available.
The following framework (table 1) adapted from QTRA Practice Note 5 is to be used as a guide against Council Priority Works.
Table 1 Interpretation of QTRA Against Council Priority Rating. |
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Region |
Risk of Harm |
Council Priority Rating |
Unacceptable Region |
Greater than 1/1 000 |
Risk mitigation is required on a priority 1 basis |
Very High Tolerable Region |
1/5 000 to 1/1 000 |
Risk mitigation will be a priority 1 or 2 basis |
High Tolerable Region |
1/10 000 to 1/5000 |
Risk Mitigation will be a Priority 2 or 3 |
Mid Tolerable Region |
1/200 000 to 1/10 000 |
Risk Mitigation will be a Priority 4 or 5 Risk reduction benefits should be considered against the sacrifice in terms of cost of implementing risk reduction. Resources will only be allocated if available. |
Lower Tolerable Region |
1/1 000 000 to 1/200 000 |
Risk mitigation will not normally occur |
Broadly Acceptable Range |
< 1/ 1 000 000 |
No action is required – the risk is already as low as reasonable practicable. |
5. Inspection and Assessment Programs.
There will be various sources or reasons for tree inspection and assessment. This includes;
· Infrastructure Works – both planning and reactive
· Road and footpath clearances – line of site, vehicle and pedestrian access.
· Clearance of infrastructure – playgrounds, buildings etc.
· Safety assessment – inspection for tree hazards that may fail onto roads, footpaths, public places or private property/infrastructure.
· Resident complaints or concerns.
Infrastructure Works – Required Outcomes.
· In the initial planning stages of all planned infrastructure works the tree vegetation should be identified and accessed for impact.
· Any works inside the Tree Protection Zone – (as defined in Australian Standard 4970; 12 times the stem diameter) should be accessed by Council or other qualified Arboriculturists as defined in Training Requirements.
o It should be noted that works near the Structural Root Zone (as defined by Australian Standard 4970) can lead to tree destabilisation and whole tree failure.
· Where trees are accessed and recommended for removal Tree Removal Assessment & Approval Form is required to be used.
Inspection for Clearance Pruning – Required Outcomes.
o Light to medium canopy pruning of trees for general clearances should be scheduled on 4-5 year program.
o Each area that requires pruning for vehicle and pedestrian clearance, and infrastructure clearance should be placed on a list and inspected on rotation of 4 year cycle.
o Data from the 2018 Street Tree Survey can be used to initiate this list which can be added to as required.
o Pruning works can be scheduled from the inspection results.
Safety Assessment Inspections – Required Outcomes.
o 2018 Street Tree Survey provides a list of trees with accessed defects and a calculated risk of harm based on estimated target range for the impact area.
o Tree assessed with Risk of Harm of 1/10 000 or higher. Tree list should be generated and reviewed and the target range established as accurate estimate.
o If the target range is not accurate then the QTRA user should be contacted to review the risk of harm accordingly.
o If the Target range is an accurate assessment then trees should be allocated Tree Priority and works as per Table 1 and recommended work scheduled as budget allows.
o Tree Removal Assessment & Approval Form will be required.
o NEED TO DETERMINE ONGOING SAFETY INSPECTION RESUME.
Resident Safety Complaints or Concerns – Required Outcomes.
o Where residents or other persons raise a complaint or concern regarding a tree safety issue the Tree Removal Assessment & Approval Form should be completed and assessment of the complaint/tree conducted as required.
o If the tree was inspected and accessed during the 2018 survey then the QTRA Assessment from 2018 will be valid for a period of at least 12 months, unless a high intensity storm event has been encountered since the date of inspection.
o Alternatively complete a QTRA assessment and determine the risk of harm.
o Apply appropriate Risk Mitigation measures as outlined below.
o Apply the Council Tree Priority rating system as per Table 1.
o Notes for Dealing with Public/Residents’ concerns on Safety.
o It should be noted that complaints will be received from persons who are concerned that the tree is large and therefore dangerous. That the limbs sway a lot under wind loading. The following information can be used to convey accurate information to concerned residents.
§ Trees are designed to sway heavily in high wind events – this is how the tree dissipates the energy loading on the branches – this is normal.
§ If there are no defects noted in the tree then explain to the resident that “There are no defects that can be identified in the tree – I cannot justify council resources pruning the tree when there are other trees that do have defects – or more serious defects.”
§ If the risk of harm is in the tolerable range and Priority 4, 5 or no action. “The risk Assessment (QTRA Assessment) indicates that it is far more likely that no person will be present if the limb fails. I cannot justify council resources where there are trees with higher risk of harm that are higher priority.”
o It is Council Policy to maintain where possible and increase the tree canopy across our Council area. It is not policy to remove or prune trees that have a low risk profile.
o If you are not satisfied with the council assessment you are free to engage a qualified Arboricultural Consultant and provide Council with a report on the condition of the tree that Council will take into account.
o Council may consider allowing you to prune the tree at your expense, with an approved council contractor if you make such an application.
6. Pruning, Removal and Risk Mitigation Measures.
Risk Mitigation Measures. - Required Outcomes.
There are various risk mitigation measures that can be applied- depending on the circumstances.
The intention is to maintain trees where possible, and only remove trees that are in poor condition, with short useful life expectancy and/or presents an unacceptable risk profile and no other viable risk mitigation option is available. Significant trees will normally be provided with additional dispensation and higher resources to prolong the viability of the tree.
Removal of sound trees for infrastructure development should only occur if there is no other viable alternative. Planting offsets will be required.
o Determine risk mitigation measures, using tree removal as the last option.
o Consider pruning or branch load reduction.
o Consider bracing and support systems
o Consider removing the target or changing the plan to accommodate significant trees
o Significant Trees may require aerial inspections or have stems formally analysed for levels of decay to determine sound wall percentages for prudent risk analysis.
o Tree condition and estimated useful life expectancy should play a role in the recommendations.
Tree Removal Assessment & Approval Form will be required to be completed.
Pruning – Required Outcomes.
o All tree pruning shall be in accordance with Australian Standard 4373-2007 – Pruning of Amenity Trees.
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