Late Reports Agenda of Ordinary Council Meeting

Ordinary Council Meeting Agenda

30 July 2019

COUNCIL MEETING ACTION REPORT

MEETING / ITEM	ACTION	OFFICER	STATUS
05/07/2017 18.06.2019	Amend Gundagai LEP 2011 to correct mapping discrepancies	Planning	Ongoing. Amendment No 4 is currently being reviewed following feedback from the Department of Planning prior to a Gateway determination.
20/08/2017 – 7.1	Offer Turners Lane site for sale and negotiate sale price in accordance with report.	Phil	Ongoing – Purchaser still committed. Contract for sale amended to remove council obligation to relocate overhead power lines. New contract ready for finalisation.
28.11.2017 – 7.3.2.1 22.08.2018 17.09.2018 26.09.2018 17/01/2019 4.02.2019	Waste Collection Services Waste Collection Services cont.	Wayne	Council adopted for Stage 3 to commence with a schedule of works and timeline currently being prepared for staff’s consideration. Once the schedule and timeline have been approved works will commence with council to be informed accordingly of the adopted schedule of works and timeline. 18/6/19 update- First draft of the financial plan has been completed and review sent back to consultant for consideration. Next stage is the development of the Business Plan. For full details of the scope of works, timelines etc. refer to the Waste, Parks & Recreation Managers’ report to the June, 2019 Council meeting.

31.01.2018 – 7.1.1.3 19.06.2019 07.2019	Continue with land transfer of Inland Aircraft Fuel Depot	Phil/ Andrew	Remediation works to be completed by Caltex prior to finalising transfer of title. Transfer progressing. Following up remediation work. Site meetings undertaken with consultants. Funding options being investigated
31.01.2018 – 7.1.1.4 18.06.2019 July, 2019	Prepare detailed design and cost estimates for Turners Lane industrial subdivision. Include budget allocation in 2018/2019 budget.	Phil Bill	22/03/2018 To be outsourced. An amount of $500K has been included in budget estimate. Proposals being sought. Awarded to MJM – Designs expected Dec 18. Draft final civil design plans have been submitted by consultants and returned to consultants requiring some minor amendments for finalisation. Receipt of the final designs is anticipate early July, 2019. Works to commence in 2019/20 Final civil design plans received. Awaiting final electrical design (anticipated mid-August). Awaiting result of funding application prior to commencement of construction.
27.02.2018 – 8.5	Prepare documentation for loan for water mains replacement	Phil	22/03/2018 Document preparation will be undertaken following the tender process for the $2M contract as part of the Stronger Communities fund. In Progress.
24.04.18 – 7.1.1.2	Amendment 4 be placed on exhibition upon receipt of delegated approval from the Department of Planning and Environment	Phil	Pending formal submission to and approval from DPE. On hold pending DA clarification.
22.05.18 – 7.1.1.2 18.06.2019	Amendment 7 be placed on exhibition upon receipt of delegated approval from the Dept of Planning and Environment	Sharon Sharon	Staff are currently checking the final draft of the Amendment prior to gazettal. Item 8 to be reported back to Council Planning staff are currently checking the final draft of the Amendment prior to gazettal.
22.05.18 – 7.2.2.3 15.09.2018	Request for the funding of new signage to the July Workshop in relation to development options for the Dog on the Tuckerbox	Phil	Deferred. Deputy GM preparing options paper.
17/01/2019	Investigations to be undertaken to determine feasibility of providing a safe and accessible pedestrian pathway to link Cootamundra town centre and the cemetery on Yass Rd.	Mark/ Anthony Carroll	Long term project. Safety audit of rail overpass completed.
31.07.18 – 9.2 17/01/2019 21.03.2019 18.06.2019 07.2019	Council, in collaboration with the Muttama Creek Regeneration Group, investigate the feasibility of creating a walking track alongside sections of Muttama Creek.	Wayne	Application prepared and submitted for grant funding for footpath/walking track. Still awaiting response on submission. Actively seeking alternative funding options or grants as they become available. Arrangements are current being arranged to meet onsite with the group to discuss future plans. Once this has been determined a report will need to be presented to council for determination and approval. Any plans will need to consider the Muttama Flood Study and seek recreational opportunities A meeting between the group and the Waste, Parks & Recreations Manager is yet to be arranged. It is the intention to arrange a meeting for September 2019.
Council Meeting 26/03/2019
Item 8.1.7 18.06.2019 07.2019	Showground users group	Andrew	A masterplan for the Showground be prepared with staff and the Committee including the provision of a caretakers cottage Drone work complete. Being presented to users group Wednesday 19-6-2019 Awaiting feedback from user groups
Item 8.1.10 18.06.2019 07.2019	Identify the correct location of the fence between Ellwood’s Hall and neighbouring property and move fence if required.	Andrew	Investigate if a survey is required and relocate fence if required. New fence required. Survey works complete Discussions with owners underway
Item 8.1.13	Investigate land purchase in Scott Avenue	Phil	Inspection undertaken with Daryl Sedgewick on 3^rd May, 2019
Item 8.4.1 23.05.2019	NSW Public Works Advisory be invited to prepare a proposal for a concept design incorporating an optional PV arrangement to offset power costs and with the provision for future chlorine treatment should Council wish to supply treated effluent for irrigation purposes within the village.	Phil/ Ganesh	Discussions with Public Works are continuing
Ordinary Meeting 30^th April, 2019
8.1.10 ALGWA Conference 2019 Report 18.06.2019	2. Council prepares a report on the implications of implementing 10 days paid domestic violence leave for Council staff.	Glen/HR	To be included in Councils Leave Policy Draft Policy to be discussed at the June Consultative committee meeting
9.2 Notice of Motion - Council Develop a Civic Events and Ceremonial functions Policy	That Cootamundra-Gundagai Regional Council develop a Civic Events and Ceremonial Functions Policy.	Teresa /Marianne	Review Liverpool and Camden policies for draft. Yet to commence
ORDINARY MEETING 28^TH MAY, 2019	Resolution	Officer	Action
Question 8.1.10 Council Meeting Action Report	Follow up progress detailed design for Turners Lane and include in action report	Bill	See 31.01.2018 – 7.1.1.4 on page 2
Question 8.1.10 Council Meeting Action Report	Bridge Safety Audit Report	Mark/ Matt	Prepare report for June/July business paper Ongoing. Seeking funding opportunities for bridge assessment
8.1.3 Drought Declaration (150/2019)	Council seek support from the Hon. Michael McCormack for CGRC to be drought declared	Marianne	Gathering information from Operations to include in letter e.g. what is impacting on council work and dollar amounts.
8.1.9 Cootamundra Development Corporation - Request for Sponsorship for Cootamundra Wattle Time Fair (156/2019)	Council consider sponsorship of the annual Cootamundra Wattle Time Fair by way of the provision of traffic control in lieu of the $350 sponsorship request subsequent to approval by the Local Area Traffic Committee at its June, 2019 meeting.	Marianne/Mark 18.06.2019	To be approved at the Traffic Committee. Once approved letter to be sent to CDC advising outcome by 30^th June, 2019. Application was briefly discussed in general business at the Traffic Committee meeting. A formal recommendation will be considered by the Traffic Committee over the next couple of weeks with the decision to be advised at that date. In progress
8.7.2 Council Mini Bus (165/2019)	The Council Hiace mini bus be retained for a period of six months and a report on the bus’s usage income and costs against the bus be prepared and submitted to the November, 2019 Ordinary Meeting.	Phil	Gundagai Neighbourhood Centre manage bus Group induction for users to drive bus Provide requirements e.g. current licence, log books, user spreadsheet, booking form, data spreadsheet to collate use hours, kilometers, use contract and guidelines/limitations (if any) etc.
8.7.3 CRUC Financial Assistance (167/2019)	Council approve the Acting General Manager to investigate available options for Cootamundra-Gundagai Regional Council to provide financial assistance to the Cootamundra Rugby Union for the Facilities Project in accordance with legislation under the Local Government Act, 1993.	Phil/ Tim
9.1 Notice of Motion (172/2019) 07.2019	Council investigate the feasibility of extending the Cootamundra indoor pool weekend operating hours. Further, Council undertake a review of the facility’s processes and expenditure and incorporate options regarding the use of staff or contractors in the management of both the pool and stadium facilities.	Phil/ Wayne	No time frame was provided for a report to be submitted to Council. An independent report to be prepared at the conclusion of the trial period and with a report to be submitted for the Council consideration. The extended winter season operating hours have been implemented as per Council resolution, with the outcomes to be reported back to Council at the end of the winter pool season. A report to Council will be presented in August, 2019 indicating the cost associated with the undertaking of an independent review of the aquatic centre and stadium operations.

ORDINARY MEETING 25^TH June, 2019	Resolution/ Question	Officer	Action
8.1.2 Muttama Hall Management s.355 Committee 182/2019	Why is the Wired Lab taking a 5% commission on the funding received by the Muttama Hall s.355 Committee?	Phil	Chase up funding guidelines.
7.1 Traffic Committee minutes	5.6 Traffic Committee Minutes Bereena Road Access to TEGRA Quarry	Matt	Arrange letter to approve TEGRA to maintain road until a MoU is prepared.
	Aside request from Cr Sheahan	Phil	Provide Road Safety Audits to Marianne to upload to Councillor Drive
	Access and Inclusion Committee	Wayne	Lift and change table in the Cootamundra pool facility Adult change facility
07.2019		Andrew	Ramp installed in the Gundagai pool Works have commenced
		Sharon	Disability access audit of business’ with awareness programme delivered by Council staff to business owners/managers
07.2019	Gundagai Honor Board	Andrew	Be moved to a more visible location Board has been removed and a suitable location is being investigated.
8.1.12 Requests for Sponsorship (001/2019)	1. Council donate the amount of $1000 to the Southern Sports Academy for the sponsorship of five young local athletes to participate in sports development programs. 2. Council donate $900 for three local special needs children to attend the annual Special Children’s Christmas Party, 2019 to be held in Albury. 3. Council donate $500 to assist with the Red Cross’s 100 years of service in Cootamundra celebrations.	Marianne	Arrange for the payment of donations as per council resolution and send appropriate correspondence Still waiting for response from Andrew Bell, SSA Waiting for the nomination of 3 local children Red Cross donation to be completed by Accounts Payable this week
8.2.3 Monthly Finance Report for May, 2019	2 Dates be determined for meeting with Council to commence finance workshops.	Marianne	Coordinate calendar entries with Cr’s Graham and Phillips department managers. Managers to coordinate appropriate supervisors to attend.

DOCUMENT NUMBER	307971
AUTHORISING OFFICER	Phil McMurray, Acting General Manager
REPORTING OFFICER	Abb McAlister, Mayor
ATTACHMENTS	Nil