Agenda of Ordinary Council Meeting

Ordinary Council Meeting Minutes

25 June 2019

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Alby Schultz Meeting Centre, Cootamundra
ON Tuesday, 25 June 2019 AT 6:00pm

PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan, Cr Craig Stewart

IN ATTENDANCE: Phil McMurray (Acting General Manager), Ganesh Ganeshamoorthy (Manager Assets), Susan Gheller (Manager of Business), Mark Ellis (Manager Civil Works), Sharon Langman (Manager Development, Building and Compliance), Andrew Brock (Manager Facilities), Tim Swan (Manager Finance), Glen McAtear (Manager Regulatory Services), Wayne Bennett (Manager Waste, Parks & Recreation Services)

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

ADJOURN MEETING FOR OPEN FORUM

Resolution 174/2019

Moved: Cr Leigh Bowden

Seconded: Cr Dennis Palmer

Council adjourn for Open Forum.

Carried

2 Open Forum

List of Speakers

1. Allan Mitchell – Proprietor Albion Hotel - spoke on the ongoing pigeon problem in the Cootamundra CBD area.

2. Jenna Reid – Proprietor Little Apron Coffee shop – spoke on the ongoing pigeon problem in the Cootamundra CBD area.

RESUME OPEN MEETING

Resolution 175/2019

Moved: Cr Gil Kelly

Seconded: Cr Charlie Sheahan

Council resume the Open Meeting.

Carried

3 Apologies

Nil

4 Disclosures of Interest

Nil

5 Confirmation of Minutes

5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 28 May 2019

Resolution 176/2019

Moved: Cr Dennis Palmer

Seconded: Cr Penny Nicholson

The Minutes of the Ordinary Meeting of Council held on Tuesday 28 May 2019 be confirmed as a true and correct record of the meeting.

Carried

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagement

Resolution 177/2019

Moved: Cr Leigh Bowden

Seconded: Cr Craig Stewart

The information in the Mayoral Minute be received and noted.

Carried

7 Reports from Committees

7.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 13 June 2019

Resolution 178/2019

Moved: Cr Charlie Sheahan

Seconded: Cr Gil Kelly

The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 13 June 2019 (attached) are submitted for adoption.

Carried

7.2 Minutes of the Access and Inclusion Committee Meeting held on Friday 5 April 2019

Resolution 179/2019

Moved: Cr Charlie Sheahan

Seconded: Cr Gil Kelly

The Minutes of the Access and Inclusion Committee Meeting held on Friday 5 April 2019 (attached) are submitted for adoption.

Carried

7.3 Minutes of the Access and Inclusion Committee Meeting held on Thursday 30 May 2019

Resolution 180/2019

Moved: Cr Charlie Sheahan

Seconded: Cr Craig Stewart

The Minutes of the Access and Inclusion Committee Meeting held on Thursday 30 May 2019 (attached) are submitted for adoption.

Carried

8 General Manager’s Report

8.1 Business

8.1.1 Gundagai Tourism Action s.355 Committee Meeting Minutes

Resolution 181/2019

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

1. The Minutes of the Gundagai Tourism Action s.355 Committee meetings held on 14 March, 22 May and 12 June 2019, attached to the report, be received and noted.

2. Council noted the Committee recommendation regarding the road surface at Annie Pyers Drive.

3. Council set Gaol entry fee at $5 per person, children free. Gaol audio headsets to be an additional $5 each to hire.

Carried

8.1.2 Muttama Hall Management s.355 Committee

Resolution 182/2019

Moved: Cr Leigh Bowden

Seconded: Cr Doug Phillips

1. The Minutes of the Muttama Hall Management s.355 Committee Ordinary meeting held on 17 April 2019 and 13 June 2019, attached to the report, be received and noted.

2. The Muttama Memorial Hall Masterplan and Statement of Heritage Impact for Conservation and Reconstruction Works, attached to the report, be received and noted.

3. Council noted the recommendations for building works to the Muttama Hall and allocations of funding detailed from point 1-7 in the 13 June 2019 Minutes, attached to the report.

4. Anne Last be endorsed as a member of the Muttama Hall Management s.355 Committee.

Carried

8.1.3 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

Resolution 183/2019

Moved: Cr Dennis Palmer

Seconded: Cr Doug Phillips

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 30 May 2019, attached to the report, be received and noted.

Carried

8.1.4 Cootamundra Showground Users Group s.355 Committee Annual General Meeting and Membership

Resolution 184/2019

Moved: Cr Gil Kelly

Seconded: Cr Charlie Sheahan

1. The Minutes of the Cootamundra Showground Users Group s.355 Committee Annual General Meeting held on 15 May, 2019, attached to the report be received and noted.

2. The Minutes of the Cootamundra Showground Users Group s.355 Committee Meeting held on 15 May, 2019, attached to the report be received and noted.

3. Council note the vacant Office Bearer positions and endorse the Manager Business as the temporary Secretary/Treasurer.

4. Council endorse the new Kennel Club user group nominated member and alternate member of the Showground Users Group s.355 Committee as detailed in the report.

5. Council not support the recommendations included in the report.

Carried

8.1.5 Fees for Mayor and Councillors

Resolution 185/2019

Moved: Cr Charlie Sheahan

Seconded: Cr Penny Nicholson

The Councillor annual fee of $12,160 and the Mayoral (Additional) annual fee of $26,530 for the 2019/20 financial year be adopted.

Carried

8.1.6 Draft Code of Meeting Practice

Resolution 186/2019

Moved: Cr Doug Phillips

Seconded: Cr Leigh Bowden

The draft Code of Meeting Practice, attached to the report, be adopted.

Carried

8.1.7 Draft 2019/2020 Operational Plan

Resolution 187/2019

Moved: Cr Doug Phillips

Seconded: Cr Dennis Palmer

1. The draft 2019/20 Operational Plan, inclusive of the Revenue Policy, Fees and Charges, Long Term Financial Plan and budget, be adopted.

2. Council provide funding of $50,000 to The Art Centre Cootamundra in recognition of its ongoing cultural and economic contribution to the community for the 2019/20 financial year.

3. The Arts Centre Cootamundra enter into an Memorandum of Understanding in relation to management process and a business plan.

Carried

8.1.8 Local Government NSW Annual Conference 2019

Motion

Moved: Cr Leigh Bowden

Seconded: Cr Abb McAlister

1. Council determined the attendees for the Local Government NSW Annual Conference to be Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor) Cr Leigh Bowden and Phil McMurray (Acting General Manager).

2. The Mayor and Deputy Mayor be nominated as Council’s voting delegates for the Local Government NSW Annual Conference

8.1.9 Institute of Public Works Engineering Australasia

Resolution 188/2019

Moved: Cr Charlie Sheahan

Seconded: Cr Dennis Palmer

Cr Sheahan’s report on the annual Institute of Public Works Engineering Australasia Local Road Congress, 2019 and attachments be received and noted.

Carried

8.1.10 Small Business Friendly Councils Inaugural Conference Report

Resolution 189/2019

Moved: Cr Leigh Bowden

Seconded: Cr Penny Nicholson

The attendance Report for the Small Business Friendly Councils Inaugural Conference by Cr Bowden be received and noted.

Carried

8.1.11 Council Meeting Action Report

Resolution 190/2019

Moved: Cr Dennis Palmer

Seconded: Cr Penny Nicholson

The updated Council Meeting Action Report, attached to the report, be received and noted.

Carried

8.1.12 Requests for Sponsorship

Resolution 191/2019

Moved: Cr Doug Phillips

Seconded: Cr David Graham

1. Council donate the amount of $1000 to the Southern Sports Academy for the sponsorship of five young local athletes to participate in sports development programs.

2. Council donate $900 for three local special needs children to attend the annual Special Children’s Christmas Party, 2019 to be held in Albury.

3. Council donate $500 to assist with the Red Cross’s 100 years of service in Cootamundra celebrations.

Carried

8.1.13 Jobs For NSW Regional Pitchfest 2019

Resolution 192/2019

Moved: Cr David Graham

Seconded: Cr Gil Kelly

Council consider sponsorship and involvement in the Pitchfest 2020 program by becoming a grassroots partner.

Carried

8.1.14 Information Bulletin

Resolution 193/2019

Moved: Cr Gil Kelly

Seconded: Cr Penny Nicholson

The information provided in the attachments of the Information Bulletin be noted.

Carried

8.2 Finance

8.2.1 Investment Report - May 2019

Resolution 194/2019

Moved: Cr Gil Kelly

Seconded: Cr Craig Stewart

The Investment Report as at 31^st May, 2019, attached to the report be received and noted.

Carried

8.2.2 Monthly Major Projects Program Report

Resolution 195/2019

Moved: Cr Leigh Bowden

Seconded: Cr Gil Kelly

1. The progress report on project status be received and noted.

2. The recommended changes to the project budgets as listed be adopted.

Carried

8.2.3 Monthly Finance Report for May, 2019

Resolution 196/2019

Moved: Cr David Graham

Seconded: Cr Doug Phillips

1. The Monthly Finance Report for May, 2019 under separate cover be received and noted.

2. Dates be determined for meeting with Council to commence finance workshops.

Carried

8.3 Community and Culture

8.3.1 Cootamundra Development Corporation Memorandum of Understanding

Resolution 197/2019

Moved: Cr Dennis Palmer

Seconded: Cr Doug Phillips

Council delegate authority to the Acting General Manager to execute the Cootamundra Development Corporation’s Memorandum of Understanding on behalf of Cootamundra-Gundagai Regional Council.

Carried

8.4 Development, Building and Compliance

8.4.1 Development applications approved may 2019

Resolution 198/2019

Moved: Cr Dennis Palmer

Seconded: Cr David Graham

The information on Development Applications Approved in May 2019 be noted.

Carried

8.4.2 Liquid Trade Waste Implementation Cootamundra Township

Resolution 199/2019

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

Council implement a two category charge for the discharge of liquids into the Cootamundra Sewer System for all non residential land uses to align with the system currently being charged to non residential land uses that discharge liquids into the Gundagai Sewer System.

Carried

8.5 Regulatory Services

Nil

8.6 Assets

Nil

8.7 Civil Works

8.7.1 Civil Works Report - June 2019

Resolution 200/2019

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The Civil Works Update Report for the month of June, 2019 be received.

Carried

8.8 Technical Services

Nil

8.9 Facilities

8.9.1 Proposed Cootamundra Netball Court Upgrade

Resolution 201/2019

Moved: Cr Dennis Palmer

Seconded: Cr Doug Phillips

Council adopt the proposed layout on the Netball Court Site Plan, attached subject to the following amendments:

1. The court layout be located 1.5m closer to the car park,

2. The court layout be located 1.0m closer to Adam Street,

3. Dual court line marking be used to accommodate both the netball and basketball associations, and,

4. “Universal” goal posts be installed to accommodate both the netball and basketball associations.

Carried

8.10 Waste, Parks and Recreation

8.10.1 Waste Parks & Recreation Section Monthly Activity Report

Resolution 202/2019

Moved: Cr Leigh Bowden

Seconded: Cr Charlie Sheahan

The Waste, Parks & Recreation Services Sections activity report be received and noted.

Carried

8.10.2 Proposed Extended Operating hours Cootamundra Aquatic Centre

Resolution 203/2019

Moved: Cr Craig Stewart

Seconded: Cr Leigh Bowden

1. The Cootamundra Aquatic Centre operating hours review report be received and noted.

2. Council proceed with implementing the additional hours for this 2019 winter season only as presented in the report as a trial basis.

3. The additional estimated $12,250 be funded from Council’s General Fund.

4. Council staff investigate and prepare a report no later than the October, 2019 Ordinary Council for meeting the consideration of Council.

5. A comprehensive independent review of the Cootamundra Aquatic Centre and existing opportunities outlining the most effective and efficient management practices required to operate the facility and to service the projected user demands into the future will be attached to the report mentioned in 4 above.

Carried

9 Motion of which Notice has been Given

9.1 Notice of Motion - Continued Pigeon Control in the Cootamundra Central Buisiness District

Resolution 204/2019

Moved: Cr Craig Stewart

Seconded: Cr Doug Phillips

“That Cootamundra-Gundagai Regional Council continue to undertake efforts for the purpose of pigeon control in the Cootamundra central business district”.

Carried

9.2 Notice of Motion - Cootamundra-Gundagai Regional Council continue to support the Arts Centre Cootamundra

Motion

“That Cootamundra-Gundagai Regional Council continue to support the Arts Centre Cootamundra with the financial contribution of $50,000 for the 2019/2020 financial year and that the contribution be reflected in the budget paper”.

At the request of the author, the Notice of Motion was withdrawn.

9.3 Notice of Motion - Council Investigate the Feasibility of the Installation of Solar Street Lighting on Middleton Drive Walk and Cycle Way

Resolution 205/2019

Moved: Cr Abb McAlister

Seconded: Cr Leigh Bowden

“That Cootamundra-Gundagai Regional Council investigate the feasibility for the installation of solar street lighting along the walking and cycle way, from north to south Gundagai on Middleton Drive, and through Heydon and Yarri Parks.”

Carried

10 Questions with Notice

Nil

11 Confidential Items

11 Close for Confidential Items of Open Council Meeting

Resolution 206/2019

Moved: Cr Dennis Palmer

Seconded: Cr Penny Nicholson

The Open Council meeting close for Confidential Items.

Carried

11.1 Recruitment for Position of General Manager at Cootamundra-Gundagai Regional Council

RECOMMENDATION

1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public.

11.2 Recruitment of the Position of General Manager for Cootamundra-Gundagai Regional Council

Provisions for Confidentiality

Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.

11.2 Recruitment of the Position of General Manager for Cootamundra-Gundagai Regional Council

Motion

Moved: Cr Charlie Sheahan

Seconded: Cr Gil Kelly

1. Council review and consider the attached proposals for the recruitment of the position of General Manager at Cootamundra-Gundagai Regional Council.

2. Council accept the recruitment proposal, attached, from Local Government New South Wales Management Solutions for the recruitment of the position of General Manager at Cootamundra-Gundagai Regional Council.

3. The Mayor advise the selected recruitment agency of its proposal being accepted by Council.

4. The unsuccessful recruitment agencies be thanked for submitting their proposal for the recruitment of the position of General Manager at Cootamundra-Gundagai Regional Council.

11.3 Resumption of Open Council Meeting

Resolution 207/2019

Moved: Cr Penny Nicholson

Seconded: Cr Dennis Palmer

The Open Council meeting resume.

Carried

11.4 Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

The Meeting closed at 9:10pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 30 July 2019.

................................................... ...................................................

CHAIRPERSON GENERAL MANAGER

Extraordinary Council Meeting Minutes

8 July 2019

MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council Meeting
HELD AT THE Alby Schultz Meeting Centre
ON Monday, 8 July 2019 AT 6:00 PM

PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson and Cr Doug Phillips

IN ATTENDANCE: Phil McMurray (Acting General Manager

1 Acknowledgement of Country

ADJOURN MEETING FOR OPEN FORUM

Recommendation

Council adjourn for Open Forum.

2 Open Forum

There was no Open Forum

RESUME OPEN MEETING

Recommendation

Council resume the Open Meeting.

3 Apology

Resolution 208/2019

Moved: Cr Doug Phillips

Seconded: Cr David Graham

That the apologies received from Cr’s Bowden, Sheahan and Stewart be accepted and leave of absence granted.

Carried

4 Disclosures of Interest

Nil

5 General Manager’s Report

5.1 Finance

5.1.1 2019-20 Rates and Annual Charges

Resolution 209/2019

Moved: Cr Gil Kelly

Seconded: Cr Dennis Palmer

The 2019-20 Rates and Annual Charges for the Cootamundra Area (formerly Cootamundra Shire Council) as detailed in the report be adopted.

1. ORDINARY RATES

In accordance with the provisions of Section 535 of the Local Government Act 1993 Cootamundra-Gundagai Regional Council hereby resolves to make the following rates and charges for the 2019/20 rating year:

a) A Farmland Category Rate of 0.3189 cents in the dollar, for all rateable land within the Farmland Category in Council’s area, as defined in Section 515 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2016, with a minimum amount of $431.00 per assessment.

b) A Residential Category Rate of 0.3004 cents in the dollar, with a base amount of $182.00 per assessment, for all rateable land within the Residential Category in Council’s area, as defined in Section 516 of the Local Government Act 1993, excluding land that is subject to either Residential Sub-Category – Cootamundra Township, Residential Sub-Category - Outskirts or Residential Sub-Category – Village, based upon the land value at a base valuation date of 1 July 2016. The base amount of $182.00 for the Residential Category is estimated to realise 34.74% of the total yield of this category.

c) A Residential Sub-Category – Cootamundra Township Rate of 1.2694 cents in the dollar, for all rateable land within the Residential Category in Council’s area, as defined in Section 516 of the Local Government Act 1993, and that is within the Cootamundra Township as defined on Map “A”, based upon the land value at a base valuation date of 1 July 2016, with a minimum amount of $431.00 per assessment.

d) A Residential Sub-Category – Outskirts Rate of 0.3364 cents in the dollar, with a base amount of $182.00 per assessment, for all rateable land within the Residential Category in Council’s area, as defined in Section 516 of the Local Government Act 1993, and that is within the Cootamundra Outskirts area as defined on Map “B”, based upon the land value at a base valuation date of 1 July 2016. The base amount of $182.00 for the Residential Sub-Category Outskirts is estimated to realise 29.04% of the total yield of this sub-category.

e) A Residential Sub-Category – Village Rate of 0.6275 cents in the dollar, with a base amount of $182.00 per assessment, for all rateable land within the Residential Category in Council’s area, as defined in Section 516 of the Local Government Act 1993, and that is within the villages of Stockinbingal or Wallendbeen, as defined on Maps “C” and “D” respectively, based upon the land value at a base valuation date of 1 July 2016. The base amount of $182.00 for the Residential Sub-Category – Village is estimated to realise 48.71% of the total yield of this sub-category.

f) A Business Category Rate of 0.3292 cents in the dollar, with a base amount of $234.00 per assessment, for all rateable land within the Business Category in Council’s area, as defined in Section 518 of the Local Government Act 1993, excluding land that is subject to either Business Sub-Category - Cootamundra Township Non Central Business District, Business Sub-Category - Cootamundra Central Business District, Business Sub-Category – Industrial Aerodrome, Business Sub-Category – Industrial Barnes Street, Business Sub-Category – Industrial East or Business Sub-Category – Industrial South, based upon the land value at a base valuation date of 1 July 2016. The base amount of $234.00 for the Business Category is estimated to realise 42.00% of the total yield of this category.

g) A Business Sub-Category – Cootamundra Central Business District Rate of 3.336 cents in the dollar, for all rateable land within the Business Category in Council’s area, as defined in Section 518 of the Local Government Act 1993, and that is within the Cootamundra Central Business District area as defined on Map “E”, based upon the land value at a base valuation date of 1 July 2016, with a minimum amount of $464.00 per assessment.

h) A Business Sub-Category – Cootamundra Township Non Central Business District Rate of 1.7436 cents in the dollar, for all rateable land within the Business Category in Council’s area, as defined in Section 518 of the Local Government Act 1993, and that is within the Cootamundra Township Non Central Business District area as defined on Map “F”, excluding land that is subject to either Business Sub-Category – Industrial Aerodrome, Business Sub-Category – Industrial Barnes Street, Business Sub-Category – Industrial East or Business Sub-Category – Industrial South, based upon the land value at a base valuation date of 1 July 2016, with a minimum amount of $464.00 per assessment.

i) A Business Sub-Category – Industrial Aerodrome Rate of 1.6922 cents in the dollar, for all rateable land within the Business Category in Council’s area, as defined in Section 518 of the Local Government Act 1993, and that is within the Industrial Aerodrome area as defined on Map “G”, based upon the land value at a base valuation date of 1 July 2016, with a minimum amount of $464.00 per assessment.

j) A Business Sub-Category – Industrial Barnes Street Rate of 1.6922 cents in the dollar, for all rateable land within the Business Category in Council’s area, as defined in Section 518 of the Local Government Act 1993, and that is within the Industrial Barnes Street area as defined on Map “H”, based upon the land value at a base valuation date of 1 July 2016, with a minimum amount of $464.00 per assessment.

k) A Business Sub-Category – Industrial East Rate of 1.6922 cents in the dollar, for all rateable land within the Business Category in Council’s area, as defined in Section 518 of the Local Government Act 1993, and that is within the Industrial East area as defined on Map “I”, based upon the land value at a base valuation date of 1 July 2016, with a minimum amount of $464.00 per assessment.

l) A Business Sub-Category – Industrial South Rate of 1.6922 cents in the dollar, for all rateable land within the Business Category in Council’s area, as defined in Section 518 of the Local Government Act 1993, and that is within the Industrial South area as defined on Map “J”, based upon the land value at a base valuation date of 1 July 2016, with a minimum amount of $464.00 per assessment.

m) A Mining Rate of 0.310 cents in the dollar, for all rateable land within the Mining Category in Council’s area, as defined in Section 517 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2016, with a minimum amount of $420.00 per assessment.

2. DOMESTIC WASTE MANAGEMENT CHARGES

In accordance with the provisions of Sections 535, 496 and 501 of the Local Government Act 1993 Cootamundra Gundagai Regional Council hereby resolves to make the following domestic waste management and waste management outskirts charges for the 2019/20 rating year:

a) Domestic Waste Management Charge of $410.00 per annual service for each parcel of rateable land within the Cootamundra Township as defined on Map “A” for which the service is available, excluding vacant and unoccupied land. The levying of such charge is to entitle the ratepayer to a regular weekly service of one 140 litre bin for domestic rubbish, a fortnightly service of one 240 litre bin for recyclable domestic rubbish and a fortnightly service of one 240 litre bin for green domestic waste.

b) Domestic Waste Management Village Charge of $410.00 per annual service for each parcel of rateable land within the villages of Stockinbingal or Wallendbeen, as defined on Maps “C” and “D” respectively, for which the service is available, excluding vacant and unoccupied land. The levying of such charge is to entitle the ratepayer to a regular weekly service of one 140 litre bin for domestic rubbish, a fortnightly service of one 240 litre bin for recyclable domestic rubbish and a fortnightly service of one 240 litre bin for green domestic waste.

c) Waste Management Outskirts Charge of $410.00 per annual service for each assessment of residential land outside of the Cootamundra Township as defined on Map “A”, and the villages of Stockinbingal or Wallendbeen as defined on Maps “C” and “D” respectively, for which the service is available and required. The levying of such charge is to entitle the ratepayer to a regular weekly service of one 140 litre bin for domestic rubbish, a fortnightly service of one 240 litre bin for recyclable domestic rubbish and a fortnightly service of one 240 litre bin for green domestic waste.

d) Domestic Waste Management Unoccupied Cootamundra Charge of $22.00 on each parcel of rateable land within the Residential - Cootamundra Township rating sub-category as defined on Map “A” for which a domestic waste management service is available but the land is vacant and unoccupied.

e) Domestic Waste Management Unoccupied Village Charge of $23.00 on each parcel of rateable land within the Residential - Stockinbingal or Residential – Wallendbeen rating sub-categories, as defined on Maps “C” and “D” respectively, for which a domestic waste management service is available but the land is vacant and unoccupied.

3. NON RESIDENTIAL WASTE MANAGEMENT CHARGES

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following non-residential waste management charges for the 2019/20 rating year:

a) Non-Residential Waste Management Charge of $7.80 per service for the removal of waste (one 240 litre general waste pickup weekly and one 240 litre recyclable waste pickup fortnightly) from a non-residential premises for which the service is required; payable annually in advance, or by quarterly instalments. Each chargeable “service” is a collection of one 240 litre general waste bin once per week, so multiple services will be charged for multiple bins and/or multiple collections per week.

b) Non-Residential Waste Management Village Charge of $7.80 per service for the removal of waste (one 240 litre general waste pickup per week and one 240 litre recyclable waste pickup per fortnight) from a non-residential premises within the villages of Stockinbingal or Wallendbeen, as defined on Maps “C” and “D” respectively, for which the service is required; payable annually in advance, or by quarterly instalments. Each chargeable “service” is a collection of one 240 litre general waste bin once per week, so multiple services will be charged for multiple bins and/or multiple collections per week.

c) Non-Residential Green Waste Charge of $101.00 per service per annum of the removal of green waste (one 240 litre green waste pickup per fortnight) for a non-residential premises for which the service is required; payable annually in advance or by quarterly instalments.

d) Non-Residential Waste Management Re-establishment Charge of $23.00 per service for the re-establishment of a waste management service for a non-residential premises, requested within three months of discontinuation of the service.

4. STORMWATER MANAGEMENT CHARGES

In accordance with the provisions of Section 535, 496A and 510A of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual stormwater management charges, in respect of occupied rateable land within the urban area of Cootamundra, excepting Council owned or controlled parks, land and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993, for the 2019/20 rating year:

a) Cootamundra Residential Stormwater Management Charge of $25.00 per annum per residential assessment of occupied rateable land within the township of Cootamundra as defined by Map “A”, excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993, and excluding land that is part of a residential strata allotment.

b) Cootamundra Residential Strata Stormwater Management Charge of $12.50 per annum per residential Strata assessment within the township of Cootamundra as defined by Map “A” excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993.

c) Cootamundra Business Stormwater Management Charge of $25.00 for each 350 square meters of area of land or part thereof of land categorised as business, subject to a minimum of $25.00 per annum per assessment and a maximum charge of $100.00 per annum per assessment within the township of Cootamundra as defined by Maps “E”, “F”, “G”, “H”, “I”, and “J” excepting Council owned or controlled parks, lands and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993.

5. VACANT WATER ACCESS CHARGES

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual vacant water access charges for the 2019/20 rating year:

a) Vacant Residential Water Access Charge of $371.00 per annum per residential assessment to which the water supply is available but not connected.

b) Vacant Non Residential Water Access Charge of $439.00 per annum per non residential assessment to which the water supply is available but not connected, excepting any assessment to which a Vacant Non Residential Community Water Access Charge applies.

c) Vacant Non Residential Community Water Access Charge of $219.00 per annum per non residential assessment to which the water supply is available but not connected and whereby Council has by resolution identified the assessment as being subject to Vacant Non Residential Community Water Access charges.

6. WATER ACCESS CHARGES

The annual water access charges as identified below are charged quarterly in arrears.

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual water access charges for the 2019/20 rating year:

a) Residential Water Access Charge on residential land to which the water supply is available and connected, excluding land that is part of a residential strata allotment, in accordance with the number and size of water service meters connected to the land as follows;

Water Meter Size	Annual Charge
20mm	$371.00
25mm	$579.00
32mm	$949.00
40mm	$1,483.00
50mm	$2,316.00
80mm	$5,930.00
100mm	$9,266.00

b) Residential Strata Water Access Charge of $371.00 per annum per residential Strata assessment for which the water supply is available and connected.

c) Non Residential Water Access Charge in respect of non-residential land to which the water supply is available and connected, excepting any parcel of land to which a Non Residential Community Water Access Charge applies and/or excluding land that is part of a strata allotment, in accordance with the number and size of water service meters connected to the parcel as follows (excluding fire service meters);

Water Meter Size	Annual Charge
20mm	$439.00
25mm	$685.00
32mm	$1,122.00
40mm	$1,755.00
50mm	$2,740.00
80mm	$7,015.00
100mm	$10,961.00

d) Non-Residential Strata Water Access Charge of $439.00 per annum per non-residential Strata assessment for which the water supply is available and connected.

e) Non Residential Community Water Access Charge in respect of non-residential land to which the water supply is available and connected, and whereby Council has by resolution identified the assessment as being subject to Non Residential Community Water Access charges, in accordance with the number and size of water service meters connected to the parcel as follows (excluding fire service meters);

Water Meter Size	Annual Charge
20mm	$219.00
25mm	$343.00
32mm	$560.00
40mm	$877.00
50mm	$1,369.00
80mm	$3,508.00
100mm	$5,481.00

7. VACANT SEWER ACCESS CHARGES

a) Vacant Residential Sewer Access Charge of $227.00 per annum per residential assessment to which sewerage services are available but not connected.

b) Vacant Non Residential Sewer Access Charge of $227.00 per annum per non residential assessment to which sewerage services are available but not connected, excepting any parcel of land to which a Vacant Non Residential Community Sewer Access Charge applies.

c) Vacant Non Residential Community Sewer Access Charge of $113.50 per annum per non-residential assessment to which sewerage services are available but not connected, and whereby Council has by resolution identified the assessment as being subject to Vacant Non Residential Community Sewer Access charges.

8. SEWER ACCESS CHARGES

The annual sewer access charges as identified below are charged quarterly in arrears.

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following annual sewer access charges for the 2019/20 rating year:

a) Residential Sewer Access Charge of $454.00 per annum per residence to which sewerage services are available and connected.

b) Non Residential Sewer Access Charge in respect of non-residential land to which sewerage services are available and connected, excepting any parcel of land to which a Non Residential Community Sewer Access Charge applies, in accordance with the number and size of the water service meters connected to the land as follows (excluding fire service meters);

Water Meter Size	Annual Charge
20mm	$267.00
25mm	$417.00
32mm	$684.00
40mm	$1,068.00
50mm	$1,669.00
80mm	$4,272.00
100mm	$6,675.00

c) Non Residential Community Sewer Access Charge in respect of non-residential land to which a sewerage service is available and connected, and whereby Council has by resolution identified the assessment as being subject to Non Residential Community Sewer Access charges, in accordance with the number and size of water service meters connected to the land as follows (excluding fire service meters);

Water Meter Size	Annual Charge
20mm	$133.00
25mm	$210.00
32mm	$342.00
40mm	$535.00
50mm	$833.00
80mm	$2,136.00
100mm	$3,338.00

d) On-Site Sewerage Management Administration Charge of $45.00 per annum per assessment to which on-site sewerage services are available and connected.

e) The minimum total annual charge for combined sewerage access charges and sewer usage charges for a Non Residential property, other than property to which a Non Residential Community Sewer Access or Vacant Non Residential Community Sewer Access Charge applies, shall be $454.00 per annum per assessment.

9. WATER CONSUMPTION CHARGES

In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following water consumption charges for the 2019/20 rating year:

a) Residential Water Usage Charge on all residential land connected to the water supply based on actual usage of $2.25 per kilolitre (including water supply by fire service meters).

b) Non Residential Water Usage Charge on all non residential land connected to the water supply, excepting any land to which a Non Residential Community Water Usage Charge applies, based on actual usage of $2.47 per kilolitre (including water supply by fire service meters).

c) Non Residential Community Water Usage Charge on all land connected to the water supply, and whereby Council has by resolution identified the assessment as being subject to Non Residential Community Water Usage charges, based on actual usage of $1.86 per kilolitre (including water supply by fire service meters).

10. SEWER USAGE CHARGES

In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Cootamundra Gundagai Regional Council hereby resolves to make the following sewer usage charges for the 2019/20 rating year:

a) Sewer Usage Charge on all non residential land connected to the sewerage service of $2.58 per kilolitre of the volume of sewerage discharged (including water supply by fire service meters).

The volume of sewerage discharged shall be calculated by multiplying the volume of water measured at the water meter(s) connected to the property, based on actual usage per kilolitre, by the sewerage discharge factors (SDF) for the predominant use of the property as follows:

PROPERTY USE	SDF
Shops, offices or similar	95%
Council maintained Parks & Gardens	30%
Community Use (as defined in Community Based Not For Profit Organisations)	50%
Non Residential Other- including Industrial	85%

The minimum total annual charge for combined sewerage access charges and sewer usage charges for a Non Residential property, other than property to which a Non Residential Community Sewer Access or Vacant Non Residential Community Sewer Access Charge applies, shall be $454.00 per annum per assessment.

11. INTEREST ON OVERDUE RATES AND CHARGES

In accordance with Section 566(1) of the Local Government Act, 1993 Council set the interest rate on overdue rates and charges for the 2019/20 rating year at 7.5% per annum, calculated on a daily basis.

12. COMMUNITY BASED NOT FOR PROFIT ORGANISATIONS

Cootamundra Gundagai Regional Council hereby resolves to make the assessments shown below as being those assessments to which the Non Residential Community Water Access Charges, Non Residential Community Sewer Access Charges, Non Residential Community Water Usage Charges and Non Residential Community Sewer Usage Charges shall apply:

Assessment		Name of Occupier (to whom water is billed)	Use of Land

Religious Organisations
10013423	Salvation Army		Minister's residence
10029320	Salvation Army Prop Trust		Place of worship
10029445	Uniting Church		Religious teaching
10029478	Uniting Church		Place of worship
10039766	Australasia Conference (7th Day Adventists)		Place of worship
10001451	Convent of Mercy		Minister's residence
10001477	Catholic Church Trustees		Place of worship
10001485	Catholic Church Trustees		Minister's residence
10008142	Presbyterian Church		Place of worship
10013340	Jehovahs Witnesses Congregations		Place of worship
10015444	Church of Foursquare Gospel		Place of worship
10015832	Baptist Church of NSW		Place of worship
10017119	Anglican Church of Australia		Minister's residence
10017135	Anglican Church of Australia		Place of worship

Local Sporting and Charitable Community Groups
10030450		Town Tennis Club [owned by Crown (Council)]	Sporting facility
10030468		Rugby League Club and others [owned by Crown (Council)]	Sporting facility
10039865		Elouera Association	Not for profit organisation
10033223		Pre-School Kindergarten	Community facility
10035780		Cootamundra Lions Club [owned by Crown (Council)]	Community group
10039246		Cootamundra Health Care Co-operative (Nursing Home)	Community facility
10008399		Boy Scouts Association	Community group
10008431		Ex-Servicemens and Citizens Club	Community facility
10008845		Australian Red Cross Society House	Public charity
10009660		Showground Users Group [owned by Crown (Council)]	Community facility
10010320		The Cootamundra Country Club	Community facility
10011955		Retirement Village	Community facility
10012060		Elouera Association School	Not for profit organisation
10015725		Girl Guides Association	Community group
10046159		Elouera Association Office	Not for profit organisation
10045698		Strikers Soccer	Sporting facility
10017556		Cootamundra Squash Association	Sporting facility
10010882		CADAS Coota West	Community group
11000080		State Emergency Service	SES Shed

Council Community Assessments
10034288		Cootamundra Gundagai Regional Council	Bradman/Memorabilia Cottages
10030443		Cootamundra Gundagai Regional Council	Sports Stadium
10030476		Cootamundra Gundagai Regional Council	Nicholson Park
10031094		Cootamundra Gundagai Regional Council	Bradman Oval
10012656		Cootamundra Gundagai Regional Council	Ex-Baby Health Centre (Elouera)
10012896		Cootamundra Gundagai Regional Council	Swimming Pool
10017945		Cootamundra Gundagai Regional Council	Stratton Park
10032480		Cootamundra Gundagai Regional Council	Kantara-Dillon Ave tree-space
10032969		Cootamundra Gundagai Regional Council	Jubilee Ave Parklet
10033272		Cootamundra Gundagai Regional Council	Southee Circle Park
10042158		Cootamundra Gundagai Regional Council	Rural Fire Service
10033751		Cootamundra Gundagai Regional Council	Kingston Playground
10036499		Cootamundra Gundagai Regional Council	Albert Park
10037232		Cootamundra Gundagai Regional Council	Country Club Oval
10046134		Cootamundra Gundagai Regional Council	Jubilee Park
10046969		Cootamundra Gundagai Regional Council	Clarke Oval
10002533		Cootamundra Gundagai Regional Council	Fisher Park
10009918		Cootamundra Gundagai Regional Council	Harold Conkey Park (Pinkstone Ave)
10011088		Cootamundra Gundagai Regional Council	Heritage Centre
10018612		Cootamundra Gundagai Regional Council	Town Hall
10018646		Cootamundra Gundagai Regional Council	War Memorial Library
10018794		Cootamundra Gundagai Regional Council	Creative Arts & Cultural Centre
10046084		Cootamundra Gundagai Regional Council	Wallendoon Street Toilet Block
10047330		Cootamundra Gundagai Regional Council	Cemetery
10030674		Cootamundra Gundagai Regional Council	Garden Meters (inc Apex Park)
10002426		Cootamundra Gundagai Regional Council	Murray Street Carpark
10016830		Cootamundra Gundagai Regional Council	Mitchell Park
10018232		Cootamundra Gundagai Regional Council	Harley Estate Park
11000650		Cootamundra Gundagai Regional Council	Muttama Creek Walkway

Carried

Resolution 210/2019

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

The 2019-20 Rates and Annual Charges for the Gundagai Area (formerly Gundagai Shire Council) as detailed in the report be adopted.

13. ORDINARY RATES

a) A Farmland Category Rate of 0.4227 cents in the dollar, for all rateable land within the

Farmland Category in Council’s area, as defined in Section 515 of the Local Government Act, 1993, based upon the land value at a base valuation date of 1 July, 2016, with a minimum amount of $332 per assessment.

b) A Residential Category Rate of 0.6551 cents in the dollar, for all rateable land within the Residential Category in Council’s area, as defined in Section 516 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2016, with a minimum amount of $332 per assessment.

c) A Business Category Rate of 1.1566 cents in the dollar, for all rateable land within the Business Category in Council’s area, as defined in Section 518 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2016, with a minimum amount of $537 per assessment.

d) A Mining Category Rate of 0.413 cents in the dollar, for all rateable land within the Mining Category in Council’s area, as defined in Section 517 of the Local Government Act 1993, based upon the land value at a base valuation date of 1 July 2016, with a minimum amount of $325 per assessment.

14. SPECIAL RATES

In accordance with the provisions of Section 535 AND 495 of the Local Government Act 1993 Cootamundra Gundagai Regional Council hereby resolves to make the following rates and charges for the 2019/20 rating year:

a) A Town Improvement District (TID) Rate of 0.3582 cents in the dollar, for all rateable land within the Gundagai Town Improvement District as defined by resolution No. 210 of the Council Meeting of 14 April 1998, based upon the land value at a base valuation date of 1 July 2016, with a minimum amount of $224 per assessment.

15. WASTE MANAGEMENT CHARGES

In accordance with the provisions of Sections 535, 496 and 501 of the Local Government Act 1993 Council hereby resolves to make the following domestic waste management and waste management charges for the 2019-20 rating year:

a) Residential Domestic Waste Management Charge of $436.00 per annual service for each parcel of rateable residential land within the Gundagai Scavenging area for which the service is available, excluding vacant and unoccupied land. The levying of such charge is to entitle the ratepayer to a regular weekly service of one 120 litre bin for domestic rubbish and a fortnightly service of one 240 litre bin for recyclable domestic rubbish.

b) Non-Residential Waste Management Charge of $436.00 per annual service for each parcel of non-residential rateable land within the Gundagai Scavenging area for which the service is available, excluding vacant and unoccupied land. The levying of such charge is to entitle the ratepayer to a regular weekly service of one 240 litre bin for domestic waste and a fortnightly service of one 240 litre bin for recyclable waste. Non-residential rateable land within the central business district area is provided with a bi-weekly collection service and levied a minimum charge of 2 services per week.

c) Organics Charge of $58.00 per annual service for each parcel of rateable residential land within the Gundagai Scavenging area for which the service is available, excluding vacant and unoccupied land. The levying of such charge is to entitle the ratepayer to a regular fortnightly service of one 240 litre bin for green domestic waste.

d) Domestic Waste Management Unoccupied Gundagai Charge of $23 on each parcel of rateable land within the Gundagai Scavenging area for which a domestic waste management service is available but the land is vacant and unoccupied.

e) Rural Waste Charge of $62 on each parcel of rateable land outside the Gundagai Scavenging area. The levying of such charge is to entitle the ratepayer to dispose of domestic waste and domestic recyclables at one of the 4 transfer stations located at Coolac, Muttama, Nangus & Tumblong villages.

16. STORMWATER MANAGEMENT CHARGE

In accordance with the provisions of Section 535, 496A and 510A of the Local Government Act 1993, Council hereby resolves to make the following annual stormwater management charges, in respect of occupied rateable land within the Town Improvement District area of Gundagai, excepting Council owned or controlled parks, land and buildings, or other land exempt as per Section 496A(2) of the Local Government Act 1993, for the 2019-20 rating year:

a) Stormwater Management Charge of $25.00 per annum per assessment of occupied rateable land within the Town Improvement District area, excluding land that is part of a residential strata allotment.

b) Strata Stormwater Management Charge of $12.50 per annum per residential Strata assessment within the Town Improvement District area.

17 UNCONNECTED WATER ACCESS CHARGES

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Council hereby resolves to make the following annual unconnected water access charges for the 2019-20 rating year:

a) Unconnected Residential Water Access Charge of $230.00 per annum per residential assessment to which the water supply is available but not connected.

b) Unconnected Non Residential Water Access Charge of $230.00 per annum per non-residential assessment to which the water supply is available but not connected.

18. WATER ACCESS CHARGES

The annual water access charges as identified below are charged quarterly in arrears. In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Council hereby resolves to make the following annual water access charges for the 2019-20 rating year:

a) Residential Water Access Charge of $230.00 per annum per residential assessment to which the water supply is available and connected.

b) Non Residential Water Access Charge in respect of non-residential land to which the water supply is available and connected, in accordance with the number and size of water service meters connected to the parcel as follows;

Water Meter Size	Annual Charge
20mm	$230.00
25mm	$360.00
40mm	$922.00
50mm	$1,441.00
63mm	$2,287.00
75mm	$3,239.00
100mm	$5,760.00

19. UNCONNECTED SEWER ACCESS CHARGES

In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Council hereby resolves to make the following annual unconnected sewer access charges for the 2019-20 rating year:

a) Unconnected Residential Sewer Access Charge of $126.00 per annum per residential assessment to which sewerage services are available but not connected.

b) Unconnected Non Residential Sewer Access Charge of $126.00 per annum per non residential assessment to which sewerage services are available but not connected.

20. SEWER ACCESS CHARGES

The annual sewer access charges as identified below are charged quarterly in arrears. In accordance with the provisions of Section 535 and 501 of the Local Government Act 1993, Council hereby resolves to make the following annual sewer access charges for the 2019-20 rating year:

a) Residential Sewer Access Charge of $800.00 per annum per residence to which sewerage services are available and connected.

b) Non Residential Sewer Access Charge in respect of non-residential land to which sewerage services are available and connected, in accordance with the number and size of the water service meters connected to the land as follows;

Water Meter Size	Annual Charge
20mm	$210.00
25mm	$328.00
40mm	$839.00
50mm	$1,311.00
63mm	$2,080.00
75mm	$2,947.00
100mm	$5,241.00

The minimum total annual charge for combined sewerage access charges and sewer usage charges for a Non Residential property shall be $800.00 per annum per assessment.

21. WATER CONSUMPTION CHARGES

In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Council hereby resolves to make the following water consumption charges for the 2019/20 rating year:

a) Residential Water Usage Charge on all residential land connected to the water supply based on actual usage;

	Usage Charge/kL
0-300kL	$1.70
301-500kL	$2.30
500+kL	$3.95

b) Non Residential Water Usage Charge on all non residential land connected to the water supply, based on actual usage of $2.30 per kilolitre.

22. SEWER USAGE CHARGES

In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Council hereby resolves to make the following sewer usage charges for the 2019-20 rating year:

a) Sewer Usage Charge on all non residential land connected to the sewerage service of $3.17 per kilolitre of the volume of sewerage discharged. The volume of sewerage discharged shall be calculated by multiplying the volume of water measured at the water meter(s) connected to the property, based on actual usage per kilolitre, by the sewerage discharge factors (SDF) for the predominant use of the property as follows:

PROPERTY USE	SDF %
Concrete Plant, Park Watering	2
Pool	10
Bowling Green, Clubhouse	20
Caravan Park	60
School, Church	50
Hospital, Motel	85
General business, RLPB, Pharmacy, Medical Centre, Bakery, Restaurant/Hotel/Club, Takeaway food, McDonalds, Service Station, Dentist, Butcher, Hairdresser, Supermarket, Carwash	95
Sewer Well	100

The minimum total annual charge for combined sewerage access charges and sewer usage charges for a Non Residential property shall be $800.00 per annum per assessment.

23. TRADE WASTE CHARGES

The annual trade waste charges as identified below are charged bi-annual in arrears. In accordance with the provisions of Section 535 and 502 of the Local Government Act 1993, Council hereby resolves to make the following trade waste charges for the 2019-20 rating year:

a) Trade Waste Annual Fee on non residential land connected to the sewerage service of $231.00 where liquid trade waste is discharged.

b) Trade Waste Usage Charge on (Category 2) non residential land connected to the sewerage service of $4.00 per kilolitre of the estimated volume of liquid trade waste discharged to the sewerage system with prescribed pre-treatment. The volume of liquid trade waste discharged shall be calculated by multiplying the volume of water measured at the water meter(s) connected to the property, based on actual usage per kilolitre, by the trade waste discharge factors (TWDF) for the predominant use of the property as follows:

PROPERTY USE	TWDF %
Concrete Plant, Park Watering & Sewer Well	1
Pool, Bowling Green, Clubhouse & General Business	10
RLPB, Pharmacy, Medical Centre	20
Caravan Park, School, Church & Bakery	25
Motel, Restaurant, Hotel, Club	30
Takeaway food	50
McDonalds	62
Service Station	70
Dentist	80
Hospital	85
Butcher, Hairdresser, Supermarket, Carwash	90

24. INTEREST ON OVERDUE RATES & CHARGES

In accordance with Section 566(1) of the Local Government Act 1993, Council set the interest rate on overdue rates and charges for the 2019-20 rating year at 7.5% per annum, calculated on a daily basis.

Carried

The Meeting closed at 6:11pm.

The minutes of this meeting were confirmed at the Extraordinary Council Meeting held on 30 July 2019.

................................................... ...................................................

CHAIRPERSON GENERAL MANAGER

Ordinary Council Meeting Agenda

30 July 2019

8.9 Facilities

8.9.1 Update on the Status of the Dog on the Tuckerbox

DOCUMENT NUMBER

307781

REPORTING OFFICER

Andrew Brock, Manager Facilities

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A prosperous and resilient economy: we are innovative and 'open for business'

2.3 Tourism opportunities are actively promoted

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The information contained in the Dog on the Tuckerbox report be noted.

Introduction

Previous discussions relating management of the Dog on the Tuckerbox site included the arrangement for interim lessees to manage the site. Part of this arrangement was the execution of a lease between Council and the approved lessees to formalise the administration the site. The lease will come into effect from 1^st August, 2019 for a twelve (12) month period and will be subject to review at the conclusion of the lease.

Discussion

Prior to the commencement of the above mentioned lease arrangement Parks and Gardens staff will be undertaking some ground maintenance and building repairs to bring the facility to an acceptable standard to hand over to the lessees.

The toilet facilities will be refreshed with new paint work, plumbing and the installation of new fixtures so they are compliant with Australian standards of public toilets.

The souvenir building will have work undertaken in the kitchen area to address compliance issues and receive some general maintenance. The external timber pergola will be removed due to dry rot damage and is not being replaced. The new lessee will be responsible for the repainting of this building and has submitted some designs for a mural and a colour pallet which have been approved by Andrew Brock, Manager of Facilities.

The work being undertaken at the Dog on the Tuckerbox is within Council’s annual budget and no additional funding will be required.

8.10 Waste, Parks and Recreation

8.10.1 Establishment of a Cootamundra Sports Council

DOCUMENT NUMBER

305804

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

1. A vibrant and supportive community: all members of our community are valued

1.2 Public spaces provide for a diversity of activity and strengthen our social connections

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. The report relating to the establishment of a Cootamundra-Gundagai Sport and Recreation Council be received and noted.

2. Council approve and support the establishment of a Cootamundra-Gundagai Sport and Recreation Council.

3. The Waste Parks and Recreation Manager develop a Memorandum of Understanding (MOU) that will set the Terms and Conditions associated with facilitating the Cootamundra-Gundagai Sport and Recreation Council.

4. Council endorse Council’s Manager Waste Parks and Recreation to Chair the Committee for the first 12 month period.

5. That the Cootamundra-Gundagai Sport and Recreation Council be made up of the following

· Manager Waste Parks & Recreation (Chair)

· Councils Recreation Officer

· Councils Public Open Space Parks Supervisor

· 1x Councillor, and

· 1x representative from each and every registered sport and recreation association.

6. The Cootamundra-Gundagai Sport and Recreation Council meets at minimum Quarterly with the Minutes of the meetings reported to Council for information.

7. Council endorse an annual membership fee to be determined at the inaugural meeting of the Cootamundra-Gundagai Sport and Recreation Council.

8. The nominal membership fee be recorded in the Minutes as a recommendation for the consideration of Council.

Introduction

Local Government is the major provider of recreation and sport facilities in NSW. For the most part, Local Councils plan for, and manage their facilities on an individual Council basis. However, there is a growing need for Councils to work more collaboratively together and with other key stakeholders including State Government and Local and State Sporting Organisations to ensure that sporting and Recreational groups and local communities have access to well-planned and located facilities that are fit for purpose, sustainable and meet the needs of users.

Discussion

In addition to identifying the need for sporting, schools and recreation groups and associated resources to address a range of challenges, and a realisation that a “Time for Fundamental Change” has highlighted that Council has created more assets than they can sustain and are now grappling with ageing facilities and inefficient provision. Compounding the asset situation is a concern that it is becoming increasingly difficult to raise the capital required to deliver new infrastructure.

A number of strategic responses to these challenges are recommended:

· Asset Management: Develop policy and guidelines that guide the appropriate provision of sport and recreation facilities and ongoing asset management.

· Planning: Undertake strategic planning that achieves a spread of multi-functional and regional facilities across the region and determines the appropriate provision of local facilities.

· Funding: Provide appropriate funding to enable implementation of planning and strategic asset management.

· Partnerships: Establish strong partnerships between local government and other levels of government (schools), state bodies and other local stakeholders to collectively achieve desired outcomes.

A well-appointed and managed Sports/Recreation Council with agreed outcomes and determined performance targets can assist Council in delivering identified community expectations.

Role of the Sports Council

The objective of a Sports Council and these associated guidelines is to assist Council and provide a platform for improved planning and decision making that will ultimately provide Cootamundra Gundagai Regional Council and the community with better places to play sport and encourage people to participate.

The overriding issue for sport and all levels of government is the ability to continue to provide and maintain minor and major sport and recreation facilities to the level required by the community and sporting organisations.

Currently there exists a number of key challenges faced in the region for providing sports infrastructure, including;

· Facilities Are Ageing - and in need of major redevelopment or in some cases replacement to remain fit-for-purpose, affordable and sustainable to operate and maintain.

· Inefficient Provision And Duplication – traditionally Councils and communities have focused on providing facilities within their respective Council areas, which has been a contributing factor to the duplication of facilities and services within regions.

· Increasing Expectations - increasing pressure from sporting bodies and the general community on Councils to provide higher-standard facilities.

· Pressure On Open Space - increasing pressure on open space due to an ever increasing demand for housing supply close to population and activity centres.

· Increasing Budget Pressures - becoming increasingly more competitive and difficult to raise the capital required to deliver new infrastructure.

Given there is limited sources of revenue and many other social, environmental and financial responsibilities it is difficult to balance these competing demands when planning for sports facilities.

What is required is a totally new and holistic approach to the provision, management and resourcing of regional facilities that is strategic, sustainable and supported by all stakeholders. To create infrastructure of the future we need to look beyond individual, local and Council boundaries and find better ways to collaboratively plan, deliver and manage a strategic spread of recreation and sport facilities.

Promote a collaborative approach to the planning, delivery and operation of ‘Local & Regional Level’ sporting facilities

1) THE AIMS

• Provide strategies and processes for Councils to work across planning and ownership boundaries to deliver shared ‘Local & Regional Level’ sport & recreation facilities.

• Four fundamental objectives have been identified that set the foundation for these Guidelines:

1) The need for more collaborative planning;

2) Sharing of information to inform better decision making;

3) Strategically targeted resources, and

4) Design and management practices that ensure sustainable facilities and operations

2) THE PLANNING GUIDELINES

The following eight critical steps have been identified to support the successful delivery of local & regional facilities.

1) Project Readiness Criteria

2) Governance

3) Strategic Intent

4) Understanding and Meeting Needs

5) Partnerships

6) Design

7) Cost and Funding Sources

8) Management

7) Why we need Sport Club / Recreation Guidelines

Across NSW, sport, government, community, education and commercial sector stakeholders are collectively responsible for providing opportunities for residents and visitors to participate in and enjoy recreation and sport.

Participation is vital to the health and well-being of people and the levels of social connectivity and economic benefit of the local communities in which we live, work and visit. Providing the right level of support, user experience and venue amenity is a major influencing factor to whether people participate once, twice or for life. There is diversity in the range of recreation and sport facilities currently provided across the Council area. However, there is increasing pressure on facility owners to ensure that these facilities continue to meet and evolve with user and community expectations, while remaining affordable and sustainable to operate and maintain. In trying to identify the greatest areas of impact that stakeholders can have in supporting greater levels of participation in a mix of quality facilities. The Local Government Recreation Forum, the Local Government Association of NSW and the Office for Recreation and Sport have identified a need for a sustainable network of Local & Regional Level recreation and sports facilities that meet the needs of stakeholders and communities. Local Sport, Recreation and government stakeholders tell us that many are ageing, or no longer meet the standards required or the changing needs of local and regional communities. There is now a gap emerging in meeting provision and quality expectations and it is the industry’s collective responsibility to build on and improve the existing network of Local & Regional Level facilities, plan better for the future and communicate to the industry and stakeholders what we believe contributes to delivering successful and sustainable projects and infrastructure.

In doing this, four fundamental objectives have been identified that set the foundation for these Guidelines:

· the need for more collaborative planning;

· quality research and sharing of information to inform better decision making;

· strategically targeted resources, and

· design and management practices that ensure sustainable facilities and operations.

The proposal to establish a Sports/Recreation Council bring fresh thinking to the planning, provision and delivery of local & regional facilities in a way that sport, recreation, local government and community stakeholders can all benefit. The proposed Sports/Recreation Council will also allow Council to make a positive contribution towards the alignment of stakeholder objectives for a common purpose and vision, and encourage stakeholders to identify priorities that focus on increasing participation, make a contribution to local, regional and economic growth and deliver sustainable assets that are well used by all local community members and our visitors.

8) Key government stakeholder responsibilities

In adopting collaborative approaches to the planning, provision, development and funding of Local & Regional Level recreation and sport facilities, it is important to clarify the roles and responsibilities of key stakeholders in the process.

8.1) State Government - the Office for Recreation and Sport (ORS) is the lead agency for the State Government for sport and active recreation. Through ORS, the State Government supports sport and recreation organisations and local government through facility planning and development advice and government funding to deliver sustainable, inclusive, and functional and fit for purpose active recreation and sport facilities that meet the current and future needs of the Cootamundra Gundagai Regional Council community.

8.2) Federal Government - the Federal Government plays a critical role in project funding and general support for Regional Level projects and development across NSW. Engagement via Regional Development Australia (RDA) will be central to meeting broader government objectives and aligning projects with wider regional priorities.

8.3) Local Government - as the primary provider of Local & Regional Level sporting facilities, Councils have a leadership role in advocating for a more collaborative and coordinated approach to the planning, funding, development and on-going operation of facilities. This includes, working with key stakeholders to identify and understand the current and future demand for facilities to ensure that communities have access to the widest range of appropriate, sustainable and quality sporting opportunities possible. Councils also have a responsibility for managing facilities post development, including their financial oversight, asset condition, promotion and event / user attraction are also critical functions of Local Government to ensure they deliver sustainability for the largely volunteer driven community.

9) Key non-government stakeholder responsibilities

9.1) Local, State and National Sporting Organisations - Local, State and National Sporting Organisations are responsible for setting individual policy and strategic directions as they relate to their sport. They play a key role in ensuring local and regional needs can align with stakeholder objectives (particularly land owners and facility providers/ facility managers) and in generating local & regional project leadership, advocacy and funding. In the case of larger organisations (where greater capacity exists), sporting organisations can also provide technical support and advice, as well as project management functions. All sports also have a growing obligation to produce accurate participation and project benefit information to support business cases, planning submissions and to clearly articulate the sport and community opportunities available. They also have a pivotal role in facilitating collaboration between local communities, clubs, and associations, other sporting organisations (where shared outcomes can be achieved) and with Local and State Government.

9.2) Local Clubs and Associations - local sporting clubs and associations are responsible for scheduling, programming, identifying needs and managing utilisation of venues. They are well placed to initially identify trends and changes in local and regional needs and in raising issues and awareness of growing facility provision and quality gaps. A structure to enable local clubs, associations and leagues to engage in State Sporting Organisation and Local Government planning processes is essential to achieving successful regional project outcomes. Local capacities do however vary significantly and structured engagement is required.

9.3) Commercial Sector - the commercial sector already plays a key role in contributing towards the managing/sponsoring Regional Level facilities to meet customer, service and sustainability needs. Continued partnership work with Local Government and Sporting Organisations in this area is a key role for commercial groups. The provision of potential funding, sponsorship and initiation of Public Private Partnership arrangements are also key opportunities for both the commercial sector and local communities.

9.4) Industry Bodies - industry bodies such as Sport NSW, Parks and Leisure Australia, Recreation NSW all play a role in guiding the discussion around recreation and sport needs, and particularly regarding stakeholder collaboration and coordination. As part of their advocacy and support role to their related industry/ies and representatives, the promotion and championing of best practice planning is paramount. In ensuring long-term sustainability of Local & Regional Level facilities, industry bodies could play an active role in peer support and may where and when required, review of facility plans and projects to ensure they are meeting not only local and regional objectives, but considering the wider industry trends and benefits as well.

9.5) Schools and Education Sector - schools play a key land owner and provider role and can assist regional scale projects by acting as a key partner in facility planning, providing access to school land and facilities, acting as core user or anchor tenant of a facility or being the lessee and manager of local & regional facilities. In all these instances, strong collaboration and partnerships with local government and sporting clubs will be critical to maximising benefit for all users and stakeholders. Greater flexibility in the design and access to school and/or community facilities will lead to greater realisation of shared costs and benefits.

10) Guiding Principles

The results for Local & Regional Level recreation and sport facilities are achieved through a shared vision, strong collaboration, and quality data and targeted resourcing. To this end, the following four principles have been identified.

10.1) Targeted Investment

10.1.1 Provide collective investment towards priority projects. 3.2 Target stakeholder resources that will grow a sustainable network of Regional Level facilities that promote increased use and benefit to their local and regional communities.

10.2) Professional Approach

10.2.1 Adopt a professional approach to planning, design and management functions that focus on understanding the sport and user context. 4.2 Engage with the sport, commercial and government sectors and ensure customer servicing is a priority. 4.3 Professional management will support more efficient operations and access, responsible venue management, proactive asset management and renewal of Regional Level facilities.

10.3) Working Collaboratively

10.3.1 Government, sport, education, community and commercial sectors will come together to adopt and promote a shared vision for Regional Level recreation and sport infrastructure. 1.2 Partners will commit to aligning planning processes and objectives to effectively provide, deliver and manage existing and future Regional Level facilities.

10.4) Information Sharing

10.4.1 Recognise and respond to the unique and changing environments and communities across individual regions. 2.2 Prioritise the consistent collection and sharing of data that will support the identification of specific local and regional needs. 2.3 Collectively use and interpret information to promote better decision making around the planning, provision, use, design and management of Regional Level facilities.

11) Regional Facility Definition & Local Facility Attributes-

There is no one size fits all definition of a Local Level recreation and sports facility. Project partners and stakeholders however all firmly believe that a defined set of parameters within an overall agreed recreation and sporting facility hierarchy is an essential element to managing expectations and achieving a consistent approach to future Local Level facility development and improvement. To facilitate this, the following definition has been developed based on input from across the sector: “A recreation and sport facility (either single purpose or community sporting hub) of Local & Regional Level significance which because of its location and characteristics attracts users from a large Council area and/or across multiple Council areas and meets the standards required to host major Regional/State level competitions, events and/or training.”

The key attributes that both Local and Regional Level sporting facilities ‘have and provide’ include: Key attributes include:

· Accommodate a range of sport participation activities and outcomes (community, competition, events and high performance).

· Fit for purpose facilities for one or multiple activities.

· Caters for a catchment of one large local Council area or multiple areas.

· Offers flexibility of use.

· Delivers high quality amenity, service and management

12) When to use the guidelines

Who are the guidelines important to?

These Guidelines are intended to support Council, sport and regional stakeholders to appropriately scope, plan, design, and budget and deliver a network of quality and sustainable Level recreation and sports facilities across the Cootamundra Gundagai region. Stakeholders involved in the planning, investment, management and operation of local Level recreation and sport facilities should refer to the Guidelines when initiating new projects or planning the improvement or redevelopment of existing facilities. The recommended approaches and references made and examples used are provided as ‘best advice’, and stakeholders should also consider unique local requirements, planning standards, environments and site specific conditions when using the Guidelines to implement initiatives.

The Guidelines are provided primarily for Council and the proposed Sports Council (as the predominant land owner and manager of Local Level recreation and sports facilities).

A core function of the Guidelines is to educate stakeholders on how to develop quality projects and generate collaborative outcomes regarding Local Level recreation and sport facilities. A number of great examples already exist (Stronger Community Grants) where these guidelines would have been of benefit and as a result now need to build on and learn from, but improving together will be a measure of future success. It will be important for these Guidelines to also be read and implemented in conjunction with existing Local, State and Federal Government legislative requirements, policy, planning and funding guidelines, sporting code requirements and associated standards, as well as end-user preferences to ensure Local Level facilities are maximised for recreation, sport and community use and benefit.

While Clubs and Associations play a critical role in local facility provision, use and management, the Guidelines are provided to support the provision of Local Level facilities that seek to provide a broader role within the regional context. Other key stakeholders and users of the Guidelines will include industry networks, funding bodies, schools, planners, consultants, developers, venue managers and operators and State Government departments.

Under Section 355 and 377 of the Local Government Act 1993, Council is able to delegate some of its functions to a Committee of Council. Council uses this delegation and appoints community people to manage facilities or functions through a Section 355 (S355) Community Committee. Community Committees are formed to encourage active resident participation in Council decision making. The aim of the Committee should be to accurately reflect both the present and future needs of the community/clubs/organisations they represent.

Ordinary Council Meeting Agenda

30 July 2019

8.10.2 Classification of Cootamundra Gundagai Public Open Spaces

DOCUMENT NUMBER

305805

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.2 Public spaces provide for a diversity of activity and strengthen our social connections

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. The report on the classification of Council’s Public Open Spaces be received and noted.

2. Council endorse the public open space classifications system, and classify the public open spaces throughout the Cootamundra-Gundagai Region into the following categories:

· Ornamental Open Space (OOS)

· Open Zone Open Space (OZOS)

· Urban Nature Open Spaces (UNOS)

· Sportfield Open Space (SOS)

· Urban Streetscapes Open Space (USOS)

3. Council authorise the Manager Waste, Parks & Recreation & Manager of Facilities to categorise each public open space under Councils control to its relevant category as detailed in this report and be registered into Council’s Asset Management System accordingly.

Introduction

The use of consistent terminology for public open space is incredibly important. Our ever expanding communities require open spaces for sport and recreation at a time when populations and living pressures are increasing. In rural areas of Australia we have always taken the abundance of space for granted. Now, more than ever, careful planning and maintenance of our streetscapes, playing fields and parks is required to ensure communities are active and able to enjoy a quality mix of structured and natural environments. This planning must be undertaken across areas, with all stakeholders sharing a common understanding of both open space function and terminology.

This proposed framework is designed to achieve that consistency and reduce confusion. The challenge now is to not only continue to provide for our existing population, rather to ensure a legacy of public open space for generations to come. The existence of all the magnificent street and park trees, that complement our urban areas today, is evident of how professional open space planning from previous generations has greatly improved liveability today.

Public open spaces (POS) can increase aesthetic appeal, amenity and value of a neighbourhood, suburb or regional area. Aside from providing places to play and be active or relax, public open spaces afford many benefits. Environmental benefits can be gained through protecting local biodiversity and visual landscapes, retaining ecological systems and linkages, and management of urban water. Social benefits can be gained through community interaction and activation of places for formal and informal sport and recreation. Cultural benefits can be gained through recognition and interpretation of Indigenous and historic values. Economic benefits can be gained through the provision of services supporting visitation for sport, recreation and tourism.

It is intended that the classification framework will:

· Encourage planning and management sections and authorities to adopt common terminology and enable comparative assessments of open space provision and function, both locally and regionally.

· Inform high level policy and urban planning practice.

· Inform, review and revision of open space elements in “Liveable Neighbourhoods Guidelines” (LNG).

Within this document, POS refers to urban green spaces: streetscapes, parklands, play areas, playing fields, bushland, greenways, major water courses, and other similar spaces people use for recreation, native habitat protection, sport and social interaction.

Discussion

Public open space (POS) is generally described as land set aside for the purpose of public enjoyment and protection of unique, environmental, social and cultural values for existing and future generations. Allocation of open spaces is most often determined by a Council and/or state government authority through urban development processes.

Under current Council public open space management there are only two levels of hierarchy which includes Sporting Fields and Parks and Gardens.

Descriptive guidelines in Landscape National Guidelines (LNG) include relatively little discussion regarding the need to consider diversity of open space function within neighbourhood planning. In addition, the application of LNG has resulted in an imbalance in favour of smaller open spaces and those of an appropriate size to accommodate organised sport or other various recreation activities.

Current practice in Council within its criteria appears only to relate to activity. When purpose or function is considered, "active" is used to describe areas designed and maintained for structured, organised sport, and "passive" used to describe areas designed and managed for recreation and more informal activity (Parks & Gardens). It is also recognised that current categories of open space area can be nested within one another. For example, Parks & Gardens categorised as district because of size, infrastructure or use and may also act as a local or neighbourhood open space for nearby residents.

Provision of good quality POS involves shared professional understanding of key aspects of open space allocation and design. Planning, development and management of POS involves professionals in urban planning and design, community development, health and fitness, engineering, landscaping and horticulture/arboriculture.

Research commissioned by Parks and Leisure Australia in 2010 identified increasing concerns about the lack of clear and consistent terminology and descriptions that enabled comparable classification and shared understandings of POS. While many of the same terms were commonly used (particularly active or passive, local, neighbourhood, district and regional open space), there was confusion regarding how each was defined and interpreted by professionals in different disciplines. The development of cross industry accepted terminology to describe fundamental form and function of different types of POS is a critical step in reducing confusion.

Purpose

The primary purpose of this framework is to define terminology that can be universally used throughout Council to describe POS. Agreed understanding of what constitutes different types of open space form and function is considered essential to developing well designed and maintained community focused open space networks.

The framework classifies open spaces where community access is encouraged and explicitly managed. While it is acknowledged that substantial recreation activities occur in other areas of publicly accessible space, the framework is not intended to apply to areas where the primary purpose or function is identified as:

· Preservation and restoration of natural features and values such as Bush Forever estate, conservation reserve, nature reserve, state forest or similar.

· Residual land or land set aside as urban deferred or for road reserve or similar purpose.

Further, it is not intended that the descriptions contained in this framework be interpreted as a set of prescriptive standards for POS design or for the provision of infrastructure such as car parking or community buildings. Specific guidelines for design and infrastructure provision will depend on local needs and are most appropriately articulated by the relevant Local Government Authority (LGA) within their own suite of policies.

This proposed open space classification framework is developed through extensive experience from working in local government, open space management and is recognised within the professional industry groups.

Application of the framework

This framework contains five levels of hierarchy:

Hierarchy /Classification

Ornamental Open Spaces

1. Open Zone Open Spaces (OZOS)

2. Sportfield Open Spaces (SOS)

3. Urban Nature Open Spaces (UNOS)

4. Ornamental Open Spaces (OOS)

5. Urban Streetscapes Open Spaces (USOS)

Public Open Space Functions (primary use activities)

Open Zones Open Spaces (OZOS)

Open Zone spaces provide a setting for informal play and physical activity, relaxation and social interaction.

Recreation Spaces:

· Open Zone Spaces enhance physical and mental health through activity that provides relaxation, amusement or stimulation.

· Open Zone Spaces can be accessed by all to play, socialise, exercise, celebrate or participate in other activities that provide personal satisfaction or intrinsic reward.

· Open Zone Spaces include, open parklands, corridor links, amenity spaces, community use facilities, civic commons or squares.

· Open Zone Spaces around sport play spaces for spectators (commonly known as outfields) who attend with the express purpose of watching the game.

Sportfield Open Spaces (playing area only) (SOS)

Sport Spaces provide a setting for formal structured sporting activities.

Sportfield Spaces:

· Sport spaces provide a venue for formal structured sporting activities such as team competitions, physical skill development and training.

· Sport spaces are designed to accommodate playing surface, buffer zones and infrastructure requirements of specific or general sporting activity.

· Players and spectators attend with the express purpose of engaging in organised sporting activity, training or competition.

· Most sport spaces can also be accessed by community members for informal sport and recreation.

Urban Nature Zone Open Spaces (UNZOS)

Urban nature spaces provide a setting where people can enjoy nearby nature and protect local biodiversity and natural area values

Urban Nature Zone Open Spaces:

· Nature spaces provide opportunity for low impact recreational activities, such as walking, cycling, picnicking, playing, watching or exploring natural features.

· Nature spaces may include bushland, creeks, wetlands and riparian habitats, and geological and natural features.

· Sites are managed to enable recreational access while protecting local ecological and biodiversity values.

Ornamental Open Space (OOS)

Ornamental Open Spaces provide a setting for informal play and physical activity, relaxation and social interaction and sculptural art and horticultural/arboriculture garden displays.

Ornamental Open Spaces:

· Ornamental Open Spaces enhance physical and mental health through activity that provides relaxation, amusement or stimulation.

· Ornamental Open Spaces can be accessed by all to play, socialise, exercise, celebrate or participate in other activities that provide personal satisfaction or intrinsic reward.

· Ornamental Open Spaces include ornamental gardens and open parklands, community gardens, corridor links, amenity spaces, community use facilities, civic commons or squares.

· Ornamental Open Spaces can be used for education.

Urban Streetscape Open Spaces (USOS)

Urban Streetscape Open Spaces provide a setting for relaxation and social interaction and sculptural art and horticultural/arboriculture garden and tree displays. They provide as place to gather with friends and reinforce a quality of life and displays a town’s success. They help stimulate a vibrant community and support businesses and tourism opportunities. They give a town an opportunity to displays its uniqueness and strength of character.

Public Open Space Hierarchy Descriptive

Open Zone Open Space (OZOS)

Is usually small to medium parklands that service the recreation needs of the immediate residential population. OZOS is primarily used for recreation and may include small areas of nature space. OZOS is unlikely to be used for any formal or informal sport or ornamental purpose.

Access: Within 400 metres or 10 minute walk

OZOS Location and design should:

· Be usually located within a 5 minute walk from surrounding residences Include accessible, safe pedestrian and cycling connections

· Form part of an overall pedestrian and cycling network to connect key destination points

· Support good passive surveillance

· Can be responsive to natural site features Build on sense of place

· Assist to preserve local biodiversity and natural area values.

· Surround sport play areas.

OZOS activities may include:

· Children's play, dog walking, picnics, friends and family gatherings Relaxation and rest spots

· Casual team activities

· Walking, running or cycling.

· Green corridors within urban built areas.

Open Zone Open Spaces can provide numerous community benefits, particularly within an inner urban context. The inclusion of small parks (less than 0.4ha) in Greenfield residential developments is not generally considered optimal unless purposeful function can be demonstrated.

They serves as the recreational and social focus of a community. Residents are attracted by the variety of features and facilities and opportunities to socialise. They may be used for junior sport or sports training if appropriate space is available.

Sportfield Open Space (SOS)

Sport Open Space (SOS) is principally designed to provide for organised formal sport. SOS will very likely include substantial recreation space. SOS can serve several neighbourhoods/villages & schools with players and visitors travelling from surrounding districts.

Is restricted to the play zone only, and doesn’t include what is commonly known as the out fields.

SOS is primarily used for active recreation and may include small play areas of open grass land. SOS is primarily used for organised sports by organised clubs and schools.

Most are located within the 50km areas of town but may/could be located on the outskirts of town.

SOS Location and design

This should be:

· Associated with schools to create a community hub be large enough to enable different activities and uses to occur simultaneously.

· Usually located within an easy walk from surrounding residences Include accessible, safe pedestrian and cycling connections.

· Form part of an overall pedestrian and cycling network to connect key destination points.

· Support good passive & active surveillance.

· Responsive to health improvement and child physical development.

· Play a major role in the improving the liveability of an area and business and tourism growth.

· Be located central to the catchment to maximise accessibility.

· Accommodate the recommended dimensions and supporting amenity for formal sport and recreation

· Located on district distributor roads with good passive surveillance.

· Serviced by public transport networks where practicable.

· Include accessible and safe pedestrian and cycling connectors.

SOS activities

SOS include associated sport facilities, depending on ability to accommodate desirable field dimensions and necessary supporting amenity.

· Children's play, dog walking, friends and family gatherings.

· Casual/organised team activities

· Walking, running or cycling.

· Allowing for a very diverse arrangement of sporting and recreational activities.

Sport Open Spaces can provide numerous community benefits, particularly within an inner urban context. They serves as the recreational and sporting focus of a community. Residents are attracted by the variety of activities and facilities and opportunities to socialise. They may be used for junior/senior sport or sports training.

Urban Nature Open Zone (UNOS)

Usually located along creek/waterways, undisturbed natural areas within an urban area or regenerated areas of open spaces set aside for environmental sustainability and reintroduction of local indigenous plant and animal’s species. They can also be set aside or located in areas where they can be used for educational purposes. E.g. schools.

They can assist to engender sense of place and protect specific conservation values through assisting in the retention of nature spaces.

UNOS Location and design may also (Urban Context)

· Be close to surrounding neighbourhoods or within the 50 Km Urban Zone

· Include accessible, safe pedestrian and cycling connections

· Form part of an overall pedestrian and cycling network to connect key destination points Support good passive surveillance

· Be responsive to natural site features build on sense of place

· Assist to preserve local biodiversity and natural area values.

· Natural spaces within the Urban Areas that are not usually maintained.

UNOS activities may include:

UNOS location and design should may include a combination of open parkland and bushland with activity spaces for casual play. The main purpose is to retain or regenerate local native areas for the purpose of protecting a natural environment, educational purposes and or for the protection of wildlife and plant species.

Ornamental Open Space (OOS)

Ornamental Open Space (OOS) may accommodate important recreation and community spaces as well as significant Conservation, Horticultural, Arboriculture and/or Environmental features. OOS may provide substantial facilities for organised family and community activities, play, social interaction, relaxation and enjoyment of nature and gardens, plants and trees.

SOS can assist to protect biodiversity conservation and environmental values through retention of bushland, wetlands and other natural features in association with ornamental amenity.

Access is usually within approximately 2 km, or 5 minute drive, from the main CBD area. Usually located in high profile areas of town and villages.

OOS location and design should:

A public Ornamental Park is a public open space area set aside to maintain a collection of plants for the purposes of public education and enjoyment. They can also be developed for research, conservation, and higher learning. High quality ornamental Public gardens are best staffed by professionals trained in their given areas of expertise and maintain active plant records systems.

These ornamental parks may also include: Botanical gardens, arboretum, ornamental gardens, sculpture gardens, natural areas.

The following public garden definitions are utilized by some of these entities.

Botanical Garden

"A place where a wide variety of plants are cultivated for scientific, educational and ornamental purposes, often including a library, a herbarium and greenhouses; an arboretum

"A garden may contain greenhouses for the culture, study, and exhibition of special plants —also called botanic garden."

Arboretum

"A place where trees and plants are grown in order to be studied or seen by the public."

DOS activities may:

· Consist of sufficient space to accommodate a variety of uses, including children's play, picnicking, social gatherings and individual activities.

· Include a combination of bushland, open parkland for casual play and space for large scale horticultural and arboriculture activities and displays. Accommodate multiple user groups, clubs and relevant associations.

Urban Streetscape Open Space (USOS)

Originally Urban Streetscapes were developed on the basis of human needs – e.g. creating areas for business, movement, activity, play, rest and places to meet. We build streetscapes that enhance integration and create memorable experiences and improved liveability.

Streetscape also refers to urban roadway design and conditions as they impact street users and nearby residents. Streetscaping recognises that streets are places where people engage in various activities, including but not limited to motor vehicle travel.

Streetscapes in most part included:

· Landscaping within the streetscapes and surrounds

· Paving & Concreting

· walls and retaining walls

· lighting throughout

· Building entrances, balustrades, street furniture etc.

· sculpted works

· gardens & trees

USOS Location and design may also

· Areas around the main CBD areas of a town and village

· Be close to surrounding neighbourhoods or within the 50 Klm Urban Zone

· Include accessible, safe pedestrian and cycling connections form part of an overall pedestrian and cycling network to connect key destination points Support good passive surveillance

· Be responsive to local architecture and creating a sense of place

· Assist to preserve local biodiversity and natural area values.

· Natural spaces within the Urban Areas that are not usually maintained.

Urban design can significantly influence:

• the economic success and socio-economic composition of a locality – whether it encourages local businesses and entrepreneurship; whether it attracts people to live there; whether the costs of housing and travel are affordable; and whether access to job opportunities, facilities and services are equitable;

• the physical scale, space and ambience of a place. As such, it affects the balance between natural ecosystems and built environments, and their sustainability;

• the social and cultural nature of a locality: how people interact with each other, how they move around, and how they use a place.

USOS objectives and activities may include that:

• It feels comfortable to walk through, sit, stand, play, talk, read, or just relax and contemplate.

• It is not too exposed to unpleasant noise, wind, heat, rain, traffic or pollution.

• You can freely use the place, or at least part of it, without having to pay.

• You can be yourself and feel included as part of the community.

• It caters for people with various physical capabilities, the old and the young Vibrant, with people around .

• You can see that there are other people around.

• People are enjoying themselves and each other’s company.

• There are places to meet and interact, play, explore, recreate and unwind.

• It is a place you want to visit, experience, or live in Safe Feels safe.

• It feels safe and secure, even at night or on your own.

• There aren’t signs of decay such as graffiti, rubbish, weeds or derelict buildings and places.

• Roads and paths are safe for adults and children to walk or ride their bikes i.e. Walkable and Enjoyable - easy to walk and bicycle around.

• It prioritises people walking or riding before vehicles.

• It is easy to get around on foot, bike, wheelchair, pushing a pram or wheeling luggage.

• Buildings and streets feel like they’re the right size and type for that place.

• It encourages physical activity and social interaction, and promotes a healthy lifestyle.

Budget Structure.

This new Public Open Space Hierarchy also allows for a more detailed and priority focus on where operational costs can be best focused. The categorisation of community open space allows argument for funding to be based on community and business needs.

The Urban budget protocol is intended for anybody who has an interest in our built environment. Broadly, there are two audiences for this Protocol:

Community and whose actions and interests affect the way Council needs to manage and maintain urban environment, including:

· Elected representatives and officers in Council,

· Businesses, consultants and tourism whose work has an impact on urban design requirements, including planning, development, architecture, landscape architecture, engineering, and finance.

These audience should make particular reference to the model processes for creating high quality urban environments, and the outcomes that these processes are seeking to achieve within a limited funding capability.

The general public (individuals and community groups) who have an interest in urban management and maintenance and or may be affected by decisions about the built environment delivers. This audience should make specific reference to the outcomes that is, the aims and principles described in this document and the finances required to achieve them.

the following financial breakdown is proposed as follows and will be addressed in more detail in a later report to Council. It also includes the other main areas of open space management activities, being urban street trees, public amenities & Irrigation.

Example Only

Parks & Gardens Division Budget (Cootamundra, Gundagai & Villages) 2020/2021 Budget Proposal Park Classification
Expenditure
Ornamental Open Spaces	Previous Budget	Proposed Budget	Job Number
Wages/Salaries
Plant & Equipment
Materials
Administration/On Costs
Rates & Charges
Utilities
Depreciation
Sportfield Open Space
Wages/Salaries
Plant & Equipment
Materials
Administration/On Costs
Rates & Charges
Utilities
Depreciation
Open Zones Open Space
Wages/Salaries
Plant & Equipment
Materials
Administration/On Costs
Rates & Charges
Utilities
Depreciation
Urban Nature Open Space
Wages/Salaries
Plant & Equipment
Materials
Administration/On Costs
Rates & Charges
Utilities
Depreciation
Streetscape Open Space
Wages/Salaries
Plant & Equipment
Materials
Administration/On Costs
Rates & Charges
Utilities
Depreciation
Urban Street Trees
Wages/Salaries
Plant & Equipment
Materials
Administration/On Costs
Rates & Charges
Utilities
Depreciation
Rural Street Trees
Wages/Salaries
Plant & Equipment
Materials
Administration/On Costs
Rates & Charges
Utilities
Depreciation
Public Amenities
Wages/Salaries
Plant & Equipment
Materials
Administration/On Costs
Rates & Charges
Utilities
Depreciation
Open Spaces Irrigation Maintenance
Wages/Salaries
Plant & Equipment
Materials
Administration/On Costs
Rates & Charges
Utilities
Depreciation

This budget classification will allow both staff and Council to allocate budget on adopted and supported mythologies, principals and reliable data. It will also allow budgets to be carefully managed and monitored with full accountability.

Ordinary Council Meeting Agenda

30 July 2019

Name of policy

Policy Approval and Distribution

1. Approved by	2. Council resolution or General Manager for internal organisational policies.
3. Responsible Officer	4. Manager Waste Parks & Recreation
5. Council Service Unit	6. Parks & Gardens
7. Next Review Date	8. 18 May 2019

Version Control

9. Ref	10. Date
11. 1.0	12. 18 May 2019
13.	14.
15.	16.

Purpose

To preserve and enhance the Region’s attractive streetscapes and ecological sensitive systems whilst at the same time recognising the responsibility to minimise risk to the public, property, native vegetation and habitat.

To ensure that all actions relating to related street tress and vegetated areas as outlined in this policy, are professionally assessed and determined in association with Section Manager/s, delegated staff will be suitably qualified in the areas of the Plant and or Environmental Sciences. All assessments will be carried as determined and in accordance with the relevant Policies and or Regulations/Act.

To provide clear guidelines on the correct removal and pruning of trees located in/on streets, roads and open space/road reserves that are in the care and control of Council.

Scope

1. Section 124 of the Local Government Act 1993, Sections 88 and 107 of the Roads Act 1993, the Environmental Planning and Assessment Act 1979, the Native Vegetation Act 2003, the Threatened Species Conservation Act 1995, Biodiversity Conservation Act 2016 No.63 and Section 45 and 48 of the Electricity Supply Act 1995 are relevant to this policy.

2. The General Manager, Manager Facilities and or Manager Waste Parks & Recreation in association with the relevant Section Manager/s have the authority to determine applications and other matters under this policy;

3. All measures should be taken to retain trees in public places within the towns and villages. Council recognises that this may require a higher level of maintenance or replacement of infrastructure but it is considered that the conservation of trees should take precedence. Measures that may be adopted to ensure the retention of trees include the replacement of footpaths and road pavement on a more frequent basis where the tree is causing root damage or redesign of the project around existing trees.

4. Trees within the CBD’s may only be removed or pruned for one or more of the following purposes where all alternate methods have been examined that would allow the retention of the tree:

· The tree is dangerous (as determined by a risk assessment including consideration of the ‘clear zone’ as defined by RTA guidelines);

· An emergency situation as declared by state of emergency under section 33 of the State Emergency and Rescue Management Act.;

· Minor pruning shaping for street sweeper, garbage truck

· As part of bushfire control or prevention in native vegetation areas both rural and urban areas;

· The tree is limiting the field of vision of a motor vehicle, is obstructing traffic or is causing a traffic hazard;

· For the purposes of constructing or maintaining roads, drains, buildings or any other asset that is owned and or maintained by Council as there are no considered appropriate alternatives;

· Where Essential energy consider the tree to be a risk to power supply infrastructure;

· For the purposes of preventing damage to any roads, drains, buildings or any other asset that is owned and or maintained by Council;

· The removal or pruning of the tree is identified in an approved management strategy, environmental approval or decision of Council relating to the subject land.

· Where the tree may be required to be removed to enable construction of a fence on a private property boundary providing that disturbance is kept to a minimum and an appropriate assessment by qualified Council Staff is undertaken. (Note that if a tree is located on the fence line it shall be taken to be within private land and not be subjected to this policy when clearing for fences).

The investigation of the alternate measures will need to be demonstrated as part of assessment of the tree removal application and approved by the Manager Waste Parks & Recreation, Manager Facilities and or relevant Section Manager/s.

5. Trees shall not be removed or pruned solely for the purpose of obtaining or retaining scenic views from residential, commercial or industrial properties. Nor shall trees be removed solely for routine road maintenance works or for the purpose of gaining access to a site.

6. Trees shall not be removed or pruned on Council owned or controlled land (including street trees) without permission under this policy and approval of the Manager Waste Parks & Recreation and or Manager Facilities in association with the relevant Section Manager/s.

Trees located in any heritage & or nature conservation zones within the LGA are to be managed in accordance with the Biodiversity Conservation Act 2016.

For those trees located on public land not requiring a DA, Council is bound to undertake an assessment under Part V of the EP&A Act 1979 which requires the preparation of a Review of Environmental Factors (REF). The REF will be completed in conjunction with the tree assessment for all tree removals.

7. Applications for removal or pruning of trees by other Government Authorities, the general public, businesses or ratepayers shall be made via the application form and works request attached either by lodging a works request or including with a letter/notice to Council. Any approvals will be subject to conditions as indicated on the form and as determined by the General Manager, Manager Facilities or Manager Waste Parks & Recreation in association with the relevant Section Manager/s. Tree removal for emergency purposes in streets and parks will not require a formal tree removal application. However, verbal permission from the Council (delegated staff member) or SES is required.

Essential energy is exempt from the application process only when there is a need to manage a tree/s which is considered as emergencies works and outside what is normal routine maintenance works.

8. When working/clearing of larger areas of native vegetation is required for the purposes of infrastructure construction, Council may require approval under the Biodiversity Conservation Act, 2016. In these instances, Council needs to consult with the branch of the local Land Services.

9. Vegetation removed should be replaced in a suitable location with appropriate numbers and species of vegetation as determined by Council’s qualified staff (delegated staff member).

10. New and existing trees planted or maintained as of the adoption date of this policy on roadways, footpaths etc. are to have a clear zone around the tree base of no less than 1.5M from the Centre of the tree base. No sealing or hard surfaces are to join a tree truck.

11. Significant tree/s as determined by the Manager Facilities, and or Manager Waste Parks and Recreation in association with the relevant Section Manager that are causing structural damage to property/infrastructure as a result of root invasion are not to be touched until inspected by the Manager Facilities or Manager Waste, Parks & Recreation in association with the relevant Section Manager/s. The Manager Facilities or Manager Waste Parks & Recreation is to inspect and prepare a report on what measures can be undertaken to minimise the need to remove the tree/s. If there is no remedial action that can save the tree the Manager Facilities or Manager Waste Parks and Recreation in association with the relevant Section Manager/s is to authorise the trees removal in accordance with this policy.

12. If immature tree/s are to be removed they should be conserved if appropriate and practical and offered to the community for use if they are not to be transplanted by Council

13. An assessment shall be completed by appropriately qualified persons (Arborist/Horticulturist) for all proposed tree removals or major pruning according to the procedures in Tree Rating Procedure for Trees on Council Owned or Controlled Land (TRP).

14. The following notifications shall apply to all tree removal or major pruning in:

a) Urban Areas:

· Affected owners shall be notified in writing at least 7 days prior to work commencing (where practicable)

· Where the works are classed as Moderate impact removal, the General Manager or Manager Waste Parks & Recreation in association with the relevant Section Manager/s will circulate a memo within 2 days of notice to all Councillors outlining details on the proposed works, providing a minimum of 7 days for feedback/comment. A Councilor may request to the General Manager for a hold on the works and seek submission of a report to Council.

· If the tree/s is located in a heritage and or conservation zone compliance with the Biodiversity Conservation Act, 2016 must be observed.

· Routine Street tree pruning or removal works by Essential Energy or Integral Energy shall be advertised in the local media by the relevant electricity supplier. Council is to be informed at least 2 weeks prior to the works commencing.

· In accordance with Sections 45 & 48 of the Electricity Supply Act 1995.

b) Rural Areas

· Notifications where managed by the Parks and Gardens Section in association with the relevant Section Manager/s of Council will be undertaken when the works are classed as having a Moderate impact removal or High impact removal unless the removal is required for road construction purposes in which case the the relevant Section Manager/s where considered appropriate will circulate a memo to all Councillors & adjoining landowners outlining details on the proposed works, providing a minimum of 7 days for comment. A Councilor may request to the General Manager for a hold on the works and seek submission of a report to Council.

· Street tree pruning or removal by Essential Energy or Integral Energy must seek Council approval prior to any works commencing and shall be advertised in the local media by the relevant electricity supplier. Council is to be informed by the service provider at least 4 weeks prior to works commencing and provided with a copy of the programmed work schedule and utilities environmental impact assessment for consideration as a joint determining authority.

15. The General Manager, Manager Facilities or Waste Parks & Recreation in association with the relevant Section Manager/s will prepare a report for Urban High impact removals for submission to Council for consideration.

16. The General Manager, Manager Facilities, or Waste Parks & Recreation in association with the relevant Section Manager/s shall take into account any comments deciding whether or not to proceed with the work. If an agreement between all interested parties cannot be reached, the matter will be reported to Council for determination.

17. In rural areas where trees do not pose any possible threat to dwellings and it is ascertained that a tree is dead, has a precarious lean or is burnt out, it may be removed only if there is a real possibility of it causing damage to persons or property (this does not include rural fencing).

18. Any Council controlled tree that is considered may have cultural value/significance e.g. Scare Trees etc. must be inspected by a qualified Arborist/Archeologist prior to removal.

19. Council does not undertake routine inspections of trees in rural areas for the purpose of identifying trees that may require removal. If a resident has concerns about a specific tree, on land under Council control, are to provide Council with specific location details (road name, distance from nearest cross road, side of road, species, etc.). Council staff will then undertake an assessment and if removal is required will program removal when time and resources permit. Council will not be held accountable for compensation and or repairs for rural trees located along road reserves that fall and or drop limbs onto adjoining landowners fencing for whatever reason.

20. Notification and assessment requirements will not apply to: -

· Minor Pruning;

· Emergency works;

· Works authorised by the Fire Control Officer in accordance with the Bush Fires Act 1949, dependent on scale and location;

· Pruning and regrowth removal in regularly maintained gardens or regularly cleared easements and road reserves

· A tree that must urgently be removed or pruned that is obstructing traffic, is causing a traffic hazard or is creating a dangerous situation where persons or property are likely to be damaged or at risk.

21. During tree removal or pruning, WH & S requirements shall be observed and reasonable care taken to avoid any damage to persons, property or any adjacent infrastructure e.g. water mains, sewerage lines, power lines Telstra cables gas services etc.

22. Only those trees which are under Essential Energy or Integral Energy power lines, which constitute a traffic / pedestrian hazard, or for the health of the tree require pruning, are to be pruned. A list of proposed trees and/or streets to be pruned by external parties is to be provided to Council at least 2 weeks prior to pruning. The Contractor performing the pruning shall comply with this policy.

23. To minimise Council risk of litigation, the requirements of AS 4373 – 2007” Pruning of Amenity Trees” shall be observed for all pruning activities. Trees shall only be pruned and or supervised by persons (Arborist/Horticulturist) with recognised skills and qualifications that ensure they are capable of complying with this standard.

24. The costs associated with removal or pruning shall be determined as follows:

· If a tree is dangerous or dead or leaning badly it is to be removed at Council cost;

· If a tree is causing asset damage it is to be removed at Council cost (exempt rural fence lines);

· If a tree is on an approved street program in future years but a resident wishes to have the tree removed earlier, then the resident pays 50% of the cost associated with advancing it on the program;

· If a property owner requests the removal of an apparently healthy tree which, in the opinion of the property owner, represents a threat to a dwelling, and where Council concurs with the removal of the tree, the removal of the tree may be if considered appropriate by Council be at the expense of the property owner, unless Council, upon the advice of the General, Manager Facilities, or Manager Waste Parks & Recreation in association with the relevant Section Manager/s determines otherwise.

· All tree management works undertaken by an Energy authority e.g. Essential energy is to be at the full cost of that energy authority. No tree/s are to be removed without first notifying Council and Council approval.

· That Council and the relevant power authority enter into an agreement whereby a 10 year strategic plan is prepared and approved by both parties with the objective to remove all trees located under power lines that are no longer considered appropriate, with the aim that after 10 years there will be no need to prune or a best minimal pruning required of trees located under power lines. That the Strategic Plan include the identification, pruning/removal and planting of new appropriate species with the costs shared between the two parties. The costs are also to include a 3 year new tree establishment period.

25. This Policy does not include trees located on private lands or any other lands not under the trusteeship or maintained by Council.

26. The Policy applies to all Council activities, all Council’s staff & contractors and consultants, the general public and ratepayers.

27. This policy excludes weeds declared as Priority Weed under the Noxious Weeds under the Biosecurity Act 2016.

28. Should the requester disagree with the tree assessment by the Council nominated qualified person, the requester may obtain a secondary opinion from a qualified arborist (at the requester’s expense). This assessment will be reviewed and considered before a final decision is made. The General Manager, Manager Facilities, or Manager Waste Parks & Recreation in association with the relevant Section Manager/s reserves the right to make the final decision.

29. Council may direct property owners, who have planted trees within the road reserve or Council property, and where these trees represent an obstruction or risk as defined in this policy, to remove or prune the tree at their cost. If said works are not completed within one month of notification, Council will remove or prune the tree and recover costs from the owner. This includes overhanging branches that obstruct/obscure footpaths, signs etc.

30. Trees that are removed or poisoned on Council controlled lands (including street trees) may incur a fine from Council. Under the Local Government Act 1993 (Section 629) it is an offence to remove Plant / Animal / Rock / or Soil from a public place without lawful excuse. This offence attracts a m minimum fine of $220.00

31. Private trees that have roots that have invaded Council’s underground services may be held responsible for the full cost, associated with the servicing/repairing of said services where Council considers appropriate e.g. water and sewerage mains.

TREE RATING PROCEDURE FOR TREES ON COUNCIL OWNED OR CONTROLLED LAND

INSPECTION REQUESTS

“Requests for Service” (inspections) will be processed as follows:

1. All requests originating from the public or internal sources will be received and processed by the Waste, Parks & Recreation and or Facilities Sections of Council.

2. The qualified person will carry out an initial inspection and will complete a “Tree Inspection” form substantially in the form of the attachment to this policy.

3. Trees will be assessed and rated as per the procedures below.

Definitions

Affected Owners	Means the owners of properties abutting the location of the tree(s), and includes all other owners the qualified person or appropriate staff deems to be affected.
Appropriate Staff	Means the General Manager, Manager Waste Parks & Recreation, Section Manager/s or delegated staff member, Parks Supervisor, Parks & Gardens Arborist/Horticulturist or any other staff that is a qualified Arborist/Horticulturist or equivalent and any staff as assigned by the General Manager or Manager Waste Parks & Recreation. Councils qualified staff members are: Manager Waste Parks & Recreation (Degree in the Plants & Environmental Sciences) Steve Lowe (Horticulture) & Stuart Moorby (Arborist)
Scar Trees	Are trees which have had bark removed by indigenous Australians for the creation of bark canoes, shelters, shields and containers, such as coolamons. They are among the easiest-to-find archaeological sites in Australia. An Aboriginal scarred tree, probably used to make a coolamons (Parramatta, NSW). Bark was removed by making deep cuts in a tree with a stone pickaxe or other similar tool. The area of bark removed is typically regular in shape, often with parallel sides and slightly pointed or rounded ends, and the scar usually stops above ground level. Australian native Eucalypt species such as box and red gum were commonly used, and the scars remain in trees that are often over 200 years old. It can be rectangular, square, diamond, etc.
Qualified Person	A person working for or contracted by Cootamundra Gundagai Regional Council that provides advice on tree removal, tree diagnosis or pruning and has appropriate qualifications and or experience in performing an assessment (Minimum Trade “Level 4” Certificate in Arboriculture) from a recognised institution. For sensitive or legislative issues the assessor must have at minimum a degree in one of the Plant Sciences and or Environmental sciences. Councils qualified staff members are: Manager Waste Parks & Recreation (Degree in the Plants & Environmental Sciences) Steve Lowe (Horticulture) & Stuart Moorby (Arborist)
Significant Trees	Ø The tree is a large tree in good condition and good vigour that dominates the local landscape normally with longer life expectancy. Ø A large tree or tree of substantial age that is botanically rare Ø A large tree or tree of substantial age that is remnant or indigenous to the location and important to the local ecology. Ø A medium or large tree that is listed as threatened or endangered species by legislation Ø Heritage Listed tree Ø A tree that has noted cultural or heritage values Ø A group or patch of smaller trees or large shrubs that are listed as threatened or endangered species by legislation. Ø Significant trees typically take many decades and in many cases a hundred years or more to replace. Enhanced efforts and resources to preserve these trees is required.
Dbh	Means the diameter of the tree taken at 1M height from the ground.
Habitat	A tree which is occupied, periodically or intermittently occupied by a species population or ecological community including biotic or abiotic components. (i.e. biotic – living, abiotic – non-living)
Habitat Tree	Refers to any tree providing a niche supporting the life of a plant or animal.
Impacts:
Low Impact Removal:	Means the removal of small trees and shrubs up to ten (10) meters in height (refer to small tree) that only affects the adjacent neighbours and will have little or no detrimental impact on the appearance and/or ecology of the area.
Moderate Impact Removal:	Means the removal of a single or multiple trees greater than eleven (11) meters in height (refer to medium tree) and recognizes that the proposed work may affect the appearance and/or ecology of the area.
High Impact Removal	Means the removal of a single or multiple trees that would impact the general neighbourhood and includes park and trail users and recognizes that the proposed work may affect the appearance and ecology of the wooded area. This could include removals along major travel routes, removals in recreation areas, removals of large numbers of trees, and removals of large trees or specimen trees.
General Manager/ Manager Waste Parks & Recreation Or Delegated Staff Members	Means the Cootamundra Gundagai Regional Council General Manager / Manager Waste Parks & Recreation in association with the relevant Section Manager/s can authorise an appropriate member of staff to authorise the removal of trees.
Large Tree	Refers to a tree greater than 20 m in height or crown spread greater than 20m at maturity.
Leaning Trees	A tree where the trunk grows or moves away from upright position. A lean may occur anywhere along the trunk influenced by a number of contributing factors, e.g.: genetically predetermined characteristics, competition for space or light, prevailing winds, aspect, slope or other factors. (Refer to Dictionary for managing trees in urban environments for degrees of leaning graph).
Medium Tree	Refers to a tree with a height of 10-20m or crown spread of 10-20m at maturity
Topping	Branches specifically pruned to reduce crown height or spread by pruning to reduce the length of a branch.
Small Tree	Refers to a tree with a height less than 10m or a crown spread less than 10m at maturity.
Specimen Tree	Refers to a tree planted, retained or occurring usually as an isolated feature and not part of a stand, promoting its characteristics an individual tree
Timber	Includes trees of any age or description, whether growing or dead.
Tree	A woody perennial plant which is long lived. Height greater than 3 metres with one or more trunks. For the purpose of this policy, it excludes Priority Weeds.
Priority/Noxious Weed	A weed is declared as Priority Weed under the Biodiversity Act 2015. Treatment and control of priority weeds are prescribed by the legislation.
Potential Habitat Tree	Refers to any tree that develops a niche suitable to provide support for the life process of a plant or animal.
Protected Lands	Generally defined as any land within 20m of a river, creek or watercourse.
Minor Pruning	Removal of dead or dangerous limbs and / or removal of less than 20% of the growing canopy.
Major Pruning	Removal of between 20 to 40% of the growing canopy.. Note removal of more than 40% of the canopy is considered as removal of the tree and as such is subject to the relevant provision of this policy.
Dangerous Tree	A tree or tree part that presents a danger or has previously caused damage to persons or property.
Reduction Pruning	Refers to the removal of the ends of branches to lower internal branches or stems in order to reduce the height and/or spread of the tree
Remedial (restorative) pruning	Removal of damaged, diseased or lopped branches back to undamaged tissue in order to induce the production of shoots from latent or adventitious buds, from which a new crown will be established.
Requester	The person or persons seeking removal of a tree on Council owned or controlled land
Topping	Branches specifically pruned to reduce crown height or spread by pruning to reduce the length of a branch.
Review of Environmental Factors (REF)	A Review of Environmental Factors (REF) is an environmental assessment under Part 5 of the Environmental Planning and Assessment Act 1979 (EP&A Act), which is required as part of the assessment of activities needing approval under NSW legislation. A REF is a document that examines the significance of likely environmental impacts of a proposal, and the measures required to mitigate any adverse impacts to the environment. A REF serves two purposes: 1. it assists and documents the determining authority’s determination of whether an activity should be approved, taking into account to the fullest extent possible all matters affecting or likely to affect the environment (s.111 EP&A Act); it further assists in the development of appropriate conditions should approval be given and, 2. it assists the determining authority’s determination of whether the activity is likely to have a significant effect on the environment or significantly affect threatened species, populations or ecological communities or their habitats, in which case an environmental impact statement (EIS) and/or species impact statement (SIS) will need to be prepared and considered before approval may be granted (s.112 EP&A Act).

Legislative Framework

· Environmental Planning and Assessment Act 1979

· Biodiversity Conservation Act 2016 No.63.

LOCAL GOVERNMENT ACT 1993

124 Orders (Section 629)

A Council may order a person to do or to refrain from doing a thing specified in Column 1 of the following Table if the circumstances specified opposite it in Column 2 of the Table exist and the person comes within the description opposite it in Column 3 of the Table.

Note: This section does not affect the power of a Council to give an order (or a notice or direction) under the authority of another Act. For example, some of those Acts and the orders (or notices or directions) that may be given include:

Ø A person who fails to comply with an order is guilty of an offence—see sec 628.

Orders requiring the protection or repair of public places

Column 1	Column 2	Column 3
To do what?	In what circumstances?	To whom?
To remove an object or	The object or matter:	Person causing
matter from a public		obstruction or
place or prevent any object or matter being deposited there	(a) is causing or is likely to cause an obstruction or encroachment of or on the public place and the obstruction or encroachment is not authorised by or under any Act, or	encroachment or owner or occupier of land from which the object or matter emanates or is likely to emanate
	(b) is causing or is likely to cause
	danger, annoyance or inconvenience to
	the public

ROADS ACT 1993

88 Tree felling

A roads authority may, despite any other Act or law to the contrary, remove or lop any tree or other vegetation that is on or overhanging a public road if, in its opinion, it is necessary to do so for the purpose of carrying out road work or removing a traffic hazard.

107 Obstructions and encroachments

(1) A roads authority may direct:

(a) any person who causes an obstruction or encroachment on a public road, or

(b) the owner of any land that is used, or is able to be used, in connection with an obstruction or encroachment on a public road,

to remove the obstruction or encroachment.

(2) In the case of an obstruction or encroachment that was created before the alignment of the road, or that is situated on a road that has not been aligned, the period specified in the direction must be at least 60 days.

(3) This section does not apply to an obstruction or encroachment on a public road if its presence on the road is authorised by or under this or any other Act.

(4) However, this section does apply to an obstruction or encroachment on a public road if its presence ceases to be authorised by or under this or any other Act.

ELECTRICITY SUPPLY ACT 1995 - SECT 45

Erection and placement of electricity works

45 Erection and placement of electricity works

(1) This section applies to work connected with the erection, installation, extension, alteration, maintenance and removal of electricity works.

(2) For the purpose of exercising its functions under this or any other Act or law, a network operator:

(a) may carry out work to which this section applies, and

(b) in particular, may carry out any such work on a public road or public reserve.

(3) Work to which this section applies is exempt from the requirement for an approval under the

Local Government Act 1993 except in relation to buildings.

(4) However, no such work (other than routine repairs or maintenance work) may be carried out unless:

(a) notice of the proposal to carry out the work has been given to the local Council, and

(b) the local Council has been given a reasonable opportunity (being not less than 40 days from the date on which the notice was given) to make submissions to the network operator in relation to the proposal, and

(5) Subsection (4) does not apply to the carrying out of work to cope with emergencies.

ELECTRICITY SUPPLY ACT 1995 - SECT 48

Interference with electricity works by trees

48 Interference with electricity works by trees

(1) This section applies if a network operator has reasonable cause to believe that a tree situated on any premises:

(a) could destroy, damage or interfere with its electricity works, or

(b) could make its electricity works become a potential cause of bush fire or a potential risk to public safety.

(2) In those circumstances, a network operator:

(a) may serve a written notice on the owner or occupier of the premises requiring the owner to trim or remove the tree, or

(b) in an emergency, may, at its own expense, trim or remove the tree itself.

(3) A notice under subsection (2) (a):

(a) must specify the work to be carried out, and

(b) must specify a reasonable time within which the work is to be carried out, and

(4) Subsection (3) (c) does not apply in either of the following circumstances:

(a) if, after the electricity works were first laid or installed, an owner or occupier of the premises planted the tree, or caused or permitted the tree to be planted, in circumstances in which the owner or occupier ought reasonably to have known that destruction of, damage to or interference with the works would result,

(b) the land in or on which the tree is located, and on or over which the works are located, was the subject of an easement in favour of the network operator (or a predecessor of the network operator) when the tree was planted.

(5) If the work is not carried out as required by the notice, the network operator may carry out the work itself.

(6) The cost of carrying out the work may be recovered by the network operator in a court of competent jurisdiction as a debt owed to it by the owner of the premises on which the tree is situated, but only in the circumstances referred to in subsection (4).

(7) This section applies despite the existence of a tree preservation order or environmental planning instrument (other than a State environmental planning policy), but does not apply to any tree within a protected area or to any tree that is the subject of or is within an area that is the subject of:

(a) an interim heritage order, or a listing on the State Heritage Register, under the Heritage Act 1977 , or

(b) an order in force under section 136 of the Heritage Act 1977 , or

(d) a protection conferred by any similar law.

(8) Nothing done for the purpose of carrying out the work required by a notice under this section constitutes an offence against any law under which a tree preservation order or environmental planning instrument (other than a State environmental planning policy) relating to the land is made.

(9) In this section:

"protected area" means an area that is within:

(a) a national park or nature reserve within the meaning of the National Parks and Wildlife Act 1974 , or

(b) land that is reserved or zoned for environmental protection purposes under the Environmental Planning and Assessment Act 1979 , or

References:

Dictionary for managing trees in urban environment – Author: DB Draper & P A Richards Australian Standards (AS 4373-2007) Pruning of Amenity Trees

Local Government Act 1993 Roads Act

Tree Removal Assessment & Approval Form

Location & Details
□ Cootamundra □ Gundagai □ Stockinbingal □ Coolac □ Nangus □ Tumalong □ Frampton □ Muttama □ Wallendbeen □ Brawlin
Location:
Reason for request / assessment:
Botanical name (attach photos):
Common Name:
Number of Trees:
Height/s:
Surrounding Trees and the assessed tree(s) place in the landscape:
Assessment (Visual)
Trunk diameter 1 metre above ground:
Signs of ground movement or heaving	□ Yes □ No
Visible Defects
Broken limbs	□ Yes □ No
Unusual lean	□ Yes □No
General health	□ Good □ Average □ Poor / Fair
Existing / Potential to Damage Infrastructure
Safety Risks to pedestrians / traffic
Removal Impact:	□ Low □ Moderate □ High
Assessment (Other)
Details of any other measures taken to determine health / risk of tree
Recommendations
Priority Ranking
Action Recommended (including replacement trees):
Date:	Inspector
Approvals
Approved Course of Action	□ Remove □ Retain □ Monitor
Notifications Required?	□ Yes □ No
Notes:
Date:	General Manager / Manager Waste Parks & Recreation

Related CGRC Policies

· CGRC WH & S Policy

· The General Manager or Manager Waste, Parks & Recreation have the authority to determine applications and other matters under this policy;

PROCEDURES

Inspection procedure

The tree assessment will consider the following aspects:

· The aesthetic, botanical and historic/archeological importance of tree/s

· Safety hazards posed by tree/s

· Substantial property damage caused or in Council’s opinion likely to be caused by the growth of the tree/s

· Obstruction of footpaths, roads, utilities, drainage lines, sewer lines and other public infrastructure

· Whether pruning or other botanical treatment of a tree branches or roots would provide satisfactory relief from any nuisance being caused by the tree/s

· Whether replacement tree/s could be planted

· If any permits are required; and

· Where, in Council’s opinion, the retention of the tree is causing unjustifiable hardship to the owner. Criteria for assessment in these circumstances are at the discretion of the Section Manager and may include age and disability, medical practitioner certification and Council’s administration costs. These criteria will only be taken into account in extreme circumstances.

During the assessment of trees located on public land for which Council is responsible, Council is bound to undertake an assessment under Part V of the EP&A Act 1979. This is completed by Council suitably qualified staff when undertaking the assessment.

Visual Inspection

· If the ownership of the tree is in doubt, a survey may be conducted to determine ownership

· 360 degree, walk around, visual inspection of the tree from ground level. This inspection does not include any practice that is intrusive to the tree.

Physical Inspection

If, after the visual inspection, there is a question about the structural integrity of the tree, then the following options are available for further inspection.

· The inspector may have the tree climbed to inspect potential areas of concern.

· The tree may be bored to determine soundness of the bole

· The root crown may be excavated to inspect the roots

After inspection, the tree will be rated according to the criteria outlined below.

TREE RATING PROCEDURE

The following table summarises the Tree Ratings and corresponding Work Schedule.

Tree Rating	Work Schedule
Priority 1	Sent immediately to contractor for mitigation
Priority 2	To be mitigated through the next monthly tree work contract.
Priority 3	To be mitigated through the next or subsequent monthly tree work contract as the workload allows.
Priority 4	Work may be deferred due to workload and /or budget considerations.
Priority 5	Work may be deferred due to workload and /or budget considerations.

Priority 1

This is a tree that has one or more of the following visible characteristics:

· Signs of ground movement or heaving

· Recent cracking on the bole of the tree,

· Hung-up tree

· Broken limbs hanging over a moderate to high frequency target

· Failed tree lying on property or road

· Dead tree with extensive decay visible to the inspector and a high frequency target.

Trees with this rating have the first priority for removal or pruning. The inspector will immediately send the required work to a contractor for mitigation. These trees shall be dealt with as soon as practical within work schedule limits. “Priority 1” trees will not invoke the requirement for Public Notification as prescribed in this policy.

Priority 2

This is a tree that has one or more of the following characteristics:

· Visible fruiting bodies of known heart-rots

· Unusual lean

· Visible defect that could result in catastrophic failure of tree

· The tree is determined to be unsound after physical inspection

· Structural integrity of root system determined to be compromised after physical inspection

· Dead with minor decay visible to the inspector and a high frequency target.

· Obstruction of traffic signs *

· Interference with distribution or transmission lines **

Trees with this rating have second priority for removal or pruning.

Priority 3

Trees in this category have one or more of the following characteristics:

· Dead tree with a target of moderate to low frequency and minimal visible decay.

· Encroachment of branches onto house and/or roots incurring some form of damage to boulevards or private property.

· Limbs obstructing driver visibility

· Limbs interfering with residential utility feed

· Visible defect that could result in partial failure of tree with a moderate to low frequency target.

· Excessive wind loading on trees with a high frequency target.

Trees with this rating have third priority for removal or pruning, but may be dealt with as the workload allows. Trees assessed as “Priority 3” will be documented for mitigation.

Priority 4

Trees in this category have one or more of the following characteristics:

· Minor Limb and or root encroachment to private property or structures

· Excessive wind-loading on trees with a moderate to low frequency target.

· Trees that are growing near or beginning to encroach into private property causing no visible damage

Trees with this rating have fourth priority for removal or pruning. Trees in this category may eventually develop into a “Priority 3” in the future. The annual budget allotted by Council for tree and the work load will be the limiting factors in the determining when this work is completed. If deferred, these trees will be documented and filed for review near the financial year-end and completed as budget and priorities allow.

Priority 5

Trees in this category have the lowest priority and can be attended to as the annual budget allotted by Council for tree and as the work load allows.

Examples of Priority 5 are:

· Thinning of immature trees for stand management

· Inappropriate volunteer trees on boulevards, in road ends or right of ways

· Trees with none of the characteristics in the assessments for “Priority 1, 2, 3 or 4”

The annual budget allotted by Council for tree work and the work load will be the limiting factors in the determining when this work is completed. If deferred, these trees shall be documented and filed for review near the fiscal year-end and completed as the budget and priorities allow.

Review Period

This Policy will be reviewed annually. The Manager Waste, Parks & Recreation will report to Council on the outcome of the review and make recommendations for amendment, alteration or substitution of a new Policy if considered necessary.

Policy Statement

This Policy will be available for inspection at Council’s principal office during ordinary business hours and at Council’s website, mail@cgrc.nsw.gov.au. Copies will also be provided to interested members of the community upon request, and upon payment of a fee in accordance with Council’s Schedule of Fees and Charges.

References

• Development Act 1993

• Electricity Act 1996

• Local Government Act 1999

• Road Traffic Act 1961

• Sewerage Act 1929

Ordinary Council Meeting Agenda

30 July 2019

8.10.4 Substancial Tree Removal and Replacement Program for Nicholson Park

DOCUMENT NUMBER

305808

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

1.3 Our community members are healthy and safe

3. Sustainable natural and built environments: we connect with the places and spaces around us

4.1 Decision-making is based on collaborative, transparent and accountable leadership

FINANCIAL IMPLICATIONS

There will be a substantial cost to remove 1 and or 2 large eucalyptus trees. If the tree/s where adopted to be removed it is recommended that all costs would be fully covered by the Junior Football club.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. The Report on the Removal of Two Trees from Nicholson Park Be Received and Noted.

2. The Two Eucalyptus Camaldulensis in question not be removed.

3. The representatives of the Cootamundra Junior Rugby Club be required to place the appropriate padding around the base of the trees in question and related light towers prior to undertaking sport activities.

Introduction

Nicholson Park

The Junior Rugby League Club has approached Council to removed two very large Eucalyptus trees that they believe are a risk to their user groups (players). This report is to inform Council of this request and to put to Council both arguments that support both the trees to stay and to be removed.

The trees in question are Eucalyptus Camaldulensis, a common and widespread tree along water courses over much of mainland Australia. It is frequently a dominant component of riparian communities, and is an iconic and important species of the Murray-Darling catchment, both ecologically and economically. This species is very long lived and can live up to 500 or more, years depending upon their environment. It is estimated that these trees are between 80 to 100, or more, years old.

These two specific trees are in extremely good condition, and are a wonderful sculpture within their immediate landscape. They also deliver shade during the hot summer months and would be a major part of the natural landscape creating birds and other wildlife habitat.

Under the new Council Tree Management Policy these trees would be classified as significant trees and would need to be assessed against the new Biodiversity regulations.

The Junior Football Club have offered as part of their proposal to remove the trees at their cost. This includes arranging and undertaking the removal of the trees and project managing the works.

The trees are Council assets located on Council property and therefore all works undertaken on the grounds must comply with Council policy and regulations, including the appropriate insurance.

If Council was to agree to the Junior Football Clubs proposal to remove the trees, prior to any works being undertaken, legal advice would need to be sort to ensure Council is not exposed to any risk or litigation if an accident was to occur during the removal activities.

Discussion

On inspection and after consultation with the club, it is agreed that the minimum distance between the trees and other structures of risk and the dead ball line are as follows:

Council Junior League

Tree (1) - (4) meters (4) meters

Tree (2) - (3) meters (2) meters

Light Towers - (3) meters (4) meters

Fence - (7) meters (7.9) meters

Toilets - (6) meters (8.1) meters

Shelters - (3) meters

Canteen (0) meters (6.6) meters

Under the rules and regulations of play for senior games, there is to be a 5 metre perimeter requirement around the dead ball line.

Junior Rugby league Clubs Position.

The Committee of the Junior League Club consider that the trees limit their ability to deliver safe playing surfaces for the activity of junior football. It is the Clubs belief that the Location and distance of the trees and the boundary and dead ball lines do not comply with football regulations.

It has been identified by both parties that between the tree locations, in association with the existing toilet facilities and light towers, there is no room to move the fields into an alternate safe playing position that would remove the need for the removal of the trees to be considered.

The club has offered to pay to have the trees cut down (except the stumps) which would have a commercial removal cost of approximately $6,000 - $8,000 per tree. Due to the size of the trees, the stump removal would come at a substantial cost to Council.

If number two (2) tree was removed, it would allow for the field to be moved towards the south away from the toilet block, and east away from the light towers. There would be a need to relocate the football posts and ground boundaries (repair to existing line marked areas).

1) Councils Position

On inspection of the site in association with Club representatives believe that the minimum distance between the far corner of the dead ball line and the trees is 3 meters. Due to the main risk being located at the very corner of the dead ball line, it is believed that the risk is minimal when taking the value of the asset under risk.

Council would recommend that the trees remain and that on every match day, appropriate padding be placed around the base of the tree/s trunk to reduce the risk of injury. There is a higher risk of injury posed from the goal post as compared to the tree risk. The post are padded on game days. Council would also suggest that the light towers create a further risk of injury, and as such should also have padding located at their base during matches.

It is the belief of Council that the fence and toilet block have minimal to no risk to the players.

If the trees do not comply with the football regulations it would be fair to say that the light towers that have been erected also do not comply.

Figure 1 - Tree One (1)

Figure 2 -Tree One (1)

Figure 3 - Tree Two (2)

As part of the investigation into this matter and to insure Council’s position is well represented, Council contacted its insurance company seeking advice. Their response is as detailed below and is submitted for your information in considering the recommendations of this report. It is the author’s opinion that the recommendations reflect the opinion of Council’s insurer.

The advice given by Jardine Lloyd Thompson Pty Ltd is as follows:

Possible issues in relation to the location of the trees for consideration:

· The trees were planted on the grounds well before any sport was considered and it would be fair to say that the activities have been working well in the past. However, Council can no longer ignore the principles of safety, wellbeing and all due care of the sporting groups and the general public.

· Rugby League and other ball sports in general are considered to be ‘dangerous recreational activities’ as referenced within the Civil Liabilities Act, 2002. Participants in these types of activities have to be made acutely aware of these types of risk whilst undertaking these sports such as goal posts (to be duly padded and appropriately fit for purpose), trees, fencing and crowd proximity.

If an event organiser or property owner fail to adhere to risk mitigation by not consciously reducing the prospect of an accident, they can be deemed to be legally liable and sued under Common Law. On a golf course for example: does a property owner want to remove trees aesthetically or because the tree is found to be diseased and has the potential to cause injury? Prudent mitigation against any potential personal injury must occur under law and in accordance with the Civil Liabilities Act.

· Does the removal of the trees support Environmental Protection Agency (EPA) regulations and/or Council’s own policy guidelines for tree removal? This may be the biggest hurdle before other alternatives are considered.

· Has a Licensed Arborist been engaged to secure a technical report of the integrity and health of subject trees (aligned with the point above)? This may be necessary to assist Council from any potential litigation.

· Will the removal of trees be likely to create a public sentiment reaction and/or the likelihood of reputational damage to Council or User Groups?

Possible consequences of tree removal:

· Should Council remove the trees without proper and legislative consideration, any fines or punitive damages that result from personal injury claims will not indemnify cover under Council’s Liability programs.

· The illegitimate act of removal of trees is not an error or admission rather it is considered a criminal act, and Council would not be protected under the Law nor indemnified for proceedings brought against Council.

· Should Council determine to not remove the trees then appropriate risk mitigation must occur such as padding or other personal protection safety items, and this should be addressed by either Council (as the property owner) or the User Groups under Council authorisation as part of the terms and conditions for the use of grounds.

· If all of the above matters are formally addressed it will create a means forward. A User Group cannot demand the removal of a healthy tree, without there a real potential for injury or damage should all of the above mentioned circumstances being appropriately addressed.

Stephen Childe | Account Manager NSW, JLT Public Sector
Jardine Lloyd Thompson Pty Ltd

Ordinary Council Meeting Agenda

30 July 2019

8.10.6 Street Tree Light Enhancement Parker Street

DOCUMENT NUMBER

305814

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

The cost associated with this trial is $1,250 which is intended to be funded from the street maintenance budget.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. The report on CBD Street Tree enhancement lighting be received and noted.

2. Council approve the purchase and installation of 120mts (1200 lights) of LED solar/240V tree lighting.

3. Council approve for one significant street tree in Parker Street, Cootamundra be used in the three (3) month trial for the installation of LED lights.

4. The $1,050 costs of the trial be funded from the street tree maintenance budget.

Introduction

As a result of Cootamundra-Gundagai Regional Council’s community engagement, Cootamundra Gundagai 20/50 review, it has been recommend that Council install street tree feature lighting as a means to create visual stimulation and amenity through the primary CBD’s areas during winter, when the trees are dormant, and to give emphasis to the trees during the summer months.

Further, the proposed system is safe and extremely efficient. Enhancement LED lights can either run off low 24 volt or 12 volt DC transformers or solar, using non-breakable LED’s that are inexpensive to run and virtually maintenance free. The enhancement Lighting Quick Connect System is bringing to life many popular destinations all over the Australia CBD areas. From Port Douglas to Hobart, the system can be seen in prominent public parks, streetscapes, restaurants, coffee shops, theme parks and shopping malls.

This report seeks the endorsement of Council to undertake a three month trial in Cootamundra to determine community support so as to introduce this feature throughout all Council’s feature street trees located within the main CBD areas of Council’s towns and villages. The process, costs and maintenance bud (LED) enhancement lighting in street trees are detailed in the body of this report.

Discussion

Installation must be undertaken in accordance with approval conditions.

Bud lights must be attached to the tree in a manner that causes no physical damage to the tree and allows it to grow.

Using a combination of limited winding of light strings and flexible attachment materials, such as Velcro or UV durable insulation tape, is acceptable.

The use of cable ties, staples, screws and inflexible attachment methods are not acceptable:

P
Ó

No cable ties, no screw-in attachments and no bud lighting on branches with a diameter less than 50 mm.

Some minor pruning of small diameter branches within 2.5m of the ground (using non-motorised hand tools) can be permitted in conjunction with the bud lighting approval. Pruning larger, higher branches or aerial roots is not permitted. Further information is available about Council’s street tree pruning and maintenance programs if required.

Bud lights should be attached to branches that are no smaller than 50mm in diameter. This helps ensure the branch is able to hold the weight of cabling and lights. Tree limbs of this size are also likely to grow at a slower rate than smaller ones, which will result in less maintenance by Council.

Lights must be installed in accordance with safe work standards and other footpath occupancy or traffic management approval requirements.

Wiring must be more than 3.2m above the footpath so that it does not impede pedestrian access. Wiring is not permitted across vehicle access routes (refer to example bud lighting diagram).

Within mixed use centres, where residents may be living within 100m of the bud lighting, permits will require the lighting be timed to turn off between 11pm and 6am. This is to ensure that lighting is not obtrusive and does not create a nuisance to nearby residents. In other district, major and principal centres lighting curfews do not apply.

LED solar cool lighting 240v lighting assembly

Installation plans needs to address the following:

· distance from property boundary to the trunk of the trees

· bus stops or parking restrictions in the vicinity

· location of above-ground wiring (for transformed mains power) if required

· location of proposed on/off switch (for transformed mains power only)

· Any awnings.

Refer to the example plan below for the level of detail required.

Maintenance checklist

Weekly

Check for faulty bud lights, dangling cables or broken tree branches and make necessary repairs.

Annually

Keep trees healthy and attractive by removing loose bark that may have collected under lighting strings and attachments.

Every 2-3 years

Expect a renewal of the lighting about every 2-3 years. The lifespan of good-quality bud lighting is improving, so take the opportunity at renewal time to consider any upgrades of lighting types to maintain a good lighting display and maximum durability.

Ongoing

Contact Council about broken branches or concerns about the condition of street trees.

Renewal and reinstatement of permitted bud lighting. When severe weather causes street tree damage, Council will disengage the lights at the on/off switch and make the situation safe for the public. However, permit holders are responsible for reinstating and fixing the lighting.

Undertake all maintenance in accordance with work safe standards and all other footpath occupancy or traffic management permit requirements.

Council will undertake regular audits to ensure compliance with bud lighting approval conditions.

It is proposed that the solar lights available for this trial to decorate Council’s main CBD areas are as follows:

Council will receive two lots of 3 sets of 200 LED Warm White Solar/240v Lights (Green String) with removable solar panels and separate controllers for longer lasting LED's. Total of 60m of LED lighting string and 13.5m in lead cords.

Below is a description of each set of lights:

· Solar/240v Lights include 1 X 200 warm white LED's on green string.

· The solar panel and controller can be removed for flexible lighting options. Use your lights indoors and charge the solar panel together with the controller outside and connect as needed.

· Length of LED string is 20m plus 3m lead cord from solar panel to controller and 1.5m of cord from controller to 1st LED (total LED string and lead lengths is approximately 24.5m).

· 8 Light sequences to choose from, including:

· 1. Steady On

· 2. Slow Glow

· 3. Fast Twinkling

· 4. Slow Twinkling

· 5. Flashing In Series

· 6. Flashing In Reverse Series

· 7. Fast Flashing In Series

· 8. Slow Flashing in Series followed by Reverse Series.

The sequence chosen will be held in memory and will automatically return to this mode the following night unless turned off.

· Separate on/off button for easy control with an automatic mode switch for adjusting lighting sequences.

· IP44 rated - water resistant when installed according to easy to follow instructions.

· These solar LED lights will last approximately 14 hours when fully charged.

· Mounting hardware, 3 x AA 2000mAh rechargeable batteries, 240v controller and large 6V 200mA solar panel included.

Costs to trial 2m x 5m street trees:

Capital Expenditure for two trees

· Two by three pack deal (60m) 1200 solar lights (cool white) $400.00

· Installation of 120m of lighting $600.00

· Recurrent annual maintenance costs (estimate) $ 50.00

A report regarding the trial of the lights will be submitted to Council after a three month period with for the consideration of Council.

KEY PROJECT DETAILS

PROJECT INFORMATION
Project name	Cootamundra Aquatic Centre Splash Park
Lead organisation name	Cootamundra Gundagai Regional Council
Lead organisation ABN	ABN - 46 211 642 339
Project partners	NSW Government Stronger Communities Grant
LEAD CONTACT
Name	Wayne Bennett
Position	Manager Waste Parks & Recreation Services
Phone	0437384599
Email	Wayne.bennett@cgrc.nsw.gov.au
Fax	n/a
Address	81 Wallendoon Street P. O. Box 420 Cootamundra Office
PROJECT SCOPE
Project summary for publication	· Prepare tender documents for design and construction · Call tenders (28 days) · Receive and assess Tenders · Prepare report and submit Tender assessment and PMP to Council for approval. · Appoint successful tender · Appoint Project Team · Implement communications strategy · Contractor induction · Hold regular Project Team, Stakeholder & Contractor meetings ( 2x week intervals) · Monitor/manage contractor/contract to Time, Cost and Quality. · Monthly update reports to Council & Sponsor · Project final assessment and hand over · Project performance review.
PROJECT LOCATION
Address	Crn. Murray & Adams Streets
Local government area	Cootamundra Gundagai Regional Council
NSW electorate	Cootamundra
Federal electorate	Riverina

17. Figure 1 - Site Location for proposed Splash Pool

Case for Change

Project Goal Statement

The project hopes to achieve a Splash Park that services the needs and provides enjoyment for children between the ages of 1 to 12 during the hot summer months stimulating additional activity while utilising the other pool facilities.

The budget has been presented on estimates established on the community needs survey and on costs indicated by suppliers on the play activities/equipment required to service that need. The budget indicated in the tender document is the figure allowable for the purchase, delivery and installation of the desired equipment. All other costs associated with the Splash Park Project have been excluded from the tender figure.

The project entails the design and approval, purchase of specific water play equipment, the delivery and installation and initiation of that equipment.

The project will be delivered by tender and managed to Time, Cost and Quality. The current timeline is to have the project completed by December 2019 but this is subject to availability of equipment, suitable contractor and favourable weather conditions. There is also the restraints of having works completed prior to the upcoming pool season.

Strategic Alignment

The project has been established and supported by Council on the needs survey undertaken prior to this projects approval and incorporated into the Councils long term Community and Operational Plans

Applicants for the facilities construction must demonstrate:

The project will fill the current lacking play activities for children between the ages of 1 to 12.

The project aligns with Councils Community Plan that recognises the needs of our younger community and the need to service their recreational needs.

This project has been based around Councils vision for the future which is built around four key directions and objectives:

· A vibrant and supportive community: all members of our community are valued and connected

· Objective 1.1: Our Community is inclusive and connected

· Objective 1.2: Public spaces provide for a diversity of activity and strengthen our social connections

· Objective 1.3: Our community members are healthy and safe

· A prosperous and resilient economy: we are innovative and ‘open for business’

· Objective 2.1: The local economy is strong and diverse

· Objective 2.2: Strategic land-use planning is co-ordinated and needs-based

· Objective 2.3: Tourism opportunities are actively promoted

· Objective 2.4: Our local workforce is skilled and workplace ready

· Sustainable natural and built environments: we connect with the places and spaces around us

· Objective 3.1: The natural environment is valued and protected

· Objective 3.2: Our built environments support and enhance liveability

· Good governance: an actively engaged community and strong leadership team

· Objective 4.1: Decision-making is based on collaborative, transparent and accountable leadership

· Objective 4.2: Active participation and engagement in local decision-making

· Objective 4.3: Cootamundra-Gundagai Regional Council is a premier local government Council

Councils Strategic Funding objectives:

Councils recreational offering to the community is improved, and its rich diversity is supported and encouraged

Bold and exciting new and upgraded recreational infrastructure is supported by the NSW Government

Project representing value for money and strong ongoing viability are supported

Local & Regional communities have access to recreational experiences that result in recreational and educational benefits

Capacity to Deliver

Project Milestones

The Project Milestones define and sequence key activities to be undertaken to deliver the project from the beginning to the end (planning, implementation, construction, etc.). This project should have commence within 12 months of approval and was to be completed within two years of funding approval. An estimate for the duration for each activity has been estimated. Key events for incorporation into the program are as follows:

1. Tendering

2. Planning and detailed design

3. Sign off on design

4. Approvals

5. Development/construction

6. Commissioning

Project Milestones / Deliverables
No.	Product, services and/or results that the project will deliver	Estimated start date	Estimated completion date	Estimated cost
1	Prepare, call, assess & approve Tenders & Project Management	June 2019	Jul 2019	$44,000.
2	Project review & engage contractor to develop detailed plan , estimates & Construction	August 2019	September 2019	$355,000
3	Sign off plans/Technical Design – Communications/Media	September 2019	September 2019	$1,000
4	Tender approved, contractor engaged and inducted	October 2019	October 2019	Costs Included in (2)
5	Contractor commences construction	October 2019	December 2019	Costs Included in (2
6	Contractor completes project to time, Cost & Quality & Hand Over.	Dec 2019	December 2019	Costs Included in (2)

Project Benefits

Benefits
Benefit/s that the project is expected to yield	Who will receive this benefit?	Estimated timeframe for when the benefits will be received
Estimated Increased access to play activities for the younger children (1-9) local community and tourists resulting in an estimated 525 additional visitations per year and approximately $10,000 increase in revenue per year.	Local community and related children aged between 1 -9 years (6,000 population) and visitors (estimated 150 per month)	Dec 2019 (on project completion)
Increased visitation and better utilisation of facility and increased revenue.	Council and its ratepayers	Immediate

Project Risks

Risk Name	Owner	Likelihood	Impact	Risk Rating	Risk Treatment Actions
Risk 1: Not being able to get a Play Park that is considered appropriate for the funds available	CGRC	Likely	High	High	What action will be taken to prevent this risk from occurring and/or reduce its impact on the project? Avoid – plan around it as best as possible by minimising project costs. Mitigate – reduce probability and/or impact – Not proceed with project. Eliminate – reduce probability to zero (impossible to occur) by allocation of additional funds or not proceedings. Transfer Responsibility– N/A Accept – choose to do nothing, monitor for change – N/A
Risk 2: Not Being able to attract a suitable contractor.	CGRC	Unlikely	High	Moderate	What action will be taken to prevent this risk from occurring and/or reduce its impact on the project? Avoid – plan around it as best as possible by seeking/researching suitable qualified contractors prior to tender. Mitigate – reduce probability and/or impact – N/A. Eliminate – reduce probability to zero (impossible to occur) N/A. Transfer Responsibility– N/A Accept – choose to do nothing, monitor for change – N/A
Risk 3: Not meeting Timelines	CGRC/Contractor	Moderate	Moderate	Moderate	What action will be taken to prevent this risk from occurring and/or reduce its impact on the project? Avoid – plan around it as best as possible ensuring that the conditions of contract are achievable and includes a contingency. Mitigate – reduce probability and/or impact – N/A. Eliminate – reduce probability to zero (impossible to occur) N/A. Transfer Responsibility– N/A Accept – choose to do nothing, monitor for change – N/A
Risk 4: Inclement Weather	CGRC	Moderate	Moderate	Moderate	What action will be taken to prevent this risk from occurring and/or reduce its impact on the project? Avoid – plan around it as best as possible ensuring that the conditions of contract includes a weather contingency. Mitigate – reduce probability and/or impact – N/A. Eliminate – reduce probability to zero (impossible to occur) N/A. Transfer Responsibility– N/A Accept – choose to do nothing, monitor for change – N/A

Non-financial assumptions

That Council has undertaken community survey/communication to determine the need for a Splash Pool and that there is strong community support for the project.

Governance

· General Manager Project Sponsor

· Project Manager – Manager Waste Parks & Recreational Services will manage the overall project from start to finish and ensure that the project is delivered to Time Cost and quality and that all performance targets are achieved.

· Project Team – Project Manager (Chairman), Council Representatives from - Finance, Facilities, Aquatic Centre, Media/Communications, Procurement.

· Stakeholders – NSW State Government (Interest Group), Council, Sponsor (interest/approvals), Project Manager (Approvals, Advisor) Project Team (advisor), Swimming Club (Interest Group) , Community Representatives (Interest Group).

Governance Plan - Project Team
Project role	Name	Phone	Email	Responsibilities	Reports to
Funding Body	NSW State Government – Stronger Community Grants	N/A	N/A	Funding and approvals	N/A
Sponsor	General Manager	N/A	N/A	Approvals	NSW State Government
Project Manager	Manager Waste Parks & Recreation	N/A	N/A	Overall project delivery to Time, Cost & Quality.	Sponsor
Project Team	Finance, Media/Communications, Facilities, Aquatic Centre	N/A	N/A	Advisors	Project Manager

Value for Money

Project Budget Performance (monthly reports to Council & Sponsor)

1. Time, Cost & Quality	2. Task/Activity – Completed or Progressing - on Time, Cost and Quality
3. Time, Cost & Quality	4. Task/Activity – Progressing - requires monitoring and or action to minimise risk of not meeting performanace targets
5. Time, Cost & Quality	6. Task/Activity – Stalled - High Risk or will not meet Performanace Target.
7. Time, Cost & Quality	8. Task/Activity- Pending - is currently on hold or pending approval

Project Title	Project No.	Funding Source	Allocation	Tender Price	Expenditure	% Spent	Remaining Funds	Expected Result	Performance Code
Cootamundra Aquatic Centre Splash Park	?	Stronger Community Original	$400,000.	$
Totals			$400,000.	$

9. Budget / Financial Considerations
Contingency: Due to the project budget being so tight and no room for any further reduction in Scope of Works there is no allowance for a contingency allowance.
10. Activity	11. Estimate
Survey & Design	$3,000
Project Planning	$3,000
Fees/Chargers and other associated costs	12. 13. $12,000
Project Management & Administration/On Costs	14. 15. $12,000
Mechanical Works (power/water connections etc.)	16. 17. $10,000
Building & Civil Works	18. 19. $350,000 (Tender Value)
Landscaping Works - Turfing	20. 21. $10,000
Contingency 10%	22. 23. $0.00
Totals	24. 25. $400,000.

Recurrent Financial Impact/s of proceeding with this Project

Recurrent Financial Impact/s of proceeding with this Project Activity Type	Frequency	Annual Cost	Comments
Samples PH & Chlorine & Data Collection	Daily	$15.	15mins/day
Remove Debris from surrounding area	Daily	26. $15.	15mins/day
Clean Drains	27. Daily	28. $15.	15mins/day
Wash down	29. Daily	30. $6.	10mins/day
Empty catchment baskets	31. Daily	32. $3.	5mins/day
Ensure Filtration devices are functioning correctly	33. Daily	34. $3.	5mins/day
Sub-Totals	35.	36. $57./day 37. $342/6 day week	65mins/day

Back wash sand filters	Weekly	38. $15	15mins/week
Check UV filters	39. Weekly	40. $6.	10mins/week
Ensure feature poles and play units are function correctly	41. Weekly	42. $6.	10mins/week
Check Chlorine & Acid drums must be at least ¼ full	43. Weekly	44. $3.	5mins/week
Clean internal & external shed	45. Weekly	46. $30.	30mins/week
Parts & Repairs	47.	48. $5,000.00/pa
Sub--Totals	49.	50. $60./week	75mins/week
Totals	51.	52. $25,902/pa.	2hours 20mins extra/week

Note: The annual cost to operate the existing junior pool is unknown, but due to it being so old, leaking and incorporated into the main pool filtration system, maintenance levels would be less than that required for the new play area that now needs to operate as a standalone system. As an estimate, and for the purpose of completing this PMP, it has been estimated that the annual maintenance of the new Splash Pool over maintaining the existing junior pool would increase the pools annual maintenance costs by $17,000. This may be in part offset by the projected $10,000 pa. increase in pool revenue.

Community Engagement and Reach

Communication plan

The communication plan details how Council will engage with the Stakeholders and Community to ensure they are informed of key information about the project. A list of the key stakeholders (internal and external) who will have an impact on the project or be affected by the project, and describe how they will be engaged. This is a Summary of the overall key communication and management issues for the project, concentrating on what will contribute to the project’s success or where a lack of communication can lead to failure.

Communication Plan
Who Name of person or group	Why Why are they involved/ have interest in the project?	What What information do they need? What are the key messages that need to be sent?	How How will they receive this information e.g. status reports, newsletters, phone.)? Who will send it?	When When will this communication occur?
Pool Staff	Will be operating and managing the new facility.	To ensure all design/construction adapts with existing infrastructure	Part of the Project Team.	Every 2x weeks
Project Team	Advisors on specific areas of the project.	They need to be made aware on all aspects associated with project delivery and ensure that all Council’s requirements are implemented.	Part of the Project Team.	Every 2x weeks
Community	It’s a community project	Need to be made aware on the projects progress and performance.	Media stories, newsletters etc.	Monthly
Sponsor	Overall responsible to the funding source that all performance measures are being meet, funding deed complied with and that the funding source is kept updated on progress.	That Project Performance and funding deed Targets are being meet.	Reports	Monthly
Council	Owner of the asset	Protecting the community’s position.	Reports	Monthly
NSW Government	Funding Source	Value for money and meeting performance targets, compliance with conditions of the funding deed.	Reports	Monthly

Community support

Please demonstrate your community’s support for the project. The response should show:

· Community/stakeholder views have been considered in developing the project (key stakeholders are identified, consulted and their opinions incorporated into plans) – Not available for this project.

· The expected recreational and educational benefits for the community as a result of delivering your project – yet to be determined.

· The community/stakeholders support the project and agree on the expected benefits – not available for this project.

The response from your Expression of Interest/Tender application and any previous letters of support may form the basis of your response here. Applicants are recommended to provide evidence of support from as many stakeholder groups as possible. Examples of evidence include (but are not limited to):

· letters of support from any stakeholders (we want to hear from your community why your project needs to be funded) – N/A

· confirmation letters for financial or in-kind support – N/A

· petitions – N/A

· Community surveys – N/A

· public consultation – N/A

· newspaper articles – N/A

· visitor feedback forms – N/A

· Facebook comments/reviews – N/A

Note: Project was adopted by Council to proceed over 18 months ago and the current Project Manager has only just been appointed. Due to the lapse in time the above details are not available for this PMP.

Councils Strategic Funding objectives:

Councils recreational offering to the community is improved, and its rich diversity is supported and encouraged

Bold and exciting new and upgraded recreational infrastructure is supported by the NSW Government

Project representing value for money and strong ongoing viability are supported

Local & Regional communities have access to recreational experiences that result in recreational and educational benefits

Capacity to Deliver

Project Milestones

1. Tendering

2. Planning and detailed design

3. Sign off on design

4. Approvals

5. Development/construction

6. Commissioning

Project Milestones / Deliverables
No.	Product, services and/or results that the project will deliver	Estimated start date	Estimated completion date	Estimated cost
1	Prepare, call, assess & approve Tenders & Project Management	June 2019	July 2019	$3,000.
2	Survey & Design	June 2019	July 2019	$3,000
3	Project Management	June 2019	December 2019	$5,000
4	Project review & engage contractor to develop detailed plan , estimates & Construction	August 2019	September 2019	$231,000.
5	Sign off plans/Technical Design – Communications/Media	September 2019	September 2019	$1,000
6	Tender approved, contractor engaged and inducted	October 2019	October 2019	Costs Included in (2)
7	Demolition of existing light Towers	October 2019	October 2019	$5,000
8	Contractor commences construction	October 2019	December 2019	Costs Included in (2
9	Rehabilitation/Landscaping	November 2019	December 2019	$2,000.
10	Contractor completes project to time, Cost & Quality & Hand Over.	Dec 2019	December 2019	Costs Included in (2)

Project Benefits

Benefits
Benefit/s that the project is expected to yield	Who will receive this benefit?	Estimated timeframe for when the benefits will be received
Estimated Increased access and improved lighting quality for training/play activities for the local community and sporting clubs resulting in an increase in training/game activities per year.	Local community and sporting activities increased by an estimated 15% within 2x years	Dec 2019 (on project completion)
Increased visitation and better utilisation of facility and increased revenue.	Council and its ratepayers	Outcomes yet to be determined.
Removal of a high risk of the existing light towers falling or dropping attachments.	User groups and spectators	Immediate

Project Risks

Risk Name	Owner	Likelihood	Impact	Risk Rating	Risk Treatment Actions
Risk 1: Not being able to get a Lighting that is considered appropriate for the funds available	CGRC	Likely	High	High	What action will be taken to prevent this risk from occurring and/or reduce its impact on the project? Avoid – plan around it as best as possible by minimising project costs. Mitigate – reduce probability and/or impact – Not proceed with project. Eliminate – reduce probability to zero (impossible to occur) by allocation of additional funds or not proceedings. Transfer Responsibility– N/A Accept – choose to do nothing, monitor for change – N/A
Risk 2: Not Being able to attract a suitable contractor.	CGRC	Unlikely	High	Moderate	What action will be taken to prevent this risk from occurring and/or reduce its impact on the project? Avoid – plan around it as best as possible by seeking/researching suitable qualified contractors prior to tender. Mitigate – reduce probability and/or impact – N/A. Eliminate – reduce probability to zero (impossible to occur) N/A. Transfer Responsibility– N/A Accept – choose to do nothing, monitor for change – N/A
Risk 3: Not meeting Timelines	CGRC/ Contractor	Moderate	Moderate	Moderate	What action will be taken to prevent this risk from occurring and/or reduce its impact on the project? Avoid – plan around it as best as possible ensuring that the conditions of contract are achievable and includes a contingency. Mitigate – reduce probability and/or impact – N/A. Eliminate – reduce probability to zero (impossible to occur) N/A. Transfer Responsibility– N/A Accept – choose to do nothing, monitor for change – N/A
Risk 4: Inclement Weather	CGRC	Moderate	Moderate	Moderate	What action will be taken to prevent this risk from occurring and/or reduce its impact on the project? Avoid – plan around it as best as possible ensuring that the conditions of contract includes a weather contingency. Mitigate – reduce probability and/or impact – N/A. Eliminate – reduce probability to zero (impossible to occur) N/A. Transfer Responsibility– N/A Accept – choose to do nothing, monitor for change – N/A

Non-financial assumptions

· That Council has undertaken community survey/communication to determine the need for the light towers and that there is strong community support for the project.

Governance

· General Manager Project Sponsor

· Project Team – Project Manager (Chairman), Council Representatives from - Finance, Facilities, Recreation/Open Space Management, Media/Communications, Procurement.

Governance Plan - Project Team
Project role	Name	Phone	Email	Responsibilities	Reports to
Funding Body	NSW State Government – Stronger Community Grants	N/A	N/A	Funding and approvals	N/A
Sponsor	General Manager	N/A	N/A	Approvals	NSW State Government
Project Manager	Manager Waste Parks & Recreation	N/A	N/A	Overall project delivery to Time, Cost & Quality.	Sponsor
Project Team	Finance, Media/Communications, Facilities, Recreation Officer, Open Space Co-Ordinator	N/A	N/A	Advisors	Project Manager

Value for Money

Project Budget Performance (monthly reports to Council & Sponsor)

53. Time, Cost & Quality	54. Task/Activity – Completed or Progressing - on Time, Cost and Quality
55. Time, Cost & Quality	56. Task/Activity – Progressing - requires monitoring and or action to minimise risk of not meeting performanace targets
57. Time, Cost & Quality	58. Task/Activity – Stalled - High Risk or will not meet Performanace Target.
59. Time, Cost & Quality	60. Task/Activity- Pending - is currently on hold or pending approval

Project Title	Project No.	Funding Source	Allocation	Tender Price	Expenditure	% Spent	Remaining Funds	Expected Result	Performance Code
Cootamundra Fisher Park Light Towers		Stronger Community Original	$250,000.	$221,540
Controller/SMS				$4,500
Light upgrade to 300Lux				?
Totals			$250,000.	$226,040

Ordinary Council Meeting Agenda

30 July 2019

8.10.11 Pool Use Proposal by the Cootamundra Swimming Club

DOCUMENT NUMBER

307481

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

FINANCIAL IMPLICATIONS

On initial investigation there is no apparent impact on the existing budget. This will need to be monitored over time if implemented.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

This will have an impact on the current pool policy regarding the use of the pool by the swimming club for training purposes.

ATTACHMENTS

1. Proposal from the Cootamundra Swimming Club ⇩

Recommendation

1. Council accept the proposal from the Cootamundra Swim Club to have full usage of the 4 lanes of the Indoor Swimming Pool between 5.30 pm and 7 pm for Wednesday and Friday, and continue with two (2) allocated lanes on Mondays as detailed in the attached report.

2. That the change as detailed in item (1) above be for the 2019 winter season only and be reviewed at the end of the winter season.

3. Council advertise the changes to the pool hours and any received feedback, in relation the changes in (1) above, be directed to Councils Administration Centre and responded to accordingly.

Introduction

This report is submitted to Council in response to correspondence received from the Cootamundra Swimming Club on the 22^nd July 2019 and attached to the report.

Cootamundra Swimming Lifesaving Club have submitted a proposal requesting Council approve the Club to have full usage of the Cootamundra indoor pool facilities on Wednesday and Friday nights from 5:30pm -7pm, and to continue with the current arrangement of the two lanes allocated for training on a Monday Night for Club members.

Discussion

The Cootamundra Swimming Lifesaving Club was formed on 13^th January, 1933. The Club has a proud history, providing a competitive sport option for the community of Cootamundra and surrounding villages. The club has continually grown over recent years.

In the attached report it details the 2018/2019 season stating that the Club has seen an increase in membership, with 96 swimmers registered with the club and one parent from each family giving the Club’s total membership 146 members. Further, Cootamundra Swimming Lifesaving Club was in the top 10 of the state out of all swimming clubs that saw an increase of over 50 per cent in participation for a season. During the 2018/2019 season Cootamundra Swim Club has hosted Ms Dawn Fraser (OAM), and former Australian Olympian, and Kurt Herzog, also an Olympian, come to Cootamundra to undertake a Coaching Clinic for the Clubs swimmers and neighbouring clubs within the region using the Cootamundra Indoor Pool. The Club has indicated that a number of local businesses of the Cootamundra area have sponsored the Swimming Club to assist its young swimming members.

In the2018/2019 season the Cootamundra Swimming Club had nine swimmers participate in the Speedo Sprints at Homebush. Five swimmers were selected to participate at the Australian Institute of Sport in Canberra representing the Zone. Eight of its swimmers were selected to participate in the Southern Inlands Regional Development Squads.

Background

In July, 2018 Cootamundra Swim Club commenced training at the indoor pool at Cootamundra through the off season until the outdoor pool was prepared and operational for the summer season. The Club saw a large increase in swimming numbers attending squad training. At that time the Club was only training two afternoons a week being Wednesday and Friday from 5pm- 6.45pm. During that time there were up to 40 club swimmers using the two lanes of the Cootamundra indoor pool and the little Junior Dolphins in the bottom left hand corner under supervision by a parent in the pool.

The Swimming Club in season 2018/2019 had 96 swimmers register from ages 5 years to 16 years of age. The Swimming Club’s usual practice during summer is sign a pool agreement with Cootamundra Gundagai Regional Council for usage of the 50m Pool Facilities.

The Club is seeking approval from Council in relation to this report to prevent the conflicts experienced last season regarding the clubs use of the indoor pool, with the club believing this submission will reduce risks and also benefit Council by increased usage by the Swim Club. This type of submission has never been presented to Council before, as the club has never experienced the numbers which they are currently getting. In June, 2019 the Swim Club received an extreme amount of interest from parents requesting when swimming squad training will resume.

In accordance with current Council Policy, Council staff have allocated two lanes in the indoor pool for the Swimming Club to commence squad training, with the remaining two lanes for public use for swimming or exercise, as per Council Policy.

Cootamundra Swim Club uses the Cootamundra Indoor Pool (two lanes only) on Monday, Wednesday and Friday from 5:30pm – 6.45pm as the swimming club members need to leave by 7pm due to the pool closure.

Squad Training has now been running just over three weeks and due to the amount of swimmers attending and using the Cootamundra indoor pool, it has become necessary for the club to confine all swimmers into the two allocated lanes. It is of the opinion of the Swimming Club that the number of club swimmers using the two allocated lanes clearly surpasses the members of the public using the two remaining lanes on the evenings they are in attendance.

The issues raised by the Swimming Club are swimmers running into one another, swimmers disadvantaged by being in lanes with swimmers of varying skills, and swimmers not getting the benefits expected by training due to overcrowding.

The Cootamundra Swimming Club is requesting approval from Council for full use of all lanes on Wednesday and Friday 5.30pm-7pm for the following reasons:

· Swimming Club has over 96 members presently registered

· Swimming Club in the last two weeks has experienced overcrowding in the two lanes allocated.

· For Safety reasons we should only be permitting 14 Swimmers in a lane and that is not achievable when we are dealing with our teenagers and can cause accidents and it is not safe.

· Squad training nights are very well attended

· Being permitted to use all lanes or an increase in additional lanes, our coaches will be able to appropriately allocate the swimmers to the most appropriate lane, based on swimming skill level.

· It will enable all the clubs swimming members who pay an entry fee to get the most out of squad training. Easier to train and build on Skill and Strengths.

· Club is doing its best to manage the issue, but is requesting more allocated space.

· Parents of the clubs swimmer have raised concerns of overcrowding in the two lanes allocated

· Increase of swimmers will converge on the Cootamundra Indoor Pool in the month of August through to November once school resumes for term 3 and winter sports come to an end, as experienced first-hand in 2018.

· This is the only training venue available to Swim Club from August through to Mid-November, 2019.

· Children and parents are wanting their son /daughter to swim as part of their chosen sport

· The Swim Club will commence registrations in September, which will see a further increase in swimming numbers.

· The Swim Club will continue to have all members utilising the indoor pool until the outdoor pool is at an operational standard.

· More children participating in the sport of swimming and representing Cootamundra.

· The Council shuts the pool to the public on a Thursday Night from 6pm for Aqua Aerobics from 6pm-7pm. Swim club numbers are exceeding the participants’ numbers of Aqua Aerobics on our scheduled training Squad Nights. Swim Club Squad nights are Monday/Wednesday and Friday and only have two lanes to utilise.

However, the possible impact on community use needs to be considered by Council, as the Cootamundra Aquatic Centre is a public facility and as such is for community use. Council has an existing policy that states that during the swimming clubs use of the pool for training purposes, two (2) lanes must be left available at all times for general public use. Any change to this will need to be via Council resolution.

Another proposal that has been discussed is to allow the Swimming Club to be authorised to use the facility unsupervised outside normal operating hours. If this option is considered acceptable, Council would need to seek advice from its insurer for allowing the unsupervised use of a Council facility.

Pool operation staff have raised issues with the proposal, that if the recommendations are approved, the two week period set aside for a Compulsory School Intensive Swim Program will result in the public only have access early mornings on Wednesday & Fridays as Council close for the two weeks at lunch time to fit all schools in within school hours.

Pool operations staff propose that Swim Club have the two lanes on Mondays 5.30pm-6.45pm and the pool exclusive to themselves from 6.30pm-8.00pm Wednesdays & Fridays. This will allow members of the public access for 90 minutes on Wednesdays and Fridays to keep it fair for all users.

The impact to the general public if the Swimming Clubs recommendation is adopted is uncertain, as the true statistics for the use of the pool during the related hours by the general public has not been accurately recorded. However, the general public do use the facility during the hours detailed in this report, and any change will impact on those users.

While there has public opinion sought on the clubs proposal any negative feedback from the community will be included as part of a full independent review proposal of swimming pool operations in the region to be submitted at the August Ordinary Meeting of Council should Council approve the Swimming Clubs request.

Project	Amount	Commentary / Recommendation
Cootamundra Water Mains Replacement	$1,068,777	To be funded from the Water Reserves until the budgeted loan proceeds are drawn down. The water reserve balance at 30 June 2018 was $5,872,000

APP. NO.	PROPOSED BUILDING	STREET NAME
DA2018/084	New Commercial Kitchen	Wallendoon Street
DA2019/058	Retaining Wall	Sheridan Street
DA2019/064	Change of Use	King Street
DA2019/069	Change of Use	Punch Street
DA2019/071	New Shed	Landon Street
DA2019/076	New Shed	Ursula Street

VALUE OF WORK REPORTED TO THIS MEETING:			$136,000.00
VALUE OF WORK REPORTED YEAR TO DATE :			$29,055,502.00
THIS TIME LAST YEAR:
VALUE OF WORK –June 2018 - $ 2,712,115.00
VALUE OF WORK – YTD 2018 - $ 22,560,884.00

Life of Lamp to maintain Min luminance level	4,000 hours
Power consumption of each lamp and controller gear	2,123 watts
Number of lamps	32 200lux
Total Power Consumption 100% operation	40.476 Kw
Electricity Costs to run system @ $0.25 p/kW/Hr	$10.19/Hr
Electricity costs over 8 years @ 500 hours per year	$40,760.
Bulk lamp replacement costs every 4000 hours $excluding labour, EWP etc.)	$12,400.
Annual Depreciation (30 years)	$1,580.00/year
Total annual maintenance costs (lamp replacement, cleaning etc.)	$2,550.00

REPORTING OFFICER	Marianne McInerney, Personal Assistant to the General Manager
AUTHORISING OFFICER	Phil McMurray, Acting General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Ordinary Meeting of Council held on Tuesday 25 June 2019

DOCUMENT NUMBER	307507
AUTHORISING OFFICER	Phil McMurray, Acting General Manager
REPORTING OFFICER	Abb McAlister, Mayor
ATTACHMENTS	Nil

REPORTING OFFICER	Teresa Breslin, Governance Officer
AUTHORISING OFFICER	Phil McMurray, Acting General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Access and Inclusion Committee Meeting held on Thursday 27 June 2019

PROJECT INFORMATION
Project name	Fisher Park Light Towers
Lead organisation name	Cootamundra Gundagai Regional Council
Lead organisation ABN	ABN - 46 211 642 339
Project partners	NSW Government Stronger Communities Grant
LEAD CONTACT
Name	Wayne Bennett
Position	Manager Waste Parks & Recreation Services
Phone	0437384599
Email	Wayne.bennett@cgrc.nsw.gov.au
Fax	n/a
Address	81 Wallendoon Street P. O. Box 420 Cootamundra Office
PROJECT SCOPE
Project summary for publication	· Prepare tender documents for design and construction · Call tenders (28 days) · Receive and assess Tenders · Prepare report and submit Tender assessment and PMP to Council for approval. · Appoint successful tender · Appoint Project Team · Implement communications strategy · Contractor induction · Hold regular Project Team, Stakeholder & Contractor meetings ( 2x week intervals) · Monitor/manage contractor/contract to Time, Cost and Quality. · Monthly update reports to Council & Sponsor · Project final assessment and hand over · Project performance review.
PROJECT LOCATION
Address	Crn. Murray & Adams Streets
Local government area	Cootamundra Gundagai Regional Council
NSW electorate	Cootamundra
Federal electorate	Riverina

61. Budget / Financial Considerations
Contingency: Due to the project budget being so tight and no room for any further reduction in Scope of Works there is no allowance for a contingency allowance.
62. Activity	63. Estimate
Survey & Design	$3,000
Project Planning	$6,000
Demolition /Site Remediation Works	64. Included in Building & Civil works
Project Management & Administration/On Costs	65. 66. $5,000
Mechanical Works (power/water connections etc.)	67. 68. $9,000
Building & Civil Works	69. 70. $225,000 (Tender Value)
Landscaping Works - Turfing	71. $2,000
Contingency 10%	72. $0.00
Totals	73. 74. $250,000.

DOCUMENT NUMBER	307461
REPORTING OFFICER	Penny Nicholson, Councillor
AUTHORISING OFFICER	Phil McMurray, Acting General Manager

DOCUMENT NUMBER	307467
REPORTING OFFICER	Charlie Sheahan, Councillor
AUTHORISING OFFICER	Phil McMurray, Acting General Manager

DOCUMENT NUMBER	307479
REPORTING OFFICER	Leigh Bowden, Councillor
AUTHORISING OFFICER	Phil McMurray, Acting General Manager

DOCUMENT NUMBER	307553
REPORTING OFFICER	Leigh Bowden, Councillor
AUTHORISING OFFICER	Phil McMurray, Acting General Manager

DOCUMENT NUMBER	307477
REPORTING OFFICER	Marianne McInerney, Personal Assistant to the General Manager
AUTHORISING OFFICER	Phil McMurray, Acting General Manager