Business Paper
Ordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00pm, Tuesday 25TH JUNE, 2019
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Agenda |
25 June 2019 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Alby Schultz Meeting Centre, Cootamundra on:
Tuesday, 25th June, 2019 at 6:00pm
The agenda for the meeting is enclosed.
Phil McMurray
Acting General Manager
Ordinary Council Meeting Agenda |
25 June 2019 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 28 May 2019
6.1 Mayoral Minute - Councillor Engagement
7.2 Minutes of the Access and Inclusion Committee Meeting held on Friday 5 April 2019
7.3 Minutes of the Access and Inclusion Committee Meeting held on Thursday 30 May 2019
8.1.1 Gundagai Tourism Action s.355 Committee Meeting Minutes
8.1.2 Muttama Hall Management s.355 Committee
8.1.3 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes
8.1.4 Cootamundra Showground Users Group s.355 Committee Annual General Meeting and Membership
8.1.5 Fees for Mayor and Councillors
8.1.6 Draft Code of Meeting Practice
8.1.7 Draft 2019/2020 Operational Plan
8.1.8 Local Government NSW Annual Conference 2019.
8.1.9 Institute of Public Works Engineering Australasia
8.1.10 Small Business Friendly Councils Inaugural Conference Report
8.1.11 Council Meeting Action Report
8.1.12 Requests for Sponsorship
8.1.13 Jobs For NSW Regional Pitchfest 2019
8.2.1 Investment Report - May 2019
8.2.2 Monthly Major Projects Program Report
8.2.3 Monthly Finance Report for May, 2019
8.3.1 Cootamundra Development Corporation Memorandum of Understanding
8.4 Development, Building and Compliance
8.4.1 Development applications approved may 2019
8.4.2 Liquid Trade Waste Implementation Cootamundra Township
8.7.1 Civil Works Report - June 2019
8.9.1 Proposed Cootamundra Netball Court Upgrade
8.10 Waste, Parks and Recreation
8.10.1 Waste Parks & Recreation Section Monthly Activity Report
8.10.2 Proposed Extended Operating hours Cootamundra Aquatic Centre
9 Motion of which Notice has been Given
9.1 Notice of Motion - Continued Pigeon Control in the Cootamundra Central Buisiness District
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
ADJOURN MEETING FOR OPEN FORUM
RESUME OPEN MEETING
25 June 2019 |
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Ordinary Meeting of Council held on Tuesday 28 May 2019
|
The Minutes of the Ordinary Meeting of Council held on Tuesday 28 May 2019 be confirmed as a true and correct record of the meeting.
|
Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6:00pm, Tuesday 28th May, 2019
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Minutes |
28 May 2019 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Gundagai
ON Tuesday, 28 May
2019 AT 6:00pm
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, Cr Craig Stewart, Cr Charlie Sheahan
IN ATTENDANCE: Phil McMurray (Deputy General Manager), Ganesh Ganeshamoorthy (Manager Assets), Susan Gheller (Manager Business), Mark Ellis (Manager Civil Works), Miriam Crane (Manager Community and Culture), Sharon Langman (Manager Development, Building and Compliance), Andrew Brock (Manager Facilities), Tim Swan (Manager Finance and Customer Service), Glen McAtear (Manager Regulatory Services), Matt Stubbs (Manager Technical Services), Wayne Bennett (Manager Waste, Parks and Recreations)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
CLOSE MEETING
Resolution 143/2019 Moved: Cr Leigh Bowden Seconded: Cr Gil Kelly The Open Council meeting close for Open Forum. Carried |
2 Open Forum
List of Speakers
1. Judith Newman – Spoke on the removal of pedestrian ‘zebra’ crossings in Sheridan Street, Gundagai.
2. Pip McAlister – Commented that street lighting in the town is very poor and that the condition of the Cemetery grounds is disappointing and requires ground maintenance work, in particular weed removal.
3. Nancy Lawton – Spoke on Cemeteries and provided some negative feedback on recent cemetery activity in Gundagai.
OPEN MEETING
Resolution 144/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly The Open Council meeting resume. Carried |
3 Apologies
Nil
4 Disclosures of Interest
A significant non-pecuniary interest was received from Cr Leigh Bowden in relation to item 8.1.5 Cootamundra Tourism Action Group S.355 Committee Meeting Minutes for the reason that she is a member of the committee.
5 Confirmation of Minutes
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 30 April 2019 |
Resolution 145/2019 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The Minutes of the Ordinary Meeting of Council held on Tuesday, 30th April, 2019 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
6.1 Mayoral Minute - Councillor Engagement |
Motion Moved: Cr Penny Nicholson Seconded: Cr David Graham 1. The information in the Mayoral Minute be received and noted. 2. Council offer its congratulations to Glen McAtear, Manager Regulatory Services on his election as President of the United Services Union.
|
6.2 Mayoral Minute - Emergency Services Levy Increase |
Resolution 146/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly It is resolved that Council: A. Notes: a. That last December, the NSW Government enacted laws to provide better workers compensation coverage for firefighters who are diagnosed with one of twelve specific work-related cancers b. That in many areas of NSW, fire services are made up of elected and staff members of local government, and that local governments strongly support this expanded workers compensation scheme c. That as a result of these changes, the State Government has decided to implement the new scheme by charging local governments an increased Emergency Services Levy, without consultation d. That the expected increase in costs to local governments will be $19m in the first year alone, and that there is little or no time to enshrine this charge in Council’s 2019/2020 budgets e. That Local Government NSW has long advocated for the Emergency Services Levy to be significantly modified to ensure it is transparent, equitable and accountable. B. That this Council supports Local Government NSW’s calls for: a. the NSW Government to cover the initial additional $19m increase to local governments for the first year and b. the NSW Government to work with NSW local governments to redesign the funding mechanism for the scheme to ensure fairness into the future. C. Requests that the General Manager liaise with Local Government NSW to provide information on: a. The impact on council budgets and b. Council advocacy actions undertaken. D. Requests that the Lord Mayor/Mayor a. write to the NSW Premier and NSW Interim Opposition Leader, NSW Minister for Customer Services, NSW Minister for Emergency Services, Minister for Local Government and Shadow Minister for Local Government, and local state member/s to: i. call upon the NSW Government to fund the 12 months of this extra cost rather than requiring councils to find the funds at short notice when budgets have already been allocated ii. explain how this sudden increase will impact council services / the local community. iii. highlight that councils were not warned of the increased cost until May 2019, despite the new laws being passed in November 2018 iv. explain that the poor planning and implementation of the increase is inconsistent with the Government’s commitment to work in partnership with the sector vi. ask the Government to work with local governments to redesign the implementation of the scheme to ensure it is fairer for councils and communities into the future. b. Copy the above letter to Local Government NSW. Carried |
6.3 Mayoral Minute - Councillor Engagement – Late Report |
Resolution 147/2019 Moved: Cr Penny Nicholson Seconded: Cr David Graham The information in the Mayoral Minute be received and noted. Carried |
7 Reports from Committees
Nil
8 General Manager’s Report
8.1 Business
8.1.1 Councillor Workshop Resolution |
Resolution 148/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly 1. Council endorse the resolution for the Draft Operational Plan, inclusive of the Draft Revenue Policy and Draft 2019/20 Fees and Charges, the Draft Budget and Draft Long Term Financial Plan to be placed on public exhibition for 28 days as resolved at the Councillor Workshop held Monday, 13th May, 2019. 2. Council form an Internal Finance Committee comprising of Councillor Representatives and Council Staff to forensically investigate expenditure and revenue and prepare a report to be submitted for the consideration of Council at the Ordinary Meeting scheduled for Tuesday, 26th November, 2019. Carried |
8.1.2 Financial Assistance Grants Correspondence |
Resolution 149/2019 Moved: Cr David Graham Seconded: Cr Leigh Bowden The correspondence sent to State and Federal Ministers on the redistribution of the Financial Assistance Grants attached to the report for the information of Council be noted. Carried |
8.1.3 Drought Declaration for CGRC |
Resolution 150/2019 Moved: Cr Charlie Sheahan Seconded: Cr Craig Stewart Cr McAlister (Mayor) write to the Member for Riverina, the Hon. Michael McCormack MP, Deputy Prime Minister requesting consideration be given to Cootamundra-Gundagai Regional Council Local Government Area being drought declared. Carried |
8.1.4 Information Bulletin |
Resolution 151/2019 Moved: Cr Dennis Palmer Seconded: Cr Craig Stewart The information provided in the attachments of the Information Bulletin be noted. Carried |
8.1.5 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes |
Note: Having disclosed a significant non pecuniary interest in this item, Cr Bowden left the meeting during discussion. Resolution 152/2019 Moved: Cr Charlie Sheahan Seconded: Cr Penny Nicholson 1. The Minutes of the Cootamundra Tourism Action Group s.355 Committee meetings held on 2 May, 2019, attached to the report, be received and noted. 2. Council consider the Committee recommendation included in the report. Carried |
8.1.6 Muttama Hall Management s.355 Committee Meeting Minutes |
Resolution 153/2019 Moved: Cr Charlie Sheahan Seconded: Cr Leigh Bowden The Minutes of the Muttama Hall Management s.355 Committee Ordinary meeting held on 27 February and 27 March, 2019, attached to the report, be received and noted. Carried |
8.1.7 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes, Membership and Hire Fees |
Resolution 154/2019 Moved: Cr Craig Stewart Seconded: Cr Penny Nicholson 1. The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting and Annual General Meeting held on 2 May 2019, attached to the report, be received and noted. 2. Membership of the Ellwood’s Hall s.355 Committee as detailed in the report, be endorsed. 3. The schedule of hall hire charges for the Stockinbingal Ellwood Hall attached to the report, be endorsed. Carried |
8.1.8 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes |
Resolution 155/2019 Moved: Cr Charlie Sheahan Seconded: Cr Doug Phillips The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 1 April, 2019, attached to the report, be received and noted. Carried |
8.1.9 Cootamundra Development Corporation - Request for Sponsorship for Cootamundra Wattle Time Fair |
Resolution 156/2019 Moved: Cr Doug Phillips Seconded: Cr Penny Nicholson Council consider sponsorship of the annual Cootamundra Wattle Time Fair by way of the provision of traffic control in lieu of the $350 sponsorship request subsequent to approval by the Local Area Traffic Committee at its June, 2019 meeting. Carried |
8.1.10 Council Meeting Action Report |
Resolution 157/2019 Moved: Cr Charlie Sheahan Seconded: Cr Leigh Bowden The updated Council Meeting Action Report, attached to the report, be received and noted. Carried |
8.1.11 Monthly Major Projects Program Report |
Resolution 158/2019 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer 1. The progress report on project status be received and noted. 2. The recommended changes to the project budgets as listed be adopted. Carried |
8.2 Finance
8.2.1 March Quarterly Budget Review Statement |
Resolution 159/2019 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden 1. The March, 2019 Quarterly Budget Review Statement be accepted. 2. The budget variations listed in the attached report be adopted. Carried |
8.2.2 Monthly Finance Report for April 2019 |
Resolution 160/2019 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden The attached Monthly Finance Report for April, 2019 be received and noted. Carried |
8.2.3 Investment Report - April 2019 – Late Report |
Resolution 161/2019 Moved: Cr Gil Kelly Seconded: Cr Penny Nicholson The attached Investment Report as at 30 April, 2019 be received and noted. Carried |
8.3 Community and Culture
8.3.1 Cootamundra Development Corporation Memorandum of Understanding |
Resolution 162/2019 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden Council negotiate a Memorandum of Understanding with the Cootamundra Development Corporation covering the 2019/2020 period. The Memorandum of Understanding is to include: · Agreed activities/outcomes, · A program for monitoring performance, · Communication requirements, and · Representation requirements at relevant Council committee meetings. Carried |
8.4 Development, Building and Compliance
8.4.1 Development Applications Approved April 2019 |
Resolution 163/2019 Moved: Cr Gil Kelly Seconded: Cr Craig Stewart The information on Development Applications Approved in April, 2019 be noted. Carried |
8.5 Regulatory Services
Nil
8.6 Assets
8.6.1 Council Water Restrictions Policy and Procedures |
Resolution 164/2019 Moved: Cr Dennis Palmer Seconded: Cr David Graham The Draft Gundagai Water Restrictions Policy and Draft Gundagai Water Restrictions Procedures attached to the report be adopted. Carried |
8.7 Civil Works
8.7.1 Operations Report - May 2019 |
Resolution 165/2019 Moved: Cr Penny Nicholson Seconded: Cr David Graham The Operations Update Report and the attached Works Program for the month of May, 2019 be received. Carried |
8.7.2 Council Mini Bus |
Resolution 166/2019 Moved: Cr Dennis Palmer Seconded: Cr Doug Phillips The Council Hiace mini bus be retained for a period of six months and a report on the bus’s usage income and costs against the bus be prepared and submitted to the November, 2019 Ordinary Meeting.
Carried |
8.7.3 Cootamundra Rugby Union Club - Request financial Assistance to Complete the Union Club Facilities Project |
Resolution 167/2019 Moved: Cr Charlie Sheahan Seconded: Cr David Graham Council approve the Acting General Manager, subsequent to advice provided from Council’s Financial Auditors Crowe Howarth, to facilitate a loan of $100,000, to be repaid over a 5 year period, to the Cootamundra Rugby Union for the Facilities Project in accordance with legislation under the Local Government Act, 1993. Carried |
8.8 Technical Services
8.8.1 Bongolong Creek Bridge |
Resolution 168/2019 Moved: Cr David Graham Seconded: Cr Penny Nicholson 1. Council approve the amount of $123,100 (ex GST) for the Bongolong Creek Bridge construction to be brought forward and funded through the 2018/19 roads budget. 2. Council approve Murray Valley Piling Ltd to undertake the construction of the new Bongolong Creek Bridge. Carried |
8.9 Facilities
8.9.1 Stan Crowe Oval Canteen Update |
Resolution 169/2019 Moved: Cr Penny Nicholson Seconded: Cr Craig Stewart The updated information on the Stan Crowe Oval Canteen project be received and noted. Carried |
8.10 Waste, Parks and Recreation
8.10.1 Maintenance of Public Open Spaces at Stockinbingal and Wallendbeen |
Resolution 170/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden The report on the Maintenance of Public Open Spaces at of Stockinbingal and Wallendbeen be noted and methodologies contained with the report be endorsed. Carried |
8.10.2 Street Tree Management Policy |
Resolution 171/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson 1. The Draft Street Tree Management Policy be placed out on public exhibition for a period of 28 days seeking community comment. 2. Council advertise and communicate through its usual media channels advising the community on how they may gain access to the Draft Street Tree Management Policy and how to contribute to the policies development. 3. That all costs associated with the Draft Street Tree Management Policy’s development be funded from the Street Tree Audit budget. Carried |
9 Motion of which Notice has been Given
9.1 Notice of Motion - Extension of Cootamundra Indoor Pool Weekend Hours |
Resolution 172/2019 Moved: Cr Abb McAlister Seconded: Cr Gil Kelly Council investigate the feasibility of extending the Cootamundra indoor pool weekend operating hours. Further, Council undertake a review of the facility’s processes and expenditure and incorporate options regarding the use of staff or contractors in the management of both the pool and stadium facilities. Carried |
10 Questions with Notice
10.1 Questions With Notice |
Resolution 173/2019 Moved: Cr Gil Kelly Seconded: Cr Dennis Palmer The Questions with Notice from Councillors and related responses from Council officers be noted. Carried |
11 Confidential Items
Nil
The Meeting closed at 8:38 PM.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 25 June 2019.
................................................... ...................................................
CHAIRPERSON GENERAL MANAGER
25 June 2019 |
DOCUMENT NUMBER |
304024 |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
REPORTING OFFICER |
Abb McAlister, Mayor |
Nil |
So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes. These Minutes will also include copies of relevant correspondence received by me.
The information in the Mayoral Minute be received and noted.
|
22nd May, 2019
Cr Nicholson and I attended a Gundagai Tourism Action s355 Committee meeting
23rd May, 2019
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Nicholson and Sheahan, and I met with Mr Gary White, Chief Town Planner NSW Department Planning.
24th May, 2019
Cr Graham and I attended a Softwood Working Group meeting in Tumut.
I attended a Riverina Eastern Regional Organisation of Council’s meeting in Wagga Wagga.
26th May, 2019
Cr’s Bowden, Nicholson and Sheahan, and I attended a Reconciliation Week Film Screening and Panel discussion organised by the Cootamundra Aboriginal Working Party.
27th May, 2019
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Nicholson and Sheahan, Phil McMurray (Acting General Manager) and I attended a Councillor Workshop in Gundagai with senior Council staff.
28th May, 2019
Cr Bowden attended a Cootamundra Tourism Action s.355 Committee meeting.
Phil McMurray (Acting General Manager) and I attended a Gundagai Preschool working group meeting.
29th May, 2019
Cr’s Bowden and Nicholson attended the Stockinbingal Pump Track official opening.
Cr Bowden attended a Wallendbeen Landscaping Plan community consultation meeting.
30th May, 2019
Cr Sheahan chaired the Access and Inclusion Committee.
Cr Bowden attended a Gundagai Cultural Group meeting.
Cr Bowden attended an Ellwood’s Halls.355 Committee meeting.
31st May, 2019
Cr Palmer (Deputy Mayor), Phil McMurray (Acting General Manager) and I attended the Country Mayors Association meeting in Sydney.
3rd June, 2019
Cr Sheahan attended a NSW Local Roads Congress in Sydney hosted by Institute of Public Works Engineering Australasia.
Cr Bowden attended an Aboriginal Working Party meeting.
5th June, 2019
Cr Sheahan attended the Cootamundra Floodplain Risk Management Committee
6th June, 2019
Cr’s Bowden and Nicholson attended a Cootamundra Tourism Action s.355 Committee meeting.
Cr Palmer (Deputy Mayor), Phil McMurray (Acting General Manager) and I attended a Riverina Eastern Regional Organisation of Council in Wagga Wagga.
7th June, 2019
Cr Sheahan attended a meeting Cootamundra stock agents regarding the Saleyard fees and future measures.
11th June, 2019
Cr Palmer (Deputy Mayor), Cr’s Bowden, Nicholson and Sheahan, Phil McMurray (Acting General Manager) and I attended a workshop in Cootamundra with senior Council staff.
12th June, 2019
Cr’s Bowden, Nicholson and Sheahan, and I attended a meeting with Member for Cootamundra, Steph Cooke, MP.
Cr Nicholson and I attended the Gundagai Tourism Action s.355 Committee meeting.
Cr Stewart attended a Cootamundra Heritage s.355 Committee meeting.
13th June, 2019
Cr Sheahan Chaired the Local Traffic Committee meeting.
Phil McMurray (Acting General Manager) and I attended a Local Land Services dinner.
15th June, 2019
Cr Palmer (Deputy Mayor), Cr’s Kelly and Stewart, and I attended the Cootamundra Development Corporation Annual Business Awards Dinner where Cr Palmer and I each presented an award.
16th June, 2019
Phil McMurray (Acting General Manager) and I attended the Local Government National General Assembly in Canberra 16th – 19th June, 2019.
17th June, 2019
Cr Bowden attended a meeting at the Cootamundra Development Corporation.
19th June, 2019
Cr Palmer (Deputy Mayor), Cr’s Nicholson and Sheahan, and I attended a meeting with representatives from ARTC Inland Rail Project.
Cr Kelly attended the Cootamundra Showground Users s.355 Committee meeting.
25 June 2019 |
7.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 13 June 2019
REPORTING OFFICER |
Mark Ellis, Manager Civil Works |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Cootamundra-Gundagai Local Traffic Committee - 13 June 2019 ⇩ |
The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 13 June 2019 (attached) are submitted for adoption.
|
Ordinary Council Meeting Agenda |
25 June 2019 |
The Minutes of the Access and Inclusion Committee Meeting held on Friday 5 April 2019 (attached) are submitted for adoption.
|
Ordinary Council Meeting Agenda |
25 June 2019 |
REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes - Access and Inclusion Advisory Committee - 30 May 2019 ⇩ |
The Minutes of the Access and Inclusion Committee Meeting held on Thursday 30 May 2019 (attached) are submitted for adoption.
|
Minutes Access and Inclusion Committee Meeting
Council Chambers, Gundagai
3PM, Thursday 30th May, 2019
Administration Centres: 1300 459 689 |
Access and Inclusion Committee Meeting Minutes |
30 May 2019 |
MINUTES OF Cootamundra-Gundagai Regional Council
Access and Inclusion
Committee Meeting
HELD AT THE Council
Chambers, Gundagai
ON Thursday, 30 May
2019 AT 3PM
PRESENT: Cr Charlie Sheahan (Chairperson), Lin Chaplin, Narelle Nibbs, Narelle Gilholme, Marjorie Taprell and Irene Booby
IN ATTENDANCE: Miriam Crane (Manager of Community and Culture)
1 Apologies
Robert Gilholme, Paula Maher and Sharon Langman
2 Confirmation of Minutes
2.1 Minutes of the Access and Inclusion Committee Meeting held on Friday 5 April 2019 |
Committee RECOMMENDATION Moved: Cr Charlie Sheahan Seconded: Lin Chaplin Action List: Miriam to contact Allison again from the Gundagai House to invite her to attend meetings. Miriam to also resend DIAP to committee members, and send out final plans for the major playgrounds. Also NDIS Expo Information. An introductory piece to be written for the newspaper on the committee. The piece will congratulate Council on their previous performance as an employer, and encourage them to continue to support community participation. Narelle G to take role of public officer and assist in preparation of a quarterly report for the Council newsletter. Recommendation The Minutes of the Access and Inclusion Committee Meeting held on Friday 5 April 2019, attached to the report, be confirmed as a true and correct record of the meeting. Carried |
3 Reports
3.1 Disability Inclusion Action Plan |
Committee RECOMMENDATION Note: Members reviewed items that make up the plan. Recommendation 1. Council to expedite the installation of the ramp at the Gundagai pool. Moved: Irene Booby Seconded: Narelle Gilholme 2. A lift and change table be installed at the Cootamundra Pool. Moved: Marjorie Taprell Seconded: Lin Chapin 3. Council investigate the provision of a public adult change facility in Cootamundra. Lin/ Charlie Moved: Lin Chapin Seconded: Cr Charlie Sheahan 4. The Recreational Needs Study consultants be requested to consider access and inclusion in relation to programs in addition to facilities. Narelle G, Lin Moved: Narelle Gilholme Seconded: Lin Chapin 5. Council partner with Ability links to deliver a Business Disability Access Audit. Narelle N/Charlie Moved: Narelle Nibbs Seconded: Cr Charlie Sheahan Carried |
3.2 Operational Plan |
Committee RECOMMENDATION Moved: ? Seconded: ? Items from the Disability Inclusion Action Plan have now been incorporated into the Operational Plan 19/20 .Carried |
3.3 Ross Fitzell - Suggestions |
Committee RECOMMENDATION Moved: Marjorie Taprell Seconded: Narelle Nibbs Ross Fitzell’s concerns be acknowledged and pursued within the appropriate Council areas. Carried |
Date for next meeting is Thursday 27th June at 3pm at the Alby Schulz Room, Cooper St Cootamundra.
The Meeting closed at 4:26PM.
The minutes of this meeting were confirmed at the Access and Inclusion Committee Meeting held on 27 June 2019.
................................................... ...................................................
CHAIRPERSON GENERAL MANAGER
25 June 2019 |
DOCUMENT NUMBER |
305539 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
1. 14 March 2019 Minutes ⇩ 2. 22 May 2019 Minutes ⇩ 3. 12 June 2019 Minutes ⇩ |
1. The Minutes of the Gundagai Tourism Action s.355 Committee meetings held on 14 March, 22 May and 12 June 2019, attached to the report, be received and noted. 2. Council consider the Committee recommendation included in the report. |
Introduction
The attached Minutes of the Gundagai Tourism Action s.355 Committee meeting held on 13 February 2019 are submitted for the information of Council.
Committee Recommendations to Council
In the minutes of the Committee dated 12 June 2019, the Committee has recommended that;
1. Council urgently address the situation with the road surface at Annie Pyers Drive.
2. Council set Gaol Entry Fees at $5 per person, Children free. Gaol Audio Headsets to be an additional $5 each to hire.
25 June 2019 |
DOCUMENT NUMBER |
305397 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
1. Minutes 17 April 2019 ⇩ 2. Minutes 13 June 2019 ⇩ 3. Muttama Hall Master Plan (under separate cover) ⇨ 4. Statement of Heritage Impact (under separate cover) ⇨ |
1. The Minutes of the Muttama Hall Management s.355 Committee Ordinary meeting held on 17 April, 2019 and 13 June, 2019, attached to the report, be received and noted. 2. The Muttama Memorial Hall Masterplan and Statement of Heritage Impact for Conservation and Reconstruction Works, attached to the report, be received and noted. 3. Council consider the recommendations for building works to the Muttama Hall and allocations of funding detailed from point 1-7 in the 13 June, 2019 Minutes, attached to the report. 4. Anne Last be endorsed as a member of the Muttama Hall Management s.355 Committee. |
Introduction
The attached Minutes of the Muttama Hall Management s.355 Committee Ordinary meeting held on 17 April, 2019 and 13 June, 2019, are submitted for the information of Council.
The Statement of Heritage Impact has been completed by Ray Christison, and has been accepted as complete by the committee.
Muttama Memorial Hall Masterplan has been submitted with the 13 June, 2019 minutes, and is attached for review and comment.
Recommendation to Council
The committee has put forth a recommendation to Council for building works and allocations of funding as detailed from point 1-7 in the 13 June, 2019 minutes.
25 June 2019 |
DOCUMENT NUMBER |
305036 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the s.355 Committee Management Manual. |
|||
1. Ellwood's Hall Meeting Minutes 30 May 2019 ⇩ |
The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 30 May, 2019, attached to the report, be received and noted. |
Discussion
The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 30 May, 2019, are submitted for the information of Council.
25 June 2019 |
DOCUMENT NUMBER |
305039 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To comply with the s.355 Committee Management Manual. |
|||
1. Showground User Group AGM 15 May 2019 ⇩ 2. Showground User Group s.355 Committee meeting 15 May 2019 ⇩ |
1. The Minutes of the Cootamundra Showground Users Group s.355 Committee Annual General Meeting held on 15 May, 2019, attached to the report be received and noted. 2. The Minutes of the Cootamundra Showground Users Group s.355 Committee Meeting held on 15 May, 2019, attached to the report be received and noted. 3. Council note the vacant Office Bearer positions and endorse the Manager of Business as the temporary Secretary/Treasurer. 4. Council endorse the new Kennel Club user group nominated member and alternate member of the Showground Users Group s.355 Committee as detailed in the report. 5. Council consider the Committee recommendations included in the report. |
Introduction
The attached Minutes of the Cootamundra Showground Users Group s.355 Committee meeting held on 15 May, 2019, are submitted for the information of Council.
Election of Office Bearers
At its Ordinary Meeting of 26 March, 2019, it was resolved that:
The Acting General Manager appoint an appropriate staff member to the role of Chairperson of The Cootamundra Showground Users Group Section 355 Committee on a temporary basis.
Andrew Brock (Manager Facilities) has been appointed to undertake the acting Chairperson role.
The remaining office bearer position listed below, have been left open with the Chairperson encouraging members of the user groups to think about who they would like to nominate amongst themselves to fill the remaining roles.
Secretary - TBA
Treasurer - TBA
Bookings officer - TBA
Caretaker - TBA
Susan Gheller (Manager Business) will be acting in the Secretary/Treasurer role on a temporary basis until these positions have been filled.
Membership
Following the Annual General Meeting, council staff received notification that the current user group members for the Kennel Club were standing down from their positions within the committee. The new members representing the Kennel Club as advised by the user group are as follows:
Nominated Member: Brian Childs
Alternate Member: Lesley Childs
It is recommended that the nominated member and alternate member nominated by the Kennel Club be endorsed.
Committees Recommendations to Council
1. Rod Jones moved to restore the Committee to the way it was prior to Council replacing the Chairperson with the previous Chair, Treasurer and Secretary but with Council Representation.
2. Motion to engage Mauri Jackson to collect camping fees for a percentage of the income collected.
25 June 2019 |
DOCUMENT NUMBER |
304054 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
The maximum Mayoral and Councillor fees have been allowed for in the Operational Plan. |
|||
LEGISLATIVE IMPLICATIONS |
The statutory provisions contained in Division 5 of the Local Government Act, 1993 require the Council to fix the annual fee for the Councillors and for the Mayor in accordance with the determination of the Remuneration Tribunal. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. 2019 Annual Determination - Local Government Remuneration Tribunal ⇩ |
Submitted for consideration. |
Introduction
At its Ordinary meeting on 26 June, 2018 Council considered the 2018 determination of the Local Government Remuneration Tribunal and resolved as follows:
The Councillor annual fee of $11,860 and the Mayoral (Additional) annual fee of $25,880 for the 2018/19 financial year be adopted.
Pursuant to section 241 of the Local Government Act, 1993, the Local Government Remuneration Tribunal has reviewed Councillor and Mayoral fees effective from 1st July, 2019 and determined an annual fee increase of 2.5%. A copy of the 2019 Determination Report is attached.
Discussion
The following table details the maximum and minimum amount of fees to be paid to mayors and councillors for the period 1st July, 2019 to 30th June, 2020, reflecting the determination of the Local Government Remuneration Tribunal for a 2.5% increase. It is highlighted that Cootamundra-Gundagai Regional Council is classified in the ‘Rural’ category.
Table 4: Fees for General Purpose and County Councils
Category |
Councillor/Member |
Mayor/Chairperson |
|||
Minimum |
Maximum |
Minimum |
Maximum |
||
General Purpose |
Principal CBD |
27,640 |
40,530 |
169,100 |
222,510 |
Major CBD |
18,430 |
34,140 |
39,160 |
110,310 |
|
Metropolitan Large |
18,430 |
30,410 |
39,160 |
88,600 |
|
Metropolitan Medium |
13,820 |
25,790 |
29,360 |
68,530 |
|
Metropolitan Small |
9,190 |
20,280 |
19,580 |
44,230 |
|
General Purpose |
Regional City |
18,430 |
32,040 |
39,160 |
99,800 |
Regional Strategic Area |
18,430 |
30,410 |
39,160 |
88,600 |
|
Regional Rural |
9,190 |
20,280 |
19,580 |
44,250 |
|
Rural |
9,190 |
12,160 |
9,780 |
26,530 |
|
County Councils |
Water |
1,820 |
10,140 |
3,920 |
16,660 |
Other |
1,820 |
6,060 |
3,920 |
11,060 |
*This fee must be paid in addition to the fee paid to the Mayor/Chairperson as a Councillor/Member (s.249(2))
The Statutory Provisions contained in Division 5 of the Local Government Act 1993 require the Council to fix the annual fee for the Mayor and Councillors in accordance with the determination of the Remuneration Tribunal. In addition, the Council may resolve a fee for the Deputy Mayor for such time as they act in the office of the Mayor. The amount of the fee so paid must be deducted from the Mayor’s annual fee. The maximum Mayoral and Councillor fees have been allowed for in the Draft Operational Plan for the 2019-2020 financial year.
Adoption of the 2019 fees on the same basis as in 2018 will result in an annual increase of $650 for the Mayor and $300 for Councillors.
25 June 2019 |
DOCUMENT NUMBER |
302364 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
To comply with Sections 362 of the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
The Code of Meeting Practice is to be in accordance with the Model prescribed by the Office of Local Government. |
|||
1. Draft Code of Meeting Practice (under separate cover) ⇨ |
The draft Code of Meeting Practice, provided under separate cover to the report, be adopted. |
Introduction
At its Ordinary Meeting on 30 April, 2019, the draft Code of Meeting Practice was submitted. Council resolved to place the draft Code of Meeting Practice on public exhibition for a period of not less than 28 days, with members of the community invited to comment on the draft Code for a period of not less than 42 days from the commencement of the public exhibition period. It was also resolved, that subsequent to the public exhibition period, a further report be prepared and submitted to the June 2019 Council meeting, including details of any submissions received.
Discussion
Councils are required to adopt a code of meeting practice that incorporates the mandatory provisions of the Model Meeting Code prescribed by the Regulation. The draft Code of Meeting Practice for CGRC, placed on public exhibition, includes all of these Mandatory provisions.
The draft Code was placed on public exhibition in accordance with s.361 of the Local Government act. Council received zero (0) submissions during the public exhibition period.
25 June 2019 |
DOCUMENT NUMBER |
303957 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
In accordance with section 405 of the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Submissions received for Operational Plan 19/20 ⇩ |
1. The draft 2019/20 Operational Plan, inclusive of the Revenue Policy, Fees and Charges, Long Term Financial Plan and budget, be adopted. 2. Council provide funding to The Art Centre Cootamundra in recognition of its ongoing cultural and economic contribution to the community for the 2019/20 financial year. |
Introduction
At a Budget Workshop held on Monday, 13 May, 2019 it was resolved that the draft Operational Plan, Draft LTFP/Budget, Draft Revenue Policy and Draft Fees and Charges be placed on public exhibition for 28 days, from Wednesday, 22 May, 2019 to 5pm Tuesday, 18 June, 2019.
Following Council’s endorsement of the draft 2019/20 Operational Plan for public exhibition, the document was made available for inspection at the Council Offices, Libraries and on Council’s website.
The draft Operational Plan was placed on public exhibition in accordance with Section 405 of the Local Government Act, 1993. Notice of the exhibition and invitation for submissions were advertised in the Council Snippets and Newsletter. It was also published on Council’s website.
In response to the public exhibition process eight (8) submissions were received and are attached to the report. The submission were acknowledged and reviewed. The submissions received are summarised below with respective comments provided in response:
1. Nina Piotrowicz, Coordinator, Engineering Australia dated 28 May, 2019:
Comment: In relation to items 1.1d (2) & 1.1d (3) of the draft Operational Plan (Actions, Projects and Activities), please include building owners in the discussions, possible funding opportunities and promotion of the heritage assets in all LGA locations.
Response: Noted. Council process would always include consultation with building owners when seeking funding opportunities or promoting heritage assets.
2. Annabel Marley dated 31 May, 2019:
Comment: Letter of support for continued annual funding from Cootamundra-Gundagai Regional Council to The Art Centre Cootamundra.
Response: Funding to be provided as per the recommendation in the report.
3. Helen Jennings dated 4 June, 2019:
Comment: Letter of support for continued annual funding from Cootamundra-Gundagai Regional Council to The Art Centre Cootamundra.
Response: Funding to be provided as per the recommendation in the report.
4. Jane Ellwood and Stephen Hall dated 4 June, 2019:
Comment: Letter of support for continued annual funding from Cootamundra-Gundagai Regional Council to The Art Centre Cootamundra.
Response: Funding to be provided as per the recommendation in the report.
5. Maree Twomey dated 4 June, 2019:
Comment: Letter of support for continued annual funding from Cootamundra-Gundagai Regional Council to The Art Centre Cootamundra.
Response: Funding to be provided as per the recommendation in the report.
6. Leesa Daly, Principal, Cootamundra High School dated 14 June, 2019:
Comment: Letter of support for continued annual funding from Cootamundra-Gundagai Regional Council to The Art Centre Cootamundra.
Response: Funding to be provided as per the recommendation in the report.
7. Naomi Jones dated 15 June, 2019:
Comment: Letter of support for continued annual funding from Cootamundra-Gundagai Regional Council to The Art Centre Cootamundra.
Response: Funding to be provided as per the recommendation in the report.
8. Lucy Greene, Principal , Cootamundra Public School dated 17 June, 2019:
Comment: Letter of support for continued annual funding from Cootamundra-Gundagai Regional Council to The Art Centre Cootamundra.
Response: Funding to be provided as per the recommendation in the report.
Fees and Charges 19/20
Council received notification from the Office of Local Government on 12 June, 2019, in relation to the price increase in companion animal registration fees for 19/20. The Fees and Charges have been updated to reflect these changes.
Copies of Occupation Certificates, Historic archive search and normal archive search have been removed from the fees and charges, as this information is considered open access information and is to be made available free of charge under the Government Information Public Access Act, 2009.
Minor formatting and spelling corrections and version control updates were also made.
The updated Operational Plan inclusive of the Revenue Policy, Fees and Charges, Long Term Financial Plan and budget will be available as a separate attachment on the night of the meeting.
25 June 2019 |
DOCUMENT NUMBER |
305139 |
|||
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
The cost of registration and accommodation per attendee |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
1. Council determine attendees for the Local Government NSW Annual Conference 2. The Mayor and Deputy Mayor be nominated as Council’s voting delegates for the Local Government NSW Annual Conference |
Introduction
This Conference is the annual policy making event for NSW general purpose councils and its associate members. It is the pre-eminent event of the local government year where local councillors come together to share ideas and debate issues that shape the way we are governed.
Discussion
The Local Government NSW Annual Conference will be co-hosted by the Liverpool City Council and will be held Monday 14th to Wednesday 21st October, 2018. Conference registration opens Monday, 15th July, 2019.
This year’s registration fees have not been released, however, last year’s Registration per attendee was $940.00. As Council registered the attending delegates within the Early Bird registration period the registration fee was $840.00 and it is anticipated that this year’s Registration costs will be similar. Accommodation of four rooms has already been booked at a cost of $169 per room.
Two voting delegates must be registered for the voting on motions during the formal business sessions. The details of the voting delegates must be determined and submitted by no later than Midnight (AEST), Friday, 20th September, 2019. At the 2018 Conference the voting delegates were the Mayor and Deputy Mayor.
Members are invited to submit motions for discussion at the Conference. Motions must be submitted by 12 midnight (AEST), Monday 19th August, 2019 to allow for printing and distribution of the Business Paper before the Conference. In line with the LGNSW rules, 12 midnight AEST, Monday 16th September, 2019 is the latest date motions will be accepted for inclusion in the Conference Business Paper.
When submitting motions for Conference, members are encouraged to be familiar with the LGNSW Policy Platform. When submitting a motion, members will be asked to identify if the proposed motion conflicts or likely conflicts with the existing Fundamental Principles and this will be noted for delegates in the Business Paper.
The purpose of this Policy Platform is to consolidate the numerous policies and positions of LGNSW – as determined by members – into a single document for ease of reference for members and stakeholders.
Proposed motions should be strategic, affect members state-wide and introduce new or emerging policy issues and actions. Members are encouraged to review the Action Reports from previous Conferences before submitting motions for the 2019 Conference to gauge current advocacy and observe the content and language of carried resolutions.
25 June 2019 |
DOCUMENT NUMBER |
305315 |
|||
REPORTING OFFICER |
Charlie Sheahan, Councillor |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. IPWEA 2019 Local Roads Congress - Agenda ⇩ 2. IPWEA 2019 Local Roads Congress Communique ⇩ |
Cr Sheahan’s report on the annual Institute of Public Works Engineering Australasia Local Road Congress, 2019 and attachments be received and noted. |
Introduction
Cr Sheahan and Matt Stubbs (Manager Technical Services) attended the annual Institute of Public Works Engineering Australasia (IPWEA) Local Road Congress, 2019 in Sydney held on 4th and 5th June, 2019.
Discussion
Warren Sharpe OAM, President IPWEA (NSW) welcomed the delegates to the congress.
One of his key points was the shortage of engineers and the importance for councils to offer cadetships to encourage future engineers. This is a significant problem facing councils across the country.
Cr Linda Scott, President Local Government New South Wales (LGNSW) addressed the congress. She stated that LGNSW continues to lobby for funding for Councils, achieving an extra $1billion for NSW roads and bridges with key local roads identified to be state funded. LGNSW is also seeking an increase of the Financial Assistance Grants (FAGs) and a review into the redistribution of those funds, and an increase to the Roads to Recovery funding.
State Member for Bathurst, the Hon. Paul Toole, MP Minister for Regional Transport and Roads conveyed focal points for Cootamundra-Gundagai Regional Council and identified that the State Government is prepared to work with councils to improve regional roads and freight movement and provide funding for the renewal of timber bridges, as mentioned above by Cr Linda Scott. He also announced that the state will take back 15,000 kilometres of local roads. Limited detail on which roads was provided, however, he did clarify the government would not be taking back “goat tracks”. Further, the Minister did confirm that more comprehensive details would be announced later in the year. This could deliver great benefit to Council provided it is successful in contracting the maintenance work, for example developing a freight link road as a source of revenue instead of a cost burden to Council. In saying that, Council could start to consider any possible options. With 241 lives lost on local roads last year the Minister emphasised the Government’s commitment to road safety and offered that Councils need to investigate and develop a Road Safety Plan and seek available funding for the improvement of its infrastructure for the safety of local traffic and pedestrian safety.
Council’s Matt Stubbs indicated that there are Council staff undertaking road safety audit training. Asset management is an essential part of Council’s road safety plan by providing a current audit of the condition of its infrastructure. Councils need to focus on identifying accident black spots, school zones and heavy pedestrian areas. There is assistance and funding available for councils to develop a formal Road Safety Plan. Once a council has a plan, funding for safety infrastructure can be pursued for such programs as the widening of centre lines, widening of road shoulders, removal of roadside hazards such as overgrown vegetation, improved and renewed line markings and tactile strips.
Panellist Tim Hansen, National Heavy Vehicle Regulator, discussed heavy vehicle safety and the chain of responsibility now being applied to heavy vehicle drivers/operators, speed, fatigue and the roadworthiness of vehicles. Performance Based Standards (PBS) vehicles (a national heavy vehicle scheme designed to offer the heavy vehicle industry the potential to achieve higher productivity and safety through innovative and optimised vehicle design) were discussed and the need to use a business risk approach to heavy vehicle access. It was noted that PBS vehicles are safer with 46% less crashes, provide greater efficiency in freight movement and impose less damage to road infrastructure and are tending to set the industry standard as roads improve.
Freight movement and safety was a focal point as 70% of state fatalities occur on country roads calling for more emphasis on Roads Safety Strategy.
In summary, Councils are the primary providers and maintainers of its local and regional transport infrastructure and to improve that infrastructure and the desired safety of road users requires cooperation and collaboration at all levels of government, through increased funding and ongoing financial assistance.
The attached final Congress Communique was emailed to Councillors and Managers.
25 June 2019 |
DOCUMENT NUMBER |
305454 |
|||
REPORTING OFFICER |
Leigh Bowden, Councillor |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
1. The attendance Report for the Small Business Friendly Councils Inaugural Conference by Cr Bowden be received and noted. 2. Council refer to recommendations contained in the report. |
Introduction
Developed by the NSW Small Business Commissioner, the Small Business Friendly Councils (SBFC) initiative provides NSW councils with information, workshops, networking opportunities and resources that help councils to support their local businesses to start and grow.
All councils in NSW have access to Small Business Friendly Councils resources and initiatives.
Discussion
108 Councils, out of the 128 Councils in NSW, are involved in the Small Business Friendly Councils and the Easy to do Business Programs. Cootamundra-Gundagai Regional Council (CGRC) was one of the first councils to sign up. 69 of those 108 Councils were represented at the conference.
37 individual speakers provided input at the conference. As such, it is impossible to report on all the information that was imparted. I have collated information that I thought is interesting and worth consideration by Council under eight headings:
1. How to Plan for the Future
The future will be characterised by technological change, connectivity and digital connection. The jobs in which people will be working in 10 years’ time do not exist yet. Three years is now becoming the average tenure in a job.
The emerging generations (Gen Y and Gen Z i.e. born after 1980) think globally and are looking at innovation as a way of stimulating the local economies and creating jobs for the future. The future will be characterised by the digital world; mobilisation; globalisation; social channels, the visual rather than text (TL;DR = Too Long; Didn’t read) and You Tube which now outruns Google.
Gen Y and Gen Z are those most likely to start a small business (Small Business is between 5 – 19 employees; Micro Business is between 1-4 employees). These generations are creating a culture of “collaborative innovation”.
The lesson: Listen to young people
2. The Regions (“Small Business and Economic Development”, Dr Kim Houghton, CEO Regional Australia Institute)
It is a myth that there is a population decline in regional Australia. There is a growth of 1.6% in heartland regions and a vibrant regional economy.
New South Wales has 31 regional cities (i.e. over 50,000 people). A town of 5,000 population is a mid-size town.
The challenge for regional towns is attraction and retention. There is an industry shift away from primary industry and manufacturing towards service industries with a high social value. Only 3.5% of regional populations are now employed in agriculture and the processing of agricultural products is drifting to the ports away from production. Regional no longer means only rural jobs. In the Riverina Murray Region there are currently 1,211 vacancies for professionals in the health sector. There is intense competition between the regions for the same people.
To attract and keep workers, especially professionals, cultural and social perceptions are important. Wages are not the primary factor in attracting people. Social factors are paramount: housing affordability, schools, jobs for partners, health care, recreational activities, and opportunities for socialising. Local Government Area attractiveness matters. Regional no longer equals rural. Councils need to bring the business community with them in agriculture, manufacturing and main street retail.
Employment mobility is transforming the landscape. Regional population changes are driven by quality of life, especially for returners and downsizers. Local consumers are more demanding.
3. Small Businesses
Local Government is the bedrock of what happens to small business. There needs to be a partnership between the community, the Council and the Chamber of Commerce. (Robyn Hobbs)
Councils are the government of the regions. Economic development is at the core of what we do. (Cr Linda Scott)
Small Businesses are rate payers and key stakeholders. Listen to them. There is a need to make communication between Council and the Small Business community simple.
For small businesses to succeed, business owners need to work “on” their business not just ‘in’ their business. Business owners face the challenge of getting their heads around a rapidly changing environment. Repurpose data and make it available to Small Businesses to make them more competitive. New businesses need to be able to make informed decisions.
With the move to on-line shopping there is a decline in retail stores. For those that remain, customer service is paramount. For retailers to succeed shoppers need to have an “experience of human connectivity”
The regulatory environment is one of the main factors in small businesses closing. Red tape is one of the biggest challenges. In NSW at the moment the cost of compliance is $58,000 p/a (the cost of 2 Hilux utes!)
Make life simple for small businesses. Have a one-stop shop. What steps can Council take to reduce regulations? Council needs to provide techniques for feedback to better engage with the business community.
Council needs to encourage new businesses. New businesses = new jobs
4. Chambers of Commerce
The importance of Chambers of Commerce was stressed. A Chamber of Commerce enables the whole business community to have a voice about the key issues that effect it.
There is increasing collaboration between councils and chambers of commerce. The Small Business Commissioner can facilitate relationships between small business and local government.
The Chambers of Commerce enable small businesses to share information. They assist retailers and businesses with education and training. They are in a position, along with councils, to lobby government.
5. The Main Street
For a town’s success and well-being it is important to have a vibrant main street. This involves finding the “identity” of the main street area. It needs to be authentic and a place that will create an experience. It also involves working with landlords to “activate” the location; to revitalise it. This is place making for economic outcome.
The streetscape, creating ambience is also important – seating, trees, winter-lighting, and the like.
In terms of economic development, “wallets pass windows”. Place activation needs to be in council planning. Landlords have the responsibility to do something to maintain the attractive appearance of the main street e.g. brighten up their shops. There needs to be meetings between retailers and council representatives
Re: empty shop fronts and landlords. It was suggested that councils put in place legislation that would reduce the time that a landlord can leave a shop empty e.g. Legislate to impose a tax on landlords who leave a property vacant for longer than ‘x amount of time’.
RECOMMENDATION: That Council investigate the possibilities of implementing legislation, or the equivalent, to encourage landlords to have their shops activated – leased, pop ups, co-ops etc. and present a report to Council.
6. Tourism and Place Making
Case Studies: Putting Your Council Area on the Map
I. I “Bring Flavour to Bland” Ray Smith, GM Bland Shire Council.
Ray stressed that the staff work with him not for him.
The story behind the story: In 2013 Bland partnered with the towns of Dull in Scotland and Boring in Oregon, USA. “The League of Extraordinary Communities” was formed. The tag line for Bland was, “Far from Dull and Boring”.
The painted silos at Weethalle, 55 km west of West Wyalong, and the biggest football (800 kg) in the world at Ungarie to honour the Daniher brothers, AFL Legends, are two of the attractions in the Bland Shire. 30% of traffic movement now stop. (As a sign of success staff reported they had to increase toilet paper at public toilets).
The “Bring Flavour to Bland” campaign was created and launched with Goose Island Brewery, an American beer company, and Jimmy Grant Souvlaki. These companies were attracted by the name Bland. 300 people came to the first Bland Flavour Festival on 17th November, 2018.
Bland Shire Council made two videos in the hope of attracting new visitors and businesses to the Shire. They received 44 million hits; a media value of $10 million. It didn’t cost the council anything.
The objective was to promote the Bland Shire. Every town has something unique about it. Said Ray, “Just do it”.
Bland has received a $55,000 grant from Foundation for Rural and Regional Renewal (FRRR) for the Bland Flavour Festival in 2019. A number of international companies have approached Council to sponsor the event.
II. Parkes Elvis Festival Cathy Treasure, Festival Organiser, Parkes Shire Council
Cr Ken Keith (Mayor) of Parkes, dressed as Elvis, introduced Cathie.
The Festival has been going for 27 years. It took 10 years to become successful; a 10 year overnight success!
The Elvis Festival is held in January each year because that is the time that politicians are on holidays and it’s easy to get media coverage.
It was started by a community group, which became an incorporated body, and now is run by Council, which employs a full-time director. (Volunteers approached Council) It is funded by grants and sponsorship. There is a diversity of funding and there is no cost to council. It is cost neutral.
The Elvis Festival Committee is a s.355 Committee of Council.
It’s the only festival recognised by Elvis Presley Enterprises (USA) in the Southern Hemisphere.
Each year it attracts 27,000 people and brings $13 million to the regional economy. It has a 400 million person media reach.
“Elvis” changed Parkes (Outgrown the dish) – has social benefits, tourism benefits, economic benefits and environmental benefits.
Parkes has invested in infrastructure to make it good. Top quality free entertainment attracts sponsorship.
“You need to spend money to make money” (Cathy Treasure)
Success has its challenges.
Accommodation – people are bused in from nearby towns. 20 minutes; Transport – perceptions of distance; the cost of goods and resourcing.
Place Making – also see Main Street.
Place making enhances public and economic vitality. Councils know their areas best and know which areas to activate and why.
Place making is about driving change. We need to look at who influences a place: that is complex and integrated. The place making strategy includes the purpose, the people and the parameters; the nature of the place e.g. street, public space, a precinct, a retail space or a natural asset. Town planners need to plan for activation. Byron Bay has a 20 year plan.
One of the examples of activating a space was given was by the City of Sydney. The month of May was the month in the City of Sydney that had least attractions and was also the most violent month. To address these two issues the Council at the City of Sydney created Vivid: it both lit the city to reduce the incidence of violence and created an event that drew people to the city!
Local Government NSW is undertaking an Agri-Tourism trial. It will be an inclusive training package, communicating with councils about the facilities we have.
7. All things “E”
· Easy to do Business Council Digital dashboard.
· E-planning NSW Govt – On line development applications: a single portal through which Development Applications are processed. Councils are the customers.
· A digital mapping tool digitally certifies mapping controls.
8. Disaster Preparedness (NSW Office of Emergency Management)
Every Council should have a “disaster plan” and a “recovery plan”. A recovery/resilience plan is essential for small business. Proactive and leadership approach by councils is paramount for recovery.
Conclusion
At the Conference I received the plaque, “Easy to do Business” Partner on behalf of the Mayor.
The Conference was also a great networking opportunity to meet Mayors from our region such as Cr Greg Conkey (Wagga Wagga) and Cr Neil Smith (Junee) as well as others from further afield. To hear what other councils are doing was inspiring. Thank you to CGRC for the opportunity to attend.
There were 37 individual speakers presenting at the SBFC Inaugural Conference. Needless to say it was a packed program.
25 June 2019 |
DOCUMENT NUMBER |
305461 |
|||
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Council Meeting Actioin Report ⇩ |
The updated Council Meeting Action Report, attached to the report, be received and noted. |
Introduction
Actions required as a result of resolutions of Council at previous meetings are compiled in the Council Meeting Action Report to ensure completion by the respective responsible officers.
Ordinary Council Meeting Agenda |
25 June 2019 |
MEETING / ITEM
|
ACTION |
OFFICER |
STATUS |
05/07/2017
18.06.2019 |
Amend Gundagai LEP 2011 to correct mapping discrepancies |
Sharon |
Ongoing.
Amendment No 4 is currently being reviewed following feedback from the Department of Planning prior to a Gateway determination. |
28.11.2017 – 7.3.2.1 22.08.2018 17.09.2018 26.09.2018 17/01/2019
4.02.2019
|
Waste Collection Services
Waste Collection Services cont. |
Wayne |
Advertised for strategy. Expressions of Interest received and are being reviewed. EoI’s out and completed. Assessment of EoI’s complete Meeting to be had with Allen and Greg to discuss. Waste Services Review and Strategy currently being conducted and completion is anticipated for March, 2019. Meeting to be held with Jonathan Beckett in early to mid-February. Presentation by Jonathan Beckett to Councillors and staff. Report anticipated to be submitted to March Ordinary Meeting. Stages one and two of the Waste Strategic Plan have been completed and reported to council in April 2019. Council adopted for Stage 3 to commence with a schedule of works and timeline currently being prepared for staff’s consideration. Once the schedule and timeline have been approved works will commence with council to be informed accordingly of the adopted schedule of works and timeline. 18/6/19 update- First draft of the financial plan has been completed and review sent back to consultant for consideration. Next stage is the development of the Business Plan. For full details of the scope of works, timelines etc. refer to the Waste, Parks & Recreation Managers’ report to the June, 2019 Council meeting.
|
31.01.2018 – 7.1.1.3
19.06.2019 |
Continue with land transfer of Inland Aircraft Fuel Depot |
Andrew |
Remediation works to be completed by Caltex prior to finalising transfer of title. Transfer progressing. Following up remediation work. |
31.01.2018 – 7.1.1.4
18.06.2019 |
Prepare detailed design and cost estimates for Turners Lane industrial subdivision. Include budget allocation in 2018/2019 budget. |
Phil
Bill |
22/03/2018 To be outsourced. An amount of $500K has been included in budget estimate.
Proposals being sought. Awarded to MJM – Designs expected Dec 18.
Draft final civil design plans have been submitted by consultants and returned to consultants requiring some minor amendments for finalisation. Receipt of the final designs is anticipate early July, 2019.
Works to commence in 2019/20
|
27.02.2018 – 8.5 |
Prepare documentation for loan for water mains replacement |
Phil |
22/03/2018 Document preparation will be undertaken following the tender process for the $2M contract as part of the Stronger Communities fund. In Progress. |
25 June 2019 |
DOCUMENT NUMBER |
305508 |
|||
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
The cost of sponsorship of the community groups as outlined in the report to be funded through Community Donations 2019/20 budget. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Requests for Sponsoship ⇩ |
1. Council donate the amount of $1000 to the Southern Sports Academy for the sponsorship of five young local athletes to participate in sports development programs. 2. Council donate $900 for three local special needs children to attend the annual Special Children’s Christmas Party, 2019 to be held in Albury. 3. Council donate $100 to assist with the Red Cross’s 100 years of service in Cootamundra celebrations. |
Introduction
Council receives many requests for sponsorship and donations from local community groups and groups supporting local people through a variety of programs. Council considers each request received on its individual merits to determine if sponsorship is to be provided.
Discussion
The Southern Sports Academy has requested sponsorship for:
· Samantha Graham, Alex Oliver and Benjamin Rumble to assist with their development in basketball.
· Isobella Makeham to assist with her development with Netball. And,
· Indiana Cooper to assist with her development designed for Athletes with Disabilities.
Council has provide financial support to each of these organisations previously with annual sponsorship given to the Southern Sports Academy and the Special Children’s Christmas Party over several years.
25 June 2019 |
DOCUMENT NUMBER |
305614 |
|||
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Sponsorship of $25000 if determined by Council |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Jobs for NSW Regional Pitchfest 2019 - GrassRoots Involvement ⇩ 2. Pitchfest 2019 Sponsorship Prospectus ⇩ |
Council consider sponsorship and involvement in the Pitchfest 2019 program by becoming a grassroots partner |
Introduction
Regional Pitchfest is designed to help realise the potential and celebrate the success of Australia’s rural and regional entrepreneurs, artisans and small businesses. Regional Pitchfest helps people in rural and regional Australia tap in to the new opportunities that exist for them in the digital economy.
Discussion
In 2016 Wagga Wagga hosted the first regional Pitchfest and ignited a national conversation about regional and rural opportunities in job creation through entrepreneurship.
25 June 2019 |
DOCUMENT NUMBER |
305662 |
|||
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. The Hon. Melinda Pavey, MP - Planning For Critical Water Shortages ⇩ 2. Circular - Financial Assistance Grants (FAGs) – Information ⇩ 3. the Hon. John Barilaro - Response to Mayoral Financial Assistance Grants Correspondence ⇩ 4. the Hon. Shelley Hancock - Response to Mayoral Financial Assistance Grants Correspondence ⇩ 5. Country Mayors Association - 31 May, 2019 - Minutes ⇩ |
The information provided in the attachments of the Information Bulletin be noted. |
Introduction
Information received by Council is provided for the information of the Mayor and Councillors.
25 June 2019 |
DOCUMENT NUMBER |
305381 |
|||
REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Council’s investment income for May, 2019 was $50,529, 22% under the budgeted figure of $65,526. |
|||
LEGISLATIVE IMPLICATIONS |
Council investments comply fully with Section 625 of the Local Government Act (NSW) 1993, Local Government (General) Regulation 2005 paragraph 212 and Council’s Investment Policy. |
|||
POLICY IMPLICATIONS |
The Investment Policy was adopted on 31st July, 2018 and is due for review on 31st July, 2021. |
|||
1. Investment Report - May 2019 ⇩ |
The Investment Report as at 31st May, 2019, attached to the report be received and noted. |
Introduction
Returns on investments are 22% below budget but above the May, 2019 benchmark.
Discussion
Investments for May, 2019 have produced interest of $50,529.
Interest rates have been falling consistently over the last six months, as is reflected in the Council’s investment performance. Returns are also decreasing as funds reserved for major projects are expended. The excellent results achieved in the first half of the year should see the final result very close to the budgeted figure.
25 June 2019 |
DOCUMENT NUMBER |
305469 |
|||
REPORTING OFFICER |
Paul Woods, Executive Director - PMO |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Grants Program Management June 2019 ⇩ |
1. The progress report on project status be received and noted. 2. The recommended changes to the project budgets as listed be adopted. |
Introduction
Council is currently managing 110 projects with a value of $53,030,487. This report provides a monthly update to Councillors as to the progress of those projects. The attached schedule provides a brief update on the status of each of the projects
Discussion
Budget variances
Project |
Amount |
Commentary / Recommendation |
Cootamundra Water Mains – replacement |
$793,992 |
To be funded from the Water Reserves until the budgeted loan proceeds are drawn down. The Water Reserve balance at 30 June 2018 was $5,872,000 |
Project expenditure
The figures used for total expenditure include both actual invoices paid and orders raised in the system but not yet paid (committed expenditure). In some instances there can be a lag in time between the goods being ordered and being physically delivered on site. From a budget point of view it is important to include both actual and committed expenditure to assist with management of budgets.
25 June 2019 |
DOCUMENT NUMBER |
305594 |
|||
REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Regular monitoring of Council’s finances will ensure that any issues are identified in a timely manner. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Monthly Finance Report for May, 2019 under separate cover be received and noted. |
Introduction
This monthly reporting package provides Councillors with an update on the financial position of Council.
Discussion
There are no major concerns identified, with most variances attributable to timing.
25 June 2019 |
DOCUMENT NUMBER |
305543 |
||||||
REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
||||||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
||||||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
||||||
FINANCIAL IMPLICATIONS |
$31,500 as per budget |
||||||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
||||||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
||||||
1. CDC Draft Memorandum of Understanding ⇩ |
Council delegate authority to the Acting General Manager to execute the Memorandum of Understanding on behalf of Cootamundra-Gundagai Regional Council. |
Introduction
The most recent Memorandum of Understanding (MOU) with the Cootamundra Development Corporation (CDC) expired on 30 June, 2018. At the May, 2019 Ordinary Council meeting it was resolved that a Draft Memorandum of Understanding be prepared and submitted at the June, 2019 Ordinary Council meeting for adoption.
Discussion
The CDC carry out a number of important activities for the Cootamundra business community, including the Annual Business Awards and Christmas Carnival.
It should be noted in resolving to execute this MOU that a number of separate requests for sponsorship of these activities are tabled for Council to consider each year. As a major sponsor of the CDC, all such activities (and acknowledgement thereof) should be carried out within the funding already provided through this MOU.
In addition, with respect to the requirement that the CDC maintain an up to date business and community directory, this work should include updating the (Council managed) Coota Local Website listings and providing regular updates of the directory back to Council for use on its website and email mailings.
The CDC should consider a printed version of the community directory with paid advertising, should CanAssist no longer wish to continue to produce this publication for the Cootamundra community, as this has been a repeated request from members of the community. The CDC has also been advised to review their website content to be more business-centric.
The CDC has undertaken to provide a range of services to the entire business community (not only members), and revised their fee structure to be more affordable for individuals ($50), businesses ($99), and community groups (free).
12. |
1 Document purpose
The following memorandum represents an agreement between the Cootamundra Development Corporation Limited (CDC) and Cootamundra-Gundagai Regional Council (Council) on the services expected of the CDC in return for the financial support of the Council.
2 Role of the Cootamundra Development Corporation
The Cootamundra Development Corporation (CDC) is a not-for-profit corporation that assists local businesses, organisations, community groups and individuals in the Cootamundra-Gundagai Regional Council area by providing promotion, support, information and resources to all.
The CDC utilises its wide range of business contacts on a referral basis to assist with all confidential business enquiries from clients seeking information about business relocation, starting a new business to current business owners and employees wanting to build their knowledge to assist in the growing their business. Where appropriate the CDC will refer these enquiries to relevant Council staff.
3 Services to be provided by the CDC under this agreement
· Monthly training and information workshops and seminars/networking events;
· Monthly email newsletter to all local businesses with business improvement ideas, training opportunities, and advice on coming events how they can get involved with supporting them;
· Recognition of local business in the form of presenting the Cootamundra Annual Business Awards;
· Maintain a Wesbite and Facebook pages with business improvement information;
· Christmas Street Carnival and Shop Local Christmas promotion;
· Organisation and promotion of The Wattle Time Parade and Fair community event;
· Access to NSW Business Chamber Events and Information;
· Maintaining up to date business and community group lists and contacts;
· Provide access to Centrelink Services for our residents through the provision of an office facility in Parker St (open from 9.30am to 2:30pm on Monday to Friday);
· Support of and representation on committees working towards positive outcomes for Cootamundra, including monthly representation at the Tourism Action Committee.
4 Council’s financial investment
Council provides an annual financial contribution to the CDC. In the 2019/20 financial year this amount will be $31,500 plus GST. The CDC shall acknowledge the Council’s financial contribution on all correspondence.
5 CDC Reporting Obligations
CDC staff will meet with Council staff on a monthly basis in order for communication on activities to take place. Council's Mayor and General Manager will meet quarterly with the CDC Chair and Board Members to ensure ongoing co-operation between the two organisations, and to receive a report on CDC activities.
6 Invoicing requirements
The CDC shall invoice the Council monthly in an arears basis for the provision of services for the month.
7 Execution Clauses
Signed on behalf of Cootamundra-Gundagai Regional Council by its authorised signatory:
_________________________________ ____________________
Name of Authorised Signatory Signature
__________________________________ _____________________
Position Held Date
In the presence of:
_________________________________ ____________________
Name of Witness Signature of Witness
Signed on behalf of Cootamundra Development Corporation by its authorised signatory:
_________________________________ ____________________
Name of Authorised Signatory Signature
__________________________________ _____________________
Position Held Date
In the presence of:
_________________________________ ____________________
Name of Witness Signature of Witness
25 June 2019 |
8.4 Development, Building and Compliance
DOCUMENT NUMBER |
304628 |
|||
REPORTING OFFICER |
Brooke Douglas, Executive Assistant |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The information on Development Applications Approved in May 2019 be noted. |
The following development applications were approved by Cootamundra-Gundagai Regional
Council in May 2019:
APP. NO. |
PROPOSED BUILDING |
STREET NAME |
|
DA2019/022 |
New Farm Building |
Gundagai Shire Parish |
|
DA2019/042 |
Alterations |
Thompson Street |
|
DA2019/049 |
Storage Units |
Sutton Street |
|
DA2019/050 |
Dwelling |
Nangus Road |
|
DA2019/052 |
Alterations to Garage |
Reno Road |
|
DA2019/053 |
New Shed |
Reno Road |
|
DA2019/055 |
New Shed |
Adelong Road |
|
DA2019/057 |
Subdivision |
Yeo Yeo Hampstead Road |
|
DA2019/060 |
New Retaining Wall |
Bartley Street |
|
DA2019/061 |
New Retaining Wall |
Bartley Street |
|
DA2019/062 |
Demo of existing Building & New Amenities Block |
Sutton Street |
|
DA2019/065 |
New Farm Building |
Old Cootamundra Road |
|
DA2019/066 |
New Shed |
Wantiool Street |
|
DA2019/068 |
New Awning |
Hay Street |
|
DA2019/072 |
Demo of existing Carport and erection of New Carport |
Poole Street |
|
CDC2019/015 |
Dwelling Extensions |
Bartley Street |
|
|
|
|
|
VALUE OF WORK REPORTED TO THIS MEETING: |
$535,777.00 |
||
VALUE OF WORK REPORTED YEAR TO DATE : |
$28,919,502.00 |
||
THIS TIME LAST YEAR: |
|
||
VALUE OF WORK –MAY 2018 - $ 7,167,492.00 |
|
||
VALUE OF WORK – YTD 2018 - $ 19,848,769.00 |
|
||
25 June 2019 |
DOCUMENT NUMBER |
305503 |
|||
REPORTING OFFICER |
Sharon Langman, Manager Development, Building and Compliance |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
The Financial implications associated with this report relate to additional income generated as a result of introducing charges for the inspection of pre treatment trade waste devices and the discharge of liquid trade waste into Council’s Cootamundra sewer system. |
|||
LEGISLATIVE IMPLICATIONS |
The Legislative implications associated with this report relate the provisions of Section 68 (activities requiring approval) and Section 502 (charge for actual use) of the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
The Policy implications associated with this report are that Council will need to update its current Liquid Trade Waste Policies to ensure that it follows best practice guidelines. |
|||
Nil |
Council implement a two category charge for the discharge of liquids into the Cootamundra Sewer System for all non residential land uses to align with the system currently being charged to non residential land uses that discharge liquids into the Gundagai Sewer System. |
Introduction
Council’s sewer systems are designed to transport and treat predominantly domestic sewage which is predictable in strength and quality. The variety of chemicals that may be in waste water from non residential premises liquid trade waste place a greater demand on the sewerage system. If these chemicals and non residential discharges are not controlled, problems can arise that may impact on the environment, public health, worker safety and the sewerage system itself.
Council has, for a number of years, implemented a charge for those that discharge liquid trade waste into the Gundagai sewer system, however the same has not been implemented for dischargers into the Cootamundra sewer system.
Discussion
Council may, under Section 68 of the Local Government Act, 1993, accept liquid trade waste[1] into the system as a service to the business and industry sectors. Section 502 of the Local Government Act, 1993 allows Council to charge for the discharge of liquid trade waste into its system. Furthermore, Section 120(1) of the Protection of the Environment Operations Act, 1997 provides that it is an offence for a discharger to fail to obtain Council’s approval to discharge liquid trade waste to the sewerage system, or to fail to comply with any conditions of an approval issued by Council.
Councils are required to ensure that appropriate annual trade waste fees and user charges are applied to liquid trade waste dischargers. Council must issue a trade waste approval for each liquid trade waste discharger connected to its sewer and annually inspect the premises of each discharger.
To be consistent with those that discharge to the Gundagai Sewer System, non residential uses that discharge to the Cootamundra Sewer System will have a trade waste discharge factor (TWDF) added to their sewerage discharge factor (SDF) to determine their total sewerage usage charge. The TWDF has been determined using category of business guidelines set by the NSW Office of Water. These guidelines categorise businesses into four categories based on the activity, typical pre treatment devices, type of liquid waste to be discharged and likely impact upon the sewerage system. The Categories are 1, 2, 2S and 3. Cootamundra Gundagai Regional Council has Category 1 and 2 businesses only.
Category 1 dischargers are charged an annual fee only, whilst Category 2 dischargers also have a TWDF factor imposed. As defined in the 2009 Liquid Trade Waste Regulation Guidelines published by NSW Department of Water and Energy, Category 1 liquid trade waste dischargers are those conducting an activity deemed by Council as requiring nil or only minimal pre-treatment equipment and whose effluent is well defined and of a relatively low risk to the sewerage system. Category 1 also includes dischargers requiring prescribed pre-treatment but with low impact on the sewerage system. Typical Category 1 users are retail food premises that do not generate greasy waste; hairdressers; medical, dentistry and veterinary facilities that do not perform x ray (except digital x ray); and schools.
Category 2 liquid trade waste dischargers are those conducting an activity deemed by Council as requiring a prescribed type of liquid trade waste pre-treatment equipment and whose effluent is well characterised. Typical Category 2 users include bakeries and fast food outlets; boarding houses; butchers; hospital; service stations; heavy vehicle depots; hotels, motels and nightclubs.
The annual trade waste fee for the 2019-20 financial year is $231.00 and is applicable to both Category 1 and 2 dischargers. The annual trade waste fee is billed quarterly on sewer and water accounts; therefore a minimum charge of $57.75 per quarter is applicable to all dischargers.
The trade waste usage charge for non‐residential properties, Category 2, is calculated by applying the business category TWDF against the liquid trade waste usage charge. The charge for the 2019-20 financial year is $4.00 per kilolitre. Usage charges will apply to Category 2 liquid trade waste dischargers and charges will be calculated as defined in NSW Department of Water and Energy, Liquid Trade Waste Regulation Guidelines April, 2009 and will be included on the quarterly water and sewer account. It is important to note that liquid trade waste is charged in addition to the existing Non-Residential Sewer Access and Usage Charges.
The existing TWDF currently in place for Category 2 dischargers to the Gundagai Sewer System are as set out in Table 1. The same rates will apply to non residential users discharging to the Cootamundra Sewer System.
Description of Business/Facility |
TWDF |
Concrete Plant, Park Watering |
0.01 |
Sewer Well |
0.01 |
Pool |
0.10 |
Bowling Green/Clubhouse |
0.10 |
General Business |
0.10 |
RLPB, Chemist, Medical Centre |
0.20 |
Bakery |
0.25 |
Caravan Park |
0.25 |
School, Church |
0.25 |
Restaurant/Hotel/Club |
0.30 |
Motel |
0.30 |
Takeaway Food Shop |
0.50 |
McDonalds |
0.62 |
Service Station |
0.70 |
Dentist |
0.80 |
Hospital |
0.85 |
Butcher, Hairdresser, Supermarket, Carwash |
0.90 |
Table 1: Current TWDF for Category 2 dischargers to Gundagai Sewer System
The calculation for a category 2 discharger would be AF/4 + (QWU x TWD x $TWD).
Where: AF = Annual Fee (2019-20 = $231.00)
QWU = Quarterly Water Use
TWDF = Trade Waste Discharge Factor (from table 1)
$TWD = Charge per KL for Trade Waste Discharge (2019-20 = $4.00)
As an example, a takeaway food shop, a Category 2 discharger, uses 100kl of water per quarter. Accordingly, a quarterly bill would include $57.75 (annual fee of $231.00/4) plus $200.00 (being a TWDF of 0.50 (as per the above table) applied at the rate of $4.00 per kl) giving a total quarterly bill of $257.75. The calculation for this discharger for a quarter is:
$231.00/4 + (100 x 0.50 x 4) = $57.75 + $200.00 = $257.75 in addition to the existing water and sewer access and usage chargers billed quarterly.
Council will need to undertake an extensive education program to make dischargers aware of the new charge, approval and inspection processes. In some instances it may be necessary for pre treatment devices to be installed. Such devices may be required to limit the impact of the discharge on Council’s sewerage system and will vary depending upon the business. Examples of some common pre treatment devices include grease traps, in floor and sink baskets and oil separators. Fact sheets and media releases together with letters to each non residential premises that discharges to the Cootamundra Sewerage System will form part of the education program.
Staff will develop a Council wide policy that is consistent with the NSW Model Policy for Liquid Trade Waste Regulation which will repeal the existing policies of the former Councils. The policy will set out the approval, monitoring and enforcement processes for liquid trade wastes discharged into Council’s sewerage systems. If a discharger fails to comply with Council’s approval conditions by creating liquid waste which is not pre treated and is likely to cause damage to the environment or an extra load on Council’s Sewage Treatment Plants, Council may commence compliance action or subject the discharger to a non-compliance charge.
25 June 2019 |
DOCUMENT NUMBER |
305395 |
|||
REPORTING OFFICER |
Shelley Liehr, Executive Assistant - Operations |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
All works undertaken are funded through the appropriate budget allocation. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The Civil Works Update Report for the month of June, 2019 be received.
|
Introduction
This report provides a detailed update of the Civil Works Department’s works for the month of June, 2019.
Discussion
Maintenance grading has been completed Rawilla and Wave Hill Roads, Bundarbo and Coggins Lanes with crews still on Yammatree and Brawlin Road undertaking both maintenance grading and gravel resheeting. While in these areas work will progress onto Willis, Illawong and Parsons Creek Roads over the coming weeks. Shoulder grading has been completed on West Jindalee Road and is now continuing on to Old Cootamundra Road. A 2kilometre section of Gobarralong Road has now been reconstructed and sealed. This work was funded from the Roads to Recovery program.
Work is continuing on Adjungbilly Road on the southern cutting with crews removing hard rock from the batter face to reach finished surface level. Pavement works are expected to be completed in the coming weeks with approximately 1200m of the 2600m project being sealed to date. Work will continue on stabilisation and sealing of the remaining length when weather and site conditions are favourable.
Construction of a new cul-de-sac at the end of West Street in Stockinbingal has now been completed. This work was undertaken as part of the recent rehabilitation works of Hibernia Street through Stockinbingal as part of the Roads and Maritime Services (RMS) upgrade of the Burley Griffin Way.
Culvert repairs have been completed on Dirnaseer, Old Wallendbeen, and Old Cootamundra Roads which were some of the residual works from the 2016 storm disaster funding. Other flood restoration works have included gravel resheeting along Caulderwood Road.
Replacement of the kerb and gutter in Justin Street is well underway with the kerb now replaced along the southern side of the street. Work on the northern side will be completed prior to the end of June, 2019. Works crews are in the process of constructing a new causeway in Turners Lane, with works finished on the concrete base slab and placement of the box culverts. Footpath works have also commenced on the western side of Otway Street between Hanley and Punch Streets.
Work is progressing on the REPAIR project along Muttama Road near Wambidgee Road. Preliminary works have included new culverts, roadside drainage and ancillary earthworks which are all nearing completion. This project will continue into the 2019/20 financial year when weather conditions are more favourable.
Construction work is continuing on the Gundagai main street toilet block.
The intersection upgrade of Sheridan and West Streets is well underway, with drainage and concrete works progressing well. Temporary delineation is in place to educate motorists and to monitor the effectiveness of the road design prior to the commencement of the principal construction works.
Routine roads maintenance is being undertaken as required around the regional area. These works include pothole patching, weed spraying and roadside slashing.
No works program has been attached to this report as a new schedule of works is being prepared to include works to be undertaken in the 2019/20 financial year.
25 June 2019 |
DOCUMENT NUMBER |
305144 |
|||
REPORTING OFFICER |
Bill Moore, Consultant Engineer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Netball Court Site Plan ⇩ 2. Cootamundra Junior Rugby League Football Club Proposed Netball Court Upgrade Submission ⇩ 3. Cootamundra Basketball Proposed Netball Court Upgrade Submission ⇩ |
Council adopt the proposed layout on the Netball Court Site Plan, attached subject to the following amendments: 1. The court layout be located 1.5m closer to the car park, 2. The court layout be located 1.0m closer to Adam Street, 3. Dual court line marking be used to accommodate both the netball and basketball associations, and, 4. “Universal” goal posts be installed to accommodate both the netball and basketball associations.
|
Introduction
At its March, 2019 meeting Council considered a report on the construction of two new netball courts using funds from the Strengthening Country Community Fund, Round 2. Council resolved to place the Netball Courts proposal on public exhibition for a period of 28 days, which closed on 5th June, 2019. Two (2) written responses were received and are attached for the information of Council. A copy of the proposed layout is also attached.
Discussion
Suggestions in the received submissions include the following:
Cootamundra Junior Rugby League Club.
The Club raised a number of concerns regarding the netball court upgrade proposal and the following comments are offered in response to those concerns:
· Proximity to Junior League Fields (paragraph 3)
Currently the closest asphalt edge of the existing courts is approximately 4.5m from the league field dead ball line (DBL) while an existing light post is only about 2.4m from the DBL. It is noted that, at the other end of the league field, there are substantial trees located approximately 4.3m from that DBL.
As a compromise the new court design could be moved approximately 1.5m toward the car park and the new light poles placed at the minimum distance from the court boundary, as stated under the Australian Standard (ie 3.7m). This would result in the edge of the court’s run off area being approximately 4.8m from the DBL and the closest light poles approximately 4.0m. Though not ideal, this would be an improvement on the existing arrangement.
· Encroachment on the existing Junior Rugby League Canteen structure (paragraph 6)
The edge of the existing asphalt court is currently approximately 3.1m away from the canteen building while the edge of the proposed new court will be approximately 1.9m.
While this is not seen to be an issue the proposed new courts could be relocated 1.0m towards Adam Street.
· Tree removal (paragraph 6)
There is no proposal to remove any trees. If the courts were to be moved 1.0m closer to Adam Street, there will still be approximately 2m clearance beyond the run off area to any tree. Some minor lower tree limb maintenance should be undertaken to remove any chance of injury to court users.
· Impact on car parking (paragraph 7)
The proposed court upgrade requires no modification to existing parking arrangements.
· Relocating to the tennis courts (paragraph 8)
The setting of the netball courts onto the new tennis courts would be an unacceptable arrangement.
Cootamundra Basketball Association
The Association has requested the courts be line marked to accommodate basketball and proposed the new goal posts be of the “universal” type which are suitable for both sports.
The additional line marking and proposed goal posts can be accommodated within the existing netball court upgrade budget.
25 June 2019 |
Cootamundra-Gundagai Regional Council
PO Box 420
COOTAMUNDRA NSW 2590
Email: mail@cgrc.nsw.gov.au
COOTAMUNDRA NETBALL COURT UPGRADE – NICHOLSON PARK
To Whom it may concern,
On behalf of the Cootamundra Basketball Association we would like to congratulate the Cootamundra Netball Association on its grant approval for an upgrade to the two outdoor courts at Nicholson Park, it is great for our town to be allocated funding to improve our communities sporting facilities. We have had a look at the Nicholson Park court upgrade proposal online and would like to submit a small change to the plan to be considered by the Cootamundra-Gundagai Regional Council.
Currently the two existing Nicholson Park courts have the ability to be used as netball and basketball courts. Whilst presently there are no organised basketball competitions run on these courts they are used by many members of the community during the week and on weekends for recreational basketball.
The Nicholson Park courts are the only free basketball courts available to the community in Cootamundra and we would like the council to consider keeping them as a dual purpose netball and basketball court facility. This would only require the proposed upgrade to be altered to include some extra lines on the courts and the provision of universal posts that can accommodate both basketball and netball. If these courts could be kept as dual purpose it would be a great benefit to the community, without them there will be no outdoor basketball courts available to use (we believe that the courts on school grounds are not permitted to be used by the general public).
On an added note as a local sporting association we would like to put forward that the Cootamundra Sports Stadium could greatly benefit from any spare funding from the netball grant to maintain and upgrade the existing infrastructure, in particular fixing the roof that has leaked for many years. This could benefit many different sporting groups who could utilise the enhanced facility.
We would like to thank the Cootamundra-Gundagai Regional Council for its consideration of our amendment to the Nicholson Park Netball Court Upgrade to retain the current dual netball and basketball facility, we look forward to your response.
Yours sincerely,
Cootamundra Basketball Association
PO BOX 199
Cootamundra NSW 2590
cootamundrabasketball@gmail.com
25 June 2019 |
8.10 Waste, Parks and Recreation
DOCUMENT NUMBER |
304172 |
|||
REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. All works are being carried out within the existing relevant maintenance budgets. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
That the Waste, Parks & Recreation Activity Report for June 2019 be received and noted. |
Introduction
This information report is presented to council detailing the monthly activities of the Waste, Parks & Recreation Services Section over the past 4 weeks. The report covers only major activities undertaken by staff as identified in the outcomes from councils Operation Plan. For this report, the activities are broken into six activity units;
1. CBD Garden, landscape & Infrastructure Refurbishments
2. CBD Bridge/s
3. Street/Public Open Space Trees.
4. Village Parks & Open Spaces
5. Waste Operations
6. Sections Management Activities
Discussion
1) ACTIVITY - CBD GARDEN & INFRASTRUCTURE/ASSET REFURBISHMENTS
Project Status Summary:
Narrative Summary of Status |
As per the report submitted to council in May and adopted recommendations, staff have commenced Phase (1) the refurbishments of the gardens & associated Infrastructure located on the corner of Wallendoon & Parker Streets, Wallendoon Street adjacent to the Post Office block, and the Council Office Block. Works include but not limited to, the removal of all dead and unwanted shrubs & trees, replenishing and fertilizing & mulching the gardens, fixing all damaged and broken street furniture / infrastructure e.g. irrigation, lights, signs, bollards, and replanting new shrubs and trees that will best complement the CBD Streetscape.
Phase (1) will be fully completed prior to moving up the main CBD area which will be known as Phase (2).
|
Time, Cost & Quality |
Task/Activity – Completed or Progressing - on Time, Cost and Quality |
(Life of Project) |
|
Time, Cost & Quality |
Task/Activity – Progressing - requires monitoring and or action to minimise risk of not meeting performanace targets |
Time, Cost & Quality |
Task/Activity – Stalled/Stopped - High Risk or will not meet Performanace Target. |
Time, Cost & Quality |
Task/Activity- Pending - is currently on hold or pending approval |
Executive Milestone Overview:
ID |
Executive Milestones (minimum three) |
Status |
Baseline Completion Date |
Expected Completion Date |
Degree (%) of Confidence |
Change? (Yes, No, New) |
E1 |
Risk & Environmental Assessment |
Completed |
May 2019 |
May 2019 |
100% |
No |
E2 |
Service Location |
Completed |
May 2019 |
June 2019 |
100% |
No |
E3 |
History Check |
In Progress |
May 2019 |
June 2019 |
50% |
No |
E4 |
Communication & Media Implementation Plan |
In Progress |
May - June |
May - July |
100% |
No |
E5 |
Traffic Control Plan |
Completed |
May 2019 |
May 2019 |
100% |
No |
E6 |
Garden Preparation |
In Progress |
May 2019 |
June 2019 |
50% |
No |
E7 |
Colour / Plant / Tree Selection |
Completed |
May 2019 |
May 2019 |
100% |
No |
E8 |
Planting |
Pending |
June 2019 |
July 2019 |
0% |
No |
E9 |
Street Furniture/ Infrastructure Preparation |
In Progress |
May 2019 |
July 2019 |
30% |
No |
E10 |
Painting |
In Progress |
June 2019 |
July 2019 |
30% |
No |
E11 |
Light / Furniture Refurbishments |
Pending |
June 2019 |
July 2019 |
20% |
No |
E12 |
Project Review |
Pending |
July 2019 |
August 2019 |
0% |
No |
Project Milestone Status Review:
Project Activity ID |
Project Milestones |
Status |
|
E1 |
Risk & Environmental Assessment |
A risk and environmental assessment was undertaken to ensure that all activities to be undertaken where in accordance with all related adopted policies, regulations and procedures. |
|
E2 |
Service Location |
A full investigation into checking to see if there are any underground or above ground services that may impact on proposed works. |
|
E3 |
History Check |
A check of all existing furniture/infrastructure to ensure that if there is a need to consult with person/s, community groups etc. who may have had some association with the placement of associated infrastructure. |
|
E4 |
Communication & Media Implementation Plan |
A communication review was undertaken to ensure that all associated stakeholders and community where and are continually informed of the projects activities and outcomes and identified impacts.
|
|
E5 |
Traffic Control Plan |
Traffic control plan has been developed to ensure that any impact to traffic flow was minimal and staff safety enforced. |
|
E6 |
Garden Preparation |
The best quality growing media have been used and supplied by a local supplier. |
|
E7 |
Colour / Plant / Tree Selection |
A detailed review of appropriate plants and trees that will best suit the growing environment, enhance the visual amenity of the buildings and streetscape, while through good selection and garden preparation having a low maintenance requirement. |
|
E8 |
Planting |
Plant is been carried out and monitored in accordance with correct horticultural procedures. All healthy plants that are considered inappropriate will be removed will and relocated to a more suitable location. |
|
E9 |
Street Furniture/ Infrastructure Preparation |
All existing infrastructure will be refurbished and made operative by the replacement of all damaged and inappropriate materials and refurbishment and painting that enhances the usability and quality of the asset. All inappropriate assets will be removed and will be stored or relocated accordingly. |
|
E10 |
Painting |
Colours are in accordance with what council adopted in May. |
|
E11 |
Light / Furniture Refurbishments / Signs |
All lights will be refurbished and made operative. |
|
E12 |
Project Review |
Once the project has been completed a full activity review will be undertaken to determine that the project outcomes have been effective and efficient and met designed outcomes. |
|
Planned Accomplishments Summary:
Planned accomplishments for the coming four weeks: |
· Purchase and completion of the garden refurbishments and planting out (phase (1) · Continuation of refurbishment of all street furniture and associated infrastructure. · Continue with any communication activities as and when required · Full project review (phase (1)
|
Project Issues Summary:
ID |
Issue Description |
Priority |
Impact Summary (Milestone, Schedule Scope, Resources, Space…) |
Action Steps |
E1 |
Risk & Environmental Assessment |
N/A |
N/A |
N/A |
E2 |
Service Location |
N/A |
N/A |
N/A |
E3 |
History Check |
N/A |
N/A |
N/A |
E4 |
Communication & Media Implementation Plan |
High |
Poor media and public relations |
Letter sent to Ms. Roslyn White updating her on councils actions |
E5 |
Traffic Control Plan |
N/A |
N/A |
N/A |
E6 |
Garden Preparation |
N/A |
N/A |
N/A |
E7 |
Colour / Plant / Tree Selection |
N/A |
N/A |
N/A |
E8 |
Project Review |
N/A |
N/A |
N/A |
E9 |
Planting |
N/A |
N/A |
N/A |
E10 |
Street Furniture/ Infrastructure Preparation |
N/A |
N/A |
N/A |
E11 |
Painting |
Low |
Delay completion of works |
Wet days allowed as a contingency within the Timeline. |
E12 |
Light / Furniture Refurbishments / Signs |
N/A |
N/A |
N/A |
Project Risk Summary:
ID |
Priority |
Probability of Occurrence |
Risk Description |
Impact Summary (Milestone, Schedule Scope, Resources, Space…) |
Response Strategy |
E1 |
High |
Low |
Damage to underground services |
Disruption to services |
Service survey and location. |
E2 |
N/A |
N/A |
N/A |
N/A |
N/A |
E3 |
Medium |
Low |
Removal of an asset that has historic significance. |
May delay works due to negotiation |
Good communication and research |
E4 |
High |
Low |
Community/users unaware of what’s going on. |
Upset users/community, negative impact of council reputation. |
Communication/media strategy & implementation plan developed. Letter sent to Ms. Roslyn White updating her on councils actions |
E5 |
Medium |
Low |
Traffic impact of workers |
No impact at this stage |
Traffic Control Plan and Traffic Lights |
E6 |
Medium |
Low |
Poor plant growth performance. |
Loss of plants increased maintenance costs, unprofessional reputation, and high replacement costs. |
Use high quality growing material |
E7 |
High |
Low |
Poor presentation, poor plant quality, poor professional reputation |
Plants detract from the quality amenity |
Professional plant selection. |
E8 |
N/A |
N/A |
N/A |
N/A |
N/A |
E9 |
High |
High |
Vandalism / Theft |
Major impact on cost and timeline |
Monitoring |
E10 |
Medium |
Fair |
Inclement Weather |
Delays in timeline |
Removal of assets to appropriate work space. |
E11 |
Medium |
Fair |
Inclement Weather |
Delays in timeline |
Removal of assets to appropriate work space. |
E12 |
Medium |
Fair |
Inclement Weather |
Delays in timeline |
Removal of assets to appropriate work space. |
Budget: Within the annual Street maintenance allocation.
Executive Assistance Requests:
ID |
Description including reference to milestone impacted |
Action Requested |
N/A |
|
|
Proposed Plant Selection for the Refurbished Gardens (Crn. Parker & Wallendoon Sts)
Erigeron karvinskianus Rosemary Tuscan Blue (Rosmarinus officinalis) Teucrium fruticans
Salvia Hot Lips (Salvia microphylla) Loropetalum ‘China Pink’ (Loropetalum chinense)
2) ACTIVITY - STRATTON BRIDGE REFURBISHMENTS
Project Status Summary:
Narrative Summary of Status |
The colour scheme for the bridge was approved by council. Works are progressing well and has been well received by both staff and the community. The project is currently on Time, to Quality and Cost. The lights will be serviced with staff currently obtaining design and costs to replace the existing bridge lights with energy efficient heritage lights to better fit with the existing heritage lighting currently located throughout the CBD area. Works have received positive feedback from members of the community having minimal negative impact on road users Inclement weather has caused a delay in painting put the project 5 days behind scheduled.
|
Time, Cost & Quality |
Task/Activity – Completed or Progressing - on Time, Cost and Quality |
(Life of Project) |
|
Time, Cost & Quality |
Task/Activity – Progressing - requires monitoring and or action to minimise risk of not meeting performanace targets |
Time, Cost & Quality |
Task/Activity – Stalled/Stopped - High Risk or will not meet Performanace Target. |
Time, Cost & Quality |
Task/Activity- Pending - is currently on hold or pending approval |
Executive Milestone Overview:
ID |
Executive Milestones (minimum three) |
Status |
Baseline Completion Date |
Expected Completion Date |
Degree (%) of Confidence |
Change? (Yes, No, New) |
E1 |
Risk & Environmental Assessment |
Completed |
May 2019 |
May 2019 |
100% |
No |
E2 |
Communication & Media Implementation Plan |
In Progress |
May - June |
May - June |
100% |
No |
E3 |
Traffic Control Plan |
Completed |
May 2019 |
May 2019 |
100% |
No |
E4 |
Colour Selection |
Completed |
May 2019 |
May 2019 |
100% |
No |
E5 |
Bridge Preparation |
Completed |
May 2019 |
May 2019 |
100% |
No |
E6 |
Painting |
In Progress |
May - June |
May - June |
100% |
No |
E7 |
Light Refurbishments |
Pending |
June 2019 |
June 2019 |
100% |
No |
E8 |
Project Review |
Pending |
June 2019 |
June 2019 |
100% |
No |
Project Milestone Status Review:
Project Activity ID |
Project Milestones |
Status |
E1 |
Risk & Environmental Assessment |
A risk and environmental assessment was undertaken to ensure that all activities to be undertaken where in accordance with all related adopted Local & State Government policies, regulations and procedures. |
E2 |
Communication & Media Implementation Plan |
A communication review was undertaken to ensure that all associated stakeholders and community where and are continually informed of the projects activities and outcomes and identified impacts. |
E3 |
Traffic Control Plan |
Traffic control plan has been developed to ensure that any impact to traffic flow was minimal and staff safety enforced. |
E4 |
Colour Selection |
As presented and adopted by council |
E5 |
Bridge Preparation |
Bridge preparation for painting included high pressure cleaning sanding, gap filling and sealing has been undertaken. |
E6 |
Painting |
The best quality paints have been used and supplied by a local supplier. |
E7 |
Light Refurbishments |
Existing li9ghts will be checked for safety and fit for purpose. A review of the existing light style is been undertaken to see if a better design more fitting in with the heritage design currently used within the CBD area can be installed. |
E8 |
Project Review |
Once the project has been completed a full activity review will be undertaken to determine that the project outcomes have been effective and efficient and met designed outcomes. |
Planned Accomplishments Summary:
Planned accomplishments for the coming four weeks: |
· Complete the painting of the bridge · Continue with any communication activities as and when required · Full project review.
|
Project Issues Summary:
ID |
Issue Description |
Priority |
Impact Summary (Milestone, Schedule Scope, Resources, Space…) |
Action Steps |
E1 |
Risk & Environmental Assessment |
N/A |
N/A |
N/A |
E2 |
Communication & Media Implementation Plan |
N/A |
N/A |
N/A |
E3 |
Traffic Control Plan |
N/A |
N/A |
N/A |
E4 |
Colour Selection |
N/A |
N/A |
N/A |
E5 |
Bridge Preparation |
N/A |
N/A |
N/A |
E6 |
Painting |
Low |
Delay in meeting Timeline |
Allow for a contingency within the timeline |
E7 |
Light Refurbishments |
N/A |
N/A |
N/A |
E8 |
Project Review |
N/A |
N/A |
N/A |
Project Risk Summary:
ID |
Priority |
Probability of Occurrence |
Risk Description |
Impact Summary (Milestone, Schedule Scope, Resources, Space…) |
Response Strategy |
E1 |
High |
Low |
Contamination of Air and Muttama Creek |
Heavy fines for non-compliance |
Environmental Assessment undertaken and strategies put in place. |
E2 |
High |
Low |
Disruption to traffic flow and vehicle accidents |
Upset users council poor professional reputation |
Development and implementation of Traffic Control Plans |
E3 |
Medium |
Low |
Traffic impact of workers |
No impact at this stage |
Traffic Control Plan and Traffic Lights |
E4 |
N/A |
N/A |
N/A |
N/A |
N/A |
E5 |
High |
Low |
Poor paint and finish quality and short quality period. |
Paint / quality poorly presented and high maintenance costs short life span. |
Professional techniques and high quality paints. |
E6 |
Low |
High |
Delay in timeline |
poor paint quality result |
Place enough resources to complete when conditions are favorable. |
E7 |
N/A |
N/A |
N/A |
N/A |
N/A |
E8 |
N/A |
N/A |
N/A |
N/A |
N/A |
Budget: Within the annual Bridge Maintenance Budget.
Executive Assistance Requests:
ID |
Description including reference to milestone impacted |
Action Requested |
N/A |
|
|
Project Notes/Photo/s:
New Bridge Colours
|
3) ACTIVITY – STREET TREE OPERATIONS
Project Status Summary:
Narrative Summary of Status |
Tree Operations for May & June will focus on a preplanned proactive approach to pruning trees that currently impact on other council’s mode of operations including but not limited to: Street Sweeping & Waste Collection. The team has and will undertake an impact & risk assessment on all trees indemnified as creating operational problems while undertaking a customer service survey. All identified trees requiring corrective works will be managed as to deliver minimal customer interruption and be implementing in the most effective and efficient manner.
|
Time, Cost & Quality |
Task/Activity – Completed or Progressing - on Time, Cost and Quality |
(Life of Project) |
|
Time, Cost & Quality |
Task/Activity – Progressing - requires monitoring and or action to minimise risk of not meeting performanace targets |
Time, Cost & Quality |
Task/Activity – Stalled/Stopped - High Risk or will not meet Performanace Target. |
Time, Cost & Quality |
Task/Activity- Pending - is currently on hold or pending approval |
Executive Milestone Overview:
ID |
Executive Milestones (minimum three) |
Status |
Baseline Completion Date |
Expected Completion Date |
Degree (%) of Confidence |
Change? (Yes, No, New) |
E1 |
Risk & Environmental Assessment |
Completed |
May 2019 |
May 2019 |
100% |
No |
E2 |
Communication & Media Implementation Plan |
In Progress |
May - June |
May - June |
100% |
No |
E3 |
Traffic Control Plan |
Completed |
May 2019 |
May 2019 |