Agenda of Ordinary Council Meeting

Ordinary Council Meeting Minutes

28 May 2019

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Gundagai
ON Tuesday, 28 May 2019 AT 6:00pm

PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, Cr Craig Stewart, Cr Charlie Sheahan

IN ATTENDANCE: Phil McMurray (Deputy General Manager), Ganesh Ganeshamoorthy (Manager Assets), Susan Gheller (Manager Business), Mark Ellis (Manager Civil Works), Miriam Crane (Manager Community and Culture), Sharon Langman (Manager Development, Building and Compliance), Andrew Brock (Manager Facilities), Tim Swan (Manager Finance and Customer Service), Glen McAtear (Manager Regulatory Services), Matt Stubbs (Manager Technical Services), Wayne Bennett (Manager Waste, Parks and Recreations)

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

CLOSE MEETING

Resolution 143/2019

Moved: Cr Leigh Bowden

Seconded: Cr Gil Kelly

The Open Council meeting close for Open Forum.

Carried

2 Open Forum

List of Speakers

1. Judith Newman – Spoke on the removal of pedestrian ‘zebra’ crossings in Sheridan Street, Gundagai.

2. Pip McAlister – Commented that street lighting in the town is very poor and that the condition of the Cemetery grounds is disappointing and requires ground maintenance work, in particular weed removal.

3. Nancy Lawton – Spoke on Cemeteries and provided some negative feedback on recent cemetery activity in Gundagai.

OPEN MEETING

Resolution 144/2019

Moved: Cr Dennis Palmer

Seconded: Cr Gil Kelly

The Open Council meeting resume.

Carried

3 Apologies

Nil

4 Disclosures of Interest

A significant non-pecuniary interest was received from Cr Leigh Bowden in relation to item 8.1.5 Cootamundra Tourism Action Group S.355 Committee Meeting Minutes for the reason that she is a member of the committee.

5 Confirmation of Minutes

5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 30 April 2019

Resolution 145/2019

Moved: Cr Dennis Palmer

Seconded: Cr Charlie Sheahan

The Minutes of the Ordinary Meeting of Council held on Tuesday, 30^th April, 2019 be confirmed as a true and correct record of the meeting.

Carried

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagement

Motion

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

1. The information in the Mayoral Minute be received and noted.

2. Council offer its congratulations to Glen McAtear, Manager Regulatory Services on his election as President of the United Services Union.

6.2 Mayoral Minute - Emergency Services Levy Increase

Resolution 146/2019

Moved: Cr Dennis Palmer

Seconded: Cr Gil Kelly

It is resolved that Council:

A. Notes:

a. That last December, the NSW Government enacted laws to provide better workers compensation coverage for firefighters who are diagnosed with one of twelve specific work-related cancers

b. That in many areas of NSW, fire services are made up of elected and staff members of local government, and that local governments strongly support this expanded workers compensation scheme

c. That as a result of these changes, the State Government has decided to implement the new scheme by charging local governments an increased Emergency Services Levy, without consultation

d. That the expected increase in costs to local governments will be $19m in the first year alone, and that there is little or no time to enshrine this charge in Council’s 2019/2020 budgets

e. That Local Government NSW has long advocated for the Emergency Services Levy to be significantly modified to ensure it is transparent, equitable and accountable.

B. That this Council supports Local Government NSW’s calls for:

a. the NSW Government to cover the initial additional $19m increase to local governments for the first year and

b. the NSW Government to work with NSW local governments to redesign the funding mechanism for the scheme to ensure fairness into the future.

C. Requests that the General Manager liaise with Local Government NSW to provide information on:

a. The impact on council budgets and

b. Council advocacy actions undertaken.

D. Requests that the Lord Mayor/Mayor

a. write to the NSW Premier and NSW Interim Opposition Leader, NSW Minister for Customer Services, NSW Minister for Emergency Services, Minister for Local Government and Shadow Minister for Local Government, and local state member/s to:

i. call upon the NSW Government to fund the 12 months of this extra cost rather than requiring councils to find the funds at short notice when budgets have already been allocated

ii. explain how this sudden increase will impact council services / the local community.

iii. highlight that councils were not warned of the increased cost until May 2019, despite the new laws being passed in November 2018

iv. explain that the poor planning and implementation of the increase is

inconsistent with the Government’s commitment to work in partnership

with the sector

vi. ask the Government to work with local governments to redesign the implementation of the scheme to ensure it is fairer for councils and communities into the future.

b. Copy the above letter to Local Government NSW.

Carried

6.3 Mayoral Minute - Councillor Engagement – Late Report

Resolution 147/2019

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

The information in the Mayoral Minute be received and noted.

Carried

7 Reports from Committees

Nil

8 General Manager’s Report

8.1 Business

8.1.1 Councillor Workshop Resolution

Resolution 148/2019

Moved: Cr Dennis Palmer

Seconded: Cr Gil Kelly

1. Council endorse the resolution for the Draft Operational Plan, inclusive of the Draft Revenue Policy and Draft 2019/20 Fees and Charges, the Draft Budget and Draft Long Term Financial Plan to be placed on public exhibition for 28 days as resolved at the Councillor Workshop held Monday, 13^th May, 2019.

2. Council form an Internal Finance Committee comprising of Councillor Representatives and Council Staff to forensically investigate expenditure and revenue and prepare a report to be submitted for the consideration of Council at the Ordinary Meeting scheduled for Tuesday, 26^th November, 2019.

Carried

8.1.2 Financial Assistance Grants Correspondence

Resolution 149/2019

Moved: Cr David Graham

Seconded: Cr Leigh Bowden

The correspondence sent to State and Federal Ministers on the redistribution of the Financial Assistance Grants attached to the report for the information of Council be noted.

Carried

8.1.3 Drought Declaration for CGRC

Resolution 150/2019

Moved: Cr Charlie Sheahan

Seconded: Cr Craig Stewart

Cr McAlister (Mayor) write to the Member for Riverina, the Hon. Michael McCormack MP, Deputy Prime Minister requesting consideration be given to Cootamundra-Gundagai Regional Council Local Government Area being drought declared.

Carried

8.1.4 Information Bulletin

Resolution 151/2019

Moved: Cr Dennis Palmer

Seconded: Cr Craig Stewart

The information provided in the attachments of the Information Bulletin be noted.

Carried

8.1.5 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes

Note: Having disclosed a significant non pecuniary interest in this item, Cr Bowden left the meeting during discussion.

Resolution 152/2019

Moved: Cr Charlie Sheahan

Seconded: Cr Penny Nicholson

1. The Minutes of the Cootamundra Tourism Action Group s.355 Committee meetings held on 2 May, 2019, attached to the report, be received and noted.

2. Council consider the Committee recommendation included in the report.

Carried

8.1.6 Muttama Hall Management s.355 Committee Meeting Minutes

Resolution 153/2019

Moved: Cr Charlie Sheahan

Seconded: Cr Leigh Bowden

The Minutes of the Muttama Hall Management s.355 Committee Ordinary meeting held on 27 February and 27 March, 2019, attached to the report, be received and noted.

Carried

8.1.7 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes, Membership and Hire Fees

Resolution 154/2019

Moved: Cr Craig Stewart

Seconded: Cr Penny Nicholson

1. The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting and Annual General Meeting held on 2 May 2019, attached to the report, be received and noted.

2. Membership of the Ellwood’s Hall s.355 Committee as detailed in the report, be endorsed.

3. The schedule of hall hire charges for the Stockinbingal Ellwood Hall attached to the report, be endorsed.

Carried

8.1.8 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes

Resolution 155/2019

Moved: Cr Charlie Sheahan

Seconded: Cr Doug Phillips

The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 1 April, 2019, attached to the report, be received and noted.

Carried

8.1.9 Cootamundra Development Corporation - Request for Sponsorship for Cootamundra Wattle Time Fair

Resolution 156/2019

Moved: Cr Doug Phillips

Seconded: Cr Penny Nicholson

Council consider sponsorship of the annual Cootamundra Wattle Time Fair by way of the provision of traffic control in lieu of the $350 sponsorship request subsequent to approval by the Local Area Traffic Committee at its June, 2019 meeting.

Carried

8.1.10 Council Meeting Action Report

Resolution 157/2019

Moved: Cr Charlie Sheahan

Seconded: Cr Leigh Bowden

The updated Council Meeting Action Report, attached to the report, be received and noted.

Carried

8.1.11 Monthly Major Projects Program Report

Resolution 158/2019

Moved: Cr Doug Phillips

Seconded: Cr Dennis Palmer

1. The progress report on project status be received and noted.

2. The recommended changes to the project budgets as listed be adopted.

Carried

8.2 Finance

8.2.1 March Quarterly Budget Review Statement

Resolution 159/2019

Moved: Cr Doug Phillips

Seconded: Cr Leigh Bowden

1. The March, 2019 Quarterly Budget Review Statement be accepted.

2. The budget variations listed in the attached report be adopted.

Carried

8.2.2 Monthly Finance Report for April 2019

Resolution 160/2019

Moved: Cr Doug Phillips

Seconded: Cr Leigh Bowden

The attached Monthly Finance Report for April, 2019 be received and noted.

Carried

8.2.3 Investment Report - April 2019 – Late Report

Resolution 161/2019

Moved: Cr Gil Kelly

Seconded: Cr Penny Nicholson

The attached Investment Report as at 30 April, 2019 be received and noted.

Carried

8.3 Community and Culture

8.3.1 Cootamundra Development Corporation Memorandum of Understanding

Resolution 162/2019

Moved: Cr Doug Phillips

Seconded: Cr Leigh Bowden

Council negotiate a Memorandum of Understanding with the Cootamundra Development Corporation covering the 2019/2020 period. The Memorandum of Understanding is to include:

· Agreed activities/outcomes,

· A program for monitoring performance,

· Communication requirements, and

· Representation requirements at relevant Council committee meetings.

Carried

8.4 Development, Building and Compliance

8.4.1 Development Applications Approved April 2019

Resolution 163/2019

Moved: Cr Gil Kelly

Seconded: Cr Craig Stewart

The information on Development Applications Approved in April, 2019 be noted.

Carried

8.5 Regulatory Services

Nil

8.6 Assets

8.6.1 Council Water Restrictions Policy and Procedures

Resolution 164/2019

Moved: Cr Dennis Palmer

Seconded: Cr David Graham

The Draft Gundagai Water Restrictions Policy and Draft Gundagai Water Restrictions Procedures attached to the report be adopted.

Carried

8.7 Civil Works

8.7.1 Operations Report - May 2019

Resolution 165/2019

Moved: Cr Penny Nicholson

Seconded: Cr David Graham

The Operations Update Report and the attached Works Program for the month of May, 2019 be received.

Carried

8.7.2 Council Mini Bus

Resolution 166/2019

Moved: Cr Dennis Palmer

Seconded: Cr Doug Phillips

The Council Hiace mini bus be retained for a period of six months and a report on the bus’s usage income and costs against the bus be prepared and submitted to the November, 2019 Ordinary Meeting.

Carried

8.7.3 Cootamundra Rugby Union Club - Request financial Assistance to Complete the Union Club Facilities Project

Resolution 167/2019

Moved: Cr Charlie Sheahan

Seconded: Cr David Graham

Council approve the Acting General Manager, subsequent to advice provided from Council’s Financial Auditors Crowe Howarth, to facilitate a loan of $100,000, to be repaid over a 5 year period, to the Cootamundra Rugby Union for the Facilities Project in accordance with legislation under the Local Government Act, 1993.

Carried

8.8 Technical Services

8.8.1 Bongolong Creek Bridge

Resolution 168/2019

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

1. Council approve the amount of $123,100 (ex GST) for the Bongolong Creek Bridge construction to be brought forward and funded through the 2018/19 roads budget.

2. Council approve Murray Valley Piling Ltd to undertake the construction of the new Bongolong Creek Bridge.

Carried

8.9 Facilities

8.9.1 Stan Crowe Oval Canteen Update

Resolution 169/2019

Moved: Cr Penny Nicholson

Seconded: Cr Craig Stewart

The updated information on the Stan Crowe Oval Canteen project be received and noted.

Carried

8.10 Waste, Parks and Recreation

8.10.1 Maintenance of Public Open Spaces at Stockinbingal and Wallendbeen

Resolution 170/2019

Moved: Cr Penny Nicholson

Seconded: Cr Leigh Bowden

The report on the Maintenance of Public Open Spaces at of Stockinbingal and Wallendbeen be noted and methodologies contained with the report be endorsed.

Carried

8.10.2 Street Tree Management Policy

Resolution 171/2019

Moved: Cr Leigh Bowden

Seconded: Cr Penny Nicholson

1. The Draft Street Tree Management Policy be placed out on public exhibition for a period of 28 days seeking community comment.

2. Council advertise and communicate through its usual media channels advising the community on how they may gain access to the Draft Street Tree Management Policy and how to contribute to the policies development.

3. That all costs associated with the Draft Street Tree Management Policy’s development be funded from the Street Tree Audit budget.

Carried

9 Motion of which Notice has been Given

9.1 Notice of Motion - Extension of Cootamundra Indoor Pool Weekend Hours

Resolution 172/2019

Moved: Cr Abb McAlister

Seconded: Cr Gil Kelly

Council investigate the feasibility of extending the Cootamundra indoor pool weekend operating hours. Further, Council undertake a review of the facility’s processes and expenditure and incorporate options regarding the use of staff or contractors in the management of both the pool and stadium facilities.

Carried

10 Questions with Notice

10.1 Questions With Notice

Resolution 173/2019

Moved: Cr Gil Kelly

Seconded: Cr Dennis Palmer

The Questions with Notice from Councillors and related responses from Council officers be noted.

Carried

11 Confidential Items

Nil

The Meeting closed at 8:38 PM.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 25 June 2019.

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CHAIRPERSON GENERAL MANAGER

Ordinary Council Meeting Agenda

25 June 2019

8.1.5 Fees for Mayor and Councillors

DOCUMENT NUMBER

304054

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

FINANCIAL IMPLICATIONS

The maximum Mayoral and Councillor fees have been allowed for in the Operational Plan.

LEGISLATIVE IMPLICATIONS

The statutory provisions contained in Division 5 of the Local Government Act, 1993 require the Council to fix the annual fee for the Councillors and for the Mayor in accordance with the determination of the Remuneration Tribunal.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. 2019 Annual Determination - Local Government Remuneration Tribunal ⇩

Recommendation

Submitted for consideration.

Introduction

At its Ordinary meeting on 26 June, 2018 Council considered the 2018 determination of the Local Government Remuneration Tribunal and resolved as follows:

The Councillor annual fee of $11,860 and the Mayoral (Additional) annual fee of $25,880 for the 2018/19 financial year be adopted.

Pursuant to section 241 of the Local Government Act, 1993, the Local Government Remuneration Tribunal has reviewed Councillor and Mayoral fees effective from 1st July, 2019 and determined an annual fee increase of 2.5%. A copy of the 2019 Determination Report is attached.

Discussion

The following table details the maximum and minimum amount of fees to be paid to mayors and councillors for the period 1^st July, 2019 to 30^th June, 2020, reflecting the determination of the Local Government Remuneration Tribunal for a 2.5% increase. It is highlighted that Cootamundra-Gundagai Regional Council is classified in the ‘Rural’ category.

Table 4: Fees for General Purpose and County Councils

Category		Councillor/Member Annual Fee		Mayor/Chairperson Additional Fee*
Category		Minimum	Maximum	Minimum	Maximum
General Purpose Councils – Metropolitan	Principal CBD	27,640	40,530	169,100	222,510
	Major CBD	18,430	34,140	39,160	110,310
	Metropolitan Large	18,430	30,410	39,160	88,600
	Metropolitan Medium	13,820	25,790	29,360	68,530
	Metropolitan Small	9,190	20,280	19,580	44,230
General Purpose Councils – Non-metropolitan	Regional City	18,430	32,040	39,160	99,800
	Regional Strategic Area	18,430	30,410	39,160	88,600
	Regional Rural	9,190	20,280	19,580	44,250
	Rural	9,190	12,160	9,780	26,530
County Councils	Water	1,820	10,140	3,920	16,660
County Councils	Other	1,820	6,060	3,920	11,060

*This fee must be paid in addition to the fee paid to the Mayor/Chairperson as a Councillor/Member (s.249(2))

The Statutory Provisions contained in Division 5 of the Local Government Act 1993 require the Council to fix the annual fee for the Mayor and Councillors in accordance with the determination of the Remuneration Tribunal. In addition, the Council may resolve a fee for the Deputy Mayor for such time as they act in the office of the Mayor. The amount of the fee so paid must be deducted from the Mayor’s annual fee. The maximum Mayoral and Councillor fees have been allowed for in the Draft Operational Plan for the 2019-2020 financial year.

Adoption of the 2019 fees on the same basis as in 2018 will result in an annual increase of $650 for the Mayor and $300 for Councillors.

Ordinary Council Meeting Agenda

25 June 2019

8.1.10 Small Business Friendly Councils Inaugural Conference Report

DOCUMENT NUMBER

305454

REPORTING OFFICER

Leigh Bowden, Councillor

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. The attendance Report for the Small Business Friendly Councils Inaugural Conference by

Cr Bowden be received and noted.

2. Council refer to recommendations contained in the report.

Introduction

Developed by the NSW Small Business Commissioner, the Small Business Friendly Councils (SBFC) initiative provides NSW councils with information, workshops, networking opportunities and resources that help councils to support their local businesses to start and grow.

All councils in NSW have access to Small Business Friendly Councils resources and initiatives.

Discussion

108 Councils, out of the 128 Councils in NSW, are involved in the Small Business Friendly Councils and the Easy to do Business Programs. Cootamundra-Gundagai Regional Council (CGRC) was one of the first councils to sign up. 69 of those 108 Councils were represented at the conference.

37 individual speakers provided input at the conference. As such, it is impossible to report on all the information that was imparted. I have collated information that I thought is interesting and worth consideration by Council under eight headings:

1. How to Plan for the Future

The future will be characterised by technological change, connectivity and digital connection. The jobs in which people will be working in 10 years’ time do not exist yet. Three years is now becoming the average tenure in a job.

The emerging generations (Gen Y and Gen Z i.e. born after 1980) think globally and are looking at innovation as a way of stimulating the local economies and creating jobs for the future. The future will be characterised by the digital world; mobilisation; globalisation; social channels, the visual rather than text (TL;DR = Too Long; Didn’t read) and You Tube which now outruns Google.

Gen Y and Gen Z are those most likely to start a small business (Small Business is between 5 – 19 employees; Micro Business is between 1-4 employees). These generations are creating a culture of “collaborative innovation”.

The lesson: Listen to young people

2. The Regions (“Small Business and Economic Development”, Dr Kim Houghton, CEO Regional Australia Institute)

It is a myth that there is a population decline in regional Australia. There is a growth of 1.6% in heartland regions and a vibrant regional economy.

New South Wales has 31 regional cities (i.e. over 50,000 people). A town of 5,000 population is a mid-size town.

The challenge for regional towns is attraction and retention. There is an industry shift away from primary industry and manufacturing towards service industries with a high social value. Only 3.5% of regional populations are now employed in agriculture and the processing of agricultural products is drifting to the ports away from production. Regional no longer means only rural jobs. In the Riverina Murray Region there are currently 1,211 vacancies for professionals in the health sector. There is intense competition between the regions for the same people.

To attract and keep workers, especially professionals, cultural and social perceptions are important. Wages are not the primary factor in attracting people. Social factors are paramount: housing affordability, schools, jobs for partners, health care, recreational activities, and opportunities for socialising. Local Government Area attractiveness matters. Regional no longer equals rural. Councils need to bring the business community with them in agriculture, manufacturing and main street retail.

Employment mobility is transforming the landscape. Regional population changes are driven by quality of life, especially for returners and downsizers. Local consumers are more demanding.

3. Small Businesses

Local Government is the bedrock of what happens to small business. There needs to be a partnership between the community, the Council and the Chamber of Commerce. (Robyn Hobbs)

Councils are the government of the regions. Economic development is at the core of what we do. (Cr Linda Scott)

Small Businesses are rate payers and key stakeholders. Listen to them. There is a need to make communication between Council and the Small Business community simple.

For small businesses to succeed, business owners need to work “on” their business not just ‘in’ their business. Business owners face the challenge of getting their heads around a rapidly changing environment. Repurpose data and make it available to Small Businesses to make them more competitive. New businesses need to be able to make informed decisions.

With the move to on-line shopping there is a decline in retail stores. For those that remain, customer service is paramount. For retailers to succeed shoppers need to have an “experience of human connectivity”

The regulatory environment is one of the main factors in small businesses closing. Red tape is one of the biggest challenges. In NSW at the moment the cost of compliance is $58,000 p/a (the cost of 2 Hilux utes!)

Make life simple for small businesses. Have a one-stop shop. What steps can Council take to reduce regulations? Council needs to provide techniques for feedback to better engage with the business community.

Council needs to encourage new businesses. New businesses = new jobs

4. Chambers of Commerce

The importance of Chambers of Commerce was stressed. A Chamber of Commerce enables the whole business community to have a voice about the key issues that effect it.

There is increasing collaboration between councils and chambers of commerce. The Small Business Commissioner can facilitate relationships between small business and local government.

The Chambers of Commerce enable small businesses to share information. They assist retailers and businesses with education and training. They are in a position, along with councils, to lobby government.

5. The Main Street

For a town’s success and well-being it is important to have a vibrant main street. This involves finding the “identity” of the main street area. It needs to be authentic and a place that will create an experience. It also involves working with landlords to “activate” the location; to revitalise it. This is place making for economic outcome.

The streetscape, creating ambience is also important – seating, trees, winter-lighting, and the like.

In terms of economic development, “wallets pass windows”. Place activation needs to be in council planning. Landlords have the responsibility to do something to maintain the attractive appearance of the main street e.g. brighten up their shops. There needs to be meetings between retailers and council representatives

Re: empty shop fronts and landlords. It was suggested that councils put in place legislation that would reduce the time that a landlord can leave a shop empty e.g. Legislate to impose a tax on landlords who leave a property vacant for longer than ‘x amount of time’.

RECOMMENDATION: That Council investigate the possibilities of implementing legislation, or the equivalent, to encourage landlords to have their shops activated – leased, pop ups, co-ops etc. and present a report to Council.

6. Tourism and Place Making

Case Studies: Putting Your Council Area on the Map

I. I “Bring Flavour to Bland” Ray Smith, GM Bland Shire Council.

Ray stressed that the staff work with him not for him.

The story behind the story: In 2013 Bland partnered with the towns of Dull in Scotland and Boring in Oregon, USA. “The League of Extraordinary Communities” was formed. The tag line for Bland was, “Far from Dull and Boring”.

The painted silos at Weethalle, 55 km west of West Wyalong, and the biggest football (800 kg) in the world at Ungarie to honour the Daniher brothers, AFL Legends, are two of the attractions in the Bland Shire. 30% of traffic movement now stop. (As a sign of success staff reported they had to increase toilet paper at public toilets).

The “Bring Flavour to Bland” campaign was created and launched with Goose Island Brewery, an American beer company, and Jimmy Grant Souvlaki. These companies were attracted by the name Bland. 300 people came to the first Bland Flavour Festival on 17^th November, 2018.

Bland Shire Council made two videos in the hope of attracting new visitors and businesses to the Shire. They received 44 million hits; a media value of $10 million. It didn’t cost the council anything.

The objective was to promote the Bland Shire. Every town has something unique about it. Said Ray, “Just do it”.

Bland has received a $55,000 grant from Foundation for Rural and Regional Renewal (FRRR) for the Bland Flavour Festival in 2019. A number of international companies have approached Council to sponsor the event.

II. Parkes Elvis Festival Cathy Treasure, Festival Organiser, Parkes Shire Council

Cr Ken Keith (Mayor) of Parkes, dressed as Elvis, introduced Cathie.

The Festival has been going for 27 years. It took 10 years to become successful; a 10 year overnight success!

The Elvis Festival is held in January each year because that is the time that politicians are on holidays and it’s easy to get media coverage.

It was started by a community group, which became an incorporated body, and now is run by Council, which employs a full-time director. (Volunteers approached Council) It is funded by grants and sponsorship. There is a diversity of funding and there is no cost to council. It is cost neutral.

The Elvis Festival Committee is a s.355 Committee of Council.

It’s the only festival recognised by Elvis Presley Enterprises (USA) in the Southern Hemisphere.

Each year it attracts 27,000 people and brings $13 million to the regional economy. It has a 400 million person media reach.

“Elvis” changed Parkes (Outgrown the dish) – has social benefits, tourism benefits, economic benefits and environmental benefits.

Parkes has invested in infrastructure to make it good. Top quality free entertainment attracts sponsorship.

“You need to spend money to make money” (Cathy Treasure)

Success has its challenges.

Accommodation – people are bused in from nearby towns. 20 minutes; Transport – perceptions of distance; the cost of goods and resourcing.

Place Making – also see Main Street.

Place making enhances public and economic vitality. Councils know their areas best and know which areas to activate and why.

Place making is about driving change. We need to look at who influences a place: that is complex and integrated. The place making strategy includes the purpose, the people and the parameters; the nature of the place e.g. street, public space, a precinct, a retail space or a natural asset. Town planners need to plan for activation. Byron Bay has a 20 year plan.

One of the examples of activating a space was given was by the City of Sydney. The month of May was the month in the City of Sydney that had least attractions and was also the most violent month. To address these two issues the Council at the City of Sydney created Vivid: it both lit the city to reduce the incidence of violence and created an event that drew people to the city!

Local Government NSW is undertaking an Agri-Tourism trial. It will be an inclusive training package, communicating with councils about the facilities we have.

7. All things “E”

· Easy to do Business Council Digital dashboard.

· E-planning NSW Govt – On line development applications: a single portal through which Development Applications are processed. Councils are the customers.

· A digital mapping tool digitally certifies mapping controls.

8. Disaster Preparedness (NSW Office of Emergency Management)

Every Council should have a “disaster plan” and a “recovery plan”. A recovery/resilience plan is essential for small business. Proactive and leadership approach by councils is paramount for recovery.

Conclusion

At the Conference I received the plaque, “Easy to do Business” Partner on behalf of the Mayor.

The Conference was also a great networking opportunity to meet Mayors from our region such as Cr Greg Conkey (Wagga Wagga) and Cr Neil Smith (Junee) as well as others from further afield. To hear what other councils are doing was inspiring. Thank you to CGRC for the opportunity to attend.

There were 37 individual speakers presenting at the SBFC Inaugural Conference. Needless to say it was a packed program.

Ordinary Council Meeting Agenda

25 June 2019

COUNCIL MEETING ACTION REPORT

MEETING / ITEM	ACTION	OFFICER	STATUS
05/07/2017 18.06.2019	Amend Gundagai LEP 2011 to correct mapping discrepancies	Sharon	Ongoing. Amendment No 4 is currently being reviewed following feedback from the Department of Planning prior to a Gateway determination.
28.11.2017 – 7.3.2.1 22.08.2018 17.09.2018 26.09.2018 17/01/2019 4.02.2019	Waste Collection Services Waste Collection Services cont.	Wayne	Advertised for strategy. Expressions of Interest received and are being reviewed. EoI’s out and completed. Assessment of EoI’s complete Meeting to be had with Allen and Greg to discuss. Waste Services Review and Strategy currently being conducted and completion is anticipated for March, 2019. Meeting to be held with Jonathan Beckett in early to mid-February. Presentation by Jonathan Beckett to Councillors and staff. Report anticipated to be submitted to March Ordinary Meeting. Stages one and two of the Waste Strategic Plan have been completed and reported to council in April 2019. Council adopted for Stage 3 to commence with a schedule of works and timeline currently being prepared for staff’s consideration. Once the schedule and timeline have been approved works will commence with council to be informed accordingly of the adopted schedule of works and timeline. 18/6/19 update- First draft of the financial plan has been completed and review sent back to consultant for consideration. Next stage is the development of the Business Plan. For full details of the scope of works, timelines etc. refer to the Waste, Parks & Recreation Managers’ report to the June, 2019 Council meeting.
31.01.2018 – 7.1.1.3 19.06.2019	Continue with land transfer of Inland Aircraft Fuel Depot	Andrew	Remediation works to be completed by Caltex prior to finalising transfer of title. Transfer progressing. Following up remediation work.
31.01.2018 – 7.1.1.4 18.06.2019	Prepare detailed design and cost estimates for Turners Lane industrial subdivision. Include budget allocation in 2018/2019 budget.	Phil Bill	22/03/2018 To be outsourced. An amount of $500K has been included in budget estimate. Proposals being sought. Awarded to MJM – Designs expected Dec 18. Draft final civil design plans have been submitted by consultants and returned to consultants requiring some minor amendments for finalisation. Receipt of the final designs is anticipate early July, 2019. Works to commence in 2019/20
27.02.2018 – 8.5	Prepare documentation for loan for water mains replacement	Phil	22/03/2018 Document preparation will be undertaken following the tender process for the $2M contract as part of the Stronger Communities fund. In Progress.

27.03.18 – 7.1.1.3 18.06.2019	The Villages Strategy be put forward for endorsement by the Hon. Anthony Roberts Minister of Planning, Housing and Special Minister of State.	Sharon	Deferred upon advice from planning to wait until all land use strategies are complete. Villages Strategy is complete; Rural Lands Strategy is currently being drafted to be presented to Council in August; Cootamundra Town Strategy community consultation is currently underway.
24.04.18 – 7.1.1.2	Amendment 4 be placed on exhibition upon receipt of delegated approval from the Department of Planning and Environment	Sharon	Pending formal submission to and approval from DPE. On hold pending DA clarification.
22.05.18 – 7.1.1.2 18.06.2019	Amendment 7 be placed on exhibition upon receipt of delegated approval from the Dept of Planning and Environment	Sharon Sharon	Staff are currently checking the final draft of the Amendment prior to gazettal. Item 8 to be reported back to Council
17/01/2019	Investigations to be undertaken to determine feasibility of providing a safe and accessible pedestrian pathway to link Cootamundra town centre and the cemetery on Yass Rd.	Mark/ Anthony Carroll	Long term project. Safety audit of rail overpass completed.
31.07.18 – 9.2 17/01/2019 21.03.2019 18.06.2019	Council, in collaboration with the Muttama Creek Regeneration Group, investigate the feasibility of creating a walking track alongside sections of Muttama Creek.	Wayne	Application prepared and submitted for grant funding for footpath/walking track. Still awaiting response on submission. Actively seeking alternative funding options or grants as they become available. Arrangements are current being arranged to meet onsite with the group to discuss future plans. Once this has been determined a report will need to be presented to council for determination and approval. Any plans will need to consider the Muttama Flood Study and seek recreational opportunities
Council Meeting 29/01/2019 – 8.3.2 Yass Road Electrical Upgrades RES: 022/2019	1. Council be provided with details of the contract of sale for the Yass Road development in relation to determining the provision of electricity to the site, for further consideration and discussion at the February Councillor Workshop. 2. Liability for the difference between the original budgeted costs and the revised electrical design and installation costs for the development in the Yass Road area detailed in the report, be determined	Phil	Information currently being obtained.
Council Meeting 26/03/2019	ACTION	OFFICER	STATUS
Item 8.1.7 18.06.2019	Showground users group	Andrew	A masterplan for the Showground be prepared with staff and the Committee including the provision of a caretakers cottage Drone work complete. Being presented to users group Wednesday 19-6-2019
Item 8.1.10 18.06.2019	Identify the correct location of the fence between Ellwood’s Hall and neighbouring property and move fence if required.	Andrew	Investigate if a survey is required and relocate fence is required. New fence required. Survey works complete
Item 8.1.13	Investigate land purchase in Scott Avenue	Phil	Inspection undertaken with Daryl Sedgewick on 3^rd May, 2019
Item 8.4.1 23.05.2019	NSW Public Works Advisory be invited to prepare a proposal for a concept design incorporating an optional PV arrangement to offset power costs and with the provision for future chlorine treatment should Council wish to supply treated effluent for irrigation purposes within the village.	Phil/ Ganesh	Discussions with Public Works are continuing
Ordinary Meeting 30^th April, 2019	ACTION	OFFICER	STATUS
8.1.2 Draft Code of Meeting Practice 18.06.2019	1. The draft Code of Meeting Practice attached to the report be placed on public exhibition for a period of not less than 28 days, with members of the community invited to comment on the draft Code for a period of not less than 42 days from the commencement of the public exhibition period. 2. Following 1 above, a report, including any submissions received, be prepared and submitted to the June, 2019 Ordinary Meeting of Council.	Susan	Teresa to arrange for public exhibition. Linda to advertise Teresa to prepare report for adoption at the June, 2019 Council meeting. Submissions that were received are under separate cover.
8.1.10 ALGWA Conference 2019 Report 18.06.2019	2. Council prepares a report on the implications of implementing 10 days paid domestic violence leave for Council staff.	Glen/HR	To be included in Councils Leave Policy Draft Policy to be discussed at the June Consultative Committee meeting
9.2 Notice of Motion - Council Develop a Civic Events and Ceremonial functions Policy	That Cootamundra-Gundagai Regional Council develop a Civic Events and Ceremonial Functions Policy.	Teresa /Marianne	Review Liverpool and Camden policies for draft. Yet to commence
ORDINARY MEETING 28^TH MAY, 2019	ACTION	Officer	STATUS
Cr Kelly 18.06.2019	Prepare a report to determine options for the future status of the Showground Users Group s.355 Committee	Andrew	Gather information on possible options for the group to be a trust or to remain as s.355 committee of Council. Still investigating however it can be confirmed that they are unable to be a Trust as Council own part of the showground.
Question 8.1.10 Council Meeting Action Report	Follow up progress detailed design for Turners Lane and include in action report	Bill	See 31.01.2018 – 7.1.1.4 on page 2
Question 8.1.10 Council Meeting Action Report	Bridge Safety Audit Report	Mark/ Matt	Prepare report for June/July business paper
Street lights in Gundagai	Several street lights out in the Gundagai Town	Marianne	Identify lights out and report to Essential Energy
6.2 Mayoral Minute emergency Services Contribution increase (146/2019)	The Emergency Services Levy has been increased to cover emergency services workers/volunteers. Council contribution has significantly increased.	Marianne	Letter to be sent to politicians in relation to the increase. Complete Sent to the NSW Premier, the Hon. Gladys Berejiklian, the Hon. Michael McCormack MP, Deputy Prime Minister, Member for Cootamundra, Steph Cooke MP, the Hon. Penelope Sharpe, Leader of the Opposition, the Hon. Victor Dominello, Minister for Customer Service, the Hon. David Elliott, NSW Minister for Police and Emergency Services, the Hon. Shelley Hancock, Minister for Local Government, and the Hon, Peter Primrose, Shadow Minister for Local Government and Communities.
8.1.3 Drought Declaration (150/2019)	Council seek support from the Hon. Michael McCormack for CGRC to be drought declared	Marianne	Gathering information from Operations to include in letter e.g. what is impacting on council work and dollar amounts. In draft from. Awaiting information from Management team to include in letter.
8.1.9 Cootamundra Development Corporation - Request for Sponsorship for Cootamundra Wattle Time Fair (156/2019)	Council consider sponsorship of the annual Cootamundra Wattle Time Fair by way of the provision of traffic control in lieu of the $350 sponsorship request subsequent to approval by the Local Area Traffic Committee at its June, 2019 meeting.	Marianne/Mark 18.06.2019	To be approved at the Traffic Committee. Once approved letter to be sent to CDC advising outcome by 30^th June, 2019. Application was briefly discussed in general business at the Traffic Committee meeting. A formal recommendation will be considered by the Traffic Committee over the next couple of weeks with the decision to be advised at that date.
8.3.1 Cootamundra Development Corporation Memorandum of Understanding (162/20189)	Council negotiate a Memorandum of Understanding with the Cootamundra Development Corporation covering the 2019/2020 period. The Memorandum of Understanding is to include: · Agreed activities/outcomes, · A program for monitoring performance, · Communication requirements, and · Representation requirements at relevant Council committee meetings.	Miriam	Further report to June meeting
8.7.2 Council Mini Bus (165/2019)	The Council Hiace mini bus be retained for a period of six months and a report on the bus’s usage income and costs against the bus be prepared and submitted to the November, 2019 Ordinary Meeting.	Phil	Gundagai Neighbourhood Centre manage bus Group induction for users to drive bus Provide requirements e.g. current licence, log books, user spreadsheet, booking form, data spreadsheet to collate use hours, kilometers, use contract and guidelines/limitations (if any) etc.
8.7.3 CRUC Financial Assistance (167/2019)	Council approve the Acting General Manager, subsequent to advice received from Council’s Finance Auditors Crowe Howarth, to facilitate a loan for $100,000 the Cootamundra Rugby Union Club to be repaid in 5 years, for the Facilities Project in accordance with legislation under the Local Government Act, 1993.	Phil	Awaiting advice from Auditors
9.1 Notice of Motion (172/2019)	Council investigate the feasibility of extending the Cootamundra indoor pool weekend operating hours. Further, Council undertake a review of the facility’s processes and expenditure and incorporate options regarding the use of staff or contractors in the management of both the pool and stadium facilities.	Phil/ Wayne	No time frame was provided for a report to be submitted to Council. Report prepared for June, 2019 Ordinary Meeting

Ordinary Council Meeting Agenda

25 June 2019

8.4.2 Liquid Trade Waste Implementation Cootamundra Township

DOCUMENT NUMBER

305503

REPORTING OFFICER

Sharon Langman, Manager Development, Building and Compliance

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.1 The natural environment is valued and protected

FINANCIAL IMPLICATIONS

The Financial implications associated with this report relate to additional income generated as a result of introducing charges for the inspection of pre treatment trade waste devices and the discharge of liquid trade waste into Council’s Cootamundra sewer system.

LEGISLATIVE IMPLICATIONS

The Legislative implications associated with this report relate the provisions of Section 68 (activities requiring approval) and Section 502 (charge for actual use) of the Local Government Act, 1993.

POLICY IMPLICATIONS

The Policy implications associated with this report are that Council will need to update its current Liquid Trade Waste Policies to ensure that it follows best practice guidelines.

ATTACHMENTS

Nil

Recommendation

Council implement a two category charge for the discharge of liquids into the Cootamundra Sewer System for all non residential land uses to align with the system currently being charged to non residential land uses that discharge liquids into the Gundagai Sewer System.

Introduction

Council’s sewer systems are designed to transport and treat predominantly domestic sewage which is predictable in strength and quality. The variety of chemicals that may be in waste water from non residential premises liquid trade waste place a greater demand on the sewerage system. If these chemicals and non residential discharges are not controlled, problems can arise that may impact on the environment, public health, worker safety and the sewerage system itself.

Council has, for a number of years, implemented a charge for those that discharge liquid trade waste into the Gundagai sewer system, however the same has not been implemented for dischargers into the Cootamundra sewer system.

Discussion

Council may, under Section 68 of the Local Government Act, 1993, accept liquid trade waste^{^[1]} into the system as a service to the business and industry sectors. Section 502 of the Local Government Act, 1993 allows Council to charge for the discharge of liquid trade waste into its system. Furthermore, Section 120(1) of the Protection of the Environment Operations Act, 1997 provides that it is an offence for a discharger to fail to obtain Council’s approval to discharge liquid trade waste to the sewerage system, or to fail to comply with any conditions of an approval issued by Council.

Councils are required to ensure that appropriate annual trade waste fees and user charges are applied to liquid trade waste dischargers. Council must issue a trade waste approval for each liquid trade waste discharger connected to its sewer and annually inspect the premises of each discharger.

To be consistent with those that discharge to the Gundagai Sewer System, non residential uses that discharge to the Cootamundra Sewer System will have a trade waste discharge factor (TWDF) added to their sewerage discharge factor (SDF) to determine their total sewerage usage charge. The TWDF has been determined using category of business guidelines set by the NSW Office of Water. These guidelines categorise businesses into four categories based on the activity, typical pre treatment devices, type of liquid waste to be discharged and likely impact upon the sewerage system. The Categories are 1, 2, 2S and 3. Cootamundra Gundagai Regional Council has Category 1 and 2 businesses only.

Category 1 dischargers are charged an annual fee only, whilst Category 2 dischargers also have a TWDF factor imposed. As defined in the 2009 Liquid Trade Waste Regulation Guidelines published by NSW Department of Water and Energy, Category 1 liquid trade waste dischargers are those conducting an activity deemed by Council as requiring nil or only minimal pre-treatment equipment and whose effluent is well defined and of a relatively low risk to the sewerage system. Category 1 also includes dischargers requiring prescribed pre-treatment but with low impact on the sewerage system. Typical Category 1 users are retail food premises that do not generate greasy waste; hairdressers; medical, dentistry and veterinary facilities that do not perform x ray (except digital x ray); and schools.

Category 2 liquid trade waste dischargers are those conducting an activity deemed by Council as requiring a prescribed type of liquid trade waste pre-treatment equipment and whose effluent is well characterised. Typical Category 2 users include bakeries and fast food outlets; boarding houses; butchers; hospital; service stations; heavy vehicle depots; hotels, motels and nightclubs.

The annual trade waste fee for the 2019-20 financial year is $231.00 and is applicable to both Category 1 and 2 dischargers. The annual trade waste fee is billed quarterly on sewer and water accounts; therefore a minimum charge of $57.75 per quarter is applicable to all dischargers.

The trade waste usage charge for non‐residential properties, Category 2, is calculated by applying the business category TWDF against the liquid trade waste usage charge. The charge for the 2019-20 financial year is $4.00 per kilolitre. Usage charges will apply to Category 2 liquid trade waste dischargers and charges will be calculated as defined in NSW Department of Water and Energy, Liquid Trade Waste Regulation Guidelines April, 2009 and will be included on the quarterly water and sewer account. It is important to note that liquid trade waste is charged in addition to the existing Non-Residential Sewer Access and Usage Charges.

The existing TWDF currently in place for Category 2 dischargers to the Gundagai Sewer System are as set out in Table 1. The same rates will apply to non residential users discharging to the Cootamundra Sewer System.

Description of Business/Facility	TWDF
Concrete Plant, Park Watering	0.01
Sewer Well	0.01
Pool	0.10
Bowling Green/Clubhouse	0.10
General Business	0.10
RLPB, Chemist, Medical Centre	0.20
Bakery	0.25
Caravan Park	0.25
School, Church	0.25
Restaurant/Hotel/Club	0.30
Motel	0.30
Takeaway Food Shop	0.50
McDonalds	0.62
Service Station	0.70
Dentist	0.80
Hospital	0.85
Butcher, Hairdresser, Supermarket, Carwash	0.90

Table 1: Current TWDF for Category 2 dischargers to Gundagai Sewer System

The calculation for a category 2 discharger would be AF/4 + (QWU x TWD x $TWD).

Where: AF = Annual Fee (2019-20 = $231.00)

QWU = Quarterly Water Use

TWDF = Trade Waste Discharge Factor (from table 1)

$TWD = Charge per KL for Trade Waste Discharge (2019-20 = $4.00)

As an example, a takeaway food shop, a Category 2 discharger, uses 100kl of water per quarter. Accordingly, a quarterly bill would include $57.75 (annual fee of $231.00/4) plus $200.00 (being a TWDF of 0.50 (as per the above table) applied at the rate of $4.00 per kl) giving a total quarterly bill of $257.75. The calculation for this discharger for a quarter is:

$231.00/4 + (100 x 0.50 x 4) = $57.75 + $200.00 = $257.75 in addition to the existing water and sewer access and usage chargers billed quarterly.

Council will need to undertake an extensive education program to make dischargers aware of the new charge, approval and inspection processes. In some instances it may be necessary for pre treatment devices to be installed. Such devices may be required to limit the impact of the discharge on Council’s sewerage system and will vary depending upon the business. Examples of some common pre treatment devices include grease traps, in floor and sink baskets and oil separators. Fact sheets and media releases together with letters to each non residential premises that discharges to the Cootamundra Sewerage System will form part of the education program.

Staff will develop a Council wide policy that is consistent with the NSW Model Policy for Liquid Trade Waste Regulation which will repeal the existing policies of the former Councils. The policy will set out the approval, monitoring and enforcement processes for liquid trade wastes discharged into Council’s sewerage systems. If a discharger fails to comply with Council’s approval conditions by creating liquid waste which is not pre treated and is likely to cause damage to the environment or an extra load on Council’s Sewage Treatment Plants, Council may commence compliance action or subject the discharger to a non-compliance charge.

Ordinary Council Meeting Agenda

25 June 2019

8.10 Waste, Parks and Recreation

8.10.1 Waste Parks & Recreation Activity Report For June 2019

DOCUMENT NUMBER

304172

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A prosperous and resilient economy: we are innovative and 'open for business'

4.1 Decision-making is based on collaborative, transparent and accountable leadership

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report. All works are being carried out within the existing relevant maintenance budgets.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the Waste, Parks & Recreation Activity Report for June 2019 be received and noted.

Introduction

This information report is presented to council detailing the monthly activities of the Waste, Parks & Recreation Services Section over the past 4 weeks. The report covers only major activities undertaken by staff as identified in the outcomes from councils Operation Plan. For this report, the activities are broken into six activity units;

1. CBD Garden, landscape & Infrastructure Refurbishments

2. CBD Bridge/s

3. Street/Public Open Space Trees.

4. Village Parks & Open Spaces

5. Waste Operations

6. Sections Management Activities

Discussion

1) ACTIVITY - CBD GARDEN & INFRASTRUCTURE/ASSET REFURBISHMENTS

Project Status Summary:

Narrative Summary of Status

As per the report submitted to council in May and adopted recommendations, staff have commenced Phase (1) the refurbishments of the gardens & associated Infrastructure located on the corner of Wallendoon & Parker Streets, Wallendoon Street adjacent to the Post Office block, and the Council Office Block. Works include but not limited to, the removal of all dead and unwanted shrubs & trees, replenishing and fertilizing & mulching the gardens, fixing all damaged and broken street furniture / infrastructure e.g. irrigation, lights, signs, bollards, and replanting new shrubs and trees that will best complement the CBD Streetscape.

Phase (1) will be fully completed prior to moving up the main CBD area which will be known as Phase (2).

Time, Cost & Quality	Task/Activity – Completed or Progressing - on Time, Cost and Quality
(Life of Project)
Time, Cost & Quality	Task/Activity – Progressing - requires monitoring and or action to minimise risk of not meeting performanace targets
Time, Cost & Quality	Task/Activity – Stalled/Stopped - High Risk or will not meet Performanace Target.
Time, Cost & Quality	Task/Activity- Pending - is currently on hold or pending approval

Executive Milestone Overview:

ID	Executive Milestones (minimum three)	Status	Baseline Completion Date	Expected Completion Date	Degree (%) of Confidence	Change? (Yes, No, New)
E1	Risk & Environmental Assessment	Completed	May 2019	May 2019	100%	No
E2	Service Location	Completed	May 2019	June 2019	100%	No
E3	History Check	In Progress	May 2019	June 2019	50%	No
E4	Communication & Media Implementation Plan	In Progress	May - June	May - July	100%	No
E5	Traffic Control Plan	Completed	May 2019	May 2019	100%	No
E6	Garden Preparation	In Progress	May 2019	June 2019	50%	No
E7	Colour / Plant / Tree Selection	Completed	May 2019	May 2019	100%	No
E8	Planting	Pending	June 2019	July 2019	0%	No
E9	Street Furniture/ Infrastructure Preparation	In Progress	May 2019	July 2019	30%	No
E10	Painting	In Progress	June 2019	July 2019	30%	No
E11	Light / Furniture Refurbishments	Pending	June 2019	July 2019	20%	No
E12	Project Review	Pending	July 2019	August 2019	0%	No

Project Milestone Status Review:

Project Activity ID	Project Milestones	Status
E1	Risk & Environmental Assessment	A risk and environmental assessment was undertaken to ensure that all activities to be undertaken where in accordance with all related adopted policies, regulations and procedures.
E2	Service Location	A full investigation into checking to see if there are any underground or above ground services that may impact on proposed works.
E3	History Check	A check of all existing furniture/infrastructure to ensure that if there is a need to consult with person/s, community groups etc. who may have had some association with the placement of associated infrastructure.
E4	Communication & Media Implementation Plan	A communication review was undertaken to ensure that all associated stakeholders and community where and are continually informed of the projects activities and outcomes and identified impacts.
E5	Traffic Control Plan	Traffic control plan has been developed to ensure that any impact to traffic flow was minimal and staff safety enforced.
E6	Garden Preparation	The best quality growing media have been used and supplied by a local supplier.
E7	Colour / Plant / Tree Selection	A detailed review of appropriate plants and trees that will best suit the growing environment, enhance the visual amenity of the buildings and streetscape, while through good selection and garden preparation having a low maintenance requirement.
E8	Planting	Plant is been carried out and monitored in accordance with correct horticultural procedures. All healthy plants that are considered inappropriate will be removed will and relocated to a more suitable location.
E9	Street Furniture/ Infrastructure Preparation	All existing infrastructure will be refurbished and made operative by the replacement of all damaged and inappropriate materials and refurbishment and painting that enhances the usability and quality of the asset. All inappropriate assets will be removed and will be stored or relocated accordingly.
E10	Painting	Colours are in accordance with what council adopted in May.
E11	Light / Furniture Refurbishments / Signs	All lights will be refurbished and made operative.
E12	Project Review	Once the project has been completed a full activity review will be undertaken to determine that the project outcomes have been effective and efficient and met designed outcomes.

Planned Accomplishments Summary:

Planned accomplishments for the coming four weeks:

· Purchase and completion of the garden refurbishments and planting out (phase (1)

· Continuation of refurbishment of all street furniture and associated infrastructure.

· Continue with any communication activities as and when required

· Full project review (phase (1)

Project Issues Summary:

ID	Issue Description	Priority	Impact Summary (Milestone, Schedule Scope, Resources, Space…)	Action Steps
E1	Risk & Environmental Assessment	N/A	N/A	N/A
E2	Service Location	N/A	N/A	N/A
E3	History Check	N/A	N/A	N/A
E4	Communication & Media Implementation Plan	High	Poor media and public relations	Letter sent to Ms. Roslyn White updating her on councils actions
E5	Traffic Control Plan	N/A	N/A	N/A
E6	Garden Preparation	N/A	N/A	N/A
E7	Colour / Plant / Tree Selection	N/A	N/A	N/A
E8	Project Review	N/A	N/A	N/A
E9	Planting	N/A	N/A	N/A
E10	Street Furniture/ Infrastructure Preparation	N/A	N/A	N/A
E11	Painting	Low	Delay completion of works	Wet days allowed as a contingency within the Timeline.
E12	Light / Furniture Refurbishments / Signs	N/A	N/A	N/A

Project Risk Summary:

ID	Priority	Probability of Occurrence	Risk Description	Impact Summary (Milestone, Schedule Scope, Resources, Space…)	Response Strategy
E1	High	Low	Damage to underground services	Disruption to services	Service survey and location.
E2	N/A	N/A	N/A	N/A	N/A
E3	Medium	Low	Removal of an asset that has historic significance.	May delay works due to negotiation	Good communication and research
E4	High	Low	Community/users unaware of what’s going on.	Upset users/community, negative impact of council reputation.	Communication/media strategy & implementation plan developed. Letter sent to Ms. Roslyn White updating her on councils actions
E5	Medium	Low	Traffic impact of workers	No impact at this stage	Traffic Control Plan and Traffic Lights
E6	Medium	Low	Poor plant growth performance.	Loss of plants increased maintenance costs, unprofessional reputation, and high replacement costs.	Use high quality growing material
E7	High	Low	Poor presentation, poor plant quality, poor professional reputation	Plants detract from the quality amenity	Professional plant selection.
E8	N/A	N/A	N/A	N/A	N/A
E9	High	High	Vandalism / Theft	Major impact on cost and timeline	Monitoring
E10	Medium	Fair	Inclement Weather	Delays in timeline	Removal of assets to appropriate work space.
E11	Medium	Fair	Inclement Weather	Delays in timeline	Removal of assets to appropriate work space.
E12	Medium	Fair	Inclement Weather	Delays in timeline	Removal of assets to appropriate work space.

Budget: Within the annual Street maintenance allocation.

Executive Assistance Requests:

ID	Description including reference to milestone impacted	Action Requested
N/A

Proposed Plant Selection for the Refurbished Gardens (Crn. Parker & Wallendoon Sts)

Rosemary Tuscan Blue 16 St 186086525 Teucrium Fruticans

Erigeron karvinskianus Rosemary Tuscan Blue (Rosmarinus officinalis) Teucrium fruticans

Salvia Hot Lips Loropetalum China Pink

Salvia Hot Lips (Salvia microphylla) Loropetalum ‘China Pink’ (Loropetalum chinense)

2) ACTIVITY - STRATTON BRIDGE REFURBISHMENTS

Project Status Summary:

Narrative Summary of Status

The colour scheme for the bridge was approved by council. Works are progressing well and has been well received by both staff and the community. The project is currently on Time, to Quality and Cost. The lights will be serviced with staff currently obtaining design and costs to replace the existing bridge lights with energy efficient heritage lights to better fit with the existing heritage lighting currently located throughout the CBD area.

Works have received positive feedback from members of the community having minimal negative impact on road users Inclement weather has caused a delay in painting put the project 5 days behind scheduled.

Time, Cost & Quality	Task/Activity – Completed or Progressing - on Time, Cost and Quality
(Life of Project)
Time, Cost & Quality	Task/Activity – Progressing - requires monitoring and or action to minimise risk of not meeting performanace targets
Time, Cost & Quality	Task/Activity – Stalled/Stopped - High Risk or will not meet Performanace Target.
Time, Cost & Quality	Task/Activity- Pending - is currently on hold or pending approval

Executive Milestone Overview:

ID	Executive Milestones (minimum three)	Status	Baseline Completion Date	Expected Completion Date	Degree (%) of Confidence	Change? (Yes, No, New)
E1	Risk & Environmental Assessment	Completed	May 2019	May 2019	100%	No
E2	Communication & Media Implementation Plan	In Progress	May - June	May - June	100%	No
E3	Traffic Control Plan	Completed	May 2019	May 2019	100%	No
E4	Colour Selection	Completed	May 2019	May 2019	100%	No
E5	Bridge Preparation	Completed	May 2019	May 2019	100%	No
E6	Painting	In Progress	May - June	May - June	100%	No
E7	Light Refurbishments	Pending	June 2019	June 2019	100%	No
E8	Project Review	Pending	June 2019	June 2019	100%	No

Project Milestone Status Review:

Project Activity ID	Project Milestones	Status
E1	Risk & Environmental Assessment	A risk and environmental assessment was undertaken to ensure that all activities to be undertaken where in accordance with all related adopted Local & State Government policies, regulations and procedures.
E2	Communication & Media Implementation Plan	A communication review was undertaken to ensure that all associated stakeholders and community where and are continually informed of the projects activities and outcomes and identified impacts.
E3	Traffic Control Plan	Traffic control plan has been developed to ensure that any impact to traffic flow was minimal and staff safety enforced.
E4	Colour Selection	As presented and adopted by council
E5	Bridge Preparation	Bridge preparation for painting included high pressure cleaning sanding, gap filling and sealing has been undertaken.
E6	Painting	The best quality paints have been used and supplied by a local supplier.
E7	Light Refurbishments	Existing li9ghts will be checked for safety and fit for purpose. A review of the existing light style is been undertaken to see if a better design more fitting in with the heritage design currently used within the CBD area can be installed.
E8	Project Review	Once the project has been completed a full activity review will be undertaken to determine that the project outcomes have been effective and efficient and met designed outcomes.

Planned Accomplishments Summary:

Planned accomplishments for the coming four weeks:

· Complete the painting of the bridge

· Continue with any communication activities as and when required

· Full project review.

Project Issues Summary:

ID	Issue Description	Priority	Impact Summary (Milestone, Schedule Scope, Resources, Space…)	Action Steps
E1	Risk & Environmental Assessment	N/A	N/A	N/A
E2	Communication & Media Implementation Plan	N/A	N/A	N/A
E3	Traffic Control Plan	N/A	N/A	N/A
E4	Colour Selection	N/A	N/A	N/A
E5	Bridge Preparation	N/A	N/A	N/A
E6	Painting	Low	Delay in meeting Timeline	Allow for a contingency within the timeline
E7	Light Refurbishments	N/A	N/A	N/A
E8	Project Review	N/A	N/A	N/A

Project Risk Summary:

ID	Priority	Probability of Occurrence	Risk Description	Impact Summary (Milestone, Schedule Scope, Resources, Space…)	Response Strategy
E1	High	Low	Contamination of Air and Muttama Creek	Heavy fines for non-compliance	Environmental Assessment undertaken and strategies put in place.
E2	High	Low	Disruption to traffic flow and vehicle accidents	Upset users council poor professional reputation	Development and implementation of Traffic Control Plans
E3	Medium	Low	Traffic impact of workers	No impact at this stage	Traffic Control Plan and Traffic Lights
E4	N/A	N/A	N/A	N/A	N/A
E5	High	Low	Poor paint and finish quality and short quality period.	Paint / quality poorly presented and high maintenance costs short life span.	Professional techniques and high quality paints.
E6	Low	High	Delay in timeline	poor paint quality result	Place enough resources to complete when conditions are favorable.
E7	N/A	N/A	N/A	N/A	N/A
E8	N/A	N/A	N/A	N/A	N/A

Budget: Within the annual Bridge Maintenance Budget.

Executive Assistance Requests:

ID	Description including reference to milestone impacted	Action Requested
N/A

Project Notes/Photo/s:

New Bridge Colours

3) ACTIVITY – STREET TREE OPERATIONS

Project Status Summary:

Narrative Summary of Status

Tree Operations for May & June will focus on a preplanned proactive approach to pruning trees that currently impact on other council’s mode of operations including but not limited to: Street Sweeping & Waste Collection. The team has and will undertake an impact & risk assessment on all trees indemnified as creating operational problems while undertaking a customer service survey. All identified trees requiring corrective works will be managed as to deliver minimal customer interruption and be implementing in the most effective and efficient manner.

Time, Cost & Quality	Task/Activity – Completed or Progressing - on Time, Cost and Quality
(Life of Project)
Time, Cost & Quality	Task/Activity – Progressing - requires monitoring and or action to minimise risk of not meeting performanace targets
Time, Cost & Quality	Task/Activity – Stalled/Stopped - High Risk or will not meet Performanace Target.
Time, Cost & Quality	Task/Activity- Pending - is currently on hold or pending approval

Executive Milestone Overview:

ID	Executive Milestones (minimum three)	Status	Baseline Completion Date	Expected Completion Date	Degree (%) of Confidence	Change? (Yes, No, New)
E1	Risk & Environmental Assessment	Completed	May 2019	May 2019	100%	No
E2	Communication & Media Implementation Plan	In Progress	May - June	May - June	100%	No
E3	Traffic Control Plan	Completed	May 2019	May 2019

Project	Amount	Commentary / Recommendation
Cootamundra Water Mains – replacement	$793,992	To be funded from the Water Reserves until the budgeted loan proceeds are drawn down. The Water Reserve balance at 30 June 2018 was $5,872,000

APP. NO.	PROPOSED BUILDING	STREET NAME
DA2019/022	New Farm Building	Gundagai Shire Parish
DA2019/042	Alterations	Thompson Street
DA2019/049	Storage Units	Sutton Street
DA2019/050	Dwelling	Nangus Road
DA2019/052	Alterations to Garage	Reno Road
DA2019/053	New Shed	Reno Road
DA2019/055	New Shed	Adelong Road
DA2019/057	Subdivision	Yeo Yeo Hampstead Road
DA2019/060	New Retaining Wall	Bartley Street
DA2019/061	New Retaining Wall	Bartley Street
DA2019/062	Demo of existing Building & New Amenities Block	Sutton Street
DA2019/065	New Farm Building	Old Cootamundra Road
DA2019/066	New Shed	Wantiool Street
DA2019/068	New Awning	Hay Street
DA2019/072	Demo of existing Carport and erection of New Carport	Poole Street
CDC2019/015	Dwelling Extensions	Bartley Street

VALUE OF WORK REPORTED TO THIS MEETING:			$535,777.00
VALUE OF WORK REPORTED YEAR TO DATE :			$28,919,502.00
THIS TIME LAST YEAR:
VALUE OF WORK –MAY 2018 - $ 7,167,492.00
VALUE OF WORK – YTD 2018 - $ 19,848,769.00

REPORTING OFFICER	Marianne McInerney, Personal Assistant to the General Manager
AUTHORISING OFFICER	Phil McMurray, Acting General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Ordinary Meeting of Council held on Tuesday 28 May 2019

DOCUMENT NUMBER	304024
AUTHORISING OFFICER	Phil McMurray, Acting General Manager
REPORTING OFFICER	Abb McAlister, Mayor
ATTACHMENTS	Nil

REPORTING OFFICER	Mark Ellis, Manager Civil Works
AUTHORISING OFFICER	Phil McMurray, Acting General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Cootamundra-Gundagai Local Traffic Committee - 13 June 2019 ⇩

REPORTING OFFICER	Miriam Crane, Manager Community and Culture
AUTHORISING OFFICER	Phil McMurray, Acting General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes - Access and Inclusion Advisory Committee - 5 April 2019