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Business Paper
Ordinary Council Meeting
Council Chambers, Gundagai
6:00pm, Tuesday 28th May, 2019
Administration Centres: 1300 459 689 |
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Business Paper
Ordinary Council Meeting
Council Chambers, Gundagai
6:00pm, Tuesday 28th May, 2019
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Agenda |
28 May 2019 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Council Chambers, Gundagai on:
Tuesday, 28th May, 2019 at 6:00pm
The agenda for the meeting is enclosed.
Mark Ellis
Acting General Manager
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Ordinary Council Meeting Agenda |
28 May 2019 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 30 April 2019
6.1 Mayoral Minute - Councillor Engagement
6.2 Mayoral Minute - Emergency Services Levy Increase
8.1.1 Councillor Workshop Resolution
8.1.2 Financial Assistance Grants Correspondence
8.1.3 Drought Declaration for CGRC
8.1.5 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes
8.1.6 Muttama Hall Management s.355 Committee Meeting Minutes
8.1.7 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes, Membership and Hire Fees
8.1.8 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes
8.1.9 Cootamundra Development Corporation - Request for Sponsorship for Cootamundra Wattle Time Fair
8.1.10 Council Meeting Action Report
8.1.11 Monthly Major Projects Program Report
8.2.1 December Quarterly Budget Review Statement
8.2.2 Monthly Finance Report for April 2019
8.3.1 Cootamundra Development Corporation Memorandum of Understanding
8.4 Development, Building and Compliance
8.4.1 Development Applications Approved April 2019
8.6.1 Council Water Restrictions Policy and Procedures
8.7.1 Operations Report - May 2019
8.10 Waste, Parks and Recreation
8.10.1 Maintenance of Public Open Spaces at Stockinbingal and Wallendbeen
8.10.2 Street Tree Management Policy
9 Motion of which Notice has been Given
9.1 Notice of Motion - Extension of Cootamundra Indoor Pool Weekend Hours
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
ADJOURN MEETING FOR OPEN FORUM
RESUMPTION OF OPEN MEETING
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28 May 2019 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Minutes of the Ordinary Meeting of Council held on Tuesday 30 April 2019
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The Minutes of the Ordinary Meeting of Council held on Tuesday 30 April 2019 be confirmed as a true and correct record of the meeting.
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Ordinary Council Meeting Minutes |
30 April 2019 |
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Minutes Ordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00pm, Tuesday 30th April, 2019
Administration Centres: 1300 459 689 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Alby
Schultz Meeting Centre, Cootamundra
ON Tuesday, 30 April
2019 AT 6:00pm
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson and Cr Charlie Sheahan
IN ATTENDANCE: Phil McMurray (Acting General Manager) , Ganesh Ganeshamoorthy (Manager Assets), Susan Gheller (Manager Business), Mark Ellis (Manager Civil Works), Miriam Crane (Manager Community & Culture), Sharon Langman (Manager Development, Building & Compliance), Andrew Brock (Manager Facilities), Tim Swan (Manager Finance & Customer Service), Glen McAtear (Manager Regulatory Services) and Wayne Bennett (Manager Waste, Parks & Recreation)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
ADJOURN MEETING
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Resolution 103/2019 Moved: Cr Leigh Bowden Seconded: Cr Dennis Palmer The Council meeting adjourn for Open Forum. Carried |
2 Open Forum
List of Speakers
1. Lorna Nixon – Addressed Council on concerns in relation to the toilet paper dispensers currently in Counci’s public toilets.
2. Lyn Smart – Spoke in support of item 8.7.2 Nangus Water Supply Scheme
3. Isabel Scott – Thanked Councillors and Council staff for attending a meeting at the Arts Centre Cootamundra
4. Elizabeth Brown – Queried the process for reporting faulty street lights in the community and asked was Council responsible for that reporting?
5. Rod Chalmers and Mark Ward– Requested to meet with Council to discuss the completion of the Rugby Union Club Stronger Country Communities project.
OPEN MEETING
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Resolution 104/2019 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The Open Council meeting resume. Carried |
3 Apologies
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Apology |
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Note: An apology was received on behalf of Cr Doug Phillips. Resolution 105/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly The apology received from Cr Phillips be accepted and leave of absence granted. Carried |
4 Disclosures of Interest
Cr Dennis Palmer disclosed a pecuniary in in relation to item 8.4.2 Cootamundra LEP 2013 Proposed Amendment 7 - Deferment of Item 8 for the reason that a relative of his owns property in the vicinity of the subject land.
5 Confirmation of Minutes
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5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 26 March 2019 |
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Resolution 106/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The Minutes of the Ordinary Meeting of Council held on Tuesday 26 March 2019 be confirmed as a true and correct record of the meeting. Carried |
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5.2 Minutes of the Extraordinary Meeting of Council held on Wednesday 17 April 2019 |
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Resolution 107/2019 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly The Minutes of the Extraordinary Meeting of Council held on Wednesday 17 April 2019 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
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6.1 Mayoral Minute - Councillor Engagement |
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Note: the following amendments to the Mayoral Minute were noted at the meeting: 2nd April, 2019 The site inspection at the Gundagai Sewage Treatment Plant was cancelled due to inclement weather. 15th April, 2019 Cr’s Kelly, Sheahan and Stewart did not attend the Councillor Workshop. 18th April, 2019 There was no meeting of the Cootamundra Tourism Action s.355 Committee. The Mayor and Cr’s Bowden and Nicholson attended a meeting at the Arts Centre. 19th April, 2019 The Fees and Charges meeting scheduled did not proceed. 29th April, 2019 Cr’s Kelly, Phillips and Stewart did not attend the Councillor Workshop. Resolution 108/2019 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The information in the Mayoral Minute, as amended, be received and noted. Carried |
7 Reports from Committees
Nil
8 General Manager’s Report
8.1 Business
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8.1.1 Designated Officers |
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Resolution 109/2019 Moved: Cr David Graham Seconded: Cr Charlie Sheahan The Staff holding the positions listed in table A in the report be classified as designated persons for the purposes of completion of disclosures in accordance with the Code of Conduct. Carried |
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8.1.2 Draft Code of Meeting Practice |
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Resolution 110/2019 Moved: Cr Dennis Palmer Seconded: Cr David Graham 1. The draft Code of Meeting Practice attached to the report be placed on public exhibition for a period of not less than 28 days, with members of the community invited to comment on the draft Code for a period of not less than 42 days from the commencement of the public exhibition period. 2. Following 1 above, a report, including any submissions received, be prepared and submitted to the June, 2019 Ordinary Meeting of Council. Carried |
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8.1.3 Wallendbeen Memorial Hall s.355 Committee Membership |
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Resolution 111/2019 Moved: Cr David Graham Seconded: Cr Charlie Sheahan Membership of the Wallendbeen Memorial Hall s.355 Committee, comprising of 12 members as detailed in the report, be endorsed. Carried |
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8.1.4 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes & Membership |
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Resolution 112/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly 1. The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee meeting held on 28 March 2019, attached to the report, be received and noted. 2. The appointment of the members detailed in the report be endorsed. Carried |
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8.1.5 Cootamundra Showground Users Group Section 355 Committee Membership |
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Resolution 113/2019 Moved: Cr Gil Kelly Seconded: Cr Leigh Bowden 1. The following people be endorsed as members of the Cootamundra Showground Users Group s.355 Committee: APH&I – David Manwaring, Cootamundra & District Machinery Restoration Society – Rodrick Jones, Cootamundra Pony Club – Paul Clancy, Cootamundra Kennel Club – Siobhan Collins, Cootamundra Antique Motor Club – John Collins, Cootamundra Harness Racing Club – Rebecca Medhurst, Riding for the Disabled – Trish Taylor. 2. The following people be endorsed as alternate members of the Cootamundra Showground Users Group s.355 Committee: APH&I – Darren Absolon, Cootamundra & District Machinery Restoration Society – TBA at a later meeting, Cootamundra Pony Club – Alice Crawford, Cootamundra Kennel Club – Peter Collins, Cootamundra Antique Motor Club – Joan Collins, Cootamundra Harness Racing Club – Crystal Bell, Riding for the Disabled – Doreen O’Connor. Carried |
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8.1.6 Cootamundra Showground Users Group s.355 Committee Meeting Minutes |
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Resolution 114/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson 1. The Minutes of the Cootamundra Showground Users Group s.355 Committee meeting held on 20th March, 2019, attached to the report be received and noted. 2. Council consider the Committee recommendation included in the report. Carried |
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8.1.7 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes |
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Resolution 115/2019 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden The Minutes of the Cootamundra Tourism Action Group s.355 Committee meetings held on 7th March, 2019 and 4th April, 2019, attached to the report, be received and noted. Carried |
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8.1.8 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes |
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Resolution 116/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 4th March, 2019, attached to the report, be received and noted. Carried |
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8.1.9 RV Friendly Town Application Cootamundra |
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Resolution 117/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly 1. The revised RV Friendly Town Assessment Form attached to the report be approved for submission and forwarded to Campervan & Motorhome Club of Australia Limited (CMCA) for assessment with the airport site reduced to 48 hours maximum stay. 2. Two additional signs at a cost to Council of $260 be ordered so each entrance to town has Recreation Vehicle Friendly Town signage. Carried |
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8.1.10 ALGWA ConfereNce 2019 Report |
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Resolution 118/2019 Moved: Cr Charlie Sheahan Seconded: Cr Dennis Palmer 3. The report by Councillors Bowden and Nicholson in relation to the Women in Local Government Forums be received and noted. 4. Council prepares a report on the implications of implementing 10 days paid domestic violence leave for Council staff. 5. Council considers sending senior female staff, in addition to female Councillors, to ALGWA Conferences, with the intention of encouraging female representation and leadership in CGRC LGA. Carried |
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8.1.11 Information Bulletin |
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Resolution 119/2019 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly The correspondence attached to the Information Bulletin be received and noted. Carried |
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8.1.12 Election of Councillor Leigh Bowden as an Executive Member of the Australian Local Government Women’s Association NSW Branch |
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Resolution 120/2019 Moved: Cr Charlie Sheahan Seconded: Cr David Graham 1. Council congratulate Cr Bowden on her recent election as an ALGWA NSW Branch Executive. 2. Council support Cr Bowden by assisting her to undertake her duties in this elected position not only in her attendance at conferences but also to fulfil her role at the executive and board meetings. Carried |
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8.1.13 Council Meeting Action Report |
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Resolution 121/2019 Moved: Cr Gil Kelly Seconded: Cr David Graham The updated Council Meeting Action Report, attached to the report, be received and noted. Carried |
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8.1.14 2019 New South Wales Local Roads Congress |
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Resolution 122/2019 Moved: Cr Gil Kelly Seconded: Cr Leigh Bowden 1. Council nominated Cr Charlie Sheahan as the Council delegate to attend the 2019 NSW Local Roads Congress to be held in Sydney 3rd June, 2019. 2. The nominated staff delegate alternate between Council’s Manager Civil Works and Manager Technical services to attend future annual NSW Local Roads Congress forums. Carried |
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8.1.15 Cootamundra Netball Courts |
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Resolution 123/2019 Moved: Cr Charlie Sheahan Seconded: Cr Dennis Palmer Council endorse the advertisement for public comment in relation to the upgrade of the Cootamundra Netball Facility for a twenty eight (28) day period. Carried |
8.2 Finance
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8.2.1 Monthly Major Projects Program Report |
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Resolution 124/2019 Moved: Cr Dennis Palmer Seconded: Cr Penny Nicholson 1. The Progress Report on Project Status be received and noted. 2. The recommended changes to the project budgets as listed be adopted. Carried |
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8.2.2 Investment Report - March 2019 |
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Resolution 125/2019 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly That the attached Investment Report as at 31st March, 2019 be received and noted. Carried |
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8.2.3 Monthly Finance Report for March 2019 |
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Resolution 126/2019 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden That the attached Monthly Finance Report for March, 2019 be received and noted. Carried |
8.3 Community and Culture
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8.3.1 Final Tourism and Economic Development Strategy |
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Note: Late Correspondence dated 12th April 2019 from the Cootamundra Tourism Action Group s.355 Committee was considered in conjunction with this item Resolution 127/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden 1. The Final Tourism and Economic Development Strategy attached to the report be adopted with the changes as noted in the late correspondence from the Cootamundra Tourism Action Group s.355 Committee and adopted in 7 days if no objections are received. 2. Actions arising from the Strategy be incorporated in the relevant operational plan. 3. Council agree to ensure that the actions listed in the late correspondence, received from Cootamundra Tourism Action Group s.355 Committee, tabled at the April, 2019 Ordinary Meeting of Council are undertaken as part of its adoption of the Tourism and Economic Development Strategy if there are no objections by Council within seven (7) days of the meeting.
Carried |
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8.3.2 Nextwave Youth Film Workshops |
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Resolution 128/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson Funding of $3000 be made available from 2019/20 budget to run one Screenwave workshop for high school students in both Gundagai and Cootamundra. Carried |
8.4 Development, Building and Compliance
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8.4.1 Development Applications Approved March, 2019 |
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Resolution 129/2019 Moved: Cr Dennis Palmer Seconded: Cr David Graham The information on Development Applications approved in March, 2019 be noted. Carried |
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8.4.2 Cootamundra LEP 2013 Proposed Amendment 7 - Deferment of Item 8 |
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Note: Having disclosed a pecuniary interest in this item Cr Palmer left the meeting during discussion and voting. Resolution 130/2019 Moved: Cr Gil Kelly Seconded: Cr Penny Nicholson 1. Cootamundra LEP 2013 Proposed Amendment 7 Items 1 – 7 be made. 2. Cootamundra LEP 2013 Proposed Amendment 7 Item 8 be deferred until Council has conducted a proper assessment of the additional permitted use.
Carried |
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8.5 Regulatory Services
Nil
8.6 Assets
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8.6.1 Cootamundra Floodplain Management Committee |
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Resolution 131/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The community members who submitted an expression of interest to be members of the Cootamundra Floodplain Management Committee be endorsed as members of the committee. Carried |
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8.6.2 Cootamundra Flood STUDY, FLOODPLAIN RISK MANAGEMENT STUDY AND PLAN |
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Resolution 132/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly
Council accept the tender for Cootamundra Flood Study, Floodplain Risk Management Study and Plan (002/2019) from WMA Water in the amount of $128,460. Carried |
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8.6.3 Gundagai Water Restrictions |
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Resolution 133/2019 Moved: Cr Penny Nicholson Seconded: Cr David Graham Council endorse the Acting General Manager’s actions under the Delegation of Authority to implement Water Restrictions in accordance with Council Policy. Carried |
8.7 Civil Works
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8.7.1 Civil Works Report - April 2019 |
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Resolution 134/2019 Moved: Cr David Graham Seconded: Cr Gil Kelly The Operations Update Report and Works Program for the month of April, 2019 attached to the report be received and noted. Carried |
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8.7.2 Nangus Water Supply Scheme |
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Resolution 135/2019 Moved: Cr Gil Kelly Seconded: Cr David Graham 1. Council resolve to proceed with the Nangus Water Supply Project up to and including the development of a business case. 2. Council advise Goldenfields Water County Council that all costs associated with providing property connections to Nangus and surrounding properties are to be covered in the capital works cost of any scheme developed. 3. Council not seek a submission for funding under the Safe and Secure Water program for the first phase of the project. 4. Council commit $350,000 toward the cost of completing the investigations and concept designs and in preparing a business case for the Nangus water project. Carried |
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8.7.3 Plant Replacement - Backhoe |
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Resolution 136/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly The tender from JCB Construction Equipment Australia be accepted for the JCB 3CX Elite in an amount of $175,500 be accepted. Carried |
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8.7.4 Cootamundra Watermains Replacement |
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Resolution 137/2019 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly The Tender for Water Mains Replacement in Cootamundra (003/2019) to replace existing aged asbestos water mains infrastructure from Killard Infrastructure Pty Ltd in the amount of $450,850 be accepted. Carried |
8.8 Technical Services
Nil
8.9 Facilities
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8.9.1 Wallendbeen Hall |
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Resolution 138/2019 Moved: Cr Gil Kelly Seconded: Cr David Graham 1. Council approve the proposed use of the Wallendbeen Memorial Hall by the Wallendbeen Community Post Office. 2. Council authorise the Acting General Manager to undertake the necessary arrangements for the provision of a lease with the Wallendbeen Community Post office for a minimum of twelve (12) months with an option to extend the lease for a further 12 months if required. Carried |
8.10 Waste, Parks and Recreation
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8.10.1 Waste Site Assessment Report |
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Resolution 139/2019 Moved: Cr David Graham Seconded: Cr Penny Nicholson 1. The Cootamundra-Gundagai Regional Council Waste Site Assessment Report Stage (1) prepared by Wright Corporate Strategy Pty Ltd attached to the report be received and noted. 2. The Cootamundra-Gundagai Regional Council Waste Issues and Actions Report Stage (2) attached to the report be received and noted. 3. Council endorse the engagement of Wright Corporate Strategy Pty Ltd to prepare a technical Waste Management and Resource Recovery (WRMM) Strategy, Stage (3), at a cost of $16,500 (Inc. GST) to be funded from the Waste Reserve. 4. Council approve a further $16,500 (Inc GST) in the event staff consider a Community Facing Version feasible, to be funded from the Waste Reserve. Carried |
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8.10.2 Cootamundra CBD Street Furniture Colour Scheme |
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Resolution 140/2019 Moved: Cr Gil Kelly Seconded: Cr Leigh Bowden 1. The colour scheme for Cootamundra’s Central Business District street and park furniture be Gun Metal Hammer Tone with Dark Silver and Black Trimming. 2. The colour for Stratton and Simpson Bridges be two differing tones of dark grey with complimenting white/black trim. Carried |
9 Motion of which Notice has been Given
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9.1 Notice of Motion - Financial Assistance Grants |
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Resolution 141/2019 Moved: Cr Leigh Bowden Seconded: Cr David Graham 1. Council acknowledges the importance of federal funding through the Financial Assistance Grants (FAGs) program for the continued delivery of Council services and infrastructure; 2. Council expresses its concern about the decline in the value of Financial Assistance Grants funding at the national level from an amount equal to around 1% of Commonwealth taxation revenue in 1996 to a current figure of approximately 0.55%.; and 3. Council calls on all political parties contesting the 2019 Federal Election and their local candidates to support the Australian Local Government Association’s call to restore the national value of Financial Assistance Grants funding to an amount equal to at least 1 % of Commonwealth taxation revenue and therefore to provide a Fairer Share of Federal funding for our local communities. 4. Council lobby local sitting state and federal politicians for the redistribution of Financial Assistance Grant monies going to metropolitan councils to be reallocated to rural and regional local government areas. Carried |
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9.2 Notice of Motion - Council Develop a Civic Events and Ceremonial functions Policy |
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Resolution 142/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson That Cootamundra-Gundagai Regional Council develop a Civic Events and Ceremonial Functions Policy. Carried |
10 Questions with Notice
Nil
11 Confidential Items
Nil
The Meeting closed at 8:21pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 28 May 2019.
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CHAIRPERSON GENERAL MANAGER
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28 May 2019 |
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DOCUMENT NUMBER |
303208 |
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AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
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REPORTING OFFICER |
Abb McAlister, Mayor |
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Nil |
So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes. These Minutes will also include copies of relevant correspondence received by me.
Note: Council formally received advice from the United Services Union that Glen McAtear (Manager Regulatory Services) has been elected to the position of President and holds a position on the Front Bench of the USU Executive. As such, I extend congratulations on behalf of Council for his election to such an esteemed position.
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1. The information in the Mayoral Minute be received and noted. 2. Council offer its congratulations to Glen McAtear, Manager Regulatory Services on his election as President of the United Services Union. |
1st May, 2019
Cr Nicholson met with Tim Morris, Project Manager in relation to the Gundagai Adventure Playground.
2nd May, 2019
Cr Palmer (Deputy Mayor) and Phil McMurray (Acting General Manager) attended the campaign launch for the Hon Michael McCormack, Deputy Prime Minister.
Cr’s Bowden and Nicholson attended the Cootamundra Tourism Action s355 Committee.
Cr Bowden attended the Ellwood’s Hall Annual General Meeting.
3rd May, 2019
I attended a Joint Organisation meeting in Wagga Wagga.
Cr Bowden attended the Eastern Riverina Arts Annual General Meeting.
6th May, 2019
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Phillips, Sheahan and Stewart and I attended a Councillor Workshop with Phil McMurray (Acting General Manager)and senior Council staff in Cootamundra.
8th May, 2019
Cr’s Bowden and Sheahan, and I attended a Local Government Summit on regional health held in Temora.
Cr Nicholson attended the Recreational Needs Study at Wallendbeen.
Cr Nicholson attended the Recreational Needs Study at Stockinbingal.
9th May, 2019
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson and Sheahan, Phil McMurray (Acting General Manager) and I attended a meeting with Cr Linda Scott, President of Local Government New South Wales and Tara McCarthy, Chief Executive Officer.
Cr Kelly attended the Bushfire Management Committee meeting at the Rural Fire Service headquarters in Harden
Cr Nicholson and I attended the Recreational Needs Study at Nangus.
Cr Nicholson attended the Recreational Needs Study at Tumblong.
11th May, 2019
Cr Stewart attended the Annual Cootamundra Sports Foundation Presentation Dinner.
13th May, 2019
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Nicholson and Sheahan, and I attended a Councillor Workshop with Phil McMurray (Acting General Manager) and senior Council staff in Gundagai.
Cr Nicholson and I attended the Recreational Needs Study at Gundagai.
Cr Bowden attended a Cootamundra Aboriginal Working Party meeting.
14th May, 2019
Phil McMurray (Acting General Manager) attended the 3rd Cootamundra Summit hosted by Member for Cootamundra, Steph Cooke, MP.
Cr Palmer (Deputy Mayor), and Cr Sheahan attended the Recreational Needs Study in Cootamundra
15th May, 2019
Cr Nicholson attended a Riverina Regional Library morning tea in Gundagai.
Cr Nicholson attended a meeting with Tim Morris, Project Manager for the Gundagai Adventure Playground.
Cr Palmer (Deputy Mayor), Cr Sheahan, Mark Ellis (Acting General Manager) and I met with Craig Sargent (Tegra) to discuss local traffic matters.
I attended a Showground Users Group s355 Committee in Cootamundra.
18th May, 2019
I attended the Class of 56 School Reunion in Cootamundra.
20th May, 2019
Cr’s Bowden, Graham, Nicholson, Sheahan and Stewart, Mark Ellis (Acting General Manager) and I met with representatives from Cootamundra Rugby Club at the site of the new Club House development.
Cr’s Bowden, Graham, Nicholson, Sheahan and Stewart, Mark Ellis (Acting General Manager) and I attended a Councillor Workshop in Cootamundra.
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28 May 2019 |
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DOCUMENT NUMBER |
303481 |
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AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
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REPORTING OFFICER |
Abb McAlister, Mayor |
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Nil |
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It is resolved that Council: A. Notes: a. That last December, the NSW Government enacted laws to provide better workers compensation coverage for firefighters who are diagnosed with one of twelve specific work-related cancers b. That in many areas of NSW, fire services are made up of elected and staff members of local government, and that local governments strongly support this expanded workers compensation scheme c. That as a result of these changes, the State Government has decided to implement the new scheme by charging local governments an increased Emergency Services Levy, without consultation d. That the expected increase in costs to local governments will be $19m in the first year alone, and that there is little or no time to enshrine this charge in Council’s 2019/2020 budgets e. That Local Government NSW has long advocated for the Emergency Services Levy to be significantly modified to ensure it is transparent, equitable and accountable. B. That this Council supports Local Government NSW’s calls for: a. the NSW Government to cover the initial additional $19m increase to local governments for the first year and b. the NSW Government to work with NSW local governments to redesign the funding mechanism for the scheme to ensure fairness into the future. C. Requests that the General Manager liaise with Local Government NSW to provide information on: a. The impact on council budgets and b. Council advocacy actions undertaken. D. Requests that the Lord Mayor/Mayor a. write to the NSW Premier and NSW Interim Opposition Leader, NSW Minister for Customer Services, NSW Minister for Emergency Services, Minister for Local Government and Shadow Minister for Local Government, and local state member/s to: i. call upon the NSW Government to fund the 12 months of this extra cost rather than requiring councils to find the funds at short notice when budgets have already been allocated ii. explain how this sudden increase will impact council services / the local community. iii. highlight that councils were not warned of the increased cost until May 2019, despite the new laws being passed in November 2018 iv. explain that the poor planning and implementation of the increase is inconsistent with the Government’s commitment to work in partnership with the sector vi. ask the Government to work with local governments to redesign the implementation of the scheme to ensure it is fairer for councils and communities into the future. b. Copy the above letter to Local Government NSW.
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Introduction
Each year, the New South Wales (NSW) Government collects payments from councils and insurers to fund emergency services agencies in NSW, with councils required to pay 11.7 per cent of the budget required by NSW Emergency Services. These charges are embedded in council rates and insurance premiums.
Discussion
From 1st July, 2019 the NSW Government plans to collect an additional $160 million (in 2019/20) from NSW councils, communities and those paying insurance premiums to provide better workers’ compensation coverage for volunteer and career firefighters who are diagnosed with one of 12 specific work-related cancers.
Councils were sent bills with a letter from Revenue NSW in May, 2019, saying NSW council contributions will increase by $19 million in 2019/20. The letter also foreshadowed increases in the following year, but not the amount.
Cootamundra-Gundagai Regional Council received an invoice from Revenue NSW for $505,409.13 for its emergency services levy contribution. This is $96,061.85 more than last year’s levy (a 23%) increase. This will mean Council will need to find additional funds and/or cut planned initiatives or services.
Council supports career and volunteer firefighters in NSW, as it does all emergency services workers and volunteers. Indeed, many NSW council staff and councillors are volunteers. We also support the Bill passed in November, 2018 to address what was a workers’ compensation shortfall. However, the sector was at no point advised that it would be required to cover the cost via significant increases to the emergency services levy, or what this cost would be.
Proportional to Council revenue, the extra $96,061.85 Cootamundra-Gundagai Regional Council is being asked to pay is a large amount and the impact of this unplanned cost will certainly be felt by the community.
Local Government NSW is calling upon the NSW Government to fund the first 12 months of this extra cost and work with local governments to ensure the implementation of the funding mechanism is fairer into the future.
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28 May 2019 |
Nil
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28 May 2019 |
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DOCUMENT NUMBER |
304013 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Draft Operational Plan (including the LTFP/Budget, Revenue Policy and Fees and Charges) (under separate cover) ⇨ |
|
1. Council endorse the resolution for the Draft Operational Plan, inclusive of the Draft Revenue Policy and Draft 2019/20 Fees and Charges, the Draft Budget and Draft Long Term Financial Plan to be placed on public exhibition for 28 days as resolved at the Councillor Workshop held Monday, 13th May, 2019. 2. Council form an Internal Finance Committee comprising of Councillor Representatives and Council Staff to forensically investigate expenditure and revenue and prepare a report to be submitted for the consideration of Council at the Ordinary Meeting scheduled for Tuesday, 26th November, 2019. |
Introduction
At a Budget Workshop held on Monday, 13th May, 2019 it was resolved that the attached Draft Operational Plan, Draft LTFP/Budget, Draft Revenue Policy and Draft Fees and Charges be placed on public exhibition for 28 days so as to be adopted at the Ordinary Meeting to be held Tuesday, 25th June, 2019.
Discussion
At a Budget Workshop attended by the Mayor and Councillors, the Acting General Manager and senior Council staff the following draft policies were discussed:
· Draft Revenue Policy
· Draft 2019/20 Fees and Charges
· Draft Operational Plan
· Draft Long Term Financial Plan which includes the Budget
It was resolved at the workshop to place the Draft Revenue Policy, the Draft 2019/20 Fees and Charges, the Draft Operational Plan, the Draft Long Term Financial Plan and Draft Budget on public exhibition for a period of 28 days.
Further discussions were had on the current budget status and future budgetary allocations. From those discussions it was resolved to form an Internal Finance Committee comprising of Councillors and Council Staff to forensically investigate current and future expenditure and revenue and prepare a report for the November, 2019 Ordinary Meeting of Council.
Members of the Internal Financial Committee will be nominated at the Councillor Workshop scheduled for Monday, 24th May, 2019 and provided at the ensuing Ordinary Meeting to be held Tuesday, 25th May, 2019.
|
28 May 2019 |
|
DOCUMENT NUMBER |
303291 |
|||
|
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
|
AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Copy of Outward Correspondence in Relation to Financial Assistance Grants. ⇩ 2. Response from the Hon. Michael McCormack, MP Deputy Prime Minister ⇩ |
|
The correspondence sent to State and Federal Ministers on the redistribution of the Financial Assistance Grants attached to the report for the information of Council be noted. |
Introduction
At the Ordinary Meeting held 29th April, 2019 Cr Bowden submitted a Notice of Motion on Financial Assistance Grants for the consideration of Council. The correspondence attached to the report is the action resulting from that Notice of Motion and was sent prior to the recent Federal Election to the following State and Federal Members:
The Hon. Scott Morrison, Prime Minister
The Hon. Michael McCormack, Deputy Prime Minister
The Hon Josh Frydenberg, Treasurer
The Hon. Bill Shorten, Leader of the Opposition
The Hon. Anthony Albanese, Deputy Leader Labor Party
The Hon. Chris Bowen, Shadow Treasurer
Gladys Berejiklian, MP, Premier New South Wales
John Barilaro, MP, Deputy Premier New South Wales
The Hon. Dominic Perrottet, MP, Treasurer
The Hon. Shelley Hancock, Minister for Local Government
Penelope Sharpe, MLC Leader of the Opposition
Ryan Park, MP Shadow Treasurer
The Hon. Paul Toole, MP, Deputy Leader of the New South Wales Nationals
Cr Linda Scott, President Local Government NSW
|
28 May 2019 |
|
DOCUMENT NUMBER |
304102 |
|||
|
REPORTING OFFICER |
Catherine Smith, Procurement Officer |
|||
|
AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. NSW State Drought Area Map ⇩ |
|
Cr McAlister (Mayor) write to the Member for Riverina, the Hon. Michael McCormack MP, Deputy Prime Minister requesting consideration be given to Cootamundra-Gundagai Regional Council Local Government Area being drought declared.
|
Introduction
According to the New South Wales Department of Primary Industries (DPI), 100% of the Cootamundra-Gundagai Local Government Area (LGA) is drought affected. Further, more than half of our LGA is classed as being in drought. A Federal funding stream that is available has been identified through which Council could submit an application to receive funding for its drought affected communities.
Discussion
Despite being recognised by the New South Wales Government as being in Drought, the Federal Government does not automatically recognise the same. By having this LGA drought declared, Council could be eligible for up to $1M in funding as part of the Drought Communities Program which is designed to support local infrastructure for communities and businesses that have been impacted by drought. Funding is available to eligible councils (if drought declared) for local infrastructure projects and other drought-relief activities. Project funding is intended to provide short-term support, including the boosting of local employment and procurement, and addressing social and community needs.
If the LGA is drought declared, benefits may become available to local farmers affected by drought through the Salvation Army, St Vincent de Paul Society and Rotary Australia World Community Service.
|
28 May 2019 |
|
DOCUMENT NUMBER |
303202 |
|||
|
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
|
AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Mayoral Correspondence to Steph Cooke, MP - My Community Projects ⇩ 2. Inland Rail Symposium Victoria ⇩ 3. WaterNSW - Bulk Water and Rural Bulk Water Regulated Charges for-2019-20 ⇩ 4. Renew Our Libraries Report ⇩ 5. Cootamundra Sports Foundation Correspondence ⇩ |
|
The information provided in the attachments of the Information Bulleting be noted. |
Introduction
Information received by Council is provided for the information of the Mayor and Councillors.
|
28 May 2019 |
|
DOCUMENT NUMBER |
304014 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
|
1. Cootamundra Tourism Action Group s.355 Committee Minutes ⇩ |
|
1. The Minutes of the Cootamundra Tourism Action Group s.355 Committee meetings held on 2 May, 2019, attached to the report, be received and noted. 2. Council consider the Committee’s recommendations included in the report. |
Introduction
The attached Minutes of the Cootamundra Tourism Group s.355 Committee held on 2 May 2019 are submitted for the information of Council.
Committee recommendations to Council:
The Cootamundra Tourism Action Group recommends that Council supports The Arts Centre Cootamundra (TACC) Staged Masterplan Concept so that TACC can begin the contained activity, including sourcing of appropriate funds required from current Grant programs.
|
28 May 2019 |
|
DOCUMENT NUMBER |
302596 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
|
1. MHMC Minutes 27 Feb 2019 ⇩ 2. MHMC Minutes 27 March 2019 ⇩ |
|
The Minutes of the Muttama Hall Management s.355 Committee Ordinary meeting held on 27 February and 27 March, 2019, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Muttama Hall Management s.355 Committee Ordinary meeting held on 27 February and 27 March, 2019, are submitted for the information of Council.
|
28 May 2019 |
|
DOCUMENT NUMBER |
302626 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the s.355 Committee Management Manual. |
|||
|
1. Ellwoods Hall Meeting Minutes 2 May 2019 ⇩ 2. Ellwoods Hall AGM Meeting Minutes 2 May 2019 ⇩ 3. Ellwoods Hall Hall Hire Fees 2019 ⇩ |
|
1. The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting and Annual General Meeting held on 2 May 2019, attached to the report, be received and noted. 2. Membership of the Ellwood’s Hall s.355 Committee as detailed in the report, be endorsed. 3. The schedule of hall hire charges for the Stockinbingal Ellwood Hall attached to the report, be endorsed. |
Discussion
The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting and Annual General Meeting held on 2 May 2019, are submitted for the information of Council.
Stockinbingal Ellwood’s Hall s.355 Committee conducted their Annual General Meeting (AGM) on 2 May 2019. At that meeting the following members were appointed:
Chairperson: Rosalie Dale,
Vice Chairperson: Carmel Payne,
Secretary: Lorna Nixon,
Treasurer: Alan Pether,
Other Committee members: Kim Lee & Russell Vincent.
Stockinbingal Ellwood’s Hall s.355 Committee has also submitted proposed hall hire fees for Council’s consideration and endorsement. A copy of the schedule is attached to this report.
|
28 May 2019 |
|
DOCUMENT NUMBER |
303085 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
To comply with the Section 355 Committee Management Manual. |
|||
|
1. Muttama Creek Regeneration Group minutes 1 April 2019 ⇩ |
|
The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 1 April, 2019, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 1 April, 2019 are submitted for the information of Council.
|
28 May 2019 |
8.1.9 Cootamundra Development Corporation - Request for Sponsorship for Cootamundra Wattle Time Fair
|
DOCUMENT NUMBER |
304146 |
|||
|
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
|
AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
The requested $350 donation form the 2019/20 Community Donations Budget. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Donation Request ⇩ |
|
Council consider sponsorship of the annual Cootamundra Wattle Time Fair by way of the provision of traffic control in lieu of the $350 sponsorship request subsequent to approval by the Local Area Traffic Committee at its June, 2019 meeting. |
Discussion
The request for sponsorship by Council to assist the Cootamundra Development Corporation’s (CDC) annual Wattle Time Fair held in August, attached to the report, outlines the benefits associated with sponsorship of the event.
Council has previously provided sponsorship with the annual event with Traffic Control and the matter is currently on the agenda for the Local Area Traffic Committee meeting scheduled for 13th June, 2019. The Committee has requested the paperwork required from the CDC be submitted in time for determination at the June, 2019 meeting.
|
28 May 2019 |
|
DOCUMENT NUMBER |
304167 |
|||
|
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
|
AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Updated Council Meeting Action Report ⇩ |
|
The updated Council Meeting Action Report, attached to the report, be received and noted. |
Introduction
Actions required as a result of resolutions of Council at previous meetings are compiled in the Council Meeting Action Report to ensure completion by the respective responsible officers.
|
28 May 2019 |
|
DOCUMENT NUMBER |
304021 |
|||
|
REPORTING OFFICER |
Paul Woods, Executive Director - PMO |
|||
|
AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. CGRC Grants Project Management Worksheet ⇩ |
|
1. The progress report on project status be received and noted. 2. The recommended changes to the project budgets as listed be adopted. |
Introduction
Council is currently managing 110 projects with a value of $53,030,487. This report provides a monthly update to Councillors as to the progress of those projects. The attached schedule provides a brief update on the status of each of the projects
Discussion
Budget variances
|
Project |
Amount |
Commentary / Recommendation |
|
Stan Crowe Oval Gundagai canteen and change room construction |
$74,147 |
An individual report will be provided by the project manager. |
|
Elwood Hall (Stockinbingal) – General repairs and installation of heating and cooling |
$5,699 |
The Hall Committee will be paying the additional expenditure. |
|
Gundagai Junior Rugby League – New PA System |
$4,753 |
The Gundagai Junior Rugby League club will be paying the additional expenditure. |
|
Cootamundra Water Mains – replacement |
$169,046 |
To be funded from the Water Reserves until the budgeted loan proceeds are drawn down. The Water Reserve balance at 30 June 2018 was $5,872,000 |
Project expenditure
The figures used for total expenditure include both actual invoices paid and orders raised in the system but not yet paid (committed expenditure). In some instances there can be a lag in time between the goods being ordered and being physically delivered on site. From a budget point of view it is important to include both actual and committed expenditure to assist with management of budgets.
|
28 May 2019 |
|
DOCUMENT NUMBER |
304168 |
|||
|
REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
|||
|
AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
As reported in the attached March, 2019 quarterly budget review, the revised net operating result for the year to 30 June, 2019 is a profit of $9,549,000. The budget adjustments recommended to Council for approval in this report result in a net change to the operating result of $(7,772). |
|||
|
LEGISLATIVE IMPLICATIONS |
Clause 203(1) of the Local Government (General) Regulation requires that, not later than 2 months after the end of each quarter, excluding the June quarter, the responsible accounting officer must submit a budget review statement to Council. The format of the review must be consistent with the minimum requirements contained in the Quarterly Budget Review Statement Guidelines provided by the Office of Local Government. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. March 2019 QBR ⇩ |
|
1. The March, 2019 Quarterly Budget Review Statement be accepted. 2. The budget variations listed in the attached report be adopted. |
Introduction
The purpose of this report is to present a summary of Council’s financial position at the end of the March, 2019 quarter, and to report on progress made against the original budget adopted by Council in its 2018-19 Operational Plan. A detailed list of budget variances is included in the attached Quarterly Budget Review, and these are recommended for Council approval.
Discussion
Detailed commentary on the individual variations is included in the report itself, with the net change to the projected operating result a decrease of $7.77M to a surplus of $9.54M. The most significant difference is the deferral of capital grant income to next financial year.
The budget for the refurbishment of the Cootamundra Town Hall has been included at $1million, with the bulk of this having already been expended.
|
28 May 2019 |
|
DOCUMENT NUMBER |
304169 |
|||
|
REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
|||
|
AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
Regular monitoring of Council’s finances will ensure that any issues are identified in a timely manner. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Monthly Finance Report - April, 2019 ⇩ |
|
The attached Monthly Finance Report for March, 2019 be received and noted. |
Introduction
This monthly reporting package provides Councillors with an update on the financial position of Council.
Discussion
There are no major concerns identified, with most variances attributable to timing.
|
28 May 2019 |
|
DOCUMENT NUMBER |
304166 |
|||
|
REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
|||
|
AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Cootamundra Development Corporation Vision Statement 2019 ⇩ 2. Cootamundra Development Corporation Lapsed Memorandum of Understanding ⇩ |
|
Council negotiate a Memorandum of Understanding with the Cootamundra Development Corporation covering the 2019/2020 period. The Memorandum of Understanding is to include: · Agreed activities/outcomes, · A program for monitoring performance, · Communication requirements, and · Representation requirements at relevant Council committee meetings. |
Introduction
The Cootamundra Development Corporation (CDC) is a not-for-profit corporation that assists local business, organisations, community groups and individuals in the Cootamundra area by providing promotion, support, information and resources. In existence since the early 1980’s, the CDC’s activities have been subsidised by Council under a Memorandum of Understanding for a period of more than ten years.
Discussion
The most recent Memorandum of Understanding with the Cootamundra Development Corporation (CDC) ceased on 30 June, 2018 (attached). The role of the CDC has changed somewhat as a result of the amalgamation, and other factors. Certain activities that were carried out by the CDC when Cootamundra was a standalone Council are now carried out within Council as it is more efficient for Council to undertake them in a uniform way across the whole Local Government Area. However, this should not preclude the CDC from providing support to Council where practicable.
The ongoing role of the CDC has been the subject of a lot of debate over recent months (possibly years). Council is requested to allow the CDC time to determine a future in partnership with Council and to give clear direction in order to facilitate a shift in their activities to where they can provide greatest value for the community. The CDC has been receptive to change and looks forward to working with Council to determine how they best serve the broader community across the entire Local Government Area.
A document outlining their intended activities as a basis from which to negotiate a new Memorandum of Understanding is attached.
|
28 May 2019 |
8.4 Development, Building and Compliance
|
DOCUMENT NUMBER |
302634 |
|||
|
REPORTING OFFICER |
Brooke Douglas, Executive Assistant |
|||
|
AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The information on Development Applications Approved in April, 2019 be noted.
|
The following development applications were approved by Cootamundra-Gundagai Regional Council
in April, 2019:
|
APP. NO. |
PROPOSED BUILDING |
STREET NAME |
|
|
DA2019/013 |
New Carport |
Luke Street |
|
|
DA2019/018 |
New Garage |
Temora Street |
|
|
DA2019/020 |
New Garage |
Temora Street |
|
|
DA2019/031 |
New Carport |
Ursula Street |
|
|
DA2019/033 |
New Dwelling |
Tom Street |
|
|
DA2019/034 |
New Garage |
Bapaume Street |
|
|
DA2019/035 |
Enclosed Riding Arena |
Oibell Drive |
|
|
DA2019/037 |
New Carport and Deck |
Sutton Street |
|
|
DA2019/040 |
Earthworks |
Camphor Street |
|
|
DA2019/043 |
Subdivision |
Rathmells Lane |
|
|
DA2019/044 |
New Garage |
Hovell Street |
|
|
DA2019/045 |
Commercial Shed Additions |
Conkey Drive |
|
|
DA2019/046 |
New Toilet Block |
Landon Street |
|
|
DA2019/047 |
Change of Use |
Wallendoon Street |
|
|
DA2019/048 |
New Shed |
Matthews Street |
|
|
DA2019/051 |
Change of Use |
Parker Street |
|
|
CDC2019/012 |
Dwelling Additions |
Burra Road |
|
|
CDC2019/013 |
New Swimming Pool |
Adelong Road |
|
|
|
|
|
|
|
VALUE OF WORK REPORTED TO THIS MEETING: |
$667,467.00 |
||
|
VALUE OF WORK REPORTED YEAR TO DATE : |
$28,383,725.00 |
||
|
THIS TIME LAST YEAR: |
|
||
|
VALUE OF WORK –APRIL 2018 - $ 638,300.00 |
|
||
|
VALUE OF WORK – YTD 2018 - $ 12,681,277.00 |
|
||
|
28 May 2019 |
|
DOCUMENT NUMBER |
303984 |
|||
|
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
|
AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. CGRC Draft Water Restrictions Policy ⇩ 2. CGRC Draft Water Restrictions Procedure ⇩ |
|
The Draft Gundagai Water Restrictions Policy and Draft Gundagai Water Restrictions Procedures attached to the report be adopted. |
Introduction
The former Gundagai Shire Council’s Gundagai Water Restrictions Policy and Gundagai Water Restrictions Procedures have been revised and updated to reflect Cootamundra-Gundagai Regional Council’s branding. Water restrictions are a necessary management tool for a well managed water supply.
Discussion
The purpose of the Gundagai Water Restrictions Policy and Draft Gundagai Water Restrictions Procedure is strictly adherent to the requirements for the introduction, maintenance and removal of water restriction for the Gundagai Local Water Utility (Gundagai LWU).
Water restrictions are considered when the demand for water usage outweighs the water supply or if conditions lead the Mayor or General Manager consider it necessary.
The Cootamundra area is serviced by Goldenfields Water County Council and, as such, is not included in the Draft Gundagai Water Restrictions Policy and Draft Gundagai Water Restrictions Procedures.
|
Ordinary Council Meeting Agenda |
28 May 2019 |
Draft Gundagai Water Restrictions Policy
Policy Approval and Distribution
|
5. Approved by |
6. Council resolution |
|
7. Responsible Officer |
8. Ganesh Ganeshamoorthy, Manager Assets |
|
9. Council Service Unit |
10. Assets |
|
11. Next Review Date |
12. 28 May 2022 |
Version Control
|
13. Ref |
14. Date |
15. Description |
16. Resolution Number |
|
17. 0.1 |
18. 28-05-2019 |
19. Presented to Council for Adoption. |
20. TBA |
|
21. |
22. |
23. |
24. |
|
25. |
26. |
27. |
28. |
Purpose
This policy outlines Cootamundra-Gundagai Regional Council’s requirements for the introduction maintenance and removal of water restrictions on the Gundagai Local Water Utility (Gundagai LWU).
Legislative Framework
Water Management Act 2000
Local Government Act 1993
Local Government (General) Regulation 2005
Water Licence allocation
Review Period
This document is to be reviewed every five (5) years to ensure that it remains relevant and meets legislative requirements.
Policy Statement
Restrictions are a necessary management tool for a well managed water supply. The Gundagai Water Supply shall be designed to minimise the need for water restrictions due to operational constraints. In times of prolonged drought, water restrictions may be necessary due to the limited supply of water available in the Murrumbidgee River.
To make sure that the residents of Gundagai do not use more than our fair share of the available water, the Gundagai LWU will encourage water conservation and demand management. One of the methods will be the selective imposition of water restrictions. Through the efficient use of water and provision of adequate infrastructure the impact of restrictions will be minimised.
Cootamundra-Gundagai Regional Council delegates authority to the Mayor and the General Manager to jointly introduce, upgrade or revoke water restrictions as required. Changes to water restrictions will be reported to the following Council meeting.
Gundagai LWU will carefully consider the needs of all consumers before imposing or upgrading water restrictions, especially the needs of those who rely on water for commercial operations and for matters of health and safety.
Gundagai LWU will continue to work with other regional Water Utilities to take advantage of any marketing and promotions on water restrictions. Gundagai LWU will also work towards standardising water restriction levels throughout the Region.
A variety of communication strategies will be implemented to ensure that all consumers of water are made aware of any restrictions imposed from time to time and to implement water efficiency strategies.
Consumers who breach water restrictions, either on a regular or a gross or flagrant basis will have penalties imposed that may include a fine and/or the restriction of water flow to their property. (Sect 637 Local Government Act 1993, Reg.144 Local Government (General) Regulation).
Actions required because of the introduction, or variation to water restrictions will be appropriately resourced by the General Manager to ensure that the appropriate level of restriction can be implemented.
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28 May 2019 |
Draft Gundagai Water Restrictions Procedures
Procedure Approval and Distribution
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Approved by |
Council Resolution |
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Responsible Officer |
Manager Assets |
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Council Service Unit |
Assets |
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Next Review Date |
28 May 2022 |
Version Control
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Ref |
Date |
Description |
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0.1 |
28-05-2019 |
Presented to Council for adoption. |
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29. Introduction
This Procedure details how the Gundagai Local Water Utility (Gundagai LWU) implements Water Restrictions for the purpose of water conservation, demand management and drought management. The Mayor and General Manager have been delegated authority to implement and vary water restriction levels in accordance with the Council’s Policy.
30. Introducing a Level of Water Restriction
The following table indicates when a level of water restriction may be introduced
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Trigger |
Restriction Level introduced |
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The storage in Blowering Dam or Burrinjuck Dam falls below 50% |
1 |
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The storage in Blowering Dam or Burrinjuck Dam falls below 30% |
2 |
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The storage in Blowering and Burrinjuck Dams fall below 20% or Water allocation reduced to 50% |
3 |
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The storage in Blowering and Burrinjuck Dams fall below10 % or Water allocation reduced to 30% |
4 |
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The Murrumbidgee River flow falls below 200 Mgl/day for a period 7 days or more or Water Allocation reduced to 25% |
5 |
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The Murrumbidgee River Flow falls below 100 Mg/day for 7 days or more or Water allocation reduced to <20% |
6 |
The Mayor and General Manager have delegated authority to impose a Restriction Level different to the above Trigger levels if it is considered necessary.
31. Revoking a Level of Water Restriction
Revoking the water restriction levels shall be the reverse of the above provided the dam levels or flows are likely to be sustained in the immediate future.
32. Variation of Water Restriction Level
The Mayor and General Manager shall determine which water restriction level will be implemented. This will be reported to the next Council meeting.
33. Communication Strategies
Whenever a level of water restriction is introduced or varied, the General Manager will arrange for appropriate advertising to be placed. During the period of the restrictions the advertising will be repeated monthly.
The current level of water restrictions will be displayed on Council’s website and on signs displayed at the approaches to town.
For level 3 and above radio and television ads will be placed as determined by the General Manager. For level 4 and above a letter box drop of every house and business in the Gundagai LWU area will be undertaken. The General Manager may elect to undertake a letterbox drop for lower level restrictions if he considers that it would be desirable and could enhance compliance.
Whenever water restrictions are revoked or downgraded, similar advertising will be undertaken as deemed appropriate by the General Manager.
34. Dealing with Breaches of Water Restrictions
Consumers who are detected breaching water restrictions which are in place at that time will be dealt with as follows:
a) For the first observed breach, a warning notice from the General Manager
b) For a second observed breach, a Penalty Infringement Notice will be issued under S.637 of the Local Government Act 1993.
c) For breaches in excess of two – both the appropriate fine as in b) above and a restriction of water flow to the property, in accordance with Regulation 144(f) of the Local Government (General) Regulation 2005, will be the penalty.
Gundagai LWU will utilise the services of the Infringement Processing Bureau for the purpose of processing all fines issued.
35. Resourcing Activities associated with Water Restrictions
The General Manager will allocate sufficient skilled personnel and other resources to ensure that all procedures are carried out in a timely and professional manner.
36. Restriction Philosophy
The current restriction triggers are based on minimising our impact on the Murrumbidgee River system during times of drought and ensuring that in the event that the river drops to minimal flow, supply for essential use will be available and last as long as possible.
37.
38. Restriction Levels
Details of Restriction Levels are shown in Appendix 1
The Mayor and General Manager may vary Restriction Level descriptions if considered necessary.
39. Exemptions
Exemptions may be available for the various domestic, commercial or industrial purposes. The General Manager will determine if the application has merit and if adequate supply is available prior to issuing an exemption. Consumers must have a valid exemption or they shall be liable to a penalty. An Exemption Permit form is attached in APPENDIX 2
40. Public Parks, Sporting Grounds, Public Swimming Pool and School Grounds
Irrigation water shall be limited as shown below. Sprinklers shall be controlled to ensure that water is not wasted on paved areas or roads.
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Level |
Permissible use |
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Level 1 |
No restriction on fixed irrigation sprinklers provided that they are on a timer and controlled so that there is no pooling or runoff |
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Level 2 |
Fixed irrigation sprinklers, night time use on a timer, controlled so that there is no pooling or runoff |
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Level 3 |
Fixed irrigation sprinklers, night time use on a timer, controlled so that there is no pooling or runoff, no more than 3 times per week. |
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Level 4 |
Fixed irrigation sprinklers, night time use on a timer, controlled so that there is no pooling or runoff, no more than once per week. |
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Level 5 |
No irrigation permitted |
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Level 6 |
No irrigation permitted. No topping up of Public Swimming Pool. (May need to close for operational or health reasons.) |
APPENDIX 1
WATER RESTRICTION LEVELS
The following restrictions are for all domestic, commercial and industrial consumers in the Gundagai LWU.
Level 1 Voluntary
· no watering with fixed hoses or sprinklers between restriction times
· Washing of vehicles on lawns with a hose provided the use of a hose with a trigger cut off nozzle
· Water runoff onto roads or gutters banned
· Council Ranger will advise and warn anyone not co-operating.
Level 2 Mandatory
· Fixed hoses and sprinklers banned between restriction times*
· Fixed hoses and sprinklers to be on a timer
· Washing of vehicles on lawns with a hose permitted provided the use a trigger cut off nozzle
· Hosing of paths and driveways banned
· Water runoff onto roads or gutters banned
Level 3 Mandatory
· Fixed Hoses and sprinklers banned
· Odds and evens relating to street number and date. No watering on 31st.
· One hand held hose per property before or after restriction times*
· Fixed micro sprays and dripping systems maximum of 15 minutes before or after restriction times*
· Washing of vehicles on lawns with a hose permitted provided the use a trigger cut off nozzle before or after restriction times*. Washing with bucket at other times.
· Hosing of paths and driveways banned
· Water runoff onto roads or gutters banned
· Filling or topping up of Swimming Pools only permitted if cover is fitted
Level 4 Mandatory
· Fixed Hoses and sprinklers banned
· Odds and evens relating to street number and date. No watering on 31st.
· One hand held hose per property before or after restriction times* for a maximum of ½ hour
· Fixed micro sprays and dripping systems maximum of 15 minutes before or after restriction times*
· Washing of vehicles on lawns with buckets.
· Hosing of paths and driveways banned
· Water runoff onto roads or gutters banned
· Filling or topping up of Swimming Pools banned.
Level 5 Mandatory
· Outside use of hoses banned
· Bucket watering only
· Washing vehicles banned
· Limitations placed on commercial and industrial usage
Level 6 Mandatory
· No outside use of town water
· Use of recycled grey water, rainwater tank water or bore water only for outside use
· Limitations placed on internal domestic use
· Limitations placed on commercial and industrial use.
*Restriction Times 1 October to 31 March 9am to 6pm
1 April to 30 September 9am to 4pm
WATER RESTRICTION EXEMPTION PERMIT
Name of Applicant
Address
Address that the exemption applies to
Commercial/Industrial Residential
Signature of Applicant
Details of Exemption
Limitations
Approved General Manager
Date exemption in force from: to:
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28 May 2019 |
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DOCUMENT NUMBER |
303956 |
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REPORTING OFFICER |
Shelley Liehr, Executive Assistant - Operations |
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AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Operations Report - May 2019. ⇩ |
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The Operations Update Report and the attached Works Program for the month of May, 2019 be received. |
Introduction
This report provides a detailed update of the Operations Department’s works for the month of May, 2018.
Discussion
Maintenance grading has been completed on roads around the Stockinbingal and Yannawah areas, as well as Bouloora and Rawilla Roads. Gravel road resheeting has been completed on Parsons Creek Road.
The pavement reconstruction works along Gobarralong Road have now been completed. This work involved the widening and sealing of a two kilometre section of roadway which was funded from the Roads to Recovery program. Work on the Adjungbilly project is progressing, with the top 1.2 km section now sealed. In the last few weeks a section of hard rock had to be drilled and blasted to enable earthworks to continue.
Work has commenced on the Muttama Road Repair project near Wambidgee Road. Initial works have involved culvert extensions and replacements as well as headwall construction. Other preliminary works include general stripping of topsoil, batter earthworks and drainage improvements.
Work has commenced at the Sheridan and West Street intersection in order to undertake the intersection upgrade.
Drainage repairs have been completed on Old Wallendbeen, Dirnaseer, and Milvale Roads and Laloki Lane. These works were part of the 2016 storm damage repairs and involved replacement of erosion protection and addressing any structural repairs. Gundagai crews have also been undertaking culvert replacements at various locations.
Council is currently undertaking works in Stockinbingal to construct a new cul-de-sac in West Street where it used to intersect with the Burley Griffin Way. This work is being funded by the Roads and Maritime Services and is being done to eliminate the intersection of West Street and Burley Griffin Way. This was identified in the safety audit undertaken after the recent rehabilitation works.
Council’s line marking contractor has now completed all the required line marking on the recently resealed works around the Council area.
Footpath repairs have been undertaken in Sutton Street to repair a section of raised and cracked footpath. Other small concrete projects in the Cootamundra have also been completed over the last month.
Emergency work on the Bongolong Creek Bridge has been completed, this involved installation of steel plates and various signage required for load and speed restrictions.
Works over the next few weeks leading up to the end of the financial year include: Turners Lane causeway, Old Gundagai Road pavement construction near Ryan’s Lane as well as those projects indicated above which are progressing.
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28 May 2019 |
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DOCUMENT NUMBER |
303767 |
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REPORTING OFFICER |
Matt Stubbs, Manager Technical Services |
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AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
The amount of $123,100 (ex GST) for the Bongolong Creek Bridge replacement to be funded through the 2018/19 roads budget. Additional costs for road approaches and the side track work have not been provided in the report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Xeros Piccolo Consulting Engineers Burra Road Bridge Load Capacity Assessment ⇩ 2. Murray Valley Piling Ltd - Quote - Confidential 3. Bongolong Creek Bridge Image ⇩ |
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1. Council approve the amount of $123,100 (ex GST) for the Bongolong Creek Bridge construction to be brought forward and funded through the 2018/19 roads budget. 2. Council approve Murray Valley Piling Ltd to undertake the construction of the new Bongolong Creek Bridge. |
Introduction
The Bongolong Creek Bridge is located on Burra Road approximately 18kms from Gundagai. The bridge was identified as in need of replacement in the Moloney Asset Management Systems report, previously provided to Council, by a survey of Council’s road assets in 2017. As a result of that report the Bongolong Creek Bridge, has been scheduled for replacement in Councils 2019/20 works program. The bridge condition was observed as exhibiting significant deterioration with the timber decking exhibiting major structural defects that presents a risk to road users.
Council engaged the services of Xeros Piccolo Consulting Engineers to undertake an assessment of the bridge’s structure and the Burra Road Bridge Load Capacity Assessment report, attached, was prepared and within the report it outlined the need for the immediate implementation of restrictions to vehicle loads (3t) and speed (20km/h) to minimise further deterioration of the structure whilst keeping the road open for light vehicles.
Discussion
Following the implementation of the above restrictions the bridge replacement has been determined by Council to be a significant priority to restore the full and unrestricted use of Burra Road whilst also minimising the risk of the use of the bridge by road users in its current state.
The immediate action in preparing for the bridge repair works include undertaking a detailed environmental assessment and the selection of a suitable bridge construction contractor with experience to prepare a detailed design and submit a quote for the bridge works to be undertaken in conjunction with Council staff.
Given the significant priority for the bridge replacement, and time being a critical factor, the current procurement process proved obstructive to Council as it would require Council to go out to tender for bridge construction contractors. Tenderers would be required to inspect the bridge, undertake preliminary geotechnical and structural assessment and prepare and submit detailed quotes. Further, the tender process requires a tender panel to evaluate the quotes received to determine the preferred contractor and negotiate a date for the bridge construction to commence.
The attached Xeros Piccolo Consulting Engineers Burra Road Bridge Load Capacity Assessment demonstrates Council’s immediate action for the bridge’s replacement. As Murray Valley Piling Ltd has already investigated the site and able to undertake the bridge works accommodating the schedule set by Council, the General Manager used his delegated authority to accept the quote from Murray Valley Piling.
The quote from Murray Valley Piling Ltd for the amount of $123,100 (Ex GST), is below Councils tender threshold and was based on a geotechnical site investigation. Murray Valley Piling has previously been contracted for multiple bridge projects undertaken by Council. The rates included in the attached quote are comparable to similar previous installations and the design will be prepared to the appropriate Australian standard. Additional costs associated with the bridge construction such as road approaches and the side track need to be taken into account.
The construction date can now be confirmed and preliminary side track works can be undertaken as soon as environmental approvals have been obtained by Council. The required environmental approvals are expected to be received by the end of June, 2019 with the bridge replacement scheduled for late August, 2019.
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28 May 2019 |
8.10 Waste, Parks and Recreation
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DOCUMENT NUMBER |
303043 |
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REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
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AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
All costs will be associated with the annual recurrent maintenance expenditure. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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1. The report on the Maintenance of Public Open Spaces at of Stockinbingal and Wallendbeen be noted and methodologies contained with the report be endorsed. |
Introduction
This report is to highlight the importance of our local villages and their communities. The report specifically focuses on the visual amenity and presentation of our villages and the need to ensure that Council and the community work together with a view to presenting the villages to their full potential through sustainable means.
Discussion
In accordance with Council’s Strategic Plan stated above Council has a focus to work towards.
Council’s public open spaces impact on the social well-being and sense of connectedness of the wider community. In valuing these open spaces, Council can build a place in which the community and tourists want to live, work and play. Fundamental open space and recreational services such as parks and gardens, sporting fields and streetscapes are facilities of Council which need to plan and deliver with a view to long-term sustainability.
The community has strongly voiced its desire for Council to be engaging and collaborative, professional, transparent and accountable. Accordingly, Council must facilitate opportunities for the community to participate consultation processes to be informed of decision making processes.
On inspection of the public open spaces and streetscapes within the villages of Stockinbingal and Wallendbeen the visual presentation and amenity is below standard to the Cootamundra and Gundagai townships.
It is proposed that Council staff inspect the village areas and determine a schedule of work required and prioritise such work as a result of the inspections undertaken.
Works identified as being in need of urgent attention would then be undertaken, resulting in immediate improvement to the villages’ appearance including the following;
· Removal of dead and unwanted trees;
· Pruning and shaping existing trees;
· Repairing or replacement of damaged infrastructure such as street furniture, bins, and bollards;
· Scheduling of routine grass cutting throughout the open spaces and streetscapes to be scheduled;
· Replacement or reparation of damaged or aged signage;
· Repairing and replacing damaged and missing fencing;
· Ensuring lighting, irrigation and power to facilities are operational; and
· Ensuring all facilities, in particular public toilets, are maintained regularly and in a clean and tidy state.
These works will be undertaken in the future as part of Council’s routine maintenance program and within budget on an ongoing basis.
It is proposed that local involvement be sought for appropriate nominated maintenance activities and in the future expressions of interest may be invited from by members of the community who may be interested in undertaking a maintenance role in their village in conjunction with Council.
Discussions with representatives from the Roads and Maritime Services (RMS) will be undertaken with the intention of securing funding for the maintenance of items under the authority of the RMS.
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28 May 2019 |
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DOCUMENT NUMBER |
303606 |
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REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
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AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
Minimal funding would be required for media and communications to be funded via the existing street tree audit budget with a current available funds of approximately $30,000. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Draft Street Tree Management Policy ⇩ |
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1. The Draft Street Tree Management Policy be placed out on public exhibition for a period of 28 days seeking community comment. 2. Council advertise and communicate through its usual media channels advising the community on how they may gain access to the Draft Street Tree Management Policy and how to contribute to the policies development. 3. That all costs associated with the Draft Street Tree Management Policy’s development be funded from the Street Tree Audit budget. |
Introduction
The natural and urban environment is a much loved aspect of the Cootamundra-Gundagai region. It was clear from the consultation collated form the Community Strategic Plan that the community want green, open spaces to be prioritised in association and harmony with all development and operations and they look to Council to be an environmental leader.
Council’s Community Strategic Plan identifies “a protected environment and green open spaces” as one of the major pillars to shape our planning processes and underpin our work.
Council’s vision is for a region where trees and bushland are valued for the ecological, aesthetic, social and economic contribution they make by creating a healthy, attractive living environment and providing a sense of place for our community.
The Draft Street Tree Management Policy provides a practical and balanced approach to tree management that seeks to maximise the abundance and health of trees on Council land while ensuring public safety and allowing controlled development. Council acknowledges that there are times where trees may come into conflict with other elements of the streetscape and adjoining infrastructure, particularly hard structures and services, but recognises that all are essential components of a pleasant and functional landscape
Council is committed to providing a quality living environment for its residents, ratepayers and visitors and recognises the importance of trees to the quality of the Public Open Space Environment.
Discussion
Trees provide a range of benefits in the urban and rural environments and these are grouped under the broad headings of:
1. Environmental and Ecological;
2. Social and Health;
3. Community Identity
4. Aesthetic and Architectural;
5. Economic.
1. Environmental and Ecological Benefits
The environmental and ecological benefits of trees include:
· Trees improve the quality of air by trapping airborne particles on the surface of their leaves and filtering large quantities of gaseous pollutants such as carbon monoxide, sulphur dioxide and nitrogen oxides from the air. They counteract the global ‘greenhouse effect’ by absorbing carbon dioxide. Through the process of photosynthesis they convert carbon dioxide into oxygen.
· Trees also improve the quality of water. Trees and vegetation act as a natural filter by intercepting fertilizers and other pollutants flowing into watercourses through ground and surface runoff. Soil erosion and siltation of urban watercourses is reduced by the placement of trees.
· Trees can significantly reduce stormwater runoff. Their roots absorb the water while their leaves slow the impact of the rainfall thereby reducing the load on stormwater systems.
· Trees help reduce the negative effects of noise pollution. Planting can be used to diminish the psychological effects of noise pollution by obscuring the source from view.
· Trees reduce wind and protect against ultra- violet rays. The strategic placement of trees can moderate wind speed at ground level.
· Trees reduce temperature and heating costs. Tree canopies can help to diffuse this effect which is known as ‘heat islands’ by providing shade and evapo-transpiration.
· Trees, shrubs and ground covers provide ecological diversity and are an important habitat for a variety of organisms from insects to reptiles, amphibians, mammals and birds. The air, water and nutrient exchange undertaken by trees are fundamental to human existence and the continuity of the food web which supports all life on earth.
2. Social and Health Benefits
Many studies have shown that a green environment has wide-ranging benefits both for communities and individuals. An attractive and treed environment is likely to contribute to a safer and stronger community with reduced crime, violence and aggression. Research also suggests that a green environment may have a positive effect on individual health and learning by reducing stress, assisting concentration and reducing fatigue
Trees help moderate the stress of urban life. In the harsh environment of urban centres, the urban forest allows us to experience the natural world in a tangible form that seems to moderate the stress of everyday urban life.
Trees provide privacy and a sense of peace and have a restorative effect that can improve physical well-being.
3. Trees promote community identity.
Trees offer beauty and create a sense of place in the community. A healthy urban forest can be a great source of civic pride. Tree planting programs allow residents to participate in creating a Region they can be proud of. Trees create more pleasant walking environments, bringing about increased walking and socialising within the community. Research has also found that the presence of trees is related to residents being actively involved in the caretaking and surveillance of homes, businesses and other public spaces
4. Aesthetic and Architectural Benefits
Trees have a wide range of intrinsic visual qualities including textures, colours, movement, fragrances, patterns and sounds. Trees can form walls and canopies of varying heights and densities which can soften, screen, enhance and provide a natural, living contrast to the built environment.
Trees have the ability to reinforce the local identity and character of a place. In addition, the natural and cultural heritage values of certain trees represent an important depth of meaning and history of the landscape. Due to their longevity, trees provide recognisable landmarks that link generations.
Trees impart a distinctive character to the Region. The beauty that trees add to any landscape is especially appreciated in urban settings. Trees can soften harsh urban environments; they enrich the aesthetic experience of the area and establish a visual harmony and continuity along streets.
5. Economic
A properly maintained urban forest is an investment that appreciates in value. While there are various opinions as to the economic value of a tree, all estimates support the basic contention that a tree's value far exceeds the costs of planting and maintaining it.
Direct savings can be achieved through lower energy costs associated with summer shade.
Indirect economic benefits accrue from health and productivity benefits and reduced expenditure on stormwater management. A well maintained urban forest is a significant factor in promoting community prosperity and in attracting tourism and investment.
Trees can enhance property values with trees enhancing the marketability of a home.
Community Consultation and Education
It’s important to introduce public awareness to highlight the responsibilities of residents and the region on the questions of planting and maintenance of public street trees and protection of natural environments needs to be undertaken.
This will commence with placing this Draft Street Tree Management Policy out on public exhibition seeking community comment and input into its development. Community consultation will also include future articles placed from time to time (quarterly) in the regions community notices in the local newspaper and Council’s newsletter. The articles should include all aspects of street tree planting and maintenance programs and activities, including community responsibility and relevant Council regulations and policies.
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28 May 2019 |
9 Motion of which Notice has been Given
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DOCUMENT NUMBER |
303766 |
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REPORTING OFFICER |
Abb McAlister, Mayor |
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AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
The following Notice of Motion signed by Councillor Abb McAlister (Mayor) was submitted on 17 May, 2019.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 28 May, 2019:
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Council investigate the feasibility of extending the Cootamundra indoor pool weekend operating hours. |
Note from Councillor
I have had representations from members of the Cootamundra community in relation to the current Cootamundra indoor swimming pool weekend operational hours. The current hours of 9:00am to 12:00pm prove difficult to accommodate fulltime workers as potential pool users as Saturday mornings are traditionally spent attending to domestic tasks and undertaking sporting commitments.
To substantiate an adjustment to the pool’s the current budget by extending weekend operating hours, pool staff will be asked provide statistics for the number of pool users attending the facility during a nominated trial period against previous attendance statistics. This report will be provided under separate cover.
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28 May 2019 |
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DOCUMENT NUMBER |
304130 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Mark Ellis, Acting General Manager |
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The Questions with Notice from Councillors and related responses from Council officers be noted.
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Questions with Notice
The following questions with notice from Councillors have been received with the responses from Council officers provided respectively:
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Leigh Bowden – Please describe Council’s Recovery/Resilience Plan. |
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Response from Council Officer – Information on Council’s Recovery/Resilience Plan will take some time to collate. With the approval of Cr McAlister (Mayor) the information can be provided and discussed at a nominated future Councillor Workshop. |
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Leigh Bowden – What components are covered in Council’s Disaster Plan? |
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Response from Council Officer – Information on Council’s Recovery/Resilience Plan will take some time to collate. With the approval of Cr McAlister (Mayor) the information can be provided and discussed at a nominated future Councillor Workshop. |
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