Business Paper
Ordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00pm, Tuesday 30th April, 2019
Administration Centres: 1300 459 689 |
Ordinary Council Meeting Agenda |
30 April 2019 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Alby Schultz Meeting Centre, Cootamundra on:
Tuesday, 30th April, 2019 at 6:00pm
The agenda for the meeting is enclosed.
Phil McMurray
Acting General Manager
Ordinary Council Meeting Agenda |
30 April 2019 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 26 March 2019
5.2 Minutes of the Extraordinary Meeting of Council held on Wednesday 17 April 2019
6.1 Mayoral Minute - Councillor Engagement
8.1.2 Draft Code of Meeting Practice
8.1.3 Wallendbeen Memorial Hall s.355 Committee Membership
8.1.4 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes & Membership
8.1.5 Cootamundra Showground Users Group Section 355 Committee Membership
8.1.6 Cootamundra Showground Users Group s.355 Committee Meeting Minutes
8.1.7 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes
8.1.8 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes
8.1.9 RV Friendly Town Application Cootamundra.
8.1.10 ALGWA Confernece 2019 Report
8.2.1 Monthly Major Projects Program Report
8.2.2 Investment Report - March 2019
8.2.3 Monthly Finance Report for March 2019
8.3.1 Final Tourism and Economic Development Strategy
8.3.2 Nextwave Youth Film Workshops
8.4 Development, Building and Compliance
8.4.1 Development Applications Approved March, 2019
8.4.2 Cootamundra LEP 2013 Proposed Amendment 7 - Deferment of Item 8
8.6.1 Gundagai Water Restrictions
8.7.1 Civil Works Report - April 2019
8.7.2 Nangus Water Supply Scheme
8.7.3 Plant Replacement - Backhoe
8.7.4 Cootamundra Watermains Replacement
8.10 Waste, Parks and Recreation
8.10.1 Waste Site Assessment Report
8.10.2 Cootamundra CBD Street Furniture Colour Scheme
9 Motion of which Notice has been Given
9.1 Notice of Motion - Financial Assistance Grants
9.2 Notice of Motion - Council Develop a Civic Events and Ceremonial functions Policy
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
Adjournment FOR OPEN FORUM (Open forum will be conducted at this time)
RESUMPTION OF COUNCIL MEETING
30 April 2019 |
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Ordinary Meeting of Council held on Tuesday 26 March 2019
|
The Minutes of the Ordinary Meeting of Council held on Tuesday 26 March 2019 be confirmed as a true and correct record of the meeting.
|
Ordinary Council Meeting Minutes |
26 March 2019 |
Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6:00pm, Tuesday 26th March, 2019
Administration Centres: 1300 459 689 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Gundagai
ON Tuesday, 26 March
2019 AT 6:00pm
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan
IN ATTENDANCE: Phil McMurray (Acting General Manager), Susan Gheller (Manager Business), Andrew Brock (Manager Facilities), Glen McAtear (Manager Regulatory Services), Wayne Bennett (Manager Waste, Parks and Recreation Services), Mark Ellis (Manager Civil Works), Tim Swan (Manager Finance and Customer Service)
1 Open Forum
List of Speakers
1. Pip McAlister - Conveyed thanks to Council for installation of the new bridge at Morley’s Creek. She also requested that the grounds surrounding the bridge be tidied. Mrs McAlister further requested that the grounds of Gundagai South Cemetery be cleared, the hedges trimmed and the grounds mowed.
2 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
3 Apology |
Note: An apology was received on behalf of Cr Craig Stewart. Resolution 069/2019 Moved: Cr Dennis Palmer Seconded: Cr Doug Phillips That the apology received from Cr Stewart be accepted and leave of absence granted. Carried |
4 Disclosures of Interest
A significant non- pecuniary interest was received from Cr Penny Nicholson in relation to item 8.1.12 Gundagai Australian National Busking Championships – Request for Sponsorship for the reason that she is a member of the organising committee for the event.
A pecuniary interest was received from Cr Dennis Palmer in relation to item 11.2 Lease of Road Reserve between Lot 5 DP 10928338 and Lots 60, 61 and 62 DP 753604 Cootamundra for the reason that a relative of his owns property in the vicinity of the subject land.
5 Confirmation of Minutes
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 26 February 2019 |
Note: It was noted that the spelling of Lindley Park in the Minutes was incorrect (spelled as Lidley rather than Lindley) Resolution 070/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The Minutes of the Ordinary Meeting of Council held on Tuesday, 26th February, 2019 be confirmed as a true and correct record of the meeting. Carried |
5.2 Minutes of the Extraordinary Meeting of Council held on Monday 25 March 2019 (late item) |
Resolution 071/2019 Moved: Cr David Graham Seconded: Cr Gil Kelly The Minutes of the Extraordinary Meeting of Council held on Monday, 25th March, 2019 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
6.1 Mayoral Minute - Councillor Engagement |
Note: It was noted that the Fees and Charges meeting with Council staff scheduled for 15th March, 2019 did not proceed. Resolution 072/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The information in the Mayoral Minute be received and noted .Carried |
6.2 Country Mayors Association March,2019 Meeting Report |
Resolution 073/2019 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden The Mayoral report on the Country Mayors Association (CMA) meeting held 8th March, 2019, and the Minutes of that meeting attached to the report be received and noted. Carried |
7 Reports from Committees
Nil
8 General Manager’s Report
8.1 Corporate Services Directorate
8.1.1 Investment Report - February 2019 |
Resolution 074/2019 Moved: Cr David Graham Seconded: Cr Doug Phillips The Investment Report as at 28 February 2019, attached to the report, be received and noted. Carried |
8.1.2 Monthly Finance Report for - Febuary 2019 |
Resolution 075/2019 Moved: Cr Doug Phillips Seconded: Cr Charlie Sheahan The Monthly Finance Report for February 2018, attached to the report, be received and noted. Carried |
8.1.3 Monthly Major Projects Program Report |
Resolution 076/2019 Moved: Cr Leigh Bowden Seconded: Cr Dennis Palmer 1. The attached Grants Program Management Schedule on the projects status be received and noted. 2. The recommended changes to the project budgets as listed be adopted. Carried |
8.1.4 Draft Code of Conduct |
Resolution 077/2019 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan 1. The following three(3) bespoke draft Codes of Conduct attached to the report be adopted: (a) Code of Conduct for Councillors (b) Code of Conduct for Staff (c) Code of Conduct for Delegates and Committee Members 2. The draft Code of Conduct Procedures attached to the report be adopted. 3. The following members of the Regional Code of Conduct Review Panel be appointed to Council’s panel of conduct reviewers: Andrew Hedges, Andrew Patterson, Atousa Khadem, Roger North, Rhonda Stein, Peter Bascomb, Gavin Cater, Chris Gallagher, Corey Courtemanche, Elsie Coetzee, Gabrielle Sulllivan, Kath Roach, Kathy Thane, Peta Tumpey, Robert, Lorraine Lopich and Sean Lee Carried |
8.1.5 ALGA National General Assembly 2019 |
Resolution 078/2019 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden The Mayor and General Manager be Council’s delegates to attend the ALGA National General Assembly being held in Canberra 16th – 19th June, 2019. Carried |
8.1.6 Information Bulletin |
Resolution 079/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden The correspondence contained within the Information Bulletin be received and noted. Carried |
8.1.7 Cootamundra Showground Users Group Section 355 Committee Composition and Operation |
Resolution 080/2019 Moved: Cr Gil Kelly Seconded: Cr Charlie Sheahan 1. The Cootamundra Showground Users Group Section 355 Committee comprise one member and one alternate member from each user group. 2. The seven current user groups be invited to submit their nomination for membership (and alternate membership) in accordance with 1 above. 3. The Acting General Manager appoint an appropriate staff member to the role of Chairperson of The Cootamundra Showground Users Group Section 355 Committee on a temporary basis. 4. A Master Plan for the Showground be prepared by Council Officers, in conjunction with the s.355 Committee, including the provision of a Caretaker’s Cottage. 5. A report be prepared and submitted to Council within 3 months on the status of the matters detailed in the report. Carried |
8.1.8 The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes |
Resolution 081/2019 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 13 February 2019, attached to the report be received and noted. Carried |
8.1.9 The Cootamundra Showground Users Group s.355 Committee Meeting Minutes and Membership |
Resolution 082/2019 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly 1. The Minutes of the Cootamundra Showground Users Group s.355 Committee meeting held on 20 February 2019, attached to the report be received and noted. 2. John Collins and Joan Collins be endorsed as the representatives of the Cootamundra Antique Motor Club on the Showground User Group s.355 Committee. 3. The request for installation of the new sign for the Showground front gate be referred to the appropriate Council officer. Carried |
8.1.10 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes and Membership |
Resolution 083/2019 Moved: Cr Charlie Sheahan Seconded: Cr Dennis Palmer 1. The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee ordinary meeting held on 28 February 2019, attached to the report, be received and noted. 2. Lorna Nixon be endorsed as a member of the Stockinbingal Ellwood’s Hall s.355 Committee. 3. Council Officers investigate: (a) The location of the boundary fence between Ellwood’s Hall and the Pub and in the event that it is determined that the boundary fence is not located on the correct alignment, Council officers mediate the relocation of the fence. (b) The water leakage from the adjoining hotel property onto the Hall property. .Carried |
8.1.11 Wallendbeen Memorial Hall s.355 Committee Membership |
Resolution 084/2019 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly 1. The Wallendbeen Memorial Hall s.355 Committee be advised that membership of the committee is not to exceed 12 in accordance with the Section 355 Committees Management Manual. 2. The Wallendbeen Memorial Hall s.355 Committee be requested to submit the amended proposed membership in accordance with 1 above. Carried |
8.1.12 Gundagai Australian National Busking Championships - Request for Sponsorship |
Note: Having disclosed a significant non-pecuniary interest in this item, Cr Nicholson left the meeting during discussion and voting. Resolution 085/2019 Moved: Cr Doug Phillips Seconded: Cr David Graham Recommendation The request for sponsorship of $4000 for the Gundagai Australian National Busking Championship be included for consideration in the 2019/20 budget. Carried Note: Cr Nicholson returned to the meeting at this stage |
8.1.13 Council Meeting Action Report |
Resolution 086/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden 1. The updated Council Meeting Action Report, attached to the report, be received and noted. 2. The Council Meeting Action Report be updated prior to the next meeting to include the following: · Status of Turners Lane Development · Inclusion of Airport Land and Pioneer Park in RV Friendly Application · Investigation of potential land purchase in Scott Avenue Carried |
8.2 Development and Community Services Directorate
8.2.1 Development Applications Approved February 2019 |
Resolution 087/2019 Moved: Cr David Graham Seconded: Cr Dennis Palmer The information on Development Applications Approved in February 2019 be noted. Carried |
8.2.2 Library Quarterly Report - March, 2019 |
Resolution 088/2019 Moved: Cr Gil Kelly Seconded: Cr David Graham The Library Quarterly Report to March, 2019 be received and noted. Carried |
8.3 Operations Directorate
8.3.1 March Operations Report |
Resolution 089/2019 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden The Operations Update Report and Works Program for the month of March, 2019 attached to the report be received and noted. Carried |
8.4 Asset Management Directorate
8.4.1 Stockinbingal Sewage Scheme |
Resolution 090/2019 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden 1. Council adopt a pressure sewage collection system combined with a package IDEA type treatment plant as the preferred scheme to deliver a sewerage scheme for Stockinbingal Village. 2. NSW Public Works Advisory be invited to prepare a proposal for a concept design incorporating an optional PV arrangement to offset power costs and with the provision for future chlorine treatment should Council wish to supply treated effluent for irrigation purposes within the village. Carried |
8.4.2 Stronger Communities Fund Major Projects - Stormwater Improvements-Progress Report and Establishment of Cootamundra Floodplain Management Committee |
Resolution 091/2019 Moved: Cr Dennis Palmer Seconded: Cr Penny Nicholson 1. Councillor Phillips be nominated as Chairperson of the Cootamundra Floodplain Management Committee, with Councillor Sheahan nominated as the alternate Chairperson. 2. Expressions of Interest be invited for three (3) community members from Cootamundra to participate on the Cootamundra Floodplain Committee. Carried |
8.4.3 Cootamundra-Gundagai Regional Council Plant Replacement Program |
Resolution 092/2019 Moved: Cr Doug Phillips Seconded: Cr Penny Nicholson 1. The plant and fleet replacement program attached to the report be adopted. 2. The potential sale of the 12 seater bus be deferred for further investigation into alternate uses for the bus. Carried |
8.4.4 Gundagai Sewage Treatment Plant Update |
Resolution 093/2019 Moved: Cr Doug Phillips Seconded: Cr Gil Kelly 1. Council notes the matters addressed at the meeting, the current status of the project, and the proposed future directions. 2. Council endorse the actions of the Acting General Manager in signing a Funding Deed for the State Government contribution of $10M. Carried |
9 Motion of which Notice has been Given
Nil
10 Questions with Notice
Nil
3 Confidential Items
11.1 Closed Council Report (late item) |
Resolution 094/2019 Moved: Cr Gil Kelly Seconded: Cr Leigh Bowden 1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public. 11.2 Lease of Road Reserve Between Lot 5 DP10928338 and Lots 60,61 & 62 DP753604 Cootamundra Provisions for Confidentiality Section 10A (2) (g) – The Confidential Report contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. Public Interest It was considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community..
Carried |
11.2 Lease of Road Reserve Between Lot 5 DP10928338 and Lots 60,61 & 62 DP753604 Cootamundra (late item) |
Note: Having disclosed a pecuniary interest in this item Cr Palmer left the meeting during discussion and voting. Resolution 095/2019 Moved: Cr Doug Phillips Seconded: Cr David Graham Council enter into a five (5) year lease of unused public road ‘Netherleigh Lane’ (Lot 5 DP 10928338 and Lots 60, 61 & 62 DP 753604) with the owner of ‘Netherleigh’, 294 Netherleigh Lane Cootamundra in accordance with Section 153 of the Roads Act 1993 for an annual fee of $145.00. Carried |
11.3 Resumption of Open Council Meeting
Resolution 096/2019 Moved: Cr Gil Kelly Seconded: Cr Charlie Sheahan The Open Council meeting resume. Carried |
11.4 Announcement of Closed Council Resolutions
Note: The Chairperson announced the resolutions made in Closed Council.
The Meeting closed at 8.16pm.
The Minutes of this meeting were confirmed at the Ordinary Council Meeting held on 30th April, 2019.
................................................... ...................................................
CHAIRPERSON GENERAL MANAGER
30 April 2019 |
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
1. Minutes of the Extraordinary Meeting of Council held on Wednesday 17 April 2019
|
The Minutes of the Extraordinary Meeting of Council held on Wednesday 17 April 2019 be confirmed as a true and correct record of the meeting.
|
Ordinary Council Meeting Agenda |
30 April 2019 |
Minutes Extraordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00PM, Wednesday 17th April, 2019
Administration Centres: 1300 459 689 |
MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council
Meeting
HELD AT THE Alby
Schultz Meeting Centre, Cootamundra
ON Wednesday, 17 April
2019 AT 6:00PM
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan
IN ATTENDANCE: Mr Adrian Barwick (Williamson Barwick Lawyers), Mr Evan Hutchings (Executive Project Manager)
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
2 Apologies
Note: An apology was received on behalf of Councillor Craig Stewart.
Resolution 097/2019 Moved: Cr Gil Kelly Seconded: Cr Leigh Bowden The apology received from Cr Stewart be accepted and leave of absence granted. Carried |
3 Disclosures of Interest
Nil.
4 Confidential Items
4.1 Closed Council Report |
Resolution 098/2019 Moved: Cr Gil Kelly Seconded: Cr Leigh Bowden 1. Items 4.2, 4.3 and 4.4 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 4.2, 4.3 and 4.4 be withheld from the press and public. 4.2 Mayoral Minute - General Managers Contract of Employment Provisions for Confidentiality Section 10A (2) (a) – The Confidential Report contains personnel matters concerning particular individuals (other than councillors). Public Interest N/A. 4.3 Mayoral Minute - Interim General Manager Arrangements Provisions for Confidentiality Section 10A (2) (a) – The Confidential Report contains personnel matters concerning particular individuals (other than councillors). Public Interest N/A. 4.4 Mayoral Minute - Recruitment of General Manager Provisions for Confidentiality Section 10A (2) (a) – The Confidential Report contains personnel matters concerning particular individuals (other than councillors). Public Interest N/A. Carried |
4.2 Mayoral Minute - General Managers Contract of Employment |
Resolution 099/2019 Moved: Cr Doug Phillips Seconded: Cr David Graham Note: Mr Adrian Barwick of Williamson Barwick Lawyers addressed Council in relation to this matter. Recommendation 1. Council notes the confidential legal advice regarding the employment of the General Manager; 2. Council resolves to terminate the employment of the General Manager, to take effect 18 April 2019; 3. Council authorises and empowers the Mayor to write to the General Manager to terminate his employment, to take effect 18 April 2019; 4. In furtherance of 3 above, the Mayor is authorised and empowered to seek the assistance of legal representatives of Council. Carried |
4.3 Mayoral Minute - Interim General Manager Arrangements |
Resolution 100/2019 Moved: Cr David Graham Seconded: Cr Penny Nicholson Council appoints, with immediate effect upon the termination of the employment of the General Manager on 18 April 2019, Mr Phil McMurray to act in the vacant position of General Manager until 31 October 2019 or some other date as is resolved by Council from time to time. Carried |
4.4 Mayoral Minute - Recruitment of General Manager |
Resolution 101/2019 Moved: Cr Charlie Sheahan Seconded: Cr Doug Phillips The following recruitment companies be invited to submit proposals, including quotations, for the recruitment of the General Manager: · Blackadder Associates · Local Government NSW Management Solutions · McArthur Management Services Carried |
4.5 Resumption of Open Council Meeting
Resolution 102/2019 Moved: Cr Leigh Bowden Seconded: Cr Charlie Sheahan The Open Council meeting resume. Carried |
The Meeting closed at 7.33pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 30 April 2019.
................................................... ...................................................
CHAIRPERSON GENERAL MANAGER
DOCUMENT NUMBER |
300060 |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
REPORTING OFFICER |
Abb McAlister, Mayor |
Nil |
So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes. These Minutes will also include copies of relevant correspondence received by me.
The information in the Mayoral Minute be received and noted. |
26th March, 2019
Cr Sheahan, Phil McMurray (Acting General Manager) and I attended an Energy and Innovation conference hosted by Riverina Eastern Regional Organisation of Councils (REROC) Meeting in Wagga Wagga.
27th March, 2019
Cr’s Bowden and Nicholson attended a Riverina Regional Library meeting in Wagga Wagga.
28th March, 2019
Cr Bowden attended the Ellwood’s Hall s.355 Committee meeting.
29th March, 2019
Cr Bowden attended the Rainbow on the Plains reception in Hay.
1st April, 2019
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson, Phillips, Sheahan and Stewart, Phil McMurray (Acting General Manager) I attended a Councillor workshop with senior Council staff.
2nd April, 2019
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson, Phil McMurray (Acting General Manager) and I attended a site meeting for the new Gundagai Sewage Treatment Plant with representatives from Department of Public Works.
Cr Graham and I attended a Softwoods Working Group Meeting in Tumut.
4th April, 2019
Phil McMurray (Acting General Manager) and I attended a Riverina Eastern Regional Organisation of Councils (REROC) in Wagga Wagga.
Cr Palmer (Deputy Mayor) attended the Wallendbeen Baldry Shield Small School’s Sports Day.
Cr Bowden and Nicholson attended the Annual Local Government Women’s Association Conference in Liverpool.
4th April, 2019 continued.
Cr Sheahan attended a Cootamundra Tourism Action Committee
5th April, 2019
Cr Sheahan and Phil McMurray attended the Access and Inclusion Committee meeting in Cootamundra.
I attended REROC interviews for a temporary Chief Executive Officer.
9th April, 2019
Phil McMurray (Acting General Manager) and I met with representatives from Paramount Concrete Constructions.
10th April, 2019
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Nicholson, Phil McMurray (Acting General Manager) and I attend a Civic Mayoral Reception to celebrate the Bravery Award posthumously awarded to Yarri and Jacky Jacky for their efforts in saving 69 members of the Gundagai community in the great flood of 1852.
11th April, 2019
Cr’s Bowden, Nicholson and I attended the opening of the Lindley Park playground in South Gundagai.
15th April, 2019
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson, Phillips, Sheahan and Stewart, Phil McMurray (Acting General Manager) and I attended a Councillor workshop with senior Council staff.
16th April, 2019
Cr Palmer (Deputy Mayor) and Phil McMurray (Acting General Manager) and I attended a meeting at Cootamundra Country Club with representatives from NSW Golf to discuss the inclusion of Cootamundra golf course’s inclusion in the NSW golf circuit for the season 2020/21.
18th April, 2019
Phil McMurray (Acting General Manager) and I attended a REROC meeting in Wagga Wagga.
Cr’s Bowden and Sheahan attended a Cootamundra Tourist Action s.355 Committee meeting.
19th April, 2019
Cr’s Kelly, Sheahan and I attended a Fees and Charges meeting with Council staff.
25th April, 2019
Cr’s Graham, Nicholson and I attended the dawn ANZAC Commemoration service in Gundagai where Cr Nicholson laid a wreath on behalf of Council.
Cr Kelly attended the dawn ANZAC Commemoration service in and laid a wreath on behalf of Council.
Cr Stewart attended the ANZAC Commemoration service in Wallendbeen and laid a wreath on behalf of Council.
Cr Nicholson and I attended the ANZAC Commemoration service in Gundagai where I laid a wreath on behalf of Council.
Cr Palmer (Deputy Mayor) attended the ANZAC Commemoration service in Cootamundra where he laid a wreath on behalf of Council.
Cr Bowden attended the ANZAC Commemoration service in Stockinbingal and laid a wreath on behalf of Council.
29th April, 2019
Cr Dennis Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson, Phillips, Sheahan and Stewart, Phil McMurray (Acting General Manager) and I attended a Workshop with Senior Council Staff.
30 April 2019 |
Nil
30 April 2019 |
DOCUMENT NUMBER |
297487 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
To comply with Section 440AAB of the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
To comply with the Code of Conduct. |
|||
Nil |
The Staff holding the positions listed in table A in the report be classified as designated persons for the purposes of completion of disclosures in accordance with the Code of Conduct. |
Introduction
Section 440AAB of the Local Government Act, 1993 prescribes the following:
(1) The general manager must keep a register of returns disclosing interests that are required to be lodged with the general manager under a code of conduct.
(2) Returns required to be lodged with the general manager must be tabled at a meeting of the council, being the first meeting held after the last day specified by the code for lodgement, or if the code does not specify a day, as soon as practicable after the return is lodged.
Returns are required to be completed by individuals who are classified as ‘designated persons’ (as defined in the Code of Conduct).
Discussion
At its ordinary meeting on 26th March, 2019, Council adopted its new code of conduct which is based on the model prescribed by the office of local government.
Previously the obligations for staff completing the Annual Pecuniary Interest Returns was detailed in the Local Government (General) Regulation 2005. These provisions are now contained in the Code of Conduct. The Code of Conduct specifies the types of interests that must be disclosed by Councillors or a designated person. It also highlights those interests that do not have to be disclosed.
In the case of Cootamundra-Gundagai Regional Council, designated persons include:
· The General Manager
· Deputy General Manager
· Section Managers
· Staff members who exercise functions (such as regulatory functions or contractual functions) that, in their exercise, could give rise to a conflict between the person’s duty as a member of staff or delegate and the person’s private interest.
Accordingly Council is required to determine the positions within the organisation that fall within one of the four categories listed above. The staff holding those positions would therefore be determined to be designated persons. A list of those positions is detailed below:
Table A |
General Manager |
Deputy General Manager |
Manager Civil Works |
Manager Community and Culture |
Manager Regulatory Services |
Manager Finance and Customer Service |
Manager Development, Building and Compliance |
Manager Business |
Manager Technical Services |
Manager Assets |
Manager Waste, Facilities and Recreation Services |
Manager Facilities |
Procurement Officer |
Ranger/ Regulatory Officer |
Ranger |
Environmental Health and Building Surveyor |
Health & Building Surveyor and Project Officer |
Town Planner |
Environmental Health and Compliance Officer |
Assets Accountant |
30 April 2019 |
DOCUMENT NUMBER |
300972 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Susan Gheller, Manager Business |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
To comply with Sections 360 and 361 of the Local Government Act, 1993. |
|||
POLICY IMPLICATIONS |
The Code of Meeting Practice is to be in accordance with the Model prescribed by the Office of Local Government. |
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1. Draft code of meeting practice ⇩ |
1. The draft Code of Meeting Practice attached to the report be placed on public exhibition for a period of not less than 28 days, with members of the community invited to comment on the draft Code for a period of not less than 42 days from the commencement of the public exhibition period. 2. Following 1 above, a report, including any submissions received, be prepared and submitted to the June, 2019 Ordinary Meeting of Council. |
Introduction
Up until this time councils were required to develop their own Codes of Meeting Practice. Such Codes were required to include the provisions included in the Local Government (General) Regulation, 2005 (the Regulation). Amendments made to the Local Government Act, 1993 (LGA) in August 2016 provide for a Model Code of Meeting Practice to be prescribed by the Regulation.
Discussion
The Office of Local Government has subsequently developed and prescribed a Model Code of Meeting Practice. The Model Code incorporates mandatory provisions prescribed by the Regulation. A draft Code of Meeting Practice for CGRC has been developed and includes all of these Mandatory provisions. The Model Code also provides non-mandatory provisions. Following a workshop with Councillors, a number of these non-mandatory provisions have been included in the draft Code of Meeting Practice attached to this report.
Before adopting a new Code of Meeting Practice, under s361 of the LGA, Council is required to exhibit the draft Code of Meeting Practice for at least 28 days and provide members of the community at least 42 days in which to comment on the draft Code.
Should Council resolve to place the draft Code on public exhibition in accordance with the recommendation of this report, it is intended that a subsequent report on the outcomes of the public exhibition be submitted to the Ordinary Council Meeting in June, 2019.
30 April 2019 |
DOCUMENT NUMBER |
301544 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
Compliance with the Section 355 Committees Management Manual. |
|||
Nil |
Membership of the Wallendbeen Memorial Hall s.355 Committee, comprising of 12 members as detailed in the report, be endorsed. |
Introduction
At its ordinary meeting on 26th March, 2019 Council considered nominations for membership of the Wallendbeen Memorial Hall s.355 Committee and resolved as follows:
1. The Wallendbeen Memorial Hall s.355 Committee be advised that membership of the committee is not to exceed 12 in accordance with the Section 355 Committees Management Manual.
2. The Wallendbeen Memorial Hall s.355 Committee be requested to submit the amended proposed membership in accordance with 1 above.
On being advised of Council’s resolution the Wallendbeen Memorial Hall s.355 Committee have notified Council of their proposed membership to comply with the s.355 Management Manual by not exceeding 12 members as follows:
Chairperson: Al Baldry
Vice Chairperson: Tom Allen & Phil McGeoch
Sec/Treasurer: Marcia Thorburn
Other Members: Greg Hines, Toby Bassingthwaite, Ken Thorburn, James Baldry, Michael Baldry, Michael Wilkinson, Ken Clark, and Natalie Wilkinson.
30 April 2019 |
DOCUMENT NUMBER |
300966 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Ellwood's Hall Meeting Minutes 28 March 2019 ⇩ |
1. The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee meeting held on 28 March 2019, attached to the report, be received and noted. 2. The appointment of the members detailed in the report be endorsed. |
Introduction
The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee meeting held on 28th March, 2019, are submitted for the information of Council.
Discussion
The Committee has gone through some recent membership changes, and as such have provided Council with the updated membership details, as follow:
Acting Chairperson/Secretary: Lorna Nixon
Treasurer: Allan Pether
Booking Officer: Rosalie Dale
Other Members: Steven Neave, Keith Turner, Kim Lee,
New Members: Carmel Payne, Russell Vincent
30 April 2019 |
DOCUMENT NUMBER |
301703 |
||||||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
||||||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
||||||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
||||||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
||||||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
||||||
POLICY IMPLICATIONS |
To comply with the s.355 Committees Management Manual. |
||||||
Nil |
1. The following people be endorsed as members of the Cootamundra Showground Users Group s.355 Committee: APH&I – David Manwaring, Cootamundra & District Machinery Restoration Society – Rodrick Jones, Cootamundra Pony Club – Paul Clancy, Cootamundra Kennel Club – Siobhan Collins, Cootamundra Antique Motor Club – John Collins, Cootamundra Harness Racing Club – Rebecca Medhurst, Riding for the Disabled – Trish Taylor. 2. The following people be endorsed as alternate members of the Cootamundra Showground Users Group s.355 Committee: APH&I – Darren Absolon, Cootamundra & District Machinery Restoration Society – TBA at a later meeting, Cootamundra Pony Club – Alice Crawford, Cootamundra Kennel Club – Peter Collins, Cootamundra Antique Motor Club – Joan Collins, Cootamundra Harness Racing Club – Crystal Bell, Riding for the Disabled – Doreen O’Connor. |
Introduction
At its meeting on 26th March, 2019 Council considered a report on the operation and membership of the Cootamundra Showground Users Group s.355 Committee and resolved, in part as follows:
1. The Cootamundra Showground Users Group Section 355 Committee comprise one member and one alternate member from each user group.
2. The seven current user groups be invited to submit their nomination for membership (and alternate membership) in accordance with 1 above.
Discussion
Subsequent to that resolution the seven user groups have provided details of their proposed members and alternate members, as follows:
User Group |
Nominated Member |
Nominated Alternate Member |
APH&I |
David Manwaring |
Darren Absolon |
Cootamundra & District Machinery Restoration Society |
Roderick Jones |
TBA |
Cootamundra Pony Club |
Paul Clancy |
Alice Crawford |
Cootamundra Kennel Club |
Siobhan Collins |
Peter Collins |
Cootamundra Antique Motor Club |
John Collins |
Joan Collins |
Cootamundra Harness Racing Club |
Rebecca Medhurst |
Crystal Bell |
Riding for the Disabled |
Trish Taylor |
Doreen O’Connor |
It is recommended that the members and alternate members nominated by the respective user groups be endorsed.
Upon Council endorsing the membership of the committee, an Annual General Meeting will be arranged.
30 April 2019 |
DOCUMENT NUMBER |
300969 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Showground Users Group Meeting Minutes 20 March 2019 ⇩ |
1. The Minutes of the Cootamundra Showground Users Group s.355 Committee meeting held on 20th March, 2019, attached to the report be received and noted. 2. Council consider the Committee recommendation included in the report. |
Introduction
The attached Minutes of the Cootamundra Showground Users Group s.355 Committee meeting held on 20th March, 2019, are submitted for the information of Council.
Committee Recommendations to Council
In the minutes of the Committee dated 20th March, 2019, the Committee has recommended that Council look into “Solar Grants” with the next Community Grant becoming available as of 2nd April, 2019”.
30 April 2019 |
DOCUMENT NUMBER |
300961 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. CTAG Minutes 7 March 2019 ⇩ 2. CTAG Minutes 4 April 2019 ⇩ |
The Minutes of the Cootamundra Tourism Action Group s.355 Committee meetings held on 7th March, 2019 and 4th April, 2019, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Cootamundra Tourism Group s.355 Committee held on 7th March, 2019 and 4th April, 2019 are submitted for the information of Council.
30 April 2019 |
DOCUMENT NUMBER |
300962 |
|||
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Muttama Creek Regeneration Group Minutes 4 March 2019 ⇩ |
The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 4th March, 2019, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 4th March, 2019 are submitted for the information of Council.
30 April 2019 |
DOCUMENT NUMBER |
301461 |
|||||
REPORTING OFFICER |
Linda Wiles, Public Relations Officer |
|||||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||||
1. RV Friendly Town Application Cootamundra ⇩ |
The revised RV Friendly Town Assessment Form attached to the report be approved for submission and forwarded to Campervan & Motorhome Club of Australia Limited (CMCA) for assessment. |
Introduction
Following discussion held at the March, 2019 Ordinary Council Meeting, Council has altered its application to the Campervan and Motorhome Club of Australia (CMCA) to have Cootamundra included in the Recreational Vehicle Friendly Town program.
Discussion
Recommendation was made to include land within the Airport on Yass Road, Cootamundra and land within Pioneer Park on Back Brawlin Road, Cootamundra as Short Term Parking options located close to the CBD.
30 April 2019 |
DOCUMENT NUMBER |
301803 |
|||
REPORTING OFFICER |
Leigh Bowden, Councillor |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
1. The report by Councillors Bowden and Nicholson in relation to the Women in Local Government Forums be received and noted. 2. Council prepares a report on the implications of implementing 10 days paid domestic violence leave for Council staff. 3. Council considers sending senior female staff, in addition to female Councillors, to ALGWA Conferences, with the intention of encouraging female representation and leadership in CGRC LGA. |
Introduction
Councillors and staff attend conferences, forums and meetings as part of their functions and development, and as such, a report is to be submitted to Council for the purpose of providing information on their attendance.
Discussion
All three of the events listed above were designed for female leaders in local government (elected members and senior staff) to step away and come together, enabling dialogue around women in leadership, female representation and key issues in local government.
The line-up of speakers was impressive. They included Leigh Sales, Cr Linda Scott, Ruth McGowan, Jessica Rowe, AM, Avril Henry, Chloe Esposito OAM and many more.
Many issues were discussed over the five days of the three events. We have chosen to focus on two: domestic violence and women in leadership roles in local government.
In her introduction to the Wagga forum, Cr Vanessa Keenan spoke of the continuing low numbers of women in leadership (women still make up only about 27% of elected members in NSW) and of the issues impacting women. She stressed the need to have more women in leadership roles, particularly to combat the biggest crime issue which faces our communities – domestic violence. She suggested that domestic violence was a result of “everyday sexism” which needs to be called out.
Ruth McGowan stated that at the current rate it would take 144 years for there to be gender equity in local government. The “normal” status is often unequal. We need to ask, “Where are the women?” and “What impact will this decision have on women?” Women work for safe, happy, healthy communities. “Roads, rates and rubbish are just things”. “Roads, rates and rubbish” is the male view of local government and perpetuates the lack of representation of women.
Sandie Northern of the United Services Union (USU) spoke of the USU campaign to address domestic violence and the role local government can play in domestic violence prevention. One out of every six women experiences domestic violence. One woman is killed every week as a result of domestic violence.
On average it costs a woman $18,250 to leave a violent relationship: this includes costs such as doctor’s visits, counselling, court appointments, moving, children changing schools. Every single local government offers domestic violence leave but to be effective there needs to be paid domestic violence leave. The minimum advocated by USU is 10 days. Australian Local Government Women’s Association (ALGWA) promotes 20 days.
RECOMMENDATION
Council prepare a report on the implications of implementing 10 days paid domestic violence leave for Council staff.
ALGWA is a national non-political
organisation, founded in 1951 to encourage and support
women involved in Local Government, both elected
representatives and staff members.
ALGWA is committed to improving gender equality in Local
Government. The annual ALGWA Conference provides the opportunity for women to
discuss and share how to survive and thrive in a male dominated environment.
Resilience, ie “bouncing forward”, was a key theme of this
year’s conference. While only 27% of elected representatives are women,
women general managers make up only 14% of all general managers in NSW. Women
are 50% of the population and need to be represented accordingly.
RECOMMENDATION
Council consider sending senior female staff, in addition to female Councillors, to ALGWA Conferences, with the intention of encouraging female representation and leadership in CGRC LGA.
30 April 2019 |
DOCUMENT NUMBER |
302111 |
|||
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Minutes - Access and Inclusion Advisory Committee - 5 April 2019 ⇩ 2. Michael McCormack - Budget delivers Roads to Recovery for Cootamundra-Gundagai Region ⇩ 3. Steph Cooke condemns planned activist attack on our farmers ⇩ 4. Steph Cooke - FuelCheck app could help save money at the bowser ⇩ 5. Correspondence APH&I ⇩ 6. NOI Letter to Owner - Old Gundagai Gaol. ⇩ 7. Old Gundagai Gaol - Proposed SHR Curtilage ⇩ |
The correspondence attached to the Information Bulletin be received and noted. |
Introduction
Correspondence received by Council is provided for the information of Council.
Ordinary Council Meeting Agenda |
30 April 2019 |
Minutes Access and Inclusion Committee Meeting
Alby Schultz Meeting Centre, Cootamundra
9:00am, Friday 5th April, 2019
Administration Centres: 1300 459 689 |
MINUTES OF Cootamundra-Gundagai Regional Council
Access and Inclusion Committee
Meeting
HELD AT THE Alby
Schultz Meeting Centre, Cootamundra , Council Chambers, Gundagai
ON Friday, 5 April
2019 AT 9:00am
PRESENT: Cr Charlie Sheahan (Chairperson) Lin Chaplin and Paula Maher.
IN ATTENDANCE: Miriam Crane, Shelley Liehr, Steve Lowe, Phillip McMurray and Tim Morris.
1. 1 Apologies
Irene Booby, Narelle Gilholme, Robert Gilholme, Narelle Nibbs and Marjorie Taprell.
2. 2 Reports
3. 2.1 Advisory Committee Administration |
Note: Charlie welcome members of the Committee and explained the legislative importance of the Committee. Phil explained the current context of Council and the large number of projects on Council’s books for completion in a short period of time. Recommendation For the information of the Advisory Committee. |
4. 2.2 New adventure playgrounds designs, presentation by Tim Morris |
Note: Tim presented a report on the major playground projects. Ideas from the Committee was that a liberty swing could be added later. Also a more supportive seat on the cableway. Rob Seymour (playground consultant) joined via phone: · Rob expressed concerns that a more supportive seat may not be used by all children. Rob to investigate a middle approach which offers some support yet is widely usable/attractive. · Friendship swing to be incorporated in 3 bay swings. The Committee prefers carousel 1 over the proposed Tipi carousel. Bigger pieces are preferred with small sound based equipment in addition. Recommendation Further investigation to be completed by the playground consultant as per the Committees recommendations. |
5. 2.3 Disability access equipment for Cootamundra heated Pool |
Recommendation Lin will contact Andrew to ascertain quotes and pricing information ahead of an application for funding. Miriam to assist with application early May. |
6. 2.4 Meeting Times/ Dates and Venue |
Recommendation Meetings are to be held on the last Thursday of the month at 4pm at alternate locations. Monthly in the first instance then bimonthly. |
Date for next meeting is Thursday 30th May at 4pm at 255 Sheridan Street Gundagai.
The Meeting closed at 10.37am.
The minutes of this meeting were confirmed at the Access and Inclusion Committee Meeting held on 30 May 2019.
................................................... ...................................................
CHAIRPERSON GENERAL MANAGER
30 April 2019 |
8.1.12 Election of Councillor Leigh Bowden as an Executive Member of the Australian Local Government Women’s Association NSW Branch
DOCUMENT NUMBER |
302114 |
|||
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Correspondence - ALGWA executive member Leigh Bowden ⇩ |
1. Council congratulate Cr Bowden on her recent election as an ALGWA NSW Branch Executive. 2. Council support Cr Bowden by assisting her to undertake her duties in this elected position not only in her attendance at conferences but also to fulfil her role at the executive and board meetings. |
Introduction
Australian Local Government Women’s Association (ALGWA) is an organisation for women in local government which was established in 1951. The objectives of the association is to support, promote and advocate for women in local government.
The ALGWA holds an annual conference at which election of the ALGWA NSW Branch Executives is held. The tenure of the position of elected executive member is for a period of twelve (12) months. The members of the executive members work collaboratively toward the promotion of ALGWA objectives and are expected to attend a variety of meetings in New South Wales throughout the elected year.
30 April 2019 |
DOCUMENT NUMBER |
301806 |
|||
REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Grants Program Management March, 2019 ⇩ |
1. The Progress Report on Project Status be received and noted. 2. The recommended changes to the project budgets as listed be adopted. |
Introduction
Council is currently managing 110 projects worth $53,030,487. This report provides a monthly update to Councillors as to the progress of the projects. The attached schedule provides a brief update on the status of each of the projects.
Discussion
Budget variances
Project |
Amount |
Commentary / Recommendation |
Stan Crowe Oval Gundagai canteen and change room construction |
$74,147 |
The review has identified $10,700 of staff costs coded to this project that would have been included in the operational budget. As such the budget of this project should have been adjusted to reflect this. A review of the transaction listing has not determined why the project is over budget. Further work is underway to go back to source invoices and check coding. It is believed that the issue is wrongly coded expenditure rather than the project being significantly over budget. There is a $15k contribution from Bendigo Bank that should have been included as well as a resolution of council to contribute an additional $30k. We are following up on both these to verify. |
Project expenditure
The figures used for total expenditure include both actual invoices paid and orders raised in the system but not yet paid (committed expenditure). In some instances there can be a lag in time between the goods being ordered and being physically delivered on site. There can, therefore, be a disconnect between the percentage of budget spent and the percentage of the project completed. From a budget point of view it is important to include both actual and committed expenditure to assist with management of budgets.
30 April 2019 |
DOCUMENT NUMBER |
301930 |
|||
REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Council’s investment income for March 2019 was $60,199, 8% under the budgeted figure of $65,526. |
|||
LEGISLATIVE IMPLICATIONS |
Council investments comply fully with section 625 of the Local Government Act (NSW) 1993, Local Government (General) Regulation 2005 paragraph 212 and Council’s Investment Policy. |
|||
POLICY IMPLICATIONS |
The Investment Policy was adopted on 31 July 2018 and is due for review on 31 July 2021. |
|||
1. Investment Report P1 ⇩ 2. Investment Report P2-3 ⇩ 3. Investment Report P4-5 ⇩ |
That the attached Investment Report as at 31st March, 2019 be received and noted. |
Introduction
Returns on investments are 8% below budget but above benchmark for March, 2019.
Discussion
Investments for March, 2019 have produced interest of $60,199.
Due to the excellent performance of Council’s investments in the 2017/18 financial year, the budgeted income has been increased from $52,983 per month to $65,526.
For the current financial year the interest income is 4% ahead of budget, and the net return is significantly higher than the benchmark.
Returns are expected to decrease as funds reserved for major projects are expended, however it is anticipated that the annual budget will still be exceeded.
30 April 2019 |
DOCUMENT NUMBER |
301931 |
|||
REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Regular monitoring of Council’s finances will ensure that any issues are identified in a timely manner. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. March 2019 Financial Reporting Package ⇩ |
That the attached Monthly Finance Report for March, 2019 be received and noted. |
Introduction
This monthly reporting package provides Councillors with an update on the financial position of Council.
Discussion
There are no major concerns identified, with most variances attributable to timing.
Reporting on overdue balances is a recent addition to the package, and is included for the first time in this month’s report.
30 April 2019 |
DOCUMENT NUMBER |
301040 |
|||
REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Final Tourism and Economic Development Strategy (under separate cover) ⇨ 2. Appendices Final (under separate cover) ⇨ |
1. The attached Final Tourism and Economic Development Strategy be adopted. 2. Actions arising from the Strategy be incorporated in the relevant operational plan.
|
Introduction
Council engaged Western Research Institute to prepare a Tourism and Economic Development Strategy for the Local Government Area. The Strategy was placed on public exhibition following the February, 2019 Ordinary Meeting of Council where it was resolved to be placed on public exhibition for a period of 28 days.
Discussion
Council received six submissions on the Tourism and Economic Development Strategy during the period of public exhibition. Some of these submissions were long and detailed. These submissions were forwarded to the Consultant for consideration and also discussed at a Councillor workshop on the Strategy on 25th March, 2019. Major structural changes to the document were made to allow the actions being proposed by the Strategy to be clearer to determine. In addition, some strategic changes were drafted in response to feedback received from the respective town Tourism Action Committees. Following this the document was circulated back to representatives of each committee to ensure the relevant changes reflected the sentiment of submissions.
30 April 2019 |
DOCUMENT NUMBER |
301048 |
|||
REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Nextwave Film Workshop Program ⇩ 2. Youth Film Festival 2018 ⇩ |
Funding of $3000 be made available from 2019/20 budget to run one Screenwave workshop for high school students in both Gundagai and Cootamundra.
|
Introduction
Nextwave is the major youth program of the Coffs Coast’s Screenwave International Film Festival (www.swiff.com.au). They find and develop the next wave of young regional filmmakers across NSW.
In 2018, Nextwave’s program expanded to cover 11 Regional NSW LGAs and delivered 54 workshops. Now, they would like to bring it to our area in 2019.
Screenwave delivers a 100-minute (double period) filmmaking and mental health education workshop at schools (accompanied by Headspace in relevant regions).
Students then make short films (max 6 minutes) to enter into the competition over the next few months. The short film competition is open to young regional Australians aged 10 to 25 and includes over $40,000 in film gear prizes for schools and students.
Discussion
Nextwave have received a grant from Regional Arts NSW to train up local filmmakers from Wagga Wagga and are able to expand their program into our region. Workshops cost $1,000 plus GST to deliver, plus travel/accommodation costs and will be delivered in June/July, 2019.
Participants in the 2018 workshops provided excellent feedback on the opportunity. The workshops are based on a skillset that can be applied broadly in modern life, not just to arts type projects.
30 April 2019 |
8.4 Development, Building and Compliance
DOCUMENT NUMBER |
300949 |
|||
REPORTING OFFICER |
Brooke Douglas, Executive Assistant |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
The information on Development Applications approved in March, 2019 be noted.
|
The following development applications were approved by Cootamundra-Gundagai Regional
Council in March, 2019:
APP. NO. |
PROPOSED BUILDING |
STREET NAME |
|
DA2018/148 |
New Retail Shop |
Parker Street |
|
DA2018/155 |
New Dwelling |
Bartley Street |
|
DA2018/160 |
New Dwelling and Shed |
Bartley Street |
|
DA2019/006 |
New Deck |
Pinkerton Road |
|
DA2019/007 |
New Carport |
Temora Street |
|
DA2019/010 |
Balcony with Stairs |
Sheridan Street |
|
DA2019/015 |
New Carport |
Britannia Street |
|
DA2019/016 |
New Carport |
Wall Avenue |
|
DA2019/019 |
Alterations to village hall |
Martin Street |
|
DA2019/021 |
Change of use |
Punch Street |
|
DA2019/023 |
New Subdivision |
Turners Lane |
|
DA2019/024 |
Change of Use |
Sheridan Street |
|
DA2019/025 |
RFS Fire Station |
Old Cootamundra Road |
|
DA2019/026 |
New Carport |
Carrigg Place |
|
DA2019/027 |
New Garage |
First Avenue |
|
DA2019/029 |
New Shed |
Pinkerton Road |
|
DA2019/030 |
New Shed |
Donaldson Street |
|
DA2019/032 |
New Dwelling |
Mantons Road |
|
DA2019/036 |
New Shed |
Warren Street |
|
DA2019/039 |
Internal Staircase |
Sheridan Street |
|
DA2019/041 |
New Dwelling |
Bartley Street |
|
CDC2019/007 |
New Garage |
Murray Street |
|
CDC2019/008 |
New Swimming Pool |
Poole Street |
|
CDC2019/009 |
Dwelling Additions |
Hurley Street |
|
CDC2019/010 |
New Swimming Pool |
West Jindalee Road |
|
CDC2019/011 |
Conversion Office to Ensuite |
Hurley Street |
|
|
|
|
|
VALUE OF WORK REPORTED TO THIS MEETING: |
$3,705,837.00 |
||
VALUE OF WORK REPORTED YEAR TO DATE : |
$27,716,258.00 |
||
THIS TIME LAST YEAR: |
|
||
VALUE OF WORK –March 2018 - $ 693,515.00 |
|
||
VALUE OF WORK – YTD 2018 - $ 13,042,977.00 |
|
||
30 April 2019 |
DOCUMENT NUMBER |
301318 |
|||
REPORTING OFFICER |
Grace Foulds, Acting Manager Development, Building and Compliance |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
Proposed Amendment 7 will result in changes to the Cootamundra LEP 2013. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
Nil |
1. Cootamundra LEP 2013 Proposed Amendment 7 Items 1 – 7 be made. 2. Cootamundra LEP 2013 Proposed Amendment 7 Item 8 be deferred until Council has conducted a proper assessment of the additional permitted use. |
Introduction
Cootamundra LEP 2013 Proposed Amendment 7 was exhibited 15th February, 2019 to 15th March, 2019. Council received 12 submissions specifically related to Item 8 – Additional Permitted Use of a Feedlot at 358 Jugiong Road, highlighting that insufficient assessment had been conducted prior to the inclusion of Item 8 in Proposed Amendment 7.
Staff are recommending that Proposed Amendment 7 Items 1-7 be made, with Item 8 deferred until proper assessment has occurred.
Discussion
Cootamundra LEP 2013 Proposed Amendment 7 items 1 – 7 was presented at the Ordinary Council Meeting of 22nd May, 2018. Amendment to the Planning Proposal with the addition of Item 8 – Additional Permitted Use of a Feedlot at 358 Jugiong Road was presented and approved at the Extraordinary Council Meeting of 18th December, 2019.
Council received Gateway Determination to exhibit Proposed Amendment 7 on 6th February, 2019.
Public exhibition of Proposed Amendment 7 occurred 15th February, 2019 to 15th March, 2019. 12 submissions were received specifically relating to Item 8 – Additional Permitted Use of a Feedlot at 358 Jugiong Road. Notwithstanding the fact that Item 8 is controversial, it is the opinion of staff that it is not appropriate to proceed with this Item until such time as a proper assessment of the additional permitted use has been undertaken. Endorsing such a use without a full assessment would severely mitigate Council’s ability to assess and determine the application based on merit at the Development Application stage as the endorsement and making of the additional permitted use would give “in principle” approval to such a development.
30 April 2019 |
DOCUMENT NUMBER |
302081 |
|||
REPORTING OFFICER |
Phil McMurray, Acting General Manager |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
To act in accordance with Council’s Water Restrictions Policy |
|||
Nil |
Council endorse the Acting General Manager’s actions under the Delegation of Authority to implement Water Restrictions in accordance with Council Policy. |
Introduction
Council policy and procedures details how the Gundagai Local Water Utility (Gundagai LWU) implements Water Restrictions for the purpose of water conservation, demand management and drought management. The Mayor and General Manager have been delegated authority to implement and vary water restriction levels in accordance with Council’s Policy.
Discussion
URGENT MANDATORY LEVEL 5 WATER RESTRICTION FOR GUNDAGAI ON WEDNESDAY 17 APRIL 2019
Major maintenance work was undertaken at the Gundagai Water Filtration Plant on Tuesday, 16th April, 2019 to place an extension on the foot valve into the Murrumbidgee River to secure water supply during drought conditions. A problem occurred following this maintenance which resulted in the pumps not able to hold their prime. The plant was not able to operate, and a limited water supply was available for the town only in its reservoirs.
In this circumstance, there was an urgent need to reduce water consumption, and an interim mandatory Level 5 Water Restriction was determined necessary for Wednesday, 17th April, 2019. Advertisement of the water restrictions occurred.
Work completed that day had the town’s water supply restored in the evening which resulted in the imposed restrictions being lifted.
MANDATORY LEVEL 2 WATER RESTRICTION FOR GUNDAGAI IN PLACE FROM 18 APRIL 2019
In accordance with Council procedures, the trigger level for Level 2 Restrictions occur when storage in Blowering or Burrinjuck Dams falls below 30%. Both dams in this case have now fallen below 30%.
Provided below is an extract from the Council Procedure for the information of Councillors:
1. Introducing a Level of Water Restriction:
The following table indicates when a level of water restriction may be introduced
Trigger |
Restriction Level introduced |
The storage in Blowering Dam or Burrinjuck Dam falls below 50% |
1 |
The storage in Blowering Dam or Burrinjuck Dam falls below 30% |
2 |
The storage in Blowering and Burrinjuck Dams fall below 20% or Water allocation reduced to 50% |
3 |
The storage in Blowering and Burrinjuck Dams fall below10 % or Water allocation reduced to 30% |
4 |
The Murrumbidgee River flow falls below 200 Mgl/day for a period 7 days or more or Water Allocation reduced to 25% |
5 |
The Murrumbidgee River Flow falls below 100 Mg/day for 7 days or more or Water allocation reduced to <20% |
6 |
The Mayor and General Manager have delegated authority to impose a Restriction Level different to the above Trigger levels if it is considered necessary.
2. Revoking a Level of Water Restriction:
Revoking the water restriction levels shall be the reverse of the above provided the dam levels or flows are likely to be sustained in the immediate future.
3. Variation of Water Restriction Level:
The Mayor and General Manager shall determine which water restriction level will be implemented. This will be reported to the next Council meeting.
4. Communication Strategies:
Whenever a level of water restriction is introduced or varied, the General Manager will arrange for appropriate advertising to be placed. During the period of the restrictions the advertising will be repeated monthly.
The current level of water restrictions will be displayed on Council’s website and on signs displayed at the approaches to town.
For level 3 and above radio and television ads will be placed as determined by the General Manager. For level 4 and above a letter box drop of every house and business in the Gundagai LWU area will be undertaken. The General Manager may elect to undertake a letterbox drop for lower level restrictions if he considers that it would be desirable and could enhance compliance.
Whenever water restrictions are revoked or downgraded, similar advertising will be undertaken as deemed appropriate by the General Manager.
5. Dealing with Breaches of Water Restrictions
Consumers who are detected breaching water restrictions which are in place at that time will be dealt with as follows:
a) For the first observed breach, a warning notice from the General Manager
b) For a second observed breach, a Penalty Infringement Notice will be issued under S.637 of the Local Government Act 1993.
c) For breaches in excess of two – both the appropriate fine as in b) above and a restriction of water flow to the property, in accordance with Regulation 144(f) of the Local Government (General) Regulation 2005, will be the penalty.
Gundagai LWU will utilise the services of the Infringement Processing Bureau for the purpose of processing all fines issued.
6. Resourcing Activities associated with Water Restrictions
The General Manager will allocate sufficient skilled personnel and other resources to ensure that all procedures are carried out in a timely and professional manner.
7. Restriction Philosophy
The current restriction triggers are based on minimising our impact on the Murrumbidgee River system during times of drought and ensuring that in the event that the river drops to minimal flow, supply for essential use will be available and last as long as possible.
8. Restriction Levels
Details of Restriction Levels are shown in Appendix 1
The Mayor and General Manager may vary Restriction Level descriptions if considered necessary.
9. Exemptions
Exemptions may be available for the various domestic, commercial or industrial purposes. The General Manager will determine if the application has merit and if adequate supply is available prior to issuing an exemption. Consumers must have a valid exemption or they shall be liable to a penalty. An Exemption Permit form is attached in APPENDIX 2
10. Public Parks, Sporting Grounds, Public Swimming Pool and School Grounds
Irrigation water shall be limited as shown below. Sprinklers shall be controlled to ensure that water is not wasted on paved areas or roads.
Level |
Permissible use |
Level 1 |
No restriction on fixed irrigation sprinklers provided that they are on a timer and controlled so that there is no pooling or runoff |
Level 2 |
Fixed irrigation sprinklers, night time use on a timer, controlled so that there is no pooling or runoff |
Level 3 |
Fixed irrigation sprinklers, night time use on a timer, controlled so that there is no pooling or runoff, no more than 3 times per week. |
Level 4 |
Fixed irrigation sprinklers, night time use on a timer, controlled so that there is no pooling or runoff, no more than once per week. |
Level 5 |
No irrigation permitted |
Level 6 |
No irrigation permitted. No topping up of Public Swimming Pool.(May need to close for operational or health reasons.) |
APPENDIX 1
WATER RESTRICTION LEVELS
The following restrictions are for all domestic, commercial and industrial consumers in the Gundagai LWU.
Level 1 Voluntary
· no watering with fixed hoses or sprinklers between restriction times
· Washing of vehicles on lawns with a hose provided the use of a hose with a trigger cut off nozzle
· Water runoff onto roads or gutters banned
· Council Ranger will advise and warn anyone not co-operating.
Level 2 Mandatory
· Fixed hoses and sprinklers banned between restriction times*
· Fixed hoses and sprinklers to be on a timer
· Washing of vehicles on lawns with a hose permitted provided the use a trigger cut off nozzle
· Hosing of paths and driveways banned
· Water runoff onto roads or gutters banned
Level 3 Mandatory
· Fixed Hoses and sprinklers banned
· Odds and evens relating to street number and date. No watering on 31st.
· One hand held hose per property before or after restriction times*
· Fixed micro sprays and dripping systems maximum of 15 minutes before or after restriction times*
· Washing of vehicles on lawns with a hose permitted provided the use a trigger cut off nozzle before or after restriction times*. Washing with bucket at other times.
· Hosing of paths and driveways banned
· Water runoff onto roads or gutters banned
· Filling or topping up of Swimming Pools only permitted if cover is fitted
Level 4 Mandatory
· Fixed Hoses and sprinklers banned
· Odds and evens relating to street number and date. No watering on 31st.
· One hand held hose per property before or after restriction times* for a maximum of ½ hour
· Fixed micro sprays and dripping systems maximum of 15 minutes before or after restriction times*
· Washing of vehicles on lawns with buckets.
· Hosing of paths and driveways banned
· Water runoff onto roads or gutters banned
· Filling or topping up of Swimming Pools banned.
Level 5 Mandatory
· Outside use of hoses banned
· Bucket watering only
· Washing vehicles banned
· Limitations placed on commercial and industrial usage
Level 6 Mandatory
· No outside use of town water
· Use of recycled grey water, rainwater tank water or bore water only for outside use
· Limitations placed on internal domestic use
· Limitations placed on commercial and industrial use.
*Restriction Times Daylight Savings Hours from 9:00am to 6:00pm
Non Daylight Savings Hours from 9:00am to 4:00pm
30 April 2019 |
DOCUMENT NUMBER |
301802 |
|||
REPORTING OFFICER |
Shelley Liehr, Executive Assistant - Operations |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Works Report - April 2018 ⇩ |
The Operations Update Report and Works Program for the month of April, 2019 attached to the report be received and noted.
|
Introduction
This report provides a detailed update of the Operations Department’s works for the month of April, 2019.
Discussion
Maintenance grading has been completed on roads around the Jindalee and Stockinbingal areas. Currently the crews are working in the Yannawah areas. Gravel road resheeting has been completed on Hillbank and Ryan’s Lanes as well as various street in the Stockinbingal area. Resheeting on the various roads/streets was determined from the priorities identified in Council’s gravel road asset management plan.
Drainage repairs have been completed on Old Cootamundra Road where recent heavy rainfall had washed away materials from both the upstream and downstream sides of the bridge.
Over the last month, Council’s sealing contractor Boral has completed all of the scheduled reseals for 2018/19. Line marking of these roads was expected to be completed by Easter.
Footpath repairs have been undertaken in Yass Road and Harold Conkey Drive to repair sections of raised and broken footpaths. A section of pavers has been re-laid at the corner Parker and Wallendoon Streets where the pavers had shifted over time.
Interflow are once again working in the Cootamundra township. These current works involve finishing off the 2019 sewer lining program as well as cutting property junctions into these relined sewers.
Work crews have completed pavement stabilisation on stage 1 of the Adjungbilly Road project with the first 1.2kms now sealed. Work has commenced at Gobarralong Road with culvert installation and shoulder widening in progress. Remaining works include minor shape correction, realignment, pavement widening and stabilisation. Work has commenced on the Muttama Road with culvert replacement and pavement geotechnical investigation in progress.
Gravel resheeting has been completed on Riverview and Hopewood Roads, and as such, work is planned to occur on Parsons Creek Road in the coming weeks pending surplus material from the Adjungbilly Road project.
Maintenance grading has commenced with work being undertaken in the Old Hume Highway/Mundarlo area.
The main street amenities block is underway with excavation and service adjustment complete. Work is continuing with the placement of concrete footings and blockwork.
Preparation for the installation of the Gundagai Pony Club undercover arena has seen the site levelled at the Gundagai Showground.
Work was completed for the Lindley Park playground with the earthworks and soft fall completed by Council operations staff.
30 April 2019 |
DOCUMENT NUMBER |
301805 |
|||
REPORTING OFFICER |
Bill Moore, Consultant Engineer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Correpsondence from Goldefields Water County Council ⇩ 2. Nangus Project Initiation Plan (under separate cover) ⇨ |
1. Council resolve to proceed with the Nangus Water Supply Project project up to and including the development of a business case. 2. Council advise Goldenfields Water County Council that all costs associated with providing property connections to Nangus and surrounding properties are to be covered in the capital works cost of any scheme developed. 3. Council not seek a submission for funding under the Safe and Secure Water program for the first phase of the project. 4. Council commit $350,000 toward the cost of completing the investigations and concept designs and in preparing a business case for the Nangus water project.
|
Introduction
A letter has been received from Goldenfields Water County Council (GWCC) regarding investigations into the feasibility of the construction of a water supply scheme to serve the Village of Nangus. The letter accompanied a draft Project Implementation Plan (PIP). Copies of both the letter and the draft plan are attached to this report.
The letter requests Council respond to the following points:
1. Review and provide feedback where appropriate to the attached PIP;
2. Provide a Council resolution on behalf of Cootamundra-Gundagai Regional Council (CGRC)confirming the desire for the project to proceed;
3. Confirm if a submission under the Safe and Secure funding program is desired, noting the delay this may cause; and
4. Confirm that funding for the project is available by CGRC, noting GWCC’s co-contribution limit.
Discussion
1. Review and provide feedback where appropriate to the attached PIP:
This plan is a fairly detailed document setting out the issues that both CGRC and GWCC need to address in the initial stage of the project.
The plan identifies six (6) potential sources of supply for the project that need further investigation:
· Extension from Gundagai’s existing scheme;
· Extraction from the river;
· Ground water extraction; and
· Three possible supply points and routes from GWCC’s existing Tenandra scheme.
The plan details probable membership of a Project Reference Group involving both elected members and senior staff of both councils, stakeholders and government personnel. Reporting to that body would be a Project Team consisting of staff from both councils, consultants and contractors.
Both the plan and the accompanying letter make several references to the Nangus community’s “willingness to pay”. Given the commitments of a previous General Manager and Administrator that there would be no construction nor connection costs charged to residents, the project needs to include all such costs as part of the capital works. The PIP requires amendment to reflect this.
3. Confirm if a submission under the Safe and Secure funding program is desired, noting the delay this may cause:
The Safe and Secure Water program is currently under review and it is likely that the cost/benefit requirement might be relaxed in recognition of the difficulty of reaching this criteria in small and remote locations where health and safety issues outweigh conventional economic considerations.
Council has already committed approximately $650,000 from the Stronger Communities Fund for this project, which is more than sufficient to cover the first phase of this project (ie: feasibility and scoping studies) which is currently estimated to cost about $216,000.
4. Confirm that funding for the project is available by CGRC, noting GWCC’s co-contribution limit:
As mentioned above, Council has committed almost $650,000 to the project and GW are seeking, at this stage, a commitment to match their contribution of $350,000 towards the cost of completing the investigations and concept designs and in preparing a business case for submission for State Government funding under the Safe and Secure Water Program to proceed with construction.
30 April 2019 |
The tender from JCB Construction Equipment Australia be accepted for the JCB 3CX Elite in an amount of $175,500 be accepted. |
Introduction
Council recently undertook a Request for Quotation (RFQ) through Local Government Procurement for the replacement of the Cootamundra works backhoe which was damaged in a work related incident in December, 2018. This RFQ closed on the 12th February, 2019.
An assessment panel comprising Council’s Cootamundra Plant Foreman, Work Supervisor and plant operators have assessed these machines with the following report being prepared.
Discussion
At the close of the RFQ, five companies had supplied quotes for the specified backhoe. These being JCB Construction Equipment, WesTrac (Caterpillar), Komatsu, Capital Construction Equipment (New Holland) and Hartwigs Wagga (Case). A confidential summary of these machines is provided under separate cover.
The spreadsheet is confidential as, it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.
Further, it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as publication of all tendered amounts would discourage potential tenderers from submitting commercial information in the future and therefore prejudice Council's ability to secure the optimum outcome for the community.
From these, six machines were quoted. The JCB 3CX Classic machine was not considered as its engine power output was the lowest rated of the six and was concluded to be below Council’s requirements.
The other five machines quoted on have similar engine sizes. Engine torque and power on the Caterpillar, Komatsu and Case are all less than the JCB Elite and New Holland. The higher outputs are considered advantageous when digging and excavating in solid ground as they have less engine strain and superior long term performance.
Of those five machines, the JCB, Caterpillar and Komatsu machines come with standard GPS tracking and plant monitoring capabilities. The panel considered this to be advantageous for any new item of plant being purchased by Council, with benefits including being able to monitor all the critical aspects of the machine by the workshop staff and having records of the plants operational history easily accessible. Having the ability to monitor performance and make a diagnosis by workshop staff is considered advantageous as the machine maintenance can be undertaken with greater efficiency and prevent future down time of the machine. Such maintenance provides significant improvement in the fleet program for Council as the machine can be running at its optimal performance during its operational life.
Council currently has this monitoring as a standard feature on the Caterpillar and John Deere graders, Hyundai excavator and loader, and mini Komatsu excavator. Workshop staff are now monitoring and receiving warnings when these items of plant have operation faults. Such monitoring allows a remote diagnose to be undertaken by the workshop staff indicating what maintenance or repair is required to resolve any issue prior to leaving for a site inspection for the vehicle. This will save time of the mechanics, works staff and down time of the machine.
Having this monitoring capability also increases the security advantages of the machine as its operational position can be tracked 24/7 with options to establish working boundaries for the machine to send off a security alert if movements occur outside these boundaries.
The New Holland and Case units don’t offer these as standard features. Simple aftermarket tracking units are available but don’t offer the same degree of technology as the factory fitted units.
GPS tracking capabilities, in addition to performance abilities, will be a feature that Council specifies for future quotes when new plant is sought. Such features will contribute to ensuring that Council has a modern fleet with optimal performance capabilities to assist in undertaking works programs in the most efficient and economical manner. Furthermore, performance management of the fleet aligns with the objectives of recent reports to improve Council’s plant usage and the income from all plant.
When testing these machines it was evident that the JCB Elite cabin and operator controls were superior. The operator can sit in the seat and rotate from front to rear or in the direction of the work, with all controls rotating in the seat with the operator. This feature is not offered in the other machines which have fixed controls at the front and rear. The feature is considered to provide safer work space for the operator in addition to people working near the machine as by providing a 360deg view, the operator will be facing the work zone directly.
In consideration of the Caterpillar, JCB and Komatsu machines, it is noted that only the JCB has its own manufactured buckets and side shift. This is considered advantageous as any issues with aftermarket additions to machines have to be rectified by a third party and in the past some problems have been encountered in this regard, which has resulted in down time of the machine. Furthermore the JCB buckets include certified lifting lugs to enable the lifting of pipes and other gear with the bucket. No other manufacturer is willing to provide a certified bucket. Obtaining certification on aftermarket products is an extremely difficult process to go through and as such no other manufactures will provide buckets with this option.
The advantage of having a machine on site to be able to lift pipes into place means a crew does not have to rely on having a crane truck on site, thus less plant and resources tied up in one place.
In regard to resale value, typically Caterpillar and JCB machines will attract a better resale at the time of trade in at the end of their useful life. This has to be taken into account when purchasing any new item of plant as the better the resale value the better the change-over price.
In terms of delivery times, the JCB and New Holland can be supplied within 2 to 3 weeks, whereas others are up to 8 weeks. As Council is currently hiring a replacement backhoe, the quicker a replacement is delivered the less hire costs will be incurred. JCB has also noted that their machine is likely to be a 2019 built machine.
Based on the above information and in particular the advantages of the certified buckets and lifting capacity, it is recommended that the JCB 3CX Elite Backhoe be purchased.
Council has allocated $150,000 in the current plant replacement program for this new backhoe. While acknowledging the JCB will exceed this amount, several items of surplus plant and fleet vehicles have been traded which has resulted in additional funds being in the plant fund. These excess funds are sufficient to cover the cost of this recommended backhoe.
Further Council also received $58,590 as a result of the insurance claim on the old backhoe.
30 April 2019 |
DOCUMENT NUMBER |
301732 |
|||
REPORTING OFFICER |
Bill Moore, Consultant Engineer |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
The costs associated with the recommended tender party as stated in the report. |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
1. Water Mains Tender Attachment - Confidential (under separate cover) |
The Tender for Water Mains Replacement in Cootamundra (003/2019) to replace existing aged asbestos water mains infrastructure from Killard Infrastructure Pty Ltd in the amount of $450,850 be accepted. |
Introduction
Tenders were recently invited for the replacement of aged asbestos cement water mains in Cootamundra in the vicinity of Cameron Square. The water mains in this area have become notorious for regular water mains breakages requiring emergency repairs by staff. The increasing cost involved in ongoing business and after hours emergency water mains repairs impacts Councils annual Water Fund budget. This water mains replacement work will eliminate that impact on Council’s Water Fund budget.
Discussion
Note that a confidential tender assessment report is provided under separate cover as, it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.
Further, it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as publication of all tendered amounts would discourage potential tenderers from submitting commercial information in the future and therefore prejudice Council's ability to secure the optimum outcome for the community.
The tender called for the replacement of a total of about 1.2kilometers of 100millimeters diameter mains in the following areas:
· McKenna Street;
· Williams Street;
· Oban Street (both sections);
· Cameron Square (North East side);
· Harley Avenue; and
· Bapaume Street between Hay and Murray Streets.
The four tenders received by Council are provided in the table below:
1. |
Utilstra Pty Ltd |
2. |
Killard Infrastructure Pty Ltd |
3. |
Aqua Options Pty Ltd |
4. |
Beno Excavations Pty Ltd |
There is available funds in the Water Supply budget to be used for water infrastructure maintenance and are sufficient to fund this work.
The tenders were assessed by a panel consisting of Catherine Smith (Procurement Officer), Ganesh Ganeshamoorthy (Manager Assets) and Bill Moore (Consultant Engineer).
A summary of the tenders found that:
Killard Infrastructure Pty Ltd
Already contracted to Council, and replacing approximately 18kilometers of water main pipes in Cootamundra, the work undertaken by Killard Infrastructure Pty Ltd for Council to date has been of a sound standard.
The panel noted cost variations in their tender amount for the new contract being significantly higher than those charged under the existing contract. For example, their rate for the supply and lay the new water main, a major component of the contract, is the highest of all four tenders, yet their other rates are generally much more competitive making their total tendered price the 2nd lowest.
The total tendered price is a little above the pre-tender estimate however it is still considered competitive against the alternate tenders. They provided a comprehensive list of previous works and supportive referees.
The panel believe Killard Infrastructure Pty Ltd to be the most suitable of all four tenders.
30 April 2019 |
8.10 Waste, Parks and Recreation
DOCUMENT NUMBER |
301053 |
|||
REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
|||
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
FINANCIAL IMPLICATIONS |
Adoption of the recommendation will result in expenditure of $16,500(Inc. GST) |
|||
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report at this stage. |
|||
POLICY IMPLICATIONS |
There are no Policy implications associated with this report at this stage. |
|||
1. Waste Strategy Issues and Actions Report (under separate cover) ⇨ 2. Waste Strategy Site Assessment Report (under separate cover) ⇨ |
1. The Cootamundra-Gundagai Regional Council Waste Site Assessment Report Stage (1) prepared by Wright Corporate Strategy Pty Ltd attached to the report be received and noted. 2. The Cootamundra-Gundagai Regional Council Waste Issues and Actions Report Stage (2) attached to the report be received and noted. 3. Council endorse the engagement of Wright Corporate Strategy Pty Ltd to prepare a technical Waste Management and Resource Recovery (WRMM) Strategy, Stage (3), at a cost of $16,500 (Inc. GST) to be funded from the Waste Reserve. 4. Council approve a further $16,500 (Inc GST) in the event staff consider a Community Facing Version feasible, to be funded from the Waste Reserve.
|
Introduction
Cootamundra-Gundagai Regional Council previously resolved to undertake the development of a five year Waste Strategy to improve its waste management. Council sought an experienced external consultant to investigate Council’s existing waste services and submit a proposal for a new waste strategy. The new Strategy is to focus on delivery of effective and efficient waste services based on assessment of current services and delivery mechanisms and options available, underpinned by suitable financial analysis and some investigation of regulatory compliance of Council owned or managed waste assets.
The project required and has included workshop consultation with Council and its principal service providers in developing improved options for assessment, as well as public consultation with the community. The project also involves assistance with delivery of the new Strategy across the LGA.
Wright Corporate Strategy (WCS) has workshopped the possible depth and range of the new Strategy as part of their service delivery.
The final Waste Strategy would be prepared along the EPA-endorsed structure, including at least:
· Overview and Introduction
· Where are we today? (Review of current strategies, services, community expectation, recycling and landfill diversion rates, kerbside performance, waste infrastructure, population forecasts, waste education, regional issues and challenges)
· Where do we want to get to? (Development of new Vision, Themes, Strategic Objectives and Targets for the new Strategy)
· How will we get there? (Development and assessment of Options/delivery mechanisms to meet the strategic Objectives and Targets, before finalising and developing those selected as Strategic Actions to be implemented during the Strategy’s term)
· How will the Strategy be implemented? (Development of an Action Plan document to deliver the new Strategy)
· How to measure success? (Requirements to review progress in delivering the Strategy and update the Action Plan over time. Consideration during this process should also be given to ensuring continuous improvement of the Strategy and its Action Plan within an assessment feedback loop)
As part of the Cootamundra-Gundagai Regional Council waste review initiative, Wright Corporate Strategy Pty Ltd were engaged to prepare a Waste Strategy Review aligned with the above based on three document development Stages.
· Stage (1) Site Assessment Report (completed)
· Stage (2) Issues and Actions Report (completed) &
· Stage (3) Waste Management and Resource Recovery Strategy Report.
Discussion
Stage (1) Site Assessment Report
As part of a project to revise the waste strategy for Cootamundra-Gundagai Regional Council (CGRC), and on behalf of Wright Strategy Pty Ltd, Environment Improvement Projects (EIP) has inspected the operating landfills and transfer stations in the local government area. The work completed by EIP aims to inform Council about the current sites, highlight risks, and suggest a priority for remedial works and actions. The information in this report provides Council with information about the status of the current sites, identifies potential liabilities, highlights deficiencies, and provides evidence to assist Council in its decisions about the future management of the sites and its decisions to revise its waste strategy.
This report provides the data gathered before, during and after the inspections and provides selective site photographs, location data, responses to questionnaires and risk assessment checklists. The assessment focused on determining compliance with current guidelines and regulations relevant to rural landfill and transfer stations.
EIP has assessed the environmental conditions at the sites, assessed compliance against minimum operating standards, determined the likelihood and consequence of environmental harm, estimated the risks, identified works and actions to reduce the risks, and estimated the cost of those works and actions.
Stage (2) Issues and Actions Report
This document “Issues and Actions Report” follows on from the Stage 1 “Situation Review and Waste Sites Assessments” taking up issues identified and developing strategic actions for positive change. From both Stage 1 and 2, Wright Corporate Strategy will develop Council’s new Waste Strategy and its Action Plan, whilst a financial assessment of the Strategy’s impact will be prepared within the project’s final stage. Summary content from Stages 1 and 2 will be presented within the Waste Strategy document.
Stage 2 commences with development of the new Strategy’s Mission Statement and Objectives using “guiding principles” discussed and developed within the Councillor Workshop. During this workshop, separate Councillor Information material relating to Issues identified and draft actions was provided to inform and guide discussion. A two week period following the workshop was also provided for further distillation of thoughts and feed-back, with all input and feedback incorporated into this Report.
Strategic Actions to be delivered by the new Waste Strategy have been prepared and assessed herein within strategic Key Focus Areas. These areas were developed by Wright Corporate Strategy in consideration of Stages 1 and 2, prevailing waste policy and experience gained, describing principal components for change for Council. Assessment of actions produced a relative ranking, suggested by Wright Corporate Strategy to provide priority for delivery within the Strategy’s Action Plan.
Council and staff recognises the disparity in the operating standards of its waste sites, service provision and fees charged between the former Cootamundra and Gundagai Shire Councils, and encourages the new Waste Strategy to consider this also.
Stage (3) Waste Management and Resource Recovery Strategy Report.
Within Stage 3, Wright Corporate Strategy will prepare a technical Waste Management and Resource Recovery Strategy document. Technical information and prior reports will be included within Technical Appendices as appropriate. It is proposed that the final Waste Strategy be structured in line with the WARR and Regional Waste Strategies.
It is proposed the document includes:
· Table of Contents
· Acronyms used
· Executive Summary
· Introduction and Purpose of the Strategy
Part One: Current Situation
· Description of strategy development process and Guiding Principles
· Current performance in managing waste (LG requirements, Services, Sites, Waste and Recycling Performance)
· Drivers for Change (Current performance, Sustainability, Waste Policy, Regulatory Compliance, Equitable Services, Business Development)
Part Two: Development of new Strategy
· Council’s strategic direction
· Council’s strategic planning
· Guiding Principles
· Strategy term
· Mission Statement
· Strategic Objectives
· Key Focus Areas (including a full description)
· Strategic Actions (including a full description, consideration of expected operating outcomes, merits and potential issues)
Part Three: Strategy Implementation/Delivery
· Action & Financial Plans
· Measurement of success
· Technical Appendices
30 April 2019 |
DOCUMENT NUMBER |
301086 |
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REPORTING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
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AUTHORISING OFFICER |
Wayne Bennett, Manager Waste, Parks and Recreation Services |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. All costs are associated with the CBD annual maintenance costs. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
1. The colour scheme for Cootamundra’s Central Business District street and park furniture be Gun Metal Hammer Tone with Dark Silver and Black Trimming. 2. The colour for Stratton and Simpson Bridges be two differing tones of dark grey with complimenting white/black trim. |
Summary
The purpose of this report is to indicate the importance of maintaining and presenting Councils existing assets to an adopted standard through good management practices and principals.
A review of Cootamundra’s urban landscape, and the colours associated with street and park furniture including Stratton Bridge, have indicated that the existing condition and colours are not presenting the furniture or the town to their optimum.
Working towards standardising Cootamundra’s visual amenity, Council approval of the recommendations provided above, the recommended colour scheme would be implemented throughout the streetscapes and public open space areas.
The proposed colours are thoughtful of the furniture’s period styling and emphasises the materials used (steel & Timber) highlighting the furniture’s features. It’s important that the colours also fit well with the surrounding architecture. The Cootamundra wattle theme would be better emphasised by the use of significant sculptures throughout the CBA area in the future.
It may be opportune for Council to seek community opinion with proposed colour schemes, however, as we can all appreciate, colour stimulates a very personal view.
Introduction
As part of Council’s Community Strategic Plan, the community responded indicating their expectation for Council to address the following:
· pride in local community and assets,
· promote the region from a tourism and residential perspective,
· investigate opportunities to take advantage of the unique geographic location,
· promote a strong and supportive community, and
· called for good leadership, decision making and communication from Council
In association with delivering the points listed above, our local Urban and CBD design and maintenance can significantly influence:
· economic success and socio-economic composition of a locality – whether it encourages local businesses and entrepreneurship; whether it attracts people to stop and or live here; and whether facilities and services are equitable;
· the physical scale, space and ambience of a place. As such, it affects the balance between natural ecosystems and built environments, and their sustainability and effectiveness;
· the social and cultural nature of a locality: how people interact with each other, how they move around, and how they use a place.
· public opinion and how locals, tourists, businesses etc. look at an area for opportunity and can reflect on a councils professionalism and attitudes regarding a town/village visual presentation and amenity.
Although a new or redevelopment of an urban and or town design is often delivered as a specific ‘project’, it is in fact a long-term process that continues to evolve over time with the application of good management practices, adaptability and well developed ongoing maintenance programs . It is this layering of building and infrastructure types, natural ecosystems, changing community’s, their needs and cultures that gives places their unique characteristics and identities.
Discussion
The value of presentation of our towns and villages amenity, has a significant impact on the quality of our daily lives. Quality urban landscape design makes a valuable contribution to our economy, our natural and built environments, and the liveability of our towns and villages.
A quality well-presented vibrant CBD helps local businesses and communities thrive. It attracts travellers to stop, visitors to want to live and work in such a well-planned and maintained location. It has an important influence on our physical and mental health and wellbeing. It provides and encourages for healthy lifestyles and community interaction. Creating beautiful, colourful and tranquil places for our community is an important and valued responsibility of our Council. Quality open space management and design principles must take into account the unique characteristics of a location and its community, and encourages excellence in the design and where possible custodianship of urban places is to be encouraged.
A recent visit to Harden, Tumbarumba and Gundagai’s CBD areas, clearly demonstrates how an extremely well designed streetscapes can enhance a towns unique character and improve liveability and visual amenity. It’s clear, that all these towns have benefited significantly with increased tourism, visitation and community satisfaction.
It is the first impressions that have the biggest impact. We all acknowledge that a well-designed and maintained urban landscape leaves a memorable impression on visitors and can in part be the reason behind a town’s success. It is recognised by councils throughout Australia that the importance of their town’s urban landscapes, if developed and maintained well, will encourage tourism and, therefore, contribute to the prosperity of their region.
Figure 1 –Stratton Bridge (proposed colour two tone of grey with white trim)
Stratton Bridge is a beautiful bridge and a focal point for traffic entering and or leaving the Parker Street business area typically from the south and west of Cootamundra. Improved maintenance, in particular it’s repainting, will beautify the bridge and portray it as an important historical piece of the Cootamundra streetscape.
Figure 2 CBD Main Street Harden
Cootamundra is in a good position with a CBD area that has good Civil infrastructure (roads, footpaths and stormwater drainage) and complimenting beautiful heritage buildings, lighting and healthy mature street trees that give a great framework to work with reflecting Cootamundra’s unique character.
Until a major review of the town’s CBD landscape and amenity is undertaken, basic maintenance is all that is needed to bring existing assets back to life and to give the towns CBD area a revitalised vibrant and well maintained appearance.
It would be prudent for Cootamundra-Gundagai Regional Council be competitive with its neighbouring councils to maximise tourism and regional growth opportunities. In addition to this, it’s important to maintain a liveable and visually pleasing amenity for the local community to enjoy.
Figure 3 Cootamundra’s Main Street
Figure 4 CBD Main Street Harden
Figure 5 Cooma NSW
The pictured monument located in the vicinity of Cooma CBD area depicts how sculptures and structures may give a 3rd dimension to a landscape, however, most importantly, the level of care and presentation shown by the council.
Figure 6 and 7 Water feature adds a focal point, a form of street sculpture Figure 7
and tranquillity in a Streetscape.
Figure 8 Aged Street Furniture Cootamundra CBD Figure 9 showing the results with an existing CBD seat refurbished
Figure 10 Bare Garden and Sick Tree Cootamundra CBD Figure 11 Harden CBD
Attached photos show the extent of works required but also highlight the opportunity to revitalise the CBD areas and its magnificent heritage assets with minimal costs and as part of the council’s normal routine maintenance program.
Figure 13 and 14 shows some colour variations of the prosed colour scheme
Figure 14
Figure 15 colour selection and visual presentation Figure 16
Figures 16 and 17 shows opportunity to add colour
Figure 16 shows how simple planting of annuals and complementing fresh Figure 17 Discussion and approval from Woolworths gives further opportunity to improve
paint will improve the visual amenity of a beautiful asset. the streets amenity at prime focal points.
Figure 18 properly the busiest point in the CBD area entry into Woolworths Figure 19 Blister in urgent need of upgrading
Ordinary Council Meeting Agenda |
30 April 2019 |
Figure 20 Urban Street Furniture in need of repair
In addition to the painting of street furniture, the CBD areas gardens that are currently showing stress and in poor state will also be refurbished introducing vibrant colours. All sick, dead plants and trees will be removed and replaced with suitably selected varieties. All associated assets that are currently not working or damaged will be repaired.
Cootamundra-Gundagai Regional Council is very fortunate to have a team of quality, enthusiastic and talented Parks and Garden staff that have all the appropriate skills to carry out these works. Staff have embraced the opportunity to work towards the upgrade and the improvement the towns and villages visual amenity. It is anticipated that staff will commence works as part of their autumn, winter and spring Works program. Works following the same principals as outlined in this report will extend to surrounding villages over time.
Within the near future a strategic review will be undertaken of all the towns and villages open space areas, with the intent of developing an Open Space Strategy complemented with specific Landscape Master Plans. The plans will give Council a review of what currently exists and how to deliver present these areas to their full potential. These plans will also include detailed implementation and financial plans for the consideration of Council and its communities.
30 April 2019 |
9 Motion of which Notice has been Given
DOCUMENT NUMBER |
301933 |
REPORTING OFFICER |
Leigh Bowden, Councillor |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
The following Notice of Motion signed by Councillor Leigh Bowden was submitted on 18 April, 2019.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 30 April, 2019:
1. Council acknowledges the importance of federal funding through the Financial Assistance Grants (FAGs) program for the continued delivery of Council services and infrastructure; 2. Council expresses its concern about the decline in the value of Financial Assistance Grants funding at the national level from an amount equal to around 1% of Commonwealth taxation revenue in 1996 to a current figure of approximately 0.55%.; and 3. Council calls on all political parties contesting the 2019 Federal Election and their local candidates to support the Australian Local Government Association’s call to restore the national value of Financial Assistance Grants funding to an amount equal to at least 1 % of Commonwealth taxation revenue and therefore to provide a Fairer Share of Federal funding for our local communities.
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Note from Councillor
FAGs are a vital part of the revenue base of all councils, and this year councils will receive $2.4 billion from the Australian Government under this important program.
The value of the FAGs has been declining for more than 20 years. In 1996 the level of funding for the FAGs was equal to around 1% of Commonwealth taxation revenue but this has steadily fallen since 1996, under successive Federal Governments, until it has reached a level now less than 0.55% of Commonwealth Taxation revenue. This decline was exacerbated by a three-year freeze on the indexation of FAGs from 2014-15 to 2016-17 which has cost local government an estimated $925m in foregone FAGs funding.
FAGs are essential for many councils, particularly those in regional and remote areas of Australia which have very limited access to alternative revenue sources such as rates. Cootamundra-Gundagai Regional Council is one of these regional councils
We are dependent on the FAGs for the provision of infrastructure and services for our communities.
At the national level there has been an increasing level of demand from the community for local services and a growing expectation for a higher standard of services. This comes at the same time as cost shifting by state and territory governments onto local government continues to be a problem and state and territory governments in several states impose revenue restrictions on councils through rate capping.
The Australian Local Government Association (ALGA) has made the restoration of the FAGs and the provision of a Fairer Share for local communities a key election initiative and ALGA and the state and territory local government associations are seeking the support of Council for the campaign and asking Council to engage directly with local candidates in the Federal Election to seek their support for a Fairer share of Federal funding for our community.
30 April 2019 |
DOCUMENT NUMBER |
302034 |
REPORTING OFFICER |
Leigh Bowden, Councillor |
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
The following Notice of Motion signed by Councillor Leigh Bowden was submitted on 10 April, 2019.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 30 April, 2019:
That Cootamundra-Gundagai Regional Council develop a Civic Events and Ceremonial Functions Policy. |
Note from Councillor
The purpose of the Policy will be to provide guidance on the types and processes involved in delivering Council events, civic events and ceremonial functions.
It will set out the roles of the Mayor and Councillors at these events and functions as well as external events held within the CGRC LGA where representation from Council is required.
It will also include protocols to be followed in any formal situations.
Specifically the Policy will provide guidance about when it is appropriate to hold events to acknowledge and commemorate citizens, for example on receipt of Bravery Decorations
30 April 2019 |
Nil
Nil