Agenda of Ordinary Council Meeting

Ordinary Council Meeting Minutes

26 March 2019

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Minutes

Ordinary Council Meeting

Council Chambers, Gundagai

6:00pm, Tuesday 26th March, 2019

Administration Centres: 1300 459 689

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Gundagai
ON Tuesday, 26 March 2019 AT 6:00pm

PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan

IN ATTENDANCE: Phil McMurray (Acting General Manager), Susan Gheller (Manager Business), Andrew Brock (Manager Facilities), Glen McAtear (Manager Regulatory Services), Wayne Bennett (Manager Waste, Parks and Recreation Services), Mark Ellis (Manager Civil Works), Tim Swan (Manager Finance and Customer Service)

1 Open Forum

List of Speakers

1. Pip McAlister - Conveyed thanks to Council for installation of the new bridge at Morley’s Creek. She also requested that the grounds surrounding the bridge be tidied. Mrs McAlister further requested that the grounds of Gundagai South Cemetery be cleared, the hedges trimmed and the grounds mowed.

2 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

3 Apology

Note: An apology was received on behalf of Cr Craig Stewart.

Resolution 069/2019

Moved: Cr Dennis Palmer

Seconded: Cr Doug Phillips

That the apology received from Cr Stewart be accepted and leave of absence granted.

Carried

4 Disclosures of Interest

A significant non- pecuniary interest was received from Cr Penny Nicholson in relation to item 8.1.12 Gundagai Australian National Busking Championships – Request for Sponsorship for the reason that she is a member of the organising committee for the event.

A pecuniary interest was received from Cr Dennis Palmer in relation to item 11.2 Lease of Road Reserve between Lot 5 DP 10928338 and Lots 60, 61 and 62 DP 753604 Cootamundra for the reason that a relative of his owns property in the vicinity of the subject land.

5 Confirmation of Minutes

5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 26 February 2019

Note: It was noted that the spelling of Lindley Park in the Minutes was incorrect (spelled as Lidley rather than Lindley)

Resolution 070/2019

Moved: Cr Leigh Bowden

Seconded: Cr Penny Nicholson

The Minutes of the Ordinary Meeting of Council held on Tuesday, 26^th February, 2019 be confirmed as a true and correct record of the meeting.

Carried

5.2 Minutes of the Extraordinary Meeting of Council held on Monday 25 March 2019 (late item)

Resolution 071/2019

Moved: Cr David Graham

Seconded: Cr Gil Kelly

The Minutes of the Extraordinary Meeting of Council held on Monday, 25^th March, 2019 be confirmed as a true and correct record of the meeting.

Carried

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagement

Note: It was noted that the Fees and Charges meeting with Council staff scheduled for 15^th March, 2019 did not proceed.

Resolution 072/2019

Moved: Cr Leigh Bowden

Seconded: Cr Penny Nicholson

The information in the Mayoral Minute be received and noted

.Carried

6.2 Country Mayors Association March,2019 Meeting Report

Resolution 073/2019

Moved: Cr Doug Phillips

Seconded: Cr Leigh Bowden

The Mayoral report on the Country Mayors Association (CMA) meeting held 8^th March, 2019, and the Minutes of that meeting attached to the report be received and noted.

Carried

7 Reports from Committees

Nil

8 General Manager’s Report

8.1 Corporate Services Directorate

8.1.1 Investment Report - February 2019

Resolution 074/2019

Moved: Cr David Graham

Seconded: Cr Doug Phillips

The Investment Report as at 28 February 2019, attached to the report, be received and noted.

Carried

8.1.2 Monthly Finance Report for - Febuary 2019

Resolution 075/2019

Moved: Cr Doug Phillips

Seconded: Cr Charlie Sheahan

The Monthly Finance Report for February 2018, attached to the report, be received and noted.

Carried

8.1.3 Monthly Major Projects Program Report

Resolution 076/2019

Moved: Cr Leigh Bowden

Seconded: Cr Dennis Palmer

1. The attached Grants Program Management Schedule on the projects status be received and noted.

2. The recommended changes to the project budgets as listed be adopted.

Carried

8.1.4 Draft Code of Conduct

Resolution 077/2019

Moved: Cr Dennis Palmer

Seconded: Cr Charlie Sheahan

1. The following three(3) bespoke draft Codes of Conduct attached to the report be adopted:

(a) Code of Conduct for Councillors

(b) Code of Conduct for Staff

(c) Code of Conduct for Delegates and Committee Members

2. The draft Code of Conduct Procedures attached to the report be adopted.

3. The following members of the Regional Code of Conduct Review Panel be appointed to Council’s panel of conduct reviewers:

Andrew Hedges, Andrew Patterson, Atousa Khadem, Roger North, Rhonda Stein, Peter Bascomb, Gavin Cater, Chris Gallagher, Corey Courtemanche, Elsie Coetzee, Gabrielle Sulllivan, Kath Roach, Kathy Thane, Peta Tumpey, Robert, Lorraine Lopich and Sean Lee

Carried

8.1.5 ALGA National General Assembly 2019

Resolution 078/2019

Moved: Cr Doug Phillips

Seconded: Cr Leigh Bowden

The Mayor and General Manager be Council’s delegates to attend the ALGA National General Assembly being held in Canberra 16th – 19^th June, 2019.

Carried

8.1.6 Information Bulletin

Resolution 079/2019

Moved: Cr Penny Nicholson

Seconded: Cr Leigh Bowden

The correspondence contained within the Information Bulletin be received and noted.

Carried

8.1.7 Cootamundra Showground Users Group Section 355 Committee Composition and Operation

Resolution 080/2019

Moved: Cr Gil Kelly

Seconded: Cr Charlie Sheahan

1. The Cootamundra Showground Users Group Section 355 Committee comprise one member and one alternate member from each user group.

2. The seven current user groups be invited to submit their nomination for membership (and alternate membership) in accordance with 1 above.

3. The Acting General Manager appoint an appropriate staff member to the role of Chairperson of The Cootamundra Showground Users Group Section 355 Committee on a temporary basis.

4. A Master Plan for the Showground be prepared by Council Officers, in conjunction with the s.355 Committee, including the provision of a Caretaker’s Cottage.

5. A report be prepared and submitted to Council within 3 months on the status of the matters detailed in the report.

Carried

8.1.8 The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

Resolution 081/2019

Moved: Cr Doug Phillips

Seconded: Cr Leigh Bowden

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 13 February 2019, attached to the report be received and noted.

Carried

8.1.9 The Cootamundra Showground Users Group s.355 Committee Meeting Minutes and Membership

Resolution 082/2019

Moved: Cr Charlie Sheahan

Seconded: Cr Gil Kelly

1. The Minutes of the Cootamundra Showground Users Group s.355 Committee meeting held on 20 February 2019, attached to the report be received and noted.

2. John Collins and Joan Collins be endorsed as the representatives of the Cootamundra Antique Motor Club on the Showground User Group s.355 Committee.

3. The request for installation of the new sign for the Showground front gate be referred to the appropriate Council officer.

Carried

8.1.10 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes and Membership

Resolution 083/2019

Moved: Cr Charlie Sheahan

Seconded: Cr Dennis Palmer

1. The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee ordinary meeting held on 28 February 2019, attached to the report, be received and noted.

2. Lorna Nixon be endorsed as a member of the Stockinbingal Ellwood’s Hall s.355 Committee.

3. Council Officers investigate:

(a) The location of the boundary fence between Ellwood’s Hall and the Pub and in the event that it is determined that the boundary fence is not located on the correct alignment, Council officers mediate the relocation of the fence.

(b) The water leakage from the adjoining hotel property onto the Hall property.

.Carried

8.1.11 Wallendbeen Memorial Hall s.355 Committee Membership

Resolution 084/2019

Moved: Cr Charlie Sheahan

Seconded: Cr Gil Kelly

1. The Wallendbeen Memorial Hall s.355 Committee be advised that membership of the committee is not to exceed 12 in accordance with the Section 355 Committees Management Manual.

2. The Wallendbeen Memorial Hall s.355 Committee be requested to submit the amended proposed membership in accordance with 1 above.

Carried

8.1.12 Gundagai Australian National Busking Championships - Request for Sponsorship

Note: Having disclosed a significant non-pecuniary interest in this item, Cr Nicholson left the meeting during discussion and voting.

Resolution 085/2019

Moved: Cr Doug Phillips

Seconded: Cr David Graham

Recommendation

The request for sponsorship of $4000 for the Gundagai Australian National Busking Championship be included for consideration in the 2019/20 budget.

Carried

Note: Cr Nicholson returned to the meeting at this stage

8.1.13 Council Meeting Action Report

Resolution 086/2019

Moved: Cr Penny Nicholson

Seconded: Cr Leigh Bowden

1. The updated Council Meeting Action Report, attached to the report, be received and noted.

2. The Council Meeting Action Report be updated prior to the next meeting to include the following:

· Status of Turners Lane Development

· Inclusion of Airport Land and Pioneer Park in RV Friendly Application

· Investigation of potential land purchase in Scott Avenue

Carried

8.2 Development and Community Services Directorate

8.2.1 Development Applications Approved February 2019

Resolution 087/2019

Moved: Cr David Graham

Seconded: Cr Dennis Palmer

The information on Development Applications Approved in February 2019 be noted.

Carried

8.2.2 Library Quarterly Report - March, 2019

Resolution 088/2019

Moved: Cr Gil Kelly

Seconded: Cr David Graham

The Library Quarterly Report to March, 2019 be received and noted.

Carried

8.3 Operations Directorate

8.3.1 March Operations Report

Resolution 089/2019

Moved: Cr Doug Phillips

Seconded: Cr Leigh Bowden

The Operations Update Report and Works Program for the month of March, 2019 attached to the report be received and noted.

Carried

8.4 Asset Management Directorate

8.4.1 Stockinbingal Sewage Scheme

Resolution 090/2019

Moved: Cr Doug Phillips

Seconded: Cr Leigh Bowden

1. Council adopt a pressure sewage collection system combined with a package IDEA type treatment plant as the preferred scheme to deliver a sewerage scheme for Stockinbingal Village.

2. NSW Public Works Advisory be invited to prepare a proposal for a concept design incorporating an optional PV arrangement to offset power costs and with the provision for future chlorine treatment should Council wish to supply treated effluent for irrigation purposes within the village.

Carried

8.4.2 Stronger Communities Fund Major Projects - Stormwater Improvements-Progress Report and Establishment of Cootamundra Floodplain Management Committee

Resolution 091/2019

Moved: Cr Dennis Palmer

Seconded: Cr Penny Nicholson

1. Councillor Phillips be nominated as Chairperson of the Cootamundra Floodplain Management Committee, with Councillor Sheahan nominated as the alternate Chairperson.

2. Expressions of Interest be invited for three (3) community members from Cootamundra to participate on the Cootamundra Floodplain Committee.

Carried

8.4.3 Cootamundra-Gundagai Regional Council Plant Replacement Program

Resolution 092/2019

Moved: Cr Doug Phillips

Seconded: Cr Penny Nicholson

1. The plant and fleet replacement program attached to the report be adopted.

2. The potential sale of the 12 seater bus be deferred for further investigation into alternate uses for the bus.

Carried

8.4.4 Gundagai Sewage Treatment Plant Update

Resolution 093/2019

Moved: Cr Doug Phillips

Seconded: Cr Gil Kelly

1. Council notes the matters addressed at the meeting, the current status of the project, and the proposed future directions.

2. Council endorse the actions of the Acting General Manager in signing a Funding Deed for the State Government contribution of $10M.

Carried

9 Motion of which Notice has been Given

Nil

10 Questions with Notice

Nil

3 Confidential Items

11.1 Closed Council Report (late item)

Resolution 094/2019

Moved: Cr Gil Kelly

Seconded: Cr Leigh Bowden

1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public.

11.2 Lease of Road Reserve Between Lot 5 DP10928338 and Lots 60,61 & 62 DP753604 Cootamundra

Provisions for Confidentiality

Section 10A (2) (g) – The Confidential Report contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

Public Interest

It was considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community..

Carried

11.2 Lease of Road Reserve Between Lot 5 DP10928338 and Lots 60,61 & 62 DP753604 Cootamundra (late item)

Note: Having disclosed a pecuniary interest in this item Cr Palmer left the meeting during discussion and voting.

Resolution 095/2019

Moved: Cr Doug Phillips

Seconded: Cr David Graham

Council enter into a five (5) year lease of unused public road ‘Netherleigh Lane’ (Lot 5 DP 10928338 and Lots 60, 61 & 62 DP 753604) with the owner of ‘Netherleigh’, 294 Netherleigh Lane Cootamundra in accordance with Section 153 of the Roads Act 1993 for an annual fee of $145.00.

Carried

11.3 Resumption of Open Council Meeting

Resolution 096/2019

Moved: Cr Gil Kelly

Seconded: Cr Charlie Sheahan

The Open Council meeting resume.

Carried

11.4 Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

The Meeting closed at 8.16pm.

The Minutes of this meeting were confirmed at the Ordinary Council Meeting held on 30^th April, 2019.

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CHAIRPERSON GENERAL MANAGER

Ordinary Council Meeting Agenda

30 April 2019

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Minutes

Extraordinary Council Meeting

Alby Schultz Meeting Centre, Cootamundra

6:00PM, Wednesday 17th April, 2019

Administration Centres: 1300 459 689

MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council Meeting
HELD AT THE Alby Schultz Meeting Centre, Cootamundra
ON Wednesday, 17 April 2019 AT 6:00PM

PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan

IN ATTENDANCE: Mr Adrian Barwick (Williamson Barwick Lawyers), Mr Evan Hutchings (Executive Project Manager)

1 Acknowledgement of Country

2 Apologies

Note: An apology was received on behalf of Councillor Craig Stewart.

Resolution 097/2019

Moved: Cr Gil Kelly

Seconded: Cr Leigh Bowden

The apology received from Cr Stewart be accepted and leave of absence granted.

Carried

3 Disclosures of Interest

Nil.

4 Confidential Items

4.1 Closed Council Report

Resolution 098/2019

Moved: Cr Gil Kelly

Seconded: Cr Leigh Bowden

1. Items 4.2, 4.3 and 4.4 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 4.2, 4.3 and 4.4 be withheld from the press and public.

4.2 Mayoral Minute - General Managers Contract of Employment

Provisions for Confidentiality

Section 10A (2) (a) – The Confidential Report contains personnel matters concerning particular individuals (other than councillors).

Public Interest

N/A.

4.3 Mayoral Minute - Interim General Manager Arrangements

Provisions for Confidentiality

Section 10A (2) (a) – The Confidential Report contains personnel matters concerning particular individuals (other than councillors).

Public Interest

N/A.

4.4 Mayoral Minute - Recruitment of General Manager

Provisions for Confidentiality

Section 10A (2) (a) – The Confidential Report contains personnel matters concerning particular individuals (other than councillors).

Public Interest

N/A.

Carried

4.2 Mayoral Minute - General Managers Contract of Employment

Resolution 099/2019

Moved: Cr Doug Phillips

Seconded: Cr David Graham

Note: Mr Adrian Barwick of Williamson Barwick Lawyers addressed Council in relation to this matter.

Recommendation

1. Council notes the confidential legal advice regarding the employment of the General Manager;

2. Council resolves to terminate the employment of the General Manager, to take effect 18 April 2019;

3. Council authorises and empowers the Mayor to write to the General Manager to terminate his employment, to take effect 18 April 2019;

4. In furtherance of 3 above, the Mayor is authorised and empowered to seek the assistance of legal representatives of Council.

Carried

4.3 Mayoral Minute - Interim General Manager Arrangements

Resolution 100/2019

Moved: Cr David Graham

Seconded: Cr Penny Nicholson

Council appoints, with immediate effect upon the termination of the employment of the General Manager on 18 April 2019, Mr Phil McMurray to act in the vacant position of General Manager until 31 October 2019 or some other date as is resolved by Council from time to time.

Carried

4.4 Mayoral Minute - Recruitment of General Manager

Resolution 101/2019

Moved: Cr Charlie Sheahan

Seconded: Cr Doug Phillips

The following recruitment companies be invited to submit proposals, including quotations, for the recruitment of the General Manager:

· Blackadder Associates

· Local Government NSW Management Solutions

· McArthur Management Services

Carried

4.5 Resumption of Open Council Meeting

Resolution 102/2019

Moved: Cr Leigh Bowden

Seconded: Cr Charlie Sheahan

The Open Council meeting resume.

Carried

The Meeting closed at 7.33pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 30 April 2019.

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CHAIRPERSON GENERAL MANAGER

6 Mayoral Minutes

6.1 Mayoral Minute - Councillor Engagement

DOCUMENT NUMBER	300060
AUTHORISING OFFICER	Phil McMurray, Acting General Manager
REPORTING OFFICER	Abb McAlister, Mayor
ATTACHMENTS	Nil

So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes. These Minutes will also include copies of relevant correspondence received by me.

Recommendation

The information in the Mayoral Minute be received and noted.

26^th March, 2019

Cr Sheahan, Phil McMurray (Acting General Manager) and I attended an Energy and Innovation conference hosted by Riverina Eastern Regional Organisation of Councils (REROC) Meeting in Wagga Wagga.

27^th March, 2019

Cr’s Bowden and Nicholson attended a Riverina Regional Library meeting in Wagga Wagga.

28^th March, 2019

Cr Bowden attended the Ellwood’s Hall s.355 Committee meeting.

29^th March, 2019

Cr Bowden attended the Rainbow on the Plains reception in Hay.

1^st April, 2019

Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson, Phillips, Sheahan and Stewart, Phil McMurray (Acting General Manager) I attended a Councillor workshop with senior Council staff.

2^nd April, 2019

Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson, Phil McMurray (Acting General Manager) and I attended a site meeting for the new Gundagai Sewage Treatment Plant with representatives from Department of Public Works.

Cr Graham and I attended a Softwoods Working Group Meeting in Tumut.

4^th April, 2019

Phil McMurray (Acting General Manager) and I attended a Riverina Eastern Regional Organisation of Councils (REROC) in Wagga Wagga.

Cr Palmer (Deputy Mayor) attended the Wallendbeen Baldry Shield Small School’s Sports Day.

Cr Bowden and Nicholson attended the Annual Local Government Women’s Association Conference in Liverpool.

4^th April, 2019 continued.

Cr Sheahan attended a Cootamundra Tourism Action Committee

5^th April, 2019

Cr Sheahan and Phil McMurray attended the Access and Inclusion Committee meeting in Cootamundra.

I attended REROC interviews for a temporary Chief Executive Officer.

9^th April, 2019

Phil McMurray (Acting General Manager) and I met with representatives from Paramount Concrete Constructions.

10^th April, 2019

Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Nicholson, Phil McMurray (Acting General Manager) and I attend a Civic Mayoral Reception to celebrate the Bravery Award posthumously awarded to Yarri and Jacky Jacky for their efforts in saving 69 members of the Gundagai community in the great flood of 1852.

11^th April, 2019

Cr’s Bowden, Nicholson and I attended the opening of the Lindley Park playground in South Gundagai.

15^th April, 2019

Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson, Phillips, Sheahan and Stewart, Phil McMurray (Acting General Manager) and I attended a Councillor workshop with senior Council staff.

16^th April, 2019

Cr Palmer (Deputy Mayor) and Phil McMurray (Acting General Manager) and I attended a meeting at Cootamundra Country Club with representatives from NSW Golf to discuss the inclusion of Cootamundra golf course’s inclusion in the NSW golf circuit for the season 2020/21.

18^th April, 2019

Phil McMurray (Acting General Manager) and I attended a REROC meeting in Wagga Wagga.

Cr’s Bowden and Sheahan attended a Cootamundra Tourist Action s.355 Committee meeting.

19^th April, 2019

Cr’s Kelly, Sheahan and I attended a Fees and Charges meeting with Council staff.

25^th April, 2019

Cr’s Graham, Nicholson and I attended the dawn ANZAC Commemoration service in Gundagai where Cr Nicholson laid a wreath on behalf of Council.

Cr Kelly attended the dawn ANZAC Commemoration service in and laid a wreath on behalf of Council.

Cr Stewart attended the ANZAC Commemoration service in Wallendbeen and laid a wreath on behalf of Council.

Cr Nicholson and I attended the ANZAC Commemoration service in Gundagai where I laid a wreath on behalf of Council.

Cr Palmer (Deputy Mayor) attended the ANZAC Commemoration service in Cootamundra where he laid a wreath on behalf of Council.

Cr Bowden attended the ANZAC Commemoration service in Stockinbingal and laid a wreath on behalf of Council.

29^th April, 2019

Cr Dennis Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson, Phillips, Sheahan and Stewart, Phil McMurray (Acting General Manager) and I attended a Workshop with Senior Council Staff.

Ordinary Council Meeting Agenda

30 April 2019

8.1 Business

8.1.1 Designated Officers

DOCUMENT NUMBER

297487

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To comply with Section 440AAB of the Local Government Act, 1993.

POLICY IMPLICATIONS

To comply with the Code of Conduct.

ATTACHMENTS

Nil

Recommendation

The Staff holding the positions listed in table A in the report be classified as designated persons for the purposes of completion of disclosures in accordance with the Code of Conduct.

Introduction

Section 440AAB of the Local Government Act, 1993 prescribes the following:

(1) The general manager must keep a register of returns disclosing interests that are required to be lodged with the general manager under a code of conduct.

(2) Returns required to be lodged with the general manager must be tabled at a meeting of the council, being the first meeting held after the last day specified by the code for lodgement, or if the code does not specify a day, as soon as practicable after the return is lodged.

Returns are required to be completed by individuals who are classified as ‘designated persons’ (as defined in the Code of Conduct).

Discussion

At its ordinary meeting on 26^th March, 2019, Council adopted its new code of conduct which is based on the model prescribed by the office of local government.

Previously the obligations for staff completing the Annual Pecuniary Interest Returns was detailed in the Local Government (General) Regulation 2005. These provisions are now contained in the Code of Conduct. The Code of Conduct specifies the types of interests that must be disclosed by Councillors or a designated person. It also highlights those interests that do not have to be disclosed.

In the case of Cootamundra-Gundagai Regional Council, designated persons include:

· The General Manager

· Deputy General Manager

· Section Managers

· Staff members who exercise functions (such as regulatory functions or contractual functions) that, in their exercise, could give rise to a conflict between the person’s duty as a member of staff or delegate and the person’s private interest.

Accordingly Council is required to determine the positions within the organisation that fall within one of the four categories listed above. The staff holding those positions would therefore be determined to be designated persons. A list of those positions is detailed below:

Table A

General Manager

Deputy General Manager

Manager Civil Works

Manager Community and Culture

Manager Regulatory Services

Manager Finance and Customer Service

Manager Development, Building and Compliance

Manager Business

Manager Technical Services

Manager Assets

Manager Waste, Facilities and Recreation Services

Manager Facilities

Procurement Officer

Ranger/ Regulatory Officer

Ranger

Environmental Health and Building Surveyor

Health & Building Surveyor and Project Officer

Town Planner

Environmental Health and Compliance Officer

Assets Accountant

Ordinary Council Meeting Agenda

30 April 2019

8.1.10 ALGWA Confernece 2019 Report

DOCUMENT NUMBER

301803

REPORTING OFFICER

Leigh Bowden, Councillor

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. The report by Councillors Bowden and Nicholson in relation to the Women in Local Government Forums be received and noted.

2. Council prepares a report on the implications of implementing 10 days paid domestic violence leave for Council staff.

3. Council considers sending senior female staff, in addition to female Councillors, to ALGWA Conferences, with the intention of encouraging female representation and leadership in CGRC LGA.

Introduction

Councillors and staff attend conferences, forums and meetings as part of their functions and development, and as such, a report is to be submitted to Council for the purpose of providing information on their attendance.

Discussion

All three of the events listed above were designed for female leaders in local government (elected members and senior staff) to step away and come together, enabling dialogue around women in leadership, female representation and key issues in local government.

The line-up of speakers was impressive. They included Leigh Sales, Cr Linda Scott, Ruth McGowan, Jessica Rowe, AM, Avril Henry, Chloe Esposito OAM and many more.

Many issues were discussed over the five days of the three events. We have chosen to focus on two: domestic violence and women in leadership roles in local government.

In her introduction to the Wagga forum, Cr Vanessa Keenan spoke of the continuing low numbers of women in leadership (women still make up only about 27% of elected members in NSW) and of the issues impacting women. She stressed the need to have more women in leadership roles, particularly to combat the biggest crime issue which faces our communities – domestic violence. She suggested that domestic violence was a result of “everyday sexism” which needs to be called out.

Ruth McGowan stated that at the current rate it would take 144 years for there to be gender equity in local government. The “normal” status is often unequal. We need to ask, “Where are the women?” and “What impact will this decision have on women?” Women work for safe, happy, healthy communities. “Roads, rates and rubbish are just things”. “Roads, rates and rubbish” is the male view of local government and perpetuates the lack of representation of women.

Sandie Northern of the United Services Union (USU) spoke of the USU campaign to address domestic violence and the role local government can play in domestic violence prevention. One out of every six women experiences domestic violence. One woman is killed every week as a result of domestic violence.

On average it costs a woman $18,250 to leave a violent relationship: this includes costs such as doctor’s visits, counselling, court appointments, moving, children changing schools. Every single local government offers domestic violence leave but to be effective there needs to be paid domestic violence leave. The minimum advocated by USU is 10 days. Australian Local Government Women’s Association (ALGWA) promotes 20 days.

RECOMMENDATION

Council prepare a report on the implications of implementing 10 days paid domestic violence leave for Council staff.

ALGWA is a national non-political organisation, founded in 1951 to encourage and support
women involved in Local Government, both elected representatives and staff members.
ALGWA is committed to improving gender equality in Local Government. The annual ALGWA Conference provides the opportunity for women to discuss and share how to survive and thrive in a male dominated environment. Resilience, ie “bouncing forward”, was a key theme of this year’s conference. While only 27% of elected representatives are women, women general managers make up only 14% of all general managers in NSW. Women are 50% of the population and need to be represented accordingly.

RECOMMENDATION

Council consider sending senior female staff, in addition to female Councillors, to ALGWA Conferences, with the intention of encouraging female representation and leadership in CGRC LGA.

Ordinary Council Meeting Agenda

30 April 2019

8.4 Development, Building and Compliance

8.4.1 Development Applications Approved March, 2019

DOCUMENT NUMBER

300949

REPORTING OFFICER

Brooke Douglas, Executive Assistant

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.1 The natural environment is valued and protected

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The information on Development Applications approved in March, 2019 be noted.

The following development applications were approved by Cootamundra-Gundagai Regional

Council in March, 2019:

APP. NO.	PROPOSED BUILDING	STREET NAME
DA2018/148	New Retail Shop	Parker Street
DA2018/155	New Dwelling	Bartley Street
DA2018/160	New Dwelling and Shed	Bartley Street
DA2019/006	New Deck	Pinkerton Road
DA2019/007	New Carport	Temora Street
DA2019/010	Balcony with Stairs	Sheridan Street
DA2019/015	New Carport	Britannia Street
DA2019/016	New Carport	Wall Avenue
DA2019/019	Alterations to village hall	Martin Street
DA2019/021	Change of use	Punch Street
DA2019/023	New Subdivision	Turners Lane
DA2019/024	Change of Use	Sheridan Street
DA2019/025	RFS Fire Station	Old Cootamundra Road
DA2019/026	New Carport	Carrigg Place
DA2019/027	New Garage	First Avenue
DA2019/029	New Shed	Pinkerton Road
DA2019/030	New Shed	Donaldson Street
DA2019/032	New Dwelling	Mantons Road
DA2019/036	New Shed	Warren Street
DA2019/039	Internal Staircase	Sheridan Street
DA2019/041	New Dwelling	Bartley Street
CDC2019/007	New Garage	Murray Street
CDC2019/008	New Swimming Pool	Poole Street
CDC2019/009	Dwelling Additions	Hurley Street
CDC2019/010	New Swimming Pool	West Jindalee Road
CDC2019/011	Conversion Office to Ensuite	Hurley Street

VALUE OF WORK REPORTED TO THIS MEETING:			$3,705,837.00
VALUE OF WORK REPORTED YEAR TO DATE :			$27,716,258.00
THIS TIME LAST YEAR:
VALUE OF WORK –March 2018 - $ 693,515.00
VALUE OF WORK – YTD 2018 - $ 13,042,977.00

Ordinary Council Meeting Agenda

30 April 2019

8.6 Assets

8.6.1 Gundagai Water Restrictions

DOCUMENT NUMBER

302081

REPORTING OFFICER

Phil McMurray, Acting General Manager

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.1 The natural environment is valued and protected

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To act in accordance with Council’s Water Restrictions Policy

ATTACHMENTS

Nil

Recommendation

Council endorse the Acting General Manager’s actions under the Delegation of Authority to implement Water Restrictions in accordance with Council Policy.

Introduction

Council policy and procedures details how the Gundagai Local Water Utility (Gundagai LWU) implements Water Restrictions for the purpose of water conservation, demand management and drought management. The Mayor and General Manager have been delegated authority to implement and vary water restriction levels in accordance with Council’s Policy.

Discussion

URGENT MANDATORY LEVEL 5 WATER RESTRICTION FOR GUNDAGAI ON WEDNESDAY 17 APRIL 2019

Major maintenance work was undertaken at the Gundagai Water Filtration Plant on Tuesday, 16^th April, 2019 to place an extension on the foot valve into the Murrumbidgee River to secure water supply during drought conditions. A problem occurred following this maintenance which resulted in the pumps not able to hold their prime. The plant was not able to operate, and a limited water supply was available for the town only in its reservoirs.

In this circumstance, there was an urgent need to reduce water consumption, and an interim mandatory Level 5 Water Restriction was determined necessary for Wednesday, 17^th April, 2019. Advertisement of the water restrictions occurred.

Work completed that day had the town’s water supply restored in the evening which resulted in the imposed restrictions being lifted.

MANDATORY LEVEL 2 WATER RESTRICTION FOR GUNDAGAI IN PLACE FROM 18 APRIL 2019

In accordance with Council procedures, the trigger level for Level 2 Restrictions occur when storage in Blowering or Burrinjuck Dams falls below 30%. Both dams in this case have now fallen below 30%.

Provided below is an extract from the Council Procedure for the information of Councillors:

1. Introducing a Level of Water Restriction:

The following table indicates when a level of water restriction may be introduced

Trigger	Restriction Level introduced
The storage in Blowering Dam or Burrinjuck Dam falls below 50%	1
The storage in Blowering Dam or Burrinjuck Dam falls below 30%	2
The storage in Blowering and Burrinjuck Dams fall below 20% or Water allocation reduced to 50%	3
The storage in Blowering and Burrinjuck Dams fall below10 % or Water allocation reduced to 30%	4
The Murrumbidgee River flow falls below 200 Mgl/day for a period 7 days or more or Water Allocation reduced to 25%	5
The Murrumbidgee River Flow falls below 100 Mg/day for 7 days or more or Water allocation reduced to <20%	6

The Mayor and General Manager have delegated authority to impose a Restriction Level different to the above Trigger levels if it is considered necessary.

2. Revoking a Level of Water Restriction:

Revoking the water restriction levels shall be the reverse of the above provided the dam levels or flows are likely to be sustained in the immediate future.

3. Variation of Water Restriction Level:

The Mayor and General Manager shall determine which water restriction level will be implemented. This will be reported to the next Council meeting.

4. Communication Strategies:

Whenever a level of water restriction is introduced or varied, the General Manager will arrange for appropriate advertising to be placed. During the period of the restrictions the advertising will be repeated monthly.

The current level of water restrictions will be displayed on Council’s website and on signs displayed at the approaches to town.

For level 3 and above radio and television ads will be placed as determined by the General Manager. For level 4 and above a letter box drop of every house and business in the Gundagai LWU area will be undertaken. The General Manager may elect to undertake a letterbox drop for lower level restrictions if he considers that it would be desirable and could enhance compliance.

Whenever water restrictions are revoked or downgraded, similar advertising will be undertaken as deemed appropriate by the General Manager.

5. Dealing with Breaches of Water Restrictions

Consumers who are detected breaching water restrictions which are in place at that time will be dealt with as follows:

a) For the first observed breach, a warning notice from the General Manager

b) For a second observed breach, a Penalty Infringement Notice will be issued under S.637 of the Local Government Act 1993.

c) For breaches in excess of two – both the appropriate fine as in b) above and a restriction of water flow to the property, in accordance with Regulation 144(f) of the Local Government (General) Regulation 2005, will be the penalty.

Gundagai LWU will utilise the services of the Infringement Processing Bureau for the purpose of processing all fines issued.

6. Resourcing Activities associated with Water Restrictions

The General Manager will allocate sufficient skilled personnel and other resources to ensure that all procedures are carried out in a timely and professional manner.

7. Restriction Philosophy

The current restriction triggers are based on minimising our impact on the Murrumbidgee River system during times of drought and ensuring that in the event that the river drops to minimal flow, supply for essential use will be available and last as long as possible.

8. Restriction Levels

Details of Restriction Levels are shown in Appendix 1

The Mayor and General Manager may vary Restriction Level descriptions if considered necessary.

9. Exemptions

Exemptions may be available for the various domestic, commercial or industrial purposes. The General Manager will determine if the application has merit and if adequate supply is available prior to issuing an exemption. Consumers must have a valid exemption or they shall be liable to a penalty. An Exemption Permit form is attached in APPENDIX 2

10. Public Parks, Sporting Grounds, Public Swimming Pool and School Grounds

Irrigation water shall be limited as shown below. Sprinklers shall be controlled to ensure that water is not wasted on paved areas or roads.

Level	Permissible use
Level 1	No restriction on fixed irrigation sprinklers provided that they are on a timer and controlled so that there is no pooling or runoff
Level 2	Fixed irrigation sprinklers, night time use on a timer, controlled so that there is no pooling or runoff
Level 3	Fixed irrigation sprinklers, night time use on a timer, controlled so that there is no pooling or runoff, no more than 3 times per week.
Level 4	Fixed irrigation sprinklers, night time use on a timer, controlled so that there is no pooling or runoff, no more than once per week.
Level 5	No irrigation permitted
Level 6	No irrigation permitted. No topping up of Public Swimming Pool.(May need to close for operational or health reasons.)

APPENDIX 1

WATER RESTRICTION LEVELS

The following restrictions are for all domestic, commercial and industrial consumers in the Gundagai LWU.

Level 1 Voluntary

· no watering with fixed hoses or sprinklers between restriction times

· Washing of vehicles on lawns with a hose provided the use of a hose with a trigger cut off nozzle

· Water runoff onto roads or gutters banned

· Council Ranger will advise and warn anyone not co-operating.

Level 2 Mandatory

· Fixed hoses and sprinklers banned between restriction times*

· Fixed hoses and sprinklers to be on a timer

· Washing of vehicles on lawns with a hose permitted provided the use a trigger cut off nozzle

· Hosing of paths and driveways banned

· Water runoff onto roads or gutters banned

Level 3 Mandatory

· Fixed Hoses and sprinklers banned

· Odds and evens relating to street number and date. No watering on 31^st.

· One hand held hose per property before or after restriction times*

· Fixed micro sprays and dripping systems maximum of 15 minutes before or after restriction times*

· Washing of vehicles on lawns with a hose permitted provided the use a trigger cut off nozzle before or after restriction times*. Washing with bucket at other times.

· Hosing of paths and driveways banned

· Water runoff onto roads or gutters banned

· Filling or topping up of Swimming Pools only permitted if cover is fitted

Level 4 Mandatory

· Fixed Hoses and sprinklers banned

· Odds and evens relating to street number and date. No watering on 31^st.

· One hand held hose per property before or after restriction times* for a maximum of ½ hour

· Fixed micro sprays and dripping systems maximum of 15 minutes before or after restriction times*

· Washing of vehicles on lawns with buckets.

· Hosing of paths and driveways banned

· Water runoff onto roads or gutters banned

· Filling or topping up of Swimming Pools banned.

Level 5 Mandatory

· Outside use of hoses banned

· Bucket watering only

· Washing vehicles banned

· Limitations placed on commercial and industrial usage

Level 6 Mandatory

· No outside use of town water

· Use of recycled grey water, rainwater tank water or bore water only for outside use

· Limitations placed on internal domestic use

· Limitations placed on commercial and industrial use.

*Restriction Times Daylight Savings Hours from 9:00am to 6:00pm

Non Daylight Savings Hours from 9:00am to 4:00pm

Ordinary Council Meeting Agenda

30 April 2019

8.7.2 Nangus Water Supply Scheme

DOCUMENT NUMBER

301805

REPORTING OFFICER

Bill Moore, Consultant Engineer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Correpsondence from Goldefields Water County Council ⇩

2. Nangus Project Initiation Plan (under separate cover) ⇨

Recommendation

1. Council resolve to proceed with the Nangus Water Supply Project project up to and including the development of a business case.

2. Council advise Goldenfields Water County Council that all costs associated with providing property connections to Nangus and surrounding properties are to be covered in the capital works cost of any scheme developed.

3. Council not seek a submission for funding under the Safe and Secure Water program for the first phase of the project.

4. Council commit $350,000 toward the cost of completing the investigations and concept designs and in preparing a business case for the Nangus water project.

Introduction

A letter has been received from Goldenfields Water County Council (GWCC) regarding investigations into the feasibility of the construction of a water supply scheme to serve the Village of Nangus. The letter accompanied a draft Project Implementation Plan (PIP). Copies of both the letter and the draft plan are attached to this report.

The letter requests Council respond to the following points:

1. Review and provide feedback where appropriate to the attached PIP;

2. Provide a Council resolution on behalf of Cootamundra-Gundagai Regional Council (CGRC)confirming the desire for the project to proceed;

3. Confirm if a submission under the Safe and Secure funding program is desired, noting the delay this may cause; and

4. Confirm that funding for the project is available by CGRC, noting GWCC’s co-contribution limit.

Discussion

1. Review and provide feedback where appropriate to the attached PIP:

This plan is a fairly detailed document setting out the issues that both CGRC and GWCC need to address in the initial stage of the project.

The plan identifies six (6) potential sources of supply for the project that need further investigation:

· Extension from Gundagai’s existing scheme;

· Extraction from the river;

· Ground water extraction; and

· Three possible supply points and routes from GWCC’s existing Tenandra scheme.

The plan details probable membership of a Project Reference Group involving both elected members and senior staff of both councils, stakeholders and government personnel. Reporting to that body would be a Project Team consisting of staff from both councils, consultants and contractors.

Both the plan and the accompanying letter make several references to the Nangus community’s “willingness to pay”. Given the commitments of a previous General Manager and Administrator that there would be no construction nor connection costs charged to residents, the project needs to include all such costs as part of the capital works. The PIP requires amendment to reflect this.

3. Confirm if a submission under the Safe and Secure funding program is desired, noting the delay this may cause:

The Safe and Secure Water program is currently under review and it is likely that the cost/benefit requirement might be relaxed in recognition of the difficulty of reaching this criteria in small and remote locations where health and safety issues outweigh conventional economic considerations.

Council has already committed approximately $650,000 from the Stronger Communities Fund for this project, which is more than sufficient to cover the first phase of this project (ie: feasibility and scoping studies) which is currently estimated to cost about $216,000.

4. Confirm that funding for the project is available by CGRC, noting GWCC’s co-contribution limit:

As mentioned above, Council has committed almost $650,000 to the project and GW are seeking, at this stage, a commitment to match their contribution of $350,000 towards the cost of completing the investigations and concept designs and in preparing a business case for submission for State Government funding under the Safe and Secure Water Program to proceed with construction.

Ordinary Council Meeting Agenda

30 April 2019

8.7.3 Plant Replacement - Backhoe

DOCUMENT NUMBER

301897

REPORTING OFFICER

Mark Ellis, Manager Civil Works

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

FINANCIAL IMPLICATIONS

The cost of the backhoe as outlined in the report.

LEGISLATIVE IMPLICATIONS

To comply with s55 of the Local Government Act, 1993.

POLICY IMPLICATIONS

To comply with Council’s Procurement Policy and Procedures.

ATTACHMENTS

1. Backhoe Quote Summary - Confidential (under separate cover)

Recommendation

The tender from JCB Construction Equipment Australia be accepted for the JCB 3CX Elite in an amount of $175,500 be accepted.

Introduction

Council recently undertook a Request for Quotation (RFQ) through Local Government Procurement for the replacement of the Cootamundra works backhoe which was damaged in a work related incident in December, 2018. This RFQ closed on the 12^th February, 2019.

An assessment panel comprising Council’s Cootamundra Plant Foreman, Work Supervisor and plant operators have assessed these machines with the following report being prepared.

Discussion

At the close of the RFQ, five companies had supplied quotes for the specified backhoe. These being JCB Construction Equipment, WesTrac (Caterpillar), Komatsu, Capital Construction Equipment (New Holland) and Hartwigs Wagga (Case). A confidential summary of these machines is provided under separate cover.

The spreadsheet is confidential as, it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.

Further, it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as publication of all tendered amounts would discourage potential tenderers from submitting commercial information in the future and therefore prejudice Council's ability to secure the optimum outcome for the community.

From these, six machines were quoted. The JCB 3CX Classic machine was not considered as its engine power output was the lowest rated of the six and was concluded to be below Council’s requirements.

The other five machines quoted on have similar engine sizes. Engine torque and power on the Caterpillar, Komatsu and Case are all less than the JCB Elite and New Holland. The higher outputs are considered advantageous when digging and excavating in solid ground as they have less engine strain and superior long term performance.

Of those five machines, the JCB, Caterpillar and Komatsu machines come with standard GPS tracking and plant monitoring capabilities. The panel considered this to be advantageous for any new item of plant being purchased by Council, with benefits including being able to monitor all the critical aspects of the machine by the workshop staff and having records of the plants operational history easily accessible. Having the ability to monitor performance and make a diagnosis by workshop staff is considered advantageous as the machine maintenance can be undertaken with greater efficiency and prevent future down time of the machine. Such maintenance provides significant improvement in the fleet program for Council as the machine can be running at its optimal performance during its operational life.

Council currently has this monitoring as a standard feature on the Caterpillar and John Deere graders, Hyundai excavator and loader, and mini Komatsu excavator. Workshop staff are now monitoring and receiving warnings when these items of plant have operation faults. Such monitoring allows a remote diagnose to be undertaken by the workshop staff indicating what maintenance or repair is required to resolve any issue prior to leaving for a site inspection for the vehicle. This will save time of the mechanics, works staff and down time of the machine.

Having this monitoring capability also increases the security advantages of the machine as its operational position can be tracked 24/7 with options to establish working boundaries for the machine to send off a security alert if movements occur outside these boundaries.

The New Holland and Case units don’t offer these as standard features. Simple aftermarket tracking units are available but don’t offer the same degree of technology as the factory fitted units.

GPS tracking capabilities, in addition to performance abilities, will be a feature that Council specifies for future quotes when new plant is sought. Such features will contribute to ensuring that Council has a modern fleet with optimal performance capabilities to assist in undertaking works programs in the most efficient and economical manner. Furthermore, performance management of the fleet aligns with the objectives of recent reports to improve Council’s plant usage and the income from all plant.

When testing these machines it was evident that the JCB Elite cabin and operator controls were superior. The operator can sit in the seat and rotate from front to rear or in the direction of the work, with all controls rotating in the seat with the operator. This feature is not offered in the other machines which have fixed controls at the front and rear. The feature is considered to provide safer work space for the operator in addition to people working near the machine as by providing a 360deg view, the operator will be facing the work zone directly.

In consideration of the Caterpillar, JCB and Komatsu machines, it is noted that only the JCB has its own manufactured buckets and side shift. This is considered advantageous as any issues with aftermarket additions to machines have to be rectified by a third party and in the past some problems have been encountered in this regard, which has resulted in down time of the machine. Furthermore the JCB buckets include certified lifting lugs to enable the lifting of pipes and other gear with the bucket. No other manufacturer is willing to provide a certified bucket. Obtaining certification on aftermarket products is an extremely difficult process to go through and as such no other manufactures will provide buckets with this option.

The advantage of having a machine on site to be able to lift pipes into place means a crew does not have to rely on having a crane truck on site, thus less plant and resources tied up in one place.

In regard to resale value, typically Caterpillar and JCB machines will attract a better resale at the time of trade in at the end of their useful life. This has to be taken into account when purchasing any new item of plant as the better the resale value the better the change-over price.

In terms of delivery times, the JCB and New Holland can be supplied within 2 to 3 weeks, whereas others are up to 8 weeks. As Council is currently hiring a replacement backhoe, the quicker a replacement is delivered the less hire costs will be incurred. JCB has also noted that their machine is likely to be a 2019 built machine.

Based on the above information and in particular the advantages of the certified buckets and lifting capacity, it is recommended that the JCB 3CX Elite Backhoe be purchased.

Council has allocated $150,000 in the current plant replacement program for this new backhoe. While acknowledging the JCB will exceed this amount, several items of surplus plant and fleet vehicles have been traded which has resulted in additional funds being in the plant fund. These excess funds are sufficient to cover the cost of this recommended backhoe.

Further Council also received $58,590 as a result of the insurance claim on the old backhoe.

Ordinary Council Meeting Agenda

30 April 2019

8.7.4 Cootamundra Watermains Replacement

DOCUMENT NUMBER

301732

REPORTING OFFICER

Bill Moore, Consultant Engineer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

The costs associated with the recommended tender party as stated in the report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Water Mains Tender Attachment - Confidential (under separate cover)

Recommendation

The Tender for Water Mains Replacement in Cootamundra (003/2019) to replace existing aged asbestos water mains infrastructure from Killard Infrastructure Pty Ltd in the amount of $450,850 be accepted.

Introduction

Tenders were recently invited for the replacement of aged asbestos cement water mains in Cootamundra in the vicinity of Cameron Square. The water mains in this area have become notorious for regular water mains breakages requiring emergency repairs by staff. The increasing cost involved in ongoing business and after hours emergency water mains repairs impacts Councils annual Water Fund budget. This water mains replacement work will eliminate that impact on Council’s Water Fund budget.

Discussion

Note that a confidential tender assessment report is provided under separate cover as, it is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.

The tender called for the replacement of a total of about 1.2kilometers of 100millimeters diameter mains in the following areas:

· McKenna Street;

· Williams Street;

· Oban Street (both sections);

· Cameron Square (North East side);

· Harley Avenue; and

· Bapaume Street between Hay and Murray Streets.

The four tenders received by Council are provided in the table below:

1.	Utilstra Pty Ltd
2.	Killard Infrastructure Pty Ltd
3.	Aqua Options Pty Ltd
4.	Beno Excavations Pty Ltd

There is available funds in the Water Supply budget to be used for water infrastructure maintenance and are sufficient to fund this work.

The tenders were assessed by a panel consisting of Catherine Smith (Procurement Officer), Ganesh Ganeshamoorthy (Manager Assets) and Bill Moore (Consultant Engineer).

A summary of the tenders found that:

Killard Infrastructure Pty Ltd

Already contracted to Council, and replacing approximately 18kilometers of water main pipes in Cootamundra, the work undertaken by Killard Infrastructure Pty Ltd for Council to date has been of a sound standard.

The panel noted cost variations in their tender amount for the new contract being significantly higher than those charged under the existing contract. For example, their rate for the supply and lay the new water main, a major component of the contract, is the highest of all four tenders, yet their other rates are generally much more competitive making their total tendered price the 2^nd lowest.

The total tendered price is a little above the pre-tender estimate however it is still considered competitive against the alternate tenders. They provided a comprehensive list of previous works and supportive referees.

The panel believe Killard Infrastructure Pty Ltd to be the most suitable of all four tenders.

Ordinary Council Meeting Agenda

30 April 2019

8.10 Waste, Parks and Recreation

8.10.1 Waste Site Assessment Report

DOCUMENT NUMBER

301053

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.1 The natural environment is valued and protected

FINANCIAL IMPLICATIONS

Adoption of the recommendation will result in expenditure of $16,500(Inc. GST)

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report at this stage.

POLICY IMPLICATIONS

There are no Policy implications associated with this report at this stage.

ATTACHMENTS

1. Waste Strategy Issues and Actions Report (under separate cover) ⇨

2. Waste Strategy Site Assessment Report (under separate cover) ⇨

Recommendation

1. The Cootamundra-Gundagai Regional Council Waste Site Assessment Report Stage (1) prepared by Wright Corporate Strategy Pty Ltd attached to the report be received and noted.

2. The Cootamundra-Gundagai Regional Council Waste Issues and Actions Report Stage (2) attached to the report be received and noted.

3. Council endorse the engagement of Wright Corporate Strategy Pty Ltd to prepare a technical Waste Management and Resource Recovery (WRMM) Strategy, Stage (3), at a cost of $16,500 (Inc. GST) to be funded from the Waste Reserve.

4. Council approve a further $16,500 (Inc GST) in the event staff consider a Community Facing Version feasible, to be funded from the Waste Reserve.

Introduction

Cootamundra-Gundagai Regional Council previously resolved to undertake the development of a five year Waste Strategy to improve its waste management. Council sought an experienced external consultant to investigate Council’s existing waste services and submit a proposal for a new waste strategy. The new Strategy is to focus on delivery of effective and efficient waste services based on assessment of current services and delivery mechanisms and options available, underpinned by suitable financial analysis and some investigation of regulatory compliance of Council owned or managed waste assets.

The project required and has included workshop consultation with Council and its principal service providers in developing improved options for assessment, as well as public consultation with the community. The project also involves assistance with delivery of the new Strategy across the LGA.

Wright Corporate Strategy (WCS) has workshopped the possible depth and range of the new Strategy as part of their service delivery.

The final Waste Strategy would be prepared along the EPA-endorsed structure, including at least:

· Overview and Introduction

· Where are we today? (Review of current strategies, services, community expectation, recycling and landfill diversion rates, kerbside performance, waste infrastructure, population forecasts, waste education, regional issues and challenges)

· Where do we want to get to? (Development of new Vision, Themes, Strategic Objectives and Targets for the new Strategy)

· How will we get there? (Development and assessment of Options/delivery mechanisms to meet the strategic Objectives and Targets, before finalising and developing those selected as Strategic Actions to be implemented during the Strategy’s term)

· How will the Strategy be implemented? (Development of an Action Plan document to deliver the new Strategy)

· How to measure success? (Requirements to review progress in delivering the Strategy and update the Action Plan over time. Consideration during this process should also be given to ensuring continuous improvement of the Strategy and its Action Plan within an assessment feedback loop)

As part of the Cootamundra-Gundagai Regional Council waste review initiative, Wright Corporate Strategy Pty Ltd were engaged to prepare a Waste Strategy Review aligned with the above based on three document development Stages.

· Stage (1) Site Assessment Report (completed)

· Stage (2) Issues and Actions Report (completed) &

· Stage (3) Waste Management and Resource Recovery Strategy Report.

Discussion

Stage (1) Site Assessment Report

As part of a project to revise the waste strategy for Cootamundra-Gundagai Regional Council (CGRC), and on behalf of Wright Strategy Pty Ltd, Environment Improvement Projects (EIP) has inspected the operating landfills and transfer stations in the local government area. The work completed by EIP aims to inform Council about the current sites, highlight risks, and suggest a priority for remedial works and actions. The information in this report provides Council with information about the status of the current sites, identifies potential liabilities, highlights deficiencies, and provides evidence to assist Council in its decisions about the future management of the sites and its decisions to revise its waste strategy.

This report provides the data gathered before, during and after the inspections and provides selective site photographs, location data, responses to questionnaires and risk assessment checklists. The assessment focused on determining compliance with current guidelines and regulations relevant to rural landfill and transfer stations.

EIP has assessed the environmental conditions at the sites, assessed compliance against minimum operating standards, determined the likelihood and consequence of environmental harm, estimated the risks, identified works and actions to reduce the risks, and estimated the cost of those works and actions.

Stage (2) Issues and Actions Report

This document “Issues and Actions Report” follows on from the Stage 1 “Situation Review and Waste Sites Assessments” taking up issues identified and developing strategic actions for positive change. From both Stage 1 and 2, Wright Corporate Strategy will develop Council’s new Waste Strategy and its Action Plan, whilst a financial assessment of the Strategy’s impact will be prepared within the project’s final stage. Summary content from Stages 1 and 2 will be presented within the Waste Strategy document.

Stage 2 commences with development of the new Strategy’s Mission Statement and Objectives using “guiding principles” discussed and developed within the Councillor Workshop. During this workshop, separate Councillor Information material relating to Issues identified and draft actions was provided to inform and guide discussion. A two week period following the workshop was also provided for further distillation of thoughts and feed-back, with all input and feedback incorporated into this Report.

Strategic Actions to be delivered by the new Waste Strategy have been prepared and assessed herein within strategic Key Focus Areas. These areas were developed by Wright Corporate Strategy in consideration of Stages 1 and 2, prevailing waste policy and experience gained, describing principal components for change for Council. Assessment of actions produced a relative ranking, suggested by Wright Corporate Strategy to provide priority for delivery within the Strategy’s Action Plan.

Council and staff recognises the disparity in the operating standards of its waste sites, service provision and fees charged between the former Cootamundra and Gundagai Shire Councils, and encourages the new Waste Strategy to consider this also.

Stage (3) Waste Management and Resource Recovery Strategy Report.

Within Stage 3, Wright Corporate Strategy will prepare a technical Waste Management and Resource Recovery Strategy document. Technical information and prior reports will be included within Technical Appendices as appropriate. It is proposed that the final Waste Strategy be structured in line with the WARR and Regional Waste Strategies.

It is proposed the document includes:

· Table of Contents

· Acronyms used

· Executive Summary

· Introduction and Purpose of the Strategy

Part One: Current Situation

· Description of strategy development process and Guiding Principles

· Current performance in managing waste (LG requirements, Services, Sites, Waste and Recycling Performance)

· Drivers for Change (Current performance, Sustainability, Waste Policy, Regulatory Compliance, Equitable Services, Business Development)

Part Two: Development of new Strategy

· Council’s strategic direction

· Council’s strategic planning

· Guiding Principles

· Strategy term

· Mission Statement

· Strategic Objectives

· Key Focus Areas (including a full description)

· Strategic Actions (including a full description, consideration of expected operating outcomes, merits and potential issues)

Part Three: Strategy Implementation/Delivery

· Action & Financial Plans

· Measurement of success

· Technical Appendices

Ordinary Council Meeting Agenda

30 April 2019

8.10.2 Cootamundra CBD Street Furniture Colour Scheme

DOCUMENT NUMBER

301086

REPORTING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

AUTHORISING OFFICER

Wayne Bennett, Manager Waste, Parks and Recreation Services

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report. All costs are associated with the CBD annual maintenance costs.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

1. The colour scheme for Cootamundra’s Central Business District street and park furniture be Gun Metal Hammer Tone with Dark Silver and Black Trimming.

2. The colour for Stratton and Simpson Bridges be two differing tones of dark grey with complimenting white/black trim.

Summary

The purpose of this report is to indicate the importance of maintaining and presenting Councils existing assets to an adopted standard through good management practices and principals.

A review of Cootamundra’s urban landscape, and the colours associated with street and park furniture including Stratton Bridge, have indicated that the existing condition and colours are not presenting the furniture or the town to their optimum.

Working towards standardising Cootamundra’s visual amenity, Council approval of the recommendations provided above, the recommended colour scheme would be implemented throughout the streetscapes and public open space areas.

The proposed colours are thoughtful of the furniture’s period styling and emphasises the materials used (steel & Timber) highlighting the furniture’s features. It’s important that the colours also fit well with the surrounding architecture. The Cootamundra wattle theme would be better emphasised by the use of significant sculptures throughout the CBA area in the future.

It may be opportune for Council to seek community opinion with proposed colour schemes, however, as we can all appreciate, colour stimulates a very personal view.

Introduction

As part of Council’s Community Strategic Plan, the community responded indicating their expectation for Council to address the following:

· pride in local community and assets,

· promote the region from a tourism and residential perspective,

· investigate opportunities to take advantage of the unique geographic location,

· promote a strong and supportive community, and

· called for good leadership, decision making and communication from Council

In association with delivering the points listed above, our local Urban and CBD design and maintenance can significantly influence:

· economic success and socio-economic composition of a locality – whether it encourages local businesses and entrepreneurship; whether it attracts people to stop and or live here; and whether facilities and services are equitable;

· the physical scale, space and ambience of a place. As such, it affects the balance between natural ecosystems and built environments, and their sustainability and effectiveness;

· the social and cultural nature of a locality: how people interact with each other, how they move around, and how they use a place.

· public opinion and how locals, tourists, businesses etc. look at an area for opportunity and can reflect on a councils professionalism and attitudes regarding a town/village visual presentation and amenity.

Although a new or redevelopment of an urban and or town design is often delivered as a specific ‘project’, it is in fact a long-term process that continues to evolve over time with the application of good management practices, adaptability and well developed ongoing maintenance programs . It is this layering of building and infrastructure types, natural ecosystems, changing community’s, their needs and cultures that gives places their unique characteristics and identities.

Discussion

The value of presentation of our towns and villages amenity, has a significant impact on the quality of our daily lives. Quality urban landscape design makes a valuable contribution to our economy, our natural and built environments, and the liveability of our towns and villages.

A quality well-presented vibrant CBD helps local businesses and communities thrive. It attracts travellers to stop, visitors to want to live and work in such a well-planned and maintained location. It has an important influence on our physical and mental health and wellbeing. It provides and encourages for healthy lifestyles and community interaction. Creating beautiful, colourful and tranquil places for our community is an important and valued responsibility of our Council. Quality open space management and design principles must take into account the unique characteristics of a location and its community, and encourages excellence in the design and where possible custodianship of urban places is to be encouraged.

A recent visit to Harden, Tumbarumba and Gundagai’s CBD areas, clearly demonstrates how an extremely well designed streetscapes can enhance a towns unique character and improve liveability and visual amenity. It’s clear, that all these towns have benefited significantly with increased tourism, visitation and community satisfaction.

It is the first impressions that have the biggest impact. We all acknowledge that a well-designed and maintained urban landscape leaves a memorable impression on visitors and can in part be the reason behind a town’s success. It is recognised by councils throughout Australia that the importance of their town’s urban landscapes, if developed and maintained well, will encourage tourism and, therefore, contribute to the prosperity of their region.

Figure 1 –Stratton Bridge (proposed colour two tone of grey with white trim)

Stratton Bridge is a beautiful bridge and a focal point for traffic entering and or leaving the Parker Street business area typically from the south and west of Cootamundra. Improved maintenance, in particular it’s repainting, will beautify the bridge and portray it as an important historical piece of the Cootamundra streetscape.

Figure 2 CBD Main Street Harden

Cootamundra is in a good position with a CBD area that has good Civil infrastructure (roads, footpaths and stormwater drainage) and complimenting beautiful heritage buildings, lighting and healthy mature street trees that give a great framework to work with reflecting Cootamundra’s unique character.

Until a major review of the town’s CBD landscape and amenity is undertaken, basic maintenance is all that is needed to bring existing assets back to life and to give the towns CBD area a revitalised vibrant and well maintained appearance.

It would be prudent for Cootamundra-Gundagai Regional Council be competitive with its neighbouring councils to maximise tourism and regional growth opportunities. In addition to this, it’s important to maintain a liveable and visually pleasing amenity for the local community to enjoy.

Figure 3 Cootamundra’s Main Street

Figure 4 CBD Main Street Harden

Image result for most attractive streetscape in nsw

Figure 5 Cooma NSW

The pictured monument located in the vicinity of Cooma CBD area depicts how sculptures and structures may give a 3^rd dimension to a landscape, however, most importantly, the level of care and presentation shown by the council.

User Group	Nominated Member	Nominated Alternate Member
APH&I	David Manwaring	Darren Absolon
Cootamundra & District Machinery Restoration Society	Roderick Jones	TBA
Cootamundra Pony Club	Paul Clancy	Alice Crawford
Cootamundra Kennel Club	Siobhan Collins	Peter Collins
Cootamundra Antique Motor Club	John Collins	Joan Collins
Cootamundra Harness Racing Club	Rebecca Medhurst	Crystal Bell
Riding for the Disabled	Trish Taylor	Doreen O’Connor

REPORTING OFFICER	Marianne McInerney, Personal Assistant to the General Manager
AUTHORISING OFFICER	Phil McMurray, Acting General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Ordinary Meeting of Council held on Tuesday 26 March 2019

DOCUMENT NUMBER	301933
REPORTING OFFICER	Leigh Bowden, Councillor
AUTHORISING OFFICER	Phil McMurray, Acting General Manager

DOCUMENT NUMBER	302034
REPORTING OFFICER	Leigh Bowden, Councillor
AUTHORISING OFFICER	Phil McMurray, Acting General Manager