../Letterhead/cgrc_lhead_plain_art.jpg

 

 

 

 

 

Business

Paper

 

Ordinary Council Meeting

 

Alby Schultz Meeting Centre, Cootamundra

 

6:00pm, Tuesday 26th February, 2019

 

Administration Centres:  1300 459 689

 

 

 


Ordinary Council Meeting Agenda

26 February 2019

 

 

The Mayor & Councillors

Cootamundra-Gundagai Regional Council

PO Box 420

Cootamundra NSW 2590

NOTICE OF MEETING

An Ordinary Meeting of Council will be held in the Alby Schultz Meeting Centre, Cootamundra on:

Tuesday, 26th February, 2019 at 6:00pm

The agenda for the meeting is enclosed.

Phil McMurray

Acting General Manager


Ordinary Council Meeting Agenda

26 February 2019

 

AGENDA

Order Of Business

 

1          Open Forum.. 5

2          Acknowledgement of Country. 5

3          Apologies. 5

4          Disclosures of Interest. 5

5          Confirmation of Minutes. 6

5.1            Minutes of the Ordinary Meeting of Council held on Tuesday 29 January 2019. 6

5.2            Minutes of the Extraordinary Meeting of Council held on Thursday 14 February 2019. 22

6          Mayoral Minutes. 27

6.1            Mayoral Minute - Councillor Engagement 27

7          Reports from Committees. 30

8          General Manager’s Report. 31

8.1            Corporate Services Directorate. 31

8.1.1        Council Meeting Action Report 31

8.1.2        Information Bulletin. 43

8.1.3        Cootamundra Creative Art and Cultural Centre s.355 Committee Membership  46

8.1.4        Cootamundra Tourism Action Group s.355 Committee Membership. 48

8.1.5        Cootamundra Tourism Action Group s.355 Committee Meeting Minutes. 55

8.1.6        Gundagai Tourism Action s.355 Committee Meeting Minutes. 67

8.1.7        Tender for the provision of Legal Services. 70

8.1.8        Delivery Program 2018-2021 and Operational Plan 2018/19 - Half Yearly Progress Report 72

8.1.9        Monthly Major Projects Program Report 92

8.1.10      LGNSW Financial Issues in Local Government Conference. 99

8.1.11      Donation to Gundagai Lions Club Inc. 101

8.1.12      Investment Report - January 2019. 104

8.1.13      Monthly Finance Report for - January 2019. 110

8.1.14      December Quarterly Budget Review Statement 117

8.2            Development and Community Services Directorate. 130

8.2.1        Access & Inclusion Advisory Committee Nominations. 130

8.2.2        Draft Tourism and Economic Development Strategy. 131

8.2.3        Draft Wallendbeen Strategic Heritage Study. 132

8.2.4        Development Applications Approved January 2019. 134

8.2.5        Development Application 2018/181 Proposed Energy Generating Works (Solar Farm), Muttama Road, Cootamundra. 135

8.2.6        Development Application 2010/048 Proposed Six (6) Lot Subdivision, Old Hume Highway, TUMBLONG.. 170

8.2.7        Development Application 2018/94 Resource Recovery Facility, Turners Lane Cootamundra. 184

8.3            Operations Directorate. 219

8.3.1        February Operations Report 219

8.4            Asset Management Directorate. 223

8.4.1        Draft Roads Management Policy. 223

9          Motion of which Notice has been Given. 283

9.1            Notice of Motion - Amendment to Cemeteries and Crematoria Act 2013. 283

10       Questions with Notice. 284

11       Confidential Items. 285

11.1          Closed Council Report 285

 


1            Open Forum

2            Acknowledgement of Country

Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.

3            Apologies

4            Disclosures of Interest


Ordinary Council Meeting Agenda

26 February 2019

 

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 29 January 2019

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Ordinary Meeting of Council held on Tuesday 29 January 2019 

    

 

Recommendation

The Minutes of the Ordinary Meeting of Council held on Tuesday 29 January 2019 be confirmed as a true and correct record of the meeting.

 

 

 

 


Ordinary Council Meeting Minutes

29 January 2019

 

 

../Letterhead/cgrc_lhead_plain_art.jpg

 

 

 

 

 

 

 

 

 

 

Minutes

Ordinary Council Meeting

 

Council Chambers, Gundagai

 

6:00PM, Tuesday 29th January, 2019

 

Administration Centres:  1300 459 689

 

 MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE
Council Chambers, Gundagai
ON
Tuesday, 29 January 2019 AT 6:00PM

 

PRESENT:                 Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, and Cr Charlie Sheahan

IN ATTENDANCE:    Phil McMurray (Acting General Manager), Andrew Brock (Facilities Manager) and Tim Swan (Finance Manager)

 

1            Open Forum

List of Speakers

1.      Pip McAlister – Spoke on the maintenance of parks and gardens, and street trees in Gundagai, and in particular the condition of some street trees in West Street.

2            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

 

3        Apology

Note: An apology was received on behalf of Cr Craig Stewart

Resolution  001/2019  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Gil Kelly

That the apology received from Cr Stewart be accepted and leave of absence granted.

Carried

 

 

4          Disclosures of Interest

There were no disclosures of interest.


 

 

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 11 December 2018

Note: Cr Sheahan thanked Linda Wiles, Communications Officer for her efforts on Australia Day in Cootamundra.

Cr McAlister (Mayor) extended a vote of thanks to the Gundagai SES for their assistance at the Australia Day festivities in Gundagai and Cr’s Graham and Nicholson echoed the Mayor’s sentiments.

Resolution  002/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr Gil Kelly

The Minutes of the Ordinary Meeting of Council held on Tuesday 11 December 2018 be confirmed as a true and correct record of the meeting.

Carried

 

5.2         Minutes of the Extraordinary Meeting of Council held on Wednesday 19 December 2018

Note: At this stage of the meeting Cr Graham suggested that the notes of the Councillor Workshop held on 19th December, 2019 be acknowledged and accepted as being accurate. There was no objection to Cr Graham’s suggestion.

Resolution  003/2019  

Moved:       Cr Gil Kelly

Seconded:   Cr David Graham

The Minutes of the Extraordinary Meeting of Council held on Wednesday 19 December 2018 be confirmed as a true and correct record of the meeting.

Carried

 

6            Mayoral Minutes

6.1         Mayoral Minutes for December, 2018 and January, 2019

Note: The following amendments to the Mayoral Minute were noted:

12th December, 2018

Cr Bowden also attended the Gundagai Tourism Action Committee.

Cr Bowden did not attend the luncheon for the volunteers of Bradman’s Birthplace and the Cootamundra Heritage Centre.

19th December, 2018

Cr Palmer (Deputy Mayor) did not attend the playground openings at Wallendbeen or Stockinbingal

26th January, 2019

Cr Stewart did not attend the Australia Day celebrations in Jubilee Park

Resolution  004/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr Charlie Sheahan

The information in the Mayoral Minute, as amended, be received and noted.

Carried

 

7            Reports from Committees

Nil 

8.1         Corporate Services Directorate

8.1.1      Investment Report - December 2018

Resolution  005/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr David Graham

The Investment Report as at 31 December 2018 be received and noted.

Carried

 

 

8.1.2      Monthly Finance Report for December 2018

Resolution  006/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr Penny Nicholson

The Monthly Finance Report for December, 2018 attached to the report be received and noted.

Carried

 


 

 

8.1.3      Administration of September, 2020 Elections

Resolution  007/2019  

Moved:       Cr David Graham

Seconded:   Cr Charlie Sheahan

The Cootamundra-Gundagai Regional Council (“the Council”) resolves: 

1. Pursuant to s.296(2) and (3) of the Local Government Act, 1993 (NSW) (“the Act”) that an election arrangement be entered into by contract for the Electoral Commissioner to administer all elections of the Council.

2. Pursuant to s.296(2) and (3) of the Act, as applied and modified by s.18, that a council poll arrangement be entered into by contract for the Electoral Commissioner to administer all council polls of the Council.

3. Pursuant to s.296(2) and (3) of the Act, as applied and modified by s.18, that a constitutional referendum arrangement be entered into by contract for the Electoral Commissioner to administer all constitutional referenda of the Council.

Carried

 

 

8.1.4      ALGWA NSW Annual Conference 2019

Resolution  008/2019  

Moved:       Cr Leigh Bowden

Seconded:   Cr Gil Kelly

Cr Bowden and Cr Nicholson be Council’s attendees at the Australian Local Government Women’s Association Annual Conference, 2019.

Carried

 

 

8.1.5      Gundagai Seniors Festival

Resolution  009/2019  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Dennis Palmer

Council donate the sum of $2100.00 to the Gundagai Neighbourhood Centre for the cost of stage hire and associated costs to accommodate the Kapooka Band for the Gundagai Seniors Week Festival.

Carried

 

 

 

 

8.1.6      Council Meeting Action Report

Resolution  010/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr Gil Kelly

The updated Council Meeting Action Report attached to the report be received and noted.

Carried

 

 

8.1.7      Cr Sheahan National Local Roads  & Transport Congress Report

Resolution  011/2019  

Moved:       Cr Gil Kelly

Seconded:   Cr Leigh Bowden

The attached report by Cr Sheahan on the National Local Roads & Transport Congress, 2018 be received and noted.

Carried

 

 

8.1.8      Section 355 Committee Membership

Resolution  012/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr Leigh Bowden

1.       The office bearers and membership of the following Section 355 Committees, as detailed           in the report, be endorsed;

                            i.           Gundagai Tourism Action S.355 Committee

                          ii.           Cootamundra Heritage Centre Management S.355 Committee

2.       A further report on the office bearers and membership of the Cootamundra Creative Art and Cultural Centre S.355 Committee be prepared and submitted to the February, 2019 Ordinary Meeting of Council.

 

Carried

 


 

 

 

 

8.1.9      Cootamundra Showground Users Group Section 355 Committee Membership and Delegates

Resolution  013/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr Doug Phillips

1.   The office bearers and membership of the Cootamundra Showground Users Group Section 355 Committees, as detailed in the report, be endorsed.

2.   Councillor Gil Kelly be appointed as Council’s representative on the Cootamundra Showground Users Group Section 355 Committees.

Carried

 

 

8.1.10    Cootamundra Tourism Action Section 355 Committee Membership

Resolution  014/2019  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

The membership of the Cootamundra Tourism Action Section 355 Committee, as detailed in the report, be endorsed.

Carried

 

 

8.1.11    Muttama Hall Management Section 355 Committee  Membership and AGM Minutes

Resolution  015/2019  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Penny Nicholson

1.   The Minutes of the Muttama Hall Management s.355 Committee Annual General Meeting held on 28 November 2018 attached to the report, be received and noted.

2.   Membership of the Muttama Hall Management s.355 Committee, comprising five (5) existing members and six (6) new members as detailed in the report, be endorsed.

Carried

 


 

 

 

 

8.1.12    Cootamundra Showground Users Group Section 355 Committee Meeting - Minutes

Resolution  016/2019  

Moved:       Cr Gil Kelly

Seconded:   Cr Leigh Bowden

1.   The Minutes of the Cootamundra Showground Users Group s.355 Committee meeting held on 19 December, 2018, attached to the report be received and noted.

2.   The operational maintenance recommended by the Committee and detailed in the Minutes be referred to the responsible Council officer for investigation and resolution as necessary.

Carried

 

 

8.1.13    Stockinbingal Ellwood's Hall Section 355 Committee Meeting - Minutes

Resolution  017/2019  

Moved:       Cr Gil Kelly

Seconded:   Cr Dennis Palmer

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee ordinary meeting held on 29 November 2018 attached to the report, be received and noted.

Carried

 

 

8.1.14    Gundagai Tourism Action Section 355 Committee Meeting - Minutes

Resolution  018/2019  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Penny Nicholson

The Minutes of the Gundagai Tourism Action s.355 Committee meetings held on 14th November, 2018 attached to the report, be received and noted.

Carried

 


 

 

 

 

8.1.15    Information Bulletin

Resolution  019/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr Dennis Palmer

The information contained in the Information Bulletin attached to the report be received and noted.

Carried

 

8.2         Development and Community Services Directorate

8.2.1      Development Applications Approved December 2018

Resolution  020/2019  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Dennis Palmer

The information on Development Applications Approved in December, 2018 be noted.

Carried

 

8.2.2      Delegates for Riverina Regional Library

Motion  

Moved:       Cr Penny Nicholson

Seconded:   Cr Leigh Bowden

Cr’s Bowden and Nicholson be appointed as the two delegates and the General Manager as the alternate delegate for the Riverina Regional Library in accordance with section three (3) of the RRL Deed of Agreement as stated in the report.

 

 


 

 

8.3         Operations Directorate

8.3.1      Waterways Works Management

Resolution  021/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr Dennis Palmer

The Draft Report on Waterways Works Management for Cootamundra-Gundagai Regional Council providing working guidelines for all future works undertaken on all Waterways within Cootamundra-Gundagai Regional Council’s local government area, attached under separate cover, be adopted.

Carried

 

8.3.2      Yass Road Electrical Upgrade

Resolution  022/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr Charlie Sheahan

1.      Council be provided with details of the contract of sale for the Yass Road development in relation to determining the provision of electricity to the site, for further consideration and discussion at the February Councillor Workshop.

2.    Liability for the difference between the original budgeted costs and the revised electrical design and installation costs for the development in the Yass Road area detailed in the report, be determined

Carried

 

8.3.3      January Operations Report

Note: Cr Sheahan informed Council of environmental grants which are available to assist councils with the disposal of mattresses and tyres.

It was also requested that information on the waste amnesty day at the waste stations be included in the Council newsletter.

Resolution  023/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr Penny Nicholson

The Operations Update Report and Works Program for the month of January, 2019 attached to the report be received and noted.

Carried

 

8.3.4      Sheridan and West Streets Intersection Amended Design

Resolution  024/2019  

Moved:       Cr Charlie Sheahan

Seconded:   Cr David Graham

The modified design plan for the intersection upgrade of Sheridan and West Streets Gundagai, as contained in the report, be adopted.

Carried

 

8.3.5      Pedestrian Refuge Construction at Sheridan and Otway Streets Intersection

Resolution  025/2019  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Penny Nicholson

The Sheridan and Otway Streets pedestrian refuge construction plan contained in the report be endorsed.

Carried

 

8.4         Asset Management Directorate

Nil

9            Motion of which Notice has been Given

9.1        Notice of Motion - Council Invite Representatives from State Government and NSW Police to Discuss Concerns in Relation to Local Police Staffing Matters

      Note: the Notice of Motion was withdrawn by Cr Kelly

 


 

 

10          Questions with Notice

10.1       Questions with Notice

Resolution  026/2019  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

The Questions with Notice from Councillors and related responses from Council officers be noted.

 

Note: the following additional questions were tabled by Cr Sheahan:

Could the Mayor and Councillors be given a full explanation around the current agreement between Council and our material recovery recyclers and how much is the rebate that CGRC generates in a year, even though I believe it’s paid quarterly?

Is my summation above correct? If so what can be done to rectify this and bring the benefit to ratepayers in line with other councils?

The General Manager advised that he would provide information regarding the questions following the Council meeting.

Carried

 

 


 

 

Suspension of Standing Orders

resolution  027/2019  

Moved:       Cr Penny Nicholson

Seconded:   Cr Leigh Bowden

Council suspend standing orders to consider a request for a donation to Cootamundra Aeromodellors Club.

Carried

Request for donation to cootamundra aeromodellors club

Note: Cootamundra Aeromodellors Club is hosting a model helicopter event at the state field located on Gundagai Road, Cootamundra on 14-17 March, 2019.

Mr Grahame James, representing the club, requested to borrow a 40kva generator from Council, if Council owned such a generator, so participating model aircraft operators could recharge their devices over the 3 day period. Alternatively, if a generator was unavailable, he requested that Council consider donating to the event to assist with the generator hire charge of $1050.

Resolution  028/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr Penny Nicholson

Council donate $500 to the Cootamundra Aeromodellors Club to contribute to the cost of hiring a generator for the Club’s Model Helicopter Event to be conducted at the state field located on Gundagai Road, Cootamundra on 14-17 March, 2019.

Carried

 


 

 

11          Confidential Items  

11.1       Closed Council Report

Resolution  029/2019  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

1.       Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.       In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public.

11.2       Bourke Estate Residential Subdivision Stage 2

Provisions for Confidentiality

Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Public Interest

It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.

Carried

 

 

11.2       Bourke Estate Residential Subdivision Stage 2

Resolution  030/2019  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

1.      Council delegate authority to the General Manager to negotiate the best offer for sale of lots 32 and 33 of Bourke Estate Residential Subdivision Stage 2 in accordance with the conditions agreed at the meeting.

2.      The General Manager be authorised to execute any contract and related documentation in the event of a sale referred to in 1 above.

 

Carried

 

 

11.3       Resumption of Open Council Meeting

Resolution  031/2019  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

The Open Council meeting resume.

Carried

 

11.4       Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

 

The Meeting closed at 8:25pm.

 

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 26 February, 2019.

 

...................................................                                                           ...................................................

CHAIRPERSON                                                                                                      GENERAL MANAGER

 


Ordinary Council Meeting Agenda

26 February 2019

 

5.2         Minutes of the Extraordinary Meeting of Council held on Thursday 14 February 2019

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Extraordinary Meeting of Council held on Thursday 14 February 2019 

    

 

Recommendation

The Minutes of the Extraordinary Meeting of Council held on Thursday 14 February 2019 be confirmed as a true and correct record of the meeting.

 

 


Extraordinary Council Meeting Minutes

14 February 2019

 

 

../Letterhead/cgrc_lhead_plain_art.jpg

 

 

 

 

 

 

 

 

 

 

Minutes

SPECIAL Extraordinary Council Meeting

 

Alby Schultz meeting Centre, Cootamundra

 

8:30AM, Thursday 14th February, 2019

 

Administration Centres:  1300 459 689

 

 MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council Meeting
HELD AT THE
Alby Schultz meeting Centre, Cootamundra
ON
Thursday, 14 February 2019 AT 8:30AM

 

PRESENT:                 Mayor Abb McAlister (Chairperson), Deputy Mayor Dennis Palmer, Cr David Graham, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan

2            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

3            Apologies

Apologies were received on behalf of Cr Craig Stewart, Cr Leigh Bowden, Cr Gil Kelly.

RESOLUTION  032/2019

Moved:       Cr Doug Phillips

Seconded:   Cr Penny Nicholson

That the apologies from Cr Craig Stewart, Cr Leigh Bowden and Cr Gil Kelly be accepted and leave of absence granted.

3            Disclosures of Interest

No Disclosures of Interest were received.

 

5            Confirmation of minutes

The Minutes of the Special Extraordinary Meeting of Council held on Thursday 15 November 2018 be confirmed as a true and correct record of the meeting.

RESOLUTION 033/2019

Moved:       Cr Doug Phillips 

Seconded:   Cr Penny Nicholson

The Minutes of the Special Extraordinary Meeting of Council held on Thursday 15 November 2018 be confirmed as a true and correct record of the meeting.

 

5            Confidential items

Provisions for Confidentiality

Section 10A (2)  of the Local Government Act 1993, the information comprising this Confidential Report to be received, discussed or considered is a personnel matter concerning particular individuals (other than Councillors).

 

RESOLUTION 033/2019

Moved:       Cr Charlie Sheahan

Seconded:   Cr David Graham

Council suspend standing orders to consider confidential item.

 

MATTERS PERTAINING TO THE GENERAL MANAGER ALLEN DWYER

Cr McAlister provided to the meeting an update on the Confidential report by WilsonBarwick in regard to Allen Dwyer, General Manager.

After ensuing discussion.

The following resolutions were put forward:

1.      Council authorises the Mayor to instruct WilliamsonBarwick to undertake a workplace investigation, under legal professional privilege, into the employment of the General Manager, and to authorise WilliamsonBarwick to retain Pinnacle Integrity as their agent to undertake the workplace investigation, and to advise Council generally in relation to the workplace investigation and the General Manager’s employment.

2.      Council continues the suspension of Allen Dwyer, General Manager, on full pay, pending the conclusion of the workplace investigation undertaken by WilliamsonBarwick on behalf of Council.

3.      The Mayor report back in due course.

RESOLUTION 034/2019

Moved:       Cr David Graham

Seconded:   Cr Charlie Sheahan

1.      Council authorises the Mayor to instruct WilliamsonBarwick to undertake a workplace investigation, under legal professional privilege, into the employment of the General Manager, and to authorise WilliamsonBarwick to retain Pinnacle Integrity as their agent to undertake the workplace investigation, and to advise Council generally in relation to the workplace investigation and the General Manager’s employment.

2.      Council continues the suspension of Allen Dwyer, General Manager, on full pay, pending the conclusion of the workplace investigation undertaken by WilliamsonBarwick on behalf of Council.

3.      The Mayor report back in due course.

The resolution was passed in favour of the recommendation 6 – 0.

VOTING RECORD

FOR RESOLUTION

AGAINST RESOLUTION

Cr Abb McAlister (Mayor)

Cr Dennis Palmer

Cr David Graham

Cr Penny Nicholson

Cr Doug Phillips

Cr Charlie Sheahan

Nil

ABSENT

DECLARED INTEREST

Cr Leigh Bowden

Cr Gil Kelly

Cr Craig Stewart

Nil

 

RESUMPTION OF OPEN COUNCIL MEETING

 

RESOLUTION 035/2019

Moved:       Cr Doug Phillips

Seconded:   Cr Penny Nicholson

The Open Council meeting resume

 

 

The Meeting closed at 9:00am

 

The minutes of this meeting were confirmed at the Extraordinary Council Meeting held on 26 February 2019.

 

...................................................                                                           ...................................................

CHAIRPERSON                                                                                                      GENERAL MANAGER

 


Ordinary Council Meeting Agenda

26 February 2019

 

6            Mayoral Minutes

6.1         Mayoral Minute - Councillor Engagement

DOCUMENT NUMBER

297738

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

REPORTING OFFICER

Teresa Breslin, Governance Officer

ATTACHMENTS

Nil 

 

So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes. These Minutes will also include copies of relevant correspondence received by me.

 

Recommendation

The information in the Mayoral Minute be received and noted.

 

30 January 2019

Councillors Graham, Palmer (Deputy Mayor), Sheahan and I attended a meeting with Linda Scott president, Office of Local Government NSW.

 

31 January 2019

Councillors Bowden and Nicholson attended the Cootamundra Tourism Action Group s.355 Committee AGM.

Councillors Graham, Palmer (Deputy Mayor) Sheahan and I attended the LGNSW Financial Issues in Local Government Conference in Sydney.

 

2 February 2019

Councillor Kelly met with the Chairman of Showground Users Group s.355 Committee.

 

3 February 2019

Councillor Kelly attended the Harness Racing Club AGM where Member for Cootamundra, Steph Cooke presented the Club with a grant for $20,000.

 

4 February 2019

Councillors Bowden, Graham, Nicholson, Sheahan and I attended a Council Waste Management Strategy Workshop.

Councillor Bowden attended the Extraordinary Cootamundra Aboriginal Working Party meeting, in preparation for the Cultural Awareness Training.

 


 

5 February 2019

I attended a meeting with the member for Cootamundra, Steph Cooke following the presentation of monies to the Cootamundra Showground Cattle Committee.

I attended a meeting with Ed Collingridge.

 

6 February 2019

I attended the Wallendbeen Post Office meeting at Wallendbeen Hall with Phil McMurray (Acting General Manager) and Andrew Brock (Manager Facilities).

 

7 February 2019

Councillor Bowden attended the Extraordinary Gundagai Cultural Group meeting, in preparation for the Cultural Awareness Training.

I attended a REROC and Joint Organisations meeting with Phil McMurray (Acting General Manager).

Councillor Nicholson attended the Cootamundra Tourism Action Group s.355 Committee Meeting.

 

10 February 2019

Councillors Bowden, Kelly, Sheahan and I attended the South Western Zone Swimming Carnival at Cootamundra Pool (with Dawn Fraser and Kurt Herzog).

I attended the RSL welcome at Cootamundra Club South West Division meeting.

Councillor Sheahan attended the Muttama Hall s.355 Committee Meeting.

 

11 February 2019

Councillor Bowden attended the Cootamundra Aboriginal Working Party meeting.

Councillor Graham meet with Crown Lands at Coolac to chair the Coolac Advancement Group meeting.

 

12 February 2019

Councillors Bowden, Graham, Kelly, Nicholson, Sheahan and I attended a Councillor Workshop.

I attended a meeting with the Health Department.

Councillor Bowden and I attended a Planning and Development Committee meeting.

Councillor Bowden and Graham attended the “Meet the Candidates” Forum organised by Gundagai Council in Exile.

 

13 February 2019

Councillor Nicholson attended the Gundagai Tourism Action Group s.355 Committee Meeting.

Councillor Nicholson and I attended the Seniors Expo in Gundagai.

Councillor Nicholson and I attended the opening of the Gundagai Scouts Climbing Wall.

 

14 February 2019

Councillors Graham, Nicholson, Palmer, Phillips, Sheahan and I attended a Special Extraordinary Council meeting in Cootamundra.

16 February 2019

I represented Council at the Launch of the Central Life Style Magazine, held in Tumut.

 

18 February 2019

Councillors Graham and Nicholson attended a Councillor Workshop in Gundagai.

Councillors Bowden, Graham, Nicholson, Palmer (Deputy Mayor) and I attended a Planning and Development Workshop.

 

19 February 2019

Councillors Graham, Nicholson and I attended the Gundagai Seniors Morning Tea.

 

20 February 2019

Councillor Kelly and I attended the Showground Users Group s.355 Committee AGM.

Councillors Nicholson, Sheahan and I attended the Cootamundra Seniors Morning Tea at the Cootamundra Men’s Shed.

 

21 February 2019

Councillor Nicholson and I attended the Nangus Community Water Committee Meeting.

I attended the opening of the Cootamundra saleyards truck wash and lighting upgrade.

 

22 February 2019

Councillors Kelly, Sheahan and I attended a Fees and Charges Workshop in Cootamundra.

Councillor Graham attended the S.W.G meeting in Tumbarumba.

 

25 February 2019

Councillors Nicholson, Sheahan and I attended a Councillor Workshop in Cootamundra.

  


Ordinary Council Meeting Agenda

26 February 2019

 

7            Reports from Committees

Nil


Ordinary Council Meeting Agenda

26 February 2019

 

8            General Manager’s Report

8.1        Corporate Services Directorate

8.1.1      Council Meeting Action Report

DOCUMENT NUMBER

297740

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Council Meeting Action Report    

 

Recommendation

The updated Council Meeting Action Report, attached to the report, be received and noted.

 

Introduction

Actions required as a result of resolutions of Council at previous meetings are compiled in the Council Meeting Action Report to ensure completion by the respective responsible officers.


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.1.2      Information Bulletin

DOCUMENT NUMBER

297789

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Cootamundra Heritage Centre February Newsletter    

 

Recommendation

The information contained in the Information Bulletin attached to the report be received and noted.

 

Introduction

Council receives many and varied forms of correspondence. The documents attached to the report are provided for the information of Councillors.

 


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.1.3      Cootamundra Creative Art and Cultural Centre s.355 Committee Membership

DOCUMENT NUMBER

297780

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

Council’s Section 355 Management Manual specifies that Council endorsement of proposed members is required.

ATTACHMENTS

Nil  

 

Recommendation

The office bearers and membership of the Cootamundra Creative Art and Cultural Centre S.355, Committee as detailed in the report, be endorsed.

 

Introduction

At Council’s ordinary meeting on 29 January 2019, a report was submitted to Council (item 8.1.8) including the recommendation to endorse the office bearers and membership of the Cootamundra Creative Art and Cultural Centre S.355 Committee. These details included in that report were based on an email received from the Committee dated 22 August 2018.

Discussion

Following publication of the January Council Meeting Agenda an email was received from Rosemary Fowler-Sullivan, Secretary of the Cootamundra Creative Art and Cultural Centre. Noting that the committee membership had changed since the previous advice supplied to Council, accordingly Council resolved:

A further report on the office bearers and membership of the Cootamundra Creative Art and Cultural Centre S.355 Committee be prepared and submitted to the February, 2019 Ordinary Meeting of Council.

In response to that resolution, the details of office bearers and membership is provided for Council’s consideration, as follows:

Chairperson:                     Simon Bragg

Vice-Chairperson:            Leigh Scott

Secretary:                         Rosemary Fowler-Sullivan

Treasurer:                         Maree Twomey

Committee Members:      Lindsey Baber

                                           Leigh Bowden

                                           Susan Gheller (Council Representative)

                                           Annabel Marley

                                           Isabel Scott

                                           Michael Van Baast

                                           Rae Webber

Council’s endorsement of the Committee membership and office bearers is requested.

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.1.4      Cootamundra Tourism Action Group s.355 Committee Membership

DOCUMENT NUMBER

297915

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with requirements detailed in the Section 355 Committee Management Manual.

ATTACHMENTS

1.       Cootamundra Tourism Action Group s.355 Committee AGM Minutes    

 

Recommendation

1.   The Minutes of the Cootamundra Tourism Action Group s.355 Committee Annual General Meeting held on 31 January 2019, attached to the report, be received and noted.

2.   The office bearers of the Cootamundra Tourism Action Group s.355 Committee, as detailed in the report, be endorsed.

 

Introduction

At its meeting on 29 January, 2019 Council endorsed the membership of the Cootamundra Tourism Action Group s.355 Committee. The Committee conducted its AGM on 31 January 2019 and the minutes of that meeting are attached.

Discussion

At the Committee’s AGM conducted on 31 January 2019, the following members were appointed as Office Bearers in accordance with the requirements detailed in the Section 355 Management Manual:

Chairperson: Annie Jacobs

Vice-Chairperson: Isabel Scott

Secretary: Nina Piotrowicz

Vice-Secretary: Sandra Klinke

Council’s endorsement of these officer bearers is requested.  


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.1.5      Cootamundra Tourism Action Group s.355 Committee Meeting Minutes

DOCUMENT NUMBER

297913

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

Minutes of the s.355 Committee meetings are submitted to Council in accordance with the s.355 Committee Management Manual.

ATTACHMENTS

1.       Cootamundra Tourism Action Group s.355 Committee Meeting Minutes 31 January 2019

2.       Cootamundra Tourism Action Group s.355 Committee Meeting Minutes 7 February 2019    

 

Recommendation

The Minutes of the Cootamundra Tourism Action Group s.355 Committee meetings held on 31 January 2019 and 7 February 2019, attached to the report, be received and noted.

 

Introduction

The attached Minutes of the Cootamundra Tourism Action Group s.355 Committee held on 31 January 2019 and 7 February 2019, are submitted for the information of Council.

 


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.1.6      Gundagai Tourism Action s.355 Committee Meeting Minutes

DOCUMENT NUMBER

297766

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

Minutes of the s.355 Committee meetings are submitted to Council in accordance with the s.355 Committee Management Manual.

ATTACHMENTS

1.       Gundagai Action Committee meeting minutes 13 February 2019    

 

Recommendation

The Minutes of the Gundagai Tourism Action s.355 Committee meetings held on 13 February 2019 attached to the report, be received and noted.

 

Introduction

The attached Minutes of the Gundagai Tourism Action s.355 Committee meeting held on 13 February 2019 are submitted for the information of Council.

 


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.1.7      Tender for the provision of Legal Services

DOCUMENT NUMBER

297497

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To comply with the tendering conditions of the Local Government Act 1993 and (General) Regulation 2005.

POLICY IMPLICATIONS

To comply with Council’s Procurement Policy and Procedures.

ATTACHMENTS

Nil 

 

Recommendation

1.   Tenders be invited, using the open tender method, for the establishment of Council’s panel of Legal Service providers.

2.   A further report be prepared and submitted to Council on the outcomes of the tender process referred to in 1 above.

 

Introduction

The Local Government Act and (General) Regulation prescribe that expenditure exceeding $150,000 in any one or accumulative purchase must be the subject of a tender process. Since the proclamation of Cootamundra-Gundagai Regional Council legal services have been procured on a transactional basis.

As Council’s expenditure on legal services will exceed the tendering threshold, the tendering provisions of the Local Government Act and (General) Regulation are applicable.

Discussion

From time to time Council is required to engage legal service providers on a range of issues including:

·    Local Government Act 1993 and (General) Regulation 2005

·    Environmental Planning and Assessment Act 1979 and Regulations and other related environmental legislation

·    Employment and Work Health and Safety Legislation

·    Contract Law

·    Taxation and Revenue Law

·    Administrative Law

·    Real Property including residential sale or purchase, retail and commercial, leases, acquisition of easements, and licences and deeds etc.

In order to insure that Council has a suitable panel of Legal Service providers to provide appropriate professional advice and service across the range of work that Council is involved in, it is proposed that tenders be invited.

To ensure that the widest range of potential providers are invited, it is proposed that the open tender method be utilised for the tender process.

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.1.8      Delivery Program 2018-2021 and Operational Plan 2018/19 - Half Yearly Progress Report

DOCUMENT NUMBER

295142

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

In accordance with section 404(5) of the Local Government Act.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       1 July - 31 December 2018 DP/OP Progress Report    

 

Recommendation

The Delivery Program 2018-2021 incorporating the Operational Plan 2018/19 (Year 1) half yearly progress report (1 July – 31 December 2018) be received and noted.

 

Background

1.   At its meeting of 10 April 2018 Council adopted its Community Strategic Plan 2018 – 2028. Subsequently, at its meeting of 26 June 2018 Council adopted its Delivery Program 2018 – 2021 and the Operational Plan 2018/19).

2.   Section 404 (5) of the Local Government Act 1993 requires that “The general manager must ensure that regular progress reports are provided to the council reporting as to its progress with respect to the principal activities detailed in its delivery program. Progress reports must be provided at least every 6 months.”

3.   Accordingly, annexed to this report is a half yearly progress report outlining the extent to which performance measures and targets set out in the Delivery Program and Operational Plan have been achieved during the first half of the reporting year, that is between 1 July and 31 December 2018.

4.   The Status/Comment column includes one of the following descriptors to indicate the status of the action with supporting comments provided;

·    Completed or Achieved

·    In Progress

·    Ongoing

·    Not yet commenced

·    Not Due to Commence

5.   Attached is the Delivery Program 2018-2021 incorporating the Operational Plan 2018/19 (Year 1) - Half Yearly Progress Report (1 July 2018 – 31 December 2018) for review. 


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.1.9      Monthly Major Projects Program Report

DOCUMENT NUMBER

297965

REPORTING OFFICER

Paul Woods, Executive Director - PMO

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Grants Program Management Report January 2019    

 

Recommendation

1.   The progress report on project status be received and noted.

2.   The recommended changes to the project budgets as listed in the report be adopted.

 

Introduction

Council is currently managing 110 projects worth $53,030,487. This report provides a monthly update to Councillors as to the progress of the projects. The attached schedule provides a brief update on the status of each of the projects.

Discussion

Budget variances

Project

Amount

Commentary / Recommendation

Coolac to Tumblong Rail Trail Development

$4,600

Additional funding was received from the Rail Trail Committee to cover the additional cost.

Recommendation: That the budget be increased by $4,600

Stockinbingal Tennis Court resurfacing – 3 courts

$19,493

The tennis club is contributing the cost of the fence which is being paid for by Council who will then invoice for the club for the funds.

Recommendation: that the budget be increased by $19,493

Cootamundra Tennis – refurbishment of tennis court surfaces

$29,584

Additional works for fencing approved by GM. Recommendation: that $29,584 be transferred from the Department of Education project

Rathmells Lane

$48,451

The project cost more than anticipated due to additional works required including protection of gas mains and turning lanes off Stockinbingal Road.

Recommendation: that $48,451 be transferred from the Department of Education project

Stan Crowe Oval Gundagai canteen and change room construction

$74,147

The Project Manager is currently reviewing the project expenditure.

Gundagai Library extension

$1,754

The Project Manager is currently reviewing the project expenditure.

Morely’s Creek Fishing pier replacement

$1,132

The Project Manager is currently reviewing the project expenditure.

 

 


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.1.10    LGNSW Financial Issues in Local Government Conference

DOCUMENT NUMBER

297924

REPORTING OFFICER

David Graham, Councillor

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil  

 

Recommendation

The report by Councillor Graham in relation to the LGNSW Financial Issues in Local Government conference be received and noted.

 

Introduction

Staff and Councillors attend conferences and meetings as part of their functions and development, and as such, a report may be submitted to Council for the purpose of providing information on their attendance.

Discussion

On 31 January 2019 Councillors (Mayor) Abb McAlister, (Deputy Mayor) Dennis Palmer, David Graham and Charlie Sheahan attended the Local Government NSW Financial Issues in local Government Conference in Sydney.

 

Details of the conference are submitted to Council through the following summary report prepared by Councillor David Graham.

 

OVERVIEW: Excellent presentation by Dennis Banicevic, C.A and former partner of PWC who was responsible for 41 annual audits across NSW including Sydney City, Parramatta, Blacktown and some across regional NSW including Parkes. 

 

Dennis did not agree with 2016 Council Mergers, could see no financial benefits and felt particularly strongly about regional and rural mergers. 

 


 

KEY ISSUES: 

1.   Councillors entitled to receive all clear and concise information to make correct financial and business decisions. 

2.   Councillors allowed to ask specific questions to understand financial implications and must be provided with that detail in a reasonable time frame. Councillors have very important governance role and as much entitled to ask questions on any income, expenditure and capital spending upgrades.

3.   Suggest developing “dashboard" type reports - quality, user friendly snapshot. 

4.   Recommended not rely on engineer costings. Make sure accounting and engineering communicate concisely so that financial projections/costings and actuals are prudent and achievable.

5.   Explanation on:

a) Rates - Base, Ad volorem, minimum and pension rebate

b) Reserves and restrictions 

c) Income and expenses budget and capital budget 

d) Depreciation

6.   Importance of borrowing to fund specific projects. Borrowing can be internal from reserves at commercial rates or third party (eg banks).

7.   Valuation of Council assets. Dennis believes should be done yearly given the changes that can occur with asset upgrades, impact on usefully life and depreciation. 

NOTE: CGRC is well advanced here following what Phil McMurray has done on asset management, utilising Maloney reports similar to what old GSC had done, and building on model.

QUESTION: Should CGRC consider updated reports in June 2019?

8.   Importance of internal control committee - protecting Councillors. Will become a statutory requirement in the near future. His experience shows that all councils with good internal control has a much better open transparent approach.

9.   Asset Management Plan must link properly to "costed" long term financial plan. 

This plan quickly identifies:

a)   Can council cover its annual cost including depreciation?

b)   Will a SRV be needed?

- When

 - How much

- How often

10. Utilising reserves:

·    Restricted funds cannot lend to general fund without legal approval

·    Councillors should be provided on a quarterly basis (minimum) of all reserve accounts and the movements that occurred in that period.

NOTE: If over last 2 years such info had been provided, then issues such as a plant fund would have raised its head earlier.

11. Snapshot of the key performance indication from various councils attending was provided.

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.1.11    Donation to Gundagai Lions Club Inc

DOCUMENT NUMBER

297754

REPORTING OFFICER

Phillip Chapman, Revenue Officer

AUTHORISING OFFICER

Tim Swan, Manager Finance and Customer Service  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

 

FINANCIAL IMPLICATIONS

The amount of $801.50 be donated to Gundagai Lions Club Inc.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Gundagai Lions Club Request for Donation    

 

Recommendation

Council donate the sum of $801.50 to the Gundagai Lions Club Inc. for Water & Sewer Access Charges for the period 1 July 2016 to 30 November 2018.

 

Introduction

It has been the practice of Council for many years, since at least 2007, to make a donation to Gundagai Lions Club Inc of an amount equivalent to the annual Water & Sewer Access charges (Vacant Land charges) applicable to property held by the club at 11 Bourke Street, Gundagai, in consideration of the work in kind done by this community organisation toward maintenance and upkeep of parklands, and service work in the community generally.

Discussion

The last time that Council effected this donation to the Club was on 20/09/2016, for the charges for the billing period 01/07/2016 to 31/12/2016. (See table).

The club has written to Council requesting the donation a number of times since then, the most recent letter in Council records shows it being received by Council on 08/08/2018.

The club has now contacted Council to follow up on the progress of Council’s consideration of their request.


 

The table below also details the charges for which a donation is yet to be made, totalling $801.50.

Most Recent Previous donations :

 

 

Date of

Amount of

Donation for

Payment

Payment

billing period

 

 

 

17/02/2014

120.48

1-7-13 to 31-12-13

13/08/2014

120.52

1-1-14 to 30-6-14

11/02/2015

132.36

1-7-14 to 31-12-14

15/07/2015

132.31

1-1-15 to 30-6-15

28/06/2016

136.50

1-7-15 to 31-12-15

20/09/2016

136.00

1-1-16 to 30-6-16

 

 

Billed amounts for which donations not

yet made :

 

 

 

Date

Amount

Billing Period

Billed

Billed

 

 

 

 

22/12/2016

152.00

1-7-16 to 31-12-16

28/06/2017

152.00

1-1-17 to 30-6-17

18/12/2017

163.50

1-7-17 to 31-12-17

18/05/2018

163.50

1-1-18 to 31-5-18

12/09/2018

85.25

1-6-18 to 31-8-18

5/12/2018

85.25

1-9-18 to 30-11-18

 

801.50

 

 

 

Donation to be processed for $801.50

 


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


Ordinary Council Meeting Agenda

26 February 2019

 

8.1.12    Investment Report - January 2019

DOCUMENT NUMBER

297955

REPORTING OFFICER

Tim Swan, Manager Finance and Customer Service

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

Council’s investment income for January 2019 was $64,653, 1% under the budgeted figure of $65,526.

LEGISLATIVE IMPLICATIONS

Council investments comply fully with section 625 of the Local Government Act (NSW) 1993, Local Government (General) Regulation 2005 paragraph 212 and Council’s Investment Policy.

POLICY IMPLICATIONS

The Investment Policy was adopted on 31 July 2018 and is due for review on 31 July 2021.

ATTACHMENTS

1.       Investment Report - January 2019 P1

2.       Investment Report - January 2019 P2-5    

 

Recommendation

The Investment Report as at 31 January 2019, attached to the report, be received and noted.

 

Introduction

Returns on investments have exceeded budget and benchmarks for December 2018.

Discussion

Investments for January 2019 have produced interest of $64,653.

Due to the excellent performance of Council’s investments in the 2017/18 financial year, the budgeted income has been increased from $52,983 per month to $65,526. 

For the current financial year the interest income is 7% ahead of budget, and the net return is significantly higher than the benchmark.  


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.1.13    Monthly Finance Report for - January 2019

DOCUMENT NUMBER

297956

REPORTING OFFICER

Tim Swan, Manager Finance and Customer Service

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

Regular monitoring of Council’s finances will ensure that any issues are identified in a timely manner.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Finance Report January 2019    

 

Recommendation

The Monthly Finance Report for January 2018, attached to the report, be received and noted.

 

Introduction

This monthly reporting package provides Councillors with an update on the financial position of Council.

Discussion

There are no major concerns identified, with most variances attributable to timing.

A request was made at the January Council meeting that reporting on overdue balances be expanded to include ageing information. This is not a standard report in the Authority System, and we intend to include some customised reporting in future.

 


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.1.14    December Quarterly Budget Review Statement

DOCUMENT NUMBER

297954

REPORTING OFFICER

Tim Swan, Manager Finance and Customer Service

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

As reported in the attached December quarterly budget

review, the revised net operating result for the year to 30

June, 2019 is a profit of $17,321,000. The budget

adjustments recommended to Council for approval in this

report result in a net change to the operating result of

$1,785,000.

LEGISLATIVE IMPLICATIONS

Clause 203(1) of the Local Government (General)

Regulation requires that, not later than 2 months after the

end of each quarter, excluding the June quarter, the

responsible accounting officer must submit a budget

review statement to Council. The format of the review

must be consistent with the minimum requirements

contained in the Quarterly Budget Review Statement

Guidelines provided by the Office of Local Government.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Quarterly Budget Review - December 2018    

 

Recommendation

1.       The December 2018 Quarterly Budget Review Statement be accepted.

2.       The budget variations listed in the attached report be adopted.

 

Introduction

The purpose of this report is to present a summary of Council’s financial position at the end of the December 2018 quarter, and to report on progress made against the original budget adopted by Council in its 2018-19 Operational Plan. A detailed list of budget variances is included in the attached Quarterly Budget Review, and these are recommended for Council approval.

Discussion

Detailed commentary on the individual variations is included in the report itself, and while the net change to the projected operating result is an increase of $1.79M to a surplus of $17.321M, this is due to the requirement to report grant income in the year in which it is received. The expenditure of these grants will occur over the next 2 financial years, causing further misleading results.

As a resolution to the matter of the refurbishment of the Cootamundra Town Hall is the subject of ongoing discussions, the likely budgetary impact remains uncertain. The issue has been retained in the commentary of the report, and will be moved to the body of the report when the impact can be quantified.

The most significant matter included in the current report is the identification of $1.8m in income relating to RMS contract works completed last financial year.

 


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.2        Development and Community Services Directorate

8.2.1      Access & Inclusion Advisory Committee Nominations

DOCUMENT NUMBER

297967

REPORTING OFFICER

Miriam Crane, Manager Community and Culture

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The nominations be accepted and the committee formed.

 

Introduction

In November 2018 Council approved the Access & Inclusion Advisory Committee Charter and authorised Council officers to advertise for nominations.

Discussion

Six nominations were received (including two alternate), being:

1.      Paula Maher – Ability Links (Cootamundra Area)

2.      Narelle Nibbs – Ability Links (Gundagai Area)

3.      Linley Chaplin - LFE Community Supports

4.      Marjory Taprell - LFE Community Supports, Local Health Advisory Committee

5.      Irene Booby – Gundagai community

6.      Narelle & Robert Gilholme – Valmar, IDEAS, and general community interest

 The nominations received cover a good geographic area and provide for a broad understanding of related issues.

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.2.2      Draft Tourism and Economic Development Strategy

DOCUMENT NUMBER

298013

REPORTING OFFICER

Miriam Crane, Manager Community and Culture

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A prosperous and resilient economy: we are innovative and 'open for business'

2.1 The local economy is strong and diverse

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Draft Tourism and Econonomic Development Strategy (under separate cover)

2.       Appendices (under separate cover)    

 

Recommendation

The Draft Tourism and Economic Development Strategy, attached to this report, be placed on public exhibition for a period of 28 days.

 

Introduction

Council engaged Western Research Institute to prepare a Tourism and Economic Development Strategy for the Local Government Area.

Discussion

The attached strategy presents a number of options for Council to consider in order to grow the local economy.

Some elements of the strategy may be at odds with community expectation. As the community will ultimately be providing the resources for the implementation of the strategy it is important to gather community feedback at this stage.

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.2.3      Draft Wallendbeen Strategic Heritage Study

DOCUMENT NUMBER

296749

REPORTING OFFICER

Brandie Strickland, Graduate Town Planner

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

 

FINANCIAL IMPLICATIONS

The Heritage Near Me Grant from Office of Environment and Heritage is used to fund the heritage study of Wallendbeen.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Draft Wallendbeen Strategic Heritage Study (under separate cover)    

 

Recommendation

1.   The Draft Wallendbeen Strategic Heritage Study dated January, 2019, circulated under separate cover, be placed on public exhibition for a period of 14 days commencing 27th February, 2019 and concluding 13th March, 2019.

2.   Any submissions received in response to the public exhibition period referred to in 1 above be the subject of a further report to be submitted to the March, 2019 Ordinary Meeting of Council.

3.   In the event there are no submissions received during and in response to the public exhibition period referred to in 1 above, the Draft Wallendbeen Strategic Heritage Study be deemed to be adopted.

 

Introduction

In June, 2018 Council received funding from the Office of Environment and Heritage to complete the Wallendbeen Strategic Heritage Study and King Street Revitalisation Plan. This Project is a three stage project. The first stage of the project is to complete the Heritage Study which will inform the King Street Revitalisation Plan by providing recommendations based on heritage significance, impact and design. Stage two of the project is the conceptual plan of the revitalisation of King Street. Stage three includes six stories being uploaded to the Heritage Near Me App. Stage three is run in conjunction with stage 1 and 2 of the project and is being completed independently by the Office of Environment and Heritage.

Discussion

Stage one of the Wallendbeen Heritage Study and King Street Revitalisation Plan began in November, 2018 with the appointment of ngh Environmental. Project Manager, Jakob Ruhl, is the consultant who will undertake the required work. Community consultation occurred on the 19th November, 2018 with approximately 14 people in attendance. A site inspection and photographic heritage assessment was completed on the 20th November, 2018 the details of which are included in the Draft Wallendbeen Strategic Heritage Study.

Engagement and feedback during the community consultation was considered by Council staff and as a result the project scope was expanded to include more heritage significant items and aspects which were identified by the community. As a result of the additional work it was necessary to extend the proposed timeline for the report to be completed from the 24th December, 2018 to 29th January, 2019. As such, Council received the amended draft report which has been provided under separate cover for the consideration of Council.

The heritage study meets the requirements of the project scope and provides recommendations that will inform the urban designer once a consultant has been engaged. Council is now required to place the Draft Wallendbeen Strategic Heritage Study on public exhibition for 14 days commencing 27th February, 2019 and concluding 13th March, 2019.

The information on the Draft Wallendbeen Strategic Heritage Study public exhibition period will be advertised in local newspapers and on Council’s website. The documentation will be available to view at Council’s Administration Centres in Cootamundra and Gundagai and published on Council’s website with an option to lodge a submission electronically. Submissions are welcome and can also be sent to Council by email or post.

Once the Draft Wallendbeen Strategic Heritage Study has been adopted by Council an urban design consultant will be engaged and works will begin on the second stage of the project.

Acquittals for the project must be completed by 30th of June, 2019 to meet funding conditions.

  


Ordinary Council Meeting Agenda

26 February 2019

 

8.2.4      Development Applications Approved January 2019

DOCUMENT NUMBER

297265

REPORTING OFFICER

Brooke Douglas, Executive Assistant

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

2.2 Strategic land-use planning is co-ordinated and needs-based

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The information on Development Applications Approved in January 2019 be noted.

 

The following development applications were approved by Cootamundra-Gundagai Regional

Council in January 2019:

APP. NO.

PROPOSED BUILDING

STREET NAME

DA2018/038

Service Station, Office and Liquid Fuel Depot

Young Street

DA2018/164

New Dwelling

Ward Street

DA2018/166

New Shearing Shed

Corbys Lane

DA2018/171

Dwelling Additions

Donaldson Street

DA2018/173

New Garage

Dickson Street

DA2018/177

New Dwelling and Shed

Pope Street

DA2018/180

Dwelling Additions

O’Briens Road

DA2018/182

Dwelling Additions

Rosehill Road

DA2018/183

New Dwelling

Punch Street

DA2018/184

New Carport

Ursula Street

DA2018/185

New Carport

Margaret Street

 

 

 

VALUE OF WORK REPORTED TO THIS MEETING:

$4,006,560.00

VALUE OF WORK REPORTED YEAR TO DATE:

$10,668,988.00

THIS TIME LAST YEAR:

 

VALUE OF WORK –January 2018 -    $     1,608,916.00

 

VALUE OF WORK – YTD 2018  -    $         9,227,027.00

 

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.2.5      Development Application 2018/181 Proposed Energy Generating Works (Solar Farm), Muttama Road, Cootamundra.

DOCUMENT NUMBER

297176

REPORTING OFFICER

Brandie Strickland, Graduate Town Planner

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

 

3.1 The natural environment is valued and protected

 

3.1b Investigate and implement renewable energy technologies to reduce our environment footprint

 

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Proposed development is permissible with consent in accordance with State Environmental Planning Policy (Infrastructure) 2007.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Development Assessment report (Section 4.15 Report)

2.       Objections    

 

Recommendation

Development Application 2018/181 be approved subject to the conditions contained within the Development Assessment (Section 4.15 report).

 

Introduction

Council received a development application on the 20th December 2018 for energy generating works.

The proposed development includes energy generating use (primary use) and ancillary structures (operations and maintenance building, training school building and viewing platform). The proposed development will include 36,502 panels, each being 1.9m x 0.9m and arranged in rows of three at a vertical tilt of 25 degrees facing due north. Once operating the development will generate 12MWh of electricity a year which will be exported into the electricity supply network through works with Essential Energy. The proposed electricity generating works will have the capacity to generate enough electricity to power approximately 2,500 homes annually.

The proposed development was notified to neighbouring properties and in the Cootamundra Herald (see attached 4.15 report).

Discussion

The attached development assessment report provides details of the proposed development and assessment of environmental constraints and impacts of the proposed development. Issues identified by objectors have been addressed within the report as have suggested actions to mitigate potential impacts. 

The application is recommended for approval.


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.2.6      Development Application 2010/048 Proposed Six (6) Lot Subdivision, Old Hume Highway, TUMBLONG

DOCUMENT NUMBER

297966

REPORTING OFFICER

Grace Foulds, Acting Manager Development, Building and Compliance

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

2.2 Strategic land-use planning is co-ordinated and needs-based

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Approval would be contrary to State legislation and Council policy.

POLICY IMPLICATIONS

Approval may set a precedence

ATTACHMENTS

1.       Section 4.15 Report    

 

Recommendation

1.   DA2010/048 be refused consent.

2.   The applicant be invited to submit a planning proposal to rezone the subject site.

 

Introduction

Gundagai Shire Council received an application on 16 August 2010, which has been modified to propose the subdivision of lot 22 DP 1098374, lot 8 DP 260149 and lot 270 DP 757213 into six lots, one of which is in two parts.

Discussion

DA2010/048 was originally submitted to Gundagai Shire Council on 16 August 2010. Assessment of the application was ongoing until 7 February 2012, at which time the applicant requested that the application be placed “on hold.” The application remained undetermined until August 2016 and could reasonably have been considered as “deemed refused.”

 

In August 2016 the applicant returned to Council and requested that the council complete their assessment or they would pursue action through the Land and Environment Court as the application had been “deemed refused.”

 

It could be argued that the applicant’s assessment of the matter was in fact the correct legal interpretation and that the application had been “deemed refused” once 40 days had elapsed from 7 February 2012. Nevertheless, the application was once again assessed and a report was presented to Cootamundra-Gundagai Council on 30 January 2018 for determination. The recommendation of the assessing officer was:

“That DA048/2010 for Nine (9) Lot Rural Torren Title Subdivision be REFUSED Consent.”

 

Council did not endorse this recommendation, instead they resolved:

“Consideration of DA048/2010 be deferred to the Ordinary Council Meeting to be held in February, 2018 to provide the opportunity for applicant to address Council.”

No presentation was made to the February 2018 Ordinary Council Meeting, however, the applicant did meet/correspond with Council a number of times throughout 2018 and the applicant was amended to become a six (6) lot Torrens title subdivision.

Assessment of the modified application being a six (6) lot Torrens Title subdivision has been undertaken (see attached 4.15 Report), with the assessing officer recommending refusal due to inconsistencies between the Gundagai LEP 1997, Gundagai Shire Council Subdivision Policy 2006 and the then Draft Gundagai LEP 2010.


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.2.7      Development Application 2018/94 Resource Recovery Facility, Turners Lane Cootamundra

DOCUMENT NUMBER

297970

REPORTING OFFICER

Grace Foulds, Acting Manager Development, Building and Compliance

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

This development may result in the need for works to be undertaken within the road reserve which may be a cost incurred by Council.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Section 4.15 Report

2.       Objections    

 

Recommendation

DA2018/94 Waste Resource Recovery Facility be approved subject to the conditions contained within the Development Assessment (Section 4.15 report).

 

Introduction

Council received an application for a resource Recovery Facility on 18 July 2018 on Turners Lane, Cootamundra.

Discussion

The subject site was created via subdivision 2016/50 with the intention to create a heavy industrial area in accordance with recommendations from the Cootamundra Industrial Land Use Study & Strategy.

The current resource recovery facility (tyre shredding and mattress recovery) operates at 175-185 Cowcumbla Street Cootamundra (Lot 8 Section C DP 4840 and Lot 92 DP 1125395). This site is zoned IN2 – Light Industrial and resource recovery facilities which is a prohibited land use in the zone. The current site is also flood prone, adjoins Muttama Creek and is identified as being groundwater vulnerable.

Council and the EPA have been engaging with the business operator for a number of years and the solution to relocate the resource recovery facility to the proposed site on Turners Lane has been the outcome all parties have been working towards.

The proposed waste recovery facility on Turners Lane complies with the Cootamundra LEP 2013, relevant State Environmental Planning Polices and the Cootamundra Development Control Plan 2013 (see attached section 4.15 report).  


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Ordinary Council Meeting Agenda

26 February 2019

 

8.3        Operations Directorate

8.3.1      February Operations Report

DOCUMENT NUMBER

297925

REPORTING OFFICER

Shelley Liehr, Executive Assistant - Operations

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       2018-2019 Works Program - February 2019    

 

Recommendation

The Operations Update and Works Program for the month of February 2019 attached to the report be received and noted.

 

Introduction

This report provides a detailed update of the Operations Departments works for the month of February 2019.

Discussion

Civil Works Section

Over the last month the region has been hit by several storms resulting in flooding in the Cullinga/Rosehill/Burra areas. The localised flooding and associated debris which was washed from paddocks, blocked many culverts and overtopped roads. Crews worked well into the night to ensure roads could be reopened as quickly as possible and then spent the next couple of days cleaning up.  High winds also brought down trees in the Stockinbingal and Cullinga areas which had crews again working late to ensure roads were clear.

Work on Adjungbilly Road is progressing well with earthworks well underway. At present, full road closures are required to enable work on the road to progress unhindered. These are being undertaken at 30 minute intervals. Culvert extensions have also commenced on the project. This project is being funded from the RESTAR NSW and Roads to recovery programs.

Road shoulder grading has been completed on sections of Rosehill and Dirnaseer Roads. The patching works on Brungle Road have also been completed. The final section of the access road to the Cootamundra truck wash has been constructed and sealed. Maintenance grading has been undertaken along Hopewood, Reef Creek, Jerusalem and Sheep Station Creek Roads.

Bitumen shire road maintenance including weed spraying and slashing has been undertaken as required and as the weather conditions permit.

Replacement of the kerb and gutter in Cooper Street adjacent to the Public school is now complete. Sealing of the road shoulder is yet to be completed. Drainage works have been undertaken in Homer Street to address water flow from the church area flowing onto the street.

Work has commenced on the replacement of the pedestrian bridge over Morley’s Creek. New concrete plinths have been constructed at both the Cootamundra and Gundagai cemeteries.

Cootamundra staff have assisted with the preparation and clean-up for the Cootamundra annual beach volley ball competition. Works involved setting up signage for street closures and the cartage and placement of the sand for the courts.

Councils resealing Contractor Boral is continuing with resealing around the whole council area. Over the last two weeks they have completed the resealing of various segments on the Burley Griffin Way and Olympic Highway as part of the RMS contract.  Other remaining shire roads and streets will be resealed over the next month.

New speed limit signs have been erected in Pinkerton Road and Gundagai Road. These new limits were initially reported to Council’s Traffic committee and were subsequently approved by the RMS. These limits involve extending the 50Km/hr zones further and the removal of 70 Km/hr zones.

The Cootamundra water mains replacement works are still progressing along Hovell Street.

NBN contractors are also continue to work around the Cootamundra Township.

Parks & Recreation

With the occurrence of several storms around the area over the past month Council staff have cleaned up a large number of fallen trees, branches and quite a lot of debris. Parks and gardens staff also assisted traffic control due to the dangerous flood water over several roads.

Australia Day celebrations were held at Jubilee Park in Cootamundra. The grounds were weeded and mown and the area prepared for the crowds gathered for the event.

Preparation for the annual beach volleyball tournament was undertaken in the days prior to the event. This involved painting the spectator grandstands, weeding courts, installing umpire stands, trimming trees, delivery of event bins along with other general set up duties as required.

Irrigation repairs were carried out at Stockinbingal Recreation Ground. The athletics track was line marked at Albert Park. The oval at Albert Park was also sprayed with a turf growth regulator that will inhibit vertical growth whilst improving the turf thickness, uniformity and health. The grass growing on to the synthetic cricket wickets on various grounds in Cootamundra were whipper snipped and cleaned. A new goal post has been installed at Clarke Oval prior to commencement of the upcoming AFL season, along with repairs to the irrigation. Nangus playground was maintained in readiness for the opening of the new playground. Staff also cleared up fallen trees and limbs in the area.

General maintenance including the tasks of weeding, mulching and watering have been carried out throughout parks and CBD garden beds. Street trees have been receiving extra water due to the hot and windy weather, with problem trees being inspected and maintained as necessary. Trimming of overhanging trees has commenced around Cootamundra laneways to provide better access for residents and the garbage truck. Staff also cleaned up a number of fallen trees and branches around Cootamundra due to several storms bringing down quite a lot of debris.

Planning of the Adventure Playgrounds in Jubilee Park and Carberry Park is well underway. Staff have met onsite with consultants to discuss proposed plans prior to finalisation of the designs. Gundagai Youth Council were also a part of these discussions to make contributions on behalf of Gundagai residents when the consultants visited Carberry Park.

The Dog on the Tuckerbox pond has received a new coat of paint. The surrounding area was also mowed. The Gundagai main street was cleaned using the new pavement scrubber.

Swimming Pool

School swimming carnivals have been held at both Cootamundra and Gundagai pools over the past few weeks, a regional swimming carnival was also held at Cootamundra pool. The indoor pool was closed to the public on Saturday, 9th February for a private event.

Property Maintenance

Paving works at the Mirrabooka building have now been completed. The next stage in the upgrade will see the installation of concrete pathways around the area.

The men’s toilet door at the Wallendoon Street toilet block had to be repaired after the door had been kicked off the wall. Building maintenance repairs were carried out at the airport terminal building after damage was caused due to strong wind during recent storms.

Waste Services

Green waste piles at Council’s waste depots are scheduled to be chipped in the coming weeks. The volume of green waste at each of the waste sites has increased due to both the recent storms and Waste Amnesty Day.

Metal waste collections have been completed at the Gundagai waste depot. Metal waste is periodically cleared by metal recycling contractors.

 


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator 


Ordinary Council Meeting Agenda

26 February 2019

 

8.4        Asset Management Directorate

8.4.1      Draft Roads Management Policy

DOCUMENT NUMBER

297960

REPORTING OFFICER

Phil McMurray, Acting General Manager

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

Adoption of the draft policy will provide an appropriate policy in relation to Road Management.

ATTACHMENTS

1.       Draft Road Management Policy

2.       Road Management Guidelines    

 

Recommendation

The draft Roads Management Policy, attached to the report, be adopted.

 

Introduction

The purpose of the Roads Management Policy is to provide guidelines for the management of roads in Cootamundra-Gundagai Regional Council.  The Policy refers to the current version of Council’s Road Management Guidelines, which may be amended from time to time. The Policy also identifies the circumstances under which Council will consider the acquisition of new roads or additional road lengths for inclusion to the Road Asset Register.

Background

The Roads Management Guideline, as attached, is intended to provide an important link between Council’s Asset Management system and Council’s road management operations. It will enable the practical application of asset management information in the planning of road works and provide a reference document for staff. It outlines Council’s level of service for road maintenance activities and details its procedures for the management of its road network and road related infrastructure and activities. In particular the purpose of the Guidelines is:

·    To describe the extent and hierarchy of Council’s road network

·    To describe Council’s approach to unformed and unmaintained roads

·    To explain where the funds come from to manage roads

·    To outline how are the funds spent by detailing the road works performed by Council

·    To document Council’s roads maintenance activities

·    To explain how Council, as the roads authority, will meet legal and community expectations for road safety

·    To document how roads are inspected and records are maintained

·    To assist Council to implement the outcomes of road condition inspection reports and Transport Asset Management Plan

·    To assist in the planning of priority works programmes.

 


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


Ordinary Council Meeting Agenda

26 February 2019

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


Ordinary Council Meeting Agenda

26 February 2019

 

9            Motion of which Notice has been Given

9.1         Notice of Motion - Amendment to Cemeteries and Crematoria Act 2013

DOCUMENT NUMBER

297899

REPORTING OFFICER

Charlie Sheahan, Councillor

AUTHORISING OFFICER

Phil McMurray, Acting General Manager    

 

The following Notice of Motion signed by Councillor Charlie Sheahan was submitted on 19 February, 2019.

I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 26 February, 2019:

Motion

By way of policy Council adopt the following options as per the NSW Cemeteries and Crematoria Act 2013 No. 105:

That Cootamundra Gundagai Regional Council, as the recognised cemetery operator, protects all existing “Perpetual Internment Rights”, and in the future offers only “Perpetual Internment Rights”, across all cemeteries under Council’s control.

 

Note from Councillor

I have received some enquiries regarding the Government’s recent amendment to the Cemetery and Crematorium Act expressing concern over the short term 25 year internment.

This is to address the limited land space for burials in the Sydney area, and to provide the cemetery operator with the ability to reuse plots after 25 years. The amendment to the Act provides an option for cemetery operators to offer a 25 year lease of burial plots.

Under the Act if a family does not extend the lease after the 25 year period the cemetery operator can exhume the remains and reuse the plot.

Under the Act notice will be given to the family if they wish to extend the lease to a maximum of 99 years after the 25 year period expires. If declined or no response from the family is received, then after 2 years the operator can exhume the remains, remove any memorials and reuse the plot.

The exhumed remains will be placed in a somewhat tighter premises, an ossuary house, otherwise known as a “bone room”.

The CGRC is a cemetery operator in the region and none of Council’s cemeteries have issues with available space and at the present rate of burials have many, many years of use into the future.

As Council’s Fees and Charges Committee is currently reviewing cemetery charges, where I might add Council’s intention is for cost recovery only. I believe it is timely that we address the amendment to the Cemetery and Crematoria Act.

In view of the Act allowing the cemetery operator the option to offer the 25 year “renewable internment right”, I believe CGRC should continue to show the respect to our deceased by ensuring that our graves will be protected by a “perpetual internment right”, where the remains are undisturbed forever.

This Notice of Motion is submitted to this meeting with a view to reassuring the community that this will be the case.    


Ordinary Council Meeting Agenda

26 February 2019

 

10         Questions with Notice

Nil 


Ordinary Council Meeting Agenda

26 February 2019

 

11         Confidential Items

11.1       Closed Council Report

DOCUMENT NUMBER

298014

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To facilitate compliance with sections 10 and 11 of the Local Government Act 1993.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil