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Business Paper
Ordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00pm, Tuesday 26th February, 2019
Administration Centres: 1300 459 689 |
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Business Paper
Ordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00pm, Tuesday 26th February, 2019
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Agenda |
26 February 2019 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Alby Schultz Meeting Centre, Cootamundra on:
Tuesday, 26th February, 2019 at 6:00pm
The agenda for the meeting is enclosed.
Phil McMurray
Acting General Manager
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Ordinary Council Meeting Agenda |
26 February 2019 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 29 January 2019
5.2 Minutes of the Extraordinary Meeting of Council held on Thursday 14 February 2019
6.1 Mayoral Minute - Councillor Engagement
8.1 Corporate Services Directorate
8.1.1 Council Meeting Action Report
8.1.3 Cootamundra Creative Art and Cultural Centre s.355 Committee Membership
8.1.4 Cootamundra Tourism Action Group s.355 Committee Membership
8.1.5 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes
8.1.6 Gundagai Tourism Action s.355 Committee Meeting Minutes
8.1.7 Tender for the provision of Legal Services
8.1.8 Delivery Program 2018-2021 and Operational Plan 2018/19 - Half Yearly Progress Report
8.1.9 Monthly Major Projects Program Report
8.1.10 LGNSW Financial Issues in Local Government Conference
8.1.11 Donation to Gundagai Lions Club Inc
8.1.12 Investment Report - January 2019
8.1.13 Monthly Finance Report for - January 2019
8.1.14 December Quarterly Budget Review Statement
8.2 Development and Community Services Directorate
8.2.1 Access & Inclusion Advisory Committee Nominations
8.2.2 Draft Tourism and Economic Development Strategy
8.2.3 Draft Wallendbeen Strategic Heritage Study
8.2.4 Development Applications Approved January 2019
8.2.6 Development Application 2010/048 Proposed Six (6) Lot Subdivision, Old Hume Highway, TUMBLONG
8.2.7 Development Application 2018/94 Resource Recovery Facility, Turners Lane Cootamundra
8.3.1 February Operations Report
8.4 Asset Management Directorate
8.4.1 Draft Roads Management Policy
9 Motion of which Notice has been Given
9.1 Notice of Motion - Amendment to Cemeteries and Crematoria Act 2013
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
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26 February 2019 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Minutes of the Ordinary Meeting of Council held on Tuesday 29 January 2019
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The Minutes of the Ordinary Meeting of Council held on Tuesday 29 January 2019 be confirmed as a true and correct record of the meeting.
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Ordinary Council Meeting Minutes |
29 January 2019 |
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Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 29th January, 2019
Administration Centres: 1300 459 689 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Gundagai
ON Tuesday, 29 January
2019 AT 6:00PM
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, and Cr Charlie Sheahan
IN ATTENDANCE: Phil McMurray (Acting General Manager), Andrew Brock (Facilities Manager) and Tim Swan (Finance Manager)
1 Open Forum
List of Speakers
1. Pip McAlister – Spoke on the maintenance of parks and gardens, and street trees in Gundagai, and in particular the condition of some street trees in West Street.
2 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
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3 Apology |
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Note: An apology was received on behalf of Cr Craig Stewart Resolution 001/2019 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly That the apology received from Cr Stewart be accepted and leave of absence granted. Carried |
4 Disclosures of Interest
There were no disclosures of interest.
5 Confirmation of Minutes
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5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 11 December 2018 |
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Note: Cr Sheahan thanked Linda Wiles, Communications Officer for her efforts on Australia Day in Cootamundra. Cr McAlister (Mayor) extended a vote of thanks to the Gundagai SES for their assistance at the Australia Day festivities in Gundagai and Cr’s Graham and Nicholson echoed the Mayor’s sentiments. Resolution 002/2019 Moved: Cr Doug Phillips Seconded: Cr Gil Kelly The Minutes of the Ordinary Meeting of Council held on Tuesday 11 December 2018 be confirmed as a true and correct record of the meeting. Carried |
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5.2 Minutes of the Extraordinary Meeting of Council held on Wednesday 19 December 2018 |
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Note: At this stage of the meeting Cr Graham suggested that the notes of the Councillor Workshop held on 19th December, 2019 be acknowledged and accepted as being accurate. There was no objection to Cr Graham’s suggestion. Resolution 003/2019 Moved: Cr Gil Kelly Seconded: Cr David Graham The Minutes of the Extraordinary Meeting of Council held on Wednesday 19 December 2018 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
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6.1 Mayoral Minutes for December, 2018 and January, 2019 |
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Note: The following amendments to the Mayoral Minute were noted: 12th December, 2018 Cr Bowden also attended the Gundagai Tourism Action Committee. Cr Bowden did not attend the luncheon for the volunteers of Bradman’s Birthplace and the Cootamundra Heritage Centre. 19th December, 2018 Cr Palmer (Deputy Mayor) did not attend the playground openings at Wallendbeen or Stockinbingal 26th January, 2019 Cr Stewart did not attend the Australia Day celebrations in Jubilee Park Resolution 004/2019 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The information in the Mayoral Minute, as amended, be received and noted. Carried |
7 Reports from Committees
Nil
8.1 Corporate Services Directorate
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8.1.1 Investment Report - December 2018 |
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Resolution 005/2019 Moved: Cr Doug Phillips Seconded: Cr David Graham The Investment Report as at 31 December 2018 be received and noted. Carried |
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8.1.2 Monthly Finance Report for December 2018 |
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Resolution 006/2019 Moved: Cr Doug Phillips Seconded: Cr Penny Nicholson The Monthly Finance Report for December, 2018 attached to the report be received and noted. Carried |
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8.1.3 Administration of September, 2020 Elections |
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Resolution 007/2019 Moved: Cr David Graham Seconded: Cr Charlie Sheahan The Cootamundra-Gundagai Regional Council (“the Council”) resolves: 1. Pursuant to s.296(2) and (3) of the Local Government Act, 1993 (NSW) (“the Act”) that an election arrangement be entered into by contract for the Electoral Commissioner to administer all elections of the Council. 2. Pursuant to s.296(2) and (3) of the Act, as applied and modified by s.18, that a council poll arrangement be entered into by contract for the Electoral Commissioner to administer all council polls of the Council. 3. Pursuant to s.296(2) and (3) of the Act, as applied and modified by s.18, that a constitutional referendum arrangement be entered into by contract for the Electoral Commissioner to administer all constitutional referenda of the Council. Carried |
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8.1.4 ALGWA NSW Annual Conference 2019 |
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Resolution 008/2019 Moved: Cr Leigh Bowden Seconded: Cr Gil Kelly Cr Bowden and Cr Nicholson be Council’s attendees at the Australian Local Government Women’s Association Annual Conference, 2019. Carried |
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8.1.5 Gundagai Seniors Festival |
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Resolution 009/2019 Moved: Cr Charlie Sheahan Seconded: Cr Dennis Palmer Council donate the sum of $2100.00 to the Gundagai Neighbourhood Centre for the cost of stage hire and associated costs to accommodate the Kapooka Band for the Gundagai Seniors Week Festival. Carried |
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8.1.6 Council Meeting Action Report |
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Resolution 010/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly The updated Council Meeting Action Report attached to the report be received and noted. Carried |
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8.1.7 Cr Sheahan National Local Roads & Transport Congress Report |
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Resolution 011/2019 Moved: Cr Gil Kelly Seconded: Cr Leigh Bowden The attached report by Cr Sheahan on the National Local Roads & Transport Congress, 2018 be received and noted. Carried |
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8.1.8 Section 355 Committee Membership |
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Resolution 012/2019 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden 1. The office bearers and membership of the following Section 355 Committees, as detailed in the report, be endorsed; i. Gundagai Tourism Action S.355 Committee ii. Cootamundra Heritage Centre Management S.355 Committee 2. A further report on the office bearers and membership of the Cootamundra Creative Art and Cultural Centre S.355 Committee be prepared and submitted to the February, 2019 Ordinary Meeting of Council.
Carried |
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8.1.9 Cootamundra Showground Users Group Section 355 Committee Membership and Delegates |
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Resolution 013/2019 Moved: Cr Dennis Palmer Seconded: Cr Doug Phillips 1. The office bearers and membership of the Cootamundra Showground Users Group Section 355 Committees, as detailed in the report, be endorsed. 2. Councillor Gil Kelly be appointed as Council’s representative on the Cootamundra Showground Users Group Section 355 Committees. Carried |
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8.1.10 Cootamundra Tourism Action Section 355 Committee Membership |
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Resolution 014/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The membership of the Cootamundra Tourism Action Section 355 Committee, as detailed in the report, be endorsed. Carried |
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8.1.11 Muttama Hall Management Section 355 Committee Membership and AGM Minutes |
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Resolution 015/2019 Moved: Cr Charlie Sheahan Seconded: Cr Penny Nicholson 1. The Minutes of the Muttama Hall Management s.355 Committee Annual General Meeting held on 28 November 2018 attached to the report, be received and noted. 2. Membership of the Muttama Hall Management s.355 Committee, comprising five (5) existing members and six (6) new members as detailed in the report, be endorsed. Carried |
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8.1.12 Cootamundra Showground Users Group Section 355 Committee Meeting - Minutes |
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Resolution 016/2019 Moved: Cr Gil Kelly Seconded: Cr Leigh Bowden 1. The Minutes of the Cootamundra Showground Users Group s.355 Committee meeting held on 19 December, 2018, attached to the report be received and noted. 2. The operational maintenance recommended by the Committee and detailed in the Minutes be referred to the responsible Council officer for investigation and resolution as necessary. Carried |
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8.1.13 Stockinbingal Ellwood's Hall Section 355 Committee Meeting - Minutes |
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Resolution 017/2019 Moved: Cr Gil Kelly Seconded: Cr Dennis Palmer The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee ordinary meeting held on 29 November 2018 attached to the report, be received and noted. Carried |
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8.1.14 Gundagai Tourism Action Section 355 Committee Meeting - Minutes |
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Resolution 018/2019 Moved: Cr Charlie Sheahan Seconded: Cr Penny Nicholson The Minutes of the Gundagai Tourism Action s.355 Committee meetings held on 14th November, 2018 attached to the report, be received and noted. Carried |
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8.1.15 Information Bulletin |
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Resolution 019/2019 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer The information contained in the Information Bulletin attached to the report be received and noted. Carried |
8.2 Development and Community Services Directorate
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8.2.1 Development Applications Approved December 2018 |
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Resolution 020/2019 Moved: Cr Charlie Sheahan Seconded: Cr Dennis Palmer The information on Development Applications Approved in December, 2018 be noted. Carried |
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8.2.2 Delegates for Riverina Regional Library |
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Motion Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden Cr’s Bowden and Nicholson be appointed as the two delegates and the General Manager as the alternate delegate for the Riverina Regional Library in accordance with section three (3) of the RRL Deed of Agreement as stated in the report.
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8.3 Operations Directorate
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8.3.1 Waterways Works Management |
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Resolution 021/2019 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer The Draft Report on Waterways Works Management for Cootamundra-Gundagai Regional Council providing working guidelines for all future works undertaken on all Waterways within Cootamundra-Gundagai Regional Council’s local government area, attached under separate cover, be adopted. Carried |
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8.3.2 Yass Road Electrical Upgrade |
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Resolution 022/2019 Moved: Cr Doug Phillips Seconded: Cr Charlie Sheahan 1. Council be provided with details of the contract of sale for the Yass Road development in relation to determining the provision of electricity to the site, for further consideration and discussion at the February Councillor Workshop. 2. Liability for the difference between the original budgeted costs and the revised electrical design and installation costs for the development in the Yass Road area detailed in the report, be determined Carried |
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8.3.3 January Operations Report |
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Note: Cr Sheahan informed Council of environmental grants which are available to assist councils with the disposal of mattresses and tyres. It was also requested that information on the waste amnesty day at the waste stations be included in the Council newsletter. Resolution 023/2019 Moved: Cr Doug Phillips Seconded: Cr Penny Nicholson The Operations Update Report and Works Program for the month of January, 2019 attached to the report be received and noted. Carried |
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8.3.4 Sheridan and West Streets Intersection Amended Design |
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Resolution 024/2019 Moved: Cr Charlie Sheahan Seconded: Cr David Graham The modified design plan for the intersection upgrade of Sheridan and West Streets Gundagai, as contained in the report, be adopted. Carried |
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8.3.5 Pedestrian Refuge Construction at Sheridan and Otway Streets Intersection |
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Resolution 025/2019 Moved: Cr Charlie Sheahan Seconded: Cr Penny Nicholson The Sheridan and Otway Streets pedestrian refuge construction plan contained in the report be endorsed. Carried |
8.4 Asset Management Directorate
Nil
9 Motion of which Notice has been Given
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9.1 Notice of Motion - Council Invite Representatives from State Government and NSW Police to Discuss Concerns in Relation to Local Police Staffing Matters |
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Note: the Notice of Motion was withdrawn by Cr Kelly |
10 Questions with Notice
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10.1 Questions with Notice |
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Resolution 026/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The Questions with Notice from Councillors and related responses from Council officers be noted.
Note: the following additional questions were tabled by Cr Sheahan: Could the Mayor and Councillors be given a full explanation around the current agreement between Council and our material recovery recyclers and how much is the rebate that CGRC generates in a year, even though I believe it’s paid quarterly? Is my summation above correct? If so what can be done to rectify this and bring the benefit to ratepayers in line with other councils? The General Manager advised that he would provide information regarding the questions following the Council meeting. Carried |
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Suspension of Standing Orders |
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resolution 027/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden Council suspend standing orders to consider a request for a donation to Cootamundra Aeromodellors Club. Carried |
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Request for donation to cootamundra aeromodellors club Note: Cootamundra Aeromodellors Club is hosting a model helicopter event at the state field located on Gundagai Road, Cootamundra on 14-17 March, 2019. Mr Grahame James, representing the club, requested to borrow a 40kva generator from Council, if Council owned such a generator, so participating model aircraft operators could recharge their devices over the 3 day period. Alternatively, if a generator was unavailable, he requested that Council consider donating to the event to assist with the generator hire charge of $1050. Resolution 028/2019 Moved: Cr Doug Phillips Seconded: Cr Penny Nicholson Council donate $500 to the Cootamundra Aeromodellors Club to contribute to the cost of hiring a generator for the Club’s Model Helicopter Event to be conducted at the state field located on Gundagai Road, Cootamundra on 14-17 March, 2019. Carried |
11 Confidential Items
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11.1 Closed Council Report |
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Resolution 029/2019 Moved: Cr David Graham Seconded: Cr Penny Nicholson 1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public. 11.2 Bourke Estate Residential Subdivision Stage 2 Provisions for Confidentiality Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. Carried |
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11.2 Bourke Estate Residential Subdivision Stage 2 |
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Resolution 030/2019 Moved: Cr David Graham Seconded: Cr Penny Nicholson 1. Council delegate authority to the General Manager to negotiate the best offer for sale of lots 32 and 33 of Bourke Estate Residential Subdivision Stage 2 in accordance with the conditions agreed at the meeting. 2. The General Manager be authorised to execute any contract and related documentation in the event of a sale referred to in 1 above.
Carried |
11.3 Resumption of Open Council Meeting
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Resolution 031/2019 Moved: Cr David Graham Seconded: Cr Penny Nicholson The Open Council meeting resume. Carried |
11.4 Announcement of Closed Council Resolutions
Note: The Chairperson announced the resolutions made in Closed Council.
The Meeting closed at 8:25pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 26 February, 2019.
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CHAIRPERSON GENERAL MANAGER
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26 February 2019 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Minutes of the Extraordinary Meeting of Council held on Thursday 14 February 2019
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The Minutes of the Extraordinary Meeting of Council held on Thursday 14 February 2019 be confirmed as a true and correct record of the meeting. |
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Extraordinary Council Meeting Minutes |
14 February 2019 |
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Minutes SPECIAL Extraordinary Council Meeting
Alby Schultz meeting Centre, Cootamundra
8:30AM, Thursday 14th February, 2019
Administration Centres: 1300 459 689 |
MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council
Meeting
HELD AT THE Alby
Schultz meeting Centre, Cootamundra
ON Thursday, 14
February 2019 AT 8:30AM
PRESENT: Mayor Abb McAlister (Chairperson), Deputy Mayor Dennis Palmer, Cr David Graham, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan
2 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
3 Apologies
Apologies were received on behalf of Cr Craig Stewart, Cr Leigh Bowden, Cr Gil Kelly.
RESOLUTION 032/2019
Moved: Cr Doug Phillips
Seconded: Cr Penny Nicholson
That the apologies from Cr Craig Stewart, Cr Leigh Bowden and Cr Gil Kelly be accepted and leave of absence granted.
3 Disclosures of Interest
No Disclosures of Interest were received.
5 Confirmation of minutes
The Minutes of the Special Extraordinary Meeting of Council held on Thursday 15 November 2018 be confirmed as a true and correct record of the meeting.
RESOLUTION 033/2019
Moved: Cr Doug Phillips
Seconded: Cr Penny Nicholson
The Minutes of the Special Extraordinary Meeting of Council held on Thursday 15 November 2018 be confirmed as a true and correct record of the meeting.
5 Confidential items
Provisions for Confidentiality
Section 10A (2) of the Local Government Act 1993, the information comprising this Confidential Report to be received, discussed or considered is a personnel matter concerning particular individuals (other than Councillors).
Moved: Cr Charlie Sheahan
Seconded: Cr David Graham
Council suspend standing orders to consider confidential item.
Cr McAlister provided to the meeting an update on the Confidential report by WilsonBarwick in regard to Allen Dwyer, General Manager.
After ensuing discussion.
The following resolutions were put forward:
1. Council authorises the Mayor to instruct WilliamsonBarwick to undertake a workplace investigation, under legal professional privilege, into the employment of the General Manager, and to authorise WilliamsonBarwick to retain Pinnacle Integrity as their agent to undertake the workplace investigation, and to advise Council generally in relation to the workplace investigation and the General Manager’s employment.
2. Council continues the suspension of Allen Dwyer, General Manager, on full pay, pending the conclusion of the workplace investigation undertaken by WilliamsonBarwick on behalf of Council.
3. The Mayor report back in due course.
RESOLUTION 034/2019
Moved: Cr David Graham
Seconded: Cr Charlie Sheahan
1. Council authorises the Mayor to instruct WilliamsonBarwick to undertake a workplace investigation, under legal professional privilege, into the employment of the General Manager, and to authorise WilliamsonBarwick to retain Pinnacle Integrity as their agent to undertake the workplace investigation, and to advise Council generally in relation to the workplace investigation and the General Manager’s employment.
2. Council continues the suspension of Allen Dwyer, General Manager, on full pay, pending the conclusion of the workplace investigation undertaken by WilliamsonBarwick on behalf of Council.
3. The Mayor report back in due course.
The resolution was passed in favour of the recommendation 6 – 0.
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VOTING RECORD |
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FOR RESOLUTION |
AGAINST RESOLUTION |
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Cr Abb McAlister (Mayor) Cr Dennis Palmer Cr David Graham Cr Penny Nicholson Cr Doug Phillips Cr Charlie Sheahan |
Nil |
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ABSENT |
DECLARED INTEREST |
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Cr Leigh Bowden Cr Gil Kelly Cr Craig Stewart |
Nil |
RESUMPTION OF OPEN COUNCIL MEETING
RESOLUTION 035/2019
Moved: Cr Doug Phillips
Seconded: Cr Penny Nicholson
The Open Council meeting resume
The Meeting closed at 9:00am
The minutes of this meeting were confirmed at the Extraordinary Council Meeting held on 26 February 2019.
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CHAIRPERSON GENERAL MANAGER
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26 February 2019 |
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DOCUMENT NUMBER |
297738 |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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Nil |
So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes. These Minutes will also include copies of relevant correspondence received by me.
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The information in the Mayoral Minute be received and noted. |
30 January 2019
Councillors Graham, Palmer (Deputy Mayor), Sheahan and I attended a meeting with Linda Scott president, Office of Local Government NSW.
31 January 2019
Councillors Bowden and Nicholson attended the Cootamundra Tourism Action Group s.355 Committee AGM.
Councillors Graham, Palmer (Deputy Mayor) Sheahan and I attended the LGNSW Financial Issues in Local Government Conference in Sydney.
2 February 2019
Councillor Kelly met with the Chairman of Showground Users Group s.355 Committee.
3 February 2019
Councillor Kelly attended the Harness Racing Club AGM where Member for Cootamundra, Steph Cooke presented the Club with a grant for $20,000.
4 February 2019
Councillors Bowden, Graham, Nicholson, Sheahan and I attended a Council Waste Management Strategy Workshop.
Councillor Bowden attended the Extraordinary Cootamundra Aboriginal Working Party meeting, in preparation for the Cultural Awareness Training.
5 February 2019
I attended a meeting with the member for Cootamundra, Steph Cooke following the presentation of monies to the Cootamundra Showground Cattle Committee.
I attended a meeting with Ed Collingridge.
6 February 2019
I attended the Wallendbeen Post Office meeting at Wallendbeen Hall with Phil McMurray (Acting General Manager) and Andrew Brock (Manager Facilities).
7 February 2019
Councillor Bowden attended the Extraordinary Gundagai Cultural Group meeting, in preparation for the Cultural Awareness Training.
I attended a REROC and Joint Organisations meeting with Phil McMurray (Acting General Manager).
Councillor Nicholson attended the Cootamundra Tourism Action Group s.355 Committee Meeting.
10 February 2019
Councillors Bowden, Kelly, Sheahan and I attended the South Western Zone Swimming Carnival at Cootamundra Pool (with Dawn Fraser and Kurt Herzog).
I attended the RSL welcome at Cootamundra Club South West Division meeting.
Councillor Sheahan attended the Muttama Hall s.355 Committee Meeting.
11 February 2019
Councillor Bowden attended the Cootamundra Aboriginal Working Party meeting.
Councillor Graham meet with Crown Lands at Coolac to chair the Coolac Advancement Group meeting.
12 February 2019
Councillors Bowden, Graham, Kelly, Nicholson, Sheahan and I attended a Councillor Workshop.
I attended a meeting with the Health Department.
Councillor Bowden and I attended a Planning and Development Committee meeting.
Councillor Bowden and Graham attended the “Meet the Candidates” Forum organised by Gundagai Council in Exile.
13 February 2019
Councillor Nicholson attended the Gundagai Tourism Action Group s.355 Committee Meeting.
Councillor Nicholson and I attended the Seniors Expo in Gundagai.
Councillor Nicholson and I attended the opening of the Gundagai Scouts Climbing Wall.
14 February 2019
Councillors Graham, Nicholson, Palmer, Phillips, Sheahan and I attended a Special Extraordinary Council meeting in Cootamundra.
16 February 2019
I represented Council at the Launch of the Central Life Style Magazine, held in Tumut.
18 February 2019
Councillors Graham and Nicholson attended a Councillor Workshop in Gundagai.
Councillors Bowden, Graham, Nicholson, Palmer (Deputy Mayor) and I attended a Planning and Development Workshop.
19 February 2019
Councillors Graham, Nicholson and I attended the Gundagai Seniors Morning Tea.
20 February 2019
Councillor Kelly and I attended the Showground Users Group s.355 Committee AGM.
Councillors Nicholson, Sheahan and I attended the Cootamundra Seniors Morning Tea at the Cootamundra Men’s Shed.
21 February 2019
Councillor Nicholson and I attended the Nangus Community Water Committee Meeting.
I attended the opening of the Cootamundra saleyards truck wash and lighting upgrade.
22 February 2019
Councillors Kelly, Sheahan and I attended a Fees and Charges Workshop in Cootamundra.
Councillor Graham attended the S.W.G meeting in Tumbarumba.
25 February 2019
Councillors Nicholson, Sheahan and I attended a Councillor Workshop in Cootamundra.
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26 February 2019 |
8.1 Corporate Services Directorate
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DOCUMENT NUMBER |
297740 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Council Meeting Action Report ⇩ |
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The updated Council Meeting Action Report, attached to the report, be received and noted. |
Introduction
Actions required as a result of resolutions of Council at previous meetings are compiled in the Council Meeting Action Report to ensure completion by the respective responsible officers.
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26 February 2019 |
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DOCUMENT NUMBER |
297789 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Cootamundra Heritage Centre February Newsletter ⇩ |
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The information contained in the Information Bulletin attached to the report be received and noted. |
Introduction
Council receives many and varied forms of correspondence. The documents attached to the report are provided for the information of Councillors.
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26 February 2019 |
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DOCUMENT NUMBER |
297780 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
Council’s Section 355 Management Manual specifies that Council endorsement of proposed members is required. |
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Nil |
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The office bearers and membership of the Cootamundra Creative Art and Cultural Centre S.355, Committee as detailed in the report, be endorsed. |
Introduction
At Council’s ordinary meeting on 29 January 2019, a report was submitted to Council (item 8.1.8) including the recommendation to endorse the office bearers and membership of the Cootamundra Creative Art and Cultural Centre S.355 Committee. These details included in that report were based on an email received from the Committee dated 22 August 2018.
Discussion
Following publication of the January Council Meeting Agenda an email was received from Rosemary Fowler-Sullivan, Secretary of the Cootamundra Creative Art and Cultural Centre. Noting that the committee membership had changed since the previous advice supplied to Council, accordingly Council resolved:
A further report on the office bearers and membership of the Cootamundra Creative Art and Cultural Centre S.355 Committee be prepared and submitted to the February, 2019 Ordinary Meeting of Council.
In response to that resolution, the details of office bearers and membership is provided for Council’s consideration, as follows:
Chairperson: Simon Bragg
Vice-Chairperson: Leigh Scott
Secretary: Rosemary Fowler-Sullivan
Treasurer: Maree Twomey
Committee Members: Lindsey Baber
Leigh Bowden
Susan Gheller (Council Representative)
Annabel Marley
Isabel Scott
Michael Van Baast
Rae Webber
Council’s endorsement of the Committee membership and office bearers is requested.
|
26 February 2019 |
|
DOCUMENT NUMBER |
297915 |
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|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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|
POLICY IMPLICATIONS |
To comply with requirements detailed in the Section 355 Committee Management Manual. |
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|
1. Cootamundra Tourism Action Group s.355 Committee AGM Minutes ⇩ |
|
1. The Minutes of the Cootamundra Tourism Action Group s.355 Committee Annual General Meeting held on 31 January 2019, attached to the report, be received and noted. 2. The office bearers of the Cootamundra Tourism Action Group s.355 Committee, as detailed in the report, be endorsed. |
Introduction
At its meeting on 29 January, 2019 Council endorsed the membership of the Cootamundra Tourism Action Group s.355 Committee. The Committee conducted its AGM on 31 January 2019 and the minutes of that meeting are attached.
Discussion
At the Committee’s AGM conducted on 31 January 2019, the following members were appointed as Office Bearers in accordance with the requirements detailed in the Section 355 Management Manual:
Chairperson: Annie Jacobs
Vice-Chairperson: Isabel Scott
Secretary: Nina Piotrowicz
Vice-Secretary: Sandra Klinke
Council’s endorsement of these officer bearers is requested.
|
26 February 2019 |
|
DOCUMENT NUMBER |
297913 |
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|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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|
POLICY IMPLICATIONS |
Minutes of the s.355 Committee meetings are submitted to Council in accordance with the s.355 Committee Management Manual. |
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|
1. Cootamundra Tourism Action Group s.355 Committee Meeting Minutes 31 January 2019 ⇩ 2. Cootamundra Tourism Action Group s.355 Committee Meeting Minutes 7 February 2019 ⇩ |
|
The Minutes of the Cootamundra Tourism Action Group s.355 Committee meetings held on 31 January 2019 and 7 February 2019, attached to the report, be received and noted. |
Introduction
The attached Minutes of the Cootamundra Tourism Action Group s.355 Committee held on 31 January 2019 and 7 February 2019, are submitted for the information of Council.
|
26 February 2019 |
|
DOCUMENT NUMBER |
297766 |
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|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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|
POLICY IMPLICATIONS |
Minutes of the s.355 Committee meetings are submitted to Council in accordance with the s.355 Committee Management Manual. |
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|
1. Gundagai Action Committee meeting minutes 13 February 2019 ⇩ |
|
The Minutes of the Gundagai Tourism Action s.355 Committee meetings held on 13 February 2019 attached to the report, be received and noted. |
Introduction
The attached Minutes of the Gundagai Tourism Action s.355 Committee meeting held on 13 February 2019 are submitted for the information of Council.
|
26 February 2019 |
|
DOCUMENT NUMBER |
297497 |
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|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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|
LEGISLATIVE IMPLICATIONS |
To comply with the tendering conditions of the Local Government Act 1993 and (General) Regulation 2005. |
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POLICY IMPLICATIONS |
To comply with Council’s Procurement Policy and Procedures. |
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Nil |
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1. Tenders be invited, using the open tender method, for the establishment of Council’s panel of Legal Service providers. 2. A further report be prepared and submitted to Council on the outcomes of the tender process referred to in 1 above. |
Introduction
The Local Government Act and (General) Regulation prescribe that expenditure exceeding $150,000 in any one or accumulative purchase must be the subject of a tender process. Since the proclamation of Cootamundra-Gundagai Regional Council legal services have been procured on a transactional basis.
As Council’s expenditure on legal services will exceed the tendering threshold, the tendering provisions of the Local Government Act and (General) Regulation are applicable.
Discussion
From time to time Council is required to engage legal service providers on a range of issues including:
· Local Government Act 1993 and (General) Regulation 2005
· Environmental Planning and Assessment Act 1979 and Regulations and other related environmental legislation
· Employment and Work Health and Safety Legislation
· Contract Law
· Taxation and Revenue Law
· Administrative Law
· Real Property including residential sale or purchase, retail and commercial, leases, acquisition of easements, and licences and deeds etc.
In order to insure that Council has a suitable panel of Legal Service providers to provide appropriate professional advice and service across the range of work that Council is involved in, it is proposed that tenders be invited.
To ensure that the widest range of potential providers are invited, it is proposed that the open tender method be utilised for the tender process.
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26 February 2019 |
|
DOCUMENT NUMBER |
295142 |
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|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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|
LEGISLATIVE IMPLICATIONS |
In accordance with section 404(5) of the Local Government Act. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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|
1. 1 July - 31 December 2018 DP/OP Progress Report ⇩ |
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The Delivery Program 2018-2021 incorporating the Operational Plan 2018/19 (Year 1) half yearly progress report (1 July – 31 December 2018) be received and noted. |
Background
1. At its meeting of 10 April 2018 Council adopted its Community Strategic Plan 2018 – 2028. Subsequently, at its meeting of 26 June 2018 Council adopted its Delivery Program 2018 – 2021 and the Operational Plan 2018/19).
2. Section 404 (5) of the Local Government Act 1993 requires that “The general manager must ensure that regular progress reports are provided to the council reporting as to its progress with respect to the principal activities detailed in its delivery program. Progress reports must be provided at least every 6 months.”
3. Accordingly, annexed to this report is a half yearly progress report outlining the extent to which performance measures and targets set out in the Delivery Program and Operational Plan have been achieved during the first half of the reporting year, that is between 1 July and 31 December 2018.
4. The Status/Comment column includes one of the following descriptors to indicate the status of the action with supporting comments provided;
· Completed or Achieved
· In Progress
· Ongoing
· Not yet commenced
· Not Due to Commence
5. Attached is the Delivery Program 2018-2021 incorporating the Operational Plan 2018/19 (Year 1) - Half Yearly Progress Report (1 July 2018 – 31 December 2018) for review.
|
26 February 2019 |
|
DOCUMENT NUMBER |
297965 |
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|
REPORTING OFFICER |
Paul Woods, Executive Director - PMO |
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|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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|
1. Grants Program Management Report January 2019 ⇩ |
|
1. The progress report on project status be received and noted. 2. The recommended changes to the project budgets as listed in the report be adopted. |
Introduction
Council is currently managing 110 projects worth $53,030,487. This report provides a monthly update to Councillors as to the progress of the projects. The attached schedule provides a brief update on the status of each of the projects.
Discussion
Budget variances
|
Project |
Amount |
Commentary / Recommendation |
|
Coolac to Tumblong Rail Trail Development |
$4,600 |
Additional funding was received from the Rail Trail Committee to cover the additional cost. Recommendation: That the budget be increased by $4,600 |
|
Stockinbingal Tennis Court resurfacing – 3 courts |
$19,493 |
The tennis club is contributing the cost of the fence which is being paid for by Council who will then invoice for the club for the funds. Recommendation: that the budget be increased by $19,493 |
|
Cootamundra Tennis – refurbishment of tennis court surfaces |
$29,584 |
Additional works for fencing approved by GM. Recommendation: that $29,584 be transferred from the Department of Education project |
|
Rathmells Lane |
$48,451 |
The project cost more than anticipated due to additional works required including protection of gas mains and turning lanes off Stockinbingal Road. Recommendation: that $48,451 be transferred from the Department of Education project |
|
Stan Crowe Oval Gundagai canteen and change room construction |
$74,147 |
The Project Manager is currently reviewing the project expenditure. |
|
Gundagai Library extension |
$1,754 |
The Project Manager is currently reviewing the project expenditure. |
|
Morely’s Creek Fishing pier replacement |
$1,132 |
The Project Manager is currently reviewing the project expenditure. |
|
26 February 2019 |
|
DOCUMENT NUMBER |
297924 |
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|
REPORTING OFFICER |
David Graham, Councillor |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The report by Councillor Graham in relation to the LGNSW Financial Issues in Local Government conference be received and noted. |
Introduction
Staff and Councillors attend conferences and meetings as part of their functions and development, and as such, a report may be submitted to Council for the purpose of providing information on their attendance.
Discussion
On 31 January 2019 Councillors (Mayor) Abb McAlister, (Deputy Mayor) Dennis Palmer, David Graham and Charlie Sheahan attended the Local Government NSW Financial Issues in local Government Conference in Sydney.
Details of the conference are submitted to Council through the following summary report prepared by Councillor David Graham.
OVERVIEW: Excellent presentation by Dennis Banicevic, C.A and former partner of PWC who was responsible for 41 annual audits across NSW including Sydney City, Parramatta, Blacktown and some across regional NSW including Parkes.
Dennis did not agree with 2016 Council Mergers, could see no financial benefits and felt particularly strongly about regional and rural mergers.
KEY ISSUES:
1. Councillors entitled to receive all clear and concise information to make correct financial and business decisions.
2. Councillors allowed to ask specific questions to understand financial implications and must be provided with that detail in a reasonable time frame. Councillors have very important governance role and as much entitled to ask questions on any income, expenditure and capital spending upgrades.
3. Suggest developing “dashboard" type reports - quality, user friendly snapshot.
4. Recommended not rely on engineer costings. Make sure accounting and engineering communicate concisely so that financial projections/costings and actuals are prudent and achievable.
5. Explanation on:
a) Rates - Base, Ad volorem, minimum and pension rebate
b) Reserves and restrictions
c) Income and expenses budget and capital budget
d) Depreciation
6. Importance of borrowing to fund specific projects. Borrowing can be internal from reserves at commercial rates or third party (eg banks).
7. Valuation of Council assets. Dennis believes should be done yearly given the changes that can occur with asset upgrades, impact on usefully life and depreciation.
NOTE: CGRC is well advanced here following what Phil McMurray has done on asset management, utilising Maloney reports similar to what old GSC had done, and building on model.
QUESTION: Should CGRC consider updated reports in June 2019?
8. Importance of internal control committee - protecting Councillors. Will become a statutory requirement in the near future. His experience shows that all councils with good internal control has a much better open transparent approach.
9. Asset Management Plan must link properly to "costed" long term financial plan.
This plan quickly identifies:
a) Can council cover its annual cost including depreciation?
b) Will a SRV be needed?
- When
- How much
- How often
10. Utilising reserves:
· Restricted funds cannot lend to general fund without legal approval
· Councillors should be provided on a quarterly basis (minimum) of all reserve accounts and the movements that occurred in that period.
NOTE: If over last 2 years such info had been provided, then issues such as a plant fund would have raised its head earlier.
11. Snapshot of the key performance indication from various councils attending was provided.
|
26 February 2019 |
|
DOCUMENT NUMBER |
297754 |
|||
|
REPORTING OFFICER |
Phillip Chapman, Revenue Officer |
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|
AUTHORISING OFFICER |
Tim Swan, Manager Finance and Customer Service |
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|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
The amount of $801.50 be donated to Gundagai Lions Club Inc. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Gundagai Lions Club Request for Donation ⇩ |
|
Council donate the sum of $801.50 to the Gundagai Lions Club Inc. for Water & Sewer Access Charges for the period 1 July 2016 to 30 November 2018. |
Introduction
It has been the practice of Council for many years, since at least 2007, to make a donation to Gundagai Lions Club Inc of an amount equivalent to the annual Water & Sewer Access charges (Vacant Land charges) applicable to property held by the club at 11 Bourke Street, Gundagai, in consideration of the work in kind done by this community organisation toward maintenance and upkeep of parklands, and service work in the community generally.
Discussion
The last time that Council effected this donation to the Club was on 20/09/2016, for the charges for the billing period 01/07/2016 to 31/12/2016. (See table).
The club has written to Council requesting the donation a number of times since then, the most recent letter in Council records shows it being received by Council on 08/08/2018.
The club has now contacted Council to follow up on the progress of Council’s consideration of their request.
The table below also details the charges for which a donation is yet to be made, totalling $801.50.
|
Most Recent Previous donations : |
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||
|
Date of |
Amount of |
Donation for |
|
|
Payment |
Payment |
billing period |
|
|
|
|
|
|
|
17/02/2014 |
120.48 |
1-7-13 to 31-12-13 |
|
|
13/08/2014 |
120.52 |
1-1-14 to 30-6-14 |
|
|
11/02/2015 |
132.36 |
1-7-14 to 31-12-14 |
|
|
15/07/2015 |
132.31 |
1-1-15 to 30-6-15 |
|
|
28/06/2016 |
136.50 |
1-7-15 to 31-12-15 |
|
|
20/09/2016 |
136.00 |
1-1-16 to 30-6-16 |
|
|
|
|
||
|
Billed amounts for which donations not |
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|
yet made : |
|
||
|
|
|
||
|
Date |
Amount |
Billing Period |
|
|
Billed |
Billed |
|
|
|
|
|
|
|
|
22/12/2016 |
152.00 |
1-7-16 to 31-12-16 |
|
|
28/06/2017 |
152.00 |
1-1-17 to 30-6-17 |
|
|
18/12/2017 |
163.50 |
1-7-17 to 31-12-17 |
|
|
18/05/2018 |
163.50 |
1-1-18 to 31-5-18 |
|
|
12/09/2018 |
85.25 |
1-6-18 to 31-8-18 |
|
|
5/12/2018 |
85.25 |
1-9-18 to 30-11-18 |
|
|
|
801.50 |
|
|
|
|
|
||
|
Donation to be processed for $801.50 |
|||
|
26 February 2019 |
|
DOCUMENT NUMBER |
297955 |
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|
REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
Council’s investment income for January 2019 was $64,653, 1% under the budgeted figure of $65,526. |
|||
|
LEGISLATIVE IMPLICATIONS |
Council investments comply fully with section 625 of the Local Government Act (NSW) 1993, Local Government (General) Regulation 2005 paragraph 212 and Council’s Investment Policy. |
|||
|
POLICY IMPLICATIONS |
The Investment Policy was adopted on 31 July 2018 and is due for review on 31 July 2021. |
|||
|
1. Investment Report - January 2019 P1 ⇩ 2. Investment Report - January 2019 P2-5 ⇩ |
|
The Investment Report as at 31 January 2019, attached to the report, be received and noted. |
Introduction
Returns on investments have exceeded budget and benchmarks for December 2018.
Discussion
Investments for January 2019 have produced interest of $64,653.
Due to the excellent performance of Council’s investments in the 2017/18 financial year, the budgeted income has been increased from $52,983 per month to $65,526.
For the current financial year the interest income is 7% ahead of budget, and the net return is significantly higher than the benchmark.
|
26 February 2019 |
|
DOCUMENT NUMBER |
297956 |
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|
REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
Regular monitoring of Council’s finances will ensure that any issues are identified in a timely manner. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Finance Report January 2019 ⇩ |
|
The Monthly Finance Report for January 2018, attached to the report, be received and noted. |
Introduction
This monthly reporting package provides Councillors with an update on the financial position of Council.
Discussion
There are no major concerns identified, with most variances attributable to timing.
A request was made at the January Council meeting that reporting on overdue balances be expanded to include ageing information. This is not a standard report in the Authority System, and we intend to include some customised reporting in future.
|
26 February 2019 |
|
DOCUMENT NUMBER |
297954 |
|||
|
REPORTING OFFICER |
Tim Swan, Manager Finance and Customer Service |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
As reported in the attached December quarterly budget review, the revised net operating result for the year to 30 June, 2019 is a profit of $17,321,000. The budget adjustments recommended to Council for approval in this report result in a net change to the operating result of $1,785,000. |
|||
|
LEGISLATIVE IMPLICATIONS |
Clause 203(1) of the Local Government (General) Regulation requires that, not later than 2 months after the end of each quarter, excluding the June quarter, the responsible accounting officer must submit a budget review statement to Council. The format of the review must be consistent with the minimum requirements contained in the Quarterly Budget Review Statement Guidelines provided by the Office of Local Government. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Quarterly Budget Review - December 2018 ⇩ |
|
1. The December 2018 Quarterly Budget Review Statement be accepted. 2. The budget variations listed in the attached report be adopted. |
Introduction
The purpose of this report is to present a summary of Council’s financial position at the end of the December 2018 quarter, and to report on progress made against the original budget adopted by Council in its 2018-19 Operational Plan. A detailed list of budget variances is included in the attached Quarterly Budget Review, and these are recommended for Council approval.
Discussion
Detailed commentary on the individual variations is included in the report itself, and while the net change to the projected operating result is an increase of $1.79M to a surplus of $17.321M, this is due to the requirement to report grant income in the year in which it is received. The expenditure of these grants will occur over the next 2 financial years, causing further misleading results.
As a resolution to the matter of the refurbishment of the Cootamundra Town Hall is the subject of ongoing discussions, the likely budgetary impact remains uncertain. The issue has been retained in the commentary of the report, and will be moved to the body of the report when the impact can be quantified.
The most significant matter included in the current report is the identification of $1.8m in income relating to RMS contract works completed last financial year.
|
26 February 2019 |
8.2 Development and Community Services Directorate
|
DOCUMENT NUMBER |
297967 |
|||
|
REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The nominations be accepted and the committee formed. |
Introduction
In November 2018 Council approved the Access & Inclusion Advisory Committee Charter and authorised Council officers to advertise for nominations.
Discussion
Six nominations were received (including two alternate), being:
1. Paula Maher – Ability Links (Cootamundra Area)
2. Narelle Nibbs – Ability Links (Gundagai Area)
3. Linley Chaplin - LFE Community Supports
4. Marjory Taprell - LFE Community Supports, Local Health Advisory Committee
5. Irene Booby – Gundagai community
6. Narelle & Robert Gilholme – Valmar, IDEAS, and general community interest
The nominations received cover a good geographic area and provide for a broad understanding of related issues.
|
26 February 2019 |
|
DOCUMENT NUMBER |
298013 |
|||
|
REPORTING OFFICER |
Miriam Crane, Manager Community and Culture |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Draft Tourism and Econonomic Development Strategy (under separate cover) ⇨ 2. Appendices (under separate cover) ⇨ |
|
The Draft Tourism and Economic Development Strategy, attached to this report, be placed on public exhibition for a period of 28 days. |
Introduction
Council engaged Western Research Institute to prepare a Tourism and Economic Development Strategy for the Local Government Area.
Discussion
The attached strategy presents a number of options for Council to consider in order to grow the local economy.
Some elements of the strategy may be at odds with community expectation. As the community will ultimately be providing the resources for the implementation of the strategy it is important to gather community feedback at this stage.
|
26 February 2019 |
|
DOCUMENT NUMBER |
296749 |
||||
|
REPORTING OFFICER |
Brandie Strickland, Graduate Town Planner |
||||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
||||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
||||
|
FINANCIAL IMPLICATIONS |
The Heritage Near Me Grant from Office of Environment and Heritage is used to fund the heritage study of Wallendbeen. |
||||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
||||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
||||
|
1. Draft Wallendbeen Strategic Heritage Study (under separate cover) ⇨ |
|
1. The Draft Wallendbeen Strategic Heritage Study dated January, 2019, circulated under separate cover, be placed on public exhibition for a period of 14 days commencing 27th February, 2019 and concluding 13th March, 2019. 2. Any submissions received in response to the public exhibition period referred to in 1 above be the subject of a further report to be submitted to the March, 2019 Ordinary Meeting of Council. 3. In the event there are no submissions received during and in response to the public exhibition period referred to in 1 above, the Draft Wallendbeen Strategic Heritage Study be deemed to be adopted. |
Introduction
In June, 2018 Council received funding from the Office of Environment and Heritage to complete the Wallendbeen Strategic Heritage Study and King Street Revitalisation Plan. This Project is a three stage project. The first stage of the project is to complete the Heritage Study which will inform the King Street Revitalisation Plan by providing recommendations based on heritage significance, impact and design. Stage two of the project is the conceptual plan of the revitalisation of King Street. Stage three includes six stories being uploaded to the Heritage Near Me App. Stage three is run in conjunction with stage 1 and 2 of the project and is being completed independently by the Office of Environment and Heritage.
Discussion
Stage one of the Wallendbeen Heritage Study and King Street Revitalisation Plan began in November, 2018 with the appointment of ngh Environmental. Project Manager, Jakob Ruhl, is the consultant who will undertake the required work. Community consultation occurred on the 19th November, 2018 with approximately 14 people in attendance. A site inspection and photographic heritage assessment was completed on the 20th November, 2018 the details of which are included in the Draft Wallendbeen Strategic Heritage Study.
Engagement and feedback during the community consultation was considered by Council staff and as a result the project scope was expanded to include more heritage significant items and aspects which were identified by the community. As a result of the additional work it was necessary to extend the proposed timeline for the report to be completed from the 24th December, 2018 to 29th January, 2019. As such, Council received the amended draft report which has been provided under separate cover for the consideration of Council.
The heritage study meets the requirements of the project scope and provides recommendations that will inform the urban designer once a consultant has been engaged. Council is now required to place the Draft Wallendbeen Strategic Heritage Study on public exhibition for 14 days commencing 27th February, 2019 and concluding 13th March, 2019.
The information on the Draft Wallendbeen Strategic Heritage Study public exhibition period will be advertised in local newspapers and on Council’s website. The documentation will be available to view at Council’s Administration Centres in Cootamundra and Gundagai and published on Council’s website with an option to lodge a submission electronically. Submissions are welcome and can also be sent to Council by email or post.
Once the Draft Wallendbeen Strategic Heritage Study has been adopted by Council an urban design consultant will be engaged and works will begin on the second stage of the project.
Acquittals for the project must be completed by 30th of June, 2019 to meet funding conditions.
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26 February 2019 |
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DOCUMENT NUMBER |
297265 |
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REPORTING OFFICER |
Brooke Douglas, Executive Assistant |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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The information on Development Applications Approved in January 2019 be noted. |
The following development applications were approved by Cootamundra-Gundagai Regional
Council in January 2019:
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APP. NO. |
PROPOSED BUILDING |
STREET NAME |
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DA2018/038 |
Service Station, Office and Liquid Fuel Depot |
Young Street |
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DA2018/164 |
New Dwelling |
Ward Street |
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DA2018/166 |
New Shearing Shed |
Corbys Lane |
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DA2018/171 |
Dwelling Additions |
Donaldson Street |
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DA2018/173 |
New Garage |
Dickson Street |
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DA2018/177 |
New Dwelling and Shed |
Pope Street |
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DA2018/180 |
Dwelling Additions |
O’Briens Road |
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DA2018/182 |
Dwelling Additions |
Rosehill Road |
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DA2018/183 |
New Dwelling |
Punch Street |
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DA2018/184 |
New Carport |
Ursula Street |
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DA2018/185 |
New Carport |
Margaret Street |
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VALUE OF WORK REPORTED TO THIS MEETING: |
$4,006,560.00 |
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VALUE OF WORK REPORTED YEAR TO DATE: |
$10,668,988.00 |
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THIS TIME LAST YEAR: |
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VALUE OF WORK –January 2018 - $ 1,608,916.00 |
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VALUE OF WORK – YTD 2018 - $ 9,227,027.00 |
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26 February 2019 |
8.2.5 Development Application 2018/181 Proposed Energy Generating Works (Solar Farm), Muttama Road, Cootamundra.
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DOCUMENT NUMBER |
297176 |
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REPORTING OFFICER |
Brandie Strickland, Graduate Town Planner |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
Proposed development is permissible with consent in accordance with State Environmental Planning Policy (Infrastructure) 2007. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Development Assessment report (Section 4.15 Report) ⇩ 2. Objections ⇩ |
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Development Application 2018/181 be approved subject to the conditions contained within the Development Assessment (Section 4.15 report). |
Introduction
Council received a development application on the 20th December 2018 for energy generating works.
The proposed development includes energy generating use (primary use) and ancillary structures (operations and maintenance building, training school building and viewing platform). The proposed development will include 36,502 panels, each being 1.9m x 0.9m and arranged in rows of three at a vertical tilt of 25 degrees facing due north. Once operating the development will generate 12MWh of electricity a year which will be exported into the electricity supply network through works with Essential Energy. The proposed electricity generating works will have the capacity to generate enough electricity to power approximately 2,500 homes annually.
The proposed development was notified to neighbouring properties and in the Cootamundra Herald (see attached 4.15 report).
Discussion
The attached development assessment report provides details of the proposed development and assessment of environmental constraints and impacts of the proposed development. Issues identified by objectors have been addressed within the report as have suggested actions to mitigate potential impacts.
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26 February 2019 |
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DOCUMENT NUMBER |
297966 |
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REPORTING OFFICER |
Grace Foulds, Acting Manager Development, Building and Compliance |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
Approval would be contrary to State legislation and Council policy. |
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POLICY IMPLICATIONS |
Approval may set a precedence |
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1. Section 4.15 Report ⇩ |
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1. DA2010/048 be refused consent. 2. The applicant be invited to submit a planning proposal to rezone the subject site. |
Introduction
Gundagai Shire Council received an application on 16 August 2010, which has been modified to propose the subdivision of lot 22 DP 1098374, lot 8 DP 260149 and lot 270 DP 757213 into six lots, one of which is in two parts.
Discussion
DA2010/048 was originally submitted to Gundagai Shire Council on 16 August 2010. Assessment of the application was ongoing until 7 February 2012, at which time the applicant requested that the application be placed “on hold.” The application remained undetermined until August 2016 and could reasonably have been considered as “deemed refused.”
In August 2016 the applicant returned to Council and requested that the council complete their assessment or they would pursue action through the Land and Environment Court as the application had been “deemed refused.”
It could be argued that the applicant’s assessment of the matter was in fact the correct legal interpretation and that the application had been “deemed refused” once 40 days had elapsed from 7 February 2012. Nevertheless, the application was once again assessed and a report was presented to Cootamundra-Gundagai Council on 30 January 2018 for determination. The recommendation of the assessing officer was:
“That DA048/2010 for Nine (9) Lot Rural Torren Title Subdivision be REFUSED Consent.”
Council did not endorse this recommendation, instead they resolved:
“Consideration of DA048/2010 be deferred to the Ordinary Council Meeting to be held in February, 2018 to provide the opportunity for applicant to address Council.”
No presentation was made to the February 2018 Ordinary Council Meeting, however, the applicant did meet/correspond with Council a number of times throughout 2018 and the applicant was amended to become a six (6) lot Torrens title subdivision.
Assessment of the modified application being a six (6) lot Torrens Title subdivision has been undertaken (see attached 4.15 Report), with the assessing officer recommending refusal due to inconsistencies between the Gundagai LEP 1997, Gundagai Shire Council Subdivision Policy 2006 and the then Draft Gundagai LEP 2010.
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26 February 2019 |
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DOCUMENT NUMBER |
297970 |
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REPORTING OFFICER |
Grace Foulds, Acting Manager Development, Building and Compliance |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
This development may result in the need for works to be undertaken within the road reserve which may be a cost incurred by Council. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Section 4.15 Report ⇩ 2. Objections ⇩ |
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DA2018/94 Waste Resource Recovery Facility be approved subject to the conditions contained within the Development Assessment (Section 4.15 report). |
Introduction
Council received an application for a resource Recovery Facility on 18 July 2018 on Turners Lane, Cootamundra.
Discussion
The subject site was created via subdivision 2016/50 with the intention to create a heavy industrial area in accordance with recommendations from the Cootamundra Industrial Land Use Study & Strategy.
The current resource recovery facility (tyre shredding and mattress recovery) operates at 175-185 Cowcumbla Street Cootamundra (Lot 8 Section C DP 4840 and Lot 92 DP 1125395). This site is zoned IN2 – Light Industrial and resource recovery facilities which is a prohibited land use in the zone. The current site is also flood prone, adjoins Muttama Creek and is identified as being groundwater vulnerable.
Council and the EPA have been engaging with the business operator for a number of years and the solution to relocate the resource recovery facility to the proposed site on Turners Lane has been the outcome all parties have been working towards.
The proposed waste recovery facility on Turners Lane complies with the Cootamundra LEP 2013, relevant State Environmental Planning Polices and the Cootamundra Development Control Plan 2013 (see attached section 4.15 report).
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26 February 2019 |
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DOCUMENT NUMBER |
297925 |
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REPORTING OFFICER |
Shelley Liehr, Executive Assistant - Operations |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. 2018-2019 Works Program - February 2019 ⇩ |
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The Operations Update and Works Program for the month of February 2019 attached to the report be received and noted. |
Introduction
This report provides a detailed update of the Operations Departments works for the month of February 2019.
Discussion
Civil Works Section
Over the last month the region has been hit by several storms resulting in flooding in the Cullinga/Rosehill/Burra areas. The localised flooding and associated debris which was washed from paddocks, blocked many culverts and overtopped roads. Crews worked well into the night to ensure roads could be reopened as quickly as possible and then spent the next couple of days cleaning up. High winds also brought down trees in the Stockinbingal and Cullinga areas which had crews again working late to ensure roads were clear.
Work on Adjungbilly Road is progressing well with earthworks well underway. At present, full road closures are required to enable work on the road to progress unhindered. These are being undertaken at 30 minute intervals. Culvert extensions have also commenced on the project. This project is being funded from the RESTAR NSW and Roads to recovery programs.
Road shoulder grading has been completed on sections of Rosehill and Dirnaseer Roads. The patching works on Brungle Road have also been completed. The final section of the access road to the Cootamundra truck wash has been constructed and sealed. Maintenance grading has been undertaken along Hopewood, Reef Creek, Jerusalem and Sheep Station Creek Roads.
Bitumen shire road maintenance including weed spraying and slashing has been undertaken as required and as the weather conditions permit.
Replacement of the kerb and gutter in Cooper Street adjacent to the Public school is now complete. Sealing of the road shoulder is yet to be completed. Drainage works have been undertaken in Homer Street to address water flow from the church area flowing onto the street.
Work has commenced on the replacement of the pedestrian bridge over Morley’s Creek. New concrete plinths have been constructed at both the Cootamundra and Gundagai cemeteries.
Cootamundra staff have assisted with the preparation and clean-up for the Cootamundra annual beach volley ball competition. Works involved setting up signage for street closures and the cartage and placement of the sand for the courts.
Councils resealing Contractor Boral is continuing with resealing around the whole council area. Over the last two weeks they have completed the resealing of various segments on the Burley Griffin Way and Olympic Highway as part of the RMS contract. Other remaining shire roads and streets will be resealed over the next month.
New speed limit signs have been erected in Pinkerton Road and Gundagai Road. These new limits were initially reported to Council’s Traffic committee and were subsequently approved by the RMS. These limits involve extending the 50Km/hr zones further and the removal of 70 Km/hr zones.
The Cootamundra water mains replacement works are still progressing along Hovell Street.
NBN contractors are also continue to work around the Cootamundra Township.
Parks & Recreation
With the occurrence of several storms around the area over the past month Council staff have cleaned up a large number of fallen trees, branches and quite a lot of debris. Parks and gardens staff also assisted traffic control due to the dangerous flood water over several roads.
Australia Day celebrations were held at Jubilee Park in Cootamundra. The grounds were weeded and mown and the area prepared for the crowds gathered for the event.
Preparation for the annual beach volleyball tournament was undertaken in the days prior to the event. This involved painting the spectator grandstands, weeding courts, installing umpire stands, trimming trees, delivery of event bins along with other general set up duties as required.
Irrigation repairs were carried out at Stockinbingal Recreation Ground. The athletics track was line marked at Albert Park. The oval at Albert Park was also sprayed with a turf growth regulator that will inhibit vertical growth whilst improving the turf thickness, uniformity and health. The grass growing on to the synthetic cricket wickets on various grounds in Cootamundra were whipper snipped and cleaned. A new goal post has been installed at Clarke Oval prior to commencement of the upcoming AFL season, along with repairs to the irrigation. Nangus playground was maintained in readiness for the opening of the new playground. Staff also cleared up fallen trees and limbs in the area.
General maintenance including the tasks of weeding, mulching and watering have been carried out throughout parks and CBD garden beds. Street trees have been receiving extra water due to the hot and windy weather, with problem trees being inspected and maintained as necessary. Trimming of overhanging trees has commenced around Cootamundra laneways to provide better access for residents and the garbage truck. Staff also cleaned up a number of fallen trees and branches around Cootamundra due to several storms bringing down quite a lot of debris.
Planning of the Adventure Playgrounds in Jubilee Park and Carberry Park is well underway. Staff have met onsite with consultants to discuss proposed plans prior to finalisation of the designs. Gundagai Youth Council were also a part of these discussions to make contributions on behalf of Gundagai residents when the consultants visited Carberry Park.
The Dog on the Tuckerbox pond has received a new coat of paint. The surrounding area was also mowed. The Gundagai main street was cleaned using the new pavement scrubber.
Swimming Pool
School swimming carnivals have been held at both Cootamundra and Gundagai pools over the past few weeks, a regional swimming carnival was also held at Cootamundra pool. The indoor pool was closed to the public on Saturday, 9th February for a private event.
Property Maintenance
Paving works at the Mirrabooka building have now been completed. The next stage in the upgrade will see the installation of concrete pathways around the area.
The men’s toilet door at the Wallendoon Street toilet block had to be repaired after the door had been kicked off the wall. Building maintenance repairs were carried out at the airport terminal building after damage was caused due to strong wind during recent storms.
Waste Services
Green waste piles at Council’s waste depots are scheduled to be chipped in the coming weeks. The volume of green waste at each of the waste sites has increased due to both the recent storms and Waste Amnesty Day.
Metal waste collections have been completed at the Gundagai waste depot. Metal waste is periodically cleared by metal recycling contractors.
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26 February 2019 |
8.4 Asset Management Directorate
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DOCUMENT NUMBER |
297960 |
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REPORTING OFFICER |
Phil McMurray, Acting General Manager |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
Adoption of the draft policy will provide an appropriate policy in relation to Road Management. |
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1. Draft Road Management Policy ⇩ 2. Road Management Guidelines ⇩ |
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The draft Roads Management Policy, attached to the report, be adopted. |
Introduction
The purpose of the Roads Management Policy is to provide guidelines for the management of roads in Cootamundra-Gundagai Regional Council. The Policy refers to the current version of Council’s Road Management Guidelines, which may be amended from time to time. The Policy also identifies the circumstances under which Council will consider the acquisition of new roads or additional road lengths for inclusion to the Road Asset Register.
Background
The Roads Management Guideline, as attached, is intended to provide an important link between Council’s Asset Management system and Council’s road management operations. It will enable the practical application of asset management information in the planning of road works and provide a reference document for staff. It outlines Council’s level of service for road maintenance activities and details its procedures for the management of its road network and road related infrastructure and activities. In particular the purpose of the Guidelines is:
· To describe the extent and hierarchy of Council’s road network
· To describe Council’s approach to unformed and unmaintained roads
· To explain where the funds come from to manage roads
· To outline how are the funds spent by detailing the road works performed by Council
· To document Council’s roads maintenance activities
· To explain how Council, as the roads authority, will meet legal and community expectations for road safety
· To document how roads are inspected and records are maintained
· To assist Council to implement the outcomes of road condition inspection reports and Transport Asset Management Plan
· To assist in the planning of priority works programmes.
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26 February 2019 |
9 Motion of which Notice has been Given
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DOCUMENT NUMBER |
297899 |
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REPORTING OFFICER |
Charlie Sheahan, Councillor |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
The following Notice of Motion signed by Councillor Charlie Sheahan was submitted on 19 February, 2019.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 26 February, 2019:
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By way of policy Council adopt the following options as per the NSW Cemeteries and Crematoria Act 2013 No. 105: That Cootamundra Gundagai Regional Council, as the recognised cemetery operator, protects all existing “Perpetual Internment Rights”, and in the future offers only “Perpetual Internment Rights”, across all cemeteries under Council’s control. |
Note from Councillor
I have received some enquiries regarding the Government’s recent amendment to the Cemetery and Crematorium Act expressing concern over the short term 25 year internment.
This is to address the limited land space for burials in the Sydney area, and to provide the cemetery operator with the ability to reuse plots after 25 years. The amendment to the Act provides an option for cemetery operators to offer a 25 year lease of burial plots.
Under the Act if a family does not extend the lease after the 25 year period the cemetery operator can exhume the remains and reuse the plot.
Under the Act notice will be given to the family if they wish to extend the lease to a maximum of 99 years after the 25 year period expires. If declined or no response from the family is received, then after 2 years the operator can exhume the remains, remove any memorials and reuse the plot.
The exhumed remains will be placed in a somewhat tighter premises, an ossuary house, otherwise known as a “bone room”.
The CGRC is a cemetery operator in the region and none of Council’s cemeteries have issues with available space and at the present rate of burials have many, many years of use into the future.
As Council’s Fees and Charges Committee is currently reviewing cemetery charges, where I might add Council’s intention is for cost recovery only. I believe it is timely that we address the amendment to the Cemetery and Crematoria Act.
In view of the Act allowing the cemetery operator the option to offer the 25 year “renewable internment right”, I believe CGRC should continue to show the respect to our deceased by ensuring that our graves will be protected by a “perpetual internment right”, where the remains are undisturbed forever.
This Notice of Motion is submitted to this meeting with a view to reassuring the community that this will be the case.
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26 February 2019 |
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DOCUMENT NUMBER |
298014 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
To facilitate compliance with sections 10 and 11 of the Local Government Act 1993. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
