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Business Paper
Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 29th January, 2019
Administration Centres: 1300 459 689 |
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Business Paper
Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 29th January, 2019
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Agenda |
29 January 2019 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Council Chambers, Gundagai on:
Tuesday, 29th January, 2019 at 6:00PM
The agenda for the meeting is enclosed.
Phil McMurray
Acting General Manager
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Ordinary Council Meeting Agenda |
29 January 2019 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 11 December 2018
5.2 Minutes of the Extraordinary Meeting of Council held on Wednesday 19 December 2018
6.1 Mayoral Minutes for December, 2018 and January, 2019
8.1 Corporate Services Directorate
8.1.1 Investment Report - December 2018
8.1.2 Monthly Finance Report for December 2018
8.1.3 Administration of September, 2020 Elections
8.1.4 ALGWA NSW Annual Conference 2019
8.1.5 Gundagai Seniors Festival
8.1.6 Council Meeting Action Report
8.1.7 Cr Sheahan National Local Roads & Transport Congress Report
8.1.8 Section 355 Committee Membership
8.1.9 Cootamundra Showground Users Group Section 355 Committee Membership and Delegates
8.1.10 Cootamundra Tourism Action Section 355 Committee Membership
8.1.11 Muttama Hall Management Section 355 Committee Membership and AGM Minutes
8.1.12 Cootamundra Showground Users Group Section 355 Committee Meeting - Minutes
8.1.13 Stockinbingal Ellwood's Hall Section 355 Committee Meeting - Minutes
8.1.14 Gundagai Tourism Action Section 355 Committee Meeting - Minutes
8.2 Development and Community Services Directorate
8.2.1 Development Applications Approved December 2018
8.2.2 Delegates for Riverina Regional Library
8.3.1 Waterways Works Management
8.3.2 Yass Road Electrical Upgrade
8.3.3 January Operations Report
8.3.4 Sheridan and West Streets Intersection Amended Design
8.3.5 Pedestrian Refuge Construction at Sheridan and Otway Streets Intersection
8.4 Asset Management Directorate
9 Motion of which Notice has been Given
11.2 Bourke Estate Residential Subdivision Stage 2.
11.3 Resumption of Open Council Meeting
11.4 Announcement of Closed Council Resolutions
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
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29 January 2019 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Minutes of the Ordinary Meeting of Council held on Tuesday 11 December 2018
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The Minutes of the Ordinary Meeting of Council held on Tuesday 11 December 2018 be confirmed as a true and correct record of the meeting.
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Ordinary Council Meeting Minutes |
11 December 2018 |
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Minutes Ordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00PM, Tuesday 11th December, 2018
Administration Centres: 1300 459 689 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Alby
Schultz Meeting Centre, Cootamundra
ON Tuesday, 11
December 2018 AT 6:00PM
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, and Cr Charlie Sheahan
IN ATTENDANCE: Phil McMurray (Acting General Manager), Les Munn (Interim Director Development & Community), Tim Swan (Manager Finance), Mark Ellis (Manager Operations) and Andrew Brock (Project Officer)
1 Open Forum
List of Speakers
1. Betty Brown – Spoke in relation to Council gardens and raised concerns regarding some missing signs.
2 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
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3 Apology |
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Note: An apology was received on behalf of Cr Craig Stewart. Resolution 267/2018 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden The apology received from Cr Craig Stewart be accepted and leave of absence granted. Carried |
4 Disclosures of Interest
There were no disclosures of interest.
5 Confirmation of Minutes
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5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 27 November 2018 |
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Resolution 268/2018 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden The Minutes of the Ordinary Meeting of Council held on Tuesday 27 November 2018 be confirmed as a true and correct record of the meeting. Carried |
Note: Item 8.1.2 Presentation of Audited Financial Statements was considered next.
6 Mayoral Minutes
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6.1 Mayoral Minute |
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Note: The following additional information was provided at the Meeting: 7th December, 2018 The Fees and Charges workshop noted as having Councillors and Council staff in attendance was cancelled. 9th December, 2018 The Mayor attended a meeting with representatives from the Australian Road Transport Heritage Centre. Resolution 269/2018 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer The events attended by the Mayor and Councillors be received and noted. Carried |
7 Reports from Committees
Nil
8 General Manager’s Report
8.1 Corporate Services Directorate
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8.1.1 Stockinbingal Ellwood's Hall Section 355 Committee Meeting - Minutes |
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Resolution 270/2018 Moved: Cr Leigh Bowden Seconded: Cr David Graham The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee ordinary meeting held on 22 November 2018 attached to the report, be received and noted. Carried |
Note: Item 8.1.3 RV Friendly Town Application Cootamundra was considered next
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8.1.2 Presentation of Audited Financial Statements |
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Note: John O’Malley of Intentus Chartered Accountants presented an overview of the audit undertaken on Council’s financial statement. Mr O’Malley answered various questions from Councillors. Resolution 271/2018 Moved: Cr Dennis Palmer Seconded: C Leigh Bowden The General Purpose Financial Statement, Special Purpose Financial Statements and Special Schedules for the year ended 30th June, 2018 be adopted. Carried |
Note: Item 6 Mayoral Minute was considered next.
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8.1.3 RV Friendly Town Application Cootamundra |
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Resolution 272/2018 Moved: Cr Charlie Sheahan Seconded: Cr Penny Nicholson The RV Friendly Town Assessment Form attached to the report be approved for submission and forwarded to Campervan & Motorhome Club of Australia Limited (CMCA) for assessment. Carried |
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8.1.4 Monthly Finance Report for November 2018 |
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Resolution 273/2018 Moved: Cr David Graham Seconded: Cr Gil Kelly The Financial report for November, 2018 attached to the report be received and noted. Carried |
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8.1.5 Australia Day 2019 |
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Resolution 274/2018 Moved: Cr Leigh Bowden Seconded: Cr Dennis Palmer The information on Australia Day Awards, 2019 be received and noted. Carried |
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8.1.6 Waste Amnesty Days for Cootamundra and Gundagai Waste Stations Proposal |
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Resolution 275/2018 Moved: Cr Gil Kelly Seconded: Cr Doug Phillips The proposal for Sunday 20th January and Sunday, 26th May, 2019 as waste amnesty days at the Cootamundra and Gundagai Waste Stations be endorsed. Carried |
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8.1.7 The Cootamundra Heritage Centre Management Section 355 Committee Meeting - Minutes |
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Resolution 276/2018 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 14th November, 2018 and details of the Cootamundra Heritage Centre Management s.355 Committee Office Bearers for 2018-19, both attached to the report be received and noted. Carried |
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8.1.8 The Cootamundra Showground Users Group Section 355 Committee Meeting - Minutes |
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Resolution 277/2018 Moved: Cr Dennis Palmer Seconded: Cr Doug Phillips The Minutes of the Cootamundra Showground Users Group s.355 Committee meeting held on 17th November, 2018, attached to the report be received and noted. Carried |
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8.1.9 Information Bulletin |
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Resolution 278/2018 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer The information contained in the Information Bulletin attached to the report be received and noted. Carried |
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8.1.10 Council Meeting Action Report |
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Resolution 279/2018 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The updated Council Meeting Action Report attached to the report be received and noted. Carried |
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8.1.11 Investment Report - November 2018 (Late Report) |
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Resolution 280/2018 Moved: Cr Penny Nicholson Seconded: Cr Gil Kelly That the Investment Report as at 30 November 2018 be received and noted. Carried |
8.2 Development and Community Services Directorate
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8.2.1 CGRC - Liquid Trade Waste Policy |
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Resolution 281/2018 Moved: Cr Charlie Sheahan Seconded: Cr David Graham 1. The Liquid Trade Waste Policy attached to the report (Attachment A) be adopted. 2. The Fees and Charges for Liquid Trade Waste applying to Cootamundra in 2018/19 be included in the draft 2019/20 Fees and Charges, for both Cootamundra and Gundagai Sewerage Networks. 3. The existing Fees and Charges for Gundagai Liquid Trade Waste continue until 30th June, 2019. 4. A program of public education including consultation, advertising campaigns, mail outs and other educational initiatives be implemented over the next 6 months to fully inform the community of the new Liquid Trade Waste Policy and associated Fees and Charges. 5. The Fees associated with this policy be referred to the Fees and Charges Committee for implementation. Carried |
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8.2.2 Development Application Approved for November 2018 |
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Resolution 282/2018 Moved: Cr Penny Nicholson Seconded: Cr Gil Kelly The information on Development Applications Approved in October, 2018 be noted. Carried |
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8.2.3 Lease of Road Reserve Between Lot 5 DP10928338 and Lots 60,61 & 62 DP753604 Cootamundra. |
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Note: A component of this item was considered in Closed Council for the following reasons: Provisions for Confidentiality Section 10A (2) (c) – Discussion included information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Public Interest It was considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. Resolution 283/2018 Moved: Cr Charlie Sheahan Seconded: Cr Leigh Bowden 1. The proposal to lease the subject road reserve as identified on the plan attached to the report be placed on public exhibition. 2. Following the statutory exhibition period, a further report be presented to Council outlining submissions received (if any) for Council’s consideration. Carried |
8.3 Operations Directorate
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8.3.1 Operations Report - December 2018 |
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Resolution 284/2018 Moved: Cr Charlie Sheahan Seconded: Cr Leigh Bowden The Operations Update Report and Works Program for the month of December, 2018 attached to the report be received and noted. Carried |
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8.3.2 Morleys Creek Pedestrian Bridge |
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Resolution 285/2018 Moved: Cr David Graham Seconded: Cr Dennis Palmer 1. Council accept the quote form Murray Valley Piling in an amount of $123,000 (exc GST) for the construction of the new pedestrian footbridge for Morleys Creek 2. Council approve the allocation of $138,000 for the Morleys Creek Pedestrian Footbridge Project from Council’s 2018/19 budget. Carried |
8.4 Asset Management Directorate
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8.4.1 Gundagai Sewerage Treatment Plant Replacement Project Update |
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Resolution 286/2018 Moved: Cr Gil Kelly Seconded: Cr Doug Phillips The Gundagai Sewerage Treatment Plant Replacement Project Update report be received and noted. Carried |
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8.4.2 Gundagai Floodplain Risk Management Study and Plan |
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Resolution 287/2018 Moved: Cr Leigh Bowden Seconded: Cr David Graham The Gundagai Floodplain Risk Management Study and Plan (Final Report December, 2018) attached to the report be adopted. Carried |
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8.4.3 Minutes of Local Area Traffic Committee held 15 November 2018 |
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Resolution 288/2018 Moved: Cr Charlie Sheahan Seconded: Cr Doug Phillips The Minutes of the Local Area Traffic Committee meeting held on 15th November, 2018 be adopted with each recommendation being adopted as a resolution of Council. Carried |
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8.4.4 Purchase of Scrubber Cleaner for Cleaning Sheridan Street Gundagai Footpaths (Late Report) |
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Resolution 289/2018 Moved: Cr David Graham Seconded: Cr Penny Nicholson 1. The Plant replacement program be modified to include a suitable scrubber unit with a budget provision of $35,000. 2. Council purchase the Hako B120 R WB 700 scrubber unit at a cost of $30,000 (inc. GST). 3. Recommend that Council Purchases a Spitwater High Pressure washer at a cost of $5,000(inc. GST). Carried |
9 Motion of which Notice has been Given
Nil
10 Questions with Notice
Nil
11 Confidential Items
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11.1 Closed Council Report |
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Resolution 290/2018 Moved: Cr Doug Phillips Seconded: Cr Charlie Sheahan 1. Items 11.2, 11.3, 11.4 and 11.5 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2 and 11.3 be withheld from the press and public.
11.2 Sale of Industrial Land Proposal Provisions for Confidentiality Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 11.3 Cootamundra Country Club Irrigation Tender Provisions for Confidentiality Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as publication of all tendered amounts would discourage potential tenderers from submitting commercial information in the future and therefore prejudice Council's ability to secure the optimum outcome for the community. 11.4 Request for Review of Section 7.12 (former s94a) Contribution - South West Fuels, Yass Road, Cootamundra Provisions for Confidentiality Section 10A (2) (d(i)) – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as publication of commercial in confidence information would potentially prejudice the commercial position of the party that supplied it. 11.5 Consideration of the Purchase of 48 Mount Street, South Gundagai Provisions for Confidentiality Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.
Carried |
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11.2 Sale of Industrial Land Proposal |
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Resolution 291/2018 Moved: Cr Doug Phillips Seconded: Cr Charlie Sheahan 1. Council delegate authority to the General Manager to negotiate the sale of the property known as Lot 1 DP1223224 in Turners Lane Cootamundra with Jamie Walmsley of JLW Services Pty Ltd, on the terms and conditions included in the report. 2. Subject to 1 above, the sale by Private Treaty be facilitated through Council’s solicitor. Carried |
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11.3 Cootamundra Country Club Irrigation Tender |
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Resolution 288/2018 Moved: Cr Leigh Bowden Seconded: Cr Charlie Sheahan 1. The tender for the Cootamundra Country Club Irrigation Project be awarded to Darling Irrigation at the amount of $768,886.42 (exc GST) in accordance with the details contained in the report. 2. A further $77,000 be retained within the budget to allow for possible contingency items. Carried |
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11.4 Request for Review of Section 7.12 (former s94a) Contribution - South West Fuels, Yass Road, Cootamundra |
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Resolution 291/2018 Moved: Cr David Graham Seconded: Cr Leigh Bowden The request from South West Fuels for the reduction of the Section 7.12 (former s94a) contribution as a condition of Development Consent 2018/18 be refused. Carried |
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11.5 Consideration of the Purchase of 48 Mount Street, South Gundagai |
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Resolution 292/2018 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden The recommendation contained within the report be adopted. Carried |
11.6 Resumption of Open Council Meeting
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Resolution 293/2018 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden The Open Council meeting resume. Carried |
11.7 Announcement of Closed Council Resolutions
Note: The Chairperson announced the resolutions made in Closed Council.
The Meeting closed at 9:00pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 29 January 2019.
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CHAIRPERSON GENERAL MANAGER
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29 January 2019 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Minutes of the Extraordinary Meeting of Council held on Wednesday 19 December 2018
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The Minutes of the Extraordinary Meeting of Council held on Wednesday 19 December 2018 be confirmed as a true and correct record of the meeting.
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Extraordinary Council Meeting Minutes |
19 December 2018 |
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Minutes Extraordinary Council Meeting
Council Chambers, Gundagai
5:00pm, Wednesday 19th December, 2018
Administration Centres: 1300 459 689 |
MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council
Meeting
HELD AT THE Council Chambers,
Gundagai
ON Wednesday, 19
December 2018 AT 5:00pm
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Charlie Sheahan
IN ATTENDANCE: Phil McMurray (Acting General Manager), Les Munn (Acting Director Development and Community) and Tim Swan (Manager Finance).
1 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
2 Apologies
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Apology |
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Note: Apologies were received on behalf of Cr’s Bowden, Phillips and Stewart. Resolution 235/2018 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The apologies received from Cr’s Bowden, Phillips and Stewart be accepted and leave of absences granted.
Carried |
3 Disclosures of Interest
Cr Dennis Palmer disclosed a significant non-pecuniary interest in relation to item 4.2.1 Proposed Addition to Cootamundra Local Environmental Plan 2013 Amendment 7, due to a relative’s property adjoining the subject property of which the amendment is proposed.
4 General Manager’s Report
4.1 Corporate Services Directorate
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4.1.1 Board Vacancy Cootamundra Nursing Home |
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Resolution 236/2018 Moved: Cr Gil Kelly Seconded: Cr David Graham Councillor Phillips’ nomination to the Board of Directors of Cootamundra Nursing Home be endorsed. Carried |
4.2 Development and Community Services Directorate
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4.2.1 Proposed Addition to Cootamundra Local Environmental Plan 2013 Amendment 7 |
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Note: Having disclosed a significant non-pecuniary interest in this item Cr Palmer left the Chamber at 5:15pm during discussion and voting. Resolution 237/2018 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly
1. Cootamundra Local Environmental Plan 2013 Amendment 7 be endorsed with addition of Item 5 as per attachment. 2. Cootamundra Local Environmental Plan 2013 Amendment 7 (including Item 5) be endorsed and sent to the Department of Planning and Environment for Gateway Determination. 3. Amendment 7 be placed on exhibition upon receipt of delegated approval from the Department of Planning and Environment.
Carried |
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Note: Cr Palmer returned to the meeting at 5:21pm.
The Meeting closed at 5:22pm.
The minutes of this meeting were confirmed at the Council Meeting held on 29 January 2019.
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CHAIRPERSON GENERAL MANAGER
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29 January 2019 |
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DOCUMENT NUMBER |
295204 |
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REPORTING OFFICER |
Abb McAlister, Mayor |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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The information in the Mayoral Minute be received and noted. |
10th December, 2018
Cr Palmer (Deputy Mayor), Cr’s Bowden, Graham, Kelly, Nicholson, Phillips, Sheahan and I attended a Councillor Workshop
Cr Graham attended a Coolac Advancement Group meeting.
11th December, 2018
Cr Nicholson attended a meeting with Cootamundra Tourism Action Committee.
12th December, 2018
Cr Nicholson attended a meeting with Gundagai Tourism Action Committee.
Cr’s Bowden, Nicholson and Sheahan attended a luncheon for the volunteers of Bradman’s Birthplace and Cootamundra Heritage Centre.
13th December, 2018
Cr Palmer (Deputy Mayor), Cr Stewart and I attended the Elouera Special School Awards assembly where I presented an award.
Cr Palmer (Deputy Mayor), Cr’s Sheahan and Phillips and I attended a meeting with the proprietor of the Rubber Shredding business in Cootamundra.
Cr Graham attended the Bongongo School presentations.
14th December, 2018
I attended the Gundagai High School annual awards ceremony where I presented an award.
Cr Palmer (Deputy Mayor) and I attended the Cootamundra TAFE annual awards presentation ceremony.
17th December, 2018
Cr Nicholson and I attended the Gundagai Primary School presentation evening where I presented an award.
Cr Palmer (Deputy Mayor) and I attended Cootamundra High School’s annual speech night where I presented an award and enjoyed light refreshments with school staff.
18th December, 2018
Cr Palmer (Deputy Mayor) and I attended the annual Wallendbeen Public School’s presentation assembly where I presented an award.
Cr Palmer (Deputy Mayor) and I attended the annual Stockinbingal Public School’s Presentations assembly where I presented an award.
19th December, 2018
Cr’s Palmer (Deputy Mayor), Bowden, Nicholson, Stewart attended the King George Park playground opening in Stockinbingal.
Cr’s Palmer (Deputy Mayor), Bowden, Nicholson, Stewart I attended the opening of the Palmer Park playground at Wallendbeen.
Cr’s Nicholson and Graham and I attended Uralba Hostel for a funding announcement by the Hon. Michael McCormack, Member for Riverina
Cr Palmer (Deputy Mayor), Cr’s Graham, Kelly, Nicholson, Sheahan and I attended an Extraordinary Meeting of Council and the Councillor Australia Day Workshop.
20th December, 2018
Cr Bowden attended the Cootamundra Christmas Markets
21st December, 2018
Cr Graham and I attended the Gundagai outdoor staff Christmas party.
25th January, 2019
Cr’s Kelly, Sheahan and I attended a fees and charges workshop
Cr’s Graham, Nicholson and I attended the opening of the new playground at Nangus with the Member for Cootamundra, Steph Cooke MP and Phil McMurray (Acting General Manager).
Cr’s Graham, Nicholson, Phil McMurray (Acting General Manager) and I attended a dinner with Australia Day Ambassador, Mr James Pittar.
Cr’s Bowden and Sheahan attended a dinner with Australia Day Ambassador, Dr Stepan Kerkyasharian AO.
26th January, 2019
Cr’s Graham, Nicholson and I attended the Australia Day celebrations in Carberry Park.
Cr’s Bowden, Kelly, Stewart and Sheahan attended Australia Day celebrations in Jubilee Park.
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29 January 2019 |
8.1 Corporate Services Directorate
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DOCUMENT NUMBER |
296266 |
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REPORTING OFFICER |
Tim Swan, Manager Finance |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
Council’s investment income for December 2018 was $71,979, exceeding the budgeted figure of $65,526 by 10%. |
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LEGISLATIVE IMPLICATIONS |
Council investments comply fully with section 625 of the Local Government Act (NSW) 1993, Local Government (General) Regulation 2005 paragraph 212 and Council’s Investment Policy. |
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POLICY IMPLICATIONS |
The Investment Policy was adopted on 31 July 2018 and is due for review on 31 July 2021. |
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1. December Investment Report P1 ⇩ 2. December Investment Report P2-5 ⇩ |
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The Investment Report as at 31 December 2018 be received and noted. |
Introduction
Returns on investments have exceeded budget and benchmarks for December 2018.
Discussion
Investments for December 2018 have produced interest of $71,979.
Due to the excellent performance of Council’s investments in the 2017/18 financial year, the budgeted income has been increased from $52,983 per month to $65,526.
At the halfway point of the financial year the interest income is 9% ahead of budget, and the net return is significantly higher than the benchmark.
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29 January 2019 |
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DOCUMENT NUMBER |
296276 |
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REPORTING OFFICER |
Tim Swan, Manager Finance |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
Regular monitoring of Council’s finances will ensure that any issues are identified in a timely manner. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. December 2018 Monthly Finance Report ⇩ |
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The Monthly Finance Report for December, 2018 attached to the report be received and noted. |
Introduction
This monthly reporting package provides Councillors with an update on the financial position of Council and includes a progress update on the many major projects currently being undertaken by Council.
Discussion
The Rates & Sundry Debtors section of the report has been expanded to include the overdue balances for Rates and Water & Sewer debtors. The rates balance of $542,493 is 7.8% of the annual billing. This is well under the benchmark of 10% for Regional and Rural Councils, and with debt collection activities being resumed following the adoption of the debt recovery policy this figure is expected to fall. The water and sewer overdue figure could not be reported on for a prior period, and therefore includes 2nd instalment amounts that became overdue on 11th January, 2019. This figure is therefore quite misleading. Future reports will be done at the end of each month to ensure the information is current, and will show the trend in overdue balances.
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29 January 2019 |
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DOCUMENT NUMBER |
293927 |
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REPORTING OFFICER |
Teresa Breslin, Governance Officer |
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AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
To comply with S296AA of the Local Government Act, 1993 |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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The Cootamundra-Gundagai Regional Council (“the Council”) resolves: 1. Pursuant to s.296(2) and (3) of the Local Government Act, 1993 (NSW) (“the Act”) that an election arrangement be entered into by contract for the Electoral Commissioner to administer all elections of the Council. 2. Pursuant to s.296(2) and (3) of the Act, as applied and modified by s.18, that a council poll arrangement be entered into by contract for the Electoral Commissioner to administer all council polls of the Council. 3. Pursuant to s.296(2) and (3) of the Act, as applied and modified by s.18, that a constitutional referendum arrangement be entered into by contract for the Electoral Commissioner to administer all constitutional referenda of the Council. |
Introduction
Under section 296AA of the Local Government Act, 1993 councils are required to make a decision on how their September, 2020 ordinary elections are to be administered. Such decision has to be made no later than 11th March, 2019.
Discussion
In making its decision on how the September, 2020 ordinary elections are to be administered Council must resolve either:
· To enter into an arrangement with the NSW Electoral Commissioner (NSWEC) to administer all the Council’s elections, polls and constitutional referenda or
· That Council’s elections are to be administered by the General Manager
If the NSWEC is not engaged by Council to administer its elections by 11th March, 2019, Council will be required to run its own elections.
In its advice to councils on this matter, the Office of Local Government recommends that councils should only resolve to administer its own elections if it is confident that it has the capacity to do so.
Most councils, except several large metropolitan councils that either engage an alternate election services provider or have staff resources specifically skilled in the conduct of elections, engage NSWEC to conduct their elections.
In cases where a council resolves to administer elections, the council resolution must specify whether the general manager intends to administer the elections personally or to engage an electoral services provider.
Council’s 2017 elections were administered by NSWEC and it is not considered that Council has the appropriate skills and capacity to administer the September, 2020 elections.
The election arrangement with NSWEC is a standardised contract for all councils. The service schedule and costs schedule of the standardised contract varies between councils and are made by the NSWEC in consultation with each council.
It should be noted that where a council resolves to engage the NSWEC to administer its elections, polls and referenda, the election arrangement with the NSWEC will apply to the 2020 ordinary election and every election, poll and referendum including any by-election or countback election until the contract is automatically terminated 18 months before the following ordinary election of councillors.
|
29 January 2019 |
|
DOCUMENT NUMBER |
296211 |
|||
|
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
The cost of the conference, accommodation, travel and other related expenses per attendee |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. ALGWA Make Your Mark 2019 Program ⇩ |
|
Council determine attendees for the Australian Local Government Women’s Association Annual Conference, 2019 |
Introduction
The Australian Local Government Women’s Association (ALGWA) supports and promotes Women in Local Government, and as such, holds an annual conference which provides opportunities of learning and networking which assists in the personal and professional development of the women in local government.
Discussion
The conference to be held 4th – 6th April, 2019, is to be hosted over those three days at Liverpool City Council’s Casula Powerhouse Arts Centre.
The early bird registration amount of $980 per person for ALGWA members is not available as those registrations were to be submitted prior to 25th January, 2019, and as such the standard rate $1080 per person applies.
The registration cost incorporates the welcome reception, all conference sessions and meals, a networking cocktail dinner and gala dinner.
Accommodation, travel and other related expenses, estimated at $2500 per attendee, would also apply.
|
29 January 2019 |
|
DOCUMENT NUMBER |
296214 |
|||
|
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
$1860 should Council approve the donation. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Correspondence - Peggy Elliott Gundagai Neighbourhood Centre ⇩ |
|
Council consider donating the sum of $1860.00 to the Gundagai Neighbourhood Centre for the cost of stage hire to accommodate the Kapooka Band for the Gundagai Seniors Week Festival. |
Introduction
Gundagai Neighbourhood Centre (GNC) coordinates activities for the annual Seniors Week festivities and this year’s theme is Love your Life”. In previous years GNC has enjoyed working closely with Council, and the former Gundagai Shire Council, to provide morning tea and activities for Seniors Week festivities and looks forward to upholding this enduring relationship for future events.
Discussion
GNC submitted an application to a State Government program to fund the Seniors Week activities, however, the application was unsuccessful.
Among the many events planned for the festivities, the Kapooka Band have agreed to perform a free concert in Gundagai for the very first time on the day. While the GNC can meet the costs of most of the planned activities, the Kapooka Band requires a stage the size of 5 X 8 meters for its performance and there is no venue in Gundagai which can provide a stage of that size. As such, to accommodate the performance, the GNC will need to hire a stage at a cost of $1860, therefore, in view of this significant cost GNC requests Council to consider donating the sum of $1860 for stage hire.
|
29 January 2019 |
|
DOCUMENT NUMBER |
294510 |
|||
|
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Council Meeting Action Report ⇩ |
|
1. The updated Council Meeting Action Report attached to the report be received and noted. |
Introduction
Actions required as a result of resolutions of Council at previous meetings are compiled in the Council Meeting Action Report to ensure completion by the respective responsible officers.
|
29 January 2019 |
|
DOCUMENT NUMBER |
295154 |
|||
|
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. National Local Roads & Transport Congress Report ⇩ |
|
The attached report by Cr Sheahan on the National Local Roads & Transport Congress, 2018 be received and noted. |
Introduction
Staff and Councillors are required to attend conferences, meetings and undertake training as part of their ongoing development. By resolution of Council, when Councillors, the General Manager or staff attend such events they will prepare a report on the event for the information of Council.
|
29 January 2019 |
|
DOCUMENT NUMBER |
292162 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
Council’s Section 355 Management Manual specifies that Council endorsement of proposed members is required. |
|||
|
Nil |
|
The office bearers and membership of the following Section 355 Committees, as detailed in the report, be endorsed; 1. Cootamundra Creative Art and Cultural Centre S.355 Committee 2. Gundagai Tourism Action S.355 Committee 3. Cootamundra Heritage Centre Management S.355 Committee 4. Muttama Hall Management S.355 Committee |
Introduction
At Council’s ordinary meeting on 31 July 2018, the office bearers and membership of the following Section 355 Committees were endorsed.
· Cootamundra Showground Users Group Section 355 Committee
· Wallendbeen Memorial Hall Section 355 Committee
· Stockinbingal Ellwood’s Hall Section 355 Committee
It was also advised that a further report would be made to Council, as the details of office bearers and membership of the remaining committees was received.
Discussion
Consequently, In accordance with the requirements detailed in the Section 355 Management Manual, a further three (3) s.355 Committees have provided details of their office bearers and committee members subsequent to their annual general meetings.
The details are provided below for endorsement by Council.
Cootamundra Creative Art and Cultural Centre S.355 Committee
Chairperson: Simon Bragg
Vice Chairperson: Leigh Scott
Secretary: Rosemary Fowler-Sullivan
Treasurer: Maree Twomey
Other Members: Elise Magrath, Isabel Scott, Annabel Marley, Susan Gheller, Lindsey Baber, Julie Cowell, Marion Phillipse & Michael vanBaast
Gundagai Tourism Action S.355 Committee
Chairperson: John Morgan
Secretary: Renee Lindley
Treasurer: Miriam Crane
Other Members: Peter Batey, Jim Morton, Cr Abb McAlister (Mayor) & Cr Penny Nicholson
Cootamundra Heritage Centre Management S.355 Committee
Chairperson: Geoff Larsen
Vice Chairperson: Craig Stewart
Secretary/Treasurer: Betti Punnett
Other Members: Ros Wight & Yvonne Forsyth
Please be advised that the Cootamundra Showground Users Group and the Muttama Hall Management Section 355 Committees have also provided updated membership details which has been included in separate reports.
|
29 January 2019 |
|
DOCUMENT NUMBER |
295099 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
Council’s Section 355 Management Manual specifies that Council endorsement of proposed members is required. |
|||
|
1. July 2018 Report to Council regarding membership ⇩ |
|
1. The office bearers and membership of the Cootamundra Showground Users Group Section 355 Committees, as detailed in the report, be endorsed. 2. Councillor Gil Kelly be appointed as Council’s representative on the Cootamundra Showground Users Group Section 355 Committees. |
Introduction
At Council’s ordinary meeting held on 31 July 2018 Council considered a report (attached) on the office bearers and membership of the Cootamundra Showground Users Section 355 Committee.
Council resolved to endorse the 14 members proposed, including the nominations for executive positions.
Since that time Council has become aware that several endorsed members have discontinued their membership of the Committee with other new members proposed for endorsement by Council.
Discussion
In an email dated 20 December 2018 the Secretary/ Treasurer advised Council of the current membership of the Committee. Consideration of endorsement by Council of these members, totalling 14, as follows is required.
Chairperson: Mauri Jackson
Secretary/ Treasurer: Merrilyn Jackson
APH&I: David Manwaring and Darren Absolon
Cootamundra and District Machinery Restoration Society: Roderick Jones
Cootamundra Antique Motor Club: John Simpfendorfer
Cootamundra Kennel Club: Siobhan Collins and Peter Collins
Cootamundra Harness Racing Club: Danny Coddington and Rebecca Medhurst (Alternate Delegate Brian Medhurst)
Riding for the Disabled: Trish Taylor and Doreen O’Connor
Cootamundra Pony Club: Alice Crawford and Paul Clancy
Cr Doug Phillips was previously appointed as Council’s representative to the Showground Users s.355 Committee. Due to other commitments on meeting days Cr Phillips has been unable to attend the meetings. Cr Gil Kelly has indicated his interest to be appointed as Council’s representative on the Committee.
It should be noted that both the Chairperson, Mr Mauri Jackson, and the Secretary/Treasurer, Merrilyn Jackson, are not representatives of any of the individual user groups.
Mr Jackson was however a former representative of APH&I.
It should also be noted that the Section 355 Committee Management Manual specifies that the membership of a Section 355 Committee be a minimum of 4 members and a maximum of 12.
|
29 January 2019 |
|
DOCUMENT NUMBER |
295406 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The membership of the Cootamundra Tourism Action Section 355 Committee, as detailed in the report, be endorsed. |
Introduction
At Council’s Ordinary meeting on 25 September, 2018, the Cootamundra Tourism Action Committee (CTAC) was granted status as a Section 355 Committee of Council.
Discussion
A letter dated 15 January 2019 has been received from the Committee advising that its inaugural Annual General Meeting is intended to be conducted on 31 January 2019.
A pre-requisite for that meeting is for Council to endorse the members of the Committee. In response, CTAC has advised that applicants for membership of the Committee were invited and 12 applications where received as follows:
· Julianne Collingridge – representing Coota Wattlebirds Inc.
· Alan East – representing Friends of Pioneer Park
· Yvonne Forsyth – representing Cootamundra Heritage Centre
· Rosemary Fowler-Sullivan
· Annie Jacobs
· Sandra Klinke
· Sarah Last – representing The Wired Lab and Muttama Hall Management Committee
· Alan Moston – representing Rail Trail Alliance, Eastern Riverina
· Brian Nolan
· Gwen Norman
· Nina Piotrowit, and
· Isabel Scott.
Council’s Section 355 Committees Management Manual specifies that Section 355 Committees comprise within 12 members.
Therefore the number of members proposed by the Committee is compliant.
The names are submitted to Council for consideration and endorsement.
|
29 January 2019 |
|
DOCUMENT NUMBER |
296080 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
Compliance with the Section 355 Committees Management Manual |
|||
|
1. Muttama Hall Management s.355 Committee Minutes ⇩ |
|
1. The Minutes of the Muttama Hall Management s.355 Committee Annual General Meeting held on 28 November 2018 attached to the report, be received and noted. 2. Membership of the Muttama Hall Management s.355 Committee, comprising five (5) existing members and six (6) new members as detailed in the report, be endorsed. |
Introduction
The attached AGM Minutes of the Muttama Hall Management s.355 Committee meeting held on 28 November, 2018, are submitted for the information of Council.
At that meeting five existing members were reappointed in accordance with the requirements detailed in the Section 355 Management Manual. These members are as follows:
Hilary Connors (Chairperson)
Sarah Last (Vice Chairperson)
Amanda Hoy
Anna Ingold
Sarah Ingold
In a subsequent email the Committee has advised that it has received applications for membership of the Committee from the following community members:
Bill Buckley
Robert Flint
Bart Groen
Diana Lonnen
Luke Piotrowicz
Leigh Scott
The Committee supports these applications and is seeking Council’s endorsement of them.
Should Council endorse the existing members, and the newly nominated members, the Committee will comprise eleven (11) members which is less than the maximum membership of twelve (12) allowable.
|
29 January 2019 |
|
DOCUMENT NUMBER |
295069 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
Minutes of s.355 Committee meetings are submitted to Council in accordance with the s.355 Committee Management Manual. |
|||
|
1. Showground Users Group Section 355 Committee meeting minutes 19 December 2018 ⇩ |
|
1. The Minutes of the Cootamundra Showground Users Group s.355 Committee meeting held on 19 December, 2018, attached to the report be received and noted. 2. The recommendations contained in the Minutes of the Cootamundra Showground Users Group s.355 Committee meeting held on 19th December, 2018 attached to the report be considered. 3. The operational maintenance recommended by the Committee and detailed in the Minutes be referred to the responsible Council officer for investigation and resolution as necessary. |
Introduction
The attached Minutes of the Cootamundra Showground Users Group s.355 Committee meeting held on 19 December, 2018, are submitted for the information of Council.
|
29 January 2019 |
|
DOCUMENT NUMBER |
295067 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
Minutes of s.355 Committee meetings are submitted to Council in accordance with the s.355 Committee Management Manual. |
|||
|
1. Ellwood's Hall Meeting Minutes 29 November 2018 ⇩ |
|
The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee ordinary meeting held on 29 November 2018 attached to the report, be received and noted. |
Introduction
The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee ordinary meeting held on 29 November 2018, are submitted for the information of Council.
|
29 January 2019 |
|
DOCUMENT NUMBER |
295214 |
|||
|
REPORTING OFFICER |
Teresa Breslin, Governance Officer |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
Minutes of the s.355 Committee meetings are submitted to Council in accordance with the s.355 Committee Management Manual. |
|||
|
1. Gundagai Tourism Action Committee 14 November 2018 Minutes ⇩ |
|
1. The Minutes of the Gundagai Tourism Action s.355 Committee meetings held on 14th November, 2018 attached to the report, be received and noted. 2. The recommendations contained in the Minutes of the Gundagai Tourism Action s.355 Committee meeting held on 14th November, 2018 be considered. |
Introduction
The attached Minutes of the Gundagai Tourism Action s.355 Committee meetings held on 14th November, 2018, are submitted for the information of Council.
|
29 January 2019 |
|
DOCUMENT NUMBER |
296154 |
|||
|
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Heritage Determination Prince Alfred Steel Road Bridge ⇩ 2. Local Government Road Safety Program ⇩ 3. OLG - Complaints Data Statistics ⇩ 4. Misuse of Council Resources - March 2019 Election ⇩ 5. Gabrielle Upton Media Release - Council Misconduct Tops Complaint List ⇩ 6. New Councillor Induction and Professional Development Guidelines ⇩ 7. Cootamundra Water Mains Replacement Progress Map ⇩ 8. Expanded Powers Under the Impounding Act 1993 to Manage Shared Bicycles ⇩ 9. Her Sport Her Way ⇩ 10. Steph Cooke Media - Water Safety Fund ⇩ 11. RRL Advisory Committee - Minutes - 31 October 2018 ⇩ |
|
1. The information contained in the Information Bulletin attached to the report be received and noted. 2. Council resolve matters arising from correspondence attached to the report. |
Introduction
Council receives many and varied forms of correspondence. The documents attached to the report are provided for the information of Councillors.
|
29 January 2019 |
8.2 Development and Community Services Directorate
|
DOCUMENT NUMBER |
295124 |
|||
|
REPORTING OFFICER |
Brooke Douglas, Executive Assistant |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The information on Development Applications Approved in December 2018 be noted. |
The following development applications were approved by Cootamundra-Gundagai Regional Council in December 2018:
|
APP. NO. |
PROPOSED BUILDING |
STREET NAME |
|
|
DA2018/108 |
Landscape Supply Storage |
Cowcumbla Street |
|
|
DA2018/145 |
New Single Dwelling |
Pinkerton Road |
|
|
DA2018/151 |
New Shade Structure |
Bourke Street |
|
|
DA2018/159 |
Farmstay Accommodation |
Scholz Road |
|
|
DA2018/165 |
New Garage |
West Street |
|
|
DA2018/172 |
New Deck/Patio |
Tom Street |
|
|
DA2018/174 |
New Commercial Signage |
West Street |
|
|
DA2018/175 |
Earthworks |
Charlotte Street |
|
|
DA2018/176 |
New Fence |
Sutton Street |
|
|
DA2018/178 |
New Deck/Patio |
Jugiong Road |
|
|
CDC2018/028 |
New Office Refurbishment |
Homer Street |
|
|
CDC2018/031 |
New Shed |
Lucerndale Road |
|
|
|
|
|
|
|
VALUE OF WORK REPORTED TO THIS MEETING: |
$705,400.00 |
||
|
VALUE OF WORK REPORTED YEAR TO DATE: |
$6,662,428.00 |
||
|
THIS TIME LAST YEAR: |
|
||
|
VALUE OF WORK – December 2017 - $604,900.00 |
|
||
|
VALUE OF WORK – YTD 2017 - $7,618,111.00 |
|
||
|
29 January 2019 |
|
DOCUMENT NUMBER |
296265 |
|||
|
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
Council appoint two delegates and one alternate delegate for the Riverina Regional Library in accordance with section three (3) of the RRL Deed of Agreement as stated in the report. |
Introduction
During the period May, 2016 to September, 2017, councils involved in amalgamations under the Fit for the Future program did not have any councillors to appoint to the RRL Advisory Committee. Consequently the three amalgamated member Councils of Riverina Regional Library (RRL) (Cootamundra-Gundagai Regional Council, Federation Council and Snowy Valleys Council) each appointed a library staff member as either a delegate or alternate delegate. This a temporary arrangement for the duration of the administration period for amalgamated Councils.
Discussion
Since the beginning of 2018 Cr Bowden and the General Manager have been Council’s delegates to the Riverina Regional Library Advisory Committee. Further, Cootamundra’s Library Manager has been undertaking the role of alternate delegate and remains nominated for this role.
The relevant section of the Deed of Agreement, reproduced below, does not specifically preclude library staff from being appointed as delegates to the Committee. However, member Councils have traditionally appointed a mix of councillors and Council management staff (either the General Manager, Director responsible for libraries, and/or the section Manager responsible for libraries) to the role of delegate.
As consequence, Robert Knight, Executive Director of RRL has requested Council reappoint two delegates and one alternate delegate to comply with the requirements of the RRL Deed of Agreement.
3. MEMBERSHIP OF THE COMMITTEE
3.1 WWCC shall appoint five persons, three of which must be elected members, and each of the other Councils shall appoint two persons, one of which must be an elected member, (hereinafter referred to as delegates) to be members of a committee to be known as the Riverina Regional Library Advisory Committee (hereinafter referred to as "the Committee").
3.2 Each Member Council shall appoint one alternate delegate (hereinafter referred to as the alternate delegates) to the Committee to attend in the absence of delegates.
3.3 The Member Councils shall appoint their delegates and alternate delegate at the first Council meeting held after the quadrennial Local Government Elections.
3.4 Any vacancy occurring in the Committee by death, resignation, disqualification or otherwise, shall be filled by the appointment of a new delegate by the appropriate Council at its next Ordinary Meeting for the remainder of the quadrennial term. A Member Council will notify the Committee in writing of the new member’s details.
3.5 Each delegate and alternate delegate may be removed from office at any time by the resolution of the appointing Council.
3.6 Each Member Council shall indemnify the Executive Council in respect of any liability incurred in relation to each of its appointed members.
|
29 January 2019 |
|
DOCUMENT NUMBER |
296174 |
|||
|
REPORTING OFFICER |
Mark Ellis, Acting Director of Operations |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Draft Report on Waterways Works Management for Cootamundra-Gundagai Regional Counci (under separate cover) ⇨ |
|
The Draft Report on Waterways Works Management for Cootamundra-Gundagai Regional Council providing working guidelines for all future works undertaken on all Waterways within Cootamundra-Gundagai Regional Council’s local government area, attached under separate cover, be adopted.
|
Introduction
Following concerns raised about creek flows in particular the Muttama Creek through Cootamundra, a report was commissioned to clarify what works could be legally undertaken within a waterway environment.
Discussion
During the rainfall event in September, 2016, a particularly high creek flow was experienced which seen water spill over the creek bed and onto several road and recreational reserves in Cootamundra. Several properties were also impacted by this high water level. As a result of this high water level, Council was called upon to undertake vegetation management of the creek to improve the creek flow through Cootamundra. Over the years there has been several attempts to remove vegetation, including the removal of the introduced species like willows and ash trees. The Muttama Creek Regeneration group have greatly assisted in these works. However a lot of the growth is now attributed to cumbungi which once it gets established, is difficult to remove.
Attempts in the past to control the cumbungi have been to burn it or via selected spraying. While both have been initially worthwhile, the long term results indicated are that the vegetation will continue grow back with recurrence.
As the Muttama Creek is a dedicated waterway, there are restrictions on what work can and can’t be done within this waterway by Council, with varying ideas on what is legal and what is not.
In late 2018 Council received the draft report ‘Waterways Works Management for Cootamundra- Gundagai Regional Council’ prepared by Stokks Consulting. The draft report identifies what waterways are and the potential works anyone, including Council, can undertake in a waterway. Fundamentally, it is a guide to comply with the legal requirements as set down by NSW Department of Primary Industries (Fisheries).
The draft report does identify some activities that may be undertaken by Council, such as culvert cleaning, so as to remove flood debris and sediment deposits in culverts. The burning or spraying of vegetation is not considered an acceptable activity to be undertaken by Council.
With adoption of the guidelines outlined in the draft report, Council can plan and consult with the Department of Fisheries to determine the most appropriate means of working in a waterway. Recent examples of such are the approvals for replacement of the Three Ways Bridge and upcoming Morley’s Creek footbridge replacement.
|
29 January 2019 |
|
DOCUMENT NUMBER |
296199 |
|||
|
REPORTING OFFICER |
Bill Moore, Consultant Engineer |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
Within budget allocation |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The revised electrical design and installation for the development in the Yass Road area detailed in the report, be endorsed. |
Introduction
In June, 2018, Council resolved to allocate $800,000 funding for land purchases, and for road and electrical works associated with development in the Yass Road area. At the time, the electrical upgrade works were proposed to consist of a pole mounted transformer on the south side of Yass Road with an overhead connection to the new Service Station site.
Discussion
Costs, including design work, were indicated to be in the order of $60,000. However, the initial design was found to be not suitable for the site and was rejected by Essential Energy.
An amended redesign using a pad mounted substation on the north side of Yass Road and underground cabling was submitted to, and approved by, Essential Energy. The cost of this installation, including design fees, is estimated to be in the vicinity of $240,000. This estimate was provided 4 days before Christmas last.
Due to extensive negotiations with the RMS, the need for land acquisition was eliminated and the amount of roadworks associated with the project considerably reduced. Of the $800,000 provided in the budget, only about $250,000 worth of work has been undertaken with only the electrical upgrade work outstanding.
|
29 January 2019 |
|
DOCUMENT NUMBER |
296206 |
|||
|
REPORTING OFFICER |
Shelley Liehr, Executive Assistant - Operations |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. 2018-2019 Works Program - January, 2019 ⇩ |
|
The Operations Update Report and Works Program for the month of January, 2019 attached to the report be received and noted. |
Introduction
This report provides a detailed update of the Operations Department Works for the month of January 2019.
Discussion
Civil Works Section
Works over the last month have been limited due to staff leave over the Christmas/new year break. Over the last month, several storms have crossed the area resulting in staff being called to clean up fallen trees, address localised flooding and carry out debris removal.
Work on Adjungbilly Road is back in full swing with the bulk earthworks continuing. Some areas of rock have been encountered which require extra resources to remove, otherwise the project is still on schedule. This project is being funded from the RESTAR NSW program.
Road shoulder grading has been completed on Cullinga Road and Old Gundagai Road and is currently underway on sections of Rosehill Road in preparation for bitumen resealing. The rehabilitation projects on Berthong Road and the Old Hume Highway and patching works on Adelong Road in Tumblong were sealed prior to Christmas. Works are currently underway on Brungle Road repairing failed sections of pavement. Shoulder repair works have also been completed on the Burley Griffin Way and Olympic Highway on sections identified by the RMS.
Bitumen shire road maintenance including weed spraying and slashing has been undertaken as required and as the weather conditions permit.
Replacement of the kerb and gutter in Cooper Street adjacent to the Public school is nearing completion and is expected to be completed prior to the commencement of the new school year. Prior to Christmas the footpath along this block was also replaced. Other kerb has been replaced in Byron Street along with drainage works in Homer Street.
Councils resealing Contractor Boral is continuing with resealing around the whole council area. These works are expected to take another couple of weeks and will also include the resealing works on the Burley Griffin Way and Olympic Highway as part of the RMS contract works.
The Cootamundra water mains replacement works are currently progressing along Hovell Street.
NBN contractors are also working around the Cootamundra Township. While most of their work is on the nature strip, Council has been advised of several town streets where open trenching will need to be undertaken to allow new cables to be laid.
Parks and Recreation
The summer storms experienced over the previous two Friday afternoons resulted in staff being engaged in clean-up activities to remove fallen trees and branches from town streets and rural roads. Due to the severity of the storms and the amount of debris, staff continued the removal of debris and trees on the Saturday following both of the storms.
The villages of Stockinbingal and Wallendbeen have seen upgrades to public play areas as included in Round 1 of the Stronger Country Communities Fund. Installation of a new playground at King George V Park in Stockinbingal has been completed with the official opening taking place on Wednesday, 19 December 2018. Wallendbeen’s Palmer Park had its newly constructed “Rage Cage” officially opened later on the same day. The Rage Cage in Wallendbeen required acid washing and pressure washing on three occasions during January after the storms led to runoff from the surrounding area to deposit a build-up of mud and debris from the surface.
Cootamundra was host to annual sporting events during the beginning of January. The Bradman Letter cricket match between Cootamundra and Bowral was held at Albert Park on 2 January, with staff mowing the sporting fields and surrounds along with line marking and general park maintenance. Repairs to the irrigation system were also carried out. The following weekend the two day Touch Football Carnival was held at Fisher and Nicholson Parks. Fields were mown and line marked, event bins delivered as well as the grandstand being cleaned for the event.
Swimming Pool
The pools have proven to be quite popular through the Christmas / New Year period, largely due to the hot and stormy conditions experienced. Council attendance records at the Cootamundra pool reported a total of 4,892 entries for the month of December. The pool was open for 30 days during the month which equates to an average of 163 patrons per day utilising the facility. So far there have been 4,830 visitations recorded at the facility for the first 20 days of January which equates to an average daily visitation of 241 patrons per day.
The construction of the Cootamundra Pool storage shed has been completed and preparations are being made for installation of the new connecting concrete pathway. Once finished the pathway will connect the Swimming Club equipment storage facility to the deep end of the pool.
The 50 metre pool vacuum cleaner at Cootamundra experienced operating difficulties during December. Investigation in to replacement parts was made, however, due to the age and model of the machine parts are extremely rare and very expensive. Investigation and quotations for replacement machines is now underway.
Council staff are monitoring visitation levels and timing. At this stage it is recommended that the pool return to normal operating hours from 1 February 2019.
Waste Services
The relocation of the approved Waste Science remediated soil has now been completed. The soil was spread and compacted to be used as a sub capping layer to the southern end of the Wallendbeen waste site. A total of approximately 16,000 tonnes of remediated soil was transported to the site to complete the initial round of the capping and rehabilitation works utilising the Waste Science soil.
The Waste Amnesty Day held on Sunday, 20th January 2019 saw 331 individual vehicle weighbridge movements in Cootamundra, and Gundagai having 86 entries for the day. Council and Elouera Association staff advised that the day was consistently busy throughout and at times there was a backlog of cars waiting for entry at the weighbridge at the Cootamundra waste depot back to Gundagai Road. Both Elouera and Cootamundra Council Staff anticipated high visitation rates and staffing levels at both sites were increased for the day. In addition to the site control and recording duties staff at both sites used the opportunity to engage with residents attending the site providing them with waste education material and advice.
Below are the details and breakdown of product received at the Cootamundra site.
|
20/01/2019 |
Unit |
Amount |
|
Total Tyres (inc. tyres with rims) |
151 items |
$2,231.20 |
|
- Car Tyres |
94 |
$1,128.09 |
|
- Car Tyres and Rim |
17 |
$ 289.11 |
|
- Heavy Truck Tyres |
34 |
$ 748.00 |
|
- Light Truck Tyres |
6 |
$ 66.00 |
|
|
|
|
|
White Goods |
12 items |
$ 60.08 |
|
|
|
|
|
Mattresses |
38 items |
$ 988.11 |
|
|
|
|
|
Total Counted Items |
201 ITEMS |
|
|
|
|
|
|
Domestic Waste |
27.96 tonne |
$3,520.21 |
|
|
|
|
|
Green Waste |
3.36 tonne |
$ 257.65 |
|
|
|
|
|
Metal Scrap |
12.92 tonne |
$ 350.70 |
|
|
|
|
|
Industrial |
6.48 tonne |
$ 311.24 |
|
|
|
|
|
|
|
|
|
Total Weighed Waste |
50.72 tonne |
$4,439.80 |
|
|
|
|
|
Total Value at Current Fees & Charges |
|
$7,719.19 |
As can be seen in the table Council effectively donated $7,719.19 to those who participated in the Amnesty Day with some of the larger costs on the day being the problematic items such as mattresses, tyres etc. which have high disposal costs at all sites. The table also shows that a total of 50.72 tonnes of waste was received over the weighbridge, of which 27.96 tonnes was domestic waste which was deposited in the transfer trench. This waste is then compacted and sent to Bald Hill at a cost of $94.71 per tonne from the Cootamundra site. The cost of the additional waste received on the day, the staff and plant cost and the forgoing of entrance fees on the day is anticipated to cost Council approximately $13,000 for the operation of the Amnesty Day at the Cootamundra site.
The attendance was extremely high when compared to the Cootamundra site’s normal Sunday visitation and usage rates with the average of January 2018 Sundays being 4.78 tonnes per day at a value of $563.76 as per the table below.
|
January 07/01/2018 |
Tonne |
Amount |
|
Asbestos |
0.85 |
$382.52 |
|
Domestic Waste |
2.10 |
$252.00 |
|
Green Waste |
1.40 |
$ 80.00 |
|
Industrial Waste |
0.60 |
$ 36.00 |
|
Total |
4.95 |
$750.52 |
|
|
|
|
|
January 14/01/2018 |
Tonne |
Amount |
|
Domestic Waste |
2.54 |
$324.00 |
|
Industrial Waste |
0.60 |
$ 60.50 |
|
Total |
3.14 |
$384.50 |
|
|
|
|
|
January 21/01/2018 |
Tonne |
Amount |
|
Domestic Waste |
1.47 |
$180.00 |
|
Industrial Waste |
4.34 |
$444.00 |
|
Total |
5.81 |
$624.00 |
|
|
|
|
|
January 28/01/2018 |
Tonne |
Amount |
|
Domestic Waste |
3.00 |
$360.00 |
|
Green Waste |
1.60 |
$100.00 |
|
Industrial Waste |
0.60 |
$ 36.00 |
|
Total |
5.20 |
$496.00 |
It should be noted that the average in the January 2018 figures included one deposit of 0.85 tonnes of asbestos to the value of $382.52 which was a one-off deposit and is very rare for Council to accept asbestos on a Sunday.
Gundagai waste depot saw an increase in usage but not to the same degree as Cootamundra. This is possibly due to the fact that the Gundagai waste fees and charges allow for many products to be free all year round. The Gundagai attendance and product costs can be seen in the table below.
|
Waste Type |
Car Boot |
Trailer/Ute |
Count |
Amount |
|
Domestic Waste |
11 |
42 |
|
$ 528.00 |
|
|
|
|
|
|
|
Green Waste |
0 |
0 |
0 |
$ 0.00 |
|
|
|
|
|
|
|
Recyclables |
1 |
2 |
|
$ 0.00 |
|
|
|
|
|
|
|
Metal Waste |
4 |
11 |
|
$ 0.00 |
|
Tyres |
|
|
29 |
$ 449.00 |
|
|
|
|
|
|
|
- Small |
|
|
10 |
$ 50.00 |
|
- Medium |
|
|
10 |
$ 120.00 |
|
- Large |
|
|
9 |
$ 279.00 |
|
|
|
|
|
|
|
Mattresses |
|
|
18 |
$ 486.00 |
|
|
|
|
|
|
|
Furniture |
|
|
15.5 |
$ 263.50 |
|
|
|
|
|
|
|
Total Value at Current Fees and Charges |
|
|
|
$1,726.50 |
This table indicates that the majority of residents that attended the Amnesty Day in Gundagai took advantage of the occasion to dispose of the higher value waste items such as mattresses, furniture and tyres.
Effectively the Gundagai community were compensated to the level of $1,726.50 through tip fees and charges on the day and with the addition of staff wages and plant the total cost for the Gundagai Amnesty Day is estimated to be $2750.00.
Staff working on the day have advised that they received various comments from those attending, some giving praise to the initiative whilst others were not so supportive and gave other suggestions on how the day should be run.
A review of the day will be held with all staff concerned with the organisation and running of the Amnesty Day to investigate improvements that may be recommended to improve the effectiveness of the amnesty model. A further report on the day and any proposed changes will be presented to council at a later date.
|
29 January 2019 |
|
DOCUMENT NUMBER |
296242 |
|||
|
REPORTING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
$500,000 previously allocated for the project |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
1. Sheridan and West Streets Intersection Desig ⇩ |
|
The modified design plan for the intersection upgrade of Sheridan and West Streets Gundagai, as contained in the report, be adopted. |
Introduction
Several years ago the former Gundagai Shire Council proposed an Intersection upgrade for the Sheridan & West Streets intersection. It was proposed modifications to the intersection were to following the Main Street upgrade between Otway and Homer Streets.
The principle objectives of this upgrade were to address traffic safety and speed related issues and to cater for large vehicle turning movements, in particular, that of B-doubles.
In addition to achieving these objectives, it is important that the upgrades complement and provide an aesthetically pleasing entry into the recently completed main street.
Discussion
A detailed investigation, which led to several design options, was undertaken with subsequent concept designs prepared for consideration. The concept designs were submitted to the Local Traffic Committee for consideration and discussion. Once designs met with approval of the Traffic Committee a report could be prepared for Council.
In preparation of the amended intersection design consultation was undertaken by Council staff with the following members of the community, committees and government departments:
· Cr McAlister (Mayor) and Cr Graham
· CGRC Traffic Committee
· RMS (Roads & Maritime Services)
· Police (Highway & Local )
· Local bus and heavy vehicle operators
· Detailed presentation was provided to GCRG Executive staff.
· Community Advertising & Plan Exhibition
· Gundagai Liaison Committee Presentation
The initial focus was a “roundabout” concept with three different sized roundabout areas considered. Each option was eventually discarded because of a number of reasons and a summary of key points is:
· Current traffic volumes do not trigger the need to justify roundabout construction (based on design merits which require approval from RMS)
· The current road reserve areas are insufficient to accommodate the turning path necessary for B Doubles, heavy rigid vehicles, and large buses. Addressing this issue would likely result in the need for resumption action.
· The additional costs of a roundabout option would substantially increase the road reconstruction costs (as compared to a conventional channelised intersection) and due to this additional costs would be incurred in relation to service relocations. Also, major road reconstruction work would be required at the intersection to provide the correct road shape for the roundabout. This may be difficult to justify on a “Cost Benefit Analysis”.
· Inefficient traffic flow may induce a vehicle line up at peak traffic times
Conventional Channelised Intersection Design Options
Two options have been prepared for a conventional channelised intersection design.
The Preliminary Plan Option (conventional channelised intersection design October, 2018 Plan)
This plan includes alteration of the existing intersection to include the following:
· West Street turning lane into Sheridan
· Sheridan Street right turning lane into West Street.
· Removal of two Silky Oak trees and one Plane tree to provide additional pavement widening
· Repositioning and construction of the central road medians which will provide better turning visibility.
· Provision of a stop sign on southern corner (Nangus Rd).
· Construction of the central road medians and widening of adjacent footpaths to incorporate pedestrian refuge crossings.
· Sheridan Street west. Provision of a “Gateway Approach” (for approx. 100 metres past the intersection). This incorporates extension of central medians and footpath widenings. (The concept attempts to reduce vehicle speed close to the intersection by a reduction in lane width which is an RMS Gateway Approach).
· Some road reconstruction work plus an additional asphalt surface finish at the intersection.
Public Exhibition
The Preliminary Plan Option (October, 2018 plan) was placed on Public Exhibition for a period of 28 days which resulted in eleven (11) written submission received in addition to some individual appointments held.
Other than some minor overall issues that could easily be resolved, the emphasis of the submissions were centred on the western leg of Sheridan Street (between the intersection and the bridge.) The two main concerns related to the vehicle turning restrictions into existing partners. Concerns were raised in regard to access across the proposed median to individual properties and the vehicle movement restrictions that could impact special vehicles (e.g. large coaches). The other area of concern was the loss of parking adjacent to the kerb and gutter in front of individual properties.
Following an evaluation of all submissions received by Council it was determined that the plans should be modified where possible to satisfy the majority of the concerns of the Sheridan Street west residents.
In summary much of the preliminary intersection design remain unchanged in the Modified Plan Option December, 2018 included in this report. However, changes were made on the Sheridan Street western leg. (A 50 metre reduction of the intended “Gateway Approach”) as follows:
· Retain painted median central median (as currently exists).
· Reduce length of proposed footpath widenings at intersection to approximately 50 metre).
· Provide special footpath vehicle parking area for visitor turning and parking at 266 Sheridan Street (southern side).
· Retain existing turning movements across painted median.
· Remove existing Silky Oak trees and provide pavement widening to allow for kerb side parking (from 268 Sheridan Street western side).
· Pursue speed control measures on highway approaches.
· Retain Stop sign on southern side (Nangus Road).
The modified plan, it is believed, has incorporated many of the issues raised where possible and has dealt with several bona fide concerns. It does not however resolve all concerns raised in the submissions received.
The modified plan has now been circulated to the affected Sheridan Street residents for comment and to date no unfavourable response has been received by Council.
A detailed estimate on the modified plan is being prepared. However the final cost of the project will be contained within the $500,000 allocation allocated for the project.
|
29 January 2019 |
|
DOCUMENT NUMBER |
296243 |
|||
|
REPORTING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no financial implications associated with this report |
|||
|
LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
|
The Sheridan and Otway Streets pedestrian refuge construction plan contained in the report be endorsed. |
Introduction
The purpose of the Sheridan Otway St refuge construction is to complement the main street refuge concept on the eastern side of the Otway Street intersection and as such, continue the implementation of the preferred gateway approach at intersections. This will also provide pedestrian and vehicle access from the motel across to the Carberry Park. In doing so, this will also provide an ideal location for the erection of the overhead banner signs to be installed in the CBD area.
Discussion
The attached plan “Sheridan Otway St Refuge Construction” depicts the recommended refuge treatment at this intersection. It would be advantageous to Council for this construction work to be undertaken in conjunction with the Sheridan & West Street intersection work.
A cost estimate of this work is currently being prepared and a further report will be submitted to Council upon finalisation of the estimate.
|
29 January 2019 |
9 Motion of which Notice has been Given
9.1 Notice of Motion - Council Invite Representatives from State Government and NSW Police to Discuss Concerns in Relation to Local Police Staffing Matters
|
DOCUMENT NUMBER |
295423 |
|
REPORTING OFFICER |
Gil Kelly, Councillor |
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
The following Notice of Motion signed by Councillor Gil Kelly was submitted on 15 January, 2019.
I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 29 January, 2019:
|
1. That Council make representations to the Hon. Troy Grant MP, Member for Dubbo, Minister for Police and Minister for Emergency Services, Steph Cooke MP, Member for Cootamundra, Superintendent Bob Noble, Riverina Area Command District Commander in relation to concerns of staffing levels and current roster arrangements at Cootamundra and Gundagai Police Station; and 2. Council invite the Hon. Troy Grant MP, Member for Dubbo, Minister for Police and Minister for Emergency Services, Steph Cooke MP, Member for Cootamundra, Superintendent Bob Noble, Riverina Local Area Command District Commander to to meet with Council to discuss the above concerns. |
Note from Councillor
Current six week roster arrangements for police officers based in Cootamundra require them to be available to provide support to Wagga Wagga Police, for 2 weeks of the six week roster period when staffing requirements in Wagga Wagga are unable to be met. Other areas cover the remaining four weeks in the six week roster.
The Cootamundra-Gundagai Regional Council area was advised that new roster arrangements to police would not lead to a reduction of available police in Cootamundra and Gundagai. However, recent events indicate that to not be the case.
On the night of Saturday, 12th January, 2019 a violent fight, involving many patrons, erupted at the Cootamundra Ex-Services Club. Police were called, however, no police were available to attend from Cootamundra as they had been previously called to attend a crime scene in Junee from 7:30pm through to 1:30am on Sunday, 13th January, 2019. As such, police were required to travel from Gundagai and Coolamon to attend which gave a response time of approximately 30 minutes which left patrons and staff at the club unprotected and allowed the melee to continue .
Last Saturday night 12th January a melee erupted at a licenced premises in Cootamundra. Cootamundra Police were called to guard a crime scene in Junee from 19.30 till 01.30 on the night and were unable to respond. There were no other general duties police officers on duty in Cootamundra that night. Police were required to travel from Coolamon and Gundagai to attend. This is explained the 30 minute delay waiting for the arrival of police. The following night the police officers in Cootamundra were called to Wagga Wagga once again to work from 8:30pm until 6:00am.
This meant that for 2 nights in a row there were no police on duty in Cootamundra. I believe this is unacceptable and the residents of our towns deserve the police presence that they have been promised many times.
Cootamundra police in the past have also been required to look after Cootamundra, Gundagai, Tarcutta and Humula areas. Cootamundra police are also responsible for Ladysmith even though Wagga is just 22km away. They actually have to drive through Wagga to get there. This is a farcical situation!!!
Our local police do a great job. This is in no way a criticism of their duties as an officer. This is to highlight that the current staffing/rostering arrangements as part of the new re-engineering are not working and need immediate change.
|
29 January 2019 |
|
DOCUMENT NUMBER |
295334 |
|
REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|
The Questions with Notice from Councillors and related responses from Council officers be noted.
|
Questions with Notice
The following questions with notice from Councillors have been received with the responses from Council officers provided respectively:
|
Leigh Bowden – Please provide information in relation to what progress has been made with updating the Captains’ Walk located in Jubilee Park? Has an artist been engaged? What are the associated costs? Has Council been provided with a time frame for completion of the work? |
|
Response from Council Officer – Captains Walk update is being completed by Tom Bass Sculpture School (TBSS). Three (3) busts are being added to the walk those being Shane Watson, Steve Smith and Tim Paine. The total cost for the three busts is $22,500 Plus GST $2,250 = $24,750. There are three artists who have been contracted by Council, those being: Wendy Black – TBSS Sculptor – Wendy has previously completed the busts of Percy McDonnell and Kim Hughes featured within the current Captain’s Walk. Wendy is completing the bust of Shane Watson. Monika Scarrabelotti – TBSS Sculptor - Monika is one of TBSS teachers and is a Master graduate in sculpture from the National Art School. Monika is completing the bust of Steve Smith. Christine Crimmins - TBSS Sculptor – Christine has previously completed the bust of Warwick Windridge Armstrong featured within the current Captain’s Walk. Christine is completing the bust of Tim Paine. Small Maquettes have been created to give Council a visual interpretation of each sculpture. A full scale clay work is now being produced. Next steps include Negative moulding from wet clay originals and full finish ion bronze with 4 x fixing pins. An update on completion time will be available at the end of February. |
|
|
|
|
|
|
|
Penny Nicholson – Can Council provide an update on the status of Tumut Street and the Road Occupation Permit with John Holland? Is the road to be closed indefinitely and is there any planned repair works for the bridge? |
|
Response from Council Officer – Staff are undertaking discussions with John Holland representatives in an attempt to attain a detailed response on this matter. Once that information has been received a report will be prepared for Council. |
|
|
|
|
|
|
|
Penny Nicholson – Can Council provide an update on the progress of the Nangus water supply with relation to existing concept plans and quotations? |
|
Response from Council Officer – There has been no further progress on this project to date. Discussions on this matter are being escalated through the management tea. A status update will be prepared and submitted to Councillors prior to the February Ordinary Meeting of Council. |
|
|
|
|
|
|
|
29 January 2019 |
|
DOCUMENT NUMBER |
296381 |
|||
|
REPORTING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
AUTHORISING OFFICER |
Phil McMurray, Acting General Manager |
|||
|
RELEVANCE TO COMMUNITY STRATEGIC PLAN |
|
|||
|
FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
|||
|
LEGISLATIVE IMPLICATIONS |
To facilitate compliance with sections 10 and 11 of the Local Government Act 1993. |
|||
|
POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
|||
|
Nil |
Note
Council’s Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should be closed.
