Agenda of Ordinary Council Meeting

Ordinary Council Meeting Minutes

27 November 2018

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Minutes

Ordinary Council Meeting

Council Chambers, Gundagai

6:00PM, Tuesday 27th November, 2018

Administration Centres: 1300 459 689

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Gundagai
ON Tuesday, 27 November 2018 AT 6:00PM

PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Doug Phillips, Cr Craig Stewart, Cr Charlie Sheahan.

IN ATTENDANCE: Phil McMurray (Acting General Manager), Tim Swan (Manager Finance), Andrew Brock (Project Officer).

1 Open Forum

List of Speakers

1. Pip McAlister – Requested an update on the Morleys Creek Bridge. She also spoke on the new design of the roundabout at West and Sheridan Streets intersection, and parking, in particular the visitors parking at the Dad and Dave sculpture. She also thanked Cr Sheahan for his Notice of Motion – Item 9.4.

2. Gordon Lindley – Commented on his observation of the power that current general managers seemingly have in Council. He asked if Cootamundra-Gundagai Regional Council had considered contacting Member for Vaucluse, the Hon Gabrielle Upton, MBA, BA, LLB MP, Minister for the Environment, Minister for Local Government and Minister for Heritage for discussion on the reduction of such delegated authorities for general managers.

3. Nancy Lawton – Spoke on the proposed relocation of the Citizen of the Year honour board at Gundagai.

2 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

3 Apologies

Apology

An apology was received on behalf of Cr Penny Nicholson

Resolution 235/2018

Moved: Cr Dennis Palmer

Seconded: Cr Craig Stewart

That the apology received from Cr Nicholson be accepted and leave of absence granted.

Carried

4 Disclosures of Interest

No disclosures of interest were received

5 Confirmation of Minutes

5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 30 October 2018

Resolution 236/2018

Moved: Cr David Graham

Seconded: Cr Doug Phillips

The Minutes of the Ordinary Meeting of Council held on Tuesday 30 October 2018 (attached) be confirmed as a true and correct record of the meeting with the following amendments:

Resolution 216/2018 in relation to item 8.1.5 Report from the Local Government Aboriginal Network Conference 12-14 September, 2018 read as follows:

1. The Report from Councillor Bowden be received and noted.

2. In time, CGRC, in conjunction with the local Aboriginal communities, the Brungle-Tumut Local Aboriginal Land Council and the Young Local Aboriginal Land Council, undertake the mapping of the sites of cultural significance to Aboriginal people in this LGA.

3. CGRC, in consultation and negotiation with the Aboriginal communities of the region, form an Aboriginal Advisory Committee to liaise with Council about matters of importance and concern to local Aboriginal people.

4. CGRC implement an Indigenous Employment Strategy

5. CGRC put in place Cultural (Aboriginal) Competency/Cross Cultural training for Council Staff and Councillors

Carried

6 Mayoral Minutes

6.1 Mayoral Minutes

Note: The following additional information was provided at the Meeting:

23^rd November, 2018

Cr Graham and I attended a Softwood Working Group meeting held in Tumut.

I attended a Riverina Eastern Region Organisation of Councils held in Tumut.

It was also noted that the date 15^th November, 2017 listed in the report should have been 15^th November, 2018

A discussion was also had in relation to limiting the Mayoral Minute content to Mayoral duties only for future business papers.

Resolution 237/2018

Moved: Cr Dennis Palmer

Seconded: Cr Craig Stewart

The events attended by the Mayor and Councillors be received and noted.

Carried

6.2 Mayoral Minute - Save Our Recycling Campaign

Resolution 238/2018

Moved: Cr Charlie Sheahan

Seconded: Cr Dennis Palmer

1. Council endorse Local Government NSW’s campaign, Save our Recycling, to realise the reinvestments of a 100% of the Waste Lev collected each year by the NSW Government in waste minimisation, recycling and resource recovery.

2. Council make representation to Steph Cooke, Member for Cootamundra, in support of this campaign objective – for the NSW Government to commit to reinvest 100% of the Waste Levy in waste minimisation, recycling and resource recovery.

3. Council write to the Premier, the Hon Gladys Berejiklian MP, the Opposition Leader, the Hon. Michael Daly MP, the Minister for Local Government and the Minister for the Environment, the Hon. Gabrielle Upton MP, and the Shadow Minister for the environment and Heritage, Penny Sharp MLC, seeking bipartisan support for the 100% reinvestment of the Waste Levy collected each year into waste minimisation, recycling and resource recovery.

4. Council take a lead role in activating the Local Government NSW Save Our Recycling campaign locally.

5. Council endorse the distribution and display of the Local Government NSW Save our Recycling information on Council premises, as well as involvement in any actions arising from the initiative.

6. Council formally advise Local Government NSW that Council has endorsed the Save Our Recycling advocacy initiative.

Carried

6.3 Mayoral Minute - Waste to Energy

Resolution 239/2018

Moved: Cr Dennis Palmer

Seconded: Cr Leigh Bowden

Council adopts the resolutions of the New South Wales Country Mayors (NSW CMA) association as follows:

i. Council, in conjunction with NSW CMA, provide a letter of support to Tenterfield Shire Council and the New England Joint Organisation to seek seed funding from governments to undertake a feasibility study and the Premier be advised of this support (Yass Valley Council/Glen Innes Severn Council)

ii. Council support the invitation and recommend other Joint Organisations to support the initiatives of Tenterfield Shire Council and the New England Joint Organisation to make Waste to Energy a reality (Leeton Shire Council/Tenterfield Shire Council)

iii. Council support the NSW CMA request Mr Ken Gillespie, Regional Infrastructure Coordinator to facilitate a meeting of State Government leaders including OEH, EPA and DPC with local government representatives to discuss the issues that could be faced making Waste to Energy a reality (Orange City Council/Yass Valley Council)

Carried

7 Reports from Committees

It was noted that information included in the Information Bulletin, which is provided separately to Councillors, that:

1. A letter of thanks be sent to Betty Brown for her work regarding the old Cootamundra Hospital; and

2. The NSW Domestic Violence Line number be displayed on Council’s newsletter.

8 General Manager’s Report

8.1 Corporate Services Directorate

8.1.1 Code of Conduct Complaint Statistics

Resolution 240/2018

Moved: Cr Dennis Palmer

Seconded: Cr Craig Stewart

The report on Code of Conduct complaint statistics for the period 1 September 2017 to 31 August 2018, be received and noted.

Carried

8.1.2 Corporate Credit Card Policy

Note: In the report it was stated that there were a total of 18 corporate credit cards when, in fact, there are 17.

Resolution 241/2018

Moved: Cr Doug Phillips

Seconded: Cr Leigh Bowden

The draft CGRC Corporate Credit Card policy attached to the report be adopted.

Carried

8.1.3 Annual Report

Resolution 242/2018

Moved: Cr Doug Phillips

Seconded: Cr Gil Kelly

1. The draft Annual Report for the year ended 30 June 2018 be reviewed by Councillor’s with any feedback provided to staff.

2. The Annual Report for the year ended 30 June 2018, including any amendments resulting from 1. above, be endorsed, prior to publication on Council’s website and submission to the Office of Local Government by 30 November 2018.

Carried

8.1.4 Presentation of Audited Financial Statements

Resolution 243/2018

Moved: Cr Doug Phillips

Seconded: Cr Dennis Palmer

The Presentation of Audited Financial Statements Report submitted in the November, 2018 Business Paper be moved to the Ordinary Meeting of Council to be held on Tuesday, 11^th December, 2018.

Carried

8.1.5 September Quarterly Budget Review Statement

Resolution 244/2018

Moved: Cr Doug Phillips

Seconded: Cr Craig Stewart

1. The September 2018 Quarterly Budget Review Statement be accepted.

2. The budget variations listed in the attached report be adopted.

3. A report on expenditure to date and remaining in relation to the refurbishment of the Cootamundra Town Hall be prepared and submitted to Council

Carried

8.1.6 Investment Report - October 2018

Resolution 245/2018

Moved: Cr Leigh Bowden

Seconded: Cr David Graham

The Investment Report as at 31^st October, 2018 be received and noted.

Carried

8.1.7 Monthly Finance Report for October 2018

Resolution 246/2018

Moved: Cr Craig Stewart

Seconded: Cr Doug Phillips

The Financial report for October, 2018, attached to the report be received and noted.

Carried

8.1.8 Muttama Hall Management Section 355 Committee Updated Membership

Resolution 247/2018

Moved: Cr Doug Phillips

Seconded: Cr Charlie Sheahan

The membership of Hilary Connors onto the Muttama Hall s.355 Committee as detailed in the correspondence and Minutes attached to the report, be endorsed.

Carried

8.1.9 Stockinbingal Ellwood's Hall Section 355 Committee Meeting - Minutes

Resolution 248/2018

Moved: Cr Leigh Bowden

Seconded: Cr Dennis Palmer

1. The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee extraordinary meeting held on 6 November 2018 attached to the report, be received and noted.

2. The appointment of Lorna Nixon to the role of temporary non-voting Secretary be endorsed.

3. The appointment of Stephen Neave to the role of acting Treasurer be endorsed.

Carried

8.1.10 The Cootamundra Heritage Centre Management Section 355 Committee Meeting - Minutes

Resolution 249/2018

Moved: Cr Craig Stewart

Seconded: Cr Charlie Sheahan

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 10 October 2018, attached to the report be received and noted.

Carried

8.1.11 The Cootamundra Showground Users Group Section 355 Committee Meeting - Minutes

Resolution 250/2018

Moved: Cr Doug Phillips

Seconded: Cr Leigh Bowden

The Minutes of the Cootamundra Showground Users Group s.355 Committee meetings held on 19 September 2018 and 17 October 2018, attached to the report be received and noted.

Carried

8.1.12 The Art Centre Cootamundra Section 355 Committee Meeting - Minutes

Resolution 251/2018

Moved: Cr David Graham

Seconded: Cr Charlie Sheahan

The Minutes of The Art Centre Cootamundra s.355 Committee meeting held on 15 November 2018 attached to the report, be received and noted.

Carried

8.1.13 Cootamundra Tourism Action Section 355 Committee Meeting - Minutes

Resolution 252/2018

Moved: Cr Leigh Bowden

Seconded: Cr Gil Kelly

The Minutes of the Cootamundra Tourism Action s.355 Committee meetings held on 15th November, 2018 attached to the report, be received and noted.

Carried

8.1.14 Annual Local Government Conference Report - Cr Leigh Bowden

Resolution 253/2018

Moved: Cr Leigh Bowden

Seconded: Cr Dennis Palmer

The report by Cr Bowden on the Annual Local Government New South Wales Conference, held in Albury 21 to 23 October, 2018 be received and noted.

Carried

8.1.15 Council Meeting Action Report

Resolution 254/2018

Moved: Cr Charlie Sheahan

Seconded: Cr Doug Phillips

The updated Council Meeting Action Report attached to the report be received and noted.

Carried

8.2 Development and Community Services Directorate

8.2.1 Access and Inclusion Advisory Committee

Resolution 255/2018

Moved: Cr David Graham

Seconded: Cr Charlie Sheahan

1. An Access and Inclusion Advisory Committee to Council be formed.

2. The Access and Inclusion Advisory Committee Terms of Reference attached to the report be adopted.

3. Positions on the Access and Inclusion Advisory Committee be advertised.

4. A report be prepared for the February, 2019 Council meeting providing information on applicants.

Carried

8.2.2 Development Applications Approved October 2018

Resolution 256/2018

Moved: Cr David Graham

Seconded: Cr Craig Stewart

The information on Development Applications Approved in October 2018 be noted.

Carried

8.2.3 CGRC Footpath Trading

Resolution 257/2018

Moved: Cr Dennis Palmer

Seconded: Cr Craig Stewart

1. Council adopt the CGRC Footpath Trading - Outdoor Dining Policy attached to the report.

2. An application fee of $55 and an annual permit fee of $50 be included in Council’s 2019/2020 fees and charges for the use of the adjoining public footpath areas for trading.

Carried

8.2.4 Garden Columbariums At Cootamundra And Gundagai Lawn Cemeteries

Resolution 258/2018

Moved: Cr Gil Kelly

Seconded: Cr Charlie Sheahan

1. Council approve the quotation from Kel and Denson Stoneworks Tumut as detailed in the report.

2. Council endorse a budget variation of $34,650 to fund the construction of a 25 unit garden columbarium at Cootamundra Lawn Cemetery and a 10 unit garden columbarium at Gundagai Lawn Cemetery.

Carried

8.2.5 Proposed Caravan Storage Units - 132 Sutton Street Cootamundra - DA2018/93

Resolution 259/2018

Moved: Cr Charlie Sheahan

Seconded: Cr Leigh Bowden

Consideration of the application be deferred for the applicant to:

1. Consider reducing the number of containers on the site in order to provide for an adequate setback from the front boundary.

2. Lodge a traffic turning plan to ensure safe access from the laneway.

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Abb McAlister (Mayor) Cr Dennis Palmer Cr Leigh Bowden Cr David Graham Cr Doug Phillips Cr Craig Stewart Cr Charlie Sheahan	Cr Gil Kelly
ABSENT	DECLARED INTEREST
Cr Penny Nicholson	Nil

Carried

8.2.6 Proposed 88B Variation DA2018.155

Resolution 260/2018

Moved: Cr Charlie Sheahan

Seconded: Cr Leigh Bowden

Council consider modifying the 88B instrument, subject to legal advice coupled with further investigation of the possible financial variation to Council.

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Abb McAlister (Mayor) Cr Dennis Palmer Cr Leigh Bowden Cr David Graham Cr Gil Kelly Cr Doug Phillips Cr Craig Stewart Cr Charlie Sheahan	Nil
ABSENT	DECLARED INTEREST
Cr Penny Nicholson	Nil

Carried

8.3 Operations Directorate

8.3.1 Operations Report - November 2018

Resolution 261/2018

Moved: Cr Craig Stewart

Seconded: Cr Charlie Sheahan

The Operations Update Report and Works Program for the month of November, 2018 attached to the report be received and noted.

Carried

8.4 Asset Management Directorate

Nil

9 Motion of which Notice has been Given

9.1 Notice of Motion - Congratulate Local Supermarkets for Their Commitment to the Environment

Resolution 262/2018

Moved: Cr Charlie Sheahan

Seconded: Cr Craig Stewart

Council congratulates the supermarkets, in the local government area, for their commitment to support a cleaner environment by adopting the policy to not provide free plastic shopping bags at the service registers.

Carried

9.2 Notice of Motion - Council Recommend Local Supermarkets Install Coin/token

Resolution 263/2018

Moved: Cr Charlie Sheahan

Seconded: Cr Craig Stewart

Council make representations to local supermarkets to give consideration to the installation of coin/token lock systems on their shopping trolleys.

Carried

9.3 Notice of Motion - Proposed Purchase of Land For Sale in Scott Avenue Cootamundra

Resolution 264/2018

Moved: Cr Charlie Sheahan

Seconded: Cr Leigh Bowden

Council authorise the General Manager to investigate the feasibility of purchasing the vacant land currently listed for sale in Scott Avenue.

Carried

9.4 Notice of Motion - Adoption of LGNSW Resolution to Support Demergers

Resolution 265/2018

Moved: Cr Charlie Sheahan

Seconded: Cr Leigh Bowden

That Cootamundra-Gundagai Regional Council, as a matter of policy, formally adopts the following motion which parallels and supports motion 97, which was overwhelmingly carried, at the Local Government NSW Conference held on 21^st - 23^rd November, 2018 in Albury,:

1. To prevent forced amalgamations of councils or significant boundary alterations without the support of a plebiscite and to lobby to change the Local Government Act.

2. To give support to members of the community who seek to demerge from a forcibly amalgamated Council by supporting any proper and democratic process presented for a demerger.

3. To give solidarity to any other communities that seek to demerge from a forced amalgamation.

Carried

10 Questions with Notice

10.1 Questions with Notice

Note: The following Questions with Notice, from Cr Kelly, were submitted following publication of the Business Paper. Responses from staff to these questions are also provided:

Question 1 - What has been the total current and projected expenditure breakdown for the renovations of the Cootamundra Administration Centre, Cootamundra Civic Centre, Cootamundra Town Hall and the Alby Shultz Meeting Centre?

Officers response

The current office refurbishment expenditure to date is as follows:

Cootamundra Administration Centre $1,208,769

Cootamundra Civic Centre and Town Hall $ 637,750

Alby Shultz Meeting Centre $ 170,815

The anticipated expenditure to see the works finalised is:

Cootamundra Administration Centre nil

Cootamundra Civic Centre and Town Hall $ 250,000

Alby Shultz Meeting Centre nil

Question 2 - What is the total amount of income received by Council for the hire of the Civic Centre and Town Hall over the past 12 months?

Officers response - $1,932 last financial year, and $2,008 current financial year to date.

Question 3 - What has been the total current and projected cost by Council for the Yass Road development including roadworks, line markings, and traffic management? Could a breakdown of all costs be provided?

Officers response – The financial details are:

Legal expenses $ 1,218

Land improvement $ 1,425

Survey and design $ 29,864

Project planning $ 59,608

Project management $ 26,595

Electrical works $ 26,588

Formation re-sheeting $ 94,820

Incorporate base material $ 70,863

Formation earthworks $ 36,131

Formation widening earthworks $ 15,279

Repair and replace kerbs/gutter $ 59,108

Heavy patching asphalt layer $106,936

Resealing $ 5,727

Total cost to date $534,162

Sale of land (Income) $374,260

Projected cost to complete $120,000

Total projected cost $654,162

Council approved expenditure $800,000

Question 4 - How many Corporate Credit Cards are currently held by staff of Cootamundra Gundagai Regional Council?

Officers response – 17

Question 5 - Do any consultants currently contracted to Cootamundra Gundagai Regional Council have any access to a Council owned credit card?

Officers response – Yes, 3.

Question 6 - What is the total amount of money spent from the New Council Implementation Fund (NCIF) since Council received the fund? What is the total amount of funds unspent?

Officers response - $4,691,475 spent from the original $5,000,000 with $308,525 remaining.

Question 7 - In regards to the building works and renovations of the building listed in question 1, have all Development Applications been submitted and was the appropriate approvals given in accordance with Council policies?

Officers response - My understanding, is before works commenced, discussions were had with Chris Imrie (Director Development and Community) and Ray Graham (Director Operations) to work out what approvals were required. The project manager and builder continued to have discussions with relevant staff and to make sure engineering approvals were in place as works continued and address any problems that had arisen.

The planning department are reviewing current DA’s for the building work and are requesting further information to be provided, which will allow an update to be added to the building file.

The kitchen area is currently under review with the planning team due to the extended nature of work, which is now needed to be undertaken. Additional plans have been requested from the planning team, for a re-design of the work space and flooring/drainage concerns.

A grease trap has been requested to be installed as part of the works to be completed.

Question 8 - How much money has been received from the merger of both former Councils through grants?

Officers response – the following funds have been received by Council:

New Council Implementation Fund 1 $ 5,000,000

New Council Implementation Fund 2 $ 1,914,282

Stronger Communities Fund 1 $10,000,000

Stronger Communities Fund 2 $ 3,885,918

Stronger Country Communities Fund 1 $ 1,778,938

Stronger Country Communities Fund 2 $ 2,782,938

Total funds received to date $25,362,076

Question 9 - What is the total amount of funds received that we as an amalgamated Council would not have received if we had remained standalone Councils?

Officers response - $20,800,200 from NCIF 1 and 2 and SCF 1 and 2

Resolution 266/2018

Moved: Cr David Graham

Seconded: Cr Gil Kelly

The Questions with Notice from Councillors and related responses from Council officers be noted.

Carried

11 Confidential Items

Nil

The Meeting closed at 8:23pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 11 December 2018.

................................................... ...................................................

CHAIRPERSON GENERAL MANAGER

1 MINUTES

1.1 Attendance and Confirmation of Quorum

Present: President/Chairperson: Mauri.Jackson

Secretary: M.Jackson

Treasurer: M.Jackson

Councilor: Non-Attendance

General Members: R.Jones,S.Collins,P.Collins,R.Medhurst,D.Coddington,A.Crawford,D.Manwaring,G.Ewings(Council)

Confirmation of a Quorum: There are 14 Members appointed to this Committee.
Quorum numbers are met yes

Note: If quorum numbers are not met no actions can be made at this meeting. An informal discussion on items on the agenda can only take place. All agenda items from this meeting will be transferred to the next meeting for determination. Notes on the informal discussion can be made for reference at the next meeting.

1.2 Apologies

T.Taylor,D.O’Connor,D.Absolon,P.Clancy,J.Simpfendorfer,D,Phillips.

1.3 Disclosure of Interests

There were no disclosures of Interest

1.4 Confirmation of previous meeting Minutes

The minutes of the last Cootamundra Showground Users Group Section 355 Committee meeting dated 17^th October,2018 are confirmed as true and correct.

D.Manwaring R.Jones

1.5 Business Arising from previous Minutes:

· Council was contacted regarding the gate between the containers. It will be removed as soon as practical. The Emblem will be put on ASAP.

· Sureway regarding the Volunteer position is under control they are looking through their books to see if anyone is qualified.

· Slats for the other seating will be done as soon as they are organised.

· Electriciry – new procurement contract with Origin it is either the 1^st or the 31^st December extending for 12 months.

1.6 Correspondence in/out:

· Cootamundra Harness Club list of Delegates

· Cootamundra Harness Club – List of Office Bearers

· Cootamundra Harness Club re dates for 2020

· CGRC Emails regarding 355 committee obligations, spending & reporting.

· APH & I dates for their shows

1.7 Report from the Treasurer/President/Secretary:

· October Income $885.00

· October Expenditure $1352.67

· See separate spreadsheet

1.8 General Business

1) # David – At the show meeting it was noted that the lights in the Ned Steiger Pavilion are not good & are the expensive ones. Maybe we could get council to change then to LED cost effective lights. # Also, the two-tiered stools that the APH & I made are disappearing from the grounds, they were stored in the Colin Morrow Pavilion.

# Bottom fence in White Street can the barbed wire be changed to high chain fencing? Whyte Street to Berthong Street needs to be more secure as a heifer got loose from its handler during the show & was able to escape the confines of the showground. It managed to go through numerous yards & make its way out onto Gundagai Road. Maybe we could ask Council to look at the security of the showground on a whole with regards to WHS. As we were extremely lucky to have no injuries or damage.

Action:

Recommendation to Council: That a fence be built along the White Street Berthong Road boundary to secure that side of the showground.

2) # Working Bee there are repairs needed to the Alan Elliott Pavilion there is steel hanging off the door. There is also a skylight been damaged on the Colin Morrow Pavilion.

Action: Check all the Pavilions for maintenance issues.

Recommendation to Council: All Pavilions need maintenance after numerous storms have hit the grounds. There are loose tech screws on all walls, cracked windows at the Luncheon Pavilion, Skylight damaged on the Colin Morrow Pavilion, tin torn on the Poultry Pavilion, Roller doors need repair or replacement & tin hanging off the Alan Elliot Pavilion.

# Pony Club asked why the fees were only going up by $100, the reply was we don’t want to discourage members but as power has gone up significantly, we need a little help.

Alice also thanked Council for cleaning up the mess left by Kevin dumping rubbish down the back.

It was also suggested that we send a letter to Council thanking them for the mower. That will be done.

3) # Harness Club – The water truck Kevin has been using it, needs to stop it is not his to use. Also, the Track Roller is also being used & is broken that is also not Kevin’s to use. Rod volunteered to weld it whilst he has the welder at the grounds doing other maintenance & was told not to touch it the Harness Club would fix it properly.

All repairs & updates are going ahead when time permits.

# How do they get inducted to be able to use the mower? Mauri noted that he would get all names & make a date, so everyone can be done at the same time. Bec said that as Danny had been Service Manager at South West Tractors he should be inducted. It was noted that Rod, Mauri, David & Paul Clancy have so far been inducted. Danny, Paul & Brian will be the next inductees.

# They are still waiting for the white ant report. The contractors haven’t turned up as yet. The white ants are also over the other sides of the stalls. APH&I get pests done a couple of years ago, they should be dead.

# Danny noted that there was water running in the trough in the men’s toilet, so he fixed it. Kevin obviously is not doing the maintenance as is part of his charter. He also stated that he had mowed in front of Kevin’s humpy.

A lengthy discussion took place regarding the caretaker & his obligations. As previously noted at meetings for over twelve months that we need to provide decent accommodation to attract the right sort of person to do the job. As noted, earlier Sureway are already looking into this for us.

Action: Quotes for a 2-3-bedroom relocatable home be sort.

Recommendation to Council: The possibility of purchasing a 2-3-bedroom relocatable home on the grounds & subsidising a semi -retired person for 15 hours a week to maintain the grounds, collect camping fees & general maintenance.

# Rod increasing the fees from $900 the Engine Club are not happy as they only use the grounds every two years. It was decided that the fees go to $1000 but they only pay $500 per year.

# Linda from Council has been in contact with Mauri regarding an RV Free site on the grounds. A few areas were discussed but the best site seems to be in Sideshow Alley, as they are totally self-sufficient, they won’t be using either water or electricity. We will be able to lock the electricity boxes.

# There has also been a tree audit done & a few trees need to come out. Along the Pinkerton Road on the left-hand side of the main gate. These trees are dead & could be dangerous, he suggested that we get Yellow box to replace them.

Recommendation to Council: The two large pine trees on the left of the main gate be removed & two yellow box be planted in their place.

Would it also be possible to get an Environmental Grant to beatify the grounds?

1.9 Next Meeting 19^th December 19:30hours at the Cootamundra Ex Serviceman’s Club

1.10 Meeting Closed 21:05 Recommendation to Council:

Ordinary Council Meeting Agenda

11 December 2018

8.2 Development and Community Services Directorate

8.2.1 CGRC - Liquid Trade Waste Policy

DOCUMENT NUMBER

293373

REPORTING OFFICER

Andrew Mathieson, Enviromental Health & Compliance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.3 Our community members are healthy and safe

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

Administration costs, software upgrade and staff training associated with the Liquid Trade Waste Policy if adopted.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

Adoption of new Liquid Trade Waste Policy

ATTACHMENTS

1. New South Wales Department of Industry Lands and Water - Model Liquid Trade Waste Policy (Attachment A) & Cootamundra Sewerage Networks Trade Waste Policy - fees and charges 2018-2019 (Attachment B) ⇩

Recommendation

1. The Liquid Trade Waste Policy attached to the report (Attachment A) be adopted.

2. The Fees and Charges for Liquid Trade Waste applying to Cootamundra in 2018/19 be included in the 2019/20 Fees and Charges, for both Cootamundra and Gundagai Sewerage Networks.

3. The existing Fees and Charges for Gundagai Liquid Trade Waste continue until 30^th June, 2019.

4. A program of public education including consultation, advertising campaigns, mail outs and other educational initiatives be implemented over the next 6 months to fully inform the community of the new Liquid Trade Waste Policy and associated Fees and Charges.

Background

Under section 68 of the Local Government Act 1993, any individual or entity intending to discharge Liquid Trade Waste to Council’s sewerage infrastructure is required to have approval from Council prior to any discharge occurring. Council may accept trade waste into its sewerage system as a service to businesses and industry.

Sewerage systems are generally designed to cater for waste from domestic sources that are essentially of predictable strength and quality. Liquid trade waste means all liquid waste other than sewage of a domestic nature. Liquid trade waste discharges to the sewerage system include liquid wastes from:

· business/commercial premises (e.g. beautician, florist, hairdresser, hotel, motel, restaurant, butcher, service station, supermarket, dentist)

· community/public premises (including craft club, school, college, university, hospital and nursing home)

· industrial premises

· trade activities (e.g. mobile carpet cleaner)

· any commercial activities carried out at a residential premises

· saleyards, racecourses and from stables and kennels that are not associated with domestic households

· Septic tank waste, chemical toilet waste, waste from marine pump-out facilities and established sites for the discharge of pan content from mobile homes/caravans to the sewerage system.

Liquid trade waste excludes:

· toilet, hand wash basin (used for personal hygiene only), shower and bath wastes derived from all the premises and activities mentioned above

· wastewater from residential toilets, kitchens, bathrooms or laundries (i.e. domestic sewage)

· common use (non-residential) kitchen and laundry facilities in a caravan park

· Residential swimming pool backwash.

Due to the varying chemical make-up of wastewater generated by non-domestic activities, liquid trade wastes may exert much greater demands on sewerage systems than domestic sewage. If uncontrolled, liquid trade waste can pose serious problems to public health, worker safety, the community’s sewerage system and the environment.

Impacts of poor liquid trade waste management include:

· Blockages in the sewerage system resulting in overflows of untreated sewage to the environment.

· Odour problems and corrosion of sewer mains, pumping stations and sewage treatment facilities.

· Disruption of biological processes used for sewage treatment.

· Injury to workers involved in sewer maintenance and operations.

· Additional volumetric and biological loading on sewerage treatment facilities.

Council staff, in discussion prepared a NSW Department of Primary Industries – Land & Water (DPIL&Water), have prepared a Liquid Trade Waste Policy which complies with the model standards. By applying this policy across both the Gundagai and Cootamundra sewerage networks, Council will be able to demonstrate “Best Practice Management” of its sewerage network in accordance with the Department of Primary Industry’s guidelines. Council is required to have an Integrated Water Cycle Management Plan, approved by the Office of Water, in order to get a Section 60 certificate.

By obtaining a Section 60 certificate, council is then eligible to apply for a grant (up to $10 m) from the Safe and Secure Water Program (SSWP). SSWP is a $1 billion regional infrastructure co-funding program established in 2017 under the NSW Government’s Restart NSW Fund.

The SSWP will co-fund eligible water and sewerage projects that deliver economic growth in regional NSW through improvements to public health, water security, environmental outcomes and/or social benefits

Introduction

Council needs to consolidate its position and implement a consistent policy on liquid trade waste (and associated, fees and charges) across the whole of Council in line with the NSW - Model Liquid Trade Waste Policy.

The model Liquid Trade Waste Policy will give credit to those actively minimising the impact of their waste water on the environment through reduced rates which do not apply to those that choose not to minimise the impact of their waste water on the environment.

Adoption of the recommendations contained within this report will allow staff to develop and implement a comprehensive educational initiative to ensure all businesses are aware of the Government’s Policies on Trade Waste and Council’s need to comply with those policies, the need to strike a new fee for trade Waste applicable across the whole LGA and the timetable for the introduction of these fees.

Staff would also work with local businesses and provide advice on the trade waste reduction options they could introduce that could reduce liquid trade waste charges. This time will also be used to have all trade premises reviewed and to provide advice on how to avoid penalty charges.

Implications

Legal

Adoption of this policy will enable Council and ratepayers to comply with their obligations under the following legislative and regulatory instruments:

· s.68 Local Government Act 1993: A person wishing to discharge liquid trade waste to the sewerage system must obtain prior approval from Council.

· s.626 Local Government Act 1993: Discharging liquid trade waste without an approval is an offence.

Under cl.28 of the Local Government (General) Regulation 2005, Council must not grant an approval to discharge liquid trade waste (whether treated or not) into a Council sewer unless the Secretary, NSW Department of Industry (Industry) or the Secretary’s nominee has concurred with the approval. Under s.90(2) Local Government Act 1993, the Secretary, NSW Department of Industry may give the council notice that the concurrence may be assumed (with such qualifications or conditions as are specified in the notice). Should any significant changes be made to the Policy, the proposed changes will need to be submitted to DPIL&Water for concurrence.

Policy

Adoption of this policy will provide council with a complying liquid trade waste Policy which is applicable across the entire Local Government Area.

· Villages and other areas not part of the Cootamundra or Gundagai sewerage networks are excluded from this policy

Environmental

Adoption of the Policy will reduce the risk of environmental impact resulting from untreated liquid trade wastes entering Council’s sewer networks.

Financial

Liquid trade waste activities are funded through user fees and charges. Adoption of the Policy will not change this, and fees and charges will be reviewed as part of Council’s routine budget process. Council will need to allocate resources to implement the education program and to administer the policy once implemented.

Resources (including staff)

Production of educational resources and staff support will be required.

Discussion

Additional costs are likely to arise to allow Council to develop and implement future educational initiatives. An immediate assessment is that increased costs will be associated with;

1. the introduction and administration of the CGRC Liquid Trade Waste Policy,

2. updating Councils computer system, to allow for data capture and monitoring,

3. Staff training (liquid trade waste policies, charging policies, assessing treatments).

Council has little choice but to implement both Council wide policy and associated fees and charges all based on the NSW - Model Liquid Trade Waste Policy in order to obtain a Section 60 certificate from the Office of water. Application for grants associated with drinking water, waste water treatment and associated systems would be likely to be unsuccessful without a Section.60 certificate

Ordinary Council Meeting Agenda

11 December 2018

PDF Creator

8.2.2 Development Application Approved for November 2018

DOCUMENT NUMBER

293492

REPORTING OFFICER

Brooke Douglas, Executive Assistant

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

2.2 Strategic land-use planning is co-ordinated and needs-based

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The information on Development Applications Approved in October, 2018 be noted.

The following development applications were approved by Cootamundra-Gundagai Regional Council in November, 2018:

APP. NO.	PROPOSED BUILDING	STREET NAME
DA2018/083	New Storage Shed and Lift	Wallendoon Street
DA2018/124	New Garage	Thompson Street
DA2018/128	Mobile Batching Plant	Darbalara Road
DA2018/138	New Swimming Pool and Shade Sale	Salt Clay Road
DA2018/139	New Shed	Queen Street
DA2018/140	New Garage	Matilda Avenue
DA2018/142	Alterations to Dwelling	Boundary Road
DA2018/143	New Garage	Harold Conkey Avenue
DA2018/144	Change of Use	Wallendoon Street
DA2018/147	New Garage	Centenary Avenue
DA2018/150	Demolition of Shearing Shed	Nangus Road
DA2018/152	Commercial Signage	Yass Road
DA2018/153	New Garage	Sutton Street
DA2018/154	New Dwelling	Hurley Street
DA2018/156	New Garage	Richards Street
DA2018/157	New Garage	Renehan Street
DA2018/158	New Garage	Parker Street
DA2018/161	New Garage	Maray Angove Crescent
DA2018/162	Commercial Storage	Bourke Street
DA2018/167	New Shed	Banjo Paterson Place
DA2018/168	New Shed	Brungle Road
CDC2018/026	New Swimming Pool	West Jindalee Road
CDC2018/027	New Swimming Pool	Burra Road
CDC2018/029	New Swimming Pool	Adelong Road
DA2018/083	New Storage Shed and Lift	Wallendoon Street
DA2018/124	New Garage	Thompson Street

VALUE OF WORK REPORTED TO THIS MEETING:			$1,091,111.00
VALUE OF WORK REPORTED YEAR TO DATE :			$5,957,028.00
THIS TIME LAST YEAR:
VALUE OF WORK –November,2017 - $ 1,253,427.00
VALUE OF WORK – YTD 2017 - $ 7,013,211.00

Ordinary Council Meeting Agenda

11 December 2018

8.3 Operations Directorate

8.3.1 Operations Report - December 2018

DOCUMENT NUMBER

293487

REPORTING OFFICER

Shelley Liehr, Executive Assistant - Operations

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. December 2018-19 Works Program ⇩

Recommendation

The Operations Update Report and Works Program for the month of December, 2018 attached to the report be received and noted.

Introduction

This report provides a detailed update of the Operations Departments Works for the month of December, 2018.

Discussion

Civil Works Section

Maintenance grading over the last few weeks has continued around the Muttama area including Finlays’, Reef Creek and Sheep Station Creek Roads.

The Gundagai stabilising crew are currently working on Adelong Road in the Tumblong township. Several sections of failed pavement are being rehabilitated along with improvements to the roadside drainage. This work is expected to be sealed prior to Christmas

Heavy patch works have been completed on the Olympic Hwy and Burley Griffin Way on selected area prioritised by the Roads and Maritime Services (RMS) from the current highway defect register. While there was two days’ work undertaken on the Olympic Highway south of Cootamundra, the majority of the work was on the Burley Griffin Way between Wallendbeen and Stockinbingal.

The RMS has also completed an asphalt overlay of the recent rehabilitation works on the Burley Griffin Way thought the Stockinbingal Township.

Earthworks are now well underway on the Adjungbilly Road realignment project. Reshaping and pavement construction of the top section leading to Parson Creek Road is progressing along and will be the first section to be sealed. This project is being funded from the RESTART NSW funding.

At the time of writing works had commenced on the rehabilitation of a section of Berthong Road. The project is located near the Jindalee State forest and involves full width stabilisation. As part of road safety considerations, the pavement will be sealed to 8.2 meters wide to allow for a wider sealed pavement to improve the safety for the many cyclists who use this road. Again this work will be completed and sealed prior to Christmas. This was project was identified from the Maloney’s road assessment report with funds allocated from the Roads to Recovery program.

Footpath replacement works on the Cooper Street footpath adjacent to the Public School are nearing completion with minor top dressing to be finalised. Work on the Virgil Street footpath has also been completed. Work on drainage and kerb repairs are continuing in Byron Street, Gundagai.

Bitumen shire road maintenance including roadside weed spraying and slashing has been undertaken as required around the whole LGA.

The Cootamundra water main replacement works are continuing with work on the balancing main along Gundagai Road from the railway line to Florence Street. Work is also underway on replacing the main along Thompson Street between Hurley and Campbell Streets. The next scheduled street is Hovell Street between Hurley and Campbell Streets.

Interflow have been relining sewer mains in the Williams Avenue area. While undertaking this work several issues were identified where buried manholes and multiple junction points were found. These were addressed as works progressed.

Council’s resealing contractor, Boral, is continuing with resealing in the Gundagai area and will move onto some identified reseals in the Cootamundra area prior to Christmas.

Parks and Recreation

The gardens around the Gundagai administration building carpark have now been planted with a camellia hedge and new irrigation has been installed. The pansies from the office garden beds have now been removed and replanted with vincas for summer. Cootamundra CBD gardens have been hedged and weeded.

Sporting fields have been line marked for touch football as well as the usual mowing and general maintenance. Staff have also spent time in the villages slashing roadside grass and recreation areas. Gundagai’s RV parks as well as the Old Gaol grounds have also received a tidy up with mowing, whipper snipping and removal of fallen branches undertaken as required. The steel bench seats have been moved from Mitchell Park and relocated to Nicholson Park for the touch football season. The areas surrounding bridges in the Cootamundra Township have been whipper snipped and sprayed. Staff have also sprayed weeds around the streets, gutters, culverts and median strips.

Fisher Park was prepared for the annual Lions Club Christmas Fair held on 24^th November, 2018. Staff ensured the area was ready for the event with extra mowing, pressure washing of the grandstand as well as additional cleaning of public toilets around the park. Event bins were also delivered prior to the weekend then collected, washed and stored away. Jubilee Park also received extra attention from Parks staff for the hosting of White Ribbon Day.

Administration centres in both Gundagai and Cootamundra have received some festive cheer, with both buildings being decorated for the Christmas season. These decorations also include both libraries and the Gundagai Visitors Information Centre, with Christmas trees being placed on display.

In addition the flagpole was removed from the Parker and Wallendoon Street roundabout and the Cootamundra Development Corporation Christmas Tree was installed on the first weekend in December.

Cootamundra Swimming Pool

Cootamundra Swimming Pool will be closed to the public on Monday 10^th December 2018. The morning session will be as normal – 6:30 am to 8:00 am. The outdoor pool only will reopen to the public at 5:00 pm.

Learn to swim programs have recently come to a close. The next Learn to swim lessons will be 5 day blocks to be held in January, 2019. Bookings are now open and can be made at the pool or by phoning 02 6940 2210.

Work has commenced on the sewer and water connections to the Beach Volleyball storage shed and the installation of a new storage shed to house both Swimming Club and Council equipment. It is expected that the installation and connection of the toilet facilities to the Beach Volleyball shed will be completed by the 15^th December, 2018. The construction of the new storage shed is planned to be completed before Christmas, 2018.

Property Maintenance

The new playgrounds have been installed and opened in both Stockinbingal and Wallendbeen. The Stockinbingal playground was tested by some lucky students from Stockinbingal Primary School and they happily gave it the thumbs up.

Further vandalism has occurred at the Coota West railway park building which has since been repaired and reported to the police. This is the third incident of vandalism on this building in the past few months.

Waste Services

Council would like to advise residents that due to public holidays over the Christmas period, changes to normal kerbside waste collection services are as follows:

Cootamundra

There will be no kerbside waste collection in Cootamundra on Christmas Day, Tuesday 25^th December, 2018. This collection has been rescheduled for collection on Wednesday 26^th December, 2018. Collection for Boxing Day, Wednesday, 26^th December, 2018 will be as normal. Collections for New Year’s Day, Tuesday, 1^st January, 2019 will be as normal.

Gundagai

There will be no kerbside waste collection in Gundagai on Christmas Day, Tuesday, 25^th December, 2018. Collections normally scheduled for Monday, 24^th December, 2018 will be moved one day earlier to Sunday, 23^rd December, 2018. Collections which would normally be scheduled for Tuesday 25^th December 2018 will be moved one day earlier to be collected on Monday 24^th December, 2018. New Year’s Day, Tuesday 1^st January, 2019 will be as normal.

Due to the requirement for drivers to perform a double run, to account for the change of collection on Christmas Day, residents of both towns are asked to ensure bins are placed out for collection the night before the rescheduled pick up day as collections times may be earlier or later than usual.

Wallendbeen

The transfer of Waste Science remediated soil has been undertaken with approximately 16,000 tonnes relocated to Wallendbeen village tip site. The remediated soil was used as a capping layer to the rear or southern end of the Wallendbeen waste site. Further site works are required to level off approximately 4,000 tonnes and it is expected that this work will be done early in the 2019 New Year.

Ordinary Council Meeting Agenda

11 December 2018

8.4 Asset Management Directorate

8.4.1 Gundagai Sewerage Treatment Plant Replacement Project Update

DOCUMENT NUMBER

293601

REPORTING OFFICER

Phil McMurray, Acting General Manager

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Gundagai Sewerage Treatment Plant Replacement Project Update report be received and noted.

Introduction

The progress report on the Gundagai Sewerage Treatment Plant Replacement Project is provided for the information of Council.

Discussion

The reconstruction of the Gundagai Sewerage Treatment Plant has undergone some substantial change from that originally proposed in the initial submission put to the Commonwealth by Council. This is as a result of the injection of some state funding for a revised project to deal with the entire sewerage treatment system not just the original submission to the Commonwealth. That initial project was for the sewerage treatment plant and some minor upgrading of the existing feeder pumping stations to allow them to better deal with significant floods. The revised scheme now incorporates the following:

· Construction of a 0.6 ML Intermittent Decant Extended Aeration Plant to above the 1 in 500 year flood level given that the only affordable location for the plant is on the floodplain.

· Total replacement of the two existing feeder pumping stations and the inclusion of additional emergency storage at the Royal Pumping Station. The royal pumping station was constructed in 1922/23.

· Total replacement of the two rising mains to deal with new duty points and revised pumping arrangements. These mains are old, one of which is nearly 100 years in age.

· A new river crossing as the old river crossing is attached to a rail bridge that is aged and there is some potential that it could be removed in the not too distant future as it represents a major risk for the bridge owners. The new river crossing will be under bored under the river.

· An upgrading of the existing on course reuse system to ensure that all reuse remains in the beneficial reuse zone and reduces any risk associated with the reuse scheme.

· Total integration of all of these elements into a water and wastewater SCADA system that allows Council to transition into a better information driven era by better monitoring and understanding how its systems work.

These revised works essentially result in all of the major wastewater infrastructure currently listed as being at risk, brought up to date, and the town the able to develop to its potential as the wastewater treatment system is the current limiting factor to this growth. However the major risk remains the potential failure of the current STP which would have catastrophic consequences for the town and it has been noticed that the crack in the trickling filter has opened a further 25 mm at least despite there being no floods. Based on the law of averages another flood is now due.

The injection of state funding however has introduced the necessity to use their designers and work closely with a number of agencies. In the revision of the work done prior and development of a new concept design it was decided to relocate the new treatment plant into one of the existing maturation ponds. This idea had particular appeal to the NSW EPA primarily as it minimised the interruption to the operation of the existing plant, with the works constructed away from that site. This also makes it easier to demolish the old plant, when the new plant is on line.

This location was initially considered impossible from feedback from some of the regulatory agencies when contemplating a new plant and the initial plan when seeking Commonwealth funding was thus to construct a new plant alongside the existing plant. It was only after the State designers raised this concept and it was discussed in detail at a stakeholders meeting involving all of the state agencies that there was agreement to adopt this new location. Council concedes that the revised location did have a number of other benefits that supported the moving of the new plant to this site and these include the following:

· This proposal to drain out and clean a whole maturation pond would permit the contractor an effective laydown area for steel formwork and other construction materials. This avoids the need for the closure of part of the golf course for the duration of the works and the subsequent repair of that part of the golf course after construction is completed. This concession in terms of the lay down area should help to keep contract rates to within construction estimates whist minimising the inconvenience to town residents, as sport plays such an important part of the social fabric of these small communities.

· It maximises the use of the existing screening and has the plant located in an area where flood flow velocities should be relatively minimal, based on past experience. The plant as such should be less visual in this location to off the course sites including the popular lookouts with much of the base of the IDEA being sunk into the ground where it will be backfilled.

· Long term access to the plant will be better in this back location for chemical deliveries as well as construction deliveries. The current access road is narrow and difficult for larger vehicles to negotiate. Construction on that site would have resulted in much of the existing screening tress having to be removed and then replanted.

· The gate in the new position will also be less visible to those who may be curious but have no reason to be on the site. It should also make flood access by boat a little easier than current arrangements.

· The new operations building should have good site vision of all parts of the plant whereas the current arrangement has only limited vision.

· The configuration will enable better long term expansion of the plant if many of the town’s recent initiatives bear fruit in terms of population increases with initial signs of much more tourism already occurring in the township.

· The close proximity of the remaining pond post the commission of the new plant can then be used for emergency storage should there be a malfunction at the existing plant. Those flows can then be returned to the head of the works when the fault is rectified.

· This configuration allows the construction of the earth mound earlier effectively minimising any flood risk to the Contractor during the construction period and again hopefully keeping contract rates reasonable given that working in a food prone area can sometimes attract very loaded contract rates.

· The configuration will better allow for the fitting of the plant with solar energy generation as the proposed plant’s operational costs to meet the higher discharge standards is likely to add hundreds of dollars to the annual residential sewerage rates. Indeed the delays have allowed for discussion with the town’s abattoir as part of their expansion over a potential joint alternative energy arrangement.

· This configuration allows the preliminary earthworks to be separated and hopefully time for work to progress whilst Council is awaiting the final designs so that construction can occur

To allow for the design of the new plant to be compiled it was decided to split the works into two parts so that the preliminary earthworks could be completed and have these out of the way before the contractor came on site. Much of this was time consuming work that would have been of little interest to most contractors. It was also where a considerable part of the construction risk was contained. Indeed it is in these areas where the contractor would have been expected to have loaded their rates, for example draining the maturation pond and then allowing the accumulated bio solids time to dry sufficiently before it could be carted to the landfill site took months and the contractor would have been able to do little other than watch the bio solids dry during this period. If the site was flooded during this period then the drying would need to be recommenced.

Accordingly Council has now completed the following works:

· The access road has been upgraded to deal with all of the construction traffic and a new entry area has been realigned and works completed for what will be the new plant, as well as all of the internal roads inside the new plant. The sealing of these roads will be held until the construction works are completed to avoid damage to the sealed section. The road currently remains fenced off from golfers to allow the construction work to proceed.

· The construction site for the new IDEA plant has been separated from the other maturation pond through the completion of new pond embankments that isolate the previously joined ponds.

· The remaining maturation pond was modified to increase actual maturation capacity based on the existing conditions that saw the existing ponds limited in their actual maturation capacity due to 60 years of bio solid accumulation. The design of these older plants did not really include provision for this bio solids material accumulation to be removed.

· Drainage has been added to the pond to ensure that the actual construction area remains dry and any flood can easily be drained once the flood has passed

· The pond was emptied and allowed to dry, one of the benefits of doing it at the time it was done by Council day labour was that it occurred at a time when odour generation was minimised whereas if it had of occurred during peak summer the whole of the town would have noticed the prolonged odour.

· Another major benefit of undertaking this work at the time that it was conducted has been that the prolonged drought and limited available effluent had damaged the golf course and the club management was in danger of losing considerable parts of the course and many parts of the sporting ovals were in need of re-grassing.

· The extra water made available through the draining of the pond effectively prevented this further damage from occurring and has subsequently allowed the golf course to recover in the follow up but far too limited rain periods and the extra winter volumes of effluent.

· Drilling rigs have been brought in and additional soil samples taken to ensure that designs of the proposed plant can be supported on that base. Soil reports have been prepared and passed back to the designers.

· Council then commenced preparing the base for the new plant by ripping and compacting base materials, to the required compaction levels, before the designers asked Council to cease this preparation until they take further samples. This has slowed having the base finalised for the contractor and we are in the hands of the designers before this work can be completed,

· The fencing of the existing plant has been rearranged to maximise the construction area available to the contractor.

· The existing plant has been modified to accommodate these revised maturation arrangements.

· The mound for the construction of the chemical storage and the blower, electrical and operations building has now been constructed to the correct final height out of the flood zone and represents another risk removal for the contractor. Council is currently considering moving to construct the operations building for use by the Contractor initially in constructing the treatment plant.

Council’s current or planned activities include:

· Organising the undergrounding of powerlines on site.

· Fencing off the site.

· Landscaping of the fencing line to better screen the new plant.

· Procurement and installation of the new effluent reuse storage tank.

· Purchase and installation of chlorine dosing equipment.

· Seeking local builders’ interest to construct the operations building.

However the EPA has inexplicable become concerned over the quality of the effluent being produced from the revised maturation arrangements despite earlier conversations and are effectively requiring that Council conduct a series of these results before they will allow any work to proceed further. The first of the test results have indicated that the revised arrangements are working well but this requires far more testing before that conclusion can be substantiated. Council has indicated that it has a number of other measures it can adopt if it finds the results are a cause for concern. A variation to the existing Licence will be prepared by EPA

A meeting of the regulators, Council and PWA (the designers) is likely to occur mid-January, 2019 when the Review of Environmental Factors is complete and available for review. Feedback will be factored into the final design and construction contracts.

A full business case for the State Government’s $10M commitment under the Safe and Secure Water program was required and was submitted in early December, 2018.

Ordinary Council Meeting Agenda

11 December 2018

8.4.2 Gundagai Floodplain Risk Management Study and Plan

DOCUMENT NUMBER

293602

REPORTING OFFICER

Phil McMurray, Acting General Manager

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

NSW State Government’s Flood Prone Land Policy

ATTACHMENTS

1. Gundagai FRMS&P Final Volume 1 (under separate cover) ⇨

2. Gundagai FRMS&P Final Volume 2 (under separate cover)

3. Gundagai FRMS&P Final Appendix A (under separate cover) ⇨

Recommendation

The Gundagai Floodplain Risk Management Study and Plan (Final Report December, 2018) attached to the report be adopted.

Introduction

This document, up for adoption, details the Gundagai Floodplain Risk Management Study; and the Gundagai Floodplain Risk Management Plan (abbreviated to FRMS&P). This FRMS&P follows on from the Gundagai Flood Study adopted in March 2018, which determined the nature and extent of the flood problem in the township of Gundagai under existing conditions. Flood behaviour has been defined across a range of event sizes and include in the future. This Floodplain Risk Management Study seeks to identify flood risk, investigate methods by which to reduce the flood risk in Gundagai, and ultimately develop a Floodplain Risk Management Plan which can be implemented by Council.

Council resolved at a previous meeting to put the draft document on public exhibition. It was advertised in the newsletter on 9^th November, 2018 & 23^rd November, 2018, as well as in Snippets 22^nd November, 2018. Further it was published on our website under Documents on Public exhibition from 31^st October to 29^th November, 2018. No submissions were received.

Discussion

Existing Flood Environment

Gundagai is situated in the foothills of the Great Dividing Range upstream of the Riverina Plain. At Gundagai, the Murrumbidgee River has a catchment area of 21,000 km² and Jones Creek a catchment area of 60 km². Flooding at Gundagai is due predominantly to Murrumbidgee River flooding, however anecdotal evidence suggests that flooding may also occur due to Jones Creek. Gundagai has experienced numerous large flood events since it was founded in the early 1800’s. It is the site of Australia’s worst natural disaster which occurred in 1852 with a large Murrumbidgee River flood that led to the death of 89 people. It was this flood that led to the relocation of Gundagai from the floodplain between the Murrumbidgee River and Morleys Creek to its current location on higher ground.

Economic Impact of Flooding

A flood damages assessment was carried out for the inundation of residential and commercial properties. The assessment was based on surveyed and estimated flood levels for all properties in the Study Area. The annual average damages for residential and commercial/industrial properties was found to be $796,750. This figure is based on the enveloped peak flood results of both Murrumbidgee River and Jones Creek flooding.

Flood Risk Management Options

The Gundagai Floodplain Risk Management Study assessed a range of potential options for the management of flooding. Options were identified by considering ways to improve flooding “hotspots” identified using modelled flood results, inspection of areas of property affectation using outputs from the damages assessment, and via discussions with the local community and SES personnel. Recommended options centre on improving the community’s response to flooding and reducing the operational demands on the SES, who play a key role in Gundagai’s flood emergency management. A number of property modification measures are also recommended, including raising the Flood Planning Level for areas affected by mainstream flooding to the 1% AEP level + 0.5 m freeboard, and applying a freeboard of 0.3 m for areas subject to overland flow. A feasibility study to further investigate voluntary house raising and voluntary purchase is recommended, as is the provision of flood information to residents via Section 10.7 Planning Certificates, and inclusion of flood related development controls in the comprehensive Cootamundra – Gundagai Development Control Plan.

Flood modification options were generally not found to be effective in Gundagai. The assessment investigated works including converting the Otway Street causeway to a bridge over Morleys Creek, increasing culvert capacity beneath Middleton Drive, and installing a levee between Sheridan Lane and Morleys Creek. Excavation of a flood channel beneath Sheahan Bridge had been thought to assist in reducing inundation durations, however was shown to backwater initially and flood Ferry Street earlier than otherwise would have occurred, and did not reduce property damages. Options were additionally assessed via a multi-criteria matrix assessment, to establish a comparative assessment of options across a range of factors. The assessment criteria included economic benefits, social factors, environmental factors and other aspects relating to compatibility with existing Council priorities, policies and projects. Options were scored from-3 to +3 on each factor, and scores totaled to establish a ranking of each options. Options hat had a positive overall score indicate that their benefits outweighed the negative aspects associated with the option, and have been recommended for implementation via the floodplain Risk Management Plan.

8.4.3 Minutes of Local Area Traffic Committee held 15 November 2018

DOCUMENT NUMBER

293603

REPORTING OFFICER

Phil McMurray, Acting General Manager

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Minutes of the Local Area Traffic Committee Meeting of 15th November, 2018 ⇩

Recommendation

The recommendations contained within the Minutes of the Local Area Traffic Committee attached to the report be considered individually for adoption.

Introduction

The Minutes of the Local Area Command Traffic Committee meeting held 15^th November, 2018 are submitted for the information of Council.

The individual Recommendations contained within the Minutes are reproduced below for the consideration of Council.

1.1 SUBJECT: ACCESS TO/FROM AND TRAFFIC FLOW ALONG YASS ROAD FOR THE NEW FUEL DEPOT.

RECOMMENDATION

The new traffic control measures be endorsed and that the temporary line marked island be trailed to determine its suitability before any permanent installation be undertaken. Monitoring results should be bought back to a future traffic committee for comment, including:

· The requirement to ensure one way in/out is enforced;

· Turning circle for Rodeo Drive is meeting longer vehicle needs;

· ‘No Parking’ areas are clear.

1.2 SUBJECT: ULYSSES CLLUB TOY RUN.

RECOMMENDATION

The Ulysses Club toy run event in Cootamundra on Saturday 8^th December, 2018 be approved.

1.3 SUBJECT: PROPOSED FREIGHT AND LOGISTICS COMPLEX- GUNDAGAI ROAD.

RECOMMENDATION

Council write to RMS for a speed zone review of Gundagai Road in advance of planned construction of the proposed freight and logistics development, to relocate the speed zone beyond Nash Lane following construction. Further, that temporary traffic measures to reduce speed be required for construction phase.

1.4 SUBJECT: COOTAMUNDRA EX-SERVICEMAN’S CLUB ACCESS

RECOMMENDATION

Council provide in principal support for an Application for Driveway modification, given the suggested vision improvements.

1.5 SUBJECT: 2018 COMMUNITY CHIRSTMAS PARTY

RECOMMENDATION

That approval is given to Cootamundra Development Corporation to hold the 2018 Christmas Carnival on 20^th December 2018 with the closure of Bourke Street in accordance with the approved Traffic Control Plan, and subject to the event organiser advising the general public and affected business houses of the planned road closure.

1.6 SUBJECT: PROPOSED CONCEPT DESIGN FOR INTERECTION OF MUTTAMA AND COOLAC ROAD

RECOMMENDATION

That the Concept Plan to be referred back to RMS for approval. Further, a detailed design be referred back to Traffic Committee.

Ordinary Council Meeting Agenda

11 December 2018

THE MINUTES OF THE Local Traffic Committee MEETING HELD IN THE GUNDAGAI CHAMBERS, GUNDAGAI ON THURSDAY 15^TH NOVEMBER 2018

COMMENCING AT: 10.00am

PRESENT: Councillor Charlie Sheahan (Chairperson), Phil McMurray (Deputy General Manager), Michael Buckley (Roads & Maritime Services), Mark Ellis (interim Manager of Civil Works), Tim Morris (Project Engineer).

1. Apologies

Police Representative Dean Paul and Local Members Representative Simon Bragg.

2. CONFIRMATION OF MINUTES

RESOLVED that the minutes of the Traffic Committee held on 24^th August 2018 be accepted as read.

3 Business Arising

- Council engaged a consultant for purpose of a Road Safety Audit of Muttama Road and the area near Yass Road development in Cootamundra. Field work was completed on 14 November.

- RMS- Have conducted a Ball Bearing investigation of Muttama Road and will be provided to Council.

- RMS- updated crash data on the network will be provided to Council

- Council Road Safety Officer position is currently vacant and process to replace is underway.

- Charlie indicated that Jindalee discussions are in progress.

AGENDA ITEMS

1.1 SUBJECT: ACCESS TO/FROM AND TRAFFIC FLOW ALONG YASS ROAD FOR THE NEW FUEL DEPOT.

DISCUSSION:

The final layout has recently been approved by the RMS (see attached Plan) which will see painted island along Yass Road to define left and right turning movements into and out of the site. These are also designed to assist with the traffic flow into/out Barnes Street and the other neighbouring businesses.

The final proposal also includes a permanent traffic island near the Rodeo drive intersection which will assist define traffic paths for traffic coming over the railway overpass onto Yass Road. It is proposed that this island initially be painted and/or constructed with temporary measures to gauge its effectiveness in the short term.

RECOMMENDATION:

That the new traffic control measures be endorsed and that the temporary line marked island be trailed to determine its suitability before any permanent installation be undertaken. Monitoring results should be bought back to a future traffic committee for comment, including

The requirement to ensure one way in/out is enforced.;

Turning circle for Rodeo Drive is meeting longer vehicle needs;

‘No Parking’ areas are clear.

1.2 SUBJECT: ULYSSES CLLUB TOY RUN.

DISCUSSION:

This is an annual event held by the Club and basically does a loop around several town street including Parker Street and the CBD.

The same route as in previous years is being used. All signage is erected by Council staff as per the TCP, with the signage being uncovered/covered by the local BUGS group at the start and end of the ride.

This event has been termed a class 3 event and only needs council and police consent.

The Event Management Plan is attached.

RECOMMENDATION:

That the Ulysses Club toy run event in Cootamundra on Saturday 8^th December 2018 be approved.

1.3 SUBJECT: PROPOSED FREIGHT AND LOGISTICS COMPLEX- GUNDAGAI ROAD.

DISCUSSION:

The proposal for this development is on the western side of Gundagai Road between the existing Agland Business and Nashes lane. This development is proposed to cater for bulk handling of freight, and servicing of trucks. A full description is described in the attached summarised Statement of Environmental Effects (SEE)

This development proposes to create two new access/exit points onto Gundagai Road as shown in the attached drawing. Both of which are proposed to be accompanied by a slip lane along the eastern side of Gundagai Road to facilitate vehicles turning right into the development. These driveways would also allow separation of trucks and light vehicles, with the southern access being for passenger vehicles and light commercials. All deliveries would be required to use the northern access point. Expectations are that this warehousing facility would be operational 24/7 and the workshop 7am to 5pm.

It is stated in the SEE, that the facility would generate 50 deliveries per day (100 in/out) and 78 in/out movements of smaller vehicles. Overall the proposed development is expected to increase the traffic along Gundagai Road by 210 movements per day.

As per the AUSTROADS Guide to road design, this increase in traffic warrants a BAL/BAR treatment at each of the proposed access points into the development. Such treatment involves the widening of the existing pavement to provide for through traffic to pass around any turning vehicles along the LHS.

The committee will also recall in April 2018, that it called for a review of the speed limits along Gundagai Road this location. The outcome of this review was to extend the 50Km/hr signs to around the southern boundary of Agland. Based on this proposal and the expected traffic to be generated, a further review of this speed zoning should be considered.

RECOMMENDATION:

1.4 SUBJECT: COOTAMUNDRA EX-SERVICEMAN’S CLUB ACCESS

DISCUSSION:

The current carpark access is for entry only with exit via Wallendoon Street. The Club have now demolished the old hall which was behind the club and wish to change the carpark arrangements around to cater for better parking as well as the entry/exit from Parker Street.

Originally, the reason for entry only was that there was limited sight distance to the right due to the Bridge over Muttama Creek. The proposal now is that the exit could be moved along Parker Street to improve the sight distance and thus allow vehicles to exit onto Parker Street.

Upon inspection of the area, this proposal would allow an exiting vehicle to have better sight distance back to the bridge. Potentially linemarking the area with a holding line prior to the through lane of Parker Street would also be beneficial. Having the exit being left turn only is also worth consideration

RECOMMENDATION:

Council provide in principal support for an Application for Driveway modification, given the suggested vision improvements.

1.5 SUBJECT: 2018 COMMUNITY CHIRSTMAS PARTY

DISCUSSION:

This request is the same as in previous years and involves the closure of Bourke Street adjacent to the entrance to the Olympic Hotel Bottle Shop on the eastern side and the closure of Bourke Street at the Parker Street Laneway near Woolworths on the western side.

As this closure on the western side involves the Taxi rank, this will need to be temporarily relocated along Bourke Street adjacent to the Caltex Service Station.

These closures would be in place from 4:00pm until 8:00pm

The CDC have already advised the Police, NSW Fire Brigade and Ambulance Services as well as Cootamundra Cabs.

In the past Council has installed the signage as per the attached TCP.

RECOMMENDATION:

1.6 SUBJECT: PROPOSED CONCEPT DESIGN FOR INTERECTION OF MUTTAMA AND COOLAC ROAD

DISCUSSION:

The DA file notes that the subject conditions in relation to intersection of Muttama Road and Coolac Road are made following receipt of the conditions received from RMS on 16 November 2017. There are specific requirements for this treatment.

The designer has suggested that everything has been geometrically set out as per AUSTROADS. Because of the offset Coolac Rd the design had to vary slightly from the codes etc.

RECOMMENDATION:

That the Concept Plan to be referred back to RMS for approval. Further, a detailed design be referred back to Traffic Committee.

2.0 GENERAL BUSINESS

Item 2.01- Sheridan St- West St Intersection

That the revised concept design’ as presented, is acceptable for detailed design refinement and further consultation with residents directly affected.

Item 2.02 Request for signage along Stockinbingal Road

Warning Signs are at discretion of Council by delegation. The committee supports officers in their determination to install concealed driveway signage if necessary.

Item 2.03 Discussion Items from Chairperson Councillor Charlie Sheahan

· Proposed trolley deposit initiative to deal with trolleys interference to traffic flow and public safety issue.

Committee supports initiative

· Additional parking at railway station and Cootamundra Arts Centre, and perhaps near Heritage Centre.

To be included as a task for the RSO put a strategy together.

· Reports that B-Doubles are using Burra Road at night.

Shortcut to avoid scales. Council notify RMS to consider Heavy Vehicle enforcement.

Council inform SE weight of loads.

· Safety Plans for local roads and traffic.

RSO task

· Cycle way strategy for Cootamundra and Gundagai.

IPWEA Template

Council to liaise with Christian Pinocett RMS for advice crash report.

· Gundagai Road rail crossing is getting rough with heavy vehicles crossing.

Council write to ARTC to ensure they are meeting their obligations to repair.

Item 2.04- Cycling safety concern at Jugiong Road (Steph Cooke’ Office)

Warning Signs are at discretion of Council by delegation. The committee supports officers in their determination to install signage if necessary. The installation of two additional signage warning of cyclists on Muttama Rd is satisfactory.

Item 2.05- Property Signage Stockinbingal Road

Warning signs delegated items, but not best solution for site

Spring date 200m advance warning sign is preferred over concealed driveway signs

Item 2.06- Harvey Park Lane Signs

Council support the applicant in the placement of directional signage

Concurrence RMS (LANN)

Construction on a Regional Rd (sect 38) notification of structure will be required by Council.

Item 2.07- Near miss Olympic Highway/Wallendoon Lane

Council to notify bus operator of the concerns to review safety. Bus operator needs to exercise due power to review control of movement of children to and from bus.

Councils RSO can conduct a safety review around bus stops.

Item 2.08 - Jeremy Poply- Request for relocation of driveway access for B-Double Burley Griffin Way

Provide formal application through DA for review by RMS.

Next Meeting

Thursday 14th February 2019 at 10am in Cootamundra Chambers

There being no further business to discuss, the meeting closed at 11.56am.

REPORTING OFFICER	Marianne McInerney, Personal Assistant to the General Manager
AUTHORISING OFFICER	Phil McMurray, Acting General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Ordinary Meeting of Council held on Tuesday 27 November 2018

DOCUMENT NUMBER	293426
REPORTING OFFICER	Abb McAlister, Mayor
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	Nil