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Business

Paper

 

Ordinary Council Meeting

 

Council Chambers, Gundagai

 

6:00PM, Tuesday 27th November, 2018

 

Administration Centres:  1300 459 689

 

 

 


Ordinary Council Meeting Agenda

27 November 2018

 

 

The Mayor & Councillors

Cootamundra-Gundagai Regional Council

PO Box 420

Cootamundra NSW 2590

NOTICE OF MEETING

An Ordinary Meeting of Council will be held in the Council Chambers, Gundagai on:

Tuesday, 27th November, 2018 at 6:00PM

The agenda for the meeting is enclosed.

Phil McMurray

Acting General Manager


Ordinary Council Meeting Agenda

27 November 2018

 

AGENDA

Order Of Business

 

1          Open Forum.. 5

2          Acknowledgement of Country. 5

3          Apologies. 5

4          Disclosures of Interest. 5

5          Confirmation of Minutes. 6

5.1            Minutes of the Ordinary Meeting of Council held on Tuesday 30 October 2018. 6

6          Mayoral Minutes. 18

6.1            Mayoral Minute. 18

6.2            Mayoral Minute - Save Our Recycling Campaign. 22

6.3            Mayoral Minute - Waste to Energy. 25

7          Reports from Committees. 45

8          General Manager’s Report. 46

8.1            Corporate Services Directorate. 46

8.1.1        Code of Conduct Complaint Statistics. 46

8.1.2        Corporate Credit Card Policy. 48

8.1.3        Annual Report 66

8.1.4        Presentation of Audited Financial Statements. 68

8.1.5        September Quarterly Budget Review Statement 69

8.1.6        Investment Report - October 2018. 84

8.1.7        Monthly Finance Report for October 2018. 90

8.1.8        Muttama Hall Management Section 355 Committee Updated Membership. 103

8.1.9        Stockinbingal Ellwood's Hall Section 355 Committee Meeting - Minutes. 108

8.1.10      The Cootamundra Heritage Centre Management Section 355 Committee Meeting - Minutes. 113

8.1.11      The Cootamundra Showground Users Group Section 355 Committee Meeting - Minutes. 115

8.1.12      The Art Centre Cootamundra Section 355 Committee Meeting - Minutes. 121

8.1.13      Cootamundra Tourism Action Section 355 Committee Meeting - Minutes. 125

8.1.14      Annual Local Government Conference Report - Cr Leigh Bowden. 132

8.1.15      Council Meeting Action Report 135

8.2            Development and Community Services Directorate. 143

8.2.1        Access and Inclusion Advisory Committee. 143

8.2.2        Development Applications Approved October 2018. 148

8.2.3        CGRC Footpath Trading. 150

8.2.4        Garden Columbariums At Cootamundra And Gundagai Lawn Cemeteries. 176

8.2.5        Proposed Caravan Storage Units - 132 Sutton Street Cootamundra -  DA2018/93  178

8.2.6        Proposed 88B Variation DA2018.155. 202

8.3            Operations Directorate. 212

8.3.1        Operations Report - November 2018. 212

8.4            Asset Management Directorate. 218

9          Motion of which Notice has been Given. 219

9.1            Notice of Motion - Congratulate Local Supermarkets for Their Commitment to the Environment 219

9.2            Notice of Motion - Council Recommend Local Supermarkets Install Coin/token. 220

9.3            Notice of Motion - Proposed Purchase of Land For Sale in Scott Avenue Cootamundra. 221

9.4            Notice of Motion - Adoption of LGNSW Resolution to Support Demergers. 222

10       Questions with Notice. 223

10.1          Questions with Notice. 223

11       Confidential Items. 224

 


1            Open Forum

2            Acknowledgement of Country

Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.

3            Apologies

4            Disclosures of Interest


Ordinary Council Meeting Agenda

27 November 2018

 

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 30 October 2018

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Minutes of the Ordinary Meeting of Council held on Tuesday 30 October 2018 

    

 

Recommendation

The Minutes of the Ordinary Meeting of Council held on Tuesday 30 October 2018 (attached) be confirmed as a true and correct record of the meeting.

 

 


Ordinary Council Meeting Minutes

30 October 2018

DRAFT

 

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Minutes

Ordinary Council Meeting

 

Alby Schultz Meeting Centre,

Cootamundra

 

6:00PM, Tuesday 30th October, 2018

 

Administration Centres:  1300 459 689

 

 

 

 MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE
Alby Schultz Meeting Centre, Cootamundra
ON
Tuesday, 30 October 2018 AT 6:00PM

 

PRESENT:                 Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan and Cr Craig Stewart

IN ATTENDANCE:    Allen Dwyer (General Manager), Phil McMurray (Deputy General Manager), Tim Swan (Finance Manager)

 

1            Open Forum

List of Speakers

1.      Jim Main – Cootamundra Nursing Home

2.      Yvonne Forsyth – After hours call service

2            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

3            Apologies

Nil

4            Disclosures of Interest

Nil

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 25 September 2018

Resolution  210/2018  

Moved:       Cr Doug Phillips

Seconded:   Cr Dennis Palmer

The Minutes of the Ordinary Meeting of Council held on Tuesday 25 September 2018 be confirmed as a true and correct record of the meeting.

Carried

 

6            Mayoral Minutes

6.1         Mayoral Minutes

Note: The following information was provided at the meeting:

27th September, 2018

Cr Phillips did not attend the public meeting held at Nangus

12th October, 2018

Cr Sheahan was in attendance at the National Busking Group Championships launch

19th October, 2018

Cr McAlister (Mayor)  and Cr Graham attended a Softwood Working Group meeting

22nd November, 2018

Cr Sheahan attended a Cootamundra Aboriginal Working Party meeting

25th October, 2018

Councillor Bowden did not attend the Stockinbingal Ellwoods Hall s355 Committee. Instead, Cr Bowden attended a Suicide Prevention meeting held at the Mirrabooka rooms in Gundagai.

Resolution  211/2018  

Moved:       Cr Dennis Palmer

Seconded:   Cr Leigh Bowden

Recommendation

The Mayoral Minute and additional information provided at the meeting be received and noted.

Carried

 

7            Reports from Committees

Nil 

8            General Manager’s Report

8.1         Corporate Services Directorate

8.1.1      Council Meeting Action Report

Resolution  212/2018  

Moved:       Cr Doug Phillips

Seconded:   Cr Gil Kelly

The updated Council Meeting Action Report attached to the report be received and noted.

Carried

 

8.1.2      Tabling of Pecuniary Interest Returns

Resolution  213/2018  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Dennis Palmer

The tabling of pecuniary interest returns from Councillors and designated staff be noted.

Carried

 

8.1.3      Councillor Workshop - 16 October 2018 - Report

Resolution  214/2018  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Gil Kelly

1.             The recommendations in relation to items 1-6 and 8-9 contained in the report of the Councillor Workshop conducted on 16th October, 2108 be adopted.

2.             In relation to item 7 contained in the report of the Councillor Workshop conducted on 16th October, 2108, Crs Graham and Phillips be appointed as Council’s representatives on the Internal Audit Committee.

Carried

 

8.1.4      Planning and Development Committee - Non-Voting Members

Resolution  215/2018  

Moved:       Cr Doug Phillips

Seconded:   Cr Leigh Bowden

Council, with further consultation, consider the representations made by Mr Peter Beath, on behalf of the Members of the Cootamundra Aboriginal Working Party, in his letter dated 24 October 2018.

Carried

 


 

 

8.1.5      Report from the Local Government Aboriginal Network Conference 12-14 September 2018

Resolution  216/2018  

Moved:       Cr Leigh Bowden

Seconded:   Cr Charlie Sheahan

1.   The Report from Councillor Bowden be received and noted.

2.   In time, and subject to available funding, CGRC, in conjunction with the local Aboriginal communities, the Brungle-Tumut Local Aboriginal Land Council and the Young Local Aboriginal Land Council, undertake the mapping of the sites of cultural significance to Aboriginal people in this LGA.

3.   CGRC, in consultation and negotiation with the Aboriginal communities of the region, form an Aboriginal Advisory Committee to liaise with Council about matters of importance and concern to local Aboriginal people.

4.   The Consultative Committee consider the implementation of  an Indigenous employment strategy by CGRC.

Carried

 

8.1.6      Cootamundra Tourism Action Section 355 Committee Meeting - Minutes

Resolution  217/2018  

Moved:       Cr Leigh Bowden

Seconded:   Cr Charlie Sheahan

The Minutes of the Cootamundra Tourism Action s.355 Committee meetings held on 20 September and 18 October 2018 attached to the report, be received and noted.

Carried

 

8.1.7      Gundagai Tourism Action Section 355 Committee Meeting - Minutes

Resolution  218/2018  

Moved:       Cr Dennis Palmer

Seconded:   Cr Penny Nicholson

1.      The Minutes of the Gundagai Tourism Action s.355 Committee meetings held on 3 September and 10 October 2018 attached to the report, be received and noted.

2.      Funding of $5000 be allocated to the GTAC to cover the costs of barricading and children’s rides at the Gundagai Main Street Christmas event being held on Thursday, 13th December, 2018.

Carried

8.1.8      The Cootamundra Heritage Centre Management Section 355 Committee Meeting - Minutes

Resolution  219/2018  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Doug Phillips

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 12 September 2018, attached to the report be received and noted.

 

Carried

 

8.1.9      Muttama Hall Management Section 355 Committee Meeting - Minutes

Resolution  220/2018  

Moved:       Cr Doug Phillips

Seconded:   Cr Gil Kelly

The Minutes of the Muttama Hall Management s.355 Committee meeting held on 19 October 2018 attached to the report, be received and noted.

 

Carried

 

8.1.10    The Art Centre Cootamundra Section 355 Committee Meeting - Minutes

Resolution  221/2018  

Moved:       Cr Dennis Palmer

Seconded:   Cr Craig Stewart

The Minutes of The Art Centre Cootamundra s.355 Committee meeting held on 18 October 2018 attached to the report, be received and noted.

 

Carried


 

8.1.11    Stockinbingal Ellwood's Hall Section 355 Committee Meeting - Minutes

Resolution  222/2018  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

1.   The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee meetings held on 30th  August and 20th September, 2018 attached to the report, be received and noted.

2.   The report on the Committee’s Market Day held on 22nd September, 2018 attached to the report, be received and noted.

 

Carried

 

8.1.12    Wallendbeen Fishing Club - Request for Donation

Resolution  223/2018  

Moved:       Cr Gil Kelly

Seconded:   Cr Craig Stewart

Council donate the sum of $1,500 to the Wallendbeen Fishing Club, to match the amount the club has raised, for the purchase of a defibrillator and cabinet.

Carried

 

8.1.13    Gundagai Preschool Kindergarten Inc. - Request for Donation

Resolution  224/2018  

Moved:       Cr Gil Kelly

Seconded:   Cr Craig Stewart

A donation of $1,379.36 be made to the Gundagai Preschool Kindergarten Inc. for the payment of Council rates.

Carried

 

8.1.14    Monthly Finance Report for September 2018

Resolution  225/2018  

Moved:       Cr Doug Phillips

Seconded:   Cr Penny Nicholson

The Financial report for September, 2018 be received and noted.

Carried

8.1.15    Investment Report - September 2018

Resolution  226/2018  

Moved:       Cr Dennis Palmer

Seconded:   Cr Charlie Sheahan

The Investment Report as at 30th  September, 2018 be received and noted.

Carried

8.2         Development and Community Services Directorate

8.2.1      Development Applications Approved September 2018

Resolution  227/2018  

Moved:       Cr Doug Phillips

Seconded:   Cr Charlie Sheahan

The information on Development Applications Approved in September, 2018 be noted.

Carried

8.3         Operations Directorate

8.3.1      October Operations Report

Resolution  228/2018  

Moved:       Cr Gil Kelly

Seconded:   Cr Craig Stewart

The Operations Update Report and Works Program for the month of October, 2018 attached to the report be received and noted.

Carried

8.4         Asset Management Directorate

8.4.1      Gundagai Floodplain Risk Management Study and Plan

Resolution  229/2018  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

The draft Gundagai Floodplain Risk Management Study and Plan be placed on Public Exhibition for 28 days.

Carried

8.4.2      Cooper Street On-Road Parking zone for Driver Testing

Resolution  230/2018  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Gil Kelly

Council approve the introduction of two dedicated driver testing parking spots, marked ‘Driver Testing Only Mon-Fri 9am to 4pm’, on the northern side of Cooper Street Cootamundra, immediately to the west of the existing disabled parking zone near Wallendoon Street, as represented in the photograph/drawing attached to the report.

Carried

 

8.4.3      Softwoods Working Group Activity

Resolution  231/2018  

Moved:       Cr Craig Stewart

Seconded:   Cr Gil Kelly

The report on activities of the Softwoods Working Group be received and noted.

Carried

9            Motion of which Notice has been Given

Notice of Motion - Proposed Roundabout at the West and Sheridan Streets Intersection, Gundagai

Note: The concerns raised with the Mayor by residents in relation to the proposed roundabout at the intersection of West and Sheridan Streets, Gundagai were discussed.

10          Questions with Notice

Nil 

11          Confidential Items 


 

11.1       Closed Council Report

Resolution  232/2018  

Moved:       Cr Leigh Bowden

Seconded:   Cr Craig Stewart

1        Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.       In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.1 be withheld from the press and public.

Carried

 

11.2       Gundagai Preschool Kindergarten

Provisions for Confidentiality

Section 10A (2) (c)  – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Public Interest

It is considered that discussion on this item in open Council would, on balance, be contrary to the public interest as it would prejudice Council's position to secure the optimum outcome for the community.

 

Resolution  233/2018  

Moved:       Cr Leigh Bowden

Seconded:   Cr Craig Stewart 

Council undertake further discussions with the representatives of the Gundagai Preschool Kindergarten to consider the options available to ensure the future operation of the community facility.

Carried

 

 


 

 

11.3       Resumption of Open Council Meeting

Resolution  234/2018  

Moved:       Cr Dennis Palmer

Seconded:   Cr Craig Stewart

The Open Council meeting resume.

Carried

 

11.4       Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolution made in Closed Council.

 

The Meeting closed at 7:51pm.

 

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 27 November 2018.

 

...................................................                                                           ...................................................

CHAIRPERSON                                                                                                      GENERAL MANAGER

 


Ordinary Council Meeting Agenda

27 November 2018

 

6            Mayoral Minutes

So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes. These Minutes will also include copies of relevant correspondence received by me.

6.1         Mayoral Minute 

DOCUMENT NUMBER

291534

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The events attended by the Mayor and Councillors be received and noted.

 

26th October, 2018

I attended and spoke at Grandparents Fun in the Park at Gundagai.

 

29th October, 2018

Cr’s Bowden, Kelly and Sheahan attended a Muttama Hall s.355 Committee meeting.

 

31st October, 2018

Cr Bowden attended the Riverina Regional Library Advisory Committee meeting.

 

1st & 2nd November, 2018

Allen Dwyer (General Manager) and I attended a Country Mayors Association (CMA) Waste to Energy forum, CMA dinner and meeting in Sydney.

 

2nd November, 2018

Cr’s Bowden, Kelly, Sheahan and Stewart attended Southwest Fuels Development walk through.

 

5th November

Crs Palmer (Deputy Mayor), Bowden, Stewart and I attended announcements by Steph Cooke, Member for Cootamundra, held in Gundagai and Cootamundra, for the successful community project applicants, funded by the State Governments’ Stronger Country Communities Fund Round 2.

Cr Sheahan attended a Muttama Creek Regeneration meeting.

 

6th November, 2018

Cr Stewart attended a Melbourne Cup luncheon at the Cootamundra Country Club.

 

8th November, 2018

Allen Dwyer (General Manager) and I attended a Riverina Eastern Region Organisation of Councils, in Wagga Wagga.

9th November, 2018

Cr’s Kelly, Sheahan and myself attended a Council Fees and Charges meeting with Council staff.

 

10th November, 2018

Cr Bowden attended the Make or Local shared Table Dinner Local Unlimited Film Launch at The Arts Centre Cootamundra.

 

11th November, 2018

Cr Nicholson and I attended the 100th Remembrance Day ceremony in Gundagai.

Cr’s Palmer (Deputy Mayor), Bowden and Sheahan attended the morning service of the 100th Remembrance Day ceremony in Cootamundra.

 

Cr Stewart attended both dawn and morning Remembrance Day ceremonies.

 

13th November, 2018

I attended a meeting with Allen Dwyer (General Manager), Phil McMurray (Deputy General Manager) and Robert Mitchell from the Office of Water at the Gundagai Sewage Treatment Plant site.

Cr’s Palmer (Deputy Mayor), Bowden, Nicholson, Sheahan, and I attended Rural Lands Strategy community consultation sessions with members of the community in Cootamundra to Council’s Rural Land Strategy.

 

Cr’s Palmer (Deputy Mayor), Bowden, Nicholson, Sheahan and Stewart attended a preview of the new and improved Services New South Wales facility in Cootamundra.

 

14th November, 2018

Cr’s Sheahan, Stewart and I attended the Cootamundra Heritage Centre Committee meeting.

 

15th November, 2017

Cr’s Palmer (Deputy Mayor), Bowden, Kelly, Nicholson, Phillips and Sheahan attended a closed Councillor Meeting, called by myself, to discuss Council business.

Cr Sheahan attended the Local Area Traffic Committee meeting with Phil McMurray (Deputy General Manager).

Cr’s Bowden, Nicholson and Sheahan attended a meeting of the Cootamundra Tourism Action s.355 Committee.

Cr Bowden attended a meeting of The Arts Centre s.355 Committee.

 

16th November, 2018

On my behalf, Cr Sheahan attended the Invitational Scale Classic Down Under at the NSW State Flying Field in Cootamundra.

Cr’s Bowden and Sheahan attended a Rail Trail meeting in Gundagai attended by Steph Cooke, Member for Cootamundra.

 

17th November, 2018

Cr’s Bowden and Sheahan attended the open day at the Cootamundra Early Learning Centre.

 

18th November, 2018

Cr Bowden attended and opened the Cootamundra Ecumenical Prayer Rally.

19th November, 2018

I attended a meeting with representatives from the Office of Local Government with Phil McMurray (Acting General Manager).

Cr Stewart attended the Cootamundra Squash Courts with Steph Cooke, Member for Cootamundra.

 

20th November, 2018

Cr’s Palmer (Deputy Mayor), Bowden, Graham, Nicholson Stewart, and I attended  community consultation sessions with members of the community in Gundagai to discuss Council’s Rural Land Strategy.

 

Cr Stewart attended a walkthrough of the Muttama Hall.

 

20th – 22nd November, 2018

Cr Sheahan attended Annual National Local Roads and Transport Congress in Alice Springs with Mark Ellis, Manager Civil Works.

 

21st November, 2018

I met with representatives from the Canberra Times at the Dog on the Tuckerbox.

Crs Palmer (Deputy Mayor), Bowden, Graham, and I attended a meeting with relevant government agencies and Aboriginal representatives to discuss Council’s Rural Lands Strategy.

Crs Bowden, Graham, and I met with representatives of the Office Local Government.

 

22nd November, 2018

Cr Sheahan and Mark Ellis, Manager Civil Works attended an Australian Local Government Association’s Drought Community Program workshop in Alice Springs.

Cr Bowden attended an Elwood’s Hall s.355 Committee meeting.

 

23rd November, 2018

Crs Palmer (Deputy Mayor), Bowden, Phillips, and Stewart attended the Council Christmas party in Cootamundra.

 

24th November. 2018

Cr Bowden attended the Stockinbingal Christmas Markets.

 

26th November, 2018

I attended Gundagai High School for White Ribbon Day.

 


Ordinary Council Meeting Agenda

27 November 2018

 

6.2         Mayoral Minute - Save Our Recycling Campaign

DOCUMENT NUMBER

292365

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

Council discuss the recommendations 1-6 as outlined in the report :

1.   Council endorse Local Government NSW’s campaign, Save our Recycling, to realise the reinvestments of a 100% of the Waste Lev collected each year by the NSW Government in waste minimisation, recycling and resource recovery.

2.   Council make representation to Steph Cooke, Member for Cootamundra, in support of this campaign objective – for the NSW Government to commit to reinvest 100% of the Waste Levy in waste minimisation, recycling and resource recovery.

3.   Council write to the Premier, the Hon Gladys Berejiklian MP, the Opposition Leader, the Hon. Michael Daly MP, the Minister for Local Government and the Minister for the Environment, the Hon. Gabrielle Upton MP, and the Shadow Minister for the environment and Heritage, Penny Sharp MLC, seeking bipartisan support for the 100% reinvestment of the Waste Levy collected each year into waste minimisation, recycling and resource recovery.

4.   Council take a lead role in activating the Local Government NSW Save Our Recycling campaign locally.

5.   Council endorse the distribution and display of the Local Government NSW Save our Recycling information on Council premises, as well as involvement in any actions arising from the initiative.

6.   Council formally advise Local Government NSW that Council has endorsed the Save Our Recycling advocacy initiative.

 

 

Report

 

I am calling on Councillors to support Local Government NSW in its advocacy to all those contesting the State election to reinvest 100% of the waste levy collected each year into waste management, recycling and resource recovery in NSW.

 

The Protection of the Environment Operations Act 1997 (POEO Act) requires certain licensed waste facilities in NSW to pay a contribution to the NSW Government for each tonne of waste received at the facility. Referred to as the 'waste levy', the contribution aims to reduce the amount of waste being landfilled and promote recycling and resource recovery. 

 

The waste levy applies in the regulated area of NSW which comprises the Sydney metropolitan area, the Illawarra and Hunter regions, the central and north coast local government areas to the Queensland border as well as the Blue Mountains, Wingecarribee and Wollondilly local government areas.

 

In 2016/17, the NSW Government collected $726 million from local government, community, businesses and industry via the waste levy, but only committed to use $72 million through its Waste Less Recycle More initiative – or 10% - on waste minimisation and recycling in 2017-18. 

 

Overall the NSW Government’s Waste Less Recycle More initiative allocates $801 million over 8 years (2013-2021) to waste and recycling, however the waste levy collected over that same period will be over $4.62 billion.

 

At a local government level, just 18% of the $300 million collected from the local government sector each year is reinvested in recycling and waste management.

Regardless of how you look at it, the principle remains the same – very little of the waste levy is currently used to support waste minimisation, recycling and resource recovery.  The remainder is returned to NSW Government’s consolidated revenue.

 

The reinvestment of the waste levy to support waste and resource recovery infrastructure, develop markets and innovative solutions, and undertake other initiatives to encourage reuse and recycling also offers wide-ranging benefits to our communities right across NSW. There is the potential for economic growth, new infrastructure, new technology and new jobs, particularly in our regional areas.

 

It should be noted that the following motion was unanimously endorsed at the Local Government NSW 2018 Conference:

 

That the NSW Government be called upon to ensure that 100% of the levy arising from Section 88 of the Protection of the Environment Operations Act 1997 be used for waste infrastructure and programs, predominantly by local government and the waste sector, for initiatives such as:

·    Development of regional and region-specific solutions for sustainable waste management (e.g. soft plastic recycling facilities, green waste, waste to energy).

·    Support innovative solutions to reduce waste and waste transport requirements.

·    Protect existing and identify new waste management locations.

·    Local community waste recovery and repair facilities.

·    Funding a wider range of sustainability initiatives, such as marketing and strategies, that promote and support a circular economy.

 

This motion covered motions proposed by Blacktown City Council (Resource recovery locations); Central Coast Council (Waste levy revenues); Cessnock City Council (Recycling crisis - funding support); City of Ryde (Revenue raised by the waste levy); Federation Council (Waste resource); Gwydir Shire Council (Tyre recycling); Hornsby Shire Council (Increase in grant funding for waste levy program); Leeton Shire Council (Increase of waste levy distribution); and Shoalhaven City Council (POEO Levies). Related motions were also submitted by Tweed Shire Council (Recycled products and procurement); Lake Macquarie Council (Support for recyclate end markets, reusable, recyclable or compostable packaging); and Orange City Council (Waste management).

 

As previously noted, this is not a party-political issue:  the advocacy initiative calls on all parties and candidates to commit to the 100% hypothecation of the Waste Levy to the purpose for which it is collected.

 

I am recommending that we support this campaign by the NSW local government sector and Local Government NSW and call on all political parties to commit to the reinvestment of 100% of the Waste Levy collected each year by the NSW Government into waste management, recycling and resource recovery.

 

 

 

 

 

 

 

 


Ordinary Council Meeting Agenda

27 November 2018

 

6.3         Mayoral Minute - Waste to Energy

DOCUMENT NUMBER

292246

REPORTING OFFICER

Abb McAlister, Mayor

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.1 The natural environment is valued and protected

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Correspondence - Country Mayors Association

2.       Tenterfield Council Waste to Energy (W2E) Feasibility Study    

 

Recommendation

1.   Council discuss the attached correspondence with the view of supporting the feasibility study.

2.   Council consider committing the minimum contribution of $15,000 to assist in financing the project.

3.   Council adopt the resolutions of the New South Wales Country Mayors (NSW CMA) association as follows:

i.    Council, in conjunction with NSW CMA, provide a letter of support to Tenterfield Shire Council and the New England Joint Organisation to seek seed funding from governments to undertake a feasibility study and the Premier be advised of this support (Yass Valley Council/Glen Innes Severn Council)

ii.   Council support the invitation and recommend other Joint Organisations to support the initiatives of Tenterfield Shire Council and the New England Joint Organisation to make Waste to Energy a reality (Leeton Shire Council/Tenterfield Shire Council)

iii.  Council support the NSW CMA request Mr Ken Gillespie, Regional Infrastructure Coordinator to facilitate a meeting of State Government leaders including OEH, EPA and DPC with local government representatives to discuss the issues that could be faced making Waste to Energy a reality (Orange City Council/Yass Valley Council)

 

Introduction

Allen Dwyer (General Manager) and I attended an Energy to Waste Forum facilitated by the Department of Premier and Cabinet for Country Mayors Association (CMA) members held on 1st November, 2018 where a number of industry experts spoke about the benefits of this emerging technology.

The examples of the waste and energy effectiveness with improved processes currently being resulting from the new operations in other states make it an essential subject for Council to discuss for the future of its waste and energy management.

 

Discussion

As outlined in the correspondence from the Country Mayors Association, councils are increasingly coming under scrutiny in relation to handling costs and disposal of waste. Reducing the amount of waste going to landfill is a contemporary issue and waste to energy technologies already being used overseas are performing to high environmental standards.

The Waste to Energy feasibility study, being undertaken by Tenterfield Shire Council, is an opportunity for Council to become involved in the investigative process at a vastly reduced cost burden to the community. With support of the feasibility study by other Councils, which have committed financially to the scheme, it is reasonable to suggest that Cootamundra-Gundagai Regional Council should also seize the opportunity to become involved in the feasibility study with a full financial commitment to prepare for the future advancement of waste disposal.

Not noted in the resolutions by the CMA, but mentioned after the resolutions on page 12 of the Tenterfield Council Waste To Energy Feasibility Study, since the meeting the Riverina Joint Organisation of Councils sent a letter of support to Tenterfield Shire Council and have adopted  energy (including W2E) as their second highest strategic objective (second only to water security).

 


Ordinary Council Meeting Agenda

27 November 2018

 

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Ordinary Council Meeting Agenda

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7            Reports from Committees

Nil


Ordinary Council Meeting Agenda

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8            General Manager’s Report

8.1        Corporate Services Directorate

8.1.1      Code of Conduct Complaint Statistics

DOCUMENT NUMBER

292259

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

In accordance with the adopted procedures for the administration of the Code of Conduct.

ATTACHMENTS

Nil  

 

Recommendation

The report on Code of Conduct complaint statistics for the period 1 September 2017 to 31 August 2018, be received and noted.

 

Introduction

In accordance with part 12 of Council’s adopted Code of Conduct procedure (Reporting on Complaints Statistic) the complaints coordinator must arrange for the following statistics to be reported to the council within 3 months of the end of September of each year:

a) the total number of code of conduct complaints made about councillors and the general manager under the code of conduct in the year to September,

b) the number of code of conduct complaints referred to a conduct reviewer,

c) the number of code of conduct complaints finalised by a conduct reviewer at the preliminary assessment stage and the outcome of those complaints,

d) the number of code of conduct complaints investigated by a conduct reviewer,

e) the number of code of conduct complaints investigated by a conduct review committee,

f) without identifying particular matters, the outcome of code of conduct complaints investigated by a conduct reviewer or conduct review committee under these procedures,

g) the number of matter reviewed by the OLG and, without identifying particular matters, the outcome of the reviews, and

h) the total cost of dealing with code of conduct complaints made about councillors and the general manager in the year to September, including staff costs.

Council is also required to provide the OLG with a report containing the statistics referred to above within 3 months of the end of September of each year.

Discussion

During the period 1 September 2017 to 31 August 2018 Council had received zero (0) Code of Conduct complaints. In accordance with the requirements, the Office of Local Government has been advised accordingly.  


Ordinary Council Meeting Agenda

27 November 2018

 

8.1.2      Corporate Credit Card Policy

DOCUMENT NUMBER

292371

REPORTING OFFICER

Evan Hutchings, Executive Project Manager

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

Adoption of the draft policy will provide an appropriate policy in relation to corporate credit card usage.

ATTACHMENTS

1.       Draft CGRC Corporate Credit Card Policy

2.       CSC Use of Council Credit Cards Policy

3.       GSC Credit Card Policy    

 

Recommendation

The draft CGRC Corporate Credit Card policy attached to the report be adopted.

 

Introduction

The former Cootamundra Shire Council and the former Gundagai Shire Council both had Corporate Credit Card Policies. It is appropriate that a new Policy for Cootamundra- Gundagai Regional Council be prepared and adopted.

Discussion

A Corporate Credit Card policy is a typical inclusion in the suite of policies held by most local government authorities.  The former Cootamundra Shire Council and the former Gundagai Shire Council both had Corporate Credit Card Policies, however, no such policy has been developed or adopted by Cootamundra-Gundagai Regional Council subsequent to the amalgamation.

A total of 18 corporate credit cards are currently issued to staff. The positions that have been issued with those cards, along with related expenditure limits is listed as follows:

Card Holder

Limit

General Manager

 $ 20,000

Deputy General Manager

 $ 10,000

Asset Accountant

 $ 12,500

Personal Assistant to the General Manager

 $ 10,000

Finance Manager

 $   5,000

Executive Director Projects

 $   5,000

Director Operations

 $   5,000

Library Manager

 $   2,000

Library & Community Services Manager

 $   2,000

Executive Project Manager

 $   2,000

Consulting Engineer

 $   2,000

Workplace Health Safety & Risk Management Officer

 $   2,000

Risk & HSE Officer

 $   2,000

Manager Facilities

 $   2,000

Works Supervisor

 $   2,000

Senior Regulatory Officer

 $   2,000

Manager Social and Community

 $   1,500

TOTAL

 $ 87,000

A review of the Corporate Credit Card policies of both former Councils are relatively old and do not include provisions expected in a contemporary policy on this subject.

A new policy has been developed with the aim of specifying procedures and controls for the use of Corporate Credit Cards. A copy of the draft Policy is attached. It is extensive and includes best practice provisions designed to ensure transparency and integrity in their use.

 


Ordinary Council Meeting Agenda

27 November 2018

 

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8.1.3      Annual Report

DOCUMENT NUMBER

292509

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To comply with Section 428 of the Local Government Act 1993 (the Act), the Local Government (General) Regulation 2005.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.   The draft Annual Report for the year ended 30 June 2018 be reviewed by Councillor’s with any feedback provided to staff.

2.   The Annual Report for the year ended 30 June 2018, including any amendments resulting from 1. above, be endorsed, prior to publication on Council’s website and submission to the Office of Local Government by 30 November 2018.

 

Introduction

Under Section 428 of the Local Government Act 1993 (the Act), the Local Government (General) Regulation 2005, councils must prepare an annual report within five months after the end of the year. Council must upload a copy of the annual report (including financial statements) to its website and provide a copy to the Minister for Local Government (the Minister) and such other persons and bodies as regulations apply.

The Annual Report is the key reporting document for Council to keep the community informed as to what was achieved in the financial year, in addition to reporting against a number of statutory reporting requirements.

Discussion

The submission of the Annual Report meets Council’s legislative requirements under the Local Government Act (1993) and Local Government (General) Regulation (2005).

The Annual Report includes information that is prescribed by the Regulation. These requirements have been included in the Regulation because the Government believes that it is important for community members to know about it; to help their understanding of how their council has been performing both as a service provider and a community leader. The Annual Report also includes the Financial Statements, showing key income and expenditure areas for the past financial year.

 

It is proposed to circulate copies of the draft Annual Report to Councillors for review prior to the Council meeting with the opportunity for review by Councillor’s provided prior to submissions by 30 November 2018.

 


Ordinary Council Meeting Agenda

27 November 2018

 

8.1.4      Presentation of Audited Financial Statements

DOCUMENT NUMBER

292369

REPORTING OFFICER

Tim Swan, Manager Finance

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Sections 413 to 428 of the Local Government Act prescribe

the legislative requirements for the preparation,

adoption, auditing and public presentation of the annual

financial statements

.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.       Mr John O’Malley of Intentus Chartered Accountants, make a presentation to Council on the Audited Financial Statements for the year ended 30th June 2018.

2.       The General Purpose Financial Statement, Special Purpose Financial Statements and Special Schedules for the year ended 30th June, 2018 be adopted.

 

Introduction

Council’s general purpose financial statements and special purpose (water and sewerage) financial statements have now been audited by Mr Karen Taylor of the NSW Audit Office, and their contract agent, Mr John O’Malley, of Intentus Chartered Accountants. The General Manager, under delegated authority, has issued the financial statements for release. Copies of the financial statements have been placed on Council’s website, and hardcopies are on display in the Council office foyers. A copy of the financial statements has placed in the Councillor’s portal. A notice was placed in the Council Newsletter and on Council’s website. The notice included:

·    A statement that the business of today’s meeting would include the presentation of the audited financial statements.

·    A summary of the financial statements.

·    A statement to the effect that any person may make a submission to Council with respect to the financial statements.

No submissions have been received. Mr Clayton and Mr O’Malley will be in attendance to present a commentary on the financial result, and to answer any questions from the Council.

 


Ordinary Council Meeting Agenda

27 November 2018

 

8.1.5      September Quarterly Budget Review Statement

DOCUMENT NUMBER

292378

REPORTING OFFICER

Tim Swan, Manager Finance

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

As reported in the attached September quarterly budget

review, the revised net operating result for the year to 30

June, 2019 is a profit of $15,536,000. The budget

adjustments recommended to Council for approval in this

report result in a net change to the operating result of

$3,750,000.

LEGISLATIVE IMPLICATIONS

Clause 203(1) of the Local Government (General)

Regulation requires that, not later than 2 months after the

end of each quarter, excluding the June quarter, the

responsible accounting officer must submit a budget

review statement to Council. The format of the review

must be consistent with the minimum requirements

contained in the Quarterly Budget Review Statement

Guidelines provided by the Office of Local Government.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       September 2018 Quarterly Budget Review Statement    

 

Recommendation

1.       That the September 2018 Quarterly Budget Review Statement be accepted.

2.       That the budget variations listed in the attached report be adopted.

 

Introduction

The purpose of this report is to present a summary of Council’s financial position at the end of

the September 2018 quarter, and to report on progress made against the original budget adopted

by Council in its 2018-19 Operational Plan. A detailed list of budget variances is included in the

attached Quarterly Budget Review, and these are recommended for Council approval.

Discussion

This is the first Quarterly Budget Review Statement prepared since the implementation of our merged accounting system. While there are some minor cosmetic changes to the report, the format will be familiar to councillors.

Detailed commentary on the individual variations is included in the report itself, and while the net change to the projected operating result is an increase of $3.75M to a surplus of $15.536M, this is due to the requirement to report grant income in the year in which it is received. The expenditure of these grants will occur over the next 2 financial years, causing further misleading results.

The commentary section of the report has been expanded to include possible future changes. This has been done to provide an opportunity to report significant future events that are likely, but not certain, or events for which the financial impact is not yet quantifiable. The most significant of these is item 4, relating to the refurbishment of the Cootamundra Town Hall. It has come to light that expenditure on this project has exceeded $700,000, with no budget allocated. Potential remedial measures will be identified and presented to council as a matter of urgency.

 


Ordinary Council Meeting Agenda

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Quarterly Budget Review Statement,links/CGRC_logo.png 30 September 2018
links/landscape_bkg.jpg


Contents

Commentary. 3

Budgeted Operating Result. 3

Budget Variations to the Operating Result. 3

Possible future changes. 3

Budget Cash Flows. 4

Report by Responsible Accounting Officer. 5

Income and Expense Budget Review.. 6

Consolidated. 6

Detail of budget variations. 7

Capital budget review.. 8

Detail of budget variations. 9

Cash and investments budget review.. 10

Restricted and unrestricted cash (reserves). 10

Detail cash and investments. 11

 


Commentary

Councillors are now receiving a monthly financial report which details how council is tracking against its budget with explanations of any significant budget variances. As such the focus of the quarterly budget review shifts from an update on how council is performing to presenting Councillors with changes to the adopted budget for their endorsement.

Budgeted Operating Result

The Council’s Income and Expenses, and Net Operating Result are reported on page 6 of this Review Statement.

The revised estimated net operating result for the year to 30 June 2019 is a surplus of $15,536,000 (original budget was a surplus of $11,786,000) and the revised estimated result before capital grants and contributions is a $1,589,000 surplus (original $1,811,000 deficit).

This change is driven primarily to the receipt of additional grant funding from the NSW State Government and the fact that not all of these funds will be expended this financial year.

Budget Variations to the Operating Result

The budget adjustments recommended to Council for approval in this report result in a net change to the operating result of $3,750,000.

The material variations from the original budget for the year to date are attributed to:

Favourable variation

·    Council has received a further $5.8M in funding from the NSW State government. It is anticipated that approximately $2M of this funding will be expended this financial year, the remainder being transferred to reserve and spent in subsequent financial years.

 

Unfavourable variation

·    With the changes to the Cemetery fees it is anticipated that revenue will fall by $50K.

Possible future changes

There are a few items we are currently monitoring that may require a change to the budget in a future review. At this point in time we either do not have the necessary information to quantify the change or sufficient guarantee that the change will actually be required. These are:

1.    Timing of grant receipts – this relates primarily to the Gundagai sewerage treatment plant. The budget includes $10.125M in expected income. We may not receive all of this in the current financial year which will impact the operating result adversely. We will be in a better position to make a determination at the December review.

2.    Financial Assistance Grant – the current budget assumes we will receive the full grant in the current financial year. As we have already received half the grant prior to 30 June 2018 there is a chance we will need to reduce the income by that amount. We are working on the assumption that the Federal government will again prepay half the next years grant in this financial year.

3.    Plant budget – work is currently underway reviewing the plant fund to ensure it is earning the income needed to maintain and replace all the items. A change to the budget may be required once this review is completed. It is anticipated this will be ready for the December review should a change be required.

4.    Cootamundra Town Hall Refurbishment – funding sources for this refurbishment are still to be finalised, options will be included in the December Quarterly Budget Review. To date approximately $700K has been expended in addition to the office refurbishment.

5.    Electricity and insurance – both items are currently trending higher than budget. More work is needed to drill down into expenditure and the budget before any changes are recommended to council.

 

Budget Cash Flows

The Council’s Cashflow and Reserve Movements are reported on pages 10 and 11 of this this Review Statement.

The revised estimated net cash movement over the year is a cash decrease of $6,825,000 (original budget was for a cash decrease of $9,969,000).

 

The reserve balances have all been adjusted to reflect the balances actually achieved at 30 June 2018. The budget balances were based on estimates only which in a number of cases were significantly different to the final balance achieved. Those with the biggest changes include:

Water – end of year result better than originally budgeted

Sewer – end of year result better than originally budgeted

Gundagai Town Improvement District – level of spending not as high as anticipated

Domestic Waste Management – end of year result better than originally budgeted

Development – level of sales of Bourke estate not as high as budgeted

Plant – March quarterly budget review not factored into budget estimates and end of year result worse than expected

Saleyards – reduced income lead to poorer than expected result

 



Report by Responsible Accounting Officer

 

The following statement is made in accordance with Clause 203(2) of the Local Government (General)

 

Regulations 2005:

 

30 September 2018

 

It is my opinion that the Quarterly Budget Review Statement for Cootamundra Gundagai Regional Council

 

for the quarter ended 30/09/18 indicates that Council’s projected financial position at 30/6/19 will be

 

satisfactory at year end, having regard to the projected estimates of income and expenditure

 

and the original budgeted income and expenditure. 

 

 

 

 

Signed:

date: 14 November 2018

 

Tim Swan

 

Responsible Accounting Officer

 


 

Income and Expense Budget Review

Consolidated


 

Detail of budget variations


Capital budget review


Detail of budget variations


Cash and investments budget review

Restricted and unrestricted cash (reserves)

Detail cash and investments


 

 

 

 

 

1.               

COOTAMUNDRA-GUNDAGAI REGIONAL COUNCIL
ABN: 46 211 642 339
PO Box 420, Cootamundra NSW 2590
Email: mail@cgrc.nsw.gov.au
www.cgrc.nsw.gov.au

Cootamundra Office:
81 Wallendoon Street, Cootamundra NSW 2590
Phone: 02 6940 2100
Fax: 02 6940 2127

Gundagai Office:
255 Sheridan Street, Gundagai NSW 2722
Phone: 02 6944 0200
Fax: 02 6940 2127
links/landscape_backcover.jpg

 


Ordinary Council Meeting Agenda

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8.1.6      Investment Report - October 2018

DOCUMENT NUMBER

292380

REPORTING OFFICER

Tim Swan, Manager Finance

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

 

FINANCIAL IMPLICATIONS

Council’s investment income for October 2018 was $74,239, exceeding the budgeted figure of $65,526 by 13%.

LEGISLATIVE IMPLICATIONS

Council investments comply fully with section 625 of the Local Government Act (NSW) 1993, Local Government (General) Regulation 2005 paragraph 212 and Council’s Investment Policy.

POLICY IMPLICATIONS

The Investment Policy was adopted on 31 July 2018 and is due for review on 31 July 2021.

ATTACHMENTS

1.       Investment Report P1

2.       Investment Report P2-5    

 

Recommendation

The Investment Report as at 31st October, 2018 be received and noted.

 

Introduction

Returns on investments have exceeded budget and benchmarks for October, 2018.

Discussion

Investments for September 2018 have produced interest of $74,239.

Due to the excellent performance of Council’s investments in the 2017/18 financial year, the budgeted income has been increased from $52,983 per month to $65,526. 

At this early stage of the financial year the interest income is 9% ahead of budget, and the net return is significantly higher than the benchmark.  


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8.1.7      Monthly Finance Report for October 2018

DOCUMENT NUMBER

292379

REPORTING OFFICER

Tim Swan, Manager Finance

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

Regular monitoring of Council’s finances will ensure that any issues are identified in a timely manner.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Monthly Finance Report    

 

Recommendation

The Financial report for October, 2018, attached to the report be received and noted.

 

Introduction

This monthly reporting package provides Councillors with an update on the financial position of Council and includes a progress update on the many major projects currently being undertaken by Council.

Discussion

As previously reported, this process has allowed us to identify allocation errors and issues of configuration of our new accounting system. It is anticipated that the first batch of corrections will appear in the October reports.

Income appears to be significantly ahead of budget, however this is entirely down to timing variances on rates and grant income. Expenses are tracking almost exactly to budget, with no unexplained variances that significantly affect the overall picture.

The plant replacement program appears to be over budget, however this includes several orders placed last financial year which were delivered this financial year. Adjustments will be made accordingly through next months’ Quarterly Budget Review.

 


Ordinary Council Meeting Agenda

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8.1.8      Muttama Hall Management Section 355 Committee Updated Membership

DOCUMENT NUMBER

292108

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

Council’s Section 355 Management Manual specifies that Council endorsement of proposed members is required.

ATTACHMENTS

1.       Email from Muttama Hall advising of members

2.       Muttama Hall Information Evening Minutes 16 Feb 2017    

 

Recommendation

The membership of Hilary Connors onto the Muttama Hall s.355 Committee as detailed in the correspondence and Minutes attached to the report, be endorsed.

 

Introduction

At the Muttama Hall information evening meeting held on 16 February 2017, Hilary Connors was nominated onto the committee as a new member.

Council’s Section 355 Management Manual specifies that Council endorsement of proposed members is required.

The Committee has provided an updated list of the Committee members (attached) for endorsement by Council. Ms Connors is the only person on this list who was not endorsed previously as a member.


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8.1.9      Stockinbingal Ellwood's Hall Section 355 Committee Meeting - Minutes

DOCUMENT NUMBER

292083

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Extraordinary Ellwood's Committee Meeting 6 November 2018    

 

Recommendation

1.   The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee extraordinary meeting held on 6 November 2018 attached to the report, be received and noted.

2.   The appointment of Lorna Nixon to the role of temporary non-voting Secretary be endorsed.

3.   The appointment of Stephen Neave to the role of acting Treasurer be endorsed.

 

Introduction

The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee extraordinary meeting held on 6 November 2018, are submitted for the information of Council.

Discussion

The minutes highlight that the former Secretary, Ellie Morton, resigned from that role prior to the extraordinary meeting of 6th November, 2018. In response the Committee has elected a Lorna Nixon to a temporary non-voting Secretary role, subject to Council approval. Further, it was noted that the current Treasurer, Allen Pether, is unable to undertake the role until further notice due to illness. In response, the committee appointed Stephen Neave to undertake this role on an interim basis, again subject to Council approval.


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8.1.10    The Cootamundra Heritage Centre Management Section 355 Committee Meeting - Minutes

DOCUMENT NUMBER

291298

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Heritage Centre Meeting Minutes 10 October 2018    

 

Recommendation

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 10 October 2018, attached to the report be received and noted.

 

Introduction

The attached Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 10 October 2018, are submitted for the information of Council.

 


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8.1.11    The Cootamundra Showground Users Group Section 355 Committee Meeting - Minutes

DOCUMENT NUMBER

291761

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Cootamundra Showground Users Group s.355 Committee September 2018 Minutes

2.       Cootamundra Showground Users Group s.355 Committee October 2018 Minutes    

 

Recommendation

The Minutes of the Cootamundra Showground Users Group s.355 Committee meetings held on 19 September 2018 and 17 October 2018, attached to the report be received and noted.

 

Introduction

The attached Minutes of the Cootamundra Showground Users Group s.355 Committee meetings held on 19 September and 17 October 2018, are submitted for the information of Council.

 


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8.1.12    The Art Centre Cootamundra Section 355 Committee Meeting - Minutes

DOCUMENT NUMBER

292506

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       The Art Centre Cootamundra - Meeting Minutes - 15 November 2018    

 

Recommendation

The Minutes of The Art Centre Cootamundra s.355 Committee meeting held on 15 November 2018 attached to the report, be received and noted.

 

Introduction

The attached Minutes of The Art Centre Cootamundra s.355 Committee meeting held on 15 November 2018, are submitted for the information of Council.

 


Ordinary Council Meeting Agenda

27 November 2018

 

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Ordinary Council Meeting Agenda

27 November 2018

 

8.1.13    Cootamundra Tourism Action Section 355 Committee Meeting - Minutes

DOCUMENT NUMBER

292585

REPORTING OFFICER

Teresa Breslin, Governance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Cootamundra Tourism Action Group - 15 November 2018 - Minutes    

 

Recommendation

The Minutes of the Cootamundra Tourism Action s.355 Committee meetings held on 15th November, 2018 attached to the report, be received and noted.

 

Introduction

The attached Minutes of the Cootamundra Tourism Action s.355 Committee held on 15th November  2018, are submitted for the information of Council.

 


Ordinary Council Meeting Agenda

27 November 2018

 

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Ordinary Council Meeting Agenda

27 November 2018

 

8.1.14    Annual Local Government Conference Report - Cr Leigh Bowden

DOCUMENT NUMBER

292517

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.1 Our Community is inclusive and connected

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The report by Cr Bowden on the Annual Local Government New South Wales Conference, held in Albury 21 to 23 October, 2018 be received and noted.

 

Introduction

Staff and Councillors attend conferences and meetings as part of their functions and development, and as such, a report may be submitted to Council for the purpose of providing information on their attendance.

Discussion

In attendance:

Cr McAllister (Mayor), Cr Palmer (Deputy Mayor), Cr Stewart and I attended the LGNSW Annual Conference. Cr Penny Nicholson and I attended the ALGWA Breakfast.

 

Two workshops for Elected Members were held on the Sunday before the Conference: Update on Legal Responsibilities and Developing Capabilities.

 

Jessica Wood, Legal Officer, Office of Local Government addressed the changes in the Local Government Act, 2016 and the new Model Code of Conduct, 2018, driven by the new Act. She also gave an overview of the new Model Meeting Code of Practice which will be put on exhibition in July, 2020.

 

In the new documents, there is an increased emphasis on regular consultation with the community and the facilitation of effective communication between the community and Council, the governing body.  This included the provision for Public Forums to be held before Ordinary Council Meetings to discuss the issues to be raised. Ongoing Professional Development of elected members is also emphasised.

 

As a means of implementing Section 23A of the Local Government Act, 1993 LGNSW has developed the Local Government Capability Framework. The framework provides a clear basis for councillors’ professional development and can be found on the website www.lgnsw.org.ua/capability

 

ISSUES RAISED

Financial Sustainability of Councils

 

Both Cr Linda Scott, President LGNSW, and Cr David O’Loughlin, President ALGA, emphasised the need to have the Federal Assistance Grants (FAGs) freeze lifted. They emphasised the Federal Government and Local Government had the same constituency. In 1996 Local Government received 1% of Federal funds. In 2018 the sector receives only 0.55%. Nationally this means that $260M no longer goes to Local Government. In NSW the figure is $80M. Reliable core funding is what Local Government needs. Advocacy for the lifting of FAGs and LG being in an equal partnership with Federal and State Governments will be top priority in the pre-election strategy for the upcoming elections.

 

Waste and recycling

Waste based programs in Australia need investment. There needs to be a change of thinking from “waste” to “resources”.  Local Councils have the potential to create change and be a major player in creating the “circular economy”. The question was asked about whether councils’ procurement policies emphasise purchasing recycled products. (Craig Reucassel).

 

The Conference saw the launch of the LGNSW “Save Our Recycling” Campaign. (www.lgnsw.org.au/news/system-page/save-our-recycling). The State Government collects $727 million from the waste levy but only invests 10% of this amount into waste management. The campaign seeks to have the reinvestment of all the levy into waste management and recycling, including the building of appropriate facilities. This would provide recycled materials (eg bitumen) for use by local councils and increase job creation. It is a sustainable and profitable way forward.

 

OTHER

I was impressed to see Cr Linda Scott successfully process one hundred motions on Day 1 of the Conference. It was an opportunity to witness the Meeting Code of Practice on a very large scale.

 

Cr Scott also noted that 2018 is the centenary of the Women’s Legal Status Act which first allowed women to stand for Local Government. The first female mayor was Alderman Lillian Maude Fowler MBE, Mayor of Newtown. At present there are 330 women councillors in NSW across 128 councils.

 

Other CGRC councillors may want to contribute additional information about 2018 LGNSW Annual Conference.

 

RECOMMENDATION: All CGRC Councillors attend the LGNSW Annual Conference, if they wish, as part of their Professional Development training.

 

ALGWA NSW BEAKFAST

Cr Leigh Bowden and Cr Penny Nicholson

The Special Guest Speaker was Ms Sarah Garnett, founder of The Footpath Library. Founded in 2003, The Footpath Library collects books and gives them to the homeless who don’t have access to good quality reading material. The Footpath Library operates through mobile services in Sydney, Perth and Melbourne.  It collaborates with other providers in the homelessness sector such as Orange Sky Laundry and Vinnies Night Patrol, providing a unique service. The Footpath Library is the only free mobile library for people experiencing homelessness in Australia.

They maintain a high standard of physical and content quality, only giving books to their clients that they would be happy to give to a friend or relative.

Sarah initially gave out books to people who were receiving food. She maintains that books help keep people healthy and happy and are food for the mind and soul.

We were challenged in our stereotype that homeless people are not interested in reading. Sarah told the story of the man who inspired her to start the library, a homeless man who read during the night by the light of a street lamp. We cannot know everyone’s story but we were reminded not to judge anyone and to treat everyone with respect and kindness.

The ALWA Breakfast was a good opportunity to reconnect with the women we had met in Gundagai in March this year at the ALGWA NSW Conference. Networking for women in our sector is very important

 


Ordinary Council Meeting Agenda

27 November 2018

 

8.1.15    Council Meeting Action Report

DOCUMENT NUMBER

292606

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, Acting General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Council Meeting Action Report    

 

Recommendation

2.                                                   The updated Council Meeting Action Report attached to the report be received and noted.

 

Introduction

Actions required as a result of resolution of Council at previous meetings are compiled in the Council Meeting Action Report to ensure completion by the respective responsible officers.


Ordinary Council Meeting Agenda

27 November 2018

 

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Ordinary Council Meeting Agenda

27 November 2018

 

8.2        Development and Community Services Directorate

8.2.1      Access and Inclusion Advisory Committee

DOCUMENT NUMBER

292045

REPORTING OFFICER

Miriam Crane, Manager Social & Community

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.1 The natural environment is valued and protected

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

Legislative implications is the Disability Inclusion Act, 2014.

POLICY IMPLICATIONS

Disability Inclusion Action Plan.

ATTACHMENTS

1.       Access and Inclusion Advisory Committee Terms of Reference    

 

Recommendation

1. An Access and Inclusion Advisory Committee to Council be formed.

2. The attached Access and Inclusion Advisory Committee Terms of Reference attached to the report be adopted.

3.   Positions on the Access and Inclusion Advisory Committee be advertised.

4.   A report be prepared for the February Council meeting providing information on applicants.

 

Introduction

In February, 2018 Council resolved to form a Community Access Committee (47/2018). Many Councils have Access & Inclusion Advisory Committees, which meet regularly to discuss Council’s progress on improving outcomes, for those with a disability within the community, and also to consider Council’s compliance with relevant Regulations. This report is prepared in order to action this resolution.

Discussion

38% of Australian households include a family member with disability. Inclusion of people with disability represents a substantial opportunity for a point of difference as a community. SHUT OUT: The Experience of People with Disabilities and their Families in Australia a National Disability Strategy Consultation Report (2016) cites “A lack of social inclusion and the multiple barriers to meaningful participation in the community faced by people with disabilities” as the most frequently raised issues in the submissions and consultations for people with disabilities and their families, friends and carers. For this reason, the Terms of Reference are for an Access and Inclusion Advisory Committee, with the word “Inclusion” being added to remind committee members of the need to go beyond access to consider inclusion in all aspects of community life.

 


Ordinary Council Meeting Agenda

27 November 2018

 

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Ordinary Council Meeting Agenda

27 November 2018

 

8.2.2      Development Applications Approved October 2018

DOCUMENT NUMBER

292127

REPORTING OFFICER

Brooke Douglas, Executive Assistant

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

2.2 Strategic land-use planning is co-ordinated and needs-based

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

The information on Development Applications Approved in October 2018 be noted.

 

Introduction

The following development applications were approved by Cootamundra-Gundagai Regional Council in October 2018:

APP. NO.

PROPOSED BUILDING

STREET NAME

DA2018/063

New Swimming Pool

Sutton Street

DA2018/088

Subdivision

Scholz Road

DA2018/089

New Dwelling and Shed

Nurse Murray Street

DA2018/102

New Fence

Denison Street

DA2018/103

New Storage Container

O’Brien Street

DA2018/105

New Carport

Sheridan Street

DA2018/110

New Garage

Bapaume Street

DA2018/111

Commercial Signage

Yass Road

DA2018/112

Boundary Adjustment

Yeo Yeo Hampstead Road

DA2018/114

New Demolition

Parker Street

DA2018/117

New Garage

Cameron Square

DA2018/119

New Deck

Carrigg Place

DA2018/121

New Dwelling

Sylvia’s Gap Road

DA2018/122

New Dwelling

Coolac Road

DA2018/123

New Dwelling and Shed

Ryans Lane

DA2018/125

Subdivision

Martin Street

DA2018/127

Alterations to Shearing Shed

Nangus Road

DA2018/129

New Dwelling and Shed

Hoskins Street

DA2018/130

New Garage

Olney Street

DA2018/132

New Shed

O’Briens Road

DA2018/133

Dwelling Additions and Retaining Wall

Mount Street

DA2018/135

New Shed

Tenandra Street

DA2018/137

New Dwelling

Caulderwood Road

CDC2018/022

Internal Alterations

Yass Road

CDC2018/023

New Swimming Pool

Mary Angove Crescent

CDC2018/024

Dwelling Additions

Gundagai Road

 

 

 

VALUE OF WORK REPORTED TO THIS MEETING:

$2,415,012.00

VALUE OF WORK REPORTED YEAR TO DATE   :

$4,865,917.00

THIS TIME LAST YEAR:

 

VALUE OF WORK –October 2017 -    $     1,803,700.00

 

VALUE OF WORK – YTD 2017  -    $                 5,759,784.00

 

 


Ordinary Council Meeting Agenda

27 November 2018

 

8.2.3      CGRC Footpath Trading

DOCUMENT NUMBER

292524

REPORTING OFFICER

Andrew Mathieson, Enviromental Health & Compliance Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant and supportive community: all members of our community are valued

1.3 Our community members are healthy and safe

 

2. A prosperous and resilient economy: we are innovative and 'open for business'

2.3 Tourism opportunities are actively promoted

 

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

4. Good governance: an actively engaged community and strong leadership team

4.1 Decision-making is based on collaborative, transparent and accountable leadership

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       A - CGRC Footpath Trading – Outdoor Dining policy
B - NSW model outdoor dining policy    

 

 

Recommendation

1.       Council adopt the CGRC Footpath Trading - Outdoor Dining Policy attached to the report.

2.       An application fee of $55 and an annual permit fee of $50 be included in Council’s 2019/2020 fees and charges for the use of the adjoining public footpath areas for trading.

 

 

 

Discussion

In June, 2017 CGRC introduced a trial Footpath Trading - Outdoor Dining policy based on the NSW model outdoor dining policy. Gundagai was excluded from the trial as it had major street works planned.  This trial period ended in July, 2018 and the main street improvement works in Gundagai were completed in May, 2018.

Council receives requests from local business for the use of the adjoining footpath area to promote their business in a number of ways.  The requests include the use of the footpath for ‘A’ Frames, various goods displays (such as fruit & vegetables) and outdoor dining.

Footpath Trading and Outdoor Dining makes a positive contribution to the ambiance and streetscape within the Cootamundra – Gundagai townships. It makes them a more lively, attractive and interesting place and contributes to making the centres a safer place through increased surveillance of public spaces. Providing opportunities for outdoor dining is consistent with the NSW Outdoor Dining initiatives.

Discussion

Council needs to consolidate its Footpath Trading - Outdoor Dining policy in line with the NSW – model outdoor dining policy.  Although the current numbers of premises with approval are low it is hoped that by setting the application and renewal fees at a modest level council will be able to increase applications and improve the streetscape and general appearance.  Each application will be assessed individually and against the policy (once adopted).

CGRC Fees & Charges 2018/2019 currently has an application fee of $52 and no renewal fee.  Permits should be non-transferable and renewable annually in line with the attached policy and that an appropriate annual fee is set.  The renewal fee should reflect the cost to council of administrating the policy to ensure businesses comply with their permit conditions and do not block or hinder the passage of the public.  Council is legally obliged to ensure safe pedestrian access is maintained at all times.

Permits will be issued with conditions.  Permits must be displayed in a prominent position (preferably on the front door/window) with a sketch of the approved additional dining area so that Council Officers can inspect for compliance.  Council will also require applicants to hold adequate public liability insurance.


Ordinary Council Meeting Agenda

27 November 2018

 

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Ordinary Council Meeting Agenda

27 November 2018

 

8.2.4      Garden Columbariums At Cootamundra And Gundagai Lawn Cemeteries

DOCUMENT NUMBER

292601

REPORTING OFFICER

Glen McAtear, Senior Regulatory Officer

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.1 The natural environment is valued and protected

 

FINANCIAL IMPLICATIONS

Acceptance to the preferred quotation would result in an increase in expenditure of $34,650.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.   Council approve the quotation from Kel & Denson Stoneworks Tumut as determined in the report.

2.   Council endorse a budget variation of $34,650 to fund the construction of a 25 unit garden columbarium at Cootamundra Lawn Cemetery and a 10 unit garden columbarium at Gundagai Lawn Cemetery.

 

 

Introduction

Currently Cootamundra-Gundagai Regional Council has two Columbarium walls in our cemeteries, one at The Cootamundra Lawn Cemetery and one at The Gundagai Lawn Cemetery.

Many people express a desire to have ashes interred into our cemeteries but do not wish to utilise the walls, they prefer a garden or more pleasant looking facility.

To offer residents a greater choice for internments CGRC has a garden columbarium situated at the Cootamundra Lawn Cemetery.

The garden columbarium at Cootamundra Cemetery has 56 niches for ashes to be interred, currently there are only 4 plots left either unreserved or not utilised.

There is no garden columbarium in any cemetery in the old Gundagai Shire.

 

Discussion

It is proposed to construct two new garden columbaria one at Cootamundra Lawn and one at Gundagai Lawn Cemeteries.  The gardens would consist of pre-cut granite units that accommodate two interments each, there would also be fitted for each interment a vase block and flower container. Each unit measures 450mm x 500mm and is 350mm high. The units come with a polished Arras panel that covers the niche and once ashes are interred this cover is etched with details of the interred ashes. (See attached diagram)

Joining these units together would give a similar effect to the new Lawn F at Cootamundra Lawn Cemetery.  The initial set up would be utilising 25 units at Cootamundra Lawn Cemetery and 10 units at Gundagai Lawn Cemetery.  Which allows for 50 interments at Cootamundra Cemetery and 20 interments at Gundagai Cemetery.  These units could be added to at any stage and placed in any pattern that was considered appropriate.

 

Costings

Two quotes have been received by Council. One from Kel & Denson Stoneworks of Tumut and the other from Les Watkins Memorials of Narrandera. The most competitive quotation is from Kel & Denson Stoneworks of Tumut at $990 per unit.

If the quote from Kel & Denson was accepted it would cost:

Cootamundra Lawn                $24750

Gundagai Lawn                       $9900.00

 

A further cost of constructing concrete slabs for the installation of the units would have to be factored into the equation.  It would be envisaged that this slab could be constructed by CGRC staff.

 


Ordinary Council Meeting Agenda

27 November 2018

 

8.2.5      Proposed Caravan Storage Units - 132 Sutton Street Cootamundra -  DA2018/93

DOCUMENT NUMBER

292635

REPORTING OFFICER

Luke Izzard, Building Surveyor

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       DA2018/93 4.15 Report

2.       DA2018/93 - Building Lines

3.       DA2018/93 - Plans

4.       DA2018/93 Site Scenarios    

 

Recommendation

Consideration of the application be deferred for the applicant to:

1.   Consider reducing the number of containers on the site in order to provide for an adequate setback from the front boundary.

2.   Lodge a traffic turning plan to ensure safe access from the laneway.

 

Introduction

Applicant:

 

Bryant Constructions

PO Box 633

COOTAMUNDRA NSW 2590

 

Owner:

Emma Louise Bryant & Todd James Bryant

PO Box 633

COOTAMUNDRA NSW 2590

 

Property Description:

Lot: B DP: 433678

132 Sutton Street

Cootamundra NSW 2590

 

A location plan of the subject land is provided in the tabled documents………

 

Zoning:

 

Land Zoned IN2 ‘light industrial’ under the Cootamundra LEP2013.

 

Existing Use:

 

A dilapidated single dwelling exists onsite however in disrepair.

 

Proposal:

 

A request has been received from the applicant for the construction of 13 storage units for caravan storage on the land known as Lot: B DP: 433678 132 Sutton Street Cootamundra.

 

The DA proposal is for a storage facility containing 13 individual storage units totalling in size 48.06 metres long by 9.5 metres wide. The building is 4metres high at the front for roller door clear room of 3.2metres and is 3m high at the rear and consist of a flat roof. The new building is on the rear lane and extends down the southern side of the block to within 1.83m of the front boundary of Sutton Street. Side setback to the south is 1 metre. Surrounding the subject site is a dwelling to the south and a mechanics business to the north, with existing dwellings across Sutton Street.

 

See attached plans.

 

Discussion

Notifications were sent to surrounding properties detailing the proposal with one written response received by Council which voiced numerous concerns.

The proposal also went to the Roads and Maritime Services (RMS) as Sutton Street is a dedicated Council road.  The RMS also provided comments and, in particular, stated that access to the site would only be permitted from the laneway through to Sutton Street. They raised further considerations for Council regarding security and pedestrian safety, however, in general did not oppose a development for a storage facility on the existing onsite.

RMS’s comments and conditions, should the proposed development be approved, are contained in the 4.15 Report.

Council’s Engineering department was also notified of the proposed development with no comment received.

Council officers met with the correspondent to discuss matters raised in their response to the notification sent by Council.

These included:

-     Potentially unrestricted and constant flow of traffic through the site and, as the site is not fenced, will impact the residential amenity by means of noise impacts of the residential property surrounding.

-     Traffic and pedestrian risk of this unrestricted access.

-     A possible fire risk from the development being so close the boundary.

-     The correspondent stated that with no fence between the proposed site and correspondent’s property, work on the site would impact on their security and privacy during the construction period.

-     The correspondent asked if the proposal can go right up to the front boundary. They believe this will impact on the dwelling by overshadowing and look like they live next to a prison.

-     The correspondent had concerns of cars entering the site after hours, as the site is not fenced, the opening and closing vehicle doors, and vehicle noise, roller doors opening etc. would impact the area at night and early morning.

-     The correspondent also conveyed another neighbour’s concerns regarding after hour’s access at night and the shining of car lights into the front of their homes.

During the meeting building lines were discussed. If taking into consideration other existing buildings within the street, the current proposal does not meet the average building line of the area.

See supporting documents attached showing the buffer distance between dramatic changes in building lines.

It is considered these buffer distances lessen the visual impact on the streetscape when a change occurs (such as a building close to the boundary next to one that is set back) and also lessen the immediate impact on mixed uses to surrounding properties. Examples are located within the same block as the proposal.

Therefore, the proposal of reducing the units by 1 or 2 anticipates a reduction of the impact visually for the dwelling next door as the development finishes further away from the street frontage. It is also considered that building the units further back would enable safer vehicle exiting from the site and, therefore, be safer for pedestrians. The current proposal, being 1.83m from the street and having screened vegetation at the front, with no fence, would effectively reduce zero sightlines from the site.

During the meeting site access was discussed in that fencing the development, and limiting access to the site during normal working hours, would potentially have less impact on the residential use of the site than if it was unfenced.

In summary the correspondent was satisfied that, if appropriately fenced and secured to limit noise/security impacts and the units didn’t extend to within 1.83m of the front boundary, they would consider not opposing the development.

Council officers then met with the applicant to express the concerns, from assessment so far, and the points raised through notification period.  The applicant indicated he wished to go ahead with proposal as lodged as addressed the issues in the following points.

-     That security fencing was not required as any after hour’s access would be monitored by way of installing appropriate security cameras surveillance which would notify security contractors, or the owner, to restrict access. The applicant stated that tenants will have conditions of use in their storage agreements which would control access and consideration to impose a 2 strike rule, or similar, to eliminate offenders that break the user agreement.

-     The applicant also raised that turning access from the lane could be compromised, if a fence was installed, as a fixed fence would impact what would otherwise be vehicle turning space.

-     The applicant pointed that sliding gates are the only practical option which would mean a 12.5 metre fixed fence and a large 12.5m sliding gate. This would inhibit the turning in from the lane by vehicles towing caravans. The applicant also expressed concern with the design of such a large gate and questioned its efficiency and ease of use, particularly if made automatic.

-     The applicant also expressed reasons for building to within the building line, as other industrial uses in the area are to the boundary, to maximise the efficiency of the site with the number of units.

Council officers and the applicant discussed the mix use of the area and the need to take into consideration the dwellings surrounding the proposal. It was also discussed that Council officers would be in agreeance of approval under delegated authority and were satisfied of the impacts being reduced to a negligible level if 1 unit was removed and the possibility of being appropriately fenced.

This would reduce the impact on neighbours and that fencing would reduce the chances of unwanted after hour’s access, another concern from the neighbour notification period. This unwanted access is less likely to be tenants but more likely just passers-by who have no deterrent to not access the site as a short cut or walkway after hours for both vehicles and people.

It was discussed that any complaints regarding the site would then come to Council and if it was found that any breach of the development consent conditions attached to the development would the applicant open to fines for being in breach of development consent conditions. The applicant was confident that a security system would mitigate this issue and that fencing would not be required. The applicant stated the large sliding gate at the rear entrance to the site would be inhibitive to the use of the storage units.

The meeting ending with the applicant continuing with the proposal as lodged.

Taking into consideration all points raised and assessing as lodged, the envisaged impact on the existing dwellings surrounding and the existing building line is considered excessive and detrimental to approval. However, it is envisaged that small alterations to the design and appropriate fencing would limit these impacts to a negligible level for the existing dwellings and allow the industrial use to be adjacent.

 

The option of reducing the units to 11 or 12 units also could enable the development to be moved from the rear lane forward a distance to enable a rear fence that would less inhibit turning circles of vehicles from the lane as opposed to placing the building or the fence directly on the rear boundary. By reducing the overall length both the building line impact is reduced and the turning circle access from the lane improved to enable the site to be fenced which would be vital to reduce the security of the site. Another possibility is having a small swinging gate on the right-hand side and remainder sliding gate at the rear of the site.

 

The applicant states that the efficiency of the site in number of units is vital and doesn’t wish to reduce this otherwise financial benefit is reduced.

 

See attached documents for a site plan showing the proposed location of units compared to a plan where 1 unit was removed and another with 2 removed. This has a substantially positive effect on turning area at the rear and reduces impact at the street line.

 


Ordinary Council Meeting Agenda

27 November 2018

 

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Ordinary Council Meeting Agenda

27 November 2018

 

DA2018/93- building lines

 

 


Ordinary Council Meeting Agenda

27 November 2018

 

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Ordinary Council Meeting Agenda

27 November 2018

 

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PDF Creator


 

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Ordinary Council Meeting Agenda

27 November 2018

 

8.2.6      Proposed 88B Variation DA2018.155

DOCUMENT NUMBER

292728

REPORTING OFFICER

Luke Izzard, Building Surveyor

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveability

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Bartley Street Site Pictures

2.       Location Plan

3.       Bartley Street 88B Instrument    

 

Recommendation

Council consider modifying the 88B instrument, subject to legal advice coupled with further investigation of the possible financial variation to Council.

 

Introduction

A request has been received from the applicant for Council to consider the modification of the existing 88B instrument which adjoins the land title plan DP119338.

 

The applicant wishes to reduce 2x parts of the 88b, which include:

-     part 3.(b), which states that “No dwelling shall be constructed of less than 200 square metres (200m2) in floor area including the garage but not including verandahs, pergolas, entry porticos and the like”. Applicant wishes to change from 200m2 to 160m2.

-     Part 3.(d), which states “No building will be constructed within 6 metres of the street boundary or 3 metres of the side street boundary (the Building Lines)”. Applicant wishes to change 6 metres to 4.5 metres.

 

A copy of the 88B instrument and the cover page of the applicants Statement of Environmental Effects which states the reasons for the modification.

Discussion

 

The request is for the modification of the existing 88B instrument for the 13 blocks that are contained in Stage 1, of the Claron Estate subdivision, that the former Cootamundra Shire Council created in 2016.

 

Contained within the Deposited plans is an 88B instrument, of which, within Part 2 (terms) list the restrictions of the land. The applicant wishes to modify 2 restrictions contained within the document, these are sections 3(b) and 3(d) which are detailed below:

3(b) No dwelling shall be constructed of less than 200 square metres (200m2) in floor area including the garage but not including verandahs, pergolas, entry porticos and the like,

3(d) No building will be constructed within 6 metres of the street boundary or 3 metres of the side street boundary (the Building Lines).

 

The applicant states their reasons for the proposed changes as follows:

-     The setback reduces the useable rear yard area by having an excessive front yard area.

This is because of the 9.5m distance between kerb and lot boundary plus the 6m boundary setback equals 15.5m from kerb to dwelling. This compared to other road reserves around the township of Cootamundra of between 3m to 6m would have a distance of around 11m to 14m total distance from kerb to dwelling.

-      By reducing the setback 1.5m to 4.5m it will create a more appealing street frontage in keeping with other similar sized blocks in town and offer a more practical front yard to back yard proportion. The applicant also states this change will not affect existing services, such as power and communications, as this is within 900mm of the front boundary.

-     The reduction of the minimum size of the dwelling increases the number of residents to the area as there is a need for smaller, reduced maintenance dwellings. By reducing the minimum size it will open up the market to more purchasers such as first home buyers, empty nest families, retirees and investors that may be on a budget, and as such, restricted by the cost of a larger dwelling. Since 2016 the subdivision little interest in the blocks has been received by purchasers /developers and it is believed that the option of a smaller dwelling would generate interest in the blocks.

 

It is considered the above points are valid considerations. Site photographs of the area show a large distance between kerb and proposed dwelling at a 4.5 metres setback. (See tabled documents for photographs of the area at 4.5 metres setback and 6.0 metres setback). It is considered the extra 1.5 metres closer to the kerb will have little to no effect on changing the streetscape overall, as the distance is still at approximately 14 metres. This distance is consistent with others areas around Cootamundra. In the attached tabled documents are varying areas around Cootamundra showing the road reserve distance, the setback from boundary to dwelling and the total distance from kerb to dwelling. The road way itself is also wide, the full corridor being 30 metres.

 

In normal circumstances the purpose of a 6 metre setback is to enable full off street parking to the dwelling (i.e. fully contained within the lot boundaries). However this is when a smaller road reserve distance applies. In some areas of town such as the examples within the tabled documents, where there may be a road reserve of 4 metres, the 6 metre or more setback enables off street parking that doesn’t block or impact the road reserve for pedestrian use.

 

In the example of the Bartley street blocks, the change from 6 metre to 4.5 metres still leaves 9.5 metres from boundary to kerb, which is envisaged as more than enough room to allow for a 5.5 metre long vehicle and safe pedestrian access.

 

The visual impact of the change is envisaged to be positive. An excessive setback is considered to leave an “empty” or “missing” look to the building line. In this case, the mature tree-line that exists along the northern side of the street creates a set line, so the 1.5m change brings the dwellings closer to this line which is considered to create a more even, consistent line along Bartley Street.

 

Another consideration is the private use of the rear yard is envisaged to be compromised by a larger setback. In examples of the two lodged development applications from the applicant for the Bartley Street area, the proposed back yard space is 13 metres and 10.8 metres respectively. If the 6 metre setback was enforced as the 88B instrument states, it would reduce this space at the rear of the dwellings by 1.5 metres to 11.5 metres and 9.3 metres. Once you take into consideration the 2 metre easement along the rear boundary this usable space is reduced even more reduced. If you then wish to build a rear shed as most dwellings like in this day and age the usable space remaining is even further reduced.

 

Any gain in this rear space is considered positive to the overall amenity of the area. Also the reduction in front area for maintenance by the home owners is also considered a positive. It is considered that in normal residential use the rear portion of a dwelling is more suited to private entertainment and will be utilised more and may be a defining point that may have limited the lands development up to this time. The area at the rea of the dwelling is also considered a safer area to maximise the use compared to the front when it comes general family safety such as the example of a young family with children. Consider even building a rear shed in the backyard there is sure to be implications with the usable space left.

 

Under the current Development Control Policy (DCP) for the Cootamundra area, there are site coverage percentages that must be adhered too and also principal private open space rules which also apply which may be harder to comply to if usable space is wasted at the front. Also within the DCP is primary setbacks which states a 4.5 metres for a block sized between 600m2 and 900m2 which is not consistant with the 88B.

 

Overall, the difference in setback of 6 metres to 4.5 metres is considered to be better used at the rear of the property.

 

The minimum sized dwelling restriction is also considered to be an over excessive restriction. Many home buyers and builders are opting smaller homes with less maintenance (for example retirees and first home buyers) and the larger sized dwellings reduces the demographic of buyers/developers to an area. Coupled with the setback restriction of 6 metres, the usable space at the rear of the blocks would be reduced if a larger the development is proposed. It is considered the smaller sized block lends itself for a smaller dwelling to be constructed onsite, and as such, the impact of a smaller scaled house onsite (a 160m2 compared to a 200m2) is likely to be little to none.

 

I have sought clarification/advise from Peter Gailey from CMS surveyors regarding the possibility of modification to the 88B instrument who informed me it is possible however to seek legal advice of the process through Councils legal team.

 

Currently of the 13 blocks within this stage of the Claron Estate, Council still owns 5, the developer owns 5 and 2 are in private ownership. All blocks are currently un-developed. It is considered that the changes to the 88B will have a positive impact on the possible development of the sites as to broaden the possibilities of house sizes, design and further improve the private open space at the rear of dwellings.


Ordinary Council Meeting Agenda

27 November 2018

 

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Ordinary Council Meeting Agenda

27 November 2018

 

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Ordinary Council Meeting Agenda

27 November 2018

 

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Ordinary Council Meeting Agenda

27 November 2018

 

8.3        Operations Directorate

8.3.1      Operations Report - November 2018

DOCUMENT NUMBER

292575

REPORTING OFFICER

Shelley Liehr, Executive Assistant - Operations

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Sustainable natural and built environments: we connect with the places and spaces around us

3.2 Our built environments support and enhance liveablilty

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       2018-2019 Works Program - November    

 

Recommendation

That the Operations Update Report and Works Program for the month of November, 2018 attached to the report be received and noted.

 

Introduction

This report provides a detailed update of the Operations Department’s works for the month of November, 2018.

Discussion

This report provides a detailed update of the Operations Departments works for the month of November, 2018.

Discussion:

Civil Works Section

Maintenance grading has continued over the last month with roads in the Wallendbeen , Cullinga, Muttama, as well as around the south eastern area of Gundagai and west of Cootamundra. Roads graded include, Back Nubba, West Jindalee,  Warralong, Salt Clay, Nashes, Finlay’s, Wambidgee roads.

The rehabilitation works are now complete on the Old Hume Highway. This section of road pavement involved ripping, reshaping and in-situ stabilisation works followed by bitumen sealing. These works were funded from the Roads to Recovery program.

Bitumen shire road maintenance including roadside weed spraying and slashing has been undertaken as required around the whole LGA.

Heavy patching has commenced on the Olympic Highway and will progress onto the Burley Griffin Way over the last week of November. These works will be on prioritised patches determined from the RMS defect register and in areas subject to resealing in 2019.

Works have commenced on the Adjungbilly Road realignment project. Initial works have involved site clearing and earthworks

Footpath replacement works are currently underway in Cooper street Cootamundra adjacent to the Public School and in Virgil Street Gundagai. The footpath works in Byron Street Gundagai are now complete.

Construction works at the Cootamundra Truck wash have progressed over the last month. All the new concrete holding tanks are complete as well as the extensions to the truck washdown slab. Minor earthworks on the access road has also commenced. 

The Cootamundra water main replacement works are currently working on the replacement of the balancing main between the two reservoirs. Work along Hurley Street has reached Poole Street, with the crews now working along Gundagai Road.

Construction works on the Yass Road turning lanes for the new fuel depot have been completed. The final section of asphalt was laid on the 15th November with the line marking and painted traffic islands completed on the 16th.

Interflow are currently undertaking more sewer main relining in the Cootamundra Township. Areas being relined include north of Temora Street in the Williams Avenue area. Several ‘digs’ have been required in this area to excavate and repair damaged sections including a house junctions.

Council’s resealing contractor Boral has commenced resealing in the Gundagai area and will continue over the next few weeks depending on their availability.

Parks and Recreation

Staff completed the usual daily jobs involving CBD Street sweeping, litter removal, mowing, whipper snipping, edging, hand weeding, cleaning barbeques, tree maintenance and actioning on customer requests.

Preparation of sporting fields for summer competitions has been completed, with line marking of touch football fields in both Cootamundra and Gundagai. Albert Park was line marked for a school athletics carnival along with preparation for the commencement of Little Athletics. A cleaned up of the site around the new cricket wicket at Clarke Oval with staff placing clean top soil in around the wicket and then laid new turf.

Main street garden beds throughout the townships have been replanted with new colour and plants that will withstand the summer. Street tree watering has also been taking place due to the dry weather adding some much needed moisture to the ground. Along with the general maintenance of sporting fields and CBD gardens, the RV parks in Gundagai have been mowed and tidied prior to the usual increase in visitors for the Snake Gully Cup. The Cenotaph gardens at Albert Park were mowed, pruned, cleaned and tidied in readiness for Remembrance Day.

Spraying of broadleaf weeds has been carried out on various sporting grounds around Cootamundra. The fields sprayed to date are Albert Park, Mitchell Park, Bradman Oval and Clarke Oval. Maintenance works are nearing completion at the Cootamundra Swimming Pool as the summer swim season approaches. The pools have been filled and final checks are taking place. A Water Safety Day will be held at the pool on Thursday, 15 November 2018. The facility will be closed to the public on this day to allow the training to take place.

Swimming Pool

The Cootamundra Outdoor Pool is now open for the summer season with the pool opening to the public for winter hours on Wednesday, 7 November. The pool is now open for full summer hours as of Saturday, 17 November 2018.

Cootamundra pool staff held a Water Safety Day on Thursday, 15 November. The day hosted over 200 children from local schools. Water Safety Day is held each year at the Cootamundra Swimming Pool and teaches children about many aspects of water safety. Professionals from Roads & Maritime Services, NSW Police, Ambulance NSW, TAFE and Royal Lifesaving were in attendance to demonstrate first aid and CPR, how to flood rescue, boat safety, beach lifesaving, backyard pool safety and how to survive a rip amongst many other potentially lifesaving tips. Staff were also taught snorkelling techniques by a local instructor.

Construction of the new storage shed has commenced. This shed will be utilised by both Council for storage of pool supplies and equipment, as well as one bay to be used by Cootamundra Swimming and Lifesaving Club to house the Club’s lane ropes, which are too large to be safety stored and removed in the Club’s existing storage within the pool grounds.

Additional seating has been delivered to be installed within the pool grounds. The seating will provide space for swimmers and spectators to sit under the shade sails and out of the sun.

Property Maintenance

Event bins were delivered to the Cootamundra Public School for the annual school fete. These bins were then collected, washed and stored away. Two external doors have been vandalised at the Cootamundra West railway park building. Both entrance doors have now been replaced to make the area secure. The sink in the heritage room of Ellwood Hall in Stockinbingal has been removed and one the side doors has been repaired as requested. Staff have performed maintenance work at the Pioneer Park with the entry sign receiving a new coat of paint. The flag pole at the airport has also been repaired and painted.

Gundagai park furniture has been repainted freshening up the areas for summer. The main street furniture has also received a fresh coat of stain as well as the stainless steel handrails being cleaned and polished. The new retaining wall is nearing completion. Parks staff have installed an irrigation system in readiness for a new hedge.

The Cootamundra Off-Leash Dog Park water bubblers have been repaired. The bubblers have been out of order but with the hot weather approaching the Parks staff have replaced the bubbler heads to ensure fresh drinking water is available for both pets and their owners.

New seating for the Wallendbeen Recreation Ground has been delivered and will be installed around Barry Grace Oval. The new seating will provide additional seating around the perimeter of the sporting field which is used by various groups in the area.

 

Waste Services

The first stage of the transfer of the Waste Science remediated soil has been undertaken. During these works 11,500 tonnes of remediated soil was relocated from the Waste Science site was used as a capping layer to the rear or southern end of the Wallendbeen waste site. A further 5,000 tonnes has been approved for use to complete further site improvements.

Council have had the first meeting with Wright Corporate Services representative, who have been engaged to perform a waste services review and develop a Council wide waste strategy. During this initial meeting Council’s current waste services and procedures were discussed and the process and program for the review was established. Following the initial meeting all waste depots and transfer stations in the Council area were visited to allow the Wright Corporate Services representative to have further understanding of Council’s current waste facilities and practices. Operational and financial Information on Council’s current waste services throughout the Council area has been sent on to Wright Corporate Services so that the initial analysis can commence.

The review process is planned to be completed by March 2019.

 

 



Ordinary Council Meeting Agenda

27 November 2018

 

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Ordinary Council Meeting Agenda

27 November 2018

 

8.4        Asset Management Directorate

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Ordinary Council Meeting Agenda

27 November 2018

 

9            Motion of which Notice has been Given

9.1         Notice of Motion - Congratulate Local Supermarkets for Their Commitment to the Environment 

DOCUMENT NUMBER

292050

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, Acting General Manager    

 

The following Notice of Motion signed by Councillor Charlie Sheahan was submitted on 8 November, 2018.

I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 27 November, 2018:

Motion

That Council congratulates the supermarkets, in the local government area, for their commitment to support a cleaner environment by adopting the policy to not provide free plastic shopping bags at the service registers.

 

 

 

 


Ordinary Council Meeting Agenda

27 November 2018

 

9.2         Notice of Motion - Council Recommend Local Supermarkets Install Coin/token

DOCUMENT NUMBER

292053

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, Acting General Manager    

 

The following Notice of Motion signed by Councillor Charlie Sheahan was submitted on 8 November, 2018.

I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 27 November, 2018:

Motion

That Council make representations to local supermarkets to give consideration to the installation of coin/token lock systems on their shopping trolleys.

 

Note from Councillor

Should the supermarkets install a locking system on their trolleys, in the effort to reduce the number of trolleys left on the streets by shoppers, this would be beneficial to the environment and financially beneficial to supermarkets and Council. Many trolleys end up in Muttama Creek only to have to be removed by Council staff and impounded.

 


Ordinary Council Meeting Agenda

27 November 2018

 

9.3         Notice of Motion - Proposed Purchase of Land For Sale in Scott Avenue Cootamundra

DOCUMENT NUMBER

292110

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, Acting General Manager    

 

The following Notice of Motion signed by Councillor Charlie Sheahan was submitted on 13 November, 2018.

I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 27 November, 2018:

Motion

That Council authorise the General Manager to investigate the feasibility of purchasing the vacant land currently listed for sale in Scott Avenue.

 

Note from Councillor

The land is in the vicinity of Cootamundra health and aged care district, and as such, significant for future growth industry for providing aged care to the community. It is suggested that the land was originally part of the long term plan when Southern Cross Care took over the retirement village and is not rated. We should acknowledge that plan and protect the site for the future.

 

 


Ordinary Council Meeting Agenda

27 November 2018

 

9.4         Notice of Motion - Adoption of LGNSW Resolution to Support Demergers

DOCUMENT NUMBER

292534

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, Acting General Manager    

 

The following Notice of Motion signed by Councillor Cr Charlie Sheahan was submitted on 20 November, 2018.

I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 27 November, 2018:

Motion

That Cootamundra-Gundagai Regional Council, as a matter of policy, formally adopts the following motion which replicates and supports motion 97, which was overwhelmingly carried, at the Local Government NSW Conference held on 21st - 23rd November, 2018 in Albury,:

 

1.   To give solidarity with the people of Gundagai as they seek to demerge from a forcibly amalgamated Council,

2.   To support any other communities that seek to demerge from a forced amalgamation, and

3.   To prevent forced amalgamations of councils or significant boundary alterations without the support of a plebiscite

 

 

Note from Councillor

Cootamundra-Gundagai Regional Council is the result of a forced merger of the former Cootamundra and Gundagai Shire Councils. With many residents in our community unhappy and who hold serious concerns for the future, as a Council we should either support or oppose the forced amalgamations. Local Government NSW has openly opposed this. I have, and we as a Council should also. By doing this we, as Councillors, are showing our community that we are listening and prepared to support the democratic will of the people.

 

 

 

  


Ordinary Council Meeting Agenda

27 November 2018

 

10         Questions with Notice

10.1       Questions with Notice

DOCUMENT NUMBER

292048

REPORTING OFFICER

Marianne McInerney, Personal Assistant to the General Manager

AUTHORISING OFFICER

Phil McMurray, Acting General Manager  

 

Recommendation

The Questions with Notice from Councillors and related responses from Council officers be noted.

 

 

Questions with Notice

The following questions with notice from Councillors have been received with the responses from Council officers provided respectively:

Charlie Sheahan – How effective are the current rubbish traps in stormwater drains, which feed water into the Muttama Creek, from town?

Response from Council Officer – a response shall be provided at the Council meeting to be held on Tuesday, 27th November, 2018.

 

Charlie Sheahan – Are the rubbish traps monitored and cleaned regularly?

Response from Council Officer – The ‘gross pollutant traps’, GPT’s, are monitored regularly and cleaned as required.

 

Charlie Sheahan – Are technological advancements, which can provide better and cost effective ways of trapping rubbish in stormwater, being investigated?

Response from Council Officer – Information is readily available via industry news bulletins and brochures received from suppliers, however, Council has not been actively investigating new solutions.

 

Charlie Sheahan – Are there opportunities of securing Government funding for cleaner environments?

Response from Council Officer – Safe and Secure water offers a variety of funding opportunities. A proposal will have to be drafted for submission

 

Dennis Palmer – Can representations be made to Steph Cooke, Member for Cootamundra, in relation to acquiring the old RMS building in Cootamundra for the potential development as a visitor information centre?

Response from Council Officer – Council can make such representation and report back to Council once a response from the office of Steph Cooke, Member for Cootamundra, has been received.

 

  


Ordinary Council Meeting Agenda

27 November 2018

 

11         Confidential Items   

Nil