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Business Paper
Ordinary Council Meeting
alby Schultz Meeting Space, Cootamundra
6:00PM, Tuesday 28th August, 2018
Administration Centres: 1300 459 689 |
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Business Paper
Ordinary Council Meeting
alby Schultz Meeting Space, Cootamundra
6:00PM, Tuesday 28th August, 2018
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Agenda |
28 August 2018 |
The Mayor & Councillors
Cootamundra-Gundagai Regional Council
PO Box 420
Cootamundra NSW 2590
NOTICE OF MEETING
An Ordinary Meeting of Council will be held in the Alby Schultz Meeting Space, Cootamundra on:
Tuesday, 28th August, 2018 at 6:00PM
The agenda for the meeting is enclosed.
Allen Dwyer
General Manager
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Ordinary Council Meeting Agenda |
28 August 2018 |
AGENDA
5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 31 July 2018
8.1 Corporate Services Directorate
8.1.1 Investment Report - July 2018
8.1.2 Monthly Finance Report for July, 2018
8.1.3 Local Government NSW Annual Conference
8.1.4 Cootamundra Tourism Action Group - 16 August 2018 - Mintues
8.2 Development and Community Services Directorate
8.2.1 Development Applications Approved July 2018
8.3.1 Operations Update Report for the Month of August, 2018
8.3.2 CGRC Swimming Pools Report
8.4 Asset Management Directorate
9 Motion of which Notice has been Given
Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.
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28 August 2018 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Allen Dwyer, General Manager |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Minutes of the Ordinary Meeting of Council held on Tuesday 31 July 2018
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The Minutes of the Ordinary Meeting of Council held on Tuesday 31 July 2018 (attached) are submitted for confirmation.
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Ordinary Council Meeting Minutes |
31 July 2018 |
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Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 31st July, 2018
Administration Centres: 1300 459 689 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Gundagai
ON Tuesday, 31 July
2018 AT 6:00PM
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan, Cr Craig Stewart
IN ATTENDANCE: Allen Dwyer (General Manager), Phil McMurray (Deputy General Manager),
Paul, Woods (Executive Director PMO), Tim Swan (Manager Finance)
1 Open Forum
List of Speakers
1. Roslyn Burge – Spoke in relation to the rates applicable to 59 Cooper Street, Cootamundra, owned by the Town and Country Club, and the commercial zoning of the premises. The commercial land rates are $4932.91 per annum, however, if the property was to be zoned as residential the comparable amount would be $2109.58. Mrs Burge explained the use of the premises and questioned the zoning as it is not used as a commercial business but for community based activities, and requested the zoning category be changed to residential.
It was noted that rezoning is not permissible to address such issues, however, Mrs Burge was advised to make written representations to Council to request alternative support.
2. Colin Field – expressed his dissatisfaction in relation to Council’s response to his request for the removal of oleander trees, which overhang his property, from a neighbour’s property.
It was noted that the issue raised is a civil matter in which Council does not have jurisdiction.
Mr Field also expressed opposition to the green waste charge as he has chosen not to utilise the service.
3. Steven Mills – Spoke in relation to item 8.4.1 Stormwater Mitigation Project and item 9.2 Muttama Creek Walkway on the agenda.
2 Acknowledgement of Country
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
3 Apologies
Nil
4 Disclosures of Interest
There were no disclosures of interest received.
5 Confirmation of Minutes
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5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 26 June 2018 |
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Resolution 144/2018 Moved: Cr Dennis Palmer Seconded: Cr Craig Stewart The Minutes of the Ordinary Meeting of Council held on Tuesday 26 June 2018 be confirmed as a true and correct record of the meeting. Carried |
6 Mayoral Minutes
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6.1 Mayoral Minutes |
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Note: It was noted that Cr Sheahan was also present at the meeting with representatives of Roads and Maritime Services attended by the Mayor, General Manager and Council staff on 26th July, 2018. Note: It was noted that REROC requested Council to formally resolve to support the Southern Lights Project including the provision of relevant Council electricity usage data.
Note: The requirement for Council to have an Audit, Risk and Improvement Committee was noted and it was highlighted that Council may enter into an arrangement with another body, such as the new Joint Organisation, to appoint and administer such a committee on a shared arrangement. Resolution 145/2018 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan 1. The Mayoral Minutes and attached correspondence be received and noted. 2. Council formally resolves to support the Southern Lights Project. 3. Council investigate the option for the new Joint Organisation to appoint and administer an Audit, Risk and Improvement Committee (ARIC) for its member councils. Carried |
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6.2 Mayoral Minute - NSW Public Libraries Association and Local Government Library Funding Advocacy Initiative, Renew our Libraries |
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Resolution 146/2018 Moved: Cr Charlie Sheahan Seconded: Cr Leigh Bowden 1. Council endorse the NSW Public Libraries Association and Local Government NSW library funding advocacy initiative, Renew Our Libraries. 2. Council make representation to Steph Cooke, MP Member for Cootamundra in relation to the need for additional funding from the NSW State Government for the provision of public library services. 3. Council write to the Hon. Don Harwin, Minister for the Arts and the Hon. Walt Secord, Shadow Minister for the Arts, calling for bi-partisan support for the provision of a significant increase in state funding for NSW public libraries, supported by a sustainable future funding model. 4. Council take a leading role in activating the campaign locally. 5. Council endorse the distribution of the NSW Public Libraries Association and Local Government NSW library funding advocacy initiative information in Council libraries, as well as involvement in any actions arising from the initiative. 6. Council formally advise the NSW Public Libraries Association and Local Government NSW that Council has endorsed the library funding advocacy initiative. Carried |
7 Reports from Committees
Nil
8 General Manager’s Report
8.1 Corporate Services Directorate
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8.1.1 Investment Report |
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Resolution 147/2018 Moved: Cr Dennis Palmer Seconded: Cr Penny Nicholson The Investment Report as at 30th June, 2018 be received and noted. Carried |
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8.1.2 Investment Policy Review |
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Resolution 148/2018 Moved: Cr Dennis Palmer Seconded: Cr Penny Nicholson That the Draft Investment Policy attached to the report be adopted. Carried |
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8.1.3 Monthly Financial Reporting |
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Resolution 149/2018 Moved: Cr David Graham Seconded: Cr Gil Kelly The Draft Financial Reporting pack be adopted. Carried |
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8.1.4 Cootamundra-Gundagai Regional Council Organisation Structure |
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Resolution 150/2018 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly Council re-determine the organisation structure in accordance with the organisation structure document attached to the report. Carried |
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8.1.5 Authority to Affix the Common Seal of Council - Riverina Regional Library Deed of Agreement |
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Resolution 151/2018 Moved: Cr David Graham Seconded: Cr Dennis Palmer Authority be granted for the common seal of Council to be affixed to the Riverina Regional Library (RRL) Deed of Agreement for the period 2018/2020. Carried |
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8.1.6 Tourism Action Committee - Request for S.355 Committee Status |
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Resolution 152/2018 Moved: Cr David Graham Seconded: Cr Leigh Bowden 1. Approval be granted for the Tourism Action Committee (Gundagai) to be reinstated as a Section 355 Committee. 2. Cr Abb McAlister (Mayor) and Cr Nicholson be nominated as members of the Tourism Action Committee (Gundagai) Section 355 Committee. 3. The option for the Cootamundra Tourism Action Group to become a Section 355 Committee be investigated. Carried |
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8.1.7 Section 355 Committee Update |
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Resolution 153/2018 Moved: Cr David Graham Seconded: Cr Dennis Palmer 1. The report on the status of Section 355 Committees be noted. 2. The office bearers and membership of the following Section 355 Committees, as detailed in the report, be endorsed; (a) Cootamundra Showground Users Section 355 Committee (b) Wallendbeen Memorial Hall Section 355 Committee (c) Stockinbingal Ellwood Hall Section 355 Committee 3. The schedule of hall hire charges for the Stockinbingal Ellwood Hall and Wallendbeen Memorial Hall attached to the report, be endorsed. Carried |
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8.1.8 Draft Asset Management Plan and Draft Workforce Management Plan |
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Resolution 154/2018 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The draft 2018/2028 Asset Management Plan and draft 2018/2021 Workforce Management Plan be endorsed for Public Exhibition. Carried |
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8.1.9 Australian Local Government Association National General Assembly Report |
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Resolution 155/2018 Moved: Cr Leigh Bowden Seconded: Cr Craig Stewart The report submitted to Council, by Councillor Bowden, on her attendance at the National General Assembly of Local Government in June, 2018 be received and noted. Carried |
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8.1.10 Gundagai Tourism Action Committee - 11th July, 2018 - Minutes |
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Resolution 156/2018 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden 1. The Minutes of the Gundagai Tourism Action Committee held on 11th July, 2018 be received and noted. 2. An amount of $8000 be allocated to the Gundagai Tourism Action Committee to conduct pilot programs for the Main Street Mural, Shop Front Wraps and HIT Riverina Live Events. Carried |
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8.1.11 Cootamundra Tourism Action Committee - 19th July, 2018 - Minutes |
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Resolution 157/2018 Moved: Cr Leigh Bowden Seconded: Cr David Graham The Minutes of the Cootamundra Tourism Action Committee held on 19th July, 2018 be received and noted. Carried |
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8.1.12 Council Meeting Action Report |
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Resolution 158/2018 Moved: Cr Craig Stewart Seconded: Cr Gil Kelly The Council Meeting Action report attached to this report be received and noted Carried |
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8.1.13 Cootamundra Tourism Action Group - 19th July 2018 - Minutes |
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Note: Dealt with at item 8.1.11
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8.1.14 Councillor Workshop - 10th July, 2018 - Minutes |
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1 acquisition and development of the Former Mitre 10 Site located on the corner of Parker and Adams Streets and Murray Street, Cootamundra Resolution 159/2018 Moved: Cr David Graham Seconded: Cr Charlie Sheahan 1 Council relinquish its option to purchase the former Mitre 10 site, located on the corner of Parker and Adams Streets and Murray Street, in view of the possible probity issues it may face in regard to the rezoning taking place during the option period. 2 Advice be given to the agent that Council could be interested in the future acquisition of a portion of the site which would provide the opportunity for the balance of the site to be available to a private developer for unit type development. 3 It be noted that the action referred to in 1 and 2 above could provide an impetus for a private developer to partner with Council in the purchase and redevelopment of the site. 4 If, after the property has been rezoned and advertised for an acceptable period with no satisfactory results, Council revisit the issue of purchasing the site.
Carried |
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2 the dog on the tuckerbox site Resolution 160/2018 Moved: Cr David Graham Seconded: Cr Dennis Palmer 1 A report be prepared and submitted to Council on various options for the sale or long term development lease of the site conditional upon the Dog on the Tuckerbox memorial and the Carberry Inn site being retained by Council in community ownership. 2 The proponents of the Australian Road Transport Heritage Centre be advised Council considers the use of the site for the development of a Heritage Centre would be inappropriate. 3 The current occupier of the site, Denny Allnutt, be advised of Council’s intention for the development of the area and be requested to enter into a month by month lease for the premises.
Carried |
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3 Request to return land previously donated to council Resolution 161/2018 Moved: Cr David Graham Seconded: Cr Dennis Palmer Council not accede to the request for the return of the subject land previously donated to Council
Carried |
8.2 Development and Community Services Directorate
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8.2.1 Rail Trail |
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Resolution 162/2018 Moved: Cr Charlie Sheahan Seconded: Cr Leigh Bowden 1. Council adopt the Gundagai Rail Trail – Trail Development Plan Final Report May, 2018 and the Gundagai Railway Bridge and Viaducts – Conversion to Rail Trail Feasibility Report May, 2018. 2. Council consider its position with regards to the project (both the Gundagai Rail Trail Stage One and the conversion of the Railway Viaduct as a combined or stand-alone project) with a view to seeking appropriate funding. Carried |
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8.2.2 DEVELOPMENT APPLICATIONS APPROVED JUNE 2018 |
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Resolution 163/2018 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly The information on Development Applications Approved in June 2018 be noted. Carried |
8.3 Operations Directorate
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8.3.1 July Operations Update |
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Resolution 164/2018 Moved: Cr David Graham Seconded: Cr Charlie Sheahan The July Operations Update report be received. Carried |
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8.3.2 Cootamundra-Gundagai Regional Council's Cootamundra Works Depot Site Review |
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Resolution 165/2018 Moved: Cr Doug Phillips Seconded: Cr Craig Stewart 1. Council Pursue the option of developing the Bradman Street Depot And Hovell Street Depot 2 to accommodate the Cootamundra component of the works staff and the Cootamundra Men’s Shed in a portion of the Hovell Street Depot 2 Site. 2. The estimated cost of the refurbishment, referred to in 1 above, of $900,000 be offset with the sale of depot 1 in Hovell Street and unexpended funds from the $9,000,000 Stronger Community Fund projects. Carried |
8.4 Asset Management Directorate
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8.4.1 Stormwater Mitigation Project |
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Resolution 166/2018 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly 1. $100,000 be allocated to prepare a new flood study for Cootamundra and Stockinbingal, to support future grant applications under the NSW Government’s Floodplain Management program for a Floodplain Risk Management Plan, and subsequent design and construction of flood mitigation works 2. $100,000 be allocated towards a program of inspection and drain/creek cleaning in Cootamundra and Gundagai, with priority given to the following locations: · Muttama Creek, Cootamundra · South St and Isaac St South, Gundagai · Nashs Lane and Muttama Road, Cootamundra 3. $150,000 be allocated towards projects that can be constructed without design plans, including: · Corner of Eagle and Luke St, South Gundagai - Construct kerb and gutter to divert run off down Luke St · Continue the construction of concrete “v” drain and grassed channel sides at various locations throughout Cootamundra. 4. $150,000 be allocated towards survey, investigation and design of the following projects: · Tor St, Gundagai. East side road drainage between Nurse Murray St and Jack Moses Avenue, noting that this is the highest priority project for Gundagai · Open stormwater drain between Middle and South St, South Gundagai (Concrete "v" drain with selective improvements to channel sides and inlet/outlet to structures) · Southee Circle, Cootamundra. CCTV inspection of pipes. Analyse stormwater capacity and overland flow paths. Design improvements to minimise flooding risk. · Sheahan Dr, Gundagai between Nurse Murray St and Jack Moses Avenue- design of roadside drainage including pipes, pits, kerb and gutter · Drain on private property between Tor St & O'Hagan St, Gundagai - Design a piped drainage system and overland flow path through private properties · Drain on private property at 48 Mount St South Gundagai - Design a piped drainage system and overland flow path through private property 5. The remaining $500,000 be allocated towards construction of the projects listed in priority order in Recommendation 4, subject to design work and costing. The expected funding shortfall is to be considered in conjunction with competing priorities in future budgets. 6. All unfunded stormwater projects be listed in the Stormwater Asset Management Plan and that the expected funding shortfall be considered in conjunction with competing priorities in future budgets Carried |
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8.4.2 Draft Asset Management Plans |
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Resolution 167/2018 Moved: Cr Dennis Palmer Seconded: Cr Craig Stewart Council’s draft Asset Management Plans for Transport, Water, Sewer, Stormwater, Buildings, Parks, and Waste Assets, be placed on Public Exhibition for 28 days. Carried |
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8.4.3 Request For Tender 007/2018 - Cootamundra Water Supply - Town Watermain Replacement |
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Resolution 168/2018 Moved: Cr David Graham Seconded: Cr Doug Phillips 1. Council award Killard Excavations Pty Ltd a contract to the value of $2,000,000 for the replacement of watermains. 2. A further contract of $2,287,600 be awarded to Killard Excavations Pty Ltd by means of a contract variation subject to a further report being adopted by Council to determine funding sources. Carried |
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8.4.4 Water and Sewer Operations Update |
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Resolution 169/2018 Moved: Cr Gil Kelly Seconded: Cr Leigh Bowden 1. The Water and Sewer Operations Update report be received and noted. 2. The draft Drinking Water Quality Policy, attached to the report be Council adopted. Carried |
9 Motion of which Notice has been Given
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9.1 Notice of Motion – council to facilitate consultation opportunities |
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Resolution 170/2018 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly Council is to facilitate consultation between local property owners, potential investors/developers, local real estate agents and builders with the intention of identifying development opportunities in the local government area.
Carried |
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9.2 Notice of Motion – muttama walking track |
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Resolution 171/2018 Moved: Cr Leigh Bowden Seconded: Cr Dennis Palmer Council, in collaboration with the Muttama Creek Regeneration Group, investigate the feasibility of creating a walking track alongside sections of Muttama Creek. Carried |
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9.3 Notice of Motion - Recreational Vehicle Parking |
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Resolution 172/2018 Moved: Cr Leigh Bowden Seconded: Cr Dennis Palmer Council undertake the necessary steps to create a Recreational Vehicle (RV) parking site in Cootamundra Carried |
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9.4 Notice of Motion - Pool Fees for the Summer Season |
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Resolution 173/2018 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer (Deputy Mayor) 1. Council consult with the operator of the Gundagai Swimming Pool on the implications of Council adopting the following charges for the 2018/19 swimming season. Cootamundra and Gundagai outdoor pools Family season pass $250 Adult season pass $125 Concession season pass $100 Children’s season pass $100 Adult single entry $3.50 Concession / child single entry $2.50 Non swimmers entry - free
Cootamundra heated pool Adult single entry $3.50 Concession/ child single entry $2.50 Non swimmers entry – free
2. The results of the consultation, referred to in 1 above, be the subject of the Councillor Workshop scheduled for 10th August, 2018. 3. A report be prepared on the outcomes of parts 1 and 2 above and be submitted to the Ordinary Meeting of Council scheduled for 28th August, 2018. Carried |
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The following Motion was moved by Cr’s Sheahan and Kelly: In addition to the current annual fees and charges Council adopt the following charges for the 2018/19 summer swimming season at both Cootamundra and Gundagai Swimming Pools: Cootamundra and Gundagai outdoor pools Family season pass $250 Adult season pass $125 Concession season pass $100 Children’s season pass $100 Adult single entry $3.50 Concession / child single entry $2.50 Non swimmers entry - free
Cootamundra heated pool Adult single entry $3.50 Concession/ child single entry $2.50 Non swimmers entry – free
As a result of the voting, the motion was LOST |
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9.5 Notice of Motion - Tourism in Gundagai |
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Resolution 174/2018 Moved: Cr Abb McAlister Seconded: Cr Dennis Palmer Council consider and discuss the enterprises I propose to Council for Gundagai Carried |
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9.6 Notice of Motion - Rating Category at 59 Cooper Street |
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Note: Cr Leigh Bowden left the meeting at 8:30pm. Resolution 175/2018 Moved: Cr Abb McAlister Seconded: Cr Dennis Palmer Town and Country Club (Cootamundra) be invited to submit a request to Council for a contribution of the amount equal to the difference between the land rates levied on the property, 59 Cooper Street, and the rates that would be levied if the property was zoned residential. Note: Cr Leigh Bowden returned to the meeting at 8:38pm Carried |
10 Questions with Notice
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10.1 Questions With Notice |
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Recommendation The Questions with Notice from Councillors and related responses from Council officers be noted.
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10.2 Questions With Notice (Late Report) |
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Recommendation The Questions with Notice from Councillors and related responses from Council officers be noted.
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11 Confidential Items
Nil
The Meeting closed at 8:46pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 28 August 2018.
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CHAIRPERSON GENERAL MANAGER
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28 August 2018 |
So as to keep Councillors and the community aware of my engagements on behalf of Council I intend to provide regular updates through my Mayoral Minutes. These Minutes will also include copies of relevant correspondence received by me.
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DOCUMENT NUMBER |
286693 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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The information in the Mayoral Minute be received and noted.
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31st July, 2018
Crs Palmer (Deputy Mayor), Bowden, Nicholson, Sheahan, Stewart, Allen Dwyer (General Manager) and I attended Local Government Week Q&A’s at the Alby Schultz Meeting space to answer questions from school children and members of the public on the workings of local government. Students were taken on a tour of the offices and introduced to member of Council staff.
1st August, 2018
As part of Local Government Week, 2018 in Gundagai Crs Palmer (Deputy Mayor), Bowden, Nicholson, Sheahan, Stewart, Allen Dwyer (General Manager) and I were present whenCr Stews Member for Cootamundra Steph Cooke, MP addressed Councillors, Council staff, school students and members of the public to announce an extra $1.9million in funding to further enhance the Cootamundra-Gundagai Regional Council area.
Member for Cootamundra, Steph Cooke, MP and I attended Gundagai High School Rural Fire Service Cadets graduation.
Cr Nicholson attended Gundagai Busking Group meeting
2nd August, 2018
I attended a Riverina Eastern Region Organisation of Councils (REROC) meeting with Allen Dwyer (General Manager) in Wagga Wagga.
8th August, 2018
Allen Dwyer (General Manager), Cr Palmer (Deputy Mayor) and I met with Cootamundra Ex-Services Club President, Mick Willis and Club Manager, Greg Bruce to discuss Club matters.
Cr Stewart attended a Cootamundra Heritage Centre Committee meeting.
10th August, 2018
I attended a meeting in Sydney regarding historic bridges. Also from Gundagai were Mason Crane, Gundagai Historic Bridges committee representatives, representatives from John Holland Rail, Department of Transport, Department Office of Environment and Heritage, Australian Engineers were also in attendance.
12th August, 2018
Allen Dwyer (General Manager), Cr Palmer (Deputy Mayor) and I were present when Member for Cootamundra, Steph Cooke, MP officially opened the revamped Cootamundra Tennis Courts.
13th August, 2018
Phil McMurray (Deputy General Manager) and I met with Peter Crowe, Softwoods Working Group Chairman to discuss a current application for road funding.
14th August, 2018
Allen Dwyer (General Manager), Cr Palmer (Deputy Mayor) and I met with Cootamundra Ex-Services Club President, Mick Willis and Club Manager, Greg Bruce to further discuss Club matters.
15th August, 2018
Cr Nicholson and I attended the Gundagai Main Street Committee meeting.
Cr Nicholson attended Gundagai Busking Group meeting
16th August, 2018
Cr Bowden attended the Cootamundra Tourism Action Committee meeting and The Arts Centre Cootamundra s355 Committee meeting.
17th August, 2018
I met with Member for Lakemba Jihad Dib, MP and Member for Heffron Ron Hoenig, MP, State Shadow Minister for Education.
18th August, 2018
Cr Sheahan attended an anniversary celebration at the Heritage Centre Cootamundra.
Central West Lifestyle Magazine launched its Spring edition with Cootamundra-Gundagai Regional Council its featured area. The launch was well attended by Cr’s Palmer (Deputy Mayor), Nicholson and Stewart, Council staff and invited guests.
19th August, 2018
Allen Dwyer (General Manager) and I attended a REROC meeting in Wagga Wagga to discuss the Joint Organisation matters.
Cr Sheahan attended the Pioneer Park walk and engaged in discussions on the use of the area.
22nd August, 2018
Member for Cootamundra, Steph Cooke, MP, Cr Stewart, Allen Dwyer (General Manager) and I attended a meeting at the Cootamundra Country Club.
24th August, 2018
Cr Graham and I attended a Softwood Working Group meeting in Holbrook.
Allen Dwyer and I attended a Mayoral Roundtable meeting hosted by Member for Cootamundra Steph Cooke, MP to discuss regional matters.
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28 August 2018 |
8.1 Corporate Services Directorate
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DOCUMENT NUMBER |
286443 |
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REPORTING OFFICER |
Tim Swan, Manager Finance |
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AUTHORISING OFFICER |
Allen Dwyer, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
Council’s investment income for July 2018 was $73,925, exceeding the budgeted figure of $65,526 by 13%. |
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LEGISLATIVE IMPLICATIONS |
Council investments comply fully with section 625 of the Local Government Act (NSW) 1993, Local Government (General) Regulation 2005 paragraph 212 and Council’s Investment Policy. |
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POLICY IMPLICATIONS |
The Investment Policy was adopted on 31 July 2018 and is due for review on 31 July 2021. |
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1. Investment Report 2018/19 ⇩ |
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The Investment Report as at 31 July 2018 be received and noted. |
Introduction
Returns on investments have exceeded budget and benchmarks for July, 2018.
Discussion
Investments for July, 2018 have produced interest of $73,925.
Due to the excellent performance of Council’s investments in the 2017/ 18 financial year, the budgeted income has been increased from $52,983 per month to $65,526.
Pleasingly, the actual results for July have exceeded this more optimistic budget, and the rate of return has increased, despite the lower benchmark figure.
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28 August 2018 |
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DOCUMENT NUMBER |
286613 |
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REPORTING OFFICER |
Tim Swan, Manager Finance |
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AUTHORISING OFFICER |
Allen Dwyer, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
Regular monitoring of Council’s finances will ensure that any issues are identified in a timely manner. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. July Monthly Finance Report ⇩ |
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1. The Financial report for July, 2018 be received and noted. |
Introduction
This is the first monthly report for the 2018/19 financial year which will provide Councillors with an update on the financial position of Council and include a progress update on the many major projects currently being undertaken by Council.
Discussion
While there are no significant matters to report at this early stage of the financial year there are a few variances that may appear adverse, however, are a result of timing influences. Over time the development of the budget will include expected timing of expenditure across the months and this will reduce the occurrence of such timing variances.
The development of this report will be ongoing and as the year progresses commentary will be expanded as determined.
The status of projects will reflect one of the three following phases:
Design: completion of design works which could include consultation with the public and/or others. This phase includes any required approval, for example, environmental or development application.
Procurement: the purchasing of materials and/or engagement of third parties to complete the project. This could include expressions of interest or tender processes.
Construction: On ground works have commenced.
In some instances multiple phases may be underway at the same time. Work is still ongoing to populate the estimated completion date for all projects. The attached report is designed to give a high level overview each project status.
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DOCUMENT NUMBER |
286694 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Allen Dwyer, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
The cost of registration per attendee |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Draft Conference Program ⇩ 2. Conference Registration Form ⇩ |
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1. Council determine attendees for the Local Government NSW Annual Conference 2. The Mayor and Deputy Mayor be nominated as Council’s voting delegates for the Local Government NSW Annual Conference |
Introduction
This Conference is the annual policy making event for NSW general purpose councils and its associate members. It is the pre-eminent event of the local government year where local councillors come together to share ideas and debate issues that shape the way we are governed.
Discussion
The Local Government NSW Annual Conference will be co-hosted by the City of Albury and will be held Sunday 21st to Tuesday 23rd October, 2018. Registration per attendee is $940.00, however should Council be registered prior to 17th September, 2018 the registration fee would be $840.00.
Two voting delegates must be registered for the voting on motions during the formal business sessions. The details of the voting delegates must be determined and submitted by no later than 5pm, Tuesday, 2nd October, 2018. At the 2017 Conference the voting delegates were the Mayor and Deputy Mayor.
Members are invited to submit motions for discussion at the Conference. Motions must be submitted by 12 midnight AEST, Sunday 26th August, 2018 to allow for printing and distribution of the Business Paper before the Conference. In line with the LGNSW rules, 12 midnight AEST, Sunday 23 September 2018 is the latest date motions will be accepted for inclusion in the Conference Business Paper. Proposed motions should be strategic, affect members state-wide and introduce new or emerging policy issues and actions. Members are encouraged to review the Action Reports from previous Conferences before submitting motions for the 2018 Conference to gauge current advocacy and observe the content and language of carried resolutions.
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28 August 2018 |
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DOCUMENT NUMBER |
286781 |
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REPORTING OFFICER |
Marianne McInerney, Personal Assistant to the General Manager |
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AUTHORISING OFFICER |
Allen Dwyer, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. CTAG - Minutes ⇩ |
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The Minutes of the Cootamundra Tourism Action Committee held on 16th August, 2018 be received and noted |
Introduction
The attached Minutes of the Cootamundra /Tourism Actin committee held on 16th August, 2018 are submitted for the information of Council
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28 August 2018 |
8.2 Development and Community Services Directorate
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DOCUMENT NUMBER |
285327 |
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REPORTING OFFICER |
Brooke Douglas, Executive Assistant |
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AUTHORISING OFFICER |
Allen Dwyer, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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Nil |
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The information on Development Applications Approved for the month of July, 2018 be noted.
The following development applications were approved by Cootamundra-Gundagai Regional Council in July 2018:
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28 August 2018 |
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DOCUMENT NUMBER |
284099 |
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REPORTING OFFICER |
Mark Ellis, Manager Civil Works |
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AUTHORISING OFFICER |
Allen Dwyer, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
There are no Financial implications associated with this report. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. Works Program ⇩ |
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The Operations Update Report and Works Program attachment for the month of August, 2018 be received. |
Introduction
This report provides a detailed update of the Operations Department’s works for the month of August, 2018.
Discussion
Civil Works Section
Work is now complete on the construction of Rathmells Lane which was sealed early in the month. As part of this work a left turn lane was also constructed from Stockinbingal Road into Rathmells lane to assist with turning traffic. This project was funded by the Stronger Communities Funds.
The shoulder widening project along Yeo Yeo Hampstead Road has also been completed following primer sealing of the widened shoulders. This work extended previously widened sections for a further 1.0 kilometres and addresses the issue of safety along the narrow bitumen seal. This project was funded by the Roads to Recovery Program.
Grading crews are currently undertaking gravel road maintenance grading around the Council area. Roads that have been graded to date include: Nanagroe, Parsons Creek, and Bundarbo Roads as well as roads in the Nangus, Tumblong and Stockinbingal areas. Maintenance grading will continue over the next month or so as long as weather conditions permit.
Footpath replacement works have been underway on Boundary Road and sections in Cooper and Bourke Streets, in Cootamundra, and Punch and Byron Streets in Gundagai. These works are being funded by the Stronger Communities Funds.
Work is currently underway on repairing the causeways in Nashes Lane, Cootamundra. Work has been completed on the Cootamundra Creek causeway deck with the deck on the Muttama Creek causeway scheduled to be completed on the last weekend of August, 2018. This work is part of the Flood repair program.
Interflow has been undertaking works on sewer mains relining and investigation in both Cootamundra and Gundagai. The next phase of the CCTV inspection of mains in Cootamundra is currently underway. This work will form part of the town sewer mains rehabilitation program contract Council has with Interflow.
The Gundagai works crew are still working on the earthworks for the new Gundagai Sewer Treatment Plant. Work has commenced on the Cootamundra Truck Wash upgrade with initial works cleaning of the old sludge retention ponds. The truck wash upgrade is being funded partially from Council and the NSW Governments Fixing Country Truck Wash program.
Replacement of the bridge on Edwards Town Road is underway and is expected to be completed by mid-September. The same contractor will also be undertaking piling for the Fishing Jetty on Morley’s Creek in early September, 2018.
Cootamundra crews have successfully undertaken traffic control for the 2018 Wattle Time Parade with extra resources required to comply with NSW Police Service legislative requirements.
Attached is an updated 2018-19 works program.
Parks and Recreation
Work has continued with weeding, pruning and mulching of Council gardens throughout the townships. The rose garden at the Stockinbingal War Memorial has been trimmed and weeded with one Gallipoli rose being replaced. The roses in Albert Park have been pruned and sprayed with new mulch and fertiliser to be applied soon. A new AMENDMENT 2 Plaque was installed at the Cootamundra War Memorial. The garden beds at Jubilee Park were weeded and mulched and the Captains heads were cleaned as part of scheduled routine maintenance. The suckers growing in amongst the fence at the Cootamundra showground in Berthong Street have been cut and removed.
Cootamundra CBD has been prepared for the upcoming Wattle Time celebrations. The Wattle Time Fair is to be held in Fisher Park, with a street parade being conducted along Parker Street before finishing in Fisher Park as part of the event. Council staff will be assisting with traffic control on the day.
Event bins were taken to the airport for the vintage car club event. Staff also set up a marquee, chairs and extra bins at the tennis club for the opening of the new courts which was Sunday, 19th August, 2018 with Steph Cooke, MP Member for Cootamundra, Cr Abb McAlister (Mayor), Councillors and Allen Dwyer (General Manager) in attendance.
Two swing seats have been replaced at Nicholson Park with a further swing seat to be replaced at Kingston Park. One of the spring rockers at Harold Conkey Park was broken beyond repair and has been replaced with a new spring rocker. The area between the creek and Sheridan Lane along Yarri Park and Haydon Park has been pruned and mown. Pruning of the trees near the creek around the town parks has been undertaken by staff. Dead trees and shrubs near the creek along Sheridan Lane were removed.
With various sporting codes coming to end of season games, staff have been busy line marking and preparing sports fields for finals matches. Irrigation maintenance and repairs were carried out at Nicholson Park, the rugby league lines were marked at Nicholson Park and Fisher Park for the Semi-finals held on the weekend of the 4th and 5th of August, 2018. The grandstand at Fisher Park was pressure washed before the event. Clarke Oval was also line marked for the AFL home game. Line marking of Anzac Oval for the senior league and Owen Vincent for junior and senior soccer was completed with leaves and branches cleared around sporting grounds each week prior to weekend games, as well as litter removal from sporting grounds and nearby parks.
Property and Building Maintenance
Maintenance work has been carried out on various Council properties. These included repairing the door at the Heritage Centre, replacing seals and rubbers at the Fisher Park toilets and fixing the net at the sports stadium. The open holes and broken windows were boarded up at the Old Hospital in an attempt to prevent pigeons entering and roosting in the buildings.
A water filling station has been installed out the front of the Cootamundra library. The public can now fill up their water bottles, drink straight from the bubbler and it even has a dog dish for pets to drink water. The water filling station was supplied by Goldenfields Water for the convenience of residents as part of their Community Engagement Strategy. Another water filling station can be found at Gordon Vesperman Park in Bourke Street.
The winter street tree planting has commenced, staff will be planting new street trees in designated areas over the next few weeks. Work has continued with trimming vegetation growing over footpaths in the Gundagai area providing safer access for pedestrians and trimming of low branches over the laneways for better access for the garbage truck and other high vehicles. Further tree trimming work was carried out around Cootamundra town streets seeing the street trees surrounding the schools being trimmed and lifted for the school buses. The old tree stumps and guards were removed from the stadium carpark and new trees and guards were installed.
Annual vegetation management work in the Cootamundra town area was carried out during August to maintain minimum powerline clearances and ensure the ongoing safety and reliability of the local electricity network. Essential Energy’s cyclical vegetation management program ensures minimum safety clearances are maintained between trees and overhead powerlines and helps to minimise the trimming required in the future, while also maintaining a reliable power supply.
Works were undertaken by Asplundah, Essential Energy approved contractors, who are qualified in all aspects of vegetation management. Contractors use directional pruning techniques that remove branches growing towards a powerline and encourage regrowth away from the power network. Whilst this can affect visual amenity, these techniques are considered best practice throughout the arboriculture industry and are used by most power companies in Australia.
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28 August 2018 |
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DOCUMENT NUMBER |
286702 |
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REPORTING OFFICER |
Shelley Liehr, Executive Assistant - Operations |
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AUTHORISING OFFICER |
Allen Dwyer, General Manager |
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RELEVANCE TO COMMUNITY STRATEGIC PLAN |
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FINANCIAL IMPLICATIONS |
The Financial implications will result from the resolution determined by Council. |
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LEGISLATIVE IMPLICATIONS |
There are no Legislative implications associated with this report. |
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POLICY IMPLICATIONS |
There are no Policy implications associated with this report. |
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1. 2018/19 Gundagai Swimming Pool Operation Agreement ⇩ 2. Indoor Swimming Pool Operations Plan 2018/18 ⇩ 3. Outdoor Swimming Pool Operations Plan 2018/19 ⇩ 4. Cootamundra Swimming Club User Agreement 2018/19 ⇩ |
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1. Council adopt the following Fees and Charges for the Gundagai and Cootamundra Pools for the 2018/2019 swimming season.
Gundagai Fees and Charges
Cootamundra Fees and Charges
2. The Cootamundra Indoor Swimming Pool Operations Plan, the Cootamundra Swimming Pool Operations Plan and the Gundagai Outdoor Swimming Pool Operations Plan, attached to the report, be adopted for the 2018/2019 swimming season.
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Introduction
At the Ordinary Council Meeting held on 31st July, 2018 Council resolved that Council consult with the operator of the Gundagai Swimming Pool on the implications of Council adopting the proposed charges for the 2018/19 swimming season.
Fees and Charges
Discussion
Historically fees and charges for both the Gundagai and Cootamundra facilities are reviewed and advertised each financial year. The fees and charges for all facilities have been widely discussed over the past few months and all correspondence and pricing proposals from the community and staff and contractor has been reviewed and considered.
Gundagai Pool
The Gundagai Pool is operated by the contractors who have managed the pool for the past two seasons, Kay and Craig Makeham. The Makeham’s notified Council of their intention to operate the pool in the 2018/2019 summer season by way of activating a third year option in accordance with their original agreement with the former Gundagai Shire Council. The contractors have managed the operation the pool for the past two years, have provided quality service to the Gundagai community and have a good understanding of what local and visiting patrons using the facility require. A copy of the related agreement is attached.
With this being the final season of the agreement with the Makehams, they believe it would be in the best interest of their business, and the community, that the fees and charges for the Gundagai Pool for the 2018/2019 season be consistent with previous years. This will allow the pool to operate in line with the current agreement and allow Council the time to review the operation and management of the pool into the future for the 2019/20 season. If the prices were subject to change, as suggested in the Motion adopted at the 31st July, 2018 Ordinary Meeting of Council, further negotiation with the Makeham’s would be required to determine a suitable compensation of the potential loss of income due to the reduction of the fees. Agreement on how the reduction would to be determined would also have to be reached.
With all of the above considered the Contractor’s recommended prices for the Gundagai Pool for the 2018/2019 season are detailed below:
The current single visit fees remain unchanged to last season. That being:
Adult $ 5.50
Child/Concession $ 3.50
School groups $ 2.00
It was suggested, by the contractors, that the family day pass be reduced to $15 so that families with 1 adult and 3 children receive a small discount.
Family Day Pass $ 15.00
As the Gundagai Pool is largely a cash facility it would be reasonable to round up the season passes to simplify the payments. It is suggested that the fees are adjusted as per below:
Adult $115.00
Child/Concession $ 95.00
Family $235.00
It has been suggested that a 10 visit pass be introduced with the proposed pricing as below:
Adult 10 visit pass $52.00
Child/Concession 10 visit pass $32.00
Cootamundra Pool
In taking into account all of the information available and the varying requests from current users’ correspondence and staff, including the length of the summer season being just short of four months, the below fees and charges are submitted for consideration:
Single Entry
Adult $ 3.50
Child / Concession $ 2.50
Spectator $ 2.00
These prices remain the same as the 2017/2018 season with the exception of the spectator fee which has been introduced at $2.00.
Passes
Family – 12 Months $700.00
Adult – 12 Months $250.00
Child / Concession – 12 Months $200.00
Family – 4 Month Pass $250.00
Adult – 4 Month Pass $125.00
Child / Concession – 4 Month Pass $100.00
Adult – 10 Visit Pass $ 32.00
Child / Concession – 10 Visit Pass $ 22.00
The inclusion of a four month pass is to accommodate the extended summer season being approximately four months. This gives users, who wish to have access for the summer period only, a viable option at a similarly discounted entry fee. It should also be noted that these passes would be four months and 12 months from the date of purchase and not be restricted to financial years as has been done previously.
To purchase a 12 month pass, the pricing for the availability of using the pool for a full 12 months is seen to be reasonable and will enable a similar or slightly better income as in previous years. These passes will be from the date of purchase for both 12 and four month periods.
The pricing above is believed to be the best solution to provide value for money for patrons as well as allowing the pool to run a remote kiosk entry, which the facility was designed to have when built. The flattening of the fee structure as well as having 12 month and four month passes allows all patrons to choose an entry option that suits their individual usage and their budget.
The proposed pricing structure would set a 12 month family pass at $700, adults $250 and children and pensioners at $200. To demonstrate by way of example, a family of 4 that visit the pool on average of twice per week, 2 visits per week per family member (or 416 visits for the family per year) paying $700 for a 12 month pass for the 416 visits, equates to each visit costing $1.68.
An adult 12 month pass of $250, if utilised twice a week for 12 months, would equate to 104 visits in the 12 month period and give the entry fee at $2.40 per entry. When the same calculations are applied to a child at $200 for a 12 month pass the entry equates to $1.92 per visit. These prices do not appear excessive and also appear relatively inexpensive when compared to other sporting facility entry fees.
One point that has been well debated is the charge to non-swimmers. Whilst acknowledging some concern in the community and with Councillors that this fee should be free, the reasons for including a spectator charge are considered to be reasonable as the attendance of spectators has implications on the operation of the pool, including costs, as follows:
1. During summer swimming hours when both pools are being used, patrons/parents/carers entering at no charge with siblings and other children, could potentially use the facility including the pool, and potentially the new water park when constructed, at no charge again.
2. Spectators utilise amenities such as toilets and showers which impact on the running costs to CGRC, in addition to lifeguards being diverted away from pool deck to upkeep these facilities.
3. Allowing spectators in for no charge results in increased patron numbers and consequently lifeguards’ attention off the water as they are required to supervise spectators along with swimmers. It is often the case that spectators and carers present with incidents more often than swimming patrons.
4. The addition of a self-serve kiosk entry system as planned, along with a turnstile entry system patrons, will provide the ability to select the free entry key and enter the premises without payment. The pool has been designed so that low supervision levels can be attained and without supervision around the kiosk, it is a concern that the public may abuse the free entry function for spectators. The only correspondence in regards to spectator entry fees or requests for exemption for such a fee has been received from the Swim Club.
5. Free entry would create increased conflict with staff as to whether or not the free entry patron would be swimming or not, including using the splash park or just dipping their feet into the pools for cooling off purposes.
6. Surrounding pool facility operators have been contacted and it was ascertained they charge a spectator fee. No surrounding pools offer a splash park inclusive of their facility so it is considered that a minimum fee of $2.00 for a spectator is reasonable.
7. If free entry to non-swimmers was introduced it would mean another staff member would be needed to monitor the correct use of the turnstile entry system to ensure that those swimming do not enter on the basis of being a spectator.
8. When the splash park is operational patrons who use it may not be considered to be swimming. It is likely that on a hot summer’s day a spectator would take off their shoes and wade through the splash park to cool off whilst observing patrons under their supervision.
Notwithstanding the above comments, it is suggested that provision be made in the Operation Plans for free entry of spectators for School Swimming Carnivals etc. to encourage more parents and guardians to attend.
It is also highlighted that the 2018 Beach Volleyball weekend was approved as a free entry weekend. This was the first year it was free and staff received a lot of abusive and unruly behaviour and police presence was also required due to drug use at the pool. This is something that staff have previously never had to experience when an entry fee was charged. (Note: the previous entry system was a daily entry fee with unlimited visits).
Operation Plans
Introduction
Council’s swimming facilities are operated under annual Operations Plans. Historically these plans are reviewed, updated and presented to Council for adoption. The Operations Plans set out the full operating procedures and practices of the facilities and include operating dates and hours as well as referring to the fees and charges applicable to the facilities each financial year. The public exhibition process for the Operational Plan gives the community the opportunity to make comment or recommend changes to the fees and charges of all the facilities.
Also included in the Operations Plans are the details of user agreements with Swimming Club(s), school groups and other organisations or individual private hire.
Discussion
The 2018/2019 Operation Plans for the Cootamundra Indoor Pool, the Cootamundra Outdoor Pool and the Gundagai Swimming Pool have been reviewed and are attached for Council’s consideration.
The proposed summer opening season for the Cootamundra Outdoor Pool from 17th November, 2018 to 10th March, 2019 is slightly extended on previous seasons and has been determined using attendance figures over the last three to four seasons. Historically public attendances to the outdoor pools in November and March have been low, however, the Operation Plan allows for flexibility to extend the season to a later date in March if warranted by temperature and attendance numbers or a regional swimming event being held at the facility. It should be noted that during recent discussions with the Cootamundra Swimming and Lifesaving Club that they have expressed their desires for the pool to be opened on 6th November, 2018. The Club’s request for that date is largely due to the fact that there is a regional swim meet in a neighbouring town on 17th November, 2018 and this will give participants time to train prior to that event. This request has been considered, however with the additional cost of running the pool for an extra two weeks, the general low patronage during November to the outdoor pool, and the fact that the indoor pool is still available for swimming prior to this event to the participants, it was not considered to be a viable alternative opening date.
Gundagai Pool is proposed to open by the current contractor on 14th October, 2018 and close 10th March, 2019. The pool opening on 14th October, 2018 will allow the pool to be filled in late September or early October with the blankets and solar heating system utilised to raise the water temperature prior to the proposed opening date.
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28 August 2018 |
Placeholder for Attachment c
CGRC Swimming Pools Report
Outdoor Swimming Pool Operations Plan 2018/19
