Agenda of Ordinary Council Meeting - Tuesday, 28 July 2026

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE Alby Schultz meeting Centre, Cootamundra
ON Tuesday, 23 June 2026 AT 6:06PM

PRESENT: Cr Abb McAlister (Mayor), Cr Rosalind Wight (Deputy Mayor), Cr Logan Collins, Cr Les Cooper, Cr David Graham, Cr Gil Kelly, Cr Ethan Ryan, Cr Danyal Syed

IN ATTENDANCE: Roger Bailey (Interim General Manager), Trevor Dando (Acting Deputy General Manager - Operations), Damian Smith (Acting Manager Finance), Linda Wiles (Manager Business), Teresa Breslin (Executive Assistant)

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2 Apologies, Leave of Absence, and AUDIO-VISUAL attendance requests

2.1 Apologies

Apology

Resolution 159/2026

Moved: Cr Ethan Ryan

Seconded: Cr Logan Collins

That the apology received from Cr Nicholson be accepted and leave of absence granted.

Carried

2.2 Leave of Absence

Nil

2.3 Audio-visual attendance requests

Nil

3 Disclosures of Interest

Nil

4 Confirmation of Minutes

4.1 Minutes of the Ordinary Meeting of Council held on Tuesday 26 May 2026

Resolution 160/2026

Moved: Cr David Graham

Seconded: Cr Ethan Ryan

That the Minutes of the Ordinary Meeting of Council held on Tuesday 26 May 2026 be confirmed as a true and correct record of the meeting.

Carried

PROCEDURAL MOTION

Moved: Cr Les Cooper

Seconded: Cr Danyal Syed

That Council bring forward item 8.1 on the agenda for consideration at this point in the meeting.

Carried

8.1 Rescission of Adoption of the 2025 Model Code of Meeting Practice

Resolution 161/2026

Moved: Cr Les Cooper

Seconded: Cr David Graham

1. Council rescinds its previous resolution 257/2025, dated 9 December 2025, adopting the 2025 Model Code of Meeting Practice.

2. Council reinstates its previous Code of Meeting Practice, adopted by council 22 July 2025, Resolution 133/2025, incorporating the mandatory provisions of the 2021 Model Meeting Code.

3. Meetings of Council and its committees comprised solely of councillors be conducted in accordance with the reinstated Code until further amendment.

Carried

5 Mayoral Minutes

5.1 Mayoral Minute - Councillor Engagements - 18 May 2026 - 12 June 2026

Resolution 162/2026

Moved: Cr Ethan Ryan

Seconded: Cr Gil Kelly

The information in the Councillor Engagements Mayoral Minute be received and noted.

Carried

6 Reports from Committees

6.1 Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 21 May 2026

Resolution 163/2026

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

1. That the Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 21 May 2026, attached to the report, be received and noted.

2. In consideration of the Local Transport Forum recommendations detailed in the minutes, Council endorse the following:

2.1. That the Minutes of the Cootamundra-Gundagai Local Transport Forum Meeting held on Thursday 12 February 2026 be confirmed as a true and correct record of the meeting.

2.2. That Council investigate proposed road safety treatments on Gundagai Road associated with historical development application conditions, noting that a formal speed zone review may be sought from TfNSW once the required works are complete.

2.3. That the list of upcoming events be noted by the Forum.

Carried

7 General Manager’s Report

7.1 General Manager Office

7.1.1 Country Mayors Association Meeting Minutes 27 March 2026 and 8 May 2026

Resolution 164/2026

Moved: Cr Rosalind Wight

Seconded: Cr Ethan Ryan

The Minutes of the Country Mayors Association Meetings held on 27 March 2026 and 8 May 2026, attached to the report, be received and noted.

Carried

7.1.2 2026 NSW Local Roads Congress Summary

Resolution 165/2026

Moved: Cr David Graham

Seconded: Cr Les Cooper

The 2026 NSW Local Roads Congress Summary Report, be received and noted.

Carried

7.1.3 2026 Rural and Regional Summit Summary

Resolution 166/2026

Moved: Cr Gil Kelly

Seconded: Cr Logan Collins

The 2026 Rural and Regional Summit summary report, be received and noted.

Carried

7.2 Business

7.2.1 Applications for Community Donations 2026

Resolution 167/2026

Moved: Cr Gil Kelly

Seconded: Cr David Graham

That:

1. Council provides $150 to schools in the LGA from the annual community donations budget, incorporating Gundagai High, Gundagai Public, Gundagai South Public, St. Patricks Primary, Nangus Public, Bongonga Public, Cootamundra High, Cootamundra Public, E.A Southee Public, Sacred Heart Central, Elouera Special, and Stockinbingal Public, totalling $1,800.

2. Council endorse the following successful community donations totalling $42,194.23:

Successful Applicant	Awarded
Successful Applicant	$	In-Kind
Cootamundra Veterans Week of Golf	$1,000.00
Cootamundra Public School		$1,500.00
Cootamundra Sports Foundation	$1,000.00
Gundagai Men’s Shed Inc	$5,000.00
Cootamundra Rifle Club	$3,189.00
Cootamundra Town Tennis Club Inc	$1,107.84
Cootamundra Cycle Club	$1,194.39
Lions Club of Cootamundra Inc	$1,000.00	$500.00
Gundagai Community Garden	$1,213.00
St Vincent de Paul- Cootamundra Conference	$5,000.00
Battle on the Bidgee	$5,000.00
Cootamundra Picnic Races		$850.00
Gundagai Local Health Advisory Committee	$6,000.00
Gundagai Historical Museum	$5,000.00
CWA of NSW – Gundagai Branch	$500.00
Cootamundra District Cricket Association	$500.00
Stockinbingal Community Newsletter	$1,000.00
Cootamundra APH & I Association Inc (Cootamundra Show)		$1,640.00
Sub-Totals	$37,704.23	$ 4,490.00
Total	$42,194.23

Carried

7.2.2 Cootamundra Beach Volleyball MOU

Resolution 168/2026

Moved: Cr Gil Kelly

Seconded: Cr Ethan Ryan

That:

1. The Coota Beach Volleyball Carnival 2026 report be received and noted.

2. Council receive and note the correspondence from Adina Care dated 18 May 2026 requesting the option to extend the memorandum of understanding for the delivery of the Coota Beach Volleyball Carnival.

3. Council exercise the option to extend the Memorandum of Understanding between Cootamundra-Gundagai Regional Council and Adina Care for a further three (3) year term, covering the 2027, 2028 and 2029 Coota Beach Volleyball, subject to the execution of a variation agreement incorporating amended funding.

4. Council authorises the Interim General Manager to execute all necessary documentation associated with the extension of the Memorandum of Understanding.

5. Council event contribution totaling $25,000 in-kind support be endorsed for the 2027, 2028 and 2029 events, funded from Council's Cootamundra Events Budget.

Carried

procedural motion

Moved: Cr David Graham

Seconded: Cr Les Cooper

That Council bring forward item 7.8.2 on the agenda for consideration at this point in the meeting.

Carried

7.8.2 Structural Report on Cootamundra Outdoor Pool

Resolution 169/2026

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

That Council implement the following staged repair strategy for the Cootamundra Outdoor Pool over the next three years to enable the allocation of appropriate funding across three successive financial years:

1. FY 26/27 Stage 1 - $250,000 (High priority works)

2. FY 27/28 Stage 2 - $100,000 (Medium priority works)

3. FY 28/29 Stage 3 - $50,000 (Lower priority works)

Carried

7.2.3 Final Draft Delivery Program and Draft Operational Plan

Resolution 170/2026

Moved: Cr Gil Kelly

Seconded: Cr David Graham

That Council:

1. Acknowledges the submissions received during the public exhibition of the Draft 2026-2027 Operational Plan (incorporating the Long-Term Financial Plan) and the Draft 2026-2027 Operational Plan (incorporating the Revenue Policy, Budget and Fees and Charges) and note that the submissions will be responded to in relation to the outcome from their submission.

2. Notes, in relation to the Rail Trail submissions, Resolution 405/2020 from Council meeting held 8 December 2020. ‘That all activity related to the development of the proposed Rail Trail between Cootamundra and Tumblong be immediately ceased and the project be abandoned’.

3. Adopts the Draft 2026-2030 Delivery Program (incorporating the Long-Term Financial Plan) and the draft 2026-2027 Operational Plan (incorporating the Revenue Policy, Budget and fees & Charges), subject to the amendments listed in the Amendments section of this report, plus the following:

i. Set the interest rate for overdue rates at 9.5%.

ii. Allocate $75,000 in the Capital Works Program to the Gundagai Museum for fire safety and associated works.

iii. Add the following to the Delivery Program – that Council commit to connecting Sewerage to the Dog on the Tuckerbox Precinct if grant funding becomes available.

iv. Reduce the Cootamundra Town Hall/Civic Hall hire fees by 50%.

v. Amend the Sir Donald Bradman Birthplace entry fee to $5.00, to assist volunteers with cash handling responsibilities.

Carried

7.2.4 Section 355 Committee Meeting Minutes

Resolution 171/2026

Moved: Cr Logan Collins

Seconded: Cr Les Cooper

That the following s.355 Committee Meeting minutes, attached to the report, be received and noted:

1. The Minutes of The Arts Centre Cootamundra s.355 committee meeting dated, 19 February, 19 March and 16 April 2026.

2. The Minutes of the Muttama Creek Regeneration s.355 committee meeting dated, 1 June 2026.

Carried

7.2.5 Draft Media and Digital Communications Policy

Resolution 172/2026

Moved: Cr Danyal Syed

Seconded: Cr Les Cooper

That the Draft Media and Digital Communications Policy attached to the report be adopted.

Carried

7.3 Finance

7.3.1 Statement of Business Ethics

Resolution 173/2026

Moved: Cr Les Cooper

Seconded: Cr Ethan Ryan

That the Draft Statement of Business Ethics, attached to the Report, be adopted.

Carried

7.3.2 Quarterly Budget Review Statement - March 2026

Resolution 174/2026

Moved: Cr David Graham

Seconded: Cr Rosalind Wight

That Council:

1. Note the completion of the March 2026 Quarterly Budget Review.

2. Adopt operating budget variations as outlined in the attachment totalling a net $5,257,935.

3. Adopt capital budget variations as outlined in the attachment totalling a net decrease of $301,740.

Carried

7.3.3 Restricted Cash Reconciliation - May 2026

Resolution 175/2026

Moved: Cr Danyal Syed

Seconded: Cr Les Cooper

The Restricted Cash Reconciliation report for the period ending 31 May 2026, be received and noted.

Carried

7.3.4 Finance Update - May 2026

Resolution 176/2026

Moved: Cr David Graham

Seconded: Cr Rosalind Wight

That the Finance Update report for the month of May 2026, be noted.

Carried

7.3.5 Investment Report - May 2026

Resolution 177/2026

Moved: Cr Logan Collins

Seconded: Cr Ethan Ryan

The report detailing Council Cash and Investments as at 31^st May 2026, be noted.

Carried

7.4 Sustainable Development

Nil

7.5 Engineering Cootamundra

7.5.1 Cootamundra Engineering Report - May 2026

Resolution 178/2026

Moved: Cr David Graham

Seconded: Cr Rosalind Wight

That the Cootamundra Engineering Report for the month of May 2026 be noted.

Carried

7.6 Engineering Gundagai

7.6.1 Gundagai Engineering Report - May 2026

Resolution 179/2026

Moved: Cr David Graham

Seconded: Cr Danyal Syed

That the Gundagai Engineering Report for the month of May 2026 be noted.

Carried

7.7 Regional Services Gundagai

7.7.1 Gundagai Regional Services Report - May 2026

Resolution 180/2026

Moved: Cr Les Cooper

Seconded: Cr Ethan Ryan

That the Gundagai Regional Services report for the month of May 2026 be noted.

Carried

7.8 Regional Services Cootamundra

7.8.1 Cootamundra Regional Services Report - May 2026

Resolution 181/2026

Moved: Cr Ethan Ryan

Seconded: Cr Gil Kelly

The Cootamundra Regional Services Report for the month of May 2026 be noted.

Carried

Item - 7.8.2 Structural Report on Cootamundra Outdoor Pool - was dealt with earlier in the meeting.

8 Motion of which Notice has been Given

Item - 8.1 Rescission of Adoption of the 2025 Model Code of Meeting Practice - was dealt with earlier in the meeting.

8.2 Notice of Motion - Modifications to Prescribed Traffic Control Devices for Adams x Crown Streets, Cootamundra

Resolution 182/2026

Moved: Cr Logan Collins

Seconded: Cr Ethan Ryan

1. That the prescribed traffic control devices for the intersection of Adams Street and Crown Street in Cootamundra be changed from ‘R1-2 Give Way’ to ‘R1-1 Stop Sign.’

2. That the line-marking be updated to reflect the change to the prescribed traffic control devices.

3. That the Local Traffic Forum be advised in writing of the decision undertaken by council.

4. That should any ‘Statements of Concern’ be received from the Local Traffic Forum, they be received, noted and disseminated to councillors for their attention.

Carried

8.3 Notice of Motion - Modifications to Prescribed Traffic Control Devices for Thompson x Hurley Streets, Cootamundra

Motion

Moved: Cr Logan Collins

Seconded: Cr Gil Kelly

1. That the prescribed traffic control devices for the intersection of Thompson Street and Hurley Street in Cootamundra be changed from ‘R1-2 Give Way’ to ‘R1-1 Stop Sign.’

2. That the line-marking be updated to reflect the change to the prescribed traffic control devices.

3. That the Local Traffic Forum be advised in writing of the decision undertaken by council.

4. That should any ‘Statements of Concern’ be received from the Local Traffic Forum, they be received, noted and disseminated to councillors for their attention.

AMENDMENT

Moved: Cr Ethan Ryan

Seconded: Cr Les Cooper

That the line marking and Give Way signs at the intersection of Thompson Street and Hurley Street in Cootamundra be renewed.

On being PUT the Amendment was CARRIED and became the MOTION.

Resolution 183/2026

Moved: Cr Ethan Ryan

Seconded: Cr Les Cooper

That the line marking and Give Way signs at the intersection of Thompson Street and Hurley Street in Cootamundra be renewed.

Carried

9 Questions with Notice

9.1 Question with Notice - Cr Wight - Staff Entitlements in the Budget

Resolution 184/2026

Moved: Cr Rosalind Wight

Seconded: Cr David Graham

The response to the Question with Notice regarding staff entitlements in the budget, be noted.

Carried

9.2 Question with Notice - Cr Wight - Water Hydrants in Cootamundra

Resolution 185/2026

Moved: Cr Rosalind Wight

Seconded: Cr Danyal Syed

The response to the Question with Notice regarding Water Hydrants in Cootamundra, be noted.

Carried

9.3 Question with Notice - Cr Wight - Turners Lane and Cootamundra Airport Land Development

Resolution 186/2026

Moved: Cr Rosalind Wight

Seconded: Cr Les Cooper

The response to the Question with Notice regarding Turners Lane and Cootamundra Airport Land Development, be noted.

Carried

9.4 Question with Notice - Cr Wight - Cootamundra Standpipe

Resolution 187/2026

Moved: Cr Rosalind Wight

Seconded: Cr Gil Kelly

The response to the Question with Notice regarding the Cootamundra Standpipe, be noted.

Carried

9.5 Question with Notice - Cr Wight - Suggested change to scheduled Council Meeting Time

Resolution 188/2026

Moved: Cr Rosalind Wight

Seconded: Cr Gil Kelly

The response to the Question with Notice regarding suggested change to Council Meeting scheduled time, be noted.

Carried

10 Confidential Items

10.1 Closed Council Report

Resolution 189/2026

Moved: Cr Les Cooper

Seconded: Cr Danyal Syed

1. Items 10.2, 10.3, 10.4 and 10.5 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 10.2, 10.3, 10.4 and 10.5 be withheld from the press and public.

Carried

Council entered Closed Council at 7:38pm.

10.2 Human Resources Report

Resolution 190/2026

Moved: Cr David Graham

Seconded: Cr Les Cooper

That the confidential information in the Human Resources report be noted.

Carried

10.3 Legal Services Panel Tender

Resolution 191/2026

Moved: Cr Gil Kelly

Seconded: Cr Ethan Ryan

That:

1. Council establish a panel of legal service providers comprising Kell Moore Lawyers, McInnes Wilson Lawyers Pty Ltd, Lindsay Taylor Lawyers and Marsdens Legal for a period of three (3) years, with an option to extend the panel for a further two (2) years at Council's discretion.

2. The General Manager be authorised to engage local solicitors outside the panel where specialised local knowledge, conveyancing services or other operational requirements make such engagement advantageous to Council.

Carried

10.4 Question with Notice - Cr Wight - Potential Solar Farm

Resolution 192/2026

Moved: Cr Rosalind Wight

Seconded: Cr Logan Collins

The response to the Question with Notice regarding Potential Solar Farm, be noted.

Carried

PROCEDURAL MOTION

Moved: Cr David Graham

Seconded: Cr Les Cooper

That all Council staff, including the Interim General Manager, be excused from the meeting.

Carried

10.5 Mayoral Minute - Interim General Manager 2025 Performance Review and draft 2026 Performance Agreement

Resolution 193/2026

Moved: Cr David Graham

Seconded: Cr Ethan Ryan

That Council endorse the Panel’s determined position on the Annual Review as follows:

1. That the record of performance assessment as recorded in the General Manager’s Performance Agreement Annual Review be submitted to Council for information and noting.

2. The Panel’s Rating for the General Manager was 7.4 and the Panel considered this to be an Acceptable and Satisfactory level of performance.

3. Endorse the 2026 General Manager Performance Agreement.

Carried

Resumption of Open Council Meeting

PROCEDURAL MOTION

Moved: Cr Les Cooper

Seconded: Cr Danyal Syed

That Council return to Open Meeting.

Carried

Council returned to Open Meeting at 7:51pm

Announcement of Closed Council Resolutions

Note: The Interim General Manager announced the resolutions made in Closed Council.

The Meeting closed at 7:53pm.


CHAIRPERSON	INTERIM GENERAL MANAGER

MINUTES OF Cootamundra-Gundagai Regional Council
Demerger Transition Committee Meeting
HELD AT THE Alby Schultz meeting Centre, Cootamundra
ON Tuesday, 16 June 2026 AT 6pm

PRESENT: Cr Abb McAlister (Mayor), Cr Rosalind Wight (Deputy Mayor), Cr David Graham, Cr Ethan Ryan, Cr Gil Kelly

IN ATTENDANCE: Peter Bascomb (Demerger Transition Manager), Roger Bailey (Interim General Manager) and Cr Cooper

1 Acknowledgement of Country

2 Apologies, Leave of Absence, and AUDIO-VISUAL attendance requests

2.1 Apologies

Committee Resolution

Moved: Cr Gil Kelly

Seconded: Cr David Graham

Apologies from Cr Penny Nicholson be received and leave of absence granted.

Carried

2.2 Leave of Absence

Nil

2.3 Audio-visual attendance requests

Nil

3 Disclosures of Interest

Nil

4 Confirmation of Minutes

4.1 Minutes of the Demerger Transition Committee Meeting held on Wednesday 15 April 2026

Committee Resolution

Moved: Cr Gil Kelly

Seconded: Cr Rosalind Wight

That the Minutes of the Demerger Transition Committee Meeting held on Wednesday 15 April 2026 be confirmed as a true and correct record of the meeting.

Carried

5 General Manager’s Report

5.1 General Manager Office

5.1.1 Legal Status of Successor Councils

Committee Resolution

Moved: Cr Gil Kelly

Seconded: Cr Ethan Ryan

The Committee recommends that Council request that the Proclamation:

1. Rename Cootamundra-Gundagai Regional Council as Cootamundra Shire Council and adjust the boundary to match the boundary of the former Cootamundra Shire Council

2. Create Gundagai Shire Council using the boundary of the former Gundagai Shire Council.

3. Include wording to require Cootamundra Shire Council to assign to Gundagai Shire Council, and Gundagai Shire Council to accept, all contracts and agreements entered into by Cootamundra-Gundagai Regional Council that were deemed necessary for the successful operation of Gundagai Shire Council.

Carried

5.1.2 Consideration of Recent Letter from the Office of Local Government

Committee Resolution

Moved: Cr David Graham

Seconded: Cr Ethan Ryan

That the Committee note the letter from the Office of Local Government dated 25 May 2026.

Carried

6 Confidential Items

6.1 Closed Committee Report

Committee Resolution

Moved: Cr Rosalind Wight

Seconded: Cr David Graham

1. Items 6.2 be considered in closed committee at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 6.2 be withheld from the press and public.

Carried

The Committee entered Closed Committee at 6:14pm.

6.2 Determination of the Financial Sustainability Plan contract 2026/10

Committee Resolution

Moved: Cr Rosalind Wight

Seconded: Cr Gil Kelly

That the Committee

1. Approve the appointment of Always Thinking Advisory as the contractor to complete the work described in Contract 2026/10, Financial Sustainability Plan and Associated Work.

2. Note that the Financial Sustainability Plan work will need to take precedence over much of Council’s day-to-day work to ensure that it’s completed to schedule to enable Council to meet the Office of Local Government requirements.

Carried

Resumption of Open Council Meeting

Committee Resolution

Moved: Cr Gil Kelly

Seconded: Cr David Graham

That the Open Committee meeting resume at 6:22pm

Carried

Announcement of Closed Committee Resolutions

Note: The Interim General Manager announced the resolutions made in Closed Committee.

The Meeting closed at 6:23pm.


CHAIRPERSON	GENERAL MANAGER

7.1 General Manager Office

7.1.1 Local Government NSW Annual Conference 2026

DOCUMENT NUMBER

472765

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.3 Cootamundra-Gundagai Regional Council is a premier local government Council

FINANCIAL IMPLICATIONS

Approximate total cost to attend the conference is $7,848.30.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That Council:

1. Endorse the attendance of the Mayor, Deputy Mayor and Interim General Manager at the 2026 LGNSW Conference.

2. Nominate the Mayor and Deputy Mayor as Council's voting delegates for the 2026 Conference and advise LGNSW of the appointed delegates by 5.00pm on 30 October 2026.

3. Consider any proposed motions for the 2026 LGNSW Conference at the September 2026 Council meeting, with draft motions to be submitted to the Interim General Manager by midday on Monday, 14 September 2026, and any endorsed motions submitted to LGNSW by 30 September 2026.

4. Reschedule the November 2026 Ordinary Council Meeting to Thursday, 26 November 2026, for the reasons outlined in this report.

Introduction

The Local Government NSW (LGNSW) Annual Conference is the annual policy making event for NSW general purpose councils and its associate members. It is the pre-eminent event of the local government year where local councillors come together to share ideas and debate issues that shape the way the state is governed at a local level.

This year Conference is to be held between Sunday 22November 2026 - Tuesday 24 November 2026 at the WIN Sports & Entertainment Centres in Wollongong. As Tuesday the 24November is the last day of the conference, and the scheduled day of the November Council meeting, it is recommended that the Council Meeting date be moved to Thursday 26 November 2026.

Program available here: www.lgnsw.org.au/AnnualConference/AnnualConference/Program.aspx

Voting

CGRC is entitled to 2 voting delegates for both voting on motions and Board Elections. Nominations must be received by 5:00pm Friday 30 October 2026. Nominations submitted after this time will not be accepted, however, a member may notify LGNSW of a change to the name of an already nominated voting delegate, a substitute delegate, for voting at the Annual Conference subject to the LGNSW rules.

Motions

Each year, LGNSW members put forward motions that shape policy and advocacy priorities. These motions address key issues facing local government across NSW and help guide LGNSW’s work in the year ahead. The preferred deadline for submitting motions is 30 September 2026. With only about 100 motions able to be debated at the conference, members are encouraged to submit only their most important motions for consideration, a maximum of three (3) is strongly requested.

Council will consider motions (if any) at the September 2026 Council meeting. Draft motions need to be submitted to the General Manager by midday Monday 14 September 2026.

Financial

The Costs (incl GST) per person are as follow:

· Member Early bird registration cost is $1,312.50 per person; (ends 30^th September) = $3,937.50

· Conference dinner $245.00 per person = $735.00

· Accommodation 2 nights at Novotel North Beach = $1,675.80. for all three (3) attendees; and

· Any travelling, parking and meal allowance = $1,500 est.

Total Cost: $7,848.30

The cost to attend the 2026 LGNSW Conference is to be funded through the Mayor, Deputy Mayor and Executive Office annual budget.

OLG 23a Guideline consideration

Does not conflict with guidelines.

7.1.2 Innovation in Energy, Waste and the Circular Economy (IEWCE) Conference 9th & 10th September 2026

DOCUMENT NUMBER

477519

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Protected and enhanced environment

3.4 Greater efficiency in the use of resources

FINANCIAL IMPLICATIONS

Total registration cost to attend conference is $550.00 (exGST).

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That Council authorises the attendance of one (1) councillor at the 2026 Innovation in Energy, Waste and the Circular Economy (IEWCE).

Introduction

Riverina Eastern Regional Organisation of Councils (REROC) are hosting the Innovation in Energy, Waste and the Circular Economy (IEWCE) Conference 2026 which will be held on Wednesday 9th & Thursday 10th September 2026 at the Range Function Centre, Wagga Wagga.

The IEWCE is recognised as a premier opportunity for Government, Business, Industry and Community representatives working in these dynamic fields to gain professional development, valuable insights, trade connections and networking opportunities.

Discussion

Key reasons for Council to attend:

· Hear from over 30 leading innovators redefining what’s possible.

· Gain practical, real-world insights into waste avoidance, circular economy principles, resource recovery, recycling and reuse initiatives, alongside energy efficiency, renewable technologies, battery storage and electric vehicles.

· Connect with government, business, industry and community leaders.

Financial

Registration cost for REROC member councils is $275 per person (incl GST and admin fee).

OLG 23a Guideline consideration

Does not conflict with guidelines.

7.2.3 CGRC Community Newsletter

DOCUMENT NUMBER

477305

REPORTING OFFICER

Linda Wiles, Manager Business

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That Council:

1. Discontinue production and distribution of the monthly Community Newsletter.

2. Adopt a Digital Communications Model as Council's primary method of community communication, including communicating through Council's existing digital and statutory communication channels, e.g. promoting subscription to Council's email communications list.

3. Make printed copies of key media releases, community notices and other important information available at Council Administration Offices, Libraries, the Visitor Information Centre and other suitable Council facilities.

4. Monitor community feedback in relation to Council communication.

Introduction

Council has produced and distributed a monthly Community Newsletter to all households within the Local Government Area (LGA) for approximately nine years.

The newsletter was introduced following the merger of the former Cootamundra and Gundagai councils as a mechanism to provide consistent information across the newly formed Local Government Area. Since that time, it has been used to communicate Council decisions, projects, community events, public notices and service information directly to residents, ensuring all households have access to Council information regardless of location or preferred media.

Recently, community feedback was sought regarding whether the newsletter should continue in its current printed format or whether Council should transition to a Digital Communications Model.

Community Consultation

A public survey was undertaken seeking feedback on the future of the newsletter.

A total of 18 responses were received:

· 9 respondents supported continuing the printed newsletter.

· 9 respondents supported moving to a digital newsletter.

· Two respondents suggested printed copies be made available at Council facilities rather than delivered to every household.

The survey results did not indicate a preferred direction. More importantly, the very low response rate does not provide sufficient evidence to conclude whether the broader community supports or opposes continuation of the newsletter.

Low participation may indicate a range of factors, including limited awareness of the survey, survey fatigue, or a lack of interest in the newsletter itself. Consequently, the survey should not be relied upon as a definitive measure of community sentiment.

Discussion

For many years the Community Newsletter has formed an important part of Council's communication strategy and has complemented other communication channels including media releases, newspaper advertising, Council's website and social media platforms.

When the newsletter was introduced following the merger, it provided a practical and reliable mechanism for ensuring consistent communication across the newly formed Local Government Area. Over the past nine years, however, communication technologies and community expectations have changed significantly. Residents increasingly access information online and expect more timely updates than can be provided through a monthly publication.

Council now communicates with the community through multiple digital channels that enable information to be distributed more frequently, more efficiently and at significantly lower cost than a printed publication delivered to every household.

The ongoing production, printing and Australia Post distribution of the newsletter represents a recurring operational expense. Given the absence of clear evidence that the community either supports or opposes continuation of the publication, Council has the opportunity to review whether the newsletter continues to provide sufficient value relative to its cost while maintaining effective communication with the community.

Digital Communications Model

Should Council resolve to discontinue the printed newsletter, Council will strengthen its digital communication services by:

· Promoting subscription to free Council email communication to deliver Council news, project updates, community notices and important announcements directly to residents.

· Expanding the use of Council's website as the primary source of current information.

· Continuing to utilise social media and media releases to provide timely community updates.

· Promoting digital subscription opportunities through Council Administration Offices, Libraries, the Visitor Information Centre, Customer Service and community events.

· Providing printed copies of key media releases, community notices and important information at Council Administration Offices, Libraries, the Visitor Information Centre and other Council facilities for residents who prefer printed information or have limited internet access.

This approach supports a gradual transition to digital communication while maintaining equitable access to Council information through a combination of digital channels and printed information available at Council facilities. It also reduces the ongoing costs associated with producing and distributing a monthly newsletter to every household.

Should discontinuation result in significant community concern or evidence that important groups are no longer receiving Council information, Council may reconsider alternative communication options as part of a future review.

Financial

Discontinuing the Community Newsletter will remove the recurring costs associated with graphic design, printing and Australia Post distribution, resulting in operational savings. Current estimates for the cost of producing each monthly newsletter is $4,500-$5,000/month.

Existing staff resources will continue to support Council's digital communication channels and the preparation of printed media releases and community information for display at Council facilities.

OLG 23a Guideline consideration

Does not conflict with the guidelines.

7.3 Finance

7.3.1 Finance Update - June 2026

DOCUMENT NUMBER

477265

REPORTING OFFICER

Damian Smith, Acting Manager Finance

AUTHORISING OFFICER

Roger Bailey, Interim General Manager

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the Finance Update report for the month of June 2026, be noted.

Report

The June Finance Update has been reviewed, and no issues have been detected.

Operations

Income

The operational income is at 107% when comparing actual to budget, with the annual rates already being recognised as income but becoming due and payable quarterly throughout the year.

Department	Income Actual	Income Budget	Variance	Result	Comment
Building Department	$542,755	$457,500	119%	J
Business Department	$306,001	$279,200	110%	J
Engineering Cootamundra	$8,049,375	$6,322,763	127%	J	Natural Disaster Income received was not budgeted for.
Engineering Gundagai	$1,922,371	$897,023	214%	J	Natural Disaster Income received was not budgeted for. Grant administration completed by operations.
Executive Department	$304,344	$190,000	160%	J	Above budget due to Workers Comp Insurance bonus received.
Finance Department	$106,329	$30,000	354%	J	Includes Insurance rebates of $70k.
Grants	$7,123,955	$7,795,082	91%	J	R2R income not fully received this FY
Rates Cootamundra	$6,930,098	$6,930,098	100%	J
Rates Gundagai	$4,789,534	$4,789,534	100%	J
Services Cootamundra	$4,192,723	$4,072,051	103%	J	Includes Waste Charges Received
Services Gundagai	$1,999,332	$1,896,132	105%	J	Includes RSL Contribution of $340,615 for Richard Norden Memorial project.
Sewer Cootamundra	$3,039,274	$3,305,537	92%	J
Sewer Gundagai	$807,908	$878,687	92%	J
Water Cootamundra	$4,664,927	$3,858,436	121%	J
Water Gundagai	$2,539,332	$1,900,424	134%	J
Plant Hire - Gundagai	$1,348,698	$1,591,502	85%	J
Plant Hire - Cootamundra	$2,199,399	$2,208,498	100%	J
Interest on Investments	$1,423,107	$1,333,835	107%	J
Overheads Recovery	$3,614,957	$3,505,000	103%	K
Total	$55,904,420	$52,241,302	107%

Expenditure

Operational Expenditure is at 98% when comparing actual to budget.

Department	Expense Actual	Expense Budget	% Spent	Result	Comment
Building Department	$1,528,820	$1,889,868	81%	J
Business Department	$3,405,735	$3,828,458	89%	J
Engineering Cootamundra	$10,250,840	$9,717,347	105%	J	Includes ND & Emergency Service Plant running costs of $155k that was not budgeted.
Engineering Gundagai	$4,737,948	$4,338,442	109%	J	Includes ND & Emergency Service Plant running costs of $72k that was not budgeted.
Executive Department	$2,237,267	$2,369,008	94%	J
Finance Department	$1,576,827	$1,742,122	91%	J	Includes $89K expenditure for pension concessions, rates write offs and legal fees for debt collection that was not budgeted.
Services Cootamundra	$5,747,109	$5,796,026	99%	J
Services Gundagai	$2,952,627	$3,024,923	98%	J
Sewer Cootamundra	$998,681	$2,855,996	35%	K	Staff resourcing issues have led to a lack of capacity. Existing staff focusing on critical faults only.
Sewer Gundagai	$699,152	$759,189	92%	K	Staff resourcing issues due to vacant position. Work on pump stations underway. Budget to be underspent in 2025-26.
Water Cootamundra	$3,074,403	$3,312,194	93%	J	Town bulk water supply approx. $2.3m of $2.1m budget, overspend reflected in water income
Water Gundagai	$873,142	$1,631,379	54%	J	Staff resourcing issues due to vacant position. Work on pump stations underway. Budget to be underspent in 2025-26. Cleaning of reservoirs completed in last quarter.
Plant Expenses - Cootamundra	$1,446,755	$1,450,000	100%	J
Plant Expenses - Gundagai	$813,605	$1,050,000	77%	J
Depreciation	$13,010,078	$13,010,078	100%	J
Overhead Expenses	$5,168,283	$4,940,000	105%	J
Total	$58,521,272	$61,715,030	95%

Capital

Income

Capital income is at 95% of budget when comparing actual to budget.

Asset Category	Total YTD.	Budget	% Rec’d	Result	Comments
Plant & Equipment - Cootamundra	$293,567	$325,000	90%	J
Plant & Equipment - Gundagai	$330,557	$325,000	102%	J
Property Disposal – Cootamundra	$0	$0	0%
Property Disposal – Gundagai	$0	$0	0
Dog on the Tuckerbox	$400,000	$457,500	87%	J	Annie Pyers Drive Sold in June
Section 7.12 Developer Contributions	$181,691	$160,000	114%	J
TOTAL	$1,205,815	$1,267,500	95%

Expenditure

Capital expenditure is at 44% of budget when comparing actual to budget.

Asset Category	Total	Budget	% Spent	Result	Comments
Cootamundra Land	$4,800	$245,000	2%	K	Aerodrome Land development on hold due to demerger and planned cost saving opportunities.
Cootamundra Plant	$1,393,355	$1,170,000	119%	K	Includes the purchase of Jet Patcher RFQ2024/8 from prior years. Previous Years Budget not carried.
Cootamundra Roads	$1,980,370	$2,854,688	69%	K	All planned reseals and heavy patching completed on time and under budget. Onley St Drainage ($300k) progressing into next FY. Gasworks hardstand required for EPA OMO outstanding ($150k)
Cootamundra Building	$745,757	$779,752	92%	J	Soccer club decided not to go ahead with new roller doors and internal fit outs. Funds of $70k will go to Fisher Park project instead. Cemetery Masterplan tender came in cheaper than expected $50k.
Cootamundra Recreation	$230,170	$239,623	109%	J	Pool Changeroom Flooring (Replace) not finalised this FY will be carried forward to FY26/27
Cootamundra Waste	$0	$0		J	Nil Budget
Cootamundra Bridges	$0	$20,000	0%	J	Contractor engaged to report on bridges this in 2027FY
Cootamundra Water	$40,097	$912,427	4%	K	Water Main Replacement ($500k) Contract awarded and design underway. Res 1 & 2 Chlorination ($350k) on hold pending GWCC service level agreement review.
Cootamundra Sewer	$1,865,317	$3,353,000	56%	J	Sewer Mains Replacement ($500k) Contract awarded investigation and design underway. Vent Pipe Replacement ($80k) Contract awarded waiting on material deliveries to install.
Cootamundra Demerger	$162,462	$1,500,000	11%	K	Actual shows current year expense
Cootamundra Property	$0	$50,000	0%	K	Cemetery Masterplan in final stages
Gundagai Bridges	$113,966	$121,417	94%	J	Contractor engaged to report on bridges this FY
Gundagai Building	$217,813	$567,010	38%	K	Anticipating that there will be under expenditures of $50k and $165k to be carried over for works at depot, water proofing of admin building and caravan park. Works still underway on VIC, LEMC & Carberry Park Toilets
Gundagai Demerger	$162,462	$1,500,000	11%	J	Actual shows current year expense
Gundagai Plant	$930,889	$1,100,000	85%	J
Gundagai Property	$29,761	$120,994	25%	K	Cemetery beams installed, irrigation upgrade in progress and Toilets units purchased and delivered, project to be completed in July/August 2026.
Gundagai Recreation	$110,050	$816,862	13%	K	Pool tiling completed. Tenders for pool works to be released shortly (est $355K); Effluent project awaiting EPA approval. Update of tree plan done and first round of tree orders issued. Anticipate saving of $20k
Gundagai Roads	$1,909,979	$2,806,978	68%	J	All R2R projects completed and fully expended. All RERRF projects completed and fully expended for 2025-26. Gravel re-sheeting budget reduced due to repairs being completed under natural disaster program. Reseal program completed. Heavy patching program budget reduced due to works being completed under natural disaster program.
Gundagai Sewer	$253,178	$1,254,000	20%	K	Sewer Main Rehab in preliminary stage. Caravan Park Pump at tender. William St Pump Station – design only. Sewer modelling project completed. Unspent sewer funds to be carried over. A large amount of shovel ready works prepared for 2026-27.
Gundagai Waste	$0	$720,000	0%	K	Council Resolution 147/2026 to proceed and complete works, Procurement processes commenced. Budget to be carried over.
Gundagai Water	$1,224,990	$5,703,959	21%	K	$2.7M committed for DOTT with project underway. Water mains budget nearing completed. Designs substantially completed for improvements at WTP. Preliminary works for fluoridation nearing completion. Unexpended funds to be carried over.
IT	$0	$50,000	0%	K	No IT purchases to date
Total	$11,375,415	$25,885,710	44%

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

Demerger Costs Update

7.5 Engineering Cootamundra

7.5.1 Cootamundra Engineering Report - June 2026

DOCUMENT NUMBER

476940

REPORTING OFFICER

David Brodie, Acting Manager Engineering Cootamundra

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the Cootamundra Engineering Report for the month of June 2026 be noted.

Introduction

The Cootamundra Engineering Report for the month of June 2026 is submitted for the information of Council and the community.

Discussion

State Roads

Transport for NSW (TfNSW) carried out a site inspection on the Olympic Highway north of Cootamundra to finalise culvert replacement works in preparation for pavement rehabilitation works.

Ordered Works for the financial year were completed within schedule. Routine Services were performed until 30 June.

Planning is underway for heavy patching, resealing and segment rehabilitation works for FY26-27 program.

Local Roads

Grading crews have been heavily impacted by the wet weather throughout June. Maintenance grading has been carried out on sections of the following roads:-

- Morrisons Hill Road

- Brawlin Springs Road

- Blonde Vale Road

- Sheep Station Creek Road

- Rawilla Road

Approximately 2000m² of gravel patching has been undertaken on North Jindalee Road. The crew will carry out grading works on this section once gravel patching has been completed.

Staff continue moving through stockpile cleaning, carting away left over product and relocating the box culverts from the Gap on MR78 Olympic Highway to Adams Street in preparation for rehabilitation of the floodway crossing.

Gravel hard stands have been installed throughout the Jugiong Road and Muttama Road areas for traffic lights, VMS boards and school bus safe areas.

Rehabilitation of drainage on Salt Clay Lane and Boundary Road has been completed, with plant operators reshaping, desilting and relining the drain with placement of fabric, bitumen and gabion rock down the hill to prevent wash out and scour.

Patching of small potholes and general maintenance is continuing throughout town streets and mowing of roadsides when the weather permits.

Jetpatching of potholes has been undertaken throughout the local road network before moving onto state roads and town streets.

Civil Projects

The Civil Works team have moved through cleaning storm water drains and preparation works in early June prior to commencement of Olney Street pipe installation. The project will see over 200m of new dual drainage and new kerb. Estimated time of works will be around 6 weeks pending weather conditions. Pipe material supply for the Olney Street drainage project was delivered in early June. The invert and pit locations were marked ready for commencement of the project.

Arrangements have been made to undertake geotechnical investigations for upcoming works in Adams Street and Mackay Street. Once results from these investigations are received, design works can commence on the Adams Street culvert replacement.

Road Safety

Event Management: An Event Management Plan was received by Council for the upcoming Business Awards Gala Dinner scheduled for the 19 June 2026.

Pro Street Challenge has submitted their EMP and Certificate of Currency for the aerodrome event scheduled for 1–2 August 2026.

Traffic Counters: Traffic counts from Stockinbingal Road and Sutton Road were completed, with reports prepared and distributed to relevant stakeholders. Speed analysis for Adjungbilly was also undertaken. Additionally, a new traffic counter was installed on Dirnaseer Road to support NSW Police speed enforcement, as requested through the Local Transport Forum.

One traffic counter has been installed on Olympic Highway and two on Burley Griffin Way to capture vehicle‑volume data. All active traffic counters were checked to prevent data corruption. Three units in Adjungbilly were also inspected, with data downloaded, reports prepared, and findings provided to management. Two additional counters have been deployed; one on Stockinbingal Road to monitor heavy‑vehicle movements and one on Wallendoon Street for unit testing.

Councils Asset/GIS Officer has begun compiling and entering historical and current traffic data into a usable format to allow key information such as Average Daily Traffic (ADT), Percent Heavy Vehicles and speed compliance to be readily available.

Event Management Procedure: Work is continuing on the development of an Event Management Procedure based on StateCover’s requirements to ensure Council complies with current legislation and operational obligations.

A presentation has been prepared outlining aerodrome usage and future operational considerations.

Community Awareness: Community awareness activities for June included promotion of Fatality Free Friday via Council media channels, along with targeted messaging for the King’s Birthday double demerit period through media and four strategically placed VMS boards.

VMS boards were placed on Sutton Street and Olympic Highway at the saleyards targeting speed, and two VMS boards on Temora Street and Gundagai Road focusing on driver fatigue.

Forty‑nine responses have been received for the Cycleway Survey, which closed on 30 June. Council received 44 completed surveys. Interest in the upcoming participation workshops continues to be strong.

RYDA Workshop 2027: Council has secured places for the 2027 RYDA program, which is designed to develop safe road behaviours in Year 10 students. Cootamundra High School and Gundagai High School have expressed interest, while Sacred Heart is yet to respond. RYDA (Rotary Youth Driver Awareness) is a nationally recognised road‑safety education program that delivers practical workshops focused on hazard perception, risk assessment, and responsible decision‑making for young drivers and passengers. Expressions of interest have been received from Cootamundra High School and Gundagai High School with strong projected participation.

Water & Sewer

Staff have been working with contractors on major projects within Cootamundra throughout June. Projects include investigation and design works for relining of town sewers and involvement in the planning stages of the water main replacement and replacing float switches and pumps at various sewer pump stations within the network.

Between working on major projects staff have repaired a large number of burst water mains and services. Sewer chokes are cleared as reported, many involving blockages caused by tree roots.

Cootamundra Standpipe Income – June 2026

2025/2026		Income	No. of Transactions
2025	August	$1,066.02	62
2025	September	$1,538.89	102
2025	October	$3,733.97	154
2025	November	$2,945.37	93
2025	December	$3,257.99	120
2026	January	$1,457.59	77
2026	February	$0.00	0
2026	March	$0.00	0
2026	April	$0.00	0
2026	May	$5.20	8
2026	June	$88.41	43
2025/2026	Totals	$14,093.44	659

Workshop

General services on plant have continued, in addition to rebuilding mower decks, replacing wide sweep brooms in the street sweeper and undertaking the 500hr service on the Caterpillar Grader. A new windscreen was fitted to the excavator as old one was beyond repair.

Major air leaks have occurred in some of the larger plant recently resulting in workshop staff replacing protection valves, running new airlines and adjusting governor valves to rectify the issues. Some major electrical faults were detected in the traffic lights at Wallendbeen, requiring the replacement of on-board battery chargers.

Staff have carried out replacement of a new hydraulic slide ram in the garbage truck, multiple reseals on hydraulic hoses and a general service. Reprograming of the bin lifter and bin slide (re-schooling all the Hydraulic functions) were also carried out.

A heater/ thermostat controller and temperature gauge were installed into the Jet-patcher emulsion tank to ensure continued effective operation throughout the winter months.

Financial

Projects funded from various funding sources as noted above.

Maintenance works funded from General Fund and aligns with the adopted 2025/2026 budget.

OLG 23a Guideline consideration

The work outlined in this report does not conflict with the guidelines.

7.5.2 Cootamundra Aerodrome Events

DOCUMENT NUMBER

476987

REPORTING OFFICER

David Brodie, Acting Manager Engineering Cootamundra

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

There will be a financial implication associated with this report as per recommendation.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That Council:

1. Endorses the continued use of Cootamundra aerodrome for non-aviation events.

2. Gives in principle support to the temporary closure of the Cootamundra aerodrome during non-aviation events.

3. Undertakes consultation with the existing Cootamundra aerodrome occupants/ businesses/ users in relation to the planned changes.

4. Receives a further report following completion of this consultation process.

Introduction

Council has received an increasing number of enquiries and applications seeking approval to use the Cootamundra Aerodrome for non-aviation activities, including automotive events, vehicle exhibitions and motorsport-related festivals. Whilst a number of these events have previously been undertaken at the aerodrome on a limited scale, growing popularity and attendance demand are resulting in requests for larger and more complex events.

Accordingly, Council is required to consider the suitability of the aerodrome for expanded non-aviation uses and the associated operational, safety, insurance and community implications.

Discussion

The Cootamundra Aerodrome is a significant regional asset supporting a diverse range of aviation activities. These include aircraft refuelling, engineering and maintenance services, agricultural aviation operations, private and recreational flying, hangar leasing, aircraft storage, gliding activities and aviation-related events.

In addition to its commercial and recreational functions, the aerodrome provides critical services to the wider community. It accommodates twice-daily postal flights that facilitate reliable freight and communication links across regional areas. The aerodrome also provides essential infrastructure for emergency aviation operations, including aeromedical retrievals, disaster response activities and emergency helicopter services such as Toll Rescue. These services rely on the continued availability of a safe and operational facility to support patient transfers and emergency response requirements.

Over the next 18 months, eight runway-based vehicle events are scheduled at the Aerodrome, in addition to the annual Southern Cross Gliding Club Summer Camp.

A review of the Aerodrome’s financial performance over the past three years indicates that vehicle-related events represent the largest source of aerodrome-generated revenue (greater than 90%). These events make a significant contribution towards the ongoing operation, maintenance and financial sustainability of the facility. They also attract participants and visitors from across the region, generating broader economic benefits for local businesses and supporting tourism activity.

As interest in the venue continues to increase, Council has received requests for activities beyond those currently approved. Future proposals could include full aerodrome closures, drag racing events, vehicle shows, dyno shootouts, amusement rides, merchandise vendors, portable grandstands, live entertainment and other supporting event infrastructure and amenities.

The scale and complexity of such events have the potential to increase operational risks, affect aviation activities and require additional planning in relation to public safety, traffic management, security, emergency access, infrastructure capacity, environmental impacts and may result in breaches to Councils obligations to the Civil Aviation Safety Authority (CASA).

Historically, motorsport and vehicle-based events conducted at the aerodrome have been restricted to a maximum of 80 participating vehicles, together with essential pit crew personnel, with no spectators permitted. These limitations were implemented in accordance with recommendations provided by Council’s insurer.

Recent changes by Councils insurer have resulted in all events being held on Council land to be submitted and approved by the insurance company prior to the event for Council to be covered. As a result, Council’s insurance company has advised moving forward any car event applications held at the aerodrome, while the aerodrome is operating will be scrutinised for high risk activities and may not be covered by Council insurance due to residual risk profiles. As a result of this, Council staff are proposing the aerodrome be closed temporarily during all non-aviation events moving forward, and previous restrictions on vehicle numbers and spectators be removed.

In determining the future use of the aerodrome for non-aviation activities, Council must balance the economic benefits generated by these events against the aerodrome’s current primary function as an operational aviation facility and critical emergency services asset. Any expansion of event activities should ensure that aviation safety, emergency access requirements, insurance obligations and community interests are appropriately managed while maintaining the long-term viability and operational sustainability of the aerodrome.

Financial

Proposed additional aerodrome hire fee more accurately reflects the cost of maintaining additional wear and tear on surfaces due to non-aviation based activities.

OLG 23a Guideline consideration

This report does not conflict with OLG 23a Guidelines

7.6 Engineering Gundagai

7.6.1 Gundagai Engineering Report - June 2026

DOCUMENT NUMBER

477026

REPORTING OFFICER

Thomas Hogg, Acting Manager Engineering Gundagai

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the Gundagai Engineering Report for the month of June 2026 be noted.

Introduction

The Gundagai Engineering Report for the month of June 2026 is submitted for the information of Council and the community.

Discussion

Road Maintenance

The frequent rainfall throughout June has seen routine road maintenance schedules reduced. This has allowed crews to focus pruning of trees on Deltroit Road to improve traffic conditions and line of sight distances. Guidepost maintenance was also carried out on various roads.

During periods of dry weather, road maintenance crews were in the Bundarbo Road area undertaking unsealed road maintenance before moving on to Cooininee Road.

The wet weather conditions provided the opportunity for staff to undertake maintenance on Council’s depots and equipment supplies between road maintenance works.

Flood Warning Signage for Cootamundra and Gundagai is currently in the final stages of manufacturing. Installation will be carried out during July and will provide automated flashing lights for critical flood prone areas, with one to be installed in Gundagai and one in Cootamundra.

Water and Sewer

A recent fire in Cootamundra has highlighted hydrants that are inaccessible due to temporary capping to stop leaks. It is estimated that up to 5% of the 1500 hydrants across Cootamundra and Gundagai are currently out of service.

A Request for Tender was released to undertake an assessment of the network including locations, overall condition of the hydrant assembly and functionality. Minor repairs will be undertaken where required by the successful contractor at the time of assessment. A list of major repairs will be developed as part of the initial contract. Depending on the extent of rectification works required, this may be negotiated with the contractor or put out to market to ensure best value for Council.

Council received nine submissions in response to the tender. All inspections will be completed within eight weeks of award of contract and all repairs completed within 16 weeks of award of contract.

Water levels in Blowering Dam are now above 30% which triggers a reduction to Level 1 water restrictions. Council commenced advertising about this reduction during June through the same media used to announce level 2 water restrictions. Signs entering town have been amended to notify the public of the current Level 1 water restrictions.

Plant and Fleet

Council was successful in securing a Lime Spreader with a 10-tonne payload. The item of plant was secured at auction substantially below the approved budget and is the last piece of plant purchased as part of the 2025/2026 Plant Replacement Program.

Changes to ownership and management of Rural Fire Service’s mobile assets will take place from 1 July 2027. Commonly referred to as the “Red Fleet”, councils have been required to record these assets in their financial statements and absorb the depreciation expenses as well as the costs of inspecting and recording these assets in their accounts. This is a major win for local government and comes after years of persistent advocacy by LGNSW and individual councils.

Capital Works

Mundarlo Bridge Replacement - Council’s Mundarlo Bridge replacement project is now underway. The infrastructure project is valued at $30.7 million and will significantly improve access and safety for the Riverina community during high river flow events in the Murrumbidgee River.

Located approximately 40 kilometres from Gundagai and 60 kilometres from Wagga Wagga, Mundarlo Bridge is the only public crossing of the Murrumbidgee River between the two centres. The project will deliver a new 110-metre-long bridge, 3.7 metres higher than the existing one, with widened dual lanes to accommodate heavy vehicles, such as farm machinery and trucks.

The current bridge is highly susceptible to flooding and is overtopped when flows exceed 32,000 ML per day at Gundagai. This causes significant disruptions to the community including detours of up to 120 kilometres for motorists. The new bridge is designed to remain open during flows up to 100,000 ML of water per day, preventing the community from being cut-off and reducing the frequency of clean-ups and major repair works. To keep traffic flowing, the new bridge will be built upstream of the old one, allowing the single-lane bridge to continue to be used during construction.

Once complete, the old bridge will be demolished and approaching roads on either side of the river will be realigned. A NSW construction company has commenced mobilisation at the site with early works scheduled to commence shortly. Project completion is expected by late December 2026.

Annie Pyers Drive Precinct Water – the watermain project is progressing well, with final designs currently with Council for review prior to commencement of construction. Council is currently working with the contractor to finalise any outstanding licences and permits required prior to commence construction. It is expected that off-site construction of the pump station will commence in July and on-site construction to commence in August. Currently the critical element determining completion timelines is Essential Energy approvals for the power connection to the pump station.

Gundagai Sewer Replacement – Council contractors have advised that they have completed the largest section of sewer replacement scheduled in the current contract. They are currently working on completing connections and testing before site rehabilitation takes place.

Road Safety

Three traffic counter units installed at Adjungbilly to monitor traffic speed and volume were inspected. Data collected by these units has been downloaded with reports prepared, and findings provided to management for review.

Council staff met with Humelink staff to discuss the status of the construction project. Humelink have advised that all except for one of the towers has been erected in the CGRC LGA. Line stringing is being scheduled in to commence within the next few months indicating that much of the civil works are now complete. Heavy vehicles relating to civil works will now reduce, however, the next phase will see an increase in heavy vehicles carrying cable. Humelink advised that they intend to string the power lines using helicopters.

National Heavy Vehicle Register

Heavy vehicle applications continue to be received for vehicle movements related to major projects currently underway throughout the LGA. Council staff are assessing these in accordance with the approved Vehicle Movement Plans in addition to Council’s direction from the report to Council in October.

Council has received 48 applications and reviewed a total of 47 Access Permit Applications for the LGA during June 2026.

Applications Received	Approved with Conditions	Refusals
48	43	4

Financial

Projects funded from various funding sources as noted above and align with the adopted 2025/2026 budget.

OLG 23a Guideline consideration

OLG 23a Guidelines have been reviewed and the work outlined in this report does not conflict with the guidelines.

7.7 Regional Services Gundagai

7.7.1 Gundagai Regional Services Report - June 2026

DOCUMENT NUMBER

477053

REPORTING OFFICER

Greg Ewings, Acting Manager Regional Services Gundagai

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant, safe, and inclusive community

1.1 Our health and wellbeing needs are met

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

That the Gundagai Regional Services report for the month of June 2026 be noted.

Overview

This report highlights the significant achievements, key project milestones, operational initiatives, and service delivery outcomes delivered by the Gundagai Regional Services Division during June 2026.

Throughout the reporting period, Council adopted a proactive and community-focused approach to the delivery of services across the Gundagai region. Strong emphasis was placed on maintaining and enhancing critical infrastructure, improving public facilities and assets, supporting community wellbeing, strengthening public safety, and driving continuous improvements in service delivery.

Council staff and contractors continued to progress a range of strategic and operational projects, demonstrating a commitment to asset sustainability, operational excellence, and the long-term needs of the community. Through effective planning, collaboration, and resource management, a number of important initiatives were advanced and completed during the month.

The following sections provide an overview of the Division’s major accomplishments, project updates, and operational activities for June 2026, reflecting Council’s ongoing commitment to delivering high-quality services and positive outcomes for residents, businesses, and visitors across the region.

1. Regional Services – Parks, Reserves, Sporting Fields, Playgrounds and Projects

Key Achievements for the Month:

Council staff continued to deliver maintenance and enhancement works across parks, reserves and recreational facilities, resulting in improved community amenity, safety and asset condition. Key achievements during the reporting period included:

· Additional cleaning and maintenance activities were undertaken along the Morley's Creek walking tracks and pathway network to address increased debris accumulation associated with the current local flying-fox colony. Works focused on maintaining public amenity, pedestrian accessibility and safety, while ensuring the area remained welcoming and accessible for residents and visitors.

· Council continues to monitor the affected areas and undertake cleaning as required. However, management options are limited, as flying-foxes are protected native fauna under NSW and Commonwealth environmental legislation. Any relocation, dispersal or direct disturbance of established flying-fox camps generally requires regulatory approvals and may only be undertaken in specific circumstances. As a result, Council's primary response at this stage remains focused on ongoing maintenance, monitoring and community safety messaging.

· Sustained turf management, irrigation and field preparation programs, ensuring sporting facilities remain in excellent condition for community use and organised sporting events.

· Council progressed playground inspections, maintenance and renewal programs throughout the reporting period, enhancing community safety and extending the operational life of playground assets.

· Council continued to maintain parks, reserves, playgrounds and public open spaces to a high standard, ensuring these assets remain safe, accessible and well-presented for the enjoyment of residents and visitors.

2. Council Facilities

The Emergency Operations Centre (EOC) upgrade has been successfully completed, delivering significant improvements to functionality, resilience, and operational readiness. The project included the installation of new cabinetry and storage solutions, enhanced Wi-Fi connectivity, a new printer, whiteboards, and emergency response tabards. In addition, a new 22kW backup generator has been installed, ensuring continuity of operations during power outages and enhancing the EOC’s ability to support emergency management activities during critical incidents. The generator also provides a valuable backup power source for Council’s administration office, strengthening business continuity and organisational resilience. Together, these upgrades improve the capability of the EOC to effectively coordinate emergency response and recovery operations while enhancing Council’s preparedness for future emergency events.

3. Gundagai Memorial Swimming Pool

Structural works associated with the new shade sail installation have been successfully completed, including the erection of supporting infrastructure and the installation of the shade sail fabric. The completion of these works provides enhanced sun protection for patrons and contributes to improved amenity and user comfort within the pool precinct.

4. Cemeteries

Council continued to deliver a proactive cemetery maintenance and management program across the region, ensuring all facilities remain safe, accessible and respectfully presented. Regular asset inspections, grounds maintenance and site monitoring were carried out during the reporting period, supporting community expectations, enhancing amenity and contributing to the long-term sustainability of cemetery infrastructure and services.

Activities undertaken during the reporting period included:

· Concrete works by in-house staff have progressed with the successful completion of two additional beam installations. Preparatory works are now underway for the next stage of the project, being the construction and installation of the corresponding desk (headstone) bases. The completion of these elements will contribute to the overall delivery of the project and ensure the infrastructure is fit for purpose and aligned with the intended design outcomes.

· Delivery of ongoing maintenance programs across cemetery facilities, including pathway upkeep, infrastructure inspections and proactive site monitoring to ensure grounds remain safe, accessible and well maintained.

· Four interments were coordinated and undertaken in accordance with Council procedures and legislative requirements, providing respectful, professional and compassionate service to families and the community.

· Continued administration and customer service activities, including the acceptance of Pre-Need Burial Agreements to assist future burial planning, together with the assessment and approval of monument permit applications.

· Routine mowing, lawn maintenance, weed control and grounds care were completed across all cemetery locations, maintaining a high standard of presentation and enhancing the overall amenity of cemetery grounds.

· Continued management of cemetery assets and infrastructure to support long-term sustainability, operational efficiency and community expectations for quality cemetery services.

5. Biosecurity

Biosecurity activities continued to focus on strengthening compliance, increasing community awareness and supporting responsible land management practices across the region. Throughout the reporting period, Council worked collaboratively with landholders, industry representatives and community members to promote improved biosecurity outcomes and reduce the risk of weed and pest spread.

· Acquittal of 25/26 WAP is being undertaken.

· Ongoing inspections, monitoring and compliance activities across identified risk areas to support adherence to biosecurity obligations and legislative requirements.

· Engagement with landholders and stakeholders to encourage proactive weed management, early intervention and best-practice land management techniques.

· Continued monitoring of emerging biosecurity risks and response activities to support the protection of agricultural land, natural environments and community assets.

Council remains committed to achieving positive regional biosecurity outcomes through education, compliance, monitoring and ongoing collaboration with landholders, industry and government agencies. “Healthy Land, Strong Communities, Secure Future.”

6. Gundagai Public & Council Facilities income

Gundagai RV Park Income June 2026

· 01/06/26 – 30/06/26 - Total Income $482.20

Gundagai Landfill Income June 2026

· 01/06/26 – 30/06/26 - General Income $5,229.98

Gundagai Standpipe Income June 2026

2025/2026		Income GST Incl.	Number of Transactions	Previous Year Income
2025	July	$3,013.61	13	$2,454.08
2025	August	$1,202.81	11	$1,424.58
2025	September	$2,543.68	12	$2,245.89
2025	October	$1,827.94	11	$3,235.13
2025	November	$5,232.65	16	$2,352.76
2025	December	$6,384.75	17	$3,083.95
2026	January	$11,743.19	17	$1,914.33
2026	February	$26,650.59	17	$2,794.07
2026	March	$25,746.73	20	$6,768.10
2026	April	$17,136.31	19	$14,104.02
2026	May	$21,059.48	16	$13,078.40
2026	June	$12,538.85	16	$9,119.35
25/26	Totals	$135,080.59	185	$62,574.66

Gundagai Saleyards Truck Wash June 2026

2025/2026		Income GST Incl.	Number of Transactions	Previous Year Income
2025	July	$3,518.05	34	$3,945.32
2025	August	$3,254.40	32	$2,968.02
2025	September	$4,022.16	24	$2,943.21
2025	October	$5,094.67	32	$2,731.61
2025	November	$3,976.71	32	$3,710.83
2025	December	$3,170.29	26	$3,645.21
2026	January	$3,908.68	28	$3,260.07
2026	February	$2,455.41	28	$3,486.04
2026	March	$3,442.91	26	$3,571.64
2026	April	$3,641.40	28	$3,633.62
2026	May	$3,179.79	27	$3,867.23
2026	June	$5,562.64	24	$3,251.20
25/26	Totals	$45,227.11	341	$41,014.00

7. Compliance

Council continues to ensure compliance with the Companion Animals Act 1998 and the Local Government (General) Regulation 2021 (Regulation 217(1)(f)) through ongoing monitoring, enforcement, and community education initiatives.

Community Education and Responsible Pet Ownership

Council recognises that effective feral cat management requires a proactive community approach. In addition to operational capture and management activities, Council will continue to promote responsible pet ownership and community awareness through:

· Public education campaigns highlighting the impacts of feral and stray cats on native wildlife, public amenity and animal welfare.

· Promotion of desexing programs to reduce unwanted litters and minimise stray cat populations.

· Encouragement of microchipping and lifetime registration to improve owner identification and facilitate the return of lost pets.

· Community education regarding offences associated with animal abandonment and the responsibilities of cat ownership.

· Raising awareness of containment practices and responsible pet management to prevent domestic cats from contributing to feral populations.

· Encouraging residents to report feral cat colonies and unmanaged stray cat populations at an early stage to allow timely intervention.

· Working collaboratively with animal welfare organisations, veterinarians and community groups to support humane management and rehoming opportunities where appropriate.

Through these initiatives, Council aims to reduce the incidence of stray and feral cats, protect native biodiversity, and promote responsible and humane animal management practices across the local government area. "Rehome Where Possible, Protect Where Necessary."

Financial

There are no further financial implications as all work has been carried out as per the approved 25/26 budget allocations.

OLG 23a Guideline consideration

There are no implications for the guidelines.

7.7.2 Gundagai Cemetery Land Purchase from Uniting Church

DOCUMENT NUMBER

477276

REPORTING OFFICER

Greg Ewings, Acting Manager Regional Services Gundagai

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Protected and enhanced environment

3.4 Greater efficiency in the use of resources

FINANCIAL IMPLICATIONS

The proposed purchase price is $1 per property, representing a total acquisition cost of $2.

Council and the Uniting Church would each bear their own associated legal and administrative costs associated with the property sales.

Any minor costs associated with conveyancing, registration and due diligence can be met from existing operational budgets.

LEGISLATIVE IMPLICATIONS

Any acquisition of land will be subject to the requirements of the Local Government Act 1993 and all relevant statutory processes. Appropriate due diligence, including title investigations and legal review, will be undertaken prior to completion of the transfer.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Uniting Church Correspondence - Proposal to Council to purchase Uniting Cemetery Land ⇩

Recommendation

That Council:

1. Accepts in principle the offer from the Uniting Church to transfer:

o Part North Gundagai Cemetery – Lot 2 DP 1041398; and

o Part South Gundagai Cemetery – Lot 1 DP 668531; to Cootamundra-Gundagai Regional Council for a peppercorn fee of $1 per property.

2. Authorises the Interim General Manager to arrange the necessary investigations and due diligence associated with the proposed acquisitions.

3. Authorises the Interim General Manager to execute all documentation necessary to complete the transfers, subject to satisfactory due diligence outcomes.

Introduction

Council has received correspondence from the Uniting Church in Australia Property Trust (NSW) regarding the ownership of two cemetery parcels located at the North Gundagai Cemetery and South Gundagai Cemetery. The Church has formally requested that Council consider acquiring these parcels for a nominal consideration of $1 each.

Council currently manages the main portions of both the North Gundagai and South Gundagai cemeteries adjoining the subject lands. The acquisition would consolidate ownership and management of the cemetery areas under a single authority and formalise Councils existing management and operation processes of the cemeteries.

Discussion

The Church advises that these cemetery lands form part of a historical arrangement whereby individual denominations held ownership of specific sections within local cemeteries. Following the establishment of the Uniting Church in 1977, ownership of various church properties was transferred to the Property Trust.

The Church further notes that the former Gundagai Council and the current Cootamundra Gundagai regional Council has effectively controlled and managed the broader cemetery operations at the two cemeteries for many decades and that the former Gundagai Uniting Church congregation ceased operation around 2013. As a result, the Church no longer has a functional use for the land and does not have the resources to maintain these parcels.

The proposed acquisition presents a positive opportunity for Council and the community.

Consolidating ownership of these cemetery parcels under Council control would provide a more streamlined approach to cemetery management, maintenance planning and long-term asset stewardship. It would also remove historical complexities associated with fragmented ownership arrangements and create a clearer framework for future management of these important community assets.

The Church has indicated that the transfer is proposed in the interests of ensuring a single responsible manager for the cemeteries and believes this outcome would best serve the local community. Council's ownership of the adjoining cemetery lands places it in a strong position to assume responsibility for the remaining parcels and ensure consistent standards of management across both cemetery sites.

The nominal purchase price of $1 per property represents a significant benefit to Council and the community. The land details and the proposal from the Uniting church has been reviewed by Councils Finance, Revenue, Sustainable Development and Regulatory Staff with all agreeing that subject to due diligence investigations by legals, the acquisition would secure public ownership of these lands at minimal cost while supporting the preservation and ongoing management of Gundagai's historical cemetery sites.

The proposal also aligns with Council's role in maintaining community infrastructure, preserving local heritage assets and providing long-term certainty regarding the management of public cemeteries by aligning with the below Community and Strategic Implications.

Community and Strategic Implications

The acquisition would deliver several community benefits, including:

· Consolidation of cemetery ownership and management under a single authority.

· Improved administrative efficiency and long-term planning

· Enhanced protection and stewardship of local cemetery assets

· Greater certainty for community members regarding future management responsibilities

· Preservation of important historical and cultural sites

Financial

The proposed purchase price is $1 per property, representing a total acquisition cost of $2.

Council and the Uniting Church would each bear their own associated legal and administrative costs associated with the property sales.

Any minor costs associated with conveyancing, registration and due diligence can be met from existing operational budgets.

OLG 23a Guideline consideration

N/A

7.7.3 Owners Consent Request for the creation and registering of Easement for Electrical upgrade on Gundagai Swimming Pool Land

DOCUMENT NUMBER

477286

REPORTING OFFICER

Greg Ewings, Acting Manager Regional Services Gundagai

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Protected and enhanced environment

3.4 Greater efficiency in the use of resources

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1. Original Easement Proposal ⇩

2. Site Survey of Lot 1012 DP 1327211 and Lot 11 DP 1128590 ⇩

3. Proposed Easement and Pillar location to Lot 11 DP 1128590 ⇩

4. Proposed Electrical Pillar Details ⇩

Recommendation

That Council:

1. Approve the granting of owner's consent for the creation and registration of an easement for underground electricity infrastructure over Lot 11 DP 1128590, being Council-owned land adjacent to Sheridan Lane and the Gundagai Swimming Pool frontage, for the benefit of Lot 1012 DP 1327211 (Gundagai Tourist Park).

2. Requires the applicant to provide a final survey plan and easement alignment satisfactory to Council, confirming the location and extent of the proposed easement and associated infrastructure prior to the execution of any easement documentation.

3. Authorises the General Manager to negotiate and execute all necessary legal documents associated with the creation and registration of the easement, subject to Council's satisfaction with the final easement location and terms.

4. Requires all costs associated with the creation, survey, legal documentation, registration, construction, reinstatement, and any statutory approvals associated with the easement to be borne entirely by the applicant.

5. Requires all disturbed Council land, infrastructure and public assets to be restored to Council's satisfaction at the applicant's expense.

Introduction

This report is to seek Council's consideration of a request for owner's consent and approval for the creation and registration of an easement over Council-owned land Lot 11 DP 1128590 being the Gundagai Swimming Pool to facilitate an electricity supply upgrade servicing the Gundagai Tourist Park located on Lot 1012 DP 1327211.

Discussion

On 7 April 2026 Council received correspondence from Green Bean Carbon requesting Council's to provide owners consent for the creation of an easement over Lot 11 DP 1128590.

The request forms part of a proposed electrical infrastructure upgrade for the Gundagai Tourist Park located on Lot 1012 DP 1327211. Essential Energy has required the installation of upgraded electrical infrastructure, including a new electricity pillar and associated underground power supply works, to meet the future electrical demands of the facility.

Following review of the initial request, Council advised the applicant that a survey plan illustrating the proposed easement alignment would be required prior to consideration of the application due to the location of the affected land, adjoining properties and road reserve.

While Council officers acknowledged the proposal at the time and had no objection to the creation of the easement in principle, concerns were raised regarding the alignment illustrated on the original plan supplied. (Attachment 1, Original Easement Proposal)

The route identified, appeared to be longer than necessary and may result in additional construction impacts and disturbance within Council-owned land and adjoining public infrastructure. Following a preliminary assessment by staff possible alternatives were identified. The alternatives being the relocation of the Essential Energy supply pole from its current location within Council property to the north side of Sheridan Lane which would negate the need for an easement at all and an alternative to take a more direct alignment, reducing both the extent of disturbance and the area affected by the easement were provided to the applicant

Council officers had discussed these matters with the applicant and requested confirmation of the final alignment to ensure the easement location appropriately reflects the intended works and minimises impacts on Council assets.

Subsequently, the applicant provided the requested survey information, updated details on the easement alignment and pillar location along with correspondence from JRC Group Consulting Engineers and supporting Essential Energy documentation. (Attachment 2 Site Survey of Lot 1012 DP 1327211 and Lot 11 DP 1128590)

Correspondence from JRC Group confirms Essential Energy's requirement that the proposed electricity pillar be installed on the boundary of the affected properties and further advises that relocation of the existing electricity pole that is to supply the upgraded electrical infrastructure is neither supported by Essential Energy nor considered economically feasible.

Council officers have reviewed the survey plan and supporting information provided by the applicant.

The updated plan provided identifies the proposed easement of 2 metres width traversing Council-owned Lot 11 DP 1128590 heading directly to the adjoining Gundagai Tourist Park Lot 1012 DP 1327211. (Attachment 3, Proposed Easement and Pillar location to Lot 11 DP 1128590) & (Attachment 4 Proposed Electrical Pillar Details)

Given the details of the final easement alignment and receipt of all documentation required to accurately define the area affected, the request is considered suitable for approval.

Financial

There are no direct financial implications for Council arising from this report.

All costs associated with the easement, including surveying, legal documentation, registration, approvals, construction works, restoration and reinstatement, are to be borne by the applicant.

OLG 23a Guideline consideration

N/A

7.8 Regional Services Cootamundra

7.8.1 Cootamundra Regional Services Report - June 2026

DOCUMENT NUMBER

476817

REPORTING OFFICER

Steven Lowe, Acting Manager Regional Services Cootamundra

AUTHORISING OFFICER

Trevor Dando, Acting Deputy General Manager Operations

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil

Recommendation

The Cootamundra Regional Services Report for the month of June 2026 be noted.

Introduction

This report has been prepared to inform Council of the activities undertaken by the Regional Services – Cootamundra department over the month of June 2026.

Discussion

Parks & Gardens

Customer requests are being completed for trees with the weather allowing staff to prioritise this area, completing usual high traffic areas during the school holiday period to reduce disruptions to pedestrians and traffic. Work is continuing on a backlog of tree requests, with contractors undertaking some major works on high risk trees. Stump grinding has also been carried out following several tree removals throughout Cootamundra.

Staff are continuing with playground inspections and carrying out any necessary repairs as required. The water to the water play element at Livvi’s Place park has been turned off to allow the timber to dry out to allow staff to repair and treat the timber to extend the lifespan of the wet area components.

Line marking is being maintained throughout the winter sport season, along with general turf care, troubleshooting and irrigation maintenance. School athletics carnivals have been held at Albert Park this month, including a large regional carnival attended by up to 1,000 school children. Staff were complimented on the tidiness of the grounds, the line marking and hospitality when cleaning public amenities and providing bins for these events.

A memorial chair to honour Jackie Vincent OAM has been installed in Parker Street out the front of CW Jewellers. A plaque will be placed on the chair when received from the manufacturer. In addition to mentoring young people through the 256 Australian Army Cadet Unit, Jacqui was an active member of the Cootamundra RSL Sub-Branch supporting veterans and their families and honouring their service. Jacquie was awarded the Medal of the Order of Australia in 2016.

Truck Wash

The truckwash recorded 135 transactions for the month, generating a total of $12,506.56 of income.

The truck wash continues to see high usage resulting in increased maintenance required to keep up with the demand of a large number of trucks. A contractor has installed heavy duty solenoid valves to prevent damage from water hammer and future issues.

Cemeteries

There were two burials at Cootamundra Cemetery in June.

Regulatory Services

The total Companion Animal fees collected for June was $768.00.

There were four cats and two dogs at the shelter at the beginning of the month. A further four dogs and one cat were impounded.

One dog went to rescue, one was adopted. Three cats were rehomed. Five dogs and two cats remain in the shelter.

One vehicle was impounded from Cooper Street and is being held as required under PSUP (Public Spaces Unattended Property Act).

Biosecurity

There were several inspections carried out in June including many rural roads, the Olympic Highway, Cootamundry & Bland Creeks and multiple private inspections. Spraying was carried out at Cootamundry & Bland Creek, Stockinbingal & Wallendbeen Cemeteries and local roadsides.

General Overview:

- Main focus of the month has been to finish targets for WAP. This included a Priority Weeds Information Day at the Cootamundra Library, High Risk Site and Roadside Inspections.

- Priority Weed spraying and mechanical removal has been happening at Stockinbingal as it contains many African Boxthorn and Bridal Creeper incursions.

Planned:

- Start new WAP targets (all targets reset for the financial year)

- Priority Weed spraying of Bridal Creeper at Cootamundra and Stockinbingal

- Priority Weed spraying/control of a variety of Priority Weeds in Cootamundry Creek and Bland Creek.

Waste Services

The secondhand tip shop processed 65 transactions for June with a total of $380.37 in income. During this time staff have diverted 650kg of waste from the landfill into the shop to be repurposed.

A total of 1031 tonnes of recycled crushed concrete was sold this month and a total of 735 tonnes of compost soil. We are currently selling large volumes of both compost and crushed concrete with regular outgoing loads scheduled over the coming weeks.

In addition 10.5 tonnes of batteries were collected from the Cootamundra CRC shed for recycling.

Facilities

Staff have undertaken small maintenance jobs on public toilets throughout Cootamundra and surrounding villages. Most of this comes about due to aging infrastructure and vandalism which is starting to arise again.

Works on the Bradman Memorabilia Cottage have been carried out throughout June, with rotten timbers being replaced on the heritage buildings in preparation for painting that will be commencing in July and pavers have been corrected.

The Cootamundra Town Hall and the Showground rotunda have had follow up treatment for white ants. Unfortunately, although the number of white ants has reduced significantly there are still active ants within both areas. Staff will continue to monitor and treat accordingly.

The flooring at the entrance to the Town Hall foyer has lifted in multiple areas. Contractors have been engaged to repair the flooring.

The Cootamundra EV charging stations’ data for June is shown below:-

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Capital Works Projects

The designated flood evacuation centre at the Cootamundra showground luncheon pavilion renovation project is nearing completion. As part of the NSW severe weather and flood funding projects, the upgrade includes new flooring, lighting, a storage room, new benches and cabinetry, heating and cooling, refurbished amenities, new seating, roofing and external lighting.

The Fisher Park changerooms project is in the final weeks for completion. The new facility contains a kitchen, bar, dedicated female changerooms and public amenities.

Financial

All areas of expenditure relating to operations within the Regional Services – Cootamundra department are within budget allocations.

OLG 23a Guideline consideration

No impacts associated with this report.

Cash at Bank on 30 June 2026	$ 36,264,823
Less:
Externally Restricted Reserves	(22,972,479)
Add:
Grant Debtors and Contract Asset Outstanding	867,842
Unrestricted Cash	14,160,187

Less:
Internally Restricted Allocations	(13,878,884)
Net Balance	$ 281,303

Description	Amount
DOTT Awning	-$ 6,255
Coota Saleyards cattle scale room	-$ 40,347
Gundagai Museum enclosed awning	-$ 88,514
Jubilee Botanical Park Gardens Raised	-$ 103,382
Kindergarten/Preschool	-$ 233,958
Kiosk (Five Mile)	-$ 82,079
Public Toilets	-$ 39,710
Rugby League Announcers Box/Kiosk/Awning - Fisher Park	-$ 11,937
Shelter Near Kiosk	-$ 9,809
Showroom/Store (ex Service Station)	-$ 15,300
Total	-$ 631,296

DOCUMENT NUMBER	476106
AUTHORISING OFFICER	Abb McAlister, Mayor
REPORTING OFFICER	Abb McAlister, Mayor
ATTACHMENTS	Nil

DOCUMENT NUMBER	476442
AUTHORISING OFFICER	Abb McAlister, Mayor
REPORTING OFFICER	Abb McAlister, Mayor
ATTACHMENTS	Nil

REPORTING OFFICER	Peter Bascomb, Demerger Transition Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Demerger Transition Committee Meeting held on Tuesday 16 June 2026 ⇩ 2. OLG Letter ⇩

DOCUMENT NUMBER	476827
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager
ATTACHMENTS	1. Progress Update Report July 2026 ⇩

DOCUMENT NUMBER	477021
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager
ATTACHMENTS	Nil

DOCUMENT NUMBER	477393
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager
Attachments	Nil

DOCUMENT NUMBER	477391
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager

DOCUMENT NUMBER	477395
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager

DOCUMENT NUMBER	477404
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager

DOCUMENT NUMBER	477405
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager

DOCUMENT NUMBER	477408
REPORTING OFFICER	Roger Bailey, Interim General Manager
AUTHORISING OFFICER	Roger Bailey, Interim General Manager