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Minutes Ordinary Council Meeting
Alby Schultz meeting Centre, Cootamundra
6:00PM, Tuesday 22nd April, 2025
Administration Centres: 1300 459 689 |
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Minutes Ordinary Council Meeting
Alby Schultz meeting Centre, Cootamundra
6:00PM, Tuesday 22nd April, 2025
Administration Centres: 1300 459 689 |
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22 April 2025 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Alby
Schultz meeting Centre, Cootamundra
ON Tuesday, 22 April
2025 AT 6:00PM
PRESENT: Cr Abb McAlister (Mayor), Cr Rosalind Wight (Deputy Mayor), Cr Les Cooper, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Ethan Ryan (online), Cr Danyal Syed
IN ATTENDANCE: Roger Bailey (Interim General Manager), Trevor Dando (Deputy General Manager - Operations), Cody Hardy (Acting Manager Business) (online), Peter Smith (Interim Manager Finance) (online), Greg Ewings (Acting Manager Regional Services Gundagai), Teresa Breslin (Executive Assistant)
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
Adjourn Meeting For Open Forum
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Resolution 066/2025 Moved: Cr Gil Kelly Seconded: Cr Rosalind Wight That Council adjourn for Open Forum. |
List of Speakers
1. Brendan Price – DoTT Development – item 11.2
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Resolution 067/2025 Moved: Cr Les Cooper Seconded: Cr Penny Nicholson That Council resume the Open Meeting. |
3 Apologies and Leave of Absence
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Apology |
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Resolution 068/2025 Moved: Cr David Graham Seconded: Cr Danyal Syed That the apology received from Cr Collins be accepted and leave of absence granted. |
3.2 Leave of Absence
Nil
Nil
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5.1 Minutes of the Extraordinary Meeting of Council held on Thursday 20 March 2025 |
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Resolution 069/2025 Moved: Cr David Graham Seconded: Cr Les Cooper That the Minutes of the Extraordinary Meeting of Council held on Thursday 20 March 2025 be confirmed as a true and correct record of the meeting. |
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5.2 Minutes of the Ordinary Meeting of Council held on Tuesday 25 March 2025 |
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Resolution 070/2025 Moved: Cr Rosalind Wight Seconded: Cr Gil Kelly That the Minutes of the Ordinary Meeting of Council held on Tuesday 25 March 2025 be confirmed as a true and correct record of the meeting. |
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Resolution 071/2025 Moved: Cr David Graham Seconded: Cr Danyal Syed The information in the Councillor Engagements Mayoral Minute be received and noted. |
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6.2 Mayoral Minute - Gundagai Richard Norden Memorial Project |
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Resolution 072/2025 Moved: Cr David Graham Seconded: Cr Les Cooper That Council notes the request and considers providing support to the Gundagai RSL for the Richard Norden Memorial project at a future point once funding applications are known. |
Nil
Nil
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8.2.1 The Arts Centre Cootamundra s.355 Committee Meeting Minutes |
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Resolution 073/2025 Moved: Cr Gil Kelly Seconded: Cr Rosalind Wight The Minutes of The Arts Centre Cootamundra s.355 Committee Meeting held 15 August 2024, 19 September 2024, 17 October and 21 November 2024 attached to the report, be received and noted. |
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8.2.2 Muttama Hall Management s.355 Committee Meeting Minutes |
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Resolution 074/2025 Moved: Cr Penny Nicholson Seconded: Cr David Graham The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held, 19 February 2025 and 19 March 2025, attached to the report, be received and noted. |
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8.2.3 Wallendbeen Memorial Hall s.355 Committee Meeting Minutes, Membership and Fees |
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Resolution 075/2025 Moved: Cr Danyal Syed Seconded: Cr Rosalind Wight 1. The Minutes and supporting documentation of the Wallendbeen Memorial Hall s.355 Committee Annual General Meeting (AGM) held on 19 March 2025, attached to the report, be received and noted. 2. The office bearers and membership of the Wallendbeen Memorial Hall s.355 Committee as detailed in the report and attached AGM minutes, be endorsed. |
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8.2.4 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes |
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Resolution 076/2025 Moved: Cr Les Cooper Seconded: Cr Gil Kelly The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held, 10 February 2025, attached to the report be, received and noted. |
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Resolution 077/2025 Moved: Cr Rosalind Wight Seconded: Cr Danyal Syed That the Draft Public Art Policy, attached to the report, be adopted. |
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Resolution 078/2025 Moved: Cr David Graham Seconded: Cr Rosalind Wight The Finance Update report, be received and noted. |
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Resolution 079/2025 Moved: Cr David Graham Seconded: Cr Gil Kelly The Restricted Cash Reconciliation report, be received and noted. |
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Resolution 080/2025 Moved: Cr Gil Kelly Seconded: Cr Les Cooper The report detailing Council Cash and Investments as at 31st March 2025, be received and noted. |
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Resolution 081/2025 Moved: Cr Penny Nicholson Seconded: Cr Danyal Syed 1. The December 2024 Quarterly Budget Review be received and noted. 2. The budget variations listed in the report be adopted. |
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8.4.1 Draft Gundagai Housing and Employment Land Strategy to go on Public Exhibition |
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Resolution 082/2025 Moved: Cr Penny Nicholson Seconded: Cr David Graham That: 1. Council endorse the draft Gundagai Housing and Employment Land Strategy for the purpose of public exhibition. 2. A further report be presented to Council following the conclusion of the public consultation period, detailing the outcomes of community consultation and presenting the final Gundagai Housing and Employment Land Strategy for formal adoption. |
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Resolution 083/2025 Moved: Cr Gil Kelly Seconded: Cr Danyal Syed The Cootamundra Engineering Report for the month of April 2025 be noted. |
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Resolution 084/2025 Moved: Cr Les Cooper Seconded: Cr Rosalind Wight The Gundagai Engineering Report for the month of April 2025 be noted. |
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Resolution 085/2025 Moved: Cr David Graham Seconded: Cr Danyal Syed That Council: 1. Endorse the commencement of Crown Road Reserve Transfers to Council ownership for roads which are currently maintained by Council. 2. Delegate authority to the Interim General Manager to sign any documentation necessary to give effect to this resolution. |
8.7 Regional Services Gundagai
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Resolution 086/2025 Moved: Cr Penny Nicholson Seconded: Cr Danyal Syed That: 1. All salvaged timber from the dismantling of the historic Gundagai Prince Alfred Bridge currently being stored and quarantined at the Gundagai Landfill facility be repositioned to take up less space at the waste site and during this process be assessed and graded to establish the amount of timber retained that is good, fair and poor condition. 2. The results of the assessment be reported to Council for consideration. |
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Resolution 087/2025 Moved: Cr Les Cooper Seconded: Cr David Graham The Gundagai Regional Services Department, Monthly works report be received and noted. |
8.8 Regional Services Cootamundra
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Resolution 088/2025 Moved: Cr David Graham Seconded: Cr Gil Kelly The Regional Services Cootamundra Department Monthly Works Report be received and noted. |
9 Motion of which Notice has been Given
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9.1 Notice of Motion - Commissioning of a Bronze Statue Honouring Bob Holder |
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Resolution 089/2025 Moved: Cr Ethan Ryan Seconded: Cr Gil Kelly That Council: 1. Receive a report outlining, scope, preliminary costs, funding strategies and results following community consultation. 2. Investigate the commissioning and installation of a life-sized bronze statue of Bob Holder, a celebrated saddle bronc rider, to be installed in the garden bed outside the Cootamundra Post Office on Wallendoon Street as per the artistic concept attached. 3. Undertake community consultation with: · Mr. Bob Holder and his family; · The Cootamundra Rodeo Committee; · Parker and Wallendoon Street business owners. 4. Explore relevant funding avenues to support the project, including but not limited to: · NSW Government funding programs, e.g. Create NSW’s Arts and Cultural Funding Program, Regional Arts NSW - Regional Arts Fund, and NSW Community Building Partnership Program; · Council’s own heritage and community enhancement budgets; · Community fundraising and sponsorship opportunities. |
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9.2 Notice of Motion - Community Clean-Up Day – Muttama Creek (Hovell Street to Olney Street) |
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Resolution 090/2025 Moved: Cr Ethan Ryan Seconded: Cr Gil Kelly That Council: 1. Commit to organising a Council-led Community Clean-Up Day focused on the section of Muttama Creek between Hovell Street and Olney Street, Cootamundra, including overseeing planning, logistics, safety, and community engagement, with the goal of improving the environmental condition of the creek and fostering civic pride and participation. 2. Provide logistical and operational support to enable the event, including but not limited to: a. Rubbish collection and disposal services (e.g. provision of bins or post-event waste collection), b. Supply of basic safety materials such as gloves, bags, and high-visibility vests, c. Promotional assistance via Council’s website, social media platforms, and local media outlets. 3. Undertake a site-specific risk assessment in consultation with Council’s Risk and WHS policies and procedures to identify any hazards (e.g. erosion, water access risks) and implement appropriate safety measures, including exclusion zones where necessary. 4. Ensure that all participating volunteers are covered under Council’s public liability insurance, and that appropriate registration and safety briefing protocols are in place on the day. 5. Engage with local schools, community groups, sporting clubs, and service organisations to promote involvement and foster a broad cross-section of community participation. 6. Provide bottled water and basic refreshments for volunteers throughout the event and coordinate a community BBQ and informal gathering at the conclusion of the clean-up, featuring possible contributions such as local music or entertainment, to celebrate the collective effort and spirit of environmental stewardship. |
Nil
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Resolution 091/2025 Moved: Cr Les Cooper Seconded: Cr David Graham 1. Items 11.2, 11.3, 11.4 and 11.6 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2, 11.3, 11.4 and 11.6 be withheld from the press and public. |
Council entered the Closed Council at 7.03pm.
Resumption of Open Council Meeting
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Resolution 092/2025 Moved: Cr Gil Kelly Seconded: Cr Rosalind Wight That the Open Council meeting resume. |
The Open Council meeting resumed at 7.33pm.
Announcement of Closed Council Resolutions
Note: The Interim General Manager announced the resolutions made in Closed Council.
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11.2 Notice of Motion of Rescission - Dog on the Tuckerbox Water Supply Deed |
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Motion Moved: Cr David Graham Seconded: Cr Penny Nicholson That Council alters point 3 of RESOLUTION 065/2025 to: 3. Commits to: i. providing reticulated potable water, at Council’s expense, to the Dog on the Tuckerbox precinct within 18 months from the signing of the Water Supply Deed. Such a water supply to be at a minimum rate of 0.9mgl per day; ii. ensuring this objective is met, by adopting and implementing procedures specifically aimed at achieving the delivery of potable water within the specified timeframe; and iii. engaging in regular meetings with the developer of the Dog on the Tuckerbox site to monitor progress and facilitate the implementation of the water supply scheme. |
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Moved: Cr Ethan Ryan Seconded: Cr Gil Kelly That Council alters point 3 of RESOLUTION 065/2025 to: 3. Commits to a Water Supply Deed with the developer that: i. Affirms Council’s continued and proactive support for the Dog on the Tuckerbox precinct development, while ensuring that the infrastructure Council delivers is sequenced in line with actual project needs and is done in a way that upholds its duty to the broader community; ii. Provides water to the Dog on the Tuckerbox precinct within three years of the developer achieving substantial commencement of works under DA2023/116 (demolition of existing buildings and construction of three new buildings). Such a water supply to be at a minimum rate of 0.9mgl per day; and iii. Includes a provision that ‘Should the developer fail to complete all works under DA2023/116, or fail to achieve practical completion of the first new building, within twenty-four (24) months of the execution of the Water Supply Deed, Council’s commitment to deliver potable water within the three-year timeframe shall lapse. Council may, at its discretion, extend or renegotiate this commitment based on the circumstances at that time.” On being PUT the Motion was LOST. |
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11.2 Notice of Motion of Rescission - Dog on the Tuckerbox Water Supply Deed |
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Resolution 093/2025 Moved: Cr David Graham Seconded: Cr Penny Nicholson That Council alters point 3 of RESOLUTION 065/2025 to: 3. Commits to: i. providing reticulated potable water, at Council’s expense, to the Dog on the Tuckerbox precinct within 18 months from the signing of the Water Supply Deed. Such a water supply to be at a minimum rate of 0.9mgl per day; ii. ensuring this objective is met, by adopting and implementing procedures specifically aimed at achieving the delivery of potable water within the specified timeframe; and iii. engaging in regular meetings with the developer of the Dog on the Tuckerbox site to monitor progress and facilitate the implementation of the water supply scheme. Crs Kelly and Ryan requested that their names be recorded AGAINST the resolution.
The FULL altered resolution shall now be: That Council: 1. Notes the legal advice dated 2 June 2022 in relation to the funding for a water supply to the Dog on the Tuckerbox precinct; 2. Acknowledges that any existing Water Fund cash reserves may not be able to be used to extend the water supply to the Dog on the Tuckerbox precinct, unless further action is taken in accordance with s409(5) and (7) of Local Government Act 1993 (LG Act); 3. Commits to: i. providing reticulated potable water, at Council’s expense, to the Dog on the Tuckerbox precinct within 18 months from the signing of the Water Supply Deed. Such a water supply to be at a minimum rate of 0.9mgl per day; ii. ensuring this objective is met, by adopting and implementing procedures specifically aimed at achieving the delivery of potable water within the specified timeframe; and iii. engaging in regular meetings with the developer of the Dog on the Tuckerbox site to monitor progress and facilitate the implementation of the water supply scheme. 4. Seeks approval from the NSW Office of Local Government for an extension of time to carryout the work under the Stronger Community Fund (SCF); 5. Subject to approval from the Office of Local Government, Council uses any of the unspent grant funds outlined in 4. above to carry out any planning and preparatory works to provide reticulated potable water to the Dog on the Tuckerbox precinct: 6. Funds any construction costs of the extension of reticulated potable water supply to the Dog on the Tuckerbox precinct via the use of grants, and if that is insufficient, through loan funding through the Cootamundra Gundagai Water Fund; 7. Prepares the Cootamundra Gundagai Water Fund for the provision of the payment of dividends and increases water charges accordingly; 8. Notes that a separate resolution will be required at some point in the future, in open Council, to deduct dividends; 9. Funds the repayment of any loan funds from the Cootamundra Gundagai Water Fund borrowed to provide potable water to the Dog on the Tuckerbox precinct; 10. Advises the developer that it has no plans of providing sewerage connection to the Dog on the Tuckerbox precinct and that the sewerage solutions are to be its (the developer’s) expense to meet the requirements of the development consent; 11. Confirms that it will not be extending water supply to the village of Coolac at this point in time; 12. Informs the community of the proposal to fund the water extension to the Dog on the Tuckerbox precinct; 13. Authorises the Interim General Manager to negotiate, and if necessary vary (including point 3 above), the Water Supply Deed further if required and if there any material changes consult with the Mayor and Cr Ryan. |
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11.3 The Hovell Street Reconstruction Project - Supply and Place Asphalt - Tender RFT2025/06 |
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Resolution 094/2025 Moved: Cr David Graham Seconded: Cr Gil Kelly That Council accepts the tender from Fulton Hogan industries Pty Ltd for the contract price of $410,938.00 Incl GST. |
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11.4 Hovell Street, Cootamundra - Pavement Rehabilitation Project - Tender |
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Resolution 095/2025 Moved: Cr Gil Kelly Seconded: Cr Rosalind Wight That; 1. Council notes the actions taken and the rationale behind those actions to ensure that the Hovell St road pavement rehabilitation project is delivered by 30th June 2025 and within budget; 2. That the engagement of Western Kerbing for the construction of kerb & guttering for an amount of $280,599.00 (inc GST) be endorsed; 3. That the engagement of Bald Hill Quarry for the supply of road pavement material for am amount of $470,519.28 (inc GST) be endorsed. |
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11.6 Asphalt Works MR78 Olympic Highway Segment 320 - Tender RFT 2025/07 |
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Resolution 096/2025 Moved: Cr Gil Kelly Seconded: Cr Les Cooper That Council: 1. Accepts the tender of $316,854.51 (inc GST) from Fulton Hogan Industries Pty Ltd based on the schedule of rates provided. 2. Delegate authority to the Interim General Manager to execute all necessary documentation associated with this contract and expend funds as per the contract. |
The Meeting closed at 7.35pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 27 May 2025.
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CHAIRPERSON |
GENERAL MANAGER |
