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Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 26th November, 2024
Administration Centres: 1300 459 689 |
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Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6:00PM, Tuesday 26th November, 2024
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Minutes |
26 November 2024 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Gundagai
ON Tuesday, 26
November 2024 AT 6:00PM
PRESENT: Cr Abb McAlister (Mayor), Cr Rosalind Wight (Deputy Mayor), Cr Logan Collins, Cr Les Cooper, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Ethan Ryan
IN ATTENDANCE: Steve McGrath (Interim General Manager), Matt Stubbs (Deputy General Manager - Operations), Barry Paull (Deputy General Manager - CCD), Linda Wiles (Manager Business), Zac Mahon (Manager Finance), Michael Mason (Interim Manager Sustainable Development), Greg Ewings (Acting Manager Regional Services Gundagai), Teresa Breslin (Executive Assistant)
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
Adjourn Meeting For Open Forum
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Resolution 194/2024 Moved: Cr Les Cooper Seconded: Cr Gil Kelly Council adjourn for Open Forum. |
List of Speakers
1. Ray Kingwill – Use of consultancy firms and implementing tree street plan for Gundagai.
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Resolution 195/2024 Moved: Cr David Graham Seconded: Cr Ethan Ryan Council resume the Open Meeting. |
3 Apologies and Leave of Absence
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Resolution 196/2024 Moved: Cr Logan Collins Seconded: Cr Gil Kelly That the apology received from Cr Danyal Syed be accepted and leave of absence granted. |
3.2 Leave of Absence
Nil
Cr Graham – Item 11.3 - Pecuniary and Significate Non-Pecuniary.
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5.1 Minutes of the Extraordinary Meeting of Council held on Tuesday 15 October 2024 |
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Resolution 197/2024 Moved: Cr Rosalind Wight Seconded: Cr Ethan Ryan The Minutes of the Extraordinary Meeting of Council held on Tuesday 15 October 2024 be confirmed as a true and correct record of the meeting. |
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5.2 Minutes of the Ordinary Meeting of Council held on Tuesday 22 October 2024 |
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Resolution 198/2024 Moved: Cr David Graham Seconded: Cr Les Cooper 1. The Minutes of the Ordinary Meeting of Council held on Tuesday 22 October 2024 be confirmed as a true and correct record of the meeting. 2. The Confidential Minutes of the Closed Session of Council held on Tuesday 28 May 2024 and Tuesday 22 October 2024 be confirmed as a true and correct record of the meeting. |
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Resolution 199/2024 Moved: Cr Rosalind Wight Seconded: Cr David Graham The information in the Councillor Engagements Mayoral Minute be received and noted. |
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7.1 Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 7 November 2024 |
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Resolution 200/2024 Moved: Cr Rosalind Wight Seconded: Cr Logan Collins 1. The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 7 November 2024, attached to the report, be received and noted. 2. In consideration of the Cootamundra-Gundagai Local Traffic Committee recommendations detailed in the minutes, Council endorse the following: 2.1. That the No Parking sign on the verge of 22 Poole Street, Cootamundra be re-located to the southern side of the driveway to prevent driveway obstruction due to parked vehicles. 2.2. That Council appoint the Boundary Road Subdivision Bus Stop as a formal school bus stop and seek funding to upgrade the infrastructure. 2.3. That a safety audit of the proposed Old Hume Highway Bus Stop location be conducted by Council and the results reported to the LTC for consideration. 2.4. That a Stop sign be installed at the exit point of Olney Lane at the Mackay Street intersection due to pedestrian visibility concerns. 2.5. That residents on the western side of Hovell Street between Temora Road and Sutton Street, Cootamundra are consulted regarding suitable parking options in consideration of visibility concerns and current No Stopping signage. 2.6. That Heavy Vehicle and High Vehicle Route signage in Cootamundra be updated to ensure advanced warning of the low clearance bridge on Olympic Highway and improve directional clarity for high vehicles. 2.7. That Council conduct further consultation regarding the Loading Zone signage at the rear door of The Outback Bakery and laneway obstruction on Cooper Lane. 2.8. That Council seek funding to improve pedestrian and road user safety on Morris Street, Cootamundra which includes the removal of the London Plane trees. 2.9. That approval be given in principle to the Sacred Heart Central School to hold the 2025 All Schools Beach Volleyball Carnival on the 14 February 2025 subject to the following conditions: (a) The temporary closure of Murray Street (Wallendoon Street to Bourke Street) between Tuesday 11 February and Monday 17 February inclusive (closure included in the Coota Beach Volleyball Carnival proposal). (b) The event organiser complies with any conditions set by Council and the NSW Police. (c) The Event Management Plan (EMP) is completed and submitted to Council (attached). (d) A current Certificate of Currency (COC) is submitted to Council noting TfNSW, NSW Police and Cootamundra-Gundagai Regional Council as interested parties. (e) Council provides a Traffic Guidance Scheme (TGS attached) and associated traffic control. 2.10 That the inaugural Km for Kilos Cycle Event for Foodbank NSW and ACT scheduled for 1-3 May 2025 be approved in principle subject to the following conditions: (a) That a current Certificate of Currency noting Council, NSW Police and Transport for NSW as interested parties be submitted to Council as soon as practicable. (b) That consent be received from associated surrounding Councils for the event to be held within their municipalities. (c) The event organiser complies with any conditions set by Council and the NSW Police. 2.11 That Transport for NSW inspect the curved section of Reno Road, Gundagai and recommend safety improvements. |
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Resolution 201/2024 Moved: Cr David Graham Seconded: Cr Penny Nicholson Council note the invitation to make submission pertaining to the Local Government Remuneration Tribunal Annual Determination of fees payable to Councillors and Mayors review. |
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8.1.2 OLG Councillor Conduct and Meeting Practice discussion paper |
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Resolution 202/2024 Moved: Cr Rosalind Wight Seconded: Cr Ethan Ryan 1. The Councillor conduct and meeting practices ‘a new framework’ discussion paper be received and noted. 2. Council adopt the draft submission in respect of the Discussion Paper mentioned in 1. above and authorise its submission to the Office of Local Government (OLG). |
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Resolution 203/2024 Moved: Cr David Graham Seconded: Cr Ethan Ryan 1. The correspondence received from the Office of the Commissioner dated 24 October 2024 (attachment 1), be received and noted. 2. Council note the response which has been issued to the Cootamundra Gundagai Public Inquiry (attachments 2-5) in response to the 24 October 2024 correspondence from the Office of the Commissioner. 3. Council reaffirms by way of Resolution that Council is in full support of the implementation plan associated with the demerger proposal as lodged by Cootamundra-Gundagai Regional Council with the Minister for Local Government in March 2024, and subsequently referred by the Minister to the Local Government Boundaries Commission, and Public Inquiry in accordance with s438U of the Local Government Act 1993.
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Resolution 204/2024 Moved: Cr Logan Collins Seconded: Cr Gil Kelly 1. Council note the report on the recruitment and appointment of an Interim General Manager; and 2. Council formally note that Mr. Roger Bailey is to hold the position of Interim General Manager from 16 December 2024 until such time as a permanent General Manager is appointed and commences duties with Council, or alternatively CGRC is wound up as a result of a demerger. |
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Resolution 205/2024 Moved: Cr Les Cooper Seconded: Cr Gil Kelly The Tourism Economic Development Report be received and noted. |
6.23pm
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Resolution 206/2024 Moved: Cr Gil Kelly Seconded: Cr Rosalind Wight 1. The Coota Beach Volleyball Committee 2024 Report be received and noted. 2. Council event contribution totalling approximately $13,000 in-kind support be endorsed for the 2025 event. |
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Resolution 207/2024 Moved: Cr Logan Collins Seconded: Cr Les Cooper The Youth and Inclusion Report be received and noted. |
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Resolution 208/2024 Moved: Cr Gil Kelly Seconded: Cr Ethan Ryan The Communications Report be received and noted. |
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Resolution 209/2024 Moved: Cr Rosalind Wight Seconded: Cr Penny Nicholson 1. The draft 2023/2024 Annual Report, attached to the report, be endorsed. 2. Council to note that the audited Financial Statements are not available at this time and are to be submitted to Council for endorsement when the audit is complete. 3. The End of Term report, attached to the report, be received and noted. 4. A copy of the 2023/2024 Annual Report be placed on Council’s website and provided to the Minister for Local Government. |
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8.2.6 Delivery Program - Operational Plan Quarterly Progress Report |
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Resolution 210/2024 Moved: Cr Ethan Ryan Seconded: Cr Rosalind Wight The Delivery Program incorporating the Operational Plan 2024/2025, quarterly progress report, (1st Quarter July to September), attached to the report, be received and noted. |
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8.2.7 The Cootamundra Showground Users s.355 Committee Meeting Minutes and Membership |
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Resolution 211/2024 Moved: Cr Gil Kelly Seconded: Cr Ethan Ryan 1. The Minutes of the Cootamundra Showground Users s.355 Committee meetings held on 21 August 2024, attached to the report, be received and noted. 2. The Minutes of the Cootamundra Showground Users s.355 Committee Annual General Meeting held 21 August 2024, attached to the report, be received and noted. 3. The office bearers of the Cootamundra Showground Users s.355 Committee as detailed in the report, be endorsed for 2024. |
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8.2.8 Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes |
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Resolution 212/2024 Moved: Cr Rosalind Wight Seconded: Cr Les Cooper The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meeting held 14 October 2024, attached to the report, be received and noted. |
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8.2.9 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes |
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Resolution 213/2024 Moved: Cr Logan Collins Seconded: Cr Penny Nicholson The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 5 August 2024, attached to the report be, received and noted. |
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8.2.10 Muttama Hall Management s.355 Committee Meeting Minutes |
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Resolution 214/2024 Moved: Cr David Graham Seconded: Cr Les Cooper The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meetings held, 9 October 2024, attached to the report, be received and noted. |
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Resolution 215/2024 Moved: Cr David Graham Seconded: Cr Penny Nicholson The Finance Update report, be received and noted. |
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Resolution 216/2024 Moved: Cr Rosalind Wight Seconded: Cr David Graham The Restricted Cash Reconciliation report, be received and noted |
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Resolution 217/2024 Moved: Cr Les Cooper Seconded: Cr David Graham The report detailing Council Cash and Investments as at 31st October 2024, be received and noted. |
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Resolution 218/2024 Moved: Cr David Graham Seconded: Cr Rosalind Wight 1. The September 2024 Quarterly Budget Review be received and noted. 2. The budget variations listed in the report be adopted. |
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8.4.1 DA2024/82 - 479 Coolac Road, Coolac (Coolac Hotel) - proposed works within Council road reserve at the intersection of Muttama Rd and Coolac Rd |
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Resolution 219/2024 Moved: Cr Rosalind Wight Seconded: Cr Les Cooper That Council approve the following development, subject to the draft consent conditions detailed in the draft Notice of Determination (Attachment 2): · Application No: DA2024/82 · Property: Council road reserve (Muttama Rd/Coolac Rd) in association with the Coolac Hotel (Lot 21 DP1187297) – 479 Coolac Road, Coolac. · Development: Proposed works within Council Road reserve at the intersection of Muttama Rd and Coolac Road including electric vehicle charging stations with associated EV parking bays under a roof structure with solar array and battery storage.
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8.4.2 DA2024/043 MOD 1 - 18 Keith Taylor Crescent, Cootamundra - Proposed Modification of Approved Subdivision and Erection of Dwellings |
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Resolution 220/2024 Moved: Cr Logan Collins Seconded: Cr Rosalind Wight That Council approve the following modification, subject to the amendments to the conditions of consent detailed in the draft Notice of Determination: § Application No.: DA 2024/043 MOD 1 § Property: Lot 10 DP 1270489 18 Keith Taylor Crescent COOTAMUNDRA NSW 2590 § Development: Modification – To modify the staging of the approved development, in order to carry out the subdivision as Stage 1, and the erection of the dwellings as Stage 2.
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Resolution 221/2024 Moved: Cr Ethan Ryan Seconded: Cr Rosalind Wight That Council approve the following development, subject to the consent conditions 1 to 20 listed in the report: · Application No.: DA 2024/96 · Property: Lot: 1 DP: 1074421 1 Matilda Avenue COOTAMUNDRA · Development: Proposed freestanding carport
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Resolution 222/2024 Moved: Cr Gil Kelly Seconded: Cr Penny Nicholson That Council; 1. Terminate the funding agreement with Infrastructure NSW for Project Hovell Street Causeway Upgrade. 2. Seek clarification from TfNSW regarding long term State Road network classification. |
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Resolution 223/2024 Moved: Cr Ethan Ryan Seconded: Cr David Graham The Cootamundra Engineering Report for the month of November 2024 be noted. |
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Resolution 224/2024 Moved: Cr David Graham Seconded: Cr Penny Nicholson The Gundagai Engineering Report for the month of November 2024 be noted. |
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Resolution 225/2024 Moved: Cr David Graham Seconded: Cr Les Cooper That Council: 1. Accept the grant of $1,080,800 from the Department of Climate Change, Energy, the Environment and Water (DCCEEW) for the following Floodplain Management projects: (a) Cootamundra Flood Warning System Review (Total Cost of $88,000) (b) Cootamundra Turf Club Detention Basin and McGowan Street Levee Feasibility Study (Total Cost of $143,000); and (c) Cootamundra Voluntary Purchase Scheme Implementation (Total Cost of $1,120,000) 2. Allocates its co-contribution of $17,600 for the Cootamundra Flood Warning System Review and $28,600 for the Cootamundra Turf Club Detention Basin and McGowan Street Levee Feasibility Study in the 2025/26 Capital expenditure program. 3. Note that if an owner of the nominated flooding above floor houses in the Cootamundra Floodplain Risk Management Study (2023) expresses an interest in selling within the next three years, then Council would have access to the Voluntary Purchase Scheme up to the value of $1,120,000 which includes a Council contribution of $224,000. |
8.7 Regional Services Gundagai
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Resolution 226/2024 Moved: Cr Penny Nicholson Seconded: Cr David Graham In accordance with Clause 178 of the Local Government (General) Regulation 2021; Council reject the Tender Submission received from Solve Civil due to the lack of tender submissions received and the value of the tender submitted being significantly more than Council’s allocated funds for Gundagai Effluent Reuse Project Stage 1, and authorise the Interim General Manager to: 1. Notify Solve Civil that it was unsuccessful with its Tender. 2. Delegate staff to enter direct negotiations with selected irrigation contractors with a view to entering into a contract for the provision of works and equipment required for the Gundagai Effluent Reuse Project Stage 1, Council’s allocated budget of $300,000. 3. The reason for entering direct negotiations rather than inviting fresh tenders is to enable the best possible chance that works can progress in a timely manner. 4. Following market response, determine and approve a contract to a maximum value of $300,000 with a suitably experienced and qualified applicant. |
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8.7.2 Request to relocate the Gundagai Golf Course Greenkeepers Shed |
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Resolution 227/2024 Moved: Cr Gil Kelly Seconded: Cr Ethan Ryan That Council provide the Gundagai Services Club Grants Committee and Golf Committee, in principle, permission for their plans to gain grant funding for the purpose of relocating the Gundagai Golf Course Greenkeepers Shed. |
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8.7.3 Gundagai to Dog on the Tuckerbox Walking Trail - Crown Land Management |
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Resolution 228/2024 Moved: Cr Rosalind Wight Seconded: Cr Ethan Ryan 1. Council authorise the Interim General Manager to sign a 3 year Crown Land licence for the use of the Gundagai to the Dog on the tuckerbox Walking Trail when received. 2. That Council request formal approval for the Change of Purpose or Acquisition of the lots in the TSR which the Dog on the Tuckerbox walking trail is located from Local Land Services. |
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Resolution 229/2024 Moved: Cr David Graham Seconded: Cr Penny Nicholson The Gundagai Regional Services Department, Monthly works report be received and noted. |
8.8 Regional Services Cootamundra
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Resolution 230/2024 Moved: Cr Les Cooper Seconded: Cr Ethan Ryan Council make a request to Crown Lands for change of purpose for the land within Special Lease 71673 to General Community Use. |
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8.8.2 Regional Services - Cootamundra Divisional Monthly Report to Council |
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Resolution 231/2024 Moved: Cr Rosalind Wight Seconded: Cr Ethan Ryan The Regional Services Cootamundra Monthly Works Report be received and noted. |
9 Motion of which Notice has been Given
Nil
Nil
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Resolution 232/2024 Moved: Cr Rosalind Wight Seconded: Cr David Graham 1. Items 11.2, 11.3, 11.4 and 11.5 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2, 11.3, 11.4 and 11.5 be withheld from the press and public. |
Resumption of Open Council Meeting
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Resolution 233/2024 Moved: Cr Logan Collins Seconded: Cr Les Cooper The Open Council meeting resume. |
Announcement of Closed Council Resolutions
Note: The Chairperson announced the resolutions made in Closed Council.
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Resolution 234/2024 Moved: Cr Gil Kelly Seconded: Cr David Graham Council note, that: 1. The tendering process, that has been undertaken by seven Council’s under Riverina Eastern Regional Organisation of Councils (REROC) Resource Sharing Project (Request for Tender 002/2024) for the bulk supply and delivery of bitumen emulsion. 2. The Tender Evaluation Panel, of which Cootamundra-Gundagai engineering staff were part of, unanimously recommended that Boral Asphalt be awarded the tender. 3. Council have entered into a three year fixed fee schedule of rates contract, commencing on 1 October 2024, for the bulk supply and delivery of bitumen emulsion as shown in Attachment 1. |
At 7:31 pm, Cr David Graham left the meeting.
11.3 SECTION 138 ROADS ACT - COSTS – HUMELINK
Resolution 235/2024
Moved: Cr Les Cooper
Seconded: Cr Gil Kelly
Council adopted the recommendation contained within the report, however, the resolution remains confidential at this time at the request of the party council is in negotiations with.
At 7:33 pm, Cr David Graham returned to the meeting.
11.4 COOTAMUNDRA AERODROME PROPOSED SUBDIVISION OF LOT 3 DP1243629
RESOLUTION 236/2024
Moved: Cr David Graham
Seconded: Cr Ethan Ryan
1. Council allocate $180k from development reserve & $31k from the stormwater infrastructure renewal reserve to progress the Cootamundra aerodrome development. Total budget of ($180k + $31k) = $211k for the subdivision development.
Second point remains confidential as it contains minimum sale price.
11.5 GUNDAGAI SWIMMING POOL 24/25 SEASON - DELAY OF OPENING
RESOLUTION 237/2024
Moved: Cr Gil Kelly
Seconded: Cr Les Cooper
Council adopted an emended recommendation, however, the resolution remains confidential until such time as council officers have finalised negotiations with the other party.
The Meeting closed at 8:13pm
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 10 December 2024.
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CHAIRPERSON |
GENERAL MANAGER |
