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Minutes

Ordinary Council Meeting

 

Alby Schultz Meeting Centre, Cootamundra

 

6:00PM, Tuesday 23rd April, 2024

 

Administration Centres:  1300 459 689

 

 


Ordinary Council Meeting Minutes

23 April 2024

 

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE
Alby Schultz Meeting Centre, Cootamundra
ON
Tuesday, 23 April 2024 AT 6:00PM

 

PRESENT:                 Cr Charlie Sheahan (Mayor), Cr Leigh Bowden, Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Abb McAlister, Cr Penny Nicholson

IN ATTENDANCE:     Steve McGrath (Interim General Manager), Paul Woods (Interim Deputy General Manager - CCD), Matt Stubbs (Deputy General Manager - Operations),  Zac Mahon (Manager Finance), Michael Mason (Interim Manager Sustainable Development), Thomas Hogg (Acting Manager Engineering Gundagai), Greg Ewings (Acting Manager Regional Services Gundagai)

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

Adjourn Meeting For Open Forum

Resolution  075/2024  

Moved:      Cr Logan Collins

Seconded:  Cr Trevor Glover

Council adjourn for Open Forum.

Carried

2            Open Forum

List of Speakers

1.     Yvonne Forsyth – Cootamundra Wattle Day – spoke about the Wattle Day festival and hopes to bring it back. Would like to establish a committee to reinvigorate the festival.

Resume Open Meeting

Resolution  076/2024  

Moved:      Cr Leigh Bowden

Seconded:  Cr Penny Nicholson

Council resume the Open Meeting.

Carried

 

3            Apologies and Leave of Absenc

3.1         Apologies

Nil

3.2         Leave of Absence

Resolution  077/2024  

Moved:      Cr David Graham

Seconded:  Cr Trevor Glover

Leave of Absence, from 18 April 2024 to 29 April 2024, granted for Cr Gil Kelly.

Carried

 

4            Disclosures of Interest

Nil

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 26 March 2024

Resolution  078/2024  

Moved:      Cr Leigh Bowden

Seconded:  Cr Penny Nicholson

The Minutes of the Ordinary Meeting of Council held on Tuesday 26 March 2024 be confirmed as a true and correct record of the meeting.

Carried

 

5.2         Minutes of the Extraordinary Meeting of Council held on Tuesday 19 March 2024

Resolution  079/2024  

Moved:      Cr David Graham

Seconded:  Cr Leigh Bowden

The Minutes of the Extraordinary Meeting of Council held on Tuesday 19 March 2024 be confirmed as a true and correct record of the meeting.

Carried

 

6            Mayoral Minutes

6.1         Mayoral Minute - Councillor Engagement

Resolution  080/2024  

Moved:      Cr Charlie Sheahan

Seconded:  Cr Trevor Glover

The information in the Councillor Engagements Mayoral Minute be received and noted.

Carried

 

7            Reports from Committees

Nil

8            General Manager’s Report

8.1         General Manager Office

8.1.1      Inquiry into Local Government Sustainability

Resolution  081/2024  

Moved:      Cr Logan Collins

Seconded:  Cr David Graham

Council endorse the submission attached to this report and forward the submission to the House Committee on Regional Development, Infrastructure and Transport - “Inquiry into local government sustainability.”

Carried

 

8.1.2      Inquiry into the ability of Local Government to fund Infrastructure and Services

Resolution  082/2024  

Moved:      Cr Leigh Bowden

Seconded:  Cr David Graham

Council endorse the submission attached to this report and forward the submission to the Standing Committee on State Development “Inquiry into the ability of local governments to fund infrastructure and services.”

Carried

 

8.1.3      ALGWA (Australian Local Government Women's Association) NSW 2024 Conference 14 March 2024

Resolution  083/2024  

Moved:      Cr Leigh Bowden

Seconded:  Cr Penny Nicholson

The 2024 Australian Local Government Women's Association (ALGWA) NSW Conference summary report, be received and noted.

Carried

 

8.2         Business

8.2.1      Draft 2024/25 Operational Plan and Associated Documents

Resolution  084/2024  

Moved:      Cr Les Boyd

Seconded:  Cr David Graham

Council resolve that the Draft 2024/25 Operational Plan, inclusive of the Draft Revenue Policy, Draft Fees and Charges, Draft Operating Budget and Draft Capital Works Budget, be placed on public exhibition for a period of 28 days.

Carried

 

8.2.2      Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

Resolution  085/2024  

Moved:      Cr Les Boyd

Seconded:  Cr Logan Collins

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meeting held 4 March 2024, attached to the report, be received and noted.

Carried

 


 

8.2.3      Wallendbeen Memorial Hall s.355 Committee Meeting Minutes, Membership and Fees

Resolution  086/2024  

Moved:      Cr Trevor Glover

Seconded:  Cr Les Boyd

1.   The Minutes and supporting documentation of the Wallendbeen Memorial Hall s.355 Committee Annual General Meeting (AGM) held on 11 March 2024, attached to the report, be received and noted.

2.   The office bearers and membership of the Wallendbeen Memorial Hall s.355 Committee as detailed in the report and attached AGM minutes, be endorsed.

3.   The proposed 2024/2025 schedule of hall hire charges for the Wallendbeen Memorial Hall be listed in the 2024/2025 CGRC Operational Plan Fees and Charges.

Carried

 

8.2.4      Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

Resolution  087/2024  

Moved:      Cr Leigh Bowden

Seconded:  Cr Abb McAlister

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 28 March 2024 attached to the report, be received and noted.

Carried

 

8.2.5      Muttama Creek Regeneration Group s.355 Committee Meeting Minutes

Resolution  088/2024  

Moved:      Cr David Graham

Seconded:  Cr Trevor Glover

The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 5 February 2024, attached to the report be, received and noted.

Carried


 

8.3         Finance

8.3.1      Restricted Cash Reconciliation - March 2024

Resolution  089/2024  

Moved:      Cr Leigh Bowden

Seconded:  Cr David Graham

The Restricted Cash Reconciliation report, be received and noted.

Carried

 

8.3.2      Finance Update - March 2024

Resolution  090/2024  

Moved:      Cr Abb McAlister

Seconded:  Cr Trevor Glover

The Finance Update report, be received and noted.

Carried

 

8.3.3      Investment Report - March 2024

Resolution  091/2024  

Moved:      Cr David Graham

Seconded:  Cr Penny Nicholson

The report detailing Council Cash and Investments as at 31st March 2024, be received and noted.

Carried

 

8.4         Sustainable Development

Nil

8.5         Engineering Cootamundra

8.5.1      Cootamundra Voluntary Purchase Feasibility Assessment Part 1

Resolution  092/2024  

Moved:      Cr Trevor Glover

Seconded:  Cr Leigh Bowden

Council adopt the Cootamundra Voluntary Purchase Feasibility Assessment dated April 2024.

Carried

 

8.5.2      Re-establishment of Alcohol Free Zones in Cootamundra

Resolution  093/2024  

Moved:      Cr Les Boyd

Seconded:  Cr Trevor Glover

The re-establishment of Alcohol-Free Zones, as detailed in the Cootamundra map located at the end of the report, for a four 4 year period being 1 May, 2024 to 30 April, 2028 be adopted.

Carried

 

8.5.3      Cootamundra Engineering Report - April 2024

Resolution  094/2024  

Moved:      Cr David Graham

Seconded:  Cr Abb McAlister

The Cootamundra Engineering Report for the month of April 2024 be noted.

Carried

 

8.6         Engineering Gundagai

8.6.1      Plant Replacement Program 2024/2025

Resolution  095/2024  

Moved:      Cr Abb McAlister

Seconded:  Cr David Graham

1.   The 2024/2025 Plant Replacement Program be endorsed.

2.   Council endorses the 2024/2025 Plant Replacement Budget of $2.6m gross purchase, $972,500k asset disposals, resulting in net capital purchase of $1,627,500m.

3.   Following endorsement of the 2024/25 budget, Council authorise the advance ordering of plant given the significant lead times expected.

Carried


 

 

8.6.2      Gundagai Engineering Report - April 2024

Resolution  096/2024  

Moved:      Cr David Graham

Seconded:  Cr Les Boyd

The Gundagai Engineering Report for the month of April 2024 be noted.

Carried

 

8.7         Regional Services Gundagai

8.7.1      Gundagai Regional Services Works Report

Resolution  097/2024  

Moved:      Cr Logan Collins

Seconded:  Cr David Graham

The Gundagai Regional Services Department, Monthly works report be received and noted.

Carried

 

8.8         Regional Services Cootamundra

8.8.1      Regional Services - Cootamundra Divisional Monthly Report to Council

Resolution  098/2024  

Moved:      Cr Penny Nicholson

Seconded:  Cr Leigh Bowden

The Regional Services Cootamundra Department Monthly Works Report be received and noted.

Carried

 

9            Motion of which Notice has been Given

Nil

10          Questions with Notice

Nil

 


 

11          Confidential Items

11.1       Closed Council Report

Resolution  099/2024  

Moved:      Cr Leigh Bowden

Seconded:  Cr Logan Collins

1.      Items 11.2, 11.3 and 11.4 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.      In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2, 11.3 and 11.4 be withheld from the press and public.

Carried

 

 

Resumption of Open Council Meeting

Resolution  100/2024  

Moved:      Cr Leigh Bowden

Seconded:  Cr Les Boyd

The Open Council meeting resume.

Carried

 

Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

 

11.2       Cootamundra Voluntary Purchase Feasibility Assessment Part 2

Resolution  101/2024  

Moved:      Cr Leigh Bowden

Seconded:  Cr Penny Nicholson

Council submit an application for grant funding with a view to implement the Voluntary Purchase Scheme in the next round of Floodplain Management Grants.

Carried

 


 

11.3       Purchase of Pavement Materials

Resolution  102/2024  

Moved:      Cr David Graham

Seconded:  Cr Leigh Bowden

That Council:

1.   Resolve in terms of s55(3)(i) of the Local Government Act 1993, that due to extenuating circumstances, no tenders are to be called for the supply of gravel associated with the subject rehabilitation works on the Olympic Highway at Migurra reserve south of Cootamundra for reasons:

1.1.    The timing of the works to be carried out for and on behalf of TfNSW under the RMCC contract; and

1.2.    The indicative savings expected to be achieved, when compared to the procurement of similar material over the last twelve months.

2.   Delegate authority to the Interim General Manager to authorise the purchase of gravel from Wyangle Quarry, in the sum of $312,000, for rehabilitation works on the Olympic Highway at Migurra reserve south of Cootamundra under the Roads Maintenance Council Contract.

Carried

 

11.4       Gundagai Swimming Pool 24/25 Gym Expression of Interest

Resolution  103/2024  

Moved:      Cr Trevor Glover

Seconded:  Cr Penny Nicholson

1.   Council reject both EOI’s submissions and delegate the Interim General Manager to;

1.1. Negotiate with Mitch Waddell from Defiance Co. and Mellisa Smart from Smart Health connections for a Lease Agreement for the Operation of the Gundagai Pool Gym for the 12-month period, 1 July 2024 to 30 June 2025.

1.2. Following negotiations, determine and approve the rental offer for a Lease Agreement for the Operation of the Gundagai Pool Gym for the 12-month period, 1 July 2024 to 30 June 2025, that is in Council’s and the Communities best interest.

Carried

The Meeting closed at 7:07pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 28 May 2024.

 

 

CHAIRPERSON

GENERAL MANAGER