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Minutes

Ordinary Council Meeting

 

Council Chambers, Gundagai

 

6:00PM, Tuesday 26th March, 2024

 

Administration Centres:  1300 459 689

 

 


Ordinary Council Meeting Minutes

26 March 2024

 

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE
Council Chambers, Gundagai
ON
Tuesday, 26 March 2024 AT 6:00PM

 

PRESENT:                 Cr Charlie Sheahan (Mayor), Cr Leigh Bowden, Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Abb McAlister, Cr Penny Nicholson

IN ATTENDANCE:     Steve McGrath (Interim General Manager), Paul Woods (Interim Deputy General Manager - CCD), Matt Stubbs (Deputy General Manager - Operations), Linda Wiles (Manager Business), Zac Mahon (Manager Finance), Michael Mason (Interim Manager Sustainable Development), Wayne Bennett (Manager Regional Services Cootamundra), Greg Ewings (Acting Manager Regional Services Gundagai)

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2            Open Forum

Nil

3            Apologies and Leave of Absenc

3.1         Apologies

RESOLUTION 052/2024

Moved:       Cr Leigh Bowden

Seconded:   Cr David Graham

Apology from Cr Gil Kelly (Deputy Mayor), be received and leave of absence granted.

CARRIED

3.2         Leave of Absence

Nil

4            Disclosures of Interest

Nil

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 27 February 2024

Resolution  053/2024  

Moved:       Cr Trevor Glover

Seconded:   Cr David Graham

The Minutes of the Ordinary Meeting of Council held on Tuesday 27 February 2024 be confirmed as a true and correct record of the meeting.

Carried

 

6            Mayoral Minutes

6.1         Mayoral Minute - Councillor Engagement

Resolution  054/2024  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

The information in the Councillor Engagements Mayoral Minute be received and noted.

Carried

 

6.2         LATE Mayoral Minute - Cootamundra Youth Hub Opening

Resolution  055/2024  

Moved:       Cr Charlie Sheahan

Seconded:   Cr David Graham

The Cootamundra Youth Hub Opening Mayoral Minute be received and noted.

Carried

Cr Logan Collins recited the late Mayoral Minute.

 

7            Reports from Committees

Nil

8            General Manager’s Report

8.1         General Manager Office

8.1.1      Riverina Eastern Regional Organisation of Councils (REROC) Meeting Minutes

Resolution  056/2024  

Moved:       Cr David Graham

Seconded:   Cr Leigh Bowden

The Minutes of the Riverina Eastern Regional Organisation of Councils (REROC) Board Meeting held on 23 February 2024, attached to the report, be received and noted.

Carried

 

8.1.2      Rural and Regional Summit 2024

Resolution  057/2024  

Moved:       Cr Penny Nicholson

Seconded:   Cr Leigh Bowden

The attendance of the Mayor, Interim General Manager, Cr Bowden, Cr McAlister and Cr Glover at the Rural and Regional Summit in May 2024, be endorsed.

Carried

 

8.1.3      NSW Local Roads Congress 2024

Resolution  058/2024  

Moved:       Cr Abb McAlister

Seconded:   Cr Trevor Glover

Council endorse the attendance of the Deputy General Manager-Operations or his representative, and Cr Collins to the 2024 NSW Local Roads Congress in June 2024.

Carried


 

8.2         Business

8.2.1      The Arts Centre Cootamundra s.355 Committee Meeting Minutes

Resolution  059/2024  

Moved:       Cr Leigh Bowden

Seconded:   Cr Les Boyd

The Minutes of The Arts Centre Cootamundra s.355 Committee Meeting held 15 February 2024 attached to the report, be received and noted.

Carried

 

8.2.2      Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

Resolution  060/2024  

Moved:       Cr Abb McAlister

Seconded:   Cr Trevor Glover

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 22 February 2024 attached to the report, be received and noted.

Carried

 

8.2.3      Cootamundra Showground Users s.355 Committee Meeting Minutes

Resolution  061/2024  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

The Minutes of the Cootamundra Showground User s.355 Committee Ordinary Meeting held on 15 February 2024 attached to the report, be received and noted.

Carried

 

8.2.4      Muttama Hall Management s.355 Committee Meeting Minutes

Resolution  062/2024  

Moved:       Cr Trevor Glover

Seconded:   Cr Abb McAlister

The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meeting held, 21 February 2024, attached to the report, be received and noted.

Carried

 

8.3         Finance

8.3.1      Finance Update - February 2024

Resolution  063/2024  

Moved:       Cr David Graham

Seconded:   Cr Leigh Bowden

The Finance Update report, be received and noted.

Carried

 

8.3.2      Restricted Cash Reconciliation - February 2024

Resolution  064/2024  

Moved:       Cr David Graham

Seconded:   Cr Logan Collins

The Restricted Cash Reconciliation report, be received and noted.

Carried

 

8.3.3      Investment Report - February 2024

Resolution  065/2024  

Moved:       Cr David Graham

Seconded:   Cr Leigh Bowden

The report detailing Council Cash and Investments as at 29 February 2024, be received and noted.

Carried


 

8.4         Sustainable Development

8.4.1      DOTT Development - Owners consent for use of the road reserve in associatiation with the proposed development

Resolution  066/2024  

Moved:       Cr Abb McAlister

Seconded:   Cr David Graham

1.    That the request for owners’ consent for works within a section of Annie Pyers Drive Road Reserve in association with DA2023/116, be received and noted.

2.    That Council provide owners’ consent for the proposed works within Annie Pyers Drive Road Reserve in association with and for the purpose of Development Application DA2023/116.

Carried

 

8.5         Engineering Cootamundra

8.5.1      Cootamundra Engineering Report - March 2024

Resolution  067/2024  

Moved:       Cr Trevor Glover

Seconded:   Cr Les Boyd

The Cootamundra Engineering Report for the month of March 2024 be noted.

Carried

 

8.6         Engineering Gundagai

8.6.1      Gundagai Engineering Report - March 2024

Resolution  068/2024  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

The Gundagai Engineering Report for the month of March 2024 be noted.

Carried

 

8.7         Regional Services Gundagai

8.7.1      Gundagai Regional Services Works Report

Resolution  069/2024  

Moved:       Cr David Graham

Seconded:   Cr Abb McAlister

The Gundagai Regional Services Department, Monthly works report be received and noted.

Carried

 

8.8         Regional Services Cootamundra

8.8.1      Regional Services Department  Monthly Works Report Cootamundra

Resolution  070/2024  

Moved:       Cr Leigh Bowden

Seconded:   Cr David Graham

The Cootamundra Regional Services Department, Monthly Works Report be received and noted.

Carried

 

8.8.2      Cootamundra Arts Centre Building Safety Compliance (SCCF2-0879)

Resolution  071/2024  

Moved:       Cr Logan Collins

Seconded:   Cr Leigh Bowden

1.   Council formally approves the conversion of the laneway located between Wallendoon and Mackay Streets into a one-way through road.

2.   All costs associated with this conversion should be allocated from the SCCF2 Funding Program.

3.   The recommended traffic flow should run from Wallendoon Street to Mackay Street.

4.   Council formally informs the Traffic Committee of its decision.

Carried


 

8.8.3      Cootamundra Driver Reviver Site Upgrade Grant

Resolution  072/2024  

Moved:       Cr Leigh Bowden

Seconded:   Cr Abb McAlister

1.   Grant Program SCCF2-ID No. DRSU235:

·         The recommendation states that this grant program should not proceed.

·         Additionally, it suggests that any unexpended funds related to this grant program be returned to the Department of Infrastructure, Transport, Regional Development, and Communications.

2.   Refund Grant Allocation:

·         Council authorise the refund of $138,989.98 to the Department of Infrastructure, Transport, Regional Development, and Communications.

·         This refund is proposed to be sourced from the Building & Property Management budget.

3.   Quarterly Financial Adjustments:

·         The recommendation emphasises the importance of making appropriate quarterly financial adjustments.

·         These adjustments likely pertain to financial matters within the council.

4.   Communication to Cootamundra Heritage Committee:

·         Council is advised to inform members of the Cootamundra Heritage Committee about the decision made by the Department of Planning, Infrastructure, and Communication as well as the CGRC (Cootamundra-Gundagai Regional Council).

Carried

 

8.8.4      Review and Update Keeping of Animals Policy

Resolution  073/2024  

Moved:       Cr Penny Nicholson

Seconded:   Cr Logan Collins

The draft keeping of Animals Policy be deferred to a future Council Meeting after adequate consultation is conducted at a Council Workshop.

Carried

 


 

8.8.5      Cootamundra Saleyards Report

Resolution  074/2024  

Moved:       Cr Trevor Glover

Seconded:   Cr Les Boyd

1.   Ownership of Allotments:

·         Council authorises the Mayor and Interim General Manager to engage in discussions with the Minister of NSW Crown Lands, Stephen Kamper, MP, or his representative. The intent is to seek ownership of the following allotments from the Crown Lands Department:

§ Allotment 481-753601

§ Allotment 504-753601

§ Allotment 547-431153

§ Allotment 485-753601

2.   Exploring Alternatives:

·         If full ownership of the related allotments cannot be obtained, Council will explore other options for the use of these allotments. These discussions will be held in conjunction with the NSW Crown Lands Department.

3.   Closure of Cootamundra Saleyards:

·         Council permanently closes the Cootamundra Saleyards operations.

·         Approval in principle is granted for the removal of all stockyards, base materials, and associated ramps and infrastructure.

·         This decision is pending the outcome of discussions with the Department of NSW Crown Lands.

4.   Expression of Interest (EOI):

·         Council calls for an Expression of Interest to remove all existing stockyards, base materials, and associated ramps.

5.   Removal of Unwanted Infrastructure:

·         Council invites expressions of interest for the removal of any other associated unwanted infrastructure linked to the Cootamundra Saleyards.

6.   Cost Assessment and Rehabilitation:

·         A comprehensive report will be presented to Council in the near future. This report will outline the true costs involved in closing and rehabilitating the old Cootamundra Saleyards site.

7.   Infrastructure Removal and Site clean-up:

·         Once final Council approval and appropriate funding are secured, all associated infrastructure will be removed from the site.

·         The site will then be cleaned to ensure it presents a safe and aesthetically pleasing environment.

8.   Retention of Truckwash Area:

·         The area containing the Truckwash will be retained and continue to operate as before.

9.   Sheep Scanners Installation Decision:

·         Council not to proceed with the installation of the proposed Sheep Scanners and all associated infrastructure.

·         The Department of Primary Industry (DPI) will be informed accordingly before the 30th of June 2024 of Council decision.

10.  Relocation of the lights at the saleyards to a council owned facility be supported in principle subject to assessment of suitability of their fit for purpose nature.

Carried

9            Motion of which Notice has been Given

Nil

10          Questions with Notice

Nil

11          Confidential Items  

Nil

 

The Meeting closed at 6:45pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 23 April 2024.

 

 

 

CHAIRPERSON

GENERAL MANAGER